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2023-06-15 Comprehensive Plan Workshop Minutes1 COMPREHENSIVE PLAN WORKSHOP MINUTES JUNE 15, 2023 6:00 pm 9900 BUILDING 1) CALL TO ORDER Mayor Burch called the meeting to order at 6:11 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL Present: Mayor George Burch Vice Mayor Jesse Valinsky Councilmember Jerome Charles Councilmembers Daniel Marinberg and Sandra Harris were absent. Also Present: Village Manager Esmond Scott Village Attorneys Chanae Wood, Sarah Johnston, and Susan Trevarthen Village Clerk Ysabely Rodriguez 4) PUBLIC COMMENTS No public comments. 5) DISCUSSION 5.A DISCUSSION REGARDING THE FIRST SIX (6) CHAPTERS OF THE COMPREHENSIVE PLAN. Councilmember Charles asked Village Manager Scott to clarify the communication exchanged between Florida Department of Economic Opportunity (DEO) and Village Staff in relation to the Comprehensive Plan. Village Manager Scott answered by stating the Village had been in contact with the (DEO) regarding the plan. The Village Manager continued to state he, as well as a few others participating on a call, understood that since the peril of flood, water supply plan, and property rights elements were reviewed and updated, all amendments met statutory requirements. 2 Village Manager Scott further added the Village received a letter from the DEO, affirming they did not state that all requirements were met. Consequently, Village Manager asked DEO to clarify all communication in writing. However, the DEO asked the Village to memorialize their understanding and in turn they would provide a response. Deputy Village Manager Tanya Wilson indicated it is the Council who would define the next steps in the process as it pertains to the future land use element (FLUE) and future land use map (FLUM). She asked for their instruction, through the Village Manager, to finalize or stay the course in reviewing all remaining chapters. The Village Council asked procedural questions in order to understand the next course of action. Village staff indicated the first procedural step would be to grant staff editing rights. Such edits would be referred to the Local Planning Agency (LPA), first, for their review. Subsequently, said recommendation would be referred to the Council. Deputy Village Manager Wilson mentioned the DEO is also waiting for a response to the Objectives Recommendations and Comments (ORC) Report as there was unfinished business with respect to the (FLUE) and (FLUM). Ms. Wilson indicated the Comprehensive Plan had some outdated details- e.g., some dates that needed updates and some references that needed to be corrected, but those edits did not preclude the Village from working on the full ten chapters. Deputy Village Manager Wilson stated this process would be considered a text amendment that would not involve time constrictions though the document would have to be drafted expeditiously. Deputy Village Manager also stated that after the Comprehensive Plan, the Village would be obligated by Florida State law to work on the Zoning Code (Appendix A). Councilmember Charles spoke in support of granting staff the direction they need to proceed, and asked how the process would be undertaken. Village Clerk Rodriguez advised that official action cannot be taken on any regulatory process that had not been advertised in a newspaper of general circulation. Further questions were brought up by Councilmember Charles regarding public notice requirements and Village Clerk Rodriguez deferred to the Village Attorneys. Village Attorney Johnston, joining via Zoom, stated that a vote in a previous meeting gave staff the ability to proceed with drafting the (FLUE) and (FLUM), and approval to amend the remaining elements. Village Attorney Johnston indicated the purpose of this workshop was to review the first six chapters. In addition, Village Attorney Johnston stated the (DEO) did not provide any notification to change the course of action. Village Attorney Johnston stated should the course of action change, voting would need to be conducted at a future Council Meeting. Councilmember Charles asked if Calvin Giordano & Associates (CGA) reviewed the latest amended version of the 2018 Comprehensive Plan also known as Councilmember Charles File. Planning & Zoning Director Hasbun indicated (CGA) had not yet provided their review insertion to the Village. Discussion commenced regarding the Transportation and Housing element. Mayor Burch asked about Group Homes (objective six). He asked how that objective applied to the Village. Village Attorney Wood indicated that it related to Assisted Living Facilities and policy objectives that the Village will follow in accordance with state requirements. Mayor Burch also asked in which area the adopted verbiage on property rights would be placed, to which Planning & Zoning Director Hasbun replied it would be placed under Section four. Regarding Housing, Group Homes specifically, Susan L. Trevarthen of W eiss Serota informed Council that federal laws would affect Housing under the section of Group Homes. Ms. Trevarthen 3 stated the language was intended to recognize that the Village had obligations to small, scale group homes per Fair Housing Act and the ADA. No further comments on Housing were made. With respect to the Infrastructure Element, Policy 3.3 would be amended to require commercial connections to sewer systems as this would align with Miami-Dade County’s requirement. The water supply plan would be updated to the latest text adopted in 2021 by the Village. Also, it was mentioned that any level of services applicable to the infrastructure section needed to be updated in accordance with Miami-Dade County. Councilmember Charles asked about updates to stormwater management. Planning and Zoning Director Hasbun advised recommendations and policies to the stormwater management could be added. Planning and Zoning Director Hasbun advised that should Council vote to add new land different than that of table 9.1, the new designation must be included as well as the applicable water usage must be stated. In closing, Planning and Zoning Director Hasbun stated the land use for either multi- family or mixed used institutional had yet to be determined, but conversations about the usage were being discussed. When the coastal management chapter was discussed, Mayor Burch asked if there was a specific reason the only reference to sea life was sea turtles and manatees. Staff replied these living organisms were mentioned in the Endangered/Protected Species list. However, language such as “including, but not limited to,” would be added to encompass a more complete list of sea life. Mayor Burch similarly requested to know more about Statute 163.317(8) and asked if the Village was compliant. Village Attorney W ood concluded by stating that Statute would be reviewed to certify whether the Village is compliant. In light of the June 20, 2023 Village Council Meeting, there was consensus to schedule an additional comprehensive plan workshop at 6PM (prior to the Village Council Meeting) in order to move the Comprehensive Plan along more efficiently. 6) ADJOURNMENT There being no further business before the Village Council, the workshop adjourned at 7:13 PM.