2023-03-08 LB Minutes
Board of Trustees Michelle Brown, Library Director
Kathy Redmond, President
Cheryl Gowing, Vice President
Laura Farley, Secretary
Nancy Frehling
Christine Gay
Meeting of the Library Board of Trustees
Wednesday, March 8, 2023
Brockway Memorial Library Reference Room
10021 NE Second Avenue
Miami Shores, Florida 33138
Minutes
The meeting called to order at 8:38 a.m. Present were Michelle Brown, Library Director, Kathleen Redmond,
President, Cheryl Gowing, Vice President, Laura Farley, Secretary, Christine Gay, and Nancy Frehling
Public Comment: None
Presentation: John Ise and Karen Coleman on behalf of Girl Scout, Cecilia Ise: Pollinator Patch Proposal:
Purpose: to increase biodiversity and request library to choose a spot on lawn for pollinator patch which will
include a sign with a small fence surrounding area. Village needs to be consulted. There was a vote of
confidence to support.
Guests: None
1. Approval of minutes of the January 18, 2023: motion to approve as amended: Ms. Gay, seconded by Ms.
Farley, motion passed. Approval of February 8, 2023 minutes: motion to approve: Ms. Gowing,
seconded by Ms. Gay, motion passed.
2. Community Alliance Report: Ms. Gay reported on the February Miami Shores Community Alliance
Meeting and presented the report. Horace Mann, Medical Magnet School presented nursing assistant
program. Science Fair winners wish to attend competition in Orlando. They need $2,000 to attend.
3. Financial Report:
Ms. Brown reviewed the financial report through February 28, 2023; Beginning to talk about capital
projects and FY ’24 budget. Ms. Brown will request a part time assistant to work 20-25 flexible hours in
the Youth Services Department. Library received $10 yoga and $66 from copy machine
Ms. Gowing moved to accept the financial report, Ms. Frehling seconded the motion; motion passed.
4. Circulation Report: For the month of February: the Library circulated 2,694 items, and 65 holds placed.
2
There were 14 digital magazine and 144 e-book/e-audio check-outs on Overdrive, 18 sessions on Mango
Languages and 0 searches on Ancestry. Brain Pop Jr.-57 sessions. Decided to put through tutoring now#1,
job now #2. Social Media Stats: unavailable
The Library added 128 adult items, 44 youth items, and 27 media items and acquired 5 donations. 63
books were weeded from the J Fiction collection, Staff repaired, changed and replaced 8 items.
The Library added 24 patrons in January – 15 adult residents, 4 child residents, 0 adult non-residents and
5 child non-residents. The total patron count is currently 7,122. Total in person visits 2,415 (up from
2,378 in January)
5. Old Business:
Grand Opening Update: Ismael and Mr. Scott working on acquiring TCO. Village attorney
reported okay to hire another company to complete necessary items to obtain TCO by end of month.
It was suggested that last week of April, which is National Library Week, would be ideal to host the
grand opening of the Sydow Children and Family Wing. It was decided that April 27th would allow
enough time to contact VIP’s to save the date and that an additional meeting is necessary to plan event
South Ramp Update: all paperwork submitted
Indoor Plant Project: Pebble and Vine agreed to charge $150/month for maintenance of plants and
plants are guaranteed for one year.
Other Items
a. April Board Meeting Date: April 3
b. Brockway Library Board to sponsor April 5 Community Alliance Meeting: Ms. Gowing: scones,
Ms. Redmond: fresh fruit, Ms. Frehling: small yoghurts, Ms. Farley: OJ, creamer and coffee, Ms.
Gay: cheese.
c. Book Shop Floor: deferred
6. Announcements:
a. Music of Ireland: March 14 at 6:00pm
b. Library board to present application for historic designation to HPB at Village Hall: March 15th at
6:30pm
c. March 15, 8:30 meeting with Susan Ackley re: Artist proposal for April 21st Exhibit; 9:00 meeting
with Event planner, Carlos Andrade
d. The next scheduled Board meeting is Monday, April 3, 2023 at 8:30am
7. Public Comment: None
8. Adjournment: Motion to adjourn was made by Ms. Gowing and seconded by Ms. Frehling. The meeting
was adjourned at 9:55am
Respectfully submitted, Laura Farley, Secretary