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2022_6-9 SRC MinutesR � 0R19 2 SUSTAINABILITYAND RESILIENCY COMMITTEE MINUTES DATE: June 9, 2022 TIME. 6:30 PM Council Chambers I. CALL TO ORDER The meeting called to order. II. Present: Ms. Weber Mr. Johnson Ms. Meyer Mr. Brown Absent: Mr. Suman Ms. Pappaterra Ms. Malebranche Also, present: Claudia Hasbun, Planning Director Ms. Mariana Gracia, Recording Secretary III. Minutes —November 15, 2021 Motion to approve minutes by Ms. Weber, seconded by Mr. Johnson, the Motion was approved 3-1 with Ms. Meyer abstaining. IV. BOARD MEMBERS INTRODUCTIONS: NONE V. DISCUSSION BY THE BOARD AND STAFF a. Chair Election There was discussion about the previous Chair. Ms. Hasbun said that each year the Board would elect a Chair. The Chair is the leader and will be the guide at meetings. Discussion in pursuit of defining the purpose of a Chair. Staff the Chair needs to maintain the order at the meetings. Ms. Weber spoke about the need to get the public informed about environmental issues. Recyclable not completed on the web. We need to put together a strategic plan with goals both long term and short term. There is a Motion to nominate Ms. Meyer as the Chair by Ms. Weber, seconded by Mr. Johnson and the Motion approved. There is a Motion to nominate Ms. Weber as the Vice Chair by Mr. Brown, seconded by Mr. Johnson and the Motion approved. b. Goals and objectives of the committee Ms. Hasbun explained the process and Article IX. Ms. Meyer read for the record Sec. 2-146. We need to invite a Council member for discoveries. The question is what is next? Miami Water Department has the Connect to Program; the question is what neighborhood is next? Staff asked the Board to look at Capital Improvement on the Budget. Will you consider that the study of the septic will go first? Support and education needed. Ms. Meyer reports that there were flooding complaints from residents at the last Council meeting two days ago. Ms. Weber also said that residents have no information. Staff mentioned to include education and communication as part of the Strategic Plan. Ms. Meyer asked if there is a Communication Manager. Ms. Weber asked who is in charge of this project. Staff answered that the Village Manager is in charge along with other Departments. Please look at the Capital Improvement in the Budget. The monthly newsletter that Pg. 2 the Board can assist. Due to Sunshine Law, not permitted that the Board talk about anything related to what happens at our meetings. Motion to create a Strategic Plan and within it an Action Plan by Ms. Weber, seconded by Mr. Johnson and the Motion was approved 4-0. c. Water Irrigation Ordinance Discussion in pursuit of water conservation. Staff asked to please review and provide recommendations. We are required to create a variance. New homes will need to request a variance. Ms. Meyer spoke about rain sensors, which will need to be included. Needs to install by Water Management. In addition, soil sensors are included. She will send the information to Staff. Mr. Johnson asked who is in charge of Public Works Department. Staff answered that Mr. Chris Miranda is in charge of Public Works Department. Ms. Weber said that flooding is an issue. Storm water mixing with pesticides and ending up in our water. Education may reduce the problem. Motion to review the Water Irrigation Ordinance by Ms. Meyer, seconded by Ms. Weber and the Motion was approved 4-0. d. New business Ms. Hasbun reports that she met with Sustainability expert Mr. Bernhart and asked if we could invite him to our next meeting. The Board would like to wait on that. Also, schedule a zoom meeting with Foot Cycle Science. Promoting programs that relate to composing. Will share the invite with the Board. It is part of the education. Staff asked if the Board would want to bring forth. Staff can report more information as she receives it. Staff asked for comments from the Board. Staff said that FEMA maps dated from 2017. This is a touchy issue because it affects the value of homes. Mr. Johnson mentioned insurance for homes. Why some homeowners are dropping some homes. Staff said that the Board could bring this topic for a recommendation to Council. Ms. Weber said that this is a critical issue; we could look into it and find out the status for insurance companies. Mr. Brown mentioned that the maintenance fee went up by 30% at his home. Ms. Weber, we need to make sure that our website is clear as to the waste. Ms. Meyer would like to find out where the waste goes. People do not know that they cannot use plastic bags for recycling. What we do with our waste is very important. Mr. Brown likes the idea of bringing people to Public Works for educational purposes.. Staff said that it all goes back to education and communication. End of discussion. Next meeting — tentative for Wednesday, August 17, 2022. Staff will send an email to verify if we have quorum. Motion to adjourn by Ms. Meyer, the Motion was approved 4-0. The meeting adjourned.