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FY22 Adopted Budget for distribution_FINALA FLORIDA MUNICIPALITY PRESENTED TO THE VILLAGE COUNCIL JULY 13, 2021 FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022 FY 2021-2022 OPERATING & CAPITAL BUDGETS Miami Shores Village, Florida TABLE OF CONTENTS Introduction Transmittal Letter ....................................................................................................................................... i-v Financial Summary – Revenues ................................................................................................................... 1-6 Financial Summary – Expenditures ........................................................................................................... 7-8 Community Development Planning & Zoning .................................................................................................................................... 9-16 Building ................................................................................................................................. 17-29 Code Compliance .................................................................................................................................30-37 Recreation & Culture Brockway Memorial Library ...................................................................................................................38-46 Recreation ....................................................................................................................................... 47 Recreation Administration ...................................................................................................48-54 Recreation Administration Program ......................................................................................... 55 Athletics .................................................................................................................................56-62 Athletic Programs ................................................................................................63-78 Community Center ..................................................................................................................79-86 Community Center Programs .............................................................................. 87-91 Aquatics .................................................................................................................................92-99 Tennis ............................................................................................................................. 100-102 Public Safety Police ..................................................................................................................................... 103 Police Operations ............................................................................................................... 104-113 Police Operations Program .............................................................................. 114-115 Crossing Guards ................................................................................................................... 116-119 Public Works Public Works ................................................................................................................................................ 120 Parks .............................................................................................................................. 121-127 Streets ............................................................................................................................. 128-136 Public Works Administration ........................................................................................... 137-143 Recreation Maintenance ................................................................................................... 144-148 Local Option Gas Tax ........................................................................................................ 149-154 Transportation Surtax ...................................................................................................... 155-160 Stormwater .......................................................................................................................... 161-167 Sanitation ............................................................................................................................ 168-177 Water & Sewer .................................................................................................................... 178-181 Fleet Maintenance ............................................................................................................. 182-199 Administration Mayor & Council ............................................................................................................................ 200-205 Village Attorney ............................................................................................................................ 206-208 Village Manager ............................................................................................................................ 209-216 Village Clerk ............................................................................................................................ 217-224 Finance ..................................................................................................................................... 225 Finance ............................................................................................................................ 226-232 Non-Departmental ............................................................................................................ 233-240 Debt Service ...................................................................................................................... 241-243 Risk Management .............................................................................................................. 244-249 Capital Fund Capital Project Budget FY 2022 ...................................................................................................... 250-300 5 Year Capital Improvement Plan Summary .................................................................................. 301-309 Reference Glossary of Funds & Key Terms ........................................................................................................ 310-312 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Fund: 001 General Fund Revenue TAXES - Taxes 311 000 - Ad Valorem Taxes Current 9,201,078 9,440,990 9,440,990 9,900,240 314 100 - Utility Service Tax Electricity 906,659 845,000 888,250 900,000 314 300 - Utility Service Tax Water 165,203 130,000 150,000 160,000 314 310 - Utility Service Tax Water - North Miami 12,286 11,000 11,478 11,000 314 400 - Utility Service Tax Gas 29,364 27,000 29,500 30,000 315 100 - Communications Services Taxes CST 342,975 345,000 345,000 345,000 316 100 - Local Business Tax Village 73,180 70,000 70,085 71,000 316 200 - Local Business Tax Application Fee - 500 - 500 329 500 - Other Permits, Fees and Special Assessments Zoning and Variance Fees 58,713 68,000 80,000 82,000 329 510 - Other Permits, Fees and Special Assessments Alarm Permits 28,643 33,000 30,000 30,000 TAXES - Taxes Totals 10,818,099 10,970,490 11,045,303 11,529,740 PFS - Permits, Fees and Special Assessments 322 000 - Building Permits Building Permits 629,087 898,000 450,000 - 322 140 - Building Permits Work without Permit Fees 47,765 50,000 24,430 - 323 100 - Franchise Fees Electricity 621,268 595,000 605,000 610,000 323 400 - Franchise Fees Gas 13,878 13,500 13,750 14,000 323 700 - Franchise Fees Solid Waste 15,702 25,000 12,500 13,000 329 100 - Other Permits, Fees and Special Assessments Other Permits 8,595 10,000 20,524 20,000 329 110 - Other Permits, Fees and Special Assessments Structural Engineer Fees 31,520 50,000 25,000 - 329 120 - Other Permits, Fees and Special Assessments Certificate of Re-Occupancy 12,270 12,000 18,130 15,000 329 130 - Other Permits, Fees and Special Assessments Notary Fees 610 1,500 675 500 329 140 - Other Permits, Fees and Special Assessments Copies 397 500 201 300 PFS - Permits, Fees and Special Assessments Totals 1,381,093 1,655,500 1,170,210 672,800 IGOVR - Intergovernmental Revenues 335 125 - State Revenue Sharing Revenue Sharing 266,626 220,000 255,000 255,000 335 140 - State Revenue Sharing Mobile Home License Tax 158 65 140 120 335 150 - State Revenue Sharing Alcoholic Beverage License Tax 734 675 637 675 335 180 - State Revenue Sharing Half-Cent Sales Tax 735,341 675,000 700,000 730,000 337 700 - Grants from Other Local Units Fireworks - - - - 338 100 - Shared Revenue From Other Local Units Local Business Tax County 22,235 20,000 20,000 20,000 338 900 - Shared Revenue From Other Local Units Crossing Guards 12,116 18,000 6,500 12,000 IGOVR - Intergovernmental Revenues Totals 1,037,211 933,740 982,277 1,017,795 CFS - Charges for Services 339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee 29,690 29,716 29,716 29,735 341 900 - General Government Services Other General Government Charges 8,971 10,500 9,500 10,500 341 910 - General Government Services Lien Searches 28,700 25,000 28,000 28,000 341 920 - General Government Services Property 630 500 1,050 800 342 100 - Public Safety Services Police Extra Duty Pay 212,613 200,000 200,000 200,000 342 110 - Public Safety Services Police Extra Duty Surcharge 42,369 40,000 40,000 40,000 342 200 - Public Safety Services Charter School Police Officer 74,997 75,000 75,000 75,000 342 300 - Public Safety Services Barry University Police Officers 263,539 260,000 260,000 265,000 343 910 - Physical Environment Lot Clearing 13,875 23,000 23,000 23,000 343 920 - Physical Environment Landscape Maintenance 20,754 19,905 20,000 20,000 344 500 - Transportation User Fees Parking Fees 454 600 600 600 347 100 - Culture/Recreation Service Charges Library Membership Fees 3,075 5,250 3,200 5,250 347 120 - Culture/Recreation Service Charges Lost Books 467 750 500 750 347 130 - Culture/Recreation Service Charges Miscellaneous - Library 153 600 100 600 347 200 - Culture/Recreation Service Charges Program Fees 521,216 959,751 490,465 936,415 Revenue Annual Budget by Account Classification Report Page 1 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Revenue Annual Budget by Account Classification Report 347 205 - Culture/Recreation Service Charges Swim Camp (172) 18,700 18,500 21,500 347 210 - Culture/Recreation Service Charges Non-Resident Memberships 6,000 12,000 750 9,000 347 220 - Culture/Recreation Service Charges Basketball Passes 997 600 3,000 2,500 347 225 - Culture/Recreation Service Charges Pickleball Admissions - - 300 600 347 230 - Culture/Recreation Service Charges Aquatic Admissions 20,019 96,200 75,000 92,450 347 240 - Culture/Recreation Service Charges Tennis Admission Fees 242 500 200 200 347 245 - Culture/Recreation Service Charges Private Swim Lessons 5,370 12,500 7,000 7,000 347 260 - Culture/Recreation Service Charges Adventure Camp - 47,000 9,000 40,450 347 270 - Culture/Recreation Service Charges Fine Arts Tours - - - - 347 400 - Culture/Recreation Service Charges 5K Run 9,705 9,600 - 9,000 347 410 - Culture/Recreation Service Charges Unity Day 11,838 12,000 - 9,000 347 430 - Culture/Recreation Service Charges Unity Day - Sponsors 2,450 2,000 - 2,500 347 440 - Culture/Recreation Service Charges Unity Day - Vendors 3,200 3,000 - 3,000 347 455 - Culture/Recreation Service Charges Halloween 1,988 1,500 635 1,500 347 500 - Culture/Recreation Service Charges Facility Rental 20,719 45,800 16,625 45,760 347 510 - Culture/Recreation Service Charges Community Center Bridge Rental 5,172 10,000 - 2,600 347 515 - Culture/Recreation Service Charges Field Rentals/Travel 7,062 4,800 10,000 12,000 347 520 - Culture/Recreation Service Charges Rental Staff Reimbursement 2,720 3,970 250 3,720 347 525 - Culture/Recreation Service Charges Goal Rental 375 400 75 375 347 530 - Culture/Recreation Service Charges Umbrella Rental Admission - 7,600 200 6,500 347 535 - Culture/Recreation Service Charges Umbrella Rental Concession - 7,600 200 6,500 347 540 - Culture/Recreation Service Charges Swim Team Rental 17,770 24,000 27,847 27,847 347 910 - Culture/Recreation Service Charges Luminaries 304 300 5 300 347 920 - Culture/Recreation Service Charges Snack Shack 1,348 1,162 1,300 2,400 347 930 - Culture/Recreation Service Charges Concessions 0 29,600 25,360 32,000 347 940 - Culture/Recreation Service Charges Insurance Fees 7,344 15,000 8,000 12,000 347 950 - Culture/Recreation Service Charges Fingerprinting 1,198 350 800 1,400 349 100 - Other Service Charges Returned Check Fee 832 350 150 150 CFS - Charges for Services Totals 1,347,982 2,017,104 1,386,328 1,987,902 JFF - Judgments, Fines and Forfeitures 351 500 - Court Ordered Judgments and Fines Traffic Fines 11,967 10,000 6,500 8,000 352 000 - Fines - Library Library 1,903 5,500 100 5,500 354 100 - Fines - Local Ordinance Violations Local Business Tax 581 1,000 1,000 1,000 354 200 - Fines - Local Ordinance Violations Code Violations 909,260 150,000 160,000 150,000 354 210 - Fines - Local Ordinance Violations Code Enforcement Admin Fees 21,455 2,100 1,500 1,800 JFF - Judgments, Fines and Forfeitures Totals 945,166 168,600 169,100 166,300 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 71,392 30,000 17,110 19,960 362 100 - Rents and Royalties Country Club Base 27,646 - - - 362 110 - Rents and Royalties Country Club Supplemental 213,684 - - - 362 115 - Rents and Royalties Bay Harbor Islands Contract Fee - 50,000 50,000 50,000 362 200 - Rents and Royalties Charter School 180,000 180,000 180,000 180,000 364 100 - Disposition of Fixed Assets Sale of Surplus Assets 10,950 15,000 13,830 20,000 365 000 - Sale of Surplus Materials and Scrap Recycling 268 500 300 300 366 115 - Contributions and Donations Donations - 1,000 - - 369 300 - Other Miscellaneous Revenues Settlements - - - - 369 900 - Other Miscellaneous Revenues Miscellaneous 29,902 3,500 4,000 500 369 910 - Other Miscellaneous Revenues Discounts - - - - 369 940 - Other Miscellaneous Revenues COVID-19 Testing 6,600 - - - MISC - Miscellaneous Totals 540,441 280,000 265,240 270,760 OS - Other Sources Page 2 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Revenue Annual Budget by Account Classification Report 381 001 - Inter-Fund Group Transfers In General Fund - - - - 381 120 - Inter-Fund Group Transfers In Excise Tax - - - - 381 150 - Inter-Fund Group Transfers In Grants - - - - 381 165 - Inter-Fund Group Transfers In Building - - - 300,000 381 201 - Inter-Fund Group Transfers In Debt Service - - - - 382 000 - Contributions from Enterprise Operations Management Fees 400,000 400,000 400,000 400,000 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 152,140 - 863,000 OS - Other Sources Totals 400,000 552,140 400,000 1,563,000 Fund Total: General Fund 16,469,992 16,577,574 15,418,458 17,208,297 Fund: 130 Local Option Gas Tax (LOGT) Revenue TAXES - Taxes 312 410 - Local Option Taxes First Local Option Fuel Tax 172,077 177,495 170,000 169,721 312 420 - Local Option Taxes Second Local Option Fuel Tax 64,914 68,500 62,500 61,456 TAXES - Taxes Totals 236,991 245,995 232,500 231,177 IGOVR - Intergovernmental Revenues 335 430 - State Revenue Sharing Revenue Sharing 78,030 76,830 73,000 73,000 335 480 - State Revenue Sharing Fuel Tax Refunds 16,868 14,000 16,500 16,000 IGOVR - Intergovernmental Revenues Totals 94,898 90,830 89,500 89,000 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 1,422 1,900 590 600 MISC - Miscellaneous Totals 1,422 1,900 590 600 OS - Other Sources 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 197,945 - 68,451 OS - Other Sources Totals - 197,945 - 68,451 Fund Total: Local Option Gas Tax (LOGT) 333,312 536,670 322,590 389,228 Fund: 135 Citizens' Indep Trust (CITT) Revenue IGOVR - Intergovernmental Revenues 335 180 - State Revenue Sharing Half-Cent Sales Tax 385,147 437,500 375,000 381,250 IGOVR - Intergovernmental Revenues Totals 385,147 437,500 375,000 381,250 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 905 1,400 418 420 MISC - Miscellaneous Totals 905 1,400 418 420 OS - Other Sources 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - - OS - Other Sources Totals - - - - Fund Total: Citizens' Indep Trust (CITT) 386,052 438,900 375,418 381,670 Fund: 165 Building Revenue PFS - Permits, Fees and Special Assessments 322 000 - Building Permits Building Permits - - - 879,920 322 140 - Building Permits Work without Permit Fees - - - 10,000 329 110 - Other Permits, Fees and Special Assessments Structural Engineer Fees - - - 60,000 PFS - Permits, Fees and Special Assessments Totals - - - 949,920 Fund Total: Building - - - 949,920 Page 3 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Revenue Annual Budget by Account Classification Report Fund: 201 Debt Service Revenue TAXES - Taxes 311 000 - Ad Valorem Taxes Current 471,448 451,180 451,180 455,880 TAXES - Taxes Totals 471,448 451,180 451,180 455,880 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 10,838 3,000 1,916 2,000 MISC - Miscellaneous Totals 10,838 3,000 1,916 2,000 OS - Other Sources 381 001 - Inter-Fund Group Transfers In General Fund - - - - 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) - - - - 384 000 - Debt Proceeds Debt Proceeds - - - - 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - - OS - Other Sources Totals - - - - Fund Total: Debt Service 482,286 454,180 453,096 457,880 Fund: 301 Capital Projects Revenue MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 5,183 - 2,660 - MISC - Miscellaneous Totals 5,183 - 2,660 - OS - Other Sources 381 001 - Inter-Fund Group Transfers In General Fund 1,566,040 161,975 161,975 863,000 381 161 - Inter-Fund Group Transfers In Special Purpose Revenue - - - - 381 501 - Inter-Fund Group Transfers In Risk 26,317 - - - 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 1,029,724 1,029,724 - OS - Other Sources Totals 1,592,357 1,191,699 1,191,699 863,000 Fund Total: Capital Projects 1,597,540 1,191,699 1,194,359 863,000 Fund: 402 Stormwater Revenue CFS - Charges for Services 343 900 - Physical Environment Stormwater Fees 478,234 573,778 573,778 587,365 CFS - Charges for Services Totals 478,234 573,778 573,778 587,365 JFF - Judgments, Fines and Forfeitures 354 402 - Fines - Local Ordinance Violations Stormwater Penalties 891 875 815 815 JFF - Judgments, Fines and Forfeitures Totals 891 875 815 815 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 9,713 5,200 1,667 1,670 364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - - - 369 900 - Other Miscellaneous Revenues Miscellaneous - - - - MISC - Miscellaneous Totals 9,713 5,200 1,667 1,670 OS - Other Sources 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - - - 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 166,905 - 129,100 OS - Other Sources Totals - 166,905 - 129,100 Fund Total: Stormwater 488,837 746,758 576,260 718,950 Fund: 405 Sanitation Revenue CFS - Charges for Services 343 400 - Physical Environment Garbage/Solid Waste Collection 2,900,686 3,250,895 3,250,895 3,386,825 343 410 - Physical Environment Special Pick-Up Waste - - - - 343 420 - Physical Environment Recycling - Biscayne Park - - - - Page 4 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Revenue Annual Budget by Account Classification Report CFS - Charges for Services Totals 2,900,686 3,250,895 3,250,895 3,386,825 JFF - Judgments, Fines and Forfeitures 354 405 - Fines - Local Ordinance Violations Sanitation Penalties 11,831 12,250 10,650 10,650 JFF - Judgments, Fines and Forfeitures Totals 11,831 12,250 10,650 10,650 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 2,290 2,900 919 600 363 000 - Fixed Asset Transfer In Transfer In 17,257 364 100 - Disposition of Fixed Assets Sale of Surplus Assets (20,036) - - - MISC - Miscellaneous Totals (489) 2,900 919 600 OS - Other Sources 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - - - 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 250,000 - 140,000 OS - Other Sources Totals - 250,000 - 140,000 Fund Total: Sanitation 2,912,028 3,516,045 3,262,464 3,538,075 Fund: 410 Water & Sewer Revenue PFS - Permits, Fees and Special Assessments 325 100 - Special Assessments Capital Improvements 27,827 174,615 174,615 174,630 325 200 - Special Assessments Maintenance Fees 10,481 65,875 65,875 71,990 325 210 - Special Assessments Maintenance Rebate - - - - 325 300 - Special Assessments Interest Revenue - - - - PFS - Permits, Fees and Special Assessments Totals 38,308 240,490 240,490 246,620 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 165 200 60 60 364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - - - 369 900 - Other Miscellaneous Revenues Miscellaneous - - 756 - MISC - Miscellaneous Totals 165 200 816 60 OS - Other Sources 381 001 - Inter-Fund Group Transfers In General Fund 49,925 63,575 63,575 64,043 384 000 - Debt Proceeds Debt Proceeds - - - - 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source 79,692 - - - 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 18,750 - - OS - Other Sources Totals 129,617 82,325 63,575 64,043 Fund Total: Water & Sewer 168,090 323,015 304,881 310,723 Fund: 501 Risk Management Revenue IGOVR - Intergovernmental Revenues 337 500 - Grants from Other Local Units Grants 12,000 12,000 6,000 6,000 IGOVR - Intergovernmental Revenues Totals 12,000 12,000 6,000 6,000 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 10,824 5,900 1,903 1,600 369 300 - Other Miscellaneous Revenues Settlements 72,082 50,000 50,000 55,000 369 900 - Other Miscellaneous Revenues Miscellaneous - - - - 369 920 - Other Miscellaneous Revenues Country Club Insurance 82,523 96,696 102,582 110,198 369 930 - Other Miscellaneous Revenues Insurance Refund - - 17,886 - MISC - Miscellaneous Totals 165,430 152,596 172,371 166,798 OS - Other Sources 381 000 - Inter-Fund Group Transfers In Workers Comp 261,607 202,167 202,167 173,351 381 001 - Inter-Fund Group Transfers In General Fund 343,611 401,656 401,656 469,186 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 4,230 4,380 4,380 4,960 381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 4,230 4,380 4,380 4,960 Page 5 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Revenue Annual Budget by Account Classification Report 381 150 - Inter-Fund Group Transfers In Grants - - - - 381 165 - Inter-Fund Group Transfers In Building - - - 16,645 381 402 - Inter-Fund Group Transfers In Stormwater 7,434 7,890 7,890 8,424 381 405 - Inter-Fund Group Transfers In Sanitation 38,018 40,208 40,208 44,154 381 550 - Inter-Fund Group Transfers In Fleet Maintenance 99,789 96,541 96,541 114,317 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - - OS - Other Sources Totals 758,919 757,222 757,222 835,997 Fund Total: Risk Management 936,349 921,818 935,593 1,008,795 Fund: 550 Fleet Maintenance Revenue CFS - Charges for Services 344 900 - Transportation User Fees Mileage Reimbursement 38,076 34,450 40,617 39,520 CFS - Charges for Services Totals 38,076 34,450 40,617 39,520 MISC - Miscellaneous 361 100 - Interest and Other Earnings Interest Income 9,582 5,700 1,845 1,848 364 100 - Disposition of Fixed Assets Sale of Surplus Assets (6,950) - - - MISC - Miscellaneous Totals 2,632 5,700 1,845 1,848 OS - Other Sources 381 001 - Inter-Fund Group Transfers In General Fund 659,913 717,580 717,580 704,351 381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 80,954 91,558 91,558 97,243 381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 27,268 23,581 23,581 26,674 381 163 - Inter-Fund Group Transfers In Police Forfeiture - - - - 381 165 - Inter-Fund Group Transfers In Building - - - 3,105 381 301 - Inter-Fund Group Transfers In Capital Projects - - - - 381 402 - Inter-Fund Group Transfers In Stormwater 14,198 17,665 17,665 21,844 381 405 - Inter-Fund Group Transfers In Sanitation 465,566 469,025 469,028 481,177 381 501 - Inter-Fund Group Transfers In Risk 14,995 - - - 389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - - - 389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 476,118 - 370,000 OS - Other Sources Totals 1,262,894 1,795,527 1,319,412 1,704,394 Fund Total: Fleet Maintenance 1,303,602 1,835,677 1,361,874 1,745,762 Revenue Grand Totals: 25,078,087 26,542,336 24,204,993 27,572,300 Page 6 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget 001.10.0300 - General Fund,Village Manager,Village Manager 452,179 480,192 474,578 624,520 001.11.0100 - General Fund,Mayor & Council,Legislative 13,640 161,789 103,875 76,638 001.12.0303 - General Fund,Village Clerk,Village Clerk 154,220 216,019 215,642 255,904 001.13.0500 - General Fund,Finance,Finance 412,010 476,515 411,168 503,832 001.14.0200 - General Fund,Legal,Legal 385,539 236,800 237,800 246,800 001.15.0450 - General Fund,Planning & Zoning,Planning and Zoning 180,283 209,444 208,825 221,496 001.19.0800 - General Fund,Non-Departmental,Non-Departmental 1,078,674 1,334,493 1,219,516 1,371,935 001.21.0900 - General Fund,Police,Police 6,733,387 7,762,736 7,309,131 7,640,184 001.21.0901 - General Fund,Police,Crossing Guards 42,754 50,783 45,488 50,832 001.24.0400 - General Fund,Building Department,Building 629,616 614,177 613,164 - 001.29.0351 - General Fund,Code Compliance,Code Compliance 217,564 241,675 235,438 251,006 001.39.1201 - General Fund,Public Works,Parks 369,182 366,755 354,037 417,718 001.39.1202 - General Fund,Public Works,Facilities Maintenance/Streets 965,857 778,665 722,526 1,185,964 001.39.1203 - General Fund,Public Works,Public Works Administration 459,393 479,868 422,514 477,334 001.39.1204 - General Fund,Public Works,Recreation Maintenance 206,492 214,561 206,268 241,215 001.71.1500 - General Fund,Brockway Memorial Library,Library 466,801 474,411 453,239 569,147 001.72.1401 - General Fund,Recreation,Recreation Administration 302,613 273,414 253,227 288,409 001.72.1402 - General Fund,Recreation,Athletics 608,356 779,989 658,497 854,455 001.72.1403 - General Fund,Recreation,Community Center 583,417 685,343 561,151 971,290 001.72.1405 - General Fund,Recreation,Aquatics 1,483,932 718,611 835,977 935,805 001.72.1406 - General Fund,Recreation,Tennis 20,524 21,334 21,589 23,813 Fund Total: General Fund (15,766,432) (16,577,574) (15,563,650) (17,208,297) 130.39.1222 - Local Option Gas Tax (LOGT),Public Works,LOGT 274,426 536,670 429,686 389,228 Fund Total: Local Option Gas Tax (LOGT)(274,426)(536,670) (429,686)(389,228) 135.39.1210 - Citizens' Indep Trust (CITT),Public Works,CITT 332,756 438,900 358,152 381,670 Fund Total: Citizens' Indep Trust (CITT)(332,756)(438,900) (358,152)(381,670) 165.24.0400 - Building,Building Department,Building - - - 949,920 Fund Total: Building - - - (949,920) 201.19.0000 - Debt Service,Non-Departmental,None 456,915 454,180 454,180 457,880 Fund Total: Debt Service (456,915)(454,180) (454,180)(457,880) 301.12.0303 - Capital Projects,Village Clerk,Village Clerk - - - 30,000 301.13.0500 - Capital Projects,Finance,Finance - - 9,100 - 301.19.0800 - Capital Projects,Non-Departmental,Non-Departmental 71,225 63,775 105,831 60,000 301.21.0900 - Capital Projects,Police,Police 83,814 351,719 379,535 100,500 301.24.0400 - Capital Projects,Building Department,Building - - - - 301.39.1201 - Capital Projects,Public Works,Parks 1,129 15,500 15,500 16,000 301.39.1202 - Capital Projects,Public Works,Facilities Maintenance/Streets 49,202 422,493 422,493 372,000 301.39.1203 - Capital Projects,Public Works,Public Works Administration 12,068 - - - 301.39.1204 - Capital Projects,Public Works,Recreation Maintenance - - - - Fund: 301 Capital Projects Expenditures Fund: 201 Debt Service Expenditures Fund: 165 Building Expenditures Fund: 135 Citizens' Indep Trust (CITT) Expenditures Expenditures Fund: 130 Local Option Gas Tax (LOGT) Fund: 001 General Fund Expenditures Expense Annual Budget by Organization Report Page 7 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Expense Annual Budget by Organization Report 301.39.6000 - Capital Projects,Public Works,Fleet Maintenance - - - - 301.71.1500 - Capital Projects,Brockway Memorial Library,Library 6,600 17,750 17,750 65,000 301.72.1401 - Capital Projects,Recreation,Recreation Administration 14,429 - - - 301.72.1402 - Capital Projects,Recreation,Athletics 40,229 56,150 56,150 44,000 301.72.1403 - Capital Projects,Recreation,Community Center - 107,312 107,312 154,000 301.72.1405 - Capital Projects,Recreation,Aquatics 1,522,698 157,000 157,000 21,500 301.72.1406 - Capital Projects,Recreation,Tennis - - - - Fund Total: Capital Projects (1,801,394) (1,191,699) (1,270,671) (863,000) 402.39.3500 - Stormwater,Public Works,Stormwater 413,383 746,758 733,420 718,950 Fund Total: Stormwater (413,383) (746,758) (733,420) (718,950) 405.39.3000 - Sanitation,Public Works,Sanitation 3,159,256 3,516,045 3,400,217 3,538,075 Fund Total: Sanitation (3,159,256) (3,516,045) (3,400,217) (3,538,075) 410.39.4000 - Water & Sewer,Public Works,Water & Sewer 142,992 323,015 225,000 310,723 Fund Total: Water & Sewer (142,992) (323,015) (225,000) (310,723) 501.19.6500 - Risk Management,Non-Departmental,Risk Management 934,422 921,818 938,639 1,008,795 Fund Total: Risk Management (934,422) (921,818) (938,639) (1,008,795) 550.39.6000 - Fleet Maintenance,Public Works,Fleet Maintenance 1,266,053 1,835,677 1,725,444 1,745,762 Fund Total: Fleet Maintenance (1,266,053) (1,835,677) (1,725,444) (1,745,762) Expenditure Grand Totals: 24,548,029 26,542,336 25,099,059 27,572,300 Fund: 550 Fleet Maintenance Expenditures Fund: 501 Risk Management Expenditures Fund: 410 Water & Sewer Expenditures Fund: 405 Sanitation Expenditures Fund: 402 Stormwater Expenditures Page 8 Community Development Planning & Zoning Building Code Compliance 1 Recreation & Culture Brockway Memorial Library Recreation o Recreation Administration o Athletics Athletic Programs o Community Center o Aquatics o Tennis 2 Public Safety Police o Police Operations o Crossing Guards 3 Public Works Parks Streets Public Works Administration Recreation Maintenance Local Option Gas Tax Transportation Surtax Stormwater Sanitation Water & Sewer Fleet Maintenance 4 Administration Mayor & Council Village Attorney Village Manager Village Clerk Finance o Finance o Non‐Departmental o Debt Service o Risk Management 5 TABLE OF CONTENTS PLANNING & ZONING ORGANIZATION CHART PLANNING & ZONING DIRECTOR ADMINISTRATIVE ASSISTANT (0.5 FTE) GIS MAPPING P/T Page 9 Planning & Zoning Services, Functions and Activities The mission of the Planning & Zoning Department is to provide Miami Shores Village with professional planning services that promote and facilitate the orderly and efficient development of the community; to protect existing neighborhoods through sound regulatory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code and Federal and State regulations. Goals & Objectives The goal for the upcoming fiscal year of the Planning & Zoning Department is to create a new sustainability and resiliency ordinance. Performance Measures Process applications to the Planning & Zoning Board FY2022 Estimated 50 Page 10 FY'21 FY'22 Change Personnel Services…………………….179,958$ 187,008$ 7,050$ Operating Expenditures/Expenses …..29,486 34,488 5,002 TOTAL …………………………..209,444$ 221,496$ 12,052$ Planning & Zoning Budget Highlights ‐ 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000 FY2021 FY2022 Planning & Zoning Budgeted Expenditures Personnel Operating Page 11 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 15 - Planning & Zoning Division: 0450 - Planning and Zoning Program: 00 - None Activity: 515 - Comprehensive Planning PS - Personnel Services 11-000 Executive Salaries Salaries 123,168 129,936 127,928 133,841 Planning & Zoning Director base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries 18,227 18,698 18,421 19,262 Administrative Assistant (50% allocated with Code Compliance Department) 13-300 Other Salaries and Wages Seasonal 240 - 1,500 1,500 Temporary personnel for GIS mapping 14-000 Overtime Overtime 218 2,000 2,400 2,400 Overtime costs for Board hearings & workshops 21-000 Payroll Taxes Employer Fica and Medicare 10,883 12,020 11,991 12,508 Social Security & Medicare taxes Page 12 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 10,278 10,265 10,462 10,461 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 222 222 226 226 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 148 175 179 179 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 215 142 142 131 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 170,224 179,958 179,749 187,008 OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services - 16,500 15,000 15,000 Water facilities maintenance plan 31-100 Professional Services Technology 4,755 5,200 5,200 6,150 Annual maintenance fees to Tyler Technologies Page 13 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 40-000 Travel and Per Diem Travel - 750 - 750 Travel for conferences & continuing education 40-100 Travel and Per Diem Per Diem Allowance - 250 - 500 Per diem allowance while attending conferences & trainings 41-100 Communications Services Cellular 369 60 - 500 Estimated costs for cellular telephone 41-200 Communications Services Internet 280 - - - Estimated cost for internet 42-000 Freight and Postage Services Postage - 300 - 300 Zoning hearing notices, certified mailings & miscellaneous correspondence 45-000 Insurance ISF: Risk Management 2,561 3,176 3,176 3,788 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 14 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 469 - - - 47-000 Printing and Binding Printing 823 750 - 750 Printing costs 51-000 Office Supplies Office Supplies 282 500 200 500 General office supplies for (1.5) full-time employees 52-200 Operating Supplies Other Operating Supplies 430 500 1,000 500 Other operating supplies (included in this amount is signage for hearings) 52-400 Operating Supplies Uniforms 89 250 - 250 Uniform costs 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs - 500 2,500 2,500 American Planning Association membership Page 15 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education - 750 2,000 3,000 Registration & training Account Classification Total: OE - Operating Expenditures/Expenses 10,059 29,486 29,076 34,488 Activity Total: 515 - Comprehensive Planning 180,283 209,444 208,825 221,496 Program Total: 00 - None 180,283 209,444 208,825 221,496 Division Total: 0450 - Planning and Zoning 180,283 209,444 208,825 221,496 Department Total: 15 - Planning & Zoning 180,283 209,444 208,825 221,496 Page 16 BUILDING ORGANIZATION CHART BUILDING DIRECTOR PERMIT SUPERVISOR PERMIT CLERK II MECHANICAL INSPECTORS (2) PLUMBING INSPECTORS (2) STRUCTURAL REVIEW (1) ELECTRICAL INSPECTORS (2) PERMIT CLERK I PERMIT CLERK I BUILDING INSPECTORS (4) Page 17 Number of Permits Issued Number of Inspections 3,200 >7,000 Building Services, Functions and Activities The Building Department is responsible for the administration and application of all Federal, State, County, and Municipal construction and building-related codes in a client-sensitive manner. Permit clerks intake the permit application and all pertinent submittal documents. Once applications are checked for completeness and contractor information is verified, the information is entered into the permitting system prior to forwarding the documents to the plan examiner for review. Plan examiners review permit applications, plans, and documents for compliance with implemented codes and regulations prior to the issuance of permits. Building inspectors ensure compliance with regulations and approved plans during the construction process. The inspectors also ensure that construction methods, materials, and workmanship comply with standard practice. Upon completion of the project, the Department issues a Certificate of Occupancy or a Certificateof Completion. Goals & Objectives During the upcoming fiscal year, the Building Department's goal is to improve customer service by reducing the turnaround time required to review permits and plans while at the same time ensuring full compliance with building codes and regulations in order to keep our community safe. In addition, the Department is planning to have several outreach programs to educate our residents and business owners as to the requirements for permits. Performance Measures * Due to the State of Florida reporting requirements, a fund (165) has been created for the Building Department for FY2022 and moving forward. FY2022 Estimated Page 18 FY'21 FY'22 Change Personnel Services…………………….567,869$ 597,730$ 29,861$ Operating Expenditures/Expenses …..46,308 52,190 5,882 Other Uses……………………………..- 300,000 300,000 TOTAL …………………………..614,177$ 949,920$ 335,743$ Building Budget Highlights ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 FY2021 FY2022 Building Budgeted Expenditures Personnel Operating Other Uses Page 19 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 24 - Building Department Division: 0400 - Building Program: 00 - None Activity: 524 - Protective Inspections PS - Personnel Services 11-000 Executive Salaries Salaries 137,001 140,564 138,391 - Building Director base salary. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 - Executive benefit package. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 12-000 Regular Salaries and Wages Salaries 128,361 148,749 189,580 - (2) Permit Clerk I, (1) Permit Clerk II & (1) Permit Supervisor. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 13-000 Other Salaries and Wages Other Salaries 235,823 192,400 182,000 - (4) Building Inspector, (2) Electrical Inspector, (2) Mechanical Inspector, (2) Plumbing Inspector & (1) Structural Review *All Inspectors are employed on an as needed basis. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 13-300 Other Salaries and Wages Seasonal 6,373 4,558 - - In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 14-000 Overtime Overtime 2,224 500 1,500 - Estimated overtime costs. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). Page 20 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 18-100 Compensated Compensatory Leave Longevity 500 1,000 1,000 - Benefit paid to tenured employees per policy. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 21-000 Payroll Taxes Employer Fica and Medicare 38,993 33,762 16,071 - Social Security & Medicare taxes. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 23-000 Life and Health Insurance Health Insurance 30,003 34,215 30,924 - Estimated annual employee costs for health insurance benefits. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 23-100 Life and Health Insurance Dental 591 740 673 - Estimated annual employee costs for dental insurance benefits. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 23-200 Life and Health Insurance Long-Term Care 274 364 337 - Estimated annual employee costs for long-term care insurance benefits. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 24-000 Workers' Compensation Workers' Compensation 5,162 4,517 4,517 - Allocated costs of workers' compensation premiums paid to the Florida League. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). Account Classification Total: PS - Personnel Services 591,930 567,869 571,493 - OE - Operating Expenditures/Expenses Page 21 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 31-100 Professional Services Technology 19,007 24,310 20,400 - This account includes the following: Bluebeam, EnerGov, GIS, Laserfish & MCCI annual support & maintenance. Due to electronic software required to operate the Building Department an increase on the cost associated with annual support & maintenance for these services is expected. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 31-270 Professional Services Pre-employment Screening 25 100 100 - Pre-employment screening costs. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 40-000 Travel and Per Diem Travel 90 1,500 150 - 2021 & 2022 FEMA training at EMI & Building Officials State Conference. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 41-100 Communications Services Cellular 980 - 2,960 - Estimated cost for cellular telephone. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 42-000 Freight and Postage Services Postage 696 850 350 - Postage services to send notices to property owners for soon to expire permits & expired permits. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 45-000 Insurance ISF: Risk Management 7,679 10,403 10,403 - Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). Page 22 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 5,913 2,545 2,545 - Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 47-000 Printing and Binding Printing 145 400 85 - Business cards. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 51-000 Office Supplies Office Supplies 483 800 500 - Office supplies for a 1 year period for (5) full-time employees. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 52-200 Operating Supplies Other Operating Supplies 1,866 1,900 700 - Operating supplies. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 52-400 Operating Supplies Uniforms 145 800 900 - Uniforms for Building Department personnel. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 657 2,100 2,128 - Books & memberships to the following professional organizations: 1) BOAF for the Building Director, Electrical Inspector & Permit Clerk Supervisor, 2) FEMA-State Flood Plain Managers Association, 3) ASFPM-National Association of State Flood Plain Manager, 4) Florida Roofing Association & 5) Notary renewals for (1) Permit Clerk I, (1) Permit Clerk II & (1) Permit Clerk Supervisor. In addition to purchasing new code publications. In FY2022 & moving forward, this account will be budgeted in the Building Fund. Page 23 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education - 600 450 - Required continuing education & certification for Permit Clerks & Inspectors. In FY2022 & moving forward, this account will be budgeted in the Building Fund (165). Account Classification Total: OE - Operating Expenditures/Expenses 37,686 46,308 41,671 - Activity Total: 524 - Protective Inspections 629,616 614,177 613,164 - Program Total: 00 - None 629,616 614,177 613,164 - Division Total: 0400 - Building 629,616 614,177 613,164 - Department Total: 24 - Building Department 629,616 614,177 613,164 - Page 24 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 165 - Building Department: 24 - Building Department Division: 0400 - Building Program: 00 - None Activity: 524 - Protective Inspections PS - Personnel Services 11-000 Executive Salaries Salaries - - - 144,782 Building Director base salary 11-100 Executive Salaries Executive Benefit - - - 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries - - - 174,452 (2) Permit Clerk I, (1) Permit Clerk II & (1) Permit Supervisor 13-000 Other Salaries and Wages Other Salaries - - - 192,400 (4) Building Inspector, (2) Electrical Inspector, (2) Mechanical Inspector, (2) Plumbing Inspector & (1) Structural Review *All Inspectors are employed on an as needed basis 14-000 Overtime Overtime - - - 1,500 Estimated overtime costs Page 25 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 18-000 Compensated Compensatory Leave Comp Time - - - 1,500 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare - - - 36,268 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance - - - 34,870 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental - - - 755 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care - - - 370 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation - - - 4,333 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services - - - 597,730 Page 26 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses 31-100 Professional Services Technology - - - 21,500 This account includes the following: Bluebeam, EnerGov, GIS, Laserfish & MCCI annual support & maintenance. Due to electronic software required to operate the Building Department an increase on the cost associated with annual support & maintenance for these services is expected. 40-000 Travel and Per Diem Travel - - - 1,500 2021 & 2022 FEMA training at EMI & Building Officials State Conference. 41-100 Communications Services Cellular - - - 3,560 Estimated cost for cellular telephone 42-000 Freight and Postage Services Postage - - - 360 Postage services to send notices to property owners for soon to expire permits & expired permits 45-000 Insurance ISF: Risk Management - - - 16,645 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance - - - 3,105 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 27 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing - - - 170 Business cards 51-000 Office Supplies Office Supplies - - - 1,200 Office supplies for a 1 year period for (5) full- time employees. 52-200 Operating Supplies Other Operating Supplies - - - 950 Operating supplies 52-400 Operating Supplies Uniforms - - - 900 Uniforms for Building Department personnel 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs - - - 1,500 Books & memberships to the following professional organizations: 1) BOAF for the Building Director, Electrical Inspector & Permit Clerk Supervisor, 2) FEMA-State Flood Plain Managers Association, 3) ASFPM-National Association of State Flood Plain Manager, 4) Florida Roofing Association & 5) Notary renewals for (1) Permit Clerk I, (1) Permit Clerk II & (1) Permit Clerk Supervisor. In addition to purchasing new code publications. 55-000 Training Training and Education - - - 800 Required continuing education & certification for Permit Clerks & Inspectors Account Classification Total: OE - Operating Expenditures/Expenses - - - 52,190 Activity Total: 524 - Protective Inspections - - - 649,920 Page 28 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-001 Interfund Transfers Transfer to General Fund - - - 300,000 Transfer to General Fund Account Classification Total: OTH - Other Uses - - - 300,000 Activity Total: 581 - Inter-Fund Group Transfers Out - - - 300,000 Program Total: 00 - None - - - 949,920 Division Total: 0400 - Building - - - 949,920 Department Total: 24 - Building Department - - - 949,920 Fund EXPENSE Total: 165 - Building - - - 949,920 Page 29 CODE COMPLIANCE ORGANIZATION CHART CODE COMPLIANCE DIRECTOR CODE COMPLIANCE OFFICER ADMINISTRATIVE ASSISTANT (0.5 FTE) Page 30 Total Cases Written Total Unresolved (Open) Cases Total Closed Cases Percentage Compliance Rate FY2022 Estimated 836 275 561 62% CODE COMPLIANCE Services, Functions and Activities The Code Compliance Department performs community-wide inspections to maintain the highest standards per the Code of Ordinances of Miami Shores Village. By forging an alliance with the community and its residents, staff is able to achieve an exceptionally high compliance percentage. Continuing violations are processed through our Code Enforcement Board which may impose fines in the form of property liens. The Department also administers the enforcement of the residential parking requirements in Miami Shores Village. Staff Associates work closely with the Public Works, Finance and Police Departments in order to achieve Village-wide community improvement programs. The Code Compliance Department administers the Village’s Local Business Tax Receipt program (LBTR) and the Short Term Rental program (STR). The Department processes all new businesses, Short Term Rental Applications and the issuing of the receipts on an annual basis. This program generates approximately $85,000 in recurring revenues. Goals & Objectives The goals set by the department for the next fiscal year will include an aggressive information campaign to inform the public of the code compliance enforcement process through the use of social media and personal contact with the community. We endeavor to give webinars and take questions from the public to better educate on the importance of code and expose the public to all avenues of compliance once a violation is received. Performance Measures Page 31 FY'21 FY'22 Change Personnel Services…………………….215,890$ 221,844$ 5,954$ Operating Expenditures/Expenses …..25,785 29,162 3,377 TOTAL …………………………..241,675$ 251,006$ 9,331$ CODE COMPLIANCE Budget Highlights ‐ 50,000 100,000 150,000 200,000 250,000 FY2021 FY2022 Code Compliance Budgeted Expenditures Personnel Operating Page 32 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 29 - Code Compliance Division: 0351 - Code Compliance Program: 00 - None Activity: 529 - Other Public Safety PS - Personnel Services 11-000 Executive Salaries Salaries 92,169 101,456 99,887 104,504 Code Compliance Director base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries 63,835 71,295 70,217 73,446 (1) Administrative Assistant (50% allocated with Planning & Zoning Department) & (1) Code Compliance Officer 14-000 Overtime Overtime 915 2,000 1,200 2,000 Estimated overtime costs for special compliance efforts & attendance at board meetings 18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefits paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 13,137 13,865 13,678 14,340 Social Security & Medicare taxes Page 33 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 17,093 17,107 17,435 17,435 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 369 370 376 377 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 174 207 210 210 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 2,331 2,090 2,090 2,032 Allocated cost of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 197,647 215,890 212,593 221,844 OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 4,871 4,800 4,900 6,000 EnerGov & GIS maintenance 34-000 Other Services Contract Services - - 750 2,000 Contract services for printer maintenance Page 34 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 40-000 Travel and Per Diem Travel 8 10 10 10 Travel costs (tolls if applicable) 41-100 Communications Services Cellular 490 1,680 850 1,680 Estimated costs for cellular telephone 41-200 Communications Services Internet 490 - - - Estimated cost for mobile internet access 42-000 Freight and Postage Services Postage 2,479 3,400 3,400 3,500 Correspondence & certified mail costs 45-000 Insurance ISF: Risk Management 4,024 5,103 5,103 5,992 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 4,625 5,082 5,082 5,180 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 35 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 47-000 Printing and Binding Printing 130 260 300 300 Printing of educational or advisory pamphlets, courtesy notices & business cards 49-600 Other Current Charges and Obligations Court Filing Fees 1,119 1,750 1,300 2,100 Costs to record notices, orders & lien releases 51-000 Office Supplies Office Supplies 9 300 200 200 Office supplies for a 1 year period for (2.5) full- time employees 52-200 Operating Supplies Other Operating Supplies 1,294 2,000 500 800 Toner for printers & special software requirements to support Code Compliance programs 52-400 Operating Supplies Uniforms 228 250 250 250 Uniform costs 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 150 250 200 250 Dues for Florida Association of Code Enforcement, South Florida Association of Code Enforcement & National Notary Association of Florida Page 36 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education - 900 - 900 Continuing education Account Classification Total: OE - Operating Expenditures/Expenses 19,917 25,785 22,845 29,162 Activity Total: 529 - Other Public Safety 217,564 241,675 235,438 251,006 Program Total: 00 - None 217,564 241,675 235,438 251,006 Division Total: 0351 - Code Compliance 217,564 241,675 235,438 251,006 Department Total: 29 - Code Compliance 217,564 241,675 235,438 251,006 Page 37 LIBRARY ORGANIZATION CHART LIBRARY DIRECTOR YOUTH SERVICES LIBRARIANADULT SERVICES LIBRARIAN LIBRARY ASSISTANT I P/T LIBRARY ASSISTANT II F/T LIBRARY ASSISTANT I P/T LIBRARY ASSISTANT I P/T LIBRARY ASSISTANT I P/T LIBRARY ASSISTANT I P/T Page 38 Brockway Memorial Library Services, Functions and Activities Goals & Objectives Brockway Memorial Library emphasizes service to individuals, and its collections reflect the local community's interests and needs: - Education - To provide opportunity, guidance, and stimulation for personal growth through self-directed learning efforts; and, to supplement the resources of local learning institutions; -Information - To provide individuals with timely and accurate, up-to-date information; -Leisure - To improve quality of life by providing materials and activities for the productive use of leisure time; -Culture - To provide opportunities for cultural enrichment through activities that promote participation in, enjoyment of, and appreciation for the arts. Mission Statement Youth Services Department of the Brockway Memorial Library Brockway Memorial Library's Youth Services Department provides for the educational, recreational, and informational needs of the youth of the Miami Shores Community. This is accomplished through collection development and programming geared toward children and youth from birth through high school, respectively. The goal of the BML Youth Services Department is to foster an inviting environment that promotes literacy for youngsters and their caregivers. We strive to nurture and empower all youth by inspiring a love of reading, sparking curiosity and joy of discovery, and by providing access to information, knowledge, and diverse ideas. Mission Statement Brockway Memorial Library Vision Statement Youth Services Department of the Brockway Memorial Library Children and young adults, along with their families, will experience a sense of joy and wonder by exploring the world through their library. The mission of the Brockway Memorial Library is to engage our community in opportunities for literacy and lifelong learning and to enrich the lives of our patrons by providing access to a wide variety of information, materials, and offerings, with a focus on education, the arts and culture. Page 39 Total Circulation of Materials Total Programs Presented Total Program Attendance Total Registered Patrons Total Number of New Patrons Average Daily Visitors FY'21 FY'22 Change Personnel Services…………………….333,692$ 349,619$ 15,927$ Operating Expenditures/Expenses …..101,909 115,278 13,369 Capital Outlay ….………………………38,810 39,250 440 Other Uses……………………………..- 65,000 65,000 TOTAL …………………………..474,411$ 569,147$ 94,736$ 138 56,570 246 7,423 6,593 235 Budget Highlights Performance Measures Brockway Memorial Library FY2022 Estimated ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 FY2021 FY2022 Brockway Memorial Library Budgeted Expenditures Personnel Operating Capital Other Uses Page 40 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries PS - Personnel Services 11-000 Executive Salaries Salaries 74,334 83,958 82,661 86,485 Library Director base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries 123,154 130,835 128,856 137,328 (1) Adult Services Librarian, (1) Library Assistant II (Full-time) & (1) Youth Services Librarian 13-000 Other Salaries and Wages Other Salaries 55,764 59,969 57,991 61,002 (5) Library Assistant I (Part-time) 14-000 Overtime Overtime 39 250 100 100 Estimated overtime costs for special events & coverage Page 41 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,500 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 20,826 21,673 21,199 22,408 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 15,310 22,329 15,574 27,896 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 148 444 151 604 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 407 483 492 492 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 7,824 6,251 6,251 5,304 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 305,432 333,692 320,775 349,619 Page 42 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 10,342 5,050 2,850 2,776 Annual Support/Renewal for Library Software, Domain; IT Labor & Repairs 31-270 Professional Services Pre-employment Screening 60 86 86 86 Pre-employment screening costs 34-000 Other Services Contract Services 22,174 23,150 23,150 25,641 Digital consortium annual fees, online learning programs & services, fire & burglary alarm monitoring & service costs, janitorial services, pest control & annual license fees, warranties, etc. Note: Increase due to expansion. 34-150 Other Services Program Instructors 5,447 6,800 5,500 6,725 Youth & Adult Programs: Museum of Discovery & Science on Wheels, Author Events, Fantasy Theater Productions, Book Discussion Facilitators & Seasonal Musical & Literary Performances 40-000 Travel and Per Diem Travel - 928 - 869 Florida Library Association Annual Conference travel & lodging for (2) 40-100 Travel and Per Diem Per Diem Allowance - 210 - 210 Florida Library Annual Conference per diem for (2) for 3 days in State Page 43 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 41-000 Communications Services Telephone 1,628 - - - 41-100 Communications Services Cellular - 1,080 - 600 Estimated costs for cellular telephone 41-200 Communications Services Internet 1,269 1,400 1,200 1,400 Estimated costs for Internet 42-000 Freight and Postage Services Postage 459 595 485 485 Library correspondence & media mail 43-100 Utility Services Electric 11,912 13,060 13,060 15,215 Estimated annual costs for electrical services based on current actual FPL usage. Increase anticipated for expansion. 43-200 Utility Services Water 200 275 275 290 Estimated costs for water usage. Increase anticipated for expansion. Page 44 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 23,489 27,112 27,112 39,400 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 16,634 9,085 9,085 9,250 A/C monthly service, A/C parts not covered under contract (i.e. filters), electrical repairs, general building maintenance & repair, plumbing, carpet cleaning, furniture repair & anticipated increase for expansion A/C 47-000 Printing and Binding Printing 445 1,193 1,193 1,224 Application forms, bookmarks, brochures, envelopes, program advertising, annual reports & etc. 48-000 Promotional Activities Promotional Activities 1,520 4,000 2,000 3,000 Costs associated with in-house monthly programs & anticipated Grand Opening of the New Children's Wing Reception. 51-000 Office Supplies Office Supplies 385 500 500 500 General office supplies 52-200 Operating Supplies Other Operating Supplies 7,437 6,500 6,500 6,700 Supplies needed for specific library functions (i.e. book jackets, DVD cases & etc.) Page 45 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 281 397 340 397 Florida Library Association Annual Membership for (3) Full-time Librarians 55-000 Training Training and Education 378 488 318 510 Conference registration fees for (2) Account Classification Total: OE - Operating Expenditures/Expenses 104,060 101,909 93,654 115,278 CAP - Capital Outlay 66-000 Books, Publications, and Library Materials Books and Publications 32,978 31,060 31,060 31,500 Print copy books for children & adults, large print books for adults & periodicals 66-100 Books, Publications, and Library Materials Media 7,006 7,750 7,750 7,750 Library audiovisual media, books on CD & DVDs Account Classification Total: CAP - Capital Outlay 39,985 38,810 38,810 39,250 Activity Total: 571 - Libraries 449,476 474,411 453,239 504,147 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 17,325 - - 65,000 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 17,325 - - 65,000 Activity Total: 581 - Inter-Fund Group Transfers Out 17,325 - - 65,000 Program Total: 00 - None 466,801 474,411 453,239 569,147 Division Total: 1500 - Library 466,801 474,411 453,239 569,147 Department Total: 71 - Brockway Memorial Library 466,801 474,411 453,239 569,147 Page 46 RECREATION ORGANIZATION CHART EXECUTIVE ASSISTANT RECREATION DIRECTOR ATHLETICS SUPERVISOR ASST. ATHLETIC SUPERVISOR PROGRAM COORDINATOR ATHLETICS PROGRAM ASSISTANT PART TIME SEASONAL COACHES AQUATICS SUPERVISOR MAINTENANCEWORKER II MAINTENANCEWORKER II COMM. CENTER ATTENDANT P/T BASKETBALL ATTENDANT P/T RECREATION SUPERINTENDENT ASST. AQUATICSSUPERVISOR LIFEGUARD II F/T LIFEGUARD III F/T LIFEGUARD I SEASONAL P/T LIFEGUARD II P/T SEASONAL CONCESSIONS P/T PART TIME SEASONAL COUNSELORS COUNSELOR/BUS DRIVER ADMINISTRATIVE ASSISTANT ADMINISTRATIVE ASSISTANT RECREATION LEADER LIFEGUARD I P/T PRIVATE SWIM P/T LIFEGUARD I P/T LIFEGUARD I WSI P/T LIFEGUARD I WSI P/T LIFEGUARD I WSI P/T TENNIS AIDE P/T COUNSELORS P/T SEASONAL COMMUNITY CENTER RENTALS P/T ATHLETICS RENTALS P/T ATHLETICS FIELD MONITORS P/T COMM. CENTER ATTENDANT P/T COMM. CENTER ATTENDANT P/T ADVENTURE CAMP Page 47 FY'21 FY'22 Change Personnel Services…………………….207,566$ 213,350$ 5,784$ Operating Expenditures/Expenses …..65,848 75,059 9,211 TOTAL …………………………..273,414$ 288,409$ 14,995$ The Administration Division of the Recreation Department is responsible for coordinating the highest quality of cultural and recreational programs for Village residents. This includes directing, planning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual Recreation operating budget, five-year capital plan, the Fine Arts programs, and coordinating the daily operations at each facility. Budget Highlights Recreation Recreation Administration Services, Functions and Activities ‐ 50,000 100,000 150,000 200,000 250,000 FY2021 FY2022 Recreation Administration Budgeted Expenditures Personnel Operating Page 48 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 11-000 Executive Salaries Salaries 102,877 105,903 104,266 109,077 Recreation Director base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries 58,511 61,387 60,439 63,225 (1) Executive Assistant 14-000 Overtime Overtime 1,124 3,000 - 2,910 Estimated cost for overtime required during summer, special events & Board meetings 18-100 Compensated Compensatory Leave Longevity 3,000 3,000 3,000 3,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 11,875 13,525 13,327 14,131 Social Security & Medicare taxes Page 49 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 13,525 13,686 13,949 13,948 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 292 296 301 302 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 91 110 111 112 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 242 159 159 145 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 198,162 207,566 202,052 213,350 OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 6,378 6,700 4,364 4,451 Funding for the RecTrac & related reports 31-270 Professional Services Pre-employment Screening 4,443 3,000 4,516 4,560 Pre-employment screening including: Department of Family Services level 2 screening, drug test, Social Security report & background check Page 50 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 1,671 2,585 2,510 2,585 Service contract on department equipment & NRPA Participant Insurance Coverage 40-000 Travel and Per Diem Travel 10 1,100 1,100 1,100 Funding to attend the FRPA conference & World Waterpark Association conference 40-100 Travel and Per Diem Per Diem Allowance - 205 205 205 Per diem cost for conferences 40-200 Travel and Per Diem Local Mileage Reimbursement - 160 180 180 Funding to reimburse staff for use of personal vehicles 41-100 Communications Services Cellular 320 465 465 1,080 Estimated costs for cellular telephone 41-200 Communications Services Internet 2,589 - 1,980 5,280 Estimated cost for Internet Page 51 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 81 100 50 50 Postage costs 45-000 Insurance ISF: Risk Management 4,276 5,094 5,094 6,343 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 45-200 Insurance Premium: Liability 4,250 4,500 4,800 4,800 Blanket Insurance renewal for Recreation Programs 46-200 Repair and Maintenance Services Repairs and Maintenance 1,259 1,200 8,066 7,500 General repair cost for items not under maintenance or warranty agreements, included in this amount are Tot Lot repairs & replacement of damaged equipment 46-220 Repair and Maintenance Services Golf Course 46,744 5,000 5,200 - Maintenance costs for the Miami Shores Country Club/Golf Course 48-000 Promotional Activities Promotional Activities - - 700 700 Promotional items for Memorial Day, July 4th & other events if needed Page 52 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 49-220 Other Current Charges and Obligations Special Events - Fine Arts 2,080 8,000 8,000 10,000 Funding for the Fine Arts Commission to provide art exhibits, educational programs & concerts 49-800 Other Current Charges and Obligations Licenses and Permits - 363 365 395 ASCAP music license fee 51-000 Office Supplies Office Supplies 279 500 280 280 General office supplies 52-200 Operating Supplies Other Operating Supplies 1,328 1,600 1,350 1,600 Funding for supplies necessary to maintain the operations of the Department 52-400 Operating Supplies Uniforms 126 226 200 200 Funding to provide uniforms to staff 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 840 450 1,150 1,150 FRPA & NPRA memberships Page 53 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 30 600 600 600 Estimated funding for staff to attend training Account Classification Total: OE - Operating Expenditures/Expenses 76,705 41,848 51,175 53,059 Activity Total: 572 - Parks and Recreation 274,866 249,414 253,227 266,409 Program Total: 00 - None 274,866 249,414 253,227 266,409 Page 54 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 20 - Unity Day Activity: 572 - Parks and Recreation OE - Operating Expenditures/Expenses 49-210 Other Current Charges and Obligations Special Events - Unity Day 27,747 24,000 - 22,000 Unity Day costs Account Classification Total: OE - Operating Expenditures/Expenses 27,747 24,000 - 22,000 Activity Total: 572 - Parks and Recreation 27,747 24,000 - 22,000 Program Total: 20 - Unity Day 27,747 24,000 - 22,000 Page 55 Increase participation in all sports Return Afterschool Care Program to full capacity 25% Yes Recreation Athletics The Athletics Division of the Miami Shores Recreation Department is responsible for sports, after school care, and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Coordinator. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball, softball and flag football. The intramural programs average 200 participants per sport. The after school care program runs from August to June with an average of 70 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid- June to mid-August with a maximum of 150 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool,field trips, arts and crafts, and facilities. Athletics also runs an average of 8 specialty sports camps throughout the year. Goals & Objectives The goal of the Athletics Division for the upcoming fiscal year is to provide increased basic sports training for pre-school aged children. Performance Measures Services, Functions and Activities FY2022 Estimated Page 56 FY'21 FY'22 Change Personnel Services…………………….525,036$ 534,353$ 9,317$ Operating Expenditures/Expenses …..254,953 276,102 21,149 Other Uses……………………………..- 44,000 44,000 TOTAL …………………………..779,989$ 854,455$ 74,466$ Budget Highlights Recreation Athletics ‐ 100,000 200,000 300,000 400,000 500,000 600,000 FY2021 FY2022 Athletics Budgeted Expenditures Personnel Operating Other Uses Page 57 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 217,299 243,586 237,903 250,893 (1) Administrative Assistant, (1) Assistant Athletics Supervisor, (1) Athletics Program Assistant, (1) Athletics Supervisor & (1) Program Coordinator 13-000 Other Salaries and Wages Other Salaries 105 - - - Athletic Field Monitors (Part-time Permanent). This account is now budgeted in 13-300, below. 13-100 Other Salaries and Wages Rental 396 1,400 - 500 Staff working facility rentals 13-300 Other Salaries and Wages Seasonal 1,707 1,708 117 500 Athletic Field Monitors (Part-time) 14-000 Overtime Overtime 2,821 218 - 3,040 Estimated costs for overtime required during summer & special events 18-100 Compensated Compensatory Leave Longevity 2,000 2,000 2,000 3,000 Benefit paid to tenured employees per policy Page 58 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 18,225 19,302 18,362 19,732 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 25,068 25,929 30,615 34,870 Estimated annual employees cost for health insurance benefits 23-100 Life and Health Insurance Dental 436 740 598 755 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 265 322 324 327 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 6,730 5,481 5,481 4,639 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 275,051 300,686 295,400 318,256 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 5,075 5,200 4,800 5,300 Funding for annual service agreements on athletic equipment & sport official fees Page 59 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 34-150 Other Services Program Instructors 38,992 24,000 38,000 38,000 Funding for specialty camp instructors not engaged as employees 40-000 Travel and Per Diem Travel 74 - - - 41-100 Communications Services Cellular 1,036 1,565 800 1,565 Estimated costs for cellular telephone 43-100 Utility Services Electric 6,849 7,400 5,500 7,770 Estimated annual costs for electric services based on current actual FPL usage 43-200 Utility Services Water 159 480 350 480 Annual funding for water consumption 45-000 Insurance ISF: Risk Management 24,525 30,447 30,447 30,678 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 60 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 41,628 35,562 35,562 36,652 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 13,332 10,000 8,000 12,000 Athletic equipment & facility maintenance & repair 47-000 Printing and Binding Printing - 250 150 250 Special printing 51-000 Office Supplies Office Supplies 1,858 2,200 1,900 2,200 General office supplies for (5) staff members including pens & etc. 52-200 Operating Supplies Other Operating Supplies 5,943 8,200 3,000 3,500 Funding for supplies used by participants & equipment needs 52-400 Operating Supplies Uniforms - 900 900 900 Staff uniforms & uniforms for special camp programs Page 61 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 440 400 380 400 FRPA & NRPA memberships 55-000 Training Training and Education 30 600 350 600 FRPA training Account Classification Total: OE - Operating Expenditures/Expenses 139,942 127,204 130,139 140,295 Activity Total: 572 - Parks and Recreation 414,993 427,890 425,539 458,551 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 13,805 - - 44,000 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 13,805 - - 44,000 Activity Total: 581 - Inter-Fund Group Transfers Out 13,805 - - 44,000 Program Total: 00 - None 428,798 427,890 425,539 502,551 Page 62 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 10 - Afterschool Activity: 572 - Parks and Recreation PS - Personnel Services 13-000 Other Salaries and Wages Other Salaries 10,295 13,239 10,336 10,944 (1) Recreation Leader 13-300 Other Salaries and Wages Seasonal 45,593 70,668 37,690 38,820 Part-time Seasonal Counselors 14-000 Overtime Overtime 19 500 - 250 Estimated overtime costs 21-000 Payroll Taxes Employer Fica and Medicare 4,277 6,457 3,674 3,827 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 2,472 1,874 1,874 911 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 62,656 92,738 53,574 54,752 OE - Operating Expenditures/Expenses Page 63 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 642 650 400 650 Specialty Instructors 34-150 Other Services Program Instructors 1,910 2,000 800 2,000 Sub-contracted aftercare (i.e. Lego, fitness & math tutoring) 34-400 Other Services Field Trips 6,282 13,850 600 12,400 Event & trips sponsored during kids day off programs 34-500 Other Services Transport Services 2,568 5,200 - 5,200 Buses for field trips 45-000 Insurance ISF: Risk Management 1,226 2,152 2,152 1,560 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-200 Operating Supplies Other Operating Supplies 6,517 8,000 6,200 8,000 Supplies used for programs Page 64 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms - 650 600 650 Uniforms for Counselors Account Classification Total: OE - Operating Expenditures/Expenses 19,145 32,502 10,752 30,460 Activity Total: 572 - Parks and Recreation 81,800 125,240 64,326 85,212 Program Total: 10 - Afterschool 81,800 125,240 64,326 85,212 Page 65 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 11 - Summer Camp Activity: 572 - Parks and Recreation PS - Personnel Services 13-000 Other Salaries and Wages Other Salaries 1,634 3,310 1,800 1,931 (1) Recreation Leader 13-300 Other Salaries and Wages Seasonal 32,228 91,443 93,437 119,496 (1) Counselor/Bus Driver (Part-time) & Seasonal Counselors/Instructors 14-000 Overtime Overtime 28 600 400 400 Estimated overtime costs required during summer camp & special events 21-000 Payroll Taxes Employer Fica and Medicare 2,667 7,294 7,316 9,320 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 2,823 2,117 2,117 2,217 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 39,380 104,764 105,070 133,364 Page 66 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses 34-150 Other Services Program Instructors - 2,850 2,800 2,850 Summer Camp Specialty Instructors 34-400 Other Services Field Trips 258 31,000 6,050 32,000 Events & trips sponsored by the Summer Camp program 34-500 Other Services Transport Services - 11,845 - 12,000 Payment of transportation & special programs assigned to outside vendors 44-000 Rentals and Leases Equipment Rental 3,090 4,200 3,800 4,200 Rental of inflatables & other equipment for Summer Camp program 45-000 Insurance ISF: Risk Management 1,401 2,431 2,431 3,800 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000 Printing and Binding Printing 96 - - - Page 67 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 5,262 8,200 8,200 9,200 Supplies & equipment used for Summer Camp program (i.e. art supplies, board games & balls) 52-400 Operating Supplies Uniforms 1,582 1,800 1,800 2,200 Uniform costs for staff, participants & CIT's 55-000 Training Training and Education - 400 400 600 Summer staff training Account Classification Total: OE - Operating Expenditures/Expenses 11,689 62,726 25,481 66,850 Activity Total: 572 - Parks and Recreation 51,069 167,490 130,551 200,214 Program Total: 11 - Summer Camp 51,069 167,490 130,551 200,214 Page 68 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 12 - Soccer Activity: 572 - Parks and Recreation PS - Personnel Services 13-300 Other Salaries and Wages Seasonal 8,400 7,878 9,000 9,270 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 650 602 689 709 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 191 175 175 169 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 9,242 8,655 9,864 10,148 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 180 725 420 650 Payments made to Referees 45-000 Insurance ISF: Risk Management 95 201 201 289 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 69 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 3,253 3,253 2,800 3,200 Equipment, trophies & supplies 52-400 Operating Supplies Uniforms 2,713 2,750 2,750 3,400 Uniform costs for participants & coaches Account Classification Total: OE - Operating Expenditures/Expenses 6,241 6,929 6,171 7,539 Activity Total: 572 - Parks and Recreation 15,482 15,584 16,035 17,687 Program Total: 12 - Soccer 15,482 15,584 16,035 17,687 Page 70 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 13 - Basketball Activity: 572 - Parks and Recreation PS - Personnel Services 13-300 Other Salaries and Wages Seasonal 9,358 9,357 5,380 5,541 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 716 716 412 424 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 363 208 208 101 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 10,437 10,281 6,000 6,066 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 850 1,300 - 1,300 Payments made to Referees 45-000 Insurance ISF: Risk Management 180 239 239 173 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 71 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 4,213 4,200 1,500 6,000 Equipment, trophies & supplies used for the Basketball program 52-400 Operating Supplies Uniforms 2,842 2,850 1,500 3,000 Uniform costs for participants & coaches Account Classification Total: OE - Operating Expenditures/Expenses 8,085 8,589 3,239 10,473 Activity Total: 572 - Parks and Recreation 18,522 18,870 9,239 16,539 Program Total: 13 - Basketball 18,522 18,870 9,239 16,539 Page 72 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 14 - Baseball Activity: 572 - Parks and Recreation PS - Personnel Services 13-300 Other Salaries and Wages Seasonal 4,458 4,200 - 5,572 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 341 321 - 426 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 251 93 93 101 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 5,049 4,614 93 6,099 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 180 500 - - Payments made to Umpires 45-000 Insurance ISF: Risk Management 145 107 107 174 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 73 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 1,152 2,400 - 2,400 Equipment, trophies & supplies used for the Baseball program 52-400 Operating Supplies Uniforms 2,805 4,694 - 2,800 Uniform costs for participants & coaches Account Classification Total: OE - Operating Expenditures/Expenses 4,282 7,701 107 5,374 Activity Total: 572 - Parks and Recreation 9,331 12,315 200 11,473 Program Total: 14 - Baseball 9,331 12,315 200 11,473 Page 74 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 15 - Softball Activity: 572 - Parks and Recreation PS - Personnel Services 13-300 Other Salaries and Wages Seasonal 486 1,002 - 1,000 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare 37 77 - 77 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 64 22 22 18 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 587 1,101 22 1,095 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 220 700 300 750 Payments made to Umpires 45-000 Insurance ISF: Risk Management 32 26 26 31 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 75 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 1,469 3,200 378 3,200 Equipment, trophies & supplies used for the Softball program 52-400 Operating Supplies Uniforms 939 1,200 - 1,900 Uniform costs for participants & coaches Account Classification Total: OE - Operating Expenditures/Expenses 2,660 5,126 704 5,881 Activity Total: 572 - Parks and Recreation 3,247 6,227 726 6,976 Program Total: 15 - Softball 3,247 6,227 726 6,976 Page 76 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1402 - Athletics Program: 16 - Flag football Activity: 572 - Parks and Recreation PS - Personnel Services 13-300 Other Salaries and Wages Seasonal - 2,000 4,056 4,177 Seasonal Coaches 21-000 Payroll Taxes Employer Fica and Medicare - 153 311 320 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 50 44 44 76 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 50 2,197 4,411 4,573 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services - 2,000 2,880 3,800 Payments made to Referees 45-000 Insurance ISF: Risk Management 25 51 51 130 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League Page 77 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 30 325 2,239 2,500 Equipment for the Flag Football program (i.e. footballs, flag belts & etc.) 52-400 Operating Supplies Uniforms - 1,800 2,300 2,800 Uniform costs for participants & coaches Account Classification Total: OE - Operating Expenditures/Expenses 55 4,176 7,470 9,230 Activity Total: 572 - Parks and Recreation 105 6,373 11,881 13,803 Program Total: 16 - Flag football 105 6,373 11,881 13,803 Page 78 Increase Fall & Spring Programming Recreation Community Center Services, Functions and Activities Goals & Objectives For the upcoming fiscal year, the goal of the Community Center is to serve an aging population with social, recreational, active and healthy opportunities that promote a healthy, vibrant and well-connected community. Current fitness programs/amenities will be evaluated and additional hours and programs will be added to ensure efficient use of resources (i.e. Pickle ball courts and fitness programming). The Recreation Community Center Division runs over 40 recreation classes a week and coordinates special events throughout the year. During the summer months, it oversees 30 various specialty summer camps. Special events include Unity Day, Spooktacular, Winterfest, Father/Daughter Dance, Marshmallow Drop, Memorial Day and Independence Day programs. Performance Measures Adding class previously suspended due to COVID-19 Pandemic FY2022 Estimated 20% Yes Page 79 FY'21 FY'22 Change Personnel Services…………………….277,251$ 324,616$ 47,365$ Operating Expenditures/Expenses …..401,117 492,674 91,557 Other Uses……………………………..6,975 154,000 147,025 TOTAL …………………………..685,343$ 971,290$ 285,947$ Recreation Budget Highlights Community Center ‐ 100,000 200,000 300,000 400,000 500,000 600,000 FY2021 FY2022 Community Center Budgeted Expenditures Personnel Operating Other Uses Page 80 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1403 - Community Center Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 160,791 180,883 176,737 186,292 (1) Administrative Assistant, (2) Maintenance Worker II & (1) Recreation Superintendent 13-000 Other Salaries and Wages Other Salaries 13,475 31,211 27,040 69,292 (1) Basketball Attendant (Part-time) & (3) Community Center Attendant (Part-time) 13-100 Other Salaries and Wages Rental 544 1,848 - 1,500 Staff working facility rentals 13-300 Other Salaries and Wages Seasonal 719 12,342 12,760 9,360 Seasonal Adventure Camp Counselors 14-000 Overtime Overtime 1,305 1,618 1,600 1,600 Maintenance staff overtime for facility rentals, vacations & special events 18-100 Compensated Compensatory Leave Longevity 500 1,000 1,000 1,000 Benefit paid to tenured employees per policy Page 81 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 14,216 17,664 16,764 20,581 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 22,267 23,529 24,141 27,896 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 424 592 600 604 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 266 325 330 331 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 7,282 6,239 6,239 6,160 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 221,788 277,251 267,211 324,616 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 5,953 6,668 6,280 7,865 ADA elevator service, exterminating, A/C & alarm services Page 82 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 34-150 Other Services Program Instructors 145,100 239,040 140,000 320,000 Class/Program Instructors 34-400 Other Services Field Trips - 18,000 4,000 24,000 Adventure Camp Field Trips 40-000 Travel and Per Diem Travel 9 200 140 140 Travel costs associated with the FRPA Conference 40-100 Travel and Per Diem Per Diem Allowance - 175 - - 41-100 Communications Services Cellular 89 - - - Estimated costs for cellular telephone 41-200 Communications Services Internet 6,197 8,020 6,048 6,048 Estimated costs for Internet Page 83 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 43-100 Utility Services Electric 16,587 21,000 19,000 22,050 Estimated annual costs for electrical services based on current actual FPL usage 43-200 Utility Services Water 4,532 3,200 3,000 3,300 Annual funding for water consumption 44-000 Rentals and Leases Equipment Rental 1,500 3,300 1,800 2,400 Rental of equipment & moving trucks to transport gymnastic equipment between facilities for Summer Recreation 45-000 Insurance ISF: Risk Management 27,368 30,842 30,842 35,421 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 16,027 12,177 14,150 16,025 On-going maintenance & repairs to building & equipment at the Community Center 47-000 Printing and Binding Printing - 300 276 300 Printing costs for special flyers Page 84 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 48-000 Promotional Activities Promotional Activities 384 1,675 - - Promotional materials for events 49-000 Other Current Charges and Obligations Other Current Charges 375 650 375 800 Annual fire safety permit & elevator permit 51-000 Office Supplies Office Supplies 243 200 200 250 General office supplies 52-200 Operating Supplies Other Operating Supplies 14,869 22,200 20,935 22,000 Supplies for Community Center classes 52-400 Operating Supplies Uniforms 367 845 845 1,200 Uniforms for Community Center Staff & Summer Counselors 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 160 300 265 300 FRPA & NRPA memberships Page 85 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education 330 475 450 450 FRPA conference Account Classification Total: OE - Operating Expenditures/Expenses 240,090 369,267 248,606 462,549 Activity Total: 572 - Parks and Recreation 461,878 646,518 515,817 787,165 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 77,210 6,975 6,975 154,000 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 77,210 6,975 6,975 154,000 Activity Total: 581 - Inter-Fund Group Transfers Out 77,210 6,975 6,975 154,000 Program Total: 00 - None 539,088 653,493 522,792 941,165 Page 86 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1403 - Community Center Program: 19 - Virtual Learning Hub Activity: 572 - Parks and Recreation PS - Personnel Services 13-000 Other Salaries and Wages Other Salaries 3,168 - 465 - Resource Aids for Virtual Resource Center 13-300 Other Salaries and Wages Seasonal 6,280 - 978 - Resource Aids for Virtual Resource Center 21-000 Payroll Taxes Employer Fica and Medicare 723 - 111 - Social Security & Medicare taxes Account Classification Total: PS - Personnel Services 10,170 - 1,554 - OE - Operating Expenditures/Expenses 41-100 Communications Services Cellular 1,415 - 1,935 - Estimated costs for cellular telephone 52-200 Operating Supplies Other Operating Supplies 1,376 - 85 - Account Classification Total: OE - Operating Expenditures/Expenses 2,792 - 2,020 - Activity Total: 572 - Parks and Recreation 12,962 - 3,574 - Program Total: 19 - Virtual Learning Hub 12,962 - 3,574 - Page 87 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1403 - Community Center Program: 22 - Dog Park Activity: 572 - Parks and Recreation OE - Operating Expenditures/Expenses 46-200 Repair and Maintenance Services Repairs and Maintenance 375 - 150 375 Repairs to benches, water fountains & awnings as needed 52-500 Operating Supplies Fertilizer and Chemicals 2,925 3,150 1,425 1,500 Commercial spraying of turf for insects & weeds Account Classification Total: OE - Operating Expenditures/Expenses 3,300 3,150 1,575 1,875 Activity Total: 572 - Parks and Recreation 3,300 3,150 1,575 1,875 Program Total: 22 - Dog Park 3,300 3,150 1,575 1,875 Page 88 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1403 - Community Center Program: 24 - Special Events Activity: 572 - Parks and Recreation PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 5,781 - 2,000 - Full-time employee salaries for Special Events 13-000 Other Salaries and Wages Other Salaries 1,741 - 1,000 - Part-time permanent employee salaries for Special Events 13-300 Other Salaries and Wages Seasonal 2,142 - 4,728 - Seasonal salaries for Special Events 14-000 Overtime Overtime 1,256 - 450 - Estimated overtime costs for Special Events 21-000 Payroll Taxes Employer Fica and Medicare 3,817 - 761 - Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 1,388 - 350 - Estimated annual employee costs for health insurance benefits Page 89 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-100 Life and Health Insurance Dental 30 - 15 - Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 14 - 10 - Estimated annual employee costs for long-term care insurance benefits Account Classification Total: PS - Personnel Services 16,168 - 9,314 - OE - Operating Expenditures/Expenses 48-100 Promotional Activities Fireworks Display - 15,000 16,000 16,000 4th of July Fireworks 52-200 Operating Supplies Other Operating Supplies - - 400 600 Supplies for special events 52-450 Operating Supplies 5K 7,086 6,500 7,200 7,200 Estimated costs for the 5K 52-455 Operating Supplies Halloween 1,363 1,100 296 1,000 Estimated costs for the Halloween event Page 90 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-460 Operating Supplies Plaza 98 1,849 5,000 - 1,850 Estimated costs for Plaza 98 52-465 Operating Supplies Father Daughter Dance 1,601 1,100 - 1,600 Estimated costs for the Father Daughter Dance Account Classification Total: OE - Operating Expenditures/Expenses 11,899 28,700 23,896 28,250 Activity Total: 572 - Parks and Recreation 28,067 28,700 33,210 28,250 Program Total: 24 - Special Events 28,067 28,700 33,210 28,250 Page 91 Increase Admission Revenue Recreation Aquatics Services, Functions and Activities Goals & Objectives The goal of the Aquatic Center for the upcoming fiscal year is to provide Red Cross Safety Classes for residents of Miami Shores. This will include Babysitting Certifications, CPR & First Aid (for people and dogs). The Miami Shores Aquatic Facility is comprised of an 8-lane competition pool, an activity pool, and a spa offering comprehensive aquatic programs including adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The Aquatic Center also features an AQUAGLIDE obstacle course for kids ages 6 and up. The activity pool features slides, spray features and interactivetoys. This state-of-the-art facility offers the best aquatics facility in the area, competing with several large-capacity facilities. The Aquatic Center also hosts several special events throughout the year including an annual Egg Dive, Teen Nights, Dive-in Theater and Family Nights. Performance Measures FY2022 Estimated 20% Page 92 FY'21 FY'22 Change Personnel Services…………………….452,989$ 641,387$ 188,398$ Operating Expenditures/Expenses …..265,622 272,918 7,296 Other Uses……………………………..- 21,500 21,500 TOTAL …………………………..718,611$ 935,805$ 217,194$ Recreation Aquatics Budget Highlights ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 FY2021 FY2022 Aquatics Budgeted Expenditures Personnel Operating Other Uses Page 93 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 196,549 205,208 202,422 210,407 (1) Aquatics Supervisor, (1) Assistant Aquatics Supervisor, (1) Lifeguard II & (1) Lifeguard III 13-000 Other Salaries and Wages Other Salaries 33,017 65,919 144,000 134,914 (2) Lifeguard I (Part-time), (3) Lifeguard I WSI (Part-time), (1) Lifeguard II (Part-time) 13-200 Other Salaries and Wages Private Swim Lessons 1,850 6,200 3,000 3,000 Private Swim Lessons 13-300 Other Salaries and Wages Seasonal 33,501 104,695 191,800 208,433 Funding for Concession & Seasonal Lifeguards I 14-000 Overtime Overtime 1,024 3,239 3,000 4,190 Estimated costs for overtime required during summer & special events 18-100 Compensated Compensatory Leave Longevity 1,000 1,500 1,500 1,500 Benefit paid to tenured employees per policy Page 94 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 20,307 29,473 41,748 39,988 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 27,118 27,372 27,897 27,896 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 585 592 602 604 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 200 241 245 245 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 9,899 8,550 8,550 10,210 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 325,051 452,989 624,764 641,387 Page 95 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 3,212 1,700 1,900 2,100 Pest control, office equipment, fire extinguishers & Thorguard (lightning detection) 40-000 Travel and Per Diem Travel - 408 - 600 Mileage & hotel costs 40-100 Travel and Per Diem Per Diem Allowance - 210 - 280 Per diem costs 41-100 Communications Services Cellular 178 - - - 41-200 Communications Services Internet 5,958 7,200 7,000 7,000 Estimated costs for Internet 43-100 Utility Services Electric 27,783 40,200 39,000 42,000 Estimated annual costs for electrical services based on current actual FPL usage Page 96 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 43-200 Utility Services Water 14,827 27,000 12,000 15,000 Annual funding for water consumption 45-000 Insurance ISF: Risk Management 51,786 58,698 58,698 82,988 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 29,166 39,900 30,000 42,000 Maintenance & repair of equipment located at the Aquatics facility 47-000 Printing and Binding Printing - 200 500 500 Printing of notices 48-000 Promotional Activities Promotional Activities 655 1,764 700 2,500 Promotional & lifeguard ads 49-000 Other Current Charges and Obligations Other Current Charges 847 2,000 1,750 1,750 Pool, spa & activity area operating permits & engineering fees to the State of Florida Agriculture Dept. & Miami-Dade County Page 97 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 327 885 250 500 General office supplies 52-200 Operating Supplies Other Operating Supplies 7,833 27,792 14,000 14,000 Supplies for non-food related operations 52-250 Operating Supplies Food for Resale - 22,000 22,000 28,000 Concession stand supplies 52-400 Operating Supplies Uniforms 504 2,665 1,800 2,200 Uniform costs 52-500 Operating Supplies Fertilizer and Chemicals 14,018 31,000 21,000 31,000 Increase in Chlorine & other chemicals 55-000 Training Training and Education 287 2,000 615 500 certification for water safety instructors Account Classification Total: OE - Operating Expenditures/Expenses 157,381 265,622 211,213 272,918 Activity Total: 572 - Parks and Recreation 482,432 718,611 835,977 914,305 Page 98 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 1,001,500 - - 21,500 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 1,001,500 - - 21,500 Activity Total: 581 - Inter-Fund Group Transfers Out 1,001,500 - - 21,500 Program Total: 00 - None 1,483,932 718,611 835,977 935,805 Division Total: 1405 - Aquatics 1,483,932 718,611 835,977 935,805 Page 99 FY'21 FY'22 Change Personnel Services…………………….11,617$ 11,921$ 304$ Operating Expenditures/Expenses …..9,717 11,892 2,175 TOTAL ………………………….. 21,334$ 23,813$ 2,479$ The Operation of the Tennis Division was reorganized at the start of FY09/10with the Tennis Pro outsourced. The Tennis courts remain open and a part-time employee is present when the Tennis Pro is not on duty. Budget Highlights Recreation Tennis Services, Functions and Activities Goals & Objectives The Tennis Divisions goal for the upcoming fiscal year is to do a Request for Proposal (RFP) and hire a new Tennis Professional. ‐ 2,000 4,000 6,000 8,000 10,000 12,000 14,000 FY2021 FY2022 Tennis Budgeted Expenditures Personnel Operating Page 100 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 72 - Recreation Division: 1406 - Tennis Program: 00 - None Activity: 572 - Parks and Recreation PS - Personnel Services 13-000 Other Salaries and Wages Other Salaries 9,823 10,573 10,369 10,890 (1) Tennis Aide (Part-time) 21-000 Payroll Taxes Employer Fica and Medicare 751 809 793 833 Social Security & Medicare taxes 24-000 Workers' Compensation Workers' Compensation 287 235 235 198 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 10,861 11,617 11,397 11,921 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 368 450 200 200 Reimbursement to tennis contractor for evening play as per contract 43-200 Utility Services Water 178 200 200 200 Annual funding for water consumption Page 101 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 8,089 7,517 7,517 8,692 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 272 750 1,500 2,000 Wind screen, tennis nets & general facility maintenance 52-200 Operating Supplies Other Operating Supplies 756 800 775 800 Supplies for Tennis Center Account Classification Total: OE - Operating Expenditures/Expenses 9,662 9,717 10,192 11,892 Activity Total: 572 - Parks and Recreation 20,524 21,334 21,589 23,813 Program Total: 00 - None 20,524 21,334 21,589 23,813 Division Total: 1406 - Tennis 20,524 21,334 21,589 23,813 Page 102 POLICE ORGANIZATION CHART RECORDS CLERK COMMUNICATIONS OFFICER SCHOOLCROSSING GUARD P/T SCHOOLCROSSING GUARD P/T SCHOOL CROSSING GUARD P/T OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER OFFICER BARRY OFFICER OFFICER COMMUNICATIONS OFFICER SUPERVISOR COMMUNICATIONS OFFICER COMMUNICATIONS OFFICER COMMUNICATIONS OFFICER OFFICER OFFICER BARRY OFFICER OFFICER EXECUTIVE ASSISTANT DETECTIVE DETECTIVE DETECTIVE COURIER OFFICER OFFICER CHIEF OF POLICE LIEUTENANT LIEUTENANTLIEUTENANT SERGEANT SERGEANTSERGEANT OFFICER K-9 SERGEANT POLICE CHAPLAIN DETECTIVE OFFICEROFFICER OFFICER OFFICER OFFICER CRIME ANALYST II RESERVE POLICE OFFICERS(6) K-9 OFFICER K-9 OFFICERSCHOOL RESOURCE OFFICER OFFICER SERGEANT SERGEANT Page 103 Average Response Times Met Consistent and Proactive Traffic Enforcement Grants Applied for Tickets Issued Yes Yes Yes 4 3,045 The Mission of the Police Department is supported by the deterrence of crime and apprehension of criminals, forging strong community relationships and continuing enhancement of the training and expertise of each member of the Police Department. Goals & Objectives The goals and objectives of the Police Department for the upcoming fiscal year include the following: Prevent and effectively respond to criminal incidents, promote the safe flow of traffic through the community by promoting awareness and consistent speed and hazardous violation enforcement, create community dialogue concerning citizen's public safety concerns and to increase use of grant funding whenever available to purchase or supplement cost of equipment and projects. Performance Measures Collaborate with Residents to Address Community Concerns FY2022 Estimated Police Operations Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency in the Village, and is responsible for investigation of crimes, traffic enforcement, public education and other law enforcement functions. The Mission Statement of the Police Department is as follows: We, the Miami Shores Police Department exist to serve all people within our jurisdiction with the utmost of respect, fairness and compassion. We are committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our Nation's constitutional guarantees. With service to our community as a foundation, we are driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. We will strive daily to nurture public trust by holding ourselves to the highest standards of performance and ethics. To fulfill our mission, the Miami Shores Police Department is dedicated to providing a quality work environment and the development of its members through effective training and leadership. Page 104 FY'21 FY'22 Change Personnel Services…………………….6,620,749$ 6,443,394$ (177,355)$ Operating Expenditures/Expenses …..1,069,087 1,093,390 24,303 Grants and Aids………………………..2,900 2,900 - Other Uses……………………………..70,000 100,500 30,500 TOTAL ………………………….. 7,762,736$ 7,640,184$ (122,552)$ Budget Highlights Police Operations ‐ 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 FY2021 FY2022 Police Budgeted Expenditures Personnel Operating Grants and Aids Other Uses Page 105 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement PS - Personnel Services 11-000 Executive Salaries Salaries 482,122 504,375 496,251 519,345 (1) Chief of Police & (3) Lieutenant 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 11-200 Executive Salaries Executive Benefits Additional 19,675 19,500 19,500 19,500 ICMA Retirement contribution 12-000 Regular Salaries and Wages Salaries 3,070,006 3,320,879 2,968,140 3,314,937 (1) Communication Officer Supervisor, (4) Communication Officer, (1) Courier (allocated), (1) Crime Analyst II, (4) Detective, (1) Executive Assistant, (25) Police Officer, (1) Records Clerk, (6) Sergeant & funding for holiday pay, Supervisor's relief pay, state supplement & longevity 14-000 Overtime Overtime 95,596 175,000 175,000 179,013 Overtime for minimum staffing, required task force operations, court appearances & depositions 15-000 Special Pay Extra Duty Pay 211,002 200,000 200,000 200,000 Security details provided to private entities - services are provided off-duty, do not interfere with general operations & are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to general fund revenue Page 106 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 18-100 Compensated Compensatory Leave Longevity 5,500 6,000 6,000 8,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 295,385 317,387 296,161 317,575 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 808,455 1,336,493 1,336,493 1,150,000 Actuarially calculated required employer contribution for the Police Retirement Pension Plan 23-000 Life and Health Insurance Health Insurance 365,628 394,875 353,052 400,505 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 6,161 6,889 6,323 6,857 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 2,535 3,115 3,064 3,060 Estimated annual employee costs for long-term care insurance benefits Page 107 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-400 Life and Health Insurance Bonus 26,785 30,720 24,000 26,880 Per Collective Bargaining Agreement, employer will provide an insurance reimbursement of $160 per month to grandfathered Officers that do not have dependent or family health insurance coverage 24-000 Workers' Compensation Workers' Compensation 101,805 79,522 79,522 67,410 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 5,497,280 6,401,255 5,970,006 6,219,582 OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 71,425 86,600 83,450 110,800 Software maintenance (Advantage Networking, Spillman RMS system, Linx, Facelogics, ESRI- ArcGIS, and Lexipol) 31-270 Professional Services Pre-employment Screening 5,235 22,524 18,564 21,944 Pre-employment testing (Polygraph, psychological, toxicology & physical) & funding for Collective Bargaining Agreement employee physicals 31-280 Professional Services County Court Standby 1,004 2,500 1,418 2,500 Payment made to Miami-Dade County prorating the costs for the court coordinator 34-000 Other Services Contract Services 39,336 44,000 42,680 46,687 Contractual services including: Veterinary service, radios maintenance and repair, A/C, Uniform cleaning, decontamination services, Dex Imaging, Elevator contract,& TLO etc. Page 108 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 40-000 Travel and Per Diem Travel 1,576 5,000 4,880 4,325 Travel & lodging costs for staff attending training related events 40-100 Travel and Per Diem Per Diem Allowance - 1,000 - - 41-000 Communications Services Telephone 3,773 4,350 3,868 4,200 Emergency Police lines 41-100 Communications Services Cellular 21,671 39,192 31,655 32,450 Cellphones & in-vehicle data communications 41-110 Communications Services Cellular - ALPR - - 4,240 6,000 Costs associated with the ALPR data 41-200 Communications Services Internet 18,551 18,540 18,240 18,500 Estimated costs for Internet Page 109 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 1,427 1,500 925 1,700 Correspondence & certified mail 42-100 Freight and Postage Services Courier and Delivery - 675 275 675 Hand delivery & overnight service 43-100 Utility Services Electric 20,580 21,192 21,192 22,050 Estimated costs for electrical services based on current actual FPL usage 43-160 Utility Services Electric - ALPR - - 1,245 2,800 Estimated costs for electrical services based on current actual FPL usage associated with the ALPR 43-200 Utility Services Water 484 1,500 1,125 1,500 Estimated costs for water consumption 44-000 Rentals and Leases Equipment Rental 600 1,000 750 850 Fees related to the use of County based computer equipment & lease of night vision lenses Page 110 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 44-100 Rentals and Leases Vehicle Rental - Special Detail - 1,900 - - Costs for special detail car rentals 45-000 Insurance ISF: Risk Management 67,222 85,079 85,079 91,940 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 469,880 538,349 538,349 522,831 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 24,559 24,500 21,760 24,000 Repairs & maintenance not under warranty or separate coverage including radar, calibrations, copy machine maintenance, pistol range, mold location, removal & remediation & miscellaneous repairs 47-000 Printing and Binding Printing 527 2,000 1,722 2,420 Stationary, business cards, ID stickers, survey cards & etc. 48-000 Promotional Activities Promotional Activities 6,049 10,200 3,440 6,000 Annual Police Chief's dinner, LEO Foundation & other events Page 111 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 49-300 Other Current Charges and Obligations Software Licensing 6,737 6,000 8,160 8,200 Software & network licensing 51-000 Office Supplies Office Supplies 7,088 6,600 6,288 7,000 Office supplies for a 1 year period for department staff 52-200 Operating Supplies Other Operating Supplies 35,357 41,000 48,780 55,446 Ammo, taser cartridges, gun range, K9 supplies, DB supplies, commissary supplies & AED batteries 52-400 Operating Supplies Uniforms 52,649 71,361 58,742 64,022 Uniforms & equipment identified in the Collective Bargaining Agreement 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 6,662 9,725 7,871 7,925 Annual memberships & subscriptions 55-000 Training Training and Education 33,561 17,800 15,823 21,625 Mandatory police re-certification, training & specialized training activities Page 112 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-200 Training Tuition Reimbursement 10,885 5,000 3,100 5,000 Contractually required funding for eligible staff Account Classification Total: OE - Operating Expenditures/Expenses 906,837 1,069,087 1,033,621 1,093,390 GRANTS - Grants and Aids 83-200 Other Grants and Aids Crime Watch 1,293 2,900 500 2,900 Funding for Crime Watch programs including promotional materials, volunteer recognition & Police Explorer Program Account Classification Total: GRANTS - Grants and Aids 1,293 2,900 500 2,900 Activity Total: 521 - Law Enforcement 6,405,410 7,473,242 7,004,127 7,315,872 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 96,200 70,000 70,000 100,500 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 96,200 70,000 70,000 100,500 Activity Total: 581 - Inter-Fund Group Transfers Out 96,200 70,000 70,000 100,500 Program Total: 00 - None 6,501,610 7,543,242 7,074,127 7,416,372 Page 113 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 21 - Police Division: 0900 - Police Program: 94 - Barry Police Activity: 521 - Law Enforcement PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 176,676 178,224 180,653 178,310 (2) Police Officer 14-000 Overtime Overtime 11,714 - 10,000 2,487 Estimated overtime costs 21-000 Payroll Taxes Employer Fica and Medicare 13,696 13,781 14,585 13,946 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 20,185 21,547 21,935 23,664 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 280 296 301 302 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 101 126 128 128 Estimated annual employee costs for long-term care insurance benefits Page 114Page 114 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-400 Life and Health Insurance Bonus 1,882 1,920 1,882 1,920 Per Collective Bargaining Agreement, employer will provide an insurance reimbursement of $160 per month to grandfathered Officers that do not have dependent or family health insurance coverage 24-000 Workers' Compensation Workers' Compensation 3,520 3,600 3,600 3,055 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 228,054 219,494 233,084 223,812 OE - Operating Expenditures/Expenses 52-200 Operating Supplies Other Operating Supplies 1,789 - - - 52-400 Operating Supplies Uniforms 1,934 - 1,920 - Account Classification Total: OE - Operating Expenditures/Expenses 3,723 - 1,920 - Activity Total: 521 - Law Enforcement 231,777 219,494 235,004 223,812 Program Total: 94 - Barry Police 231,777 219,494 235,004 223,812 Page 115 FY2022 Estimated Yes Yes Police Crossing Guards Services, Functions and Activities Goals & Objectives The goals and objectives of the School Crossing Guards for the upcoming fiscal year include the following: Maintain a system which allows for the safe crossing of school children at the designated crossing points, maintain adequate staffing levels and maintain a training program that is consistent with the responsibilities of School Crossing Guards as outlined by State Law. Performance Measures Ongoing Recruitment of New Members Organizational Preparation that Ensures Safe and Effective Performance by School Crossing Guards The Miami Shores Police Department provides crossing guards for the safetyofthe children as they come and go to school during the year. They assist children in crossing several major thoroughfares in the Village in addition to monitoring their safety. Page 116 FY'21 FY'22 Change Personnel Services…………………….46,073$ 45,341$ (732)$ Operating Expenditures/Expenses …..4,710 5,491 781 TOTAL ………………………….. 50,783$ 50,832$ 49$ Budget Highlights Crossing Guards Police ‐ 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000 50,000 FY2021 FY2022 School Crossing Guards Budgeted Expenditures Personnel Operating Page 117 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 21 - Police Division: 0901 - Crossing Guards Program: 00 - None Activity: 521 - Law Enforcement PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 8,101 10,142 11,813 10,445 (1) School Crossing Guard/Courier (allocated) 13-000 Other Salaries and Wages Other Salaries 26,407 30,248 23,939 29,368 (3) School Crossing Guard (Part-time) 21-000 Payroll Taxes Employer Fica and Medicare 2,612 3,091 2,735 3,045 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 1,444 1,711 2,004 1,744 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 31 37 43 38 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 20 28 33 29 Estimated annual employee costs for long-term care insurance benefits Page 118 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 24-000 Workers' Compensation Workers' Compensation 1,044 816 816 672 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 39,659 46,073 41,383 45,341 OE - Operating Expenditures/Expenses 45-000 Insurance ISF: Risk Management 2,642 3,720 3,720 4,551 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 52-400 Operating Supplies Uniforms 453 990 385 940 Uniform costs Account Classification Total: OE - Operating Expenditures/Expenses 3,095 4,710 4,105 5,491 Activity Total: 521 - Law Enforcement 42,754 50,783 45,488 50,832 Program Total: 00 - None 42,754 50,783 45,488 50,832 Division Total: 0901 - Crossing Guards 42,754 50,783 45,488 50,832 Page 119 PUBLIC WORKS ORGANIZATION CHART EXECUTIVE ASSISTANT PURCHASING AGENT PUBLIC WORKS DIRECTOR PARKS/STREETS SUPERVISORSANITATION/FLEET SUPERVISOR WASTE FOREMANREFUSE TRUCK DRIVER REFUSETRUCK DRIVER REFUSECOLLECTOR REFUSE COLLECTOR EQUIPMENTOPERATOR III REFUSECOLLECTOR REFUSE COLLECTOR EQUIPMENT OPERATOR III REFUSE TRUCK DRIVER REFUSETRUCK DRIVER REFUSETRUCK DRIVER REFUSE TRUCKDRIVER TEMPORARY P/T GROUNDSKEEPER II GROUNDS FOREMAN MAINTENANCEWORKER I MAINTENANCE WORKER I MAINTENANCEWORKER II MAINTENANCE WORKER II TREE TRIMMER MAINTENANCE WORKER II EQUIPMENTMECHANIC EQUIPMENT MECHANIC EQUIPMENT MECHANIC TREE TRIMMERREFUSETRUCK DRIVER EQUIPMENTOPERATOR II PARKS FOREMAN AUTODETAILER REFUSETRUCK DRIVER MAINTENANCE WORKER II REFUSETRUCK DRIVER EQUIPMENTOPERATOR III EQUIPMENT OPERATOR I LEAD WORKER STORMWATER PARKS STREETS RECREATION MAINTENANCE MAINTENANCE WORKER II MAINTENANCE WORKER I REFUSETRUCK DRIVER RECYCLINGFLEET LOGT SANITATION ASSISTANT PUBLIC WORKS DIRECTOR MAINTENANCE WORKER II CDL HALF CENT TAX EQUIPMENT OPERATOR II GROUNDSKEEPER II Page 120 FY2022 Estimated 0.3 1 3 9,000 Public Works Parks Services, Functions and Activities The Parks Division of the Public Works Department maintains the grounds/landscaping needs for all Village non-recreational facilities, rights-of-way areas, plants and trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "The Village Beautiful." Goals & Objectives The goal and objective of the Parks Division of the Public Works Department is to maintain a neat and clean environment in the Village's parks for the public to enjoy. Performance Measures Acres of Open Space (Parks) Maintained Acres of Dog Park Grounds Maintenance Acres of Ground Maintenance at Municipal Buildings Linear Feet of Lanscaped Median Maintained Page 121 FY'21 FY'22 Change Personnel Services…………………….267,954$ 293,198$ 25,244$ Operating Expenditures/Expenses …..98,801 108,520 9,719 Other Uses……………………………..- 16,000 16,000 TOTAL …………………………..366,755$ 417,718$ 50,963$ Budget Highlights Parks Public Works ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 FY2021 FY2022 Parks Budgeted Expenditures Personnel Operating Other Uses Page 122 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 39 - Public Works Division: 1201 - Parks Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 183,531 177,417 174,668 202,744 (1) Equipment Operator II, (1) Maintenance Worker I, (3) Maintenance Worker II & (1) Parks Foreman 14-000 Overtime Overtime 14,307 25,000 22,000 20,000 Estimated costs for overtime for excess hours & special events 18-100 Compensated Compensatory Leave Longevity 4,000 4,000 2,500 2,500 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 15,558 15,485 15,236 17,230 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 37,215 34,215 34,871 38,949 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 803 740 753 843 Estimated annual employee costs for dental insurance benefits Page 123 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 513 571 582 620 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 16,882 10,526 10,526 10,312 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 272,810 267,954 261,136 293,198 OE - Operating Expenditures/Expenses 34-100 Other Services Temporary Personnel - 300 - - Additional staff required to work on additional beautification projects 40-000 Travel and Per Diem Travel 149 100 100 150 Travel to educational seminars 43-200 Utility Services Water 2,866 3,000 3,000 3,000 Funding for estimated water consumption at non- welled locations 44-000 Rentals and Leases Equipment Rental 1,113 1,500 1,500 1,500 Rental of specialized equipment for projects identified during the year Page 124 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 10,381 9,786 9,786 14,120 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 39,583 42,165 42,165 38,900 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance - 2,100 2,000 3,000 Repairs to various parks & structures not covered by service agreements 51-000 Office Supplies Office Supplies 41 100 100 100 General office supplies 52-200 Operating Supplies Other Operating Supplies 28,331 25,000 25,000 30,000 Costs associated with drain & curb repairs & supplies, tools & equipment for park maintenance 52-210 Operating Supplies Beautification 6,606 4,000 4,000 7,000 Village-wide beautification projects Page 125 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-300 Operating Supplies Kitchen 474 500 500 500 Kitchen supplies 52-400 Operating Supplies Uniforms 1,233 1,850 1,500 1,850 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 5,444 8,000 3,000 8,000 Special fertilizer & chemicals to maintain landscaping 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 25 100 100 100 Annual subscription renewals 55-000 Training Training and Education 127 300 150 300 Training on use of machinery & equipment. Seminar - Carlos Espinoza Account Classification Total: OE - Operating Expenditures/Expenses 96,372 98,801 92,901 108,520 Activity Total: 539 - Other Physical Environment 369,182 366,755 354,037 401,718 Page 126 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects - - - 16,000 Transfer to Capital Projects Account Classification Total: OTH - Other Uses - - - 16,000 Activity Total: 581 - Inter-Fund Group Transfers Out - - - 16,000 Program Total: 00 - None 369,182 366,755 354,037 417,718 Division Total: 1201 - Parks 369,182 366,755 354,037 417,718 Page 127 FY2022 Estimated 500 1,000 5,000 200 This Division maintains drains, pumps, and flooded locations during storms, as well as cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry etc.) and manages downtown trash can/parking meter services. Public Works Streets Services, Functions and Activities The Streets Division of the Public Works Department functions as a multifaceted workforce which accomplishes building maintenance, and in conjunction with the Stormwater Division, manages stormwater and local option (street maintenance) applications. Goals & Objectives As a multifacitied Division of the Public Works Department, the goal is to provide the highest level of service to maintain the exterior of all Village facilities, keeping them clean and tidy. This will be done through regular inspection. Inspecting facility equipment to ensure life expectancies are met is also included in these goals and objectives. Maintaining the Village streets in proper order to prevent deterioration and providing temporary repairs as needed will also be done. Performance Measures Linear Feet of Curb & Gutter Repaired Linear Feet of Plant Beds Replaced Linear Feet of Sidewalk Repaired Number of Code Compliance Actions Number of Doggie Waste Station Collections 55 Page 128 FY'21 FY'22 Change Personnel Services…………………….235,817$ 229,240$ (6,577)$ Operating Expenditures/Expenses …..517,848 584,724 66,876 Other Uses……………………………..25,000 372,000 347,000 TOTAL …………………………..778,665$ 1,185,964$ 407,299$ Budget Highlights Streets Public Works ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 FY2021 FY2022 Streets Budgeted Expenditures Personnel Operating Other Uses Page 129 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 39 - Public Works Division: 1202 - Facilities Maintenance/Streets Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 142,275 173,137 169,831 178,586 (2) Maintenance Worker II, (1) Maintenance Worker II (CDL) & (1) Parks & Streets Supervisor 14-000 Overtime Overtime 728 11,380 5,000 5,000 Estimated costs for overtime required for special events & staff shortages 18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 11,785 14,482 13,451 14,120 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 17,921 25,329 25,511 21,073 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 288 592 452 604 Estimated annual employee costs for dental insurance benefits Page 130 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 215 302 358 358 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 13,949 9,595 9,595 8,499 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 188,160 235,817 225,198 229,240 OE - Operating Expenditures/Expenses 34-000 Other Services Contract Services 32,565 20,000 16,000 35,500 Engineering & pest control 34-200 Other Services Janitorial Services 18,543 25,000 22,000 23,000 Village-wide maintenance contracts for janitorial services 40-000 Travel and Per Diem Travel - 100 50 100 Travel associated with seminars & training sessions 41-100 Communications Services Cellular - 570 500 570 Estimated costs for cellular telephone Page 131 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 43-110 Utility Services Electric - Streets 215,028 215,000 200,000 236,250 Estimated annual costs for electrical services based on current actual FPL usage 43-120 Utility Services Electric - Village Hall 15,632 17,500 12,000 18,900 Estimated annual costs for electrical services based on current actual FPL usage 43-130 Utility Services Electric - Public Works 1,123 - - - Estimated annual costs for electrical services based on current actual FPL usage 43-150 Utility Services Electric - 9900 Building 5,733 7,000 4,000 8,400 Estimated annual costs for electrical services based on current actual FPL usage 43-200 Utility Services Water 4,946 4,500 3,500 6,000 Village Hall, Public Works & Rights-of-way water & sewer 44-000 Rentals and Leases Equipment Rental 1,694 2,500 1,500 2,500 Equipment rental as required for various jobs & projects Page 132 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 25,281 30,104 30,104 28,255 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 41,120 42,724 42,724 51,249 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 24,382 57,000 33,000 45,000 Repairs to buildings & structures, miscellaneous parts not covered by service agreements & roadway & sidewalk repair 46-210 Repair and Maintenance Services 9900 Building - 12,000 6,000 6,000 Repair & maintenance of 9900 building 48-000 Promotional Activities Promotional Activities 4 - - - 49-800 Other Current Charges and Obligations Licenses and Permits 1,783 900 - 900 Permitting fees Page 133 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 71 150 - 150 General office supplies to support staff 52-200 Operating Supplies Other Operating Supplies 63,602 48,000 48,000 60,000 Safety equipment, paper towels, tools, equipment, replacement lights throughout the Village, additional lights & other miscellaneous supplies 52-210 Operating Supplies Beautification 35,927 18,000 20,000 35,000 Village-wide roadway landscape projects including tree replacement. Included in this is the replacement of shrubs in the medians at 96, Blvd, 109 NE 2nd Ave. 52-215 Operating Supplies Holiday Decorations 1,057 9,000 25,000 15,000 Holiday decorations including electrical work. Included in this is the purchase of additional decorations, i.e. menorah 52-300 Operating Supplies Kitchen 888 800 800 1,000 Kitchen supplies 52-400 Operating Supplies Uniforms 1,210 900 1,250 1,500 Per employee funding for contractually specified uniforms (5) shirts & (5) pants Page 134 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-500 Operating Supplies Fertilizer and Chemicals 3,528 3,500 3,500 5,000 Fertilizer & chemicals for street side plantings. Additional funds because IPM is more expensive. 52-600 Operating Supplies Code Compliance 3,000 2,000 2,000 3,500 Costs associated with enforcement of code issues 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs - 300 100 300 Annual subscription renewals 55-000 Training Training and Education 580 300 300 650 Continued educational seminars for training on the use of machinery & equipment, chemicals, etc. for the Parks & Streets Supervisor Account Classification Total: OE - Operating Expenditures/Expenses 497,697 517,848 472,328 584,724 Activity Total: 539 - Other Physical Environment 685,857 753,665 697,526 813,964 Page 135 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 280,000 25,000 25,000 372,000 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 280,000 25,000 25,000 372,000 Activity Total: 581 - Inter-Fund Group Transfers Out 280,000 25,000 25,000 372,000 Program Total: 00 - None 965,857 778,665 722,526 1,185,964 Division Total: 1202 - Facilities Maintenance/Streets 965,857 778,665 722,526 1,185,964 Page 136 Public Works Public Works Administration Services, Functions and Activities This administrative unit also coordinates interdepartmental activities with support (intergovernmental coordination, etc.). A total of four budgeted positions supports this element of our department mission. Goals & Objectives The goal and objective of the Public Works Administration Division of the Public Works Department is to ensure that the Department functions at the highest level of efficiency and optimal performance through guidance, i.e. employee training. Additionally, a goal of this Division is to perform a yearly audit of all documentation to ensure compliance with all statues and laws. Performance Measures Number of Customer Calls/Complaints Received FY2022 Estimated 10,000 The Administration Division of Public Works is responsible for the organizational functions of this large Village Department. All paperwork associated with these functions (payroll, accounts payable, purchasing, customer service, etc...) is coordinated through this Division. Page 137 FY'21 FY'22 Change Personnel Services…………………….411,861$ 409,304$ (2,557)$ Operating Expenditures/Expenses …..68,007 68,030 23 TOTAL …………………………..479,868$ 477,334$ (2,534)$ Budget Highlights Public Works Public Works Administration ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 FY2021 FY2022 Public Works Administration Budgeted Expenditures Personnel Operating Page 138 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 39 - Public Works Division: 1203 - Public Works Administration Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 11-000 Executive Salaries Salaries 129,628 134,843 127,445 124,716 Public Works Director base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries 210,131 219,136 189,778 219,532 (1) Assistant Public Works Director, (1) Executive Assistant & (1) Purchasing Agent 14-000 Overtime Overtime 378 500 500 500 Estimated overtime costs 18-100 Compensated Compensatory Leave Longevity 2,500 2,500 2,500 1,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 27,309 27,887 24,994 26,947 Social Security & Medicare taxes Page 139 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 17,774 18,243 11,243 27,896 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 148 592 151 604 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 437 519 505 528 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 1,374 1,141 1,141 1,081 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 396,304 411,861 364,757 409,304 OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 4,979 1,000 2,000 5,000 Estimated costs for GIS services & Tyler Technologies 31-270 Professional Services Pre-employment Screening 796 900 900 1,000 Costs associated with pre-employment screening Page 140 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 34-000 Other Services Contract Services 2,636 3,500 3,000 3,500 DERM fees & other regulatory fees paid to State & County agencies & office machine maintenance contracts 34-300 Other Services Security 9,198 12,000 12,000 15,000 Contracted security services at Public Works compound. Included in this amount is cost for possible replacement or additional monitoring cameras supplied by contractor. 40-000 Travel and Per Diem Travel 904 1,500 1,000 1,500 Travel associated with management seminars & training 41-100 Communications Services Cellular 3,195 4,000 2,400 3,000 Estimated costs for cellular telephone 41-200 Communications Services Internet 6,942 7,900 7,200 10,000 Estimated costs for Internet 42-000 Freight and Postage Services Postage 6 100 100 100 Letters to staff & residents Page 141 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 3,418 4,739 4,739 5,765 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 21,555 20,318 20,318 11,665 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing 100 200 200 200 Costs for publication of employment ads & mandatory reporting 48-000 Promotional Activities Promotional Activities 87 650 600 650 Public notices, advertisements & other public documents 49-000 Other Current Charges and Obligations Other Current Charges 126 - 150 150 Fees paid to Miami-Dade County Fire and DERM 51-000 Office Supplies Office Supplies 1,243 1,500 750 1,500 General office supplies for a 1 year period Page 142 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 1,041 1,200 1,000 1,500 Materials required that are not specifically classified in other departmental line items 52-300 Operating Supplies Kitchen 686 500 400 500 Kitchen supplies 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 838 500 500 1,000 Annual subscription renewals 55-000 Training Training and Education 5,339 1,000 500 6,000 Staff reimbursement for educational advancements 55-200 Training Tuition Reimbursement - 6,500 - - Tuition reimbursement Account Classification Total: OE - Operating Expenditures/Expenses 63,089 68,007 57,757 68,030 Activity Total: 539 - Other Physical Environment 459,393 479,868 422,514 477,334 Program Total: 00 - None 459,393 479,868 422,514 477,334 Division Total: 1203 - Public Works Administration 459,393 479,868 422,514 477,334 Page 143 FY2022 Estimated 6.8 Public Works Recreation Maintenance Services, Functions and Activities The Recreation Maintenance Division of the Public Works Department maintains the Village's exterior recreational grounds (Multipurpose field, Tot-Lot playground, basketball/tennis courts, etc…). Goals & Objectives The goals and objectives of the Recreation Maintenance Division of the Public Works Department is to maintain the Recreation Field, Basketball/Tennis Courts, and Tot-Lot Playground and to keep them clean and neat; performing daily inspections to ensure that the highest level of care is given. This Divisionaimsto provide the highest level of complete grounds care, such as weed control and fertilization and to assist with the set-up and breakdown for special events, as well as creating large tented areas during the summer programs. Performance Measures Acres of Rec. Field Maintenance Page 144 FY'21 FY'22 Change Personnel Services…………………….122,554$ 144,229$ 21,675$ Operating Expenditures/Expenses …..92,007 96,986 4,979 TOTAL …………………………..214,561$ 241,215$ 26,654$ Budget Highlights Recreation Maintenance Public Works ‐ 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 FY2021 FY2022 Recreation Maintenance Budgeted Expenditures Personnel Operating Page 145 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 39 - Public Works Division: 1204 - Recreation Maintenance Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 89,057 91,580 90,165 107,960 (1) Grounds Foreman & (2) Groundskeeper II 14-000 Overtime Overtime 2,445 4,005 4,000 4,000 Estimated overtime costs for special events 18-100 Compensated Compensatory Leave Longevity 500 500 500 1,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 6,903 7,312 7,242 8,642 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 13,660 13,686 13,949 16,843 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 295 296 301 364 Estimated annual employee costs for dental insurance benefits Page 146 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 174 205 209 236 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 9,637 4,970 4,970 5,184 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 122,670 122,554 121,336 144,229 OE - Operating Expenditures/Expenses 43-100 Utility Services Electric 1,414 1,400 1,400 1,575 Estimated annual costs for electrical services based on current actual FPL usage 44-000 Rentals and Leases Equipment Rental - 500 100 500 Rental of specialized equipment for projects identified during the year 45-000 Insurance ISF: Risk Management 5,150 4,773 4,773 7,472 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 25,355 21,034 21,034 26,639 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 147 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 4,000 3,500 2,000 4,000 Minor repairs to building & Tot Lot equipment 52-200 Operating Supplies Other Operating Supplies 19,476 25,000 20,000 22,000 Costs for materials required that are not specifically classified in other departmental line items 52-400 Operating Supplies Uniforms 339 500 400 500 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals 28,088 35,000 35,000 34,000 Chemicals & fertilizers to ensure proper growth of field turf 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs - 100 100 100 Memberships & subscriptions 55-000 Training Training and Education - 200 125 200 Training on use of machinery & equipment Account Classification Total: OE - Operating Expenditures/Expenses 83,822 92,007 84,932 96,986 Activity Total: 539 - Other Physical Environment 206,492 214,561 206,268 241,215 Program Total: 00 - None 206,492 214,561 206,268 241,215 Division Total: 1204 - Recreation Maintenance 206,492 214,561 206,268 241,215 Page 148 FY2022 Estimated 2,500 Public Works Local Option Gas Tax Services, Functions and Activities Local Option Gas Tax is a special revenue fund which originates from a six and three cent tax levied by Miami-Dade County on all petroleum and petroleum-related products. Proceeds from this fund must be segregated and may only be used for repairs, maintenance, additions, deletions and modifications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right-of-ways. Goals & Objectives The goal of the Local Option Gas Tax Division of the Public Works Department is to maintain all Village streets, sidewalks, streetlights, easements, curbs, alleys and medians, keeping them clean and safe for the traveling public. Regular inspections of the Village will be done to ensure all meet the standards for safety and cleanliness. Performance Measures Number of Trees Trimmed Page 149 FY'21 FY'22 Change Personnel Services…………………….146,332$ 149,725$ 3,393$ Operating Expenditures/Expenses …..133,338 139,503 6,165 Capital Outlay ….………………………257,000 100,000 (157,000) TOTAL …………………………..536,670$ 389,228$ (147,442)$ Budget Highlights Local Option Gas Tax Public Works ‐ 50,000 100,000 150,000 200,000 250,000 300,000 FY2021 FY2022 Local Option Gas Tax Fund Budgeted Expenditures Personnel Operating Capital Other Uses Page 150 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 130 - Local Option Gas Tax (LOGT) Department: 39 - Public Works Division: 1222 - LOGT Program: 00 - None Activity: 541 - Road and Street Facilities PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 107,185 110,225 108,522 113,525 (2) Tree Trimmer 14-000 Overtime Overtime 1,618 6,000 6,000 6,000 Estimated overtime costs 18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 8,121 8,891 8,837 9,221 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 13,672 13,686 13,949 13,948 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 295 296 301 302 Estimated annual employee costs for dental insurance benefits Page 151 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 162 191 196 195 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 8,350 6,043 6,043 5,534 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 140,403 146,332 144,848 149,725 OE - Operating Expenditures/Expenses 45-000 Insurance ISF: Risk Management 4,230 4,380 4,380 4,960 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 80,954 91,558 91,558 97,243 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 2,400 3,000 2,500 3,000 On-going maintenance & repairs to Village streets & alleys 51-000 Office Supplies Office Supplies - 100 100 - General office supplies Page 152 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 7,374 12,000 4,000 12,000 Road materials, signage, concrete & other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs & right-of- ways 52-210 Operating Supplies Beautification - 15,000 10,000 15,000 Village-wide roadway landscape projects 52-400 Operating Supplies Uniforms 136 300 300 300 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 52-500 Operating Supplies Fertilizer and Chemicals - 5,000 2,000 5,000 Sprays, fertilizers & other chemicals 53-000 Road Materials and Supplies Road Materials 1,680 2,000 1,000 2,000 Materials for road repairs Account Classification Total: OE - Operating Expenditures/Expenses 96,774 133,338 115,838 139,503 Page 153 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report CAP - Capital Outlay 63-100 Infrastructure Transportation Improvements 37,250 257,000 169,000 100,000 Replace Damaged Sidewalks Account Classification Total: CAP - Capital Outlay 37,250 257,000 169,000 100,000 Activity Total: 541 - Road and Street Facilities 274,426 536,670 429,686 389,228 Program Total: 00 - None 274,426 536,670 429,686 389,228 Division Total: 1222 - LOGT 274,426 536,670 429,686 389,228 Department Total: 39 - Public Works 274,426 536,670 429,686 389,228 Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGT)274,426 536,670 429,686 389,228 Page 154 FY2022 Estimated Quarterly Quarterly Review the route to compare with needs of community Number of inspections of the trolley/bus for cleanliness and safety Public Works Transportation Surtax Services, Functions and Activities The Half-Cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half- cent fee for all qualified purchases in Miami-Dade County and allocated by the County's Transit Authority. Proceeds from this levy will be used to augment current transportation and transportation-related activities in the Village. Goals & Objectives The goal and objective of the Transportation Surtax Division of the Public Works Department is to improve access to transportation. Performance Measures Page 155 FY'21 FY'22 Change Personnel Services…………………….103,077$ 105,656$ 2,579$ Operating Expenditures/Expenses …..131,311 123,834 (7,477) Capital Outlay ….………………………204,512 152,180 (52,332) TOTAL …………………………..438,900$ 381,670$ (57,230)$ Transportation Surtax Public Works Budget Highlights ‐ 50,000 100,000 150,000 200,000 250,000 FY2021 FY2022 Transportation Surtax Fund Budgeted Expenditures Personnel Operating Capital Other Uses Page 156 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 135 - Citizens' Indep Trust (CITT) Department: 39 - Public Works Division: 1210 - CITT Program: 41 - Transportation Activity: 541 - Road and Street Facilities PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 63,810 70,887 64,531 73,268 (1) Lead Worker & (1) Maintenance Worker I 14-000 Overtime Overtime 5,487 7,000 7,000 7,000 Estimated overtime costs for additional assignments & services 18-100 Compensated Compensatory Leave Longevity 500 1,000 1,000 1,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 5,336 5,958 5,549 6,218 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 11,681 13,686 12,106 13,948 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 252 296 261 302 Estimated annual employee costs for dental insurance benefits Page 157 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 144 200 226 203 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 5,656 4,050 4,050 3,717 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 92,867 103,077 94,723 105,656 OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services - 2,000 2,000 2,000 Consulting services 32-000 Accounting and Auditing Accounting and Auditing 2,500 2,500 2,500 2,500 Funding for annual external audit to comply with Local, State & Federal statutory provisions 45-000 Insurance ISF: Risk Management 4,230 4,380 4,380 4,960 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 27,268 23,581 23,581 26,674 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 158 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 49-110 Other Current Charges and Obligations Special Projects - Manager 4,000 4,000 1,000 4,000 Costs for managing special projects i.e. TAP Grant, drainage projects & roadway resurfacing projects 52-200 Operating Supplies Other Operating Supplies 4,120 7,000 7,000 7,000 Road materials, signs, concrete & other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs & right-of- ways 52-400 Operating Supplies Uniforms 400 350 400 450 Per employee funding for contractually specified uniforms (5) shirts & (5) pants Account Classification Total: OE - Operating Expenditures/Expenses 42,518 43,811 40,861 47,584 CAP - Capital Outlay 63-100 Infrastructure Transportation Improvements 172,023 204,512 204,512 152,180 Sidewalks & TAP Grant Match Account Classification Total: CAP - Capital Outlay 172,023 204,512 204,512 152,180 Activity Total: 541 - Road and Street Facilities 307,408 351,400 340,096 305,420 Program Total: 41 - Transportation 307,408 351,400 340,096 305,420 Page 159 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 135 - Citizens' Indep Trust (CITT) Department: 39 - Public Works Division: 1210 - CITT Program: 44 - Transit Activity: 544 - Mass Transit Systems OE - Operating Expenditures/Expenses 34-500 Other Services Transport Services 25,348 87,500 18,056 76,250 Funding to engage an outside agent to manage & operate the Village's shuttle bus transportation program Account Classification Total: OE - Operating Expenditures/Expenses 25,348 87,500 18,056 76,250 Activity Total: 544 - Mass Transit Systems 25,348 87,500 18,056 76,250 Program Total: 44 - Transit 25,348 87,500 18,056 76,250 Division Total: 1210 - CITT 332,756 438,900 358,152 381,670 Department Total: 39 - Public Works 332,756 438,900 358,152 381,670 Fund EXPENSE Total: 135 - Citizens' Indep Trust (CITT)332,756 438,900 358,152 381,670 Page 160 Public Works Stormwater Services, Functions and Activities The Stormwater Division of the Public Works Department works in conjunction with the Streets Division to manage stormwater and local option (street maintenance) applications. Goals & Objectives The goals and objectives of the Stormwater Division of the Public Works Department is to manage and maintain the Stormwater system in an operational order in an effort to prevent localized flooding during rain events. Inspecting the Village- owned drainage systems for situations that may cause future flooding conditions is included in these goals and objectives. Performance Measures FY2022 Estimated Bi-annually Number of Inspections of Village-owned drainage systems This Division maintains drains, pumps, and flooded locations during storms, as well as cleans streets and performs light maintenance. Page 161 FY'21 FY'22 Change Personnel Services…………………….107,468$ 110,302$ 2,834$ Operating Expenditures/Expenses …..214,290 228,648 14,358 Capital Outlay ….………………………375,000 330,000 (45,000) Other Uses……………………………..50,000 50,000 - TOTAL …………………………..746,758$ 718,950$ (27,808)$ Public Works Stormwater Budget Highlights ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 FY2021 FY2022 Stormwater Fund Budgeted Expenses Personnel Operating Capital Other Uses Page 162 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 402 - Stormwater Department: 39 - Public Works Division: 3500 - Stormwater Program: 00 - None Activity: 538 - Flood Control/Stormwater Mgmt PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 59,392 64,247 63,255 66,169 (1) Equipment Operator I & (1) Maintenance Worker I 14-000 Overtime Overtime 7,777 10,000 9,000 10,000 Estimated overtime costs for excess hours & special events 16-000 Compensated Annual Leave Vacation 2,358 - - - 18-100 Compensated Compensatory Leave Longevity 500 500 500 1,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 5,391 5,679 5,566 5,904 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 15,952 8,695 8,695 8,695 Actuarially calculated required employer contribution for the General Employee Pension Plan Page 163 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 14,465 13,686 13,949 13,948 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 312 296 301 302 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 134 150 153 153 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 3,734 3,215 3,215 2,246 Allocated costs of workers' compensation premiums paid to the Florida League 26-000 Other Postemployment Benefits (OPEB) OPEB 1,881 1,000 1,881 1,885 GASB required Other Postemployment Benefits (OPEB). OPEB for health, dental & other contractually obligated non-liability benefits Account Classification Total: PS - Personnel Services 111,895 107,468 106,515 110,302 OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services 1,988 - 5,000 10,000 Contractor for Emergency Drainage Issues Page 164 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 31-300 Professional Services Engineering - 20,000 5,000 20,000 Design of new drainage systems 34-000 Other Services Contract Services 30,800 45,000 45,000 45,000 Curb and gutter repairs 43-100 Utility Services Electric 3,231 3,000 3,000 3,675 Estimated annual costs for electrical services based on current actual FPL usage 43-300 Utility Services Stormwater 2,587 3,000 3,500 3,000 Miami-Dade County Stormwater fee 45-000 Insurance ISF: Risk Management 7,434 7,890 7,890 8,424 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 14,198 17,665 17,665 21,844 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Page 165 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 46-200 Repair and Maintenance Services Repairs and Maintenance 17,970 20,000 26,000 20,000 Repairs & maintenance to the stormwater equipment i.e. pumps & generator 48-000 Promotional Activities Promotional Activities - 500 1,000 500 Drain marking program- Orange markers and Round Drains to Bay sign 49-800 Other Current Charges and Obligations Licenses and Permits 2,777 3,000 3,000 3,000 Annual filling fee with DERM 51-000 Office Supplies Office Supplies - 50 - 50 General office supplies 52-200 Operating Supplies Other Operating Supplies 10,187 8,500 7,000 10,200 Costs for materials required that are not specifically classified in other departmental line items (i.e. safety equipment & tools) 52-400 Operating Supplies Uniforms 281 300 300 300 Per employee funding for contractually specified uniforms (5) shirts & (5) pants Page 166 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 59-000 Depreciation Depreciation 78,800 85,385 77,550 82,655 Year-end depreciation charges for fund assets Account Classification Total: OE - Operating Expenditures/Expenses 170,254 214,290 201,905 228,648 CAP - Capital Outlay 63-400 Infrastructure Land Improvements - 300,000 300,000 300,000 Design & Installation of Drainage System (94th Street & NE 10th Court) 64-000 Machinery and Equipment Machinery and Equipment - 75,000 75,000 30,000 Replace V-0601 (Pick-Up) Account Classification Total: CAP - Capital Outlay - 375,000 375,000 330,000 Activity Total: 538 - Flood Control/Stormwater Mgmt 282,149 696,758 683,420 668,950 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-150 Interfund Transfers Transfer from CITT: Grant Fund 81,234 - - - 95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 50,000 50,000 50,000 50,000 Management fees paid to General Fund to offset administrative service costs provided for non- Stormwater staff Account Classification Total: OTH - Other Uses 131,234 50,000 50,000 50,000 Activity Total: 581 - Inter-Fund Group Transfers Out 131,234 50,000 50,000 50,000 Program Total: 00 - None 413,383 746,758 733,420 718,950 Division Total: 3500 - Stormwater 413,383 746,758 733,420 718,950 Department Total: 39 - Public Works 413,383 746,758 733,420 718,950 Fund EXPENSE Total: 402 - Stormwater 413,383 746,758 733,420 718,950 Page 167 10,300 Public Works Sanitation Services, Functions and Activities The Sanitation Division is responsible for the management and disposal of all nonhazardous solid waste for Miami Shores Village residents and businesses. Curbside recycling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Goals & Objectives The goals and objectives of the Sanitation Division of the Public Works Department are to continue managing the collection and disposal of all non-hazardous solid waste, curbside recycling, commercial and residential garbage collection and bulk trash removal services for the residents and businesses. To ensure this, perdiodic inspection of the crews and items collected will be performed. Performance Measures Bulk Waste Collection by Number of Properties Household Garbage Collection by Number of Properties FY2022 Estimated 10,300 Page 168 FY'21 FY'22 Change Personnel Services…………………….1,197,464$ 1,180,224$ (17,240)$ Operating Expenditures/Expenses …..1,718,581 1,867,851 149,270 Capital Outlay ….………………………250,000 140,000 (110,000) Other Uses……………………………..350,000 350,000 - TOTAL ………………………….. 3,516,045$ 3,538,075$ 22,030$ Public Works Sanitation Budget Highlights ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 2,000,000 FY2021 FY2022 Sanitation Fund Budgeted Expenses Personnel Operating Capital Other Uses Page 169 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 405 - Sanitation Department: 39 - Public Works Division: 3000 - Sanitation Program: 00 - None Activity: 534 - Garbage/Solid Waste Services PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 699,012 769,804 720,192 788,116 (1) Equipment Operator II, (3) Equipment Operator III, (4) Refuse Collector, (9) Refuse Truck Driver (Full-time), (1) Sanitation & Fleet Supervisor & (1) Waste Foreman 13-000 Other Salaries and Wages Other Salaries 6,384 9,500 9,500 7,724 (1) Refuse Truck Drive (Employed on an as needed basis) 13-300 Other Salaries and Wages Seasonal 620 - - - 14-000 Overtime Overtime 69,850 75,000 75,000 75,000 Holiday pay, special events, labor for drivers & helpers to pick-up garbage on Saturdays & emergencies 16-000 Compensated Annual Leave Vacation 27,438 - - - Page 170 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 18-100 Compensated Compensatory Leave Longevity 13,500 12,500 11,000 11,000 Benefit paid to tenured employees per policy 18-200 Compensated Compensatory Leave Accumulated Leave Settlement - 35,000 80,000 5,362 Payout of accumulated leave for employees expected to retire or separate employment 21-000 Payroll Taxes Employer Fica and Medicare 59,459 65,808 62,400 67,460 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 15,463 61,275 61,275 61,275 Actuarially calculated required employer contribution for the General Employee Pension Plan 23-000 Life and Health Insurance Health Insurance 105,413 122,266 114,682 132,506 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 2,171 2,812 2,400 2,869 Estimated annual employee costs for dental insurance benefits Page 171 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-200 Life and Health Insurance Long-Term Care 1,513 1,916 1,825 1,895 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 44,187 34,083 34,083 25,517 Allocated costs of workers' compensation premiums paid to the Florida League 26-000 Other Postemployment Benefits (OPEB) OPEB 835 7,500 1,500 1,500 GASB required Other Postemployment Benefits (OPEB). OPEB health, dental & other contractually obligated non-liability benefits. Account Classification Total: PS - Personnel Services 1,045,845 1,197,464 1,173,857 1,180,224 OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 1,999 2,500 1,000 2,500 IT operational costs 31-250 Professional Services Legal Other 4,054 - - - 34-000 Other Services Contract Services 1,918 20,000 10,000 20,000 Auction of disposal of unused vehicles & bio- technical services for ongoing chipper field environmental reporting Page 172 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 34-100 Other Services Temporary Personnel 73,747 60,000 60,000 75,000 Temporary staff during vacancies, vacations, special events, emergencies & chipper field remediation services 40-000 Travel and Per Diem Travel 1,043 800 800 1,200 Sunpass in garbage trucks to facilitate shorter travel times & distances to dump 41-100 Communications Services Cellular 774 460 460 460 Estimated costs for cellular telephone 43-400 Utility Services Miami-Dade Solid Waste Fees 293,468 330,000 240,000 330,000 Estimated annual cost for dumping services paid to Miami-Dade County 43-410 Utility Services Waste Management Fees 509,358 384,985 450,000 520,000 Estimated annual cost for solid waste disposal 43-430 Utility Services Recycling 67,199 66,000 66,000 70,000 Estimated cost for recycling disposal Page 173 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 38,018 40,208 40,208 44,154 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 465,566 469,025 469,025 481,177 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46-100 Repair and Maintenance Services Vehicle Maintenance 4,114 4,200 4,200 4,200 Monthly routine vehicle maintenance costs 46-200 Repair and Maintenance Services Repairs and Maintenance 25,079 15,000 10,000 15,000 Repairs & maintenance (i.e. walls, fences & alleys) 47-000 Printing and Binding Printing 540 - - 500 Citizens informational publications 48-000 Promotional Activities Promotional Activities 5,893 6,000 3,000 5,000 Vacant position advertisements & promotion of recycling & waste services Page 174 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 49-800 Other Current Charges and Obligations Licenses and Permits 806 1,000 800 1,000 Annual DERM review fee 51-000 Office Supplies Office Supplies 369 300 300 500 General office supplies 52-200 Operating Supplies Other Operating Supplies 45,414 44,263 45,000 45,000 Specialized items related to sanitation, not specifically identified in other line items (i.e. dumpsters, recycling bins, trash cans, safety equipment & tools) 52-220 Operating Supplies Vehicle Conversion Costs - 5,000 2,500 5,000 Repairs, materials & supplies to upgrade older vehicles 52-230 Operating Supplies Outfitting - 3,000 200 3,000 Costs included in outfitting new vehicles 52-300 Operating Supplies Kitchen 956 1,300 1,200 1,300 Kitchen supplies Page 175 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-400 Operating Supplies Uniforms 3,963 4,000 4,000 4,000 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 55-000 Training Training and Education - - - 100 Continuing education 59-000 Depreciation Depreciation 219,134 260,540 215,970 238,760 Year-end depreciation charges for fund assets Account Classification Total: OE - Operating Expenditures/Expenses 1,763,411 1,718,581 1,624,663 1,867,851 CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment - - - 140,000 Replace V-3161 (Grabber - 2013) 64-100 Machinery and Equipment Vehicles - 250,000 251,697 - Account Classification Total: CAP - Capital Outlay - 250,000 251,697 140,000 Activity Total: 534 - Garbage/Solid Waste Services 2,809,256 3,166,045 3,050,217 3,188,075 Page 176 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 95-000 Other Nonoperating Uses - Proprietary Funds Management Fees 350,000 350,000 350,000 350,000 Management fee paid to General Fund to offset administrative services cost provided by non- Sanitation staff Account Classification Total: OTH - Other Uses 350,000 350,000 350,000 350,000 Activity Total: 581 - Inter-Fund Group Transfers Out 350,000 350,000 350,000 350,000 Program Total: 00 - None 3,159,256 3,516,045 3,400,217 3,538,075 Division Total: 3000 - Sanitation 3,159,256 3,516,045 3,400,217 3,538,075 Department Total: 39 - Public Works 3,159,256 3,516,045 3,400,217 3,538,075 Fund EXPENSE Total: 405 - Sanitation 3,159,256 3,516,045 3,400,217 3,538,075 Page 177 Public Works Water & Sewer Services, Functions and Activities The Water & Sewer Fund is responsible for the construction and payment of the Downtown Water & Sewer Project. It is also responsible for the management and maintenance of the related grinder pumps. Annual assessments for the payment of the project and maintenance fees are recorded in this fund. Goals & Objectives The goal and objective of the Water & Sewer Fund is to maintain the low pressure sewer system for the NE 2nd Ave Business District. Performance Measures Number of grinder pumps maintained FY2022 Estimated 27 Page 178 FY'21 FY'22 Change Debt Service……………………………221,715$ 222,603$ 888$ Operating Expenditures/Expenses …..101,300 88,120 (13,180) TOTAL …………………………..323,015$ 310,723$ (12,292)$ Budget Highlights Public Works Water & Sewer ‐ 50,000 100,000 150,000 200,000 250,000 FY2021 FY2022 Water & Sewer Fund Budgeted Expenses Debt Service Operating Page 179 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 410 - Water & Sewer Department: 39 - Public Works Division: 4000 - Water & Sewer Program: 00 - None Activity: 517 - Debt Service Payments DS - Debt Service 71-100 Principal Principal Payments - 111,715 60,000 147,403 Principal payments 72-100 Interest Interest Payments 76,234 110,000 80,000 75,200 Interest payments Account Classification Total: DS - Debt Service 76,234 221,715 140,000 222,603 Activity Total: 517 - Debt Service Payments 76,234 221,715 140,000 222,603 Fund: 410 - Water & Sewer Department: 39 - Public Works Division: 4000 - Water & Sewer Program: 00 - None Activity: 535 - Sewer Services OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services 18,531 - - - 46-200 Repair and Maintenance Services Repairs and Maintenance 47,620 94,350 85,000 88,120 Parts & maintenance on grinders 49-800 Other Current Charges and Obligations Licenses and Permits - 950 - - Permits Page 180 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 608 6,000 - - Other operating supplies Account Classification Total: OE - Operating Expenditures/Expenses 66,758 101,300 85,000 88,120 Activity Total: 535 - Sewer Services 66,758 101,300 85,000 88,120 Program Total: 00 - None 142,992 323,015 225,000 310,723 Division Total: 4000 - Water & Sewer 142,992 323,015 225,000 310,723 Department Total: 39 - Public Works 142,992 323,015 225,000 310,723 Fund EXPENSE Total: 410 - Water & Sewer 142,992 323,015 225,000 310,723 Page 181 FY2022 Estimated 200 210 480 1,040 Services, Functions and Activities Public Works Fleet Maintenance The Fleet Maintenance Fund, created in FY 2000 as an Internal Service Fund ofthe Public Works Department, is responsible for the acquisition and maintenance of all Village-owned vehicles in the municipal inventory. Assets managed by this fund include: Police or squad units, heavy trucks, the Village's 29-passenger bus, recreation vans, small engine repair, pick-up trucks, loaders and other heavy equipment. With its extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood/metal fabrication. Since October 2000, this function has operated as a self-supporting Internal Service Fund. Operating revenues provide the funding from the user division, which received the Fund's services. Goals & Objectives The goals and objectives of the Fleet Maintenance Division of Public Works are to acquire and maintain the entire Village-owned fleet of vehicles within the municipal inventory. Fleet will continue to provide support in the construction or repair of the other Village properties, such as repairs and assembly to damaged street signs and alley gates, as well as perform tasks such as metal and wood fabrication. This division will track the amount of repairs to the Village fleet and maintain a record of all repairs made to Village facilities. Performance Measures All Types of Tire Repairs Garbage Truck Fleet Maintenance Per Year Heavy Equipment Fleet Maintenance Per Year Police Vehicle Fleet Maintenance Per Year Page 182 FY'21 FY'22 Change Personnel Services…………………….259,083$ 265,439$ 6,356$ Operating Expenditures/Expenses …..1,152,966 1,160,323 7,357 Capital Outlay ….………………………423,628 320,000 (103,628) TOTAL ………………………….. 1,835,677$ 1,745,762$ (89,915)$ Budget Highlights Public Works Fleet Maintenance ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 FY2021 FY2022 Fleet Maintenance Fund Budgeted Expenses Personnel Operating Capital Other Uses Page 183 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 00 - None Activity: 539 - Other Physical Environment PS - Personnel Services 12-000 Regular Salaries and Wages Salaries 161,002 177,480 173,277 182,804 (3) Mechanics & (1) Auto Detailer 14-000 Overtime Overtime 8,124 10,000 9,500 10,000 Estimated overtime costs for unanticipated operational needs 16-000 Compensated Annual Leave Vacation 14,159 - - - 18-100 Compensated Compensatory Leave Longevity 2,000 2,000 2,000 2,500 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 13,983 14,341 14,135 14,941 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 9,797 24,020 24,020 24,020 Actuarially calculated required employer contribution for the General Employee Pension Plan Page 184 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 26,954 27,372 27,897 27,896 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 582 592 602 604 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 247 297 303 302 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 3,761 2,981 2,981 2,372 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 240,608 259,083 254,715 265,439 OE - Operating Expenditures/Expenses 40-000 Travel and Per Diem Travel - 100 - 100 Sunpass 43-100 Utility Services Electric 13,938 15,000 12,000 15,750 Estimated annual costs for electrical services based on current actual FPL usage Page 185 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 43-200 Utility Services Water 2,187 2,200 1,800 2,200 Estimated funding for water consumption 45-000 Insurance ISF: Risk Management 16,036 16,541 16,541 18,647 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 45-100 Insurance ISF: Auto Insurance 83,753 80,000 80,000 95,670 Consolidated costs for automobile & equipment liability for the Village's fleet 46-200 Repair and Maintenance Services Repairs and Maintenance 11,958 6,000 6,000 12,000 Repairs & maintenance 49-800 Other Current Charges and Obligations Licenses and Permits 1,434 1,500 1,200 1,700 Annual fee to operate facility 51-000 Office Supplies Office Supplies 100 100 100 100 General office supplies Page 186 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-110 Operating Supplies Solvents 1,685 750 900 750 Special fleet solvent costs 52-120 Operating Supplies Oil, Lubricants and Other Fluids 3,064 3,900 3,400 4,000 Specialized oil used on Police vehicles 52-130 Operating Supplies Village Hall Generator - Gas 579 5,000 4,500 1,000 Gas for the generator at Village Hall 52-200 Operating Supplies Other Operating Supplies 34,711 33,000 32,500 35,000 Materials & supplies used in the division not specifically listed in other lines (i.e. equipment & supplies to operate Fleet garage) 52-220 Operating Supplies Vehicle Conversion Costs 10,875 18,000 12,000 18,000 Repairs, materials & supplies to upgrade older vehicles 52-230 Operating Supplies Outfitting 45,006 52,490 30,000 50,000 Costs included in outfitting new vehicles Page 187 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-300 Operating Supplies Kitchen 774 1,000 1,000 1,000 Kitchen supplies 52-400 Operating Supplies Uniforms 1,005 1,000 1,000 1,000 Per employee funding for contractually specified uniforms (5) shirts & (5) pants 55-000 Training Training and Education 657 1,600 1,400 1,600 Re-certification training for mechanics 59-000 Depreciation Depreciation 333,166 375,160 320,210 315,206 Year-end depreciation charges for fund assets Account Classification Total: OE - Operating Expenditures/Expenses 560,929 613,341 524,551 573,723 CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment - 177,900 177,900 85,000 PW Underground Fuel Tank Replacement (3 of 3) 64-100 Machinery and Equipment Vehicles - 245,728 245,728 235,000 3 Police Vehicles, Refurbish V-0703 (Bucket Truck (White Bucket Truck)), Replace V-0552 (Pick-Up - Crew Cab), Replace V-0712 (Chipper) & Replace V- 1101 (Pick-Up) Account Classification Total: CAP - Capital Outlay - 423,628 423,628 320,000 Page 188 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report OTH - Other Uses 93-000 Fixed Asset Transfer Out Transfer Out 17,257 - - - Account Classification Total: OTH - Other Uses 17,257 - - - Activity Total: 539 - Other Physical Environment 818,795 1,296,052 1,202,894 1,159,162 Program Total: 00 - None 818,795 1,296,052 1,202,894 1,159,162 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 60 - Fleet Maintenance Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 569 1,500 1,200 1,500 Vehicle maintenance costs (V-0101, V-171, V- 9662 & V-9918) 52-100 Operating Supplies Gas, Oil and Lubricants 1,775 2,500 1,900 3,000 Fuel & lubricant costs 52-700 Operating Supplies Tires - 425 400 550 Tires Account Classification Total: OE - Operating Expenditures/Expenses 2,345 4,425 3,500 5,050 Activity Total: 539 - Other Physical Environment 2,345 4,425 3,500 5,050 Program Total: 60 - Fleet Maintenance 2,345 4,425 3,500 5,050 Page 189 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 61 - Building Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 127 250 250 250 Vehicle maintenance costs (V-1400) 52-100 Operating Supplies Gas, Oil and Lubricants 469 650 650 650 Fuel & lubricant costs 52-700 Operating Supplies Tires 421 200 200 500 Tires Account Classification Total: OE - Operating Expenditures/Expenses 1,018 1,100 1,100 1,400 Activity Total: 539 - Other Physical Environment 1,018 1,100 1,100 1,400 Program Total: 61 - Building 1,018 1,100 1,100 1,400 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 62 - Code Compliance Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 547 650 600 650 Vehicle maintenance costs (V-0702 & V-1705) Page 190 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-100 Operating Supplies Gas, Oil and Lubricants 689 800 700 800 Fuel & lubricant costs 52-700 Operating Supplies Tires - 800 800 800 Tires Account Classification Total: OE - Operating Expenditures/Expenses 1,236 2,250 2,100 2,250 Activity Total: 539 - Other Physical Environment 1,236 2,250 2,100 2,250 Program Total: 62 - Code Compliance 1,236 2,250 2,100 2,250 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 63 - Police Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 47,193 50,000 50,000 55,000 Vehicle maintenance costs (59 Units + 6 Decoy = 65 Units) 52-100 Operating Supplies Gas, Oil and Lubricants 105,449 112,500 100,000 120,000 Fuel & lubricant costs 52-700 Operating Supplies Tires 16,390 17,600 17,600 18,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 169,032 180,100 167,600 193,000 Activity Total: 539 - Other Physical Environment 169,032 180,100 167,600 193,000 Program Total: 63 - Police 169,032 180,100 167,600 193,000 Page 191 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 64 - Parks Division Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 5,237 6,000 6,000 6,000 Vehicle maintenance costs (V-0109, V-0711, V- 0712 & V-1805) 52-100 Operating Supplies Gas, Oil and Lubricants 8,461 9,000 9,000 9,000 Fuel & lubricant costs 52-700 Operating Supplies Tires - 800 800 1,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 13,697 15,800 15,800 16,000 Activity Total: 539 - Other Physical Environment 13,697 15,800 15,800 16,000 Program Total: 64 - Parks Division 13,697 15,800 15,800 16,000 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 65 - Facilities Maintenance/Streets Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 7,205 9,000 8,000 9,000 Vehicle & equipment maintenance costs (4 Light Towers , V-1101, V-1350, V-1767 & V-4 Water Tank) 52-100 Operating Supplies Gas, Oil and Lubricants 4,168 4,500 4,500 6,500 Fuel & lubricant costs Page 192 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-700 Operating Supplies Tires 1,742 2,500 2,500 2,500 Tires Account Classification Total: OE - Operating Expenditures/Expenses 13,114 16,000 15,000 18,000 Activity Total: 539 - Other Physical Environment 13,114 16,000 15,000 18,000 Program Total: 65 - Facilities Maintenance/Streets 13,114 16,000 15,000 18,000 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 66 - Public Works Administration Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 561 1,500 1,500 1,500 Vehicle maintenance costs (V-0704, V-1602 & V- 1701) 52-100 Operating Supplies Gas, Oil and Lubricants 2,285 2,500 2,500 3,000 Fuel & lubricant costs 52-700 Operating Supplies Tires - 550 550 1,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 2,846 4,550 4,550 5,500 Activity Total: 539 - Other Physical Environment 2,846 4,550 4,550 5,500 Program Total: 66 - Public Works Administration 2,846 4,550 4,550 5,500 Page 193 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 67 - Recreation Maintenance Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 3,978 4,500 4,500 4,500 Vehicle maintenance costs (V-172, V-174, V-175, V-178, V-180 & V-0552) 52-100 Operating Supplies Gas, Oil and Lubricants 2,126 3,000 3,000 3,000 Fuel & lubricant costs 52-700 Operating Supplies Tires - 500 500 1,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 6,104 8,000 8,000 8,500 Activity Total: 539 - Other Physical Environment 6,104 8,000 8,000 8,500 Program Total: 67 - Recreation Maintenance 6,104 8,000 8,000 8,500 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 68 - Recreation Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 3,013 3,000 3,000 4,000 Vehicle maintenance costs (V-165, V-0310, V- 0505, V-410, V-1503 & V-1989) 52-100 Operating Supplies Gas, Oil and Lubricants 954 2,300 2,300 3,000 Fuel & lubricant costs Page 194 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-700 Operating Supplies Tires - 500 500 2,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 3,967 5,800 5,800 9,000 Activity Total: 539 - Other Physical Environment 3,967 5,800 5,800 9,000 Program Total: 68 - Recreation 3,967 5,800 5,800 9,000 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 69 - Village Manager Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 17 300 300 700 Vehicle maintenance costs (V-1802) 52-100 Operating Supplies Gas, Oil and Lubricants 559 1,000 1,000 1,200 Fuel & lubricant costs 52-700 Operating Supplies Tires - 400 400 600 Tires Account Classification Total: OE - Operating Expenditures/Expenses 576 1,700 1,700 2,500 Activity Total: 539 - Other Physical Environment 576 1,700 1,700 2,500 Program Total: 69 - Village Manager 576 1,700 1,700 2,500 Page 195 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 71 - Sanitation Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 93,804 85,000 85,000 95,000 Vehicle maintenance costs (2 Loaders, 1 Trailer, 1 Pickup, 2 Grabbers, 1 Van, 4 Garbage Trucks & 8 Trash Trucks) 52-100 Operating Supplies Gas, Oil and Lubricants 84,335 115,000 115,000 115,000 Fuel & lubricant costs 52-700 Operating Supplies Tires 24,833 50,000 50,000 50,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 202,971 250,000 250,000 260,000 Activity Total: 539 - Other Physical Environment 202,971 250,000 250,000 260,000 Program Total: 71 - Sanitation 202,971 250,000 250,000 260,000 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 72 - Stormwater Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 1,949 2,500 2,500 2,800 Vehicle maintenance costs (V-318, V-0601 & V- 602) 52-100 Operating Supplies Gas, Oil and Lubricants 5,443 5,500 5,500 6,200 Fuel & lubricant costs Page 196 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-700 Operating Supplies Tires 1,051 1,500 1,500 3,000 Tires Account Classification Total: OE - Operating Expenditures/Expenses 8,443 9,500 9,500 12,000 Activity Total: 539 - Other Physical Environment 8,443 9,500 9,500 12,000 Program Total: 72 - Stormwater 8,443 9,500 9,500 12,000 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 73 - LOGT Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 8,058 15,500 15,000 19,000 Vehicle maintenance costs (1 Skid Steer, 2 Bucket Trucks, 1 Water Truck, 1 Pick-Up Truck, 1 Chipper & 1 Dump Truck) 52-100 Operating Supplies Gas, Oil and Lubricants 6,104 7,000 7,000 12,000 Fuel & lubricant costs 52-700 Operating Supplies Tires 292 2,500 2,500 2,500 Tires Account Classification Total: OE - Operating Expenditures/Expenses 14,454 25,000 24,500 33,500 Activity Total: 539 - Other Physical Environment 14,454 25,000 24,500 33,500 Program Total: 73 - LOGT 14,454 25,000 24,500 33,500 Page 197 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 74 - Transportation Surtax Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance 5,311 2,000 2,000 8,000 Vehicle maintenance costs (V-0532 Sweeper, V- 1412 & V-1663) 52-100 Operating Supplies Gas, Oil and Lubricants 2,146 4,500 4,000 4,500 Fuel & lubricant costs 52-700 Operating Supplies Tires - 2,000 2,000 500 Tires Account Classification Total: OE - Operating Expenditures/Expenses 7,456 8,500 8,000 13,000 Activity Total: 539 - Other Physical Environment 7,456 8,500 8,000 13,000 Program Total: 74 - Transportation Surtax 7,456 8,500 8,000 13,000 Fund: 550 - Fleet Maintenance Department: 39 - Public Works Division: 6000 - Fleet Maintenance Program: 94 - Barry Police Activity: 539 - Other Physical Environment OE - Operating Expenditures/Expenses 46-100 Repair and Maintenance Services Vehicle Maintenance - 3,000 1,500 3,000 Vehicle maintenance costs 52-100 Operating Supplies Gas, Oil and Lubricants - 3,500 3,500 3,500 Fuel & lubricant costs Page 198 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-700 Operating Supplies Tires - 400 400 400 Tires Account Classification Total: OE - Operating Expenditures/Expenses - 6,900 5,400 6,900 Activity Total: 539 - Other Physical Environment - 6,900 5,400 6,900 Program Total: 94 - Barry Police - 6,900 5,400 6,900 Division Total: 6000 - Fleet Maintenance 1,266,053 1,835,677 1,725,444 1,745,762 Department Total: 39 - Public Works 1,266,053 1,835,677 1,725,444 1,745,762 Fund EXPENSE Total: 550 - Fleet Maintenance 1,266,053 1,835,677 1,725,444 1,745,762 Page 199 MAYOR & COUNCIL ORGANIZATION CHART MAYOR & COUNCIL MAYOR SANDRA HARRIS VICE MAYOR DANIEL MARINBERG COUNCILMEMBER ALICE BURCH COUNCILMEMBER KATIA SAINT FLEUR COUNCILMEMEBER CRYSTAL WAGAR INTERIM VILLAGE MANAGER ESMOND SCOTT VILLAGE CLERK YSABELY RODRIGUEZ, CMC VILLAGE ATTORNEY RICHARD SARAFAN, ESQ. Page 200Page 200 Miami Shores Village is governed by a Council-Manager form of government.Within this framework, the Miami Shores Village Council consists of five Councilmembers who are elected at large, on a nonpartisan basis, and serve as the legislative body of the Miami Shores Village government. The Mayor is the head of Village government for all ceremonial purposes. Village Councilmember terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to the Village Council for a two-year term. Village-wide elections are held the second Tuesday in April in odd-numbered years. Mayor & Council Services, Functions and Activities Under the Village Charter, authority is vested in the Village Council to establish laws and policies through the enactment of ordinances and resolutions to provide community leadership and guide the Village Administration's delivery of services. Additionally, the Village Council appoints the Village Manager, Village Clerk, and Village Attorney. Goals & Objectives The goals and objectives of the Mayor & Council for the upcoming fiscal year include the following: - Continue to ensure that public safety is continually improved through technology and application of "applicable" best practices; - Improve the aesthetics and effectiveness of public and private spaces - i.e. Community Center, Dog Park, Library and 9900 NE 2nd Ave building; - Promote the image of the Village as a place to live, work and invest through branding and marketing; - Maintain a fiscally sustainable and responsible budget, and expand the Village's tax base and alternative revenue sources; - Focus on downtown development to improve the quality of life of residents and the viability of businesses; and - Establish a Climate Change Plan. Performance Measures FY2022 Estimated To be determined at the 2021 Visioning Session Page 201Page 201 FY'21 FY'22 Change Personnel Services…………………….150$ 150$ -$ Operating Expenditures/Expenses …..161,639 76,488 (85,151) TOTAL …………………………..161,789$ 76,638$ (85,151)$ Budget Highlights Mayor & Council ‐ 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 FY2021 FY2022 Mayor & Council Budgeted Expenditures Personnel Operating Page 202Page 202 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 11 - Mayor & Council Division: 0100 - Legislative Program: 00 - None Activity: 511 - Legislative PS - Personnel Services 24-000 Workers' Compensation Workers' Compensation 150 150 150 150 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 150 150 150 150 OE - Operating Expenditures/Expenses 34-250 Other Services Mayor & Council Salaries - 5 5 5 Mayor & Council receive $1 per year 40-000 Travel and Per Diem Travel 4,190 6,000 6,000 6,000 Costs associated with Council travel to conferences & trainings 40-100 Travel and Per Diem Per Diem Allowance - 600 1,500 1,500 Per diem allowance associated with Council attendance at conferences & trainings 41-100 Communications Services Cellular 1,923 2,100 1,820 3,410 Estimated costs for cellular telephone/tablets Page 203Page 203 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 900 900 900 900 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000 Printing and Binding Printing 894 2,200 2,200 2,200 Stationary, business cards & nameplates for new Council Members 48-000 Promotional Activities Promotional Activities - 1,800 1,800 1,800 Promotional materials, plaques, flowers & awards for functions & presentations 49-000 Other Current Charges and Obligations Other Current Charges 131 7,250 6,000 6,000 Annual Chamber dinner, Pelican Harbor donation, Inauguration reception & Volunteer Appreciation Celebration 49-140 Other Current Charges and Obligations Council Appropriations 3,394 5,000 5,000 5,000 $1,000/Councilmember expenses 49-180 Other Current Charges and Obligations Miami-Dade Schools - 127,184 65,000 35,173 Miami-Dade Public Schools - MES Cambridge Program Page 204Page 204 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 20 200 500 500 Office supplies 52-400 Operating Supplies Uniforms 43 500 1,000 1,000 Village logo shirts for Council Members 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,850 3,400 5,000 5,000 Annual membership fees to the Florida League of Cities & the Miami-Dade League of Cities 55-000 Training Training and Education 95 4,000 5,000 5,000 Registration fees for conferences & trainings 55-100 Training Organizational Meetings 50 500 2,000 3,000 Attendance at the Miami-Dade County League of Cities meetings Account Classification Total: OE - Operating Expenditures/Expenses 13,490 161,639 103,725 76,488 Activity Total: 511 - Legislative 13,640 161,789 103,875 76,638 Program Total: 00 - None 13,640 161,789 103,875 76,638 Division Total: 0100 - Legislative 13,640 161,789 103,875 76,638 Department Total: 11 - Mayor & Council 13,640 161,789 103,875 76,638 Page 205Page 205 FY'21 FY'22 Change Operating Expenditures/Expenses …..236,800$ 246,800$ 10,000$ TOTAL …………………………..236,800$ 246,800$ 10,000$ The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The Village Attorney provides legal counsel in the preparation of contracts or agreements, as well as other legal documents. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor-related matters, such as employment contracts and collective bargaining agreements. Budget Highlights Village Attorney Services, Functions and Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. 230,000 232,000 234,000 236,000 238,000 240,000 242,000 244,000 246,000 248,000 FY2021 FY2022 Village Attorney Budgeted Expenditures Operating Page 206Page 206 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 14 - Legal Division: 0200 - Legal Program: 00 - None Activity: 514 - Legal Counsel OE - Operating Expenditures/Expenses 31-200 Professional Services Legal General 166,326 80,000 80,000 90,000 Fees anticipated for special legal research, opinions or supplemental representation 31-210 Professional Services Legal Retainer 50,400 50,400 50,400 50,400 Legal retainer for Village Attorney 31-220 Professional Services Legal Labor 151,223 65,000 65,000 65,000 Labor Attorney costs & fees associated with labor issues, including union contract negotiations 31-230 Professional Services Legal Litigation 1,678 30,000 1,000 30,000 Legal fees anticipated for Village representation brought to the court system 31-240 Professional Services Legal Pension 3,395 10,000 1,000 10,000 Legal fees associated with amending the Village's pension plan ordinances 31-250 Professional Services Legal Other 12,518 1,000 40,000 1,000 Other legal fees not otherwise covered Page 207Page 207 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 55-000 Training Training and Education - 400 400 400 Registration fees for conferences & trainings Account Classification Total: OE - Operating Expenditures/Expenses 385,539 236,800 237,800 246,800 Activity Total: 514 - Legal Counsel 385,539 236,800 237,800 246,800 Program Total: 00 - None 385,539 236,800 237,800 246,800 Division Total: 0200 - Legal 385,539 236,800 237,800 246,800 Department Total: 14 - Legal 385,539 236,800 237,800 246,800 Page 208Page 208 VILLAGE MANAGER ORGANIZATION CHART DEPUTY VILLAGE MANAGER FINANCE DIRECTOR VILLAGE MANAGER PUBLIC WORKS DIRECTOR CODE COMPLIANCE DIRECTOR CHIEF OF POLICE PLANNING & ZONING DIRECTOR LIBRARY DIRECTOR RECREATION DIRECTOR BUILDING DIRECTOR COMMUNICATIONS SPECIALIST ASSISTANT TO VILLAGE MANAGER/ IT MANAGER Page 209Page 209 Village Manager Services, Functions and Activities The Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Village, the Manager is appointed by and serves at the discretion of the Village Council.This department also manages the information technology functions and communications for the Village. Goals & Objectives The goals and objectives of the Village Manager include the following: - Completion of a strategic management plan; -Meeting the goals and objectives of the Mayor & Council; -A Human Resources presence that offers resolve along with best practices; -Shovel ready projects that ready us for funding; -Sustainability and resiliency studies; -Job audits that align and maximize the knowledge, skills and abilities of employees; -To maximize our accreditations and certifications; -To create a workforce with a known sense of purpose; -Aggressive and responsible outlook to CIP. Performance Measures FY2022 Estimated Strong workforce morale Completion of budgeted projects Human Resources centralized and meeting the needs of our valuable resources All employees working within, and productive in their environment A staff that understands and works toward the defined and adopted vision, mission and priorities of the Village Syncing of Council and Management working toward established common goals Page 210Page 210 FY'21 FY'22 Change Personnel Services…………………….401,620$ 514,856$ 113,236$ Operating Expenditures/Expenses …..78,572 109,664 31,092 TOTAL …………………………..480,192$ 624,520$ 144,328$ Budget Highlights Village Manager ‐ 100,000 200,000 300,000 400,000 500,000 600,000 FY2021 FY2022 Village Manager Budgeted Expenditures Personnel Operating Page 211Page 211 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments 11-000 Executive Salaries Salaries 176,890 181,489 178,683 186,939 Village Manager base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 11-200 Executive Salaries Executive Benefits Additional 13,250 13,000 13,000 13,000 ICMA Retirement contribution 12-000 Regular Salaries and Wages Salaries 136,410 150,002 146,737 248,208 (1) Assistant to Village Manager/IT Manager, (1) Communications Specialist & (1) Deputy Village Manager 14-000 Overtime Overtime 4,329 3,000 1,000 1,500 Estimated overtime costs 18-100 Compensated Compensatory Leave Longevity 3,000 3,000 1,500 1,500 Benefit paid to tenured employees per policy Fund: 001 - General Fund Department: 10 - Village Manager Division: 0300 - Village Manager Program: 00 - None Activity: 512 - Executive PS - Personnel Services Expense Budget Worksheet Report Page 212Page 212 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 21-000 Payroll Taxes Employer Fica and Medicare 22,824 23,156 26,693 31,065 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 20,528 20,529 19,911 25,001 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 443 444 452 541 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 152 181 184 237 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 480 319 319 365 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 384,932 401,620 394,979 514,856 Page 213Page 213 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services 24,000 24,000 24,000 36,000 Funding for the Village's grant writer 31-100 Professional Services Technology - - - 2,500 Environmental Systems Research Institute license 31-260 Professional Services Lobbyist 23,084 26,000 30,302 30,000 Funding for the Village's lobbyist 40-000 Travel and Per Diem Travel 1,054 1,000 1,000 3,825 Local & intermediate training & administrative events 41-100 Communications Services Cellular 889 1,680 1,400 1,600 Estimated costs for cellular telephone 42-000 Freight and Postage Services Postage 13 - 5 5 Estimated postage costs Page 214Page 214 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-000 Insurance ISF: Risk Management 4,755 6,066 6,066 9,299 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-000 Repair and Maintenance Services ISF: Fleet Maintenance 9,629 9,801 9,801 11,235 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47-000 Printing and Binding Printing - 150 150 150 Printing of miscellaneous forms & letterhead 48-000 Promotional Activities Promotional Activities 525 - - - Costs for special advertisements, notices & reporting requirements 51-000 Office Supplies Office Supplies 79 125 125 300 General office supplies 52-200 Operating Supplies Other Operating Supplies 284 350 350 350 Printer supplies & other operating supply costs Page 215Page 215 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 2,413 3,300 3,400 3,400 Annual association dues (ICMA, FCCMA, DCCMA, FLGISA, FMCA & etc.) 55-000 Training Training and Education 523 6,100 3,000 11,000 Attendance at regional meetings, luncheons & other educational activities Account Classification Total: OE - Operating Expenditures/Expenses 67,247 78,572 79,599 109,664 Activity Total: 512 - Executive 452,179 480,192 474,578 624,520 Program Total: 00 - None 452,179 480,192 474,578 624,520 Division Total: 0300 - Village Manager 452,179 480,192 474,578 624,520 Department Total: 10 - Village Manager 452,179 480,192 474,578 624,520 Page 216Page 216 VILLAGE CLERK VILLAGE CLERK ORGANIZATION CHART Page 217Page 217 FY2022 Estimated The Village Clerk's Office manages a diverse range of administrative services associated with Village governance and fulfills various statutory and municipal obligations. In support of open and transparent government, the Village Clerk's Office maintains the Village’s legislative history and serves as custodian of all Village documents. The elections function entails the administration, supervision and certification of Municipal and Police Retirement Pension Board elections, any charter amendment, and referenda. In furtherance of Records Management, this office sets guidelines and standards for all Village Records, incorporates management technologies, and establishes a repository for inactive, archival and vital records. Special projects include collaborative projects, public access as it pertains to our legislative and document management application, our Boards and Committees public meeting process, as well as our reporting process in furtherance of accountability, transparency, and reportability. Direct services include: research in response to public informational requests, notarization, certification, attestation, advertisement and postings of public notices regarding meetings of the Council, advisory boards, elections, etc. The Village Clerk is also the staff liaison to the Education Advisory Board. Public Records Requests fulfilled within 10 days Council minutes made available on website within two days after approval Agenda packets distributed at least 6 days prior to meeting Council actions completed and posted on social media within two business Ordinances, Resolutions, and Contracts digitized and retained within 72 hours 150 Village Clerk Services, Functions and Activities Goals & Objectives The Department Goals of the Village Clerk include the following: - To continue to carefully preserve and safeguard the legislative history of the Village; -To maximize timely public access to Village records and information; -To develop and implement records management plan, to ensure proper document retention, disposition, and accessibility of all record types; -To continue to enhance civic engagement and public participation. Performance Measures Page 218Page 218 FY'21 FY'22 Change Personnel Services…………………….131,560$ 135,215$ 3,655$ Operating Expenditures/Expenses …..84,459 90,689 6,230 Other Uses……………………………..- 30,000 30,000 TOTAL …………………………..216,019$ 255,904$ 39,885$ Village Clerk Budget Highlights ‐ 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 FY2021 FY2022 Village Clerk Budgeted Expenditures Personnel Operating Other Uses Page 219 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 12 - Village Clerk Division: 0303 - Village Clerk Program: 00 - None Activity: 512 - Executive PS - Personnel Services 11-000 Executive Salaries Salaries 106,293 109,056 107,370 112,334 Village Clerk base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 21-000 Payroll Taxes Employer Fica and Medicare 8,485 8,840 8,711 9,091 Social Security & Medicare taxes 23-000 Life and Health Insurance Health Insurance 6,843 6,843 6,974 6,974 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 148 148 151 151 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 58 69 70 70 Estimated annual employee costs for long-term care insurance benefits Page 220Page 220 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 24-000 Workers' Compensation Workers' Compensation 158 104 104 95 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 128,610 131,560 129,880 135,215 OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services - - 5,000 5,000 Council Meeting videography services 31-100 Professional Services Technology 10,926 13,000 13,500 14,600 Granicus Legislative Management Software 34-000 Other Services Contract Services 1,034 20,901 15,900 41,000 Document scanning, codification & records destruction services. Included in this, is an amount for clerical help. 40-000 Travel and Per Diem Travel 1,581 2,180 2,180 2,500 Travel costs to attend conferences & trainings 40-100 Travel and Per Diem Per Diem Allowance 250 475 600 600 Per diem costs while attending conferences & trainings Page 221Page 221 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 41-100 Communications Services Cellular 419 720 670 804 Estimated costs for cellular telephone 42-000 Freight and Postage Services Postage 16 300 300 300 Postage charges for general mail services 45-000 Insurance ISF: Risk Management 1,830 2,212 2,212 2,685 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 46-200 Repair and Maintenance Services Repairs and Maintenance 300 2,500 3,500 11,000 Council Chambers audiovisual equipment repair 47-000 Printing and Binding Printing - 600 700 1,000 Printing of stationary & various forms 48-200 Promotional Activities Legal Advertisements 1,461 6,500 6,000 6,000 Legal advertising & notices Page 222Page 222 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 49-200 Other Current Charges and Obligations Elections - 30,000 30,000 - 51-000 Office Supplies Office Supplies 315 1,000 1,000 1,000 General office supplies 52-200 Operating Supplies Other Operating Supplies 159 1,100 1,100 1,100 Supplies for department equipment 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 1,980 1,960 2,000 2,000 Annual fees for various organization memberships 55-000 Training Training and Education 340 1,011 1,100 1,100 Registration for conferences & trainings Account Classification Total: OE - Operating Expenditures/Expenses 20,611 84,459 85,762 90,689 Activity Total: 512 - Executive 149,220 216,019 215,642 225,904 Page 223Page 223 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 5,000 - - 30,000 Transfer to Capital Projects Account Classification Total: OTH - Other Uses 5,000 - - 30,000 Activity Total: 581 - Inter-Fund Group Transfers Out 5,000 - - 30,000 Program Total: 00 - None 154,220 216,019 215,642 255,904 Division Total: 0303 - Village Clerk 154,220 216,019 215,642 255,904 Department Total: 12 - Village Clerk 154,220 216,019 215,642 255,904 Page 224Page 224 FINANCE ORGANIZATION CHART FINANCE DIRECTOR FINANCE CLERK CONTROLLER FINANCE CLERK II Page 225Page 225 Number of AP checks/EFT's processed Number of Lien Searches Processed The Village's risk management function, employee benefit programs, cash management, debt service management, payroll, accounts payable, accounts receivable and other finance-related matters are managed in this department. Goals & Objectives The goals and objectives of the Finance Department for the upcoming fiscal year include the following: 1) Making sure that regular work is accomplished in a timely and efficient manner; improving/streamlining where need be, 2) Updating the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award to reflect the new requirements and achieve the award, 3) Receiving the Annual Financial Report Award & Popular Annual Financial Report Award from the GFOA and 4) Purging the necessary files in accordance with the State of Florida retention rules with the assistance of the Village Clerk. Performance Measures FY2022 Estimated 52 4,750 450 Number of Payroll ACH Deposits/Checks processed Finance Services, Functions and Activities The Finance Department is responsible for the security of all Village funds and is a full- function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities are: preparing the annual operating and capital budgets at the direction of the Village Manager, processing no less than fifty-two weekly payrolls and maintaining all appropriate records, filing the necessary payroll-related taxes and the corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village. The Department is responsible for the timely and accurate reporting of all financial activities. This includes the recording of the purchase orders, direct payments, invoices and daily deposits. Monthly reconciling of bank statements as well as confirming all cash and electronic transactions is part of the responsibilities as well. The Village's four retirement plans: the General Employees' Pension System, the Police Officers' Retirement System, the ICMA-457 Deferred Compensation Plan and the VALIC-457 Deferred Compensation Plan are monitored and coordinated bythis department. The responsibilities include timely deposits of employee and Village contributions to all funds and coordinating the year-end financial data for audit and year-end state reporting requirements. Page 226 Page 226 Average turnaround time for lien searches met GFOA Awards to be awarded FY'21 FY'22 Change Personnel Services…………………….366,741$ 386,482$ 19,741$ Operating Expenditures/Expenses …..109,774 117,350 7,576 TOTAL …………………………..476,515$ 503,832$ 27,317$ FY2022 Estimated 5 Business Days 3 Budget Highlights Finance Performance Measures Continued ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 FY2021 FY2022 Finance Budgeted Expenditures Personnel Operating Page 227Page 227 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 13 - Finance Division: 0500 - Finance Program: 00 - None Activity: 513 - Financial and Administrative PS - Personnel Services 11-000 Executive Salaries Salaries 127,425 134,843 132,310 138,894 Finance Director base salary 11-100 Executive Salaries Executive Benefit 6,625 6,500 6,500 6,500 Executive benefit package 12-000 Regular Salaries and Wages Salaries 150,160 171,750 133,010 180,929 (1) Controller, (1) Courier (allocated), (1) Finance Clerk & (1) Finance Clerk II 14-000 Overtime Overtime 275 2,000 500 2,000 Estimated overtime costs 18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 2,000 Benefit paid to tenured employees per policy 21-000 Payroll Taxes Employer Fica and Medicare 22,629 24,204 20,909 25,109 Social Security & Medicare taxes Page 228Page 228 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-000 Life and Health Insurance Health Insurance 18,462 24,655 17,863 29,291 Estimated annual employee costs for health insurance benefits 23-100 Life and Health Insurance Dental 521 622 482 634 Estimated annual employee costs for dental insurance benefits 23-200 Life and Health Insurance Long-Term Care 567 727 665 728 Estimated annual employee costs for long-term care insurance benefits 24-000 Workers' Compensation Workers' Compensation 734 440 440 397 Allocated costs of workers' compensation premiums paid to the Florida League Account Classification Total: PS - Personnel Services 328,396 366,741 313,679 386,482 OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services 2,750 9,500 8,900 10,000 Actuary & consulting fees 31-100 Professional Services Technology 2,251 7,100 3,000 7,300 Technical support for financial system Page 229Page 229 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 31-270 Professional Services Pre-employment Screening - 135 135 135 Pre-employment testing associated with departmental staffing 32-000 Accounting and Auditing Accounting and Auditing 28,485 31,000 31,000 35,000 Funding for annual external audit to comply with Local, State & Federal statutory provisions 34-000 Other Services Contract Services 25,797 27,000 27,000 28,000 Departmental & centralized service contracts 40-000 Travel and Per Diem Travel 1,100 3,600 - 2,800 Local & intermediate training & conference attendance 40-100 Travel and Per Diem Per Diem Allowance 175 675 - 550 Per diem allowance while attending conferences & trainings 41-100 Communications Services Cellular - 60 - 500 Estimated costs for cellular telephone Page 230Page 230 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 42-000 Freight and Postage Services Postage 2,285 3,000 2,500 3,000 Mailing of A/P checks, correspondence & certified mail 45-000 Insurance ISF: Risk Management 7,971 8,379 8,379 9,740 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League 47-000 Printing and Binding Printing 88 500 400 500 Printing CAFR, Budget, Pension reports & other State mandated documents 48-000 Promotional Activities Promotional Activities 5,830 8,200 8,000 8,200 Annual budget notices & other finance related notices 49-600 Other Current Charges and Obligations Court Filing Fees 421 625 625 625 Lien filing & release fees 51-000 Office Supplies Office Supplies 493 500 300 500 General office supplies Page 231Page 231 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 52-200 Operating Supplies Other Operating Supplies 2,379 4,000 3,000 4,000 Operating supplies required for Finance related equipment, not already funded in the Village- wide supply account 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 2,809 2,500 3,050 3,750 Subscriptions to various journals & memberships to various organizations including: GFOA for the Village, the Comprehensive Annual Financial Report, Budget Award & Popular Annual Financial Report for the Village, the FICPA, AICPA, FGFOA & SFGFOA for the Finance Director & Controller 55-000 Training Training and Education 780 3,000 1,200 2,750 Conference registration fees, charges to attend local training sessions & other educational activities Account Classification Total: OE - Operating Expenditures/Expenses 83,614 109,774 97,489 117,350 Activity Total: 513 - Financial and Administrative 412,010 476,515 411,168 503,832 Program Total: 00 - None 412,010 476,515 411,168 503,832 Division Total: 0500 - Finance 412,010 476,515 411,168 503,832 Department Total: 13 - Finance 412,010 476,515 411,168 503,832 Page 232Page 232 FY'21 FY'22 Change Personnel Services…………………….428,196$ 471,095$ 42,899$ Operating Expenditures/Expenses …..525,324 493,788 (31,536) Grants and Aids………………………..5,000 5,000 - Other Uses……………………………..375,973 402,052 26,079 TOTAL ………………………….. 1,334,493$ 1,371,935$ 37,442$ Finance Non-Departmental Services, Functions and Activities The Non-Departmental group of accounts represents administrative costs or services of the General Fund that do not necessarily affect a single department or, to the contrary, affect multiple departments. The Non-Departmental account is also the central funding source for interfund transfers (i.e. - transfers to fund capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the Non- Departmental department includes funding for accumulated leave settlements, representing the payout of leave time for individuals separating service with the Village through retirement or resignation. The Department centralizes costs for office equipment rental, maintenance, supplies and the costs to maintain and service the Village's information technology management. The Non-Departmental department also includes the General Fund Contingency account. This account is for emergencies or Council-determined transfers. These funds can only be used with Council approval. Budget Highlights ‐ 100,000 200,000 300,000 400,000 500,000 600,000 FY2021 FY2022 Non‐Departmental Budgeted Expenditures Personnel Operating Grants and Aids Other Uses Page 233 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 001 - General Fund Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None Activity: 519 - Other General Government Service PS - Personnel Services 18-200 Compensated Compensatory Leave Accumulated Leave Settlement 10,366 15,000 112,000 50,000 Payout of accumulated leave for employees expected to retire or separate employment 21-000 Payroll Taxes Employer Fica and Medicare 785 1,148 8,568 3,825 Social Security & Medicare taxes 22-000 Retirement Contributions Pension Contribution 306,430 360,705 360,705 360,705 Actuarially calculated required employer contribution for the General Employee Pension Plan 23-000 Life and Health Insurance Health Insurance 279 - - - 23-100 Life and Health Insurance Dental 5 - - - 23-200 Life and Health Insurance Long-Term Care 1 - - - Page 234 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 23-600 Life and Health Insurance Life Insurance 43,079 46,343 46,428 49,065 Life & long-term disability insurance for general employees 25-000 Unemployment Compensation Re-Employment Tax (382) 5,000 10,000 7,500 Contribution mandated by the State for employees filling for unemployment Account Classification Total: PS - Personnel Services 360,562 428,196 537,701 471,095 OE - Operating Expenditures/Expenses 31-100 Professional Services Technology 202,273 197,756 157,000 196,823 Contractual services for IT & web consulting 34-000 Other Services Contract Services 9,124 6,820 11,900 7,400 Contractual services for shredding & copy machine maintenance 34-315 Other Services COVID-19 Testing 5,100 - 1,425 - 34-350 Other Services HR Services - - - 40,000 HR Consulting Firm Page 235 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 41-000 Communications Services Telephone 306 7,100 - - Village Hall telephone service 41-100 Communications Services Cellular 977 1,080 1,080 1,080 Estimated costs for cellular telephone 41-200 Communications Services Internet 22,012 14,900 21,900 21,900 Estimated costs for Internet connections for Village Hall 41-300 Communications Services Long Distance 2,671 4,200 3,800 4,200 Estimated costs for long distance calls 41-400 Communications Services Maintenance 6,310 6,500 6,500 6,500 Estimated costs for telephone maintenance 42-000 Freight and Postage Services Postage 11,252 11,815 11,815 11,815 Costs associated with mailing the monthly newsletter Page 236 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 42-100 Freight and Postage Services Courier and Delivery 24 - - - 44-000 Rentals and Leases Equipment Rental 5,487 17,300 5,487 17,300 Rental agreement for postage machine & Village Hall copy machine 45-000 Insurance ISF: Risk Management 9,728 10,593 10,593 12,878 Allocated costs for property, casualty & general liability insurance premiums paid to the Florida League (9900 Building) 46-200 Repair and Maintenance Services Repairs and Maintenance 71,463 3,500 1,000 3,500 Maintenance agreement for Village-wide phone system, copy machine, recording equipment & website 47-000 Printing and Binding Printing 16,713 28,045 18,286 28,000 Costs associated with printing the Village newsletter, notices, special mailings & forms not specifically associated with a single department or division 48-000 Promotional Activities Promotional Activities 375 375 367 400 Costs associated with Green Day Page 237 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 48-200 Promotional Activities Legal Advertisements - 1,000 1,000 1,000 Costs associated with legal advertisements 49-110 Other Current Charges and Obligations Special Projects - Manager 6,221 15,000 7,500 15,000 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council 49-120 Other Current Charges and Obligations Special Projects - Village Hall 350 500 500 500 Funding for employee morale & appreciation programs in Village Hall 49-300 Other Current Charges and Obligations Software Licensing 47,222 64,125 64,125 57,282 Software license fees for computer programs 49-400 Other Current Charges and Obligations Bank Charges 34,539 40,100 38,000 42,000 Bank & credit card fees 49-500 Other Current Charges and Obligations Ad Valorem Tax Reimbursement 69,982 70,000 102,545 - Reimbursement to Country Club for MSV component of annual tax bill Page 238 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 51-000 Office Supplies Office Supplies 10 250 250 250 Village-wide supply for general office supplies 52-200 Operating Supplies Other Operating Supplies 6,713 8,000 7,000 7,850 Paper, toner, drums & other copy machine supplies not covered by the maintenance agreement, Village Hall supplies, replacement of small office equipment & other supplies as needed for unallocated Village-wide use 52-225 Operating Supplies Computer 4,682 10,600 7,500 10,600 Supplies necessary to operate technology 52-300 Operating Supplies Kitchen 3,083 2,800 5,000 5,000 Supplies necessary to operate Village Hall kitchen facilities 52-315 Operating Supplies Preparedness Supplies 145 - 7,949 - Supplies purchased to prepare for and/or in unforeseen events & circumstances (i.e. Coronavirus) 54-000 Books, Publications, Subscriptions, and Memberships Dues, Memberships and Subs 3,993 2,965 2,510 2,510 Village memberships Account Classification Total: OE - Operating Expenditures/Expenses 540,755 525,324 495,032 493,788 GRANTS - Grants and Aids Page 239 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 82-000 Aids to Private Organizations North Miami Foundation 5,000 5,000 5,000 5,000 Annual appropriation for service organization Account Classification Total: GRANTS - Grants and Aids 5,000 5,000 5,000 5,000 OTH - Other Uses 99-000 Other Uses Contingency - 200,692 - 215,887 Reserve for unanticipated expenses Account Classification Total: OTH - Other Uses - 200,692 - 215,887 Activity Total: 519 - Other General Government Service 906,317 1,159,212 1,037,733 1,185,770 Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 75,000 60,000 60,000 60,000 Transfer to Capital Projects 91-410 Interfund Transfers Water & Sewer 49,925 63,575 63,575 64,043 Transfer to Water & Sewer 91-501 Interfund Transfers Risk Management 47,432 51,706 58,208 62,122 Transfer to Risk Management Account Classification Total: OTH - Other Uses 172,357 175,281 181,783 186,165 Activity Total: 581 - Inter-Fund Group Transfers Out 172,357 175,281 181,783 186,165 Program Total: 00 - None 1,078,674 1,334,493 1,219,516 1,371,935 Division Total: 0800 - Non-Departmental 1,078,674 1,334,493 1,219,516 1,371,935 Department Total: 19 - Non-Departmental 1,078,674 1,334,493 1,219,516 1,371,935 Page 240 FY'21 FY'22 Change Operating Expenditures/Expenses …..8,000$ 7,000$ (1,000)$ Debt Service……………………………446,180 450,880 4,700 TOTAL …………………………..454,180$ 457,880$ 3,700$ Services, Functions and Activities Finance Debt Service This fund records the inflow and outflow of cash related to the dedicated ad valorem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bonds, Series 2013 which replaced Series 1999 sold to design, develop and construct the Miami Shores Aquatic Facility, as well as, the Series 2015 which replaced the Series 2004 bond sold to build the Doctors Charter School Facility. Additionally, the payments toward clearing other outstanding debt are reported in this fund. Costs associated with the management, reporting and payment of principal, interest and fees are also included. The Village is required to complete a series of reports relating to the debt including Continuing Disclosure Reports ,State Bond Filings and special notes to the Village's comprehensive annual financial report. Budget Highlights ‐ 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 FY2021 FY2022 Debt Service Fund Budgeted Expenditures Operating Debt Service Page 241Page 241 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 00 - None Activity: 519 - Other General Government Service OE - Operating Expenditures/Expenses 31-000 Professional Services Professional Services - 3,000 3,000 2,000 Annual disclosure reports 32-000 Accounting and Auditing Accounting and Auditing 5,000 5,000 5,000 5,000 Pro-rated portion of the financial audit Account Classification Total: OE - Operating Expenditures/Expenses 5,000 8,000 8,000 7,000 Activity Total: 519 - Other General Government Service 5,000 8,000 8,000 7,000 Program Total: 00 - None 5,000 8,000 8,000 7,000 Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 03 - Aquatics Center Activity: 517 - Debt Service Payments DS - Debt Service 71-100 Principal Principal Payments 136,000 138,000 138,000 145,000 Principal payments 72-100 Interest Interest Payments 44,767 39,890 39,890 35,605 Interest payments Account Classification Total: DS - Debt Service 180,767 177,890 177,890 180,605 Activity Total: 517 - Debt Service Payments 180,767 177,890 177,890 180,605 Program Total: 03 - Aquatics Center 180,767 177,890 177,890 180,605 Page 242Page 242 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 201 - Debt Service Department: 19 - Non-Departmental Division: 0000 - None Program: 06 - Charter School Activity: 517 - Debt Service Payments DS - Debt Service 71-100 Principal Principal Payments 191,400 193,400 193,400 200,300 Principal payments 72-100 Interest Interest Payments 79,748 74,890 74,890 69,975 Interest payments Account Classification Total: DS - Debt Service 271,148 268,290 268,290 270,275 Activity Total: 517 - Debt Service Payments 271,148 268,290 268,290 270,275 Program Total: 06 - Charter School 271,148 268,290 268,290 270,275 Division Total: 0000 - None 456,915 454,180 454,180 457,880 Department Total: 19 - Non-Departmental 456,915 454,180 454,180 457,880 Fund EXPENSE Total: 201 - Debt Service 456,915 454,180 454,180 457,880 Page 243Page 243 Finance Risk Management Services, Functions and Activities Goals & Objectives The goals and objectives of the Risk Management Fund for the upcoming fiscal year include the following: 1) Ensuring the successful submission and receipt of the safety grant offered by the Florida Municipal Insurance Trust, 2) The timely submission of all claims and corresponding information to the Florida Municipal Insurance Trust or outside insurance agencies if the Village is subrogating claims on their own and 3) Successful and timely receipt of payments for subrogation claims the Village is handling. Performance Measures Number of claims processed Increase Village subrogation times FY2022 Estimated 32 The Village's Risk Management Internal Service Fund is a self-balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services insured by the Florida League of Cities. The fund reports all costs associated with workers' compensation, general liability, property, casualty and auto liability costs. Additionally, certain qualified administrative expenses are included as an operating cost including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third-party administrator fees and state licensing fees. Yes Page 244Page 244 FY'21 FY'22 Change Personnel Services…………………….222,167$ 193,351$ (28,816)$ Operating Expenditures/Expenses …..699,651 815,444 115,793 TOTAL …………………………..921,818$ 1,008,795$ 86,977$ Finance Risk Management Budget Highlights ‐ 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 FY2021 FY2022 Risk Management Fund Budgeted Expenses Personnel Operating Page 245Page 245 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 501 - Risk Management Department: 19 - Non-Departmental Division: 6500 - Risk Management Program: 00 - None Activity: 519 - Other General Government Service PS - Personnel Services 24-100 Workers' Compensation Premium: Workers' Compensation 199,544 202,167 202,167 173,351 Annual component of premiums paid to the Florida League for primary workers' compensation coverage 24-110 Workers' Compensation Workers' Comp-Audit Premium 1,367 5,000 5,000 5,000 End of year audit adjustment based on payroll 24-120 Workers' Compensation Workers' Comp-Deductibles Paid 12,421 15,000 15,000 15,000 Deductible for claims Account Classification Total: PS - Personnel Services 213,332 222,167 222,167 193,351 OE - Operating Expenditures/Expenses 31-230 Professional Services Legal Litigation 1,858 1,000 1,000 1,000 Other legal fees related to Risk 31-250 Professional Services Legal Other 2,200 2,000 2,000 2,000 Fees associated with risk, including legal subrogation Page 246Page 246 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 31-400 Professional Services TPA Charges 1,212 1,500 1,702 2,000 Estimated cost to manage outstanding self- insurance claims pending 34-000 Other Services Contract Services 12 - - - 45-000 Insurance ISF: Risk Management - - 1,602 1,650 45-100 Insurance ISF: Auto Insurance 79,135 80,000 87,563 95,670 Annual premium paid to the Florida League for automobile liability coverage 45-200 Insurance Premium: Liability 187,440 185,829 203,557 203,549 Annual premium paid to the Florida League for general liability coverage 45-210 Insurance Premium: Storage Tank 1,870 2,000 1,920 2,000 Annual premium for 5 storage tanks Page 247Page 247 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 45-220 Insurance Premium: Deductibles Paid 10,000 10,000 10,000 10,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the Florida League 45-300 Insurance Premium: Property 334,643 365,822 350,628 435,075 Annual premium paid to the Florida League for property value coverage 45-310 Insurance Premium Adjustments 41 1,500 1,500 1,500 Additional items insured during the year 46-200 Repair and Maintenance Services Repairs and Maintenance 61,367 50,000 55,000 61,000 Repairs & maintenance for damages not covered by insurance & claims paid pending subrogation Account Classification Total: OE - Operating Expenditures/Expenses 679,778 699,651 716,472 815,444 CAP - Capital Outlay 63-400 Infrastructure Land Improvements - - - - Account Classification Total: CAP - Capital Outlay - - - - Activity Total: 519 - Other General Government Service 893,109 921,818 938,639 1,008,795 Page 248Page 248 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Activity: 581 - Inter-Fund Group Transfers Out OTH - Other Uses 91-301 Interfund Transfers Capital Projects 26,317 - - - 91-550 Interfund Transfers Fleet Maintenance 14,995 - - - Account Classification Total: OTH - Other Uses 41,312 - - - Activity Total: 581 - Inter-Fund Group Transfers Out 41,312 - - - Program Total: 00 - None 934,422 921,818 938,639 1,008,795 Division Total: 6500 - Risk Management 934,422 921,818 938,639 1,008,795 Department Total: 19 - Non-Departmental 934,422 921,818 938,639 1,008,795 Fund EXPENSE Total: 501 - Risk Management 934,422 921,818 938,639 1,008,795 Page 249Page 249 FY'21 FY'22 Change Capital Outlay ….…………………1,191,699$ 863,000$ (328,699)$ TOTAL ………………………….. 1,191,699$ 863,000$ (328,699)$ Many of the capital projects are multi-year projects and may not actually begin in FY 2021. The funds are encumbered to the subsequent year's budget as an obligation until used or released. This year's budget includes a transfer from the General Fund to the Capital Project Fund for several projects. Budget Highlights Capital Projects Services, Functions and Activities The Capital Project Fund is used to account for the funding of municipal capital expenditures for the acquisition, construction or improvement of major capital facilities or infrastructure; machinery and equipment; and other general improvements with a life expectancy of more than three years. Assets of $5,000 or more are depreciated using the straight line method based on the estimated useful life of the asset depending upon the asset classification. Goals & Objectives The goal and objective of the Capital Projects fund is to improve Village facilities and infrastructure. ‐ 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 FY2021 FY2022 Capital Projects Fund Budgeted Expenditures Capital Outlay Page 250Page 250 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 12 - Village Clerk Division: 0303 - Village Clerk Program: 00 - None Activity: 512 - Executive CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment - - - 30,000 Multi-Purpose Meeting Room (9900 Building) Improvements Account Classification Total: CAP - Capital Outlay - - - 30,000 Activity Total: 512 - Executive - - - 30,000 Program Total: 00 - None - - - 30,000 Division Total: 0303 - Village Clerk - - - 30,000 Department Total: 12 - Village Clerk - - - 30,000 Fund: 301 - Capital Projects Department: 13 - Finance Division: 0500 - Finance Program: 00 - None Activity: 513 - Financial and Administrative CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment - - 9,100 - Account Classification Total: CAP - Capital Outlay - - 9,100 - Activity Total: 513 - Financial and Administrative - - 9,100 - Program Total: 00 - None - - 9,100 - Division Total: 0500 - Finance - - 9,100 - Department Total: 13 - Finance - - 9,100 - Fund: 301 - Capital Projects Department: 19 - Non-Departmental Division: 0800 - Non-Departmental Program: 00 - None Activity: 519 - Other General Government Service CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment 64,878 - 42,056 60,000 Replace/Upgrade Computers for Essential Personnel Page 251Page 251 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 68-000 Intangible Assets Intangible Assets 6,347 63,775 63,775 - Account Classification Total: CAP - Capital Outlay 71,225 63,775 105,831 60,000 Activity Total: 519 - Other General Government Service 71,225 63,775 105,831 60,000 Program Total: 00 - None 71,225 63,775 105,831 60,000 Division Total: 0800 - Non-Departmental 71,225 63,775 105,831 60,000 Department Total: 19 - Non-Departmental 71,225 63,775 105,831 60,000 Fund: 301 - Capital Projects Department: 21 - Police Division: 0900 - Police Program: 00 - None Activity: 521 - Law Enforcement CAP - Capital Outlay 62-000 Buildings Buildings - 130,915 130,915 - 64-000 Machinery and Equipment Machinery and Equipment 78,942 216,800 216,800 100,500 AED Replacement (3 of 4), Cameras & Portable Police Radios (1 of 4) 68-000 Intangible Assets Intangible Assets - - 27,816 - Account Classification Total: CAP - Capital Outlay 78,942 347,715 375,531 100,500 Activity Total: 521 - Law Enforcement 78,942 347,715 375,531 100,500 Program Total: 00 - None 78,942 347,715 375,531 100,500 Page 252Page 252 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 21 - Police Division: 0900 - Police Program: 94 - Barry Police Activity: 521 - Law Enforcement CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment 4,872 4,004 4,004 - Account Classification Total: CAP - Capital Outlay 4,872 4,004 4,004 - Activity Total: 521 - Law Enforcement 4,872 4,004 4,004 - Program Total: 94 - Barry Police 4,872 4,004 4,004 - Division Total: 0900 - Police 83,814 351,719 379,535 100,500 Department Total: 21 - Police 83,814 351,719 379,535 100,500 Fund: 301 - Capital Projects Department: 39 - Public Works Division: 1201 - Parks Program: 00 - None Activity: 539 - Other Physical Environment CAP - Capital Outlay 63-400 Infrastructure Land Improvements 1,129 8,000 8,000 - 64-000 Machinery and Equipment Machinery and Equipment - 7,500 7,500 16,000 2 Lawn Mowers Account Classification Total: CAP - Capital Outlay 1,129 15,500 15,500 16,000 Activity Total: 539 - Other Physical Environment 1,129 15,500 15,500 16,000 Program Total: 00 - None 1,129 15,500 15,500 16,000 Division Total: 1201 - Parks 1,129 15,500 15,500 16,000 Page 253Page 253 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 39 - Public Works Division: 1202 - Facilities Maintenance/Streets Program: 00 - None Activity: 539 - Other Physical Environment CAP - Capital Outlay 62-000 Buildings Buildings 22,885 205,482 205,482 115,000 Public Works Renovation & Re-roof 9900 Building 63-100 Infrastructure Transportation Improvements - 125,500 125,500 225,000 Street Name Signs & Traffic Calming 63-400 Infrastructure Land Improvements 26,317 11,511 11,511 25,000 Replace Damaged Walls in Odell Neighborhood 64-000 Machinery and Equipment Machinery and Equipment - 80,000 80,000 7,000 7 Small Generators Account Classification Total: CAP - Capital Outlay 49,202 422,493 422,493 372,000 Activity Total: 539 - Other Physical Environment 49,202 422,493 422,493 372,000 Program Total: 00 - None 49,202 422,493 422,493 372,000 Division Total: 1202 - Facilities Maintenance/Streets 49,202 422,493 422,493 372,000 Page 254Page 254 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 39 - Public Works Division: 1203 - Public Works Administration Program: 00 - None Activity: 539 - Other Physical Environment CAP - Capital Outlay 64-000 Machinery and Equipment Machinery and Equipment 12,068 - - - Account Classification Total: CAP - Capital Outlay 12,068 - - - Activity Total: 539 - Other Physical Environment 12,068 - - - Program Total: 00 - None 12,068 - - - Division Total: 1203 - Public Works Administration 12,068 - - - Department Total: 39 - Public Works 92,206 437,993 437,993 388,000 Fund: 301 - Capital Projects Department: 71 - Brockway Memorial Library Division: 1500 - Library Program: 00 - None Activity: 571 - Libraries CAP - Capital Outlay 62-000 Buildings Buildings 6,600 12,750 12,750 65,000 Library Carpet & Library Front Steps 64-000 Machinery and Equipment Machinery and Equipment - 5,000 5,000 - Account Classification Total: CAP - Capital Outlay 6,600 17,750 17,750 65,000 Activity Total: 571 - Libraries 6,600 17,750 17,750 65,000 Program Total: 00 - None 6,600 17,750 17,750 65,000 Division Total: 1500 - Library 6,600 17,750 17,750 65,000 Department Total: 71 - Brockway Memorial Library 6,600 17,750 17,750 65,000 Page 255Page 255 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1401 - Recreation Administration Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay 68-000 Intangible Assets Intangible Assets 14,429 - - - Account Classification Total: CAP - Capital Outlay 14,429 - - - Activity Total: 572 - Parks and Recreation 14,429 - - - Program Total: 00 - None 14,429 - - - Division Total: 1401 - Recreation Administration 14,429 - - - Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1402 - Athletics Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay 62-000 Buildings Buildings - 27,850 27,850 - 63-400 Infrastructure Land Improvements 27,400 18,800 18,800 18,000 North Baseball Diamond Renovation 64-000 Machinery and Equipment Machinery and Equipment 12,829 9,500 9,500 26,000 Mobile Shade Unit & Portable Barrier System Account Classification Total: CAP - Capital Outlay 40,229 56,150 56,150 44,000 Activity Total: 572 - Parks and Recreation 40,229 56,150 56,150 44,000 Program Total: 00 - None 40,229 56,150 56,150 44,000 Division Total: 1402 - Athletics 40,229 56,150 56,150 44,000 Page 256Page 256 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1403 - Community Center Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay 62-000 Buildings Buildings - 102,365 102,365 130,000 Bathroom Remodel, Carpet Replacement, Community Center Ceiling Tiles, Community Center LED Light Fixtures, Community Center Lobby Flooring, Exterior Painting of Community Center & Tennis Center & Stage Insulation 63-400 Infrastructure Land Improvements - - - 7,000 Repainting of Basketball Courts 64-000 Machinery and Equipment Machinery and Equipment - 4,947 4,947 17,000 AC Unit for Royal Palm Room Account Classification Total: CAP - Capital Outlay - 107,312 107,312 154,000 Activity Total: 572 - Parks and Recreation - 107,312 107,312 154,000 Program Total: 00 - None - 107,312 107,312 154,000 Division Total: 1403 - Community Center - 107,312 107,312 154,000 Fund: 301 - Capital Projects Department: 72 - Recreation Division: 1405 - Aquatics Program: 00 - None Activity: 572 - Parks and Recreation CAP - Capital Outlay 62-000 Buildings Buildings - 9,500 9,500 5,500 Pump Room Ventilation Page 257Page 257 Account Number Account Description 2020 Actual Amount 2021 Amended Budget 2021 Estimated Amount 2022 Budget Comments Expense Budget Worksheet Report 63-400 Infrastructure Land Improvements 1,516,170 135,500 135,500 - 64-000 Machinery and Equipment Machinery and Equipment 6,528 12,000 12,000 16,000 Thermal Pool Covers Account Classification Total: CAP - Capital Outlay 1,522,698 157,000 157,000 21,500 Activity Total: 572 - Parks and Recreation 1,522,698 157,000 157,000 21,500 Program Total: 00 - None 1,522,698 157,000 157,000 21,500 Division Total: 1405 - Aquatics 1,522,698 157,000 157,000 21,500 Department Total: 72 - Recreation 1,577,356 320,462 320,462 219,500 Fund EXPENSE Total: 301 - Capital Projects 1,801,394 1,191,699 1,270,671 863,000 Page 258Page 258 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2022 Fund Source Multi-Purpose Meeting Room (9900 Building) Improvements CLERK 30,000 Gen- FB 30,000$ Replace/Upgrade Computers for Essential Personnel NON 60,000 Gen- FB 60,000$ AED Replacement (3 of 4)POL 10,000 Gen- FB Cameras POL 20,000 Gen- FB Portable Police Radios (1 of 4)POL 70,500 Gen- FB 100,500$ 2 Lawn Mowers PW-1201 16,000 Gen- FB 7 Small Generators PW-1202 7,000 Gen- FB Public Works Renovation PW-1202 20,000 Gen- FB Replace Damaged Walls in Odell Neighborhood PW-1202 25,000 Gen- FB Re-roof 9900 Building PW-1202 95,000 Gen- FB Street Name Signs PW-1202 75,000 Gen- FB Traffic Calming PW-1202 150,000 Gen- FB 388,000$ Library Carpet LIB 60,000 Gen- FB Library Front Steps LIB 5,000 Gen- FB 65,000$ Mobile Shade Unit REC-1402 16,000 Gen- FB North Baseball Diamond Renovation REC-1402 18,000 Gen- FB Portable Barrier System REC-1402 10,000 Gen- FB AC Unit for Royal Palm Room REC-1403 17,000 Gen- FB Bathroom Remodel REC-1403 50,000 Gen- FB Carpet Replacement REC-1403 7,000 Gen- FB Community Center Ceiling Tiles REC-1403 30,000 Gen- FB Community Center LED Light Fixtures REC-1403 12,000 Gen- FB Community Center Lobby Flooring REC-1403 5,000 Gen- FB Exterior Painting of Community Center & Tennis Center REC-1403 20,000 Gen- FB Repainting of Basketball Courts REC-1403 7,000 Gen- FB Stage Insulation REC-1403 6,000 Gen- FB Pump Room Ventilation REC-1405 5,500 Gen- FB Thermal Pool Covers REC-1405 16,000 Gen- FB 219,500$ VILLAGE CLERK RECREATION FINANCE POLICE PUBLIC WORKS LIBRARY Page 259Page 259 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2022 Fund Source Replace Damaged Sidewalks PW-LOGT 100,000 LOGT - FB 100,000$ Sidewalks PW-CITT 28,170 CITT TAP Grant Match PW-CITT 124,010 CITT 152,180$ Design & Installation of Drainage System (94th Street & NE 10th Court)PW-STM 300,000 STM - FB Replace V-0601 (Pick-Up)PW-STM 30,000 STM 330,000$ Replace V-3161 (Grabber - 2013)PW-SAN 140,000 SAN - FB 140,000$ 3 Police Vehicles PW-FF 120,000 FF - FB PW Underground Fuel Tank Replacement (3 of 3)PW-FF 85,000 FF - FB Refurbish V-0703 (Bucket Truck (White Bucket Truck))PW-FF 10,000 FF - FB Replace V-0552 (Pick-Up - Crew Cab)PW-FF 35,000 FF - FB Replace V-0712 (Chipper)PW-FF 40,000 FF - FB Replace V-1101 (Pick-Up)PW-FF 30,000 FF - FB 320,000$ 1,905,180$ TOTAL: ALL DEPARTMENTS CITT FUND (F. 135) LOGT FUND (F. 130) STORMWATER FUND (F. 402) SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) Page 260Page 260 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 30,000 30,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 30,000$ 30,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 30,000 30,000 - - - - - - - - - - - - - - - - 30,000$ 30,000$ -$ -$ -$ -$ Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Description of Item(s) or Project:Running fiber-optic internet from the police station to the 9900 building, new video camera, speakers, tables, chairs and mixer/sound board. Funding Sources & Schedule: Do not use if less than $5,000 Oct-21 $30,000 Project Name:Multi-Purpose Meeting Room (9900 Building) Improvements for Council Meetings Capital Project Village Clerk Page 261Page 261 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - 60,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - -$ 60,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 60,000 60,000 - - - - - - - - - - - - - - - - 60,000$ 60,000$ -$ -$ -$ -$ Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Description of Item(s) or Project:Replace old laptops and updgrade workstations to new laptops (Total 29). Funding Sources & Schedule: Do not use if less than $5,000 Oct-21 $60,000 Project Name:Replace/Upgrade Computers for Essential Personnel Capital Project Non-Departmental Page 262Page 262 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 40,000 10,000 10,000 - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 40,000$ 10,000$ 10,000$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 40,000 10,000 10,000 - - - - - - - - - - - - - - - 40,000$ 10,000$ 10,000$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:AED Replacement 3 of 4. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:AED Replacement Capital Project Police Oct-21 $40,000 Page 263Page 263 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 20,000 20,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 20,000 20,000 - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ Description of Item(s) or Project:Update security cameras and access control/maintenance for police department. The funding is for new cameras, software and virtual server for access control, providing better management and reliability. Funding Sources & Schedule: Do not use if less than $5,000 Oct-21 $20,000 Project Name:Cameras Capital Project Police General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment Page 264Page 264 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 450,000 70,500 70,500 70,500 70,500 - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 450,000$ 70,500$ 70,500$ 70,500$ 70,500$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 450,000 70,500 70,500 70,500 70,500 - - - - - - - - - - - - - 450,000$ 70,500$ 70,500$ 70,500$ 70,500$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Current portable radios are over 10 years old and the model is being phased out. The radios' repair rate is increasing. Funding is for replacement portable radios with new technology and greater reliability. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Portable Police Radios Capital Project Police Department Oct-21 $450,000 Page 265Page 265 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 16,000 16,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 16,000 16,000 - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Existing mowers are over 10 yrs old and not running. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:2 Lawn Mowers Capital Project Public Works/Parks Oct-21 $16,000 Page 266Page 266 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 7,000 7,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:These generators are used to power signalized intersections during power outages. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:7 Small Generators Capital Project Public Works/Streets Oct-21 $7,000 Page 267Page 267 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 20,000 20,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 20,000 20,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Continue funding for the renovation of the Public Works buildings at the Public Works compound. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Public Works Renovation Capital Project Public Works/Streets Oct-21 $20,000 Page 268Page 268 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 25,000 25,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 25,000$ 25,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 25,000 25,000 - - - - - - - - - - - - - - - - - - - - - - 25,000$ 25,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Replace damaged walls throughout the Village. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace Damaged Walls in Odell Neighborhood Capital Project Public Works/Streets Oct-21 $25,000 Page 269Page 269 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 95,000 95,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 95,000$ 95,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 95,000 95,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 95,000$ 95,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Re-roof entire 9900 building. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Re-roof 9900 Building Capital Project Public Works/Streets Oct-21 $95,000 Page 270Page 270 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 75,000 75,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 75,000$ 75,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 75,000 75,000 - - - - - - - - - - - - - - - - - - - - - - 75,000$ 75,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Continue installing new decorative street name signs throughout the Village. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Street Name Signs Capital Project Public Works/Streets Oct-21 $75,000 Page 271Page 271 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 150,000 150,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 150,000$ 150,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 150,000 150,000 - - - - - - - - - - - - - - - - - - - - - - 150,000$ 150,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Install Traffic Calming devices as recommended by the Traffic Calming Study. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Traffic Calming Capital Project Public Works/Streets Oct-21 $150,000 Page 272Page 272 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 60,000 60,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 60,000$ 60,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 60,000 60,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 60,000$ 60,000$ -$ -$ -$ -$ Project Name:Library Carpet Capital Project Library Fall/Winter 2021/2022 $60,000 Description of Item(s) or Project:Replace main Library carpet following end of new construction. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Page 273Page 273 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 5,000 5,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Description of Item(s) or Project:Several of the Library's original coral steps are chipped and breaking off. Replacement stones are needed. A material close in look to coral will be selected to match. Funding Sources & Schedule: Do not use if less than $5,000 Summer 2022/Fall 2023 $5,000 Project Name:Library Front Steps Capital Project Library Page 274Page 274 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 16,000 16,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 16,000 16,000 - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Description of Item(s) or Project:Mobile Shade Structure used to give shade for kids participating in after school care and athletic programming. Funding Sources & Schedule: Do not use if less than $5,000 Aug-22 $16,000 Project Name:Mobile Shade Unit Capital Project Recreation/Athletics Page 275Page 275 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 18,000 18,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 18,000$ 18,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 18,000 18,000 - - - - - - - - - - - - - - - - - - - - - - 18,000$ 18,000$ -$ -$ -$ -$ Description of Item(s) or Project:Strip sod off infield; remove clay lip build up; install bermuda grass; prepare field with conditioner. Funding Sources & Schedule: Do not use if less than $5,000 Jun-22 $18,000 Project Name:North Baseball Diamond Renovation Capital Project Recreation/Athletics General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment Page 276Page 276 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 10,000 10,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 10,000$ 10,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 10,000 10,000 - - - - - - - - - - - - - - - - 10,000$ 10,000$ -$ -$ -$ -$ Description of Item(s) or Project:Solid barrier system to help set up barriers for multiple sports on field and special events. Barriers can be used for street closures as well. Funding Sources & Schedule: Do not use if less than $5,000 Jun-22 $10,000 Project Name:Portable Barrier System Capital Project Recreation/Athletics General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment Page 277Page 277 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 17,000 17,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 17,000$ 17,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 - - - - - - - - - - - 17,000 17,000 - - - - - - - - - - - - - - - - 17,000$ 17,000$ -$ -$ -$ -$ Funding Sources & Schedule: Do not use if less than $5,000 Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment General Fund Grant Fund Fleet Maintenance Fund Software Stormwater Fund Sanitation Fund AC Unit for Royal Palm Room Capital Project Recreation/Community Center Description of Item(s) or Project:AC Unit for Royal Palm - Air handler, Refrigerant, Heating - Reconnect to existing system. Oct-21 $17,000 Page 278Page 278 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 50,000 50,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 50,000$ 50,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 50,000 50,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 50,000$ 50,000$ -$ -$ -$ -$ Bathroom Remodel Capital Project Recreation/Community Center Oct-21 $50,000 Description of Item(s) or Project:Remodel the bathrooms in the Community Center. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Stormwater Fund Sanitation Fund Machinery & Equipment Software Vehicles TOTAL Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Page 279Page 279 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 7,000 7,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ Carpet Replacement Capital Project Recreation/Community Center Oct-21 $7,000 Description of Item(s) or Project:Replace carpet throughout the Community Center. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Stormwater Fund Sanitation Fund Machinery & Equipment Software Vehicles TOTAL Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Page 280Page 280 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 30,000 30,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 30,000$ 30,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 30,000 30,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 30,000$ 30,000$ -$ -$ -$ -$ Description of Item(s) or Project:Replace all ceiling tiles in Community Center Room - 2x2 Angled Drop Ceiling Tiles. Funding Sources & Schedule: Do not use if less than $5,000 $30,000 Community Center Ceiling Tiles Capital Project Recreation/Community Center Oct-21 General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment Page 281Page 281 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 12,000 12,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 12,000$ 12,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 12,000 12,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 12,000$ 12,000$ -$ -$ -$ -$ Description of Item(s) or Project:Replace all light fixtures in Community Center rooms with LED fixtures. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Community Center LED Light Fixtures Capital Project Recreation/Community Center Oct-21 $12,000 TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment Stormwater Fund Sanitation Fund Fleet Maintenance Fund Grant Fund Software Vehicles Page 282Page 282 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5,000 5,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ $-$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 5,000 5,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,000$ 5,000$ -$ -$ -$ -$ Description of Item(s) or Project:Furnish and install Stone Mountain flooring. Will include installation glue down method & new baseboards. Funding Sources & Schedule: Do not use if less than $5,000 Oct-21 $5,000 Community Center Lobby Flooring Capital Project Recreation/Community Center General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Infrastructure Improvements Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Machinery & Equipment Page 283Page 283 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 20,000 20,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 20,000 20,000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 20,000$ 20,000$ -$ -$ -$ -$ Funding Sources & Schedule: Do not use if less than $5,000 Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment General Fund Grant Fund Fleet Maintenance Fund Software Stormwater Fund Sanitation Fund Exterior painting of Community Center & Tennis Center Capital Project Recreation/Community Center Description of Item(s) or Project:Exterior painting of Community Center & Tennis Center. Oct-21 $20,000 Page 284Page 284 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 7,000 7,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 - - - - - 7,000 7,000 - - - - - - - - - - - - - - - - - - - - - - 7,000$ 7,000$ -$ -$ -$ -$ Description of Item(s) or Project:Basketball Courts repainting and stenciling (Basketball, Pickleball & Volleyball). Funding Sources & Schedule: Do not use if less than $5,000 Oct-21 $7,000 Repainting of Basketball Courts Capital Project Recreation/Community Center General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund Software Vehicles TOTAL TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment Page 285Page 285 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Project Name: Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 6,000 6,000 - - - - - - - - - Half Cent Transporation Fund LOGT Fund - - - - - - - - - - - - - - - - - - 6,000$ 6,000$ -$ -$ -$ -$ TOTAL FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 - - - - - 6,000 6,000 - - - - - - - - - - - - - - - - - - - - - - 6,000$ 6,000$ -$ -$ -$ -$ Stage Insulation Capital Project Recreation/Community Center Oct-21 $6,000 Description of Item(s) or Project:Stage ceiling insulation replacement. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Stormwater Fund Sanitation Fund Machinery & Equipment Software Vehicles TOTAL Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Page 286Page 286 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 5,500 5,500 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 5,500$ 5,500$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 5,500 5,500 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5,500$ 5,500$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Replace ventilation system to the pump room. Existing unit is no longer circulating air according to code. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Pump Room Ventilation Capital Project Recreation/Aquatics Oct-21 $5,500 Page 287Page 287 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - 16,000 - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - -$ 16,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 16,000 16,000 - - - - - - - - - - - - - - - - 16,000$ 16,000$ -$ -$ -$ -$ Project Name:Thermal Pool Covers Capital Project Recreation/Aquatics Oct-21 $16,000 Description of Item(s) or Project:New thermal pool blankets for the Competition Pool (including freight charges). Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Page 288Page 288 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund 100,000 100,000 - - - - - - - - - - - - - - - - - - - - - - 100,000$ 100,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 100,000 100,000 - - - - - - - - - - - - - - - - - - - - - - 100,000$ 100,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Repair damaged sidewalks throughout the Village. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace Damaged Sidewalks LOGT Public Works/LOGT Oct-21 $100,000 Page 289Page 289 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund 28,170 28,170 - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 28,170$ 28,170$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 28,170 28,170 - - - - - - - - - - - - - - - - - - - - - - 28,170$ 28,170$ -$ -$ -$ -$ Project Name:Sidewalks CITT Public Works/CITT Oct-21 $28,170 Description of Item(s) or Project:Sidewalks Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Page 290Page 290 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund 124,010 124,010 - - - - LOGT Fund - - - - - - - - - - - - - - - - - - - - - - - - 124,010$ 124,010$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 124,010 124,010 - - - - - - - - - - - - - - - - - - - - - - 124,010$ 124,010$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Matching Funds for Approved FDOT LAP Tap Grant. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:TAP Grant Match CITT Public Works/CITT Oct-21 $124,010 Page 291Page 291 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - 300,000 300,000 - - - - - - - - - - - - - - - - 300,000$ 300,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - 300,000 300,000 - - - - - - - - - - - - - - - - - - - - - - 300,000$ 300,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Install Drainage System to alleviate flooding throughout the Village as needed. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Design & Installation of Drainage System (94th Street & NE 10th Court) Stormwater Public Works/Stormwater Oct-21 $300,000 Page 292Page 292 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - 30,000 30,000 - - - - - - - - - - - - - - - - 30,000$ 30,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - - - - - - - - - - - - - 30,000 30,000 - - - - 30,000$ 30,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Vehicle #0601 - This vehicle is 16 yrs old and has met its life expectancy and needs to be replaced. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace V-0601 (Pick-Up) Stormwater Public Works/Stormwater Oct-21 $30,000 Page 293Page 293 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - 140,000 140,000 - - - - - - - - - - 140,000$ 140,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 140,000 140,000 - - - - - - - - - - - - - - - - 140,000$ 140,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Vehicle #3161 has met its life expectancy and needs to be replaced. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace V-3161 (Grabber - 2013) Sanitation Public Works/Sanitation Oct-21 $140,000 Page 294Page 294 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 120,000 120,000 - - - - 120,000$ 120,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - - - - - - - - - - - - - 120,000 120,000 - - - - 120,000$ 120,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:These vehicles have met their life expectancy and need to be replaced. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:3 Police Vehicles Fleet Maintenance Public Works/Fleet Maintenance Oct-21 $120,000 Page 295Page 295 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 85,000 85,000 - - - - 85,000$ 85,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - 85,000 85,000 - - - - - - - - - - - - - - - - 85,000$ 85,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Continued funding for the replacement of the underground fuel tanks at the Public Works compound as required by certification. This is year 3 of 3 years. Total project cost is $255,000. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:PW Underground Fuel Tank Replacement Fleet Maintenance Public Works/Fleet Maintenance Oct-21 $85,000 Page 296Page 296 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 10,000 10,000 - - - - 10,000$ 10,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - - - - - - - - - - - - - 10,000 10,000 - - - - 10,000$ 10,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Vehicle #0703 - This vehicle is 15 yrs old and needs to be refurbished. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Refurbish V-0703 (Bucket Truck (White Bucket Truck)) Fleet Maintenance Public Works/Fleet Maintenance Oct-21 $10,000 Page 297Page 297 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 35,000 35,000 - - - - 35,000$ 35,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - - - - - - - - - - - - - 35,000 35,000 - - - - 35,000$ 35,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Vehicle #0552 - This vehicle is 17 years old and has met its life expectancy and needs to be replaced. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace V-0552 (Pick-Up - Crew Cab) Fleet Maintenance Public Works/Fleet Maintenance Oct-21 $35,000 Page 298Page 298 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 40,000 40,000 - - - - 40,000$ 40,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - - - - - - - - - - - - - 40,000 40,000 - - - - 40,000$ 40,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:V-0712 equipment has met its life expectancy and needs to be replaced. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace V-0712 Chipper Fleet Maintenance Public Works/Fleet Maintenance Oct-21 $40,000 Page 299Page 299 Miami Shores Village Capital Improvement Project Detail Sheet Fiscal Year 2022-2026 Fund: Department/Division: Project Start Date: Cost Estimate: TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - Half Cent Transporation Fund - - - - - - LOGT Fund - - - - - - - - - - - - - - - - - - 30,000 30,000 - - - - 30,000$ 30,000$ -$ -$ -$ -$ TOTAL FY2022 FY2023 FY2024 FY2025 FY2026 - - - - - - - - - - - - - - - - - - - - - - - - 30,000 30,000 - - - - 30,000$ 30,000$ -$ -$ -$ -$ Building Improvements Infrastructure Improvements Machinery & Equipment Software Vehicles TOTAL Stormwater Fund Sanitation Fund Fleet Maintenance Fund TOTAL Expenditure Schedule: Do not use if less than $5,000 Description of Item(s) or Project:Vehicle #1101 - This vehicle is 10 yrs old and has met its life expectancy and needs to be replaced. Funding Sources & Schedule: Do not use if less than $5,000 General Fund Grant Fund Project Name:Replace V-1101 (Pick-Up) Fleet Maintenance Public Works/Fleet Maintenance Oct-21 $30,000 Page 300 FISCAL YEAR REQUESTED DEPARTMENT FIVE-YEAR TOTAL 2021-2022 $ 1,905,180 Village Clerk $ 30,000 2022-2023 $ 2,648,400 Finance $ 60,000 2023-2024 $ 2,322,150 Library $ 90,000 2024-2025 $ 2,198,000 Police $ 322,000 2025-2026 $ 1,633,655 Public Works $ 8,989,180 TOTAL $ 10,707,385 Recreation $ 1,216,205 TOTAL $ 10,707,385 Services, Functions and Activities The FY2022-2026 Capital Improvement Plan (CIP)represents department requests for capital equipment and projects with a life expectancy of at least three years. Assets of $5,000 or more are depreciated using the straight line method based on the estimated useful life of the asset depending upon the asset classification. The purpose of the CIP is to establish a long-term plan of proposed capital expenditures with the means and methods of financing. The Village is required to adopt a five-year comprehensive plan in order to comply with state requirements. The five-year CIP is updated annually to add new projects, to re-evaluate the program, project priorities in light of unanticipated needs, and to revise recommendations to take into account new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the Village's budgeting and management procedures. The Proposed Budget is divided into each funding year and identifies the following: 1) The project or program description 2) The department submitting the request 3) The division that will benefit from the investment, and 4) The cost of the project by funding source. For the five-year period scheduled to begin on October 1, 2021 and continue through September 30, 2026,$10,707,385 is planned for investment in Village assets and infrastructure as follows: 5 Year Capital Improvement Plan FY2022-2026 Page 301 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2022 Fund Source Multi-Purpose Meeting Room (9900 Building) Improvements CLERK 30,000 Gen- FB 30,000$ Replace/Upgrade Computers for Essential Personnel NON 60,000 Gen- FB 60,000$ AED Replacement (3 of 4)POL 10,000 Gen- FB Cameras POL 20,000 Gen- FB Portable Police Radios (1 of 4)POL 70,500 Gen- FB 100,500$ 2 Lawn Mowers PW-1201 16,000 Gen- FB 7 Small Generators PW-1202 7,000 Gen- FB Public Works Renovation PW-1202 20,000 Gen- FB Replace Damaged Walls in Odell Neighborhood PW-1202 25,000 Gen- FB Re-roof 9900 Building PW-1202 95,000 Gen- FB Street Name Signs PW-1202 75,000 Gen- FB Traffic Calming PW-1202 150,000 Gen- FB 388,000$ Library Carpet LIB 60,000 Gen- FB Library Front Steps LIB 5,000 Gen- FB 65,000$ Mobile Shade Unit REC-1402 16,000 Gen- FB North Baseball Diamond Renovation REC-1402 18,000 Gen- FB Portable Barrier System REC-1402 10,000 Gen- FB AC Unit for Royal Palm Room REC-1403 17,000 Gen- FB Bathroom Remodel REC-1403 50,000 Gen- FB Carpet Replacement REC-1403 7,000 Gen- FB Community Center Ceiling Tiles REC-1403 30,000 Gen- FB Community Center LED Light Fixtures REC-1403 12,000 Gen- FB Community Center Lobby Flooring REC-1403 5,000 Gen- FB Exterior Painting of Community Center & Tennis Center REC-1403 20,000 Gen- FB Repainting of Basketball Courts REC-1403 7,000 Gen- FB Stage Insulation REC-1403 6,000 Gen- FB Pump Room Ventilation REC-1405 5,500 Gen- FB Thermal Pool Covers REC-1405 16,000 Gen- FB 219,500$ VILLAGE CLERK RECREATION FINANCE POLICE PUBLIC WORKS LIBRARY Page 302 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2022 Fund Source Replace Damaged Sidewalks PW-LOGT 100,000 LOGT - FB 100,000$ Sidewalks PW-CITT 28,170 CITT TAP Grant Match PW-CITT 124,010 CITT 152,180$ Design & Installation of Drainage System (94th Street & NE 10th Court)PW-STM 300,000 STM - FB Replace V-0601 (Pick-Up)PW-STM 30,000 STM 330,000$ Replace V-3161 (Grabber - 2013)PW-SAN 140,000 SAN - FB 140,000$ 3 Police Vehicles PW-FF 120,000 FF - FB PW Underground Fuel Tank Replacement (3 of 3)PW-FF 85,000 FF - FB Refurbish V-0703 (Bucket Truck (White Bucket Truck))PW-FF 10,000 FF - FB Replace V-0552 (Pick-Up - Crew Cab)PW-FF 35,000 FF - FB Replace V-0712 (Chipper)PW-FF 40,000 FF - FB Replace V-1101 (Pick-Up)PW-FF 30,000 FF - FB 320,000$ 1,905,180$ TOTAL: ALL DEPARTMENTS CITT FUND (F. 135) LOGT FUND (F. 130) STORMWATER FUND (F. 402) SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) Page 303 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2023 Fund Source AED Replacement (4 of 4)POL 10,000 Gen Portable Police Radios (2 of 4)POL 70,500 Gen 80,500$ ADA Improvements PW-1202 15,000 Gen Lawn Trailer (Large Trailer - 2012)PW-1202 8,000 Gen Police Generator PW-1202 70,000 Gen Public Works Renovation PW-1202 30,000 Gen Replace Damaged Walls PW-1202 20,000 Gen Replace V-0711 (Crew Cab)PW-1202 30,000 Gen Replace V-1156 (Water Truck)PW-1202 130,000 Gen Street Name Signs PW-1202 100,000 Gen Traffic Calming PW-1202 100,000 Gen Village Hall Renovation PW-1202 50,000 Gen 553,000$ 9 New Stage Sections for Events REC-1401 9,000 Gen Commercial AC Unit for South Locker Room REC-1402 7,300 Laser Level/Verticut Main and Tot Lot Field REC-1402 56,000 Gen Outdoor Picnic Table and Chairs REC-1402 7,400 Gen CC Carpet Replacement Sabal Rm & Hallways REC-1403 6,000 Gen CC Roof Replace/Flex Coating REC-1403 42,500 Gen Mens Restroom Remodel - Community Center Lobby REC-1403 22,000 Gen Womens Restroom Remeodel - Community Center Lobby REC-1403 22,000 Gen Vinyl Fencing East side Basketball Courts REC-1403 14,700 Gen Sunbrella Tops (4)REC-1405 8,000 Gen Water Cannon REC-1405 6,000 Gen 200,900$ Replace Damaged Sidewalks PW-LOGT 75,000 LOGT Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT Sign Inventory PW-LOGT 7,000 LOGT 202,000$ TAP Grant Match PW-CITT 300,000 CITT 300,000$ Bayshore Drive Pump Station Generator (4 of 4)PW-STM 50,000 STM Install Drainage System (Throughout the Village)PW-STM 300,000 STM 350,000$ POLICE RECREATION PUBLIC WORKS LOGT FUND (F. 130) CITT FUND (F. 135) STORMWATER FUND (F. 402) Page 304 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2023 Fund Source Replace V-1110 (Trash Truck)PW-SAN 110,000 SAN Replace Trash Truck PW-SAN 110,000 SAN Replace V-0201 (Pick-Up Truck)PW-SAN 35,000 SAN Replace V-3161 (Trash Grabber)PW-SAN 180,000 SAN Replace V-4148 (Garbage Truck)PW-SAN 270,000 SAN 705,000$ 4 Police Vehicles PW-FF 160,000 FF Electric Car (Code Compliance)PW-FF 35,000 FF Replace V-0552 (Recreation Maintenance Truck)PW-FF 27,000 FF Replace V-1350 (Pick-Up Truck)PW-FF 35,000 FF 257,000$ 2,648,400$ TOTAL: ALL DEPARTMENTS FLEET MAINTENANCE FUND (F. 550) SANITATION FUND (F. 405) Page 305 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2024 Fund Source Portable Police Radios (3 of 4)POL 70,500 Gen 70,500$ ADA Improvements PW-1202 15,000 Gen Air Compressor PW-1202 30,000 Gen Public Works Renovation PW-1202 30,000 Gen Replace Damaged Walls PW-1202 20,000 Gen Replace V-0401 (Village Hall Generator)PW-1202 145,000 Gen Replace V-0552 (Pick-Up Truck)PW-1202 35,000 Gen Replace V-3162 (Pick-Up Truck)PW-1202 35,000 Gen Street Name Signs PW-1202 100,000 Gen Traffic Calming PW-1202 100,000 Gen Village Hall Renovation PW-1202 50,000 Gen Replace V-175 (Sprayer)PW-1204 25,000 Gen Replace V-1410 (E350 Van)PW-1204 65,000 Gen 650,000$ Replacement of Library's Original Front Windows LIB 25,000 Gen 25,000$ Replace Outdoor Exercise Equipment REC-1401 25,000 Gen Battng Cages Lights REC-1402 15,000 Gen Homework Tables & Benches REC-1402 6,800 Gen Replace Fieldhouse Roof REC-1402 59,000 Gen Boys Restroom Remodel - Basketball Courts REC-1403 23,650 Gen Girls Restroom Remodel - Basketball Courts REC-1403 25,200 Gen Lane Ropes REC-1405 5,000 Gen 159,650$ 2 Light Towers PW-LOGT 20,000 LOGT Replace Damaged Sidewalks PW-LOGT 75,000 LOGT Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT Sign Inventory PW-LOGT 7,000 LOGT 222,000$ TAP Grant Match PW-CITT 300,000 CITT 300,000$ PUBLIC WORKS POLICE LOGT FUND (F. 130) CITT FUND (F. 135) LIBRARY RECREATION Page 306 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2024 Fund Source Install Drainage System (Throughout the Village)PW-STM 300,000 STM Replace V-0318 (Backhoe)PW-STM 90,000 STM 390,000$ Replace V-3162 (Grabber)PW-SAN 160,000 SAN Trash Truck PW-SAN 110,000 SAN 270,000$ 5 Police Vehicles PW-FF 200,000 FF Replace V-1400 (Building Director's Vehicle)PW-FF 35,000 FF 235,000$ 2,322,150$ SANITATION FUND (F. 405) TOTAL: ALL DEPARTMENTS FLEET MAINTENANCE FUND (F. 550) STORMWATER FUND (F. 402) Page 307 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2025 Fund Source Portable Police Radios (4 of 4)POL 70,500 Gen 70,500$ ADA Improvements PW-1202 15,000 Gen Public Works Renovation PW-1202 30,000 Gen Replace Damaged Walls PW-1202 20,000 Gen Street Name Signs PW-1202 100,000 Gen Traffic Calming PW-1202 100,000 Gen Village Hall Renovation PW-1202 100,000 Gen Replace V-1503 (15 Passenger Van)PW-1204 65,000 Gen 430,000$ Tot Lot Equipement Replacement& Arificial turf REC-1401 320,000 Gen Batting Cage Frame & Net System REC-1402 12,000 Gen Replace Perimeter Fence on Rec Fields REC-1402 100,000 Gen CC Electrical Room Renovation REC-1403 19,500 Gen Starting Blocks REC-1405 21,000 Gen 472,500$ Replace Damaged Sidewalks PW-LOGT 100,000 LOGT Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT Sign Inventory PW-LOGT 7,000 LOGT 227,000$ TAP Grant Match PW-CITT 188,000 CITT 188,000$ Install Drainage System (Throughout the Village)PW-STM 300,000 STM 300,000$ Recycle Truck PW-SAN 275,000 SAN 275,000$ 5 Police Vehicles PW-FF 200,000 FF Replace V-1535 (Police Van)PW-FF 35,000 FF 235,000$ 2,198,000$ POLICE STORMWATER FUND (F. 402) CITT FUND (F. 135) PUBLIC WORKS LOGT FUND (F. 130) RECREATION TOTAL: ALL DEPARTMENTS SANITATION FUND (F. 405) FLEET MAINTENANCE FUND (F. 550) Page 308 Capital Project Master List FY2022 thru FY2026 by Fund/Department Project Description Dept FY2026 Fund Source ADA Improvements PW-1202 15,000 Gen Public Works Renovation PW-1202 30,000 Gen Replace Damaged Walls PW-1202 20,000 Gen Street Name Signs PW-1202 100,000 Gen Traffic Calming PW-1202 100,000 Gen Village Hall Renovation PW-1202 50,000 Gen 315,000$ Resurface Basketball Courts REC-1401 15,900 Gen Resurface Tennis Courts REC-1401 22,755 Gen Rentable Cabana REC-1405 125,000 Gen 163,655$ Replace Damaged Sidewalks PW-LOGT 100,000 LOGT Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT Sign Inventory PW-LOGT 7,000 LOGT 227,000$ TAP Grant Match PW-CITT 188,000 CITT 188,000$ Install Drainage System (Throughout the Village)PW-STM 300,000 STM 300,000$ Replace V-38 (Loader)PW-SAN 120,000 SAN Replace V-1532 (Trash Truck)PW-SAN 120,000 SAN 240,000$ 5 Police Vehicles PW-FF 200,000 FF 200,000$ 1,633,655$ TOTAL: ALL DEPARTMENTS CITT FUND (F. 135) FLEET MAINTENANCE FUND (F. 550) SANITATION FUND (F. 405) STORMWATER FUND (F. 402) PUBLIC WORKS LOGT FUND (F.130) RECREATION Page 309 Glossary of Funds & Key Terms Capital Projects Fund: A group of accounts used to record the costs (or use of financial resources) for the acquisition of major purchases or construction of major capital facilities or infrastructure, except those transactions specifically related to proprietary (or enterprise), special assessments, or expendable trust funds. Qualified transactions must be valued at least $5,000 and have a life expectancy of a minimum of 3 years. All assets valued over $5,000 are subject to depreciation. Debt Service Fund: A group of self-balancing funds established to record the accumulation of resources (cash) and corresponding disbursements for the payment of general obligation bond principal and interest costs, and other long- term financing. Enterprise (or Proprietary) Fund(s): A group of segregated accounts, grouped together to record the costs (whether direct or indirect) for operations financed and operated in the same or similar manner as a private business. The concept of an enterprise fund is that it is an on-going concern and does not legally or formally require legislative authority to operate-except to determine and set up fees. Unlike the General Fund, Enterprise Funds are recorded using the full- accrual method of accounting meaning that revenues are recorded as earned, whether or not received and expenses are recorded as incurred, whether or not paid. Enterprise Funds also include depreciation charges to accumulate replacement funds. General Fund: The balanced group of accounts used to record all financial resources except those required to be recorded and accounted for in another fund. The General Fund is normally used to record day-to-day operating activities. Internal Service Funds: Individual group of accounts established to record the financing of goods or services provided by one Village division to another. Funding (or the revenue portion) for these funds are based upon cost allocation schedules. The Village uses Internal Service Funds to centralize costs for insurance and fleet. These types of funds record all transactions using the full accrual accounting method including depreciation. Special Revenue Fund: A group of self- balancing accounts where revenues and expenditures are identified for specific and/or restricted uses. Financial activity reported in this fund includes Local Option Gas Tax proceeds, Half-Cent Transportation Tax proceeds, Grant activities, and, when necessary hurricane or storm related costs. Trust or Agency Fund: Individual groups of funds and accounts used to segregate specific dollars or assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, or other governmental units and/or funds. Included in this category are the Law Enforcement Training Trust Fund and Pension Funds. Ad Valorem Taxes: Taxes paid on the assessed value of land, buildings and personal properties including business inventory and equipment as determined by the Miami-Dade County Property Page 310 Appraiser’s Office. The ad valorem taxes represent the largest source of revenues for general operations and are used to support the general operations and debt service obligations of the Village. (Cross reference “Property Taxes” and “Millage Rate”). Appropriation: Monies, funds or dollars allocated and authorized by the Village Council for specifically designated purposes. Bond Funds: Proceeds from the sale of general obligation or revenue bonds for the construction of capital facilities. (Cross reference Capital Projects Fund to which bond funds are occasionally referred). Budget: A balanced fiscal plan for programs, services, and construction projects funded within available resource limits during a specific period of time – usually one year. A balanced budget is legislatively mandated by Florida State Statute Section 200.065 for the General and Special Revenue Funds each fiscal year. Fiscal Year: A 365-day period of time during which operations are recorded. Under statutory provisions, the fiscal year for Miami Shores Village is October 1 through September 30. Fund: A self-balancing group of accounts treated as an entity to meet legal requirements of Generally Accepted Accounting Principles commonly referred to as “GAAP”. Fund Balance: The equity position or net worth of the General, Special Revenue and Trust Funds resulting from the residual cash balance accumulated through the excess of revenues over expenditures from operations. (Cross reference to “retained earnings” to explain equity positions of Proprietary Funds). Half-Cent Transportation Surtax: Effective January 1, 2003, a new ½ cent tax on products sold in Miami-Dade County, proceeds of which are accumulated and a portion of which is distributed to participating municipalities. Receipts in this fund must be used to promote, enhance, maintain and/or expand transportation and transportation-related activities in the community. Proposed budgets are submitted to the Miami-Dade Transit Authority by the Village by June 1st of each year. The proposed budgets are reviewed and considered by a community board. Once approved, the Village receives proceeds on a monthly basis. Local Government ½-Cent Sales Tax: The value of a State-imposed $0.005 (1/2-cent tax levy collected on all taxable sales State- wide which is subsequently allocated to all Counties then apportioned to the local taxing authorities within the Counties’ jurisdiction based upon the population of the municipality. Local Option Gas Taxes: A two-part County- imposed levy on each gallon of motor fuel or other petroleum related products. The tax, levied with State approval, is comprised of two portions: a six-cent levy and a three-cent levy. These funds are restricted to repairs to roads, rights-of-ways, easements, sidewalks, streetlights, curbs and alleys. General provisions of this tax are defined in Florida State Statute Section 206, and further defined by the Miami-Dade County Home Rule Charter. Page 311 Millage Rate: The value of one dollar ($1.00) of tax for each $1,000.00 of assessed value of tangible, real and personal properties as determined by the Miami-Dade Country Property Appraiser’s Office on the first of each calendar year for the subsequent fiscal year. Operating Budget: A balanced and consolidated fiscal plan to provide governmental programs and services for a single year. Personnel Costs: The total planned expenditures related to salaries, taxes, and fringe benefits including health insurance premiums, leave time (paid or unpaid), pension, compensatory time when applicable, workers’ compensation premiums, longevity, and cost-of-living. Prior Year Encumbrances: Outstanding financial obligations of the Village to purchase goods and/or services which had not yet been paid at the end of any given fiscal period. It is not necessary to ascertain whether or not the product or service had been received, but that the obligation existed. The transaction to record the obligation is identified in each respective Funds’ appropriate Fund Balance account, requiring re-appropriation in the subsequent fiscal budget. This procedure is required to conform with Generally Accepted Accounting Principles (GAAP). Property Tax: (See Ad Valorem Taxes) – Taxes paid on the assessed or “just” value of land, buildings, or personal property as determined by the Miami-Dade County Property Appraisers Office on January 1st of each year. Retained Earnings: The accumulated income less the costs incurred during operations and/or transferred out of the Funds, resulting in the Fund’s net worth. As with fund balance, positive retained earnings may be used to accumulate surplus cash for renewal and replacement of the respective Funds’ assets or may be used to offset deficit operations. Revenues: Income derived from taxes, fees and charges for use. In the broad sense, revenue refers to all government income regardless of source, used to fund operations. Rolled-back Millage Rate or Levy: The value of a millage levy which will provide the same amount of property (or ad valorem) taxes as was collected in the previous year, adjusted for the increase or decrease in net property assessments as determined by the Miami- Dade Country Property Appraisers’ Office. Excluded in the calculation are new levies for construction in progress, additions or deletions to structures, deletions or additions to property resultant from mergers, acquisitions or annexation efforts involving the geographical boundaries of the Village. State Revenue Sharing: Funds collected and distributed by the State Department of Revenue directly to municipalities and other taxing authorities throughout the state as determined in the respective distribution formulas. The revenues included in this class are the “sin taxes” and other non-petroleum or general sales tax based goods. Page 312