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2023_07-12 SRC Minutes (Revision) 1 SUSTAINABILITY AND RESILIENCY COMMITTEE WEDNESDAY, JULY 12, 2023 MINUTES (REVISION) SEPTEMBER 25TH, 2023 10050 NE 2nd Avenue 6:30 PM 1. CALL TO ORDER- by Ms. Meyer at 6:31pm. 2. ROLL CALL Present: Chair, Ms. Mayer Ms. Weber Mr. Brown Ms. McSherry Mr. Pluhar Absent: Ms. Malebranche Also, present: Claudia Hasbun -Planning & Zoning Director Alizgreeth Tezen -Planning & Zoning Technician Residents of the Village (3) 3. MINUTES (S) 3.a. Approval of minutes for May 10, 2023 https://cloud.msvfl.gov/s/GDcwGoGGt7cAqns 3.b. Approval of minutes for May 22, 2023 (Workshop) https://cloud.msvfl.gov/s/onAn2tKLQSjRbrq 3.c. Approval of minutes for May 24, 2023 (Special Meeting) https://cloud.msvfl.gov/s/6rZ336By22DkYec Motion to approve all minutes Ms. McSherry and seconded by Ms. Weber. 5-0. 2 4. DISCUSSION ITEM (S): 4.a. SRC- Action Plan Initial Discussion Ms. Hasbun stated that this discussion is to get the SRC to provide items for the action plan and identify which items in this action plan will be provided and how to improve it. Ms. Meyer stated that she would like a spreadsheet instead of a whole document. Ms. Meyer stated that many of the items listed in the white paper can be included in the action plan. Ms. Meyer stated that she does not want a “lofty” document but something with actual substance that provides an insight of costs, what issues are of high importance. Ms. Meyer stated that listening to the past council meetings were helpful for the SRC to understand what guidance staff and council would need to make these items evolve. Ms. McSherry asked Ms. Hasbun for insight on what is expected from the SRC. Ms. Hasbun stated the action plan is SRC’s call and the document would be based on what goals the SRC wants to achieve as well as provide content. The format can be curated through the process of these goals. Ms. Weber stated that she wants a series of immediate action and future action. Specific items will be made to have specific actions that are priority and have opinions from the residents into these action plan items. Mr. Brown asked to read over the goals out loud. Ms. Meyer asked everyone to come prepared to speak about these action plan items already presented in the goals from the white paper. Ms. Weber stated that it would be best to have all SRC members to write down the goals and action plans and each make a report of that individual category. Ms. Weber gave an example of being in charged with solar power and create a report with proper research, with the when, how, when, for the community and council to be aware and provide options. Mr. Pluhar was asked what goals and environmental concerns does he have? Mr. Pluhar stated that the example with the report from other cities that shows metrics, data, a well-executed format is a more logical approach in order to propose the ideas and goals to council. Mr. Brown gave his insight on educating the public through conference meetings and being more involved with the public with proper marketing to get the support. Mr. Pluhar stated that there has to be an on-demand way to have people more aware of these programs instead of focusing on one singular item that is just kept for one-point in time and create longevity. Ms. Weber stated that there is no execution done with the meetings and feels that nothing has been accomplished. Mr. Pluhar stated that we should still have proper input from the council and have them participating in the goals. Mr. Brown stated that the technical education component would be the product that’s left from the conference. Mr. Brown and Ms. Weber are in agreement with providing the information on the website/newsletter with questions and answer sessions for the residents. Ms. McSherry agreed that education is important but also stated that the action plan is intended for giving guidance to council and community to achieve items like the seawall, septic to sewer, strategic management plan, etc. Mr. Brown stated that the insight of the engineers is helpful to fulfilling those items. Ms. Hasbun stated that she is in agreement of collaboration. Ms. Hasbun also mentioned that the Chamber of Commerce provides a green day event and it would be great to provide items like the solar power event within the green day. Mr. Brown stated that it is not the SRC event and it is the Chamber of Commerce. Ms. Hasbun stated that it is a Village effort not just a single entity and at the end of the day it’s to meet one desired goal. Ms. Hasbun stated that it’s costly to make an event of that magnitude. Mr. Brown stated that the speakers who he has in mind would be at no cost to the village and the funding can be through a corporate sponsor. Mr. Pluhar stated that a one-stop shop would be beneficial to have the public involved. Ms. McSherry stated that a virtual meeting would be more beneficial and make it marketable to have the public come back. Mr. Brown stated that he is open to an online virtual meeting and it would be helpful with staff to reduce costs. Ms. Hasbun stated that a budget would need to be put in place and be mindful that the SRC is going to need sponsorship, donations, and other options. Ms. Weber stated that she is not happy about the action plan and wants it to be an actual action instead of just talking about it. Ms. Weber stated that she is resigning from the SRC and does not want to be part of this if no action can be done. 7:26pm. Left the building and resigned from the SRC. 3 Ms. McSherry stated that this committee is not equipped to develop actions. Ms. Hasbun asked what are the buckets that SRC wants to be part of the action plan. Ms. Meyer stated storm water, septic to sewer and seawall. Ms. Meyer asked to add the hierarchy on where to start with these items. Mr. Brown stated that the SRC has two path ways one the online resource with current and future projects. The other pathway is prioritizing the items that are main issues of concerns. Ms. Meyer stated that even though the action plan might have items that can’t be voted on can still present items that council can vote on to realize into action. Ms. Meyer stated that it involves a little bit of research and discovery for the SRC to understand the process to be prepared. Ms. McSherry stated that a more productive approach would be to identify how are those steps taken in order to figure out the way an ordinance or language can be placed for example: Charging stations. Ms. Hasbun stated that greenhouse gas emission should be part of that bucket and then provide a mechanism on how to achieve those actions. Ms. Hasbun also stated that the report from the county with the heat island booklet was a good draft and example of a precise and measurable item that can be achieved. Ms. Meyer stated that the main items should be the main aspect. Ms. Benton stated that bound by beauty is an organization that helps people to break bad habits and the bound by beauty aspect is through planting and watching a butterfly transform and have nature be around the corner. This helps to hook the person into composting as well as having a start. Ms. Benton also stated that in those conference or workshop the person should leave with an action and not leave empty handed. Mr. Barnes stated that his main concern with the village is the wrong recycling habits of the village residents. Ms. Benton stated that other communities already do this and agrees with Ms. Meyer that there is a lack of residents participating in these events. Mr. Pluhar stated that there needs to be online formats to bring the younger crowd and incentivize the public to come to these events. Ms. Benton stated that there is example out there with other villages to follow in order to help with the climate crisis. Mr. Brown stated that there should be a federal grant to help the commercial companies to opt out of the leaf blowers and provide those options. Ms. Benton stated that the important budget item would report what is the longevity of these machines and the costs. Ms. Benton wanted to thank the SRC members for the creation of the white paper and for their hard work. Ms. Benton stated that the previous committee used Coral Gables as a case study to provide to council for proposals that currently are taking place like the rainwater collection, etc. Ms. Hasbun stated that the SRC members should make a list of items that are of concerns and to bring it in two weeks from now. The next meeting, Ms. Hasbun stated that she will add everyone’s proposals into the next agenda. The SRC members agreed with Ms. Meyer creating a spreadsheet on google docs and editable so everyone can see each other’s ideas. Motion to approve a list of 5 short 5 midterms and 5 long term and the chair produces and initial draft the can be edited in spreadsheet. By Ms.McSherry Seconded by Mr. Brown. 4-0. The last week of July would be available for the SRC to meet for a special meeting due to lack of meeting on the month of August. July 26th, 2023 would be a workshop meeting at 6:00pm. Ms. Meyer will send the spreadsheet by the 19th of July and the input would be on July 24th, 2023. Motion to approve by Ms. McSherry in order to discuss the draft action plan seconded by Mr. Pluhar. 4-0. https://cloud.msvfl.gov/s/zHJzcEya7yYfYxP 4 4.b. 2023 Committee Attendance Ms. Hasbun stated that the code stated after 3-absencenses the board has to vote to remove the members and wait a month and open the position to 3 members. If we don’t get enough candidates this can roll over to the next months. Ms. Hasbun stated that due to the fact that there is a lack of members, we need to have all current four members present in order to make quorum. Motion to approve to open seat occupied by Ms. Malebranche, Ms. McSherry seconded by Mr. Pluhar. 4-0. https://cloud.msvfl.gov/s/Jwi5dJm3KKRSGrY 5. BOARD MEMBER COMMENTS Ms. Meyer asked Ms. Hasbun on the status of the White paper. Ms. Hasbun stated that the current status of the Flum and Flu is in process and the council is still working on the comprehensive plan paper. Ms. Hasbun stated that DEO is stated to them that the Village is up to their discretion to have the comprehensive plan done independently, a bulk, or in sections as part of the process since every municipality has a deadline of the EAR. Ms. Hasbun stated that it would be great for the SRC to propose the white paper to the Village council and be a momentum to get theses action items to be part of the conservation, coastal and infrastructure element. Mr. Pluhar asked Ms. Hasbun about the next village council meeting and budget workshop. 6. NEXT COMMITTEE MEETING – September 13, 2023 7. ADJOURNMENT- adjourn by Ms. Meyer seconded by Ms. McSherry 8:31pm. Miami Shores Village complies with the provisions of the Americans with Disability Act. 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