2024-13RESOLUTION NO.___________
A RESOLUTION OF THE COUNCIL OF MIAMI SHORES
VILLAGE, FLORIDA, APPROVING THE RANKING OF
RESPONDENTS ESTABLISHED BY THE AUDITOR
SELECTION COMMITTEE FOR REQUEST FOR
PROPOSAL 2024-02-01 INDEPENDENT EXTERNAL
AUDITING SERVICES; AUTHORIZING THE VILLAGE
MANAGER TO NEGOTIATE AND EXECUTE A THREE
YEAR AGREEMENT, WITH TWO ONE YEAR RENEWALS
WITH THE TOP RANKED FIRM MARCUM, LLP, AND IF
NEGOTIATIONS ARE UNSUCCESSFUL, TO NEGOTIATE
WITH CABALLERO FIERMAN LLERENA + GARCIA, LLP AS
THE SECOND-RANKED PROPOSER; PROVIDING FOR
IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS,Section 218.391, Florida Statutes (“the Law”) establishes
required procedures for the selection of an external,third-partyauditor toconduct
an annual audit in accordance with the Government Auditing Standards and
express their opinions related to the Village’s financial position and financial
statements; and
WHEREAS, on February 12, 2024, the Village issued Request for Proposal
No. 2024-02-01, “Independent External Auditing Services," ("RFP") with notices
posted on the Village's website and in the Miami Herald newspaper, in
accordance with Florida Statutes and Resolution No. 1124-07; and
WHEREAS,on March 15, 2024, the Village received the submission of two
timely proposals: Marcum, LLC and Caballero Fierman, Llerena + Garcia, LLP;
and
WHEREAS,the Law requires that the auditor selection committee for the
2024-13
Village consist of at least three members, one of which must be a member of
the governing body and who must serve as the committee chair; and
WHEREAS,Councilwoman Sandra Harris was appointed by the Village
Council to chair the auditor selection committee, alongside Mr. Desmond Chin,
CPA, CPFO, the Financial Director of the Village of Palmetto Bay, and Mr. Chad
Burkhalter, the Director of Finance for the City of Florida City; and
WHEREAS,on April 17, 2024,the Evaluation Committee held a public
meeting to discuss the responses,based on the criteria set forth in the RFP
document;and scored the two proposers as follows:
Score (out of 100)
1 Marcum, LLP 97.67
2. Caballero Fierman Llerena + Garcia, LLP 93.47
WHEREAS, the evaluation committee recommended that the Village Council
accept the ranking of the firms as specified herein and authorize the Village Manager
to negotiate and enter into an agreement with the top ranked proposer, Marcum,
LLP, and if negotiations fail to negotiate an agreement with Cabellero Fierman
Llerena + Garcia, LLP for the provision of financial auditing services for a three (3)
year contract period, with an option to renew for two (2) additional one (1) year
periods; and
WHEREAS, the Village Manager, after conducting his due diligence, concurs
with the ranking and recommendation of the Evaluation Committee and is
recommending the award of the RFP to the top-ranked proposer, Marcum,
LLP, and if negotiations are unsuccessful, with Cabellero Fierman Llerena + Garcia,
LLP; and
WHEREAS,the Mayor and Village Council find it to be in the best interests of
the Village to accept the Village Manager's recommendation to award the RFP
and execute an agreement with, Marcum, LLP for independent external auditing
services, and if negotiations are unsuccessful,with Cabellero Fierman Llerena +
Garcia.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Village Council
of Miami Shores Village, Florida that:
SECTION 1. Recitals Adopted.The foregoing recitals are true and
correct.
SECTION 2. Authorization.The Mayor and Village Council hereby
authorize the Village Manager or designee to execute an agreement,in
substantially the form attached as Exhibit A,with Marcum, LLP for independent
external auditing services, and if negotiations are unsuccessful, with Cabellero
Fierman Llerena + Garcia.
SECTION 3. Effective Date. This Resolution shall take effect immediately
the adoption hereof.
APPROVED AND ADOPTED by the Miami Shores Village Council at the regular
meeting assembled this ______th day of _________________, 2024.7 May
ATTEST:
YSABELY RODRIGUEZ GEORGE BURCH, DVM
VILLAGE CLERK MAYOR
(VILLAGE SEAL)
APPROVED AS TO FORM, LANGUAGE
& FOR EXECUTION:
WEISS SEROTA HELFMAN COLE +
BIERMAN, P.L.
VILLAGE ATTORNEY