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2023-06-20 Comprehensive Plan Workshop Minutes1 JUNE 20, 2023 5:30 PM 9900 BUILDING 1) CALL TO ORDER Mayor Burch called the meeting to order at 5:30 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL Present: Mayor George Burch Vice Mayor Jesse Valinsky Councilmember Jerome Charles Councilmember Sandra Harris and Councilmember Daniel Marinberg were absent. Also Present: Village Manager Esmond Scott Village Attorney Sarah Johnston Village Clerk Ysabely Rodriguez 4) PUBLIC COMMENTS Village Clerk read eComments into the record. There were no in person public comments. 5) DISCUSSION 5.A DISCUSSION REGARDING THE ENTIRE COMPREHENSIVE PLAN. Mayor Burch opened the discussion in relation to the Comprehensive Plan’s conservation element. Planning and Zoning Director Claudia Hasbun stated this is the element where a few policies would be found in relation to climate change. Ms. Hasbun indicated there would be changes to this section as proposed by the Sustainability & Resiliency Committee (SRC). Mayor Burch asked whether the Village would incorporate the ideas drafted by the Sustainability & Resiliency Committee. Planning and Zoning Director Hasbun replied the goal and original intent was to have an independent element COMPREHENSIVE PLAN WORKSHOP MINUTES 2 called Sustainability and Resiliency, which would integrate all the policies that were drafted in the white paper. Planning & Zoning Director Hasbun stated some of the policies being discussed would be altered, further stating there would be items removed, too. Objective six, Climate Change (6.1 - 6.11) for example, would be affected by new elements being introduced. Responding to Mayor Burch’s inquiry, Planning & Zoning Director Hasbun confirmed language regarding vested rights were included in the plan. Responding to Mayor Burch’s comments, Councilmember Charles asked what information would need to be included in order to be compliant with the State. Deputy Village Manager Wilson responded there was an Objectives, Recommendations and Comments (ORC) Report with details sent by State which provided information regarding future land use requirements. Mayor Burch asked if anyone had comments or changes to the recreation element. Councilmember Charles asked about the designation of the golf course in the comprehensive plan. At which time, a resident spoke from the lectern. Sarah McSherry asked for clarification in relation to how the golf course would be designated in the plan. She additionally asked that language be added to provide for a clearer and appropriate designation. Robert Menge proposed the golf course be considered a park in the Comprehensive Plan. Mr. Menge noted the acoustics in the room were unsuitable and suggested meetings of this nature be conducted in the Village Hall. Mayor Burch asked about the five small parcels of land at the end of 96th Street and how they were designated since the Village took ownership of them. Planning and Zoning Director Hasbun informed the Council the small parcels were designed as right-of-way, which was confirmed by Village Manager Scott. Village Deputy Manager Wilson also confirmed it was designated as greenspace (open space). The Village Council proceeded to discuss Chapter Ten, Capital Improvement. Planning & Zoning Director Hasbun asked Council to note that a Letter of Coordination between departments was needed in order to capture water supply plan objectives set on the schedule. Mayor Burch showed his interest in discussing how sidewalks and road repairs would be addressed. Village Manager Scott said that during this year the Village had tripled efforts in repairing sidewalks and roads, but repairs would always be a task for the Village to undertake. The educational element was discussed in brief as Planning & Zoning Director Hasbun stated dates and maps would be updated at a later time. Mayor Burch asked what would be the steps taken to paint the building Doctors Charter School (DCS) occupies. Village Attorney Johnston advised there was a contract in place that could be referenced. Village Manager Scott stated the contract stipulates DCS is responsible for specific maintenance items, and if granted by Council, he would meet with DCS representatives to find a solution that would be agreeable with the contract between the two entities. Mayor Burch shared his idea to create a committee that would oversee and manage the full Comprehensive Plan. Vice Mayor Valinsky and Councilmember Charles both agreed with Mayor Burch’s suggestion and expressed the Village should proceed with idea. 6) ADJOURNMENT There being no further discussion before the Village Council, the workshop adjourned at 6:15 PM.