Loading...
2023-01-03 MINUTES1 MEETING MINUTES JANUARY 3, 2023 6:30 PM 9900 NE 2ND AVENUE 1) CALL TO ORDER Mayor Harris called the meeting to order at 6:33 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL PRESENT: Councilmember Alice Burch Councilmember- appointee Timothy Crutchfield Vice Mayor Daniel Marinberg Mayor Sandra Harris ALSO PRESENT: Village Attorneys Chanae Wood and Sarah Johnston Village Clerk Ysabely Rodriguez Village Manager Esmond Scott 3) ORDER OF BUSINESS Village Clerk Rodriguez requested the deferral of Item 5A to a future meeting and the addition of the Oath of Office for Timothy Crutchfield under the presentations section of the agenda. Mayor Harris requested the addition of a Discussion and Possible Action item concerning the vacant office of Councilmember due to Councilmember Crystal Wagar’s resignation. Vice Mayor Marinberg moved to approve the order of business as amended and Councilmember Burch seconded the motion, which carried a 3-0 voice vote. 2 4) PRESENTATIONS Councilmember Burch acknowledged the 93rd birthday of Miami Shores resident Lucy Walker who is an active and revered member of the community. Ms. Walker was featured in the Miami Shores Living Magazine. 5.A PROCLAMATION PRESENTED TO COUNCILMEMBER KATIA SAINT FLEUR IN HONOR OF HER DEDICATED SERVICE TO MIAMI SHORES VILLAGE. This item was deferred. 5B. INSTALLATION OF TIMOTHY CRUTCHFIELD (STAFF: VILLAGE CLERK). Village Clerk Rodriguez administered the oath of office, officially installing Timothy Crutchfield as a newly appointed member of the Village Council. 6) PUBLIC COMMENTS Janet Goodman asked the Village Council to consider adopting a new voting system to appoint the vacant Councilmember seat. Carmen Renick echoed Ms. Goodman's sentiment. She further thanked Councilmember Burch, administration, and Public Works Department for securing the grants in support of the roadway and drainage improvements to NE 104th Street. John Timinsky spoke in support of Items 7A and 7B. Toni McCormick spoke about the concerns raised by residents regarding density and traffic. Village Clerk Rodriguez read eComments into the record. 7) CONSENT AGENDA Village Clerk Rodriguez read the caption of the items listed under the consent agenda. Councilmember Burch thanked the Village Manager and his staff for their diligent work in securing the below-noted grants affecting NE 104th Street. Vice Mayor Marinberg requested for Item 7H be pulled from the consent agenda to amend said minutes. Councilmember Crutchfield moved to approve the consent agenda as amended and Councilmember Burch seconded the motion which carried a 4-0 voice vote. 7.A A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, APPROVING AN AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION ("FDOT"), PROVIDING FOR REIMBURSEMENT TO THE VILLAGE OF AN AMOUNT NOT TO EXCEED $655,000 FOR ROADWAY IMPROVEMENTS TO REDUCE FLOODING AND WATER INTRUSION ON NE 104TH STREET; AUTHORIZING VILLAGE OFFICIALS TO EXECUTE THE AGREEMENT; AUTHORIZING AMENDMENT OF THE APPLICABLE FISCAL YEAR BUDGET AND EXPENDITURE OF ALL FUNDS AWARDED; AND 3 PROVIDING FOR APPROVAL, AUTHORIZATION AND PROVIDING AN EFFECTIVE DATE (STAFF: PUBLIC WORKS DIRECTOR). PASSED ON CONSENT. 7.B A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA; APPROVING AN AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION ("DEP"), PROVIDING FOR REIMBURSEMENT TO THE VILLAGE OF AN AMOUNT NOT TO EXCEED $320,000 FOR THE DESIGN AND CONSTRUCTION OF A DRAINAGE SYSTEM TO REDUCE FLOODING AND WATER INTRUSION ON NE 104TH STREET; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE AGREEMENT; AUTHORIZING AMENDMENT OF THE APPLICABLE FISCAL YEAR BUDGET AND EXPENDITURE OF ALL FUNDS AWARDED; AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ANY RELATED DOCUMENTS REQUIRED TO BE EXECUTED BY THE AGREEMENT (STAFF: PUBLIC WORKS DEPARTMENT). PASSED ON CONSENT. 7.C A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA; APPROVING THE AWARD OF INVITATION TO BID NO. 2022-10-01 MIAMI SHORES POLICE DEPARTMENT IMPACT WINDOWS AND DOORS; AND AUTHORIZING THE VILLAGE MANAGER OR DESIGNEE TO EXECUTE AN AGREEMENT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, TECHGROUPONE, INC., IN AN ESTIMATED AMOUNT OF $192,904.50; PROVIDING FOR IMPLEMENTATION, AUTHORIZATION AND FOR AN EFFECTIVE DATE (STAFF: CHIEF OF POLICE). PASSED ON CONSENT. 7.D A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA; APPROVING THE EXPENDITURE IN AN AMOUNT NOT TO EXCEED $2,200 FROM THE LAW ENFORCEMENT TRUST FUNDS (LETF) TO ATTEND AGRACIE SURVIVAL TACTICS INSTRUCTOR DEFENSE TACTIC TRAINING BY THE CHESAPEAKE VIRGINIA POLICE DEPARTMENT; PROVIDING FOR AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: CHIEF OF POLICE). PASSED ON CONSENT. 7.E A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER OR DESIGNEE TO ISSUE A PURCHASE ORDER TO DELL MARKETING, LLP FOR THE PURCHASE OF VARIOUS DESKTOPS AND MONITORS, UTILIZING WSCA-NASPO CONTRACT #43211500-WSCA-15-ACS, FOR AN AMOUNT NOT TO EXCEED $44,384; PROVIDING FOR AUTHORIZATION, IMPLEMENTATION AND FOR AN EFFECTIVE DATE (STAFF: INFORMATION TECHNOLOGIES MANAGER). PASSED ON CONSENT. 7.F A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, APPROVING AND AUTHORIZING THE EXECUTION OF CONTINUING PROFESSIONAL SERVICES AGREEMENTS WITH THE TOP-RANKED FIRMS FOR RELATED SERVICES IN THE RESPECTIVE NINE (9) DISCIPLINES ESTABLISHED IN REQUEST FOR 4 QUALIFICATIONS NO. 22-06-01? ARCHITECTURAL & ENGINEERING SERVICES THROUGH CONTINUING CONTRACTS; AND PROVIDING AUTHORIZATION FOR EXECUTION, RENEWAL, AND ENGAGEMENT OF THE QUALIFIED FIRMS FOR BUDGETED CONSTRUCTION, STUDY, AND CONSULTING PROJECTS WITHIN THE STATUTORY LIMITS ESTABLISHED IN SECTION 287.055, FLORIDA STATUTES; PROVIDING FOR IMPLEMENTATION, AUTHORIZATION AND FOR AN EFFECTIVE DATE (STAFF: PROCUREMENT ADMINISTRATOR). PASSED ON CONSENT. 7.G APPROVAL OF THE DECEMBER 6, 2022 VILLAGE COUNCIL MEETING MINUTES. PASSED ON CONSENT. 7.H APPROVAL OF THE DECEMBER 14, 2022 SPECIAL MEETING MINUTES. Vice Mayor Marinberg noted a correction to the minutes, specifically on page 2, sixth paragraph, to reflect west of Biscayne Boulevard instead of west of Barry University. Councilmember Crutchfield moved to amend the minutes to reflect the above-referenced correction and Vice Mayor Marinberg seconded the motion which carried a 4-0 voice vote. 8) DISCUSSION & POSSIBLE ACTION ITEMS 8.A DISCUSSION AND POSSIBLE ACTION REGARDING VILLAGE COMMUNICATIONS PROGRAM (SPONSORED BY: VICE MAYOR DANIEL MARINBERG). Vice Mayor Marinberg provided opening remarks regarding the potential for improved communications given the various initiatives and programs underway. Vice Mayor Marinberg indicated the purpose of the item is to provide the Village Manager with direction regarding the procurement of a one-stop information/notification system for all Village activities. Mayor Harris echoed Vice Mayor Marinberg’s comments and recommended the purchase of additional marquees. Village Manager Scott stated that his office has explored several initiatives regarding communications, Mr. Scott stated that in the future, his office will prepare a detailed presentation laying out a communications plan. Discussion ensued regarding push notifications, additional signs, and the inclusion of Spanish and Creole translations of official village literature. There was no further discussion. 8.B. DISCUSSION AND POSSIBLE ACTION REGARDING THE VACANT SEAT DECLARED BY COUNCILMEMBER WAGAR (SPONSORED BY: MAYOR SANDRA HARRIS) Mayor Harris provided opening remarks regarding the seat vacated by former Councilmember Wagar. Vice Mayor Marinberg requested that the process to fill the vacant seat be similar to the previous vacancy. Fleur. Village Attorney Johnston opined that whichever method of voting the Council chooses to pursue, it should be included in the agenda. Councilmember Burch raised concerns regarding the ranked 5 (preferential) voting method. Village Clerk Rodriguez stated her office will begin the process of exploring best practices to ensure electronic voting is viable and can be utilized in the event the Council so chooses to use it. Village Clerk Rodriguez further stated an alternative voting method to electronic voting would be readily available to the Council. Councilmember Crutchfield stated the voting process used in the Special Meeting on December 28th was confusing and, going forward, the process needs to be thoroughly explained. This prompted further discussion regarding the ranked voting system versus weighted voting system. Discussion ensued regarding the application deadline and the appointment meeting date. By way of consensus, the Village Clerk was directed to notice the vacancy on January 4th with a deadline date of January 11 (no later than noon), and to place an item on the January 17th Village Council Meeting agenda to consider appointment of such vacant Office. There was no further discussion regarding the matter. 9) MANAGER'S REPORT Village Manager Scott provided updates. 10) ATTORNEY'S REPORT 10.A JANUARY 2023 REPORT Village Attorney Wood provided updates from the Attorney Report. At such time, she indicated there are eight (8) drafted ballot questions. Attorney Wood stated that in her next meeting with the Charter Review Committee, the two final topics that will be discussed are “governing qualifications” and “growth management”. She stated that the draft resolutions will be presented to the Village Council no later than January 17th. Mayor Harris inquired on the level of public participation and requested the Village Manager ensure meeting notices are shared on all Village social media outlets to ensure the public is well aware that there are meetings taking place. Councilmember Burch inquired about the “Prohibition on Interference” to which Attorney Johnston and Wood both provided answers to the inquiry. Councilmember Burch additionally asked about language regarding qualifications of Councilmembers. Vice Mayor Marinberg sought more clarity on the process of viewing, discussing, and voting on draft ballot questions that will be presented to the Council on the 17th. Village Attorney Johnston clarified the Council will be provided with draft Ballot questions, a complete view of the charter with inclusion of the strikethrough and underlined portions to reflect what has been proposed and amended. Mayor Harris asked if the Village Council will be able to modify recommendations proposed by the Charter Review Committee, to which Village Attorney Johnston stated “Yes”. Village Attorney Wood additionally stated the role of her Office is to provide the Committee with research, and examples of charter language from peer municipalities upon the request of the Committee. Village Attorney Wood further stated her office will inform the committee if there are any legal implications to proposed language in the charter. 6 11) ANNOUNCEMENTS Village Clerk Rodriguez read announcements into the record 12) VILLAGE COUNCIL COMMENTS Mr. Crutchfield introduced himself and encouraged residents to reach out to him regarding his views. Mr. Crutchfield expanded on his views towards the Comprehensive Plan and encouraged residents to further explore the plan and consider the practical elements of it. Vice Mayor Marinberg extended welcome to Councilmember Crutchfield and thanked all who expressed interest. He further wished all a happy new year and expressed gratitude for Councilmember Wagar's service. He further spoke about the April election and asked the Village Clerk to explore the prospect of the Village offering two voting locations. Councilmember Crutchfield provided additional figures in regards to the Comprehensive Plan. Mayor Harris wished everyone a Happy New Year. Councilwoman Burch expressed great hope and expectations for 2023. Ms. Burch expressed gratitude to former councilmember Wagar and Saint. Fleur. Ms. Burch additionally thanked Village Clerk Rodriguez for her service during her vacation trip. 13) ADJOURNMENT Mayor Harris adjourned the meeting at 7:57 PM. Village Council Meeting Time: 01-03-23 18:30 eComments Report Meetings Meeting Time Agenda Items Comments Support Oppose Neutral Village Council 01-03-23 18:30 24 2 0 0 0 Sentiments for All Meetings The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment Village Council 01-03-23 18:30 Agenda Name Comments Support Oppose Neutral 6) PUBLIC COMMENTS 2 0 0 0 Sentiments for All Agenda Items The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment Agenda Item: eComments for 6) PUBLIC COMMENTS Overall Sentiment Guest User Location: Submitted At: 2:45pm 01-03-23 Good Evening, this is Kim Flower, owner of Flight Wine Lounge on NE 2nd Ave. I am writing in response to Councilwoman Burch’s item 11 A. from the Dec. 6th meeting. This item was not presented as per her memo to “establish the requirements for becoming a Fl. Main Street accredited community.” Instead, the item was presented as a self-funded approach by using in house talent and adding two people whose duties would be divided between the Downtown needs and Public Works. This was voted on without allowing public comment or the reading of e-comments. There was no public participation allowed, let alone any by concerned business owners. MSV has qualified to be a member of the Main St. program since 1987 – that is 35 years we have left money on the table that would directly improve and help activate our downtown. To put that in perspective, Ft. Pierce, a member since 1988 has received over $39 MILLION in funding by being an accredited member of the program. Their vacancy rate was 40% at the beginning and is now a mere 8%! Think of what our downtown might look like today if it had been participating in the Main Street Program for 37 years! With all due respect to our in-house staff & talent who may have experience with various aspects of the program, I believe that we would be better served to have a dedicated professional with experience & success with the Fl. Main Street program. We need someone who can dedicate 100% of their time to this program and not have their attention divided by their other duties. Let’s not reinvent the wheel with a self-funded, untested program when there is one already available to us. It is time for MSV to put some money into downtown (such as a salary, benefits, etc. for this expert) and help us get the improved commercial district we so badly need. Thank you for listening and your continued support of downtown. Linda Schwartz Location: Submitted At: 1:58pm 01-03-23 I live at 1304 NE 104 Street. Joe and I wanted to express our gratitude for State Funding granted to Miami Shores Village I am referring to 7A and 7B on todays Agenda. The Grant allows the Village to raise the road, improve the drainage and provide proper curb and gutters. One neighbor who I spoke to yesterday remembered taking a survey and was elated. Of course we need to know more details such as how it will be done, when work will begin and will we have access to our street while work is being done. Big Koudos to Senator Pizzo, Rep. Dotie Joseph and The Southern Group .Also a special thanks to our Excellent Public Works Department for doing the massive paperwork that these Grants required .Councilwoman Alice Burch and Councilwoman Crystal Wagar I believe were on the Council when the proposal was made., Thank you also.