Adopted FY24 BudgetMIAMI SHORES VILLAGE
A Florida Municipality
FY 2023-2024 Proposed Budget
FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023
AND ENDING SEPTEMBER 30, 2024
FY 2023-2024 OPERATING & CAPITAL BUDGETS
Miami Shores Village, Florida
Table of Contents
Introduction
Transmittal Letter – with supporting budget charts ...................................................................... I-XI
Financial Summary – Revenues ...................................................................................................... 1-7
Financial Summary – Expenditures ................................................................................................ 8-9
General Fund
Administration
Village Manager .................................................................................................................... 10-12
Mayor & Council .................................................................................................................... 13-16
Village Clerk ............................................................................................................................... 17-20
Finance ....................................................................................................................................... 21-24
Village Attorney .................................................................................................................... 25-26
Planning, Zoning & Resiliency .................................................................................................... 27-30
Human Resources…… ................................................................................................................. 31-33
Non-Departmental…. ................................................................................................................. 34-36
Public Safety
Police ....................................................................................................................................................
Police Operations ...................................................................................................... 37-41
Police Operations Program ............................................................................... 42
Crossing Guards .......................................................................................................... 43-44
Neighborhood Services .............................................................................................................. 45-48
Public Works
Public Works .................................................................................................................................... 49
Parks .................................................................................................................... 50-52
Streets .................................................................................................................... 53-56
Public Works Administration ...................................................................................... 57-59
Recreation Maintenance ............................................................................................ 60-62
Culture & Recreation
Brockway Memorial Library ....................................................................................................... 63-67
Parks and Recreation ....................................................................................................................... 68
Parks and Recreation Administration ......................................................................... 69-70
Parks and Recreation Administration Program ................................................................ 71
Athletics .................................................................................................................... 72-74
Athletic Programs ....................................................................................... 75-81
Community Center ..................................................................................................... 82-84
Community Center Programs ..................................................................... 85-86
Aquatics .................................................................................................................... 87-89
Tennis .................................................................................................................... 90-91
Special Revenue Funds
Local Option Gas Tax Fund……………………………………………………………………………………………………92-94
Citizens’ Independent Trust (CITT) Fund……………………………………………………………………………95-97
Building Fund ............................................................................................................................. 98-102
Debt Service Fund…………………………………………………………………………………………………………………….103-104
Capital Projects Fund………………………………………………………………………………………………………………105-107
American Rescue Plan Act (“ARPA”) Fund……………………………………………………….…………..108-109
Enterprise Funds
Stormwater Fund…………………………………………………………………………………………………………………110-113
Solid Waste Fund……………………………………………………………………………………………………………..….114-117
Water & Wastewater Fund ................................................................................................. 118-120
Internal Service Funds
Risk Management Fund………………………………………………………………………………………… ………...121-123
Information Technology Fund………………………………………………………………………… ……… ……..124-127
Fleet Management Fund ...................................................................................................... 128-133
Appendix
Capital Projects Five-Year Supplement .................................................................................. 134-141
Glossary of Funds & Key Terms .............................................................................................. 142-146
I
August 30, 2023
The Honorable Mayor George Burch and
Members of the Miami Shores Village Council
10050 NE 2nd Avenue
Miami Shores, FL 33138
Fiscal Year 2023-2024 Operating and Capital Improvement Budgets
Dear Mayor and Council:
In accordance with Florida State Statute 200.065 and Miami Shores Village Charter 34
(2), it is my duty and honor to present the proposed Operating Budget for the fiscal
year 2024 (FY24) that begins on October 1, 2023, and ends on September 30, 2024 and
Five-Year Capital Improvement Plan.
Each fiscal year is impacted by, and takes into consideration, not just the things that
happen internally at Village Hall or within the boundaries of our municipality, but
locally, statewide, and globally. Of course, the history of our past practices and
approaches will play their roles even as we move forward. That, compounded with
new trends, economic factors, commitments, and varying capital needs, will dictate
municipal budgets.
The very obvious effects of COVID-19 are finally disappearing. However, some still
linger. Primary among them are the effects of The Great Resignation. While we are not
evidencing a significant amount of employees leaving our employ, retaining senior
and tenured employees, as well as recruiting to fill vacancies, has become very
challenging. This is seen also in line staff – particularly in Parks and Recreation. The
question then becomes one of compensation, benefits, and an organizational culture
that is attractive and offers value. This is a culture that not merely encourages what we
do as public servants, but why we do what we do.
Aging infrastructure, and in some cases lack of infrastructure, are at the forefront of our
adopted Strategic Management Plan and call for immediate action on our part.
However, this has to be well thought out and the approach has to be well measured
and systematic, since there is major fiscal impact and several entities competing for
scarce financial resources. We must be mindful of precedence, undue burden,
Miami Shores Village
10050 N.E. SECOND AVENUE MIAMI SHORES, FLORIDA 33138-2382
TELEPHONE: (305) 795-2207
FAX: (305) 756-8972
Esmond K. Scott
Village Manager
II
financing for matching grants, among other factors. Master Plans within the framework
of a Capital Improvement Plan chronicle a municipality’s intention for the future and
provide guidance to accomplish that vision in a structured way.
The foregoing, are but some of the challenges and factors of which we are mindful, as
we prepare for yet another fiscal year.
FY24 Budget Highlights
The FY24 budget proposes and provides the most effective, efficient, and creative use
of available resources necessary. The budget being presented is a balanced budget.
It incorporates the collected voices of the community and its needs; the consensus of
your leadership, governmental best practices, and continued investments as borne
out in our detailed, inclusive, and Village-dictated, adopted Strategic Management
Plan.
The millage rate still rests at 7.8000 – the same as was adopted in FY23.
The budget reflects an ad valorem revenue increase of $1,641,580. This is the amount
derived from the total assessment of Village properties received from the Miami-Dade
County Tax Assessor. The total taxable assessed value of all properties totaled
$1,756,307,731 - an increase of 14.0% over FY23. Our debt service millage rate is now
0.1601, solely attributable to the Doctors Charter School’s debt. Financed at 2.5 %, it
will sunset in 2033.
The total of all combined funds is $41,294,490.
Among the highlights of this year’s budget are:
•Property Insurance increased from $473,000 to $1,200,000
o Original anticipated increase in Property Insurance was $1,400,000. By
increasing from a 5% deductible to a 10% deductible, the Village was able
to reduce the premium by $200,000.
o 212% was the original increase in premium reduced to 154%
•2.99% current rate of return on investments yielding increased interest
•14% increase in Property Taxes
•3% increase in auto Insurance
•2% increase in General Liability Insurance
•5% Increase in Workers’ Comp insurance
•Solid Waste rates increasing by 3% per Resolution 2020-09
•Stormwater rates increasing by 2.75% per Ordinance 2019-05
•Water & Wastewater Maintenance fees increasing by 3% per Resolution 2020-12
•Additional funds budgeted in FY24 for the ARPA funding
•Revenues budgeted are returning to higher than pre-COVID numbers
•Capital Projects held to a necessary minimum
III
The proposed budgets for funds are as follows:
Funds Proposed Budget
General Fund $ 21,693,319
Special Revenue Funds
Local Option Gas Tax, Transportation Surtax and
Building Funds
$ 2,437,109
Debt Service Fund
Charter School
$ 271,461
Capital Project Fund $ 444,500
Enterprise Funds
Stormwater, Solid Waste and Water & Sewer Funds
$ 6,189,126
Internal Service Funds
Risk Management, Fleet Management & Information
Technology Funds
$ 5,069,374
Grant Fund
The American Rescue Plan Act of 2021(ARPA)
$ 5,189,601
Total $ 41,294,490
General Fund – This is the primary operating fund of all municipalities. It accounts for all
financial resources of the general government, except those required to be
accounted for in another fund.
The General Fund Capital Improvement Plan Budget is essentially a one-time
financially sound investment in infrastructure, recreation, parks, fleet, streets,
technology, safety, planning, and aesthetics. It assures needed deliverables to our
community and to our human resources. In FY24, the financing of these investments
will be taken from funds across the different funds detailed here.
Highlights
• An increase in Ad Valorem taxes of 14.6%
• Health Insurance will not increase based on our loss runs
• CIP projects within the General Fund reduced to $444,500
• Allowed for living wages
• Funded a Contingency line item to fund COLAs (not yet determined in this
budget), FOP negotiations, emergencies, and investments in future projects
• Revenues above pre-COVID levels
Special Revenue Funds
Local Option Gas Tax – This fund accounts for the revenues from the six cents and
additional three cents sales tax levied on all petroleum products sold in Miami-Dade
County and apportioned to municipalities.
IV
Highlights
• Matching Beautification Tree Grant of $25K
Transportation Surtax (CITT) – Accounts for the Village’s portion of the Miami-Dade
County one-half percent transportation surtax approved by voters in November 2002.
Highlights
There are five LAP projects (Grant) being funded through this fund. They are as
follows:
• FM #447983-1 / Miami Shores Village ADA Ramp Improvement Project /
Construction / RFP
• FM #447970-1 / Miami Shores Village Flagler Trail / Kick-off meeting with LAP
end of July
• FM #446054-1 / Miami Shores Design - SR 915 / NE 6th Avenue Pedestrian
Promenade / Kick-off meeting with LAP end of July
• FM #441638-1 / Multi-Mobility Improvements Project / NE 96th Street - includes
neighborhood greenways. The proposed improvements are to provide
connectivity between residential neighborhoods and Downtown Miami Shores.
• FM #440843-1 / Miami Shores Multimodal Mobility Improvements / N Miami
Avenue between NW/NE 91 Street and NW/NE 111 Street; NW/NE 93 Street
between NW 3 Avenue and NE 6 Avenue; NW/NE 96 Street between NW 2
Avenue and NE 2 Avenue; NW/NE 101 Street between NW 2 Avenue and Park
Drive; and NW/NE 109 Street between NW 2 Avenue and NE 2 Avenue.
This fund enjoys a healthy reserve in the transit appropriation, and we will need to
discuss some service options for the Village, as these resources, under CITT terms, must
be used for the purposes intended. The Village is looking at alternate transportation
options including “Freebie.”
Building Fund – This fund was created in FY2022 to comply with State Reporting
Requirements.
Highlights
• An increase to clerks and supervisor to allow for competitive wages
• Subcontracted/outsourced inspector services due to market demand
• We have estimated a 91/2 % increase in fees from this year’s amended
budget.
Debt Service Fund – Accounts for the 2004 General Obligation bonds issued to fund
the design, development, and construction of the Miami Shores Doctors Charter
School construction (2004).
V
Capital Improvement Fund (CIP) –Accounts for major acquisitions and projects to
improve the Village. This five-year plan tends to be fluid as it projects 5 years out and
not all projects are cast in stone or even yet realized. Available funding and timing are
critical in any five year CIP Plan – sometimes referred to as six since it incorporates the
previous fiscal year.
Highlights
• A detailed CIP list showing funding is attached. This year’s recommendations are
balanced across funds and, as usual, based on overall needs.
Proprietary Funds
Enterprise Funds
Stormwater Fund – Accounts for the operations and maintenance of the Village’s
stormwater system.
There are 4 grant projects being paid for from this fund:
• NE 105th Street Shores Estate Project
• NE 93rd Street Pump Station
• NE 104th Street Drainage
• NE 8th Avenue Drainage
Solid Waste Fund (previously Sanitation Fund) – Accounts for the operations and
maintenance of the Village’s solid waste system.
Highlights
• There has been significant increase in bulk trash tonnage
• 9.9% increase in CPI rate for clean yard waste effective June 25, 2023, with the
rate changing from $62.25 to $68.41 per ton.
• We are in a cycle of 3% fee increases for another 5 fiscal years.
• Balanced using fund balance
• First year of equity in pay
• Increase in equipment costs as well as lead time
Water & Sewer Fund – Accounts for the annual assessments to pay for the construction
cost and maintenance fees for the NE Second Avenue Business District Water & Sewer
Project. Future maintenance costs for the grinder pumps will be paid for from this fund.
Internal Service Funds
Risk Management Fund – Accounts for the accumulation and allocation of costs
associated with insurance.
VI
Highlights
• Light tower replacement to be funded from this source
• Last resort for additional seawall funding ($500K), if needed
Fleet Management Fund – Accounts for all direct and indirect costs to maintain and
operate the Village’s vehicles and equipment fleet.
Highlights
• Replacement of 4 police cars that are 8 years old
• Increase in commodities, parts, fuel, etc.
• Replacing fuel tanks and placing them above ground
Information Technology Fund – This is a newly added Internal Service Fund largely
necessitated as a result of our current service provider amicably requesting an end to
their daily service contract.
Highlights
• $100,000 for servers
• $35,000 for Police laptops
• Need for security is outpacing investments and daily operational services and
technology partners
• First year of operation and too early to assess. However, personalized services
have reduced staffing issues and provide a 24/7 response.
• While capital needs cannot be altogether controlled because it is dictated by
changing technology, operational expenses are being controlled.
Grant Fund
ARPA (The American Rescue Plan Act of 2021) Fund - The American Rescue Plan Act
of 2021 (ARPA) is a $1.9 trillion stimulus bill passed by the US Congress and signed by
President Joe Biden in March of 2021. The bill was a response to the COVID-19
Pandemic and sought to speed the United States’ recovery by addressing both the
health and economic impacts of the pandemic. In addition to provisions like direct
checks to individuals, an expanded Child Tax Credit, and enhanced unemployment
benefits, the bill also included $350 billion in funding to state and local governments to
address losses in revenue experienced during the pandemic. In addition to filling these
gaps, much of this funding is now available to be spent on key projects in cities and
towns across America. These funds have been distributed to nearly all municipalities,
and reflect a once-in-a-generation opportunity for cities and towns to address needs.
Miami Shores Village was awarded $5.19M.
Highlight
• All of the appropriated $5.19M are being used to fund one-time Capital
Improvement Projects
VII
Miami Shores Country Club
For FY23, the terms of the October 2020 Lease Surrender and Termination Agreement
necessitated by the uncertainties of COVID-19’s impact will still be in effect. This offers
continued reprieve for Professional Course Management (PCM), the management
company for the Miami Shores Country Club, from annual revenue sharing with the
Village.
The negotiated Country Club Management Agreement, in effect through FY24,
provides that the Village will not contribute to any operating expenses or losses. PCM
on the other hand will contribute up to $100,000 per year of golf facility revenues to
cover the cost of any capital expenditures or improvements made to the golf facilities.
The management group will, as negotiated, also be responsible for the first $25,000 of
non-capital repairs and maintenance in any year. The Village will continue to maintain
liability and property insurance coverage on the facilities through the Florida Municipal
Insurance Trust (FMIT) and will invoice PCM.
Professional Course Management has indicated that they intend to exercise the third
of their four one-year options with Miami Shores Village. This third year option begins on
November 1, 2023, and lasts through October 31, 2024. Per the terms, their fourth option
would begin on November 1, 2024, and last through October 31, 2025.
Per the agreement, whereas we did not receive any revenue share for two years of
the agreement prior to November 1, 2022, we currently receive $3,000 per month and
will receive, in addition, for the period ending October 31, 2023, additional dollars
based on revenues.
Thereafter, should PCM still opt to exercise the options afforded through October 31,
2025, the Village will still continue to receive its $36,000 share of revenue, plus the
additional percentage revenue.
Additionally, it will receive annual payments as follows:
• If Professional Course Management grosses between $4M and up to $5M, the
Village will receive 5%
• If Professional Course Management grosses over $5M, the Village will receive
10%
PCM will continue to fund capital improvements up to $125K annually.
Of interest is that since the initial management agreement in 1989, the Village has not
invested in any capital improvements or operating expenses in the Country Club and
Golf operations.
VIII
Sustainable Miami Shores Initiative
Southeast Florida, including Miami Shores Village, is at particular risk for coastal hazards
due to flooding, erosion, king tides, and hurricanes that will continue to intensify with
sea-level rise. Given the risk factors, the Village must continue to implore sustainable
measures in order to build a more resilient community. The Sustainable Miami Shores
Initiative serves as a blueprint to guide the Village’s efforts as we seek to prepare for,
adapt to, and recover from future shocks and stresses (economic, environmental and
social). The Sustainable Miami Shores Initiative, launched in the Spring of 2023, is based
on a three-prong approach that establishes sustainable principles across the Village’s
policies, programs and projects, to both preserve and enhance the quality of life for
all residents. A successful initiative will require broad-based partnerships between
public, private and nonprofit entities. The Village’s Sustainability Committee is a
significant partner, who along with staff, has been tasked with advocating for,
educating, and promoting the tenets of the Sustainable Miami Shores Initiative
throughout the Village. Some of the key sustainability initiatives executed in FY23 and
ongoing in FY24 are highlighted below:
Climate-Conscious Comprehensive Plan Policies
Through collaborative efforts between Village staff and the Sustainability Committee,
a new Comprehensive Plan element was introduced that focuses on Climate Change
and Resilience. This new chapter further elevates and memorializes the Village’s
commitment to create goals, objectives, and policies that help to promote responsible
environmental stewardship over the built and natural environment. As a guiding policy
document, the new element espouses principles that challenge each resident and
business to become better custodians of our fragile ecosystem. Final adoption of the
Comp Plan is anticipated sometime in the fall of 2023.
Strengthen CRS Flood Mitigation Program
According to the 2020 Census data, approximately 84% of the current housing stock in
MSV is over 50 years old and over 25% of residential homes are within the flood plain.
As such, the Village has made flood mitigation a major priority and has placed the
responsibility with a dedicated staff (Neighborhood Services Manager) who has been
tasked with improving the Village’s Community Rating System (CRS). Within the last
year, two key Village employees have passed the State exam and are now Certified
Flood Plain Managers. They have been instrumental in improving the Village’s Flood
Mitigation Program.
Currently, flood insurance policy holders in the Village receive a 15% flood insurance
premium discount based on the current CRS 7 rating. Plans are underway to conduct
a stormwater master plan. Any flood-related infrastructure improvements and
IX
employed best practices from federal and local partners will further lower the CRS
score to a 6 rating by 2023 (resulting in a 20% flood insurance discount to residents) and
even lower thereafter. The Village is focused and committed to alleviating its flood risks.
Reduction of GHGs
Miami Shores Village received a scholarship from the Florida League of Cities to
participate in the Florida Race to Zero initiative. The initiative centered on tracking
greenhouse gas emissions across various sectors such as: Transportation and Mobile
Sources, Residential Energy Consumption, and Commercial Energy Consumption, with
a base year of 2019 set for data collection. The Village received technical assistance
and industry guidelines on greenhouse gas emissions from the Local Governments for
Sustainability (ICLEI) and obtained data from key organizations like: City of North Miami,
Florida Power & Light, Miami-Dade Water & Sewer Department, TECO Energy, and
Miami-Dade Department of Solid Waste Management.
To extrapolate data for the GHG inventory, staff utilized ClearPath software, which
provided industry estimates of greenhouse gas emissions resulting from activities
occurring within the Village. Based on the analysis, the Village emitted over 73,882.403
metric tons of CO2 in base year 2019. The data also revealed the largest contributor of
GHG within Miami Shores Village is Transportation and Mobile Sources, which
accounted for 42% of all emissions. Residential Energy accounted for 29% and
Commercial Energy accounted for 17%. Solid Waste, Water and Wastewater were
responsible for the remaining 12% of emissions. Now that the Village’s emission levels
have been measured and quantified, efforts to reduce emissions in the target sectors
(primarily transportation) will require developing a future Climate Action Plan with
strategic goals and objectives aimed at reducing GHG emissions by 50% in 2030, and
carbon neutrality by 2050.
Preserve and Protect Trees
Trees are an important component in the Sustainable Miami Shores Initiative. They serve
as green infrastructure that provides shade, reduce heat island effect, increase
biodiversity, improve air quality, bolster property values and reduce flooding.
Increasing and preserving tree canopy has been a growing priority of the Village. Each
year, continued grant funding is secured from Miami-Dade County (Green Streets
Growing Roots for Environmentally Equitable Neighborhood Grant Program) in order to
plant an additional 200 trees annually across the Village. Plans are underway to
establish a tree ordinance in order to meet the criteria for Tree City USA designation by
FY24 and establish quality guidelines for the protection and preservation of the
Village’s street trees located within the public right of way and on public properties.
Septic to Sewer Conversion
The 2018 Vulnerability Study identified certain at-risk areas currently on septic, and are
susceptible to in-land and coastal flooding. By 2033, many of these areas will
X
experience significant inundation due to the effects of sea level rise. The flood models
indicate that by 2033, tidally influenced flooding will begin to be observed in some low-
lying areas and along roadways. With many of the Village’s septic systems
overreaching beyond their shelf life in low-lying areas with high-water tables, this
juxtaposition can create potential contamination of water tables and pose a risk to
human health, as well as to the health of Biscayne Bay. Many of the homes adjacent
to water bodies have drain fields lower than the water elevations which further
exasperate leaching issues. Septic system failures within the Miami Shores Village
represent a potential public health hazard and water quality concern. The 2018
Vulnerability Study calls for a master plan that will serve as a blueprint for a Village-
wide septic to sewer conversion, with cost estimates and recommendations for future
funding.¹
Economic Development
Miami Shores Village continues to maintain a strong, predominantly single-family tax
base with an affluent, well-educated population comprised mainly of working
professionals. Households in Miami Shores earn a median yearly income from the latest
census of $127,721. Approximately 61% of the households earn more than the national
average each year. With average annual household income ($127,721) outpacing
average annual household expenditures ($116,820 per year), there is sufficient capital
to adequately support local businesses. The data indicates the majority of earnings by
Village residents is spent on: Shelter, Transportation, Food and Beverages, Health Care,
and Utilities. With over 95% of businesses in the Village representing small businesses, a
key focus of Village administration has been developing programs uniquely tailored to
support and strengthen small businesses with less than 10 employees. Some of the
efforts this year have included small business workshops, a downtown business
meeting, and establishing an online economic development toolkit. The toolkit
provides access to economic data, key partnerships, technical trainings, and a list of
grant sources available to small businesses. In FY24, continued efforts will be made to
establish a Downtown Arts Overlay District to further encourage the presence of art,
culture and a diversity of food and beverage options within the downtown district.
(Data from the Miami-Dade Beacon Council)
The budget of a municipality is much more than balancing revenue and expenditures.
Your budget gives an insight into the organization, its focus, and long-term and short-
term outlook. It serves as a guide to the organization and its policies. It is also a financial
plan detailing the costs and funding sources for your municipal services. It can also be
viewed as a communication source that provides information that helps in interpreting
relevant data. And, since it highlights our annual operations, it is indeed a marketing
instrument available to be used by potential investors, property owners, and residents.
It chronicles specific periods of operation – a review of the current year and a forecast
¹ Miami Shores Village Environmental Vulnerability Study June 5, 2018 Coastal Risk Consulting
XI
of things to be achieved as we move forward into a new fiscal year fraught with
deliverables within, and beyond, the adopted budgets.
Fiscal Year 2024
As we approach FY24, we know that much work lies ahead.
The budget represents overall continued fiscal conservatism and an uncompromising
approach to financial health. We are meeting the current financial, service, and
capital obligations and will continue to employ all measures necessary to ensure that
we remain being healthy in the short and long run by planning and adapting to
municipal finance best practices.
We must be mindful that while we are realizing increased revenues through ad valorem
and other taxes, that they will not last forever, and measures taken now will allow for
future investments and community needs. The Budget Team is aware of this, and has
borne that in mind in presenting this balanced budget.
I am quite proud of the efforts of our Department Directors and their diligence in
preparing their budgets. To the Budget Team: Elizabeth Keeley, Assistant to the Village
Manager, Chris Miranda, Public Works Director, Tanya Wilson, Deputy Village Manager,
Holly Hugdahl, Finance Director, and Assistant Finance Director Georgina Rodriguez, I
offer much thanks. The hours dedicated to this effort are well documented and are
appreciated. Thank you for leading and being good fiscal guardians.
Special thanks also to our many residents who remain involved and share their voices,
thoughts, opinions, and expertise.
And, of course, immeasurable thanks to you, our Council, for your leadership,
guidance, understanding, and the many hours that are ahead. Thank you Mayor
George Burch, Vice Mayor Jesse Valinsky, Councilmembers Jerome Charles, Sandra
Harris, and Daniel Marinberg.
Respectfully Submitted,
Esmond K. Scott
Village Manager
The millage rate is the amount per $1,000 that is used to calculate taxes
on a property.
In FY 2023, the Budget Millage Rate was reduced to 7.8 mils and
remains the same for FY 2024.
One mil generates $1,673,756 in ad valorem taxes.
6.00
6.50
7.00
7.50
8.00
8.50
9.00
9.50
10.00
Millage RatesFiscal Years
TREND HISTORY on MILLAGE RATES
7.4000
7.6000
7.8000
8.0000
8.2000
8.4000
8.6000
2016 2017 2018 2019 2020 2021 2022 2023 2024
Operating Debt Service
Operating Millage:
FY16-FY22 – 7.9 mills
FY23-FY24 – 7.8 mills
Debt Service Millage:
FY16-FY24 – Decreased each year
52%
1%
2%
13%
3%
1%1%
5%
9%
1%6%
1%5%
General Fund Local Option Gas Tax Half-Cent Transportation Surtax
ARPA Building Debt Service
Capital Projects Stormwater Solid Waste
Water & Wastewater Risk Management Information Technology
Fleet Management
Where does the money come from?
Total Budget Projected Revenues - $41,294,490
Ad Valorem - $13,323,261
Taxes - $2,060,572
Permits, Fees and Special Assessments - $2,553,274
Intergovernmental Revenues - $7,651,466
Charges for Services - $6,465,704
Judgments, Fines and Forfeitures - $262,900
Miscellaneous - $1,444,619
Other Sources - $7,532,694
Personnel Services
40%
Capital Outlay
0%
Capital Projects
21%
Contingency
5%
Operating
Expenditures
25%
Grants and Aids
0%
Debt Service
1%
Other Uses
8%
Where does the money come go?
Total Budget Expenditures by Classification -
$41,294,490
Personnel Services - $16,296,225
Operating Expenditures - $10,395,811
Contingency - $1,988,438
Debt Service – 507,961
Capital Outlay - $37,900
Grants and Aids - $8,000
Capital Projects - $8 751 202
General Fund Expenditures
By Classification
Total - $21,693,319
Personnel
Services
59%
Capital
Projects
2%
Operating
Expenditures
29%
Capital Outlay
0%
Grants and Aids
0%Contingency
9%
Other Uses
1%
Personnel Services - $12,768,747
Operating Expenditures - $6,223,104
Contingency - $1,988,438
Capital Outlay - $37,900
Grants and Aids - $8,000
Capital Projects - $444,500
Other Uses - $222,630
General Fund
Personnel Services Expenditures
By Department
PLANNING & ZONING
1.59% or $203,013
NON-DEPARTMENTAL
3.25% or $414,707
FINANCE
3.74% or $477,806
VILLAGE MANAGER
4.90% or $625,258
HUMAN RESOURCES
1.25% $160,178
POLICE
55.75% or $7,118,148
NEIGHBORHOOD
SERVICES
1.68% or $214,966
PUBLIC WORKS
8.15% or $1,040,696
MAYOR & COUNCIL
0.00% or $150
VILLAGE CLERK
1.69% or $215,728
LIBRARY
3.27% or $417,453
RECREATION
14.73% or $1,880,644
Includes Salary, Taxes, Benefits
Total - $12,768,747
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
311 000 - Ad Valorem Taxes Current 10,027,208 11,413,720 11,413,720 13,055,300
314 100 - Utility Service Tax Electricity 973,882 1,029,670 1,025,000 1,025,000
314 300 - Utility Service Tax Water 163,839 160,000 200,000 200,000
314 310 - Utility Service Tax Water - North Miami 12,368 10,850 11,526 11,500
314 400 - Utility Service Tax Gas 34,033 30,000 31,000 31,000
315 100 - Communications Services Taxes CST 402,353 415,000 450,000 450,000
316 100 - Local Business Tax Village 121,236 76,000 76,000 76,000
316 200 - Local Business Tax Application Fee - - - -
TAXES - Taxes Totals 11,734,918 13,135,240 13,207,246 14,848,800
322 900 - Building Permits Other Permits 12,142 20,000 12,000 15,000
322 910 - Building Permits Structural Engineer Fees - - - -
322 920 - Building Permits Certificate of Re-Occupancy 11,990 15,000 7,500 10,000
322 930 - Building Permits Notary Fees 550 500 350 400
322 940 - Building Permits Copies 234 300 180 200
323 100 - Franchise Fees Electricity 794,359 752,435 775,000 775,000
323 400 - Franchise Fees Gas 19,080 16,500 16,700 16,700
323 700 - Franchise Fees Solid Waste 20,690 12,250 15,000 15,000
329 500 - Other Permits, Fees and Special Assessments Zoning & Variance Fees 53,907 15,850 13,500 15,850
329 510 - Other Permits, Fees and Special Assessments Alarm Permits 33,671 30,000 27,500 27,500
329 520 - Other Permits, Fees and Special Assessments Residential Site Plan Review 43,980 25,000 43,155 25,000
329 530 - Other Permits, Fees and Special Assessments Commercial Site Plan Review 460 15,000 2,000 5,000
329 540 - Other Permits, Fees and Special Assessments Residential Building Plan
Review
4,525 42,000 5,000 40,000
329 550 - Other Permits, Fees and Special Assessments Commercial Building Plan
Review
35 4,000 500 1,000
329 560 - Other Permits, Fees and Special Assessments Redevelopment Review 285 35,000 13,000 5,000
329 570 - Other Permits, Fees and Special Assessments P,Z&R Miscellaneous 2,250 7,500 4,000 3,500
PFS - Permits, Fees and Special Assessments Totals 998,156 991,335 935,385 955,150
335 125 - State Revenue Sharing Revenue Sharing 370,572 366,695 370,000 395,000
335 140 - State Revenue Sharing Mobile Home License Tax 93 120 130 130
335 150 - State Revenue Sharing Alcoholic Beverage License Tax 734 735 735 735
335 180 - State Revenue Sharing Half-Cent Sales Tax 1,088,112 1,005,500 1,200,000 1,250,000
338 100 - Shared Revenue From Other Local Units Local Business Tax County 20,012 20,000 20,000 20,000
338 900 - Shared Revenue From Other Local Units Crossing Guards 21,421 12,000 12,000 12,000
IGOVR - Intergovernmental Revenues Totals 1,500,944 1,405,050 1,602,865 1,677,865
339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee 29,735 29,754 29,754 30,000
341 900 - General Government Services Other General Government Charges 10,938 15,000 11,200 11,500
341 910 - General Government Services Lien Searches 31,400 50,000 31,000 31,000
PFS - Permits, Fees and Special Assessments
Fund: 001 General Fund
Revenue
TAXES - Taxes
CFS - Charges for Services
IGOVR - Intergovernmental Revenues
Revenue by Account Classification
1
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Revenue by Account Classification
341 920 - General Government Services Property 570 1,600 -500
342 100 - Public Safety Services Police Extra Duty Pay 356,894 240,000 240,000 240,000
342 110 - Public Safety Services Police Extra Duty Surcharge 92,255 48,000 48,000 48,000
342 120 - Public Safety Services Charter School Police Officer 66,664 75,000 75,000 75,000
342 130 - Public Safety Services Barry University Police Officers 219,938 250,000 250,000 250,000
342 900 - Public Safety Services Other Public Safety Charges/Fees - - 3,600 7,200
343 910 - Physical Environment Lot Clearing 13,526 13,000 12,500 13,000
343 920 - Physical Environment Landscape Maintenance 20,354 23,644 23,644 23,644
344 500 - Transportation User Fees Parking Fees 56 100 50 50
347 100 - Culture & Recreation Service Charges Library Membership Fees 5,835 5,250 5,250 5,800
347 120 - Culture & Recreation Service Charges Lost Books 655 750 650 650
347 130 - Culture & Recreation Service Charges Miscellaneous - Library 319 300 450 450
347 200 - Culture & Recreation Service Charges Program Fees 975,890 926,764 1,113,944 1,117,000
347 205 - Culture & Recreation Service Charges Swim Camp 18,124 23,250 14,000 14,000
347 210 - Culture & Recreation Service Charges Non-Resident Memberships 4,500 5,250 4,700 4,800
347 220 - Culture & Recreation Service Charges Basketball Passes 2,751 2,250 3,000 3,000
347 225 - Culture & Recreation Service Charges Pickleball Admissions 8,296 3,800 15,000 15,000
347 230 - Culture & Recreation Service Charges Aquatic Admissions 123,280 100,200 113,000 113,000
347 245 - Culture & Recreation Service Charges Private Swim Lessons 12,260 15,000 10,000 10,000
347 260 - Culture & Recreation Service Charges Adventure Camp 28,075 30,548 42,000 42,000
347 300 - Culture & Recreation Service Charges Farmers Market 1,625 1,400 2,300 2,300
347 400 - Culture & Recreation Service Charges 5K Run 1,625 1,625 - -
347 410 - Culture & Recreation Service Charges Unity Day -6,000 16,373 15,000
347 430 - Culture & Recreation Service Charges Unity Day - Sponsors -16,000 - -
347 440 - Culture & Recreation Service Charges Unity Day - Vendors -2,000 3,455 3,500
347 455 - Culture & Recreation Service Charges Halloween 490 500 1,086 1,200
347 500 - Culture & Recreation Service Charges Facility Rental 35,862 25,300 73,000 38,000
347 515 - Culture & Recreation Service Charges Field Rentals/Travel 8,304 8,000 7,000 7,000
347 520 - Culture & Recreation Service Charges Rental Staff Reimbursement 1,193 600 2,230 2,000
347 525 - Culture & Recreation Service Charges Goal Rental 1 -300 300
347 530 - Culture & Recreation Service Charges Umbrella Rental Admission 21,945 12,000 15,000 19,500
347 535 - Culture & Recreation Service Charges Umbrella Rental Concession 2,940 6,200 - -
347 540 - Culture & Recreation Service Charges Swim Team Fee 35,121 31,000 33,600 36,000
347 600 - Culture & Recreation Service Charges Tennis Pro Fee 2,500 6,000 6,000 6,000
347 910 - Culture & Recreation Service Charges Luminaries - - - 1,600
347 920 - Culture & Recreation Service Charges Snack Shack 2,045 2,160 2,160 2,160
347 930 - Culture & Recreation Service Charges Concessions 28,783 32,000 - -
347 940 - Culture & Recreation Service Charges Insurance Fees 18,617 15,000 18,398 18,000
347 950 - Culture & Recreation Service Charges Fingerprinting 385 400 1,200 1,200
349 100 - Other Service Charges Returned Check Fee 120 150 150 150
CFS - Charges for Services Totals 2,183,868 2,025,795 2,228,994 2,209,504
2
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Revenue by Account Classification
351 500 - Court Ordered Judgments and Fines Traffic Fines 15,654 15,500 15,500 15,500
352 000 - Fines - Library Library 3,747 1,500 5,000 5,000
354 100 - Fines - Local Ordinance Violations Local Business Tax 1,004 1,100 1,000 1,000
354 200 - Fines - Local Ordinance Violations Code Violations 244,886 230,000 230,000 230,000
354 210 - Fines - Local Ordinance Violations Code Enforcement Admin Fees 11,455 5,000 5,000 5,000
JFF - Judgments, Fines and Forfeitures Totals 276,746 253,100 256,500 256,500
361 100 - Interest and Other Earnings Interest Income 53,074 15,000 250,000 512,000
362 100 - Rents and Royalties Country Club Base - - - -
362 110 - Rents and Royalties Country Club Supplemental - - 136,000 250,000
362 115 - Rents and Royalties Bay Harbor Islands Contract Fee 50,000 50,000 50,000 50,000
362 200 - Rents and Royalties Charter School 180,000 180,000 180,000 180,000
364 100 - Disposition of Fixed Assets Sale of Surplus Assets 12,886 15,000 - -
365 000 - Sale of Surplus Materials and Scrap Recycling 1,845 1,000 994 1,000
366 115 - Contributions and Donations Donations - - 2,000 2,000
369 300 - Other Miscellaneous Revenues Settlements - - 5,054 -
369 900 - Other Miscellaneous Revenues Miscellaneous 164 - - -
369 950 - Other Miscellaneous Revenues 90th Anniversary 1,065 35,800 51,661 -
369 960 - Other Miscellaneous Revenues Copies 89 250 250 500
MISC - Miscellaneous Totals 299,123 297,050 675,959 995,500
381 165 - Inter-Fund Group Transfers In Building 300,000 342,000 342,000 350,000
382 000 - Contributions from Enterprise Operations Management Fees 400,000 400,000 400,000 400,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 1,361,281 - -
OS - Other Sources Totals 700,000 2,103,281 742,000 750,000
Fund Total: General Fund 17,693,755 20,210,851 19,648,949 21,693,319
312 410 - Local Option Taxes First Local Option Fuel Tax 169,890 189,464 192,000 193,442
312 430 - Local Option Taxes Second Local Option Fuel Tax 64,964 72,606 72,600 73,630
TAXES - Taxes Totals 234,854 262,070 264,600 267,072
335 430 - State Revenue Sharing Revenue Sharing 99,697 92,248 95,000 105,000
335 450 - State Revenue Sharing Fuel Tax Refunds 11,689 16,000 17,000 18,000
IGOVR - Intergovernmental Revenues Totals 111,386 108,248 112,000 123,000
361 100 - Interest and Other Earnings Interest Income 892 270 5,000 10,000
MISC - Miscellaneous Totals 892 270 5,000 10,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 224,783 - 20,037
OS - Other Sources Totals - 224,783 - 20,037
Fund Total: Local Option Gas Tax (LOGT) 347,132 595,371 381,600 420,109
OS - Other Sources
MISC - Miscellaneous
JFF - Judgments, Fines and Forfeitures
OS - Other Sources
MISC - Miscellaneous
IGOVR - Intergovernmental Revenues
Fund: 130 Local Option Gas Tax (LOGT)
Revenue
TAXES - Taxes
3
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Revenue by Account Classification
335 180 - State Revenue Sharing Half-Cent Sales Tax 501,914 506,250 655,000 655,000
IGOVR - Intergovernmental Revenues Totals 501,914 506,250 655,000 655,000
361 100 - Interest and Other Earnings Interest Income 1,143 215 6,500 13,000
MISC - Miscellaneous Totals 1,143 215 6,500 13,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 88,896 - -
OS - Other Sources Totals - 88,896 - -
Fund Total: Citizens' Indep Trust (CITT) 503,057 595,361 661,500 668,000
332 000 - Other Financial Assistance Federal Source 182,382 - - 5,189,601
IGOVR - Intergovernmental Revenues Totals 182,382 - - 5,189,601
361 100 - Interest and Other Earnings Interest Income 5,377 - - -
MISC - Miscellaneous Totals 5,377 - - -
Fund Total: ARPA 187,759 - - 5,189,601
322 000 - Building Permits Building Permits 1,156,078 1,208,650 1,210,000 1,250,000
322 140 - Building Permits Work without Permit Fees 19,246 16,500 25,000 24,000
322 910 - Building Permits Structural Engineer Fees 43,230 66,000 68,000 75,000
PFS - Permits, Fees and Special Assessments Totals 1,218,554 1,291,150 1,303,000 1,349,000
Fund Total: Building 1,218,554 1,291,150 1,303,000 1,349,000
311 000 - Ad Valorem Taxes Current 462,712 270,187 270,187 267,961
TAXES - Taxes Totals 462,712 270,187 270,187 267,961
361 100 - Interest and Other Earnings Interest Income 615 - 600 3,500
MISC - Miscellaneous Totals 615 - 600 3,500
Fund Total: Debt Service 463,326 270,187 270,787 271,461
361 100 - Interest and Other Earnings Interest Income 2,485 - 12,500 -
MISC - Miscellaneous Totals 2,485 - 12,500 -
OS - Other Sources
MISC - Miscellaneous
Fund: 135 Citizens' Indep Trust (CITT)
Revenue
IGOVR - Intergovernmental Revenues
Fund: 165 Building
MISC - Miscellaneous
Revenue
IGOVR - Intergovernmental Revenues
Fund: 151 ARPA
Fund: 201 Debt Service
Revenue
TAXES - Taxes
Revenue
PFS - Permits, Fees and Special Assessments
Revenue
MISC - Miscellaneous
Fund: 301 Capital Projects
MISC - Miscellaneous
4
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Revenue by Account Classification
381 001 - Inter-Fund Group Transfers In General Fund 863,000 1,215,950 1,215,950 444,500
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 117,156 - -
OS - Other Sources Totals 863,000 1,333,106 1,215,950 444,500
Fund Total: Capital Projects 865,485 1,333,106 1,228,450 444,500
343 900 - Physical Environment Stormwater Fees 585,968 602,290 602,290 618,806
CFS - Charges for Services Totals 585,968 602,290 602,290 618,806
354 402 - Fines - Local Ordinance Violations Stormwater Penalties 607 480 490 400
JFF - Judgments, Fines and Forfeitures Totals 607 480 490 400
361 100 - Interest and Other Earnings Interest Income 2,780 780 15,000 30,000
MISC - Miscellaneous Totals 2,780 780 15,000 30,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 111,384 - 1,329,344
OS - Other Sources Totals - 111,384 - 1,329,344
Fund Total: Stormwater 589,355 714,934 617,780 1,978,550
343 400 - Physical Environment Garbage/Solid Waste Collection 3,364,253 3,472,596 3,472,596 3,604,894
CFS - Charges for Services Totals 3,364,253 3,472,596 3,472,596 3,604,894
354 405 - Fines - Local Ordinance Violations Solid Waste Penalties 9,150 6,300 6,260 6,000
JFF - Judgments, Fines and Forfeitures Totals 9,150 6,300 6,260 6,000
361 100 - Interest and Other Earnings Interest Income 716 240 4,000 8,000
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - - -
MISC - Miscellaneous Totals 716 240 4,000 8,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 140,000 - 276,533
OS - Other Sources Totals - 140,000 - 276,533
Fund Total: Solid Waste 3,374,119 3,619,136 3,482,856 3,895,427
325 100 - Special Assessments Capital Improvements 176,297 176,867 176,867 176,867
325 200 - Special Assessments Maintenance Fees 67,896 70,662 70,662 72,257
325 210 - Special Assessments Maintenance Rebate (34,610) - - -
PFS - Permits, Fees and Special Assessments Totals 209,583 247,529 247,529 249,124
OS - Other Sources
MISC - Miscellaneous
JFF - Judgments, Fines and Forfeitures
Fund: 402 Stormwater
Revenue
CFS - Charges for Services
JFF - Judgments, Fines and Forfeitures
Fund: 405 Solid Waste
Revenue
CFS - Charges for Services
OS - Other Sources
Fund: 410 Water & Wastewater
Revenue
PFS - Permits, Fees and Special Assessments
OS - Other Sources
MISC - Miscellaneous
5
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Revenue by Account Classification
361 100 - Interest and Other Earnings Interest Income 49 15 500 1,000
369 900 - Other Miscellaneous Revenues Miscellaneous 1,634 - - -
MISC - Miscellaneous Totals 1,683 15 500 1,000
381 001 - Inter-Fund Group Transfers In General Fund 64,043 64,525 263,813 65,025
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 199,288 - -
OS - Other Sources Totals 64,043 263,813 263,813 65,025
Fund Total: Water & Wastewater 275,309 511,357 511,842 315,149
337 900 - Grants from Other Local Units Grants - 6,000 6,000 6,000
IGOVR - Intergovernmental Revenues Totals - 6,000 6,000 6,000
361 100 - Interest and Other Earnings Interest Income 2,179 750 11,500 23,000
369 300 - Other Miscellaneous Revenues Settlements 27,588 50,000 41,850 50,000
369 900 - Other Miscellaneous Revenues Miscellaneous - - - -
369 920 - Other Miscellaneous Revenues Country Club Insurance 110,268 119,564 119,564 278,619
369 930 - Other Miscellaneous Revenues Insurance Refund 3,795 - - -
MISC - Miscellaneous Totals 143,830 170,314 172,914 351,619
381 000 - Inter-Fund Group Transfers In Workers Comp 173,351 214,597 214,597 189,187
381 001 - Inter-Fund Group Transfers In General Fund 469,640 538,006 538,006 1,024,443
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 4,960 6,764 6,764 9,197
381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 4,960 6,764 6,764 9,197
381 165 - Inter-Fund Group Transfers In Building 16,645 19,597 19,597 26,162
381 402 - Inter-Fund Group Transfers In Stormwater 8,424 9,622 9,622 15,772
381 405 - Inter-Fund Group Transfers In Solid Waste 44,154 48,739 48,739 63,080
381 520 - Inter-Fund Group Transfers In Information Technology - 5,892 5,892 8,218
381 550 - Inter-Fund Group Transfers In Fleet Management 114,317 133,307 133,307 155,029
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - 730,000
OS - Other Sources Totals 836,451 983,288 983,288 2,230,285
Fund Total: Risk Management 980,281 1,159,602 1,162,202 2,587,904
381 001 - Inter-Fund Group Transfers In General Fund - 435,873 435,873 442,038
381 165 - Inter-Fund Group Transfers In Building - 26,737 26,737 89,632
381 405 - Inter-Fund Group Transfers In Solid Waste - 2,971 2,971 5,817
381 550 - Inter-Fund Group Transfers In Fleet Management - 8,912 8,912 7,858
OS - Other Sources Totals - 474,493 474,493 545,345
Fund Total: Information Technology - 474,493 474,493 545,345
Revenue
OS - Other Sources
Fund: 520 Information Technology
OS - Other Sources
MISC - Miscellaneous
Fund: 501 Risk Management
Revenue
IGOVR - Intergovernmental Revenues
OS - Other Sources
MISC - Miscellaneous
6
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Revenue by Account Classification
344 900 - Transportation User Fees Mileage Reimbursement 32,386 32,500 30,500 32,500
CFS - Charges for Services Totals 32,386 32,500 30,500 32,500
361 100 - Interest and Other Earnings Interest Income 3,001 900 16,000 32,000
369 900 - Other Miscellaneous Revenues Miscellaneous - - 4,005 -
MISC - Miscellaneous Totals 3,001 900 20,005 32,000
381 001 - Inter-Fund Group Transfers In General Fund 704,351 757,412 757,412 761,031
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 97,243 102,116 102,116 103,054
381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 26,674 25,013 25,013 25,243
381 165 - Inter-Fund Group Transfers In Building 3,105 3,843 3,843 3,879
381 402 - Inter-Fund Group Transfers In Stormwater 21,844 25,834 25,834 26,072
381 405 - Inter-Fund Group Transfers In Solid Waste 481,177 610,427 610,427 616,039
381 520 - Inter-Fund Group Transfers In Information Technology - 6,745 6,745 6,807
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 650,922 - 329,500
OS - Other Sources Totals 1,334,394 2,182,312 1,531,390 1,871,625
Fund Total: Fleet Management 1,369,781 2,215,712 1,581,895 1,936,125
Revenue Grand Totals: 27,867,915 32,991,260 31,325,354 41,294,490
OS - Other Sources
MISC - Miscellaneous
Fund: 550 Fleet Management
Revenue
CFS - Charges for Services
7
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
001.10 - General Fund,Village Manager 757,943 855,236 778,134 850,674
001.11 - General Fund,Mayor & Council 18,894 136,872 121,409 126,775
001.12 - General Fund,Village Clerk 243,250 404,270 428,317 401,779
001.13 - General Fund,Finance 398,783 592,770 498,488 709,109
001.14 - General Fund,Legal 140,570 271,800 301,800 317,250
001.15 - General Fund,Planning, Zoning & Resiliency 260,980 480,481 395,951 445,490
001.16 - General Fund,Human Resources 395 252,474 167,063 258,221
001.19 - General Fund,Non-Departmental 1,200,537 1,239,037 1,089,176 2,856,112
001.21 - General Fund,Police 7,567,955 9,059,984 8,645,710 8,886,317
001.29 - General Fund,Neighborhood Services 263,020 391,656 364,313 292,438
001.39 - General Fund,Public Works 2,212,242 2,451,237 2,396,574 2,152,455
001.71 - General Fund,Brockway Memorial Library 540,194 799,157 729,906 729,177
001.72 - General Fund,Parks & Recreation 2,899,239 3,275,877 3,310,179 3,667,522
Fund Total: General Fund (16,504,002) (20,210,851) (19,227,020) (21,693,319)
130.39 - Local Option Gas Tax (LOGT),Public Works 382,796 595,371 455,683 420,109
Fund Total: Local Option Gas Tax (LOGT) (382,796) (595,371) (455,683) (420,109)
135.39 - Citizens' Indep Trust (CITT),Public Works 201,917 595,361 302,035 668,000
Fund Total: Citizens' Indep Trust (CITT) (201,917) (595,361) (302,035) (668,000)
151.21 - ARPA,Police - - - 102,900
151.39 - ARPA,Public Works 187,759 - - 4,927,081
151.71 - ARPA,Brockway Memorial Library - - - 9,620
151.72 - ARPA,Parks & Recreation - - - 150,000
Fund Total: ARPA (187,759) - - (5,189,601)
165.24 - Building,Building Department 1,030,304 1,291,150 1,186,175 1,349,000
Fund Total: Building (1,030,304) (1,291,150) (1,186,175) (1,349,000)
201.19 - Debt Service,Non-Departmental 1,536,888 270,187 269,187 271,461
Fund Total: Debt Service (1,536,888) (270,187) (269,187) (271,461)
301.12 - Capital Projects,Village Clerk 2,894 50,000 - -
301.13 - Capital Projects,Finance - - - -
301.19 - Capital Projects,Non-Departmental 84,230 - - -
301.21 - Capital Projects,Police 46,570 344,671 344,671 88,500
301.24 - Capital Projects,Building Department - - - -
301.39 - Capital Projects,Public Works 269,921 461,400 726,400 130,000
301.71 - Capital Projects,Brockway Memorial Library 71,600 207,535 207,535 28,000
301.72 - Capital Projects,Parks & Recreation 140,418 269,500 270,831 198,000
Fund Total: Capital Projects (615,633) (1,333,106) (1,549,437) (444,500)
Expense by Organization
Fund: 301 Capital Projects
Expenditures
Fund: 201 Debt Service
Expenditures
Fund: 165 Building
Expenditures
Fund: 151 ARPA
Expenditures
Fund: 135 Citizens' Indep Trust (CITT)
Expenditures
Fund: 130 Local Option Gas Tax (LOGT)
Expenditures
Fund: 001 General Fund
Expenditures
8
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount
Expense by Organization
402.39 - Stormwater,Public Works 353,799 714,934 518,832 1,978,550
Fund Total: Stormwater (353,799) (714,934) (518,832) (1,978,550)
405.39 - Solid Waste,Public Works 3,372,320 3,619,136 3,704,925 3,895,427
Fund Total: Solid Waste (3,372,320) (3,619,136) (3,704,925) (3,895,427)
410.39 - Water & Wastewater,Public Works 456,127 511,357 515,016 315,149
Fund Total: Water & Wastewater (456,127) (511,357) (515,016) (315,149)
501.19 - Risk Management,Non-Departmental 977,424 1,159,602 969,447 2,587,904
Fund Total: Risk Management (977,424) (1,159,602) (969,447) (2,587,904)
520.17 - Information Technology,Information Technology - 474,493 481,205 545,345
Fund Total: Information Technology - (474,493) (481,205) (545,345)
550.39 - Fleet Management,Public Works 2,171,458 2,215,712 1,819,752 1,936,125
Fund Total: Fleet Management (2,171,458) (2,215,712) (1,819,752) (1,936,125)
Expenditure Grand Totals: 27,790,427 32,991,260 30,998,714 41,294,490
Fund: 550 Fleet Management
Expenditures
Fund: 520 Information Technology
Expenditures
Fund: 501 Risk Management
Expenditures
Fund: 410 Water & Wastewater
Expenditures
Fund: 405 Solid Waste
Expenditures
Fund: 402 Stormwater
Expenditures
9
Your Village Leadership
5
VILLAGE MANAGER'S OFFICE
ORGANIZATION CHART
10
FY2023 FY2024 Change
Personnel Services…………………663,242$ 625,258$ (37,984)$
Operating Expenditures/Expenses …191,994 225,416 33,422
TOTAL …………………………..855,236$ 850,674$ (4,562)$
Budget Highlights
Village Manager
Services, Functions and Activities
The Village Manager is responsible for the management and operation of all aspects of the
Village.As Chief Executive and Administrative Officer for the Village, the Manager is appointed
by and serves at the discretion of the Village Council. This department also manages the
information technology functions and communications for the Village.
Village Manager
Goals & Objectives
The goals and objectives of the Village Manager include the following: -
Advancing the goals of the adopted strategic management plan;
- Meeting the goals and objectives of the Village Council;
- A continued Human Resources presence that meets best practices;
- Master plans that signal shovel ready projects that ready us for funding;
- Sustainability and resiliency studies;
- To maximize our accreditations and certifications;
- A complete and global look at CIP.
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2023 FY2024
Village Manager Budgeted Expenditures
Personnel Operating
11
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
11-000 Executive Salaries Salaries 305,410 336,752 343,833 343,833 (1) Village Manager & (1) Deputy Village Manager
11-100 Executive Salaries Executive Benefit 11,025 9,875 17,062 16,250 Executive benefit package.
11-200 Executive Salaries Executive Benefits Additional 23,558 20,500 27,282 29,747 Mission Square former ICMA Retirement
Contribution.
12-000 Regular Salaries and Wages Salaries 126,628 164,174 109,599 109,599 (1) Assistant to the Village Manager
13-000 Other Salaries and Wages Other Salaries 93,814 50,000 65,000 65,000 (1) Procurement Administrator.
14-000 Overtime Overtime 9,594 - - -
18-100 Compensated Compensatory Leave Longevity 1,875 2,250 1,875 1,875 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 41,219 44,393 43,052 38,314 Social Security and Medicare taxes.
23-000 Life and Health Insurance Health Insurance 14,158 30,108 15,436 15,436 Estimated annual employee costs for health
insurance benefits.
23-100 Life and Health Insurance Dental 290 648 254 254 Estimated annual employee costs for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 459 475 412 412 Estimated annual employee costs for long-term
care insurance benefits.
23-600 Life and Health Insurance Life Insurance 475 816 1,397 1,397 Estimated annual cost for life insurance benefits
for Village Manager per contract..
23-700 Life and Health Insurance Short-Term Disability 1,370 2,750 2,714 2,714
Estimated annual cost for short-term disability
insurance benefits for Village Manager per
contract.
24-000 Workers' Compensation Workers' Compensation 365 501 501 427 Allocated costs of workers' compensation
premiums paid to the Florida League
630,239 663,242 628,417 625,258
31-000 Professional Services Professional Services 51,800 63,800 48,000 115,000 Funding for Village's grant writer and digital
services consultant
31-260 Professional Services Lobbyist 30,090 60,100 42,000 42,000 Funding for Village's state lobbyist
31-270 Professional Services Pre-employment
Screening 138 - - -
40-000 Travel and Per Diem Travel 2,711 4,000 4,000 4,000 Local & intermediate training & administrative
events, i.e. FCCMA, ICMA, MDCCMA, APA & ULI
41-100 Communications Services Cellular 1,480 1,712 1,200 1,200 Estimated cost for cellular telephone
41-520 Communications Services ISF: Information
Technology - 14,854 14,854 11,430 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 20 10 5 10 Estimated postage costs
45-000 Insurance ISF: Risk Management 9,299 10,809 9,299 17,190 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 11,235 19,259 19,259 19,436
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
47-000 Printing and Binding Printing 172 150 - 100 Printing of miscellaneous forms & letterhead
48-000 Promotional Activities Promotional Activities 3,000 3,000 3,000 3,000 Community Alliance sponsorship
51-000 Office Supplies Office Supplies 64 300 100 300 General office supplies
52-200 Operating Supplies Other Operating Supplies 4,740 1,000 500 750 Printer supplies & other operating supply costs
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 4,176 5,000 4,500 5,000 Annual association dues (ICMA, FCCMA, DCCMA,
FMCA, APA, ULI & other professional associations
55-000 Training Training and Education 8,779 8,000 3,000 6,000 Attendance at local & national meetings,
luncheons & other educational activities
127,704 191,994 149,717 225,416
757,943 855,236 778,134 850,674
757,943 855,236 778,134 850,674
757,943 855,236 778,134 850,674
757,943 855,236 778,134 850,674
Expense Budget
Activity Total: 512 - Executive
Program Total: 00 - None
Division Total: 0300 - Village Manager
Department Total: 10 - Village Manager
Program: 00 - None
Activity: 512 - Executive
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Department: 10 - Village Manager
Division: 0300 - Village Manager
12
MAYOR/COUNCIL
ORGANIZATION CHART
MAYOR / COUNCIL
MAYOR GEORGE BURCH DVM
VICE-MAYOR JESSE VALINSKY
COUNCILMEMBER JEROME CHARLES
COUNCILMEMBER SANDRA HARRIS
COUNCILMEMBER DANIEL MARINBERG
VILLAGE MANAGER
ESMOND K. SCOTT
VILLAGE CLERK
YSABELY RODRIGUEZ, CMC
VILLAGE ATTORNEY
SARAH JOHNSTON, ESQ.
13
Miami Shores Village is governed by a Council-Manager form of government.Within this
framework, the Miami Shores Village Council consists of five Councilmembers who are elected
at large, on a nonpartisan basis, and serve as the legislative body of the Miami Shores Village
government. The Mayor is the head of Village government for all ceremonial purposes.Village
Councilmember terms are four years for the candidates receiving the first and second highest
number of votes.The candidate receiving the third highest number of votes is elected to the
Village Council for a two-year term.Village-wide elections are held the second Tuesday in April
in odd-numbered years.
Mayor & Council
Services, Functions and Activities
Under the Village Charter, authority is vested in the Village Council to establish laws and policies
through the enactment of ordinances and resolutions to provide community leadership and guide
the Village Administration's delivery of services.Additionally, the Village Council appoints the
Village Manager, Village Clerk, and Village Attorney.
Goals & Objectives
The goals and objectives of the Mayor & Council for the upcoming fiscal year include the
following:
- Continue to ensure that public safety is continually improved through technology and
application of "applicable" best practices; -
Improve the aesthetics and effectiveness of public and private spaces - i.e. Community Center,
Dog Park, Library and 9900 NE 2nd Ave building;
- Promote the image of the Village as a place to live, work and invest through branding and
marketing;
- Maintain a fiscally sustainable and responsible budget, and expand the Village's tax base and
alternative revenue sources; -
Focus on downtown development to improve the quality of life of residents and the viability of
businesses; and
- Establish a Climate Change Plan.
14
FY2023 FY2024 Change
Personnel Services…………………150$ 150$ -$
Operating Expenditures/Expenses 136,722 126,625 (10,097)
TOTAL …………………………..136,872$ 126,775$ (10,097)$
Budget Highlights
Mayor & Council
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
FY2023 FY2024
Mayor & Council Budgeted Expenditures
Personnel Operating
15
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
24-000 Workers' Compensation Workers' Compensation 150 150 150 150 Allocated costs of workers' compensation
premiums paid to the Florida League
150 150 150 150
34-250 Other Services Mayor & Council Salaries - 5 5 5 Mayor & Council receive $1 per year
40-000 Travel and Per Diem Travel - 8,000 6,000 8,000 Costs associated with Council travel to
conferences & trainings
40-100 Travel and Per Diem Per Diem Allowance - 1,500 1,500 1,500 Per diem allowance associated with Council
attendance at conferences & trainings
40-200 Travel and Per Diem Local Mileage
Reimbursement - - 1,000 1,000 Local mileage reimbursement
41-100 Communications Services Cellular 3,163 2,690 - - Estimated costs for cellular telephone/tablets
41-520 Communications Services ISF: Information
Technology - 14,854 14,854 17,553 Allocated costs for operating the Village's
information technology
45-000 Insurance ISF: Risk Management 900 900 900 1,067 Allocated costs for property, casualty & general
liability insurance premiums
47-000 Printing and Binding Printing - 2,500 2,500 2,500 Stationary, business cards & nameplates for new
Council Members
48-000 Promotional Activities Promotional Activities 240 2,000 2,500 2,500 Promotional materials, plaques, flowers & awards
for functions & presentations
49-000 Other Current Charges and Obligations Other
Current Charges 4,663 46,000 46,000 26,000
Annual Chamber Dinner, Pelican Harbor donation,
Inauguration Reception & Volunteer Appreciation
Celebration
49-140 Other Current Charges and Obligations Council
Appropriations 1,908 5,000 5,000 5,000 1,000/Councilmember expenses
49-180 Other Current Charges and Obligations Miami-
Dade Schools - 35,173 20,000 40,000 Miami-Dade Public Schools - MSE Cambridge
Program
51-000 Office Supplies Office Supplies 658 500 3,000 3,000 Operating Supplies Other Operating Supplies
52-200 Operating Supplies Other Operating Supplies 255 600 1,000 1,000
52-400 Operating Supplies Uniforms 247 1,000 1,000 1,500 Village logo shirts for Council Members
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 4,935 7,000 7,000 7,000 Annual membership fees to the Florida League of
Cities & the Miami-Dade League of Cities
55-000 Training Training and Education 1,116 6,000 6,000 6,000 Registration fees for conferences & trainings
55-100 Training Organizational Meetings 660 3,000 3,000 3,000 Attendance at the Miami-Dade County League of
Cities meetings
18,744 136,722 121,259 126,625
18,894 136,872 121,409 126,775
18,894 136,872 121,409 126,775
18,894 136,872 121,409 126,775
18,894 136,872 121,409 126,775
Activity Total: 511 - Legislative
Program Total: 00 - None
Division Total: 0100 - Legislative
Department Total: 11 - Mayor & Council
Program: 00 - None
Activity: 511 - Legislative
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Department: 11 - Mayor & Council
Division: 0100 - Legislative
16
VILLAGE CLERK
VILLAGE CLERK
ORGANIZATION CHART
ASSISTANT VILLAGE CLERK
17
FY2023
Estimated
FY2023 Actuals
(through 3/31/22)
FY2024
Estimated
150 150
The Village Clerk's Office manages a diverse range of administrative services associated with
Village governance and fulfills various statutory and municipal obligations.In support of open
and transparent government, the Village Clerk's Office maintains the Village’s legislative history
and serves as custodian of all Village documents. The elections function entails the
administration, supervision and certification of Municipal and Police Retirement Pension Board
elections, any charter amendment, and referenda.In furtherance of Records Management, this
office sets guidelines and standards for all Village Records, incorporates management
technologies, and establishes a repository for inactive, archival and vital records. Special
projects include collaborative projects, public access as it pertains to our legislative and
document management application, our Boards and Committees public meeting process, as well
as our reporting process in furtherance of accountability, transparency, and reportability.Direct
services include: research in response to public informational requests, notarization,
certification,attestation, advertisement and postings of public notices regarding meetings of the
Council, advisory boards, elections,etc.The Village Clerk is also the staff liaison to the
Education Advisory Board.
Public Records Requests
fulfilled within 10 days
on website within two days
after approval
Agenda packets distributed at
least 6 days prior to meeting
posted on social media within
two business days after the
Contracts digitized and retained
within 72 hours
Village Clerk
Services, Functions and Activities
Goals & Objectives
The Department Goals of the Village Clerk include the following: -
To continue to carefully preserve and safeguard the legislative history of the Village;
- To maximize timely public access to Village records and information;
- To develop and implement a records management plan, to ensure proper document retention,
disposition, and accessibility of all record types;
- To continue to enhance civic engagement and public participation.
Performance Measures
18
FY2023 FY2024 Change
Personnel Services…………………211,450$ 215,728$ 4,278$
Operating Expenditures/Expenses 142,820 186,051 43,231
Other Uses……………………………50,000 - (50,000)
TOTAL …………………………..404,270 401,779$ (2,491)$
Village Clerk
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2023 FY2024
Village Clerk Budgeted Expenditures
Personnel Operating Other Uses
19
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 112,324 115,253 119,175 119,175 Village Clerk base salary
11-100 Executive Salaries Executive Benefit 6,525 6,625 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries - 50,000 50,000 50,193 Assistant Village Clerk
14-000 Overtime Overtime - 10,000 2,500 10,000 Estimated overtime costs for meeting attendance
21-000 Payroll Taxes Employer Fica and Medicare 8,945 13,915 13,630 14,403 Social Security & Medicare Taxes
23-000 Life and Health Insurance Health Insurance 6,843 15,054 8,500 14,916 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 148 324 175 254 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 69 132 75 138 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 95 147 147 149
134,948 211,450 200,702 215,728
31-000 Professional Services Professional Services 7,419 23,500 50,000 50,000 Council Meeting videography services
31-100 Professional Services Technology 30,148 16,000 16,000 16,000 Granicus Legislative Management Software
34-000 Other Services Contract Services 12,092 17,000 17,000 38,000 Document scanning, recordation, codification &
records storage & destruction services
40-000 Travel and Per Diem Travel - 2,500 2,500 5,400 Travel costs to attend conferences & trainings
40-100 Travel and Per Diem Per Diem Allowance - 600 600 600 Per diem costs while attending conferences &
trainings
41-100 Communications Services Cellular 803 805 - 600 Estimated costs for cellular telephone
41-200 Communications Services Internet 433 - - -
41-520 Communications Services ISF: Information
Technology - 11,883 11,883 16,533 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 43 300 300 300 Postage charges for general mail services
45-000 Insurance ISF: Risk Management 2,685 5,032 5,032 8,218 Allocated costs for property, casualty & general
liability insurance premiums
46-200 Repair and Maintenance Services Repairs and
Maintenance 147 11,000 11,000 11,000 Council Chambers/9900 Building audiovisual repair
47-000 Printing and Binding Printing - 1,000 1,000 1,000 Printing of stationary & various forms
48-200 Promotional Activities Legal Advertisements 18,467 12,000 20,000 30,000 Legal advertising & notices (mail-out)
49-000 Other Current Charges and Obligations Other
Current Charges 734 1,000 1,000 1,000 Costs associated with specialty services
49-200 Other Current Charges and Obligations Elections - 35,000 35,000 - Costs associated with upcoming Village election
49-600 Other Current Charges and Obligations Court
Filing Fees - - 1,000 1,000 Costs associated with Miami-Dade County filings
51-000 Office Supplies Office Supplies 478 1,000 1,200 1,000 General office supplies
52-200 Operating Supplies Other Operating Supplies 3,316 1,100 1,000 1,400 Supplies for department equipment
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 826 2,000 2,000 2,000 Annual fees for various organization memberships
55-000 Training Training and Education 710 1,100 1,100 2,000 Registration for conferences & trainings
78,302 142,820 177,615 186,051
213,250 354,270 378,317 401,779
91-301 Interfund Transfers Capital Projects 30,000 50,000 50,000 -
30,000 50,000 50,000 -
30,000 50,000 50,000 -
243,250 404,270 428,317 401,779
243,250 404,270 428,317 401,779
243,250 404,270 428,317 401,779
Division Total: 0303 - Village Clerk
Department Total: 12 - Village Clerk
Activity Total: 512 - Executive
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Program: 00 - None
Activity: 512 - Executive
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Department: 12 - Village Clerk
Division: 0303 - Village Clerk
20
FINANCE DEPARTMENT
ORGANIZATION CHART
CHIEF FINANCE OFFICER
FINANCE CLERK
ASSISTANT
FINANCE DIRECTOR
ACCOUNTANT II
FINANCE/HUMAN RESOURCES
CLERK
21
FY2023
Estimated
FY2023 Actuals
(through 3/31/22)
FY2024
Estimated
52
Number of AP checks/EFT's processed 4,750
Number of Lien Searches Processed 450
Finance
Services, Functions and Activities
The Finance Department is responsible for the security of all Village funds and is a full-function
operation ranging from basic accounting to comprehensive financial management and planning.
Included in the many responsibilities are: preparing the annual operating and capital budgets at
the direction of the Village Manager, processing no less than fifty-two weekly payrolls and
maintaining all appropriate records,filing the necessary payroll-related taxes and the
corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village.
The Department is responsible for the timely and accurate reporting of all financial activities.
This includes the recording of the purchase orders, direct payments, invoices and daily deposits.
Monthly reconciling of bank statements, as well as confirming all cash and electronic
transactions, is part of the responsibilities as well.
The Village's four retirement plans:the General Employees' Pension System,the Police Officers'
Retirement System,the ICMA-457 Deferred Compensation Plan and the VALIC-457 Deferred
Compensation Plan are monitored and coordinated by this department.The responsibilities
include timely deposits of employee and Village contributions to all funds and coordinating the
year-end financial data for audit and year-end state reporting requirements.
The Village's risk management function, employee benefit programs,cash management, debt
service management, payroll, accounts payable, accounts receivable and other finance-related
matters are managed in this department.
Goals & Objectives
The goals and objectives of the Finance Department for the upcoming fiscal year include the
following: 1) Making sure that regular work is accomplished in a timely and efficient manner;
improving/streamlining where need be, 2) Updating the Government Finance Officers
Association (GFOA)Distinguished Budget Presentation Award to reflect the new requirements
and achieve the award, 3) Receiving the Annual Financial Report Award &Popular Annual
Financial Report Award from the GFOA and 4) Purging the necessary files in accordance with
the State of Florida retention rules with the assistance of the Village Clerk.
Performance Measures
Number of Payroll ACH Deposits/Checks
processed
22
FY2023
Estimated FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Average turnaround time for lien searches m 5 Business Days 4 3
GFOA Awards to be awarded 3 3 3
FY2023 FY2024 Change
Personnel Services…………………453,937$ 477,806$ 23,869$
Operating Expenditures/Expenses …138,833 231,303 92,470
TOTAL …………………………..592,770$ 709,109$ 116,339$
Budget Highlights
Finance
Performance Measures Continued
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2023 FY2024
Finance Budgeted Expenditures
Personnel Operating
23
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 138,881 142,522 143,059 143,059 (1) Chief Financial Officer.
11-100 Executive Salaries Executive Benefit 6,525 9,875 9,750 9,750 Executive benefit package
12-000 Regular Salaries and Wages Salaries 129,877 229,632 161,462 255,493
(1) Assistant Finance Director, (1) Accountant II,
(1)Finance Clerk, (1) Finance/Human Resources
Clerk (allocated 50% with Human Resources)
14-000 Overtime Overtime 50 2,000 1,800 2,500 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 2,500 3,000 1,875 625 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 21,567 29,084 24,262 31,959 Social Security and Medicare taxes
23-000 Life and Health Insurance Health Insurance 14,866 36,140 18,108 33,062 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 417 648 276 571 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 619 693 545 458 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 397 343 343 329 Allocated costs of workers' compensation
premiums paid to the Florida League
315,700 453,937 361,480 477,806
31-000 Professional Services Professional Services 2,750 10,000 9,900 12,000 Actuary and consulting fees
31-100 Professional Services Technology 1,321 7,300 7,000 8,000 Technical support for financial system
31-270 Professional Services Pre-employment
Screening 121 - - -
32-000 Accounting and Auditing Accounting and
Auditing 30,652 40,000 40,000 45,000 Funding for annual external audit to comply with
Local, State & Federal statutory provisions
34-000 Other Services Contract Services 27,368 29,000 30,000 32,000 Departmental & centralized service contracts &
financial system maintenance
34-100 Other Services Temporary Personnel - - 2,500 10,000 Temporary personnel as needed
40-000 Travel and Per Diem Travel 1,097 3,500 2,200 3,500 Local & intermediate training & conference
attendance
40-100 Travel and Per Diem Per Diem Allowance - 550 250 550 Per diem allowance while attending conferences &
trainings
41-100 Communications Services Cellular 496 575 600 600 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information
Technology - 14,854 14,854 80,958 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 2,087 2,500 1,500 1,500 Mailing of A/P checks, correspondence & certified
mail
45-000 Insurance ISF: Risk Management 9,740 9,654 9,654 15,395 Allocated costs for property, casualty & general
liability insurance premiums
47-000 Printing and Binding Printing 82 300 500 500 Printing ACFR, Budget, Pension reports & other
state-mandated documents
48-000 Promotional Activities Promotional Activities - 8,200 7,600 8,000 Annual budget notices & other finance-related
notices
49-600 Other Current Charges and Obligations Court
Filing Fees 580 500 500 500 Lien filing & release fees
51-000 Office Supplies Office Supplies 228 600 850 1,000 General office supplies
52-200 Operating Supplies Other Operating Supplies 1,871 4,000 4,300 4,000
Operating supplies required for Finance-related
activities, not already funded in the Village-wide
supply account
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 2,620 3,800 3,800 3,800
Subscriptions to various journals & memberships
to various organizations including: GFOA for the
Village, the Comprehensive Annual Financial
Report, Budget Award & Popular Annual Financial
Report for the Village, the FICPA, AICPA, FGFOA &
SFGFOA for the Chief Financial Officer, Assistant
Finance Director & Accountant II
55-000 Training Training and Education 2,070 3,500 1,000 4,000
Conference registration fees, charges to attend
local training sessions & other educational
activities
83,083 138,833 137,008 231,303
398,783 592,770 498,488 709,109
398,783 592,770 498,488 709,109
398,783 592,770 498,488 709,109
398,783 592,770 498,488 709,109
Division Total: 0500 - Finance
Department Total: 13 - Finance
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 513 - Financial & Administrative
Program Total: 00 - None
Department: 13 - Finance
Division: 0500 - Finance
Program: 00 - None
Activity: 513 - Financial & Administrative
24
FY2023 FY2024 Change
Operating Expenditures/Expenses 271,800$ 317,250$ 45,450$
TOTAL …………………………..271,800$ 317,250$ 45,450$
The Village Attorney has the primary responsibility to coordinate legal matters of the Village.
The Village Attorney provides legal counsel in the preparation of contracts or agreements, as
well as other legal documents.
The Village contracts a separate and independent labor attorney to provide counsel and
representation on labor-related matters, such as employment contracts and collective bargaining
agreements.
Budget Highlights
Village Attorney
Services, Functions and Activities
The Village Attorney, appointed by the Village Council, provides legal counsel to the Village
Council, the Village Manager, Village departments and various advisory boards.
240,000
250,000
260,000
270,000
280,000
290,000
300,000
310,000
320,000
330,000
FY2023 FY2024
Village Attorney Budgeted Expenditures
Operating
25
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
31-200 Professional Services Legal General 53,209 209,000 209,000 219,450 Contractual fee
31-210 Professional Services Legal Retainer 50,400 - - -
31-220 Professional Services Legal Labor 25,538 25,000 15,000 25,000 Labor Attorney costs & fees associated with labor
issues, including union contract negotiations
31-230 Professional Services Legal Litigation - - 40,000 - Legal fees anticipated for Village representation
brought to the court system
31-240 Professional Services Legal Pension - 10,000 10,000 10,000 Legal fees associated with amending the Village's
pension plan ordinances
31-250 Professional Services Legal Other 11,276 27,800 27,800 62,800 Other legal fees not otherwise covered including
zoning code re-write
48-200 Promotional Activities Legal Advertisements 147 - - -
140,570 271,800 301,800 317,250
140,570 271,800 301,800 317,250
140,570 271,800 301,800 317,250
140,570 271,800 301,800 317,250
140,570 271,800 301,800 317,250
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 514 - Legal Counsel
Program Total: 00 - None
Division Total: 0200 - Legal
Department Total: 14 - Legal
Department: 14 - Legal
Division: 0200 - Legal
Program: 00 - None
Activity: 514 - Legal Counsel
26
PLANNING, ZONING & RESILIENCY
ORGANIZATION CHART
PLANNING,ZONING & RESILIENCY
DIRECTOR
PLANNING TECHNICIAN
27
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
65 31 70
Planning & Zoning
Services, Functions and Activities
The mission of the Planning, Zoning &Resiliency Department is to provide Miami Shores Village
with professional planning and zoning services that promote and facilitate the orderly,efficient,
and resilient development of the community;to protect existing neighborhoods through sound
regulatory controls; and to promote development that is in conformity with the Comprehensive
Plan, Village Code and Federal and State regulations.
Goals & Objectives
Finalize the update the Comprehensive Plan Future Land Use Element and Future Land Use
Map. Complete updates to elements of the Comprehensive Plan and update the Land
Development Regulations (Zoning Code) and Zoning Map.
Performance Measures
Process applications to the
Planning & Zoning Board
28
FY2023 FY2024 Change
Personnel Services…………………207,345$ 203,763$ (3,582)$
Operating Expenditures/Expenses 273,136 241,727 (31,409)
TOTAL …………………………..480,481$ 445,490$ (34,991)$
Planning & Zoning
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Planning & Zoning Budgeted Expenditures
Personnel Operating
0
50000
100000
150000
200000
250000
300000
FY2023 FY2024
Planning & Zoning Budgeted Expenditures
Personnel Operating
29
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 127,165 123,594 124,074 124,074 Planning, Zoning & Resiliency Director base salary.
11-100 Executive Salaries Executive Benefit 6,079 6,625 6,500 6,500 Executive benefit package.
12-000 Regular Salaries and Wages Salaries 19,302 44,990 19,051 44,169 (1) Planning Technician.
13-300 Other Salaries and Wages Seasonal 4,100 - - -
14-000 Overtime Overtime 1,056 2,850 2,500 3,600 After hours meetings and events - 120 hours
21-000 Payroll Taxes Employer Fica and Medicare 11,702 13,621 11,638 13,872 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 10,257 15,054 7,486 11,210 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 184 324 65 127 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 122 126 63 69 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 131 161 161 142 Allocated costs of workers' compensation
premiums
180,099 207,345 171,538 203,763
31-000 Professional Services Professional Services 57,360 231,948 180,000 185,000
$120,000 - Land Development Regulations
(Zoning) $30,000 - Comp Plan Updates $50,000 -
Update of studies
31-100 Professional Services Technology 6,611 8,140 8,140 7,650 Annual fees and registrations for software
maintenance
31-270 Professional Services Pre-employment
Screening 46 - - -
34-000 Other Services Contract Services 159 - - -
40-000 Travel and Per Diem Travel 975 4,000 3,500 4,000 Travel for State and National Conference (2)
40-100 Travel and Per Diem Per Diem Allowance 153 1,000 425 425 State and National conference
41-100 Communications Services Cellular 504 575 575 2,015 Director cellphone and services for 6 IPad
41-520 Communications Services ISF: Information
Technology - 5,941 5,941 8,369 Allocated costs for information technology
42-000 Freight and Postage Services Postage 157 1,500 1,000 1,000 Mail notices to property owners
45-000 Insurance ISF: Risk Management 3,788 5,032 5,032 8,218 Allocated costs for property, casualty & general
liability insurance premiums
47-000 Printing and Binding Printing 88 3,000 3,000 3,000 Printing costs involving boards and material for
proposed projects.
48-200 Promotional Activities Legal Advertisements 195 5,000 5,000 5,000
Legal advertisement - to be funded thru cost
recovery. Unless the process is initiated by Village
or required notices to comply with boards
requirements.
49-250 Other Current Charges and Obligations Planning
& Zoning Board - - 1,000 1,000 Training and reports.
49-260 Other Current Charges and Obligations Historic
Preservation Board - - 3,000 7,800 Plaque for three properties - $1,800 Two Historic
Markers - $ 5,000 Events - $1,000
49-270 Other Current Charges and Obligations
Sustainable & Resiliency Commit - - 1,500 1,500 Workshops and events for Sustainability
51-000 Office Supplies Office Supplies 911 1,000 1,000 1,000 General office supplies for (2) full-time employees
and 3 boards.
52-200 Operating Supplies Other Operating Supplies 1,270 1,500 1,500 1,500 Boards, banners, flyers, and other materials for
events, workshops.
52-400 Operating Supplies Uniforms 30 350 300 300 Uniforms for two full-time employees
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 922 1,150 1,000 950 APA registration, Florida Planning and Zoning
Association
55-000 Training Training and Education 7,712 3,000 2,500 3,000 Education reimbursement and conference
registrations.
80,881 273,136 224,413 241,727
260,980 480,481 395,951 445,490
260,980 480,481 395,951 445,490
260,980 480,481 395,951 445,490
260,980 480,481 395,951 445,490
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 515 - Comprehensive Planning
Program Total: 00 - None
Division Total: 0450 - Planning, Zoning & Resiliency
Department Total: 15 - Planning, Zoning & Resiliency
Department: 15 - Planning, Zoning & Resiliency
Division: 0450 - Planning, Zoning & Resiliency
Program: 00 - None
Activity: 515 - Comprehensive Planning
PS - Personnel Services
Account Classification Total: PS - Personnel Services
30
HUMAN RESOURCES
ORGANIZATION CHART
HUMAN RESOURCES DIRECTOR
FINANCE/HUMAN RESOURCES
CLERK
31
FY2023 FY2024 Change
Personnel Services…………………155,604$ 166,678$ 11,074$
Operating Expenditures/Expenses …96,870 91,543 (5,327)
TOTAL …………………………..252,474$ 258,221$ 5,747$
Human Resources
Budget Highlights
Human Resources
Services, Functions and Activities
The Human Resources department is a newly created department for the Village in FY2023.
The department is responsible for all personnel related activities such as benefits,risk
management, recruitment, labor and employee relations, training and development, and
compensation.
Goals & Objectives
We are committed to treating each person as a valued customer while contributing positively to
achieve the overall goals of the Village. Through comprehensive programming that displays a
thorough understanding of all aspects of the human resource profession, including proactive
involvement in areas of legal compliance and service that displays a genuine interest in the lives
of others.
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
FY2023 FY2024
Human Resources Budgeted Expenditures
Personnel Operating
32
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries - 115,000 - 115,443 (1) Human Resources Director
11-100 Executive Salaries Executive Benefit - 6,625 - 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries - - - 22,587 (1) Finance and Human Resources Clerk
(allocated 50% with Finance)
13-000 Other Salaries and Wages Other Salaries - 15,600 87,000 -
21-000 Payroll Taxes Employer Fica and Medicare - 10,490 6,656 10,558 Social Security & Medicare Taxes
23-000 Life and Health Insurance Health Insurance - 7,527 - 11,187 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - 162 - 190 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care - 63 - 103 Estimated annual employee costs for long-term
care benefits
24-000 Workers' Compensation Workers' Compensation - 137 137 110 Allocated costs of workers' compensation
premiums
- 155,604 93,793 166,678
31-270 Professional Services Pre-employment
Screening - 35,000 10,000 10,000 Pre-employment screening for new hires
34-000 Other Services Contract Services - 50,000 50,000 60,000 Insurance brokerage fees & medical service fees
for Workers' Comp injuries
40-000 Travel and Per Diem Travel - 700 - 800 Local & intermediate training & conference
attendance
40-100 Travel and Per Diem Per Diem Allowance 395 250 - 200 Per diem allowance while attending conferences &
trainings
41-100 Communications Services Cellular - 600 - 600 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information
Technology - 2,971 2,971 5,817 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage - 250 - 250 Mailing of correspondence & certified mail
45-000 Insurance ISF: Risk Management - 3,299 3,299 5,526 Allocated costs for property, casualty & general
liability insurance premiums
47-000 Printing and Binding Printing - 200 - 100 Employee flyers
51-000 Office Supplies Office Supplies - 250 - 250 General office supplies
52-200 Operating Supplies Other Operating Supplies - 250 2,000 2,000 Specialty supplies used for Human Resources
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs - 2,000 - 1,000 Memberships & subscriptions to various Human
Resources organizations
55-000 Training Training and Education - 1,100 5,000 5,000
Conference registration fees, charges to attend
local training sessions & other educational
activities
395 96,870 73,270 91,543
395 252,474 167,063 258,221
395 252,474 167,063 258,221
395 252,474 167,063 258,221
395 252,474 167,063 258,221
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 513 - Financial & Administrative
Program Total: 00 - None
Division Total: 0600 - Human Resources
Department Total: 16 - Human Resources
Department: 16 - Human Resources
Division: 0600 - Human Resources
Program: 00 - None
Activity: 513 - Financial & Administrative
PS - Personnel Services
Account Classification Total: PS - Personnel Services
33
FY2023 FY2024 Change
Personnel Services……………………436,026$ 420,447$ (15,579)$
Operating Expenditures/Expenses …328,696 293,035 (35,661)
Grants and Aids………………………5,000 6,000 1,000
Other Uses…………………………….467,315 2,136,630 1,669,315
TOTAL …………………………..1,239,037$ 2,856,112$ 1,619,075$
FinanceNon-Departmental
Services, Functions and Activities
The Non-Departmental group of accounts represents administrative costs or services of the
General Fund that do not necessarily affect a single department or,to the contrary,affect multiple
departments. The Non-Departmental account is also the central funding source for interfund
transfers (i.e. -transfers to fund capital projects, transfers out to the Debt Service Fund,etc.).
Additionally, the Non-Departmental group includes funding for accumulated leave settlements,
representing the payout of leave time for individuals separating service with the Village through
retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance, and supplies and the
costs to maintain and service the Village's information technology management.
The Non-Departmental group also includes the General Fund Contingency account. This account
is for emergencies or Council-determined transfers.These funds can only be used with Council
approval.
Budget Highlights
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY2023 FY2024
Non-Departmental Budgeted Expenditures
Personnel Operating Grants and Aids Other Uses
34
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
18-200 Compensated Compensatory Leave
Accumulated Leave Settlement 135,630 75,000 110,000 75,000 Payout of accumulated leave for employees
expected to retire or separate employment
21-000 Payroll Taxes Employer Fica and Medicare 8,916 5,737 8,415 5,740 Social security and Medicare taxes
22-000 Retirement Contributions Pension Contribution 360,705 293,901 297,141 277,348
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-600 Life and Health Insurance Life Insurance 40,249 61,388 45,850 56,621 Life & long-term disability insurance for general
employees
25-000 Unemployment Compensation Re-Employment
Tax (452) - - 5,738 Contribution mandated by the State for employees
filing for unemployment
545,048 436,026 461,406 420,447
31-000 Professional Services Professional Services - 12,000 - 12,000 Translation of newsletter
31-100 Professional Services Technology 150,017 33,000 15,000 15,000 Contractual services for IT & Web consulting
34-000 Other Services Contract Services 14,209 10,600 8,000 9,000 Contractual services for shredding & copy
machine maintenance
41-100 Communications Services Cellular 5,344 215 - - Estimated costs for cellular service
41-200 Communications Services Internet 19,291 21,900 21,900 21,900 Estimated costs for internet connections for
Village Hall
41-300 Communications Services Long Distance 3,624 3,600 3,600 3,600 Estimated costs for long distance calls
41-400 Communications Services Maintenance 5,000 6,500 6,500 6,500 Estimated costs for telephone maintenance
42-000 Freight and Postage Services Postage 12,670 12,500 19,900 22,000 Estimated cost for mailing the monthly newsletter
44-000 Rentals and Leases Equipment Rental 1,435 6,500 625 6,500 Rental agreement for postage machine & Village
Hall copy machine
45-000 Insurance ISF: Risk Management 12,878 13,988 13,998 35,485 Allocated costs for property, casualty & general
liability insurance premiums (9900 Building)
46-200 Repair and Maintenance Services Repairs and
Maintenance 7,819 3,500 500 3,000
Maintenance agreement for Village-wide phone
system copy machine, recording equipment &
website
47-000 Printing and Binding Printing 24,256 35,000 35,000 40,000
Costs associated with printing the Village
newsletter, notices, special mailings & forms not
specifically associated with a specific department
or division
48-000 Promotional Activities Promotional Activities 34 400 450 450 Costs associated with ASCAP license
49-110 Other Current Charges and Obligations Special
Projects - Manager 19,488 18,000 5,000 15,000
Projects identified by the Village Manager on an
as needed basis which are not normally budgeted
or presented to staff by Council
49-120 Other Current Charges and Obligations Special
Projects - Village Hall 3,531 4,500 600 3,000 Funding for employee morale & appreciation
programs
49-300 Other Current Charges and Obligations Software
Licensing 60,041 - - - Software license fees for computer programs
51-000 Office Supplies Office Supplies 98 100 50 100
Paper, toner, drums & other copy machine
supplies not covered by the maintenance
agreement, Village hall supplies, replacement of
small office equipment & other supplies as needed
for unallocated Village-wide use
52-200 Operating Supplies Other Operating Supplies 7,361 10,000 4,000 8,000 Supplies as needed for unallocated Village-wide
use
52-205 Operating Supplies 90th Anniversary 28,683 65,000 75,000 - 90th Anniversary celebration
52-225 Operating Supplies Computer 990 - - - Supplies necessary to operate technology
52-300 Operating Supplies Kitchen 4,435 6,000 4,000 6,000 Supplies for the Village Hall kitchen facility
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 7,957 5,168 5,000 5,500 Village memberships
389,159 268,471 219,123 213,035
82-000 Aids to Private Organizations North Miami
Foundation 5,000 5,000 5,000 6,000 Annual appropriation for service organization
5,000 5,000 5,000 6,000
99-000 Other Uses Contingency - 334,956 - 1,914,000 Reserve for unanticipated expenses subject to
Council approval
- 334,956 - 1,914,000
939,207 1,044,453 685,529 2,553,482 Activity Total: 519 - Other General Government
Service
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
GRANTS - Grants and Aids
Account Classification Total: GRANTS - Grants and Aids
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Department: 19 - Non-Departmental
Division: 0800 - Non-Departmental
Program: 00 - None
Activity: 519 - Other General Government Service
PS - Personnel Services
Account Classification Total: PS - Personnel Services
35
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
91-301 Interfund Transfers Capital Projects 60,000 - - -
91-410 Interfund Transfers Water & Wastewater 64,043 64,525 263,813 65,025 Transfer to Water & Wastewater for Village share
of sewer system
91-501 Interfund Transfers Risk Management 62,576 67,834 67,834 157,605 Transfer to Risk Management for Charter School
insurance
186,619 132,359 331,647 222,630
186,619 132,359 331,647 222,630
49-400 Other Current Charges and Obligations Bank
Charges 74,711 62,225 72,000 80,000 Bank & credit card fees
74,711 62,225 72,000 80,000
74,711 62,225 72,000 80,000
1,200,537 1,239,037 1,089,176 2,856,112
1,200,537 1,239,037 1,089,176 2,856,112
1,200,537 1,239,037 1,089,176 2,856,112
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 587 - Bank Fees
Program Total: 00 - None
Division Total: 0800 - Non-Departmental
Department Total: 19 - Non-Departmental
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Activity: 587 - Bank Fees
36
POLICE DEPARTMENT
ORGANIZATION CHART
37
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Average Response Times Met Yes Yes Yes
Yes Yes Yes
Consistent and Proactive Traffic Enforcement Yes Yes Yes
Grants Applied for 4 3 3
Tickets Issued 3,045 2,099 5,000
Police
Operations
Services, Functions and Activities
The Miami Shores Police Department is the chief law enforcement agency in the Village, and is
responsible for investigation of crimes,traffic enforcement, public education and other law
enforcement functions.
The Mission Statement of the Police Department is as follows:
We, the Miami Shores Police Department exist to serve all people within our jurisdiction with the
utmost of respect, fairness and compassion.We are committed to the prevention of crime and the
protection of life and property; the preservation of peace, order and safety; the enforcement of all laws
and ordinances; and the safeguarding of our Nation's constitutional guarantees.With service to our
community as a foundation,we are driven by goals to enhance the quality of life,investigating
problems and all incidents, seeking solutions and fostering a sense of security in the community.We
will strive daily to nurture public trust by holding ourselves to the highest standards of performance,
ethics, and transparency.To fulfill our mission, the Miami Shores Police Department is dedicated to
providing a quality work environment and the development of its members through effective training
and leadership.
The Mission of the Police Department is supported by the deterrence of crime and apprehension of
criminals,forging strong community relationships and continuing enhancement of the training and
expertise of each member of the Police Department.
Goals & Objectives
The goals and objectives of the Police Department for the upcoming fiscal year include the following:
Prevent and effectively respond to criminal incidents, promote the safe flow of traffic through the
community by promoting awareness and consistent speed and hazardous violation enforcement,
create community dialogue concerning citizen's public safety concerns and to increase use of grant
funding whenever available to purchase or supplement cost of equipment and projects.
Performance Measures
Collaborate with Residents to Address
Community Concerns
38
FY2023 FY2024 Change
Personnel Services…………………….7,179,258$ 7,118,148$ (61,110)$
Operating Expenditures/Expenses …..1,537,801 1,626,669 88,868
Grants and Aids………………………..3,000 3,000 -
Other Uses……………………………..298,100 88,500 (209,600)
TOTAL …………………………..9,018,159$ 8,836,317$ (181,842)$
Budget Highlights
Police
Operations
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
FY2023 FY2024
Police Budgeted Expenditures
Personnel Operating Grants and Aids Other Uses
39
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 501,817 654,828 778,851 778,851 (1) Chief of Police, (3) Captains and (2)
Commanders
11-100 Executive Salaries Executive Benefit 6,525 6,625 6,500 6,500 Executive benefit package
11-200 Executive Salaries Executive Benefits Additional 1,200 - - -
12-000 Regular Salaries and Wages Salaries 3,013,901 3,653,320 3,227,373 3,517,886
(7) Sergeants, (4) Detectives, (25) Police Officers,
(1) Executive Assistant, (1) Crime Analyst II, (1)
Communications Supervisor, (4) Communications
Officers, (1) Accreditation Manager, (1) Digital
Evidence Specialist, (1) Property &
Evidence/Records Technician, including
contractually required holiday pay, supervisor
relief pay, state supplement and longevity
14-000 Overtime Overtime 258,942 225,225 250,000 250,000 Overtime for minimum staffing and required court
appearances and depositions
15-000 Special Pay Extra Duty Pay 374,460 240,000 240,000 240,000
Security details requested for private entities that
do not interfere with general operations, fully
funded by fees charged directly to the entity with
a 20% administrative surcharge which is added to
the general fund revenue
18-100 Compensated Compensatory Leave Longevity 6,250 10,500 9,375 11,250 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 308,006 354,831 345,175 351,715 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 1,150,000 1,109,034 1,098,763 1,081,000 Actuarially calculated required employer
contribution to the Police Retirement Pension Plan
23-000 Life and Health Insurance Health Insurance 333,741 483,326 411,896 443,953 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 5,576 7,938 5,395 6,223 Estimated annual costs for dental insurance
benefits
23-200 Life and Health Insurance Long-Term Care 2,618 3,558 2,539 2,906 Estimated annual employee costs for long-term
care insurance benefits
23-400 Life and Health Insurance Bonus 18,090 17,834 16,520 18,400
Required insurance reimbursement to
grandfathered officers that do not have
dependent health insurance coverage per
collective bargaining agreement
24-000 Workers' Compensation Workers' Compensation 67,410 83,143 83,143 70,959 Allocated costs of workers' compensation
premiums
6,048,536 6,850,162 6,475,530 6,779,643
31-100 Professional Services Technology 83,052 116,596 114,100 137,575 Software maintenance programs
31-270 Professional Services Pre-employment
Screening 16,670 6,100 - -
31-280 Professional Services County Court Standby 821 2,500 2,000 2,000 Miami-Dade County prorated cost for court
services
34-000 Other Services Contract Services 55,100 57,020 57,020 80,010
Contractual services including: veterinary services,
radio maintenance, A/C, uniform cleaning,
decontamination services, elevator contract, etc.
40-000 Travel and Per Diem Travel 6,476 25,000 10,000 15,000 Travel and lodging costs for staff attending
training related events
41-000 Communications Services Telephone 4,179 5,040 5,200 6,900 Emergency phone lines
41-100 Communications Services Cellular 23,830 32,450 32,450 45,960 Cellular phone and data connectivity
41-110 Communications Services Cellular - ALPR 5,627 6,000 6,500 6,600 Cellular connectivity costs for ALPR
41-200 Communications Services Internet 17,577 19,800 19,800 18,800 Estimated costs for internet
41-520 Communications Services ISF: Information
Technology - 216,038 216,038 190,752 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 842 2,000 1,000 1,000 Correspondence and certified mail
43-100 Utility Services Electric 22,204 22,000 22,050 23,500 Estimated costs for electrical services based on
current FPL usage
43-160 Utility Services Electric - ALPR 2,138 2,100 3,000 3,200 Estimated costs for electrical services based on
current FPL usage associated with the ALPR
43-200 Utility Services Water 536 1,000 1,000 1,100 Estimated costs based on current water usage
44-000 Rentals and Leases Equipment Rental 8,460 10,000 5,000 5,000 Emergency Traffic Control/ Management
44-100 Rentals and Leases Vehicle Rental - Special
Detail - 5,000 5,000 5,000 Vehicle Rentals for Special/ Undercover
Operations
45-000 Insurance ISF: Risk Management 91,940 103,453 103,238 115,840 Allocated costs for property, casualty & general
liability insurance premiums
OE - Operating Expenditures/Expenses
Department: 21 - Police
Division: 0900 - Police
Program: 00 - None
Activity: 521 - Law Enforcement
PS - Personnel Services
Account Classification Total: PS - Personnel Services
40
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
46-000 Repair and Maintenance Services ISF: Fleet
Management 522,831 559,135 559,135 560,932
Allocated costs for operating the Village's fleet
including the costs for automobile liability
premium
46-200 Repair and Maintenance Services Repairs and
Maintenance 10,815 39,700 39,700 32,000
Repairs and maintenance including radar/laser,
copy machine maintenance, firearms range, ALPR,
and miscellaneous repairs
47-000 Printing and Binding Printing 3,090 2,420 2,420 3,000 Stationary, business cards, ID cards, etc.
48-000 Promotional Activities Promotional Activities 6,336 10,000 10,000 15,000 Annual MDCACP dinner, awards ceremony and
other events
49-300 Other Current Charges and Obligations Software
Licensing 10,806 32,132 32,132 34,700 Software and networking licensing
51-000 Office Supplies Office Supplies 6,120 7,100 7,100 7,800 Office supplies for department staff
52-200 Operating Supplies Other Operating Supplies 63,582 74,901 65,000 150,000
Operating supplies including: ammo, K9 supplies,
detective bureau supplies, AED replacement,
Tasers, sites, etc.
52-300 Operating Supplies Kitchen 50 500 2,000 1,000 Coffee, cups and other supplies
52-400 Operating Supplies Uniforms 89,348 92,501 90,000 90,000
Contractually obligated uniforms and equipment
as identified in the Collective Bargaining
Agreement as well as non-union police personnel
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 6,978 10,815 7,000 7,000 Annual subscriptions and memberships
55-000 Training Training and Education 50,231 55,000 50,000 50,500 Mandatory police recertification, training,
specialized training and high liability training
55-200 Training Tuition Reimbursement 1,279 10,000 2,500 6,000 Contractually required funding for eligible staff
1,110,919 1,526,301 1,470,383 1,616,169
83-200 Other Grants and Aids Crime Watch - 3,000 1,000 3,000
Funding for Crime Watch program including
promotional materials, volunteer recognition and
Police Explorer Program
- 3,000 1,000 3,000
7,159,455 8,379,463 7,946,913 8,398,812
91-301 Interfund Transfers Capital Projects 100,500 298,100 298,100 88,500 Transfer to Capital Projects
100,500 298,100 298,100 88,500
100,500 298,100 298,100 88,500
7,259,955 8,677,563 8,245,013 8,487,312
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Account Classification Total: OE - Operating
Expenditures/Expenses
GRANTS - Grants and Aids
Account Classification Total: GRANTS - Grants and Aids
Activity Total: 521 - Law Enforcement
Activity: 581 - Inter-Fund Group Transfers Out
41
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 187,449 194,847 194,495 186,064 (2) Police Officers
14-000 Overtime Overtime 6,934 2,275 5,000 4,998 Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare 14,221 15,173 15,261 14,501 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution - 85,274 95,545 94,000
Actuarially calculated required employer
contribution for the Police Retirement Pension
Plan
23-000 Life and Health Insurance Health Insurance 22,986 25,431 25,172 35,408 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 294 324 452 254 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 125 126 126 109 Estimated annual employee costs for long-term
care insurance benefits
23-400 Life and Health Insurance Bonus 1,882 1,882 1,882 -
Required insurance reimbursement to
grandfathered officers that do not have
dependent health insurance coverage per
collective bargaining agreement
24-000 Workers' Compensation Workers' Compensation 3,055 3,764 3,764 3,171 Allocated costs of workers' compensation
premiums
236,946 329,096 341,697 338,505
52-200 Operating Supplies Other Operating Supplies 10,363 11,000 10,000 10,000 Operating supplies identified in the Barry
University contract
52-400 Operating Supplies Uniforms 170 500 500 500
Contractually obligated uniforms and equipment
as identified in the Collective Bargaining
Agreement and identified in the Barry University
contract
10,533 11,500 10,500 10,500
247,479 340,596 352,197 349,005
247,479 340,596 352,197 349,005
7,507,435 9,018,159 8,597,210 8,836,317 Division Total: 0900 - Police
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 521 - Law Enforcement
Program Total: 94 - University Police Program
Program: 94 - University Police Program
Activity: 521 - Law Enforcement
42
FY2023 FY2024 Change
Personnel Services…………………-$ -$
Operating Expenditures/Expenses 41,825 50,000 8,175
TOTAL …………………………..41,825$ 50,000$ 8,175$
Budget Highlights
Police
Crossing Guards
Services, Functions and Activities
The Miami Shores Police Department provides crossing guards for the safety of the children as
they arrive and depart school during each day. The guards assist with helping children cross
roadways in the Village in addition to monitoring their safety.The Miami Shores Police
Department provides School Crossing Guards through a private contractor.
-
10,000
20,000
30,000
40,000
50,000
60,000
FY2023 FY2024
School Crossing Guards Budgeted Expenditures
Personnel Operating
43
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-000 Other Salaries and Wages Other Salaries 3,509 - - -
21-000 Payroll Taxes Employer Fica and Medicare 271 - - -
24-000 Workers' Compensation Workers' Compensation 672 - - -
4,452 - - -
34-100 Other Services Temporary Personnel 37,602 38,815 48,500 50,000 Contracted crossing guards
45-000 Insurance ISF: Risk Management 4,551 - - -
52-400 Operating Supplies Uniforms 13,915 3,010 - -
56,068 41,825 48,500 50,000
60,521 41,825 48,500 50,000
60,521 41,825 48,500 50,000
60,521 41,825 48,500 50,000
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 521 - Law Enforcement
Program Total: 00 - None
Division Total: 0901 - Crossing Guards
Division: 0901 - Crossing Guards
Program: 00 - None
Activity: 521 - Law Enforcement
PS - Personnel Services
Account Classification Total: PS - Personnel Services
44
NEIGHBORHOOD SERVICES
ORGANIZATION CHART
NEIGHBORHOOD SERVICES MANAGER
NEIGHBORHOOD SERVICES
OFFICER
ADMINISTRATIVE ASSISTANT
45
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Total Cases Written 836 525 700
Total Unresolved (Open) Cases 275 63 55
Total Closed Cases 561 462 600
Percentage Compliance Rate 62%88%89%
Neighborhood Services
Services, Functions and Activities
The Neighborhood Services Department performs community-wide inspections to maintain the
highest standards per the Code of Ordinances of Miami Shores Village. By forging an alliance
with the community and its residents,staff is able to achieve an exceptionally high compliance
percentage. Continuing violations are processed through our Code Enforcement Board which
may impose fines in the form of property liens. The Department also administers the
enforcement of the residential parking requirements in Miami Shores Village.Staff Associates
work closely with the Public Works,Finance and Police Departments in order to achieve Village-
wide community improvement programs.
Goals & Objectives
The Department has been able to overcome many of the obstacles from the last two years and
the effects of the pandemic.It has been able to achieve all of its goals in a fiscally responsible
fashion. This upcoming fiscal year we will concentrate on many of the projects established by
the Village's strategic plan. The Department is looking to improve the Village's rating in the
National Flood Insurance program by initiating media campaigns and distributing information to
the residents.We are also looking into increasing enforcement of violations on the public right-of-
way,such as vegetation on the public right-of-ways and sidewalks. The increased costs relating
to this undertaking includes extra training and printing of materials.We are also looking into
strengthening enforcement in the areas of Short Term Rentals. This can only be accomplished
with the use of software that informs the Village of any short term rentals in the area to assist
with enforcement.
Performance Measures
46
FY2023 FY2024 Change
Personnel Services…………………330,701$ 214,966$ (115,735)$
Operating Expenditures/Expenses 60,955 77,472 16,517
TOTAL …………………………..391,656$ 292,438$ (99,218)$
Budget Highlights
Neighborhood Services
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2023 FY2024
Neighborhood Services Budgeted Expenditures
Personnel Operating
47
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 104,495 115,003 55,290 - Director base salary
11-100 Executive Salaries Executive Benefit 6,525 6,625 5,313 3,250 Executive benefit package
12-000 Regular Salaries and Wages Salaries 73,561 148,941 183,665 170,180
(1) Neighborhood Services Manager, (1)
Neighborhood Services Officer, (1) Solid Waste
Foreman (allocated 50% with Solid Waste) & (1)
Solid Waste/Recycling Foreman (allocated 50%
with Solid Waste)
14-000 Overtime Overtime 2,574 1,500 3,500 1,500 Estimated overtime costs for special compliance
efforts & attendance at Board meetings
18-100 Compensated Compensatory Leave Longevity 1,250 2,250 1,562 1,875 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 14,013 20,814 19,074 13,382 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 17,106 30,109 29,195 22,374 Estimated annual employee cost for health
insurance benefits.
23-100 Life and Health Insurance Dental 369 648 498 381 Estimated annual employee cost for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 206 436 249 266 Estimated annual employee cost for long-term
care insurance benefits.
24-000 Workers' Compensation Workers' Compensation 2,032 4,375 4,375 1,758 Allocated cost of workers' compensation
premiums pad to the Florida League.
222,132 330,701 302,721 214,966
31-100 Professional Services Technology 18,423 20,575 20,000 22,000 Software maintenance
34-000 Other Services Contract Services 361 1,000 4,500 6,000 Flood mitigation assistance
40-000 Travel and Per Diem Travel 27 700 1,000 2,000 Travel costs (tolls, if applicable) conferences for
code and for flood plain management.
40-100 Travel and Per Diem Per Diem Allowance - - - 350 Meal allowance per policy
41-100 Communications Services Cellular 1,964 1,880 1,880 1,880 Cellular telephone & IPADS
41-520 Communications Services ISF: Information
Technology - 8,912 8,912 10,154 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 3,820 3,300 2,500 4,000 Correspondence & Certified mail costs
45-000 Insurance ISF: Risk Management 5,992 9,654 9,700 15,395 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 5,180 6,434 6,500 6,493
Allocated costs for operating the village's fleet
including the cost for automobile liability coverage
paid to the Florida League.
47-000 Printing and Binding Printing 225 600 600 600
Printing of education or advisory pamphlets,
courtesy notices & business cards. Including the
Flood Plain Management Materials.
49-600 Other Current Charges and Obligations Court
Filing Fees 1,687 2,000 1,300 2,000 Cost to record notices, orders & lien releases.
51-000 Office Supplies Office Supplies 255 600 300 600 Office supplies for 1 year period
52-200 Operating Supplies Other Operating Supplies 330 1,000 400 1,000 Toner ink for printer
52-225 Operating Supplies Computer - 500 - - Accessories associated with computers
52-400 Operating Supplies Uniforms 200 1,000 1,000 1,000 Uniform costs
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 773 700 1,000 1,000
Dues for Florida Association of Code Enforcement,
South Florida Association of Code Enforcement,
National Notary Association of Florida, and CFM
association for staff and Director.
55-000 Training Training and Education 1,654 2,100 2,000 3,000 Cost for continuing education for Code, CFM, and
other certifications.
40,889 60,955 61,592 77,472
263,020 391,656 364,313 292,438
263,020 391,656 364,313 292,438
263,020 391,656 364,313 292,438
263,020 391,656 364,313 292,438
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 529 - Other Public Safety
Program Total: 00 - None
Division Total: 0351 - Neighborhood Services
Department Total: 29 - Neighborhood Services
Department: 29 - Neighborhood Services
Division: 0351 - Neighborhood Services
Program: 00 - None
Activity: 529 - Other Public Safety
PS - Personnel Services
Account Classification Total: PS - Personnel Services
48
PUBLIC WORKS
DEPARTMENT
ORGANIZATION CHART
EXECUTIVE
ASSISTANT
P/T
PURCHASING AGENT
PUBLIC WORKS DIRECTOR
OPERATIONS
MANAGER
SOLID WASTE FOREMAN
SOLID WASTETRUCK DRIVER
SOLID WASTE/
RECYCLINGFOREMAN
SOLID WASTECOLLECTOR
SOLID WASTE
COLLECTOR
TRUCK DRIVER
MAINTENANCE
WORKER II
MAINTENANCE WORKER I
MAINTENANCE
WORKER II MAINTENANCE
WORKER II
TREE
TRIMMER
MAINTENANCE WORKER II
MECHANIC
MECHANIC
TREE
TRIMMER
BEAUTIFICATION/LANDSCAPINGFOREMAN
SM EQUIPMENT
SERVICE TECH MAINTENANCE WORKER II
EQUIPMENTOPERATOR I
LEAD WORKER
STORM WATER
PARKS STREETS
RECREATION
MAINTENANCE
CITT
FACILITY MAINT.
TECHNICIAN
MAINTENANCE
WORKER I
LOGT
ASSISTANT PUBLIC
WORKS DIRECTOR
MAINTENANCE WORKER II
SOLID WASTETRUCK DRIVER
SOLID WASTETRUCK DRIVER
SOLID WASTECOLLECTOR
SOLID WASTE COLLECTOR
EQUIPMENTOPERATOR III TRUCK
DRIVER
TRUCK
DRIVER
TRUCK
DRIVER
EQUIPMENTOPERATOR III TRUCK DRIVER
EQUIPMENTOPERATOR III EQUIPMENTOPERATOR II
TRUCKDRIVER
AS NEEDED
MECHANIC
OPERATIONS
MANAGER
GROUNDSKEEPER II
GROUNDSKEEPER II
PUBLIC RIGHT-OF-WAYFOREMAN
EXECUTIVE ASSISTANT
SOLID WASTECOLLECTOR
SOLID WASTE
COLLECTOR
TRUCK DRIVER
49
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
0.3 0.3 0.3
1 1 1
3 3 3
9,000 9,000 9,000
Acres of Ground Maintenance
at Municipal Buildings
Linear Feet of Landscaped
Median Maintained
Public Works
Parks
Services, Functions and Activities
The Parks Division of the Public Works Department oversees the maintenance of grounds and
landscaping for all non-recreational facilities,rights-of-way areas, plants, and trees throughout
Miami Shores. Our dedicated team manages numerous automated and manual irrigation
systems and takes care of approximately fifty specialized plant beds and barricade landscapes.
We regularly undertake beautification and irrigation capital improvement projects to enhance the
aesthetic appeal of "The Village Beautiful."
Goals & Objectives
The goal and objective of the Parks Division within the Public Works Department is to ensure
the Village's parks provide a clean and well-maintained environment for the public to enjoy.We
strive to create a pleasant and inviting atmosphere by keeping the parks neat and tidy,
enhancing the overall experience for visitors.
Performance Measures
Acres of Open Space (Parks)
Maintained
Acres of Dog Park Grounds
Maintenance
50
FY2023 FY2024 Change
Personnel Services…………………265,369$ 261,010$ (4,359)$
Operating Expenditures/Expenses 105,568 120,271 14,703
TOTAL …………………………..370,937$ 381,281$ 10,344$
Public Works
Budget Highlights
Parks
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Parks Budgeted Expenditures
Personnel Operating #REF!
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Parks Budgeted Expenditures
Personnel Operating
51
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 182,679 186,069 186,069 183,717
(1) Beautification/Landscaping Foreman (60%),
(1) Maintenance Worker I, (3) Maintenance
Worker II, (1) Operations Manager (16.67%).
14-000 Overtime Overtime 17,184 15,000 18,000 15,750 Estimated Costs for overtime for excess hours &
special events
18-100 Compensated Compensatory Leave Longevity 3,125 4,500 4,000 5,000 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 15,411 15,382 16,682 15,259 Social Security & Medicare taxes.
23-000 Life and Health Insurance Health Insurance 33,984 32,867 32,867 31,324 Estimated annual employee costs for health
insurance benefits.
23-100 Life and Health Insurance Dental 733 707 707 533 Estimated annual employee costs for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 568 529 529 531 Estimated annual employee costs for long-term
care insurance benefits.
24-000 Workers' Compensation Workers' Compensation 10,312 10,315 10,315 8,896 Allocated costs of workers' compensation
premiums paid to the Florida League
263,995 265,369 269,169 261,010
31-100 Professional Services Technology - - - 6,000
Purchase of a Work Order System ($30,000
allocated between Public Works Parks, Streets,
Stormwater, Solid Waste & Fleet Management)
34-000 Other Services Contract Services 415 1,000 500 500 Contractual Monthly/Quarterly services
34-100 Other Services Temporary Personnel 1,281 2,500 1,000 1,500 Additional Staff required to work on additional
beautification projects
40-000 Travel and Per Diem Travel 7 100 100 100 Travel to educational seminars
43-200 Utility Services Water 7,174 3,000 6,000 6,500 Estimated annual water consumption at non-
welled locations
44-000 Rentals and Leases Equipment Rental - 1,500 500 1,500 Rental of specialized equipment for projects
identified during the year
45-000 Insurance ISF: Risk Management 14,120 12,345 12,345 21,389 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 38,900 39,073 39,073 39,432
Allocated costs for operating the village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 17 2,100 500 500 Repairs to various parks & structures not covered
by service agreements
51-000 Office Supplies Office Supplies - 100 100 100 General Office supplies
52-200 Operating Supplies Other Operating Supplies 29,400 25,000 27,000 30,000 Costs associated with drain & curb repairs &
supplies, tools & equipment for park maintenance
52-210 Operating Supplies Beautification 6,235 8,000 3,500 5,000 Village-wide beautification projects
52-300 Operating Supplies Kitchen 369 500 500 500 Kitchen Supplies
52-400 Operating Supplies Uniforms 3,194 2,000 1,600 2,000 Per employee funding for contractually-specified
uniforms (10) shirts (5) pants
52-500 Operating Supplies IPM Initiative 4,469 8,000 4,000 5,000 Special fertilizer & chemicals to maintain
landscaping
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 307 200 100 100 Annual subscription renewal
55-000 Training Training and Education 23 150 150 150 Training on use of machinery & equipment
105,911 105,568 96,968 120,271
369,906 370,937 366,137 381,281
91-301 Interfund Transfers Capital Projects 16,000 - - -
16,000 - - -
16,000 - - -
385,906 370,937 366,137 381,281
385,906 370,937 366,137 381,281
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 1201 - Parks
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Department: 39 - Public Works
Division: 1201 - Parks
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Account Classification Total: PS - Personnel Services
52
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
500 9,000 8,000
1,000 1,000 1,000
5,000 1,250 8,000
200 125 200
9,240 4,620 9,240
Number of Doggie Waste
Station Collections
The Division is responsible for a wide range of tasks aimed at ensuring the smooth operation of
various facilities and infrastructure within the area.During storms,our team focuses on maintaining
drains, pumps, and addressing flooded locations to minimize disruptions caused by excessive rainfall.
Additionally,we prioritize street cleaning to keep the roadways clean and presentable. Our skilled
personnel also handle repairs and replacements of sidewalks, while performing light maintenance
tasks such as plumbing, carpentry, and masonry work to address any issues that arise.Moreover,we
take charge of managing downtown solid waste services and parking meter services, contributing to
the overall cleanliness and functionality of the area.
As a versatile division within the Public Works Department, our primary objective is to deliver
exceptional service in maintaining the overall appearance of all Village facilities,ensuring they remain
clean and well-maintained.To achieve this,we conduct regular inspections,including thorough
checks of facility equipment to ensure they meet their expected lifespans.Additionally,we are
committed to preserving the integrity of the Village's streets and sidewalks, taking proactive measures
to prevent deterioration and promptly addressing temporary repairs when necessary.
Performance Measures
Linear Feet of Curb & Gutter
Repaired
Linear Feet of Plant Beds
Replaced
Linear Feet of Sidewalk
Repaired
Number of Code Compliance
Actions
Public Works
Facilities Management/Streets
Services, Functions and Activities
The Facilities Management/Streets Division of the Public Works Department is a versatile workforce
responsible for various tasks,including building maintenance,stormwater management, and
overseeing applications for street maintenance.With a multifaceted approach, our division ensures
that the physical and surrounding structures are properly maintained and managed. This includes
conducting regular maintenance and repairs on buildings, implementing effective stormwater
management practices,and administering local option programs to address street maintenance
needs.
Goals & Objectives
53
FY2023 FY2024 Change
Personnel Services…………………….202,751$ 203,182$ 431$
Operating Expenditures/Expenses …..591,890 622,791 30,901
Other Uses……………………………..461,400 130,000 (331,400)
TOTAL …………………………..1,256,041$ 955,973$ (300,068)$
Public Works
Budget Highlights
Facilities Management/Streets
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2023 FY2024
Facilities Management/Streets Budgeted Expenditures
Personnel Operating Other Uses
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2023 FY2024
Facilities Management/Streets Budgeted Expenditures
Personnel Operating Other Uses Other Uses
54
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 179,161 148,903 148,903 151,637
(1) Facility Maintenance Technician, (2)
Maintenance Worker II, (1) Operations Manager
(allocated with Public Works Divisions: Half-Cent
Transportation (CITT) (16.66%), Local Option Gas
Tax (LOGT) (16.66%), Parks (16.67%),
Recreation Maintenance (16.67%), Stormwater
(16.67%) & Streets (16.67%)) & (1) Public Right-
of-Way Foreman (allocated with Public Works
Divisions: Half-Cent Transportation (CITT) (20%),
Stormwater (40%) & Streets (40%))
13-300 Other Salaries and Wages Seasonal 4,275 - - - Estimated wages for seasonal workers.
14-000 Overtime Overtime 3,896 5,000 5,000 5,250 Estimated overtime.
18-100 Compensated Compensatory Leave Longevity 1,250 1,500 1,250 1,250 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 14,761 11,773 11,869 12,002 Social Security and Medicare taxes.
23-000 Life and Health Insurance Health Insurance 25,111 26,846 26,846 25,357 Life and Health insurance cost.
23-100 Life and Health Insurance Dental 443 578 578 432 Cost of dental insurance.
23-200 Life and Health Insurance Long-Term Care 306 257 257 257 Cost of long-term care insurance.
24-000 Workers' Compensation Workers' Compensation 8,499 7,894 7,894 6,997 Allocated costs of workers' compensation
premiums paid to the Florida League.
237,703 202,751 202,597 203,182
31-100 Professional Services Technology - - 5,000 11,000
Professional Services Technology. Included in this
is the purchase of a Work Order System ($30,000
allocated between Public Works Parks, Streets,
Stormwater, Solid Waste & Fleet Management)
34-000 Other Services Contract Services 26,339 20,000 15,000 20,000 All contracted services, Engineering, Pest control,
Gate maintenance services at all locations, etc.
34-200 Other Services Janitorial Services 21,740 25,000 25,000 25,000 Village-wide maintenance contracts for Janitorial
Services
40-000 Travel and Per Diem Travel 21 100 100 100 Travel associated with seminars & training
41-100 Communications Services Cellular 715 575 600 600 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information
Technology - 2,971 2,971 5,817 Allocated costs for operating the Village's
information technology
43-110 Utility Services Electric - Streets 10,469 15,000 12,500 15,000 Estimated cost for electrical services based on
current FPL usage.
43-115 Utility Services Street Lights 217,393 225,000 225,000 230,000 Estimated cost for electrical services based on
current FPL usage.
43-120 Utility Services Electric - Village Hall 20,453 17,500 20,000 22,000
43-130 Utility Services Electric - Public Works - 9,000 - - Estimated cost for electrical services based on
current FPL usage.
43-150 Utility Services Electric - 9900 Building 7,860 7,000 7,000 7,500 Estimated cost for electrical services based on
current FPL usage.
43-200 Utility Services Water 4,486 4,500 8,000 8,000
Estimated annual consumption of water for Village
Hall Public works & Right of way water and
sewer.
44-000 Rentals and Leases Equipment Rental 387 2,500 4,500 2,500 Equipment rental as required for various jobs &
projects.
45-000 Insurance ISF: Risk Management 28,255 31,147 31,147 70,902 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 51,249 35,347 35,347 35,672
Allocated costs for operating the Village's fleet
including for automobile liability coverage paid to
the Florida league
46-200 Repair and Maintenance Services Repairs and
Maintenance 33,744 35,000 33,000 35,000
Repairs to buildings and structures, miscellaneous
parts not covered by service agreements &
roadway & sidewalk repair
46-210 Repair and Maintenance Services 9900 Building 14,137 15,000 15,000 17,500 Repair and maintenance of 9900 Building
48-000 Promotional Activities Promotional Activities - 1,000 1,000 1,000 Promotional items for Arbor day and Green day.
49-800 Other Current Charges and Obligations Licenses
and Permits 941 1,000 1,000 1,000 DERM Annual Operating Permits for Private
Sanitary Sewers City-wide
51-000 Office Supplies Office Supplies - 150 100 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 63,154 75,000 40,000 50,000
All supplies needed to operate an office, safety
equipment, paper towels, tools, equipment, light
bulbs for the entire Village, additional lights &
other miscellaneous supplies
52-210 Operating Supplies Beautification 9,918 20,000 30,000 20,000 Village-wide roadway landscape projects including
tree replacement
52-215 Operating Supplies Holiday Decorations 30,784 40,000 30,000 35,000 Holiday decorations including electrical work
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Division: 1202 - Facilities Management/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
55
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
52-300 Operating Supplies Kitchen 490 1,000 1,000 1,000 Kitchen Supplies
52-400 Operating Supplies Uniforms 2,565 1,500 1,500 1,500 Specific Uniforms for employees 10 shirts & 5
pants
52-500 Operating Supplies IPM Initiative 3,035 3,500 3,200 3,500 IPM: Eligible expenditures aligned with the IPM
initiative
52-600 Operating Supplies Code Compliance - 2,500 2,000 2,500 Cost associated with enforcement of code issues.
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 10 100 - 100 Annual subscription renewals
55-000 Training Training and Education - 500 500 500
Continued Educational Seminars for training on
the use of machinery & equipment, chemicals,
etc. for the Parks & Street Operations Manager,
foreman, etc.
548,144 591,890 550,465 622,791
785,846 794,641 753,062 825,973
91-301 Interfund Transfers Capital Projects 372,000 461,400 461,400 130,000 Transfer to Capital Projects
372,000 461,400 461,400 130,000
372,000 461,400 461,400 130,000
1,157,846 1,256,041 1,214,462 955,973
1,157,846 1,256,041 1,214,462 955,973
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 1202 - Facilities Management/Streets
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Activity: 581 - Inter-Fund Group Transfers Out
56
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
10,000 3,000 6,000
The Administration Division of Public Works plays a crucial role in managing the organizational
functions of the Village Department. This division oversees various administrative tasks,
including coordinating all paperwork associated with functions such as payroll, accounts
payable, purchasing, and customer service. It serves as a central hub for ensuring efficient
coordination and smooth operations within the department.
Public Works
Public Works Administration
Services, Functions and Activities
In addition to its administrative functions, this unit also plays a vital role in coordinating
interdepartmental activities and facilitating intergovernmental coordination.It serves as a point of
contact for collaboration and communication between different departments, ensuring smooth
coordination and efficient operations across the organization.To fulfill this important mission, the
administrative unit is supported by a total of four budgeted positions,which contribute to the
successful execution of interdepartmental initiatives.
Goals & Objectives
The goal and objective of the Public Works Administration Division within the Public Works
Department is to promote the highest level of efficiency and optimal performance within the
department. This is achieved through various means, including providing guidance and training
to employees to enhance their skills and knowledge. The division also strives to maintain
compliance with all statutes and laws by conducting a yearly audit of all documentation.By
upholding these standards, the division ensures that the department operates effectively and in
accordance with legal requirements.
Performance Measures
Number of Customer
Calls/Complaints Received
57
FY2023 FY2024 Change
Personnel Services…………………440,658$ 416,095$ (24,563)$
Operating Expenditures/Expenses 95,335 120,879 25,544
TOTAL …………………………..535,993$ 536,974$ 981$
Budget Highlights
Public Works
Public Works Administration
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
FY2023 FY2024
Public Works Administration Budgeted Expenditures
Personnel Operating
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
FY2023 FY2024
Public Works Administration Budgeted Expenditures
Personnel Operating
58
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 125,459 128,752 128,752 129,252 (1) Public Works Director
11-100 Executive Salaries Executive Benefit 6,525 9,875 9,875 9,750 Executive benefit package.
12-000 Regular Salaries and Wages Salaries 226,283 237,910 250,736 189,849 (1) Assistant Public Works Director, (1) Executive
Assistant & (1) Purchasing Agent
13-000 Other Salaries and Wages Other Salaries - - - 36,139 (1) Executive Assistant (Part-time)
14-000 Overtime Overtime 877 500 1,750 525 Estimated cost of overtime.
18-100 Compensated Compensatory Leave Longevity 1,250 2,250 1,875 2,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 27,865 28,594 30,064 27,964 Social Security and Medicare Taxes.
23-000 Life and Health Insurance Health Insurance 17,957 30,108 20,624 18,645 Cost of employee health insurance.
23-100 Life and Health Insurance Dental 272 648 296 317 Cost of dental health insurance.
23-200 Life and Health Insurance Long-Term Care 640 685 612 425 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 1,081 1,336 1,336 729 Estimated cost of workers' compensation.
408,207 440,658 445,920 416,095
31-100 Professional Services Technology 7,127 6,500 7,000 12,000 Estimated costs for GIS services & Technologies,
and New Work Order Tracking system
31-270 Professional Services Pre-employment
Screening 1,251 - - - Pre-employment screening
34-000 Other Services Contract Services 5,855 5,200 5,000 5,000
DERM fees & other Regulatory fees paid to State
& County agencies & office machine maintenance
contracts
34-300 Other Services Security 9,599 12,000 23,040 24,200 Contracted security services at PW compound
40-000 Travel and Per Diem Travel 1,575 1,500 250 1,500 Travel associated with management training and
seminars for professional development.
41-000 Communications Services Telephone 157 - - -
41-100 Communications Services Cellular 2,347 2,405 2,400 2,400 Estimated costs for cellular telephone- 3 cell
phones and 1 I-Pad
41-200 Communications Services Internet 14,726 10,000 15,000 15,000 Estimated costs of internet
41-520 Communications Services ISF: Information
Technology - 14,854 14,854 16,788 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 3 50 10 50 Letters to staff and residents
45-000 Insurance ISF: Risk Management 5,765 7,507 7,507 9,950 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 11,665 26,819 26,819 27,066
Allocated costs for operating Village's fleet
including the costs for automobile liability
premium
46-200 Repair and Maintenance Services Repairs and
Maintenance 555 - 500 500 Repair and Maintenance Services
47-000 Printing and Binding Printing 85 100 - 50 Costs for publication of employment ads &
mandatory reporting
48-000 Promotional Activities Promotional Activities - 500 500 500 Public Services & other public documents
48-200 Promotional Activities Legal Advertisements 373 2,000 250 - Redirected to Clerk's office- Legal advertisement
for procurement of projects
49-000 Other Current Charges and Obligations Other
Current Charges 75 100 100 125 Fees paid to Miami Dade County Fire and DERM
51-000 Office Supplies Office Supplies 703 1,000 750 1,000 General Office supplies
52-200 Operating Supplies Other Operating Supplies 4,803 1,800 1,500 1,500 Materials required that are not specifically
classified in other departmental line items
52-300 Operating Supplies Kitchen 279 500 750 750 Kitchen Supplies
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 267 500 300 500 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs
55-000 Training Training and Education 207 1,000 - 1,000 Staff reimbursement for educational
advancements
55-200 Training Tuition Reimbursement - 1,000 - 1,000 Tuition Reimbursement
67,419 95,335 106,530 120,879
475,627 535,993 552,450 536,974
475,627 535,993 552,450 536,974
475,627 535,993 552,450 536,974
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division Total: 1203 - Public Works Administration
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Division: 1203 - Public Works Administration
59
FY2023
Estimated
FY20223
Actuals (through
3/31/23)
FY2024
Estimated
6.8 3.4 6.8
Public Works
Recreation Maintenance
Services, Functions and Activities
The Recreation Maintenance Division of the Public Works Department is responsible for the
upkeep and maintenance of the Village's exterior recreational grounds. This includes areas such
as the multipurpose field, tot-lot playground, basketball and tennis courts,and other recreational
facilities.Our dedicated team works diligently to ensure these areas are well-maintained, safe,
and enjoyable for residents and visitors to engage in recreational activities.
Goals & Objectives
The Recreation Maintenance Division of the Public Works Department has clear goals and
objectives centered around the maintenance and enhancement of the Village's recreational
areas. Their primary focus is on the Recreation Field, Basketball/Tennis Courts, and Tot-Lot
Playground, ensuring they are kept clean and neat.To achieve this,daily inspections are
conducted to maintain the highest level of care. The division also prioritizes providing complete
grounds care, including weed control and fertilization,to maintain the overall aesthetics and
health of the recreational areas. Additionally, they actively support special events by assisting
with set-up and breakdown tasks,while also creating large tented areas during summer
programs to ensure a comfortable environment. Through these efforts,the Recreation
Maintenance Division aims to provide residents and visitors with exceptional recreational
spaces, promoting an enjoyable and welcoming atmosphere.
Performance Measures
Acres of Rec. Field Maintenance
60
FY2023 FY2024 Change
Personnel Services…………………172,503$ 160,409$ (12,094)$
Operating Expenditures/Expenses 115,763 117,818 2,055
TOTAL …………………………..288,266$ 278,227$ (10,039)$
Budget Highlights
Recreation Maintenance
Public Works
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY2023 FY2024
Recreation Maintenance Budgeted Expenditures
Personnel Operating
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY2023 FY2024
Recreation Maintenance Budgeted Expenditures
Personnel Operating
61
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 64,550 129,217 112,388 120,518
(1) Beautification/Landscaping Foreman (60%),
(2) Groundskeeper II, (1) Operations Manager
(16.67%).
14-000 Overtime Overtime 6,339 4,000 14,000 4,200 Estimated overtime.
18-100 Compensated Compensatory Leave Longevity 625 750 750 625 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 5,428 10,190 9,726 9,539 Estimated Social Security and Medicare taxes.
23-000 Life and Health Insurance Health Insurance 13,440 20,824 19,391 19,391 Estimated annual employee costs for health
insurance.
23-100 Life and Health Insurance Dental 290 448 330 330 Estimated annual employee costs for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 184 241 244 244 Estimated annual employee costs for long-term
insurance benefits.
24-000 Workers' Compensation Workers' Compensation 5,184 6,833 6,833 5,562 Allocated costs of workers' compensation
premiums paid to the Florida League.
96,040 172,503 163,662 160,409
43-100 Utility Services Electric 1,696 2,000 2,000 2,000 Estimated annual costs for electrical services
based on current actual FPL usage.
44-000 Rentals and Leases Equipment Rental - 500 - 500 Rental of specialized equipment for projects
identified during year
45-000 Insurance ISF: Risk Management 7,472 8,542 8,542 15,379 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 26,639 34,621 34,621 34,939
Allocated costs of operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 4,455 4,000 4,000 4,000 Minor repairs to building and tot lot equipment
52-200 Operating Supplies Other Operating Supplies 21,757 25,000 25,000 25,000 Costs for material required that are not specifically
classified in other departmental line items
52-400 Operating Supplies Uniforms 1,150 500 500 500 Per employee funding for contractually-specified
uniforms (5) shirts and (5) pants
52-500 Operating Supplies IPM Initiative 33,654 40,000 25,000 35,000 IPM: Eligible expenditures aligned with the IPM
initiative
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs - 100 - - Memberships and subscriptions
55-000 Training Training and Education - 500 200 500 Training on use of machinery and equipment and
pesticide license
96,822 115,763 99,863 117,818
192,863 288,266 263,525 278,227
192,863 288,266 263,525 278,227
192,863 288,266 263,525 278,227
2,212,242 2,451,237 2,396,574 2,152,455
Division Total: 1204 - Recreation Maintenance
Department Total: 39 - Public Works
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division: 1204 - Recreation Maintenance
Program: 00 - None
Activity: 539 - Other Physical Environment
62
LIBRARY DEPARTMENT
ORGANIZATION CHART
LIBRARY DIRECTOR
YOUTH SERVICES LIBRARIANADULT SERVICES LIBRARIAN
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT II F/T
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT I P/T
ARCHIVIST P/T
LIBRARY ASSISTANT I P/T
LIBRARY PAGE P/T
63
Brockway Memorial Library
Services, Functions and Activities
Goals & Objectives
Brockway Memorial Library emphasizes service to individuals, and its collections and offerings
reflect the local community's interests and needs in the following areas:
Education - To provide opportunity, guidance, and stimulation for personal growth through self-
directed learning efforts; and, to supplement the resources of local learning institutions;
Information - To provide individuals with timely and accurate, up-to-date information;
Leisure - To improve quality of life by providing materials and activities for the productive use
of leisure time;
Culture - To provide opportunities for cultural enrichment through activities that promote
participation in, enjoyment of, and appreciation for the arts.
Additionally, the Library will continue to focus on the key initiatives listed in the Village's
Strategic Management Plan: Improved communication with the public, enhanced
intergenerational programming, the installment of an Archivist to continue digitization of the
Village Archives and related programming on local history, and necessary physical improvements
to the aging elements of the Library building.
Mission StatementYouth Services Department of the Brockway Memorial Library
Brockway Memorial Library's Youth Services Department provides for the educational,
recreational, and informational needs of the youth of the Miami Shores Community. This is
accomplished through collection development and programming geared toward children and
youth from birth through high school, respectively. The goal of the BML Youth Services
Department is to foster an inviting environment that promotes literacy for youngsters and their
caregivers. We strive to nurture and empower all youth by inspiring a love of reading, sparking
curiosity and joy of discovery, and by providing access to information, knowledge, and diverse
ideas.
Mission Statement Brockway Memorial Library
Vision StatementYouth Services Department of the Brockway Memorial Library
Children and young adults, along with their families, will experience a sense of joy and wonder
by exploring the world through their library.
The mission of the Brockway Memorial Library is to engage our community in opportunities for
literacy and lifelong learning and to enrich the lives of our patrons by providing access to a wide
variety of information, materials, and offerings, with a focus on education, the arts, and culture.
64
*The following numbers are based on the Library's published Annual Reports which run through May 31st.
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Total Circulation of Materials 37,000 36,000 36,500
Total Programs Presented 226 201 200
Total Program Attendance 6,316 5,706 6,000
Total Registered Patrons 6,865 7,216 7,550
Total Number of New Patrons 310 363 330
Average Daily Visitors 79 93 85
FY2023 FY2024 Change
Personnel Services…………………421,317$ 417,453$ (3,864)$
Operating Expenditures/Expenses 200,640 245,824 45,184
Capital Outlay ….……………………40,250 37,900 (2,350)
Other Uses……………………………136,950 28,000 (108,950)
TOTAL …………………………..799,157$ 729,177$ (69,980)$
Performance Measures
Brockway Memorial Library
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
FY2023 FY2024
Brockway Memorial Library Budgeted Expenditures
Personnel Operating Capital Other Uses
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
FY2023 FY2024
Brockway Memorial Library Budgeted Expenditures
Personnel Operating Capital Other Uses
65
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 86,477 109,990 109,990 110,413 (1) Library Director.
11-100 Executive Salaries Executive Benefit 6,525 6,625 6,625 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 138,163 142,314 137,418 149,992 (1) Adult Services Librarian, Library Assistant II,
(1) Youth Services Librarian.
13-000 Other Salaries and Wages Other Salaries 48,684 93,938 50,425 97,968 (1) Archivist, (4) Library Assistant I, (1) Library
Page
14-000 Overtime Overtime - 100 - 100 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 1,875 3,000 2,500 2,500 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 21,562 27,000 23,473 27,920 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 15,310 30,108 16,552 14,916 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 148 486 128 127 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 483 483 483 483 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 5,304 7,273 7,273 6,534 Allocated costs of workers' compensation
premiums
324,531 421,317 354,867 417,453
31-100 Professional Services Technology 2,460 7,955 7,955 3,550 Tech costs; Annual software support &
certification.
31-270 Professional Services Pre-employment
Screening 318 - - -
34-000 Other Services Contract Services 24,824 25,965 25,965 30,150
Contractual services for fire alarm and equipment,
security alarm, janitorial services, organic pest
control, digital resources and learning software,
maintenance warranties, SEFLIN Consortium
(Southeast Florida Library Information Network),
etc.
34-150 Other Services Program Instructors 6,643 9,375 9,375 15,050
Programming contracts for youth and adult
offerings: Seasonal performances, art and cultural
programming, book discussion facilitators,
intergenerational programming, etc.
40-000 Travel and Per Diem Travel 1,104 1,319 1,265 1,510 Lodging, gas, and tolls to attend the Florida
Library Association annual conference.
40-100 Travel and Per Diem Per Diem Allowance 210 280 280 280 Per diem costs for 2 to attend the Florida Library
Association annual conference.
41-000 Communications Services Telephone 1,041 1,400 - -
41-100 Communications Services Cellular 596 575 600 575 Estimated cost for cellular telephone
41-200 Communications Services Internet 1,635 1,400 1,400 1,400 Cost of internet services
41-520 Communications Services ISF: Information
Technology - 56,444 56,444 33,882 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 45 540 500 400 Media mail/Business mail
43-100 Utility Services Electric 16,734 14,651 14,651 18,000 Annual electric paid to FPL
43-200 Utility Services Water 303 279 600 800 Annual water expense
44-000 Rentals and Leases Equipment Rental 386 1,053 1,285 1,285 Rental expenses of equipment, i.e. copier
45-000 Insurance ISF: Risk Management 39,400 49,164 49,164 108,800 Allocated costs for property, casualty & general
liability insurance premiums
46-200 Repair and Maintenance Services Repairs and
Maintenance 8,897 12,241 12,241 11,490 Maintenance and repair costs: AC, plumbing, deep
cleaning, etc.
47-000 Printing and Binding Printing 866 1,737 1,737 2,747
Library-related printing costs: Brochures, banners,
business cards, etc. Note: Promotional printing
costs related to the Library's 75th Anniversary are
included.
48-000 Promotional Activities Promotional Activities 2,714 2,400 2,400 6,500
Miscellaneous costs associated with in-house
programming: Catering, decorations, music, etc.
Special events costs this year include a 75th
Anniversary celebratory event.
51-000 Office Supplies Office Supplies 463 575 575 575 General office supplies
52-200 Operating Supplies Other Operating Supplies 5,601 12,500 12,500 7,500
Specific expenses related to library operations:
book jackets, archival supplies, barcodes, book
repair materials, etc.
52-400 Operating Supplies Uniforms - - 415 425 Library shirts for staff and Board of Trustees new
members.
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 368 397 397 465
3 individual memberships to the Florida Library
Association: Youth Services Librarian, Adult
Services Librarian, Library Director
55-000 Training Training and Education 390 390 440 440 Florida Library Association annual conference
registration fees for 2 Librarians.
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
Program: 00 - None
Activity: 571 - Libraries
66
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
114,998 200,640 200,189 245,824
66-000 Books, Publications, and Library Materials Books
and Publications 31,323 32,500 32,500 32,500 Print books, periodicals and publications.
66-100 Books, Publications, and Library Materials Media 4,342 7,750 5,400 5,400 Electronic Media (audiobooks and movies)
35,665 40,250 37,900 37,900
475,194 662,207 592,956 701,177
91-301 Interfund Transfers Capital Projects 65,000 136,950 136,950 28,000 Transfer to Capital Projects
65,000 136,950 136,950 28,000
65,000 136,950 136,950 28,000
540,194 799,157 729,906 729,177
540,194 799,157 729,906 729,177
540,194 799,157 729,906 729,177
Division Total: 1500 - Library
Department Total: 71 - Brockway Memorial Library
Activity Total: 571 - Libraries
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
67
PARKS & RECREATION DEPARTMENT
ORGANIZATION CHART
EXECUTIVE
ASSISTANT
PARKS & RECREATION
DIRECTOR
PARKS & RECREATION
SUPERINTENDENT
ASST. ATHLETICS
SUPERVISOR
ATHLETIC PROGRAM SPECIALIST
COACH(ES)
PART TIME
PROGRAMSPECIALIST
AQUATIC SUPERVISORPROGRAM/
EVENT SPECIALIST
COMMUNITY
CENTER ATTENDANT(S)
FACILITY
ATTENDANT(S)
COMMUNITY CENTER
MAINTENANCE
WORKER II
COUNSELOR(S)
P/T
ASST. AQUATIC
SUPERVISOR
LIFEGUARD II P/T
AQUATIC
SPECIALIST
LIFEGUARD II F/T
ASSISTANT
PROGRAM
SUPERVISOR
COUNSELOR(S)
P/T
ASSISTANT
PARKS & RECREATION
DIRECTOR
FACILITY ATTENDANT(S)BUS DRIVER
P/T
LIFEGUARD I SEASONAL
LIFEGUARD I P/T
OFFICE
ATTENDANTS
CONCESSIONATTENDANTS
TENNIS PROFESSIONAL(CONTRACTED)
FACILITYATTENDANT
RECREATION LEADER
MAINTENANCE
WORKER II
68
FY2023 FY2024 Change
Personnel Services…………………323,730$ 316,405$ (7,325)$
Operating Expenditures/Expenses 97,599 67,034 (30,565)
TOTAL …………………………..421,329$ 383,439$ (37,890)$
The Administration Division of the Parks &Recreation Department is responsible for
coordinating the highest quality parks and recreation programs and cultural programs for Village
residents. This includes directing, planning, developing and implementing programs,facility
maintenance and overseeing 20 special events throughout the year. The Division also oversees
the preparation and administration of the annual Parks &Recreation operating budget,a five-
year capital plan, the Fine Arts programs, Recreation Advisory Committee and facilitating the
daily operations of each division.
Budget Highlights
Parks & Recreation
Parks & Recreation Administration
Services, Functions and Activities
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2023 FY2024
Recreation Administration Budgeted Expenditures
Personnel Operating
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2023 FY2024
Recreation Administration Budgeted Expenditures
Personnel Operating Operating
69
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 109,067 115,003 115,003 115,446 Recreation Director salary
11-100 Executive Salaries Executive Benefit 6,525 9,875 9,375 9,750 Executive benefit package
12-000 Regular Salaries and Wages Salaries 89,779 149,281 149,281 149,858 (1) Assistant Parks and Recreation Director (1)
Executive Assistant
14-000 Overtime Overtime 742 800 950 800 Executive Assistant attending Recreation Advisory
Meetings and Fine Arts Meetings
18-100 Compensated Compensatory Leave Longevity 3,750 4,500 3,750 3,750 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 14,760 20,787 21,294 21,104 Social Security & Medicare Taxes
23-000 Life and Health Insurance Health Insurance 14,400 22,581 17,781 14,916 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 338 486 380 381 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 129 173 176 179 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 145 244 244 221 Allocated costs of workers' compensation
premiums paid
239,636 323,730 318,234 316,405
31-100 Professional Services Technology 7,380 11,000 7,400 5,000 Rec Trac Upgrade
31-270 Professional Services Pre-employment
Screening 5,697 - - - Pre Employment Screening
34-000 Other Services Contract Services 2,099 1,320 2,200 2,500 Service Contract on department equipment &
NRPA participant Insurance Coverage
40-000 Travel and Per Diem Travel - 4,000 1,200 1,200 Funding to attend the FRPA conference & NRPA
40-100 Travel and Per Diem Per Diem Allowance - 1,100 350 350 Per diem fees for travel conferences
41-100 Communications Services Cellular 966 1,035 1,000 1,000 Estimated costs for cellular telephone
41-200 Communications Services Internet 4,776 5,280 4,775 4,775 Estimated costs for internet
42-000 Freight and Postage Services Postage 77 100 100 100 Postage costs
45-000 Insurance ISF: Risk Management 6,343 12,207 12,207 24,147 Allocated costs for property, casualty & general
liability insurance premiums
45-200 Insurance Premium: Liability 2,709 3,400 2,730 3,400 Blanket Renewal insurance for Recreation
programs
46-000 Repair and Maintenance Services ISF: Fleet
Management - 3,857 3,857 3,892
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florid League
46-200 Repair and Maintenance Services Repairs and
Maintenance 5,409 7,500 3,000 5,400
General repair costs for items not under
maintenance or warrant agreements, included in
this amount are tot lot, marquee repairs &
replacement of damaged equipment, such as
outdoor tables and windscreens
47-000 Printing and Binding Printing 38 - - -
48-000 Promotional Activities Promotional Activities 1,708 500 700 700 Promotional items for events
49-220 Other Current Charges and Obligations Special
Events - Fine Arts 10,131 10,000 10,000 10,000 Funding for the Fine Arts Commission to provide
art exhibits, educational programs & concerts
49-800 Other Current Charges and Obligations Licenses
and Permits - 400 420 420 ASCAP Music License Fee
51-000 Office Supplies Office Supplies 79 200 - 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 1,246 1,600 - - Funding for supplies necessary to maintain the
operations of the Department
52-400 Operating Supplies Uniforms - 250 200 200 Funding for Administration uniforms
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 1,068 1,200 1,100 1,200 FRPA & NRPA Memberships + Subscriptions.
55-000 Training Training and Education 400 2,650 2,650 2,650 Estimated funding for staff training
50,125 67,599 53,889 67,034
289,761 391,329 372,123 383,439
289,761 391,329 372,123 383,439
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Department: 72 - Parks & Recreation
Division: 1401 - Recreation Administration
Program: 00 - None
Activity: 572 - Parks & Recreation
70
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
49-210 Other Current Charges and Obligations Special
Events - Unity Day - 30,000 - -
- 30,000 - -
- 30,000 - -
- 30,000 - -
289,761 421,329 372,123 383,439 Division Total: 1401 - Recreation Administration
Program: 20 - Unity Day
Activity: 572 - Parks & Recreation
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 20 - Unity Day
71
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Increase participation in pre-school sports N/A Yes 10%
Increase participation in intramural sports 25%25%10%
Yes Yes 10%
The goal of the Athletics Division for the upcoming fiscal year is to provide increased basic
sports training for pre-school aged children.
Performance Measures
Services, Functions and Activities
Parks & Recreation
Athletics
The Athletics Division of the Miami Shores Parks &Recreation Department is responsible for
intramural sports,subcontracted travel sports,after school care, and summer camp programs.
The Athletics Division is managed directly by the Recreation Superintendent with assistance
from the Assistant Athletic Supervisor and the Assistant Program Coordinator.
Sports programs run year round, offering intramural soccer,basketball, baseball, softball,
lacrosse and flag football. The intramural programs average 125 participants per sport. The after
school care program runs from August to June with a maximum of 75 children. The program
hires an average of seven counselors yearly.The summer camp program runs from mid-June to
mid-August with a maximum of 130 participants each week.We staff an average of 14
counselors each week with 4 supervisors who monitor field trips,daily programming, and trips to
the Aquatic Center and Library. The Athletics Division also runs an average of 4 specialty sports
camps throughout the year including lacrosse, flag football, basketball and soccer.
Goals & Objectives
Return Afterschool Care
Program to full capacity
72
FY2023 FY2024 Change
Personnel Services…………………598,448$ 614,433$ 15,985$
Operating Expenditures/Expenses 338,345 383,317 44,972
Other Uses……………………………130,000 50,000 (80,000)
TOTAL …………………………..1,066,793$ 1,047,750$ (19,043)$
Budget Highlights
Parks & Recreation
Athletics
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2023 FY2024
Athletics Budgeted Expenditures
Personnel Operating Other Uses
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2023 FY2024
Athletics Budgeted Expenditures
Personnel Operating Other Uses
73
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 258,697 279,699 279,699 282,375
(1) Parks & recreation Superintendent, (1)
Assistant Athletics Supervisor, (1) Assistant
Program Supervisor, (1) Athletic Program
Specialist, (1) Program Specialist.
13-000 Other Salaries and Wages Other Salaries - 6,600 14,000 9,120 (3) Facility Attendants monitors athletic Fields
13-300 Other Salaries and Wages Seasonal 12,330 - - - (3) Athletic Facility Attendants
14-000 Overtime Overtime 2,962 1,000 5,000 1,000 Due to high turnover in staff, overtime to cover
operations and programs.
18-100 Compensated Compensatory Leave Longevity 3,750 4,500 3,125 3,125 Benefit paid to tenured employee per policy
21-000 Payroll Taxes Employer Fica and Medicare 20,253 21,978 23,090 22,375 Social Security & Medicare Taxes
23-000 Life and Health Insurance Health Insurance 31,778 37,635 36,911 37,290 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 686 810 634 635 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 278 324 240 242 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 4,639 5,920 5,920 5,235 Allocated costs of workers' compensation
premiums paid
335,374 358,466 368,619 361,397
34-000 Other Services Contract Services 5,605 5,800 5,800 6,300 Reoccurring monthly service fees for alarm
monitoring, first aid (AED), and pest control
34-150 Other Services Program Instructors 36,226 46,000 46,000 46,000 Athletic Subcontracted Classes Payout; i.e.: Super
Soccer Stars, More Than Sports
34-400 Other Services Field Trips 102 - - - N/A
40-000 Travel and Per Diem Travel - 700 700 750 Travel costs for seminars and conferences
40-100 Travel and Per Diem Per Diem Allowance - 200 175 350 Per Diem for seminars and conferences
41-100 Communications Services Cellular 1,124 600 1,760 1,900 Estimated costs for cellular plans
41-520 Communications Services ISF: Information
Technology - 38,619 38,619 15,002 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 8,830 8,000 9,000 9,000 Estimated annual costs for electric services
43-200 Utility Services Water 182 275 275 275 Estimated annual costs for water consumption
45-000 Insurance ISF: Risk Management 30,678 35,820 35,820 77,450 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 36,652 32,867 32,867 33,169 Allocated costs for operating the Village's fleet
46-200 Repair and Maintenance Services Repairs and
Maintenance 14,477 12,000 12,000 12,000 Estimated coast for the repairs and maintenance
for the Fieldhouse
47-000 Printing and Binding Printing 63 300 300 300 Special printing
51-000 Office Supplies Office Supplies 1,678 1,500 1,800 2,300 General office supplies for Fieldhouse
52-200 Operating Supplies Other Operating Supplies 7,668 6,000 7,500 7,500 Funding for supplies & equipment for Fieldhouse
used by participants and staff
52-400 Operating Supplies Uniforms 1,884 2,000 2,000 2,300 Staff Uniforms
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 790 780 580 580 FRPA and other professional memberships and
dues
55-000 Training Training and Education 995 1,200 1,200 1,200 Training sessions for staff to include CPR First Aid
and others
146,956 192,661 196,396 216,376
482,330 551,127 565,015 577,773
91-301 Interfund Transfers Capital Projects 44,000 130,000 130,000 50,000 Transfer to Capital Projects
44,000 130,000 130,000 50,000
44,000 130,000 130,000 50,000
526,330 681,127 695,015 627,773
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Division: 1402 - Athletics
Program: 00 - None
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
74
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-000 Other Salaries and Wages Other Salaries 14,349 12,399 12,399 15,600 (1) P/T Recreation Leader
13-300 Other Salaries and Wages Seasonal 99,007 101,025 83,500 89,320 (7) P/T Counselors
14-000 Overtime Overtime - - 68 -
21-000 Payroll Taxes Employer Fica and Medicare 8,672 8,678 7,341 8,030 Social Security & Medicare Taxes
24-000 Workers' Compensation Workers' Compensation 911 2,336 2,336 1,568 Allocated costs of workers' compensation
premiums paid
122,939 124,438 105,644 114,518
34-000 Other Services Contract Services 917 1,000 1,000 1,000 Reoccurring services; i.e.: Netflix, Game Network
34-150 Other Services Program Instructors 4,532 3,000 4,900 5,300 Subcontracted enrichment services
34-400 Other Services Field Trips 5,852 8,000 8,000 9,200 Field Trip fees for Kids Day Off and Holiday
Camps
34-500 Other Services Transport Services 3,110 3,000 3,800 5,200 Bus transportation for Field Trips
45-000 Insurance ISF: Risk Management 1,560 4,378 4,378 3,464 Allocated costs for property, casualty & general
liability insurance premiums
51-000 Office Supplies Office Supplies 190 - - -
52-200 Operating Supplies Other Operating Supplies 13,294 10,000 10,000 12,000 Equipment and Supplies used for daily activities
for After Care programming
52-400 Operating Supplies Uniforms 2,381 1,000 1,000 1,200 Uniforms for After Care participants
31,838 30,378 33,078 37,364
154,776 154,816 138,722 151,882
154,776 154,816 138,722 151,882
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 10 - Afterschool
Program: 10 - Afterschool
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
75
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-000 Other Salaries and Wages Other Salaries 5,526 5,221 - - (1) Summer Camp Counselor.
13-300 Other Salaries and Wages Seasonal 61,659 69,660 84,960 91,410 (16) Seasonal Camp Counselors
14-000 Overtime Overtime 5 400 - 400 Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare 5,140 5,760 6,499 7,024 Social Security & Medicare Taxes
24-000 Workers' Compensation Workers' Compensation 2,217 1,551 1,551 1,643 Allocated costs of workers' compensation
premiums paid
74,547 82,592 93,010 100,477
34-150 Other Services Program Instructors 5,805 3,400 3,400 4,200 Enrichment Instructor fees
34-400 Other Services Field Trips 17,354 36,800 36,800 42,000 Field Trip entry fees
34-500 Other Services Transport Services 7,460 14,400 16,000 16,800 Transportation for Field Trips
44-000 Rentals and Leases Equipment Rental - 4,850 4,850 5,000 Rentals for Special Event days at Summer Camp
45-000 Insurance ISF: Risk Management 3,800 2,906 2,906 2,330 Allocated costs for property, casualty & general
liability insurance premiums
47-000 Printing and Binding Printing 122 - - -
52-200 Operating Supplies Other Operating Supplies 6,875 9,000 9,000 10,200 Equipment and supplies for Summer Camp
52-400 Operating Supplies Uniforms 4,079 2,200 4,600 4,800 Field Trip Camp Shirts
55-000 Training Training and Education - 720 720 860 Summer Staff training
45,496 74,276 78,276 86,190
120,043 156,868 171,286 186,667
120,043 156,868 171,286 186,667
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 11 - Summer Camp
Program: 11 - Summer Camp
Activity: 572 - Parks & Recreation
76
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-000 Other Salaries and Wages Other Salaries 233 - - - (1) Soccer Coach.
13-300 Other Salaries and Wages Seasonal 4,432 6,665 4,150 8,435 (7) Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 357 510 317 645 Social Security & Medicare Taxes
24-000 Workers' Compensation Workers' Compensation 169 137 137 151 Allocated costs of workers' compensation
premiums paid
5,191 7,312 4,604 9,231
34-000 Other Services Contract Services 1,161 600 580 600 Referees
45-000 Insurance ISF: Risk Management 289 257 257 204 Allocated costs for property, casualty & general
liability insurance premiums
52-200 Operating Supplies Other Operating Supplies 3,186 3,200 6,777 6,800 Equipment, Trophies & supplies for Soccer
52-400 Operating Supplies Uniforms 3,283 3,200 3,200 3,800 Soccer Uniforms
7,918 7,257 10,814 11,404
13,109 14,569 15,418 20,635
13,109 14,569 15,418 20,635
Activity Total: 572 - Parks & Recreation
Program Total: 12 - Soccer
Program: 12 - Soccer
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
77
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-300 Other Salaries and Wages Seasonal 8,944 10,080 10,780 10,890 (7) Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 684 771 825 833 Social Security & Medicare Taxes
24-000 Workers' Compensation Workers' Compensation 101 208 208 195 Allocated costs of workers' compensation
premiums paid
9,730 11,059 11,813 11,918
34-000 Other Services Contract Services 1,170 1,495 1,200 1,500 Basketball Referees Fees
45-000 Insurance ISF: Risk Management 173 389 389 308 Allocated costs for property, casualty & general
liability insurance premiums
52-200 Operating Supplies Other Operating Supplies 6,206 6,000 6,000 6,800 Equipment, trophies and supplies for basketball
program
52-400 Operating Supplies Uniforms 3,792 4,370 4,000 4,400 Uniform costs for participants and coaches
11,341 12,254 11,589 13,008
21,070 23,313 23,402 24,926
21,070 23,313 23,402 24,926
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 13 - Basketball
Program: 13 - Basketball
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
78
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-300 Other Salaries and Wages Seasonal 3,588 6,480 8,435 8,435 (7) Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 274 496 645 645 Social Security & Medicare Taxes
24-000 Workers' Compensation Workers' Compensation 101 133 133 151 Allocated costs of workers' compensation
premiums paid
3,963 7,109 9,213 9,231
34-000 Other Services Contract Services 767 400 400 400 Umpires
45-000 Insurance ISF: Risk Management 174 250 250 198 Allocated costs for property, casualty & general
liability insurance premiums
52-200 Operating Supplies Other Operating Supplies 8,967 3,200 3,200 3,800 Equipment and Supplies for teams
52-400 Operating Supplies Uniforms 4,198 4,600 4,600 4,600 Uniforms for teams
14,106 8,450 8,450 8,998
18,069 15,559 17,663 18,229
18,069 15,559 17,663 18,229
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 14 - Baseball
Program: 14 - Baseball
Activity: 572 - Parks & Recreation
79
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-300 Other Salaries and Wages Seasonal - 1,000 - -
21-000 Payroll Taxes Employer Fica and Medicare - 77 - -
24-000 Workers' Compensation Workers' Compensation 18 21 21 -
18 1,098 21 -
34-000 Other Services Contract Services 180 400 - -
45-000 Insurance ISF: Risk Management 31 39 39 -
52-200 Operating Supplies Other Operating Supplies - 3,200 - -
52-400 Operating Supplies Uniforms - 1,900 - -
211 5,539 39 -
229 6,637 60 -
229 6,637 60 -
Activity Total: 572 - Parks & Recreation
Program Total: 15 - Softball
Program: 15 - Softball
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
80
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-300 Other Salaries and Wages Seasonal 5,614 5,810 6,929 7,000 (7) Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 430 444 530 536 Social Security & Medicare Taxes
24-000 Workers' Compensation Workers' Compensation 76 120 120 125 Allocated costs of workers' compensation
premiums paid
6,120 6,374 7,579 7,661
34-000 Other Services Contract Services 2,330 2,800 2,880 3,000 Referees
45-000 Insurance ISF: Risk Management 130 224 224 177 Allocated costs for property, casualty & general
liability insurance premiums
52-200 Operating Supplies Other Operating Supplies 3,204 2,200 3,942 4,000 Equipment and supplies for Flag Football
52-400 Operating Supplies Uniforms 2,135 2,306 2,522 2,800 Uniform costs for players and staff
7,799 7,530 9,568 9,977
13,918 13,904 17,147 17,638
13,918 13,904 17,147 17,638
867,546 1,066,793 1,078,713 1,047,750
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 16 - Flag football
Division Total: 1402 - Athletics
Program: 16 - Flag football
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
81
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
20%20%15%
N/A Yes Yes
N/A Yes 10%
Yes Yes 10%
The Community Center Division runs over 65 recreation classes a week and coordinates special
events throughout the year. During the summer months,it oversees 30 various specialty
summer camps. Special events include Memorial Day,Independence Day,Winterfest,
Marshmallow Drop,Fine Arts Concerts and Plaza 98 events, as well as additional smaller
events.
Performance Measures
Increase programming for
teens
Increase programming for older adults
Increase events that will enhance Village
life
Increase pre-school and toddler programs
Parks & Recreation
Community Center
Services, Functions and Activities
Goals & Objectives
The Community Center's goals for this fiscal year are to serve our growing population's needs
for toddlers, teens and the older adults, by offering a variety of programs and events for our
residents. Focusing on bringing innovative classes and activities that promote healthy and fun
opportunities as well as creating a social environment.All programs and events will be evaluated
to ensure efficient use of resources,in addition to bringing new and exciting features to the
events program schedule.
82
FY2023 FY2024 Change
Personnel Services…………………226,850$ 275,580$ 48,730$
Operating Expenditures/Expenses 437,444 687,835 250,391
Other Uses……………………………99,500 65,000 (34,500)
TOTAL …………………………..763,794$ 1,028,415$ 264,621$
Parks & Recreation
Budget Highlights
Community Center
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2023 FY2024
Community Center Budgeted Expenditures
Personnel Operating Other Uses
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2023 FY2024
Community Center Budgeted Expenditures
Personnel Operating Other Uses
83
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 146,364 121,702 121,702 125,962 (1) Program/Event Specialist & (2) Maintenance
Worker II
13-000 Other Salaries and Wages Other Salaries 38,704 50,361 38,000 82,831 (3) P/T Facility Attendants, (3) Community Center
Attendants
13-300 Other Salaries and Wages Seasonal 4,458 7,200 7,200 9,120 (2) Adventure Camp Counselors
14-000 Overtime Overtime 2,688 2,000 2,000 2,000 Maintenance staff overtime for facility rentals,
vacations & special events
18-100 Compensated Compensatory Leave Longevity 1,250 2,250 2,250 625 Benefits to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 15,422 13,865 13,090 16,870 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 17,084 22,581 12,500 14,916 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 399 486 118 254 Estimated annual employee costs for dental
benefits
23-200 Life and Health Insurance Long-Term Care 258 185 113 69 Estimated annual employee costs for long term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 6,160 6,220 6,220 5,683 Allocated costs of workers' compensation
premiums
232,786 226,850 203,193 258,330
34-000 Other Services Contract Services 7,557 7,500 10,000 10,000 ADA elevator service, exterminating, A/C & alarm
services
34-150 Other Services Program Instructors 296,002 245,157 395,000 395,000 Class program instructors
34-400 Other Services Field Trips 11,837 18,000 14,000 15,000 Adventure camp field trips 3x week for 9 weeks
40-000 Travel and Per Diem Travel 996 - - -
40-100 Travel and Per Diem Per Diem Allowance 450 - - - Per diem for conferences
41-100 Communications Services Cellular 697 515 700 700 estimated costs for cellular
41-200 Communications Services Internet 6,666 7,000 7,000 7,000 Estimated costs for internet
41-520 Communications Services ISF: Information
Technology - 14,854 14,854 19,084 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 28,595 24,036 26,000 28,000 Estimated annual costs for electric based on
current actual FPL Usage
43-200 Utility Services Water 2,578 1,300 3,000 3,000 Estimated costs for annual water consumption
44-000 Rentals and Leases Equipment Rental 1,369 1,000 - - Light tower and other rentals for events
45-000 Insurance ISF: Risk Management 35,421 39,472 39,472 85,351 Allocated costs for property, casualty & general
liability insurance premiums
46-200 Repair and Maintenance Services Repairs and
Maintenance 21,109 16,000 22,000 22,000 Ongoing maintenance & repairs to building &
equipment at the Community Center
47-000 Printing and Binding Printing 247 210 250 250 Printing costs for special event banners or posters
48-000 Promotional Activities Promotional Activities - 1,000 - - Promotional materials for events
48-100 Promotional Activities Fireworks Display 8,796 - - - Independence Day Fireworks moved to special
event budget
49-000 Other Current Charges and Obligations Other
Current Charges - 400 400 400 Annual fire safety permit & elevator permit
51-000 Office Supplies Office Supplies 329 250 400 400 General office supplies
52-200 Operating Supplies Other Operating Supplies 27,386 22,000 29,000 30,000 Supplies to operate the Community Center
52-400 Operating Supplies Uniforms 865 1,000 900 900 Uniforms for staff
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 80 - - 600 Annual membership for FRPA
55-000 Training Training and Education 1,044 250 650 650 FRPA Certification, CPR & First Aid Certifications,
Playground Safety Inspector Course
452,025 399,944 563,626 618,335
684,811 626,794 766,819 876,665
91-301 Interfund Transfers Capital Projects 154,000 99,500 99,500 65,000 Transfer to Capital Projects
154,000 99,500 99,500 65,000
154,000 99,500 99,500 65,000
838,811 726,294 866,319 941,665
Activity Total: 572 - Parks & Recreation
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Program: 00 - None
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Division: 1403 - Community Center
84
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
46-200 Repair and Maintenance Services Repairs and
Maintenance 764 1,000 300 500
52-200 Operating Supplies Other Operating Supplies - - 150 200
52-500 Operating Supplies IPM Initiative 3,474 3,800 2,000 2,000
4,238 4,800 2,450 2,700
4,238 4,800 2,450 2,700
4,238 4,800 2,450 2,700
Program: 22 - Dog Park
Activity: 572 - Parks & Recreation
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 22 - Dog Park
85
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 3,861 - 5,300 5,500 Regular Salaries & Wages for Village special
events
13-000 Other Salaries and Wages Other Salaries 1,551 - 3,000 3,000 Other Salaries & Wages for Village special events
13-300 Other Salaries and Wages Seasonal 2,538 - 4,500 4,500 Season Salaries & Wages for Village special events
14-000 Overtime Overtime 5,101 - 3,000 3,000 Estimated overtime for Village special events
21-000 Payroll Taxes Employer Fica and Medicare 994 - 1,209 1,250 Social Security & Medicare Taxes
23-000 Life and Health Insurance Health Insurance 1,104 - 1,100 -
23-100 Life and Health Insurance Dental 24 - 20 -
23-200 Life and Health Insurance Long-Term Care 13 - 12 -
15,185 - 18,141 17,250
44-000 Rentals and Leases Equipment Rental 1,139 - 1,000 2,400 Light tower and other rentals for events
48-100 Promotional Activities Fireworks Display 8,000 21,500 18,000 21,000 Independence Day Fireworks
52-200 Operating Supplies Other Operating Supplies 1,472 600 13,000 34,000 Amusement Rental fees
52-450 Operating Supplies 5K 3,167 4,500 - -
52-455 Operating Supplies Halloween 514 1,000 5,003 6,000 Operating supplies for Village Halloween event
52-460 Operating Supplies Plaza 98 2,240 3,500 1,768 1,800 Operating supplies for Village Plaza 98 event
52-465 Operating Supplies Teen Night - 1,600 1,600 1,600 Operating supplies for teen night events
16,532 32,700 40,371 66,800
31,717 32,700 58,512 84,050
31,717 32,700 58,512 84,050
874,766 763,794 927,281 1,028,415
Activity Total: 572 - Parks & Recreation
Program Total: 24 - Special Events
Division Total: 1403 - Community Center
Program: 24 - Special Events
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
86
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Increase Admission Revenue 20%Yes 5%
Increase attendance in swim instruction classe N/A Yes 10%
5%
The Miami Shores Aquatic Facility is comprised of an 8-lane competition pool,Wild Waters activity
pool, and a spa offering comprehensive aquatic programs including adult and youth swimming
lessons,swim team competitions, water exercise classes and open swim.The Aquatic Center also
features an AQUAGLIDE obstacle course for kids ages 6 and up."Wild Waters"activity pool
features 4 slides, over 20 spray features and interactive toys.This state-of-the-art facility offers the
best aquatics facility in the area, competing with several large-capacity facilities.The Aquatic Center
also hosts several special events throughout the year including an annual Egg Dive,Teen Nights,
Dive-in Theater and Family Nights and Swim Competitions.
Performance Measures
Public Outreach for Water Safety Awareness
Parks & Recreation
Aquatics
Services, Functions and Activities
Goals & Objectives
Goals of the Aquatic Center for the upcoming fiscal year are to provide Red Cross Safety Classes
for residents, increase participation for learn to swim classes and do public outreach for water safety
awareness.
87
FY2023 FY2024 Change
Personnel Services…………………….650,462$ 681,917$ 31,455$
Operating Expenditures/Expenses ….308,369 389,588 81,219
Other Uses……………………………..40,000 83,000 43,000
TOTAL …………………………..998,831$ 1,154,505$ 155,674$
Parks & Recreation
Aquatics
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2023 FY2024
Aquatics Budgeted Expenditures
Personnel Operating Other Uses
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2023 FY2024
Aquatics Budgeted Expenditures
Personnel Operating Other Uses Other Uses
88
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 196,549 214,865 206,000 215,684
(1) Aquatics Supervisor, (1) Assistant Aquatics
Supervisor, (1) Aquatics Supervisor, (1 ) Lifeguard
II
13-000 Other Salaries and Wages Other Salaries 89,999 130,175 130,000 154,330 Funding for Lifeguard(s) I (Part-time), (1)
Lifeguard II (Part-time) & (2) Office Attendant
13-200 Other Salaries and Wages Private Swim Lessons 5,350 7,500 2,600 4,500 Private Swim Lessons
13-300 Other Salaries and Wages Seasonal 168,507 208,433 150,000 209,397 Funding for (20) Seasonal Lifeguards & (3)
Cashiers
14-000 Overtime Overtime 5,039 4,298 6,000 4,300 Estimated costs for overtime required during
summer & special events
18-100 Compensated Compensatory Leave Longevity 1,875 2,250 1,875 1,875 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 35,555 40,465 37,980 43,209 Social Security & Medicare Taxes
23-000 Life and Health Insurance Health Insurance 24,732 30,108 29,528 37,290 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 386 486 382 508 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 188 234 169 240 Estimated annual employee costs for long term
care benefits
24-000 Workers' Compensation Workers' Compensation 10,210 11,648 11,648 10,584 Allocated costs for workers' compensation
premiums paid to the Florida League
538,389 650,462 576,182 681,917
34-000 Other Services Contract Services 4,015 4,200 4,200 4,500 Pest control, office equipment, fire extinguishers,
& Thorguard Lightning detection System
40-000 Travel and Per Diem Travel - 600 600 600 Mileage & hotel costs
40-100 Travel and Per Diem Per Diem Allowance - 280 200 140 Per diem costs
41-200 Communications Services Internet 7,158 8,000 7,200 7,500 Estimated costs for internet
41-520 Communications Services ISF: Information
Technology - 17,824 17,824 9,899 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 49,421 49,000 47,830 50,000 Estimated annual costs for FPL Electric usage
43-200 Utility Services Water 14,689 10,000 10,000 10,000 Estimated annual funding for water consumption
45-000 Insurance ISF: Risk Management 82,988 94,315 94,315 202,149 Allocated costs for property, casualty & general
liability insurance premiums
46-200 Repair and Maintenance Services Repairs and
Maintenance 25,825 35,000 31,000 33,000 Maintenance & Repair of equipment located at the
Aquatics Facility
47-000 Printing and Binding Printing - 500 - -
48-000 Promotional Activities Promotional Activities 1,240 2,500 1,000 1,000 Promotional material for events & Lifeguard Ads
49-000 Other Current Charges and Obligations Other
Current Charges 1,498 2,300 1,800 1,800
Pool, spa & activity pool operating permits &
engineering fees to the State of Florida Agriculture
Dept. & Miami Dade County permits Life Safety
Permit
51-000 Office Supplies Office Supplies 768 850 1,200 1,200 General office supplies
52-200 Operating Supplies Other Operating Supplies 15,573 20,000 16,000 16,000 Operating supplies
52-250 Operating Supplies Food for Resale 27,433 22,000 - - Concession is subcontracted in 2023
52-400 Operating Supplies Uniforms 4,228 3,500 5,000 5,000 Staff & lifeguard uniforms
52-500 Operating Supplies IPM Initiative 41,059 35,000 44,000 44,000 Granular and liquid chlorine, shock, acid,
stabilizer, phosphate remover, reagents
55-000 Training Training and Education 2,653 2,500 2,800 2,800
Certification for water safety instructors,
recertification of Lifeguards & Lifeguard
Instructors
278,548 308,369 284,969 389,588
816,938 958,831 861,151 1,071,505
91-301 Interfund Transfers Capital Projects 21,500 40,000 40,000 83,000 Transfer to Capital Projects
21,500 40,000 40,000 83,000
21,500 40,000 40,000 83,000
838,438 998,831 901,151 1,154,505
838,438 998,831 901,151 1,154,505
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 1405 - Aquatics
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Activity: 581 - Inter-Fund Group Transfers Out
Division: 1405 - Aquatics
Program: 00 - None
Activity: 572 - Parks & Recreation
89
FY2023 FY2024 Change
Personnel Services…………………12,541$ 23,607$ 11,066$
Operating Expenditures/Expenses 12,589 29,806 17,217
TOTAL …………………………..25,130$ 53,413$ 28,283$
The Operation of the Tennis Division was subcontracted to a new Tennis Professional in 2022.
The Tennis Professional oversees all tennis and pickleball programming. There are 4 tennis
courts,and 4 temporary pickleball courts.A part-time recreation employee is present when the
Tennis Pro is not on duty.
Budget Highlights
Parks & Recreation
Tennis
Services, Functions and Activities
Goals & Objectives
The Tennis Divisions goal is to increase attendance within its tennis and pickleball programming
and offer several "fun" tennis and pickleball tournaments throughout the year.
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
FY2023 FY2024
Tennis Budgeted Expenditures
Personnel Operating
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
FY2023 FY2024
Tennis Budgeted Expenditures
Personnel Operating
90
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
13-000 Other Salaries and Wages Other Salaries 12,904 11,431 12,900 21,571 (1) P/T Facility Attendant
21-000 Payroll Taxes Employer Fica and Medicare 987 875 987 1,650 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 198 235 235 386 Allocated costs of workers' compensation
premiums paid the Florida League
14,090 12,541 14,122 23,607
43-200 Utility Services Water 201 200 200 200 Estimated annual water consumption
45-000 Insurance ISF: Risk Management 8,692 9,389 9,389 22,306 Allocated costs for property, casualty & general
liability insurance premiums
46-200 Repair and Maintenance Services Repairs and
Maintenance 4,360 2,000 2,000 2,000 Windscreens, fence repairs, tennis nets & general
facility maintenance
52-200 Operating Supplies Other Operating Supplies 1,386 800 5,200 5,200 Supplies for tennis center such as signs and
pickleballs
52-400 Operating Supplies Uniforms - 200 - 100 Shores shirts for part time staff
14,640 12,589 16,789 29,806
28,729 25,130 30,911 53,413
28,729 25,130 30,911 53,413
28,729 25,130 30,911 53,413
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Division Total: 1406 - Tennis
Program: 00 - None
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Division: 1406 - Tennis
91
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
2,500 1,250 2,500
Public Works
Local Option Gas Tax
Services, Functions and Activities
The Local Option Gas Tax is a designated revenue fund generated through a six-cent and three-
cent tax imposed by Miami-Dade County on petroleum and petroleum-related products. The
funds collected from this tax are required to be set apart and can only be utilized for specific
purposes related to the improvement and upkeep of various infrastructure elements. These
include repairs, maintenance, additions, deletions, and modifications to streets,sidewalks,
streetlights,easements, curbs, alleys, medians, and right-of-ways. The revenue from the Local
Option Gas Tax is thus dedicated solely to enhancing and preserving these essential
components of the local transportation and public works systems.
Goals & Objectives
The goal of the Local Option Gas Tax Division within the Public Works Department is to ensure
the proper maintenance of all Village streets,sidewalks,streetlights,easements, curbs, alleys,
and medians, thereby creating a clean and safe environment for the public.To achieve this,the
division conducts regular inspections of the Village to ensure that these areas meet the
established standards for safety and cleanliness.By prioritizing ongoing upkeep and monitoring,
the division strives to enhance the overall quality and accessibility of the Village's infrastructure,
ensuring a pleasant and secure experience for the traveling public.
Performance Measures
Number of Trees Trimmed
92
FY2023 FY2024 Change
Personnel Services…………………200,667$ 195,423$ (5,244)$
Operating Expenditures/Expenses 153,830 224,686 70,856
Capital Outlay ….……………………240,874 - (240,874)
TOTAL …………………………..595,371$ 420,109$ (175,262)$
Budget Highlights
Local Option Gas Tax
Public Works
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Local Option Gas Tax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Local Option Gas Tax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
93
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 113,515 142,567 142,567 140,050
(1) Beautification/Landscaping Foreman (LOGT)
(20%), Operations Manager (LOGT) (16.66%) &
(2) Tree Trimmers.
14-000 Overtime Overtime 3,942 6,000 4,000 6,300 Estimated overtime.
18-100 Compensated Compensatory Leave Longevity 1,250 1,500 1,250 1,250 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 8,778 11,372 11,308 11,201 Social Security and Medicare taxes.
22-000 Retirement Contributions Pension Contribution - 13,188 13,188 13,188 Pension contribution.
23-000 Life and Health Insurance Health Insurance 13,675 17,816 17,816 16,407 Estimated annual employee costs for health
insurance.
23-100 Life and Health Insurance Dental 295 384 384 279 Estimated annual employee costs for dental
insurance.
23-200 Life and Health Insurance Long-Term Care 192 217 217 219 Estimated annual employee costs for long-term
care.
24-000 Workers' Compensation Workers' Compensation 5,534 7,623 7,623 6,529 Allocated costs of workers' compensation
premiums paid to the Florida League
147,180 200,667 198,353 195,423
45-000 Insurance ISF: Risk Management 4,960 6,764 6,764 9,197 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 97,243 102,116 102,116 103,054
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 1,920 3,000 2,500 25,000 On-going maintenance and repair to Village
streets and alleys & street sign replacement
51-000 Office Supplies Office Supplies - 100 100 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 2,556 19,000 19,000 45,000
Re-Allocated to proper department- Signage,
concrete and other supplies needed to maintain
the Village's streets, sidewalks, roads, easements,
curbs and right - of - ways. Included in this is
$25,000 for Street Name Signs.
52-210 Operating Supplies Beautification 1,375 15,000 7,500 32,500 Included is $25,000 for the Miami-Dade County
Tree Program
52-400 Operating Supplies Uniforms 943 350 350 400 Per employee funding for contractually-specified
uniforms (10) shirts and (5) pants
52-500 Operating Supplies IPM Initiative - 5,000 2,000 2,000 IPM: Eligible expenditures aligned with the IPM
initiative
53-000 Road Materials and Supplies Road Materials 1,680 2,500 2,000 3,000 Materials for road repairs
110,677 153,830 142,330 220,251
63-100 Infrastructure Transportation Improvements 124,940 75,874 100,000 -
63-400 Infrastructure Land Improvements - 15,000 15,000 -
64-100 Machinery and Equipment Vehicles - 150,000 - -
124,940 240,874 115,000 -
99-000 Other Uses Contingency - - - 4,435 Reserve for unanticipated expenses
- - - 4,435
382,796 595,371 455,683 420,109
382,796 595,371 455,683 420,109
382,796 595,371 455,683 420,109
382,796 595,371 455,683 420,109
382,796 595,371 455,683 420,109
382,796 595,371 455,683 420,109
EXPENSES Total
Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGT)
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 541 - Road & Street Facilities
Program Total: 00 - None
Division Total: 1222 - LOGT
Department Total: 39 - Public Works
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Fund: 130 - Local Option Gas Tax (LOGT)
Department: 39 - Public Works
Division: 1222 - LOGT
Program: 00 - None
Activity: 541 - Road & Street Facilities
94
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Quarterly Quarterly Quarterly
Quarterly Quarterly Quarterly
The goal and objective of the Transportation Surtax Division within the Public Works Department
is to enhance access to transportation for the community. This division is committed to
implementing initiatives and projects that improve the transportation infrastructure and services
available to the residents.By utilizing the funds generated from the Transportation Surtax, the
division aims to invest in improvements such as expanding public transportation options,
upgrading road networks, enhancing pedestrian and cycling infrastructure, and promoting
sustainable transportation solutions. The ultimate objective is to create a more efficient,
accessible, and interconnected transportation system that meets the evolving needs of the
community.
Performance Measures
Review the route to compare with needs of
community
Public Works
Transportation Surtax
Services, Functions and Activities
The Half-Cent Transportation Surtax,which was approved by County voters,has been in effect
since January 1, 2004. This surtax imposes an additional half-cent fee on qualified purchases
made within Miami-Dade County. The revenue generated from this tax is allocated by the
County's Transit Authority. The purpose of this levy is to enhance and support existing
transportation and transportation-related activities in the Village. By allocating the proceeds from
this surtax,the Village aims to improve and expand its transportation infrastructure and services,
ultimately benefiting the community's mobility and connectivity.
Goals & Objectives
Number of inspections of the trolley/bus
for cleanliness and safety
95
FY2023 FY2024 Change
Personnel Services…………………148,934$ 147,523$ (1,411)$
Operating Expenditures/Expenses 146,427 220,477 74,050
Capital Outlay ….……………………300,000 300,000 -
TOTAL …………………………..595,361$ 668,000$ 72,639$
Transportation Surtax
Public Works
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2023 FY2024
Transportation Surtax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
0
50000
100000
150000
200000
250000
300000
350000
FY2023 FY2024
Transportation Surtax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2023 FY2024
Transportation Surtax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
96
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 45,440 102,014 102,014 102,735
(1) Lead Worker, (1) Maintenance Worker I, (1)
Operations Manager (16.66%) & (1) Public Right-
of-Way Foreman (20%).
14-000 Overtime Overtime 6,489 7,000 8,000 7,350 Estimated overtime.
18-100 Compensated Compensatory Leave Longevity 1,250 1,500 1,250 1,250 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 4,047 8,338 8,512 8,423 Social Security and Medicare taxes.
22-000 Retirement Contributions Pension Contribution - 6,003 6,003 6,003 Estimated pension contribution.
23-000 Life and Health Insurance Health Insurance 7,155 17,812 17,812 16,408 Cost of Life insurance benefit..
23-100 Life and Health Insurance Dental 154 383 383 279 Estimated annual employee costs for dental
insurance benefit.
23-200 Life and Health Insurance Long-Term Care 135 292 292 166 Estimated annual employee costs for long-term
care insurance benefit.
24-000 Workers' Compensation Workers' Compensation 3,717 5,592 5,592 4,909 Allocated costs of workers' compensation
premiums paid to the Florida League.
68,387 148,934 149,858 147,523
31-000 Professional Services Professional Services - 2,000 1,000 2,000 Consulting Services
32-000 Accounting and Auditing Accounting and
Auditing 2,500 2,500 - - Funding for annual external audit to comply with
local, State and federal statutory provisions
45-000 Insurance ISF: Risk Management 4,960 6,764 6,764 9,197 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 26,674 25,013 25,013 25,243
Allocated costs for operating Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
49-110 Other Current Charges and Obligations Special
Projects - Manager - 4,500 1,000 5,000 TAP Grant Match
52-200 Operating Supplies Other Operating Supplies 1,840 4,000 2,000 2,500
Road material, signs, concrete and other supplies
needed to maintain the Village's streets,
sidewalks, roads, easements, curb and right - of -
ways
52-400 Operating Supplies Uniforms 370 400 400 400 Per employee funding for contractually-specified
uniforms (10) shirts and (5) pants
36,344 45,177 36,177 44,340
63-100 Infrastructure Transportation Improvements 66,035 300,000 - 300,000 TAP Grant Match
66,035 300,000 - 300,000
99-000 Other Uses Contingency - - - 59,637 Reserve for unanticipated expenses
- - - 59,637
170,767 494,111 186,035 551,500
170,767 494,111 186,035 551,500
34-500 Other Services Transport Services 31,150 101,250 116,000 116,500
Funding to engage an outside agent to manage
and operate the Village shuttle bus transportation
program
31,150 101,250 116,000 116,500
31,150 101,250 116,000 116,500
31,150 101,250 116,000 116,500
201,917 595,361 302,035 668,000
201,917 595,361 302,035 668,000
201,917 595,361 302,035 668,000
201,917 595,361 302,035 668,000
Division Total: 1210 - CITT
Department Total: 39 - Public Works
EXPENSES Total
Fund EXPENSE Total: 135 - Citizens' Indep Trust (CITT)
Program: 44 - Transit
Activity: 544 - Mass Transit Systems
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 544 - Mass Transit Systems
Program Total: 44 - Transit
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 541 - Road & Street Facilities
Program Total: 41 - Transportation
Program: 41 - Transportation
Activity: 541 - Road & Street Facilities
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Fund: 135 - Citizens' Indep Trust (CITT)
Department: 39 - Public Works
Division: 1210 - CITT
97
BUILDING DEPARTMENT
ORGANIZATION CHART
BUILDING DIRECTOR
PERMIT MANAGER
PERMIT CLERK II MECHANICAL
INSPECTOR
(1)
PLUMBING
INSPECTOR
(1)
ELECTRICAL
INSPECTORS
(2)
PERMIT CLERK II
PERMIT CLERK I
BUILDING
INSPECTOR
ROOFING
INSPECTOR
(1)
STRUCTUAL PLANS
EXAMINER
(1)
98
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
Number of Permits Issued 3,200 1,739 3,500
Number of Inspections >7,000 5,029 7,300
Building
Services, Functions and Activities
The Building Department is responsible for the administration and application of all Federal,
State, County, and Municipal construction and building-related codes in a client-sensitive
manner.Permit clerks receive permit applications and all pertinent submittal documents. Once
applications are checked for completeness and contractor information is verified, the information
is entered into the permitting system prior to forwarding the documents to the plan examiner for
review.
Plan examiners review permit applications, plans, and documents for compliance with
implemented codes and regulations prior to the issuance of permits.Building inspectors ensure
compliance with regulations and approved plans during the construction process. The inspectors
also ensure that construction methods, materials, and workmanship comply with standard
practice. Upon completion of the project, the Department issues a Certificate of Occupancy or a
Certificate of Completion.
Goals & Objectives
Our goal is to provide the highest level of customer service, while implementing the Village Code
of Ordinances and the Florida Building Code. The Building Department aims for timely review of
development permits,placing public welfare and safety above all other interests, recognizing
that the chief responsibility is to safeguard and protect the lives,health and welfare of the public.
The Department strives for integrity, honesty, fairness, and consistency so excellence can be
reached in all matters.
Performance Measures
During the upcoming fiscal year, the Department's objective is to continue to reduce the
turnaround time required to review permits and plans,while at the same time ensuring full
compliance with local, state and federal regulations.
99
FY2023 FY2024 Change
Personnel Services……………………754,875$ 805,785$ 50,910$
Operating Expenditures/Expenses …88,317 158,443 70,126
Other Uses……………………………447,958 384,772 (63,186)
TOTAL …………………………..1,291,150$ 1,349,000$ 57,850$
Building
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
FY2023 FY2024
Building Budgeted Expenditures
Personnel Operating Other Uses
100
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-000 Executive Salaries Salaries 145,213 148,554 148,554 149,125 Building Director base salary
11-100 Executive Salaries Executive Benefit 6,525 9,875 6,500 9,750 Executive benefit package
12-000 Regular Salaries and Wages Salaries 257,621 291,388 295,000 305,454 (1) Building Inspector (Full-time), (1) Permit Clerk
I, (2) Permit Clerk II & (1) Permit Manager
13-000 Other Salaries and Wages Other Salaries 178,240 171,600 171,600 205,000
(2) Electrical Inspector, (1) Mechanical Inspector,
(1) Plumbing Inspector, (1) Roofing Inspector &
(1) Structural Plans Examiner * All Inspectors are
employed on an as needed basis
14-000 Overtime Overtime 7,804 1,500 2,300 2,500 Estimated overtime costs.
18-100 Compensated Compensatory Leave Longevity 1,875 1,500 1,250 1,250 Benefit paid to tenured employees per policy.
21-000 Payroll Taxes Employer Fica and Medicare 44,894 45,372 47,828 48,618 Social Security & Medicare taxes.
22-000 Retirement Contributions Pension Contribution - 31,691 31,691 31,691
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan.
23-000 Life and Health Insurance Health Insurance 30,924 45,162 45,162 44,748 Estimated annual employee costs for health
insurance benefits.
23-100 Life and Health Insurance Dental 667 972 972 762 Estimated annual employee costs for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 375 585 585 610 Estimated annual employee costs for long-term
care insurance benefits.
24-000 Workers' Compensation Workers' Compensation 4,333 6,676 6,676 6,277 Allocated costs of workers' compensation
premiums paid to the Florida League of Cities.
678,472 754,875 758,118 805,785
31-100 Professional Services Technology 20,276 23,810 23,800 25,500
This account includes the following: Bluebeam,
EnerGov, GIS, Laserfiche & MCCI annual support
& maintenance. Due to electronic software
required to operate the Building Department, an
increase on the costs associated with annual
support & maintenance for these services is
expected.
31-270 Professional Services Pre-employment
Screening 100 - - -
40-000 Travel and Per Diem Travel 120 1,500 250 1,800 2024 FEMA training at EMI & Building Officials
State Conference
41-000 Communications Services Telephone 217 - - - Estimated costs for cellular telephone and wireless
computers.
41-100 Communications Services Cellular 4,548 3,560 3,560 3,500 Estimated costs for cellular telephone and wireless
computers.
41-520 Communications Services ISF: Information
Technology - 26,737 26,737 89,632 Allocated costs for operating the Village's
information technology.
42-000 Freight and Postage Services Postage 615 1,200 600 600
Postage services to send notices to property
owners for soon to expire permits & expired
permits.
45-000 Insurance ISF: Risk Management 16,645 19,597 19,597 26,162 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 3,105 3,843 3,843 3,879
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
46-200 Repair and Maintenance Services Repairs and
Maintenance 1,878 2,000 600 800 Repairs and maintenance of small office
equipment.
47-000 Printing and Binding Printing 149 170 170 170 Business cards.
51-000 Office Supplies Office Supplies 841 1,200 1,200 1,200 Office supplies for a 1-year period for (6) full-time
employees.
52-200 Operating Supplies Other Operating Supplies 1,019 1,100 1,000 1,000 Operating supplies.
52-400 Operating Supplies Uniforms 756 900 1,500 1,500 Uniforms for Building Department personnel.
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs 1,225 1,500 2,000 1,500
Books & memberships to the following
professional organizations: 1) BOAF for the
Building Director, Electrical Inspector & Permit
Clerk Supervisor, 2) FEMA-State Flood Plain
Managers Association, 3) ASFPM-National
Association of State Flood Plain Manager, 4)
Florida Roofing Association & 5) Notary renewals
for (1) Building Director, (3) Permit Clerk I & (1)
Permit Clerk Manager Additionally, costs
associated with purchasing new code
publications.
Program: 00 - None
Activity: 524 - Protective Inspections
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Fund: 165 - Building
Department: 24 - Building Department
Division: 0400 - Building
101
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
55-000 Training Training and Education 338 1,200 1,200 1,200 Required continuing education & certification for
Permit Clerks & Inspectors.
51,832 88,317 86,057 158,443
99-000 Other Uses Contingency - 105,958 - 34,772 Reserve for unanticipated expenses
- 105,958 - 34,772
730,304 949,150 844,175 999,000
91-001 Interfund Transfers Transfer to General Fund 300,000 342,000 342,000 350,000 Transfer to General Fund
300,000 342,000 342,000 350,000
300,000 342,000 342,000 350,000
1,030,304 1,291,150 1,186,175 1,349,000
1,030,304 1,291,150 1,186,175 1,349,000
1,030,304 1,291,150 1,186,175 1,349,000
1,030,304 1,291,150 1,186,175 1,349,000
1,030,304 1,291,150 1,186,175 1,349,000
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 0400 - Building
Department Total: 24 - Building Department
EXPENSES Total
Fund EXPENSE Total: 165 - Building
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 524 - Protective Inspections
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Account Classification Total: OE - Operating
Expenditures/Expenses
102
FY2023 FY2024 Change
Operating Expenditures/Expenses …..3,500$ 3,500$ -$
Debt Service……………………………266,687 267,961 1,274
TOTAL …………………………..270,187$ 271,461$ 1,274$
Services, Functions and Activities
Finance
Debt Service
This fund records the inflow and outflow of cash related to the dedicated ad valorem tax levies used to
pay for the annual principal and interest costs associated with the Series 2015 note payable which
replaced the Series 2004 bond, sold to build the Doctors Charter School Facility.
Additionally, the payments toward clearing any other outstanding debt are reported in this fund. Costs
associated with the management, reporting and payment of principal, interest and fees are also
included.The Village is required to complete a series of reports relating to the debt which may include
Continuing Disclosure Reports ,State Bond Filings and special notes to the Village's comprehensive
annual financial report.
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Debt Service Fund Budgeted Expenditures
Operating Debt Service
103
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
31-000 Professional Services Professional Services - 1,000 - 1,000 Annual disclosure reports
32-000 Accounting and Auditing Accounting and
Auditing 5,000 2,500 2,500 2,500 Pro-rated portion of the financial audit
5,000 3,500 2,500 3,500
5,000 3,500 2,500 3,500
5,000 3,500 2,500 3,500
71-100 Principal Principal Payments 1,249,000 - - -
72-100 Interest Interest Payments 12,600 - - -
1,261,600 - - -
1,261,600 - - -
1,261,600 - - -
71-100 Principal Principal Payments 200,300 201,800 201,800 208,200 Principal payments
72-100 Interest Interest Payments 69,988 64,887 64,887 59,761 Interest payments
270,288 266,687 266,687 267,961
270,288 266,687 266,687 267,961
270,288 266,687 266,687 267,961
1,536,888 270,187 269,187 271,461
1,536,888 270,187 269,187 271,461
1,536,888 270,187 269,187 271,461
1,536,888 270,187 269,187 271,461
EXPENSES Total
Fund EXPENSE Total: 201 - Debt Service
DS - Debt Service
Account Classification Total: DS - Debt Service
Activity Total: 517 - Debt Service Payments
Program Total: 06 - Charter School
Division Total: 0000 - None
Department Total: 19 - Non-Departmental
DS - Debt Service
Account Classification Total: DS - Debt Service
Activity Total: 517 - Debt Service Payments
Program Total: 03 - Aquatics Center
Program: 06 - Charter School
Activity: 517 - Debt Service Payments
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/ExpensesActivity Total: 519 - Other General Government
Service
Program Total: 00 - None
Program: 03 - Aquatics Center
Activity: 517 - Debt Service Payments
Fund: 201 - Debt Service
Department: 19 - Non-Departmental
Division: 0000 - None
Program: 00 - None
Activity: 519 - Other General Government Service
104
FY2023 FY2024 Change
Capital Outlay ….…………………1,333,106 444,500 (888,606)
TOTAL …………………………..1,333,106$ 444,500$ (888,606)$
Many of the capital projects are multi-year projects and may not actually begin in FY 2024.The
funds are encumbered to the subsequent year's budget as an obligation until used or released.
This year's budget includes a transfer from the General Fund to the Capital Project Fund for
several projects.
Budget Highlights
Capital Projects
Services, Functions and Activities
The Capital Project Fund is used to account for the funding of municipal capital expenditures for
the acquisition, construction or improvement of major capital facilities or infrastructure; machinery
and equipment; and other general improvements with a life expectancy of more than three years.
Assets of $5,000 or more are depreciated using the straight line method based on the estimated
useful life of the asset depending upon the asset classification.
Goals & Objectives
The goal and objective of the Capital Projects Fund is to improve Village facilities and
infrastructure.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
FY2023 FY2024
Capital Projects Fund Budgeted Expenditures
Capital Outlay
105
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
62-000 Buildings Buildings - 20,000 - -
64-000 Machinery and Equipment Machinery and
Equipment 2,894 30,000 - -
2,894 50,000 - -
2,894 50,000 - -
2,894 50,000 - -
2,894 50,000 - -
2,894 50,000 - -
64-000 Machinery and Equipment Machinery and
Equipment 78,725 - - -
68-000 Intangible Assets Intangible Assets 5,505 - - -
84,230 - - -
84,230 - - -
84,230 - - -
84,230 - - -
84,230 - - -
62-000 Buildings Buildings - 70,000 70,000 35,000 Dispatch Reconfiguration (Request year 2 of 2)
64-000 Machinery and Equipment Machinery and
Equipment 46,570 274,671 274,671 53,500 Live Scan Machine (Request year 2 of 2) &
Portable Police Radios (Request year 3 of 5)
46,570 344,671 344,671 88,500
46,570 344,671 344,671 88,500
46,570 344,671 344,671 88,500
46,570 344,671 344,671 88,500
46,570 344,671 344,671 88,500
64-000 Machinery and Equipment Machinery and
Equipment 22,945 - - -
22,945 - - -
22,945 - - -
22,945 - - -
22,945 - - -
62-000 Buildings Buildings 80,801 210,000 500,000 60,000 Village Hall Renovations
63-100 Infrastructure Transportation Improvements 146,520 225,000 200,000 60,000 ADA Improvements & Traffic Calming
63-400 Infrastructure Land Improvements 11,075 - - 10,000 Damaged Walls - Village Parking Lots
Division Total: 1201 - Parks
Division: 1202 - Facilities Management/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
CAP - Capital Outlay
Program: 00 - None
Activity: 539 - Other Physical Environment
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Activity Total: 521 - Law Enforcement
Program Total: 00 - None
Division Total: 0900 - Police
Department Total: 21 - Police
Department: 39 - Public Works
Division: 1201 - Parks
Department: 21 - Police
Division: 0900 - Police
Program: 00 - None
Activity: 521 - Law Enforcement
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 519 - Other General Government
Service
Program Total: 00 - None
Division Total: 0800 - Non-Departmental
Department Total: 19 - Non-Departmental
Division Total: 0303 - Village Clerk
Department Total: 12 - Village Clerk
Department: 19 - Non-Departmental
Division: 0800 - Non-Departmental
Program: 00 - None
Activity: 519 - Other General Government Service
Program: 00 - None
Activity: 512 - Executive
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 512 - Executive
Program Total: 00 - None
Fund: 301 - Capital Projects
Department: 12 - Village Clerk
Division: 0303 - Village Clerk
106
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
64-000 Machinery and Equipment Machinery and
Equipment 8,580 26,400 26,400 -
246,976 461,400 726,400 130,000
246,976 461,400 726,400 130,000
246,976 461,400 726,400 130,000
246,976 461,400 726,400 130,000
269,921 461,400 726,400 130,000
62-000 Buildings Buildings 70,585 147,535 147,535 28,000 Flat Roof Replacement
64-000 Machinery and Equipment Machinery and
Equipment 1,016 60,000 60,000 -
71,600 207,535 207,535 28,000
71,600 207,535 207,535 28,000
71,600 207,535 207,535 28,000
71,600 207,535 207,535 28,000
71,600 207,535 207,535 28,000
62-000 Buildings Buildings 14,935 29,000 29,000 -
63-400 Infrastructure Land Improvements - 95,000 95,000 50,000 Laser Level Main Field
64-000 Machinery and Equipment Machinery and
Equipment 13,223 6,000 7,331 -
28,158 130,000 131,331 50,000
28,158 130,000 131,331 50,000
28,158 130,000 131,331 50,000
28,158 130,000 131,331 50,000
62-000 Buildings Buildings 53,591 12,000 12,000 40,000 Men's Restroom Community Center Lobby &
Women's Restroom Community Center Lobby
63-400 Infrastructure Land Improvements - - - 25,000 Basketball Court Resurfacing
64-000 Machinery and Equipment Machinery and
Equipment 11,504 87,500 87,500 -
65,095 99,500 99,500 65,000
65,095 99,500 99,500 65,000
65,095 99,500 99,500 65,000
65,095 99,500 99,500 65,000
62-000 Buildings Buildings 18,228 7,500 7,500 -
64-000 Machinery and Equipment Machinery and
Equipment 28,938 32,500 32,500 83,000
Replace Lane Lines & Reels, Replace Blanket Reels
& Wild Waters Decorative Play Structure Piece
Replacement
47,166 40,000 40,000 83,000
47,166 40,000 40,000 83,000
47,166 40,000 40,000 83,000
47,166 40,000 40,000 83,000
140,418 269,500 270,831 198,000
615,633 1,333,106 1,549,437 444,500
615,633 1,333,106 1,549,437 444,500
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Division Total: 1405 - Aquatics
Department Total: 72 - Parks & Recreation
EXPENSES Total
Fund EXPENSE Total: 301 - Capital Projects
Division Total: 1403 - Community Center
Division: 1405 - Aquatics
Program: 00 - None
Activity: 572 - Parks & Recreation
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Program: 00 - None
Activity: 572 - Parks & Recreation
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Division Total: 1402 - Athletics
Division: 1403 - Community Center
Division Total: 1500 - Library
Department Total: 71 - Brockway Memorial Library
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
Program: 00 - None
Activity: 572 - Parks & Recreation
Program: 00 - None
Activity: 571 - Libraries
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 571 - Libraries
Program Total: 00 - None
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division Total: 1202 - Facilities Management/Streets
Department Total: 39 - Public Works
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
Account Classification Total: CAP - Capital Outlay
107
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
34-000 Other Services Contract Services - - - 17,500 US Department of Justice COPS School Violence
Prevention Program
- - - 17,500
62-000 Buildings Buildings - - - 85,400 Impact Windows Police Department
- - - 85,400
- - - 102,900
- - - 102,900
- - - 102,900
- - - 102,900
31-000 Professional Services Professional Services - - - 20,800 Transportation Smart Plan
52-210 Operating Supplies Beautification - - - 50,000 FDOT Beautification Grant/Biscayne Blvd.
- - - 70,800
63-100 Infrastructure Transportation Improvements - - - 1,996,383
Sidewalks throughout Miami Shores On-Going,
Miami-Dade County NE 96th Street Curb and
Gutter & NE 104th Street Roadway Improvements
63-400 Infrastructure Land Improvements - - - 1,350,000 NW 95th Street Wall from NW 1st to NW 3rd
Avenue & Bayfront Park Seawall Construction
64-000 Machinery and Equipment Machinery and
Equipment - - - 450,000
LED Marquee Signs (2) Charter School (1) & NW
2nd Avenue (1) & Generators: Community Center,
Library, Aquatic Center, Upgrade To Propane:
Police Station, Village Hall @ $150,000ea.
- - - 3,796,383
- - - 3,867,183
- - - 3,867,183
- - - 3,867,183
63-100 Infrastructure Transportation Improvements 187,759 - - -
64-100 Machinery and Equipment Vehicles - - - 550,000 Vac Truck
187,759 - - 550,000
187,759 - - 550,000
187,759 - - 550,000
187,759 - - 550,000
63-400 Infrastructure Land Improvements - - - 509,898 MDC Little River Adaptation Area Grant Match
- - - 509,898
- - - 509,898
- - - 509,898
- - - 509,898
187,759 - - 4,927,081
Activity Total: 535 - Sewer/Wastewater Services
Program Total: 00 - None
Division Total: 4000 - Water & Wastewater
Department Total: 39 - Public Works
Division Total: 3500 - Stormwater
Division: 4000 - Water & Wastewater
Program: 00 - None
Activity: 535 - Sewer/Wastewater Services
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Program: 31 - Federal Grants
Activity: 538 - Flood Control/Stormwater Mgmt
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 538 - Flood Control/Stormwater Mgmt
Program Total: 31 - Federal Grants
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division Total: 1202 - Facilities Management/Streets
Division: 3500 - Stormwater
Department: 39 - Public Works
Division: 1202 - Facilities Management/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 521 - Law Enforcement
Program Total: 00 - None
Division Total: 0900 - Police
Department Total: 21 - Police
Department: 21 - Police
Division: 0900 - Police
Program: 00 - None
Activity: 521 - Law Enforcement
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Fund: 151 - ARPA
108
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
63-400 Infrastructure Land Improvements - - - 9,620 City Catalyst Grant
- - - 9,620
- - - 9,620
- - - 9,620
- - - 9,620
- - - 9,620
31-000 Professional Services Professional Services - - - 150,000 Parks Master Plan
- - - 150,000
- - - 150,000
- - - 150,000
- - - 150,000
- - - 150,000
187,759 - - 5,189,601
187,759 - - 5,189,601
EXPENSES Total
Fund EXPENSE Total: 151 - ARPA
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Division Total: 1401 - Recreation Administration
Department Total: 72 - Parks & Recreation
Division Total: 1500 - Library
Department Total: 71 - Brockway Memorial Library
Department: 72 - Parks & Recreation
Division: 1401 - Recreation Administration
Program: 00 - None
Activity: 572 - Parks & Recreation
Program: 00 - None
Activity: 571 - Libraries
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 571 - Libraries
Program Total: 00 - None
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
109
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
276 conducted Bi-
annually
138 conducted Bi-
annually
276 conducted Bi-
annually
Performance Measures
Number of Inspections of Village-owned
drainage systems
The Stormwater Division of the Public Works Department has clear goals and objectives aimed
at managing and maintaining the stormwater system to prevent localized flooding during rain
events. The division is committed to ensuring the stormwater infrastructure is in operational
order to effectively handle excess rainfall and minimize the risk of flooding.Part of these goals
and objectives includes conducting regular inspections of the Village-owned drainage systems to
identify and address any potential issues that may lead to future flooding conditions.By
proactively managing the stormwater system and addressing drainage concerns, the division
aims to safeguard the community from the adverse effects of localized flooding, enhancing the
overall resilience and safety of the area during rain events.
Public Works
Stormwater
Services, Functions and Activities
The Stormwater Division of the Public Works Department collaborates with the Streets Division
to effectively manage the stormwater infrastructure throughout the Village.These two divisions
work in tandem to address the challenges and requirements associated with stormwater
management and the upkeep of the local street infrastructure.By coordinating their efforts,the
Stormwater Division and Streets Division ensure a comprehensive approach to managing
stormwater runoff and maintaining the quality and functionality of the village's streets and
associated drainage systems.This collaborative approach allows for efficient coordination and
optimal outcomes in stormwater management and street maintenance activities.
Goals & Objectives
110
FY2023 FY2024 Change
Personnel Services…………………160,116$ 166,708$ 6,592$
Operating Expenditures/Expenses 284,818 278,741 (6,077)
Capital Outlay ….……………………220,000 1,483,101 1,263,101
Other Uses……………………………50,000 50,000 -
TOTAL …………………………..714,934$ 1,978,550$ 1,263,616$
Stormwater
Budget Highlights
Public Works
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
Stormwater Fund Budgeted Expenses
Personnel Operating Capital
0
50000
100000
150000
200000
250000
300000
FY2023 FY2024
Stormwater Fund Budgeted Expenses
Personnel Operating Capital Other Uses
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
FY2023 FY2024
Stormwater Fund Budgeted Expenses
Personnel Operating Capital Other Uses
111
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 57,764 108,384 116,000 116,037
(1) Equipment Operator I, (1) Maintenance
Worker II, (1) Operations Manager allocated
(16.67%) & (1) Public Right-of-Way Foreman
(40%).
14-000 Overtime Overtime 5,997 10,000 10,000 10,500 Estimated overtime.
18-100 Compensated Compensatory Leave Longevity 1,250 1,500 1,250 1,250 Benefit paid to tenured employees per policy.
18-200 Compensated Compensatory Leave
Accumulated Leave Settlement 113 - - - Payout of accumulated leave for employees
expected to retire or separate employment.
21-000 Payroll Taxes Employer Fica and Medicare 4,958 9,056 9,000 9,680 Social Security and Medicare taxes.
22-000 Retirement Contributions Pension Contribution 8,695 6,716 6,716 6,716
Actuarially calculated required employer
contribution for the General Employee Pension
Plan.
23-000 Life and Health Insurance Health Insurance 11,039 19,319 19,319 17,899 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 238 416 416 305 Estimated annual employee costs for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 112 193 193 130 Estimated annual employee costs for long-term
care insurance benefits.
24-000 Workers' Compensation Workers' Compensation 2,246 4,432 4,432 4,091 Allocated costs of workers' compensation
premiums paid to the Florida League.
26-000 Other Postemployment Benefits (OPEB) OPEB - 100 100 100
GASB required Other Postemployment Benefits
(OPEB). OPEB health, dental & other contractually
obligated non-liability benefits.
92,411 160,116 167,426 166,708
31-000 Professional Services Professional Services - 25,000 10,000 10,000 Contractor for Emergency Drainage Issues
31-100 Professional Services Technology - - - 6,000
Purchase of a Work Order System ($30,000
allocated between Public Works Parks, Streets,
Stormwater, Solid Waste & Fleet Management)
31-300 Professional Services Engineering 22,555 35,346 - 30,000 Contractual services to assist with NPDES
compliance
34-000 Other Services Contract Services - 50,000 - 50,000 Curb and gutter repairs
43-100 Utility Services Electric 2,910 3,000 4,000 4,000
43-300 Utility Services Stormwater 3,449 3,000 2,500 3,000 Miami-Dade Country Stormwater fee
44-000 Rentals and Leases Equipment Rental - - 11,700 5,000 Rental of Equipment
45-000 Insurance ISF: Risk Management 8,424 9,622 9,622 15,772 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 21,844 25,834 25,834 26,072
Allocated costs for operating the Village's fleet
including the costs for automobile liability
premiums
46-200 Repair and Maintenance Services Repairs and
Maintenance 11,416 20,000 20,000 20,000 Repairs and maintenance to the stormwater
equipment i. e. pumps and generator
48-000 Promotional Activities Promotional Activities - 1,500 - 1,000
Drain marking program to comply with
Department of Environmental Protection Permit
(NPDES)
49-800 Other Current Charges and Obligations Licenses
and Permits 8,863 3,000 2,500 3,000 Annual filling fee with DERM
51-000 Office Supplies Office Supplies - 346 300 300 General Office supplies
52-200 Operating Supplies Other Operating Supplies 4,398 7,500 10,100 10,000
Costs for materials required that are not
specifically classified in other departmental line
items (i.e. safety equipment & tools)
52-400 Operating Supplies Uniforms 480 350 350 350 Per employee funding for contractually-specified
uniforms (10) shirts & (5) pants
59-000 Depreciation Depreciation 78,218 100,320 84,500 90,500 Year-end depreciation charges for fund assets
162,558 284,818 181,406 274,994
63-000 Infrastructure Infrastructure - - - 1,483,101
NE 104th Street Drainage Improvements, NE 93rd
Street Pump Station & Piping System, NE 8th
Avenue Drainage Improvements & Hazard
Mitigation Grant Program - 105 St Pump Station
Drainage Project Shores Estates
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Fund: 402 - Stormwater
Department: 39 - Public Works
Division: 3500 - Stormwater
Program: 00 - None
Activity: 538 - Flood Control/Stormwater Mgmt
112
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
63-200 Infrastructure Water & Wastewater Project - - 120,000 -
63-400 Infrastructure Land Improvements 48,830 150,000 - -
64-000 Machinery and Equipment Machinery and
Equipment - 70,000 - -
48,830 220,000 120,000 1,483,101
99-000 Other Uses Contingency - - - 3,747 Reserve for unanticipated expenses
- - - 3,747
303,799 664,934 468,832 1,928,550
95-000 Other Nonoperating Uses - Proprietary Funds
Management Fees 50,000 50,000 50,000 50,000
Management fees paid to general fund offset
administrative service costs provided for non-
stormwater staff
50,000 50,000 50,000 50,000
50,000 50,000 50,000 50,000
353,799 714,934 518,832 1,978,550
353,799 714,934 518,832 1,978,550
353,799 714,934 518,832 1,978,550
353,799 714,934 518,832 1,978,550
353,799 714,934 518,832 1,978,550
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 3500 - Stormwater
Department Total: 39 - Public Works
EXPENSES Total
Fund EXPENSE Total: 402 - Stormwater
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 538 - Flood Control/Stormwater Mgmt
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Account Classification Total: CAP - Capital Outlay
113
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
10,300 5,150 10,300
10,300 5,150 10,300
Public Works
Solid Waste
Services, Functions and Activities
The Solid Waste Division assumes responsibility for the effective management and disposal of non-
hazardous solid waste generated by residents and businesses in Miami Shores Village.This division
primarily concentrates on providing essential services such as curbside recycling, garbage collection
for both residential and commercial properties, as well as bulk trash removal.By prioritizing these
areas, the Solid Waste Division ensures proper waste management practices are in place to maintain
cleanliness and hygiene within the community.
Goals & Objectives
The goals and objectives of the Solid Waste Division within the Public Works Department encompass
the continued management of various solid waste services.This includes overseeing the collection
and disposal of non-hazardous solid waste, curbside recycling, garbage collection for both residential
and commercial properties, as well as bulk trash removal services.To ensure the smooth operation
and quality of these services,the division conducts periodic inspections of the crews and items
collected.By monitoring these aspects, the division aims to maintain a high level of efficiency,
effectiveness, and adherence to standards in the management of solid waste throughout the
community.
Performance Measures
Bulk Waste Collection by Number of
Properties
Household Garbage Collection by
Number of Properties
114
FY2023 FY2024 Change
Personnel Services…………………….1,212,674$ 1,418,490$ 205,816$
Operating Expenditures/Expenses …..1,916,462 1,926,937 10,475
Capital Outlay ….………………………140,000 200,000 60,000
Other Uses……………………………..350,000 350,000 -
TOTAL …………………………..3,619,136$ 3,895,427$ 276,291$
Public Works
Solid Waste
Budget Highlights
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY2023 FY2024
Sanitation Fund Budgeted Expenses
Personnel Operating Capital Other Uses
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY2023 FY2024
Sanitation Fund Budgeted Expenses
Personnel Operating Capital Other Uses
115
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 698,590 822,837 822,837 990,518
(1) Equipment Operator II, (3) Equipment
Operator III, (1) Operations Manager (allocated
with Public Works Divisions: Fleet Management
(50%), & Solid Waste (50%), (6) Solid Waste
Collector, (1) Solid Waste Foreman (allocated
50% with Neighborhood Services), (3) Solid
Waste Truck Driver (Full-time), (1) Solid
Waste/Recycling Foreman (allocated 50% with
Neighborhood Services) & (6) Truck Driver
13-000 Other Salaries and Wages Other Salaries 14,075 19,999 5,500 28,236 (1) Truck Driver employed on an as needed basis
14-000 Overtime Overtime 87,989 65,000 80,000 68,250 Estimated cost of overtime.
16-000 Compensated Annual Leave Vacation - 4,000 - - Payout of accrued leave for employees separating
from the Village.
18-100 Compensated Compensatory Leave Longevity 13,750 17,250 11,375 10,625 Benefit paid to tenured employees per policy.
18-200 Compensated Compensatory Leave
Accumulated Leave Settlement 1,084 - - - Payout of accumulated leave for employees
expected to retire or separate employment.
21-000 Payroll Taxes Employer Fica and Medicare 60,588 69,450 69,979 83,289 Estimated cost of Social Security and Medicare
taxes.
22-000 Retirement Contributions Pension Contribution 61,275 47,134 47,134 47,134
Actuarially calculated required employer
contribution for the General Employee Pension
Plan.
23-000 Life and Health Insurance Health Insurance 98,918 131,722 131,722 154,624 Estimated annual employee costs for health
insurance benefits.
23-100 Life and Health Insurance Dental 1,911 2,835 2,835 2,603 Estimated annual employee costs for dental
insurance benefits.
23-200 Life and Health Insurance Long-Term Care 1,516 2,077 2,077 1,620 Estimated annual employee costs for long-term
care insurance benefits.
24-000 Workers' Compensation Workers' Compensation 25,517 29,870 29,870 31,091 Allocated costs of workers' compensation
premiums
26-000 Other Postemployment Benefits (OPEB) OPEB - 500 500 500
GASB required Other Postemployment Benefits
(OPEB). OPEB health, dental & other contractually
obligated non-liability benefits.
1,065,213 1,212,674 1,203,829 1,418,490
31-100 Professional Services Technology - - - 6,000
IT operational costs. Included in this is the
purchase of a Work Order System ($30,000
allocated between Public Works Parks, Streets,
Stormwater, Solid Waste & Fleet Management)
34-100 Other Services Temporary Personnel 126,057 100,000 135,000 120,000
Temporary Staff during vacancies, vacations,
special events, emergencies and chipper field
remediation services.
40-000 Travel and Per Diem Travel 1,100 1,200 1,000 1,000 SunPass in garbage trucks to facilitate shorter
travel times and distances to dump
41-100 Communications Services Cellular 510 515 525 525 Estimated costs of cellular telephone
41-520 Communications Services ISF: Information
Technology - 2,971 2,971 5,817 Allocated costs for operating the Village's
information technology
43-400 Utility Services Miami-Dade Solid Waste Fees 295,611 300,000 345,000 300,000
Estimated annual cost for dumping services paid
to Miami-Dade County - Tipping fees increased by
9.5%
43-410 Utility Services Waste Management Fees 496,754 504,645 460,000 505,000 Estimated annual costs for solid waste disposal
43-430 Utility Services Recycling 72,077 75,000 67,000 75,000 Estimated cost for recycling disposal
45-000 Insurance ISF: Risk Management 44,154 48,739 48,739 63,080 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management 481,177 610,427 610,427 616,039
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-100 Repair and Maintenance Services Vehicle
Maintenance 4,458 4,200 8,000 - Monthly routine required cleaning cost and
sanitizing cost of trucks
46-200 Repair and Maintenance Services Repairs and
Maintenance 13,524 15,000 5,000 10,000 Repairs and maintenance (i.e. walls, fences and
alleys)
47-000 Printing and Binding Printing 500 550 550 550 Citizen's informational publications
48-000 Promotional Activities Promotional Activities - 3,000 300 1,000 Vacant position advertisements and promotion of
recycling and waste services
49-800 Other Current Charges and Obligations Licenses
and Permits 806 1,000 810 810 Miami-Dade County DERM permit
51-000 Office Supplies Office Supplies - 300 300 300 General office supplies
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Fund: 405 - Solid Waste
Department: 39 - Public Works
Division: 3000 - Solid Waste
Program: 00 - None
Activity: 534 - Garbage/Solid Waste Services
116
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
52-200 Operating Supplies Other Operating Supplies 58,957 45,000 43,000 50,000
Specialized items related to solid waste, not
specifically identified in other line items (i.e.
dumpster, recycling bins, trash can, safety
equipment and tools )
52-220 Operating Supplies Vehicle Conversion Costs - 2,000 - -
52-230 Operating Supplies Outfitting 944 2,000 - -
52-300 Operating Supplies Kitchen 355 1,000 1,000 1,000 Kitchen supplies
52-400 Operating Supplies Uniforms 5,021 4,000 6,000 6,000 Per employee funding for contractually specified
uniforms (10) shirts and (5) pants
55-000 Training Training and Education - 200 - 250 Continuing education
59-000 Depreciation Depreciation 188,759 194,715 - 138,000 Year-end depreciation charges for fund assets
1,790,763 1,916,462 1,735,622 1,900,371
64-000 Machinery and Equipment Machinery and
Equipment 166,343 - 20,000 -
64-100 Machinery and Equipment Vehicles - 140,000 395,474 200,000 Replace V-1110 (Trash Truck)
166,343 140,000 415,474 200,000
99-000 Other Uses Contingency - - - 26,566 Reserve for unanticipated expenses
- - - 26,566
3,022,320 3,269,136 3,354,925 3,545,427
95-000 Other Nonoperating Uses - Proprietary Funds
Management Fees 350,000 350,000 350,000 350,000
Management fee paid to General fund to offset
administrative services cost provided by non-
Sanitation staff
350,000 350,000 350,000 350,000
350,000 350,000 350,000 350,000
3,372,320 3,619,136 3,704,925 3,895,427
3,372,320 3,619,136 3,704,925 3,895,427
3,372,320 3,619,136 3,704,925 3,895,427
3,372,320 3,619,136 3,704,925 3,895,427
3,372,320 3,619,136 3,704,925 3,895,427
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 3000 - Solid Waste
Department Total: 39 - Public Works
EXPENSES Total
Fund EXPENSE Total: 405 - Solid Waste
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 534 - Garbage/Solid Waste Services
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
117
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
23 23 24
Public Works
Water & Wastewater
Services, Functions and Activities
The Water &Wastewater Fund is responsible for the construction and payment of the
Downtown Water &Wastewater Project.It is also responsible for the management and
maintenance of the related grinder pumps. Annual assessments for the payment of the project
and maintenance fees are recorded in this fund.
Goals & Objectives
The goal and objective of the Water &Wastewater Fund is to ensure the proper maintenance
and operation of the low-pressure sewer system in the NE 2nd Ave Business District.This
includes managing the necessary infrastructure and equipment to maintain a functional and
reliable sewer system in the area. The fund focuses on implementing maintenance and repair
activities,monitoring system performance, and addressing any issues that may arise.By fulfilling
these goals and objectives, the Water &Wastewater Fund aims to provide a well-maintained
and efficient low-pressure sewer system,promoting the overall sanitation and hygiene in the NE
2nd Ave Business District.
Performance Measures
Number of grinder pumps
maintained
118
FY2023 FY2024 Change
Debt Service…………………………224,841$ 240,000$ 15,159$
Operating Expenditures/Expenses 87,228 75,149 (12,079)
TOTAL …………………………..312,069$ 315,149$ 3,080$
Public Works
Water & Wastewater
Budget Highlights
0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
1
Water & Sewer Fund Budgeted Expenses
0
50000
100000
150000
200000
250000
FY2023 FY2024
Water & Sewer Fund Budgeted Expenses
Debt Service Operating
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2023 FY2024
Water & Wastewater Fund Budgeted Expenses
Debt Service Operating
119
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
71-100 Principal Principal Payments 60,000 122,841 60,000 60,000 Principal payments
72-100 Interest Interest Payments 76,193 102,000 168,500 180,000 Interest payments
136,193 224,841 228,500 240,000
136,193 224,841 228,500 240,000
46-200 Repair and Maintenance Services Repairs and
Maintenance 57,146 87,228 87,228 75,149 Maintenance on grinder pumps
57,146 87,228 87,228 75,149
57,146 87,228 87,228 75,149
193,339 312,069 315,728 315,149
63-200 Infrastructure Water & Wastewater Project 262,788 199,288 199,288 -
262,788 199,288 199,288 -
262,788 199,288 199,288 -
262,788 199,288 199,288 -
456,127 511,357 515,016 315,149
456,127 511,357 515,016 315,149
456,127 511,357 515,016 315,149
456,127 511,357 515,016 315,149
Activity Total: 535 - Sewer/Wastewater Services
Program Total: 50 - Shores Estates
Division Total: 4000 - Water & Wastewater
Department Total: 39 - Public Works
EXPENSES Total
Fund EXPENSE Total: 410 - Water & Wastewater
Activity Total: 535 - Sewer/Wastewater Services
Program Total: 00 - None
Program: 50 - Shores Estates
Activity: 535 - Sewer/Wastewater Services
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
DS - Debt Service
Account Classification Total: DS - Debt Service
Activity Total: 517 - Debt Service Payments
Activity: 535 - Sewer/Wastewater Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Fund: 410 - Water & Wastewater
Department: 39 - Public Works
Division: 4000 - Water & Wastewater
Program: 00 - None
Activity: 517 - Debt Service Payments
120
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
32 23 40
Yes No Yes
Finance
Risk Management
Services, Functions and Activities
Goals & Objectives
The goals and objectives of the Risk Management Fund for the upcoming fiscal year include the
following: 1) Ensuring the successful submission and receipt of the safety grant offered by the
Florida Municipal Insurance Trust,2) The timely submission of all claims and corresponding
information to the Florida Municipal Insurance Trust or outside insurance agencies if the Village
is subrogating claims on their own and 3)Successful and timely receipt of payments for
subrogation claims the Village is handling.
Performance Measures
Number of claims processed
Increase Village subrogation
times
The Village's Risk Management Internal Service Fund is a self-balancing group of accounts
designed to accumulate the necessary financial resources to pay for the Village's insurance
premiums,costs,deductibles and administrative services insured by the Florida League of
Cities.The fund reports all costs associated with workers' compensation, general liability,
property, casualty and auto liability costs.
121
FY2023 FY2024 Change
Personnel Services…………………234,597$ 209,187$ (25,410)$
Operating Expenditures/Expenses 925,005 1,648,717 723,712
Capital Outlay ….………………….- 730,000 730,000
TOTAL …………………………..1,159,602$ 2,587,904$ 1,428,302$
Finance
Risk Management
Budget Highlights
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
FY2023 FY2024
Risk Management Fund Budgeted Expenses
Personnel Operating Capital
122
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
24-100 Workers' Compensation Premium: Workers'
Compensation 161,135 214,597 181,673 189,187 Annual component of premiums paid for primary
workers' compensation coverage
24-110 Workers' Compensation Workers' Comp-Audit
Premium - 5,000 5,000 5,000 End of year audit adjustment based on payroll
24-120 Workers' Compensation Workers' Comp-
Deductibles Paid 11,863 15,000 6,000 15,000 Deductible for claims
172,998 234,597 192,673 209,187
31-230 Professional Services Legal Litigation - 1,000 - -
31-250 Professional Services Legal Other - 2,000 - -
31-400 Professional Services TPA Charges 1,023 - 150 -
45-000 Insurance ISF: Risk Management 1,602 1,650 - 2,000 Police AD&D Insurance
45-100 Insurance ISF: Auto Insurance 97,445 111,500 115,060 114,850 Annual premium paid for auto & auto liability
coverage
45-200 Insurance Premium: Liability 217,184 237,125 229,999 241,867 Annual premium for general liability coverage
45-210 Insurance Premium: Storage Tank 2,006 2,100 - 3,500 Annual premium for 5 storage tanks
45-220 Insurance Premium: Deductibles Paid 20,261 30,000 - 20,000 Estimated cost for loss deductibles for all claims
for the fiscal year
45-300 Insurance Premium: Property 420,789 473,053 431,565 1,200,000 Annual premiums paid for property value
coverage
45-310 Insurance Premium Adjustments - 1,577 - 1,500 Additional premiums for coverage added during
the year
46-200 Repair and Maintenance Services Repairs and
Maintenance 40,877 65,000 - 65,000 Repairs & maintenance for damages not covered
by insurance & claims paid pending subrogation
49-000 Other Current Charges and Obligations Other
Current Charges 3,239 - - -
804,426 925,005 776,774 1,648,717
63-400 Infrastructure Land Improvements - - - 730,000 Seawall Replacement & Replace Tennis/Pickleball
Court Light Towers
- - - 730,000
977,424 1,159,602 969,447 2,587,904
977,424 1,159,602 969,447 2,587,904
977,424 1,159,602 969,447 2,587,904
977,424 1,159,602 969,447 2,587,904
977,424 1,159,602 969,447 2,587,904
977,424 1,159,602 969,447 2,587,904
Activity Total: 519 - Other General Government
Service
Program Total: 00 - None
Division Total: 6500 - Risk Management
Department Total: 19 - Non-Departmental
EXPENSES Total
Fund EXPENSE Total: 501 - Risk Management
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Fund: 501 - Risk Management
Department: 19 - Non-Departmental
Division: 6500 - Risk Management
Program: 00 - None
Activity: 519 - Other General Government Service
123
INFORMATION
TECHNOLOGY
ORGANIZATION CHART
IT MANAGER
IT TECHNICIAN
124
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
N/A N/A 80
N/A N/A 14
Performance Measures
Information Technology
Services, Functions and Activities
The Information Technology Fund, created in FY2023 as an Internal Service Fund of the Village
Manager's Department,is committed to modernizing and optimizing the IT infrastructure by
replacing outdated servers,addressing growing software requirements, and implementing robust
cybersecurity measures.
Goals & Objectives
This commitment extends to upgrading the Building Department's IT systems to streamline permit
and license management and by deploying new devices to better serve the evolving needs of the
Village.All these initiatives are designed to ensure efficient service delivery and meet the
expectations of the Village. The IT Department is dedicated to achieving these goals in a cost-
effective manner by demonstrating its commitment to fiscal responsibility.
Ticket system tickets per month
Installation of new servers Village Hall
125
FY2023 FY2024 Change
Personnel Services…………………171,756$ 202,874$ 31,118$
Operating Expenditures/Expenses …192,737 189,625 (3,112)
Capital Outlay ….……………………110,000 149,500 39,500
TOTAL …………………………..474,493$ 541,999$ 67,506$
Information Technology
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2023 FY2024
Information Technology Budgeted Expenditures
Personnel Operating Capital Outlay
126
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
11-100 Executive Salaries Executive Benefit - - 3,250 3,250 Executive benefit package
12-000 Regular Salaries and Wages Salaries - 145,000 150,469 150,469 (1) IT Manager & (1) IT Technician
14-000 Overtime Overtime - - 1,800 5,000 Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare - 11,093 11,648 12,143 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution - - 15,950 16,552 Annual employer actuarially calculated pension
contribution
23-000 Life and Health Insurance Health Insurance - 15,054 11,887 14,916 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - 324 254 254 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care - 127 127 130 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation - 158 158 160 Allocated costs of workers' compensation
premiums
- 171,756 195,543 202,874
31-100 Professional Services Technology - 24,000 24,000 15,000
To cover cost of IT services needed for special
projects like cabling or phone system
maintenance.
40-000 Travel and Per Diem Travel - 1,000 25 1,000 Cost of traveling to training, conferences or
seminars.
41-100 Communications Services Cellular - 600 800 1,100 Voice and data plans for tablets and phone for it
department use.
45-000 Insurance ISF: Risk Management - 5,892 5,892 8,218 Allocated costs for property, casualty & general
liability insurance premiums
46-000 Repair and Maintenance Services ISF: Fleet
Management - 6,745 6,745 6,807 Car and maintenance cost dues.
49-300 Other Current Charges and Obligations Software
Licensing - 136,500 136,500 130,000 Operational support/warranty renewal cost of
other essential village it systems.
51-000 Office Supplies Office Supplies - - - 500 Non-computer related office supplies
52-200 Operating Supplies Other Operating Supplies - 5,000 5,000 3,000 Other non-computer related office hardware.
52-225 Operating Supplies Computer - 3,000 10,000 14,000
Computer related supplies for example, computer
parts for equipment with no warranty, damaged it
devices, battery backups, etc.
54-000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships and Subs - 2,000 700 2,000 Books, Publications, Subscriptions, and
Memberships Dues, Memberships
55-000 Training Training and Education - 8,000 1,000 8,000 Certification training and materials to keep up with
advancing technology.
- 192,737 190,662 189,625
64-000 Machinery and Equipment Machinery and
Equipment - 110,000 95,000 135,000 Host Servers City Hall & Mobile Data Terminals for
Police Department (Year 2 of 2)
68-000 Intangible Assets Intangible Assets - - - 14,500 Log Management Software
- 110,000 95,000 149,500
99-000 Other Uses Contingency - - - 3,346 Reserve for unanticipated expenses
- - - 3,346
- 474,493 481,205 545,345
- 474,493 481,205 545,345
- 474,493 481,205 545,345
- 474,493 481,205 545,345
- 474,493 481,205 545,345
- 474,493 481,205 545,345
EXPENSES Total
Fund EXPENSE Total: 520 - Information Technology
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 519 - Other General Government
Service
Program Total: 00 - None
Division Total: 0700 - Information Technology
Department Total: 17 - Information Technology
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Fund: 520 - Information Technology
Department: 17 - Information Technology
Division: 0700 - Information Technology
Program: 00 - None
Activity: 519 - Other General Government Service
127
FY2023
Estimated
FY2023 Actuals
(through 3/31/23)
FY2024
Estimated
200 75 200
210 105 210
480 240 480
1,040 520 1,040
Garbage Truck Fleet Management
Per Year
Heavy Equipment Fleet Management Per Year
Police Vehicle Fleet Management
Per Year
Services, Functions and Activities
Public Works
Fleet Management
The Fleet Management Fund, established as an Internal Service Fund of the Public Works Department
in FY2000, has the primary responsibility of acquiring and maintaining all Village-owned vehicles in the
municipal inventory. This includes a wide range of assets such as police or squad units, heavy trucks,
the Village's 29-passenger bus, recreation vans,small engine repair equipment, pick-up trucks,
loaders, and other heavy machinery
In addition to vehicle management, the Fleet Management Fund also possesses an extensive
inventory of tools and equipment. This inventory proves invaluable for various tasks,including the
construction and repair of Village property such as street signs and alley gates. The fund also provides
services like spray painting and wood/metal fabrication.
Since October 2000, the Fleet Management Fund has operated as a self-supporting Internal Service
Fund. The revenue generated from its operations comes from the user divisions that receive the fund's
services.This ensures that the fund remains self-sufficient and continues to provide the necessary
support to maintain and manage the Village's vehicle fleet and associated equipment.
Goals & Objectives
The goals and objectives of the Fleet Management Division in the Public Works Department involve
acquiring and maintaining the Village-owned vehicle fleet, providing support for construction and repair
projects,such as street sign and alley gate repairs, and performing tasks like metal and wood
fabrication. The division also focuses on tracking and documenting repairs to the fleet and Village
facilities,ensuring efficient operations and effective maintenance.By achieving these objectives, the
division ensures the reliability and functionality of the Village's vehicle fleet and contributes to the
overall upkeep of Village properties.
Performance Measures
All Types of Tire Repairs
128
FY2023 FY2024 Change
Personnel Services…………………….407,071$ 386,651$ (20,420)$
Operating Expenditures/Expenses …..1,217,719 1,294,974 77,255
Capital Outlay ….………………………590,922 254,500 (336,422)
TOTAL …………………………..2,215,712$ 1,936,125$ (279,587)$
Public Works
Fleet Management
Budget Highlights
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
FY2023 FY2024
Fleet Management Fund Budgeted Expenses
Personnel Operating Capital Other Uses
0
200000
400000
600000
800000
1000000
1200000
1400000
Fleet Management Fund Budgeted Expenses
Personnel Operating
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
FY2023 FY2024
Fleet Management Fund Budgeted Expenses
Series1 Series2 Series3
129
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
12-000 Regular Salaries and Wages Salaries 182,815 295,215 295,215 280,656
(1) Fleet Foreman, (3) Mechanic, (1) Operations
Manager (allocated with Publics Works Divisions:
Fleet Management (50%) & Solid Waste (50%) &
(1) Small Equipment Service Technician
14-000 Overtime Overtime 10,724 10,000 9,000 10,500 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 3,125 3,750 3,250 3,750 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 14,912 23,349 23,521 22,272 Social Security & Medicare Taxes
22-000 Retirement Contributions Pension Contribution 24,020 19,375 19,375 19,375
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-000 Life and Health Insurance Health Insurance 27,291 41,398 41,398 37,290 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 589 891 891 634 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 296 492 492 366 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 2,372 5,101 5,101 4,308 Allocated costs of workers' compensation
premiums
26-000 Other Postemployment Benefits (OPEB) OPEB - 7,500 7,500 7,500
266,144 407,071 405,743 386,651
31-100 Professional Services Technology - - - 6,000
Purchase of a Work Order System ($30,000
allocated between Public Works Parks, Streets,
Stormwater, Solid Waste & Fleet Management)
40-000 Travel and Per Diem Travel 28 100 50 100 Sunpass
41-520 Communications Services ISF: Information
Technology - 8,912 8,912 7,858 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 16,247 15,000 17,000 18,000 Estimated annual costs for electrical services
based on current actual FPL usage
43-200 Utility Services Water 2,369 2,200 3,500 2,500 Estimated annual funding for water consumption.
Overage due to leak in the line.
44-000 Rentals and Leases Equipment Rental 645 - - 800 Rental equipment
45-000 Insurance ISF: Risk Management 18,647 21,807 21,807 40,179 Allocated costs for property, casualty & general
liability insurance premiums
45-100 Insurance ISF: Auto Insurance 95,670 111,500 115,060 114,850 Consolidated costs for automobile & equipment
liability for the Village's fleet
46-200 Repair and Maintenance Services Repairs and
Maintenance 6,426 8,000 4,000 5,000 Repair & maintenance
49-000 Other Current Charges and Obligations Other
Current Charges 1,450 - - -
49-800 Other Current Charges and Obligations Licenses
and Permits 2,149 1,600 - -
51-000 Office Supplies Office Supplies - 100 100 100 General office supplies
52-110 Operating Supplies Solvents 1,882 1,500 500 1,500 Special fleet solvent costs
52-120 Operating Supplies Oil, Lubricants and Other
Fluids 3,127 3,900 2,500 3,500 Specialized oil used on police vehicles
52-130 Operating Supplies Village Hall Generator - Gas - 5,000 5,000 1,000 Diesel for the generator at Village Hall
52-200 Operating Supplies Other Operating Supplies 31,116 35,000 30,000 35,000
Materials & supplies used in the division not
specifically listed in other lines (i.e. equipment &
supplies to operate fleet garage)
52-220 Operating Supplies Vehicle Conversion Costs 16,739 12,000 6,000 12,000 Repairs, materials & supplies to upgrade older
vehicle
52-230 Operating Supplies Outfitting 77,452 60,000 40,000 75,000 Costs included in outfitting new vehicles
52-300 Operating Supplies Kitchen 1,320 1,000 1,000 1,000 Kitchen supplies
52-400 Operating Supplies Uniforms 2,147 1,000 1,000 1,250 Per employee funding for contractually specified
uniform (10) shirts & (5) pants
55-000 Training Training and Education 90 1,600 1,000 1,600 Re-certification training for mechanics
59-000 Depreciation Depreciation 334,830 324,250 205,305 310,518 Year-end depreciation charges for funds assets
612,334 614,469 462,734 637,755
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
130
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
64-000 Machinery and Equipment Machinery and
Equipment 52,319 85,000 85,000 62,500 (1) Toro 48" Lawn Mower & (1) Toro Reel Master
3100D
64-100 Machinery and Equipment Vehicles 526,052 505,922 244,125 192,000 Replace (4) Police Vehicles
578,371 590,922 329,125 254,500
99-000 Other Uses Contingency - - - 9,019 Reserve for unanticipated expenses
- - - 9,019
1,456,848 1,612,462 1,197,602 1,287,925
1,456,848 1,612,462 1,197,602 1,287,925
46-100 Repair and Maintenance Services Vehicle
Maintenance 1,794 1,500 700 750 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 3,842 2,750 2,200 2,750 Fuel & Lubricant costs
52-700 Operating Supplies Tires - 450 450 500 Tires
5,636 4,700 3,350 4,000
5,636 4,700 3,350 4,000
5,636 4,700 3,350 4,000
46-100 Repair and Maintenance Services Vehicle
Maintenance 290 250 300 500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 1,200 650 1,200 1,200 Fuel & lubricant costs
52-700 Operating Supplies Tires 86 400 400 400 Tires
1,576 1,300 1,900 2,100
1,576 1,300 1,900 2,100
1,576 1,300 1,900 2,100
46-100 Repair and Maintenance Services Vehicle
Maintenance 240 650 300 500 Vehicle maintenance
52-100 Operating Supplies Gas, Oil and Lubricants 1,571 900 900 900 Fuel & Lubricant costs
52-700 Operating Supplies Tires 303 1,000 200 400 Tires
2,114 2,550 1,400 1,800
2,114 2,550 1,400 1,800
2,114 2,550 1,400 1,800
46-100 Repair and Maintenance Services Vehicle
Maintenance 46,737 50,000 50,000 50,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 163,579 120,000 135,000 125,000 Fuel & Lubricant's costs
52-700 Operating Supplies Tires 10,207 18,000 12,000 15,000 Tires
220,523 188,000 197,000 190,000
220,523 188,000 197,000 190,000
220,523 188,000 197,000 190,000
46-100 Repair and Maintenance Services Vehicle
Maintenance 6,588 6,000 6,000 6,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 15,090 10,000 9,000 10,000 Fuel & Lubricant costs
52-700 Operating Supplies Tires 2,397 900 1,200 1,200 Tires
24,075 16,900 16,200 17,200
24,075 16,900 16,200 17,200
24,075 16,900 16,200 17,200
Program: 64 - Parks Division
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 64 - Parks Division
Program: 63 - Police
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 63 - Police
Program: 62 - Neighborhood Services
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 62 - Neighborhood Services
Program: 61 - Building
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 61 - Building
Program: 60 - Fleet Management
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 60 - Fleet Management
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
131
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
46-100 Repair and Maintenance Services Vehicle
Maintenance 4,965 5,500 4,000 5,500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 8,755 5,750 5,750 6,000 Fuel & Lubricant Costs
52-700 Operating Supplies Tires 1,311 2,500 1,200 2,000 Tires
15,031 13,750 10,950 13,500
15,031 13,750 10,950 13,500
15,031 13,750 10,950 13,500
46-100 Repair and Maintenance Services Vehicle
Maintenance 393 1,750 500 1,250 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 6,740 4,000 6,000 6,000 Fuel & Lubricant costs
52-700 Operating Supplies Tires 402 800 800 800 Tires
7,535 6,550 7,300 8,050
7,535 6,550 7,300 8,050
7,535 6,550 7,300 8,050
46-100 Repair and Maintenance Services Vehicle
Maintenance 1,878 4,500 4,000 4,500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 5,205 3,000 3,800 3,800 Fuel Lubricant Costs
52-700 Operating Supplies Tires 156 900 900 900 Tires
7,239 8,400 8,700 9,200
7,239 8,400 8,700 9,200
7,239 8,400 8,700 9,200
46-100 Repair and Maintenance Services Vehicle
Maintenance 1,309 3,000 1,000 2,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 3,485 2,500 3,000 3,500 Fuel & Lubricant costs
52-700 Operating Supplies Tires - 650 800 1,600 Tires
4,794 6,150 4,800 7,100
4,794 6,150 4,800 7,100
4,794 6,150 4,800 7,100
46-100 Repair and Maintenance Services Vehicle
Maintenance 203 300 500 500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 4,560 3,500 3,500 3,500 Fuel & Lubricant costs
52-700 Operating Supplies Tires 550 400 800 800 Tires
5,313 4,200 4,800 4,800
5,313 4,200 4,800 4,800
5,313 4,200 4,800 4,800
46-100 Repair and Maintenance Services Vehicle
Maintenance 121,012 100,000 90,000 100,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 177,097 125,000 160,000 160,000 Fuel Lubricant Costs
52-700 Operating Supplies Tires 58,066 65,000 60,000 65,000 Tires
356,175 290,000 310,000 325,000
356,175 290,000 310,000 325,000
356,175 290,000 310,000 325,000
Program: 71 - Solid Waste
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 71 - Solid Waste
Program: 69 - Village Manager
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 69 - Village Manager
Program: 68 - Parks & Recreation
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 68 - Parks & Recreation
Program: 67 - Recreation Maintenance
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 67 - Recreation Maintenance
Program: 66 - Public Works Administration
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 66 - Public Works Administration
Program: 65 - Facilities Management/Streets
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 65 - Facilities Management/Streets
132
Account
Number Account Description
2022 Actual
Amount
2023 Amended
Budget
2023 Estimated
Amount
2024 Budget
Amount Comments
Expense Budget
46-100 Repair and Maintenance Services Vehicle
Maintenance 7,378 3,200 3,200 3,200 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 10,222 6,200 12,000 14,000 Fuel & Lubricant Costs
52-700 Operating Supplies Tires 1,867 1,950 1,950 1,950 Tires
19,468 11,350 17,150 19,150
19,468 11,350 17,150 19,150
19,468 11,350 17,150 19,150
46-100 Repair and Maintenance Services Vehicle
Maintenance 16,736 15,500 10,000 12,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 14,859 12,000 12,000 12,000 Fuel & Lubricant Costs
52-700 Operating Supplies Tires 2,658 3,250 3,250 3,250 Tires
34,253 30,750 25,250 27,250
34,253 30,750 25,250 27,250
34,253 30,750 25,250 27,250
46-100 Repair and Maintenance Services Vehicle
Maintenance 6,199 4,750 4,750 4,750 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 3,438 3,000 3,500 3,500 Fuel & Lubricant costs
52-700 Operating Supplies Tires 1,241 2,000 2,000 2,000 Tires
10,878 9,750 10,250 10,250
10,878 9,750 10,250 10,250
10,878 9,750 10,250 10,250
46-100 Repair and Maintenance Services Vehicle
Maintenance - 250 500 500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants - 1,500 500 1,000 Fuel & Lubricant costs
52-700 Operating Supplies Tires - 250 200 400 Tires
- 2,000 1,200 1,900
- 2,000 1,200 1,900
- 2,000 1,200 1,900
46-100 Repair and Maintenance Services Vehicle
Maintenance - 3,000 500 3,000 Vehicle maintenance costs (2 vehicles)
52-100 Operating Supplies Gas, Oil and Lubricants - 3,500 1,000 3,500 Fuel & Lubricant costs
52-700 Operating Supplies Tires - 400 400 400 Tires
- 6,900 1,900 6,900
- 6,900 1,900 6,900
- 6,900 1,900 6,900
2,171,458 2,215,712 1,819,752 1,936,125
2,171,458 2,215,712 1,819,752 1,936,125
2,171,458 2,215,712 1,819,752 1,936,125
2,171,458 2,215,712 1,819,752 1,936,125
Division Total: 6000 - Fleet Management
Department Total: 39 - Public Works
EXPENSES Total
Fund EXPENSE Total: 550 - Fleet Management
Program: 94 - University Police Program
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 94 - University Police Program
Program: 75 - Information Technology
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 75 - Information Technology
Program: 74 - Transportation Surtax
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 74 - Transportation Surtax
Program: 73 - LOGT
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 73 - LOGT
Program: 72 - Stormwater
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating
Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 72 - Stormwater
133
FISCAL YEAR REQUESTED DEPARTMENT FIVE-YEAR TOTAL
2023-2024 $ 8,751,202 Village Clerk $ -
2024-2025 $ 1,998,000
Information
Technology $ 814,000
2025-2026 $ 1,977,500 Library $ 187,620
2026-2027 $ 1,753,000 Police $ 182,500
2027-2028 $ 1,062,500 Public Works $ 12,623,582
TOTAL $ 15,542,202 Parks & Recreation $ 1,734,500
TOTAL $ 15,542,202
Services, Functions and Activities
The FY2024-2028 Capital Improvement Plan (CIP)represents department
requests for capital equipment and projects with a life expectancy of at least three years.
Assets of $5,000 or more are depreciated using the straight line method based on the
estimated useful life of the asset depending upon the asset classification.The purpose of
the CIP is to establish a long-term plan of proposed capital expenditures with the means
and methods of financing.The Village is required to adopt a five-year comprehensive
plan in order to comply with state requirements.
The five-year CIP is updated annually to add new projects,to re-evaluate the program,
project priorities in light of unanticipated needs, and to revise recommendations to take
into account new requirements and new sources of funding. Capital Improvement
programming thus becomes a continuing part of the Village's budgeting and management
procedures.
The Proposed Budget is divided into each funding year and identifies the following: 1) The
project or program description 2) The department submitting the request 3) The division
that will benefit from the investment, and 4) The cost of the project by funding source.For
the five-year period scheduled to begin on October 1, 2023 and continue through
September 30, 2028,$ is planned for investment in Village assets and infrastructure as
follows:
5 Year Capital Improvement Plan FY2024-2028
134
FY24FY25FY26FY27FY281Dispatch Reconfiguration (Request year 2 of 2)35,000$ 35,000$ 2Live Scan Machine (Request year 2 of 2)6,500$ 6,500$ 3Portable Police Radios (Request year 3 of 5)47,000$ 47,000$ 47,000$ 141,000$ Police Total 88,500$ 47,000$ 47,000$ -$ -$ 182,500$ 4ADA Improvements10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 50,000$ 5Public Works Renovation 30,000$ 30,000$ 30,000$ 30,000$ 120,000$ 6Damaged Walls - Village Parking Lots10,000$ $ 10,000 $ 10,000 $ 10,000 $ 10,000 50,000$ 7Traffic Calming50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ 8Village Hall Renovations 60,000$ 60,000$ 60,000$ 60,000$ 60,000$ 300,000$ 99900 Building Replace A/C Unit Compressor20,000$ 20,000$ 20,000$ 60,000$ 10Re-stripe Parking Lots & On Street Parking / Replace bumpers50,000$ 50,000$ 50,000$ 50,000$ 200,000$ 11Replace Light Tower Unit V-142016,000$ 16,000$ 12Replace Light Tower Unit V-142116,000$ 16,000$ Public Works Streets Total 130,000$ 246,000$ 246,000$ 230,000$ 210,000$ 1,062,000$ 13Flat Roof Replacement28,000$ 28,000$ 14Front Porch and Steps refresh20,000$ 20,000$ 15Tile Roof Replacement30,000$ 30,000$ 30,000$ 90,000$ 16Womens Restroom20,000$ 20,000$ 40,000$ Library Total 28,000$ 70,000$ 50,000$ 30,000$ -$ 178,000$ Miami Shores Village Five-Year Capital Improvement PlanFiscal Year 2024-2028LINE#PROJECT NAMEBUDGETPOLICELIBRARYPUBLIC WORKS - STREETSFIVE-YEARTOTAL135
FY24FY25FY26FY27FY28LINE#PROJECT NAMEBUDGETFIVE-YEARTOTAL17Laser Level Main Field50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$ 18Replace Air Conditioning in Field House Locker Room16,000$ 16,000$ 19Mens Locker Room Restroom65,000$ 65,000$ 20Womens Locker Room Restroom65,000$ 65,000$ 21North Baseball Diamond Renovation 20,000$ 20,000$ 22Laser Level North Soccer Field25,000$ 25,000$ Athletics Total 50,000$ 196,000$ 70,000$ 75,000$ 50,000$ 441,000$ 23Community Center Barrel Tile Repair and Replacement7,500$ 7,500$ 24Community Center Bleachers/Outdoor Seating12,000$ 12,000$ 25Basketball Court Resurfacing25,000$ 25,000$ 26Mens Restroom Community Center Lobby20,000$ 20,000$ 20,000$ 60,000$ 27Womens Restroom Community Center Lobby20,000$ 20,000$ 20,000$ 60,000$ 28Upgrade Tot Lot Playground and Flooring110,000$ 110,000$ 110,000$ 330,000$ 29Community Center Flat Roof Replacement75,000$ 75,000$ 75,000$ 225,000$ Recreation Total 65,000$ 150,000$ 237,000$ 185,000$ 82,500$ 719,500$ 30Replace Wild Waters Decorative Play Structure Pieces50,000$ 25,000$ 25,000$ 100,000$ 31Replace Blanket Reels24,000$ 24,000$ 48,000$ 32Replace Lane Lines and Reels9,000$ 9,000$ 33Wrap Remainder of Concession and Bathrooms8,000$ 8,000$ 34Replace Pool Vacuum9,000$ 9,000$ 35Olympic Pool Resurfacing50,000$ 50,000$ 36Rentable Cabana Buildings60,000$ 60,000$ 120,000$ Aquatics Total 83,000$ 41,000$ 25,000$ 135,000$ 60,000$ 344,000$ COMMUNITY CENTERATHLETICSAQUATICS136
FY24FY25FY26FY27FY28LINE#PROJECT NAMEBUDGETFIVE-YEARTOTAL37Replace Damaged Sidewalks100,000$ 100,000$ 100,000$ 100,000$ 400,000$ 38Roadway and Alley Resurfacing/Striping120,000$ 120,000$ 120,000$ 120,000$ 480,000$ 39Nortax Skid Loader75,000$ 75,000$ LOGT Total -$ 220,000$ 220,000$ 220,000$ 295,000$ 955,000$ CITT40 GTAP Grant Match 300,000$ 188,000$ 188,000$ 188,000$ 864,000$ CITT Total 300,000$ 188,000$ 188,000$ 188,000$ -$ 864,000$ 41Sidewalks throughout Miami Shores On-Going300,000$ 300,000$ 42NW 95th Street Wall from NW 1st to NW 3rd Avenue350,000$ 350,000$ 43Vac Truck550,000$ 550,000$ 44Parks Master Plan150,000$ 150,000$ 45LED Marquee Signs (2) Charter School (1) & NW 2nd Avenue (1)75,000$ 75,000$ 46Miami Dade County NE 96th Street Curb and Gutter1,041,383$ 1,041,383$ 47FDOT Beautification Grant/Biscayne Blvd.50,000$ 50,000$ 48GGenerators: Community Center, Library, Aquatic Center, Upgrade To Propane: Police Station, Village Hall @ $150,000ea.375,000$ 375,000$ 49 GUS Department of Justice COPS School Violence Prevention Program (07/18)17,500$ 17,500$ 50 GBayfront Park Seawall Construction (10/21)1,000,000$ 1,000,000$ 51 GMDC Little River Adaptation Area Grant Match509,898$ 509,898$ 52 GImpact Windows Police Department (05/22)85,400$ 85,400$ 53 GTransportation Smart Plan20,800$ 20,800$ 54 GNE 104th Street Roadway Improvements655,000$ 655,000$ 55 GCity Catalyst Grant (6/22)9,620$ 9,620$ ARPA Total 5,189,601$ -$ -$ -$ -$ 5,189,601$ AMERICAN RESCUE PLAN ACT (ARPA)LOGT137
FY24FY25FY26FY27FY28LINE#PROJECT NAMEBUDGETFIVE-YEARTOTAL56Replace 93rd Street Bayshore Drive Pump Station Pump Motor50,000$ 50,000$ 57Install Drainage System (Throughout the Village)100,000$ 100,000$ 100,000$ 100,000$ 400,000$ 58 GNE 104th Street Drainage Improvements - FM#450906-1-54-1320,000$ 320,000$ 59 GNE 93rd Street Pump Station & Piping System (10/21)400,000$ 400,000$ 60 GNE 8th Avenue Drainage Improvements (07/21)300,000$ 300,000$ 61 GHazard Mitigation Grant Program - 105 St Pump Station Drainage Project Shores Estates (8/18) 463,101$ 463,101$ Stormwater Total 1,483,101$ 100,000$ 150,000$ 100,000$ 100,000$ 1,933,101$ 62Replace V - 1110 (Trash Truck)200,000$ 200,000$ 63Replace V-4148 Garbage Truck270,000$ 270,000$ 64Replace V-3162 Grabber180,000$ 180,000$ 65Purchase New Recycling Truck300,000$ 300,000$ 66Replace V-38 - Loader120,000$ 120,000$ 67Replace V-1532 - Trash Truck120,000$ 120,000$ 68Replace V-37 Loader120,000$ 120,000$ Solid Waste Total 200,000$ 270,000$ 420,000$ 240,000$ 180,000$ 1,310,000$ 69Seawall Replacement500,000$ 500,000$ 70Replace Tennis / Pickleball Court Light Towers230,000$ 230,000$ Risk Total 730,000$ -$ -$ -$ -$ 730,000$ SOLID WASTESTORMWATERRISK138
FY24FY25FY26FY27FY28LINE#PROJECT NAMEBUDGETFIVE-YEARTOTAL71Mobile Data Terminals for Police Department (Year 2 of 2)35,000$ 35,000$ 72Host Servers City Hall100,000$ 100,000$ 73Patch Management System Software7,500$ 7,500$ 74Log Management Software7,000$ 7,000$ 75Firewall Replacement70,000$ 70,000$ 140,000$ 76Host Servers Police80,000$ 80,000$ 77Windows Server Operative System Police80,000$ 80,000$ 78Switches70,000$ 70,000$ 79Multifactor Authentication15,000$ 15,000$ 30,000$ 80Windows Server Operative System Village85,000$ 85,000$ 81Antivirus Software and monitors40,000$ 40,000$ 82Ticketing System9,500$ 9,500$ 83Laptops65,000$ 65,000$ 84Replace Desktops65,000$ 65,000$ Information Technology Total 149,500$ 315,000$ 134,500$ 130,000$ 85,000$ 814,000$ INFORMATION TECHNOLOGY 139
FY24FY25FY26FY27FY28LINE#PROJECT NAMEBUDGETFIVE-YEARTOTAL85Replace V-1400 - Building Director Vehicle-$ 35,000$ 35,000$ 86Replace V-1410 - E350 Recreation Van-$ 75,000$ 75,000$ 87Replace 1411 Pick up Truck40,000$ 40,000$ 88Replace 1412 Pick up Truck40,000$ 40,000$ 89Replace V1535 Police Van-$ 45,000$ 45,000$ 90V-1510 Ford Explorer SUV / 201648,000$ 48,000$ 91V-1511 Ford Explorer SUV / 2016 / Officer / Police48,000$ 48,000$ 92V-1512 Ford Explorer SUV / 2016 / Officer / Police48,000$ 48,000$ 93V-1513 Ford Explorer SUV / 2017 / Officer / Police48,000$ 48,000$ 94V-1605 Ford Fusion Hybrid / 2016 / Crimewatch / Police-$ 35,000$ 35,000$ 95V-1710 Ford Explorer SUV / 2017 / Officer / Police-$ 44,000$ 44,000$ 96V-1711 Ford Explorer SUV / 2017 / Officer / Police-$ 44,000$ 44,000$ 97V-1714 Ford Explorer SUV / 2017 / Officer / Police-$ 44,000$ 44,000$ 98V-1715 Ford Explorer SUV / 2017 / Officer / Police-$ 44,000$ 44,000$ 99V-1716 Ford Explorer SUV / 2017 / Officer Police-$ 44,000$ 44,000$ 100V-1510 - 15 Passenger Van Recreation-$ 75,000$ 75,000$ 101Toro 48" Lawn Mower12,500$ 12,500$ 102Toro Reel Master 3100D50,000$ 50,000$ Fleet Maintenance Total 254,500$ 155,000$ 190,000$ 220,000$ -$ 819,500$ FLEET MAINTENANCE140
FY 2024 FY 2025 FY 2026 FY 2027 FY 202888,500$ 47,000$ 47,000$ -$ -$ 130,000$ 246,000$ 246,000$ 230,000$ 210,000$ 28,000$ 70,000$ 50,000$ 30,000$ -$ 50,000$ 196,000$ 70,000$ 75,000$ 50,000$ 65,000$ 150,000$ 237,000$ 185,000$ 82,500$ 83,000$ 41,000$ 25,000$ 135,000$ 60,000$ 444,500$ 750,000$ 675,000$ 655,000$ 402,500$ -$ 220,000$ 220,000$ 220,000$ 295,000$ 300,000$ 188,000$ 188,000$ 188,000$ -$ 5,189,601$ -$ -$ -$ -$ 5,489,601$ 408,000$ 408,000$ 408,000$ 295,000$ 1,483,101$ 100,000$ 150,000$ 100,000$ 100,000$ 200,000$ 270,000$ 420,000$ 240,000$ 180,000$ 1,683,101$ 370,000$ 570,000$ 340,000$ 280,000$ 730,000$ -$ -$ -$ -$ 149,500$ 315,000$ 134,500$ 130,000$ 85,000$ 254,500$ 155,000$ 190,000$ 220,000$ -$ 1,134,000$ 470,000$ 324,500$ 350,000$ 85,000$ 8,751,202$ 1,998,000$ 1,977,500$ 1,753,000$ 1,062,500$ Enterprise Fund TotalDEPARTMENTPOLICE DEPARTMENTLIBRARYSTORMWATERARPA Internal Service FundsFLEET MAINTENANCESOLID WASTESpecial Revenue Fund TotalLOGT FUNDCITT FUNDPARKS & RECREATION - ATHLETICSPARKS & RECREATION - AQUATICSINFORMATION TECHNOLOGYRISKPUBLIC WORKS - STREETSGeneral Fund TotalPARKS & RECREATION - COMMUNITY CENTERCIP TOTAL ALL FUNDSCIP BUDGET SUMMARY FY 2024-2028141
Glossary of Funds & Key Terms
Funds
Capital Projects Fund: A group of accounts
used to record the costs (or use of financial
resources) for the acquisition of major
purchases or construction of major capital
facilities or infrastructure, except those
transactions specifically related to
proprietary (or enterprise), special
assessments, or expendable trust funds.
Qualified transactions must be valued at a
minimum of $5,000 and have a life
expectancy of a minimum of 3 years. All
assets valued over $5,000 are subject to
depreciation.
Debt Service Fund: A group of self-balancing
funds established to record the
accumulation of resources (cash) and
corresponding disbursements for the
payment of general obligation bond
principal and interest costs, and other long-
term financing.
Enterprise (or Proprietary) Fund(s): A group
of segregated accounts, grouped together to
record the costs (whether direct or indirect)
for operations financed and operated in the
same or similar manner as a private
business. The concept of an enterprise fund
is that it is an on-going concern and does not
legally or formally require legislative
authority to operate-except to determine
and set up fees. Unlike the General Fund,
Enterprise Funds are recorded using the full-
accrual method of accounting meaning that
revenues are recorded as earned, whether
or not received and expenses are recorded
as incurred, whether or not paid. Enterprise
Funds also include depreciation charges to
accumulate replacement funds.
General Fund: The balanced group of
accounts used to record all financial
resources except those required to be
recorded and accounted for in another fund.
The General Fund is normally used to record
day-to-day operating activities.
Internal Service Funds: Individual group of
accounts established to record the financing
of goods or services provided by one Village
division to another. Funding (or the revenue
portion) for these funds are based upon cost
allocation schedules. The Village uses
Internal Service Funds to centralize costs for
insurance and fleet. These types of funds
record all transactions using the full accrual
accounting method including depreciation.
Special Revenue Fund: A group of self-
balancing accounts where revenues and
expenditures are identified for specific
and/or restricted uses. Financial activity
reported in this fund includes Local Option
Gas Tax proceeds, Half-Cent Transportation
Tax proceeds, Grant activities, and, when
necessary, hurricane or storm-related costs.
Trust or Agency Fund: Individual groups of
funds and accounts used to segregate
specific dollars or assets held by a
governmental unit in a trustee capacity or as
an agent for individuals, private
organizations, or other governmental units
and/or funds. Included in this category are
142
the Law Enforcement Training Trust Fund
and Pension Funds.
Key Terms
Accrual Basis of Accounting: Proprietary
Funds use this basis of accounting. Revenues
are recorded when earned and expenses are
recorded when a liability is incurred.
Ad Valorem Taxes: Taxes paid on the
assessed value of land, buildings and
personal properties including business
inventory and equipment as determined by
the Miami-Dade County Property
Appraiser’s Office. Ad Valorem taxes
represent the largest source of revenues for
general operations and are used to support
the general operations and debt service
obligations of the Village. (Cross reference
“Property Taxes” and “Millage Rate”).
American Institute of Certified Public
Accountants (AICPA) viii: Audit and attest
standards are established by this
organization for non-issuers.
Appropriation: Monies, funds or dollars
allocated and authorized by the Village
Council for specifically designated purposes.
Bond Funds: Proceeds from the sale of
general obligation or revenue bonds for the
construction of capital facilities. (Cross
reference Capital Projects Fund to which
bond funds are occasionally referred).
Budget: A balanced fiscal plan for programs,
services, and construction projects funded
within available resource limits during a
specific period of time – usually one year. A
balanced budget is legislatively mandated by
Florida State Statute Section 200.065 for the
General and Special Revenue Funds each
fiscal year.
Compression: As it relates to the new State
of Florida Minimum Wage Law. The effect of
the increases from the lowest wages being
raised to comply and how it will impact the
salaries throughout the Village.
Consumer Price Index (CPI) ix: “A measure of
the average change over time in the prices
paid by urban consumers for a market
basket of consumer goods and services.
Indexes are available for the U.S. and various
geographic areas. Average price data for
select utility, automotive fuel, and food
items are also available.”
Contingency: A line item in the budget that
accounts for amounts budgeted for
unforeseen emergencies and/or amounts
that are for planning purposes which have
not been finalized.
Cost of Living Adjustment (COLA): An annual
amount budgeted for employee salaries.
Current Financial Resources Measurement
viii: Used by Governmental Funds. Fiscal
accountability is the focus of this
measurement method. Only measures
current assets and current liabilities.
Drawdown: Amount of money drawn on a
loan. There are costs associated with each
amount taken.
Economic Measurement Focus viii: Used by
Proprietary and Fiduciary Funds, operational
accountability is the focus. All assets and
liabilities are included in the measurement.
Equivalent Square Unit (ESU): Amount by
which Stormwater rates are calculated for
143
Miami Shores Village. 1 ESU = 500 sq. ft. of
impervious area. (Cross reference
“Impervious Area”).
Fiduciary viii: Fiduciary Funds are those funds
where an organization holds resources for
others.
Financial Accounting Standards Board
(FASB) viii: Sets accounting standards for the
following types of organizations: For-profit
and Non-governmental Not for Profits.
Fiscal Year: A 365-day period of time during
which operations are recorded. Under
statutory provisions, the fiscal year for
Miami Shores Village is October 1 through
September 30.
FTE: Full-time equivalent. Used when
discussing positions and the allotted amount
of personnel assigned to the position.
Fund: A self-balancing group of accounts
treated as an entity to meet legal
requirements of Generally Accepted
Accounting Principles commonly referred to
as “GAAP”.
Fund Balance: The equity position or net
worth of the General, Special Revenue and
Trust Funds resulting from the residual cash
balance accumulated through the excess of
revenues over expenditures from
operations. (Cross reference to “retained
earnings” to explain equity positions of
Proprietary Funds).
Governmental Accounting Standards Board
(GASB) viii: The official standard-setting body
for State and Local Governments, as well as
Governmental Not for Profits.
Half-Cent Transportation Surtax: Effective
January 1, 2003, a new ½ cent tax on
products sold in Miami-Dade County,
proceeds of which are accumulated and a
portion of which is distributed to
participating municipalities. Receipts in this
fund must be used to promote, enhance,
maintain and/or expand transportation and
transportation-related activities in the
community. Proposed budgets are
submitted to the Miami-Dade Transit
Authority by the Village by June 1st of each
year. The proposed budgets are reviewed
and considered by a community board. Once
approved, the Village receives proceeds on a
monthly basis.
Historical Cost: Original cost of an asset.
Impervious Area: Property that has no
drainage and is concrete. Involved in the
calculation of Stormwater rates for Miami
Shores Village. (Cross reference “Equivalent
Square Unit (ESU)”).
Indenture: An agreement as it relates to
bonds.
Levy/Levied: As related to taxes. The
amount of taxes that can be imposed upon
property owners.
Line Item: Account and line in the budget
associated with a specific Fund, Department
and/or Division showing the amount that is
allocated to be spent and giving the
description of what is in that account.
Local Government ½-Cent Sales Tax: The
value of a State-imposed $0.005 (1/2-cent
tax levy collected on all taxable sales State-
wide which is subsequently allocated to all
Counties then apportioned to the local
taxing authorities within the Counties’
jurisdictions based upon the population of
the municipality.
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Local Option Gas Taxes: A two-part County-
imposed levy on each gallon of motor fuel or
other petroleum-related products. The tax,
levied with State approval, is comprised
of two portions: a six-cent levy and a
three-cent levy. These funds are
restricted to repairs to roads, rights-of-
ways, easements, sidewalks, streetlights,
curbs and alleys. General provisions of
this tax are defined in Florida State
Statute Section 206, and further
defined by the Miami-Dade County Home
Rule Charter.
Millage Rate: The value of one dollar ($1.00)
of tax for each $1,000.00 of assessed
value of tangible, real and personal
properties as determined by the Miami-
Dade Country Property Appraiser’s
Office on the first of each calendar year
for the subsequent fiscal year. Also
referred to as mills.
Modified Accrual Basis of Accounting
viii: Governmental Funds use this
measurement focus. Revenues are
recognized when they are both
measureable and available.
National Federation of Public &
Private Employees (FPE): The union
that Miami Shores Village’s Public
Works employees have the option of
contributing to and being a member of.
Operating Budget: A balanced
and consolidated fiscal plan to
provide governmental programs and
services for a single year.
Penalties: Monthly fees accrued on
each property of the Village which
has an outstanding Sanitation or
Stormwater balance from when the
Village billed internally for these fees.
These Non-Ad
Valorem assessments are now billed
through the Truth in Millage (TRIM) notice.
Personnel Costs: The total planned
expenditures related to salaries, taxes, and
fringe benefits including health insurance
premiums, leave time (paid or unpaid),
pension, compensatory time when
applicable, Workers’ Compensation
premiums, longevity, and cost-of-living.
Prior Year Encumbrances: Outstanding
financial obligations of the Village to
purchase goods and/or services which had
not yet been paid at the end of any given
fiscal period. It is not necessary to ascertain
whether or not the product or service had
been received, but that the obligation
existed. The transaction to record the
obligation is identified in each respective
Fund’s appropriate Fund Balance account,
requiring re-appropriation in the subsequent
fiscal budget. This procedure is required to
conform with Generally Accepted
Accounting Principles (GAAP).
Property Tax: (See Ad Valorem Taxes) –
Taxes paid on the assessed or “just” value of
land, buildings, or personal property as
determined by the Miami-Dade County
Property Appraiser’s Office on January 1st of
each year.
Retained Earnings: The accumulated income
less the costs incurred during operations
and/or transferred out of a Fund, resulting in
the Fund’s net worth. As with fund balance,
positive retained earnings may be used to
accumulate surplus cash for renewal and
replacement of the respective Fund’s assets
or may be used to offset deficit operations.
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Revenues: Income derived from taxes, fees
and charges for use. In the broad sense,
revenue refers to all government income
regardless of source, used to fund
operations.
Rolled-back Millage Rate or Levy: The value
of a millage levy which will provide the same
amount of property (or Ad Valorem) taxes,
as was collected in the previous year,
adjusted for the increase or decrease in net
property assessments as determined by the
Miami-Dade Country Property Appraiser’s
Office. Excluded in the calculation are new
levies for construction in progress, additions
or deletions to structures, deletions or
additions to property resultant from
mergers, acquisitions or annexation efforts
involving the geographical boundaries of the
Village.
State Revenue Sharing: Funds collected and
distributed by the State Department of
Revenue directly to municipalities and other
taxing authorities throughout the state as
determined in the respective distribution
formulas. The revenues included in this class
are the “sin taxes” and other non-petroleum
or general sales tax based goods.
Subrogation: Process in which the Village
works with insurance companies to recoup
the costs of assets damaged by accidents
when the property is not covered by the
Village’s insurance policy.
Truth in Millage (TRIM): Notices that
property owners receive showing the
proposed taxes for their property. Ad
Valorem and Non-Ad Valorem taxes are
shown here.
True-up: An annual budget amendment
done in November for the prior fiscal year
for departments and funds that have gone
over the budgeted amounts.
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