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2021-07-20 MINUTES1 Mayor Sandra Harris Vice Mayor Daniel Marinberg Councilmember Alice Burch Councilmember Katia Saint Fleur Councilmember Crystal Wagar Esmond Scott, Interim Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk MEETING MINUTES JULY 20, 2021 6:30 PM 9900 NE 2ND AVENUE 1) CALL TO ORDER Vice Mayor Marinberg called the meeting to order at 6:32 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL PRESENT: (4) Councilmember Alice Burch Councilmember Katia Saint Fleur Councilmember Crystal Wagar Vice Mayor Daniel Marinberg Mayor Sandra Harris was absent. ALSO PRESENT: Village Attorney Richard Sarafan Village Clerk Ysabely Rodriguez Interim Village Manager Esmond Scott 4) PRESENTATIONS 4.A PROCLAMATION DECLARING JULY AS PARKS AND RECREATION MONTH. Vice Mayor Marinberg, on behalf of the Village Council, presented the Recreation Department with a proclamation, declaring July as Parks and Recreation Month. 5) PUBLIC COMMENTS Robert Menge spoke about pickle ball as a recreation activity. Mr. Menge further spoke a boat lift incident, thereby advocating for intergovernmental collaboration with respect to such emergencies. Kathryn Garcia spoke about the pesticides and fertilizer related expenditures outlined in the proposed budget. She further recommended the Village engage a consultant to implement the IPM Policy. Ms. 2 Garcia spoke in favor of increasing the grant writer line item in the budget. She further spoke about the importance of arts and culture and asked about some of the police related expenditures in the budget. Jonathan Drome spoke about how traffic from NE 96 Street is diverted into residential streets. He further spoke about the pressing nature of the drainage issues for properties near NE 96 Street and Biscayne Bay. Karla Peters, Miami Shores Chamber of Commerce Executive Director, spoke about the Green Day event on August 30 and asked for funding in the amount of $10,000 to host such event. Patricia Bonaduce spoke about the Village Council’s consensus to postpone certain decisions until a permanent village manager is selected. Ms. Bonaduce further asked about the status of the permanent village manager selection process. The Village Clerk read eComments, which have been attached hereto as Exhibit A, into the record. 6) APPROVAL OF THE MINUTES 6.A APPROVAL OF THE JULY 6, 2021 VILLAGE COUNCIL MEETING MINUTES. Councilmember Wagar moved to approve the July 6, 2021 Village Council Meeting Minutes and the motion was seconded by Councilmember Burch, which carried a 4-0 voice vote. 7) ORDINANCE(S) ON FIRST READING 7.A AN ORDINANCE OF THE VILAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, AMENDING CHAPTER 15 OF THE CODE OF ORDINANCES TO ADD ARTICLE III, THE “MIAMI SHORES VILLAGE HUMAN RIGHTS ORDINANCE;” PROVIDING FOR CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE (SPONSORED BY: VICE MAYOR DANIEL MARINBERG). The Village Clerk read the caption of the ordinance into the record. Vice Mayor Marinberg introduced the item, explaining the attached ordinance is mirrored after the Village of Pinecrest’s ordinance. Vice Mayor Marinberg explained the item affords all residents the right to be treated fairly. Vice Mayor Marinberg opened and closed public comments. Vice Mayor Marinberg informed the Village Council that County Commissioner Hardemon and County Commissioner Edmonson have vacancies on the County Human Rights Commission. Councilmember Wagar moved to approve the ordinance on first reading and the motion was seconded by Councilmember Burch, which carried a 4-0 voice vote. 8) RESOLUTION(S) 8.A A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, SETTING TENTATIVE OPERATING AND DEBT SERVICE AD VALOREM MILLAGE LEVIES FOR FISCAL YEAR 2021-2022, BEGINNING OCTOBER 1, 2021, AND ENDING SEPTEMBER 30, 2022; SETTING THE TIME, DATE AND PLACE FOR THE TWO PUBLIC HEARINGS FOR THE FISCAL YEAR 2021-2022 OPERATING AND CAPITAL BUDGETS AND PROPOSED AD VALOREM MILLAGE RATES (STAFF: FINANCE DIRECTOR). 3 The Village Clerk read the caption of the resolution into the record. Vice Mayor Marinberg opened and closed public comments. Ms. Holly Hugdahl, Finance Director, introduced the premise of the item and recommended approval. Councilmember Burch moved to approve the ordinance on first reading and the motion was seconded by Councilmember Wagar, which carried a 4-0 voice vote. 9) DISCUSSION & POSSIBLE ACTION ITEMS 9.A DISCUSSION REGARDING THE 40 YEAR RECERTIFICATION STATUS OF MIAMI SHORES PROPERTIES (SPONSORED BY: VICE MAYOR DANIEL MARINBERG). Mr. Ismael Naranjo, Building Official, delivered a brief presentation regarding the 40-Year recertification status of Miami Shores properties and answered questions posed by the Village Council. Mr. Naranjo stated all properties have been notified of the 40-year recertification process. He further mentioned 37 properties are pending responses. Based on the department's assessment, he is not aware of any buildings that are at risk. Mr. Naranjo clarified single-family dwellings and duplexes are exempt from this requirement. Vice Mayor Marinberg opened public comments. Robert Menge asked whether government buildings and educational institutions are required to undergo the recertification process. Vice Mayor Marinberg closed public comments. There was no further discussion or action. 9.B DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE TY LIN PROPOSAL FOR CONSTRUCTION ENGINEERING INSPECTION SERVICES IN THE AMOUNT OF $77,200 FOR THE CONSTRUCTION MANAGEMENT OF THE NORTHEAST 96TH STREET JPA PROJECT. (STAFF: PUBLIC WORKS DIRECTOR). Mr. Christopher Miranda, Interim Public Works Director, introduced and recommended approval of the engineering proposal. Vice Mayor Marinberg opened and closed public comments. Councilmember Burch spoke about the importance of the project given the thoroughfare’s frequency of use. Responding to Councilmember Wagar’s inquiry regarding the scope of the project, Mr. Miranda explained the primary goal of the project is to address the potholes on NE 96 Street. In doing so, the street will be repaved and spot drainage will be addressed. Mr. Miranda further stated Miami-Dade County will fund the construction of the project, with the Village covering the design and engineering elements of the project. A motion was moved by Councilmember Burch and seconded by Councilmember Saint Fleur to approve the TY Lin proposal for the CEI services in the amount of $77,200 for the NE 96 Street JPA Project. The motion carried a 4-0 voice vote. 4 9. C DISCUSSION AND POSSIBLE ACTION REGARDING ANNUAL PERFORMANCE REVIEWS OF ALL CHARTER EMPLOYEES (SPONSORED BY: VICE MAYOR DANIEL MARINBERG). Vice Mayor Marinberg spoke about the need for the Village Council to establish a formalized process for annual performance reviews concerning Charter Officers and asked fellow Councilmembers to engage in discussion. Individual Councilmembers shared their respective position regarding the matter, with some indicating the importance of waiting until a credentialed human resources employee is hired to lend professional guidance and perhaps waiting for the execution of a strategic plan to tie performance measures to such goals. Vice Mayor Marinberg explained the purpose of said review is to assess where the Charter Officers are in relation to the vision of the Village. Vice Mayor Marinberg opened and closed public comments. Vice Mayor Marinberg spoke about examining the proper time period to conduct a performance review, suggesting possibly at the end of the year. Discussion ensued regarding the time period for such performance review. No action was taken on this item; however, there was interest from the Village Council to revisit this item at a later date. 9.D DISCUSSION AND POSSIBLE ACTION REGARDING REPEAL OF OBSOLETE ORDINANCES (SPONSORED BY: VICE MAYOR DANIEL MARINBERG). Vice Mayor Marinberg withdrew the item. 10) MANAGER'S REPORT The Interim Village Manager provided an update on various operational matters. 11) ANNOUNCEMENTS The Village Clerk read the announcements. 12) VILLAGE COUNCIL COMMENTS Councilmember Burch spoke about referring the Integrated Pest Management (IPM) policy item to the Sustainability & Resiliency Committee (SRC) in addition to other related items for their review and recommendations. She further spoke about sending a community composting idea to the SRC as well. Councilmember Wagar thanked Mr. Scott for delivering a Manager’s report during every meeting. Vice Mayor Marinberg spoke about Village staff and their level of responsiveness related to their duties and specific requests. He further thanked Mr. Scott for delivering the Manager’s Report at every Village Council Meeting. Councilmember Saint Fleur- no comments. 5 13) ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 7:43 PM. Village Council Meeting Time: 07-20-21 18:30 eComments Report Meetings Meeting Time Agenda Items Comments Support Oppose Neutral Village Council 07-20-21 18:30 21 2 0 0 2 Sentiments for All Meetings The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment Village Council 07-20-21 18:30 Agenda Name Comments Support Oppose Neutral 5) PUBLIC COMMENTS 1 0 0 1 9.B) DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE TY LIN PROPOSAL FOR CONSTRUCTION ENGINEERING INSPECTION SERVICES IN THE AMOUNT OF $77,200 FOR THE CONSTRUCTION MANAGEMENT OF THE NORTHEAST 96TH STREET JPA PROJECT. (STAFF: PUBLIC WORKS DIRECTOR). 1 0 0 1 Sentiments for All Agenda Items The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment Agenda Item: eComments for 5) PUBLIC COMMENTS Overall Sentiment Kate Mason Location: Submitted At: 2:52pm 07-20-21 I want to thank the all our government officials and employees for last week's budget workshop. I especially appreciate the questions asked by the members of the council of the department heads. I heard the Council speak to concerns many parents have about the decaying state of the Tot Lot, the library, sidewalks, and most importantly that Miami Shores needs come up with a plan for a new Rec Center for our kids and our older residents to be able to participate in activities without having to wait years on waitlists. Agenda Item: eComments for 9.B) DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE TY LIN PROPOSAL FOR CONSTRUCTION ENGINEERING INSPECTION SERVICES IN THE AMOUNT OF $77,200 FOR THE CONSTRUCTION MANAGEMENT OF THE NORTHEAST 96TH STREET JPA PROJECT. (STAFF: PUBLIC WORKS DIRECTOR). Overall Sentiment Kate Mason Location: Submitted At: 8:46pm 07-19-21 Good evening. I'm not familiar with the scope of this project, but if possible, can it include lengthening the left turn lane on 96th Street eastbound at Biscayne Blvd? This lane always has overflow cars who stack up in the lane to go straight and this often results in those cars turning left onto Biscayne North from that middle lane...frequently resulting in accidents or near accidents. It's a very dangerous spot for pedestrians.