Ad Hoc Charter Advisory Committee Meeting Minutes- 2021-11-17Ad Hoc Charter Advisory Committee Meeting Minutes
November 17, 2021, 6PM
9900 NE 2nd Avenue Building
6:00 PM
1.CALL TO ORDER
The meeting was called to order at 6:00 PM.
2. ROLL CALL
Attendees: Kathryn Mason, Bonnie O’Meara, David Coviello, Ed Quinton, Michael
O’Hara, and Harrison Bergman.
Also Present: Village Clerk Ysabely Rodriguez
Village Attorney Richard Sarafan
Absent: Brian Kronberg
Before commencing the order of business, Mr. Sarafan provided a brief overview of the
committee’s purpose and objectives as per the Village Council’s directive. Mr. Sarafan
answered questions posed by the committee regarding their function and purpose.
3.APPROVAL OF 11/10 MEETING MINUTES
By way of consensus, the November 10, 2021 meeting minutes were approved.
4.DISCUSSION AND POSSIBLE ACTION
A.DISCUSSION AND POSSIBLE ACTION REGARDING TENTATIVE SURVEY
RESULTS.
Discussion ensued regarding the following topics:
a.Wide range of timelines for charter review, many exceeding 6 months in
length
b.Majority of respondents do establish charter review committees every 5-
10 yrs.
B.DISCUSSION AND POSSIBLE ACTION REGARDING CURRENT MIAMI
SHORES CHARTER.
Discussion ensued regarding the following topics:
a. Deliverables: provide a report that includes best practices, topic areas
to be addressed in review, how to identify/select members of charter
review committee, and any other recommendations on process/timeline
b. Out of scope: specific text recommendations for charter edits (this is the
scope of the charter review committee, not the ad hoc).
c. Other notes:
i. It can be recommended that council amend current code re: 30
days to review and propose draft, as this language is in the code
and not in the charter itself
ii. Recommend aligning timeline to municipal election vs. primary,
mid-term, or special election, due to attention and focus a
municipal election provides
iii. Include in our timeline the requirement to notify Miami-Dade
county board of elections no less than 60 days prior to election
date in which charter amendments will be on ballot
C. DISCUSSION AND POSSIBLE ACTION REGARDING NEXT COURSE OF
ACTION.
Discussion ensued regarding the following topics:
a. Bonnie will begin a shell of a future report with placeholders and start to
populate as we continue meeting. Committee to review draft at later date
to be determined.
b. Report topics (draft list):
i. Best practices for charter review process
ii. Recommendations for Miami Shores process
1. Timeline of charter review and why
2. Frequency
3. Committee member selection (including clarifying level of
commitment during the review time period)
iii. Topic areas we recommend addressing in the charter
iv. Back-up materials/appendix of research completed by ad hoc
committee
c. Ysabely to send notes from last charter review done in the 1990s.
D. NEXT COMMITTEE MEETING DATE –
Dec 1 (agenda: finalize best practices and for committee members to come prepared with
topics we’re recommending)
E. ADJOURNMENT
Meeting adjourned: 7:36 PM.