FY23 Proposed BudgetMIAMI SHORES VILLAGE
A Florida Municipality
FY 2022 - 2023 Proposed Budget
FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2022
AND ENDING SEPTEMBER 30, 2023
Presented to the Village Council July 25, 2022
FY 2022-2023 OPERATING & CAPITAL BUDGETS
Miami Shores Village, Florida
TABLE OF CONTENTS
Introduction
Transmittal Letter ...................................................................................................................... 1-17
Financial Summary – Revenues .................................................................................................. 18-24
Financial Summary – Expenditures ............................................................................................ 25-26
Community Development
Planning, Zoning & Resiliency .................................................................................................... 27-34
Building ...................................................................................................................................... 35-42
Neighborhood Services .............................................................................................................. 43-50
Recreation & Culture Brockway Memorial Library ....................................................................................................... 51-60
Parks and Recreation ....................................................................................................................... 61
Parks and Recreation Administration ......................................................................... 62-68
Parks and Recreation Administration Program ................................................................ 69
Athletics .................................................................................................................... 70-77
Athletic Programs ....................................................................................... 78-93
Community Center ................................................................................................... 94-101
Community Center Programs ................................................................. 101-106
Aquatics ................................................................................................................ 107-114
Tennis ................................................................................................................ 115-117
Public Safety
Police .............................................................................................................................................. 118
Police Operations .................................................................................................. 119-128
Police Operations Program ..................................................................... 129-130
Crossing Guards ...................................................................................................... 131-133
Public Works
Public Works .................................................................................................................................. 134
Parks ................................................................................................................ 135-141
Streets ................................................................................................................ 142-150
Public Works Administration .................................................................................. 151-158
Recreation Maintenance ........................................................................................ 159-163
Local Option Gas Tax .............................................................................................. 164-169
Transportation Surtax ............................................................................................ 170-175
Stormwater ............................................................................................................ 176-183
Solid Waste ............................................................................................................. 184-192
Water & Wastewater ............................................................................................. 193-195
Fleet Management ................................................................................................. 196-214
Administration
Mayor & Council ................................................................................................................ 215-221
Village Attorney ................................................................................................................ 222-224
Village Manager ................................................................................................................ 225-232
Information Technology ......................................................................................... 233-238
Human Resources ..................................................................................................... 239244
Village Clerk ........................................................................................................................... 245-253
Finance ........................................................................................................................................... 254
Finance ................................................................................................................ 255-261
Non-Departmental ................................................................................................. 262-269
Debt Service ........................................................................................................... 270-272
Risk Management ................................................................................................... 273-278
Capital Fund Capital Project Budget FY 2022 .............................................................................................. 279-348
5 Year Capital Improvement Plan Summary .......................................................................... 349-357
Reference
Glossary of Funds & Key Terms .............................................................................................. 358-362
July 13, 2022
The Honorable Mayor Sandra Harris and
Members of the Miami Shores Village Council
10050 NE 2nd Avenue
Miami Shores, FL 33138
Fiscal Year 2022-2023 Operating and Capital Improvement Budgets
Dear Mayor and Council:
It is my honor and privilege, in accordance with Florida State Statute
200.065 and Miami Shores Village Charter 34 (2), to present the
proposed Operating Budget and Five-Year Capital Improvement Plan
for the fiscal year 2023 (FY23) that begins on October 1, 2022 and ends
on September 30, 2023.
Every fiscal year is defined not merely by what happens internally at
Village Hall or within the boundaries of the municipality but by factors
outside of the confines of that proverbial box. FY 22 is confirmation of
such. The New Normal that we viewed with much trepidation has
solidified its definition and so strains, spikes, and red zones are now
being embraced with a different accepted level of reality, even as
COVID continues to make its presence felt.
And while we continue to approach our budgeting with the same
guarded optimism, we know that, despite differences of opinions
charged by civic passion and diminishing group-think, we are a
Village united and committed to the delivery and advancement of
stellar services that address the safety of our residents, infrastructure
improvements, resiliency, fiscal responsibility, and the overall needs of
our beloved Village.
Miami Shores Village
10050 N.E. SECOND AVENUE
MIAMI SHORES, FLORIDA 33138-2382
TELEPHONE: (305) 795-2207
FAX: (305) 756-8972
Esmond K. Scott
Village Manager
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FY23 Budget Highlights
The FY23 budget proposes and provides the most effective, efficient,
and creative use of available resources necessary to meet those
needs. The collected voice of the community, your leadership, the
measure of best practices, and the compelling need to make
investments that are etched in the very detailed, inclusive, and
village-dictated Strategic Management plan are borne out in this
FY23 budget and the millage rate, as of this writing, still rests at 7.9000
as it has for the last six fiscal years. This budget however, is built on a
proposed millage rate reduction.
The budget reflects an ad valorem revenue increase of $1,513,480.
This is the amount derived from the total assessment of Village
properties received from the Miami Dade County Tax Assessor. The
total taxable assessed value of all properties totaled $1,535,464,298
an increase of 16.5% over FY22 and an unprecedented percentage
increase in the Village’s history. Having retired the Aquatic Center’s
debt, our debt service millage rate is now 0.1846 solely attributable to
the Charter School’s debt. Financed at 2.5 %, it will sunset in 2033.
The total budget of all combined funds is $32,259,093.
The proposed budgets for each of these funds are as follows:
Funds Proposed Budget
General Fund $20,065,520
Special Revenue Funds
Local Option Gas Tax, Transportation Surtax and Building Funds $2,402,758
Debt Service Fund
Charter School $270,187
Capital Project Fund $1,215,950
Enterprise Funds
Stormwater, Solid Waste and Water & Sewer Funds
$4,630,793
Internal Service Funds
Risk Management, Fleet Management & Information
Technology Funds
$3,673,885
Total $ 32,259,093
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General Fund – This is the primary operating fund of Miami Shores
Village. It accounts for all financial resources of the general
government, except those required to be accounted for in another
fund.
The General Fund Capital Improvement Budget is essentially a one-
time financially sound investment in infrastructure, recreation, parks,
fleet, streets, technology, safety, and aesthetics. It assures needed
deliverables to our community and to our human resources. In FY22,
these needs were funded largely based on our unassigned General
Fund Reserves, CARES Fund balance, American Rescue Plan Act
(ARPA) appropriations, and outstanding receivables from FEMA
resulting from Hurricane Irma claims ($3.3 million). In FY23, these
investments will be funded solely from the General Fund balance.
Special Revenue Funds
Local Option Gas Tax – Accounts for the revenues from the six cents
and additional three cents sales tax levied on all petroleum products
sold in Miami-Dade County.
Transportation Surtax (CITT) – Accounts for the Village’s portion of the
Miami-Dade County one-half percent transportation surtax approved
by voters in November 2002.
Building Fund – This fund was created in FY2022 to comply with State
Reporting Requirements.
Debt Service Fund – Accounts for the 2004 General Obligation bonds
issued to fund the design, development, and construction of the
Doctors Charter School construction (2004).
Capital Improvement Fund –Accounts for major acquisitions and
projects to improve the Village.
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Proprietary Funds
Enterprise Funds
Stormwater Fund – Accounts for the operations and maintenance of
the Village’s stormwater infrastructure.
Solid Waste Fund (previously Sanitation Fund) – Accounts for the
operations and maintenance of the Village’s Solid Waste system.
Water & Sewer Fund – Accounts for the annual assessments to pay for
the construction cost and maintenance fees for the NE Second
Avenue Business District Water & Sewer Project. Maintenance costs for
the grinder pumps will be paid from this fund. Future assessments
and/or costs associated with the Shores Estates project may be
allocated through this fund.
Internal Service Funds
Risk Management Fund – Accounts for the accumulation and
allocation of costs associated with insurance.
Fleet Management Fund – Accounts for all direct and indirect costs to
maintain and operate the Village’s vehicles and equipment fleet.
Information Technology Fund – This is a newly added Internal Service
Fund largely necessitated as a result of our current service provider
amicably requesting an end to their daily service contract.
Among the highlights of this year’s budget are:
• Conserv ative revenue estimates despite our adjustments in
service costs and fee schedules
• Costs increase based on increases felt globally and across
sectors
• A proposed reduction of the millage rate
• Capital Improvement Projects being funded out of General
Fund Balance
• 10% increase in Property, Liability, Auto & Health Insurance
• 18% Increase in Workers’ Comp insurance
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• Creation of an Information Technology Internal Service Fund
• Creation of a Human Resources Department
• Solid Waste rates increasing by 3% per Resolution 2020-09
• Stormwater rates increasing by 2.75% per Ordinance 2019-05
• Water & Wastewater Maintenance fees increasing by 3% per
Resolution 2020-12
• Fund, Department & Division name changes
o Code Compliance to Neighborhood Services
o Facilities & Streets Maintenance to Facilities and Streets
Management
o Fleet Maintenance to Fleet Management
o Sanitation Division to Solid Waste Division
o Water and Sewer to Water & Wastewater
• Allocating Foreman between Solid Waste & Neighborhood
Services
• Allocation Operations Manager, Public Right-of-Way Foreman
and Beautification/Landscaping Foreman among Public Works
divisions
• The continuation of a vehicle replacement plan
• Title changes/promotions throughout Village affirming equity,
compliance with FLSA, and Wage and Hour standards
• Added positions:
o Planning Technician
o Archivist
o Body Worn Camera Manager/Redaction Specialist
o Solid Waste/Recycling Foreman
o Part-time Procurement Administrator
o Information Technology Manager
o IT Technician
o Human Resources Director
o Part-time HR Administrator for 3 months
o Full-time from part-time in FY22 Budget Assistant to the
Village Clerk
o Other changes were in Rec (title changes and some part
timers added throughout)
For FY23, the terms of the October 2020 Lease Surrender and
Termination Agreement necessitated by the uncertainties of Covid-19
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impact will still be in effect for the Miami Shores Country Club. This
offers continued reprieve for Professional Course Management
(PCM), the management company, from annual revenue sharing
with the Village.
The negotiated Country Club Management Agreement, in effect
through FY24 provides that the Village will not contribute to any
operating expenses or losses. PCM on the other hand will contribute
up to $100,000 per year of golf facility revenues to cover the cost of
any capital expenditures or improvements made to the golf facilities.
The management group will, as negotiated, also be responsible for
the first $25,000 of non-capital repairs and maintenance in any year.
The Village will continue to maintain liability and property insurance
coverage on the facilities through the Florida Municipal Insurance
Trust (FMIT) and will invoice PCM.
The budget of a municipality is much more than balancing revenue
and expenditures. Your budget gives an insight into the organization,
its focus, and long term and short-term outlook. It serves as a guide to
the organization and its policies. It is also a financial plan detailing the
costs and funding sources for your municipal services. It can also be
viewed as a communication source that provides information that
helps in interpreting relevant data. And, since it highlights our annual
operations, it is indeed a marketing instrument available to be used
by potential investors, property owners, and residents. It chronicles
specific periods of operation – a review of the current year and a
forecast of things to be achieved as we move forward into a new
fiscal year fraught with deliverables within, and beyond, the adopted
budgets.
Fiscal Year 22 – A Quick Recap
FY 22 saw major accomplishments. Among them were:
The Strategic Management Plan
This will essentially serve as the blueprint that establishes priorities and
charts our forward course. Other significant highlights, while not
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exhaustive, accented work being done in departments. In some
instances, they were major game changing moments.
Police
For the first time in over two decades, a new Police Chief was sworn
in setting off a chain of accolades. Primary among those were
promotions and hiring that have effectuated greater diversity, equity,
career pathing, upward mobility, and advancements within a
department that has a fine group of smart, dedicated, and qualified
sworn and unsworn law enforcement professionals who have
adopted this Village as their own.
Body Worn Cameras to meet the needs and demand for greater
transparency, accountability, and public trust from Law Enforcement
have now made their way unto uniforms. We have placed the plans
in motion to begin the Accreditation process that will establish and
maintain standards consistent with current professional best practices
in the delivery of law enforcement services. We have created,
leveraged, and solidified several partnerships. Some of these have
historic connotations. For example, being hosts to the Miami Dade
Community Relations Board for the first time in our history is telling. Our
Police Department is committed to transforming the department to
21st Century Policing. In so doing, we will employ and enhance those
best practices designed to help agencies promote effective crime
reduction while building public trust and safeguarding officer well-
being. We have begun improving on our Special Needs Registry as we
strive to enhance our service to challenged and special needs
residents in our community. Coffee with the Chief and other
community outreach initiatives are serving to build a strong
relationship of mutual trust between the police department and the
community. Our community awareness vehicle wraps have served as
an engaging extension of community oriented policing initiative that
has been embraced by our team and garnered positive feedback
from our community.
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Public Works
We were able to add curb and gutter to the existing NE 96th Street
Corridor scope of work thereby addressing the ponding and flooding
along that major East-West corridor and to more properly manage our
Stormwater runoff. Elements have been added to bolster and provide
a more comprehensive Integrated Pest Management (IPM) plan.
Painting of facilities and general updating of office spaces have
provided visual upgrades. Replacement of the existing metal picket
fencing along Biscayne Boulevard has served in making the perimeter
very presentable and contributes to the beautification of the area.
Public engagement and proper public relations become necessary
especially when there are outside agencies involved. The Public Works
department played host to a public meeting involving WASD and
residents to ensure that the scope of a water main replacement was
communicated to all and that expectations, responsibilities and
deliveries were well understood. In addition, questions from Shores
Estates regarding storm water and wastewater projects and issues, as
well as growing concerns involving other agencies necessitated a
“town hall” meeting that brought consultants, Miami Dade County
Code Compliance and Police, and Department of Regulatory and
Economic Resources to the table to discuss issues.
Finance
In addition to continuing its winning ways of budget awards from the
Florida Government and Finance Officers Association, we were able
to retire the Aquatic Center debt of $1,249,000 earlier than projected.
This allowed us to realize a saving of over 50% on interest for FY22 and
a reduction in the debt service millage from 0.3638 to 0.1846 – a
reduction of .1792 over FY22.
Parks and Recreation
With its increased offerings of activities, resident demand for
programming, and limited inventory of recreational space to meet
those demands, the Urban Land Institute (ULI) evaluated our
community center, athletic fields, tot lot park, and facilities along Park
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Drive over several months. The verdict? We need space and our
choices were to either remodel the 52 year old space-challenged
community center, or seek alternative financing for a new community
center. That study needed to be done as it now frames our approach
moving forward and also provides various funding and marketing
recommendations.
Finally, after working diligently with the Fine Arts Committee, w e have
drafted an Art in Public Places Ordinance that will formalize and
streamline the guidelines for acquiring and programming public art.
But even as those considerations are being presented, the
department continues to implement several new toddler programs.
These include Music and Movement, Pre-Tiny Tots Gymnastics, Lil’
Shots Basketball , and Creative Ballet. Actively working toward an
“AGE FRIENDLY” Designation through AARP, we have implemented
programming to fulfill the needs of our active seniors. Among them
are Qi Gong, Yoga, Zumba Gold, additional Jazzercise classes as well
as other programming through OSHER Lifelong Learning Institute.
Procurement
In reviewing previous accomplishments, an organizational assessment
was made indicating that we must ensure that our procurement
processes are fair, transparent, and comply with all federal, state, and
local requirements. Consequently, we sought out and added to the
team, a seasoned Procurement Administrator who works part-time, to
guide the Village in best practices. While we are working on policies
and ordinances to streamline operations, we have created several
competitive solicitations that have been, or are scheduled to be
issued during Fiscal 2021/22. Among them are:
RFP 2022-06-04 Management of Farmer’s Market –Parks and Recreation
RFQ 2022-06-02 Miami Shores Village Sidewalk Curb Ramp Design Services
RFQ 2022-06-01 Architectural and Engineering through Continuing Contracts
ITB 2022-04-03 Miami Shores Village Hall Offices and Public Restroom Renovation
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RFP 2022-04-02 Agent of Record for Employee Health and Benefits
RFQ 2022-04-01 Engineering and Architectural Design Services MSV Bayfront Park
ITB 2022-03-01 Flat Roof Replacements for Miami Shores Village Various Buildings
ITB 2022-03-02 Exterior Painting of MSV Village Hall and Community Center
2021-09-01 Tennis Professional for Miami Shores Village Tennis Center
RFQ 2022-01-01 Youth Baseball Professional Management
*7/2022 – RFP External Auditor – Finance Department
*7/2022 – RFP Towing Services – Police Department
*7/2022 – Parks Master Plan
*8/2022 - Stormwater Master Plan
*8/2022 - Septic to Sewer Master Plan
*8/2022 – ITB Police Department Hurricane Windows
*8/2022 – RFQ Prequalification Pool – Electricians, Plumbers, HVAC
*8/2022 – Replacement of (2) 10,000 gallon Fuel Tanks
*Being drafted
RFP – Request for Purchase
RFQ – Request for Quote
ITB - Invitation to Bid
To date we have realized approximately $190,423 in cost avoidance
(the reduction in cost resulting in savings since the Village’s
expenditure now becomes lower than would otherwise have been if
the cost avoidance exercise had not been undertaken) and, whereas
the number of formal competitive solicitations issued were 4 and 5 in
FY2020 and FY2021 respectively, we are on track to issue at least 18
for this current FY22.
A Procurement Manual is being developed to aid all employees
directly or indirectly associated with the functions of purchasing. The
manual will be designed to explain and facilitate understanding of
the functions, policies, and procedures of the Village and to assure
compliance with state law and to ensure a professional, proficient
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and fiscally responsible purchasing process while maintaining
transparency, integrity, and excellence.
Code Compliance
In the upcoming fiscal year this department will be renamed
Neighborhood Services. For more than 20 years Code Compliance
Departments embraced the pendulum - swinging from enforcement
to compliance. By all measures, our department has adjusted to the
changes in the community. New norms brought about by the
pandemic; legislative changes at the state level; the overall sentiment
of how our code department interacts with the residents in MSV; new
administration and leadership are some of the driving factors
impacting how Code is administered in Miami Shores Village. The
Department’s legacy in the community has created and fostered an
environment of “voluntary compliance” on most issues, but the
Department’s focus limited its interactions with the community to just
enforcement. Given these factors, the department has evolved from
a section of municipal government that regulates ordinance
administration, to a vital arm that is involved at the grass root level
poised to better serve the most important unit in government more
effectively - our residents. Being vigilant about Short Term Rentals in
our community and staying abreast of legislation continues to be
among the primary focus of this department. Sessions with the Police
Department to alert them about, and tackle community issues are
among some of the many action items.
The Village applied for and received designation under the National
Flood Insurance Program, Community Rating System (CRS). The
program is designed to help communities reduce their flood risk and
save on flood insurance premiums. Based on the Village’s flood
mitigation initiative, Miami Shores Village earned a rating of Class 7.
This Class 7 equates to a 15% saving or reduction of each resident’s
flood insurance premium. We are already working on a new initiative
to further reduce the CRS score to a Class 6, which will result in even
greater savings with discounts of 20% reduction on each resident’s
flood insurance premium.
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The Village’s Code team now oversees the CRS program and Flood
Plain Management and flood plain initiatives now rests in this
department akin to offering the best there is in neighborhood services.
Library
Miami Shores Village has distinguished itself as South Florida’s leading
destination for history and education. The Brockway Library continues
to play a pivotal role in providing a central space not only for book
reading, but also as a destination with its vast collection of historical
archives and quality educational programming. Miami Shores Village
is pleased to announce the recent Florida League of Cities
recognition as the distinguished 2022 winner of the Florida Citizenship
Award, within the Florida Municipal Achievement Awards program.
Building
A flourishing real estate market, redevelopment, and new
construction, continue to keep our Building Department quite busy.
Even though we have lost employees to greater offerings within the
job market, we continue to train and cross-train to meet the demands
of our residents and customers. To date, we have processed over 1700
permits applications, performed over 4300 reviews, and inspections.
Lowering permit review time; increased onli ne permit process; and
improved permit and inspection tracking on line will be among the
action items in the coming year.
Planning and Zoning
A new improved development application, Fee Schedule and
adoption of the Village’s first Cost Recovery System Ordinance
provides greater transparency and builds public trust. Our records
reflected that the Department was operating with a fee schedule
adopted in 2000 (Ordinance 627-00). Therefore, an update was
essential to the operations of the Department. The updated fee
schedule readjusted fees for certain types of common applications
and captured new fees for requests that the Village had been already
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experiencing. Additionally, the Department was able to introduce
new services and fees. In addition, during the fee schedule update
analysis, it was discovered that the Village had been operating
without a cost recovery system. Cost recovery permits staff to collect
fees at the outset during complex development applications that
require the review of additional professional services, such as
planners, traffic engineers, architects, surveyors, and others. The
system collects an upfront fee that allows the Village to cover
anticipated charges during these complex applications. While not
exhaustive, these fees include newspaper notices, professional
review, and expert analysis. It is beneficial to both the Village and
applicant in that it allows for the provision and expedition of a
comprehensive review, as well as the revision of complex
development applications. The fee schedule and other items have
been added to our website. You may visit access the information at
https://www.msvfl.gov/department/services/development-services.
The Village initiated the Comprehensive Plan Project Update in March
2022 and engaged Calvin, Giordano and Associates, Inc. to lead the
charge. Since then, our Consultants, Silvia Vargas, FAICP and Alex
David, ACIP, and staff, have been on track with the project timeline.
We have been able to engage the community through in-person
events, and created a dedicated webpage to maintain on-going
updates to the Village’s residents and stakeholders. As of July 12, the
project webpage has received over 1,000 unique views. This is quite
an accomplishment for a planning project. You can visit our webpage
at https://www.msvfl.gov/comprehensive-plan-2025-project-update.
The project has entered into the last task as we are nearing transmittal
and adoption of amendments. This project is preparing the Village to
continue with the Comprehensive Plan Evaluation and Appraisal
Review (EAR) process. By July 2023, the Village will have a robust,
consistent, and forward-looking Comprehensive Plan. This update is
critical in strengthening land use, preserving established
neighborhoods and fostering an environment for sustainable
economic development.
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Economic Development
Miami Shores offers a strong market with an affluent, well-educated
population comprised mainly of working professionals. Demographic
data from the Miami-Dade Beacon Council revealed that 63% of
Miami Shores residents hold at least an Associate degree or higher.
The bulk of the workforce occupies jobs in office administration,
executive management, and sales with the top industries being in
banking, finance, insurance, education, scientific and technical
services, and healthcare. Households in Miami Shores earn a median
yearly income of $124,517. Additionally, 71.88% of the households earn
more than the national average each year. Household expenditures
average $96,177 per year. The majority of earnings are spent on
Shelter, Transportation, Food and Beverages, Health Care, and
Utilities.
In an effort to further support business growth and expansion, the
Village partnered with the Greater Miami Shores Chamber of
Commerce to host a five-week business boot camp. The focus of the
initiative was to engage the business community, provide networking,
training and strengthen key partnerships with economic development
organizations like the Miami Dade Beacon Council, Miami Bayside
Foundation and the U.S. Small Business Administration. Topics covered
ranged from talent acquisition and management, marketing, access
to capital, doing business with government, to name a few. There
were a total of 15 businesses who successfully completed this first
cohort. Plans are underway to provide additional training programs to
support business retention and attraction to the Village.
Resiliency and Sustainability
Miami Shores Village enjoys a vibrant ecosystem, teeming with a
myriad of flora, fauna, and wildlife that spans approximately three
square miles, comprised mainly of limestone terrain overshadowed by
a dense canopy of lush mature trees. The Village is bordered to the
east by the turquoise waters of Biscayne Bay. As a coastal community,
Miami Shores Village has several vulnerabilities and is susceptible to
many disruptions due to hurricanes, flash floods, king tides, and sea-
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level rise. As such, through the strategic plan, and in our upcoming
budget, intentional effort is being made to establish goals, objectives,
and key initiatives in order to minimize the known and perceived risks,
fortify the Village's infrastructure, generate new data tracking systems,
and create a more sustainable, climate-resilient community.
Human Resources
At the outset of my tenure in the Village, I requested that a consultant
conduct an employee diagnostic assessment to determine the state
and needs of our precious human resources based on what
appeared evident to me as a manager. The results, coupled with my
daily interaction, confirmed the necessity to have a Human Resources
presence in-house to address a myriad of issues. Thanks to you, Mayor
and Council, you have supported us being able to address the issues
and substantiate the need for a full-time Human Resources
professional to stay ahead of the changing tide of this diverse twenty
first century workplace. A lot has been accomplished and much more
needs to be done. However, things are being accomplished; the
efforts are well received; and the changes are refreshingly evident.
Our employees must feel buoyed by Appreciation, Recognition and
Encouragement. Under my leadership and with a HR professional
aboard, we will continue to lay that foundation for Miami Shores
Village.
These, are just some of the highlights of a very productive FY22.
The year however, will be asterisked by the notion that even when we
have laid the best plans, situations will abound giving cause for closer
examination and changes – sometimes even drastic. Above all, we
know that as public servants we must possess the ability to shift gears
swiftly and be nimble yet buoyant in flight. The Comprehensive Plan,
Future Land Use Maps, Zoning changes, EAR letters, and a self-
imposed moratorium, caused us to pause; look; assess, and engage
before moving forward. There are always lessons to be learned amidst
seeming adversity. Through this we were able to realize that there is a
strong belief in community, and though differences in opinions
abound, they are but variations on the theme - fostering community.
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FY23 – Fertile with Possibilities
As we approach FY22-23 and prepare to present this budget, we are
again reminded that there is much work to be done and that while
some will be accomplished sailing through chartered waters, there will
be rough waves ahead. COVID 19 and its associated variants are still
present. There is a global market fraught with uncertainties, labor
shortages, and supply-chain issues. However, there are investments to
be made.
They are presented in this budget as a result of our collective voices
that have framed the Strategic Management Plan. A successful
sustainable community is one that has strategically made preparation
today in anticipation of new opportunities tomorrow.
This budget embraces this management team’s continued fiscal
conservatism and an uncompromising approach to financial health.
We are meeting the current financial, service, and capital obligations
and will continue to employ all measures necessary to ensure that we
continue being healthy in the short and long run by planning and
adapting to municipal finance best practices.
However, we cannot afford to be short-sighted such that we lose sight
of the horizon by focusing only on the objects within our immediate
periphery.
Investments must be made.
Investments in infrastructure, investments in our human resources who
labor selflessly because of their love for this Village and its residents. In
short, investments in our future.
I am quite proud of the efforts of all the Department Directors and
Elizabeth Keeley, Assistant to the Village Manager, who gave yeoman
effort to ensure the delivery of this budget. They have made this effort
meaningful. Deputy Village Manager Tanya Wilson’s knowledge,
expertise and hours, especially those behind the scenes, have been
significant and invaluable. To our Finance Director Holly Hugdahl and
departing Controller Sarah Simpson, I offer much thanks. The hours
dedicated to the effort are well documented and have not gone
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2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
311 000 - Ad Valorem Taxes Current 9,558,415 9,900,240 9,900,240
314 100 - Utility Service Tax Electricity 931,633 962,865 962,865
314 300 - Utility Service Tax Water 165,220 160,000 160,000
314 310 - Utility Service Tax Water - North Miami 11,478 11,000 10,842
314 400 - Utility Service Tax Gas 31,469 30,000 30,000
315 100 - Communications Services Taxes CST 406,471 345,000 400,000
316 100 - Local Business Tax Village 74,305 71,000 74,000
316 200 - Local Business Tax Application Fee -500 -
TAXES - Taxes Totals 11,178,991 11,480,605 11,537,947
322 900 - Building Permits Other Permits 19,916 20,000 12,000
322 910 - Building Permits Structural Engineer Fees 41,705 - -
322 920 - Building Permits Certificate of Re-Occupancy 16,205 15,000 15,000
322 930 - Building Permits Notary Fees 810 500 500
322 940 - Building Permits Copies 147 300 300
323 100 - Franchise Fees Electricity 657,631 742,680 742,680
323 400 - Franchise Fees Gas 16,688 14,000 16,000
323 700 - Franchise Fees Solid Waste 12,296 13,000 12,000
329 500 - Other Permits, Fees and Special Assessments Zoning & Variance Fees 102,690 82,000 54,000
329 510 - Other Permits, Fees and Special Assessments Alarm Permits 27,693 30,000 19,050
329 520 - Other Permits, Fees and Special Assessments Residential Site Plan Review - - 20,000
329 530 - Other Permits, Fees and Special Assessments Commercial Site Plan Review - - 10,000
329 540 - Other Permits, Fees and Special Assessments Residential Building Plan Review - - 15,000
329 550 - Other Permits, Fees and Special Assessments Commercial Building Plan Review - - 2,000
329 560 - Other Permits, Fees and Special Assessments Redevelopment Review - - 6,000
329 570 - Other Permits, Fees and Special Assessments P,Z&R Miscellaneous - - 4,000
PFS - Permits, Fees and Special Assessments Totals 895,780 917,480 928,530
335 120 - State Revenue Sharing Revenue Sharing - - -
335 125 - State Revenue Sharing Revenue Sharing 301,011 255,000 280,000
335 140 - State Revenue Sharing Mobile Home License Tax 133 120 120
335 150 - State Revenue Sharing Alcoholic Beverage License Tax 734 675 735
335 180 - State Revenue Sharing Half-Cent Sales Tax 885,175 960,000 960,000
337 700 - Grants from Other Local Units Fireworks - - -
338 100 - Shared Revenue From Other Local Units Local Business Tax County 22,620 20,000 20,000
338 900 - Shared Revenue From Other Local Units Crossing Guards 10,285 12,000 12,000
IGOVR - Intergovernmental Revenues Totals 1,219,958 1,247,795 1,272,855
339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee 29,716 29,735 29,735
341 900 - General Government Services Other General Government Charges 11,378 10,500 10,970
341 910 - General Government Services Lien Searches 38,500 28,000 30,000
341 920 - General Government Services Property 1,050 800 600
342 100 - Public Safety Services Police Extra Duty Pay 253,215 200,000 240,000
342 110 - Public Safety Services Police Extra Duty Surcharge 50,724 40,000 48,000
342 120 - Public Safety Services Charter School Police Officer 74,997 75,000 75,000
342 130 - Public Safety Services Barry University Police Officers 270,585 265,000 215,000
30,000
415,000
76,000
1,029,670
160,000
10,850
Fund: 001 General Fund
Revenue
TAXES - Taxes
500
300
752,435
20,000
-
15,000
-
13,135,240
PFS - Permits, Fees and Special Assessments
42,000
4,000
35,000
30,000
25,000
15,000
16,500
12,250
15,850
735
1,005,500
-
-
366,695
120
7,500
991,335
IGOVR - Intergovernmental Revenues
48,000
75,000
250,000
50,000
1,600
240,000
CFS - Charges for Services
20,000
12,000
1,405,050
Revenue Annual Budget by Account Classification Report
29,754
11,413,720
2023 Budget
15,000
Page 18
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
Revenue Annual Budget by Account Classification Report
2023 Budget
342 300 - Public Safety Services Barry University Police Officers - - -
343 910 - Physical Environment Lot Clearing 20,262 23,000 11,000
343 920 - Physical Environment Landscape Maintenance 20,004 20,000 20,000
344 500 - Transportation User Fees Parking Fees 429 600 100
347 100 - Culture & Recreation Service Charges Library Membership Fees 3,780 5,250 5,443
347 120 - Culture & Recreation Service Charges Lost Books 538 750 836
347 130 - Culture & Recreation Service Charges Miscellaneous - Library 125 600 178
347 200 - Culture & Recreation Service Charges Program Fees 602,869 936,415 953,431
347 205 - Culture & Recreation Service Charges Swim Camp 28,150 21,500 21,186
347 210 - Culture & Recreation Service Charges Non-Resident Memberships 750 9,000 2,250
347 215 - Culture & Recreation Service Charges Special Activities - - -
347 220 - Culture & Recreation Service Charges Basketball Passes 3,614 2,500 2,250
347 225 - Culture & Recreation Service Charges Pickleball Admissions 1,692 4,600 5,500
347 230 - Culture & Recreation Service Charges Aquatic Admissions 130,107 92,450 110,200
347 240 - Culture & Recreation Service Charges Tennis Admission Fees (10)200 -
347 245 - Culture & Recreation Service Charges Private Swim Lessons 19,830 7,000 15,000
347 260 - Culture & Recreation Service Charges Adventure Camp 11,156 40,450 30,548
347 270 - Culture & Recreation Service Charges Fine Arts Tours - - -
347 300 - Culture & Recreation Service Charges Farmers Market - - 1,265
347 400 - Culture & Recreation Service Charges 5K Run -9,000 1,625
347 410 - Culture & Recreation Service Charges Unity Day -9,000 -
347 430 - Culture & Recreation Service Charges Unity Day - Sponsors -2,500 -
347 440 - Culture & Recreation Service Charges Unity Day - Vendors -3,000 -
347 455 - Culture & Recreation Service Charges Halloween 635 1,500 465
347 500 - Culture & Recreation Service Charges Facility Rental 25,880 45,760 25,709
347 510 - Culture & Recreation Service Charges Community Center Bridge Rental -2,600 -
347 515 - Culture & Recreation Service Charges Field Rentals/Travel 10,625 12,000 8,816
347 520 - Culture & Recreation Service Charges Rental Staff Reimbursement 386 3,720 998
347 525 - Culture & Recreation Service Charges Goal Rental 145 375 1
347 530 - Culture & Recreation Service Charges Umbrella Rental Admission 6,077 6,500 12,000
347 535 - Culture & Recreation Service Charges Umbrella Rental Concession 5,636 6,500 6,200
347 540 - Culture & Recreation Service Charges Swim Team Fee 31,799 27,847 30,800
347 600 - Culture & Recreation Service Charges Tennis Pro Fee - - 2,500
347 910 - Culture & Recreation Service Charges Luminaries -300 -
347 920 - Culture & Recreation Service Charges Snack Shack 662 2,400 2,282
347 930 - Culture & Recreation Service Charges Concessions 27,967 32,000 32,000
347 940 - Culture & Recreation Service Charges Insurance Fees 15,786 12,000 15,786
347 950 - Culture & Recreation Service Charges Fingerprinting 599 1,400 400
349 100 - Other Service Charges Returned Check Fee 163 150 150
CFS - Charges for Services Totals 1,699,818 1,991,902 1,968,224
351 500 - Court Ordered Judgments and Fines Traffic Fines 6,919 8,000 11,800
352 000 - Fines - Library Library 223 5,500 866
354 100 - Fines - Local Ordinance Violations Local Business Tax 1,063 1,000 900
354 200 - Fines - Local Ordinance Violations Code Violations 249,980 150,000 220,000
354 210 - Fines - Local Ordinance Violations Code Enforcement Admin Fees 2,640 1,800 8,500
JFF - Judgments, Fines and Forfeitures Totals 260,825 166,300 242,066
361 100 - Interest and Other Earnings Interest Income 16,035 19,960 12,795
300
926,764
23,250
100
5,250
750
-
13,000
23,644
15,000
30,548
-
3,800
100,200
-
5,250
-
2,250
25,300
-
8,000
16,000
2,000
500
1,400
1,625
6,000
-
2,160
32,000
6,200
31,000
6,000
600
-
12,000
1,500
1,100
230,000
2,025,795
JFF - Judgments, Fines and Forfeitures
15,500
15,000
400
150
15,000
5,000
253,100
MISC - Miscellaneous
Page 19
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
Revenue Annual Budget by Account Classification Report
2023 Budget
362 100 - Rents and Royalties Country Club Base - - -
362 110 - Rents and Royalties Country Club Supplemental - - -
362 115 - Rents and Royalties Bay Harbor Islands Contract Fee 50,000 50,000 50,000
362 200 - Rents and Royalties Charter School 180,000 180,000 180,000
364 100 - Disposition of Fixed Assets Sale of Surplus Assets 25,355 20,000 8,000
365 000 - Sale of Surplus Materials and Scrap Recycling 32 300 800
366 115 - Contributions and Donations Donations - - -
369 300 - Other Miscellaneous Revenues Settlements 153 - -
369 900 - Other Miscellaneous Revenues Miscellaneous 5,415 500 (1,092)
369 910 - Other Miscellaneous Revenues Discounts - - -
369 940 - Other Miscellaneous Revenues COVID-19 Testing - - -
369 950 - Other Miscellaneous Revenues 90th Anniversary - - 1,200
369 960 - Other Miscellaneous Revenues Copies - - 125
MISC - Miscellaneous Totals 276,990 270,760 251,828
381 001 - Inter-Fund Group Transfers In General Fund - - -
381 120 - Inter-Fund Group Transfers In Excise Tax - - -
381 150 - Inter-Fund Group Transfers In Grants - - -
381 165 - Inter-Fund Group Transfers In Building - 300,000 300,000
381 201 - Inter-Fund Group Transfers In Debt Service - - -
382 000 - Contributions from Enterprise Operations Management Fees 400,000 400,000 400,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 1,110,768 -
OS - Other Sources Totals 400,000 1,810,768 700,000
Fund Total: General Fund 15,932,363 17,885,610 16,901,450
312 410 - Local Option Taxes First Local Option Fuel Tax 176,780 169,721 183,000
312 420 - Local Option Taxes Second Local Option Fuel Tax 66,893 - -
312 430 - Local Option Taxes Second Local Option Fuel Tax - 61,456 68,500
TAXES - Taxes Totals 243,673 231,177 251,500
335 120 - State Revenue Sharing Revenue Sharing - - -
335 430 - State Revenue Sharing Revenue Sharing 83,667 73,000 76,000
335 450 - State Revenue Sharing Fuel Tax Refunds 16,468 16,000 15,625
IGOVR - Intergovernmental Revenues Totals 100,135 89,000 91,625
361 100 - Interest and Other Earnings Interest Income 463 600 270
MISC - Miscellaneous Totals 463 600 270
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 68,451 -
OS - Other Sources Totals - 68,451 -
Fund Total: Local Option Gas Tax (LOGT) 344,271 389,228 343,395
335 180 - State Revenue Sharing Half-Cent Sales Tax 496,027 381,250 506,250
IGOVR - Intergovernmental Revenues Totals 496,027 381,250 506,250
50,000
180,000
15,000
-
-
OS - Other Sources
35,800
250
297,050
-
-
-
1,000
-
-
20,065,520
Fund: 130 Local Option Gas Tax (LOGT)
Revenue
TAXES - Taxes
400,000
1,215,950
1,957,950
-
342,000
-
OS - Other Sources
MISC - Miscellaneous
92,248
16,000
108,248
262,070
IGOVR - Intergovernmental Revenues
-
189,464
-
72,606
506,250
506,250
519,497
Fund: 135 Citizens' Indep Trust (CITT)
Revenue
IGOVR - Intergovernmental Revenues
270
270
-
-
148,909
148,909
Page 20
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
Revenue Annual Budget by Account Classification Report
2023 Budget
361 100 - Interest and Other Earnings Interest Income 328 420 215
MISC - Miscellaneous Totals 328 420 215
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 63,456 -
OS - Other Sources Totals - 63,456 -
Fund Total: Citizens' Indep Trust (CITT) 496,355 445,126 506,465
322 000 - Building Permits Building Permits - 879,920 1,255,000
322 140 - Building Permits Work without Permit Fees - 10,000 20,000
322 910 - Building Permits Structural Engineer Fees - 60,000 60,000
PFS - Permits, Fees and Special Assessments Totals - 949,920 1,335,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 55,142 -
OS - Other Sources Totals - 55,142 -
Fund Total: Building - 1,005,062 1,335,000
311 000 - Ad Valorem Taxes Current 456,824 455,880 455,880
TAXES - Taxes Totals 456,824 455,880 455,880
361 100 - Interest and Other Earnings Interest Income 1,515 2,000 580
MISC - Miscellaneous Totals 1,515 2,000 580
381 001 - Inter-Fund Group Transfers In General Fund - - -
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) - - -
384 000 - Debt Proceeds Debt Proceeds - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 1,080,995 1,080,995
OS - Other Sources Totals - 1,080,995 1,080,995
Fund Total: Debt Service 458,339 1,538,875 1,537,455
361 100 - Interest and Other Earnings Interest Income 2,101 - -
MISC - Miscellaneous Totals 2,101 - -
381 001 - Inter-Fund Group Transfers In General Fund 269,225 863,000 863,000
381 161 - Inter-Fund Group Transfers In Special Purpose Revenue - - -
381 501 - Inter-Fund Group Transfers In Risk 85,325 - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 857,394 -
OS - Other Sources Totals 354,550 1,720,394 863,000
Fund Total: Capital Projects 356,651 1,720,394 863,000
343 900 - Physical Environment Stormwater Fees 571,194 587,365 615,334
215
OS - Other Sources
MISC - Miscellaneous
-
-
OS - Other Sources
270,187
270,187
MISC - Miscellaneous
1,287,900
Fund: 201 Debt Service
Revenue
TAXES - Taxes
Fund: 301 Capital Projects
Revenue
MISC - Miscellaneous
-
-
270,187
-
-
-
1,215,950
1,215,950
Fund: 402 Stormwater
-
-
-
-
OS - Other Sources
1,215,950
Revenue
CFS - Charges for Services
602,290
-
-
-
1,205,400
OS - Other Sources
16,500
66,000
1,287,900
Fund: 165 Building
Revenue
PFS - Permits, Fees and Special Assessments
88,896
88,896
595,361
215
Page 21
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
Revenue Annual Budget by Account Classification Report
2023 Budget
CFS - Charges for Services Totals 571,194 587,365 615,334
354 402 - Fines - Local Ordinance Violations Stormwater Penalties 790 815 620
JFF - Judgments, Fines and Forfeitures Totals 790 815 620
361 100 - Interest and Other Earnings Interest Income 1,320 1,670 780
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - -
369 900 - Other Miscellaneous Revenues Miscellaneous - - -
MISC - Miscellaneous Totals 1,320 1,670 780
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 518,939 -
OS - Other Sources Totals - 518,939 -
Fund Total: Stormwater 573,304 1,108,789 616,734
343 400 - Physical Environment Garbage/Solid Waste Collection 3,244,993 3,386,825 3,538,794
343 410 - Physical Environment Special Pick-Up Waste - - -
343 420 - Physical Environment Recycling - Biscayne Park - - -
CFS - Charges for Services Totals 3,244,993 3,386,825 3,538,794
354 405 - Fines - Local Ordinance Violations Solid Waste Penalties 10,254 10,650 7,587
JFF - Judgments, Fines and Forfeitures Totals 10,254 10,650 7,587
361 100 - Interest and Other Earnings Interest Income 722 600 240
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - -
MISC - Miscellaneous Totals 722 600 240
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 166,500 -
OS - Other Sources Totals - 166,500 -
Fund Total: Solid Waste 3,255,969 3,564,575 3,546,621
325 100 - Special Assessments Capital Improvements 4,685 174,630 176,296
325 200 - Special Assessments Maintenance Fees 51,858 71,990 71,990
325 210 - Special Assessments Maintenance Rebate (35,565) - (34,610)
325 300 - Special Assessments Interest Revenue - - -
PFS - Permits, Fees and Special Assessments Totals 20,978 246,620 213,676
361 100 - Interest and Other Earnings Interest Income 43 60 15
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - -
369 900 - Other Miscellaneous Revenues Miscellaneous 756 - 524
MISC - Miscellaneous Totals 799 60 539
381 001 - Inter-Fund Group Transfers In General Fund 63,575 64,043 64,043
384 000 - Debt Proceeds Debt Proceeds - - -
-
96,038
96,038
-
780
OS - Other Sources
MISC - Miscellaneous
JFF - Judgments, Fines and Forfeitures
3,472,596
JFF - Judgments, Fines and Forfeitures
6,300
3,472,596
-
-
699,588
Fund: 405 Solid Waste
Revenue
CFS - Charges for Services
-
140,000
140,000
-
240
OS - Other Sources
6,300
MISC - Miscellaneous
240
-
247,529
MISC - Miscellaneous
176,867
70,662
-
3,619,136
Fund: 410 Water & Wastewater
Revenue
PFS - Permits, Fees and Special Assessments
-
15
OS - Other Sources
64,525
15
-
-
480
480
602,290
-
780
Page 22
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
Revenue Annual Budget by Account Classification Report
2023 Budget
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - -
OS - Other Sources Totals 63,575 64,043 64,043
Fund Total: Water & Wastewater 85,353 310,723 278,258
337 900 - Grants from Other Local Units Grants 6,000 - 6,000
IGOVR - Intergovernmental Revenues Totals 6,000 - 6,000
361 100 - Interest and Other Earnings Interest Income 1,505 1,600 745
369 300 - Other Miscellaneous Revenues Settlements 74,367 55,000 50,000
369 900 - Other Miscellaneous Revenues Miscellaneous - - -
369 920 - Other Miscellaneous Revenues Country Club Insurance 102,581 110,198 110,268
369 930 - Other Miscellaneous Revenues Insurance Refund 17,886 - 2,136
MISC - Miscellaneous Totals 196,339 166,798 163,149
381 000 - Inter-Fund Group Transfers In Workers Comp 202,167 173,351 173,351
381 001 - Inter-Fund Group Transfers In General Fund 408,158 469,186 469,186
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 4,380 4,960 4,960
381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 4,380 4,960 4,960
381 150 - Inter-Fund Group Transfers In Grants - - -
381 165 - Inter-Fund Group Transfers In Building - 16,645 16,645
381 402 - Inter-Fund Group Transfers In Stormwater 7,890 8,424 8,424
381 405 - Inter-Fund Group Transfers In Solid Waste 40,208 44,154 44,154
381 520 - Inter-Fund Group Transfers In Information Technology - - -
381 550 - Inter-Fund Group Transfers In Fleet Management 96,541 114,317 114,317
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - -
OS - Other Sources Totals 763,724 835,997 835,997
Fund Total: Risk Management 966,062 1,002,795 1,005,146
381 001 - Inter-Fund Group Transfers In General Fund - - -
381 165 - Inter-Fund Group Transfers In Building - - -
381 405 - Inter-Fund Group Transfers In Solid Waste - - -
381 550 - Inter-Fund Group Transfers In Fleet Management - - -
OS - Other Sources Totals - - -
Fund Total: Information Technology - - -
344 900 - Transportation User Fees Mileage Reimbursement 40,595 39,520 32,383
CFS - Charges for Services Totals 40,595 39,520 32,383
361 100 - Interest and Other Earnings Interest Income 1,462 1,848 890
364 100 - Disposition of Fixed Assets Sale of Surplus Assets (5,230) - -
369 900 - Other Miscellaneous Revenues Miscellaneous - - -
MISC - Miscellaneous Totals (3,769) 1,848 890
-
-
-
119,564
-
MISC - Miscellaneous
Revenue
IGOVR - Intergovernmental Revenues
64,525
312,069
Fund: 501 Risk Management
-
19,597
9,622
538,006
6,764
6,764
170,314
OS - Other Sources
214,597
2,971
8,912
Fund: 520 Information Technology
Revenue
OS - Other Sources
-
983,288
1,159,602
48,739
5,892
133,307
-
900
-
900
32,500
32,500
435,873
50,000
750
6,000
6,000
MISC - Miscellaneous
Revenue
CFS - Charges for Services
474,493
474,493
Fund: 550 Fleet Management
26,737
Page 23
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount
Revenue Annual Budget by Account Classification Report
2023 Budget
381 001 - Inter-Fund Group Transfers In General Fund 717,580 704,351 704,351
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 91,558 97,243 97,243
381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 23,581 26,674 26,674
381 163 - Inter-Fund Group Transfers In Police Forfeiture - - -
381 165 - Inter-Fund Group Transfers In Building - 3,105 3,105
381 301 - Inter-Fund Group Transfers In Capital Projects - - -
381 402 - Inter-Fund Group Transfers In Stormwater 17,665 21,844 21,844
381 405 - Inter-Fund Group Transfers In Solid Waste 469,025 481,177 481,177
381 501 - Inter-Fund Group Transfers In Risk - - -
381 520 - Inter-Fund Group Transfers In Information Technology - - -
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 670,393 -
OS - Other Sources Totals 1,319,409 2,004,787 1,334,394
Fund Total: Fleet Management 1,356,236 2,046,155 1,367,667
Revenue Grand Totals: 23,824,903 31,017,332 28,301,191
-
3,843
-
757,412
102,116
25,013
OS - Other Sources
2,006,390
2,039,790
32,259,093
6,745
-
475,000
25,834
610,427
-
Page 24
2022 Amended
Budget
2022 Estimated
Amount
001.10.0300 - General Fund,Village Manager,Village Manager 743,700 699,624
001.11.0100 - General Fund,Mayor & Council,Legislative 203,822 113,550
001.12.0303 - General Fund,Village Clerk,Village Clerk 266,819 260,756
001.13.0500 - General Fund,Finance,Finance 473,767 446,069
001.14.0200 - General Fund,Legal,Legal 246,800 216,547
001.15.0450 - General Fund,Planning, Zoning & Resiliency ,Planning, Zoning & Resiliency 293,125 282,364
001.16.0600 - General Fund,Human Resources,Human Resources - -
001.19.0800 - General Fund,Non-Departmental,Non-Departmental 1,398,731 1,249,405
001.21.0900 - General Fund,Police,Police 7,788,131 7,114,640
001.21.0901 - General Fund,Police,Crossing Guards 50,821 53,756
001.29.0351 - General Fund,Neighborhood Services,Neighborhood Services 251,006 248,075
001.39.1201 - General Fund,Public Works,Parks 420,633 388,664
001.39.1202 - General Fund,Public Works,Facilities Management/Streets 1,226,489 1,194,461
001.39.1203 - General Fund,Public Works,Public Works Administration 488,834 461,986
001.39.1204 - General Fund,Public Works,Recreation Maintenance 241,215 202,899
001.71.1500 - General Fund,Brockway Memorial Library,Library 569,947 542,314
001.72.1401 - General Fund,Parks & Recreation,Recreation Administration 292,809 292,396
001.72.1402 - General Fund,Parks & Recreation,Athletics 976,253 1,122,396
001.72.1403 - General Fund,Parks & Recreation,Community Center 993,090 778,370
001.72.1405 - General Fund,Parks & Recreation,Aquatics 935,805 863,754
001.72.1406 - General Fund,Parks & Recreation,Tennis 23,813 24,215
Fund Total: General Fund (17,885,610) (16,556,241)
130.39.1222 - Local Option Gas Tax (LOGT),Public Works,LOGT 389,228 360,799
Fund Total: Local Option Gas Tax (LOGT) (389,228) (360,799)
135.39.1210 - Citizens' Indep Trust (CITT),Public Works,CITT 445,126 419,894
Fund Total: Citizens' Indep Trust (CITT) (445,126) (419,894)
165.24.0400 - Building,Building Department,Building 1,005,062 990,565
Fund Total: Building (1,005,062) (990,565)
201.19.0000 - Debt Service,Non-Departmental,None 1,538,875 1,536,875
Fund Total: Debt Service (1,538,875) (1,536,875)
301.12.0303 - Capital Projects,Village Clerk,Village Clerk 30,000 30,000
301.13.0500 - Capital Projects,Finance,Finance - -
301.19.0800 - Capital Projects,Non-Departmental,Non-Departmental 60,000 132,000
301.21.0900 - Capital Projects,Police,Police 364,120 364,120
301.24.0400 - Capital Projects,Building Department,Building - -
301.39.1201 - Capital Projects,Public Works,Parks 31,500 31,500
301.39.1202 - Capital Projects,Public Works,Facilities Management/Streets 729,605 729,605
301.39.1203 - Capital Projects,Public Works,Public Works Administration - -
301.39.1204 - Capital Projects,Public Works,Recreation Maintenance - -
301.39.6000 - Capital Projects,Public Works,Fleet Management - -
- -
- -
- -
199,491 461,400
- -
70,481 -
130,041 298,100
- -
Fund: 301 Capital Projects
Expenditures
- 50,000
9,100 -
Fund: 201 Debt Service
Expenditures
451,749 270,187
(451,749) (270,187)
Fund: 165 Building
Expenditures
- 1,287,900
- (1,287,900)
Fund: 135 Citizens' Indep Trust (CITT)
Expenditures
220,025 595,361
(220,025) (595,361)
Expenditures
288,636 519,497
(288,636) (519,497)
21,200 25,130
(14,910,213) (20,065,520)
Fund: 130 Local Option Gas Tax (LOGT)
616,377 1,066,793
576,095 763,794
815,907 998,831
179,956 288,266
457,724 799,157
250,123 418,079
353,247 370,937
839,012 1,256,041
461,773 532,743
49,532 38,815
241,594 383,081
237,398 413,533
- 252,474
1,098,607 1,296,847
376,091 246,800
Fund: 001 General Fund
Expenditures
493,885 836,186
23,850 136,872
7,222,915 8,967,161
2021 Actual
Amount 2023 Budget
Expense Annual Budget by Organization Report
189,714 384,460
405,212 589,520
Page 25
2022 Amended
Budget
2022 Estimated
Amount
2021 Actual
Amount 2023 Budget
Expense Annual Budget by Organization Report
301.71.1500 - Capital Projects,Brockway Memorial Library,Library 82,750 82,750
301.72.1401 - Capital Projects,Parks & Recreation,Recreation Administration - -
301.72.1402 - Capital Projects,Parks & Recreation,Athletics 100,150 100,150
301.72.1403 - Capital Projects,Parks & Recreation,Community Center 256,819 256,819
301.72.1405 - Capital Projects,Parks & Recreation,Aquatics 65,450 68,678
301.72.1406 - Capital Projects,Parks & Recreation,Tennis - -
Fund Total: Capital Projects (1,720,394) (1,795,622)
402.39.3500 - Stormwater,Public Works,Stormwater 1,108,789 700,450
Fund Total: Stormwater (1,108,789) (700,450)
405.39.3000 - Solid Waste,Public Works,Solid Waste 3,564,575 3,331,928
Fund Total: Solid Waste (3,564,575) (3,331,928)
410.39.4000 - Water & Wastewater,Public Works,Water & Wastewater 310,723 189,066
Fund Total: Water & Wastewater (310,723) (189,066)
501.19.6500 - Risk Management,Non-Departmental,Risk Management 1,008,795 931,015
Fund Total: Risk Management (1,008,795) (931,015)
520.17.0700 - Information Technology,Information Technology,Information Technology - -
Fund Total: Information Technology - -
550.39.6000 - Fleet Management,Public Works,Fleet Management 2,046,155 1,936,771
Fund Total: Fleet Management (2,046,155) (1,936,771)
Expenditure Grand Totals: 31,023,332 28,749,226 22,767,973 32,259,093
Fund: 550 Fleet Management
Expenditures
1,499,065 2,039,790
(1,499,065) (2,039,790)
Fund: 520 Information Technology
Expenditures
- 474,493
- (474,493)
Fund: 501 Risk Management
Expenditures
1,012,315 1,159,602
(1,012,315) (1,159,602)
Fund: 410 Water & Wastewater
Expenditures
103,416 312,069
(103,416) (312,069)
Fund: 405 Solid Waste
Expenditures
3,391,786 3,619,136
(3,391,786) (3,619,136)
Fund: 402 Stormwater
Expenditures
267,981 699,588
(267,981) (699,588)
164,695 40,000
- -
(622,787) (1,215,950)
- -
- 130,000
48,979 99,500
- 136,950
Page 26
PLANNING, ZONING & RESILIENCY
ORGANIZATION CHART
PLANNING,ZONING & RESILIENCY
DIRECTOR
PLANNING TECHNICIAN
Page 27
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
50 28 62
Planning, Zoning & Resiliency
Services, Functions and Activities
The mission of the Planning, Zoning & Resiliency Department is to provide Miami Shores
Village with professional planning and zoning services that promote and facilitate the orderly
and efficient development of the community; to protect existing neighborhoods through
sound regulatory controls; and to promote development that is in conformity with the
Comprehensive Plan, Village Code and Federal and State regulations.
Goals & Objectives
The goals for the upcoming fiscal year are to update the Comprehensive Plan Future Land Use
Element and Future Land Use Map, complete the Evaluation and Appraisal Report (EAR)and
subsequently update the Land Development Regulations (Zoning Code) and Zoning Map.
Performance Measures
Process applications to the
Planning & Zoning Board
Page 28
FY2022 FY2023 Change
Personnel Services…………………189,805$ 207,345$ 17,540$
Operating Expenditures/Expenses …103,320 206,188 102,868
TOTAL …………………………..293,125$ 413,533$ 120,408$
Planning, Zoning & Resiliency
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2022 FY2023
Planning, Zoning & Resiliency Budgeted Expenditures
Personnel Operating
Page 29
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 129,931 133,841 126,861 123,594 Planning, Zoning & Resiliency Director base salary
11-100 Executive Salaries Executive Benefit 6,600 6,500 5,930 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries 18,661 19,262 19,179 44,990 (1) Planning Technician
13-300 Other Salaries and Wages Seasonal 910 4,100 4,100 - Temporary personnel for GIS mapping
14-000 Overtime Overtime 249 2,400 1,400 2,850
Overtime costs for staff support for Planning,
Zoning & Resiliency Director for 3 boards &
workshops
21-000 Payroll Taxes Employer Fica and Medicare 10,854 12,705 12,046 13,621 Social Security & Medicare taxes
Fund: 001 - General Fund
Program: 00 - None
Activity: 515 - Comprehensive Planning
PS - Personnel Services
Department: 15 - Planning, Zoning & Resiliency
Division: 0450 - Planning, Zoning & Resiliency
Page 30
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 10,462 10,461 10,131 15,054 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 226 226 207 324 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 179 179 121 126 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 142 131 131 161 Allocated costs of workers' compensation
premiums paid to the Florida League
178,214 189,805 180,106 207,345
31-000 Professional Services Professional Services 40,132 78,332 78,000 165,000
Land Development Regulations updates, EAR
process, public participation & reports & update
to Architectural Design Guidelines to comply with
statutory requirements
31-100 Professional Services Technology 5,950 6,150 6,150 8,140
Annual maintenance fees to Tyler Technologies;
New license for Laserfich; New license for
BlueBeam; Annual GIS maintenance
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 31
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 88 - 320 -
34-100 Other Services Temporary Personnel 319 - - -
40-000 Travel and Per Diem Travel - 750 750 4,000
Travel for conferences & continuing education
(APA and FPZA) for Director and P,Z&R
Technician
40-100 Travel and Per Diem Per Diem Allowance - 500 500 1,000 Per diem allowance while attending conferences
& trainings for Director and P,Z&R Technician
41-100 Communications Services Cellular 785 500 500 575 Estimated costs for cellular telephone
41-200 Communications Services Internet 785 - - - Estimated costs for internet
Page 32
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-520 Communications Services ISF: Information Technology - - - 5,941
42-000 Freight and Postage Services Postage 90 300 300 1,500 Zoning hearing notices, certified mailings &
miscellaneous correspondence.
45-000 Insurance ISF: Risk Management 3,176 3,788 3,788 5,032
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
47-000 Printing and Binding Printing 1,400 750 750 3,000 Printing costs involving boards and material for
projected projects
48-200 Promotional Activities Legal Advertisements - - - 5,000
Legal advertisement - to be funded through cost
recovery, unless the process is initiated by Village
or required notices to comply with board
requirements
51-000 Office Supplies Office Supplies 261 500 500 1,000 General office supplies for 2 full-time employees
and 3 boards
Page 33
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 433 500 500 1,500 Special items for boards and employees
52-400 Operating Supplies Uniforms 113 250 200 350 Uniform costs for 2 full-time employees
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 1,170 1,500 1,500 1,150
2 full-time American Planning Association
memberships; Florida Planning and Zoning
Association
55-000 Training Training and Education 4,481 9,500 8,500 3,000 Training and education for 2 full-time employees
59,184 103,320 102,258 206,188
237,398 293,125 282,364 413,533
237,398 293,125 282,364 413,533
237,398 293,125 282,364 413,533
237,398 293,125 282,364 413,533
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 515 - Comprehensive Planning
Program Total: 00 - None
Division Total: 0450 - Planning, Zoning & Resiliency
Department Total: 15 - Planning, Zoning & Resiliency
Page 34
BUILDING DEPARTMENT
ORGANIZATION CHART
BUILDING DIRECTOR
PERMIT SUPERVISOR
PERMIT CLERK I MECHANICAL
INSPECTOR
(1)
PLUMBING
INSPECTOR
(1)
ELECTRICAL
INSPECTORS
(2)
PERMIT CLERK I
PERMIT CLERK I
BUILDING
INSPECTOR
Page 35
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Number of Permits Issued 3,200 1,739 3,500
Number of Inspections >7,000 5,029 7,300
Building
Services, Functions and Activities
The Building Department is responsible for the administration and application of all Federal,
State, County, and Municipal construction and building-related codes in a client-sensitive
manner.Permit clerks receive permit applications and all pertinent submittal documents. Once
applications are checked for completeness and contractor information is verified, the information
is entered into the permitting system prior to forwarding the documents to the plan examiner for
review.
Plan examiners review permit applications, plans, and documents for compliance with
implemented codes and regulations prior to the issuance of permits.Building inspectors ensure
compliance with regulations and approved plans during the construction process. The inspectors
also ensure that construction methods, materials, and workmanship comply with standard
practice. Upon completion of the project, the Department issues a Certificate of Occupancy or a
Certificate of Completion.
Goals & Objectives
Our goal is to provide the highest level of customer service, while implementing the Village Code
of Ordinances and the Florida Building Code. The Building Department aims for timely review of
development permits,placing public welfare and safety above all other interests, recognizing
that the chief responsibility is to safeguard and protect the lives,health and welfare of the public.
The Department strives for integrity, honesty, fairness, and consistency so excellence can be
reached in all matters.
Performance Measures
During the upcoming fiscal year, the Department's objective is to continue to reduce the
turnaround time required to review permits and plans,while at the same time ensuring full
compliance with local, state and federal regualtions.
Page 36
FY2022 FY2023 Change
Personnel Services……………………647,682$ 751,625$ 103,943$
Operating Expenditures/Expenses …57,380 88,317 30,937
Other Uses……………………………300,000 447,958 147,958
TOTAL …………………………..1,005,062$ 1,287,900$ 282,838$
Building
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2022 FY2023
Building Budgeted Expenditures
Personnel Operating Other Uses
Page 37
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries - 144,782 144,162 148,554 Building Director base salary
11-100 Executive Salaries Executive Benefit - 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries - 234,452 237,576 291,388 (1) Building Inspector (Full-time), (3) Permit Clerk
I, & (1) Permit Supervisor
13-000 Other Salaries and Wages Other Salaries - 175,900 175,900 171,600
(2) Electrical Inspector, (1) Mechanical Inspector,
(1) Plumbing Inspector *All Inspectors are
employed on an as needed basis.
14-000 Overtime Overtime - 7,952 7,952 1,500 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity - 1,500 1,875 1,500 Benefit paid to tenured employees per policy
PS - Personnel Services
Fund: 165 - Building
Department: 24 - Building Department
Division: 0400 - Building
Program: 00 - None
Activity: 524 - Protective Inspections
Page 38
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
21-000 Payroll Taxes Employer Fica and Medicare - 36,268 43,909 45,372 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution - - - 31,691
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-000 Life and Health Insurance Health Insurance - 34,870 14,607 45,162 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - 755 693 972 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care - 370 418 585 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation - 4,333 4,333 6,676 Allocated costs of workers' compensation
premiums paid to the Florida League
- 647,682 637,925 751,625 Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 39
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
31-100 Professional Services Technology - 23,810 20,000 23,810
This account includes the following: Bluebeam,
EnerGov, GIS, Laserfiche & MCCI annual support
& maintenance. Due to electronic software
required to operate the Building Department, an
increase on the costs associated with annual
support & maintenance for these services is
expected.
40-000 Travel and Per Diem Travel - 1,500 700 1,500 2022 & 2023 FEMA training at EMI & Building
Officials State Conference
41-100 Communications Services Cellular - 3,560 3,560 3,560 Estimated costs for cellular telephone and
wireless computers
41-520 Communications Services ISF: Information Technology - - - 26,737 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage - 360 560 1,200
Postage services to send notices to property
owners for soon to expire permits & expired
permits
45-000 Insurance ISF: Risk Management - 16,645 16,645 19,597
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Page 40
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-000 Repair and Maintenance Services ISF: Fleet Management - 3,105 3,105 3,843
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance - 2,880 2,000 2,000 Repairs and maintenance of small office
equipment
47-000 Printing and Binding Printing - 170 170 170 Business cards
51-000 Office Supplies Office Supplies - 1,200 1,200 1,200 Office supplies for a 1-year period for (6) full-time
employees
52-200 Operating Supplies Other Operating Supplies - 950 1,100 1,100 Operating supplies
52-400 Operating Supplies Uniforms - 900 900 900 Uniforms for Building Department personnel
Page 41
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs - 1,500 1,500 1,500
Books & memberships to the following
professional organizations: 1) BOAF for the
Building Director, Electrical Inspector & Permit
Clerk Supervisor, 2) FEMA-State Flood Plain
Managers Association, 3) ASFPM-National
Association of State Flood Plain Manager, 4)
Florida Roofing Association & 5) Notary renewals
for (1) Building Director, (3) Permit Clerk I & (1)
Permit Clerk Supervisor. Additionally, costs
associated with purchasing new code
publications.
55-000 Training Training and Education - 800 1,200 1,200 Required continuing education & certification for
Permit Clerks & Inspectors
- 57,380 52,640 88,317
99-000 Other Uses Contingency - - - 105,958
- - - 105,958
- 705,062 690,565 945,900
91-001 Interfund Transfers Transfer to General Fund - 300,000 300,000 342,000 Transfer to General Fund
- 300,000 300,000 342,000
- 300,000 300,000 342,000
- 1,005,062 990,565 1,287,900
- 1,005,062 990,565 1,287,900
- 1,005,062 990,565 1,287,900
- 1,005,062 990,565 1,287,900
Account Classification Total: OE - Operating Expenditures/Expenses
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Division Total: 0400 - Building
Department Total: 24 - Building Department
Fund EXPENSE Total: 165 - Building
Activity Total: 524 - Protective Inspections
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Page 42
NEIGHBORHOOD SERVICES
ORGANIZATION CHART
NEIGHBORHOOD SERVICES DIRECTOR
NEIGHBORHOOD SERVICES
OFFICER
ADMINISTRATIVE ASSISTANT
Page 43
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Total Cases Written 836 525 700
Total Unresolved (Open) Cases 275 63 55
Total Closed Cases 561 462 600
Percentage Compliance Rate 62%88%89%
NEIGHBORHOOD SERVICES
Services, Functions and Activities
The Neighborhood Services Department performs community-wide inspections to maintain the
highest standards per the Code of Ordinances of Miami Shores Village. By forging an alliance
with the community and its residents,staff is able to achieve an exceptionally high compliance
percentage. Continuing violations are processed through our Code Enforcement Board which
may impose fines in the form of property liens. The Department also administers the
enforcement of the residential parking requirements in Miami Shores Village.Staff Associates
work closely with the Public Works,Finance and Police Departments in order to achieve Village-
wide community improvement programs.
The Neighborhood Services Department administers the Village’s Local Business Tax Receipt
program (LBTR)and the Short Term Rental program (STR).The Department processes all new
businesses, Short Term Rental applications and the issuing of the receipts on an annual basis.
This program generates approximately $76,000 in recurring revenues.
Goals & Objectives
The Department has been able to overcome many of the obstacles from the last two years and
the effects of the pandemic.It has been able to achieve all of its goals in a fiscally responsible
fashion. This upcoming fiscal year we will concentrate on many of the projects established by
the Village's strategic plan. The Department is looking to improve the Village's rating in the
National Flood Insurance program by initiating media campaigns and distributing information to
the residents.We are also looking into increasing enforcement of violations on the public right-of-
way,such as vegetation on the public right-of-ways and sidewalks. The increased costs relating
to this understaking includes extra training and printing of materials.We are also looking into
strengthening enforcement in the areas of Short Term Rentals. This can only be accomplished
with the use of software that informs the Village of any short term rentals in the area to assist
with enforcement.
Performance Measures
Page 44
FY2022 FY2023 Change
Personnel Services…………………221,844$ 330,701$ 108,857$
Operating Expenditures/Expenses …29,162 52,380 23,218
TOTAL …………………………..251,006$ 383,081$ 132,075$
Budget Highlights
NEIGHBORHOOD SERVICES
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2022 FY2023
Neighborhood Services Budgeted Expenditures
Personnel Operating
Page 45
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 101,452 104,504 104,057 115,003 Neighborhood Services Director base salary
11-100 Executive Salaries Executive Benefit 6,600 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries 71,237 73,446 73,146 148,941
(1) Administrative Assistant, (1) Neighborhood
Services Officer, (1) Solid Waste Foreman
(allocated 50% with Solid Waste) & (1) Solid
Waste/Recycling Foreman (allocated 50% with
Solid Waste)
14-000 Overtime Overtime 995 2,000 2,300 1,500 Estimated overtime costs for special compliance
efforts & attendance at board meetings
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,250 2,250 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 13,478 14,340 14,325 20,814 Social Security & Medicare taxes
Program: 00 - None
Activity: 529 - Other Public Safety
PS - Personnel Services
Department: 29 - Neighborhood Services
Division: 0351 - Neighborhood Services
Fund: 001 - General Fund
Page 46
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 17,435 17,435 16,778 30,109 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 376 377 362 648 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 210 210 203 436 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 2,090 2,032 2,032 4,375 Allocated costs of workers' compensation
premiums paid to the Florida League
214,873 221,844 220,953 330,701
31-100 Professional Services Technology 6,116 6,000 6,000 12,000 EnerGov, GIS maintenance, and proposed
software for short term rentals
34-000 Other Services Contract Services 634 2,000 800 1,000 Contract services for printer maintenance and
copies
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 47
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-100 Other Services Temporary Personnel 14 - - -
40-000 Travel and Per Diem Travel - 10 20 700 Travel costs (tolls, if applicable), Conferences for
Code and for Flood Plain Management
41-100 Communications Services Cellular 290 1,680 1,680 1,880 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information Technology - - - 8,912
42-000 Freight and Postage Services Postage 3,606 3,500 3,000 3,300 Correspondence & certified mail costs
45-000 Insurance ISF: Risk Management 5,103 5,992 5,992 9,654
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Page 48
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-000 Repair and Maintenance Services ISF: Fleet Management 5,082 5,180 5,180 6,434
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
47-000 Printing and Binding Printing 295 300 300 600
Printing of education or advisory pamphlets,
courtesy notices & business cards. This year the
cost is increased due to extra printing for Flood
Plain Management materials.
49-600 Other Current Charges and Obligations Court Filing Fees 1,814 2,100 1,900 2,000 Costs to record notices, orders & lien releases
51-000 Office Supplies Office Supplies 97 200 300 600
Office supplies for a 1 year period for (5) full-time
employees ((2) employees allocated 50% each
with Solid Waste)
52-200 Operating Supplies Other Operating Supplies 3,033 800 100 1,000 Toner for printer and ink
52-225 Operating Supplies Computer 153 - - 500 Accessories associated with computers
Page 49
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms 223 250 250 1,000
Uniform costs (Increased due to pending
department name change based on the Strategic
Plan.)
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 262 250 600 700
Dues for Florida Association of Code
Enforcement, South Florida Association of Code
Enforcement, National Notary Association of
Florida, and CFM association for staff and Director
55-000 Training Training and Education - 900 1,000 2,100
Costs for continuing education for Code, CFM,
and other certifications, such as for an arborist
certification
26,721 29,162 27,122 52,380
241,594 251,006 248,075 383,081
241,594 251,006 248,075 383,081
241,594 251,006 248,075 383,081
241,594 251,006 248,075 383,081
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 529 - Other Public Safety
Program Total: 00 - None
Division Total: 0351 - Neighborhood Services
Department Total: 29 - Neighborhood Services
Page 50
LIBRARY DEPARTMENT
ORGANIZATION CHART
LIBRARY DIRECTOR
YOUTH SERVICES LIBRARIANADULT SERVICES LIBRARIAN
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT II F/T
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT I P/T
ARCHIVIST P/T
LIBRARY ASSISTANT I P/T
LIBRARY PAGE P/T
Page 51
Brockway Memorial Library
Services, Functions and Activities
Goals & Objectives
Brockway Memorial Library emphasizes service to individuals, and its collections and offerings
reflect the local community's interests and needs in the following areas:
Education - To provide opportunity, guidance, and stimulation for personal growth through self-
directed learning efforts; and, to supplement the resources of local learning institutions;
Information - To provide individuals with timely and accurate, up-to-date information;
Leisure - To improve quality of life by providing materials and activities for the productive use
of leisure time;
Culture - To provide opportunities for cultural enrichment through activities that promote
participation in, enjoyment of, and appreciation for the arts.
Additionally, the Library will focus this year on the key iniatives of communication with the
public, enhanced educational programming across generations, the Village Archives and physical
improvements to its aging physical structure - both interior and exterior.
Mission StatementYouth Services Department of the Brockway Memorial Library
Brockway Memorial Library's Youth Services Department provides for the educational,
recreational, and informational needs of the youth of the Miami Shores Community. This is
accomplished through collection development and programming geared toward children and
youth from birth through high school, respectively. The goal of the BML Youth Services
Department is to foster an inviting environment that promotes literacy for youngsters and their
caregivers. We strive to nurture and empower all youth by inspiring a love of reading, sparking
curiosity and joy of discovery, and by providing access to information, knowledge, and diverse
ideas.
Mission Statement Brockway Memorial Library
Vision StatementYouth Services Department of the Brockway Memorial Library
Children and young adults, along with their families, will experience a sense of joy and wonder
by exploring the world through their library.
The mission of the Brockway Memorial Library is to engage our community in opportunities for
literacy and lifelong learning and to enrich the lives of our patrons by providing access to a wide
variety of information, materials, and offerings, with a focus on education, the arts, and culture.
Page 52
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Total Circulation of Materials 56,570 16,370 32,740
Total Programs Presented 246 92 189
Total Program Attendance 7,423 1,732 3,959
Total Registered Patrons 6,593 6,837 6,975
Total Number of New Patrons 235 244 382
Average Daily Visitors 138 73 91.25
FY2022 FY2023 Change
Personnel Services…………………349,619$ 421,317$ 71,698$
Operating Expenditures/Expenses …116,078 200,640 84,562
Capital Outlay ….……………………39,250 40,250 1,000
Other Uses……………………………65,000 136,950 71,950
TOTAL …………………………..569,947$ 799,157$ 229,210$
Performance Measures
Brockway Memorial Library
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
FY2022 FY2023
Brockway Memorial Library Budgeted Expenditures
Personnel Operating Capital Other Uses
Page 53
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 83,955 86,485 86,115 109,990 Library Director base salary
11-100 Executive Salaries Executive Benefit 6,600 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries 131,216 137,328 137,074 142,314 (1) Adult Services Librarian, (1) Library Assistant
II (Full-time) & (1) Youth Services Librarian
13-000 Other Salaries and Wages Other Salaries 52,056 61,002 47,328 93,938 (1) Archivist (Part-time), (4) Library Assistant I
(Part-time) & (1) Library Page (Part-time)
14-000 Overtime Overtime - 100 100 100 Estimated overtime costs for special events &
coverage
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
Program: 00 - None
Activity: 571 - Libraries
PS - Personnel Services
Fund: 001 - General Fund
Page 54
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
18-100 Compensated Compensatory Leave Longevity 1,000 1,500 1,875 3,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 21,025 22,408 21,343 27,000 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 15,574 27,896 14,769 30,108 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 151 604 148 486 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 492 492 483 483 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 6,251 5,304 5,304 7,273 Allocated costs of workers' compensation
premiums paid to the Florida League
318,319 349,619 321,039 421,317 Account Classification Total: PS - Personnel Services
Page 55
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
31-100 Professional Services Technology 6,056 2,776 2,776 7,955 Annual Support/Renewal for Library Software,
Domain; IT Labor & Repairs
31-270 Professional Services Pre-employment Screening 175 86 283 -
34-000 Other Services Contract Services 22,876 25,641 25,641 25,965
Digital consortium annual fees, online learning
programs & services, fire & burglary alarm
monitoring & service, janitorial services, pest
control & annual license fees, warranties, etc.
Note: Increase due to expansion.
34-150 Other Services Program Instructors 6,058 6,725 6,725 9,375
Youth & Adult Programs: MODS StemMobile,
Author Events, MOCA Teen Art Program, Fantasy
Theater Productions, Book Discussion Facilitators
& Seasonal Musical & Literary Performances
40-000 Travel and Per Diem Travel - 869 869 1,319 Florida Library Association Annual Conference
travel & lodging for (2)
40-100 Travel and Per Diem Per Diem Allowance - 210 210 280 Florida Library Annual Conference per diem for
(2) for 4 days in State
OE - Operating Expenditures/Expenses
Page 56
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-000 Communications Services Telephone 1,179 - 1,400 1,400
41-100 Communications Services Cellular - 600 450 575 Estimated costs for cellular telephone
41-200 Communications Services Internet 1,432 1,400 1,200 1,400 Estimated costs for Internet
41-520 Communications Services ISF: Information Technology - - - 56,444 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 16 485 485 540 Library correspondence & media mail
43-100 Utility Services Electric 12,464 15,215 15,215 14,651 Estimated annual costs for electrical services
based on current actual FPL usage.
Page 57
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
43-200 Utility Services Water 183 290 290 279 Estimated costs for water usage.
44-000 Rentals and Leases Equipment Rental - 800 500 1,053 Lease of copy machine
45-000 Insurance ISF: Risk Management 27,112 39,400 39,400 49,164
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and Maintenance 4,970 9,250 9,250 12,241
A/C monthly service, A/C parts not covered under
contract (i.e. filters), electrical repairs, general
building maintenance & repair, plumbing,
upholstery refresh to match new carpet.
47-000 Printing and Binding Printing 1,135 1,224 1,224 1,737
Application forms, bookmarks, brochures,
envelopes, program advertising, annual reports,
etc.
48-000 Promotional Activities Promotional Activities 2,636 3,000 3,000 2,400 Costs associated with in-house monthly
programs.
Page 58
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies 395 500 500 575 General office supplies
52-200 Operating Supplies Other Operating Supplies 9,757 6,700 6,700 12,500
Supplies needed for specific library functions (i.e.
book jackets, DVD cases, etc.). Included in this
amount is the cost for updated furniture for the
main reading room.
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 340 397 397 397 Florida Library Association Annual Membership for
(3) Full-time Librarians
55-000 Training Training and Education 318 510 510 390 Conference registration fees for (2)
97,101 116,078 117,025 200,640
66-000 Books, Publications, and Library Materials Books and Publications 34,095 31,500 31,500 32,500 Print copy books for children & adults, large print
books for adults & periodicals
66-100 Books, Publications, and Library Materials Media 8,209 7,750 7,750 7,750 Library audiovisual media: Books on CD & DVDs
42,304 39,250 39,250 40,250
457,724 504,947 477,314 662,207
Account Classification Total: OE - Operating Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 571 - Libraries
Page 59
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
91-301 Interfund Transfers Capital Projects - 65,000 65,000 136,950 Transfer to Capital Projects
- 65,000 65,000 136,950
- 65,000 65,000 136,950
457,724 569,947 542,314 799,157
457,724 569,947 542,314 799,157
457,724 569,947 542,314 799,157
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 1500 - Library
Department Total: 71 - Brockway Memorial Library
Activity: 581 - Inter-Fund Group Transfers Out
Page 60
PARKS & RECREATION DEPARTMENT
ORGANIZATION CHART
EXECUTIVE
ASSISTANT
PARKS & RECREATION
DIRECTOR
PARKS & RECREATION
SUPERINTENDENT
ASST. ATHLETICS
SUPERVISOR
ATHLETIC PROGRAM SPECIALIST
COACH(ES)
PART TIME
PROGRAMSPECIALIST
AQUATIC SUPERVISORPROGRAM/
EVENT SPECIALIST
COMMUNITY
CENTER ATTENDANT(S)
FACILITY
ATTENDANT(S)
COMMUNITY CENTER
MAINTENANCE
WORKER II
COUNSELOR(S)
PART TIME
ASST. AQUATIC
SUPERVISOR
LIFEGUARD II PT
AQUATIC
SPECIALIST
LIFEGUARD II FT
ASSISTANT
PROGRAM
SUPERVISOR
COUNSELOR(S)
PART TIME
ASSISTANT
PARKS & RECREATION
DIRECTOR
FACILITY ATTENDANT(S)BUS DRIVERPART TIME
LIFEGUARD I SEASONAL
LIFEGUARD I PT
OFFICE
ATTENDANTS
CONCESSIONATTENDANTS
TENNIS PROFESSIONAL(CONTRACTED)
FACILITYATTENDANT
RECREATION LEADER
MAINTENANCE
WORKER II
Page 61
FY2022 FY2023 Change
Personnel Services…………………213,350$ 320,480$ 107,130$
Operating Expenditures/Expenses …79,459 97,599 18,140
TOTAL …………………………..292,809$ 418,079$ 125,270$
Budget Highlights
Parks & Recreation
Parks & Recreation Administration
Services, Functions and Activities
The Administration Division of the Parks & Recreation Department is responsible for
coordinating the highest quality parks and recreation programs and cultural programs for Village
residents. This includes directing, planning, developing and implementing programs, facility
maintenance and special events. The Division also oversees the preparation and administration
of the annual Parks & Recreation operating budget, a five-year capital plan, the Fine Arts
programs, and coordinating the daily operations at each facility.
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2022 FY2023
Recreation Administration Budgeted Expenditures
Personnel Operating
Page 62
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 105,899 109,077 108,611 115,003 Recreation Director base salary
11-100 Executive Salaries Executive Benefit 6,600 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries 61,387 63,225 91,592 149,281 (1) Assistant Parks & Recreation Director & (1)
Executive Assistant
14-000 Overtime Overtime - 2,910 600 800 Estimated costs for overtime required during
summer, special events & board meetings
18-100 Compensated Compensatory Leave Longevity 3,000 3,000 3,750 4,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 12,154 14,131 16,146 20,787 Social Security & Medicare taxes
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1401 - Recreation Administration
Program: 00 - None
Activity: 572 - Parks & Recreation
PS - Personnel Services
Page 63
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 13,949 13,948 14,709 22,581 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 301 302 288 486 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 111 112 109 173 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 159 145 145 244 Allocated costs of workers' compensation
premiums paid to the Florida League
203,559 213,350 242,450 320,480
31-100 Professional Services Technology 6,426 4,451 4,500 11,000 Funding for RecTrac upgrade
31-270 Professional Services Pre-employment Screening 5,184 4,560 5,700 -
OE - Operating Expenditures/Expenses
Account Classification Total: PS - Personnel Services
Page 64
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 1,318 2,585 908 1,320 Service contract on department equipment &
NRPA Participant Insurance Coverage
40-000 Travel and Per Diem Travel 996 1,100 1,550 4,000 Funding to attend the FRPA conference & World
Waterpark Association conference
40-100 Travel and Per Diem Per Diem Allowance 227 205 450 1,100 Per diem costs for conferences
40-200 Travel and Per Diem Local Mileage Reimbursement - 180 - - Funding to reimburse staff for use of personal
vehicles
41-100 Communications Services Cellular 462 1,080 880 1,035 Estimated costs for cellular telephone
41-200 Communications Services Internet 4,112 5,280 4,776 5,280 Estimated costs for Internet
Page 65
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
42-000 Freight and Postage Services Postage 52 50 80 100 Postage costs
45-000 Insurance ISF: Risk Management 5,094 6,343 6,343 12,207
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
45-200 Insurance Premium: Liability 2,400 4,800 2,709 3,400 Blanket insurance renewal for Recreation
Programs
46-000 Repair and Maintenance Services ISF: Fleet Management - - - 3,857
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 6,689 7,500 7,000 7,500
General repaid cost for items not under
maintenance or warranty agreements, included in
this amount are Tot Lot, marquee repairs &
replacement of damaged equipment, such as
outdoor tables and windscreens
46-220 Repair and Maintenance Services Golf Course 5,154 - - -
Page 66
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
48-000 Promotional Activities Promotional Activities 797 2,700 500 500 Promotional items for events
49-220 Other Current Charges and Obligations Special Events - Fine Arts 5,522 12,400 10,000 10,000 Funding for the Fine Arts Commission to provide
art exhibits, educational programs & concerts
49-800 Other Current Charges and Obligations Licenses and Permits 85 395 400 400 ASCAP music license fee
51-000 Office Supplies Office Supplies (48) 280 200 200 General office supplies
52-200 Operating Supplies Other Operating Supplies 373 1,600 1,600 1,600 Funding for supplies necessary to maintain the
operations of the Department
52-400 Operating Supplies Uniforms 226 200 250 250 Funding to provide uniforms to staff
Page 67
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 1,195 1,150 1,200 1,200 FRPA & NPRA memberships
55-000 Training Training and Education 300 600 900 2,650 Estimated funding for staff to attend training
46,563 57,459 49,946 67,599
250,123 270,809 292,396 388,079
250,123 270,809 292,396 388,079
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Page 68
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
49-210 Other Current Charges and Obligations Special Events - Unity Day - 22,000 - 30,000 Unity Day costs
- 22,000 - 30,000
- 22,000 - 30,000
- 22,000 - 30,000
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1401 - Recreation Administration
Program: 20 - Unity Day
Activity: 572 - Parks & Recreation
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 20 - Unity Day
Page 69
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Increase participation in pre-school sports N/A Yes 10%
Increase participation in all sports 25%25%N/A
Yes Yes N/A
The goal of the Athletics Division for the upcoming fiscal year is to provide increased basic
sports training for pre-school aged children.
Performance Measures
Services, Functions and Activities
Parks & Recreation
Athletics
The Athletics Division of the Miami Shores Parks &Recreation Department is responsible for
intramural sports,subcontracted travel sports,after school care, and summer camp programs.
The Athletics Division is managed directly by the Recreation Superintendent with assistance
from the Assistant Athletic Supervisor and the Assistant Program Coordinator.
The sports program runs all year round and offers intramural soccer,basketball, baseball,
softball and flag football. The intramural programs average 200 participants per sport. The after
school care program runs from August to June with a maximum of 70 children. The program
hires an average of seven counselors throughout the year. The summer camp program runs
from mid-June to mid-August with a maximum of 130 participants each week.We staff an
average of 14 counselors each week with 4 supervisors who monitor the pool,field trips,arts
and crafts,and facilities. Athletics also runs an average of 8 specialty sports camps throughout
the year.
Goals & Objectives
Return Afterschool Care
Program to full capacity
Page 70
FY2022 FY2023 Change
Personnel Services…………………653,151$ 598,448$ (54,703)$
Operating Expenditures/Expenses …279,102 338,345 59,243
Other Uses……………………………44,000 130,000 86,000
TOTAL …………………………..976,253$ 1,066,793$ 90,540$
Budget Highlights
Parks & Recreation
Athletics
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2022 FY2023
Athletics Budgeted Expenditures
Personnel Operating Other Uses
Page 71
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 237,976 250,893 261,961 279,699
(1) Assistant Athletics Supervisor, (1) Assistant
Program Supervisor, (1) Athletic Program
Specialist, (1) Parks & Recreation Superintendent
& (1) Program Specialist
13-000 Other Salaries and Wages Other Salaries - - - 6,600 Facility Attendant(s)
13-100 Other Salaries and Wages Rental - 500 1,000 - Staff working facility rentals
13-300 Other Salaries and Wages Seasonal 3,514 7,450 5,460 - Athletic Field Monitors (Part-time)
14-000 Overtime Overtime 653 3,040 1,000 1,000 Estimated costs for overtime required during
summer & special events
18-100 Compensated Compensatory Leave Longevity 2,000 3,000 3,750 4,500 Benefit paid to tenured employees per policy
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Program: 00 - None
Activity: 572 - Parks & Recreation
PS - Personnel Services
Division: 1402 - Athletics
Page 72
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
21-000 Payroll Taxes Employer Fica and Medicare 18,299 20,264 273,171 21,978 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 30,785 34,870 31,252 37,635 Estimated annual employees costs for health
insurance benefits
23-100 Life and Health Insurance Dental 598 755 675 810 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 316 327 296 324 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 5,481 4,639 4,639 5,920 Allocated costs of workers' compensation
premiums paid to the Florida League
299,622 325,738 583,204 358,466
34-000 Other Services Contract Services 5,616 5,300 5,300 5,800 Recurring monthly service/maintenance fees at
Fieldhouse
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 73
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-150 Other Services Program Instructors 38,014 38,000 44,688 46,000 Super Soccer Stars, PEAR Programs, athletic
subcontracted camps
34-400 Other Services Field Trips - - 103 -
40-000 Travel and Per Diem Travel - - - 700 Travel costs to attend conferences
40-100 Travel and Per Diem Per Diem Allowance - - - 200 Per diem costs for conferences
41-100 Communications Services Cellular 626 1,565 800 600 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information Technology - - - 38,619 Allocated costs for operating the Village's
information technology
Page 74
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
43-100 Utility Services Electric 7,030 7,770 8,000 8,000 Estimated annual costs for electric services based
on current actual FPL usage
43-200 Utility Services Water 235 480 250 275 Estimated annual costs for water consumption
45-000 Insurance ISF: Risk Management 30,447 30,678 30,678 35,820
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 35,562 36,652 36,652 32,867
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 6,652 12,000 12,000 12,000 Maintenance and repairs for Fieldhouse
Page 75
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
47-000 Printing and Binding Printing 147 250 250 300 Special printing
51-000 Office Supplies Office Supplies 891 2,200 1,500 1,500 General office supplies for (5) Full-time staff
members including pens, etc.
52-200 Operating Supplies Other Operating Supplies 4,721 3,500 5,586 6,000 Funding for supplies used by participants &
equipment needs
52-400 Operating Supplies Uniforms 594 900 1,700 2,000 Staff uniforms for full time staff
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 724 400 700 780 FRPA and/or other professional memberships
55-000 Training Training and Education 76 600 420 1,200 FRPA training
131,336 140,295 148,627 192,661
430,958 466,033 731,831 551,127
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Page 76
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
91-301 Interfund Transfers Capital Projects - 44,000 44,000 130,000 Transfer to Capital Projects
- 44,000 44,000 130,000
- 44,000 44,000 130,000
430,958 510,033 775,831 681,127
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Page 77
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-000 Other Salaries and Wages Other Salaries 11,564 10,944 11,900 12,399 (1) Recreation Leader
13-300 Other Salaries and Wages Seasonal 46,542 138,820 97,140 101,025 Part-time Seasonal Counselors
14-000 Overtime Overtime - 250 - - Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare 4,445 11,477 8,342 8,678 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 1,874 911 911 2,336 Allocated costs of workers' compensation
premiums paid to the Florida League
64,425 162,402 118,293 124,438
Fund: 001 - General Fund
Division: 1402 - Athletics
Department: 72 - Parks & Recreation
Program: 10 - Afterschool
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
Page 78
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services - 650 1,000 1,000 Recurring Services ie: Netflix, Team Snap
34-150 Other Services Program Instructors 80 2,000 2,900 3,000 Sub-contracted aftercare (i.e. Lego, fitness &
math tutoring)
34-400 Other Services Field Trips 160 12,400 5,000 8,000 Events & trips sponsored during Kids' Day Off
programs
34-500 Other Services Transport Services 448 5,200 2,000 3,000 Buses for field trips
45-000 Insurance ISF: Risk Management 2,152 1,560 1,560 4,378
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-200 Operating Supplies Other Operating Supplies 7,941 11,000 13,274 10,000 Supplies used for programs
OE - Operating Expenditures/Expenses
Page 79
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms 425 650 802 1,000 Uniforms for Counselors
11,206 33,460 26,536 30,378
75,631 195,862 144,829 154,816
75,631 195,862 144,829 154,816
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 10 - Afterschool
Page 80
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-000 Other Salaries and Wages Other Salaries 4,134 1,931 5,040 5,221 (1) Recreation Leader
13-300 Other Salaries and Wages Seasonal 47,648 119,496 64,300 69,660 (1) Bus Driver (Part-time) & Seasonal
Counselors/Instructors
14-000 Overtime Overtime 5 400 - 400 Estimated overtime costs required during summer
camp & special events
21-000 Payroll Taxes Employer Fica and Medicare 3,962 9,320 5,305 5,760 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 2,117 2,217 2,217 1,551 Allocated costs of workers' compensation
premiums paid to the Florida League
57,866 133,364 76,862 82,592
Program: 11 - Summer Camp
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
Page 81
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-150 Other Services Program Instructors - 2,850 2,900 3,400 Summer Camp Specialty Instructors
34-400 Other Services Field Trips (200) 32,000 32,000 36,800 Events & Fieldtrips sponsored by the Summer
Camp program
34-500 Other Services Transport Services - 12,000 12,000 14,400 Payment of transportation to field trips/pool
44-000 Rentals and Leases Equipment Rental 2,345 4,200 4,200 4,850 Rental of inflatables & other equipment for
Summer Camp program
45-000 Insurance ISF: Risk Management 2,431 3,800 3,800 2,906
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
47-000 Printing and Binding Printing 20 - - -
OE - Operating Expenditures/Expenses
Page 82
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 6,311 9,200 7,000 9,000 Supplies & equipment used for Summer Camp
programs (i.e. art supplies, board games & balls)
52-400 Operating Supplies Uniforms 1,695 2,200 2,000 2,200 Uniform costs for staff, participants & CIT's
55-000 Training Training and Education 128 600 600 720 Summer Staff training
12,730 66,850 64,500 74,276
70,597 200,214 141,362 156,868
70,597 200,214 141,362 156,868
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 11 - Summer Camp
Page 83
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-300 Other Salaries and Wages Seasonal 4,896 9,270 6,540 6,665 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 374 709 501 510 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 175 169 169 137 Allocated costs of workers' compensation
premiums paid to the Florida League
5,445 10,148 7,210 7,312
34-000 Other Services Contract Services 500 650 600 600 Payments made to Referees
45-000 Insurance ISF: Risk Management 201 289 289 257
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Program: 12 - Soccer
Activity: 572 - Parks & Recreation
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 84
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 2,683 3,200 3,000 3,200 Equipment, trophies & supplies
52-400 Operating Supplies Uniforms 2,489 3,400 3,200 3,200 Uniform costs for participants & coaches
5,874 7,539 7,089 7,257
11,319 17,687 14,299 14,569
11,319 17,687 14,299 14,569
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 12 - Soccer
Page 85
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-300 Other Salaries and Wages Seasonal 5,378 8,946 8,945 10,080 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 411 685 685 771 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 208 101 101 208 Allocated costs of workers' compensation
premiums paid to the Florida League
5,998 9,732 9,731 11,059
34-000 Other Services Contract Services - 1,300 990 1,495 Payments made to Referees
45-000 Insurance ISF: Risk Management 239 173 173 389
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Program: 13 - Basketball
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
Page 86
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 1,500 6,000 6,206 6,000 Equipment, trophies & supplies used for the
Basketball program
52-400 Operating Supplies Uniforms 1,582 3,000 3,800 4,370 Uniform costs for participants & coaches
3,321 10,473 11,169 12,254
9,318 20,205 20,900 23,313
9,318 20,205 20,900 23,313
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 13 - Basketball
Page 87
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-300 Other Salaries and Wages Seasonal - 5,572 6,220 6,480 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare - 426 476 496 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 93 101 101 133 Allocated costs of workers' compensation
premiums paid to the Florida League
93 6,099 6,797 7,109
34-000 Other Services Contract Services - - 350 400 Payments made to Umpires
45-000 Insurance ISF: Risk Management 107 174 174 250
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
OE - Operating Expenditures/Expenses
Program: 14 - Baseball
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
Page 88
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 763 2,400 1,435 3,200 Equipment, trophies & supplies used for the
Baseball program; Backstop
52-400 Operating Supplies Uniforms - 2,800 4,000 4,600 Uniform costs for participants & coaches
870 5,374 5,959 8,450
963 11,473 12,756 15,559
963 11,473 12,756 15,559
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 14 - Baseball
Page 89
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-300 Other Salaries and Wages Seasonal - 1,000 - 1,000 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare - 77 - 77 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 22 18 18 21 Allocated costs of workers' compensation
premiums paid to the Florida League
22 1,095 18 1,098
34-000 Other Services Contract Services 300 750 - 400 Payments made to Umpires
45-000 Insurance ISF: Risk Management 26 31 31 39
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Program: 15 - Softball
Activity: 572 - Parks & Recreation
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 90
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 1,014 3,200 - 3,200 Equipment, trophies & supplies used for the
Softball program
52-400 Operating Supplies Uniforms - 1,900 - 1,900 Uniform costs for participants & coaches
1,340 5,881 31 5,539
1,362 6,976 49 6,637
1,362 6,976 49 6,637
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 15 - Softball
Page 91
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-300 Other Salaries and Wages Seasonal 7,793 4,177 5,614 5,810 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 596 320 429 444 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 44 76 38 120 Allocated costs of workers' compensation
premiums paid to the Florida League
8,433 4,573 6,081 6,374
34-000 Other Services Contract Services 2,570 3,800 2,331 2,800 Payments made to Referees
45-000 Insurance ISF: Risk Management 51 130 130 224
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Program: 16 - Flag football
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
Page 92
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 3,010 2,500 1,693 2,200 Equipment for the Flag Football program (i.e.
footballs, flag belts & etc.)
52-400 Operating Supplies Uniforms 2,165 2,800 2,135 2,306 Uniform costs for participants & coaches
7,796 9,230 6,289 7,530
16,229 13,803 12,370 13,904
16,229 13,803 12,370 13,904
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 16 - Flag football
Page 93
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Increase fall and spring programming 20%20%N/A
N/A Yes Yes
N/A Yes 10%
Yes Yes N/A
The Community Center Division runs over 40 recreation classes a week and coordinates special
events throughout the year. During the summer months,it oversees 30 various specialty
summer camps. Special events include Unity Day,Independence Day,Reindeer Run,
Marshmallow Drop, Memorial Day and Plaza 98 events.
Performance Measures
Adding classes previously
suspended due to COVID-19
Pandemic
Increase programming for toddlers &
seniors
Increase events that will enhance Village
life
Parks & Recreation
Community Center
Services, Functions and Activities
Goals & Objectives
This fiscal year goal of the Community Center is to serve our growing community, including
toddlers and youth through our aging population,with a variety of program offerings to meet the
needs of our residents. Focusing on bringing up to date programming and activiites that promote
healthy and fun opportunities.All programs and ameniites will be evaluated and additional hours
and programs will be added to ensure efficient use of resources,in addition to bringing new and
exciting features to our events programming
Page 94
FY2022 FY2023 Change
Personnel Services…………………324,616$ 226,850$ (97,766)$
Operating Expenditures/Expenses …514,474 437,444 (77,030)
Other Uses……………………………154,000 99,500 (54,500)
TOTAL …………………………..993,090$ 763,794$ (229,296)$
Parks & Recreation
Budget Highlights
Community Center
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2022 FY2023
Community Center Budgeted Expenditures
Personnel Operating Other Uses
Page 95
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 172,031 186,292 147,353 121,702 (2) Maintenance Worker II & (1) Program/Event
Specialist
13-000 Other Salaries and Wages Other Salaries 27,604 69,292 42,225 50,361 (3) Community Center Attendant (Part-time) &
(2) Facility Attendant (Part-time)
13-100 Other Salaries and Wages Rental - 1,500 - - Staff working facility rentals
13-300 Other Salaries and Wages Seasonal 11,175 9,360 5,488 7,200 Seasonal Adventure Camp Counselors
14-000 Overtime Overtime 1,304 1,600 1,800 2,000 Maintenance staff overtime for facility rentals,
vacations & special events
PS - Personnel Services
Division: 1403 - Community Center
Program: 00 - None
Activity: 572 - Parks & Recreation
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Page 96
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,250 2,250 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 16,230 20,581 15,156 13,865 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 23,904 27,896 17,679 22,581 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 591 604 463 486 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 326 331 288 185 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 6,239 6,160 6,160 6,220 Allocated costs of workers' compensation
premiums paid to the Florida League
260,404 324,616 237,862 226,850 Account Classification Total: PS - Personnel Services
Page 97
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 6,514 7,865 6,444 7,500 ADA elevator service, exterminating, A/C & alarm
services
34-150 Other Services Program Instructors 169,941 320,000 233,483 245,157 Class/Program Instructors
34-400 Other Services Field Trips 5,766 24,000 11,550 18,000 Adventure Camp Field Trips 3x/week for 7 weeks
40-000 Travel and Per Diem Travel 152 140 - -
41-100 Communications Services Cellular 43 - 400 515 Estimated costs for cellular telephone
41-200 Communications Services Internet 6,953 6,048 6,600 7,000 Estimated costs for Internet
OE - Operating Expenditures/Expenses
Page 98
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-520 Communications Services ISF: Information Technology - - - 14,854 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 19,222 22,050 22,463 24,036 Estimated annual costs for electrical services
based on current actual FPL usage
43-200 Utility Services Water 1,308 3,300 1,175 1,300 Estimated annual funding for water consumption
44-000 Rentals and Leases Equipment Rental 2,045 2,400 - 1,000 Light towers and port o potty rentals
45-000 Insurance ISF: Risk Management 30,842 35,421 35,421 39,472
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and Maintenance 15,676 16,025 11,468 16,000 On-going maintenance & repairs to building &
equipment at the Community Center
Page 99
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
47-000 Printing and Binding Printing 204 300 210 210 Printing costs for special flyers
48-000 Promotional Activities Promotional Activities 972 - 1,000 1,000 Promotional materials for events
49-000 Other Current Charges and Obligations Other Current Charges 390 800 400 400 Annual fire safety permit & elevator permit
51-000 Office Supplies Office Supplies 92 250 250 250 General office supplies
52-200 Operating Supplies Other Operating Supplies 18,218 22,000 22,000 22,000 Supplies for Community Center classes
52-400 Operating Supplies Uniforms 699 1,200 1,000 1,000 Uniforms for Community Center Staff & Summer
Counselors
Page 100
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 160 300 - -
55-000 Training Training and Education 443 450 500 250 CPSI, CPR & First Aid training
279,639 462,549 354,364 399,944
540,043 787,165 592,226 626,794
91-301 Interfund Transfers Capital Projects 13,475 154,000 154,000 99,500 Transfer to Capital Projects
13,475 154,000 154,000 99,500
13,475 154,000 154,000 99,500
553,518 941,165 746,226 726,294
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Page 101
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-000 Other Salaries and Wages Other Salaries 464 - - -
13-300 Other Salaries and Wages Seasonal 977 - - -
21-000 Payroll Taxes Employer Fica and Medicare 110 - - -
1,552 - - -
41-100 Communications Services Cellular 2,188 - - -
52-200 Operating Supplies Other Operating Supplies 85 - - -
2,273 - - -
3,825 - - -
3,825 - - -
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 19 - Virtual Learning Hub
Program: 19 - Virtual Learning Hub
Activity: 572 - Parks & Recreation
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1403 - Community Center
Page 102
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-200 Repair and Maintenance Services Repairs and Maintenance 300 375 1,000 1,000 Repairs to benches, water fountains & awnings as
needed
52-200 Operating Supplies Other Operating Supplies 3,654 - - -
52-500 Operating Supplies Fertilizer and Chemicals 3,600 1,500 3,600 3,800 Commercial spraying of turf for insects & weeds
consistent with IPM
7,554 1,875 4,600 4,800
7,554 1,875 4,600 4,800
7,554 1,875 4,600 4,800
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1403 - Community Center
Program: 22 - Dog Park
Activity: 572 - Parks & Recreation
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 22 - Dog Park
Page 103
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 983 - 1,315 - Full-time employee salaries for Special Events
13-000 Other Salaries and Wages Other Salaries 434 - 1,400 - Part-time permanent employee salaries for
Special Events
13-300 Other Salaries and Wages Seasonal 7,644 - 2,000 - Seasonal salaries for Special Events
14-000 Overtime Overtime 428 - 1,200 - Estimated overtime costs for Special Events
21-000 Payroll Taxes Employer Fica and Medicare 999 - 453 - Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 312 - 236 - Estimated annual employee costs for health
insurance benefits
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
Division: 1403 - Community Center
Program: 24 - Special Events
Activity: 572 - Parks & Recreation
PS - Personnel Services
Page 104
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 7 - 5 - Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 4 - 3 - Estimated annual employee costs for long-term
care insurance benefits
10,811 - 6,612 -
48-100 Promotional Activities Fireworks Display - 31,000 8,000 21,500 4th of July Fireworks
52-200 Operating Supplies Other Operating Supplies 92 600 600 600 Supplies for special events
52-450 Operating Supplies 5K - 7,200 3,168 4,500 Estimated costs for the 5K
52-455 Operating Supplies Halloween 295 1,000 514 1,000 Estimated costs for the Halloween event
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 105
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-460 Operating Supplies Plaza 98 - 8,650 8,650 3,500 Estimated costs for Plaza 98
52-465 Operating Supplies Father Daughter Dance - 1,600 - 1,600 Pop-up Teen Program
387 50,050 20,932 32,700
11,198 50,050 27,544 32,700
11,198 50,050 27,544 32,700
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 24 - Special Events
Page 106
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Increase Admission Revenue 20%Yes N/A
Increase attendance in swim instruction classe N/A Yes 10%
The Miami Shores Aquatic Facility is comprised of an 8-lane competition pool, an activity pool, and
a spa offering comprehensive aquatic programs including adult and youth swimming lessons,swim
team competitions, water exercise classes and free swim.The Aquatic Center also features an
AQUAGLIDE obstacle course for kids ages 6 and up. The new activity pool "Wild Waters" features
slides, spray features and interactive toys.This state-of-the-art facility offers the best aquatics
facility in the area, competing with several large-capacity facilities.The Aquatic Center also hosts
several special events throughout the year including an annual Egg Dive,Teen Nights,Dive-in
Theater and Family Nights.
Performance Measures
Parks & Recreation
Aquatics
Services, Functions and Activities
Goals & Objectives
The goal of the Aquatic Center for the upcoming fiscal year is to provide Red Cross Safety Classes
for residents of Miami Shores. This will include CPR & First Aid (for people and dogs).
Page 107
FY2022 FY2023 Change
Personnel Services…………………….641,387$ 650,462$ 9,075$
Operating Expenditures/Expenses …..272,918 308,369 35,451
Other Uses……………………………..21,500 40,000 18,500
TOTAL …………………………..935,805$ 998,831$ 63,026$
Parks & Recreation
Aquatics
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2022 FY2023
Aquatics Budgeted Expenditures
Personnel Operating Other Uses
Page 108
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 198,811 210,407 200,493 214,865
(1) Aquatics Specialist, (1) Aquatics Supervisor,
(1) Assistant Aquatics Supervisor & (1) Lifeguard
II
13-000 Other Salaries and Wages Other Salaries 65,117 134,914 72,000 130,175 Funding for Lifeguards(s) I (Part-time), (1)
Lifeguard II (Part-time) & (2) Office Attendant
13-200 Other Salaries and Wages Private Swim Lessons 7,475 3,000 7,500 7,500 Private Swim Lessons
13-300 Other Salaries and Wages Seasonal 216,925 208,433 216,925 208,433 Funding for Concession & Seasonal Lifeguards I
14-000 Overtime Overtime 4,133 4,190 4,132 4,298 Estimated costs for overtime required during
summer & special events
18-100 Compensated Compensatory Leave Longevity 1,500 1,500 1,875 2,250 Benefit paid to tenured employees per policy
Fund: 001 - General Fund
Department: 72 - Parks & Recreation
PS - Personnel Services
Division: 1405 - Aquatics
Program: 00 - None
Activity: 572 - Parks & Recreation
Page 109
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
21-000 Payroll Taxes Employer Fica and Medicare 37,561 39,988 38,474 40,465 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 25,265 27,896 25,258 30,108 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 545 604 389 486 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 218 245 210 234 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 8,550 10,210 10,210 11,648 Allocated costs of workers' compensation
premiums paid to the Florida League
566,101 641,387 577,466 650,462 Account Classification Total: PS - Personnel Services
Page 110
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 3,249 2,100 4,000 4,200 Pest control, office equipment, fire extinguishers
& Thorguard (lightning detection)
40-000 Travel and Per Diem Travel - 600 - 600 Mileage & hotel costs
40-100 Travel and Per Diem Per Diem Allowance - 280 - 280 Per diem costs
41-200 Communications Services Internet 7,277 7,000 7,000 8,000 Estimated costs for Internet
41-520 Communications Services ISF: Information Technology - - - 17,824 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 40,987 42,000 47,200 49,000 Estimated annual costs for electrical services
based on current actual FPL usage
OE - Operating Expenditures/Expenses
Page 111
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
43-200 Utility Services Water 9,351 15,000 9,500 10,000 Estimated annual funding for water consumption
45-000 Insurance ISF: Risk Management 58,698 82,988 82,988 94,315
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and Maintenance 33,517 42,000 30,000 35,000 Maintenance & repair of equipment located at the
Aquatics facility
47-000 Printing and Binding Printing - 500 500 500 Printing of notices
48-000 Promotional Activities Promotional Activities 1,750 2,500 2,500 2,500 Promotional & Lifeguard/Cashier/Concession ads
49-000 Other Current Charges and Obligations Other Current Charges 710 1,750 2,300 2,300
Pool, spa & activity pool operating permits &
engineering fees to the State of Florida
Agriculture Dept. & Miami-Dade County permits;
Life Safety permit
Page 112
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies 539 500 800 850 General office supplies
52-200 Operating Supplies Other Operating Supplies 20,623 14,000 20,000 20,000 Supplies for non-food-related operations
52-250 Operating Supplies Food for Resale 14,335 28,000 22,000 22,000 Concession stand supplies
52-400 Operating Supplies Uniforms 2,853 2,200 3,000 3,500 Uniform costs
52-500 Operating Supplies Fertilizer and Chemicals 26,087 31,000 31,000 35,000 Granular and liquid chlorine, shock, acid,
stabilizer, phosphate remover, reagents
55-000 Training Training and Education 1,081 500 2,000 2,500
Certification for water safety instructors,
recertification of Lifeguards & Lifeguard
Instructors
221,056 272,918 264,788 308,369
787,157 914,305 842,254 958,831
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Page 113
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
91-301 Interfund Transfers Capital Projects 28,750 21,500 21,500 40,000 Transfer to Capital Projects
28,750 21,500 21,500 40,000
28,750 21,500 21,500 40,000
815,907 935,805 863,754 998,831
815,907 935,805 863,754 998,831
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 1405 - Aquatics
Page 114
FY2022 FY2023 Change
Personnel Services…………………11,921$ 12,541$ 620$
Operating Expenditures/Expenses …11,892 12,589 697
TOTAL …………………………..23,813$ 25,130$ 1,317$
The Operation of the Tennis Division was subcontracted to a new Tennis Professional in 2022.
The Tennis Professional oversees all tennis and pickleball programming. There are 4 tennis
courts,and 4 temporary pickleball courts.A part-time recreation employee is present when the
Tennis Pro is not on duty.
Budget Highlights
Parks & Recreation
Tennis
Services, Functions and Activities
Goals & Objectives
The Tennis Divisions goal is to increase attendance within its tennis and pickleball programming
and offer several "fun" tennis and pickleball tournaments throughout the year.
11,400
11,600
11,800
12,000
12,200
12,400
12,600
12,800
FY2022 FY2023
Tennis Budgeted Expenditures
Personnel Operating
Page 115
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
13-000 Other Salaries and Wages Other Salaries 10,322 10,890 11,310 11,431 (1) Facility Attendant (Part-time)
21-000 Payroll Taxes Employer Fica and Medicare 790 833 865 875 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 235 198 198 235 Allocated costs of workers' compensation
premiums paid to the Florida League
11,347 11,921 12,373 12,541
34-000 Other Services Contract Services 21 200 - - Reimbursement to tennis contractor for evening
play as per contract
43-200 Utility Services Water 194 200 200 200 Estimated annual funding for water consumption
Fund: 001 - General Fund
Program: 00 - None
Activity: 572 - Parks & Recreation
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Division: 1406 - Tennis
Department: 72 - Parks & Recreation
Page 116
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
45-000 Insurance ISF: Risk Management 7,517 8,692 8,692 9,389
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and Maintenance 1,005 2,000 2,000 2,000 Wind screen, tennis nets & general facility
maintenance
52-200 Operating Supplies Other Operating Supplies 1,021 800 750 800 Supplies for Tennis Center
52-400 Operating Supplies Uniforms 96 - 200 200 Shores shirts for part-time staff and pro
9,853 11,892 11,842 12,589
21,200 23,813 24,215 25,130
21,200 23,813 24,215 25,130
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Page 117
POLICE DEPARTMENT
ORGANIZATION CHART
COMMUNICATIONSOFFICER
SCHOOLCROSSING GUARD*
SCHOOLCROSSING
GUARD*
P/T SCHOOL
CROSSING GUARD*
OFFICER
COMMUNICATIONS
SUPERVISOR
COMMUNICATIONS
OFFICER
COMMUNICATIONS
OFFICER
COMMUNICATIONS
OFFICER
OFFICER
TRAFFIC
EXECUTIVE ASSISTANT
ACCREDITATION
MANAGER
DETECTIVE
CHIEF OF POLICE
CAPTAIN CAPTAINCAPTAINSERGEANT
EVIDENCE, PROPERTY
& RECORD
TECHNICIAN
K9 OFFICER
CRIME ANALYST II
OFFICER
TRAFFFIC
SPECIALIZED
UNITS
POLICE
CHAPLAIN
SERGEANT
SERGEANT
COMMANDER
DETECTIVE
DETECTIVE
DETECTIVE
OFFICER
TASK FORCE
OFFICER
OFFICER
OFFICER
OFFICER
OFFICER
K9 SERGEANT
OFFICER
OFFICER
OFFICER
OFFICER
OFFICER
SERGEANT
OFFICER
OFFICER
OFFICER
OFFICER
OFFICER
SERGEANT
OFFICER
OFFICER
OFFICER
OFFICEROFFICER
BARRY UNIVERSITY
OFFICER
BARRY UNIVERSITY
OFFICER
SCHOOL RESOURCE
* CONTRACTED SERVICE
BODY CAM
MANAGER
Page 118
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Average Response Times Met Yes Yes Yes
Yes Yes Yes
Consistent and Proactive Traffic Enforcement Yes Yes Yes
Grants Applied for 4 2 3
Tickets Issued 3,045 1,630 5,000
Police
Operations
Services, Functions and Activities
The Miami Shores Police Department is the chief law enforcement agency in the Village, and is
responsible for investigation of crimes,traffic enforcement, public education and other law
enforcement functions.
The Mission Statement of the Police Department is as follows:
We, the Miami Shores Police Department exist to serve all people within our jurisdiction with the
utmost of respect, fairness and compassion.We are committed to the prevention of crime and the
protection of life and property; the preservation of peace, order and safety; the enforcement of all
laws and ordinances; and the safeguarding of our Nation's constitutional guarantees. With service to
our community as a foundation,we are driven by goals to enhance the quality of life,investigating
problems and all incidents, seeking solutions and fostering a sense of security in the community.We
will strive daily to nurture public trust by holding ourselves to the highest standards of performance,
ethics, and transparency.To fulfill our mission,the Miami Shores Police Department is dedicated to
providing a quality work environment and the development of its members through effective training
and leadership.
The Mission of the Police Department is supported by the deterrence of crime and apprehension of
criminals,forging strong community relationships and continuing enhancement of the training and
expertise of each member of the Police Department.
Goals & Objectives
The goals and objectives of the Police Department for the upcoming fiscal year include the following:
Prevent and effectively respond to criminal incidents, promote the safe flow of traffic through the
community by promoting awareness and consistent speed and hazardous violation enforcement,
create community dialogue concerning citizen's public safety concerns and to increase use of grant
funding whenever available to purchase or supplement cost of equipment and projects.
Performance Measures
Collaborate with Residents to Address
Community Concerns
Page 119
FY2022 FY2023 Change
Personnel Services…………………….6,567,906$ 7,179,258$ 611,352$
Operating Expenditures/Expenses …..1,116,825 1,486,803 369,978
Grants and Aids………………………..2,900 3,000 100
Other Uses……………………………..100,500 298,100 197,600
TOTAL …………………………..7,788,131$ 8,967,161$ 1,179,030$
Budget Highlights
Police
Operations
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
FY2022 FY2023
Police Budgeted Expenditures
Personnel Operating Grants and Aids Other Uses
Page 120
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 500,197 490,345 496,984 654,828 (3) Captain, (1) Chief of Police & (1) Commander
11-100 Executive Salaries Executive Benefit 6,600 6,500 6,500 6,625 Executive benefit package
11-200 Executive Salaries Executive Benefits Additional 19,800 19,500 1,200 - ICMA Retirement contribution
12-000 Regular Salaries and Wages Salaries 2,935,243 3,413,612 3,012,416 3,653,320
(1) Accreditation Manager, (1) Body Worn
Camera Manager/Redaction Specialist, (1)
Communication Officer Supervisor, (4)
Communication Officer, (1) Crime Analyst II, (4)
Detective, (1) Evidence, Property & Records
Technician, (1) Executive Assistant, (25) Police
Officer, (6) Sergeant & funding for holiday pay,
Supervisor's relief pay, state supplement &
longevity
14-000 Overtime Overtime 107,851 225,000 225,000 225,225 Overtime for minimum staffing, required task
force operations, court appearances & depositions
15-000 Special Pay Extra Duty Pay 252,440 200,000 240,000 240,000
Security details provided to private entities -
services are provided off-duty, do not interfere
with general operations & are fully funded by fees
charged to the vendor along with a 20%
administrative surcharge added to general fund
revenue
Program: 00 - None
Activity: 521 - Law Enforcement
PS - Personnel Services
Department: 21 - Police
Division: 0900 - Police
Fund: 001 - General Fund
Page 121
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
18-100 Compensated Compensatory Leave Longevity 6,000 8,000 6,250 10,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 308,876 326,425 305,109 354,831 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 1,336,493 1,150,000 1,150,000 1,109,034
Actuarially-calculated required employer
contribution for the Police Retirement Pension
Plan
23-000 Life and Health Insurance Health Insurance 321,953 400,505 359,965 483,326 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 6,005 6,857 5,547 7,938 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 2,743 3,060 2,520 3,558 Estimated annual employee costs for long-term
care insurance benefits
Page 122
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-400 Life and Health Insurance Bonus 23,549 26,880 18,528 17,834
Per Collective Bargaining Agreement, employer
will provide an insurance reimbursement of $160
per month to grandfathered Officers that do not
have dependent or family health insurance
coverage
24-000 Workers' Compensation Workers' Compensation 81,831 67,410 67,410 83,143 Allocated costs of workers' compensation
premiums paid to the Florida League
5,909,580 6,344,094 5,897,429 6,850,162
31-100 Professional Services Technology 83,242 110,800 110,800 114,100
Software maintenance (Advantage Networking,
Spillman RMS system, Linx, Facelogics, ESRI-
ArcGIS, and Lexipol)
31-270 Professional Services Pre-employment Screening 14,427 21,944 21,944 -
31-280 Professional Services County Court Standby 1,444 2,500 1,800 2,500 Payment made to Miami-Dade County prorating
the costs for the court coordinator
34-000 Other Services Contract Services 35,083 46,687 40,000 57,020
Contractual services including: Veterinary service,
radio maintenance and repair, A/C, uniform
cleaning, decontamination services, Dex Imaging,
elevator contract & TLO, etc.
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 123
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
40-000 Travel and Per Diem Travel 5,747 4,325 4,325 25,000 Travel & lodging costs for staff attending training-
related events
41-000 Communications Services Telephone 3,540 4,200 4,200 5,040 Emergency Police lines
41-100 Communications Services Cellular 24,563 32,450 32,450 32,450 Cellphones & in-vehicle data communications
41-110 Communications Services Cellular - ALPR 4,192 6,000 6,000 6,000 Costs associated with the ALPR data
41-200 Communications Services Internet 20,160 18,500 18,500 19,800 Estimated costs for Internet
41-520 Communications Services ISF: Information Technology - - - 216,038 Allocated costs for operating the Village's
information technology
Page 124
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
42-000 Freight and Postage Services Postage 1,240 1,700 1,700 2,000 Correspondence & certified mail
42-100 Freight and Postage Services Courier and Delivery - 675 - - Hand delivery & overnight service
43-100 Utility Services Electric 20,104 22,050 22,050 22,000 Estimated costs for electrical services based on
current actual FPL usage
43-160 Utility Services Electric - ALPR 1,451 2,800 2,800 2,100
Estimated costs for electrical services based on
current actual FPL usage associated with the
ALPR
43-200 Utility Services Water 633 1,500 1,500 1,000 Estimated costs for water consumption
44-000 Rentals and Leases Equipment Rental 3,418 10,850 12,000 10,000 Emergency Traffic Control/Management
Page 125
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
44-100 Rentals and Leases Vehicle Rental - Special Detail - - - 5,000 Vehicle Rentals for Special/Undercover Operations
45-000 Insurance ISF: Risk Management 85,079 91,940 91,940 103,453
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 538,349 522,831 522,831 559,135
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 11,142 24,000 24,000 39,700
Repairs & maintenance not under warranty or
separate coverage including radar, calibrations,
copy machine maintenance, pistol range, mold
location, removal & remediation, maintenance on
ALPR & miscellaneous repairs
47-000 Printing and Binding Printing 811 2,420 2,420 2,420 Stationary, business cards, ID stickers, survey
cards & etc.
48-000 Promotional Activities Promotional Activities 5,655 6,000 7,500 10,000 Annual Police Chief's dinner, LEO Foundation &
other events
Page 126
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
49-300 Other Current Charges and Obligations Software Licensing 14,254 8,200 8,200 32,132 Software & network licensing - including Power
DMS for accreditation
51-000 Office Supplies Office Supplies 5,357 7,000 7,000 7,100 Office supplies for a 1 year period for department
staff
52-200 Operating Supplies Other Operating Supplies 52,575 58,911 55,446 55,000 Ammo, taser cartridges, gun range, K9 supplies,
DB supplies, commissary supplies & AED batteries
52-300 Operating Supplies Kitchen - - 150 500 Coffee Service and Machine Maintenance
52-400 Operating Supplies Uniforms 30,920 73,992 67,000 80,000 Uniforms & equipment identified in the Collective
Bargaining Agreement
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 6,041 7,925 8,000 10,815 Annual memberships & subscriptions
Page 127
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
55-000 Training Training and Education 27,591 21,625 30,000 55,000 Mandatory police re-certification, training &
specialized training activities
55-200 Training Tuition Reimbursement 900 5,000 5,000 10,000 Contractually required funding for eligible staff
997,916 1,116,825 1,109,556 1,485,303
83-200 Other Grants and Aids Crime Watch - 2,900 2,900 3,000
Funding for Crime Watch programs including
promotional materials, volunteer recognition &
Police Explorer Program
- 2,900 2,900 3,000
6,907,496 7,463,819 7,009,885 8,338,465
91-301 Interfund Transfers Capital Projects 76,500 100,500 100,500 298,100 Transfer to Capital Projects
76,500 100,500 100,500 298,100
76,500 100,500 100,500 298,100
6,983,996 7,564,319 7,110,385 8,636,565
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
GRANTS - Grants and Aids
Account Classification Total: GRANTS - Grants and Aids
Activity Total: 521 - Law Enforcement
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Page 128
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 186,022 178,310 - 194,847 (2) Police Officer
14-000 Overtime Overtime 8,854 2,487 - 2,275 Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare 14,136 13,946 - 15,173 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution - - - 85,274
Actuarially-calculated required employer
contribution for the Police Retirement Pension
Plan
23-000 Life and Health Insurance Health Insurance 21,971 23,664 - 25,431 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 300 302 - 324 Estimated annual employee costs for dental
insurance benefits
Program: 94 - Barry Police
Activity: 521 - Law Enforcement
PS - Personnel Services
Fund: 001 - General Fund
Department: 21 - Police
Division: 0900 - Police
Page 129
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 128 128 - 126 Estimated annual employee costs for long-term
care insurance benefits
23-400 Life and Health Insurance Bonus 1,882 1,920 - 1,882
Per Collective Bargaining Agreement, employer
will provide an insurance reimbursement of $160
per month to grandfathered Officers that do not
have dependent or family health insurance
coverage
24-000 Workers' Compensation Workers' Compensation 3,706 3,055 3,055 3,764 Allocated costs of workers' compensation
premiums paid to the Florida League
236,999 223,812 3,055 329,096
52-200 Operating Supplies Other Operating Supplies - - 700 1,000 Ammo, taser cartridges, gun range, K9 supplies,
DB supplies, commissary supplies & AED batteries
52-400 Operating Supplies Uniforms 1,920 - 500 500 Uniforms & equipment identified in the Collective
Bargaining Agreement
1,920 - 1,200 1,500
238,919 223,812 4,255 330,596
238,919 223,812 4,255 330,596
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 521 - Law Enforcement
Program Total: 94 - Barry Police
Page 130
FY2022 FY2023 Change
Personnel Services…………………6,265$ -$ (6,265)$
Operating Expenditures/Expenses …44,556 38,815 (5,741)
TOTAL …………………………..50,821$ 38,815$ (12,006)$
Budget Highlights
Police
Crossing Guards
Services, Functions and Activities
The Miami Shores Police Department provides crossing guards for the safety of the children as
they arrive and depart school during each day. The guards assist with helping children cross
roadways in the Village in addition to monitoring their safety.The Miami Shores Police
Department provides School Crossing Guards through a private contractor.
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
FY2022 FY2023
School Crossing Guards Budgeted Expenditures
Personnel Operating
Page 131
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 8,316 - - - For FY2023 and moving forward, School Crossing
Guards are being contracted
13-000 Other Salaries and Wages Other Salaries 19,803 3,510 3,510 - For FY2023 and moving forward, School Crossing
Guards are being contracted
21-000 Payroll Taxes Employer Fica and Medicare 2,123 272 272 - For FY2023 and moving forward, School Crossing
Guards are being contracted
23-000 Life and Health Insurance Health Insurance 1,412 1,744 - - For FY2023 and moving forward, School Crossing
Guards are being contracted
23-100 Life and Health Insurance Dental 30 38 - - For FY2023 and moving forward, School Crossing
Guards are being contracted
Program: 00 - None
Activity: 521 - Law Enforcement
PS - Personnel Services
Division: 0901 - Crossing Guards
Fund: 001 - General Fund
Department: 21 - Police
Division: 0900 - Police
Page 132
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 23 29 - - For FY2023 and moving forward, School Crossing
Guards are being contracted
24-000 Workers' Compensation Workers' Compensation 816 672 672 - For FY2023 and moving forward, School Crossing
Guards are being contracted
32,523 6,265 4,454 -
34-100 Other Services Temporary Personnel 3,127 39,065 39,065 38,815 Contracted Crossing Guards
45-000 Insurance ISF: Risk Management 3,720 4,551 4,551 -
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-400 Operating Supplies Uniforms 10,162 940 5,686 -
17,009 44,556 49,302 38,815
49,532 50,821 53,756 38,815
49,532 50,821 53,756 38,815
49,532 50,821 53,756 38,815
Activity Total: 521 - Law Enforcement
Program Total: 00 - None
Division Total: 0901 - Crossing Guards
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Page 133
PUBLIC WORKS
DEPARTMENT
ORGANIZATION CHART
EXECUTIVE ASSISTANT
PURCHASING AGENT
PUBLIC WORKS DIRECTOR
OPERATIONS
MANAGER
SOLID WASTE FOREMAN
SOLID WASTETRUCK DRIVER
SOLID WASTE/
RECYCLINGFOREMAN
SOLID WASTECOLLECTOR
SOLID WASTE
COLLECTOR
TRUCK DRIVER
MAINTENANCE
WORKER II
MAINTENANCE WORKER I
MAINTENANCE
WORKER II MAINTENANCE
WORKER II
TREE
TRIMMER
MAINTENANCE WORKER II
MECHANIC
MECHANIC
TREE
TRIMMER
BEAUTIFICATION/LANDSCAPINGFOREMAN
SM EQUIPMENT
SERVICE TECH MAINTENANCE WORKER II
EQUIPMENTOPERATOR I
LEAD WORKER
STORM WATER
PARKS STREETS
RECREATION
MAINTENANCE
CITT
MAINTENANCE WORKER II (CDL)
MAINTENANCE
WORKER I
LOGT
ASSISTANT DIRECTOR
MAINTENANCE WORKER II
SOLID WASTETRUCK DRIVER
SOLID WASTETRUCK DRIVER
FLEETFOREMAN
SOLID WASTECOLLECTOR
SOLID WASTE COLLECTOR
EQUIPMENTOPERATOR III TRUCK
DRIVER
TRUCK
DRIVER
TRUCK
DRIVER
EQUIPMENTOPERATOR III TRUCK DRIVER
EQUIPMENT
OPERATOR III
EQUIPMENTOPERATOR II
TRUCK
DRIVER
AS NEEDED
MECHANIC
OPERATIONS
MANAGER
GROUNDSKEEPER II
GROUNDSKEEPER II
PUBLIC RIGHT-OF-WAYFOREMAN
Page 134
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
0.3 0.3 0.3
1 1 1
3 3 3
9,000 9,000 9,000
Public Works
Parks
Services, Functions and Activities
The Parks Division of the Public Works Department maintains the grounds/landscaping needs
for all Village non-recreational facilities,rights-of-way areas, plants and trees throughout Miami
Shores. The Division maintains dozens of automated and manual irrigation systems,develops
and cares for approximately fifty specialized plant beds and barricade landscapes. The Division
routinely accomplishes both beautification and irrigation capital improvement upgrades or
projects to enhance the image of "The Village Beautiful."
Goals & Objectives
The goal and objective of the Parks Division of the Public Works Department is to maintain a
neat and clean environment in the Village's parks for the public to enjoy.
Performance Measures
Acres of Open Space (Parks)
Maintained
Acres of Dog Park Grounds
Maintenance
Acres of Ground Maintenance at
Municipal Buildings
Linear Feet of Lanscaped
Median Maintained
Page 135
FY2022 FY2023 Change
Personnel Services…………………293,198$ 265,369$ (27,829)$
Operating Expenditures/Expenses …111,435 105,568 (5,867)
Other Uses……………………………16,000 - (16,000)
TOTAL …………………………..420,633$ 370,937$ (49,696)$
Public Works
Budget Highlights
Parks
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2022 FY2023
Parks Budgeted Expenditures
Personnel Operating Other Uses
Page 136
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 177,396 202,744 186,306 186,069
(1) Beautification/Landscaping Foreman
(allocated with Public Works Divisions: Local
Option Gas Tax (LOGT) (20%), Parks (20%) &
Recreation Maintenance (60%) & (1)
Maintenance Worker I, (3) Maintenance Worker II
& (1) Operations Manager (allocated with Public
Works Divisions: Half-Cent Transportation (CITT)
(16.66%), Local Option Gas Tax (LOGT)
(16.66%), Parks (16.67%), Recreation
Maintenance (16.67%), Stormwater (16.67%) &
Streets (16.67%))
14-000 Overtime Overtime 12,670 20,000 15,000 15,000 Estimated costs for overtime for excess hours &
special events
18-100 Compensated Compensatory Leave Longevity 2,500 2,500 3,125 4,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 14,549 17,230 15,639 15,382 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 34,961 38,949 34,106 32,867 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 755 843 736 707 Estimated annual employee costs for dental
insurance benefits
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Department: 39 - Public Works
Division: 1201 - Parks
Fund: 001 - General Fund
Page 137
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 584 620 570 529 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 10,526 10,312 10,312 10,315 Allocated costs of workers' compensation
premiums paid to the Florida League
253,940 293,198 265,794 265,369
34-000 Other Services Contract Services - 415 900 1,000 Outside contracting services i.e. herbicide
spraying
34-100 Other Services Temporary Personnel - 2,500 2,500 2,500 Additional staff required to work on additional
beautification projects
40-000 Travel and Per Diem Travel 27 150 - 100 Travel to educational seminars
43-200 Utility Services Water 2,341 3,000 3,000 3,000 Estimated annual water consumption at non-
welled locations
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 138
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
44-000 Rentals and Leases Equipment Rental - 1,500 1,500 1,500 Rental of specialized equipment for projects
identified during the year
45-000 Insurance ISF: Risk Management 9,786 14,120 14,120 12,345
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 42,165 38,900 38,900 39,073
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance - 3,000 2,100 2,100 Repairs to various parks & structures not covered
by service agreements
51-000 Office Supplies Office Supplies - 100 100 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 36,831 30,000 25,000 25,000 Costs associated with drain & curb repairs &
supplies, tools & equipment for park maintenance
Page 139
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-210 Operating Supplies Beautification 5,176 7,000 8,000 8,000 Village-wide beautification projects
52-300 Operating Supplies Kitchen 496 500 500 500 Kitchen supplies
52-400 Operating Supplies Uniforms 1,832 1,850 1,850 2,000 Per employee funding for contractually-specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals 424 8,000 8,000 8,000 Special fertilizer & chemicals to maintain
landscaping consistent with IPM
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 230 100 100 200 Annual subscription renewals
55-000 Training Training and Education - 300 300 150 Training on use of machinery & equipment
99,307 111,435 106,870 105,568
353,247 404,633 372,664 370,937
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Page 140
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
91-301 Interfund Transfers Capital Projects - 16,000 16,000 - Transfer to Capital Projects
- 16,000 16,000 -
- 16,000 16,000 -
353,247 420,633 388,664 370,937
353,247 420,633 388,664 370,937 Division Total: 1201 - Parks
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Page 141
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
500 9,000 2,000
1,000 1,000 1,000
5,000 1,250 5,000
200 125 200
55 4,620 9,240
Number of Doggie Waste
Station Collections
This Division maintains drains, pumps, and flooded locations during storms,as well as cleans streets,
repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry etc.),and
manages downtown solid waste and parking meter services.
As a multifaceted Division of the Public Works Department, the goal is to provide the highest level of
service to maintain the exterior of all Village facilities,keeping them clean and tidy.This will be done
through regular inspection. Inspecting facility equipment to ensure life expectancies are met is also
included in these goals and objectives. Maintaining the Village's streets and sidewalks in proper order
to prevent deterioration and providing temporary repairs as needed will also be done.
Performance Measures
Linear Feet of Curb & Gutter
Repaired
Linear Feet of Plant Beds
Replaced
Linear Feet of Sidewalk
Repaired
Number of Code Compliance
Actions
Public Works
Facilities Management/Streets
Services, Functions and Activities
The Facilities Management/Streets Division of the Public Works Department functions as a
multifaceted workforce which accomplishes building maintenance and manages stormwater and local
option (street maintenance) applications.
Goals & Objectives
Page 142
FY2022 FY2023 Change
Personnel Services…………………….238,515$ 202,751$ (35,764)$
Operating Expenditures/Expenses …..615,974 591,890 (24,084)
Other Uses……………………………..372,000 461,400 89,400
TOTAL …………………………..1,226,489$ 1,256,041$ 29,552$
Public Works
Budget Highlights
Facilities Management/Streets
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2022 FY2023
Facilities Management/Streets Budgeted Expenditures
Personnel Operating Other Uses
Page 143
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 165,698 178,586 178,412 148,903
(2) Maintenance Worker II, (1) Maintenance
Worker II (CDL), (1) Operations Manager
(allocated with Public Works Divisions: Half-Cent
Transportation (CITT) (16.66%), Local Option
Gas Tax (LOGT) (16.66%), Parks (16.67%),
Recreation Maintenance (16.67%), Stormwater
(16.67%) & Streets (16.67%)) & (1) Public Right-
of-Way Foreman (allocated with Public Works
Divisions: Half-Cent Transportation (CITT) (20%),
Stormwater (40%) & Streets (40%))
13-300 Other Salaries and Wages Seasonal 5,244 9,275 9,275 -
14-000 Overtime Overtime 1,476 5,000 5,000 5,000 Estimated costs for overtime required for special
events & staff shortages
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,250 1,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 13,628 14,120 14,836 11,773 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 23,012 21,073 25,116 26,846 Estimated annual employee costs for health
insurance benefits
Division: 1202 - Facilities Management/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Fund: 001 - General Fund
Department: 39 - Public Works
Page 144
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 398 604 443 578 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 306 358 306 257 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 9,595 8,499 8,499 7,894 Allocated costs of workers' compensation
premiums paid to the Florida League
220,357 238,515 243,137 202,751
34-000 Other Services Contract Services 20,167 35,500 20,000 20,000 Engineering & pest control
34-200 Other Services Janitorial Services 21,000 23,000 25,000 25,000 Village-wide maintenance contracts for janitorial
services
40-000 Travel and Per Diem Travel 6 100 100 100 Travel associated with seminars & training
sessions
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 145
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-100 Communications Services Cellular 572 570 570 575 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information Technology - - - 2,971 Allocated costs for operating the Village's
information technology
43-110 Utility Services Electric - Streets 219,121 15,000 9,400 15,000
Estimated annual costs for electrical services
based on current actual FPL usage. Included in
this is sprinkler pumps.
43-115 Utility Services Street Lights - 221,250 220,000 225,000 Estimated annual costs for electrical services
based on current actual FPL usage
43-120 Utility Services Electric - Village Hall 16,168 18,900 17,500 17,500 Estimated annual costs for electrical services
based on current actual FPL usage
43-130 Utility Services Electric - Public Works - - 9,000 9,000 Estimated annual costs for electrical services
based on current actual FPL usage
Page 146
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
43-150 Utility Services Electric - 9900 Building 6,063 8,400 7,000 7,000 Estimated annual costs for electrical services
based on current actual FPL usage
43-200 Utility Services Water 3,440 6,000 4,500 4,500 Estimated annual consumption of water at Village
Hall, Public Works & Rights-of-way water & sewer
44-000 Rentals and Leases Equipment Rental 4,149 2,500 2,500 2,500 Equipment rental as required for various jobs &
projects
45-000 Insurance ISF: Risk Management 30,104 28,255 28,255 31,147
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 42,724 51,249 51,249 35,347
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 22,310 47,250 42,000 35,000
Repairs to buildings & structures, miscellaneous
parts not covered by service agreements &
roadway & sidewalk repair
Page 147
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-210 Repair and Maintenance Services 9900 Building 5,004 18,000 15,000 15,000 Repair & maintenance of 9900 building
48-000 Promotional Activities Promotional Activities - - 600 1,000 Arbor Day
49-800 Other Current Charges and Obligations Licenses and Permits 941 900 900 1,000 Permitting fees
51-000 Office Supplies Office Supplies - 150 150 150 General office supplies
52-200 Operating Supplies Other Operating Supplies 77,461 60,000 68,000 75,000
Safety equipment, paper towels, tools,
equipment, replacement lights throughout the
Village, additional lights & other miscellaneous
supplies
52-210 Operating Supplies Beautification 45,712 35,000 18,000 20,000 Village-wide roadway landscape projects including
tree replacement
Page 148
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-215 Operating Supplies Holiday Decorations 28,266 32,000 31,000 40,000 Holiday decorations including electrical work
52-300 Operating Supplies Kitchen 850 1,000 800 1,000 Kitchen supplies
52-400 Operating Supplies Uniforms 975 1,500 1,700 1,500 Per employee funding for contractually-specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals 811 5,000 3,500 3,500 Fertilizer & chemicals for street side plantings.
Additional funds because IPM is more expensive.
52-600 Operating Supplies Code Compliance 300 3,500 2,000 2,500 Costs associated with enforcement of code issues
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs - 300 300 100 Annual subscription renewals
Page 149
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
55-000 Training Training and Education 12 650 300 500
Continued educational seminars for training on
the use of machinery & equipment, chemicals,
etc. for the Parks & Streets Supervisor
546,155 615,974 579,324 591,890
766,512 854,489 822,461 794,641
91-301 Interfund Transfers Capital Projects 72,500 372,000 372,000 461,400 Transfer to Capital Projects
72,500 372,000 372,000 461,400
72,500 372,000 372,000 461,400
839,012 1,226,489 1,194,461 1,256,041
839,012 1,226,489 1,194,461 1,256,041
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 1202 - Facilities Management/Streets
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Page 150
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
10,000 5,000 10,000
The Administration Division of Public Works is responsible for the organizational functions of this
large Village Department.All paperwork associated with these functions (payroll,accounts
payable, purchasing, customer service, etc...) is coordinated through this Division.
Public Works
Public Works Administration
Services, Functions and Activities
This administrative unit also coordinates interdepartmental activities with support
(intergovernmental coordination,etc.).A total of four budgeted positions supports this element
of our department mission.
Goals & Objectives
The goal and objective of the Public Works Administration Division of the Public Works
Department is to ensure that the Department functions at the highest level of efficiency and
optimal performance through guidance, i.e. employee training. Additionally,a goal of this
Division is to perform a yearly audit of all documentation to ensure compliance with all statutes
and laws.
Performance Measures
Number of Customer
Calls/Complaints Received
Page 151
FY2022 FY2023 Change
Personnel Services…………………409,304$ 437,408$ 28,104$
Operating Expenditures/Expenses …79,530 95,335 15,805
TOTAL …………………………..488,834$ 532,743$ 43,909$
Budget Highlights
Public Works
Public Works Administration
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
FY2022 FY2023
Public Works Administration Budgeted Expenditures
Personnel Operating
Page 152
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 147,625 124,716 124,857 128,752 Public Works Director base salary
11-100 Executive Salaries Executive Benefit 7,350 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries 193,155 219,532 223,682 237,910 (1) Assistant Public Works Director, (1) Executive
Assistant & (1) Purchasing Agent
14-000 Overtime Overtime 648 500 500 500 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 2,500 1,000 1,250 2,250 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 26,906 26,947 27,294 28,594 Social Security & Medicare taxes
Division: 1203 - Public Works Administration
Program: 00 - None
Activity: 539 - Other Physical Environment
Fund: 001 - General Fund
Department: 39 - Public Works
PS - Personnel Services
Page 153
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 17,557 27,896 17,957 30,108 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 151 604 272 648 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 518 528 640 685 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 1,141 1,081 1,081 1,336 Allocated costs of workers' compensation
premiums paid to the Florida League
397,550 409,304 404,033 437,408
31-100 Professional Services Technology 6,229 5,000 1,700 6,500 Estimated costs for GIS services & Tyler
Technologies
31-270 Professional Services Pre-employment Screening 1,017 1,000 900 -
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 154
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 2,102 15,000 5,200 5,200
DERM fees & other regulatory fees paid to State
& County agencies & office machine maintenance
contracts
34-300 Other Services Security 9,680 15,000 12,000 12,000 Contracted security services at Public Works
compound
40-000 Travel and Per Diem Travel 601 1,500 1,500 1,500 Travel associated with management seminars &
training
41-000 Communications Services Telephone - - 158 -
41-100 Communications Services Cellular 2,122 3,000 4,000 2,405 Estimated costs for cellular telephone
41-200 Communications Services Internet 8,576 10,000 7,900 10,000 Estimated costs for Internet
Page 155
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-520 Communications Services ISF: Information Technology - - - 14,854 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 2 100 15 50 Letters to staff & residents
45-000 Insurance ISF: Risk Management 4,739 5,765 5,765 7,507
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 20,318 11,665 11,665 26,819
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 55 - - -
47-000 Printing and Binding Printing 84 200 200 100 Costs for publication of employment ads &
mandatory reporting
Page 156
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
48-000 Promotional Activities Promotional Activities - 650 200 500 Public notices, advertisements & other public
documents
48-200 Promotional Activities Legal Advertisements - - 1,500 2,000 Legal advertising for RFP's & RFQ's
49-000 Other Current Charges and Obligations Other Current Charges 50 150 50 100 Fees paid to Miami-Dade County Fire and DERM
49-800 Other Current Charges and Obligations Licenses and Permits 76 - - -
51-000 Office Supplies Office Supplies 872 1,500 1,000 1,000 General office supplies for a 1-year period
52-200 Operating Supplies Other Operating Supplies 1,693 1,500 1,200 1,800 Materials required that are not specifically
classified in other departmental line items
Page 157
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-300 Operating Supplies Kitchen 388 500 500 500 Kitchen supplies
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 450 1,000 500 500 Annual subscription renewals
55-000 Training Training and Education 5,170 6,000 1,000 1,000 Staff reimbursement for educational
advancements
55-200 Training Tuition Reimbursement - - 1,000 1,000 Tuition reimbursement
64,223 79,530 57,953 95,335
461,773 488,834 461,986 532,743
461,773 488,834 461,986 532,743
461,773 488,834 461,986 532,743 Division Total: 1203 - Public Works Administration
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Page 158
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
6.8 3.4 6.8
Public Works
Recreation Maintenance
Services, Functions and Activities
The Recreation Maintenance Division of the Public Works Department maintains the Village's
exterior recreational grounds (Multipurpose field, Tot-Lot playground, basketball/tennis courts,
etc…).
Goals & Objectives
The goals and objectives of the Recreation Maintenance Division of the Public Works
Department is to maintain the Recreation Field, Basketball/Tennis Courts, and Tot-Lot
Playground and to keep them clean and neat; performing daily inspections to ensure that the
highest level of care is given. This Division aims to provide the highest level of complete
grounds care,such as weed control and fertilization,and to assist with the set-up and
breakdown for special events, as well as creating large tented areas during the summer
programs.
Performance Measures
Acres of Rec. Field Maintenance
Page 159
FY2022 FY2023 Change
Personnel Services…………………144,229$ 172,503$ 28,274$
Operating Expenditures/Expenses …96,986 115,763 18,777
TOTAL …………………………..241,215$ 288,266$ 47,051$
Budget Highlights
Recreation Maintenance
Public Works
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY2022 FY2023
Recreation Maintenance Budgeted Expenditures
Personnel Operating
Page 160
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 80,856 107,960 72,539 129,217
(1) Beautification/Landscaping Foreman
(allocated with Public Works Divisions: Local
Option Gas Tax (LOGT) (20%), Parks (20%) &
Recreation Maintenance (60%) (2)
Groundskeeper II & (1) Operations Manager
(allocated with Public Works Divisions: Half-Cent
Transportation (CITT) (16.66%), Local Option
Gas Tax (LOGT) (16.66%), Parks (16.67%),
Recreation Maintenance (16.67%), Stormwater
(16.67%) & Streets (16.67%))
14-000 Overtime Overtime 246 4,000 4,000 4,000 Estimated overtime costs for special events
18-100 Compensated Compensatory Leave Longevity 500 1,000 625 750 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 6,130 8,642 5,903 10,190 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 13,109 16,843 13,530 20,824 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 283 364 292 448 Estimated annual employee costs for dental
insurance benefits
Division: 1204 - Recreation Maintenance
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Fund: 001 - General Fund
Department: 39 - Public Works
Page 161
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 190 236 185 241 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 4,970 5,184 5,184 6,833 Allocated costs of workers' compensation
premiums paid to the Florida League
106,285 144,229 102,258 172,503
43-100 Utility Services Electric 1,347 1,575 1,730 2,000 Estimated annual costs for electrical services
based on current actual FPL usage
44-000 Rentals and Leases Equipment Rental - 500 500 500 Rental of specialized equipment for projects
identified during the year
45-000 Insurance ISF: Risk Management 4,773 7,472 7,472 8,542
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 21,034 26,639 26,639 34,621
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 162
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-200 Repair and Maintenance Services Repairs and Maintenance 600 4,000 3,500 4,000 Minor repairs to building & Tot Lot equipment
52-200 Operating Supplies Other Operating Supplies 14,998 22,000 25,000 25,000
Costs for materials required that are not
specifically classified in other departmental line
items
52-400 Operating Supplies Uniforms 278 500 500 500 Per employee funding for contractually-specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals 30,612 34,000 35,000 40,000 Chemicals & fertilizers to ensure proper growth of
field turf consistent with IPM
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs - 100 100 100 Memberships & subscriptions
55-000 Training Training and Education 28 200 200 500 Training on use of machinery & equipment &
pesticide license
73,671 96,986 100,641 115,763
179,956 241,215 202,899 288,266
179,956 241,215 202,899 288,266
179,956 241,215 202,899 288,266
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division Total: 1204 - Recreation Maintenance
Page 163
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
2,500 1,250 2,500
Public Works
Local Option Gas Tax
Services, Functions and Activities
Local Option Gas Tax is a special revenue fund which originates from a six and three cent tax
levied by Miami-Dade County on all petroleum and petroleum-related products. Proceeds from
this fund must be segregated and may only be used for repairs, maintenance, additions,
deletions and modifications to streets,sidewalks,streetlights,easements, curbs, alleys,
medians and right-of-ways.
Goals & Objectives
The goal of the Local Option Gas Tax Division of the Public Works Department is to maintain
all Village streets,sidewalks,streetlights,easements, curbs, alleys and medians, keeping them
clean and safe for the traveling public. Regular inspections of the Village will be done to ensure
all meet the standards for safety and cleanliness.
Performance Measures
Number of Trees Trimmed
Page 164
FY2022 FY2023 Change
Personnel Services…………………149,725$ 200,667$ 50,942$
Operating Expenditures/Expenses 139,503 153,830 14,327
Capital Outlay ….……………………100,000 165,000 65,000
TOTAL …………………………..389,228$ 519,497$ 130,269$
Budget Highlights
Local Option Gas Tax
Public Works
-
50,000
100,000
150,000
200,000
250,000
FY2022 FY2023
Local Option Gas Tax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
Page 165
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 110,221 113,525 113,039 142,567
(1) Beautification/Landscaping Foreman
(allocated with Public Works Divisions: Local
Option Gas Tax (LOGT) (20%), Parks (20%) &
Recreation Maintenance (60%), (1) Operations
Manager (allocated with Public Works Divisions:
Half-Cent Transportation (CITT) (16.66%), Local
Option Gas Tax (LOGT) (16.66%), Parks
(16.67%), Recreation Maintenance (16.67%),
Stormwater (16.67%) & Streets (16.67%)) & (2)
Tree Trimmer
14-000 Overtime Overtime 1,796 6,000 3,000 6,000 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,250 1,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 8,344 9,221 8,973 11,372 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution - - - 13,188
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-000 Life and Health Insurance Health Insurance 13,949 13,948 - 17,816 Estimated annual employee costs for health
insurance benefits
Fund: 130 - Local Option Gas Tax (LOGT)
Department: 39 - Public Works
Division: 1222 - LOGT
Program: 00 - None
Activity: 541 - Road & Street Facilities
PS - Personnel Services
Page 166
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 301 302 - 384 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 196 195 - 217 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 6,043 5,534 5,534 7,623 Allocated costs of workers' compensation
premiums paid to the Florida League
141,849 149,725 131,796 200,667
45-000 Insurance ISF: Risk Management 4,380 4,960 4,960 6,764
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 91,558 97,243 97,243 102,116
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 2,400 3,000 2,400 3,000 On-going maintenance & repairs to Village streets
& alleys
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 167
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies - - 100 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 2,202 12,000 2,000 19,000
Road materials, signage, concrete & other
supplies needed to maintain the Village's streets,
sidewalks, roads, easements, curbs, right-of-ways
& sign inventory
52-210 Operating Supplies Beautification - 15,000 15,000 15,000 Village-wide roadway landscape projects
52-400 Operating Supplies Uniforms 138 300 300 350 Per employee funding for contractually-specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals - 5,000 5,000 5,000 Sprays, fertilizers & other chemicals
53-000 Road Materials and Supplies Road Materials 1,680 2,000 2,000 2,500 Materials for road repairs
102,358 139,503 129,003 153,830 Account Classification Total: OE - Operating Expenditures/Expenses
Page 168
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
63-100 Infrastructure Transportation Improvements 9,250 100,000 100,000 -
63-400 Infrastructure Land Improvements 35,180 - - 15,000 ADA Improvements
64-100 Machinery and Equipment Vehicles - - - 150,000 Replace V-0711 - Crew Cab & Replace V-1156 -
Water Truck
44,430 100,000 100,000 165,000
288,636 389,228 360,799 519,497
288,636 389,228 360,799 519,497
288,636 389,228 360,799 519,497
288,636 389,228 360,799 519,497
288,636 389,228 360,799 519,497
Activity Total: 541 - Road & Street Facilities
Program Total: 00 - None
Division Total: 1222 - LOGT
Department Total: 39 - Public Works
Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGT)
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Page 169
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Quarterly Quarterly Quarterly
Quarterly Quarterly Quarterly
The goal and objective of the Transportation Surtax Division of the Public Works Department is
to improve access to transportation.
Performance Measures
Review the route to compare with needs of
community
Public Works
Transportation Surtax
Services, Functions and Activities
The Half-Cent Transportation Surtax was approved by County voters with levies imposed
beginning on January 1, 2003. The tax is levied as a supplemental half-cent fee for all qualified
purchases in Miami-Dade County and allocated by the County's Transit Authority. Proceeds
from this levy will be used to augment current transportation and transportation-related activities
in the Village.
Goals & Objectives
Number of inspections of the trolley/bus for
cleanliness and safety
Page 170
FY2022 FY2023 Change
Personnel Services…………………105,656$ 148,934$ 43,278$
Operating Expenditures/Expenses …123,834 146,427 22,593
Capital Outlay ….……………………215,636 300,000 84,364
TOTAL …………………………..445,126$ 595,361$ 150,235$
Transportation Surtax
Public Works
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2022 FY2023
Transportation Surtax Fund Budgeted Expenditures
Personnel Operating Capital Other Uses
Page 171
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 64,453 73,268 50,482 102,014
(1) Lead Worker, (1) Maintenance Worker I, (1)
Operations Manager (allocated with Public Works
Divisions: Half-Cent Transportation (CITT)
(16.66%), Local Option Gas Tax (LOGT)
(16.66%), Parks (16.67%), Recreation
Maintenance (16.67%), Stormwater (16.67%) &
Streets (16.67%)) & (1) Public Right-of-Way
Foreman (allocated with Public Works Divisions:
Half-Cent Transportation (CITT) (20%),
Stormwater (40%) & Streets (40%))
14-000 Overtime Overtime 4,040 7,000 5,000 7,000 Estimated overtime costs for additional
assignments & services
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,250 1,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 5,275 6,218 4,340 8,338 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution - - - 6,003
Actuarially calculated required employer
contribution for the General Employee Pension
Plan
23-000 Life and Health Insurance Health Insurance 11,144 13,948 7,194 17,812 Estimated annual employee costs for health
insurance benefits
PS - Personnel Services
Fund: 135 - Citizens' Indep Trust (CITT)
Department: 39 - Public Works
Division: 1210 - CITT
Program: 41 - Transportation
Activity: 541 - Road & Street Facilities
Page 172
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 241 302 155 383 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 191 203 136 292 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 4,050 3,717 3,717 5,592 Allocated costs of workers' compensation
premiums paid to the Florida League
90,394 105,656 72,274 148,934
31-000 Professional Services Professional Services - 2,000 2,000 2,000 Consulting services
32-000 Accounting and Auditing Accounting and Auditing 2,500 2,500 2,500 2,500 Funding for annual external audit to comply with
Local, State & Federal statutory provisions
45-000 Insurance ISF: Risk Management 4,380 4,960 4,960 6,764
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 173
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-000 Repair and Maintenance Services ISF: Fleet Management 23,581 26,674 26,674 25,013
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
49-110 Other Current Charges and Obligations Special Projects - Manager - 4,000 4,000 4,500 Costs for managing special projects i.e. TAP Grant
52-200 Operating Supplies Other Operating Supplies 720 7,000 4,000 4,000
Road materials, signs, concrete & other supplies
needed to maintain the Village's streets,
sidewalks, roads, easements, curbs & right-of-
ways
52-400 Operating Supplies Uniforms (322) 450 350 400 Per employee funding for contractually-specified
uniforms (5) shirts & (5) pants
30,859 47,584 44,484 45,177
63-100 Infrastructure Transportation Improvements 84,313 215,636 215,636 300,000 TAP Grant Match
84,313 215,636 215,636 300,000
205,566 368,876 332,394 494,111
205,566 368,876 332,394 494,111
Account Classification Total: OE - Operating Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 541 - Road & Street Facilities
Program Total: 41 - Transportation
Page 174
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
34-500 Other Services Transport Services 14,459 76,250 87,500 101,250
Funding to engage an outside agent to manage &
operate the Village's shuttle bus transportation
program
14,459 76,250 87,500 101,250
14,459 76,250 87,500 101,250
14,459 76,250 87,500 101,250
220,025 445,126 419,894 595,361
220,025 445,126 419,894 595,361
220,025 445,126 419,894 595,361
Activity Total: 544 - Mass Transit Systems
Program Total: 44 - Transit
Division Total: 1210 - CITT
Department Total: 39 - Public Works
Fund EXPENSE Total: 135 - Citizens' Indep Trust (CITT)
Program: 44 - Transit
Activity: 544 - Mass Transit Systems
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 135 - Citizens' Indep Trust (CITT)
Department: 39 - Public Works
Division: 1210 - CITT
Page 175
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Bi-annually Bi-annually Bi-annually
Public Works
Stormwater
Services, Functions and Activities
The Stormwater Division of the Public Works Department works in conjunction with the Streets
Division to manage stormwater and local option (street maintenance) applications.
Goals & Objectives
The goals and objectives of the Stormwater Division of the Public Works Department is to
manage and maintain the Stormwater system in an operational order in an effort to prevent
localized flooding during rain events. Inspecting the Village-owned drainage systems for
situations that may cause future flooding conditions is included in these goals and objectives.
Performance Measures
Number of Inspections of Village-owned
drainage systems
This Division maintains drains, pumps, and flooded locations during storms,as well as cleans
streets and performs light maintenance.
Page 176
FY2022 FY2023 Change
Personnel Services…………………110,302$ 160,116$ 49,814$
Operating Expenditures/Expenses …238,648 269,472 30,824
Capital Outlay ….……………………709,839 220,000 (489,839)
Other Uses……………………………50,000 50,000 -
TOTAL …………………………..1,108,789$ 699,588$ (409,201)$
Budget Highlights
Public Works
Stormwater
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2022 FY2023
Stormwater Fund Budgeted Expenses
Personnel Operating Capital Other Uses
Page 177
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 64,517 66,169 59,507 108,384
(1) Equipment Operator I, (1) Maintenance
Worker II, (1) Operations Manager (allocated
with Public Works Divisions: Half-Cent
Transportation (CITT) (16.66%), Local Option
Gas Tax (LOGT) (16.66%), Parks (16.67%),
Recreation Maintenance (16.67%), Stormwater
(16.67%) & Streets (16.67%)) & (1) Public Right-
of-Way Foreman (allocated with Public Works
Divisions: Half-Cent Transportation (CITT) (20%),
Stormwater (40%) & Streets (40%))
14-000 Overtime Overtime 551 10,000 10,000 10,000 Estimated overtime costs for excess hours &
special events
16-000 Compensated Annual Leave Vacation (693) - - -
18-100 Compensated Compensatory Leave Longevity 500 1,000 1,250 1,500 Benefit paid to tenured employees per policy
18-200 Compensated Compensatory Leave Accumulated Leave Settlement - - 113 -
21-000 Payroll Taxes Employer Fica and Medicare 4,968 5,904 5,422 9,056 Social Security & Medicare taxes
Fund: 402 - Stormwater
Department: 39 - Public Works
Division: 3500 - Stormwater
Program: 00 - None
Activity: 538 - Flood Control/Stormwater Mgmt
PS - Personnel Services
Page 178
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
22-000 Retirement Contributions Pension Contribution (3,771) 8,695 8,695 6,716
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-000 Life and Health Insurance Health Insurance 13,949 13,948 10,750 19,319 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 301 302 232 416 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 153 153 123 193 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 3,215 2,246 2,246 4,432 Allocated costs of workers' compensation
premiums paid to the Florida League
26-000 Other Postemployment Benefits (OPEB) OPEB (394) 1,885 - 100
GASB required Other Postemployment Benefits
(OPEB). OPEB for health, dental & other
contractually obligated non-liability benefits
83,296 110,302 98,338 160,116 Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 179
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
31-000 Professional Services Professional Services - 10,000 - 25,000 Contractor for Emergency Drainage Issues
31-300 Professional Services Engineering - 20,000 20,000 20,000 Design of new drainage systems
34-000 Other Services Contract Services - 45,000 45,000 50,000 Curb and gutter repairs
43-100 Utility Services Electric 3,434 3,675 3,000 3,000 Electric for Bayshore dewatering pumps
43-300 Utility Services Stormwater 4,312 3,000 3,000 3,000 Miami-Dade County Stormwater fee
45-000 Insurance ISF: Risk Management 7,890 8,424 8,424 9,622
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Page 180
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-000 Repair and Maintenance Services ISF: Fleet Management 17,665 21,844 21,844 25,834
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and Maintenance 16,380 30,000 20,000 20,000 Repairs & maintenance to the stormwater
equipment i.e. pumps & generator
48-000 Promotional Activities Promotional Activities - 500 500 1,500
Drain marking program to comply with
Department of Environmental Protection Permit
(NPDES)
49-800 Other Current Charges and Obligations Licenses and Permits 1,625 3,000 3,000 3,000 Annual filing fee with DERM
51-000 Office Supplies Office Supplies - 50 50 346 General office supplies
52-200 Operating Supplies Other Operating Supplies 3,693 10,200 8,500 7,500
Costs for materials required that are not
specifically classified in other departmental line
items (i.e. safety equipment & tools)
Page 181
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms 300 300 300 350 Per employee funding for contractually-specified
uniforms (5) shirts & (5) pants
59-000 Depreciation Depreciation 77,546 82,655 86,655 100,320 Year-end depreciation charges for fund assets
132,846 238,648 220,273 269,472
63-100 Infrastructure Transportation Improvements - 378,000 - -
63-400 Infrastructure Land Improvements 1,839 301,839 301,839 150,000 Install Drainage Village-wide
64-000 Machinery and Equipment Machinery and Equipment - 30,000 30,000 70,000 Bayshore Pump & Generator & Replace Monarch
6" Trash Pump
1,839 709,839 331,839 220,000
217,981 1,058,789 650,450 649,588
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 538 - Flood Control/Stormwater Mgmt
Account Classification Total: OE - Operating Expenditures/Expenses
Page 182
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 50,000 50,000 50,000 50,000
Management fees paid to General Fund to offset
administrative service costs provided for non-
Stormwater staff
50,000 50,000 50,000 50,000
50,000 50,000 50,000 50,000
267,981 1,108,789 700,450 699,588
267,981 1,108,789 700,450 699,588
267,981 1,108,789 700,450 699,588
267,981 1,108,789 700,450 699,588
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 3500 - Stormwater
Department Total: 39 - Public Works
Fund EXPENSE Total: 402 - Stormwater
Page 183
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
10,300 5,150 10,300
10,300 5,150 10,300
Public Works
Solid Waste
Services, Functions and Activities
The Solid Waste Division is responsible for the management and disposal of all non-hazardous solid
waste for Miami Shores Village residents and businesses. Curbside recycling,commercial and
residential garbage collection and bulk trash removal services constitute the Division's focus.
Goals & Objectives
The goals and objectives of the Solid Waste Division of the Public Works Department are to continue
managing the collection and disposal of all non-hazardous solid waste, curbside recycling,commercial
and residential garbage collection and bulk trash removal services for the residents and businesses.
To ensure this, periodic inspection of the crews and items collected will be performed.
Performance Measures
Bulk Waste Collection by Number of
Properties
Household Garbage Collection by
Number of Properties
Page 184
FY2022 FY2023 Change
Personnel Services…………………….1,180,224$ 1,212,674$ 32,450$
Operating Expenditures/Expenses …..1,867,851 1,916,462 48,611
Capital Outlay ….………………………166,500 140,000 (26,500)
Other Uses……………………………..350,000 350,000 -
TOTAL …………………………..3,564,575$ 3,619,136$ 54,561$
Public Works
Solid Waste
Budget Highlights
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
FY2022 FY2023
Sanitation Fund Budgeted Expenses
Personnel Operating Capital Other Uses
Page 185
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 709,504 788,116 713,137 822,837
(1) Equipment Operator II, (3) Equipment
Operator III, (1) Operations Manager (allocated
with Public Works Divisions: Fleet Management
(50%) & Solid Waste (50%), (4) Solid Waste
Collector, (1) Solid Waste Foreman (allocated
50% with Neighborhood Services), (3) Solid
Waste Truck Driver (Full-time), (1) Solid
Waste/Recycling Foreman (allocated 50% with
Neighborhood Services) & (5) Truck Driver
13-000 Other Salaries and Wages Other Salaries 14,821 7,724 21,280 19,999 (1) Truck Drive (Employed on an as needed
basis)
14-000 Overtime Overtime 71,011 75,000 75,000 65,000
Holiday pay, special events, labor for drivers &
helpers to pick-up garbage on Saturdays &
emergencies
16-000 Compensated Annual Leave Vacation (58,612) - - 4,000 Payout of accrued leave for employees separating
from the Village
18-100 Compensated Compensatory Leave Longevity 11,000 11,000 13,750 17,250 Benefit paid to tenured employees per policy
18-200 Compensated Compensatory Leave Accumulated Leave Settlement 79,828 5,362 1,085 - Payout of accumulated leave for employees
expected to retire or separate employment
Fund: 405 - Solid Waste
Department: 39 - Public Works
Division: 3000 - Solid Waste
Program: 00 - None
Activity: 534 - Garbage/Solid Waste Services
PS - Personnel Services
Page 186
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
21-000 Payroll Taxes Employer Fica and Medicare 65,790 67,460 63,055 69,450 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 20,660 61,275 61,275 47,134
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-000 Life and Health Insurance Health Insurance 108,092 132,506 95,302 131,722 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 2,181 2,869 1,909 2,835 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 1,765 1,895 1,531 2,077 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 34,083 25,517 25,517 29,870 Allocated costs of workers' compensation
premiums paid to the Florida League
Page 187
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
26-000 Other Postemployment Benefits (OPEB) OPEB 283 1,500 300 500
GASB required Other Postemployment Benefits
(OPEB). OPEB health, dental & other contractually
obligated non-liability benefits.
1,060,405 1,180,224 1,073,141 1,212,674
31-100 Professional Services Technology 400 2,500 - - IT operational costs
34-000 Other Services Contract Services - 20,000 - -
Auction of disposal of unused vehicles & bio-
technical services for ongoing chipper field
environmental reporting
34-100 Other Services Temporary Personnel 102,724 75,000 100,000 100,000
Temporary staff during vacancies, vacations,
special events, emergencies & chipper field
remediation services
40-000 Travel and Per Diem Travel 1,484 1,200 800 1,200 SunPass in garbage trucks to facilitate shorter
travel times & distances to dump
41-100 Communications Services Cellular 511 460 450 515 Estimated costs for cellular telephone
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 188
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-520 Communications Services ISF: Information Technology - - - 2,971 Allocated costs for operating the Village's
information technology
43-400 Utility Services Miami-Dade Solid Waste Fees 290,059 330,000 330,000 300,000 Estimated annual cost for dumping services paid
to Miami-Dade County
43-410 Utility Services Waste Management Fees 541,313 520,000 425,000 504,645 Estimated annual cost for solid waste disposal
43-430 Utility Services Recycling 77,778 70,000 70,000 75,000 Estimated cost for recycling disposal
45-000 Insurance ISF: Risk Management 40,208 44,154 44,154 48,739
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 469,320 481,177 481,177 610,427
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
Page 189
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 6,610 4,200 4,200 4,200 Monthly routine vehicle maintenance costs
46-200 Repair and Maintenance Services Repairs and Maintenance 17,152 15,000 15,000 15,000 Repairs & maintenance (i.e. walls, fences &
alleys)
47-000 Printing and Binding Printing 720 500 500 550 Citizens' informational publications
48-000 Promotional Activities Promotional Activities 984 5,000 6,000 3,000 Vacant position advertisements & promotion of
recycling & waste services
49-800 Other Current Charges and Obligations Licenses and Permits 806 1,000 1,000 1,000 Annual DERM review fee
51-000 Office Supplies Office Supplies - 500 300 300 General office supplies
Page 190
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 48,272 45,000 44,263 45,000
Specialized items related to solid waste, not
specifically identified in other line items (i.e.
dumpsters, recycling bins, trash cans, safety
equipment & tools)
52-220 Operating Supplies Vehicle Conversion Costs - 5,000 5,000 2,000 Repairs, materials & supplies to upgrade older
vehicles
52-230 Operating Supplies Outfitting 793 3,000 3,000 2,000 Costs included in outfitting new vehicles
52-300 Operating Supplies Kitchen 918 1,300 1,300 1,000 Kitchen supplies
52-400 Operating Supplies Uniforms 3,755 4,000 4,000 4,000 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
55-000 Training Training and Education - 100 300 200 Continuing education
Page 191
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
59-000 Depreciation Depreciation 211,231 238,760 206,000 194,715 Year-end depreciation charges for fund assets
1,815,038 1,867,851 1,742,444 1,916,462
64-000 Machinery and Equipment Machinery and Equipment 166,343 166,500 166,343 -
64-100 Machinery and Equipment Vehicles - - - 140,000 Replace V-0201 - Pick-up Truck & Replace V-1110
- Trash Truck
166,343 166,500 166,343 140,000
3,041,786 3,214,575 2,981,928 3,269,136
95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 350,000 350,000 350,000 350,000
Management fee paid to General Fund to offset
administrative services cost provided by non-
Sanitation staff
350,000 350,000 350,000 350,000
350,000 350,000 350,000 350,000
3,391,786 3,564,575 3,331,928 3,619,136
3,391,786 3,564,575 3,331,928 3,619,136
3,391,786 3,564,575 3,331,928 3,619,136
3,391,786 3,564,575 3,331,928 3,619,136
Activity Total: 534 - Garbage/Solid Waste Services
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Account Classification Total: OE - Operating Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Division Total: 3000 - Solid Waste
Department Total: 39 - Public Works
Fund EXPENSE Total: 405 - Solid Waste
Page 192
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
27 27 27
Public Works
Water & Wastewater
Services, Functions and Activities
The Water &Wastewater Fund is responsible for the construction and payment of the
Downtown Water &Wastewater Project.It is also responsible for the management and
maintenance of the related grinder pumps. Annual assessments for the payment of the project
and maintenance fees are recorded in this fund.
Goals & Objectives
The goal and objective of the Water &Wastewater Fund is to maintain the low pressure sewer
system for the NE 2nd Ave Business District.
Performance Measures
Number of grinder pumps
maintained
Page 193
FY2022 FY2023 Change
Debt Service…………………………222,603$ 224,841$ 2,238$
Operating Expenditures/Expenses …88,120 87,228 (892)
TOTAL …………………………..310,723$ 312,069$ 1,346$
Public Works
Water & Wastewater
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2022 FY2023
Water & Sewer Fund Budgeted Expenses
Debt Service Operating
Page 194
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
71-100 Principal Principal Payments - 147,403 60,000 122,841 Principal payments
72-100 Interest Interest Payments 52,659 75,200 70,315 102,000 Interest payments
52,659 222,603 130,315 224,841
52,659 222,603 130,315 224,841
46-200 Repair and Maintenance Services Repairs and Maintenance 50,757 88,120 58,751 87,228 Parts & maintenance on grinders
50,757 88,120 58,751 87,228
50,757 88,120 58,751 87,228
103,416 310,723 189,066 312,069
63-200 Infrastructure Water & Wastewater Project - - - -
- - - -
- - - -
- - - -
103,416 310,723 189,066 312,069
103,416 310,723 189,066 312,069
103,416 310,723 189,066 312,069
Department: 39 - Public Works
Division: 4000 - Water & Wastewater
Program: 00 - None
Activity: 517 - Debt Service Payments
DS - Debt Service
Account Classification Total: DS - Debt Service
Fund: 410 - Water & Wastewater
Program: 50 - Shores Estates
Activity: 535 - Sewer/Wastewater Services
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 535 - Sewer/Wastewater Services
Program Total: 50 - Shores Estates
Activity Total: 517 - Debt Service Payments
Activity: 535 - Sewer/Wastewater Services
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 535 - Sewer/Wastewater Services
Program Total: 00 - None
Division Total: 4000 - Water & Wastewater
Department Total: 39 - Public Works
Fund EXPENSE Total: 410 - Water & Wastewater
Page 195
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
200 125 200
210 105 210
480 240 480
1,040 520 1,040
Garbage Truck Fleet Management
Per Year
Heavy Equipment Fleet Management Per Year
Police Vehicle Fleet Management
Per Year
Services, Functions and Activities
Public Works
Fleet Management
The Fleet Management Fund, created in FY2000 as an Internal Service Fund of the Public Works
Department,is responsible for the acquisition and maintenance of all Village-owned vehicles in the
municipal inventory.Assets managed by this fund include:Police or squad units, heavy trucks,the
Village's 29-passenger bus, recreation vans,small engine repair, pick-up trucks,loaders and other
heavy equipment.
With its extensive tool and equipment inventory, Fleet Management provides extremely valuable
assistance in the construction or repair of other Village property,such as street signs and alley gates,
plus other tasks such as spray painting and wood/metal fabrication.
Since October 2000, this function has operated as a self-supporting Internal Service Fund. Operating
revenues provide the funding from the user division, which receives the Fund's services.
Goals & Objectives
The goals and objectives of the Fleet Management Division of Public Works are to acquire and
maintain the entire Village-owned fleet of vehicles within the municipal inventory. Fleet will continue to
provide support in the construction or repair of the other Village properties,such as repairs and
assembly to damaged street signs and alley gates, as well as perform tasks such as metal and wood
fabrication.This division will track the amount of repairs to the Village fleet and maintain a record of all
repairs made to Village facilities.
Performance Measures
All Types of Tire Repairs
Page 196
FY2022 FY2023 Change
Personnel Services…………………….265,439$ 407,071$ 141,632$
Operating Expenditures/Expenses …..1,199,197 1,217,719 18,522
Capital Outlay ….………………………581,519 415,000 (166,519)
TOTAL …………………………..2,046,155$ 2,039,790$ (6,365)$
Public Works
Fleet Management
Budget Highlights
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
FY2022 FY2023
Fleet Management Fund Budgeted Expenses
Personnel Operating Capital Other Uses
Page 197
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries 176,006 182,804 182,041 295,215
(1) Fleet Foreman, (3) Mechanic, (1) Operations
Manager (allocated with Public Works Divisions:
Fleet Management (50%) & Solid Waste (50%) &
(1) Small Equipment Service Technician
14-000 Overtime Overtime 4,836 10,000 8,000 10,000 Estimated overtime costs for unanticipated
operational needs
16-000 Compensated Annual Leave Vacation 4,123 - - -
18-100 Compensated Compensatory Leave Longevity 2,000 2,500 3,125 3,750 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 14,033 14,941 14,777 23,349 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 6,905 24,020 24,020 19,375
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
Page 198
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 27,897 27,896 - 41,398 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 602 604 - 891 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 303 302 - 492 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 2,981 2,372 2,372 5,101 Allocated costs of workers' compensation
premiums paid to the Florida League
26-000 Other Postemployment Benefits (OPEB) OPEB 7,280 - 7,300 7,500
246,966 265,439 241,635 407,071 Account Classification Total: PS - Personnel Services
Page 199
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
40-000 Travel and Per Diem Travel 8 100 100 100 SunPass
41-520 Communications Services ISF: Information Technology - - - 8,912 Allocated costs for operating the Village's
information technology
43-100 Utility Services Electric 14,424 15,750 15,000 15,000 Estimated annual costs for electrical services
based on current actual FPL usage
43-200 Utility Services Water 2,132 2,200 2,200 2,200 Estimated annual funding for water consumption
44-000 Rentals and Leases Equipment Rental 1,299 - - -
45-000 Insurance ISF: Risk Management 16,541 18,647 18,647 21,807
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
OE - Operating Expenditures/Expenses
Page 200
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
45-100 Insurance ISF: Auto Insurance 80,000 95,670 95,670 111,500 Consolidated costs for automobile & equipment
liability for the Village's fleet
46-200 Repair and Maintenance Services Repairs and Maintenance 7,490 12,000 5,000 8,000 Repairs & maintenance
49-000 Other Current Charges and Obligations Other Current Charges - 1,500 - -
49-800 Other Current Charges and Obligations Licenses and Permits 1,514 1,700 1,500 1,600 Annual fee to operate facility
51-000 Office Supplies Office Supplies - 100 100 100 General office supplies
52-110 Operating Supplies Solvents 1,621 750 750 1,500 Special fleet solvent costs
Page 201
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-120 Operating Supplies Oil, Lubricants and Other Fluids 1,918 4,000 3,900 3,900 Specialized oil used on Police vehicles
52-130 Operating Supplies Village Hall Generator - Gas 4,143 1,000 5,000 5,000 Gas for the generator at Village Hall
52-200 Operating Supplies Other Operating Supplies 35,913 35,000 33,000 35,000
Materials & supplies used in the division not
specifically listed in other lines (i.e. equipment &
supplies to operate Fleet garage)
52-220 Operating Supplies Vehicle Conversion Costs 6,304 18,000 18,000 12,000 Repairs, materials & supplies to upgrade older
vehicles
52-230 Operating Supplies Outfitting 89,766 87,374 70,000 60,000 Costs included in outfitting new vehicles
52-300 Operating Supplies Kitchen 914 1,000 1,000 1,000 Kitchen supplies
Page 202
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms 1,139 1,000 1,000 1,000 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
55-000 Training Training and Education 627 1,600 1,600 1,600 Re-certification training for mechanics
59-000 Depreciation Depreciation 278,191 315,206 286,025 324,250 Year-end depreciation charges for fund assets
59-162 Depreciation Buildings 52,558 - - -
596,503 612,597 558,492 614,469
64-000 Machinery and Equipment Machinery and Equipment - 85,000 85,000 85,000 Public Works Underground Fuel Tanks
Replacement (4 of 4)
64-100 Machinery and Equipment Vehicles 144,519 496,519 496,519 330,000
Purchase (4) Police Vehicles, Purchase Hybrid
Vehicle for Information Technology Manager,
Purchase Hybrid Vehicle for Recreation Director,
Purchase Turf utility Vehicle (Gas) for
Recreational Field & Replace V-1350 - Operations
Manager Pick-up Truck
144,519 581,519 581,519 415,000
987,988 1,459,555 1,381,646 1,436,540
987,988 1,459,555 1,381,646 1,436,540
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Account Classification Total: OE - Operating Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Page 203
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 413 1,500 1,500 1,500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 2,245 3,000 2,500 2,750 Fuel & lubricant costs
52-700 Operating Supplies Tires - 550 425 450 Tires
2,658 5,050 4,425 4,700
2,658 5,050 4,425 4,700
2,658 5,050 4,425 4,700
46-100 Repair and Maintenance Services Vehicle Maintenance 77 250 250 250 Vehicle maintenance costs
Program: 60 - Fleet Management
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 60 - Fleet Management
Program: 61 - Building
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Page 204
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-100 Operating Supplies Gas, Oil and Lubricants 394 650 650 650 Fuel & lubricant costs
52-700 Operating Supplies Tires - 500 200 400 Tires
471 1,400 1,100 1,300
471 1,400 1,100 1,300
471 1,400 1,100 1,300
46-100 Repair and Maintenance Services Vehicle Maintenance 691 650 650 650 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 792 800 800 900 Fuel & lubricant costs
52-700 Operating Supplies Tires 1,170 800 800 1,000 Tires
2,652 2,250 2,250 2,550
2,652 2,250 2,250 2,550
2,652 2,250 2,250 2,550
Activity Total: 539 - Other Physical Environment
Program Total: 61 - Building
Program: 62 - Neighborhood Services
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 62 - Neighborhood Services
Page 205
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 54,296 55,000 50,000 50,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 109,199 120,000 112,000 120,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 12,519 18,000 17,600 18,000 Tires
176,013 193,000 179,600 188,000
176,013 193,000 179,600 188,000
176,013 193,000 179,600 188,000
46-100 Repair and Maintenance Services Vehicle Maintenance 6,272 6,000 6,000 6,000 Vehicle maintenance costs
Activity Total: 539 - Other Physical Environment
Program Total: 63 - Police
Program: 64 - Parks Division
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Program: 63 - Police
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Page 206
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-100 Operating Supplies Gas, Oil and Lubricants 9,718 9,000 9,000 10,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 467 1,000 800 900 Tires
16,456 16,000 15,800 16,900
16,456 16,000 15,800 16,900
16,456 16,000 15,800 16,900
46-100 Repair and Maintenance Services Vehicle Maintenance 5,084 9,000 4,500 5,500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 5,375 6,500 4,500 5,750 Fuel & lubricant costs
52-700 Operating Supplies Tires 1,250 2,500 2,500 2,500 Tires
11,710 18,000 11,500 13,750
11,710 18,000 11,500 13,750
11,710 18,000 11,500 13,750
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 65 - Facilities Management/Streets
Activity Total: 539 - Other Physical Environment
Program Total: 64 - Parks Division
Program: 65 - Facilities Management/Streets
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Page 207
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 1,863 1,500 1,500 1,750 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 3,110 3,000 4,000 4,000 Fuel & lubricant costs
52-700 Operating Supplies Tires - 1,000 550 800 Tires
4,973 5,500 6,050 6,550
4,973 5,500 6,050 6,550
4,973 5,500 6,050 6,550
46-100 Repair and Maintenance Services Vehicle Maintenance 3,440 4,500 4,500 4,500 Vehicle maintenance costs
Program: 66 - Public Works Administration
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 66 - Public Works Administration
Program: 67 - Recreation Maintenance
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Page 208
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-100 Operating Supplies Gas, Oil and Lubricants 2,567 3,000 3,000 3,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 882 1,000 500 900 Tires
6,889 8,500 8,000 8,400
6,889 8,500 8,000 8,400
6,889 8,500 8,000 8,400
46-100 Repair and Maintenance Services Vehicle Maintenance 2,592 4,000 3,000 3,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 1,574 3,000 2,300 2,500 Fuel & lubricant costs
52-700 Operating Supplies Tires - 2,000 500 650 Tires
4,166 9,000 5,800 6,150
4,166 9,000 5,800 6,150
4,166 9,000 5,800 6,150
Activity Total: 539 - Other Physical Environment
Program Total: 67 - Recreation Maintenance
Program: 68 - Parks & Recreation
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 68 - Parks & Recreation
Page 209
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 246 700 300 300 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 900 1,200 1,000 3,500 Fuel & lubricant costs
52-700 Operating Supplies Tires - 600 400 400 Tires
1,146 2,500 1,700 4,200
1,146 2,500 1,700 4,200
1,146 2,500 1,700 4,200
46-100 Repair and Maintenance Services Vehicle Maintenance 98,918 95,000 95,000 100,000 Vehicle maintenance costs
Program: 69 - Village Manager
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 69 - Village Manager
Program: 71 - Solid Waste
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Page 210
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-100 Operating Supplies Gas, Oil and Lubricants 100,906 115,000 120,000 125,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 35,071 50,000 50,000 65,000 Tires
234,895 260,000 265,000 290,000
234,895 260,000 265,000 290,000
234,895 260,000 265,000 290,000
46-100 Repair and Maintenance Services Vehicle Maintenance 1,864 2,800 2,500 3,200 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 4,789 6,200 6,000 6,200 Fuel & lubricant costs
52-700 Operating Supplies Tires 1,068 3,000 1,500 1,950 Tires
7,722 12,000 10,000 11,350
7,722 12,000 10,000 11,350
7,722 12,000 10,000 11,350
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 539 - Other Physical Environment
Program Total: 72 - Stormwater
Activity Total: 539 - Other Physical Environment
Program Total: 71 - Solid Waste
Program: 72 - Stormwater
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Page 211
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 18,930 19,000 15,500 15,500 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 9,631 12,000 10,500 12,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 1,317 2,500 2,500 3,250 Tires
29,877 33,500 28,500 30,750
29,877 33,500 28,500 30,750
29,877 33,500 28,500 30,750
46-100 Repair and Maintenance Services Vehicle Maintenance 8,459 8,000 2,000 4,750 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 2,823 4,500 4,500 3,000 Fuel & lubricant costs
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Program: 73 - LOGT
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 73 - LOGT
Program: 74 - Transportation Surtax
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Page 212
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-700 Operating Supplies Tires 165 500 2,000 2,000 Tires
11,447 13,000 8,500 9,750
11,447 13,000 8,500 9,750
11,447 13,000 8,500 9,750
46-100 Repair and Maintenance Services Vehicle Maintenance - - - 250 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants - - - 1,500 Fuel & lubricant costs
52-700 Operating Supplies Tires - - - 250 Tires
- - - 2,000
- - - 2,000
- - - 2,000
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 75 - Information Technology
Activity Total: 539 - Other Physical Environment
Program Total: 74 - Transportation Surtax
Program: 75 - Information Technology
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Page 213
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance - 3,000 3,000 3,000 Vehicle maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants - 3,500 3,500 3,500 Fuel & lubricant costs
52-700 Operating Supplies Tires - 400 400 400 Tires
- 6,900 6,900 6,900
- 6,900 6,900 6,900
- 6,900 6,900 6,900
1,499,065 2,046,155 1,936,771 2,039,790
1,499,065 2,046,155 1,936,771 2,039,790
1,499,065 2,046,155 1,936,771 2,039,790
Fund: 550 - Fleet Management
Department: 39 - Public Works
Division: 6000 - Fleet Management
Activity Total: 539 - Other Physical Environment
Program Total: 94 - Barry Police
Division Total: 6000 - Fleet Management
Department Total: 39 - Public Works
Fund EXPENSE Total: 550 - Fleet Management
Program: 94 - Barry Police
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Page 214
MAYOR/COUNCIL
ORGANIZATION CHART
MAYOR / COUNCIL
MAYOR SANDRA HARRIS
VICE MAYOR DANIEL MARINBERG
COUNCILWOMAN ALICE BURCH
COUNCILWOMAN KATIA SAINT FLEUR
COUNCILWOMAN CRYSTAL WAGAR
VILLAGE MANAGER
ESMOND K. SCOTT
VILLAGE CLERK
YSABELY RODRIGUEZ, CMC
VILLAGE ATTORNEY
SARAH JOHNSTON, ESQ.
Page 215
Miami Shores Village is governed by a Council-Manager form of government.Within this
framework, the Miami Shores Village Council consists of five Councilmembers who are elected
at large, on a nonpartisan basis, and serve as the legislative body of the Miami Shores Village
government. The Mayor is the head of Village government for all ceremonial purposes.Village
Councilmember terms are four years for the candidates receiving the first and second highest
number of votes.The candidate receiving the third highest number of votes is elected to the
Village Council for a two-year term.Village-wide elections are held the second Tuesday in April
in odd-numbered years.
Mayor & Council
Services, Functions and Activities
Under the Village Charter, authority is vested in the Village Council to establish laws and policies
through the enactment of ordinances and resolutions to provide community leadership and guide
the Village Administration's delivery of services.Additionally, the Village Council appoints the
Village Manager, Village Clerk, and Village Attorney.
Goals & Objectives
The goals and objectives of the Mayor & Council for the upcoming fiscal year include the
following:
- Continue to ensure that public safety is continually improved through technology and
application of "applicable" best practices
- Improve the aesthetics and effectiveness of public and private spaces
- Promote the image of the Village as a place to live, work and invest through branding and
marketing
- Adopt a fiscally sustainable and responsible budget, and expand the Village's tax base and
alternative revenue sources -
Focus on downtown development to improve the quality of life of residents and the viability of
businesses
- Establish a Climate Change Plan
Page 216
FY2022 FY2023 Change
Personnel Services…………………150$ 150$ -$
Operating Expenditures/Expenses …203,672 136,722 (66,950)
TOTAL …………………………..203,822$ 136,872$ (66,950)$
Budget Highlights
Mayor & Council
-
50,000
100,000
150,000
200,000
250,000
FY2022 FY2023
Mayor & Council Budgeted Expenditures
Personnel Operating
Page 217
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
24-000 Workers' Compensation Workers' Compensation 150 150 150 150 Allocated costs of workers' compensation
premiums paid to the Florida League
150 150 150 150
34-250 Other Services Mayor & Council Salaries 10 5 5 5 Mayor & Council receive $1 per year
40-000 Travel and Per Diem Travel 1,925 6,000 4,000 8,000 Costs associated with Council travel to
conferences & trainings
40-100 Travel and Per Diem Per Diem Allowance - 1,500 1,500 1,500 Per diem allowance associated with Council
attendance at conferences & trainings
41-100 Communications Services Cellular 2,584 3,410 2,895 2,690 Estimated costs for cellular telephone/tablets
Fund: 001 - General Fund
Department: 11 - Mayor & Council
Division: 0100 - Legislative
Program: 00 - None
Activity: 511 - Legislative
PS - Personnel Services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 218
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-520 Communications Services ISF: Information Technology - - - 14,854 Allocated costs for operating the Village's
information technology
45-000 Insurance ISF: Risk Management 900 900 900 900
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
47-000 Printing and Binding Printing 448 2,200 2,200 2,500 Stationary, business cards & nameplates for new
Council Members
48-000 Promotional Activities Promotional Activities 705 1,800 1,800 2,000 Promotional materials, plaques, flowers & awards
for functions & presentations
49-000 Other Current Charges and Obligations Other Current Charges 9,191 6,000 15,000 46,000
Annual Chamber Dinner, Pelican Harbor donation,
Inauguration Reception & Volunteer Appreciation
Celebration
49-140 Other Current Charges and Obligations Council Appropriations - 5,000 5,000 5,000 $1,000/Councilmember expenses
Page 219
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
49-180 Other Current Charges and Obligations Miami-Dade Schools - 162,357 65,000 35,173 Miami-Dade Public Schools - MES Cambridge
Program
51-000 Office Supplies Office Supplies 168 500 500 500 Office supplies
52-200 Operating Supplies Other Operating Supplies 3,188 - 600 600
52-400 Operating Supplies Uniforms 322 1,000 1,000 1,000 Village logo shirts for Council Members
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 3,435 5,000 5,000 7,000 Annual membership fees to the Florida League of
Cities & the Miami-Dade League of Cities
55-000 Training Training and Education 825 5,000 5,000 6,000 Registration fees for conferences & trainings
Page 220
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
55-100 Training Organizational Meetings - 3,000 3,000 3,000 Attendance at the Miami-Dade County League of
Cities meetings
23,700 203,672 113,400 136,722
23,850 203,822 113,550 136,872
23,850 203,822 113,550 136,872
23,850 203,822 113,550 136,872
23,850 203,822 113,550 136,872
Activity Total: 511 - Legislative
Program Total: 00 - None
Division Total: 0100 - Legislative
Department Total: 11 - Mayor & Council
Account Classification Total: OE - Operating Expenditures/Expenses
Page 221
FY2022 FY2023 Change
Operating Expenditures/Expenses …246,800$ 246,800$ -$
TOTAL …………………………..246,800$ 246,800$ -$
The Village Attorney has the primary responsibility to coordinate legal matters of the Village.
The Village Attorney provides legal counsel in the preparation of contracts or agreements, as
well as other legal documents.
The Village contracts a separate and independent labor attorney to provide counsel and
representation on labor-related matters, such as employment contracts and collective bargaining
agreements.
Budget Highlights
Village Attorney
Services, Functions and Activities
The Village Attorney, appointed by the Village Council, provides legal counsel to the Village
Council, the Village Manager, Village departments and various advisory boards.
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2022 FY2023
Village Attorney Budgeted Expenditures
Operating
Page 222
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
31-200 Professional Services Legal General 116,217 90,000 135,000 209,000 Contractual fee & anticipated additional fees
31-210 Professional Services Legal Retainer 50,400 50,400 50,400 - Legal retainer for Village Attorney
31-220 Professional Services Legal Labor 155,493 65,000 25,000 25,000 Labor Attorney costs & fees associated with labor
issues, including union contract negotiations
31-230 Professional Services Legal Litigation - 30,000 - - Legal fees anticipated for Village representation
brought to the court system
31-240 Professional Services Legal Pension 48 10,000 5,000 10,000 Legal fees associated with amending the Village's
pension plan ordinances
31-250 Professional Services Legal Other 53,584 1,000 1,000 2,800 Other legal fees not otherwise covered
Fund: 001 - General Fund
Department: 14 - Legal
Division: 0200 - Legal
Program: 00 - None
Activity: 514 - Legal Counsel
OE - Operating Expenditures/Expenses
Page 223
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
48-200 Promotional Activities Legal Advertisements - - 147 -
55-000 Training Training and Education 350 400 - - Registration fees for conferences & trainings
376,091 246,800 216,547 246,800
376,091 246,800 216,547 246,800
376,091 246,800 216,547 246,800
376,091 246,800 216,547 246,800
376,091 246,800 216,547 246,800
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 514 - Legal Counsel
Program Total: 00 - None
Division Total: 0200 - Legal
Department Total: 14 - Legal
Page 224
Your Village Leadership
5
VILLAGE MANAGER'S OFFICE
ORGANIZATION CHART
Page 225
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Village Manager
Services, Functions and Activities
The Village Manager is responsible for the management and operation of all aspects of the
Village.As Chief Executive and Administrative Officer for the Village, the Manager is appointed
by and serves at the discretion of the Village Council.
Goals & Objectives
Miami Shores Village is a community inspired by giving, sharing, history, families, and other rich
traditions. As Administration, we have helped create and protect the Village's appeal. This has
been accomplished by maintaining its look and feel, providing excellen public services, making
improvements, and providing an environment where people, businesses, visitors, and other local
agencies can flourish.
- Protect the ideals and standards that laid the groundwork for what we now have
- Maintain “The Village Beautiful”
- Creating a strong workforce where the best and brightest will be a priority
- Recruiting the best and brightest will be a primary objective
- Retraining will be paramount
- The Strategic Management Plan priorities will be a measure for prioritized deliverables
Delivering on the priorities of the Strategic Management Plan
*Establishing a Procurement Policy Guidelines
*Investment in our Human Resources and Infrastructure
*Capital projects completed!
Performance Measures
Increase volunteerism
Update policies and procedures to advance
the goals of the Strategic Plan
Strong workforce morale
Completion of budgeted projects
Human Resources centralized and meeting
the needs of our valuable resources
Increase revenue streams Village-wide
Page 226
FY2022 FY2023 Change
Personnel Services…………………627,136$ 659,992$ 32,856$
Operating Expenditures/Expenses …116,564 176,194 59,630
TOTAL …………………………..743,700$ 836,186$ 92,486$
Budget Highlights
Village Manager
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
FY2022 FY2023
Village Manager Budgeted Expenditures
Personnel Operating
Page 227
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
11-000 Executive Salaries Salaries 197,976 302,939 301,739 336,752 Assistant Village Manager & Village Manager base
salary
11-100 Executive Salaries Executive Benefit 6,975 6,500 11,150 6,625 Executive benefit package
11-200 Executive Salaries Executive Benefits Additional 10,250 13,000 20,500 20,500 ICMA Retirement contribution
12-000 Regular Salaries and Wages Salaries 149,373 132,208 113,499 164,174 (1) Assistant to Village Manager/Special Projects
& (1) Social Media & Marketing Manager
13-000 Other Salaries and Wages Other Salaries - 92,000 73,328 50,000 (1) Procurement Administrator (Part-time)
14-000 Overtime Overtime 2,398 13,800 8,925 - Estimated overtime costs
Fund: 001 - General Fund
Department: 10 - Village Manager
Division: 0300 - Village Manager
Program: 00 - None
Activity: 512 - Executive
PS - Personnel Services
Expense Budget Worksheet Report
Page 228
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
18-100 Compensated Compensatory Leave Longevity 3,000 1,500 1,875 2,250 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 25,188 39,045 40,619 44,393 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 19,541 25,001 16,132 30,108 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 420 541 319 648 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 166 237 466 475 Estimated annual employee costs for long-term
care insurance benefits
23-600 Life and Health Insurance Life Insurance - - 460 816 Estimated annual cost for life insurance benefits
for Village Manager per contract
Page 229
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-700 Life and Health Insurance Short-Term Disability - - 1,318 2,750
Estimated annual cost for short-term disability
insurance benefits for Village Manager per
contract
24-000 Workers' Compensation Workers' Compensation 319 365 365 501 Allocated costs of workers' compensation
premiums paid to the Florida League
415,607 627,136 590,695 659,992
31-000 Professional Services Professional Services 24,000 36,000 36,000 48,000 Funding for the Village's grant writer
31-100 Professional Services Technology - 2,500 - - Environmental Systems Research Institute license
31-260 Professional Services Lobbyist 28,392 30,000 30,090 60,100 Funding for the Village's State & Federal lobbyist
31-270 Professional Services Pre-employment Screening - - 73 -
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 230
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
40-000 Travel and Per Diem Travel 21 3,825 3,500 4,000 Local & intermediate training & administrative
events i.e. FCCMA, ICMA, MDCCMA, APA & ULI
41-100 Communications Services Cellular 1,515 1,600 1,712 1,712 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information Technology - - - 14,854 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 7 5 20 10 Estimated postage costs
45-000 Insurance ISF: Risk Management 6,066 9,299 9,299 10,809
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management 9,801 11,235 11,235 19,259
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
Page 231
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
47-000 Printing and Binding Printing - 150 200 150 Printing of miscellaneous forms & letterhead
48-000 Promotional Activities Promotional Activities 450 3,000 3,000 3,000 Community Alliance sponsorship
51-000 Office Supplies Office Supplies 99 300 150 300 General office supplies
52-200 Operating Supplies Other Operating Supplies 3,373 4,250 4,250 1,000 Printer supplies & other operating supply costs
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 2,835 3,400 3,400 5,000 Annual association dues (ICMA, FCCMA, DCCMA,
FMCA, APA, ULI & etc.)
55-000 Training Training and Education 1,720 11,000 6,000 8,000 Attendance at local & national meetings,
luncheons & other educational activities
78,278 116,564 108,929 176,194
493,885 743,700 699,624 836,186
493,885 743,700 699,624 836,186
493,885 743,700 699,624 836,186
493,885 743,700 699,624 836,186
Activity Total: 512 - Executive
Program Total: 00 - None
Division Total: 0300 - Village Manager
Department Total: 10 - Village Manager
Account Classification Total: OE - Operating Expenditures/Expenses
Page 232
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
N/A N/A
N/A N/A
Number of help desk calls received
Number of help desk calls resolved on first
visit
Number of help desk calls resolved after
first visit
The Information Technology fund is a new Internal Service Fund that will service all Village
departments. This function was previously outsourced so one of its primary measures will be a
comparison and final assessment of the cost benefits analysis as well as a cost effectiveness
analysis.
Performance Measures
Information Technology
Services, Functions and Activities
The Information Technology (IT)Fund, created in FY2023 is an Internal Service Fund of the
Village Manager's Department. The IT Fund is responsible for providing strategic technology
direction, as the central IT support for the organization and IT operational policies and standards.
Coordinating major Village-wide initiatives including:IT project management, the Village's IT
budget, and Village-wide technologies and applications will be among the key functions.
Goals & Objectives
The Department’s mission is to provide responsive and dependable delivery of information
technology services to the Village organization to support fiscally-sound and effective
government. This includes providing a reliable and progressive technology infrastructure by
effectively managing the delivery of Village-wide technology services;Delivering and supporting
core technology services provides the workforce with the necessary resources it needs in order
for the organization to operate more effectively through forecasting and budgeting to deliver
appropriate services.The Village process supports collaborative decision-making and
accountability to prioritize scarce IT resources allowing IT investments to align with the Village’s
Strategic Plan, identified business priorities, and IT standards.
Page 233
FY2022 FY2023 Change
Personnel Services…………………-$ 171,756$ 171,756$
Operating Expenditures/Expenses …- 192,737 192,737
Capital Outlay ….……………………- 110,000 110,000
TOTAL …………………………..-$ 474,493$ 474,493$
Information Technology
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2022 FY2023
Information Technology Budgeted Expenditures
Personnel Operating Capital Outlay
Page 234
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
12-000 Regular Salaries and Wages Salaries - - - 145,000 (1) Information Technology Manager & (1) IT
Technician
21-000 Payroll Taxes Employer Fica and Medicare - - - 11,093 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance - - - 15,054 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - - - 324 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care - - - 127 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation - - - 158 Allocated costs of workers' compensation
premiums paid to the Florida League
PS - Personnel Services
Fund: 520 - Information Technology
Department: 17 - Information Technology
Division: 0700 - Information Technology
Program: 00 - None
Activity: 519 - Other General Government Service
Page 235
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
- - - 171,756
31-100 Professional Services Technology - - - 24,000 Consulting services
40-000 Travel and Per Diem Travel - - - 1,000 Travel costs to attend conferences & trainings
41-100 Communications Services Cellular - - - 600 Estimated costs for cellular telephone
45-000 Insurance ISF: Risk Management - - - 5,892
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet Management - - - 6,745
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
49-300 Other Current Charges and Obligations Software Licensing - - - 136,500 Software license fees for computer programs
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 236
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies - - - 5,000 Supplies for department equipment
52-225 Operating Supplies Computer - - - 3,000 Computer related supplies i.e. cyber security &
multi-factor authentication
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs - - - 2,000 Annual fees for various organization memberships
55-000 Training Training and Education - - - 8,000 Registration for conferences & trainings
- - - 192,737
64-000 Machinery and Equipment Machinery and Equipment - - - 110,000 Access Control Server/Software - Police, Replace
Backup Server - Police & Replace Workstations
- - - 110,000
Account Classification Total: OE - Operating Expenditures/Expenses
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Page 237
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
- - - 474,493
- - - 474,493
- - - 474,493
- - - 474,493
- - - 474,493
Activity Total: 519 - Other General Government Service
Program Total: 00 - None
Division Total: 0700 - Information Technology
Department Total: 17 - Information Technology
Fund EXPENSE Total: 520 - Information Technology
Page 238
For FY23, our performance measures will be qualitative in nature. The following must be
completed and updated:
- A Procedures and Guidelines manual
- Policies
- A more robust Compensation Study
- A successful Bargaining unit session with the FOP
- Sexual Harrassment and Diversity workshop for all employees
Performance Measures
Human Resources
Services, Functions and Activities
The Human Resources Department is a newly created department for the Village in FY2023. The
function of this department is to drive Human Resources excellence and innovation that lead to
successful outcomes and move the organization forward by deploying recruitment and retention
strategies, investing in our employees' development and enhancing the employee experience.
Goals & Objectives
The Human Resources Department will create policies and procedures consistent with all
Federal, State, and Local labor laws fostering a work environment that values cooperation and
collaboration. Human Resources will work to promote a workforce that reflects the diversity of the
Village's population throughout all job categories and job levels encouraging the next-generation
pipeline to support a Village succession plan. The department will build and implement an
improved performance management process.
Page 239
FY2022 FY2023 Change
Personnel Services…………………-$ 155,604$ 155,604$
Operating Expenditures/Expenses …- 96,870 96,870
TOTAL …………………………..-$ 252,474$ 252,474$
Human Resources
Budget Highlights
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
FY2022 FY2023
Human Resources Budgeted Expenditures
Personnel Operating
Page 240
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries - - - 115,000 Human Resources Director base salary
11-100 Executive Salaries Executive Benefit - - - 6,625 Executive benefit package
13-000 Other Salaries and Wages Other Salaries - - - 15,600 Part-time HR Administrator to assist in transition
21-000 Payroll Taxes Employer Fica and Medicare - - - 10,490 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance - - - 7,527 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - - - 162 Estimated annual employee costs for dental
insurance benefits
Program: 00 - None
Activity: 513 - Financial & Administrative
PS - Personnel Services
Department: 16 - Human Resources
Division: 0600 - Human Resources
Fund: 001 - General Fund
Page 241
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care - - - 63 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation - - - 137 Allocated costs of workers' compensation
premiums paid to the Florida League
- - - 155,604
31-270 Professional Services Pre-employment Screening - - - 35,000
Pre-employment testing associated with Village-
wide staffing. Included in this is funding for
Collective Bargaining Agreement employee
physicals.
34-000 Other Services Contract Services - - - 50,000 Agent of Record annual cost
40-000 Travel and Per Diem Travel - - - 700 Local & intermediate training & conference
attendance
40-100 Travel and Per Diem Per Diem Allowance - - - 250 Per diem allowance while attending conferences
& trainings
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 242
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-100 Communications Services Cellular - - - 600 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information Technology - - - 2,971 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage - - - 250 Mailing of correspondence & certified mail
45-000 Insurance ISF: Risk Management - - - 3,299
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
47-000 Printing and Binding Printing - - - 200 Printing of various forms
51-000 Office Supplies Office Supplies - - - 250 General office supplies
Page 243
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies - - - 250
Operating supplies required for Human Resource
related equipment, not already funded in the
Village-wide supply account
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs - - - 2,000 Subscriptions to various journals & memberships
to various organizations
55-000 Training Training and Education - - - 1,100
Conference registration fees, charges to attend
local training sessions & other educational
activities
- - - 96,870
- - - 252,474
- - - 252,474
- - - 252,474
- - - 252,474
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 513 - Financial & Administrative
Program Total: 00 - None
Division Total: 0600 - Human Resources
Department Total: 16 - Human Resources
Page 244
VILLAGE CLERK
VILLAGE CLERK
ORGANIZATION CHART
ASSISTANT
VILLAGE CLERK
Page 245
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
150
The Village Clerk's Office manages a diverse range of administrative services associated with
Village governance and fulfills various statutory and municipal obligations.In support of open
and transparent government, the Village Clerk's Office maintains the Village’s legislative history
and serves as custodian of all Village documents. The elections function entails the
administration, supervision and certification of Municipal and Police Retirement Pension Board
elections, any charter amendment, and referenda.In furtherance of Records Management, this
office sets guidelines and standards for all Village Records, incorporates management
technologies, and establishes a repository for inactive, archival and vital records. Special
projects include collaborative projects, public access as it pertains to our legislative and
document management application, our Boards and Committees public meeting process, as well
as our reporting process in furtherance of accountability, transparency, and reportability.Direct
services include: research in response to public informational requests, notarization,
certification,attestation, advertisement and postings of public notices regarding meetings of the
Council, advisory boards, elections,etc.The Village Clerk is also the staff liaison to the
Education Advisory Board.
Public Records Requests
fulfilled within 10 days
Council minutes made available
on website within two days
Agenda packets distributed at
least 6 days prior to meeting
Council actions completed and
posted on social media within
Ordinances, Resolutions, and
Contracts digitized and retained
Village Clerk
Services, Functions and Activities
Goals & Objectives
The Department Goals of the Village Clerk include the following:-
To continue to carefully preserve and safeguard the legislative history of the Village;
-To maximize timely public access to Village records and information;
-To develop and implement a records management plan, to ensure proper document retention,
disposition, and accessibility of all record types;
-To continue to enhance civic engagement and public participation.
Performance Measures
Page 246
FY2022 FY2023 Change
Personnel Services…………………162,129$ 191,640$ 29,511$
Operating Expenditures/Expenses …74,690 142,820 68,130
Other Uses……………………………30,000 50,000 20,000
TOTAL …………………………..266,819$ 384,460$ 117,641$
Village Clerk
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2022 FY2023
Village Clerk Budgeted Expenditures
Personnel Operating Other Uses
Page 247
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 109,052 112,334 111,854 115,253 Village Clerk base salary
11-100 Executive Salaries Executive Benefit 6,600 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries - - - 41,600 (1) Assistant to Village Clerk
13-000 Other Salaries and Wages Other Salaries - 25,000 5,400 -
21-000 Payroll Taxes Employer Fica and Medicare 8,695 11,005 9,467 12,505 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 6,974 6,974 6,711 15,054 Estimated annual employee costs for health
insurance benefits
Fund: 001 - General Fund
Department: 12 - Village Clerk
Division: 0303 - Village Clerk
Program: 00 - None
Activity: 512 - Executive
PS - Personnel Services
Page 248
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 151 151 145 324 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 70 70 68 132 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 104 95 95 147 Allocated costs of workers' compensation
premiums paid to the Florida League
131,645 162,129 140,240 191,640
31-000 Professional Services Professional Services 1,265 5,000 5,000 23,500 Council Meeting videography services
31-100 Professional Services Technology 15,010 14,600 14,600 16,000 Granicus Legislative Management Software
34-000 Other Services Contract Services 7,436 21,001 40,000 17,000 Document scanning, codification & records
destruction services
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 249
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
40-000 Travel and Per Diem Travel 165 2,500 2,000 2,500 Travel costs to attend conferences & trainings
40-100 Travel and Per Diem Per Diem Allowance - 600 600 600 Per diem costs while attending conferences &
trainings
41-100 Communications Services Cellular 804 804 735 805 Estimated costs for cellular telephone
41-200 Communications Services Internet 325 - 396 -
41-520 Communications Services ISF: Information Technology - - - 11,883 Allocated costs for operating the Village's
information technology
42-000 Freight and Postage Services Postage 16 300 300 300 Postage charges for general mail services
Page 250
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
45-000 Insurance ISF: Risk Management 2,212 2,685 2,685 5,032
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and Maintenance 221 11,000 5,000 11,000 Council Chambers audiovisual equipment repair
47-000 Printing and Binding Printing 428 1,000 1,000 1,000 Printing of stationary & various forms
48-200 Promotional Activities Legal Advertisements 6,973 10,000 12,000 12,000 Legal advertising & notices
49-000 Other Current Charges and Obligations Other Current Charges 395 - 1,000 1,000
49-200 Other Current Charges and Obligations Elections 19,371 - - 35,000 Costs associated with upcoming Village election
Page 251
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
49-600 Other Current Charges and Obligations Court Filing Fees 32 - - -
51-000 Office Supplies Office Supplies 111 1,000 1,000 1,000 General office supplies
52-200 Operating Supplies Other Operating Supplies 856 1,100 1,100 1,100 Supplies for department equipment
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 1,750 2,000 2,000 2,000 Annual fees for various organization memberships
55-000 Training Training and Education 700 1,100 1,100 1,100 Registration for conferences & trainings
58,069 74,690 90,516 142,820
189,714 236,819 230,756 334,460
91-301 Interfund Transfers Capital Projects - 30,000 30,000 50,000 Transfer to Capital Projects
- 30,000 30,000 50,000
- 30,000 30,000 50,000
Activity Total: 512 - Executive
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Account Classification Total: OE - Operating Expenditures/Expenses
Page 252
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
189,714 266,819 260,756 384,460
189,714 266,819 260,756 384,460
189,714 266,819 260,756 384,460
Program Total: 00 - None
Division Total: 0303 - Village Clerk
Department Total: 12 - Village Clerk
Page 253
FINANCE DEPARTMENT
ORGANIZATION CHART
FINANCE DIRECTOR
FINANCE CLERK ASSISTANT
FINANCE DIRECTOR
ACCOUNTANT II
Page 254
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
52
Number of AP checks/EFT's processed 4,750
Number of Lien Searches Processed 450
Finance
Services, Functions and Activities
The Finance Department is responsible for the security of all Village funds and is a full-function
operation ranging from basic accounting to comprehensive financial management and planning.
Included in the many responsibilities are: preparing the annual operating and capital budgets at
the direction of the Village Manager, processing no less than fifty-two weekly payrolls and
maintaining all appropriate records,filing the necessary payroll-related taxes and the
corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village.
The Department is responsible for the timely and accurate reporting of all financial activities.This
includes the recording of the purchase orders, direct payments, invoices and daily deposits.
Monthly reconciling of bank statements, as well as confirming all cash and electronic
transactions, is part of the responsibilities as well.
The Village's four retirement plans: the General Employees' Pension System,the Police Officers'
Retirement System,the ICMA-457 Deferred Compensation Plan and the VALIC-457 Deferred
Compensation Plan are monitored and coordinated by this department.The responsibilities
include timely deposits of employee and Village contributions to all funds and coordinating the
year-end financial data for audit and year-end state reporting requirements.
The Village's risk management function, employee benefit programs,cash management, debt
service management, payroll, accounts payable, accounts receivable and other finance-related
matters are managed in this department.
Goals & Objectives
The goals and objectives of the Finance Department for the upcoming fiscal year include the
following: 1) Making sure that regular work is accomplished in a timely and efficient manner;
improving/streamlining where need be, 2) Updating the Government Finance Officers Association
(GFOA)Distinguished Budget Presentation Award to reflect the new requirements and achieve
the award, 3) Receiving the Annual Financial Report Award &Popular Annual Financial Report
Award from the GFOA and 4) Purging the necessary files in accordance with the State of Florida
retention rules with the assistance of the Village Clerk.
Performance Measures
Number of Payroll ACH Deposits/Checks
processed
Page 255
FY2022
Estimated FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
Average turnaround time for lien searches m 5 Business Days 4 3
GFOA Awards to be awarded 3 3 3
FY2022 FY2023 Change
Personnel Services……………………356,417$ 450,687$ 94,270$
Operating Expenditures/Expenses …117,350 138,833 21,483
TOTAL …………………………..473,767$ 589,520$ 115,753$
Budget Highlights
Finance
Performance Measures Continued
-
100,000
200,000
300,000
400,000
500,000
FY2022 FY2023
Finance Budgeted Expenditures
Personnel Operating
Page 256
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
11-000 Executive Salaries Salaries 134,390 138,894 138,300 142,522 Finance Director base salary
11-100 Executive Salaries Executive Benefit 6,600 6,500 6,500 6,625 Executive benefit package
12-000 Regular Salaries and Wages Salaries 133,730 155,000 149,033 229,632 (1) Accountant II, (1) Assistant Finance Director
& (1) Finance Clerk
14-000 Overtime Overtime 8 - - 2,000 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 1,000 2,000 2,500 3,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 21,225 22,973 22,670 29,084 Social Security & Medicare taxes
Fund: 001 - General Fund
PS - Personnel Services
Department: 13 - Finance
Division: 0500 - Finance
Program: 00 - None
Activity: 513 - Financial & Administrative
Page 257
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 17,653 29,291 17,498 36,140 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 477 634 469 648 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 661 728 632 693 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 440 397 397 343 Allocated costs of workers' compensation
premiums paid to the Florida League
316,183 356,417 337,999 450,687
31-000 Professional Services Professional Services 8,900 10,000 9,000 10,000 Actuary & consulting fees
31-100 Professional Services Technology 2,151 7,300 2,500 7,300 Technical support for financial system
31-270 Professional Services Pre-employment Screening - 135 - - Pre-employment testing associated with
departmental staffing
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 258
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
32-000 Accounting and Auditing Accounting and Auditing 18,985 35,000 35,000 40,000 Funding for annual external audit to comply with
Local, State & Federal statutory provisions
34-000 Other Services Contract Services 26,571 28,000 27,600 29,000 Departmental & centralized service contracts
40-000 Travel and Per Diem Travel - 2,800 2,300 3,500 Local & intermediate training & conference
attendance
40-100 Travel and Per Diem Per Diem Allowance - 550 280 550 Per diem allowance while attending conferences
& trainings
41-100 Communications Services Cellular - 500 450 575 Estimated costs for cellular telephone
41-520 Communications Services ISF: Information Technology - - - 14,854 Allocated costs for operating the Village's
information technology
Page 259
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
42-000 Freight and Postage Services Postage 1,979 3,000 2,000 2,500 Mailing of A/P checks, correspondence & certified
mail
45-000 Insurance ISF: Risk Management 8,379 9,740 9,740 9,654
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and Maintenance 48 - - -
47-000 Printing and Binding Printing 140 500 100 300 Printing ACFR, Budget, Pension reports & other
state-mandated documents
48-000 Promotional Activities Promotional Activities 3,200 8,200 8,200 8,200 Annual budget notices & other finance-related
notices
49-600 Other Current Charges and Obligations Court Filing Fees 640 625 500 500 Lien filing & release fees
Page 260
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies 579 500 600 600 General office supplies
52-200 Operating Supplies Other Operating Supplies 3,744 4,000 3,750 4,000
Operating supplies required for Finance-related
equipment, not already funded in the Village-wide
supply account
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 3,329 3,750 3,800 3,800
Subscriptions to various journals & memberships
to various organizations including: GFOA for the
Village, the Comprehensive Annual Financial
Report, Budget Award & Popular Annual Financial
Report for the Village, the FICPA, AICPA, FGFOA
& SFGFOA for the Finance Director, Assistant
Finance Director & Accountant II
55-000 Training Training and Education 885 2,750 2,250 3,500
Conference registration fees, charges to attend
local training sessions & other educational
activities
79,529 117,350 108,070 138,833
395,712 473,767 446,069 589,520
91-301 Interfund Transfers Capital Projects 9,500 - - -
9,500 - - -
9,500 - - -
405,212 473,767 446,069 589,520
405,212 473,767 446,069 589,520
405,212 473,767 446,069 589,520
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 513 - Financial & Administrative
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Program Total: 00 - None
Division Total: 0500 - Finance
Department Total: 13 - Finance
Page 261
FY2022 FY2023 Change
Personnel Services…………………557,215$ 436,026$ (121,189)$
Operating Expenditures/Expenses 517,954 330,696 (187,258)
Grants and Aids……………………5,000 5,000 -
Other Uses……………………………318,562 525,125 206,563
TOTAL …………………………..1,398,731$ 1,296,847$ (101,884)$
FinanceNon-Departmental
Services, Functions and Activities
The Non-Departmental group of accounts represents administrative costs or services of the
General Fund that do not necessarily affect a single department or,to the contrary,affect
multiple departments. The Non-Departmental account is also the central funding source for
interfund transfers (i.e. -transfers to fund capital projects, transfers out to the Debt Service
Fund,etc.).Additionally, the Non-Departmental group includes funding for accumulated leave
settlements,representing the payout of leave time for individuals separating service with the
Village through retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance and supplies.
The Non-Departmental group also includes the General Fund Contingency account. This
account is for emergencies or Council-determined transfers.These funds can only be used
with Council approval.
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2022 FY2023
Non-Departmental Budgeted Expenditures
Personnel Operating Grants and Aids Other Uses
Page 262
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
18-200 Compensated Compensatory Leave Accumulated Leave Settlement 28,190 130,000 130,000 75,000 Payout of accumulated leave for employees
expected to retire or separate employment
21-000 Payroll Taxes Employer Fica and Medicare 2,157 9,945 9,945 5,737 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 360,705 360,705 360,705 293,901
Actuarially-calculated required employer
contribution for the General Employee Pension
Plan
23-200 Life and Health Insurance Long-Term Care 1 - - -
23-600 Life and Health Insurance Life Insurance 42,632 49,065 44,000 61,388 Life & long-term disability insurance for general
employees
25-000 Unemployment Compensation Re-Employment Tax 9,214 7,500 (452) - Contribution mandated by the State for
employees filling for unemployment
Program: 00 - None
Activity: 519 - Other General Government Service
PS - Personnel Services
Department: 19 - Non-Departmental
Division: 0800 - Non-Departmental
Fund: 001 - General Fund
Page 263
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
442,898 557,215 544,198 436,026
31-000 Professional Services Professional Services - - - 12,000 Translation of newsletter
31-100 Professional Services Technology 152,107 199,079 196,823 33,000 Contractual services for IT & web consulting
34-000 Other Services Contract Services 8,486 10,900 13,676 10,600 Contractual services for shredding & copy
machine maintenance
34-315 Other Services COVID-19 Testing 1,425 - - -
41-100 Communications Services Cellular 1,392 1,080 1,400 215 Estimated costs for cellular telephone
41-200 Communications Services Internet 20,672 21,900 19,400 21,900 Estimated costs for Internet connections for
Village Hall
Account Classification Total: PS - Personnel Services
OE - Operating Expenditures/Expenses
Page 264
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
41-300 Communications Services Long Distance 3,722 4,200 3,600 3,600 Estimated costs for long distance calls
41-400 Communications Services Maintenance - 6,500 6,500 6,500 Estimated costs for telephone maintenance
42-000 Freight and Postage Services Postage 10,915 12,055 11,286 12,500 Costs associated with mailing the monthly
newsletter
42-100 Freight and Postage Services Courier and Delivery 30 - - -
44-000 Rentals and Leases Equipment Rental 3,461 17,300 6,500 6,500 Rental agreement for postage machine & Village
Hall copy machine
45-000 Insurance ISF: Risk Management 10,593 12,878 12,878 13,988
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League (9900 Building)
Page 265
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
46-200 Repair and Maintenance Services Repairs and Maintenance 6,327 3,500 10,000 3,500
Maintenance agreement for Village-wide phone
system, copy machine, recording equipment &
website
47-000 Printing and Binding Printing 17,071 28,000 29,000 35,000
Costs associated with printing the Village
newsletter, notices, special mailings & forms not
specifically associated with a single department or
division
48-000 Promotional Activities Promotional Activities 734 400 - 400 Costs associated with Green Day
48-200 Promotional Activities Legal Advertisements - 1,000 - - Costs associated with legal advertisements
49-110 Other Current Charges and Obligations Special Projects - Manager 4,260 15,000 15,000 18,000
Projects identified by the Village Manager on an
as needed basis which are not normally budgeted
or presented to staff by Council
49-120 Other Current Charges and Obligations Special Projects - Village
Hall 327 4,500 2,000 4,500 Funding for employee morale & appreciation
programs in Village Hall
Page 266
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
49-300 Other Current Charges and Obligations Software Licensing 71,421 87,102 80,000 - Software license fees for computer programs
49-500 Other Current Charges and Obligations Ad Valorem Tax
Reimbursement 102,544 - - -
51-000 Office Supplies Office Supplies 126 250 100 100 Village-wide supply for general office supplies
52-200 Operating Supplies Other Operating Supplies 9,593 10,100 8,000 10,000
Paper, toner, drums & other copy machine
supplies not covered by the maintenance
agreement, Village Hall supplies, replacement of
small office equipment & other supplies as
needed for unallocated Village-wide use
52-205 Operating Supplies 90th Anniversary - 18,500 18,500 65,000 90th Anniversary celebration
52-225 Operating Supplies Computer 4,762 14,200 7,200 - Supplies necessary to operate technology
Page 267
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
52-300 Operating Supplies Kitchen 3,022 5,000 5,000 6,000 Supplies necessary to operate Village Hall kitchen
facilities
52-315 Operating Supplies Preparedness Supplies 21,963 - - -
Supplies purchased to prepare for and/or in
unforeseen events & circumstances (i.e.
Coronavirus)
54-000 Books, Publications, Subscriptions, and Memberships Dues,
Memberships and Subs 5,475 2,510 4,500 5,168 Village memberships
460,427 475,954 451,363 268,471
82-000 Aids to Private Organizations North Miami Foundation 5,000 5,000 5,000 5,000 Annual appropriation for service organization
5,000 5,000 5,000 5,000
99-000 Other Uses Contingency - 132,397 - 392,766 Reserve for unanticipated expenses
- 132,397 - 392,766
908,324 1,170,566 1,000,561 1,102,263
Account Classification Total: OE - Operating Expenditures/Expenses
GRANTS - Grants and Aids
Account Classification Total: GRANTS - Grants and Aids
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 519 - Other General Government Service
Page 268
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
91-301 Interfund Transfers Capital Projects 68,500 60,000 60,000 -
91-410 Interfund Transfers Water & Wastewater 63,575 64,043 64,043 64,525 Transfer to Water & Wastewater
91-501 Interfund Transfers Risk Management 58,208 62,122 62,576 67,834 Transfer to Risk Management
190,283 186,165 186,619 132,359
190,283 186,165 186,619 132,359
49-400 Other Current Charges and Obligations Bank Charges - 42,000 62,225 62,225 Bank & credit card fees
- 42,000 62,225 62,225
- 42,000 62,225 62,225
1,098,607 1,398,731 1,249,405 1,296,847
1,098,607 1,398,731 1,249,405 1,296,847
1,098,607 1,398,731 1,249,405 1,296,847
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Activity Total: 581 - Inter-Fund Group Transfers Out
Activity: 587 - Bank Fees
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Activity: 581 - Inter-Fund Group Transfers Out
Activity Total: 587 - Bank Fees
Program Total: 00 - None
Division Total: 0800 - Non-Departmental
Department Total: 19 - Non-Departmental
Page 269
FY2022 FY2023 Change
Operating Expenditures/Expenses …..7,000$ 3,500$ (3,500)$
Debt Service……………………………1,531,875 266,687 (1,265,188)
TOTAL …………………………..1,538,875$ 270,187$ (1,268,688)$
Services, Functions and Activities
Finance
Debt Service
This fund records the inflow and outflow of cash related to the dedicated ad valorem tax levies used to
pay for the annual principal and interest costs associated with the General Obligation Bonds, Series
2013, which replaced Series 1999 sold to design, develop and construct the Miami Shores Aquatic
Facility,as well as, the Series 2015 which replaced the Series 2004 bond, sold to build the Doctors
Charter School Facility.
Additionally, the payments toward clearing other outstanding debt are reported in this fund. Costs
associated with the management, reporting and payment of principal, interest and fees are also
included.The Village is required to complete a series of reports relating to the debt including
Continuing Disclosure Reports ,State Bond Filings and special notes to the Village's comprehensive
annual financial report.
Budget Highlights
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
FY2022 FY2023
Debt Service Fund Budgeted Expenditures
Operating Debt Service
Page 270
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
31-000 Professional Services Professional Services - 2,000 - 1,000 Annual disclosure reports
32-000 Accounting and Auditing Accounting and Auditing 5,000 5,000 5,000 2,500 Pro-rated portion of the financial audit
5,000 7,000 5,000 3,500
5,000 7,000 5,000 3,500
5,000 7,000 5,000 3,500
71-100 Principal Principal Payments 138,000 1,249,000 1,249,000 - Principal payments
72-100 Interest Interest Payments 40,435 12,600 12,600 - Interest payments
178,435 1,261,600 1,261,600 -
178,435 1,261,600 1,261,600 -
178,435 1,261,600 1,261,600 -
Fund: 201 - Debt Service
Activity Total: 519 - Other General Government Service
Program Total: 00 - None
Program: 03 - Aquatics Center
Activity: 517 - Debt Service Payments
DS - Debt Service
Account Classification Total: DS - Debt Service
Department: 19 - Non-Departmental
Division: 0000 - None
Program: 00 - None
Activity: 519 - Other General Government Service
OE - Operating Expenditures/Expenses
Account Classification Total: OE - Operating Expenditures/Expenses
Fund: 201 - Debt Service
Department: 19 - Non-Departmental
Division: 0000 - None
Activity Total: 517 - Debt Service Payments
Program Total: 03 - Aquatics Center
Page 271
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
71-100 Principal Principal Payments 193,400 200,300 200,300 201,800 Principal payments
72-100 Interest Interest Payments 74,914 69,975 69,975 64,887 Interest payments
268,314 270,275 270,275 266,687
268,314 270,275 270,275 266,687
268,314 270,275 270,275 266,687
451,749 1,538,875 1,536,875 270,187
451,749 1,538,875 1,536,875 270,187
451,749 1,538,875 1,536,875 270,187
Activity Total: 517 - Debt Service Payments
Program Total: 06 - Charter School
Division Total: 0000 - None
Department Total: 19 - Non-Departmental
Fund EXPENSE Total: 201 - Debt Service
Program: 06 - Charter School
Activity: 517 - Debt Service Payments
DS - Debt Service
Account Classification Total: DS - Debt Service
Fund: 201 - Debt Service
Department: 19 - Non-Departmental
Division: 0000 - None
Page 272
FY2022
Estimated
FY2022 Actuals
(through 3/31/22)
FY2023
Estimated
32 23 40
Yes No Yes
Finance
Risk Management
Services, Functions and Activities
Goals & Objectives
The goals and objectives of the Risk Management Fund for the upcoming fiscal year include the
following: 1) Ensuring the successful submission and receipt of the safety grant offered by the
Florida Municipal Insurance Trust,2) The timely submission of all claims and corresponding
information to the Florida Municipal Insurance Trust or outside insurance agencies if the Village
is subrogating claims on their own and 3)Successful and timely receipt of payments for
subrogation claims the Village is handling.
Performance Measures
Number of claims processed
Increase Village subrogation
times
The Village's Risk Management Internal Service Fund is a self-balancing group of accounts
designed to accumulate the necessary financial resources to pay for the Village's insurance
premiums,costs,deductibles and administrative services insured by the Florida League of
Cities.The fund reports all costs associated with workers' compensation, general liability,
property, casualty and auto liability costs.Additionally, certain qualified administrative expenses
are included as an operating cost including, but not limited to, the costs of annual actuarial and
auditing reports, filing fees, third-party administrator fees and state licensing fees.
Page 273
FY2022 FY2023 Change
Personnel Services…………………193,351$ 234,597$ 41,246$
Operating Expenditures/Expenses …815,444 925,005 109,561
TOTAL …………………………..1,008,795$ 1,159,602$ 150,807$
Finance
Risk Management
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
FY2022 FY2023
Risk Management Fund Budgeted Expenses
Personnel Operating
Page 274
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
23-600 Life and Health Insurance Life Insurance (12,796) - - -
24-100 Workers' Compensation Premium: Workers' Compensation 181,824 173,351 161,135 214,597
Annual component of premiums paid to the
Florida League for primary workers' compensation
coverage
24-110 Workers' Compensation Workers' Comp-Audit Premium - 5,000 - 5,000 End of year audit adjustment based on payroll
24-120 Workers' Compensation Workers' Comp-Deductibles Paid 17,250 15,000 10,000 15,000 Deductible for claims
186,279 193,351 171,135 234,597
31-230 Professional Services Legal Litigation - 1,000 - 1,000 Other legal fees related to risk
Department: 19 - Non-Departmental
Division: 6500 - Risk Management
Program: 00 - None
Activity: 519 - Other General Government Service
PS - Personnel Services
Account Classification Total: PS - Personnel Services
Fund: 501 - Risk Management
OE - Operating Expenditures/Expenses
Page 275
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
31-250 Professional Services Legal Other - 2,000 - 2,000 Fees associated with risk, including legal
subrogation
31-400 Professional Services TPA Charges 1,702 2,000 1,023 - Estimated cost to manage outstanding self-
insurance claims pending
45-000 Insurance ISF: Risk Management 1,602 1,650 1,602 1,650 Police AD&D Insurance
45-100 Insurance ISF: Auto Insurance 87,563 95,670 97,445 111,500 Annual premium paid to the Florida League for
automobile liability coverage
45-200 Insurance Premium: Liability 203,557 203,549 215,568 237,125 Annual premium paid to the Florida League for
general liability coverage
45-210 Insurance Premium: Storage Tank 1,919 2,000 2,007 2,100 Annual premium for 5 storage tanks
Page 276
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
45-220 Insurance Premium: Deductibles Paid 14,250 10,000 20,000 30,000 Estimated cost for loss deductibles for all claims
for the fiscal year paid to the Florida League
45-300 Insurance Premium: Property 369,042 435,075 401,635 473,053 Annual premium paid to the Florida League for
property value coverage
45-310 Insurance Premium Adjustments - 1,500 - 1,577 Additional items insured during the year
46-200 Repair and Maintenance Services Repairs and Maintenance 61,077 61,000 20,000 65,000 Repairs & maintenance for damages not covered
by insurance & claims paid pending subrogation
49-000 Other Current Charges and Obligations Other Current Charges - - 600 -
740,712 815,444 759,880 925,005
926,991 1,008,795 931,015 1,159,602
91-301 Interfund Transfers Capital Projects 85,325 - - -
85,325 - - -
85,325 - - - Activity Total: 581 - Inter-Fund Group Transfers Out
Account Classification Total: OE - Operating Expenditures/Expenses
Activity Total: 519 - Other General Government Service
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
Account Classification Total: OTH - Other Uses
Page 277
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
1,012,315 1,008,795 931,015 1,159,602
1,012,315 1,008,795 931,015 1,159,602
1,012,315 1,008,795 931,015 1,159,602
1,012,315 1,008,795 931,015 1,159,602
Program Total: 00 - None
Division Total: 6500 - Risk Management
Department Total: 19 - Non-Departmental
Fund EXPENSE Total: 501 - Risk Management
Page 278
FY2022 FY2023 Change
Capital Outlay ….…………………1,720,394 1,215,950 (504,444)
TOTAL …………………………..1,720,394$ 1,215,950$ (504,444)$
Many of the capital projects are multi-year projects and may not actually begin in FY 2023. The
funds are encumbered to the subsequent year's budget as an obligation until used or released.
This year's budget includes a transfer from the General Fund to the Capital Project Fund for
several projects.
Budget Highlights
Capital Projects
Services, Functions and Activities
The Capital Project Fund is used to account for the funding of municipal capital expenditures for
the acquisition, construction or improvement of major capital facilities or infrastructure; machinery
and equipment; and other general improvements with a life expectancy of more than three years.
Assets of $5,000 or more are depreciated using the straight line method based on the estimated
useful life of the asset depending upon the asset classification.
Goals & Objectives
The goal and objective of the Capital Projects Fund is to improve Village facilities and
infrastructure.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
FY2022 FY2023
Capital Projects Fund Budgeted Expenditures
Capital Outlay
Page 279
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
62-000 Buildings Buildings - - - 20,000 Council Chamber Upgrade (9900 Building)
64-000 Machinery and Equipment Machinery and Equipment - 30,000 30,000 30,000 Council Chamber Upgrade (9900 Building)
- 30,000 30,000 50,000
- 30,000 30,000 50,000
- 30,000 30,000 50,000
- 30,000 30,000 50,000
- 30,000 30,000 50,000
64-000 Machinery and Equipment Machinery and Equipment 9,100 - - -
9,100 - - -
9,100 - - -
9,100 - - -
9,100 - - -
9,100 - - -
Fund: 301 - Capital Projects
Activity Total: 513 - Financial & Administrative
Program Total: 00 - None
Division Total: 0500 - Finance
Department Total: 13 - Finance
Department: 13 - Finance
Division: 0500 - Finance
Program: 00 - None
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 512 - Executive
Program Total: 00 - None
Division Total: 0303 - Village Clerk
Department Total: 12 - Village Clerk
Fund: 301 - Capital Projects
Department: 12 - Village Clerk
Division: 0303 - Village Clerk
Program: 00 - None
Activity: 512 - Executive
Activity: 513 - Financial & Administrative
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Page 280
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
62-000 Buildings Buildings 5,584 - - -
64-000 Machinery and Equipment Machinery and Equipment 2,052 60,000 132,000 -
68-000 Intangible Assets Intangible Assets 62,845 - - -
70,481 60,000 132,000 -
70,481 60,000 132,000 -
70,481 60,000 132,000 -
70,481 60,000 132,000 -
70,481 60,000 132,000 -
62-000 Buildings Buildings - 130,915 130,915 70,000 Building Renovation, Dispatch Reconfiguration (1
of 2) & Holding Cell Improvements
Fund: 301 - Capital Projects
Fund: 301 - Capital Projects
Department: 19 - Non-Departmental
Division: 0800 - Non-Departmental
Division Total: 0800 - Non-Departmental
Department Total: 19 - Non-Departmental
Department: 21 - Police
Division: 0900 - Police
Program: 00 - None
Activity: 521 - Law Enforcement
Program: 00 - None
Activity: 519 - Other General Government Service
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 519 - Other General Government Service
Program Total: 00 - None
CAP - Capital Outlay
Page 281
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
64-000 Machinery and Equipment Machinery and Equipment 98,222 201,385 201,385 228,100
AED Replacement (4 of 4), Drying Rack, Exterior
Temporary Storage Cage, Police Car Infrared
Cameras, LiveScan Machine (1 of 2), Long-Term
Evidence Storage, Mobile Data Terminals, Police K-
9, Police Interview Room, Portable Police Radios
(2 of 5), Police Respirator Fit Test Equipment &
Tasers
68-000 Intangible Assets Intangible Assets 27,816 27,816 27,816 -
126,038 360,116 360,116 298,100
126,038 360,116 360,116 298,100
126,038 360,116 360,116 298,100
64-000 Machinery and Equipment Machinery and Equipment 4,003 4,004 4,004 -
4,003 4,004 4,004 -
4,003 4,004 4,004 -
4,003 4,004 4,004 -
130,041 364,120 364,120 298,100
130,041 364,120 364,120 298,100
63-400 Infrastructure Land Improvements - 8,000 8,000 -
Fund: 301 - Capital Projects
Department: 21 - Police
Division: 0900 - Police
Fund: 301 - Capital Projects
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 521 - Law Enforcement
Program Total: 94 - Barry Police
Division Total: 0900 - Police
Department Total: 21 - Police
Account Classification Total: CAP - Capital Outlay
Activity Total: 521 - Law Enforcement
Program Total: 00 - None
Program: 94 - Barry Police
Activity: 521 - Law Enforcement
Department: 39 - Public Works
Division: 1201 - Parks
Program: 00 - None
Activity: 539 - Other Physical Environment
CAP - Capital Outlay
Page 282
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
64-000 Machinery and Equipment Machinery and Equipment - 23,500 23,500 -
- 31,500 31,500 -
- 31,500 31,500 -
- 31,500 31,500 -
- 31,500 31,500 -
62-000 Buildings Buildings 71,108 263,094 263,094 210,000
9900 Building Interior Demolition, 9900 Building
Interior Renovation, Public Works Renovation &
Village Hall Renovations
63-100 Infrastructure Transportation Improvements - 343,000 343,000 225,000 Street Signs - Village-wide & Traffic Calming
63-400 Infrastructure Land Improvements 128,384 36,511 36,511 -
64-000 Machinery and Equipment Machinery and Equipment - 87,000 87,000 26,400 Replace V-0621 - LED Light Tower, Replace V-
0622 - Arrow Board & Replace (5) Generators
Fund: 301 - Capital Projects
Department: 39 - Public Works
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division Total: 1201 - Parks
Division: 1202 - Facilities Management/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
Account Classification Total: CAP - Capital Outlay
CAP - Capital Outlay
Page 283
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
199,491 729,605 729,605 461,400
199,491 729,605 729,605 461,400
199,491 729,605 729,605 461,400
199,491 729,605 729,605 461,400
199,491 761,105 761,105 461,400
62-000 Buildings Buildings - 77,750 77,750 76,950 Interior Paint Refresh & Replace Library Windows
Facing NE 2nd Avenue with Hurricane Standard
64-000 Machinery and Equipment Machinery and Equipment - 5,000 5,000 60,000 Commercial Generator, Interior Window Blinds
- 82,750 82,750 136,950
- 82,750 82,750 136,950
- 82,750 82,750 136,950
- 82,750 82,750 136,950
- 82,750 82,750 136,950
62-000 Buildings Buildings - 27,850 27,850 29,000 Field House Awnings
63-400 Infrastructure Land Improvements - 36,800 36,800 95,000 Field Liner for Soccer & Flag Football Fields &
Laser Level Main Field
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
Program: 00 - None
Activity: 571 - Libraries
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 539 - Other Physical Environment
Program Total: 00 - None
Division Total: 1202 - Facilities Management/Streets
Department Total: 39 - Public Works
Fund: 301 - Capital Projects
Program: 00 - None
Activity: 572 - Parks & Recreation
CAP - Capital Outlay
Activity Total: 571 - Libraries
Program Total: 00 - None
Division Total: 1500 - Library
Department Total: 71 - Brockway Memorial Library
Department: 72 - Parks & Recreation
Division: 1402 - Athletics
Fund: 301 - Capital Projects
Page 284
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
64-000 Machinery and Equipment Machinery and Equipment - 35,500 35,500 6,000 Regulation Soccer Goals
- 100,150 100,150 130,000
- 100,150 100,150 130,000
- 100,150 100,150 130,000
- 100,150 100,150 130,000
62-000 Buildings Buildings 37,320 227,510 227,510 12,000
Community Center Barrel Tile Repair &
Replacement & Interior Painting of Community
Center
63-400 Infrastructure Land Improvements - 7,000 7,000 -
64-000 Machinery and Equipment Machinery and Equipment 11,659 22,309 22,309 87,500
Community Center Bleachers/Outdoor Seating,
Community Center Window Treatment, Replace
Exercise Equipment & Windscreens
48,979 256,819 256,819 99,500
48,979 256,819 256,819 99,500
48,979 256,819 256,819 99,500
48,979 256,819 256,819 99,500
Account Classification Total: CAP - Capital Outlay
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Division Total: 1403 - Community Center
Division Total: 1402 - Athletics
Division: 1403 - Community Center
Program: 00 - None
Activity: 572 - Parks & Recreation
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Fund: 301 - Capital Projects
Department: 72 - Parks & Recreation
Page 285
Account
Number Account Description
2021 Actual
Amount
2022 Amended
Budget
2022 Estimated
Amount 2023 Budget Comments
Expense Budget Worksheet Report
62-000 Buildings Buildings - 15,000 18,228 7,500 Glass Door Installation
63-400 Infrastructure Land Improvements 125,000 10,500 10,500 -
64-000 Machinery and Equipment Machinery and Equipment 39,695 39,950 39,950 32,500 Pool Patio Furniture & Security Cameras
164,695 65,450 68,678 40,000
164,695 65,450 68,678 40,000
164,695 65,450 68,678 40,000
164,695 65,450 68,678 40,000
213,674 422,419 425,647 269,500
622,787 1,720,394 1,795,622 1,215,950
Division: 1405 - Aquatics
Program: 00 - None
Activity: 572 - Parks & Recreation
Fund: 301 - Capital Projects
Department: 72 - Parks & Recreation
Fund EXPENSE Total: 301 - Capital Projects
CAP - Capital Outlay
Account Classification Total: CAP - Capital Outlay
Activity Total: 572 - Parks & Recreation
Program Total: 00 - None
Division Total: 1405 - Aquatics
Department Total: 72 - Parks & Recreation
Page 286
Project Description Dept FY2023 Fund Source
Council Chamber Upgrade (9900 Building)Village Clerk 50,000 General - FB
50,000$
AED Replacement (4 of 4)Police 10,000 General - FB
Building Renovation Police 50,000 General - FB
Dispatch Reconfiguration (1 of 2) Police 10,000 General - FB
Drying Rack Police 5,000 General - FB
Exterior Temporary Storage Cage Police 13,600 General - FB
Holding Cell Improvements Police 10,000 General - FB
Police Car Infared Cameras Police 20,000 General - FB
LiveScan Machine (1 of 2)Police 6,500 General - FB
Long-Term Evidence Storage Police 20,000 General - FB
Mobile Data Terminals Police 30,000 General - FB
Police K-9 Police 15,000 General - FB
Police Interview Room Police 7,500 General - FB
Portable Police Radios (2 of 5)Police 70,500 General - FB
Police Respirator Fit Test Equipment Police 10,000 General - FB
Tasers Police 20,000 General - FB
298,100$
9900 Building Interior Demolition PW-1202 30,000 General - FB
9900 Building Interior Renovation PW-1202 65,000 General - FB
Public Works Renovation PW-1202 65,000 General - FB
Replace V-0621 - LED Light Tower PW-1202 8,000 General - FB
Replace V-0622 - Arrow Board PW-1202 10,000 General - FB
Replace (5) Generators PW-1202 8,400 General - FB
Street Signs - Village-wide PW-1202 75,000 General - FB
Traffic Calming PW-1202 150,000 General - FB
Village Hall Renovations PW-1202 50,000 General - FB
461,400$
Commercial Generator Lib 40,000 General - FB
Interior Paint Refresh Lib 16,950 General - FB
Interior Window Blinds Lib 20,000 General - FB
Replace Library Windows Facing NE 2nd Avenue with Hurricane Standard Lib 60,000 General - FB
136,950$
Field House Awnings Rec-1402 29,000 General - FB
Field Liner for Soccer & Flag Football Fields Rec-1402 22,000 General - FB
Laser Level Main Field Rec-1402 73,000 General - FB
Regulation Soccer Goals Rec-1402 6,000 General - FB
Community Center Barrel Tile Repair & Replacement Rec-1403 6,000 General - FB
Community Center Bleachers/Outdoor Seating Rec-1403 6,000 General - FB
Community Center Window Treatment Rec-1403 5,500 General - FB
Parks & Recreation
Brockway Memorial Library
Village Clerk
Police
Public Works
Page 287
Project Description Dept FY2023 Fund Source
Interior Painting of Community Center Rec-1403 6,000 General - FB
Replace Exercise Equipment Rec-1403 70,000 General - FB
Windscreens Rec-1403 6,000 General - FB
Glass Door Installation Rec-1405 7,500 General - FB
Pool Patio Furniture Rec-1405 24,000 General - FB
Security Cameras Rec-1405 8,500 General - FB
269,500$
ADA Improvements PW-LOGT 15,000 LOGT
Replace V-0711 - Crew Cab PW-LOGT 40,000 LOGT - FB
Replace V-1156 - Water Truck PW-LOGT 110,000 LOGT - FB
165,000$
TAP Grant Match PW-CITT 300,000 CITT - FB
300,000$
Bayshore Pump & Generator PW-Stormwater 50,000 Stormwater
Install Drainage Village-wide PW-Stormwater 150,000 Stormwater - FB
Replace Monarch 6" Trash Pump PW-Stormwater 20,000 Stormwater
220,000$
Replace V-0201 - Pick-up Truck PW-Solid Waste 40,000 Solid Waste - FB
Replace V-1110 - Trash Truck PW-Solid Waste 100,000 Solid Waste - FB
140,000$
Access Control Server/Software - Police Information Technology 15,000 IT
Replace Backup Server - Police Information Technology 35,000 IT
Replace Workstations Information Technology 60,000 IT
110,000$
Public Works Underground Fuel Tanks Replacement (4 of 4)PW-Fleet 85,000 Fleet - FB
Purchase (4) Police Vehicles PW-Fleet 180,000 Fleet - FB
Purchase Hybrid Vehicle for Information Technology Manager PW-Fleet 40,000 Fleet - FB
Purchase Hybrid Vehicle for Recreation Director PW-Fleet 40,000 Fleet - FB
Purchase Turf Utility Vehicle (Gas) for Recreational Field PW-Fleet 30,000 Fleet - FB
Replace V-1350 - Operations Manager Pick-up Truck PW-Fleet 40,000 Fleet - FB
415,000$
2,565,950$
CITT Fund (F.135)
Local Option Gas Tax Fund (F.130)
Information Technology Fund (F.520)
Stormwater Fund (F. 402)
Total - All Departments
Solid Waste Fund (F.405)
Fleet Management Fund (F.550)
Page 288
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
50,000 50,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 20,000 - - - -
- - - - - -
30,000 30,000 - - - -
- - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
Description of Item(s) or Project:Purchase of dais, chairs, televisions, projector, rewiring, speakers,
panels, gaming computer and other acoustic modifications.
Funding Sources & Schedule: Do not use if less than $5,000
Oct-22
$50,000
Project Name:Council Chamber Upgrade (9900 Building)
Capital Projects
Village Clerk
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
Page 289
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
40,000 10,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
40,000$ 10,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
40,000 10,000 - - - -
- - - - - -
- - - - - -
40,000$ 10,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:AED Replacement 4 of 4
4
General Fund
Grant Fund
Project Name:AED Replacement
Capital Projects
Police
Oct-22
$40,000
Page 290
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
50,000 50,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
50,000 50,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Carpet removal and floor replacement for the police station.
Removal for the carpet on walls and dry wall replacement.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Building Renovation
Capital Projects
Police
Oct-22
$50,000
Page 291
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 10,000 10,000 - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
20,000$ 10,000$ 10,000$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 10,000 10,000 - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
20,000$ 10,000$ 10,000$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Reconfigure the dispatch center to meet accreditation standards.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Dispatch Reconfiguration
Capital Projects
Police
Oct-22
$20,000
Page 292
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
5,000 5,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
5,000$ 5,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
5,000 5,000 - - - -
- - - - - -
- - - - - -
5,000$ 5,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Drying rack along with proper storage of drying rack for DNA
evidence to meet accreditation standards.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Drying Rack
Capital Projects
Police
Oct-22
$5,000
Page 293
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
13,600 13,600 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
13,600$ 13,600$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
13,600 13,600 - - - -
- - - - - -
- - - - - -
13,600$ 13,600$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Exterior temporary storage cage to secure large items of evidence
temporarily that meets accreditation standards.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Exterior Temporary Storage Cage
Capital Projects
Police
Oct-22
$13,600
Page 294
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
10,000 10,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
10,000$ 10,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
10,000 10,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
10,000$ 10,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Information Technology Fund
Description of Item(s) or Project:Holding cell improvements to include privacy barrier, stanchion and
signage inside holding cells to meet accreditation standards.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Holding Cell Improvements
Capital Projects
Police
Oct-22
$10,000
Page 295
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 20,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
20,000 20,000 - - - -
- - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Add four infrared cameras to patrol vehicle fleet. Noptic enables
police to conduct surveillance at night. Officers use the thermal
camera to locate suspects in complete darkness and without giving
away their position.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Police Car Infrared Cameras
Capital Projects
Police
Oct-22
$20,000
Page 296
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
13,000 6,500 6,500 - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
13,000$ 6,500$ 6,500$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
13,000 6,500 6,500 - - -
- - - - - -
- - - - - -
13,000$ 6,500$ 6,500$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Live scanning is the process of capturing fingerprints electronically
for submission to specific agencies, archiving, or fingerprint card
printing. The LiveScan machine will efficiently allow us to caputure
fingerprints of potential new employees for background
investigations and criminal suspects for submission to state and
federal law enforcement databases. The Livescan machine reduces
the amount of time that is necessary to submit and receive results
about these fingerprint scans and is more accurate than
fingerprinting on a "hard card" as the computerized machine
indicates if the prints have been accurately captured before
submission.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:LiveScan Machine
Capital Projects
Police
Oct-22
$13,000
Page 297
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 20,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
20,000 20,000 - - - -
- - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Secure facility to store large items of evidence to meet accreditation
standards.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Long-Term Evidence Storage
Capital Projects
Police
Oct-22
$20,000
Page 298
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
60,000 30,000 15,000 15,000 - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
60,000$ 30,000$ 15,000$ 15,000$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
60,000 30,000 15,000 15,000 - -
- - - - - -
- - - - - -
60,000$ 30,000$ 15,000$ 15,000$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:20 Mobile Data Terminals to replace older units.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Mobile Data Terminals
Capital Projects
Police
Oct-22
$60,000
Page 299
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
15,000 15,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
15,000$ 15,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
15,000 15,000 - - - -
- - - - - -
- - - - - -
15,000$ 15,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Replacement of Police K-9 (Bosco) and associated costs.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Police K-9
Capital Projects
Police
Oct-22
$15,000
Page 300
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
7,500 7,500 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
7,500$ 7,500$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
7,500 7,500 - - - -
- - - - - -
- - - - - -
7,500$ 7,500$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Overhaul of police interview room to include fixed desk/chairs,
stanchion, and panic button to meet accreditation standards.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Police Interview Room
Capital Projects
Police
Oct-22
$7,500
Page 301
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
450,000 70,500 70,500 70,500 118,000 -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
450,000$ 70,500$ 70,500$ 70,500$ 118,000$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
450,000 70,500 70,500 70,500 118,000 -
- - - - - -
- - - - - -
450,000$ 70,500$ 70,500$ 70,500$ 118,000$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Current portable radios are over 10 years old and the model is being
phased out. The radios' repair rate is increasing. Funding is for
replacement portable radios with new technology and greater
reliability.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Portable Police Radios
Capital Projects
Police
Oct-22
$450,000
Page 302
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
10,000 10,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
10,000$ 10,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
10,000 10,000 - - - -
- - - - - -
- - - - - -
10,000$ 10,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Police Respirator Fit Test Equipment - Quantitative respirator fit test
machine to support annual respirator fit test equipment.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Police Respirator Fit Test Equipment
Capital Projects
Police
Oct-22
$10,000
Page 303
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
100,000 20,000 20,000 20,000 20,000 20,000
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
100,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
100,000 20,000 20,000 20,000 20,000 20,000
- - - - - -
- - - - - -
100,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Tasers are a "less lethal" form of force that is utilized to safely
subdue a violent individual and reduce the potential injury to that
person and the police officers on the scene. The use of this less
lethal type of force is best practice with law enforceement agencies
and reduces the need to use a higher level of force.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Tasers
Capital Projects
Police
Oct-22
$100,000
Page 304
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
30,000 30,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
30,000$ 30,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
30,000 30,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
30,000$ 30,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Demolition of the north half of the 9900 building (existing interior
walls, flooring & ceiling).
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:9900 Building Interior Demolition
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$30,000
Page 305
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
65,000 65,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
65,000$ 65,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
65,000 65,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
65,000$ 65,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Renovate interior building to include interior drawings.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:9900 Building Interior Renovation
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$65,000
Page 306
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
65,000 65,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
65,000$ 65,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
65,000 65,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
65,000$ 65,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Improvement to Public Works facilities and build-out of emplyee
breakroom.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Public Works Renovation
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$65,000
Page 307
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
8,000 8,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
8,000$ 8,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
8,000 8,000 - - - -
- - - - - -
- - - - - -
8,000$ 8,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:This LED light tower has met its life expectancy and needs to be
replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-0621 - LED Light Tower
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$8,000
Page 308
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
10,000 10,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
10,000$ 10,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
10,000 10,000 - - - -
- - - - - -
- - - - - -
10,000$ 10,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:V-0622 has met its life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-0622 - Arrow Board
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$10,000
Page 309
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
8,400 8,400 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
8,400$ 8,400$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
8,400 8,400 - - - -
- - - - - -
- - - - - -
8,400$ 8,400$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Hurricane /Traffic lights back-up power.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace (5) Generators
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$8,400
Page 310
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
75,000 75,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
75,000$ 75,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
75,000 75,000 - - - -
- - - - - -
- - - - - -
- - - - - -
75,000$ 75,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Continue installing new decorative street name signs throughout the
Village.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Street Signs - Village-wide
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$75,000
Page 311
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
150,000 150,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
150,000$ 150,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
150,000 150,000 - - - -
- - - - - -
- - - - - -
- - - - - -
150,000$ 150,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Traffic Calming throughout the Village.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Traffic Calming
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$150,000
Page 312
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
50,000 50,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
50,000 50,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Interior renovations to existing facilities
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Village Hall Renovations
Capital Projects
Public Works/Facilities Management/Streets
Oct-22
$50,000
Page 313
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
40,000 40,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
40,000$ 40,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
40,000 40,000 - - - -
- - - - - -
- - - - - -
40,000$ 40,000$ -$ -$ -$ -$
Description of Item(s) or Project:Purchase a commercial generator that would allow the Library to
remain operable during power outages, i.e. following a hurricane.
Funding Sources & Schedule: Do not use if less than $5,000
FY2023
$40,000
Project Name:Commercial Generator
Capital Projects
Brockway Memorial Library
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
Page 314
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
16,950 16,950 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
16,950$ 16,950$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
16,950 16,950 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
16,950$ 16,950$ -$ -$ -$ -$
Description of Item(s) or Project:Paint all interior walls/ceilings within the Library, excluding new
expansion area.
Funding Sources & Schedule: Do not use if less than $5,000
FY2023
$16,950
Project Name:Interior Paint Refresh
Capital Projects
Brockway Memorial Library
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
Page 315
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 20,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
20,000 20,000 - - - -
- - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
Description of Item(s) or Project:Add blinds to the new windows in the Children's Room and
update/add blinds throughout Main Library where needed.
Funding Sources & Schedule: Do not use if less than $5,000
FY2023
$20,000
Project Name:Interior Window Blinds
Capital Projects
Brockway Memorial Library
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
Page 316
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
60,000 60,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
60,000$ 60,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
60,000 60,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
60,000$ 60,000$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:There are 6 large original 1949 picture windows and 5 smaller
windows facing NE 2nd/new wing that we would replace to match
new windows. Also a set of 2 main room windows overlooking
interior courtyard to be included in project.
Funding Sources & Schedule: Do not use if less than $5,000
FY2023
$60,000
Project Name:Replace Library Windows Facing NE 2nd Avenue with Hurricane Standard
Capital Projects
Brockway Memorial Library
Page 317
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
29,000 29,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
29,000$ 29,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
29,000 29,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
29,000$ 29,000$ -$ -$ -$ -$
Project Name:Field House Awnings
Capital Projects
Parks & Recreation/Athletics
Jan-24
$29,000
Description of Item(s) or Project:Install new awnings on the north and south side of the Field House
and replace existing awning cover on the Snack Shack.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Page 318
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
22,000 22,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
22,000$ 22,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
22,000 22,000 - - - -
- - - - - -
- - - - - -
22,000$ 22,000$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:Purchase an automatic state of the art field liner to use for lining
fields daily for soccer, flag football, field rental boxes, after school
activities and special events.
Funding Sources & Schedule: Do not use if less than $5,000
Jan-24
$22,000
Project Name:Field Liner for Soccer & Flag Football Fields
Capital Projects
Parks & Recreation/Athletics
Page 319
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
73,000 73,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
73,000$ 73,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
73,000 73,000 - - - -
- - - - - -
- - - - - -
- - - - - -
73,000$ 73,000$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:Laser level main playing field to allow for safer playing conditions
and for better growth long-term.
Funding Sources & Schedule: Do not use if less than $5,000
Jan-24
$73,000
Project Name:Laser Level Main Field
Capital Projects
Parks & Recreation/Athletics
Page 320
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
6,000 6,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
6,000 6,000 - - - -
- - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:Replace regulation soccer goals for practices and games.
Funding Sources & Schedule: Do not use if less than $5,000
Jan-24
$6,000
Project Name:Regulation Soccer Goals
Capital Projects
Parks & Recreation/Athletics
Page 321
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
6,000 6,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - -
LOGT Fund - - - - -
- - - - - -
Solid Waste Fund - - - - - -
Information Technology Fund - - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
6,000 6,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
Fleet Management Fund
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Jan-24
$6,000
Project Name:Community Center Barrel Tile Repair & Replacement
Capital Projects
Parks & Recreation/Community Center
Repair and replace all cracked/broken barrel tiles.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Stormwater Fund
Description of Item(s) or Project:
Page 322
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
6,000 6,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
- - - - - -
- - - - - -
6,000 6,000 - - - -
- - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
Project Name:Community Center Bleachers/Outdoor Seating
Description of Item(s) or Project:Replace broken bleachers.
Funding Sources & Schedule: Do not use if less than $5,000
Capital Projects
Parks & Recreation/Community Center
Jan-24
$6,000
Fleet Management Fund
Software
Stormwater Fund
Solid Waste Fund
General Fund
Grant Fund
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Page 323
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
5,500 5,500 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
5,500$ 5,500$ -$ -$ -$ -$
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
- - - - - -
- - - - - -
5,500 5,500 - - - -
- - - - - -
- - - - - -
5,500$ 5,500$ -$ -$ -$ -$
Project Name:Community Center Window Treatment
Description of Item(s) or Project:Remove current blinds, treatments and hardware and install new
window treatments.
Funding Sources & Schedule: Do not use if less than $5,000
Capital Projects
Parks & Recreation/Community Center
Jan-24
$5,500
Fleet Management Fund
Software
Stormwater Fund
Solid Waste Fund
General Fund
Grant Fund
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Page 324
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
6,000 6,000 - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
TOTAL FY 2023 FY 2024 FY 2025 FY 2026 FY 2027
6,000 6,000 - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
Fleet Management Fund
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Jan-24
$6,000
Project Name:Interior Painting of Community Center
Capital Projects
Parks & Recreation/Community Center
Infrastructure Improvements
Machinery & Equipment
Description of Item(s) or Project:The halls and rooms of the Community Center need to be repainted.
Funding Sources & Schedule: Do not use if less than $5,000
Page 325
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
70,000 70,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
70,000$ 70,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
70,000 70,000 - - - -
- - - - - -
- - - - - -
70,000$ 70,000$ -$ -$ -$ -$
Description of Item(s) or Project:Current adult exercise equipment has met its life expectancy and will
be replaced with multi-station apparatus with shade cover.
Funding Sources & Schedule: Do not use if less than $5,000
Jan-24
$70,000
Project Name:Replace Exercise Equipment
Capital Projects
Parks & Recreation/Community Center
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
Page 326
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
6,000 6,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
6,000 6,000 - - - -
- - - - - -
- - - - - -
6,000$ 6,000$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:Replace the windscreens on tennis and basketball courts.
Funding Sources & Schedule: Do not use if less than $5,000
Oct-23
$6,000
Project Name:Windscreens
Capital Projects
Parks & Recreation/Community Center
Page 327
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
7,500 7,500 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
7,500$ 7,500$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
7,500 7,500 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
7,500$ 7,500$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:Install a glass door to the east side of the front office. Currently, the
only way to access the front office is to walk around to the back
office.
Funding Sources & Schedule: Do not use if less than $5,000
Quarter 1
$7,500
Project Name:Glass Door Installation
Capital Projects
Parks & Recreation/Aquatics
Page 328
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
24,000 24,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
24,000$ 24,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
25,000 25,000 - - - -
- - - - - -
- - - - - -
25,000$ 25,000$ -$ -$ -$ -$
Description of Item(s) or Project:Replace all chaise lounges, tables and chairs in Wild Waters -the
existing furniture is lacking in quantity due to breakage.
Funding Sources & Schedule: Do not use if less than $5,000
FY2023 - Quarter 1
$24,000
Project Name:Pool Patio Furniture
Capital Projects
Parks & Recreation/Aquatics
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
Page 329
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
8,500 8,500 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
8,500$ 8,500$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
8,500 8,500 - - - -
- - - - - -
- - - - - -
8,500$ 8,500$ -$ -$ -$ -$
Infrastructure Improvements
Software
Vehicles
TOTAL
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Machinery & Equipment
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
Description of Item(s) or Project:Security cameras for Aquatic Center - including parking lot, entry
and both pools.
Funding Sources & Schedule: Do not use if less than $5,000
FY2023 - Quarter 1
$8,500
Project Name:Security Cameras
Capital Projects
Parks & Recreation/Aquatics
Page 330
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund 15,000 15,000 - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
15,000$ 15,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
15,000 15,000 - - - -
- - - - - -
- - - - - -
- - - - - -
15,000$ 15,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:ADA improvements throughout the Village.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:ADA Improvements
Local Option Gas Tax
Public Works/Local Option Gas Tax
Oct-22
$15,000
Page 331
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund 40,000 40,000 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000$ 40,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Information Technology Fund
Description of Item(s) or Project:V-0711 has met its life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-0711 - Crew Cab
Local Option Gas Tax
Public Works/Local Option Gas Tax
Oct-22
$40,000
Page 332
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund 110,000 110,000 - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
110,000$ 110,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
110,000 110,000 - - - -
110,000$ 110,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:V-1156 has met its life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-1156 - Water Truck
Local Option Gas Tax
Public Works/Local Option Gas Tax
Oct-22
$110,000
Page 333
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund 300,000 300,000 - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
300,000$ 300,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
300,000 300,000 - - - -
- - - - - -
- - - - - -
- - - - - -
300,000$ 300,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Matching funds for approved FDOT LAP TAP grant.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:TAP Grant Match
CITT
Public Works/CITT
Oct-22
$300,000
Page 334
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
50,000 50,000 - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
50,000 50,000 - - - -
- - - - - -
- - - - - -
50,000$ 50,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Pump replacement.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Bayshore Pump & Generator
Stormwater
Public Works/Stormwater
Oct-22
$50,000
Page 335
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
150,000 150,000 - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
150,000$ 150,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
150,000 150,000 - - - -
- - - - - -
- - - - - -
- - - - - -
150,000$ 150,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Install drainage system to alleviate flooding throughout the Village as
needed.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Install Drainage (throughout the Village)
Stormwater
Public Works/Stormwater
Oct-22
$150,000
Page 336
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
20,000 20,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
20,000 20,000 - - - -
- - - - - -
- - - - - -
20,000$ 20,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Replacement of existing pump that is going bad.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace Monarch 6" Trash Pump
Stormwater
Public Works/Stormwater
Oct-22
$20,000
Page 337
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
40,000 40,000 - - - -
Information Technology Fund - - - - - -
- - - - - -
40,000$ 40,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:V-0201 has met it's life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-0201 - Pick-up Truck
Solid Waste
Public Works/Solid Waste
Oct-22
$40,000
Page 338
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
100,000 100,000 - - - -
Information Technology Fund - - - - - -
- - - - - -
100,000$ 100,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
100,000 100,000 - - - -
100,000$ 100,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:V-1110 has met its life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-1110 - Trash Truck
Solid Waste
Public Works/Solid Waste
Oct-22
$100,000
Page 339
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund 15,000 15,000 - - - -
- - - - - -
15,000$ 15,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
15,000 15,000 - - - -
- - - - - -
- - - - - -
15,000$ 15,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Current door access control unit is failing. An upgrade is required to
potentially fix the standalone machine. This funding request is for a
new virtual server and software for the access control system,
providing better management and reliability.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Access Control Server/Software - Police
Information Technology
Information Technology
Oct-22
$15,000
Page 340
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund 35,000 35,000 - - - -
- - - - - -
35,000$ 35,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
35,000 35,000 - - - -
- - - - - -
- - - - - -
35,000$ 35,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Replace current backup server in the Police Department which is
reaching end of life (approx 7 years old).
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace Backup Server - Police
Information Technology
Information Technology
Oct-22
$35,000
Page 341
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund 60,000 60,000 - - - -
- - - - - -
60,000$ 60,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
60,000 60,000 - - - -
- - - - - -
- - - - - -
60,000$ 60,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Replace 15 workstations Village-wide.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace Workstations
Information Technology
Information Technology
Oct-22
$60,000
Page 342
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
340,000 85,000 - - - -
340,000$ 85,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
340,000 85,000 - - - -
- - - - - -
- - - - - -
340,000$ 85,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:Continued funding for the replacement of the underground fuel tanks
at the Public Works Compound. This is year 4 of 4. The total project
cost is $340,000.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Public Works Underground Fuel Tanks Replacement (4 of 4)
Fleet Management
Public Works/Fleet Management
Oct-22
$340,000
Page 343
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
180,000 180,000 - - - -
180,000$ 180,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
180,000 180,000 - - - -
180,000$ 180,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:These vehicles have met their life expectancy and need to be
replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Purchase (4) Police Vehicles
Fleet Management
Public Works/Fleet Management
Oct-22
$180,000
Page 344
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
Information Technology Fund - - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
Project Name:Purchase Hybrid Vehicle for Information Technology Manager
Fleet Management
Public Works/Fleet Management
Oct-22
$40,000
Description of Item(s) or Project:Purchase of a new vehicle.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Page 345
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Information Technology Fund
Description of Item(s) or Project:Purchase of a new vehicle.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Purchase Hybrid Vehicle for Recreation Director
Fleet Management
Public Works/Fleet Management
Oct-22
$40,000
Page 346
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
30,000 30,000 - - - -
30,000$ 30,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
30,000 30,000 - - - -
30,000$ 30,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Solid Waste Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Information Technology Fund
Description of Item(s) or Project:Additional gas-powered turf utility vehicle for recreational fields.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Purchase Turf Utility Vehicle (Gas) for Recreation Field
Fleet Management
Public Works/Fleet Management
Oct-22
$30,000
Page 347
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
Solid Waste Fund - - - - - -
Information Technology Fund - - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
TOTAL FY2023 FY2024 FY2025 FY2026 FY2027
- - - - - -
- - - - - -
- - - - - -
- - - - - -
40,000 40,000 - - - -
40,000$ 40,000$ -$ -$ -$ -$
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
TOTAL
Stormwater Fund
Fleet Management Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Description of Item(s) or Project:V-1350 has met its life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Project Name:Replace V-1350 - Operations Manager Pick-up Truck
Fleet Management
Public Works/Fleet Management
Oct-22
$40,000
Page 348
FISCAL YEAR REQUESTED DEPARTMENT FIVE-YEAR TOTAL
2022-2023 $ 2,565,950 Village Clerk $ 50,000
2023-2024 $ 3,015,500
Information
Technology $ 110,000
2024-2025 $ 1,713,500 Library $ 156,950
2025-2026 $ 1,864,000 Police $ 683,600
2026-2027 $ 1,223,000 Public Works $ 8,115,400
TOTAL $ 10,381,950 Parks & Recreation $ 1,266,000
TOTAL $ 10,381,950
Services, Functions and Activities
The FY2023-2027 Capital Improvement Plan (CIP)represents department
requests for capital equipment and projects with a life expectancy of at least three years.
Assets of $5,000 or more are depreciated using the straight line method based on the
estimated useful life of the asset depending upon the asset classification.The purpose of
the CIP is to establish a long-term plan of proposed capital expenditures with the means
and methods of financing.The Village is required to adopt a five-year comprehensive
plan in order to comply with state requirements.
The five-year CIP is updated annually to add new projects,to re-evaluate the program,
project priorities in light of unanticipated needs, and to revise recommendations to take
into account new requirements and new sources of funding. Capital Improvement
programming thus becomes a continuing part of the Village's budgeting and management
procedures.
The Proposed Budget is divided into each funding year and identifies the following: 1) The
project or program description 2) The department submitting the request 3) The division
that will benefit from the investment, and 4) The cost of the project by funding source.For
the five-year period scheduled to begin on October 1, 2022 and continue through
September 30, 2027,$10,381,950 is planned for investment in Village assets and
infrastructure as follows:
5 Year Capital Improvement Plan FY2023-2027
Page 349
Project Description Dept FY2023 Fund Source
Council Chamber Upgrade (9900 Building)Village Clerk 50,000 General - FB
50,000$
AED Replacement (4 of 4)Police 10,000 General - FB
Building Renovation Police 50,000 General - FB
Dispatch Reconfiguration (1 of 2) Police 10,000 General - FB
Drying Rack Police 5,000 General - FB
Exterior Temporary Storage Cage Police 13,600 General - FB
Holding Cell Improvements Police 10,000 General - FB
Police Car Infared Cameras Police 20,000 General - FB
LiveScan Machine (1 of 2)Police 6,500 General - FB
Long-Term Evidence Storage Police 20,000 General - FB
Mobile Data Terminals Police 30,000 General - FB
Police K-9 Police 15,000 General - FB
Police Interview Room Police 7,500 General - FB
Portable Police Radios (2 of 5)Police 70,500 General - FB
Police Respirator Fit Test Equipment Police 10,000 General - FB
Tasers Police 20,000 General - FB
298,100$
9900 Building Interior Demolition PW-1202 30,000 General - FB
9900 Building Interior Renovation PW-1202 65,000 General - FB
Public Works Renovation PW-1202 65,000 General - FB
Replace V-0621 - LED Light Tower PW-1202 8,000 General - FB
Replace V-0622 - Arrow Board PW-1202 10,000 General - FB
Replace (5) Generators PW-1202 8,400 General - FB
Street Signs - Village-wide PW-1202 75,000 General - FB
Traffic Calming PW-1202 150,000 General - FB
Village Hall Renovations PW-1202 50,000 General - FB
461,400$
Commercial Generator Lib 40,000 General - FB
Interior Paint Refresh Lib 16,950 General - FB
Interior Window Blinds Lib 20,000 General - FB
Replace Library Windows Facing NE 2nd Avenue with Hurricane Standard Lib 60,000 General - FB
136,950$
Field House Awnings Rec-1402 29,000 General - FB
Field Liner for Soccer & Flag Football Fields Rec-1402 22,000 General - FB
Laser Level Main Field Rec-1402 73,000 General - FB
Regulation Soccer Goals Rec-1402 6,000 General - FB
Community Center Barrel Tile Repair & Replacement Rec-1403 6,000 General - FB
Community Center Bleachers/Outdoor Seating Rec-1403 6,000 General - FB
Community Center Window Treatment Rec-1403 5,500 General - FB
Parks & Recreation
Brockway Memorial Library
Village Clerk
Police
Public Works
Page 350
Project Description Dept FY2023 Fund Source
Interior Painting of Community Center Rec-1403 6,000 General - FB
Replace Exercise Equipment Rec-1403 70,000 General - FB
Windscreens Rec-1403 6,000 General - FB
Glass Door Installation Rec-1405 7,500 General - FB
Pool Patio Furniture Rec-1405 24,000 General - FB
Security Cameras Rec-1405 8,500 General - FB
269,500$
ADA Improvements PW-LOGT 15,000 LOGT
Replace V-0711 - Crew Cab PW-LOGT 40,000 LOGT - FB
Replace V-1156 - Water Truck PW-LOGT 110,000 LOGT - FB
165,000$
TAP Grant Match PW-CITT 300,000 CITT - FB
300,000$
Bayshore Pump & Generator PW-Stormwater 50,000 Stormwater
Install Drainage Village-wide PW-Stormwater 150,000 Stormwater - FB
Replace Monarch 6" Trash Pump PW-Stormwater 20,000 Stormwater
220,000$
Replace V-0201 - Pick-up Truck PW-Solid Waste 40,000 Solid Waste - FB
Replace V-1110 - Trash Truck PW-Solid Waste 100,000 Solid Waste - FB
140,000$
Access Control Server/Software - Police Information Technology 15,000 IT
Replace Backup Server - Police Information Technology 35,000 IT
Replace Workstations Information Technology 60,000 IT
110,000$
Public Works Underground Fuel Tanks Replacement (4 of 4)PW-Fleet 85,000 Fleet - FB
Purchase (4) Police Vehicles PW-Fleet 180,000 Fleet - FB
Purchase Hybrid Vehicle for Information Technology Manager PW-Fleet 40,000 Fleet - FB
Purchase Hybrid Vehicle for Recreation Director PW-Fleet 40,000 Fleet - FB
Purchase Turf Utility Vehicle (Gas) for Recreational Field PW-Fleet 30,000 Fleet - FB
Replace V-1350 - Operations Manager Pick-up Truck PW-Fleet 40,000 Fleet - FB
415,000$
2,565,950$
CITT Fund (F.135)
Local Option Gas Tax Fund (F.130)
Information Technology Fund (F.520)
Stormwater Fund (F. 402)
Total - All Departments
Solid Waste Fund (F.405)
Fleet Management Fund (F.550)
Page 351
Project Description Dept FY2024
Fund
Source
Dispatch Reconfiguration (2 of 2)Police 10,000 Gen
LiveScan Machine (2 of 2)Police 6,500 Gen
Mobile Data Terminal Police 15,000 Gen
Portable Radio (3 of 5)Police 70,500 Gen
Tasers Police 20,000 Gen
122,000$
ADA Improvements PW-Streets 15,000 Gen
Air Compressor PW-Streets 30,000 Gen
Public Works Renovation PW-Streets 30,000 Gen
Replace V-0401 - Village Hall Generator PW-Streets 145,000 Gen
Street Name Signs PW-Streets 100,000 Gen
Traffic Calming PW-Streets 100,000 Gen
Village Hall Renovation PW-Streets 50,000 Gen
Replace V-175 - Sprayer PW-Rec Main.25,000 Gen
495,000$
Batting Cage Performance Lights & Timer Rec-1402 35,000 Gen
Laser Level Tot Lot Soccer Field Rec-1402 24,000 Gen
Regulation Soccer Goal Replacement Rec-1402 6,500 Gen
Electrical Room Renovaton Rec-1403 19,500 Gen
Mens Lobby Restrooms Rec-1403 24,000 Gen
Womens Lobby Restrooms Rec-1403 24,500 Gen
New Blanket Reels Rec-1405 24,000 Gen
New Lane Ropes (8) Rec-1405 6,000 Gen
Construct Two Permanent Pickleball Courts Rec-1406 70,000 Gen
Remodel Tennis Center Bathrooms Rec-1406 50,000 Gen
Remove Racquetball Wall & Replace with Pickleball Courts Rec-1406 70,000 Gen
353,500$
Purchase (2) Light Towers PW-LOGT 20,000 LOGT
Replace Damaged Sidewalks PW-LOGT 75,000 LOGT
Roadway & Alley Resurfacing PW-LOGT 400,000 LOGT
495,000$
TAP Grant Match PW-CITT 300,000 CITT
300,000$
Intall Drainage Village-wide PW-Stormwater 300,000 Stormwater
300,000$
Police
Parks & Recreation
Public Works
Local Option Gas Tax Fund (F.130)
CITT Fund (F.135)
Stormwater Fund (F. 402)
Page 352
Project Description Dept FY2024
Fund
Source
Purchase Trash Truck PW-Solid Waste 110,000 Solid Waste
Replace Damaged Walls PW-Solid Waste 20,000 Solid Waste
Replace V-4148 Garbage Truck PW-Solid Waste 270,000 Solid Waste
Replace V-3162 - Grabber PW-Solid Waste 180,000 Solid Waste
580,000$
Purchase Electric Vehicle - Code Compliance PW-Fleet 35,000 Fleet
Purchase (5) Police Vehicles PW-Fleet 200,000 Fleet
Replace V-0552 - Pick-up Truck PW-Fleet 35,000 Fleet
Replace V-1400 - Building Director Vehicle PW-Fleet 35,000 Fleet
Replace V-1410 - E350 Recreation Van PW-Fleet 65,000 Fleet
370,000$
3,015,500$ Total - All Departments
Solid Waste Fund (F.405)
Fleet Management Fund (F.550)
Page 353
Project Description Dept FY2025
Fund
Source
Mobile Data Terminal Police 15,000 Gen
Portable Radio (4 of 5)Police 70,500 Gen
Tasers Police 20,000 Gen
105,500$
ADA Improvements PW-Streets 15,000 Gen
Public Works Renovation PW-Streets 30,000 Gen
Replace Damaged Walls PW-Streets 20,000 Gen
Street Name Signs PW-Streets 100,000 Gen
Traffic Calming PW-Streets 100,000 Gen
Village Hall Renovation PW-Streets 50,000 Gen
Replace V-1503 - 15 Passenger Van PW-Rec Maint.65,000 Gen
380,000$
Women's Restroom Lib 20,000 Gen
20,000$
Replace Air Conditioner in Field House Locker Room Rec -1402 9,800 Gen
Replace Homework Table & Benches for Aftercare Rec -1402 6,700 Gen
Basketball Court Resurfacing Rec-1403 20,000 Gen
Men's Gym Restroom Rec-1403 26,000 Gen
Women's Gym Restroom Rec-1403 26,500 Gen
Starting Blocks (8) Rec-1405 21,000 Gen
110,000$
Replace Damaged Sidewalks PW-LOGT 100,000 LOGT
100,000$
TAP Grant Match PW-CITT 188,000 CITT
188,000$
Install Drainage Village-wide PW-Stormwater 300,000 Stormwater
300,000$
Purchase New Recycling Truck PW-Solid Waste 275,000 Solid Waste
275,000$
Police
Public Works
Parks & Recreation
Brockway Memorial Library
Local Option Gas Tax Fund (F.130)
CITT Fund (F.135)
Stormwater Fund (F. 402)
Solid Waste Fund (F.405)
Page 354
Project Description Dept FY2025
Fund
Source
Purchase (5) Police Vehicles PW-Fleet 200,000 Fleet
Replace V-1535 - Police Van PW-Fleet 35,000 Fleet
235,000$
1,713,500$ Total - All Departments
Fleet Management Fund (F.550)
Page 355
Project Description Dept FY2026
Fund
Source
Portable Radio (5 of 5)Police 118,000 Gen
Tasers Police 20,000 Gen
138,000$
ADA Improvements PW-Streets 15,000 Streets
Public Works Renovation PW-Streets 30,000 Streets
Replace Damaged Walls PW-Streets 20,000 Streets
Street Name Signs PW-Streets 100,000 Streets
Traffic Calming PW-Streets 100,000 Streets
Village Hall Renovation PW-Streets 50,000 Streets
315,000$
Replace Tot Lot Rec-1401 300,000 Gen
Field House Roof Replacement Rec-1402 59,000 Gen
Public Bathroom Floors Rec-1405 24,000 Gen
383,000$
Replace Damaged Sidewalks PW-LOGT 100,000 LOGT
100,000$
TAP Grant Match PW-CITT 188,000 CITT
188,000$
Install Drainage Village-wide PW-Stormwater 300,000 Stormwater
300,000$
Replace V-38 - Loader PW-Solid Waste 120,000 Solid Waste
Replace V-1532 - Trash Truck PW-Solid Waste 120,000 Solid Waste
240,000$
Purchase (5) Police Vehicles PW-Fleet 200,000 Fleet
200,000$
1,864,000$ Total - All Departments
Public Works
Local Option Gas Tax Fund (F.130)
CITT Fund (F.135)
Stormwater Fund (F. 402)
Solid Waste Fund (F.405)
Parks & Recreation
Fleet Management Fund (F.550)
Police
Page 356
Project Description Dept FY2027
Fund
Source
Tasers Police 20,000 Gen
20,000$
ADA Improvements PW-Streets 15,000 Gen
Public Works Renovation PW-Streets 30,000 Gen
Replace Damaged Walls PW-Streets 20,000 Gen
Street Name Signs PW-Streets 100,000 Gen
Traffic Calming PW-Streets 100,000 Gen
Village Hall Renovation PW-Streets 50,000 Gen
315,000$
Laser Level Tot Lot Soccer Field Rec-1402 25,000 Gen
Rentable Cabana Building Rec-1405 125,000 Gen
150,000$
Replace Damaged Sidewalks PW-LOGT 50,000 LOGT
50,000$
TAP Grant Match PW-CITT 188,000 CITT
188,000$
Install Drainage (throughout the Village)PW-Stormwater 300,000 Stormwater
300,000$
Purchase (5) Police Vehicles PW-Fleet 200,000 Fleet
200,000$
1,223,000$
Parks & Recreation
Police
Total - All Departments
Public Works
Local Option Gas Tax Fund (F.130)
CITT Fund (F.135)
Stormwater Fund (F. 402)
Fleet Management Fund (F.550)
Page 357
Glossary of Funds & Key Terms
Funds
Capital Projects Fund: A group of accounts
used to record the costs (or use of financial
resources) for the acquisition of major
purchases or construction of major capital
facilities or infrastructure, except those
transactions specifically related to
proprietary (or enterprise), special
assessments, or expendable trust funds.
Qualified transactions must be valued at a
minimum of $5,000 and have a life
expectancy of a minimum of 3 years. All
assets valued over $5,000 are subject to
depreciation.
Debt Service Fund: A group of self-balancing
funds established to record the
accumulation of resources (cash) and
corresponding disbursements for the
payment of general obligation bond
principal and interest costs, and other long-
term financing.
Enterprise (or Proprietary) Fund(s): A group
of segregated accounts, grouped together to
record the costs (whether direct or indirect)
for operations financed and operated in the
same or similar manner as a private
business. The concept of an enterprise fund
is that it is an on-going concern and does not
legally or formally require legislative
authority to operate-except to determine
and set up fees. Unlike the General Fund,
Enterprise Funds are recorded using the full-
accrual method of accounting meaning that
revenues are recorded as earned, whether
or not received and expenses are recorded
as incurred, whether or not paid. Enterprise
Funds also include depreciation charges to
accumulate replacement funds.
General Fund: The balanced group of
accounts used to record all financial
resources except those required to be
recorded and accounted for in another fund.
The General Fund is normally used to record
day-to-day operating activities.
Internal Service Funds: Individual group of
accounts established to record the financing
of goods or services provided by one Village
division to another. Funding (or the revenue
portion) for these funds are based upon cost
allocation schedules. The Village uses
Internal Service Funds to centralize costs for
insurance and fleet. These types of funds
record all transactions using the full accrual
accounting method including depreciation.
Special Revenue Fund: A group of self-
balancing accounts where revenues and
expenditures are identified for specific
and/or restricted uses. Financial activity
reported in this fund includes Local Option
Gas Tax proceeds, Half-Cent Transportation
Tax proceeds, Grant activities, and, when
necessary, hurricane or storm-related costs.
Trust or Agency Fund: Individual groups of
funds and accounts used to segregate
specific dollars or assets held by a
governmental unit in a trustee capacity or as
an agent for individuals, private
organizations, or other governmental units
and/or funds. Included in this category are
Page 358
the Law Enforcement Training Trust Fund
and Pension Funds.
Key Terms
Accrual Basis of Accounting: Proprietary
Funds use this basis of accounting. Revenues
are recorded when earned and expenses are
recorded when a liability is incurred.
Ad Valorem Taxes: Taxes paid on the
assessed value of land, buildings and
personal properties including business
inventory and equipment as determined by
the Miami-Dade County Property
Appraiser’s Office. Ad Valorem taxes
represent the largest source of revenues for
general operations and are used to support
the general operations and debt service
obligations of the Village. (Cross reference
“Property Taxes” and “Millage Rate”).
American Institute of Certified Public
Accountants (AICPA) viii: Audit and attest
standards are established by this
organization for non-issuers.
Appropriation: Monies, funds or dollars
allocated and authorized by the Village
Council for specifically designated purposes.
Bond Funds: Proceeds from the sale of
general obligation or revenue bonds for the
construction of capital facilities. (Cross
reference Capital Projects Fund to which
bond funds are occasionally referred).
Budget: A balanced fiscal plan for programs,
services, and construction projects funded
within available resource limits during a
specific period of time – usually one year. A
balanced budget is legislatively mandated by
Florida State Statute Section 200.065 for the
General and Special Revenue Funds each
fiscal year.
Compression: As it relates to the new State
of Florida Minimum Wage Law. The effect of
the increases from the lowest wages being
raised to comply and how it will impact the
salaries throughout the Village.
Consumer Price Index (CPI) ix: “A measure of
the average change over time in the prices
paid by urban consumers for a market
basket of consumer goods and services.
Indexes are available for the U.S. and various
geographic areas. Average price data for
select utility, automotive fuel, and food
items are also available.”
Contingency: A line item in the budget that
accounts for amounts budgeted for
unforeseen emergencies and/or amounts
that are for planning purposes which have
not been finalized.
Cost of Living Adjustment (COLA): An annual
amount budgeted for employee salaries.
Current Financial Resources Measurement
viii: Used by Governmental Funds. Fiscal
accountability is the focus of this
measurement method. Only measures
current assets and current liabilities.
Drawdown: Amount of money drawn on a
loan. There are costs associated with each
amount taken.
Economic Measurement Focus viii: Used by
Proprietary and Fiduciary Funds, operational
accountability is the focus. All assets and
liabilities are included in the measurement.
Equivalent Square Unit (ESU): Amount by
which Stormwater rates are calculated for
Page 359
Miami Shores Village. 1 ESU = 500 sq. ft. of
impervious area. (Cross reference
“Impervious Area”).
Fiduciary viii: Fiduciary Funds are those funds
where an organization holds resources for
others.
Financial Accounting Standards Board
(FASB) viii: Sets accounting standards for the
following types of organizations: For-profit
and Non-governmental Not for Profits.
Fiscal Year: A 365-day period of time during
which operations are recorded. Under
statutory provisions, the fiscal year for
Miami Shores Village is October 1 through
September 30.
FTE: Full-time equivalent. Used when
discussing positions and the allotted amount
of personnel assigned to the position.
Fund: A self-balancing group of accounts
treated as an entity to meet legal
requirements of Generally Accepted
Accounting Principles commonly referred to
as “GAAP”.
Fund Balance: The equity position or net
worth of the General, Special Revenue and
Trust Funds resulting from the residual cash
balance accumulated through the excess of
revenues over expenditures from
operations. (Cross reference to “retained
earnings” to explain equity positions of
Proprietary Funds).
Governmental Accounting Standards Board
(GASB) viii: The official standard-setting body
for State and Local Governments, as well as
Governmental Not for Profits.
Half-Cent Transportation Surtax: Effective
January 1, 2003, a new ½ cent tax on
products sold in Miami-Dade County,
proceeds of which are accumulated and a
portion of which is distributed to
participating municipalities. Receipts in this
fund must be used to promote, enhance,
maintain and/or expand transportation and
transportation-related activities in the
community. Proposed budgets are
submitted to the Miami-Dade Transit
Authority by the Village by June 1st of each
year. The proposed budgets are reviewed
and considered by a community board. Once
approved, the Village receives proceeds on a
monthly basis.
Historical Cost: Original cost of an asset.
Impervious Area: Property that has no
drainage and is concrete. Involved in the
calculation of Stormwater rates for Miami
Shores Village. (Cross reference “Equivalent
Square Unit (ESU)”).
Indenture: An agreement as it relates to
bonds.
Levy/Levied: As related to taxes. The
amount of taxes that can be imposed upon
property owners.
Line Item: Account and line in the budget
associated with a specific Fund, Department
and/or Division showing the amount that is
allocated to be spent and giving the
description of what is in that account.
Local Government ½-Cent Sales Tax: The
value of a State-imposed $0.005 (1/2-cent
tax levy collected on all taxable sales State-
wide which is subsequently allocated to all
Counties then apportioned to the local
taxing authorities within the Counties’
jurisdictions based upon the population of
the municipality.
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Local Option Gas Taxes: A two-part County-
imposed levy on each gallon of motor fuel or
other petroleum-related products. The tax,
levied with State approval, is comprised
of two portions: a six-cent levy and a
three-cent levy. These funds are
restricted to repairs to roads, rights-of-
ways, easements, sidewalks, streetlights,
curbs and alleys. General provisions of
this tax are defined in Florida State
Statute Section 206, and further
defined by the Miami-Dade County Home
Rule Charter.
Millage Rate: The value of one dollar ($1.00)
of tax for each $1,000.00 of assessed
value of tangible, real and personal
properties as determined by the Miami-
Dade Country Property Appraiser’s
Office on the first of each calendar year
for the subsequent fiscal year. Also
referred to as mills.
Modified Accrual Basis of Accounting
viii: Governmental Funds use this
measurement focus. Revenues are
recognized when they are both
measureable and available.
National Federation of Public &
Private Employees (FPE): The union
that Miami Shores Village’s Public
Works employees have the option of
contributing to and being a member of.
Operating Budget: A balanced
and consolidated fiscal plan to
provide governmental programs and
services for a single year.
Penalties: Monthly fees accrued on
each property of the Village which
has an outstanding Sanitation or
Stormwater balance from when the
Village billed internally for these fees.
These Non-Ad
Valorem assessments are now billed
through the Truth in Millage (TRIM) notice.
Personnel Costs: The total planned
expenditures related to salaries, taxes, and
fringe benefits including health insurance
premiums, leave time (paid or unpaid),
pension, compensatory time when
applicable, Workers’ Compensation
premiums, longevity, and cost-of-living.
Prior Year Encumbrances: Outstanding
financial obligations of the Village to
purchase goods and/or services which had
not yet been paid at the end of any given
fiscal period. It is not necessary to ascertain
whether or not the product or service had
been received, but that the obligation
existed. The transaction to record the
obligation is identified in each respective
Fund’s appropriate Fund Balance account,
requiring re-appropriation in the subsequent
fiscal budget. This procedure is required to
conform with Generally Accepted
Accounting Principles (GAAP).
Property Tax: (See Ad Valorem Taxes) –
Taxes paid on the assessed or “just” value of
land, buildings, or personal property as
determined by the Miami-Dade County
Property Appraiser’s Office on January 1st of
each year.
Retained Earnings: The accumulated income
less the costs incurred during operations
and/or transferred out of a Fund, resulting in
the Fund’s net worth. As with fund balance,
positive retained earnings may be used to
accumulate surplus cash for renewal and
replacement of the respective Fund’s assets
or may be used to offset deficit operations.
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Revenues: Income derived from taxes, fees
and charges for use. In the broad sense,
revenue refers to all government income
regardless of source, used to fund
operations.
Rolled-back Millage Rate or Levy: The value
of a millage levy which will provide the same
amount of property (or Ad Valorem) taxes,
as was collected in the previous year,
adjusted for the increase or decrease in net
property assessments as determined by the
Miami-Dade Country Property Appraiser’s
Office. Excluded in the calculation are new
levies for construction in progress, additions
or deletions to structures, deletions or
additions to property resultant from
mergers, acquisitions or annexation efforts
involving the geographical boundaries of the
Village.
State Revenue Sharing: Funds collected and
distributed by the State Department of
Revenue directly to municipalities and other
taxing authorities throughout the state as
determined in the respective distribution
formulas. The revenues included in this class
are the “sin taxes” and other non-petroleum
or general sales tax based goods.
Subrogation: Process in which the Village
works with insurance companies to recoup
the costs of assets damaged by accidents
when the property is not covered by the
Village’s insurance policy.
Truth in Millage (TRIM): Notices that
property owners receive showing the
proposed taxes for their property. Ad
Valorem and Non-Ad Valorem taxes are
shown here.
True-up: An annual budget amendment
done in November for the prior fiscal year
for departments and funds that have gone
over the budgeted amounts.
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