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2022-11-28 CRC MINUTES Miami Shores Village complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (3 days’ notice required), or information, please notify the Village Clerk's office of such need at least five days in advance. CHARTER REVIEW COMMITTEE MEETING MINUTES MONDAY, NOVEMBER 28, 2022 6:00 PM 9900 NE 2ND AVENUE MIAMI SHORES, FL 33138 1. CALL TO ORDER. The meeting was called to order at 6:05 PM. 2. ROLL CALL. Present: Michael Bell William Griffith Francine Steelman Ed Quinton Michael O’Hara Absent: Judson LaCapra and Jesse Valinsky Also Present: Chanae Wood, Village Attorney Judelande Jeune, Village Attorney’s Office Ysabely Rodriguez, Village Clerk Esmond Scott, Village Manager 3. PUBLIC COMMENTS. No public comments were offered. 4. BRIEF BOARDMEMBER INTRODUCTIONS. Individual committee members provided brief introductions. Miami Shores Village complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (3 days’ notice required), or information, please notify the Village Clerk's office of such need at least five days in advance. 5. ELECTION OF CHAIR AND VICE CHAIR. Mr. O’Hara moved to appoint Mr. Ed Quinton as Chairperson and Mr. Bell seconded the motion which carried a 5-0 voice vote. Mr. Griffith moved to appoint Mr. O’Hara as Vice Chair and Mr. Quinton seconded the motion which carried a 5-0 voice vote. 6. DISCUSSION ON SUNSHINE LAW, PUBLIC RECORDS, AND ETHICS COMPLIANCE. Ms. Wood provided an overview of sunshine law, public records and ethics compliance and answered questions posed by committee members. 7. DISCUSSION OF MEETING FORMAT. Responding to Mr. Quinton’s inquiry regarding the item, Ms. Wood expanded on the purpose of establishing a meeting format, indicating it will aid the committee in meeting preparations and discussions given the short turnaround time. Ms. Wood recommended the committee choose three topics for discussion at the next meeting based on the charter outline she provided to the committee. Ms. Wood clarified committee members are welcomed to provide charter review topics that may not be listed on said template. Ms. Wood further clarified the intent of the Village Council with respect to the scope of the charter review, indicating the committee will be considering the entire Village Charter as opposed to specific sections. Discussion ensued regarding the term “rewrite” in relation to the Village Council’s scope of duties for the committee. Ms. Wood, Mr. Scott, and Ms. Rodriguez clarified the term “rewrite” is not meant to be construed as a “repeal and replace” of the entire Village Charter, but rather a review of the entire Village Charter. The committee asked Ms. Wood to review the meeting video and resolution that encompasses the committee’s responsibilities. Discussion ensued on the recommendations provided by the Ad Hoc Charter Advisory Committee. Ms. Rodriguez was asked to produce a copy of said committee’s recommendation report to the Village Council. Ms. Wood further explained that committee recommendations would be presented to the Village Council in the form of ballot questions listed on a draft resolution. In the interest of time, Ms. Wood encouraged the committee to review the Ad Hoc Charter Advisory Committee Report, peer Charter samples provided by the Village Attorneys, and to select three topics for discussion prior to the next meeting. Mr. O’Hara moved to select the following three topics for committee review at the next meeting: Citizens Bill of rights, Election, and the Sale and lease of Village-owned property. The motion failed due to a lack of second. Miami Shores Village complies with the provisions of the Americans with Disability Act. If you are a disabled person requiring any accommodations or assistance, including materials in accessible format, a sign language interpreter (3 days’ notice required), or information, please notify the Village Clerk's office of such need at least five days in advance. Further discussion ensued regarding the meeting format. Ms. Wood asked the committee to vote on one topic at a time. Mr. Quinton moved to discuss elections, including the number of councilmembers versus population, at the next meeting and Mr. Bell seconded the motion, which carried a 5-0 voice vote. Ms. Wood asked the committee to consider specific topics concerning elections. Mr. O’Hara moved to discuss Citizens Bill of Rights at the next meeting and Mr. Bell seconded the motion, which carried a 5-0 voice vote. Mr. Quinton moved to discuss the Village Council section, including the four subsections of the outline and mayoral appointment (1-General Powers and Duties Eligibility, 2-Terms and Composition, 3-Mayor, 4-Compensation; Expenses), at the next meeting and Mr. Bell seconded the motion, which carried a 5-0 voice vote. 8. DISCUSSION OF MEETING TIMES AND DATES. Discussion ensued regarding future meetings in light of the upcoming holiday schedule and the February 10, 2023 deadline to provide ballot questions to Miami-Dade County. Responding to Mr. Griffith’s inquiry regarding additional meetings not previously scheduled, Ms. Wood explained it is the prerogative of the committee to schedule additional meetings. Mr. O’Hara moved to schedule the following meeting dates: December 5, 12, 19 and January 9. Ms. Steelman seconded the motion, which carried a 5-0 voice vote. Discussion ensued regarding the posting of the agenda and meeting notice on the village website. Mr. O’Hara moved to direct the Village Clerk to post the public meeting notice and the agenda on the Village website and Ms. Steelman seconded the motion, which carried a 5-0 voice vote. Discussion ensued regarding the placement of the public comments item at the beginning of the meeting as opposed to item-specific public comments. By way of consensus, public comments will remain at the beginning of the meeting. There was no further discussion. 9. ADJOURNMENT. The meeting adjourned at 7:39 PM.