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2022-07-25 Budget Workshop Minutes1 BUDGET WORKSHOP MINUTES JULY 25, 2022 6:00 PM 9900 BUILDING 1) CALL TO ORDER Vice Mayor Marinberg called the budget workshop to order at 6:03 PM. 2) MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE 3) ROLL CALL PRESENT: Councilmember Alice Burch Vice Mayor Daniel Marinberg Mayor Sandra Harris joined the meeting via Zoom. Councilmember Katia Saint Fleur Councilmember Crystal Wagar was absent ALSO PRESENT: Village Clerk Ysabely Rodriguez Village Manager Esmond Scott Village Attorney Johnston 4) PUBLIC COMMENTS The public offered no public comments. 5) FY 2022-2023 BUDGET WORKSHOP PRESENTATION (STAFF: VILLAGE MANAGER) The Village Manager, Mr. Esmond Scott, provided information and highlights from his budget message contained in the budget document. 2 A. REVENUES Mr. Scott reviewed the Village's revenue projections and responded to Village Council questions. B. EXPENDITURES BY DEPARTMENTS The Village Council reviewed individual departmental budgets. The following departments were discussed with the Department Heads providing information relevant to their respective budgets. Planning & Zoning Department – Presented by Ms. Claudia Hasbun Building Department – Presented by Mr. Ismael Naranjo Code Compliance Department – Presented by Mr. Lazaro Remond Brockway Memorial Library- Presented by Ms. Michelle Brown Parks & Recreation Department - Presented by Ms. Angela Dorney - Directed the Village Manager to look into the prospect of acquiring generators or other alternatives at the Recreation Center and other Village facilities. Public Works Department – Presented by Mr. Christopher Miranda Police Department- Presented by Chief David Golt Mayor & Council – Presented by Ms. Ysabely Rodriguez Village Manager’s Office – Presented by Mr. Esmond Scott Village Attorney’s Office- Presented by Ms. Sarah Johnston and Mr. Esmond Scott Village Clerk’s Office - Presented by Ms. Ysabely Rodriguez - Directed the Village Manager to reclassify the proposed full-time Assistant to the Village Clerk position to Assistant Village Clerk and for Human Resources to provide information regarding a starting salary range for said position. Finance Department- Presented by Ms. Holly Hugdahl C. CAPITAL PROJECTS FUND Mr. Scott reviewed the Village's capital projects fund and responded to Village Council questions regarding the projected capital projects. With respect to renovations to the 9900 Building, discussion ensued regarding staff estimating the approximate space needed for future council meetings/planning board meetings and other uses. There was consensus to bring forth a discussion item regarding possible renovations to the 9900 building once further information regarding schematics, space and costs estimates have been gathered. Village Staff presented the list of proposed events for the upcoming fiscal year. Mr. Scott spoke about the value in seeking sponsorship for some of the events. Discussion ensued regarding upcoming Village events and donation requests from non-profit organizations. Mayor Harris advocated for the implementation of a policy and a process concerning the award of donation requests. The Village Manager was directed to provide a list of all donation requests initiated by non-profit organizations that have been granted within the last five years for future Village Council discussion. The Village Manager was also directed to bring forth a policy regarding Village sponsorships/contributions/donations. 3 There was brief discussion regarding the millage rate reduction to 7.8. Mayor Harris advocated for a greater millage rate reduction. 6) ADJOURNMENT The workshop adjourned at 9:22 PM.