2020-2021A FLORIDA MUNICIPALITY
FOR THE FISCAL YEAR
BEGINNING OCTOBER 1 AND
ENDING SEPTEMBER 30
FY 2020-2021 OPERATING & CAPITAL BUDGETS
Miami Shores Village, Florida
TABLE OF CONTENTS
Introduction
Transmittal Letter ...................................................................................................................................... i-iv
Financial Summary – Revenues ................................................................................................................... 1-6
Financial Summary – Expenditures ........................................................................................................... 7-8
Community Development
Planning & Zoning .................................................................................................................................... 9-13
Building .................................................................................................................................. 14-19
Code Compliance .................................................................................................................................20-25
Recreation & Culture Brockway Memorial Library ...................................................................................................................26-32
Recreation ....................................................................................................................................... 33
Recreation Administration ...................................................................................................34-39
Athletics .................................................................................................................................40-44
Athletic Programs ................................................................................................45-57
Community Center ..................................................................................................................58-66
Aquatics .................................................................................................................................67-72
Tennis .................................................................................................................................73-75
Public Safety
Police ....................................................................................................................................... 76
Police Operations ..................................................................................................................77-84
Crossing Guards ......................................................................................................................85-87
Public Works
Public Works .................................................................................................................................................. 88
Parks .................................................................................................................................89-92
Streets .................................................................................................................................93-98
Public Works Administration ............................................................................................. 99-103
Recreation Maintenance ................................................................................................... 104-107
Local Option Gas Tax ......................................................................................................... 108-111
Transportation Surtax ....................................................................................................... 112-115
Stormwater .......................................................................................................................... 116-120
Sanitation ............................................................................................................................. 121-127
Water & Sewer ................................................................................................................... 128-130
Fleet Maintenance .............................................................................................................. 131-143
Administration
Mayor & Council ............................................................................................................................. 144-148
Village Attorney ............................................................................................................................. 149-150
Village Manager .............................................................................................................................. 151-155
Village Clerk .............................................................................................................................. 156-161
Finance ..................................................................................................................................... 162
Finance ............................................................................................................................. 163-167
Non-Departmental ............................................................................................................. 168-173
Debt Service ....................................................................................................................... 174-176
Risk Management ............................................................................................................... 177-180
Capital Fund Capital Project Budget FY 2021 ....................................................................................................... 181-202
5 Year Capital Improvement Plan Summary .................................................................................. 203-209
Reference
Glossary of Funds & Key Terms ........................................................................................................ 210-212
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
311 000 - Ad Valorem Taxes Current 8,555,473 8,989,268 8,989,268 9,440,990
314 100 - Utility Service Tax Electricity -850,000 847,245 845,000
314 300 - Utility Service Tax Water -132,000 127,245 130,000
314 310 - Utility Service Tax Water - North Miami -11,500 11,000 11,000
314 400 - Utility Service Tax Gas 49 27,500 26,315 27,000
315 000 - Communications Services Taxes CST -366,600 337,558 345,000
316 100 - Local Business Tax Village 78,475 83,000 72,000 70,000
316 200 - Local Business Tax Application Fee 1,000 2,250 500 500
TAXES - Taxes Totals 8,634,997 10,462,118 10,411,131 10,869,490
322 000 - Building Permits Building Permits 1,006,685 896,000 898,000 898,000
322 140 - Building Permits Work without Permit Fees 16,478 10,000 20,000 50,000
323 100 - Franchise Fees Electricity -615,000 591,600 595,000
323 400 - Franchise Fees Gas -13,500 13,000 13,500
323 700 - Franchise Fees Solid Waste -25,000 23,000 25,000
329 100 - Other Permits, Fees and Special Assessments Other Permits 11,058 20,000 7,000 10,000
329 110 - Other Permits, Fees and Special Assessments Structural Engineer Fees 35,855 61,000 48,000 50,000
329 120 - Other Permits, Fees and Special Assessments Certificate of Re-Occupancy 12,215 14,000 12,000 12,000
329 130 - Other Permits, Fees and Special Assessments Notary Fees 1,930 2,500 1,600 1,500
329 140 - Other Permits, Fees and Special Assessments Copies 685 900 500 500
329 200 - Other Permits, Fees and Special Assessments Zoning and Variance Fees 72,445 105,000 56,000 68,000
329 300 - Other Permits, Fees and Special Assessments Alarm Permits 33,226 30,000 33,000 33,000
PFS - Permits, Fees and Special Assessments Totals 1,190,577 1,792,900 1,703,700 1,756,500
335 120 - State Revenue Sharing Revenue Sharing 284,319 254,585 230,000 220,000
335 140 - State Revenue Sharing Mobile Home License Tax 104 60 70 65
335 150 - State Revenue Sharing Alcoholic Beverage License Tax 734 680 685 675
335 180 - State Revenue Sharing Half-Cent Sales Tax 854,770 836,910 730,000 675,000
337 700 - Grants from Other Local Units Fireworks - - - -
338 100 - Shared Revenue From Other Local Units Local Business Tax County 21,582 25,000 22,500 20,000
338 900 - Shared Revenue From Other Local Units Crossing Guards 20,229 18,000 18,000 18,000
IGOVR - Intergovernmental Revenues Totals 1,181,738 1,135,235 1,001,255 933,740
339 000 - Payments in Lieu of Taxes Barry Pilot Program Fee 29,665 29,665 29,690 29,716
341 900 - General Government Services Other General Government Charges 10,462 13,000 8,000 10,500
341 910 - General Government Services Lien Searches 27,680 30,000 25,000 25,000
341 920 - General Government Services Property 1,230 1,230 630 500
342 100 - Public Safety Services Police Extra Duty Pay 265,594 284,360 265,000 200,000
342 110 - Public Safety Services Police Extra Duty Surcharge 67,006 71,090 66,250 40,000
342 200 - Public Safety Services Charter School Police Officer 105,654 120,000 75,000 75,000
342 300 - Public Safety Services Barry University Police Officers -240,000 240,000 260,000
343 910 - Physical Environment Lot Clearing 22,608 22,000 14,000 23,000
343 920 - Physical Environment Landscape Maintenance 24,304 20,000 19,905 19,905
344 500 - Transportation User Fees Parking Fees 684 250 600 600
347 100 - Culture/Recreation Service Charges Library Membership Fees 6,333 5,250 4,750 5,250
347 120 - Culture/Recreation Service Charges Lost Books 690 750 750 750
347 130 - Culture/Recreation Service Charges Miscellaneous - Library 496 600 500 600
347 200 - Culture/Recreation Service Charges Program Fees 1,053,197 1,114,269 641,755 959,751
CFS - Charges for Services
IGOVR - Intergovernmental Revenues
PFS - Permits, Fees and Special Assessments
Revenue Annual Budget by Account Classification Report
Fund: 001 General Fund
Revenue
TAXES - Taxes
Page 1
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
Revenue Annual Budget by Account Classification Report
347 205 - Culture/Recreation Service Charges Swim Camp 21,632 17,251 135 18,700
347 210 - Culture/Recreation Service Charges Non-Resident Memberships 12,750 15,750 6,000 12,000
347 220 - Culture/Recreation Service Charges Basketball Passes 766 925 400 600
347 230 - Culture/Recreation Service Charges Aquatic Admissions 49,586 90,094 30,120 96,200
347 240 - Culture/Recreation Service Charges Tennis Admission Fees 452 225 450 500
347 245 - Culture/Recreation Service Charges Private Swim Lessons 14,470 9,960 450 12,500
347 260 - Culture/Recreation Service Charges Adventure Camp 48,548 55,040 24,548 47,000
347 270 - Culture/Recreation Service Charges Fine Arts Tours - - - -
347 400 - Culture/Recreation Service Charges 5K Run - 6,500 9,690 9,600
347 410 - Culture/Recreation Service Charges Unity Day 11,014 10,993 11,838 12,000
347 430 - Culture/Recreation Service Charges Unity Day - Sponsors 2,650 2,650 2,450 2,000
347 440 - Culture/Recreation Service Charges Unity Day - Vendors 3,140 3,140 3,200 3,000
347 455 - Culture/Recreation Service Charges Halloween 760 1,520 1,988 1,500
347 500 - Culture/Recreation Service Charges Facility Rental 50,878 43,646 16,145 45,800
347 510 - Culture/Recreation Service Charges Community Center Bridge Rental 12,842 11,818 5,180 10,000
347 515 - Culture/Recreation Service Charges Field Rentals/Travel 7,115 6,804 4,800 4,800
347 520 - Culture/Recreation Service Charges Rental Staff Reimbursement 5,200 3,133 2,600 3,970
347 525 - Culture/Recreation Service Charges Goal Rental 860 520 400 400
347 530 - Culture/Recreation Service Charges Umbrella Rental Admission 664 6,700 1,500 7,600
347 535 - Culture/Recreation Service Charges Umbrella Rental Concession 745 6,700 1,500 7,600
347 540 - Culture/Recreation Service Charges Swim Team Rental 24,313 21,100 10,285 24,000
347 910 - Culture/Recreation Service Charges Luminaries 351 322 304 300
347 920 - Culture/Recreation Service Charges Snack Shack 2,022 2,200 1,162 1,162
347 930 - Culture/Recreation Service Charges Concessions 13,383 33,500 10,000 29,600
347 940 - Culture/Recreation Service Charges Insurance Fees 18,330 19,650 15,000 15,000
347 950 - Culture/Recreation Service Charges Fingerprinting 355 - 350 350
349 100 - Other Service Charges Returned Check Fee 633 400 850 350
CFS - Charges for Services Totals 1,919,061 2,323,005 1,553,175 2,017,104
351 500 - Court Ordered Judgments and Fines Traffic Fines 12,259 10,365 10,000 10,000
352 000 - Fines - Library Library 5,507 6,500 6,000 5,500
354 100 - Fines - Local Ordinance Violations Local Business Tax (684) 2,000 600 1,000
354 200 - Fines - Local Ordinance Violations Code Violations 208,663 1,050,000 915,000 150,000
354 210 - Fines - Local Ordinance Violations Code Enforcement Admin Fees 4,340 2,100 2,300 2,100
JFF - Judgments, Fines and Forfeitures Totals 230,085 1,070,965 933,900 168,600
361 100 - Interest and Other Earnings Interest Income 162,557 120,000 95,000 30,000
362 100 - Rents and Royalties Country Club Base 30,250 30,000 16,516 -
362 110 - Rents and Royalties Country Club Supplemental 201,397 150,000 213,684 -
362 115 - Rents and Royalties Bay Harbor Islands Contract Fee 50,000 50,000 - 50,000
362 200 - Rents and Royalties Charter School 180,000 180,000 180,000 180,000
364 100 - Disposition of Fixed Assets Sale of Surplus Assets 38,770 10,000 10,950 15,000
365 000 - Sale of Surplus Materials and Scrap Recycling 1,716 1,000 500 500
366 115 - Contributions and Donations Donations 500 - 600 1,000
369 300 - Other Miscellaneous Revenues Settlements - - - -
369 900 - Other Miscellaneous Revenues Miscellaneous 9,949 9,000 7,100 3,500
369 910 - Other Miscellaneous Revenues Discounts - - - -
MISC - Miscellaneous Totals 675,139 550,000 524,350 280,000
381 001 - Inter-Fund Group Transfers In General Fund - - - -
381 120 - Inter-Fund Group Transfers In Excise Tax 3,143,601 - - -
OS - Other Sources
MISC - Miscellaneous
JFF - Judgments, Fines and Forfeitures
Page 2
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
Revenue Annual Budget by Account Classification Report
381 150 - Inter-Fund Group Transfers In Grants - - - -
381 201 - Inter-Fund Group Transfers In Debt Service - - - -
382 000 - Contributions from Enterprise Operations Management Fees 400,000 400,000 400,000 400,000
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 146,837 - -
OS - Other Sources Totals 3,543,601 546,837 400,000 400,000
Fund Total: General Fund 17,375,198 17,881,060 16,527,511 16,425,434
312 410 - Local Option Taxes First Local Option Fuel Tax 196,642 179,300 174,750 177,495
312 420 - Local Option Taxes Second Local Option Fuel Tax 75,379 68,930 67,125 68,500
TAXES - Taxes Totals 272,021 248,230 241,875 245,995
335 120 - State Revenue Sharing Revenue Sharing 88,803 82,110 79,425 76,830
335 490 - State Revenue Sharing Fuel Tax Refunds 16,251 14,000 14,000 14,000
IGOVR - Intergovernmental Revenues Totals 105,055 96,110 93,425 90,830
361 100 - Interest and Other Earnings Interest Income 2,130 2,340 2,000 1,900
MISC - Miscellaneous Totals 2,130 2,340 2,000 1,900
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 102,251 - 100,945
OS - Other Sources Totals - 102,251 - 100,945
Fund Total: Local Option Gas Tax (LOGT) 379,205 448,931 337,300 439,670
335 180 - State Revenue Sharing Half-Cent Sales Tax 438,583 441,060 370,000 437,500
IGOVR - Intergovernmental Revenues Totals 438,583 441,060 370,000 437,500
361 100 - Interest and Other Earnings Interest Income 3,578 4,080 1,200 1,400
MISC - Miscellaneous Totals 3,578 4,080 1,200 1,400
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 49,057 - -
OS - Other Sources Totals - 49,057 - -
Fund Total: Citizens' Indep Trust (CITT) 442,161 494,197 371,200 438,900
311 000 - Ad Valorem Taxes Current 454,272 456,181 456,000 451,180
TAXES - Taxes Totals 454,272 456,181 456,000 451,180
361 100 - Interest and Other Earnings Interest Income 20,557 12,000 9,000 3,000
MISC - Miscellaneous Totals 20,557 12,000 9,000 3,000
381 001 - Inter-Fund Group Transfers In General Fund - 115,000 - -
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) - - - -
384 000 - Debt Proceeds Debt Proceeds - - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - -
OS - Other Sources Totals - 115,000 - -
Fund Total: Debt Service 474,829 583,181 465,000 454,180
Fund: 301 Capital Projects
OS - Other Sources
MISC - Miscellaneous
Revenue
TAXES - Taxes
Fund: 201 Debt Service
OS - Other Sources
MISC - Miscellaneous
Fund: 135 Citizens' Indep Trust (CITT)
Revenue
IGOVR - Intergovernmental Revenues
OS - Other Sources
MISC - Miscellaneous
IGOVR - Intergovernmental Revenues
Revenue
TAXES - Taxes
Fund: 130 Local Option Gas Tax (LOGT)
Page 3
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
Revenue Annual Budget by Account Classification Report
361 100 - Interest and Other Earnings Interest Income 5,023 - 5,000 -
MISC - Miscellaneous Totals 5,023 - 5,000 -
381 001 - Inter-Fund Group Transfers In General Fund 1,495,994 1,566,040 1,566,040 161,975
381 161 - Inter-Fund Group Transfers In Special Purpose Revenue - - - -
381 501 - Inter-Fund Group Transfers In Risk - - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 4,166,229 - -
OS - Other Sources Totals 1,495,994 5,732,269 1,566,040 161,975
Fund Total: Capital Projects 1,501,017 5,732,269 1,571,040 161,975
343 900 - Physical Environment Stormwater Fees 244,765 556,515 556,515 573,778
CFS - Charges for Services Totals 244,765 556,515 556,515 573,778
354 402 - Fines - Local Ordinance Violations Stormwater Penalties 1,040 1,000 890 875
JFF - Judgments, Fines and Forfeitures Totals 1,040 1,000 890 875
361 100 - Interest and Other Earnings Interest Income 18,248 6,301 8,000 5,200
363 000 - Fixed Asset Transfer In Transfer In - - - -
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - - -
369 900 - Other Miscellaneous Revenues Miscellaneous - - - -
MISC - Miscellaneous Totals 18,248 6,301 8,000 5,200
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - 166,905
OS - Other Sources Totals - - - 166,905
Fund Total: Stormwater 264,053 563,816 565,405 746,758
343 400 - Physical Environment Garbage/Solid Waste Collection 2,607,664 2,969,300 2,969,300 3,250,895
343 410 - Physical Environment Special Pick-Up Waste - - - -
343 420 - Physical Environment Recycling - Biscayne Park - - - -
CFS - Charges for Services Totals 2,607,664 2,969,300 2,969,300 3,250,895
354 405 - Fines - Local Ordinance Violations Sanitation Penalties 14,197 14,175 12,500 12,250
JFF - Judgments, Fines and Forfeitures Totals 14,197 14,175 12,500 12,250
361 100 - Interest and Other Earnings Interest Income 6,139 7,700 2,800 2,900
363 000 - Fixed Asset Transfer In Transfer In - - 17,257 -
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - 10,775 -
MISC - Miscellaneous Totals 6,139 7,700 30,832 2,900
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 728,685 - 250,000
OS - Other Sources Totals - 728,685 - 250,000
Fund Total: Sanitation 2,628,000 3,719,860 3,012,632 3,516,045
Fund: 410 Water & Sewer
Revenue
OS - Other Sources
MISC - Miscellaneous
JFF - Judgments, Fines and Forfeitures
Fund: 405 Sanitation
Revenue
CFS - Charges for Services
OS - Other Sources
MISC - Miscellaneous
JFF - Judgments, Fines and Forfeitures
Fund: 402 Stormwater
Revenue
CFS - Charges for Services
OS - Other Sources
Revenue
MISC - Miscellaneous
Page 4
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
Revenue Annual Budget by Account Classification Report
325 100 - Special Assessments Capital Improvements 33,275 178,480 178,000 174,615
325 200 - Special Assessments Maintenance Fees 10,593 10,600 10,571 65,875
325 300 - Special Assessments Interest Revenue - - - -
PFS - Permits, Fees and Special Assessments Totals 43,868 189,080 188,571 240,490
361 100 - Interest and Other Earnings Interest Income 3,416 1,000 250 200
363 000 - Fixed Asset Transfer In Transfer In - - - -
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - - -
MISC - Miscellaneous Totals 3,416 1,000 250 200
381 001 - Inter-Fund Group Transfers In General Fund 92,920 49,925 49,925 63,575
384 000 - Debt Proceeds Debt Proceeds - - - -
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 68,070 - -
OS - Other Sources Totals 92,920 117,995 49,925 63,575
Fund Total: Water & Sewer 140,205 308,075 238,746 304,265
337 500 - Grants from Other Local Units Grants - - 12,000 12,000
IGOVR - Intergovernmental Revenues Totals - - 12,000 12,000
361 100 - Interest and Other Earnings Interest Income 19,782 22,000 9,000 5,900
369 300 - Other Miscellaneous Revenues Settlements 48,279 50,000 55,000 50,000
369 900 - Other Miscellaneous Revenues Miscellaneous - - - -
369 920 - Other Miscellaneous Revenues Country Club Insurance 80,341 101,378 82,524 96,696
369 930 - Other Miscellaneous Revenues Insurance Refund 30,721 30,000 - -
MISC - Miscellaneous Totals 179,123 203,378 146,524 152,596
381 000 - Inter-Fund Group Transfers In Workers Comp 246,062 266,468 266,468 202,167
381 001 - Inter-Fund Group Transfers In General Fund 351,902 343,611 326,816 401,656
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 4,398 4,230 4,230 4,380
381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 4,398 4,230 4,230 4,380
381 150 - Inter-Fund Group Transfers In Grants - - - -
381 402 - Inter-Fund Group Transfers In Stormwater 7,207 7,434 7,434 7,890
381 405 - Inter-Fund Group Transfers In Sanitation 41,699 38,018 38,018 40,208
381 550 - Inter-Fund Group Transfers In Fleet Maintenance 83,735 99,789 99,789 96,541
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - - - -
OS - Other Sources Totals 739,401 763,780 746,985 757,222
Fund Total: Risk Management 918,524 967,158 905,509 921,818
344 900 - Transportation User Fees Mileage Reimbursement 36,268 30,000 37,665 34,450
CFS - Charges for Services Totals 36,268 30,000 37,665 34,450
361 100 - Interest and Other Earnings Interest Income 26,151 30,000 10,850 5,700
363 000 - Fixed Asset Transfer In Transfer In - - - -
364 100 - Disposition of Fixed Assets Sale of Surplus Assets - - - -
MISC - Miscellaneous Totals 26,151 30,000 10,850 5,700
MISC - Miscellaneous
Revenue
CFS - Charges for Services
Fund: 550 Fleet Maintenance
OS - Other Sources
MISC - Miscellaneous
Fund: 501 Risk Management
Revenue
IGOVR - Intergovernmental Revenues
OS - Other Sources
MISC - Miscellaneous
PFS - Permits, Fees and Special Assessments
Page 5
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
Revenue Annual Budget by Account Classification Report
381 001 - Inter-Fund Group Transfers In General Fund 723,457 659,913 659,913 717,580
381 130 - Inter-Fund Group Transfers In Local Option Gas Tax (LOGT) 84,021 80,954 80,954 91,558
381 135 - Inter-Fund Group Transfers In Citizens' Indep Trust (CITT) 27,916 27,268 27,268 23,581
381 163 - Inter-Fund Group Transfers In Police Forfeiture - - - -
381 301 - Inter-Fund Group Transfers In Capital Projects - - - -
381 402 - Inter-Fund Group Transfers In Stormwater 13,017 14,198 14,198 17,665
381 405 - Inter-Fund Group Transfers In Sanitation 438,879 465,566 465,566 469,025
381 501 - Inter-Fund Group Transfers In Risk 29,933 - - -
389 700 - Proprietary Non-Operating Sources Contribution Other Public Source - - - -
389 900 - Proprietary Non-Operating Sources Appropriation from Fund Balance - 354,241 - 260,000
OS - Other Sources Totals 1,317,223 1,602,140 1,247,899 1,579,409
Fund Total: Fleet Maintenance 1,379,641 1,662,140 1,296,414 1,619,559
Revenue Grand Totals: 25,502,832 32,360,687 25,290,757 25,028,604
OS - Other Sources
Page 6
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
001.10.0300 - General Fund,Village Manager,Village Manager 391,838 463,970 462,527 480,192
001.11.0100 - General Fund,Mayor & Council,Legislative 101,972 95,197 90,257 94,197
001.12.0303 - General Fund,Village Clerk,Village Clerk 211,441 177,134 167,424 211,018
001.13.0500 - General Fund,Finance,Finance 471,045 561,526 446,383 476,515
001.14.0200 - General Fund,Legal,Legal 297,115 250,800 232,800 236,800
001.15.0450 - General Fund,Planning & Zoning,Planning and Zoning 177,388 188,337 182,467 209,444
001.19.0800 - General Fund,Non-Departmental,Non-Departmental 1,065,950 1,303,059 1,210,977 1,298,577
001.21.0900 - General Fund,Police,Police 7,152,081 7,641,868 6,654,790 7,752,415
001.21.0901 - General Fund,Police,Crossing Guards 61,723 50,699 51,845 50,783
001.24.0400 - General Fund,Building Department,Building 619,101 612,023 639,076 611,867
001.29.0351 - General Fund,Code Compliance,Code Compliance 229,205 233,880 228,364 241,675
001.39.1201 - General Fund,Public Works,Parks 387,879 406,039 411,106 366,755
001.39.1202 - General Fund,Public Works,Facilities Maintenance/Streets 752,509 1,071,893 991,779 752,665
001.39.1203 - General Fund,Public Works,Public Works Administration 569,576 471,006 464,797 479,868
001.39.1204 - General Fund,Public Works,Recreation Maintenance 192,436 267,078 220,027 214,561
001.71.1500 - General Fund,Brockway Memorial Library,Library 637,131 511,405 490,102 474,411
001.72.1401 - General Fund,Recreation,Recreation Administration 267,537 284,141 296,557 268,414
001.72.1402 - General Fund,Recreation,Athletics 810,068 818,795 713,745 779,989
001.72.1403 - General Fund,Recreation,Community Center 886,927 775,516 718,478 685,343
001.72.1405 - General Fund,Recreation,Aquatics 1,661,630 1,675,646 1,651,694 718,611
001.72.1406 - General Fund,Recreation,Tennis 49,285 21,048 21,113 21,334
Fund Total: General Fund (16,993,839) (17,881,060) (16,346,308) (16,425,434)
130.39.1222 - Local Option Gas Tax (LOGT),Public Works,LOGT 389,927 448,931 444,310 439,670
Fund Total: Local Option Gas Tax (LOGT) (389,927) (448,931) (444,310) (439,670)
135.39.1210 - Citizens' Indep Trust (CITT),Public Works,CITT 811,345 494,197 428,999 438,900
Fund Total: Citizens' Indep Trust (CITT) (811,345) (494,197) (428,999) (438,900)
201.19.0000 - Debt Service,Non-Departmental,None 455,290 583,181 456,183 454,180
Fund Total: Debt Service (455,290) (583,181) (456,183) (454,180)
301.12.0303 - Capital Projects,Village Clerk,Village Clerk 15,149 11,501 11,501 -
301.13.0500 - Capital Projects,Finance,Finance - - 12,000 -
301.19.0800 - Capital Projects,Non-Departmental,Non-Departmental 93,619 75,000 100,000 60,000
301.21.0900 - Capital Projects,Police,Police 171,258 360,995 360,995 70,000
301.24.0400 - Capital Projects,Building Department,Building - - - -
301.39.1201 - Capital Projects,Public Works,Parks 6,433 15,500 15,500 -
301.39.1202 - Capital Projects,Public Works,Facilities Maintenance/Streets 28,875 467,805 467,805 25,000
301.39.1203 - Capital Projects,Public Works,Public Works Administration 57,902 - 12,075 -
301.39.1204 - Capital Projects,Public Works,Recreation Maintenance - - - -
301.39.6000 - Capital Projects,Public Works,Fleet Maintenance - - - -
301.71.1500 - Capital Projects,Brockway Memorial Library,Library - 22,325 22,325 -
301.72.1401 - Capital Projects,Recreation,Recreation Administration 26,026 19,418 19,418 -
301.72.1402 - Capital Projects,Recreation,Athletics 4,435 83,955 83,955 -
Fund: 001 General Fund
Expenditures
Expense Annual Budget by Organization Report
Expenditures
Fund: 130 Local Option Gas Tax (LOGT)
Fund: 201 Debt Service
Expenditures
Fund: 135 Citizens' Indep Trust (CITT)
Expenditures
Fund: 301 Capital Projects
Expenditures
Page 7
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget
Expense Annual Budget by Organization Report
301.72.1403 - Capital Projects,Recreation,Community Center 12,416 144,508 144,508 6,975
301.72.1405 - Capital Projects,Recreation,Aquatics 1,807,405 4,531,262 1,626,000 -
301.72.1406 - Capital Projects,Recreation,Tennis 22,755 - - -
Fund Total: Capital Projects (2,246,271) (5,732,269) (2,876,082) (161,975)
402.39.3500 - Stormwater,Public Works,Stormwater 329,258 563,816 600,312 746,758
Fund Total: Stormwater (329,258) (563,816) (600,312) (746,758)
405.39.3000 - Sanitation,Public Works,Sanitation 3,211,158 3,719,860 3,415,982 3,516,045
Fund Total: Sanitation (3,211,158) (3,719,860) (3,415,982) (3,516,045)
410.39.4000 - Water & Sewer,Public Works,Water & Sewer 4,497,974 308,075 322,300 304,265
Fund Total: Water & Sewer (4,497,974) (308,075) (322,300) (304,265)
501.19.6500 - Risk Management,Non-Departmental,Risk Management 899,179 967,158 866,325 921,818
Fund Total: Risk Management (899,179) (967,158) (866,325) (921,818)
550.39.6000 - Fleet Maintenance,Public Works,Fleet Maintenance 1,314,308 1,662,140 1,662,228 1,619,559
Fund Total: Fleet Maintenance (1,314,308) (1,662,140) (1,662,228) (1,619,559)
Expenditure Grand Totals: 31,148,549 32,360,687 27,419,029 25,028,604
Fund: 405 Sanitation
Expenditures
Fund: 402 Stormwater
Expenditures
Fund: 501 Risk Management
Expenditures
Fund: 410 Water & Sewer
Expenditures
Fund: 550 Fleet Maintenance
Expenditures
Page 8
Community Development
Planning & Zoning
Building
Code Compliance
1
Recreation & Culture
Brockway Memorial Library
Recreation
o Recreation Administration
o Athletics
Athletic Programs
o Community Center
o Aquatics
o Tennis
2
Public Safety
Police
o Police Operations
o Crossing Guards
3
Public Works
Parks
Streets
Public Works Administration
Recreation Maintenance
Local Option Gas Tax
Transportation Surtax
Stormwater
Sanitation
Water & Sewer
Fleet Maintenance
4
Administration
Mayor & Council
Village Attorney
Village Manager
Village Clerk
Finance
o Finance
o Non‐Departmental
o Debt Service
o Risk Management
5
TABLE OF CONTENTS
PLANNING & ZONING
ORGANIZATION CHART
PLANNING & ZONING DIRECTOR
ADMINISTRATIVE
ASSISTANT
(0.5 FTE)
Page 9
FY'20 FY'21 Change
Personnel Services…………………….175,947$ 179,958$ 4,011$
Operating Expenditures/Expenses …..12,390 29,486 17,096
TOTAL …………………………..188,337$ 209,444$ 21,107$
Budget Highlights
Planning & Zoning
Services, Functions and Activities
The mission of the Planning &Zoning Department is to provide Miami
Shores Village with professional planning services that promote and facilitate
the orderly and efficient development of the community;to protect existing
neighborhoods through sound regulatory controls; and to promote
development that is in conformity with the Comprehensive Plan,Village
Code and Federal and State regulations.
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY2020 FY2021
Planning & Zoning Budgeted Expenditures
Personnel Operating
Page 10
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 15 - Planning & Zoning
Division: 0450 - Planning and Zoning
Program: 00 - None
Activity: 515 - Comprehensive Planning
PS - Personnel Services
11-000 Executive Salaries Salaries 121,555 126,640 125,179 129,936 Planning & Zoning Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive Benefit Package
12-000 Regular Salaries and Wages Salaries 18,521 18,225 18,016 18,698 Administrative Assistant (50% allocated with
Code Compliance Department)
13-300 Other Salaries and Wages Seasonal - - 530 - Temporary Personnel
14-000 Overtime Overtime 349 2,001 350 2,000 Overtime costs for Board hearings & workshops
21-000 Payroll Taxes Employer Fica and Medicare 10,583 11,733 11,519 12,020 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 10,458 10,265 10,278 10,265 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 221 222 222 222 Estimated annual employee costs for dental
insurance benefits
Page 11
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 124 146 148 175 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 217 215 215 142 Allocated costs for workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 168,528 175,947 172,957 179,958
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services - - - 16,500
$15,000 for South Florida Comprehensive Water
Master Plan Update Study & $1,500 for
additional mapping layers
31-100 Professional Services Technology 3,760 3,000 5,000 5,200 Annual maintenance fees to Tyler Technology
40-000 Travel and Per Diem Travel - 1,500 - 750 Travel for conferences & continuing education
40-100 Travel and Per Diem Per Diem Allowance - 500 - 250 Per diem allowance while attending conferences
& trainings
41-100 Communications Services Cellular 78 60 90 60 Estimated cost for cellular telephone
42-000 Freight and Postage Services Postage 210 300 - 300 Zoning hearing notices, certified mailings &
miscellaneous correspondence
Page 12
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
45-000 Insurance ISF: Risk Management 2,806 2,561 2,561 3,176
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 499 469 469 -
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
47-000 Printing and Binding Printing 715 1,000 500 750 Printing costs
51-000 Office Supplies Office Supplies 449 500 400 500 General office supplies for (1.5) full-time
employees
52-200 Operating Supplies Other Operating Supplies 332 750 400 500 Other operating supplies (included in this
amount is signage for hearings)
52-400 Operating Supplies Uniforms - 250 90 250 Uniform costs
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs - 500 - 500 American Planning Association membership
55-000 Training Training and Education 10 1,000 - 750 Registration & Training
Account Classification Total: OE - Operating Expenditures/Expenses 8,860 12,390 9,510 29,486
Activity Total: 515 - Comprehensive Planning 177,388 188,337 182,467 209,444
Program Total: 00 - None 177,388 188,337 182,467 209,444
Division Total: 0450 - Planning and Zoning 177,388 188,337 182,467 209,444
Department Total: 15 - Planning & Zoning 177,388 188,337 182,467 209,444
Page 13
BUILDING
ORGANIZATION CHART
BUILDING DIRECTOR
PERMIT SUPERVISOR
PERMIT CLERK II
MECHANICAL
INSPECTORS
(2)
PLUMBING
INSPECTORS
(2)
STRUCTURAL
REVIEW
(1)
ELECTRICAL
INSPECTORS
(2)
PERMIT CLERK I
PERMIT CLERK I
BUILDING
INSPECTORS
(4)
PERMIT CLERK I
P/T SEASONAL
Page 14
FY'20 FY'21 Change
Personnel Services…………………….570,331$ 567,869$ (2,462)$
Operating Expenditures/Expenses …..41,692 43,998 2,306
TOTAL …………………………..612,023$ 611,867$ (156)$
Budget Highlights
Building
Services, Functions and Activities
The Building Department is responsible for the administration and
application of all Federal, State, County and municipal construction and
building related codes in a client sensitive manner.Permit clerks intake the
permit application and all pertinent submittal documents. They verify the
application for completeness,verify contractor information and input the
information into the permitting system prior to forwarding the documents to
plans review.
Plan examiners review permit applications, plans and documents for
compliance with implemented codes and regulations prior to the issuance of
permits.Building inspectors ensure compliance with regulations and
approved plans during the construction process. The inspectors also ensure
that construction methods, materials and workmanship comply with
standard practice. Upon completion of the project, the Department issues a
certificate of occupancy or certificate of completion.
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2020 FY2021
Building Budgeted Expenditures
Personnel Operating
Page 15
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 24 - Building Department
Division: 0400 - Building
Program: 00 - None
Activity: 524 - Protective Inspections
PS - Personnel Services
11-000 Executive Salaries Salaries 131,501 136,995 135,414 140,564 Building Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 144,654 150,061 139,139 148,749 (2) Permit Clerk I, (1) Permit Clerk II & (1)
Permit Supervisor
13-000 Other Salaries and Wages Other Salaries 207,981 192,400 215,372 192,400
(4) Building Inspector, (2) Electrical Inspector,
(2) Mechanical Inspector, (2) Plumbing
Inspector & (1) Structural Review *All Inspectors
are employed on an as needed basis
13-300 Other Salaries and Wages Seasonal - - 5,000 4,558 (1) Permit Clerk I
14-000 Overtime Overtime 496 10,000 10,000 500 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 500 500 500 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 37,083 33,596 39,162 33,762 Social Security & Medicare taxes
Page 16
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-000 Life and Health Insurance Health Insurance 32,496 34,215 31,055 34,215 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 540 592 613 740 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 241 310 282 364 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 5,038 5,162 5,162 4,517 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 567,029 570,331 588,199 567,869
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 29,757 19,000 30,500 22,000
This account includes the following EnerGov,
GIS, Laserfish, Bluebeam & MCCI annual
support & maintenance. Due to electronic
software required to operate the Building
Department an increase on the cost associated
with annual support & maintenance for these
services is expected.
31-270 Professional Services Pre-employment Screening - - 50 100 Pre-employment screening costs
34-000 Other Services Contract Services 135 - - -
40-000 Travel and Per Diem Travel 60 1,500 35 1,500
2020 & 2021 FEMA training at EMI & Building
Officals State Conference. 2020 Conferences
were cancelled due to COVID-19.
Page 17
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
42-000 Freight and Postage Services Postage 677 950 850 850
Postage services to send notices to property
owners for soon to expire permits & expired
permits
45-000 Insurance ISF: Risk Management 8,499 7,679 7,679 10,403
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 7,983 5,913 5,913 2,545
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
47-000 Printing and Binding Printing 83 400 300 400 Business cards
51-000 Office Supplies Office Supplies 933 1,150 700 800
Office supplies for a 1 year period for (5) full-
time employees. Due to electronic permit &
plans submittal the cost associated with this
account is expected to be much less than prior
years.
52-200 Operating Supplies Other Operating Supplies 2,172 1,900 1,900 1,900 Operating supplies
52-400 Operating Supplies Uniforms 476 950 800 800 Uniforms for Building Department personnel
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 861 1,550 1,550 2,100
Books & memberships to the following
professional organizations: 1. BOAF for the
Building Director, Electrical Inspector & Permit
Clerk Supervisor, 2. FFMA-State Flood Plain
Managers Association, 3. ASFPM-National
Association of State Flood Plain Manager, 4.
Florida Roofing Association & 5. Notary renewals
for (1) Permit Clerk I, (1) Permit Clerk II & (1)
Permit Clerk Supervisor. In addition to
purchasing new code publications.
Page 18
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
55-000 Training Training and Education 435 700 600 600 Required continuing education & certification for
Permit Clerks & Inspectors
Account Classification Total: OE - Operating Expenditures/Expenses 52,072 41,692 50,877 43,998
Activity Total: 524 - Protective Inspections 619,101 612,023 639,076 611,867
Program Total: 00 - None 619,101 612,023 639,076 611,867
Division Total: 0400 - Building 619,101 612,023 639,076 611,867
Department Total: 24 - Building Department 619,101 612,023 639,076 611,867
Page 19
CODE COMPLIANCE
ORGANIZATION CHART
CODE COMPLIANCE DIRECTOR
CODE COMPLIANCE
OFFICER
ADMINISTRATIVE ASSISTANT
(0.5 FTE)
Page 20
FY'20 FY'21 Change
Personnel Services…………………….211,371$ 215,890$ 4,519$
Operating Expenditures/Expenses …..22,509 25,785 3,276
TOTAL …………………………..233,880$ 241,675$ 7,795$
Budget Highlights
CODE COMPLIANCE
Services, Functions and Activities
The Code Compliance Department performs community-wide inspections to
maintain the highest standards per the Code of Ordinances of Miami Shores
Village.By forging an alliance with the community and its residents, staff is
able to achieve an exceptionally high compliance percentage. Continuing
violations are processed through our Code Enforcement Board which may
impose fines in the form of property liens.The Department also administers
the enforcement of the residential parking requirements in Miami Shores
Village.Staff associates work closely with the Public Works, Finance and
Police Departments in order to achieve Village wide community improvement
programs.
The Code Compliance Department administers the Village’s Local Business
Tax Receipt program (LBTR)and the Short Term Rental program (STR).
The Department processes all new businesses, Short Term Rental
Applications and the issuing of the receipts on an annual basis.This
program generates approximately $85,000 in recurring revenues.
-
50,000
100,000
150,000
200,000
250,000
FY2020 FY2021
Code Compliance Budgeted Expenditures
Personnel Operating
Page 21
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 29 - Code Compliance
Division: 0351 - Code Compliance
Program: 00 - None
Activity: 529 - Other Public Safety
PS - Personnel Services
11-000 Executive Salaries Salaries 95,639 98,868 97,727 101,456 Code Compliance Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 67,376 69,493 68,692 71,295
(1) Administrative Assistant (50% allocated with
Planning & Zoning Department) & (1) Code
Compliance Officer
14-000 Overtime Overtime 1,260 2,000 1,600 2,000 Estimated overtime costs for special compliance
efforts & attendance at board meetings
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefits paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 12,751 13,530 13,427 13,865 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 17,472 17,107 17,093 17,107 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 370 370 369 370 Estimated annual employee costs for dental
insurance benefits
Page 22
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 147 172 174 207 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 2,196 2,331 2,331 2,090 Allocated cost of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 204,711 211,371 208,913 215,890
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 3,862 3,600 4,800 4,800 EnerGov & GIS maintenance
40-000 Travel and Per Diem Travel 35 - 9 10 Travel costs (tolls if applicable)
41-100 Communications Services Cellular 956 - 840 1,680 Estimated cost for cellular telephone
41-200 Communications Services Internet 956 1,000 840 - Estimated cost for mobile internet access
42-000 Freight and Postage Services Postage 3,960 3,000 1,400 3,400 Correspondence & certified mail costs
45-000 Insurance ISF: Risk Management 4,433 4,024 4,024 5,103
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Page 23
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 4,939 4,625 4,625 5,082
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance - 100 - - Estimated funding requirement for repairs &
maintenance to furniture, fixtures & equipment
47-000 Printing and Binding Printing 82 160 135 260 Printing of educational or advisory pamphlets,
courtesy notices & business cards
49-600 Other Current Charges and Obligations Court Filing
Fees 1,316 2,000 1,000 1,750 Costs to record notices, orders & lien releases
51-000 Office Supplies Office Supplies 33 300 100 300 Office supplies for a 1 year period for (2.5) full-
time employees
52-200 Operating Supplies Other Operating Supplies 2,825 2,300 1,200 2,000
Toner for printers & special software
requirements to support Code Compliance
programs
52-400 Operating Supplies Uniforms 236 250 228 250 Uniform costs
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 255 250 250 250
Dues for Florida Association of Code
Enforcement, South Florida Association of Code
Enforcement & National Notary Association of
Florida
55-000 Training Training and Education 605 900 - 900 Continuing education
Page 24
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: OE - Operating Expenditures/Expenses 24,494 22,509 19,451 25,785
Activity Total: 529 - Other Public Safety 229,205 233,880 228,364 241,675
Program Total: 00 - None 229,205 233,880 228,364 241,675
Division Total: 0351 - Code Compliance 229,205 233,880 228,364 241,675
Department Total: 29 - Code Compliance 229,205 233,880 228,364 241,675
Page 25
LIBRARY
ORGANIZATION CHART
LIBRARY DIRECTOR
YOUTH SERVICES LIBRARIANADULT SERVICES LIBRARIAN
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT II F/T
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT I P/T
LIBRARY ASSISTANT I P/T
Page 26
FY'20 FY'21 Change
Personnel Services…………………….338,877$ 333,692$ (5,185)$
Operating Expenditures/Expenses …..113,032 101,909 (11,123)
Capital Outlay ….………………………42,171 38,810 (3,361)
Other Uses……………………………..17,325 - (17,325)
TOTAL …………………………..511,405$ 474,411$ (36,994)$
Brockway Memorial Library’s mission is to acquire, organize and provide
access and guidance to a wide variety of information and materials which
help to fulfill the intellectual, educational and recreational needs of the people
of Miami Shores. The Library staff is committed to providing a high level of
personal assistance, enabling our patrons to gain access to information and
fulfill various personal, educational and professional needs. The Library
promotes community enrichment and individual achievement through
reading and cultural programs, presenting more than 300 programs each
year. The Library’s collection is comprised of over 70,000 items,both in print
and digital formats, and represents local interests and current trends.
Offerings include adult and children’s books, 8,000+ eBooks &eAudios,
200+ digital and print magazines and newspapers, 5,000+ Books-on-CD and
DVDs,and popular electronic resources such as the Library Edition of
Ancestry.com and Mango Languages. The Library budget is reviewed and
approved by the Brockway Memorial Library Board of Trustees.
Budget Highlights
Brockway Memorial Library
Services, Functions and Activities
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
FY2020 FY2021
Brockway Memorial Library Budgeted Expenditures
Personnel Operating Capital Other Uses
Page 27
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
Program: 00 - None
Activity: 571 - Libraries
PS - Personnel Services
11-000 Executive Salaries Salaries 79,143 81,828 80,884 83,958 Library Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 179,142 190,804 126,050 130,835
(1) Adult Services Librarian (Full-time), (1)
Library Assistant II (Full-time) & (1) Youth
Services Librarian (Full-time)
13-000 Other Salaries and Wages Other Salaries 203 - 60,557 59,969 (5) Library Assistant I (Part-time)
14-000 Overtime Overtime 966 1,250 200 250 Estimated overtime costs for special events &
coverage
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 20,437 21,449 21,052 21,673 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 15,590 27,372 15,310 22,329 Estimated annual employee costs for health
insurance benefits
Page 28
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 148 444 148 444 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 344 406 407 483 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 7,579 7,824 7,824 6,251 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 311,051 338,877 319,932 333,692
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 4,329 14,173 14,173 5,050
Follett Software Upgrade, Annual
Support/Renewal for Deep Freeze Computer
Control, Envisionware Wireless Printing, IT Labor
& Repairs
31-270 Professional Services Pre-employment Screening 60 86 86 86 Pre-employment screening costs
34-000 Other Services Contract Services 22,094 23,010 23,010 23,150
Digital consortium annual fees, online learning
programs & services, fire & burglary alarm
monitoring & service costs, janitorial services,
pest control & annual movie license fee specific
to Libraries
34-150 Other Services Program Instructors 5,930 6,800 6,800 6,800
Youth & Adult Programs: Museum of Discovery
& Science on Wheels, Author Events, Fantasy
Theater Productions, Book Discussion Facilitators
& Seasonal Musical & Literary Performances
40-000 Travel and Per Diem Travel 867 910 910 928 Florida Library Association Annual Conference
travel & lodging for (2)
Page 29
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
40-100 Travel and Per Diem Per Diem Allowance 210 210 210 210 Florida Library Annual Conference per diem for
(2) for 3 days in State
41-100 Communications Services Cellular - - - 1,080 Estimated costs for cellular telephone/tablets
41-200 Communications Services Internet 1,166 1,150 1,400 1,400 Estimated cost for Internet
42-000 Freight and Postage Services Postage 54 670 595 595 Library correspondence & media mail
43-100 Utility Services Electric 13,188 12,683 12,683 13,060 Estimated annual cost for electrical services
based on current actual FPL usage
43-200 Utility Services Water 219 275 275 275 Estimated cost for water usage
45-000 Insurance ISF: Risk Management 23,290 23,489 23,489 27,112
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and
Maintenance 13,174 15,539 15,539 9,085
A/C monthly service, A/C parts not covered
under contract (i.e. filters), electrical repairs,
general building maintenance & repair,
plumbing, carpet cleaning, furniture repair &
anticipated increase for expansion A/C
47-000 Printing and Binding Printing 1,608 1,443 1,443 1,193
Application forms, bookmarks, brochures,
envelopes, program advertising, annual report &
etc.
Page 30
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
48-000 Promotional Activities Promotional Activities 1,293 4,000 2,000 4,000 Costs associated with in-house monthly
programs
51-000 Office Supplies Office Supplies 454 550 500 500 General office supplies
52-200 Operating Supplies Other Operating Supplies 7,452 6,800 6,800 6,500 Supplies needed for specific library functions
(i.e. book jackets, DVD cases & etc.)
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 281 565 281 397 Florida Library Association Annual Membership
for (3) Full-time Librarians
55-000 Training Training and Education 2,418 679 480 488 Conference registration fees for (2)
Account Classification Total: OE - Operating Expenditures/Expenses 98,089 113,032 110,674 101,909
CAP - Capital Outlay
66-000 Books, Publications, and Library Materials Books and
Publications 30,828 33,061 33,061 31,060 Print copy books for children & adults, large
print books for adults & periodicals
66-100 Books, Publications, and Library Materials Media 8,985 9,110 9,110 7,750
Library audiovisual media, books on CD & DVDs.
Due to recent popularity of streaming services
(Overdrive, Netflix, etc.), usage of this format
has dropped, hence the reduction.
Account Classification Total: CAP - Capital Outlay 39,813 42,171 42,171 38,810
Activity Total: 571 - Libraries 448,952 494,080 472,777 474,411
Page 31
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-164 Interfund Transfers Brockway Memorial Expansion 183,179 - - -
91-301 Interfund Transfers Capital Projects 5,000 17,325 17,325 - Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 188,179 17,325 17,325 -
Activity Total: 581 - Inter-Fund Group Transfers Out 188,179 17,325 17,325 -
Program Total: 00 - None 637,131 511,405 490,102 474,411
Division Total: 1500 - Library 637,131 511,405 490,102 474,411
Department Total: 71 - Brockway Memorial Library 637,131 511,405 490,102 474,411
Page 32
RECREATION
ORGANIZATION CHART
EXECUTIVE ASSISTANT
RECREATION DIRECTOR
ATHLETICS SUPERVISOR
ASST. ATHLETIC
SUPERVISOR
PROGRAM
COORDINATOR
ATHLETICS PROGRAM
ASSISTANT
PART TIME SEASONAL
COACHES
AQUATICS SUPERVISOR
MAINTENANCEWORKER II
MAINTENANCEWORKER II
COMM. CENTER ATTENDANT P/T
BASKETBALL
ATTENDANT P/T
SEASONAL
COUNSELORS P/T
COMMUNITY
CENTER
RENTALS P/T
COMM. CENTER ATTENDANT P/T
RECREATION SUPERINTENDENT
ASST. AQUATICSSUPERVISOR
LIFEGUARD II F/T
LIFEGUARD III F/T
LIFEGUARD I
SEASONAL P/T
AQUATICS
TEACHING P/T
SEASONAL CONCESSIONS P/T
PART TIME SEASONAL
COUNSELORS
COUNSELOR/BUS
DRIVER
ADMINISTRATIVE ASSISTANT
ADMINISTRATIVE
ASSISTANT
COMM. CENTER ATTENDANT P/T
RECREATION LEADER
LIFEGUARD I P/T
AQUATICS
PRIVATE SWIM P/T
LIFEGUARD I P/T
LIFEGUARD IC P/T
LIFEGUARD IC P/T
LIFEGUARD IC P/T
TENNIS AIDE
Page 33
FY'20 FY'21 Change
Personnel Services…………………….203,746$ 207,566$ 3,820$
Operating Expenditures/Expenses …..80,395 60,848 (19,547)
TOTAL …………………………..284,141$ 268,414$ (15,727)$
The Administration Division is responsible for coordinating the highest quality of
cultural and recreational programs for Village residents.This includes directing,
planning, developing and implementing programs,facility maintenance and special
events. The Division also oversees the preparation and administration of the annual
recreation operating budget,five year capital plan, the Fine Arts programs, as well as
coordinating the daily operations at each facility.
Budget Highlights
Recreation
Recreation Administration
Services, Functions and Activities
-
50,000
100,000
150,000
200,000
250,000
FY2020 FY2021
Recreation Administration Budgeted Expenditures
Personnel Operating
Page 34
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1401 - Recreation Administration
Program: 00 - None
Activity: 572 - Parks and Recreation
PS - Personnel Services
11-000 Executive Salaries Salaries 99,836 103,207 102,016 105,903 Recreation Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 57,864 59,820 58,010 61,387 (1) Executive Assistant
14-000 Overtime Overtime 1,205 3,654 1,600 3,000 Estimated cost for overtime required during
summer, special events & Board meetings
18-100 Compensated Compensatory Leave Longevity 3,000 3,000 3,000 3,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 11,514 13,249 13,091 13,525 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 13,965 13,686 13,525 13,686 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 295 296 292 296 Estimated annual employee costs for dental
insurance benefits
Page 35
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 78 92 91 110 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 245 242 242 159 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 194,503 203,746 198,367 207,566
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 6,871 4,364 6,400 6,700 Funding for the Recreation participant insurance,
RecTrac & related reports
31-270 Professional Services Pre-employment Screening 9,029 8,346 3,000 3,000
Pre-employment screening including:
Department of Family Services level 2 screening,
drug test, Social Security report & background
check
34-000 Other Services Contract Services 2,511 6,836 2,585 2,585 Service contract on department equipment &
NRPA Participant Insurance Coverage
40-000 Travel and Per Diem Travel 1,013 1,200 1,100 1,100 Funding to attend the FRPA conference & World
Waterpark Association conference
40-100 Travel and Per Diem Per Diem Allowance 175 770 205 205 Per diem cost for conferences
40-200 Travel and Per Diem Local Mileage Reimbursement - 565 - 160 Funding to reimburse staff for use of personal
vehicles
Page 36
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
41-100 Communications Services Cellular 78 - 155 465 Estimated cost for cellular telephone
41-200 Communications Services Internet 1,860 8,300 1,975 - Estimated cost for Internet
42-000 Freight and Postage Services Postage 74 75 75 100 Postage costs
45-000 Insurance ISF: Risk Management 4,516 4,276 4,276 5,094
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
45-200 Insurance Premium: Liability 4,250 4,400 4,250 4,500 Blanket Insurance Renewal for Recreation
Programs
46-200 Repair and Maintenance Services Repairs and
Maintenance 1,099 1,000 1,200 1,200
General repair cost for items not under
maintenance or warranty agreements, included
in this amount are Tot Lot repairs & replacement
of damaged equipment
46-220 Repair and Maintenance Services Golf Course - - 37,000 - Maintenance costs for the Miami Shores Country
Club/Golf Course
49-220 Other Current Charges and Obligations Special Events -
Fine Arts 5,569 14,200 5,000 8,000 Funding for the Fine Arts Commission to provide
art exhibits, educational programs & concerts
49-800 Other Current Charges and Obligations Licenses and
Permits - 348 363 363 ASCAP music license fee
Page 37
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies 1,078 475 325 500 General office supplies
52-200 Operating Supplies Other Operating Supplies 2,730 1,200 1,600 1,600 Funding for supplies necessary to maintain the
operations of the Department
52-400 Operating Supplies Uniforms 165 120 200 226 Funding to provide uniforms to staff
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 645 645 450 450 FRPA & NRPA memberships
55-000 Training Training and Education 600 675 600 600 Estimated funding for staff to attend training
Account Classification Total: OE - Operating Expenditures/Expenses 42,262 57,795 70,759 36,848
Activity Total: 572 - Parks and Recreation 236,765 261,541 269,126 244,414
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 7,333 - - - Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 7,333 - - -
Activity Total: 581 - Inter-Fund Group Transfers Out 7,333 - - -
Program Total: 00 - None 244,098 261,541 269,126 244,414
Page 38
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 20 - Unity Day
Activity: 572 - Parks and Recreation
OE - Operating Expenditures/Expenses
49-210 Other Current Charges and Obligations Special Events -
Unity Day 23,439 22,600 27,431 24,000 Unity Day costs
Account Classification Total: OE - Operating Expenditures/Expenses 23,439 22,600 27,431 24,000
Activity Total: 572 - Parks and Recreation 23,439 22,600 27,431 24,000
Program Total: 20 - Unity Day 23,439 22,600 27,431 24,000
Division Total: 1401 - Recreation Administration 267,537 284,141 296,557 268,414
Page 39
FY'20 FY'21 Change
Personnel Services…………………….549,678$ 525,036$ (24,642)$
Operating Expenditures/Expenses …..255,312 254,953 (359)
Other Uses……………………………..13,805 - (13,805)
TOTAL …………………………..818,795$ 779,989$ (38,806)$
Budget Highlights
Services, Functions and Activities
Recreation
Athletics
The Athletics Division of the Miami Shores Recreation Department is
responsible for the sports, after school care and summer camp programs.
The Athletics Division is managed directly by the Athletic Supervisor with
assistance from the Assistant Athletic Supervisor and the Program
Coordinator.
The sports program runs all year round and offers intramural soccer,
intramural basketball, intramural baseball, softball and flag football. The
intramural programs average 200 participants per sport. The after school
care program runs from August to June with an average of 70 children a
week. The program hires an average of seven counselors throughout the
year. The summer camp program runs from mid-June to mid-August with a
maximum of 150 participants each week.We staff an average of 18
counselors each week with 4 supervisors who monitor the pool,field trips,
arts and crafts,and facilities. Athletics also runs an average of 8 specialty
sports camps throughout the year.
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2020 FY2021
Athletics Budgeted Expenditures
Personnel Operating Other Uses
Page 40
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 00 - None
Activity: 572 - Parks and Recreation
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 228,760 237,363 234,416 243,586
(1) Administrative Assistant, (1) Assistant
Athletics Supervisor, (1) Athletics Program
Assistant, (1) Athletics Supervisor & (1) Program
Coordinator
13-000 Other Salaries and Wages Other Salaries 3,636 1,200 105 - Athletic Field Monitors (Part-time Permanenet)
13-100 Other Salaries and Wages Rental 326 500 500 1,400 Employees who cover facility rentals
13-300 Other Salaries and Wages Seasonal 18 - 1,722 1,708 Athletic Field Monitors (Part-time)
14-000 Overtime Overtime 5,139 2,200 3,000 218 Estimated costs for overtime required during
summer & special events
18-100 Compensated Compensatory Leave Longevity 2,000 2,000 2,000 2,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 18,069 18,457 18,493 19,302 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 25,498 34,215 25,278 25,929 Estimated annual employee costs for health
insurance benefits
Page 41
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 442 740 440 740 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 222 267 269 322 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 6,543 6,730 6,730 5,481 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 290,653 303,672 292,953 300,686
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 5,037 5,100 4,180 5,200 Funding for annual service agreements on
athletic equipment & sport official fees
34-150 Other Services Program Instructors 34,415 19,000 15,800 24,000 Funding for specialty camp instructors not
engaged as employees
41-100 Communications Services Cellular 1,087 1,000 1,425 1,565 Estimated costs for cellular telephone
43-100 Utility Services Electric 7,366 7,800 6,900 7,400 Estimated annual cost for electric services based
on current actual FPL usage
43-200 Utility Services Water 442 480 400 480 Annual funding for water consumption
Page 42
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
45-000 Insurance ISF: Risk Management 24,130 24,525 24,525 30,447
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 24,031 41,533 41,533 35,562
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 8,542 9,800 12,000 10,000 Athletic equipment & facility maintenance &
repair
47-000 Printing and Binding Printing - 200 200 250 Special printing
51-000 Office Supplies Office Supplies 1,221 1,800 1,900 2,200 General office supplies for (5) staff members
including pens & etc.
52-200 Operating Supplies Other Operating Supplies 9,775 8,200 6,500 8,200
Funding for supplies used by participants &
equipment needs. Included in this amount is
$6,923 for outdoor picnic tables & umbrellas.
52-400 Operating Supplies Uniforms 205 1,350 1,250 900 Staff uniforms & uniforms for special camp
programs
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs - 200 440 400 FRPA & NRPA memberships
55-000 Training Training and Education 25 350 350 600 FRPA training
Page 43
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: OE - Operating Expenditures/Expenses 116,275 121,338 117,403 127,204
Activity Total: 572 - Parks and Recreation 406,928 425,010 410,356 427,890
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 46,850 13,805 13,805 - Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 46,850 13,805 13,805 -
Activity Total: 581 - Inter-Fund Group Transfers Out 46,850 13,805 13,805 -
Program Total: 00 - None 453,778 438,815 424,161 427,890
Page 44
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 10 - Afterschool
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 87,477 88,380 14,783 13,239 (1) Recreation Leader
13-300 Other Salaries and Wages Seasonal 436 - 58,798 70,668 Part-time Seasonal Counselors
14-000 Overtime Overtime 199 200 20 500 Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare 6,776 6,777 5,630 6,457 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 2,689 2,472 2,472 1,874 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 97,579 97,829 81,703 92,738
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 162 250 642 650 Specialty Instructors
34-150 Other Services Program Instructors 3,115 1,800 1,910 2,000 Sub-contracted aftercare (i.e. Lego, fitness &
math tutoring)
Page 45
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
34-400 Other Services Field Trips 11,196 14,200 6,282 13,850 Events & trips sponsored during kids day off
programs
34-500 Other Services Transport Services 4,623 5,200 2,568 5,200 Buses for field trips
40-000 Travel and Per Diem Travel 50 - - -
45-000 Insurance ISF: Risk Management 2,137 1,226 1,226 2,152
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-200 Operating Supplies Other Operating Supplies 10,100 7,500 7,500 8,000 Supplies used for programs
52-400 Operating Supplies Uniforms 2,454 650 425 650 Uniforms for Counselors
Account Classification Total: OE - Operating Expenditures/Expenses 33,837 30,826 20,553 32,502
Activity Total: 572 - Parks and Recreation 131,415 128,655 102,256 125,240
Program Total: 10 - Afterschool 131,415 128,655 102,256 125,240
Page 46
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 11 - Summer Camp
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 94,986 100,950 2,843 3,310 (1) Recreation Leader
13-300 Other Salaries and Wages Seasonal - - 100,950 91,443 (1) Counselor/Bus Driver (Part-time) & Seasonal
Counselors/Instructors
14-000 Overtime Overtime 654 275 275 600 Estimated overtime costs required during
summer camp & special events
21-000 Payroll Taxes Employer Fica and Medicare 7,281 7,744 7,961 7,294 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 3,194 2,823 2,823 2,117 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 106,114 111,792 114,852 104,764
OE - Operating Expenditures/Expenses
34-150 Other Services Program Instructors 2,840 - 1,680 2,850 Summer Camp Specialty Instructors
34-400 Other Services Field Trips 27,429 31,400 258 31,000 Events & trips sponsored by the Summer Camp
Program
Page 47
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
34-500 Other Services Transport Services 12,570 13,800 9,660 11,845 Payment of transportation & special programs
assigned to outside vendors
44-000 Rentals and Leases Equipment Rental 1,584 3,600 5,600 4,200 Rental of inflatables & other equipment for
Summer Camp Program
45-000 Insurance ISF: Risk Management 2,538 1,401 1,401 2,431
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
51-000 Office Supplies Office Supplies 30 - - -
52-200 Operating Supplies Other Operating Supplies 9,020 8,100 5,670 8,200 Art supplies, board games, balls, supplies &
equipment used for Summer Camp Program
52-400 Operating Supplies Uniforms 3,000 3,800 1,608 1,800 Uniform costs for staff, participants & CITs
55-000 Training Training and Education 600 600 - 400 Summer staff training
Account Classification Total: OE - Operating Expenditures/Expenses 59,611 62,701 25,877 62,726
Activity Total: 572 - Parks and Recreation 165,726 174,493 140,729 167,490
Program Total: 11 - Summer Camp 165,726 174,493 140,729 167,490
Page 48
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 12 - Soccer
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 7,885 6,855 - - This line item is being budgeted below in 13-300
for FY2021 & moving forward
13-300 Other Salaries and Wages Seasonal 19 - 8,401 7,878 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 605 524 651 602 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 246 191 191 175 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 8,754 7,570 9,243 8,655
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 210 650 420 725 Payments made to Referees
45-000 Insurance ISF: Risk Management 196 95 95 201
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-200 Operating Supplies Other Operating Supplies 2,364 4,200 3,253 3,253 Equipment, trophies & supplies
Page 49
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms 3,375 3,900 2,713 2,750 Uniform costs for participants & coaches
Account Classification Total: OE - Operating Expenditures/Expenses 6,145 8,845 6,481 6,929
Activity Total: 572 - Parks and Recreation 14,898 16,415 15,724 15,584
Program Total: 12 - Soccer 14,898 16,415 15,724 15,584
Page 50
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 13 - Basketball
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 10,781 13,000 - - This line item will be budgeted in 13-300 in
FY2021 & moving foward
13-300 Other Salaries and Wages Seasonal - - 9,358 9,357 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 825 995 716 716 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 408 363 363 208 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 12,014 14,358 10,437 10,281
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 1,365 1,500 670 1,300 Payments made to Referees
45-000 Insurance ISF: Risk Management 324 180 180 239
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-200 Operating Supplies Other Operating Supplies 6,121 4,200 4,213 4,200 Equipment, trophies & supplies used for the
Basketball Program
52-400 Operating Supplies Uniforms 3,017 3,020 2,842 2,850 Uniform costs for participants & coaches
Account Classification Total: OE - Operating Expenditures/Expenses 10,828 8,900 7,905 8,589
Activity Total: 572 - Parks and Recreation 22,841 23,258 18,342 18,870
Program Total: 13 - Basketball 22,841 23,258 18,342 18,870
Page 51
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 14 - Baseball
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 5,067 9,000 - - This line item will be budgeted in 13-300 for
FY2021 & moving forward
13-300 Other Salaries and Wages Seasonal - - 4,199 4,200 Seasonal Coaches
14-000 Overtime Overtime 10 - - -
21-000 Payroll Taxes Employer Fica and Medicare 388 689 322 321 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 246 251 251 93 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 5,711 9,940 4,772 4,614
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 490 1,800 - 500 Payments made to Umpires
45-000 Insurance ISF: Risk Management 196 145 145 107
Allocated costs for property, casualty & general
liability insurance premiums pad to the Florida
League
Page 52
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 2,428 3,300 545 2,400 Equipment, trophies & supplies used for the
Baseball Program
52-400 Operating Supplies Uniforms 4,417 5,100 2,806 4,694 Uniform costs for participants & coaches
Account Classification Total: OE - Operating Expenditures/Expenses 7,531 10,345 3,496 7,701
Activity Total: 572 - Parks and Recreation 13,242 20,285 8,268 12,315
Program Total: 14 - Baseball 13,242 20,285 8,268 12,315
Page 53
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 15 - Softball
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 687 2,290 - - This line item will be budgeted in 13-300 for
FY2021 & moving forward
13-300 Other Salaries and Wages Seasonal - - 486 1,002 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 53 175 38 77 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 77 64 64 22 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 816 2,529 588 1,101
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 895 900 40 700 Payments made to Umpires
45-000 Insurance ISF: Risk Management 61 32 32 26
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-200 Operating Supplies Other Operating Supplies 3,250 1,400 651 3,200 Equipment, trophies & supplies used for the
Softball Program
Page 54
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms 1,823 2,000 939 1,200 Uniform costs for participants & coaches
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 180 - - -
Account Classification Total: OE - Operating Expenditures/Expenses 6,209 4,332 1,662 5,126
Activity Total: 572 - Parks and Recreation 7,025 6,861 2,250 6,227
Program Total: 15 - Softball 7,025 6,861 2,250 6,227
Page 55
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 16 - Flag football
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 311 1,800 - - This line item will be budgeted in 13-300 for
FY2021 & moving forward
13-300 Other Salaries and Wages Seasonal - - 1,500 2,000 Seasonal Coaches
21-000 Payroll Taxes Employer Fica and Medicare 24 138 115 153 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 168 50 50 44 Allocated costs for workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 503 1,988 1,665 2,197
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services - 2,600 - 2,000 Payments made to Referees
45-000 Insurance ISF: Risk Management 134 25 25 51
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-200 Operating Supplies Other Operating Supplies 326 2,000 325 325 Equipment for the Flag Football Program (i.e.
footballs, flag belts, etc.)
Page 56
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-400 Operating Supplies Uniforms - 2,200 - 1,800 Uniform costs for participants & coaches
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 180 1,200 - -
Account Classification Total: OE - Operating Expenditures/Expenses 640 8,025 350 4,176
Activity Total: 572 - Parks and Recreation 1,143 10,013 2,015 6,373
Program Total: 16 - Flag football 1,143 10,013 2,015 6,373
Page 57
FY'20 FY'21 Change
Personnel Services…………………….238,996$ 277,251$ 38,255$
Operating Expenditures/Expenses …..459,310 401,117 (58,193)
Other Uses……………………………..77,210 6,975 (70,235)
TOTAL …………………………..775,516$ 685,343$ (90,173)$
The Recreation Community Center Division runs over 40 recreation classes
a week and coordinates special events throughout the year. During the
summer months,it oversees 30 various speciality summer camps. Special
events include Unity Day,Spooktacular, Winterfest, Father/Daughter Dance,
Marshmallow Drop, Memorial Day and Independence Day programs.
Budget Highlights
Recreation
Community Center
Services, Functions and Activities
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
FY2020 FY2021
Community Center Budgeted Expenditures
Personnel Operating Other Uses
Page 58
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1403 - Community Center
Program: 00 - None
Activity: 572 - Parks and Recreation
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 150,724 154,559 168,232 180,883 (1) Administrative Assistant, (2) Maintenance
Worker II & (1) Recreation Superintendent
13-000 Other Salaries and Wages Other Salaries 44,099 37,050 37,050 31,211 (1) Basketball Attendant (Part-time) & (3)
Community Center Attendant (Part-time)
13-100 Other Salaries and Wages Rental 1,766 1,950 544 1,848 Staff working facility rentals
13-300 Other Salaries and Wages Seasonal - - 500 12,342 (1) Counselor/Bus Driver (Part-time) & Seasonal
Adventure Camp Counselors
14-000 Overtime Overtime 1,135 1,365 1,365 1,618 Maintenance staff overtime for facility rentals,
vacations & special events
18-100 Compensated Compensatory Leave Longevity 2,000 500 500 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 15,138 14,914 15,927 17,664 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 22,036 20,529 22,632 23,529 Estimated annual employee costs for health
insurance benefits
Page 59
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 422 444 432 592 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 210 266 269 325 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 7,657 7,419 7,419 6,239 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 245,187 238,996 254,870 277,251
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 6,348 7,865 6,350 6,668 ADA elevator service, exterminating, A/C &
alarm services
34-150 Other Services Program Instructors 300,201 305,183 220,902 239,040 Class/Program Instructors
34-400 Other Services Field Trips 24,482 16,959 7,344 18,000 Adventure Camp field trips
40-000 Travel and Per Diem Travel - 1,200 200 200 Travel costs associated with the FRPA
Conference
40-100 Travel and Per Diem Per Diem Allowance - - 175 175
Page 60
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
41-100 Communications Services Cellular 78 - 90 - Estimated costs for cellular telephone
41-200 Communications Services Internet 6,044 - 6,100 8,020 Estimated costs for Internet
43-100 Utility Services Electric 20,343 21,750 19,728 21,000 Estimated annual cost for electrical services
based on current actual FPL usage
43-200 Utility Services Water 2,259 3,250 3,600 3,200 Annual funding for water consumption
44-000 Rentals and Leases Equipment Rental 342 4,000 3,300 3,300
Rental of equipment & moving trucks to
transport gymnastic equipment between
facilities for Summer Recreation
45-000 Insurance ISF: Risk Management 26,166 27,368 27,368 30,842
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and
Maintenance 13,780 14,150 11,822 12,177 On-going maintenance & repairs to building &
equipment at the Community Center
47-000 Printing and Binding Printing 276 200 300 300 Printing costs for special flyers
48-000 Promotional Activities Promotional Activities 1,644 3,900 - 1,675 Promotional materials
Page 61
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
48-100 Promotional Activities Fireworks Display 13,000 14,000 - -
This line item will be budgeted under
Community Center Special Events for FY2021 &
moving forward
49-000 Other Current Charges and Obligations Other Current
Charges 642 715 650 650 Annual fire safety permit & elevator permit
51-000 Office Supplies Office Supplies 197 250 200 200 General office supplies
52-200 Operating Supplies Other Operating Supplies 24,660 19,000 20,935 22,200 Supplies for Community Center classes
52-400 Operating Supplies Uniforms 765 845 800 845 Uniforms for Community Center Staff & Summer
Counselors
52-450 Operating Supplies 5K - 5,100 - -
This account for FY21 & forward is being
budgeted under program 24 (Special Events) in
the Community Center
52-455 Operating Supplies Halloween 1,939 2,000 - -
This account for FY21 & forward is being
budgeted under program 24 (Special Events) in
the Community Center
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 265 300 300 300
55-000 Training Training and Education 450 350 475 475
Page 62
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: OE - Operating Expenditures/Expenses 443,880 448,385 330,639 369,267
Activity Total: 572 - Parks and Recreation 689,067 687,381 585,509 646,518
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 65,598 77,210 77,210 6,975 Transfer to Capital Projects
91-550 Interfund Transfers Fleet Maintenance 125,000 - - -
Account Classification Total: OTH - Other Uses 190,598 77,210 77,210 6,975
Activity Total: 581 - Inter-Fund Group Transfers Out 190,598 77,210 77,210 6,975
Program Total: 00 - None 879,665 764,591 662,719 653,493
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1403 - Community Center
Program: 22 - Dog Park
Activity: 572 - Parks and Recreation
OE - Operating Expenditures/Expenses
46-200 Repair and Maintenance Services Repairs and
Maintenance 3,495 1,600 - - Repairs to benches, water fountains & awnings
as needed
52-500 Operating Supplies Fertilizer and Chemicals 225 1,175 3,150 3,150 Commercial spraying of turf for insects & weeds
Account Classification Total: OE - Operating Expenditures/Expenses 3,720 2,775 3,150 3,150
Activity Total: 572 - Parks and Recreation 3,720 2,775 3,150 3,150
Program Total: 22 - Dog Park 3,720 2,775 3,150 3,150
Page 63
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 72 - Recreation
Division: 1403 - Community Center
Program: 24 - Special Events
Activity: 572 - Parks and Recreation
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries - - 5,600 - Full-time Employees Salaries for Special Events
13-000 Other Salaries and Wages Other Salaries - - 3,000 - Part-time Permanent Employee Salaries for
Special Events
13-300 Other Salaries and Wages Seasonal - - 10,800 - Seasonal Salaries for Special Events
14-000 Overtime Overtime - - 1,300 - Estimated overtime costs for Special Events
21-000 Payroll Taxes Employer Fica and Medicare - - 1,584 - Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance - - 1,000 - Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - - 100 - Estimated annual employee costs for dental
insurance benefits
Page 64
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care - - 30 - Estimated annual employee costs for long-term
care insurance benefits
Account Classification Total: PS - Personnel Services - - 23,414 -
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 1,950 1,500 - -
48-100 Promotional Activities Fireworks Display - - 15,000 15,000 4th of July Fireworks
49-800 Other Current Charges and Obligations Licenses and
Permits 161 900 - -
52-200 Operating Supplies Other Operating Supplies 1,432 750 - -
52-450 Operating Supplies 5K - - 7,087 6,500 Estimated costs for the 5K
52-455 Operating Supplies Halloween - - 1,363 1,100 Estimated costs for the Halloween event
52-460 Operating Supplies Plaza 98 - 5,000 4,837 5,000 Estimated costs for Plaza 98
Page 65
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-465 Operating Supplies Father Daughter Dance - - 908 1,100 Estimated costs for the Father Daughter Dance
Account Classification Total: OE - Operating Expenditures/Expenses 3,543 8,150 29,195 28,700
Activity Total: 572 - Parks and Recreation 3,543 8,150 52,609 28,700
Program Total: 24 - Special Events 3,543 8,150 52,609 28,700
Division Total: 1403 - Community Center 886,927 775,516 718,478 685,343
Page 66
FY'20 FY'21 Change
Personnel Services…………………….420,911$ 452,989$ 32,078$
Operating Expenditures/Expenses …..253,235 265,622 12,387
Other Uses……………………………..1,001,500 - (1,001,500)
TOTAL …………………………..1,675,646$ 718,611$ (957,035)$
The Miami Shores Aquatic Facility is comprised of an 8 lane competition pool,
activity pool and spa offering comprehensive aquatic programs including adult and
youth swimming lessons,swim team competitions, water exercise classes and
free swim.The Aquatic Center also features an AQUAGLIDE obstacle course for
kids ages 6 and up. The activity pool features slides,spray features and
interactive toys.This state-of-the-art facility offers the best aquatics facility in the
area, competing with several large capacity facilities.The Aquatic Center also
hosts several special events including egg dive, teen nights,dive-in theater and
family nights.
Budget Highlights
Recreation
Aquatics
Services, Functions and Activities
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY2020 FY2021
Aquatics Budgeted Expenditures
Personnel Operating Other Uses
Page 67
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Division: 1405 - Aquatics
Program: 00 - None
Activity: 572 - Parks and Recreation
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 167,239 184,595 196,193 205,208 (1) Aquatics Supervisor, (1) Assistant Aquatics
Supervisor, (1) Lifeguard II & (1) Lifeguard III
13-000 Other Salaries and Wages Other Salaries 159,840 160,420 36,000 65,919 (2) Lifeguard I (Part-time), (3) Lifeguard IC (Part-
time) & Funding for Aquatics Teaching
13-200 Other Salaries and Wages Private Swim Lessons 6,475 6,200 6,200 6,200 Private Swim Lessons
13-300 Other Salaries and Wages Seasonal 97 - 124,420 104,695 Funding for Concession & Seasonal Lifeguards
14-000 Overtime Overtime 3,087 3,500 1,700 3,239 Estimated costs for overtime required during
summer & special events
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 25,635 27,135 27,962 29,473 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 25,821 27,372 27,144 27,372 Estimated annual employee costs for health
insurance benefits
Page 68
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 538 592 586 592 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 154 198 200 241 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 10,637 9,899 9,899 8,550 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 400,522 420,911 431,304 452,989
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 1,619 3,000 1,619 1,700 Pest control, office equipment, fire extinguishers
& Thorguard (lightning detection)
34-150 Other Services Program Instructors 300 - - -
40-000 Travel and Per Diem Travel 408 900 - 408 Mileage & hotel costs
40-100 Travel and Per Diem Per Diem Allowance - 300 - 210 Per diem costs
41-100 Communications Services Cellular 156 - 170 - Estimated costs for cellular telephone
Page 69
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
41-200 Communications Services Internet 7,128 7,390 7,200 7,200 Estimated costs for Internet
43-100 Utility Services Electric 39,007 38,000 35,100 40,200 Estimated annual cost for electrical services
based on current actual FPL usage
43-200 Utility Services Water 55,163 34,000 40,000 27,000 Annual funding for water consumption
45-000 Insurance ISF: Risk Management 48,993 51,786 51,786 58,698
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and
Maintenance 41,134 35,000 38,000 39,900 Maintenance & repair of equipment located at
the Aquatics facility
47-000 Printing and Binding Printing 101 270 100 200 Printing of notices
48-000 Promotional Activities Promotional Activities 870 1,764 870 1,764 Promotional & lifeguard ads
49-000 Other Current Charges and Obligations Other Current
Charges 934 2,000 1,800 2,000
Pool, spa & activity area permits, engineer fees
& fees to the State of Florida & Miami-Dade
County
51-000 Office Supplies Office Supplies 646 900 645 885 General office supplies
Page 70
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 20,161 18,500 16,000 27,792
Supplies for non-food related operations.
Included in this amount is $7,592 for funbrella
tops.
52-250 Operating Supplies Food for Resale 8,213 23,000 8,000 22,000 Concession stand supplies
52-400 Operating Supplies Uniforms 2,372 2,600 1,600 2,665 Uniform costs
52-500 Operating Supplies Fertilizer and Chemicals 21,115 31,000 15,000 31,000 Chlorine & other chemicals
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs - 600 - - Membership fees to FRPA & ASCA (America
Swim Coaches Association)
55-000 Training Training and Education 1,575 2,225 1,000 2,000 Training fees required by the State
Account Classification Total: OE - Operating Expenditures/Expenses 249,894 253,235 218,890 265,622
Activity Total: 572 - Parks and Recreation 650,417 674,146 650,194 718,611
Page 71
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 1,011,213 1,001,500 1,001,500 - Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 1,011,213 1,001,500 1,001,500 -
Activity Total: 581 - Inter-Fund Group Transfers Out 1,011,213 1,001,500 1,001,500 -
Program Total: 00 - None 1,661,630 1,675,646 1,651,694 718,611
Division Total: 1405 - Aquatics 1,661,630 1,675,646 1,651,694 718,611
Page 72
FY'20 FY'21 Change
Personnel Services…………………….11,334$ 11,617$ 283$
Operating Expenditures/Expenses …..9,714 9,717 3
TOTAL …………………………..21,048$ 21,334$ 286$
The Operation of the Tennis Division was reorganized at the start of FY09/10
with the Tennis Pro outsourced. The Tennis courts remain open and a part-
time employee is present when the Tennis Pro is not on-duty.
Budget Highlights
Recreation
Tennis
Services, Functions and Activities
8,500
9,000
9,500
10,000
10,500
11,000
11,500
12,000
FY2020 FY2021
Tennis Budgeted Expenditures
Personnel Operating
Page 73
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Division: 1406 - Tennis
Program: 00 - None
Activity: 572 - Parks and Recreation
PS - Personnel Services
13-000 Other Salaries and Wages Other Salaries 9,997 10,262 10,262 10,573 (1) Tennis Aide (Part-time)
21-000 Payroll Taxes Employer Fica and Medicare 765 785 785 809 Social Security & Medicare taxes
24-000 Workers' Compensation Workers' Compensation 280 287 287 235 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 11,042 11,334 11,334 11,617
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 410 100 410 450 Reimbursement to tennis contractor for evening
play as per contract
43-200 Utility Services Water 132 200 180 200 Annual funding for water consumption
45-000 Insurance ISF: Risk Management 6,009 8,089 8,089 7,517
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and
Maintenance 1,465 300 500 750 Wind screen, tennis nets & general facility
maintenance
Page 74
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-200 Operating Supplies Other Operating Supplies 1,227 975 600 800 Supplies for Tennis Center
52-400 Operating Supplies Uniforms - 50 - - Staff uniforms
Account Classification Total: OE - Operating Expenditures/Expenses 9,243 9,714 9,779 9,717
Activity Total: 572 - Parks and Recreation 20,285 21,048 21,113 21,334
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 29,000 - - -
Account Classification Total: OTH - Other Uses 29,000 - - -
Activity Total: 581 - Inter-Fund Group Transfers Out 29,000 - - -
Program Total: 00 - None 49,285 21,048 21,113 21,334
Division Total: 1406 - Tennis 49,285 21,048 21,113 21,334
Page 75
POLICE
ORGANIZATION CHART
RECORDS CLERK
COMMUNICATIONS
OFFICER
SCHOOLCROSSING GUARD
P/T
SCHOOLCROSSING GUARD
P/T
SCHOOL
CROSSING GUARD
P/T
OFFICER OFFICER OFFICER
OFFICER
OFFICER
OFFICER
OFFICER
OFFICER
OFFICER
BARRY
OFFICER
OFFICER
COMMUNICATIONS
OFFICER
SUPERVISOR
COMMUNICATIONS
OFFICER
COMMUNICATIONS
OFFICER
COMMUNICATIONS
OFFICER
OFFICER
OFFICER
BARRY
OFFICER
OFFICER
EXECUTIVE ASSISTANT
DETECTIVE
DETECTIVE
DETECTIVE
COURIER
OFFICER
OFFICER
CHIEF OF POLICE
LIEUTENANT LIEUTENANTLIEUTENANT
SERGEANT SERGEANTSERGEANT
OFFICER
K-9 SERGEANT
POLICE CHAPLAIN
DETECTIVE
OFFICEROFFICER
OFFICER OFFICER OFFICER
CRIME ANALYST II
RESERVE
POLICE OFFICERS(7)
K-9 OFFICER K-9 OFFICERSCHOOL RESOURCE
OFFICER
OFFICER
SERGEANT
SERGEANT
Page 76
FY'20 FY'21 Change
Personnel Services…………………….6,564,965$ 6,620,749$ 55,784$
Operating Expenditures/Expenses …..977,603 1,058,766 81,163
Grants and Aids………………………..3,100 2,900 (200)
Other Uses……………………………..96,200 70,000 (26,200)
TOTAL …………………………..7,641,868$ 7,752,415$ 110,547$
Budget Highlights
The Mission of the Police Department is supported by the deterrence of crime and
apprehension of criminals,forging strong community relationships and continuing
enhancement of the training and expertise of each member of the Police Department.
Police
Operations
Services, Functions and Activities
The Miami Shores Police Department is the chief law enforcement agency in the Village,and
is responsible for investigation of crimes,traffic enforcement, public education and other law
enforcement functions.
The Mission Statement of the Police Department is as follows:
We,the Miami Shores Police Department exist to serve all people within our jurisdiction with
the utmost of respect, fairness and compassion.We are committed to the prevention of crime
and the protection of life and property;the preservation of peace, order and safety;the
enforcement of all laws and ordinances; and the safeguarding of our nations constitutional
guarantees.With service to our community as a foundation,we are driven by goals to
enhance the quality of life,investigating problems and all incidents, seeking solutions and
fostering a sense of security in the community.We will strive daily to nurture public trust by
holding ourselves to the highest standards of performance and ethics.To fulfill our mission,
the Miami Shores Police Department is dedicated to providing a quality work environment
and the development of its members through effective training and leadership.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY2020 FY2021
Police Budgeted Expenditures
Personnel Operating Grants and Aids Other Uses
Page 77
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 21 - Police
Division: 0900 - Police
Program: 00 - None
Activity: 521 - Law Enforcement
PS - Personnel Services
11-000 Executive Salaries Salaries 503,332 491,715 484,874 504,375 (3) Lieutenant & (1) Chief of Police
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
11-200 Executive Salaries Executive Benefits Additional 9,125 18,980 18,980 19,500 ICMA Retirement contribution
12-000 Regular Salaries and Wages Salaries 3,152,898 3,535,757 3,245,458 3,320,879
(1) Communication Officer Supervisor, (4)
Communication Officer, (1) Courier (allocated),
(1) Crime Analyst II, (4) Detective, (1) Executive
Assistant, (25) Police Officer, (1) Records Clerk,
(6) Sergeant & funding for holiday pay,
supervisor's relief pay, state supplement &
longevity
14-000 Overtime Overtime 158,249 185,000 150,000 175,000
Overtime for minimum staffing, required task
force operations, court appearances &
depositions
15-000 Special Pay Extra Duty Pay 279,223 284,360 265,000 200,000
Security details provided to private entities -
services are provided off-duty, do not interfere
with general operations & are fully funded by
fees charged to the vendor along with a 20%
administrative surcharge added to general fund
revenue
18-100 Compensated Compensatory Leave Longevity 5,000 5,500 5,500 6,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 305,910 332,637 323,313 317,387 Social Security & Medicare taxes
Page 78
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
22-000 Retirement Contributions Pension Contribution 1,116,211 1,130,168 387,616 1,336,493
The contribution calculated by the Actuary,
requiring the Village to fund the benefits paid to
retirees of the Police Retirement Plan
23-000 Life and Health Insurance Health Insurance 381,876 420,108 373,033 394,875 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 6,285 7,339 6,256 6,889 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 2,096 2,799 2,555 3,115 Estimated annual employee costs for long-term
care insurance benefits
23-400 Life and Health Insurance Bonus 31,390 36,480 26,688 30,720
Per Collective Bargaining Agreement, employer
will provide an insurance reimbursement of $160
per month to grandfathered officers that do not
have dependent or family health insurance
coverage
24-000 Workers' Compensation Workers' Compensation 104,200 107,622 107,622 79,522 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 6,062,293 6,564,965 5,403,395 6,401,255
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 80,657 82,370 86,600 86,600 Software maintenance (Advantage Networking,
Spillman RMS system & USA legacy software)
31-270 Professional Services Pre-employment Screening 23,817 23,460 13,635 18,564
Pre-employment testing (Polygraph,
psychological, toxicology & physical) & funding
for Collective Bargaining Agreement employee
physicals
Page 79
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
31-280 Professional Services County Court Standby 1,711 3,880 2,200 2,500 Payment made to Miami-Dade County prorating
the costs for the court coordinator
34-000 Other Services Contract Services 47,667 44,950 43,755 44,000
Contractual services including: Veterinary
service, radios, A/C, dry cleaning,
decontamination services & etc.
40-000 Travel and Per Diem Travel 6,722 6,800 3,725 5,000 Travel & lodging costs for staff attending
training related events
40-100 Travel and Per Diem Per Diem Allowance - - - 1,000
41-000 Communications Services Telephone 1,959 - 4,300 4,350 Emergency police lines
41-100 Communications Services Cellular 16,632 17,000 18,280 39,192 Cellphones & in-vehicle data communications
41-200 Communications Services Internet 18,236 17,500 18,540 18,540 Estimated cost for Internet
42-000 Freight and Postage Services Postage 1,753 1,500 1,625 1,500 Correspondence & certified mail
42-100 Freight and Postage Services Courier and Delivery - 675 380 675 Hand delivery & overnight service
Page 80
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
43-100 Utility Services Electric 21,580 20,687 20,687 21,192 Estimated costs for electrical services based on
current actual FPL usage
43-200 Utility Services Water 1,751 1,575 590 1,500 Estimated costs for water consumption
44-000 Rentals and Leases Equipment Rental 600 750 925 1,000
Fees related to the use of County based
computer equipment & lease of night vision
lenses
44-100 Rentals and Leases Vehicle Rental - Special Detail 7,455 7,000 1,974 1,900 Costs for special detail car rentals
45-000 Insurance ISF: Risk Management 76,875 67,222 67,222 85,079
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 427,271 469,880 469,880 538,349
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 30,352 23,675 21,485 24,500
Repairs & maintenance not under warranty or
separate coverage including radar, calibrations,
copy machine maintenance, pistol range, mold
location, removal & remediation & miscellaneous
repairs
47-000 Printing and Binding Printing 919 2,961 1,500 2,000 Stationary, business cards, ID stickers, survey
cards & etc.
48-000 Promotional Activities Promotional Activities 10,738 11,950 8,635 10,200 Annual Police Chief's dinner & LEO Foundation
Page 81
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
49-300 Other Current Charges and Obligations Software
Licensing 5,191 7,400 6,000 6,000 Software & network licensing
51-000 Office Supplies Office Supplies 5,323 6,900 6,785 6,600 Office supplies for a 1 year period for
department staff
52-200 Operating Supplies Other Operating Supplies 39,776 47,000 42,000 41,000 Ammo, gun range, K9 supplies, DB supplies,
commissary supplies & AED batteries
52-400 Operating Supplies Uniforms 60,232 83,343 63,000 65,000 Uniforms & equipment identified in the Collective
Bargaining Agreement
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 4,456 6,325 6,385 9,725 Annual memberships & subscriptions
55-000 Training Training and Education 21,064 17,800 16,125 17,800 Mandatory police re-certification, training &
specialized training activities
55-200 Training Tuition Reimbursement 6,556 5,000 5,000 5,000 Contractually required funding for eligible staff
Account Classification Total: OE - Operating Expenditures/Expenses 919,289 977,603 931,233 1,058,766
GRANTS - Grants and Aids
83-200 Other Grants and Aids Crime Watch 1,869 3,100 2,988 2,900
Funding for Crime Watch programs including
promotional materials, volunteer recognition &
Police Explorer Program
Account Classification Total: GRANTS - Grants and Aids 1,869 3,100 2,988 2,900
Activity Total: 521 - Law Enforcement 6,983,452 7,545,668 6,337,616 7,462,921
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses Page 82
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
91-301 Interfund Transfers Capital Projects 164,500 96,200 96,200 70,000 Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 164,500 96,200 96,200 70,000
Activity Total: 581 - Inter-Fund Group Transfers Out 164,500 96,200 96,200 70,000
Program Total: 00 - None 7,147,952 7,641,868 6,433,816 7,532,921
Fund: 001 - General Fund
Department: 21 - Police
Division: 0900 - Police
Program: 94 - Barry Police
Activity: 521 - Law Enforcement
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 3,807 - 173,057 178,224 (2) Police Officer
14-000 Overtime Overtime 35 - 15,000 - Estimated overtime costs
21-000 Payroll Taxes Employer Fica and Medicare 287 - 14,386 13,781 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance - - 16,268 21,547 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental - - 280 296 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care - - 101 126 Estimated annual employee costs for long-term
care insurance benefits
Page 83
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-400 Life and Health Insurance Bonus - - 1,882 1,920
Per Collective Bargaining Agreement, employer
will provide an insurance reimbursement of $160
per month to grandfathered officers that do not
have dependent or family health insurance
coverage
24-000 Workers' Compensation Workers' Compensation - - - 3,600 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 4,129 - 220,974 219,494
Activity Total: 521 - Law Enforcement 4,129 - 220,974 219,494
Program Total: 94 - Barry Police 4,129 - 220,974 219,494
Division Total: 0900 - Police 7,152,081 7,641,868 6,654,790 7,752,415
Page 84
FY'20 FY'21 Change
Personnel Services…………………….47,067$ 46,073$ (994)$
Operating Expenditures/Expenses …..3,632 4,710 1,078
TOTAL …………………………..50,699$ 50,783$ 84$
The Miami Shores Police Department provides crossing guards for the safety of
the children as they come and go to school during the year. They assist
children in crossing several major thoroughfares in the Village in addition to
monitoring their safety.
Budget Highlights
Police
Crossing Guards
Services, Functions and Activities
-
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
FY2020 FY2021
School Crossing Guards Budgeted Expenditures
Personnel Operating
Page 85
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Division: 0901 - Crossing Guards
Program: 00 - None
Activity: 521 - Law Enforcement
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 9,486 9,883 9,911 10,142 (1) School Crossing Guard/Courier (allocated)
13-000 Other Salaries and Wages Other Salaries 31,983 31,224 32,281 30,248 (3) School Crossing Guard (Part-time)
21-000 Payroll Taxes Employer Fica and Medicare 3,140 3,144 3,228 3,091 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 1,718 1,711 1,764 1,711 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 36 37 38 37 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 20 24 25 28 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 1,010 1,044 1,044 816 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 47,392 47,067 48,291 46,073
OE - Operating Expenditures/Expenses
Page 86
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
45-000 Insurance ISF: Risk Management 3,463 2,642 2,642 3,720
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
52-400 Operating Supplies Uniforms 10,868 990 912 990 Uniform costs
Account Classification Total: OE - Operating Expenditures/Expenses 14,331 3,632 3,554 4,710
Activity Total: 521 - Law Enforcement 61,723 50,699 51,845 50,783
Program Total: 00 - None 61,723 50,699 51,845 50,783
Division Total: 0901 - Crossing Guards 61,723 50,699 51,845 50,783
Page 87
PUBLIC WORKS
ORGANIZATION CHART
EXECUTIVE ASSISTANT PURCHASING AGENT
PUBLIC WORKS DIRECTOR
PARKS/STREETS SUPERVISORSANITATION/FLEET SUPERVISOR
WASTE FOREMANREFUSE
TRUCK DRIVER
REFUSETRUCK DRIVER
REFUSECOLLECTOR
REFUSE
COLLECTOR
EQUIPMENTOPERATOR II
REFUSECOLLECTOR
REFUSE
COLLECTOR
EQUIPMENT
OPERATOR II
REFUSE
TRUCK DRIVER
REFUSETRUCK DRIVER
REFUSETRUCK DRIVER
REFUSE TRUCKDRIVER TEMPORARY
P/T
GROUNDSKEEPER II
GROUNDS
FOREMAN
MAINTENANCEWORKER I
MAINTENANCE
WORKER I
MAINTENANCEWORKER II
MAINTENANCE WORKER II
TREE TRIMMER
MAINTENANCE WORKER II
EQUIPMENTMECHANIC
EQUIPMENT
MECHANIC
EQUIPMENT
MECHANIC
TREE TRIMMERREFUSETRUCK DRIVER
EQUIPMENTOPERATOR II
PARKS
FOREMAN
AUTODETAILER
REFUSETRUCK DRIVER MAINTENANCE WORKER II
REFUSETRUCK DRIVER
EQUIPMENTOPERATOR III
EQUIPMENT
OPERATOR I
LEAD WORKER
STORMWATER
PARKS STREETS RECREATION
MAINTENANCE
HALF CENT TAX
MAINTENANCE WORKER II
MAINTENANCE WORKER I
REFUSETRUCK DRIVER
RECYCLINGFLEET
LOGT
SANITATION
ASSISTANT PUBLIC
WORKS DIRECTOR
MAINTENANCE WORKER II CDL
Page 88
FY'20 FY'21 Change
Personnel Services…………………….309,124$ 267,954$ (41,170)$
Operating Expenditures/Expenses …..96,915 98,801 1,886
TOTAL …………………………..406,039$ 366,755$ (39,284)$
Budget Highlights
Public Works
Parks
Services, Functions and Activities
The Parks Division of the Public Works Department maintains the
grounds/landscaping needs for all Village non-recreational facilities,rights-of-
way areas, plants and trees throughout Miami Shores. The Division maintains
dozens of automated and manual irrigation systems,develops and cares for
approximately fifty specialized plant beds and barricade landscapes. The
Division routinely accomplishes both beautification and irrigation capital
improvement upgrades or projects to enhance the image of "The Village
Beautiful."
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
FY2020 FY2021
Parks Budgeted Expenditures
Personnel Operating
Page 89
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 39 - Public Works
Division: 1201 - Parks
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 199,677 207,483 205,026 177,417 (1) Maintenance Worker I, (3) Maintenance
Worker II & (1) Parks Foreman
14-000 Overtime Overtime 14,479 20,379 20,379 25,000 Estimated costs for overtime for excess hours &
special events
18-100 Compensated Compensatory Leave Longevity 3,500 4,000 4,000 4,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 16,307 17,425 17,550 15,485 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 41,947 41,058 41,056 34,215 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 887 888 886 740 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 469 552 555 571 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 13,971 17,339 17,339 10,526 Allocated costs of workers' compensation
premiums paid to the Florida League
Page 90
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: PS - Personnel Services 291,237 309,124 306,791 267,954
OE - Operating Expenditures/Expenses
34-000 Other Services Contract Services 260 400 - - Contract services
34-100 Other Services Temporary Personnel - 3,000 300 300 Additional staff required to work on additional
beautification projects
40-000 Travel and Per Diem Travel - - 100 100 Travel to educational seminars
43-200 Utility Services Water 2,768 3,000 3,000 3,000 Funding for estimated water consumption at non-
welled locations
44-000 Rentals and Leases Equipment Rental - 300 1,500 1,500 Rental of specialized equipment for projects
identified during the year
45-000 Insurance ISF: Risk Management 14,336 10,381 10,381 9,786
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 32,453 39,834 39,834 42,165
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 2,056 2,000 2,000 2,100 Repairs to various parks & structures not
covered by service agreements
Page 91
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies - 100 100 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 29,488 20,500 31,000 25,000
Costs associated with drain & curb repairs &
supplies, tools & equipment for park
maintenance
52-210 Operating Supplies Beautification 4,805 7,000 6,000 4,000 Village-wide beautification projects
52-300 Operating Supplies Kitchen 492 500 500 500 Kitchen supplies
52-400 Operating Supplies Uniforms 1,236 1,500 1,700 1,850 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals 8,627 8,000 7,500 8,000 Special fertilizer & chemicals to maintain
landscaping
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs - 100 100 100 Annual subscription renewals
55-000 Training Training and Education 120 300 300 300 Training on use of machinery & equipment
Account Classification Total: OE - Operating Expenditures/Expenses 96,642 96,915 104,315 98,801
Activity Total: 539 - Other Physical Environment 387,879 406,039 411,106 366,755
Program Total: 00 - None 387,879 406,039 411,106 366,755
Division Total: 1201 - Parks 387,879 406,039 411,106 366,755
Page 92
FY'20 FY'21 Change
Personnel Services…………………….242,442$ 235,817$ (6,625)$
Operating Expenditures/Expenses …..549,451 491,848 (57,603)
Other Uses……………………………..280,000 25,000 (255,000)
TOTAL …………………………..1,071,893$ 752,665$ (319,228)$
This Division maintains drains, pumps flooded locations during storms,cleans
streets,repairs and replaces sidewalks,performs light maintenance (plumbing,
carpentry, masonry etc.) and manages downtown trash can/parking meter services.
Budget Highlights
Public Works
Streets
Services, Functions and Activities
The Streets Division of the Public Works Department functions as a multifaceted
workforce which accomplishes building maintenance, and in conjunction with the
Stormwater Division manages stormwater and local option (street maintenance)
applications.
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2020 FY2021
Streets Budgeted Expenditures
Personnel Operating Other Uses
Page 93
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 39 - Public Works
Division: 1202 - Facilities Maintenance/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 136,973 173,606 145,988 173,137
(2) Maintenance Worker II, (1) Maintenance
Worker II (CDL) & (1) Parks & Streets
Supervisor
14-000 Overtime Overtime 2,948 11,379 10,000 11,380 Estimated costs for overtime required for special
events & staff shortages
15-250 Special Pay Hurricane 12,952 - - -
18-100 Compensated Compensatory Leave Longevity 500 1,000 1,000 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 10,783 14,142 12,010 14,482 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 18,498 27,372 12,696 25,329 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 294 592 289 592 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 169 260 225 302 Estimated annual employee costs for long-term
care insurance benefits
Page 94
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
24-000 Workers' Compensation Workers' Compensation 8,987 14,091 14,091 9,595 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 192,105 242,442 196,299 235,817
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology - 2,500 - - GPS upgrades
34-000 Other Services Contract Services 19,276 23,000 18,000 20,000 Engineering, pest control & roof repairs
34-200 Other Services Janitorial Services 21,468 25,000 25,000 25,000 Village-wide maintenance contracts including
A/C, extermination & janitorial services
40-000 Travel and Per Diem Travel 14 100 100 100 Travel associated with seminars & training
sessions
41-100 Communications Services Cellular - - - 570 Estimated costs for cellular telephone
43-110 Utility Services Electric - Streets 211,640 235,000 215,000 215,000 Estimated annual costs for electrical services
based on current actual FPL usage
43-120 Utility Services Electric - Village Hall 17,233 17,500 17,000 17,500 Estimated annual costs for electrical services
based on current actual FPL usage
Page 95
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
43-130 Utility Services Electric - Public Works 8,452 10,000 1,124 - Estimated annual costs for electrical services
based on current actual FPL usage
43-150 Utility Services Electric - 9900 Building 6,727 8,500 7,000 7,000 Estimated annual costs for electrical services
based on current actual FPL usage
43-200 Utility Services Water 4,441 3,000 6,000 4,500 Village Hall, Public Works & Rights-of-way water
& sewer
44-000 Rentals and Leases Equipment Rental 2,143 1,000 2,200 2,500 Equipment rental as required for various jobs &
projects
45-000 Insurance ISF: Risk Management 23,006 25,281 25,281 30,104
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 46,180 41,120 41,120 42,724
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 33,318 45,000 40,000 42,000
Repairs to buildings & structures, miscellaneous
parts not covered by service agreements &
roadway & sidewalk repair
46-210 Repair and Maintenance Services 9900 Building 2,450 6,000 2,000 6,000 Repair & maintenance of 9900 building
48-000 Promotional Activities Promotional Activities - - 5 -
Page 96
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
49-800 Other Current Charges and Obligations Licenses and
Permits 403 - 900 900
51-000 Office Supplies Office Supplies 144 150 150 150 General office supplies to support staff
52-200 Operating Supplies Other Operating Supplies 56,481 48,000 60,000 48,000
Safety equipment, paper towels, tools,
equipment, replacement lights throughout the
Village & other miscellaneous supplies. Included
in this amount is $7,000 for sign inventory.
52-210 Operating Supplies Beautification 29,127 40,000 40,000 18,000 Village-wide roadway landscape projects
including tree replacement
52-215 Operating Supplies Holiday Decorations 2,011 10,000 4,000 4,000 Holiday decorations including electrical work
52-300 Operating Supplies Kitchen 573 600 800 800 Kitchen supplies
52-310 Operating Supplies Hurricane Supplies 21,117 - - -
52-400 Operating Supplies Uniforms 1,385 1,000 800 900 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals 2,301 3,500 3,500 3,500 Fertilizer & chemicals for street side plantings
Page 97
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-600 Operating Supplies Code Compliance 117 2,500 5,000 2,000 Costs associated with enforcement of code
issues
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 50 400 200 300 Annual subscription renewals
55-000 Training Training and Education 349 300 300 300 Training on the use of machinery & equipment
Account Classification Total: OE - Operating Expenditures/Expenses 510,404 549,451 515,480 491,848
Activity Total: 539 - Other Physical Environment 702,509 791,893 711,779 727,665
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 50,000 280,000 280,000 25,000 Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 50,000 280,000 280,000 25,000
Activity Total: 581 - Inter-Fund Group Transfers Out 50,000 280,000 280,000 25,000
Program Total: 00 - None 752,509 1,071,893 991,779 752,665
Division Total: 1202 - Facilities Maintenance/Streets 752,509 1,071,893 991,779 752,665
Page 98
FY'20 FY'21 Change
Personnel Services…………………….410,353$ 411,861$ 1,508$
Operating Expenditures/Expenses …..60,653 68,007 7,354
TOTAL …………………………..471,006$ 479,868$ 8,862$
The Administration Division of Public Works is responsible for the
organizational functions of a large Village Department.All paperwork
associated with this function (payroll, accounts payable, purchasing, customer
service, etc...) is coordinated through this Division.
Public Works
Public Works Administration
Services, Functions and Activities
The administrative unit also coordinates interdepartmental activities with
support (intergovernmental coordination,etc.).A total of four budgeted
positions supports this element of our department mission.
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
FY2020 FY2021
Public Works Administration Budgeted Expenditures
Personnel Operating
Page 99
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 39 - Public Works
Division: 1203 - Public Works Administration
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
11-000 Executive Salaries Salaries 127,108 131,419 129,903 134,843 Public Works Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 206,585 213,582 211,134 219,136 (1) Assistant Public Works Director, (1)
Executive Assistant & (1) Purchasing Agent
14-000 Overtime Overtime 111 - 500 500 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 2,500 2,500 2,500 2,500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 25,024 26,579 26,816 27,887 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 12,824 27,372 17,752 18,243 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 3 592 148 592 Estimated annual employee costs for dental
insurance benefits
Page 100
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 369 435 437 519 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 1,319 1,374 1,374 1,141 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 382,342 410,353 397,064 411,861
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 4,845 - 7,000 1,000 Estimated costs for GIS services & Tyler
Technologies
31-270 Professional Services Pre-employment Screening 641 900 900 900 Costs associated with pre-employment screening
34-000 Other Services Contract Services 1,215 4,500 3,000 3,500
DERM fees & other regulatory fees paid to State
& County agencies & office machine
maintenance contracts
34-300 Other Services Security 79,557 9,000 9,000 12,000 Contracted security services at Public Works
compound
40-000 Travel and Per Diem Travel 444 1,000 1,200 1,500 Travel associated with management seminars &
training
41-100 Communications Services Cellular 3,863 4,000 3,910 4,000 Estimated costs for cellular telephone
Page 101
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
41-200 Communications Services Internet 7,116 7,380 7,200 7,900 Estimated costs for Internet
42-000 Freight and Postage Services Postage 76 100 100 100 Letters to staff & residents
45-000 Insurance ISF: Risk Management 5,203 3,418 3,418 4,739
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 21,444 21,555 21,555 20,318
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
47-000 Printing and Binding Printing 45 200 200 200 Costs for publication of employment ads &
mandatory reporting
48-000 Promotional Activities Promotional Activities 76 600 600 650 Public notices, advertisements & other public
documents
49-000 Other Current Charges and Obligations Other Current
Charges 75 - - -
51-000 Office Supplies Office Supplies 1,178 1,500 1,500 1,500 General office supplies for a 1 year period
52-200 Operating Supplies Other Operating Supplies 610 1,000 1,150 1,200 Materials required that are not specifically
classified in other departmental line items
Page 102
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-300 Operating Supplies Kitchen 13 1,000 500 500 Kitchen supplies
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 698 500 500 500 Annual subscription renewals
55-000 Training Training and Education 135 1,000 1,000 1,000 Staff reimbursement for educational
advancements
55-200 Training Tuition Reimbursement - 3,000 5,000 6,500 Tuition reimbursement
Account Classification Total: OE - Operating Expenditures/Expenses 127,234 60,653 67,733 68,007
Activity Total: 539 - Other Physical Environment 509,576 471,006 464,797 479,868
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 60,000 - - -
Account Classification Total: OTH - Other Uses 60,000 - - -
Activity Total: 581 - Inter-Fund Group Transfers Out 60,000 - - -
Program Total: 00 - None 569,576 471,006 464,797 479,868
Division Total: 1203 - Public Works Administration 569,576 471,006 464,797 479,868
Page 103
FY'20 FY'21 Change
Personnel Services…………………….170,073$ 122,554$ (47,519)$
Operating Expenditures/Expenses …..97,005 92,007 (4,998)
TOTAL …………………………..267,078$ 214,561$ (52,517)$
Budget Highlights
Public Works
Recreation Maintenance
Services, Functions and Activities
The Recreation Maintenance Division of the Public Works Department
maintains the exterior recreational grounds (multipurpose field,Tot-Lot
playground, basketball/tennis courts, etc…).
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
FY2020 FY2021
Recreation Maintenance Budgeted Expenditures
Personnel Operating
Page 104
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 39 - Public Works
Division: 1204 - Recreation Maintenance
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 84,116 118,314 89,746 91,580 (1) Grounds Foreman & (1) Groundskeeper II
14-000 Overtime Overtime 3,523 10,380 4,000 4,005 Estimated overtime costs for special events
18-100 Compensated Compensatory Leave Longevity 500 500 500 500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 6,606 9,838 7,516 7,312 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 13,848 20,529 13,660 13,686 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 293 444 295 296 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 147 237 174 205 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 5,609 9,831 9,831 4,970 Allocated costs of workers' compensation
premiums paid to the Florida League
Page 105
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: PS - Personnel Services 114,642 170,073 125,722 122,554
OE - Operating Expenditures/Expenses
43-100 Utility Services Electric 1,329 1,500 1,500 1,400 Estimated annual costs for electrical services
based on current actual FPL usage
44-000 Rentals and Leases Equipment Rental - 500 500 500 Rental of specialized equipment for projects
identified during the year
45-000 Insurance ISF: Risk Management 4,546 5,150 5,150 4,773
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 26,981 25,355 25,355 21,034
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 4,671 6,000 6,000 3,500 Minor repairs to building & Tot Lot equipment
52-200 Operating Supplies Other Operating Supplies 14,854 20,000 25,000 25,000
Costs for materials required that are not
specifically classified in other departmental line
items
52-400 Operating Supplies Uniforms 146 300 500 500 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
52-500 Operating Supplies Fertilizer and Chemicals 25,148 38,000 30,000 35,000 Chemicals & fertilizers to ensure proper growth
of field turf
Page 106
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs - 100 100 100 Memberships & subscriptions
55-000 Training Training and Education 120 100 200 200 Training on use of machinery & equipment
Account Classification Total: OE - Operating Expenditures/Expenses 77,794 97,005 94,305 92,007
Activity Total: 539 - Other Physical Environment 192,436 267,078 220,027 214,561
Program Total: 00 - None 192,436 267,078 220,027 214,561
Division Total: 1204 - Recreation Maintenance 192,436 267,078 220,027 214,561
Page 107
FY'20 FY'21 Change
Personnel Services…………………….145,848$ 146,332$ 484$
Operating Expenditures/Expenses …..126,083 133,338 7,255
Capital Outlay ….………………………177,000 160,000 (17,000)
TOTAL …………………………..448,931$ 439,670$ (9,261)$
Budget Highlights
Public Works
Local Option Gas Tax
Services, Functions and Activities
Local Option Gas Tax is a special revenue fund which originates from a six
and three cent tax levied by Miami-Dade County on all petroleum and
petroleum-related products. Proceeds from this fund must be segregated and
may only be used for repairs, maintenance, additions, deletions and
modifications to streets, sidewalks, streetlights, easements, curbs,alleys,
medians and right-of-ways.
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
200,000
FY2020 FY2021
Local Option Gas Tax Fund Budgeted Expenditures
Personnel Operating Capital
Page 108
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 130 - Local Option Gas Tax (LOGT)
Department: 39 - Public Works
Division: 1222 - LOGT
Program: 00 - None
Activity: 541 - Road and Street Facilities
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 102,406 107,441 106,211 110,225 (2) Tree Trimmer
14-000 Overtime Overtime 2,535 6,000 5,000 6,000 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 500 1,000 1,000 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 7,770 8,678 8,584 8,891 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 13,801 13,686 13,686 13,686 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 292 296 296 296 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 135 160 162 191 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 6,897 8,587 8,587 6,043 Allocated costs for workers' compensation
premiums paid to the Florida League
Page 109
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: PS - Personnel Services 134,335 145,848 143,526 146,332
OE - Operating Expenditures/Expenses
44-000 Rentals and Leases Equipment Rental 19,036 - - -
45-000 Insurance ISF: Risk Management 4,398 4,230 4,230 4,380
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 84,021 80,954 80,954 91,558
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid tot the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 1,938 12,000 2,200 3,000 On-going maintenance & repairs to Village
streets & alleys
51-000 Office Supplies Office Supplies - 99 100 100 General office supplies
52-200 Operating Supplies Other Operating Supplies 9,960 6,500 14,000 12,000
Road materials, signage, concrete & other
supplies needed to maintain the Village's streets,
sidewalks, roads, easements, curbs & right-of-
ways
52-210 Operating Supplies Beautification 7,825 15,000 15,000 15,000 Village-wide roadway landscape projects
52-400 Operating Supplies Uniforms 281 300 300 300 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
Page 110
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-500 Operating Supplies Fertilizer and Chemicals - 5,000 5,000 5,000 Sprays, fertilizers & other chemicals
53-000 Road Materials and Supplies Road Materials - 2,000 2,000 2,000 Materials for road repairs
Account Classification Total: OE - Operating Expenditures/Expenses 127,459 126,083 123,784 133,338
CAP - Capital Outlay
63-100 Infrastructure Transportation Improvements 128,132 177,000 177,000 160,000 96th Street JPA Matching Funds
Account Classification Total: CAP - Capital Outlay 128,132 177,000 177,000 160,000
Activity Total: 541 - Road and Street Facilities 389,927 448,931 444,310 439,670
Program Total: 00 - None 389,927 448,931 444,310 439,670
Division Total: 1222 - LOGT 389,927 448,931 444,310 439,670
Department Total: 39 - Public Works 389,927 448,931 444,310 439,670
Fund EXPENSE Total: 130 - Local Option Gas Tax (LOGT)389,927 448,931 444,310 439,670
Page 111
FY'20 FY'21 Change
Personnel Services…………………….103,085$ 103,077$ (8)$
Operating Expenditures/Expenses …..132,058 131,311 (747)
Capital Outlay ….………………………259,054 204,512 (54,542)
TOTAL …………………………..494,197$ 438,900$ (55,297)$
Budget Highlights
Public Works
Transportation Surtax
Services, Functions and Activities
The Half-Cent Transportation Surtax was approved by County voters with
levies imposed beginning on January 1, 2003. The tax is levied as a
supplemental half-cent fee for all qualified purchases in Miami-Dade County
and allocated by the County's Transit Authority. Proceeds from this levy will be
used to augment current transportation and transportation-related activities in
the Village.
-
50,000
100,000
150,000
200,000
250,000
300,000
FY2020 FY2021
Transportation Surtax Fund Budgeted Expenditures
Personnel Operating Capital
Page 112
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 135 - Citizens' Indep Trust (CITT)
Department: 39 - Public Works
Division: 1210 - CITT
Program: 41 - Transportation
Activity: 541 - Road and Street Facilities
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 67,082 69,755 63,059 70,887 (1) Lead Worker & (1) Maintenance Worker I
14-000 Overtime Overtime 5,182 7,000 8,500 7,000 Estimated overtime costs for additional
assignments & services
18-100 Compensated Compensatory Leave Longevity 500 500 500 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 5,510 5,873 5,513 5,958 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 13,631 13,686 11,681 13,686 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 288 296 252 296 Estimated employee costs for dental insurance
benefits
23-200 Life and Health Insurance Long-Term Care 137 165 122 200 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 4,572 5,810 5,810 4,050 Allocated costs of workers' compensation
premiums paid to the Florida League
Page 113
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: PS - Personnel Services 96,902 103,085 95,437 103,077
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services 3,021 2,500 2,000 2,000 Consulting services
32-000 Accounting and Auditing Accounting and Auditing 2,500 2,500 2,500 2,500 Funding for annual external audit to comply with
Local, State & Federal statutory provisions
45-000 Insurance ISF: Risk Management 4,398 4,230 4,230 4,380
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 27,916 27,268 27,268 23,581
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
49-110 Other Current Charges and Obligations Special Projects
- Manager 4,000 - - 4,000
52-200 Operating Supplies Other Operating Supplies 2,912 7,000 7,000 7,000
Road materials, signs, concrete & other supplies
needed to maintain the Village's streets,
sidewalks, roads, easements, curbs & right-of-
ways
52-400 Operating Supplies Uniforms 215 350 350 350 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
Account Classification Total: OE - Operating Expenditures/Expenses 44,962 43,848 43,348 43,811
Page 114
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
CAP - Capital Outlay
63-100 Infrastructure Transportation Improvements 352,383 259,054 259,054 204,512 TAP Grant Match
64-000 Machinery and Equipment Machinery and Equipment 244,041 - - -
Account Classification Total: CAP - Capital Outlay 596,424 259,054 259,054 204,512
Activity Total: 541 - Road and Street Facilities 738,288 405,987 397,839 351,400
Program Total: 41 - Transportation 738,288 405,987 397,839 351,400
Program: 44 - Transit
Activity: 544 - Mass Transit Systems
OE - Operating Expenditures/Expenses
34-500 Other Services Transport Services 73,057 88,210 31,160 87,500
Funding to engage an outside agent to manage
& operate the Village's shuttle bus
transportation program
Account Classification Total: OE - Operating Expenditures/Expenses 73,057 88,210 31,160 87,500
Activity Total: 544 - Mass Transit Systems 73,057 88,210 31,160 87,500
Program Total: 44 - Transit 73,057 88,210 31,160 87,500
Division Total: 1210 - CITT 811,345 494,197 428,999 438,900
Department Total: 39 - Public Works 811,345 494,197 428,999 438,900
Fund EXPENSE Total: 135 - Citizens' Indep Trust (CITT)811,345 494,197 428,999 438,900
Page 115
FY'20 FY'21 Change
Personnel Services…………………….96,990$ 107,468$ 10,478$
Operating Expenditures/Expenses …..169,282 214,290 45,008
Capital Outlay ….………………………247,544 375,000 127,456
Other Uses……………………………..50,000 50,000 -
TOTAL …………………………..563,816$ 746,758$ 182,942$
This Division maintains drains, pumps flooded locations during storms,cleans
streets and performs light maintenance.
Budget Highlights
Public Works
Stormwater
Services, Functions and Activities
The Stormwater Division of the Public Works Department works in conjunction
with the Streets Division to manage stormwater and local option (street
maintenance) applications.
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
FY2020 FY2021
Stormwater Fund Budgeted Expenses
Personnel Operating Capital Other Uses
Page 116
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 402 - Stormwater
Department: 39 - Public Works
Division: 3500 - Stormwater
Program: 00 - None
Activity: 538 - Flood Control/Stormwater Mgmt
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 59,824 62,042 62,100 64,247 (1) Equipment Operator I & (1) Maintenance
Worker I
14-000 Overtime Overtime 1,346 2,500 8,500 10,000 Estimated overtime costs for excess hours &
special events
16-000 Compensated Annual Leave Vacation (1,863) - - -
18-100 Compensated Compensatory Leave Longevity 500 500 500 500 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 4,670 4,937 5,440 5,679 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution (9,190) 8,064 8,064 8,695 Pension contribution
23-000 Life and Health Insurance Health Insurance 13,927 13,686 14,305 13,686 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 295 296 309 296 Estimated annual employee costs for dental
insurance benefits
Page 117
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 105 124 132 150 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 3,488 3,841 3,841 3,215 Allocated costs of workers' compensation
premiums paid to the Florida League
26-000 Other Postemployment Benefits (OPEB) OPEB (1,586) 1,000 1,000 1,000
GASB required Other Postemployment Benefits
(OPEB). OPEB for health, dental & other
contractually obligated non-liability benefits.
Account Classification Total: PS - Personnel Services 71,516 96,990 104,191 107,468
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services 76,827 - 2,000 - Estimated costs for studies
31-300 Professional Services Engineering 8,808 20,000 20,000 20,000 Professional services engineering
34-000 Other Services Contract Services 8,500 12,000 45,000 45,000 Preliminary cost for Stormwater basin
rehabilitation program - Vacoon Truck Service
43-100 Utility Services Electric 2,736 3,000 3,000 3,000 Estimated annual cost for electrical services
based on current actual FPL usage
43-300 Utility Services Stormwater 2,587 4,000 3,000 3,000 Miami-Dad County Stormwater fee
Page 118
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
45-000 Insurance ISF: Risk Management 7,207 7,434 7,434 7,890
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 13,017 14,198 14,198 17,665
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
46-200 Repair and Maintenance Services Repairs and
Maintenance 6,825 20,000 10,000 20,000 Repairs & maintenance
48-000 Promotional Activities Promotional Activities - 500 500 500 Drain marking program
49-800 Other Current Charges and Obligations Licenses and
Permits 2,301 2,500 3,000 3,000 Annual filling fee with DERM
51-000 Office Supplies Office Supplies - 50 50 50 General office supplies
52-200 Operating Supplies Other Operating Supplies - 6,500 8,000 8,500
Costs for materials required that are not
specifically classified in other departmental line
items (i.e. safety equipment & tools)
52-400 Operating Supplies Uniforms 135 300 300 300 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
59-000 Depreciation Depreciation 78,800 78,800 82,095 85,385 Year-end depreciation charges for fund assets
Page 119
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: OE - Operating Expenditures/Expenses 207,743 169,282 198,577 214,290
CAP - Capital Outlay
63-400 Infrastructure Land Improvements - 197,544 197,544 300,000 Drainage System Installation
64-000 Machinery and Equipment Machinery and Equipment - 50,000 50,000 75,000 Bayshore Pump Station Generator
Account Classification Total: CAP - Capital Outlay - 247,544 247,544 375,000
Activity Total: 538 - Flood Control/Stormwater Mgmt 279,258 513,816 550,312 696,758
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
95-000 Other Nonoperating Uses - Proprietary Funds
Management Fees 50,000 50,000 50,000 50,000
Management fees paid to General Fund to offset
administrative service costs provided for non-
Stormwater staff
Account Classification Total: OTH - Other Uses 50,000 50,000 50,000 50,000
Activity Total: 581 - Inter-Fund Group Transfers Out 50,000 50,000 50,000 50,000
Program Total: 00 - None 329,258 563,816 600,312 746,758
Division Total: 3500 - Stormwater 329,258 563,816 600,312 746,758
Department Total: 39 - Public Works 329,258 563,816 600,312 746,758
Fund EXPENSE Total: 402 - Stormwater 329,258 563,816 600,312 746,758
Page 120
FY'20 FY'21 Change
Personnel Services…………………….1,188,692$ 1,197,464$ 8,772$
Operating Expenditures/Expenses …..1,660,671 1,718,581 57,910
Capital Outlay ….………………………520,497 250,000 (270,497)
Other Uses……………………………..350,000 350,000 -
TOTAL …………………………..3,719,860$ 3,516,045$ (203,815)$
Budget Highlights
Public Works
Sanitation
Services, Functions and Activities
The Sanitation Division is responsible for the management and disposal of all
nonhazardous solid waste for Miami Shores Village residents and businesses. Curb side
recycling, commercial and residential garbage collection and bulk trash removal services
constitute the Division's focus.
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
FY2020 FY2021
Sanitation Fund Budgeted Expenses
Personnel Operating Capital Other Uses
Page 121
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 405 - Sanitation
Department: 39 - Public Works
Division: 3000 - Sanitation
Program: 00 - None
Activity: 534 - Garbage/Solid Waste Services
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 724,482 783,700 722,840 769,804
(3) Equipment Operator II, (1) Equipment
Operator III, (4) Refuse Collector, (9) Refuse
Truck Driver (Full-time), (1) Sanitation & Fleet
Supervisor & (1) Waste Foreman
13-000 Other Salaries and Wages Other Salaries 101 - 7,000 9,500 (1) Refuse Truck Driver (Employed on an as
needed basis)
13-300 Other Salaries and Wages Seasonal - - 1,000 - Temporary Personnel
14-000 Overtime Overtime 55,073 63,000 70,000 75,000
Holiday pay, special events & labor for drivers &
helpers to pick-up garbage on Saturdays &
emergencies
16-000 Compensated Annual Leave Vacation (36,019) - - -
18-100 Compensated Compensatory Leave Longevity 12,500 13,500 13,500 12,500 Benefit paid to tenured employees per policy
18-200 Compensated Compensatory Leave Accumulated Leave
Settlement - 8,000 40,000 35,000 Payout of accumulated leave for employees
expected to retire or separate employment
21-000 Payroll Taxes Employer Fica and Medicare 58,290 64,772 65,357 65,808 Social Security & Medicare taxes
Page 122
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
22-000 Retirement Contributions Pension Contribution (2,519) 68,545 68,545 61,275 Pension contribution
23-000 Life and Health Insurance Health Insurance 112,856 130,017 103,046 122,266 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 2,138 2,812 2,708 2,812 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 1,305 1,632 1,537 1,916 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 43,217 45,214 45,214 34,083 Allocated costs of workers' compensation
premiums paid to the Florida League
26-000 Other Postemployment Benefits (OPEB) OPEB (4,077) 7,500 7,500 7,500
GASB required Other Postemployment Benefits
(OPEB). OPEB for health, dental & other
contractually obligated non-liability benefits.
Account Classification Total: PS - Personnel Services 967,348 1,188,692 1,148,247 1,197,464
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology - - 1,999 2,500 System upgrade for truck diagnostics
31-250 Professional Services Legal Other 12,231 - - -
Page 123
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 29,916 3,000 3,000 20,000
Auction of disposal of unused vehicles & bio-
technical services for ongoing chipper field
environmental reporting
34-100 Other Services Temporary Personnel 70,906 52,000 55,310 60,000
Temporary staff during vacancies, vacations,
special events, emergencies & chipper field
remediation services
40-000 Travel and Per Diem Travel 1,123 600 700 800 Sunpass in garbage trucks to facilitate shorter
travel times & distances to dump
41-100 Communications Services Cellular 1,036 1,000 1,000 460 Estimated costs for cellular telephone
43-400 Utility Services Miami-Dade Solid Waste Fees 272,632 330,000 340,000 330,000 Estimated annual cost for dumping services paid
to Miami-Dade County
43-410 Utility Services Waste Management Fees 433,118 355,000 370,000 384,985 Estimated annual cost for solid waste disposal
43-430 Utility Services Recycling 64,955 62,000 60,000 66,000 Estimated cost for recycling disposal
45-000 Insurance ISF: Risk Management 41,699 38,018 38,018 40,208
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 438,879 465,566 465,566 469,025
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
Page 124
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
46-100 Repair and Maintenance Services Vehicle Maintenance 4,290 3,000 4,000 4,200 Monthly routine vehicle maintenance costs
46-200 Repair and Maintenance Services Repairs and
Maintenance 7,757 15,000 18,000 15,000 Repairs & maintenance (i.e. walls, fences &
alleys)
47-000 Printing and Binding Printing 450 - - -
48-000 Promotional Activities Promotional Activities 5,818 6,500 8,000 6,000 Vacant position advertisements & promotion of
recycling & waste services
49-800 Other Current Charges and Obligations Licenses and
Permits 806 1,000 1,000 1,000 Annual DERM review fee
51-000 Office Supplies Office Supplies - 300 300 300 General office supplies
52-200 Operating Supplies Other Operating Supplies 24,702 45,000 45,000 44,263
Specialized items related to sanitation, not
specifically identified in other line items (i.e.
dumpsters, recycling bins, trash cans, safety
equipment & tools)
52-220 Operating Supplies Vehicle Conversion Costs 2,003 - 5,000 5,000 Repairs, materials & supplies to upgrade older
vehicles
52-230 Operating Supplies Outfitting - 5,000 - 3,000 Costs included in outfitting new vehicles
Page 125
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-300 Operating Supplies Kitchen 694 1,200 1,200 1,300 Kitchen supplies
52-400 Operating Supplies Uniforms 3,786 4,000 4,000 4,000 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
55-000 Training Training and Education 49 - - -
59-000 Depreciation Depreciation 228,463 272,487 247,145 260,540 Year-end depreciation charges for fund assets
Account Classification Total: OE - Operating Expenditures/Expenses 1,645,313 1,660,671 1,669,238 1,718,581
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment 146,805 306,805 146,805 -
64-100 Machinery and Equipment Vehicles 101,692 213,692 101,692 250,000 Purchase New Trash Truck
Account Classification Total: CAP - Capital Outlay 248,497 520,497 248,497 250,000
Activity Total: 534 - Garbage/Solid Waste Services 2,861,158 3,369,860 3,065,982 3,166,045
Page 126
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
95-000 Other Nonoperating Uses - Proprietary Funds
Management Fees 350,000 350,000 350,000 350,000
Management fee paid to General Fund to offset
administrative services cost provided by non-
Sanitation staff
Account Classification Total: OTH - Other Uses 350,000 350,000 350,000 350,000
Activity Total: 581 - Inter-Fund Group Transfers Out 350,000 350,000 350,000 350,000
Program Total: 00 - None 3,211,158 3,719,860 3,415,982 3,516,045
Division Total: 3000 - Sanitation 3,211,158 3,719,860 3,415,982 3,516,045
Department Total: 39 - Public Works 3,211,158 3,719,860 3,415,982 3,516,045
Fund EXPENSE Total: 405 - Sanitation 3,211,158 3,719,860 3,415,982 3,516,045
Page 127
FY'20 FY'21 Change
Debt Service……………………………226,885$ 221,715$ (5,170)$
Operating Expenditures/Expenses …..81,190 82,550 1,360
TOTAL …………………………..308,075$ 304,265$ (3,810)$
Public Works
Water & Sewer
Services, Functions and Activities
The Water &Sewer Fund is responsible for the construction and payment of the
Downtown Water &Sewer Project.It is also responsible for the management and
maintenance of the related grinder pumps. Annual assessments for the payment of
the project and maintenance fees are recorded in this fund.
Budget Highlights
-
50,000
100,000
150,000
200,000
250,000
FY2020 FY2021
Water & Sewer Fund Budgeted Expenses
Debt Service Operating
Page 128
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 410 - Water & Sewer
Department: 39 - Public Works
Division: 4000 - Water & Sewer
Program: 00 - None
Activity: 517 - Debt Service Payments
DS - Debt Service
71-100 Principal Principal Payments - 109,000 160,000 111,715 Principal payments
72-100 Interest Interest Payments 123,526 117,885 105,300 110,000 Interest payments
Account Classification Total: DS - Debt Service 123,526 226,885 265,300 221,715
Activity Total: 517 - Debt Service Payments 123,526 226,885 265,300 221,715
Activity: 535 - Sewer Services
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services 10,266 - 9,000 - Rate study
46-200 Repair and Maintenance Services Repairs and
Maintenance 35,680 80,190 48,000 75,600 Parts & maintenance on grinders
49-800 Other Current Charges and Obligations Licenses and
Permits 941 - - 950 Permits
52-200 Operating Supplies Other Operating Supplies - 1,000 - 6,000 Other Operating Supplies
Account Classification Total: OE - Operating Expenditures/Expenses 46,886 81,190 57,000 82,550
Activity Total: 535 - Sewer Services 46,886 81,190 57,000 82,550
Page 129
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Activity: 590 - Proprietary Other Non-Op Disb
OTH - Other Uses
95-100 Other Nonoperating Uses - Proprietary Funds Transfers
Out 4,327,561 - - -
Account Classification Total: OTH - Other Uses 4,327,561 - - -
Activity Total: 590 - Proprietary Other Non-Op Disb 4,327,561 - - -
Program Total: 00 - None 4,497,974 308,075 322,300 304,265
Division Total: 4000 - Water & Sewer 4,497,974 308,075 322,300 304,265
Department Total: 39 - Public Works 4,497,974 308,075 322,300 304,265
Fund EXPENSE Total: 410 - Water & Sewer 4,497,974 308,075 322,300 304,265
Page 130
FY'20 FY'21 Change
Personnel Services…………………….247,972$ 259,083$ 11,111$
Operating Expenditures/Expenses …..1,127,427 1,130,476 3,049
Capital Outlay ….………………………286,741 230,000 (56,741)
TOTAL …………………………..1,662,140$ 1,619,559$ (42,581)$
Services, Functions and Activities
Public Works
Fleet Maintenance
The Fleet Maintenance Fund, created in FY 2000 as an Internal Service Fund of the
Public Works Department,is responsible for the acquisition and maintenance of all
Village owned vehicles in the municipal inventory.Assets managed by this Fund
include:police or squad units, heavy trucks,the Village's 29 passenger bus,
recreation vans,small engine repair,pick up trucks,loaders and other heavy
equipment.
With its extensive tool and equipment inventory, Fleet Maintenance provides
extremely valuable assistance in the construction or repair of other Village property,
such as street signs and alley gates, plus other tasks such as spray painting and
wood/metal fabrication.
Since October 2000,this function has operated as a self-supporting Internal Service
Fund. Operating revenues provide the funding from the user division which received
the Fund's services.
Budget Highlights
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
FY2020 FY2021
Fleet Maintenance Fund Budgeted Expenses
Personnel Operating Capital
Page 131
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 550 - Fleet Maintenance
Department: 39 - Public Works
Division: 6000 - Fleet Maintenance
Program: 00 - None
Activity: 539 - Other Physical Environment
PS - Personnel Services
12-000 Regular Salaries and Wages Salaries 166,959 172,962 171,293 177,480 (3) Mechanic & (1) Shop Helper
14-000 Overtime Overtime 7,198 7,000 12,000 10,000 Estimated overtime costs for unanticipated
operational needs
16-000 Compensated Annual Leave Vacation (8,185) - - -
18-100 Compensated Compensatory Leave Longevity 1,500 2,000 2,000 2,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 13,375 13,768 14,175 14,341 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 7,105 20,160 20,160 24,020 Pension contribution
23-000 Life and Health Insurance Health Insurance 27,761 27,372 27,004 27,372 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 587 592 583 592 Estimated annual employee costs for dental
insurance benefits
Page 132
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 210 248 248 297 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 3,818 3,870 3,870 2,981 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 220,329 247,972 251,333 259,083
OE - Operating Expenditures/Expenses
40-000 Travel and Per Diem Travel 3 - 100 100 SunPass
43-100 Utility Services Electric 7,669 6,000 14,000 15,000 Estimated annual cost for electrical services
based on current actual FPL usage
43-200 Utility Services Water 2,038 2,200 2,000 2,200 Estimated funding for water consumption
45-000 Insurance ISF: Risk Management 18,450 16,036 16,036 16,541
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
45-100 Insurance ISF: Auto Insurance 65,285 83,753 83,753 80,000 Consolidated costs for automobile & equipment
liability for the Village's fleet
46-200 Repair and Maintenance Services Repairs and
Maintenance 10,055 6,000 6,500 6,000 Repairs & maintenance
Page 133
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
47-000 Printing and Binding Printing 154 - - -
49-800 Other Current Charges and Obligations Licenses and
Permits 1,678 1,000 1,500 1,500 Annual fee to operate facility
51-000 Office Supplies Office Supplies 24 100 100 100 General office supplies
52-110 Operating Supplies Solvents 597 750 750 750 Special fleet solvent costs
52-120 Operating Supplies Oil, Lubricants and Other Fluids 3,431 3,800 3,800 3,900 Specialized oil used on Police vehicles
52-130 Operating Supplies Village Hall Generator - Gas 4,156 - 700 5,000 Gas for the generator at Village Hall
52-200 Operating Supplies Other Operating Supplies 33,287 25,000 28,000 33,000
Materials & supplies used in the division not
specifically listed in other lines (i.e. equipment &
supplies to operate Fleet garage)
52-220 Operating Supplies Vehicle Conversion Costs 15,283 15,000 16,000 18,000 Repairs, materials & supplies to upgrade older
vehicles
52-230 Operating Supplies Outfitting 78,472 67,500 67,500 30,000 Costs included in outfitting new vehicles
Page 134
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
52-300 Operating Supplies Kitchen 919 900 900 1,000 Kitchen supplies
52-400 Operating Supplies Uniforms 910 1,000 1,000 1,000 Per employee funding for contractually specified
uniforms (5) shirts & (5) pants
55-000 Training Training and Education 1,194 1,500 1,500 1,600 Re-certification training for mechanics
59-000 Depreciation Depreciation 293,187 331,238 359,965 375,160 Year-end depreciation charges for fund assets
Account Classification Total: OE - Operating Expenditures/Expenses 536,791 561,777 604,104 590,851
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment - 119,000 119,000 85,000 Public Works Underground Fuel Tank
Replacement (2 of 3)
64-100 Machinery and Equipment Vehicles 32,741 167,741 167,741 145,000 Purchase 3 Police Vehicles & Purchase New
Service Truck (to replace V-9664)
Account Classification Total: CAP - Capital Outlay 32,741 286,741 286,741 230,000
Activity Total: 539 - Other Physical Environment 789,861 1,096,490 1,142,178 1,079,934
Program Total: 00 - None 789,861 1,096,490 1,142,178 1,079,934
Page 135
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 60 - Fleet Maintenance
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 1,473 1,000 1,000 1,500 Vehicles maintenance costs - Service Trucks
52-100 Operating Supplies Gas, Oil and Lubricants 5,689 2,500 2,500 2,500 Fuel & lubricant costs
52-700 Operating Supplies Tires 400 400 400 425 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 7,562 3,900 3,900 4,425
Activity Total: 539 - Other Physical Environment 7,562 3,900 3,900 4,425
Program Total: 60 - Fleet Maintenance 7,562 3,900 3,900 4,425
Program: 61 - Building
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 161 300 200 250 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 523 700 550 650 Fuel & lubricant costs
52-700 Operating Supplies Tires - 400 400 200 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 684 1,400 1,150 1,100
Activity Total: 539 - Other Physical Environment 684 1,400 1,150 1,100
Program Total: 61 - Building 684 1,400 1,150 1,100
Page 136
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 62 - Code Compliance
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 429 750 450 650 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 838 800 850 800 Fuel & lubricant costs
52-700 Operating Supplies Tires - 800 800 800 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 1,267 2,350 2,100 2,250
Activity Total: 539 - Other Physical Environment 1,267 2,350 2,100 2,250
Program Total: 62 - Code Compliance 1,267 2,350 2,100 2,250
Program: 63 - Police
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 40,490 60,000 45,000 50,000 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 119,439 125,000 125,000 112,500 Fuel & lubricant costs
52-700 Operating Supplies Tires 11,355 18,000 14,000 17,600 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 171,284 203,000 184,000 180,100
Activity Total: 539 - Other Physical Environment 171,284 203,000 184,000 180,100
Program Total: 63 - Police 171,284 203,000 184,000 180,100
Page 137
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 64 - Parks Division
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 6,055 4,000 5,000 6,000 Vehicles maintenance costs - Summer lawn
mowing equipment
52-100 Operating Supplies Gas, Oil and Lubricants 7,952 10,000 10,000 9,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 1,273 800 800 800 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 15,280 14,800 15,800 15,800
Activity Total: 539 - Other Physical Environment 15,280 14,800 15,800 15,800
Program Total: 64 - Parks Division 15,280 14,800 15,800 15,800
Program: 65 - Facilities Maintenance/Streets
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 5,439 9,000 8,500 9,000 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 5,957 6,000 5,000 4,500 Fuel & lubricant costs
52-700 Operating Supplies Tires 1,949 2,000 2,000 2,500 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 13,345 17,000 15,500 16,000
Activity Total: 539 - Other Physical Environment 13,345 17,000 15,500 16,000
Program Total: 65 - Facilities Maintenance/Streets 13,345 17,000 15,500 16,000
Page 138
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 66 - Public Works Administration
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 169 1,500 1,000 1,500 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 2,648 3,500 2,500 2,500 Fuel & lubricant costs
52-700 Operating Supplies Tires 500 500 500 550 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 3,316 5,500 4,000 4,550
Activity Total: 539 - Other Physical Environment 3,316 5,500 4,000 4,550
Program Total: 66 - Public Works Administration 3,316 5,500 4,000 4,550
Program: 67 - Recreation Maintenance
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 1,498 5,000 4,500 4,500 Vehicles maintenance costs - Reel Master
52-100 Operating Supplies Gas, Oil and Lubricants 3,051 3,000 3,000 3,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 932 500 300 500 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 5,481 8,500 7,800 8,000
Activity Total: 539 - Other Physical Environment 5,481 8,500 7,800 8,000
Program Total: 67 - Recreation Maintenance 5,481 8,500 7,800 8,000
Page 139
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 68 - Recreation
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 2,610 2,200 3,000 3,000 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 2,337 2,300 2,300 2,300 Fuel & lubricant costs
52-700 Operating Supplies Tires 924 500 500 500 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 5,871 5,000 5,800 5,800
Activity Total: 539 - Other Physical Environment 5,871 5,000 5,800 5,800
Program Total: 68 - Recreation 5,871 5,000 5,800 5,800
Program: 69 - Village Manager
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 40 300 200 300 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 984 1,000 1,000 1,000 Fuel & lubricant costs
52-700 Operating Supplies Tires - 400 400 400 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 1,024 1,700 1,600 1,700
Activity Total: 539 - Other Physical Environment 1,024 1,700 1,600 1,700
Program Total: 69 - Village Manager 1,024 1,700 1,600 1,700
Page 140
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 71 - Sanitation
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 85,838 90,000 90,000 85,000 Vehicles maintenance costs - old vehicles
52-100 Operating Supplies Gas, Oil and Lubricants 104,783 125,000 105,000 115,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 54,418 45,000 45,000 50,000 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 245,040 260,000 240,000 250,000
Activity Total: 539 - Other Physical Environment 245,040 260,000 240,000 250,000
Program Total: 71 - Sanitation 245,040 260,000 240,000 250,000
Program: 72 - Stormwater
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 2,690 2,000 2,000 2,500 Vehicles maintenance costs - pump at Bay
52-100 Operating Supplies Gas, Oil and Lubricants 5,288 5,000 5,500 5,500 Fuel & lubricant costs
52-700 Operating Supplies Tires 2,605 1,000 1,000 1,500 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 10,583 8,000 8,500 9,500
Activity Total: 539 - Other Physical Environment 10,583 8,000 8,500 9,500
Program Total: 72 - Stormwater 10,583 8,000 8,500 9,500
Page 141
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 73 - LOGT
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 14,892 17,000 12,000 15,500 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 9,573 8,000 6,500 7,000 Fuel & lubricant costs
52-700 Operating Supplies Tires 6,969 1,000 1,000 2,500 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 31,434 26,000 19,500 25,000
Activity Total: 539 - Other Physical Environment 31,434 26,000 19,500 25,000
Program Total: 73 - LOGT 31,434 26,000 19,500 25,000
Program: 74 - Transportation Surtax
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance 7,699 1,500 1,500 2,000 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants 2,292 5,000 3,500 4,500 Fuel & lubricant costs
52-700 Operating Supplies Tires 2,285 2,000 1,500 2,000 Tires
Account Classification Total: OE - Operating Expenditures/Expenses 12,276 8,500 6,500 8,500
Activity Total: 539 - Other Physical Environment 12,276 8,500 6,500 8,500
Program Total: 74 - Transportation Surtax 12,276 8,500 6,500 8,500
Page 142
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Program: 94 - Barry Police
Activity: 539 - Other Physical Environment
OE - Operating Expenditures/Expenses
46-100 Repair and Maintenance Services Vehicle Maintenance - - 2,000 3,000 Vehicles maintenance costs
52-100 Operating Supplies Gas, Oil and Lubricants - - 1,500 3,500 Fuel & lubricant costs
52-700 Operating Supplies Tires - - 400 400 Tires
Account Classification Total: OE - Operating Expenditures/Expenses - - 3,900 6,900
Activity Total: 539 - Other Physical Environment - - 3,900 6,900
Program Total: 94 - Barry Police - - 3,900 6,900
Division Total: 6000 - Fleet Maintenance 1,314,308 1,662,140 1,662,228 1,619,559
Department Total: 39 - Public Works 1,314,308 1,662,140 1,662,228 1,619,559
Fund EXPENSE Total: 550 - Fleet Maintenance 1,314,308 1,662,140 1,662,228 1,619,559
Page 143
MAYOR & COUNCIL
ORGANIZATION CHART
MAYOR & COUNCIL
MAYOR CRYSTAL WAGAR
VICE MAYOR ALICE BURCH
COUNCILMAN SEAN BRADY
COUNCILMAN STEPHEN LOFFREDO
COUNCILMAN JONATHAN MELTZ
VILLAGE MANAGER
THOMAS J. BENTON
VILLAGE CLERK
YSABELY RODRIGUEZ, CMC
VILLAGE ATTORNEY
RICHARD SARAFAN, ESQ.
Page 144
FY'20 FY'21 Change
Personnel Services…………………….150$ 150$ -$
Operating Expenditures/Expenses …..95,047 94,047 (1,000)
TOTAL …………………………..95,197$ 94,197$ (1,000)$
Budget Highlights
Miami Shores Village is governed by a Council-Manager form of
government.Within this framework, the Miami Shores Village Council
consists of five Councilmembers who are elected at large, on a nonpartisan
basis, and serve as the legislative body of the Miami Shores Village
government. The Mayor is the head of Village government for all ceremonial
purposes.Village Councilmember terms are four years for the candidates
receiving the first and second highest number of votes. The candidate
receiving the third highest number of votes is elected to the Village Council
for a two-year term.Village-wide elections are held the second Tuesday in
April in odd-numbered years.
Mayor & Council
Services, Functions and Activities
Under the Village Charter, authority is vested in the Village Council to
establish laws and policies through the enactment of ordinances and
resolutions to provide community leadership and guide the Village
Administration's delivery of services.Additionally, the Village Council
appoints the Village Manager, Village Clerk, and Village Attorney.
-
20,000
40,000
60,000
80,000
100,000
FY2020 FY2021
Mayor & Council Budgeted Expenditures
Personnel Operating
Page 145
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 11 - Mayor & Council
Division: 0100 - Legislative
Program: 00 - None
Activity: 511 - Legislative
PS - Personnel Services
24-000 Workers' Compensation Workers' Compensation 150 150 150 150 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 150 150 150 150
OE - Operating Expenditures/Expenses
34-250 Other Services Mayor & Council Salaries 10 5 5 5 Mayor & Council receive $1 per year
40-000 Travel and Per Diem Travel - 2,500 5,000 6,000 Costs associated with Council travel to
conferences & trainings
40-100 Travel and Per Diem Per Diem Allowance - 500 500 600 Per diem allowance associated with Council
attendance at conferences & trainings
41-100 Communications Services Cellular 763 1,500 2,210 2,100 Estimated costs for cellular telephone/tablets
45-000 Insurance ISF: Risk Management 900 900 900 900
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
47-000 Printing and Binding Printing 206 600 1,200 2,200 Stationary, business cards & nameplates for new
Council Members
Page 146
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
48-000 Promotional Activities Promotional Activities 243 1,300 1,300 1,800 Promotional materials, plaques, flowers &
awards for functions & presentations
49-000 Other Current Charges and Obligations Other Current
Charges 1,040 3,500 1,000 7,250
Annual Chamber dinner, Pelican Harbor
donation, Inauguration reception, & Volunteer
Appreciation Celebration
49-140 Other Current Charges and Obligations Council
Appropriations 6,000 10,000 5,000 5,000
$1,000/Councilmember expenses (Additional
$5,000 Plaza 98 funding was transferred to
Recreation Budget)
49-180 Other Current Charges and Obligations Miami-Dade
Schools 86,992 67,592 67,592 59,592 Miami-Dade Public Schools- MSES Cambridge
Program
51-000 Office Supplies Office Supplies - - 200 200 Office Supplies
52-400 Operating Supplies Uniforms 155 200 500 500 Village logo shirts for Council Members
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 4,778 3,200 3,200 3,400 Annual membership fees to the Florida League
of Cities & the Miami-Dade League of Cities
55-000 Training Training and Education 375 2,400 1,000 4,000 Registration fees for conferences & trainings
55-100 Training Organizational Meetings 360 850 500 500 Attendance at the Miami-Dade County League of
Cities meetings
Page 147
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Account Classification Total: OE - Operating Expenditures/Expenses 101,822 95,047 90,107 94,047
Activity Total: 511 - Legislative 101,972 95,197 90,257 94,197
Program Total: 00 - None 101,972 95,197 90,257 94,197
Division Total: 0100 - Legislative 101,972 95,197 90,257 94,197
Department Total: 11 - Mayor & Council 101,972 95,197 90,257 94,197
Page 148
FY'20 FY'21 Change
Operating Expenditures/Expenses …..250,800$ 236,800$ (14,000)$
TOTAL …………………………..250,800$ 236,800$ (14,000)$
The Village Attorney has the primary responsibility to coordinate legal
matters of the Village.The Village Attorney provides legal counsel in the
preparation of contracts or agreements, as well as other legal documents.
The Village contracts a separate and independent labor attorney to provide
counsel and representation on labor-related matters,such as employment
contracts and collective bargaining agreements.
Budget Highlights
Village Attorney
Services, Functions and Activities
The Village Attorney, appointed by the Village Council, provides legal
counsel to the Village Council, the Village Manager,Village departments and
various advisory boards.
225,000
230,000
235,000
240,000
245,000
250,000
255,000
FY2020 FY2021
Village Attorney Budgeted Expenditures
Operating
Page 149
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 14 - Legal
Division: 0200 - Legal
Program: 00 - None
Activity: 514 - Legal Counsel
OE - Operating Expenditures/Expenses
31-200 Professional Services Legal General 89,096 60,000 80,000 80,000 Fees anticipated for special legal research,
opinions or supplemental representation
31-210 Professional Services Legal Retainer 50,400 50,400 50,400 50,400 Legal retainer for Village Attorney
31-220 Professional Services Legal Labor 54,921 65,000 100,000 65,000
Labor Attorney costs & fees associated with
labor issues, including union contract
negotiations
31-230 Professional Services Legal Litigation 79,475 60,000 - 30,000 Legal fees anticipated for Village representation
brought to the court system
31-240 Professional Services Legal Pension 22,873 15,000 1,000 10,000 Legal fees associated with amending the
Village's pension plan ordinances
31-250 Professional Services Legal Other - - 1,000 1,000 Other legal fees not otherwise covered
55-000 Training Training and Education 350 400 400 400 Registration fees for conferences & trainings
Account Classification Total: OE - Operating Expenditures/Expenses 297,115 250,800 232,800 236,800
Activity Total: 514 - Legal Counsel 297,115 250,800 232,800 236,800
Program Total: 00 - None 297,115 250,800 232,800 236,800
Division Total: 0200 - Legal 297,115 250,800 232,800 236,800
Department Total: 14 - Legal 297,115 250,800 232,800 236,800
Page 150
VILLAGE MANAGER
ORGANIZATION CHART
ASSISTANT TO
VILLAGE MANAGER/
IT MANAGER
FINANCE DIRECTOR
VILLAGE MANAGER
PUBLIC WORKS
DIRECTOR
CODE COMPLIANCE
DIRECTOR
CHIEF OF POLICE
PLANNING & ZONING
DIRECTOR LIBRARY DIRECTOR
RECREATION
DIRECTOR
BUILDING DIRECTOR
COMMUNICATIONS
SPECIALIST
Page 151
FY'20 FY'21 Change
Personnel Services…………………….390,126$ 401,620$ 11,494$
Operating Expenditures/Expenses …..73,844 78,572 4,728
TOTAL …………………………..463,970$ 480,192$ 16,222$
Budget Highlights
Village Manager
Services, Functions and Activities
The Village Manager is responsible for the management and operation of all
aspects of the Village.As Chief Executive and Administrative Officer for the
Village,the Manager is appointed by and serves at the discretion of the
Village Council.This department also manages the information technology
functions and communications for the Village.
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
FY2020 FY2021
Village Manager Budgeted Expenditures
Personnel Operating
Page 152
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Fund: 001 - General Fund
Department: 10 - Village Manager
Division: 0300 - Village Manager
Program: 00 - None
Activity: 512 - Executive
PS - Personnel Services
11-000 Executive Salaries Salaries 171,086 176,881 174,840 181,489 Village Manager base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
11-200 Executive Salaries Executive Benefits Additional 13,000 13,000 13,000 13,000 ICMA Retirement contribution
12-000 Regular Salaries and Wages Salaries 102,063 145,800 144,678 150,002 (1) Assistant to Village Manager/IT Manager &
(1) Communications Specialist
14-000 Overtime Overtime 1,989 1,000 3,000 3,000 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 3,000 3,000 3,000 3,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 18,847 22,319 26,394 23,156 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 14,368 20,529 20,529 20,529 Estimated annual employee costs for health
insurance benefits
Expense Budget Worksheet Report
Page 153
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-100 Life and Health Insurance Dental 304 444 444 444 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 99 173 153 181 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 514 480 480 319 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 331,769 390,126 393,018 401,620
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services 18,603 24,000 24,000 24,000 Funding for Village grant writer
31-260 Professional Services Lobbyist 24,090 24,000 25,250 26,000 Funding for the Village's lobbyist
40-000 Travel and Per Diem Travel 970 500 1,040 1,000 Local & intermediate training & administrative
events
41-100 Communications Services Cellular 444 960 185 1,680 Estimated costs for cellular telephone
45-000 Insurance ISF: Risk Management 5,246 4,755 4,755 6,066
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
Page 154
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
46-000 Repair and Maintenance Services ISF: Fleet
Maintenance 6,692 9,629 9,629 9,801
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League
47-000 Printing and Binding Printing - 150 150 150 Printing of miscellaneous forms & letterhead
48-000 Promotional Activities Promotional Activities 660 - - - Costs for special advertisements, notices &
reporting requirements
51-000 Office Supplies Office Supplies - 125 100 125 General office supplies
52-200 Operating Supplies Other Operating Supplies 89 350 350 350 Printer supplies & other operating supply costs
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 2,607 3,300 3,300 3,300 Annual association dues (ICMA, FCCMA, DCCMA,
FLGISA & etc.)
55-000 Training Training and Education 668 6,075 750 6,100 Attendance at regional meetings, luncheons &
other educational activities
Account Classification Total: OE - Operating Expenditures/Expenses 60,069 73,844 69,509 78,572
Activity Total: 512 - Executive 391,838 463,970 462,527 480,192
Program Total: 00 - None 391,838 463,970 462,527 480,192
Division Total: 0300 - Village Manager 391,838 463,970 462,527 480,192
Department Total: 10 - Village Manager 391,838 463,970 462,527 480,192
Page 155
VILLAGE CLERK
VILLAGE CLERK
ORGANIZATION CHART
Page 156
FY'20 FY'21 Change
Personnel Services…………………….128,622$ 131,560$ 2,938$
Operating Expenditures/Expenses …..43,512 79,458 35,946
Other Uses……………………………..5,000 - (5,000)
TOTAL …………………………..177,134$ 211,018$ 33,884$
Budget Highlights
As the Corporate Secretary, the Village Clerk’s Office is the keeper of the
official Council minutes, legislation, lobbyist registration, original contracts,
keeping meeting schedules, and attendance records for all Village boards and
committees. The elections function entails the administration, supervision and
certification of Municipal and Police Retirement Pension Board elections, any
charter amendment, and referenda.In furtherance of our Records
Management Program,this office sets guidelines and standards for all Village
Records, incorporates management technologies, and establishes a
repository for inactive, archival and vital records. Special projects include
collaborative projects, public access as it pertains to our legislative and
document management application, our Boards and Committees public
meeting process, our enterprise content management process, as well as our
reporting process in furtherance of accountability, transparency, and
reportability.Direct services include: research in response to public
informational requests, notarization, certification, attestation, advertise and
post public notices regarding meetings of the Council, advisory boards,
elections, etc. The Village Clerk is the appointed Custodian of Public Records
for the Village.
Village Clerk
Services, Functions and Activities
-
20,000
40,000
60,000
80,000
100,000
120,000
140,000
FY2020 FY2021
Village Clerk Budgeted Expenditures
Personnel Operating Other Uses Page 157
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 12 - Village Clerk
Division: 0303 - Village Clerk
Program: 00 - None
Activity: 512 - Executive
PS - Personnel Services
11-000 Executive Salaries Salaries 102,802 106,288 105,062 109,056 Village Clerk base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
21-000 Payroll Taxes Employer Fica and Medicare 8,215 8,628 8,534 8,840 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 6,983 6,843 6,843 6,843 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 148 148 148 148 Estimated annual employee costs for dental
insurance benefits
23-200 Life and Health Insurance Long-Term Care 48 57 58 69 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 155 158 158 104 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 124,850 128,622 127,303 131,560
Page 158
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology - 11,000 10,816 13,000 Granicus Legislative Management
34-000 Other Services Contract Services 9,921 15,101 10,400 15,900 Document scanning, codification & records
destruction services
40-000 Travel and Per Diem Travel 738 1,930 2,000 2,180 Travel costs to attend conferences & trainings
40-100 Travel and Per Diem Per Diem Allowance 140 475 475 475 Per diem costs while attending conferences &
trainings
41-100 Communications Services Cellular - 100 300 720 Estimated costs for cellular telephone
42-000 Freight and Postage Services Postage 89 150 300 300 Postage charges for general mail services
45-000 Insurance ISF: Risk Management 1,993 1,830 1,830 2,212
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
46-200 Repair and Maintenance Services Repairs and
Maintenance - 2,000 1,000 2,500 Council Chambers audiovisual equipment repair
Page 159
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
47-000 Printing and Binding Printing 215 300 300 600 Printing of stationary & various forms
48-200 Promotional Activities Legal Advertisements 3,063 6,500 4,000 6,500 Legal advertising & notices
49-200 Other Current Charges and Obligations Elections 48,567 - - 30,000 2021 Village Council Elections
51-000 Office Supplies Office Supplies 556 1,000 700 1,000 General office supplies
52-200 Operating Supplies Other Operating Supplies 100 300 300 1,100 Supplies for department equipment
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 1,720 1,815 1,700 1,960 Annual fees for various organization
memberships
55-000 Training Training and Education 488 1,011 1,000 1,011 Registration for conferences & trainings
Account Classification Total: OE - Operating Expenditures/Expenses 67,591 43,512 35,121 79,458
Activity Total: 512 - Executive 192,441 172,134 162,424 211,018
Page 160
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-301 Interfund Transfers Capital Projects 19,000 5,000 5,000 - Transfer to Capital Projects
Account Classification Total: OTH - Other Uses 19,000 5,000 5,000 -
Activity Total: 581 - Inter-Fund Group Transfers Out 19,000 5,000 5,000 -
Program Total: 00 - None 211,441 177,134 167,424 211,018
Division Total: 0303 - Village Clerk 211,441 177,134 167,424 211,018
Department Total: 12 - Village Clerk 211,441 177,134 167,424 211,018
Page 161
FINANCE
ORGANIZATION CHART
FINANCE DIRECTOR
FINANCE CLERK
CONTROLLER
ACCOUNTANT I
Page 162
FY'20 FY'21 Change
Personnel Services…………………….456,785$ 366,741$ (90,044)$
Operating Expenditures/Expenses …..104,741 109,774 5,033
TOTAL …………………………..561,526$ 476,515$ (85,011)$
The department manages the Village's risk management function, employee
benefit programs,cash management, debt service management, payroll,
accounts payable, accounts receivable and other finance-related matters.
Budget Highlights
Finance
Services, Functions and Activities
The Finance Department is responsible for the security of all Village funds. The
department is a full-function operation ranging from basic accounting to
comprehensive financial management and planning. Included in the many
responsibilities of the department are: preparing the annual operating and capital
budgets at the direction of the Village Manager, processing no less than fifty-two
weekly payrolls and maintaining all appropriate records,filing the necessary
payroll-related taxes and the corresponding recording of all financial transactions,
ensuring the fiscal integrity of the Village.
The Department is responsible for the timely and accurate reporting of all
financial activities.This includes the recording of the purchase orders, direct
payments, invoices and daily deposits. The department is responsible for
reconciling monthly bank statements as well as confirming all cash and electronic
transactions.
The department monitors and coordinates the Village's four retirement plans: the
General Employees' Pension System,the Police Officers'Retirement System,the
ICMA-457 Deferred Compensation Plan and the VALIC-457 Deferred
Compensation Plan. The responsibilities include timely deposits of employee and
Village contributions to all funds and coordinating the year-end financial data for
audit and year-end state reporting requirements.
-
100,000
200,000
300,000
400,000
500,000
FY2020 FY2021
Finance Budgeted Expenditures
Personnel Operating
Page 163
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 13 - Finance
Division: 0500 - Finance
Program: 00 - None
Activity: 513 - Financial and Administrative
PS - Personnel Services
11-000 Executive Salaries Salaries 127,108 131,419 129,903 134,843 Finance Director base salary
11-100 Executive Salaries Executive Benefit 6,500 6,500 6,500 6,500 Executive benefit package
12-000 Regular Salaries and Wages Salaries 181,163 248,881 165,895 171,750 (1) Accountant I, (1) Controller, (1) Courier
(allocated) & (1) Finance Clerk
14-000 Overtime Overtime - 2,000 500 2,000 Estimated overtime costs
18-100 Compensated Compensatory Leave Longevity 1,000 1,000 1,000 1,000 Benefit paid to tenured employees per policy
21-000 Payroll Taxes Employer Fica and Medicare 24,414 29,373 23,172 24,204 Social Security & Medicare taxes
23-000 Life and Health Insurance Health Insurance 20,320 35,453 19,834 24,655 Estimated annual employee costs for health
insurance benefits
23-100 Life and Health Insurance Dental 623 767 544 622 Estimated annual employee costs for dental
insurance benefits
Page 164
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
23-200 Life and Health Insurance Long-Term Care 508 658 575 727 Estimated annual employee costs for long-term
care insurance benefits
24-000 Workers' Compensation Workers' Compensation 735 734 734 440 Allocated costs of workers' compensation
premiums paid to the Florida League
Account Classification Total: PS - Personnel Services 362,370 456,785 348,657 366,741
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services 8,900 9,500 9,000 9,500 Actuary & consulting fees
31-100 Professional Services Technology 9,351 7,100 4,000 7,100 Technical support for financial system
31-270 Professional Services Pre-employment Screening - 135 - 135 Pre-employment testing associated with Village
Hall departmental staffing
32-000 Accounting and Auditing Accounting and Auditing 34,485 30,000 30,000 31,000 Funding for annual external audit to comply with
Local, State & Federal statutory provisions
34-000 Other Services Contract Services 25,046 27,000 26,000 27,000 Departmental & centralized service contracts
40-000 Travel and Per Diem Travel 1,627 2,600 1,100 3,600 Local & intermediate training & conference
attendance
Page 165
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
40-100 Travel and Per Diem Per Diem Allowance 305 725 175 675 Per diem allowance while attending conferences
& trainings
41-100 Communications Services Cellular - 60 60 60 Estimated costs for cellular telephone
42-000 Freight and Postage Services Postage 1,822 2,400 2,275 3,000 Mailing of A/P checks, correspondence &
certified mail
45-000 Insurance ISF: Risk Management 8,825 7,971 7,971 8,379
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League
47-000 Printing and Binding Printing 861 1,750 500 500 Printing CAFR, Budget, Pension reports & other
State mandated documents
48-000 Promotional Activities Promotional Activities 7,160 4,000 7,750 8,200 Annual budget notices & other finance related
notices
49-600 Other Current Charges and Obligations Court Filing
Fees 949 850 425 625 Lien filing & release fees
51-000 Office Supplies Office Supplies 198 500 350 500 General office supplies
52-200 Operating Supplies Other Operating Supplies 3,246 4,000 3,500 4,000
Operating supplies required for Finance related
equipment, not already funded in the Village-
wide supply account
Page 166
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 3,376 2,970 3,420 2,500
Subscriptions to various journals & memberships
to various organizations including: GFOA for the
Village, the CAFR, Budget Award & PAFR for the
Village, the FICPA, AICPA, FGFOA & SFGFOA for
the Finance Director & Controller
55-000 Training Training and Education 2,524 3,180 1,200 3,000
Conference registration fees, charges to attend
local training sessions & other educational
activities
Account Classification Total: OE - Operating Expenditures/Expenses 108,675 104,741 97,726 109,774
Activity Total: 513 - Financial and Administrative 471,045 561,526 446,383 476,515
Program Total: 00 - None 471,045 561,526 446,383 476,515
Division Total: 0500 - Finance 471,045 561,526 446,383 476,515
Department Total: 13 - Finance 471,045 561,526 446,383 476,515
Page 167
FY'20 FY'21 Change
Personnel Services…………………….413,358$ 428,196$ 14,838$
Operating Expenditures/Expenses …..535,063 489,408 (45,655)
Grants and Aids………………………..5,000 5,000 -
Other Uses……………………………..349,638 375,973 26,335
TOTAL …………………………..1,303,059$ 1,298,577$ (4,482)$
FinanceNon-Departmental
Services, Functions and Activities
The Non-Departmental group of accounts represents administrative costs or
services of the General Fund that do not necessarily affect a single department or,
to the contrary, affect multiple departments. The Non-Departmental account is
also the central funding source for interfund transfers (i.e.-transfers to fund
capital projects, transfers out to the Debt Service Fund,etc.).Additionally, the
Non-Departmental department includes funding for accumulated leave
settlements, representing the payout of leave time for individuals separating
service with the Village through retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance,
supplies and the costs to maintain and service the Village's information technology
management.
The Non-Departmental department also includes the General Fund Contingency
account.This account is for emergencies or Council-determined transfers. These
funds can only be used with Council approval.
Budget Highlights
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2020 FY2021
Non-Departmental Budgeted Expenditures
Personnel Operating Grants and Aids Other Uses
Page 168
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 001 - General Fund
Department: 19 - Non-Departmental
Division: 0800 - Non-Departmental
Program: 00 - None
Activity: 519 - Other General Government Service
PS - Personnel Services
18-200 Compensated Compensatory Leave Accumulated Leave
Settlement 72,728 50,000 15,000 15,000 Payout of accumulated leave for employees
expected to retire or separate employment
21-000 Payroll Taxes Employer Fica and Medicare 5,564 3,825 1,148 1,148 Social Security & Medicare taxes
22-000 Retirement Contributions Pension Contribution 306,430 306,430 306,430 360,705
Actuarially calculated required employer
contribution for the General Employee Pension
Plan
23-600 Life and Health Insurance Life Insurance 42,749 48,103 45,000 46,343 Life & long-term disability insurance for general
employees
25-000 Unemployment Compensation Re-Employment Tax - 5,000 5,000 5,000 Contribution mandated by the State for
employees filling for unemployment
Account Classification Total: PS - Personnel Services 427,470 413,358 372,578 428,196
OE - Operating Expenditures/Expenses
31-100 Professional Services Technology 176,270 211,356 211,356 195,500 Contractual services for IT & web consulting
34-000 Other Services Contract Services 5,439 6,820 6,820 6,820 Contractual services for shredding & copy
machine maintenance
Page 169
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
41-000 Communications Services Telephone 2,359 7,100 7,100 7,100 Village Hall telephone service
41-100 Communications Services Cellular 1,004 1,000 1,020 1,080 Estimated costs for cellular telephone
41-200 Communications Services Internet 17,967 14,900 14,900 14,900 Estimated costs for Internet connections for
Village Hall
41-300 Communications Services Long Distance 2,039 4,200 4,200 4,200 Estimated costs for long distance calls
41-400 Communications Services Maintenance - - 6,310 6,500 Estimated costs for telephone maintenance
42-000 Freight and Postage Services Postage 10,512 11,572 11,572 11,575 Costs associated with mailing the monthly
newsletter
42-100 Freight and Postage Services Courier and Delivery - - 25 -
44-000 Rentals and Leases Equipment Rental 17,777 17,253 17,253 17,300 Rental agreement for postage machine & Village
Hall copy machine
45-000 Insurance ISF: Risk Management 8,837 9,728 9,728 10,593
Allocated costs for property, casualty & general
liability insurance premiums paid to the Florida
League (9900 Building)
Page 170
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
46-200 Repair and Maintenance Services Repairs and
Maintenance 3,415 3,500 3,500 3,500
Maintenance agreement for Village-wide phone
system, copy machine, recording equipment &
website.
47-000 Printing and Binding Printing 19,708 38,665 18,000 28,045
Costs associated with printing the Village
newsletter, notices, special mailings & forms not
specifically associated with a single department
or division
48-000 Promotional Activities Promotional Activities 357 375 375 375 Costs associated with Green Day
48-200 Promotional Activities Legal Advertisements 156 1,000 1,000 1,000 Costs associated with legal advertisements
49-110 Other Current Charges and Obligations Special Projects
- Manager 6,160 15,000 15,000 15,000
Projects identified by the Village Manager on an
as needed basis which are not normally
budgeted or presented to staff by Council
49-120 Other Current Charges and Obligations Special Projects
- Village Hall 115 500 500 500 Funding for employee morale & appreciation
programs in Village Hall
49-300 Other Current Charges and Obligations Software
Licensing 59,188 63,844 80,000 34,305 Software license fees for computer programs
49-400 Other Current Charges and Obligations Bank Charges 43,940 40,100 35,000 40,100 Bank & credit card fees
49-500 Other Current Charges and Obligations Ad Valorem
Tax Reimbursement 67,452 68,000 69,983 70,000 Reimbursement to Country Club for MSV
component of annual tax bill
Page 171
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
51-000 Office Supplies Office Supplies 5 250 100 250 Village-wide supply for general office supplies
52-200 Operating Supplies Other Operating Supplies 2,840 8,000 8,000 8,000
Paper, Toner, drums & other copy machine
supplies not covered by the maintenance
agreement, Village Hall supplies, replacement of
small office equipment & other supplies as
needed for unallocated Village-wide use
52-225 Operating Supplies Computer 4,527 5,600 8,000 7,000 Supplies necessary to operate technology
52-300 Operating Supplies Kitchen 3,587 2,800 2,800 2,800 Supplies necessary to operate Village Hall
kitchen facilities
52-315 Operating Supplies Preparedness Supplies - - 125,000 -
Supplies purchased to prepare for and/or in
unforeseen events & circumstances (i.e.
Coronavirus)
54-000 Books, Publications, Subscriptions, and Memberships
Dues, Memberships and Subs 5,164 3,500 3,500 2,965 Village memberships
Account Classification Total: OE - Operating Expenditures/Expenses 458,816 535,063 661,042 489,408
Page 172
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
GRANTS - Grants and Aids
82-000 Aids to Private Organizations North Miami Foundation 5,000 5,000 5,000 5,000 Annual appropriation for service organization
Account Classification Total: GRANTS - Grants and Aids 5,000 5,000 5,000 5,000
OTH - Other Uses
99-000 Other Uses Contingency - 62,281 - 200,692 Reserve for unanticipated expenses
Account Classification Total: OTH - Other Uses - 62,281 - 200,692
Activity Total: 519 - Other General Government Service 891,286 1,015,702 1,038,620 1,123,296
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-201 Interfund Transfers Debt Service - 115,000 - - Transfer to Debt Service
91-301 Interfund Transfers Capital Projects 37,500 75,000 75,000 60,000 Transfer to Capital Projects
91-410 Interfund Transfers Water & Sewer 92,920 49,925 49,925 63,575 Transfer to Water & Sewer
91-501 Interfund Transfers Risk Management 44,244 47,432 47,432 51,706 Transfer to Risk Management
Account Classification Total: OTH - Other Uses 174,664 287,357 172,357 175,281
Activity Total: 581 - Inter-Fund Group Transfers Out 174,664 287,357 172,357 175,281
Program Total: 00 - None 1,065,950 1,303,059 1,210,977 1,298,577
Division Total: 0800 - Non-Departmental 1,065,950 1,303,059 1,210,977 1,298,577
Department Total: 19 - Non-Departmental 1,065,950 1,303,059 1,210,977 1,298,577
Page 173
FY'20 FY'21 Change
Operating Expenditures/Expenses …..17,000$ 8,000$ (9,000)$
Debt Service……………………………566,181 446,180 (120,001)
TOTAL …………………………..583,181$ 454,180$ (129,001)$
Budget Highlights
Services, Functions and Activities
Finance
Debt Service
This fund records the inflow and outflow of cash related to the dedicated ad valorem tax
levies used to pay for the annual principal and interest costs associated with the
General Obligation Bonds,Series 2013 which replaced Series 1999 sold to design,
develop and construct the Miami Shores Aquatic Facility,as well as, the Series 2015
which replaced the Series 2004 bond sold to build the Doctors Charter School Facility.
Additionally, the payments toward clearing other outstanding debt are reported in this
fund.Costs associated with the management, reporting and payment of principal,
interest and fees are also included. The Village is required to complete a series of
reports relating to the debt including Continuing Disclosure Reports ,State Bond Filings
and special notes to the Village's comprehensive annual financial report.
-
100,000
200,000
300,000
400,000
500,000
600,000
FY2020 FY2021
Debt Service Fund Budgeted Expenditures
Operating Debt Service
Page 174
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 201 - Debt Service
Department: 19 - Non-Departmental
Division: 0000 - None
Program: 00 - None
Activity: 519 - Other General Government Service
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services - 12,000 - 3,000 Annual disclosure reports
32-000 Accounting and Auditing Accounting and Auditing 5,000 5,000 5,000 5,000 Pro-rated portion of the financial audit
Account Classification Total: OE - Operating Expenditures/Expenses 5,000 17,000 5,000 8,000
Activity Total: 519 - Other General Government Service 5,000 17,000 5,000 8,000
Program Total: 00 - None 5,000 17,000 5,000 8,000
Program: 02 - Aquatics Center Upgrade
Activity: 517 - Debt Service Payments
DS - Debt Service
71-100 Principal Principal Payments - 90,000 - - Principal payments
72-100 Interest Interest Payments - 25,000 - - Interest payments
Account Classification Total: DS - Debt Service - 115,000 - -
Activity Total: 517 - Debt Service Payments - 115,000 - -
Program Total: 02 - Aquatics Center Upgrade - 115,000 - -
Program: 03 - Aquatics Center
Activity: 517 - Debt Service Payments
DS - Debt Service
71-100 Principal Principal Payments 133,000 136,000 136,000 138,000 Principal payments
Page 175
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
72-100 Interest Interest Payments 48,766 44,033 44,033 39,890 Interest payments
Account Classification Total: DS - Debt Service 181,766 180,033 180,033 177,890
Activity Total: 517 - Debt Service Payments 181,766 180,033 180,033 177,890
Program Total: 03 - Aquatics Center 181,766 180,033 180,033 177,890
Program: 06 - Charter School
Activity: 517 - Debt Service Payments
DS - Debt Service
71-100 Principal Principal Payments 184,100 191,400 191,400 193,400 Principal payments
72-100 Interest Interest Payments 84,425 79,748 79,750 74,890 Interest payments
Account Classification Total: DS - Debt Service 268,525 271,148 271,150 268,290
Activity Total: 517 - Debt Service Payments 268,525 271,148 271,150 268,290
Program Total: 06 - Charter School 268,525 271,148 271,150 268,290
Division Total: 0000 - None 455,290 583,181 456,183 454,180
Department Total: 19 - Non-Departmental 455,290 583,181 456,183 454,180
Fund EXPENSE Total: 201 - Debt Service 455,290 583,181 456,183 454,180
Page 176
FY'20 FY'21 Change
Personnel Services…………………….303,968$ 222,167$ (81,801)$
Operating Expenditures/Expenses …..663,190 699,651 36,461
TOTAL …………………………..967,158$ 921,818$ (45,340)$
The Village's Risk Management Internal Service Fund is a self balancing group
of accounts designed to accumulate the necessary financial resources to pay
for the Village's insurance premiums,costs,deductibles and administrative
services insured by the Florida League of Cities.The fund reports all costs
associated with workers' compensation, general liability,property, casualty and
auto liability costs.Additionally, certain qualified administrative expenses are
included as an operating cost including, but not limited to the costs of annual
actuarial and auditing reports,filing fees, third-party administrator fees and
state licensing fees.
Budget Highlights
Finance
Risk Management
Services, Functions and Activities
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
FY2020 FY2021
Risk Management Fund Budgeted Expenses
Personnel Operating
Page 177
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 501 - Risk Management
Department: 19 - Non-Departmental
Division: 6500 - Risk Management
Program: 00 - None
Activity: 519 - Other General Government Service
PS - Personnel Services
24-100 Workers' Compensation Premium: Workers'
Compensation 244,370 266,468 199,464 202,167
Annual component of premiums paid to the
Florida League for primary workers'
compensation coverage
24-110 Workers' Compensation Workers' Comp-Audit Premium 12,543 12,500 1,367 5,000 End of year audit adjustment based on payroll
24-120 Workers' Compensation Workers' Comp-Deductibles
Paid 12,640 25,000 12,000 15,000 Deductible for claims
Account Classification Total: PS - Personnel Services 269,553 303,968 212,831 222,167
OE - Operating Expenditures/Expenses
31-000 Professional Services Professional Services 6,750 5,000 - -
Estimated fees for actuarial costs & studies for
outstanding workers' compensation & liability
claims pending from the self-insurance fund
31-230 Professional Services Legal Litigation 1,260 1,000 1,000 1,000 Other legal fees related to Risk
31-250 Professional Services Legal Other - - 2,200 2,000
31-400 Professional Services TPA Charges 1,212 1,500 1,212 1,500 Estimated cost to manage outstanding self-
insurance claims pending
Page 178
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
34-000 Other Services Contract Services 1,100 - - -
45-100 Insurance ISF: Auto Insurance 69,859 83,753 83,753 80,000 Annual premium paid to the Florida League for
automobile liability coverage
45-200 Insurance Premium: Liability 159,391 157,861 187,440 185,829 Annual premium paid to the Florida League for
general liability coverage
45-210 Insurance Premium: Storage Tank 1,820 1,820 1,870 2,000 Annual premium for 5 storage tanks
45-220 Insurance Premium: Deductibles Paid 8,500 10,000 10,000 10,000 Estimated cost for loss deductibles for all claims
for the fiscal year paid to the Florida League
45-300 Insurance Premium: Property 298,829 350,256 315,978 365,822 Annual premium paid to the Florida League for
property value coverage
45-310 Insurance Premium Adjustments - 1,000 41 1,500 Additional items insured during the year
45-320 Insurance Direct Payments - 1,000 - - Estimated cost of direct claims not processed
through carrier or insurances
46-200 Repair and Maintenance Services Repairs and
Maintenance 44,688 50,000 50,000 50,000 Repairs & maintenance for damages not covered
by insurance & claims paid pending subrogation
Page 179
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
49-000 Other Current Charges and Obligations Other Current
Charges 6,285 - - -
Account Classification Total: OE - Operating Expenditures/Expenses 599,694 663,190 653,494 699,651
Activity Total: 519 - Other General Government Service 869,247 967,158 866,325 921,818
Activity: 581 - Inter-Fund Group Transfers Out
OTH - Other Uses
91-550 Interfund Transfers Fleet Maintenance 29,933 - - -
Account Classification Total: OTH - Other Uses 29,933 - - -
Activity Total: 581 - Inter-Fund Group Transfers Out 29,933 - - -
Program Total: 00 - None 899,179 967,158 866,325 921,818
Division Total: 6500 - Risk Management 899,179 967,158 866,325 921,818
Department Total: 19 - Non-Departmental 899,179 967,158 866,325 921,818
Fund EXPENSE Total: 501 - Risk Management 899,179 967,158 866,325 921,818
Page 180
FY'20 FY'21 Change
Capital Outlay ….…………………5,732,269$ 161,975$ (5,570,294)$
TOTAL …………………………..5,732,269$ 161,975$ (5,570,294)$
Many of the capital projects are multi-year projects and may not actually
begin in FY 2021. The funds are encumbered to the subsequent year's
budget as an obligation until used or released.This year's budget includes
a transfer from the General Fund to the Capital Project Fund for several
projects.
Budget Highlights
Capital Projects
Services, Functions and Activities
The Capital Project Fund is used to account for the funding of municipal
capital expenditures for the acquisition, construction or improvement of
major capital facilities or infrastructure; machinery and equipment; and other
general improvements with a life expectancy of more than three years.
Assets of $5,000 or more are depreciated using the straight line method
based on the estimated useful life of the asset depending upon the asset
classification.
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
FY2020 FY2021
Capital Projects Fund Budgeted Expenditures
Capital Outlay
Page 181
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 301 - Capital Projects
Department: 12 - Village Clerk
Division: 0303 - Village Clerk
Program: 00 - None
Activity: 512 - Executive
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment 3,291 5,000 5,000 -
68-000 Intangible Assets Intangible Assets 11,858 6,501 6,501 -
Account Classification Total: CAP - Capital Outlay 15,149 11,501 11,501 -
Activity Total: 512 - Executive 15,149 11,501 11,501 -
Program Total: 00 - None 15,149 11,501 11,501 -
Division Total: 0303 - Village Clerk 15,149 11,501 11,501 -
Department Total: 12 - Village Clerk 15,149 11,501 11,501 -
Fund: 301 - Capital Projects
Department: 13 - Finance
Division: 0500 - Finance
Program: 00 - None
Activity: 513 - Financial and Administrative
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment - - 10,000 - Timeclock hardware
68-000 Intangible Assets Intangible Assets - - 2,000 - Timeclock software updates
Account Classification Total: CAP - Capital Outlay - - 12,000 -
Activity Total: 513 - Financial and Administrative - - 12,000 -
Program Total: 00 - None - - 12,000 -
Division Total: 0500 - Finance - - 12,000 -
Department Total: 13 - Finance - - 12,000 -
Page 182
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 301 - Capital Projects
Department: 19 - Non-Departmental
Division: 0800 - Non-Departmental
Program: 00 - None
Activity: 519 - Other General Government Service
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment 82,167 50,000 75,000 -
68-000 Intangible Assets Intangible Assets 11,451 25,000 25,000 60,000 Domain Upgrade
Account Classification Total: CAP - Capital Outlay 93,619 75,000 100,000 60,000
Activity Total: 519 - Other General Government Service 93,619 75,000 100,000 60,000
Program Total: 00 - None 93,619 75,000 100,000 60,000
Division Total: 0800 - Non-Departmental 93,619 75,000 100,000 60,000
Department Total: 19 - Non-Departmental 93,619 75,000 100,000 60,000
Fund: 301 - Capital Projects
Department: 21 - Police
Division: 0900 - Police
Program: 00 - None
Activity: 521 - Law Enforcement
CAP - Capital Outlay
62-000 Buildings Buildings - 130,915 130,915 -
64-000 Machinery and Equipment Machinery and Equipment 140,610 230,080 230,080 70,000 Computer Server Replacement (3 of 3) &
Portable Police Radios (1 of 3)
68-000 Intangible Assets Intangible Assets 30,648 - - -
Account Classification Total: CAP - Capital Outlay 171,258 360,995 360,995 70,000
Activity Total: 521 - Law Enforcement 171,258 360,995 360,995 70,000
Program Total: 00 - None 171,258 360,995 360,995 70,000
Division Total: 0900 - Police 171,258 360,995 360,995 70,000
Department Total: 21 - Police 171,258 360,995 360,995 70,000
Page 183
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 301 - Capital Projects
Department: 39 - Public Works
Division: 1201 - Parks
Program: 00 - None
Activity: 539 - Other Physical Environment
CAP - Capital Outlay
63-400 Infrastructure Land Improvements 6,433 8,000 8,000 -
64-000 Machinery and Equipment Machinery and Equipment - 7,500 7,500 -
Account Classification Total: CAP - Capital Outlay 6,433 15,500 15,500 -
Activity Total: 539 - Other Physical Environment 6,433 15,500 15,500 -
Program Total: 00 - None 6,433 15,500 15,500 -
Division Total: 1201 - Parks 6,433 15,500 15,500 -
Fund: 301 - Capital Projects
Department: 39 - Public Works
Division: 1202 - Facilities Maintenance/Streets
Program: 00 - None
Activity: 539 - Other Physical Environment
CAP - Capital Outlay
62-000 Buildings Buildings - 249,477 249,477 -
63-100 Infrastructure Transportation Improvements 9,500 80,500 80,500 25,000 Street Name Signs
63-400 Infrastructure Land Improvements 19,375 57,828 57,828 -
Page 184
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
64-000 Machinery and Equipment Machinery and Equipment - 80,000 80,000 -
Account Classification Total: CAP - Capital Outlay 28,875 467,805 467,805 25,000
Activity Total: 539 - Other Physical Environment 28,875 467,805 467,805 25,000
Program Total: 00 - None 28,875 467,805 467,805 25,000
Division Total: 1202 - Facilities Maintenance/Streets 28,875 467,805 467,805 25,000
Fund: 301 - Capital Projects
Department: 39 - Public Works
Division: 1203 - Public Works Administration
Program: 00 - None
Activity: 539 - Other Physical Environment
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment 57,902 - 12,075 -
Account Classification Total: CAP - Capital Outlay 57,902 - 12,075 -
Activity Total: 539 - Other Physical Environment 57,902 - 12,075 -
Program Total: 00 - None 57,902 - 12,075 -
Division Total: 1203 - Public Works Administration 57,902 - 12,075 -
Department Total: 39 - Public Works 93,209 483,305 495,380 25,000
Fund: 301 - Capital Projects
Department: 71 - Brockway Memorial Library
Division: 1500 - Library
Program: 00 - None
Activity: 571 - Libraries
CAP - Capital Outlay
62-000 Buildings Buildings - 12,750 12,750 -
64-000 Machinery and Equipment Machinery and Equipment - 9,575 9,575 -
Account Classification Total: CAP - Capital Outlay - 22,325 22,325 -
Activity Total: 571 - Libraries - 22,325 22,325 -
Program Total: 00 - None - 22,325 22,325 -
Division Total: 1500 - Library - 22,325 22,325 -
Department Total: 71 - Brockway Memorial Library - 22,325 22,325 -
Page 185
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 301 - Capital Projects
Department: 72 - Recreation
Division: 1401 - Recreation Administration
Program: 00 - None
Activity: 572 - Parks and Recreation
CAP - Capital Outlay
64-000 Machinery and Equipment Machinery and Equipment 6,608 - - -
68-000 Intangible Assets Intangible Assets 19,418 19,418 19,418 -
Account Classification Total: CAP - Capital Outlay 26,026 19,418 19,418 -
Activity Total: 572 - Parks and Recreation 26,026 19,418 19,418 -
Program Total: 00 - None 26,026 19,418 19,418 -
Division Total: 1401 - Recreation Administration 26,026 19,418 19,418 -
Fund: 301 - Capital Projects
Department: 72 - Recreation
Division: 1402 - Athletics
Program: 00 - None
Activity: 572 - Parks and Recreation
CAP - Capital Outlay
62-000 Buildings Buildings - 27,850 27,850 -
63-400 Infrastructure Land Improvements - 32,605 32,605 -
64-000 Machinery and Equipment Machinery and Equipment 4,435 23,500 23,500 -
Account Classification Total: CAP - Capital Outlay 4,435 83,955 83,955 -
Activity Total: 572 - Parks and Recreation 4,435 83,955 83,955 -
Program Total: 00 - None 4,435 83,955 83,955 -
Division Total: 1402 - Athletics 4,435 83,955 83,955 -
Page 186
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Fund: 301 - Capital Projects
Department: 72 - Recreation
Division: 1403 - Community Center
Program: 00 - None
Activity: 572 - Parks and Recreation
CAP - Capital Outlay
62-000 Buildings Buildings - 95,390 95,390 6,975 Community Center Carpet Replacement
64-000 Machinery and Equipment Machinery and Equipment 12,416 49,118 49,118 -
Account Classification Total: CAP - Capital Outlay 12,416 144,508 144,508 6,975
Activity Total: 572 - Parks and Recreation 12,416 144,508 144,508 6,975
Program Total: 00 - None 12,416 144,508 144,508 6,975
Division Total: 1403 - Community Center 12,416 144,508 144,508 6,975
Fund: 301 - Capital Projects
Department: 72 - Recreation
Division: 1405 - Aquatics
Program: 00 - None
Activity: 572 - Parks and Recreation
CAP - Capital Outlay
62-000 Buildings Buildings 20,500 9,500 9,500 -
63-400 Infrastructure Land Improvements 1,766,815 4,505,262 1,600,000 -
64-000 Machinery and Equipment Machinery and Equipment 20,090 16,500 16,500 -
Account Classification Total: CAP - Capital Outlay 1,807,405 4,531,262 1,626,000 -
Activity Total: 572 - Parks and Recreation 1,807,405 4,531,262 1,626,000 -
Program Total: 00 - None 1,807,405 4,531,262 1,626,000 -
Division Total: 1405 - Aquatics 1,807,405 4,531,262 1,626,000 -
Fund: 301 - Capital Projects
Page 187
Account
Number Account Description
2019 Actual
Amount
2020 Amended
Budget
2020 Estimated
Amount 2021 Budget Comments
Expense Budget Worksheet Report
Department: 72 - Recreation
Division: 1406 - Tennis
Program: 00 - None
Activity: 572 - Parks and Recreation
CAP - Capital Outlay
63-400 Infrastructure Land Improvements 22,755 - - -
Account Classification Total: CAP - Capital Outlay 22,755 - - -
Activity Total: 572 - Parks and Recreation 22,755 - - -
Program Total: 00 - None 22,755 - - -
Division Total: 1406 - Tennis 22,755 - - -
Department Total: 72 - Recreation 1,873,037 4,779,143 1,873,881 6,975
Fund EXPENSE Total: 301 - Capital Projects 2,246,271 5,732,269 2,876,082 161,975
Page 188
Project Description Dept FY 2021
Fund
Source
Domain Upgrade NON 60,000 Gen
60,000$
Computer Server Replacement (3 of 3)POL 20,000 Gen
Portable Police Radios (1 of 3)POL 50,000 Gen
70,000$
Street Name Signs PW-1202 25,000 Gen
25,000$
Community Center Carpet Replacement REC-1403 6,975 Gen
6,975$
96th Street JPA Matching Funds PW-LOGT 160,000 LOGT - FB
160,000$
TAP Grant Match PW-CITT 204,512 CITT
204,512$
Bayshore Pump Station Generator PW-STM 75,000 STM
Draingage System Installation PW-STM 300,000 STM - FB
375,000$
Purchase New Trash Truck (to replace V-3148 (2003))PW-SAN 250,000 SAN - FB
250,000$
Public Works Underground Fuel Tank Replacement (2 of 3)PW-FF 85,000 FF - FB
Purchase 3 Police Vehicles PW-FF 100,000 FF - FB
Purchase New Service Truck (to replace V-9664)PW-FF 45,000 FF -FB
230,000$
1,381,487$ TOTAL: ALL DEPARTMENTS
RECREATION
CITT FUND (F. 135)
LOGT FUND (F. 130)
STORMWATER FUND (F. 402)
SANITATION FUND (F. 405)
FINANCE
FLEET MAINTENANCE FUND (F. 550)
POLICE
PUBLIC WORKS
Page 189
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
60,000 60,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
60,000$ 60,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
60,000 60,000 - - - -
- - - - - -
- - - - - -
60,000$ 60,000$ -$ -$ -$ -$
Grant Fund
Project Name:Domain Upgrade
Capital Projects
Non-Departmental
Oct-20
$60,000
Description of Item(s) or Project:Upgrade of the current domain infrastructure.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 190
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
120,000 20,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
120,000$ 20,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
120,000 20,000 - - - -
- - - - - -
- - - - - -
120,000$ 20,000$ -$ -$ -$ -$
Grant Fund
Project Name:Computer Server Replacement
Capital Projects
Police
Oct-20
$120,000
Description of Item(s) or Project:Computer Server Replacement 3 of 3 for FY2021.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 191
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
211,500 50,000 70,500 70,500 - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
211,500$ 50,000$ 70,500$ 70,500$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
211,500 50,000 70,500 70,500 - -
- - - - - -
- - - - - -
211,500$ 50,000$ 70,500$ 70,500$ -$ -$
$211,500
Project Name:Portable Police Radios
Capital Projects
Police
Oct-20
Description of Item(s) or Project:
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Grant Fund
Current portable radios are over 10 years old and the model is being
phased out. The radios are showing their age and the repair rate is
increasing. Funding is for replacement portable radios with new
technology and greater reliability.
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 192
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
25,000 25,000 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
25,000$ 25,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
25,000 25,000 - - - -
- - - - - -
- - - - - -
- - - - - -
25,000$ 25,000$ -$ -$ -$ -$
Grant Fund
Project Name:Street Name Signs
Capital Projects
Public Works/Streets
Oct-20
$25,000
Description of Item(s) or Project:
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 193
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
6,975 6,975 - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
6,975$ 6,975$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
6,975 6,975 - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
6,975$ 6,975$ -$ -$ -$ -$
Grant Fund
Project Name:Community Center Carpet Replacement
Capital Projects
Recreation/Community Center
FY2021
$6,975
Description of Item(s) or Project:Measured area - Royal Palm/Sable palm/Hallways
Carpet/Adhesive - Removal and Disposal of existing carpet
Installation
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 194
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund 160,000 160,000 - - - -
- - - - - -
- - - - - -
- - - - - -
160,000$ 160,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
160,000 160,000 - - - -
- - - - - -
- - - - - -
- - - - - -
160,000$ 160,000$ -$ -$ -$ -$ TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Grant Fund
Project Name:96th Street JPA Matching Funds
LOGT
Public Works/LOGT
Oct-20
$160,000
Description of Item(s) or Project:96th Street reconsturction - JPA matching funds (for the design &
CEI of the project).
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Page 195
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund 204,512 204,512 - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
- - - - - -
204,512$ 204,512$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
204,512 204,512 - - - -
- - - - - -
- - - - - -
- - - - - -
204,512$ 204,512$ -$ -$ -$ -$
Grant Fund
Project Name:TAP Grant Match
CITT
Public Works/CITT
Oct-20
$204,512
Description of Item(s) or Project:Matching Funds for Approved FDOT LAP Tap Grant.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 196
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
75,000 75,000 - - - -
- - - - - -
- - - - - -
75,000$ 75,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
75,000 75,000 - - - -
- - - - - -
- - - - - -
75,000$ 75,000$ -$ -$ -$ -$
Grant Fund
Project Name:Bayshore Pump Station Generator
Stormwater
Public Works/Stormwater
Oct-20
$75,000
Description of Item(s) or Project:
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 197
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
300,000 300,000 - - - -
- - - - - -
- - - - - -
300,000$ 300,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
300,000 300,000 - - - -
- - - - - -
- - - - - -
- - - - - -
300,000$ 300,000$ -$ -$ -$ -$
Grant Fund
Project Name:Drainage System Installation
Stormwater
Public Works/Stormwater
Oct-20
$300,000
Description of Item(s) or Project:Install a new drainage system along NE 8th Ave and 92nd St.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Page 198
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
250,000 250,000 - - - -
- - - - - -
250,000$ 250,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
- - - - - -
- - - - - -
250,000 250,000 - - - -
250,000$ 250,000$ -$ -$ -$ -$ TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Grant Fund
Project Name:Purchase New Trash Truck
Sanitation
Public Works/Sanitation
Oct-20
$250,000
Description of Item(s) or Project:Purchase New Trash Truck to replace V-3148 (2003)
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
Page 199
Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
250,000 85,000 - - - -
250,000$ 85,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
250,000 85,000 - - - -
- - - - - -
- - - - - -
250,000$ 85,000$ -$ -$ -$ -$ TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
Grant Fund
Project Name:Public Works Underground Fuel Tank Replacement (2 of 3)
Fleet Maintenance
Public Works/Fleet Maintenance
Oct-20
$85,000
Description of Item(s) or Project:Continued funding for the replacement of the Underground Fuel
Tanks at the Public Works Compound. This is year 2 of 3 years. The
total project cost is $250,000.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
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Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
100,000 100,000 - - - -
100,000$ 100,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
- - - - - -
- - - - - -
100,000 100,000 - - - -
100,000$ 100,000$ -$ -$ -$ -$
Grant Fund
Project Name:Purchase 3 Police Vehicles
Fleet Maintenance
Public Works/Fleet Maintenance
Oct-20
$100,000
Description of Item(s) or Project:These vehicles have met thier life expectancy and need to be
replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
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Fund:
Department/Division:
Project Start Date:
Cost Estimate:
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
Half Cent Transporation Fund - - - - - -
LOGT Fund - - - - - -
- - - - - -
- - - - - -
45,000 45,000 - - - -
45,000$ 45,000$ -$ -$ -$ -$
TOTAL FY 2021 FY 2022 FY 2023 FY 2024 FY 2025
- - - - - -
- - - - - -
- - - - - -
- - - - - -
45,000 45,000 - - - -
45,000$ 45,000$ -$ -$ -$ -$
Grant Fund
Project Name:Purchase New Service Truck (to replace V-9664)
Fleet Maintenance
Public Works/Fleet Maintenance
Oct-20
$45,000
Description of Item(s) or Project:Vehicle #9664 has met its life expectancy and needs to be replaced.
Funding Sources & Schedule: Do not use if less than $5,000
General Fund
TOTAL
Stormwater Fund
Sanitation Fund
Fleet Maintenance Fund
TOTAL
Expenditure Schedule: Do not use if less than $5,000
Building Improvements
Infrastructure Improvements
Machinery & Equipment
Software
Vehicles
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FISCAL YEAR REQUESTED DEPARTMENT FIVE-YEAR TOTAL
2020-2021 $ 1,381,487 Village Clerk $ -
2021-2022 $ 1,422,771 Finance $ 60,000
2022-2023 $ 1,676,000 Library $ 90,000
2023-2024 $ 1,556,465 Police $ 231,000
2024-2025 $ 1,751,720 Public Works $ 6,792,512
TOTAL $ 7,788,443 Recreation $ 614,931
TOTAL $ 7,788,443
Services, Functions and Activities
The FY2021-2025 Capital Improvement Plan (CIP)represents department
requests for capital equipment and projects with a life expectancy of at least three years.
Assets of $5,000 or more are depreciated using the straight line method based on the
estimated useful life of the asset depending upon the asset classification.The purpose of
the CIP is to establish a long term plan of proposed capital expenditures with the means
and methods of financing.The Village is required to adopt a five-year comprehensive
plan in order to comply with state requirements.
The five-year CIP is updated annually to add new projects,to re-evaluate the program and
project priorities in light of unanticipated needs, and to revise recommendations to take
into account new requirements and new sources of funding. Capital Improvement
programming thus becomes a continuing part of the Village's budgeting and management
procedures.
The Proposed Budget is divided into each funding year and identifies the following: 1)
project or program description; 2) the department submitting the request; 3) the division
that will benefit from the investment; and, 4) the cost of the project by funding source. For
the five-year period scheduled to begin on October 1, 2020 and continue through
September 30, 2025,$7,788,443 is planned for investment in Village assets and
infrastructure as follows:
5 Year Capital Improvement Plan FY2021-2025
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Project Description Dept FY 2021
Fund
Source
Domain Upgrade NON 60,000 Gen
60,000$
Computer Server Replacement (3 of 3)POL 20,000 Gen
Portable Police Radios (1 of 3)POL 50,000 Gen
70,000$
Street Name Signs PW-1202 25,000 Gen
25,000$
Community Center Carpet Replacement REC-1403 6,975 Gen
6,975$
96th Street JPA Matching Funds PW-LOGT 160,000 LOGT - FB
160,000$
TAP Grant Match PW-CITT 204,512 CITT
204,512$
Bayshore Pump Station Generator PW-STM 75,000 STM
Draingage System Installation PW-STM 300,000 STM - FB
375,000$
Purchase New Trash Truck (to replace V-3148 (2003))PW-SAN 250,000 SAN - FB
250,000$
Public Works Underground Fuel Tank Replacement (2 of 3)PW-FF 85,000 FF - FB
Purchase 3 Police Vehicles PW-FF 100,000 FF - FB
Purchase New Service Truck (to replace V-9664)PW-FF 45,000 FF -FB
230,000$
1,381,487$ TOTAL: ALL DEPARTMENTS
RECREATION
CITT FUND (F. 135)
LOGT FUND (F. 130)
STORMWATER FUND (F. 402)
SANITATION FUND (F. 405)
FINANCE
FLEET MAINTENANCE FUND (F. 550)
POLICE
PUBLIC WORKS
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Project Description Dept FY 2022
Fund
Source
AED Replacement (2 of 4)POL 10,000 Gen
Portable Police Radios (2 of 3)POL 70,500 Gen
80,500$
Purchase 2 Lawn Mowers PW-1201 15,000 Gen
ADA Improvements PW-1202 15,000 Gen
Public Works Renovation PW-1202 20,000 Gen
Purchase Lawn Trailer (to replace 2012 one currently have)PW-1202 8,000 Gen
Replace Damaged Walls PW-1202 20,000 Gen
Speed Limit Signs PW-1202 75,000 Gen
Street Name Signs PW-1202 100,000 Gen
Traffic Calming PW-1202 100,000 Gen
Village Hall Renovation PW-1202 50,000 Gen
Purchase Toro Reelmaster (to replace 2003 one currently have)PW-1204 50,000 Gen
453,000$
Library Carpet LIB 60,000 Gen
Library Front Steps LIB 5,000 Gen
Replacement of Library's Original Front Windows LIB 25,000 Gen
90,000$
Afterschool Homework Tables, Tables & Benches REC-1402 6,476 Gen
Mobile Shade Unit REC-1402 16,000 Gen
Water Cannon REC-1405 5,795 Gen
28,271$
Replace Damaged Sidewalks PW-LOGT 50,000 LOGT
Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT
Sign Inventory PW-LOGT 7,000 LOGT
177,000$
TAP Grant Match PW-CITT 124,000 CITT
124,000$
Purchase Trash Truck (to replace V-1110)PW-SAN 120,000 SAN
120,000$
POLICE
RECREATION
PUBLIC WORKS
SANITATION FUND (F. 405)
LOGT FUND (F. 130)
LIBRARY
CITT FUND (F. 135)
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Project Description Dept FY 2022
Fund
Source
Public Works Underground Fuel Tank Replacement (3 of 3)PW-FF 85,000 FF
Purchase 5 Police Vehicles PW-FF 200,000 FF
Purchase Stump Grinder (to replace V-0710)PW-FF 35,000 FF
Purchase Vehicle (for PV 1101)PW-FF 30,000 FF
350,000$
1,422,771$ TOTAL: ALL DEPARTMENTS
FLEET MAINTENANCE FUND (F. 550)
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Project Description Dept FY 2023
Fund
Source
AED Replacement (4 of 4)POL 10,000 Gen
Portable Police Radios (3 of 3)POL 70,500 Gen
80,500$
ADA Improvements PW-1202 15,000 Gen
Public Works Renovation PW-1202 30,000 Gen
Repair Damaged Walls PW-1202 20,000 Gen
Village Hall Renovation PW-1202 50,000 Gen
115,000$
Community Center Electrical Room Renovation REC-1403 18,500 Gen
Lasel Level/Verticut Main & Tot Lot Field REC-1402 55,000 Gen
73,500$
Bayshore Pump & Generator (Partial 2019)PW-LOGT 50,000 LOGT
Replace Damaged Sidewalks PW-LOGT 100,000 LOGT
Resurface Roadways & Alleys PW-LOGT 100,000 LOGT
Sign Inventory PW-LOGT 7,000 LOGT
Speed Limit Signs PW-LOGT 75,000 LOGT
Street Name Signs PW-LOGT 100,000 LOGT
Traffic Calming PW-LOGT 100,000 LOGT
532,000$
TAP Grant Match PW-CITT 300,000 CITT
300,000$
Purchase Vehicle (to replace V-37 Loader)PW-SAN 140,000 SAN
Replace V-3161 (Grabber)PW-SAN 140,000 SAN
280,000$
Purchase 4 Police Vehicles PW-FF 160,000 FF
Purchase Electric Car for Code Compliance PW-FF 35,000 FF
Purchase New Vehicle (to replace V-0601 (F250)PW-FF 30,000 FF
Purchase Vehicle (for V-0201)PW-FF 35,000 FF
Purchase Vehicle (to replace V-1350 Street Supervisor)PW-FF 35,000 FF
295,000$
1,676,000$
PUBLIC WORKS
POLICE
SANITATION FUND (F. 405)
LOGT FUND (F. 130)
CITT FUND (F. 135)
RECREATION
TOTAL: ALL DEPARTMENTS
FLEET MAINTENANCE FUND (F. 550)
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Project Description Dept FY 2024
Fund
Source
ADA Improvements PW-1202 15,000 Gen
Public Works Renovation PW-1202 30,000 Gen
Purchase New Police Generator (1 of 2)PW-1202 70,000 Gen
Replace Damaged Walls PW-1202 20,000 Gen
Village Hall Renovation PW-1202 50,000 Gen
185,000$
Thermal Pool Covers REC-1405 14,465 Gen
14,465$
Purchase 2 Light Towers PW-LOGT 20,000 LOGT
Purchase Bucket Truck PW-LOGT 190,000 LOGT
Replace Damaged Sidewalks PW-LOGT 50,000 LOGT
Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT
Sign Inventory PW-LOGT 7,000 LOGT
Speed Limit Signs PW-LOGT 75,000 LOGT
Street Name Signs PW-LOGT 100,000 LOGT
Traffic Calming PW-LOGT 100,000 LOGT
662,000$
TAP Grant Match PW-CITT 300,000 CITT
300,000$
Purchase Grabber PW-SAN 160,000 SAN
160,000$
Purchase 5 Police Vehicles PW-FF 200,000 FF
Purchase New Vehicle (to replace V-0704 (Assistant Public Works Director))PW-FF 35,000 FF
235,000$
1,556,465$
CITT FUND (F. 135)
PUBLIC WORKS
LOGT FUND (F. 130)
RECREATION
TOTAL: ALL DEPARTMENTS
SANITATION FUND (F. 405)
FLEET MAINTENANCE FUND (F. 550)
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Project Description Dept FY 2025
Fund
Source
ADA Improvements PW-1202 15,000 Gen
Public Works Renovation PW-1202 30,000 Gen
Purchase New Police Generator (2 of 2)PW-1202 70,000 Gen
Purchase Village Hall Generator (to replace V-0401)PW-1202 145,000 Gen
Replace Damaged Walls PW-1202 20,000 Gen
280,000$
Tot Lot Equipment Replacement REC-1401 325,000 Gen
Fieldhouse Roof Replacement REC-1402 59,000 Gen
Community Center Gym/Courts Restroom REC-1403 46,500 Gen
Community Center Roof REC-1403 40,400 Gen
Starting Blocks REC-1405 20,820 Gen
491,720$
Replace Damaged Sidewalks PW-LOGT 50,000 LOGT
Roadway & Alley Resurfacing PW-LOGT 120,000 LOGT
Sign Inventory PW-LOGT 7,000 LOGT
Speed Limit Signs PW-LOGT 75,000 LOGT
Street Name Signs PW-LOGT 100,000 LOGT
Traffic Calming PW-LOGT 100,000 LOGT
452,000$
TAP Grant Match PW-CITT 188,000 CITT
188,000$
Purchase Backhoe (to replace V-0318)PW-SAN 140,000 SAN
140,000$
Purchase 5 Police Vehicles PW-FF 200,000 FF
200,000$
1,751,720$ TOTAL: ALL DEPARTMENTS
CITT FUND (F. 135)
FLEET MAINTENANCE FUND (F. 550)
SANITATION FUND (F. 405)
PUBLIC WORKS
LOGT FUND (F.130)
RECREATION
Page 209
Glossary of Funds & Key Terms
Capital Projects Fund: A group of accounts
used to record the costs (or use of financial
resources) for the acquisition of major
purchases or construction of major capital
facilities or infrastructure, except those
transactions specifically related to
proprietary (or enterprise), special
assessments, or expendable trust funds.
Qualified transactions must be valued at
least $5,000 and have a life expectancy of a
minimum of 3 years. All assets valued over
$5,000 are subject to depreciation.
Debt Service Fund: A group of self-balancing
funds established to record the
accumulation of resources (cash) and
corresponding disbursements for the
payment of general obligation bond
principal and interest costs, and other long-
term financing.
Enterprise (or Proprietary) Fund(s): A group
of segregated accounts, grouped together to
record the costs (whether direct or indirect)
for operations financed and operated in the
same or similar manner as a private
business. The concept of an enterprise fund
is that it is an on-going concern and does not
legally or formally require legislative
authority to operate-except to determine
and set up fees. Unlike the General Fund,
Enterprise Funds are recorded using the full-
accrual method of accounting meaning that
revenues are recorded as earned, whether
or not received and expenses are recorded
as incurred, whether or not paid. Enterprise
Funds also include depreciation charges to
accumulate replacement funds.
General Fund: The balanced group of
accounts used to record all financial
resources except those required to be
recorded and accounted for in another fund.
The General Fund is normally used to record
day-to-day operating activities.
Internal Service Funds: Individual group of
accounts established to record the financing
of goods or services provided by one Village
division to another. Funding (or the revenue
portion) for these funds are based upon cost
allocation schedules. The Village uses
Internal Service Funds to centralize costs for
insurance and fleet. These types of funds
record all transactions using the full accrual
accounting method including depreciation.
Special Revenue Fund: A group of self-
balancing accounts where revenues and
expenditures are identified for specific
and/or restricted uses. Financial activity
reported in this fund includes Local Option
Gas Tax proceeds, Half-Cent Transportation
Tax proceeds, Grant activities, and, when
necessary hurricane or storm related costs.
Trust or Agency Fund: Individual groups of
funds and accounts used to segregate
specific dollars or assets held by a
governmental unit in a trustee capacity or as
an agent for individuals, private
organizations, or other governmental units
and/or funds. Included in this category are
the Law Enforcement Training Trust Fund
and Pension Funds.
Ad Valorem Taxes: Taxes paid on the
assessed value of land, buildings and
personal properties including business
inventory and equipment as determined by
the Miami-Dade County Property
Page 210
Appraiser’s Office. The ad valorem taxes
represent the largest source of revenues for
general operations and are used to support
the general operations and debt service
obligations of the Village. (Cross reference
“Property Taxes” and “Millage Rate”).
Appropriation: Monies, funds or dollars
allocated and authorized by the Village
Council for specifically designated purposes.
Bond Funds: Proceeds from the sale of
general obligation or revenue bonds for the
construction of capital facilities. (Cross
reference Capital Projects Fund to which
bond funds are occasionally referred).
Budget: A balanced fiscal plan for programs,
services, and construction projects funded
within available resource limits during a
specific period of time – usually one year. A
balanced budget is legislatively mandated by
Florida State Statute Section 200.065 for the
General and Special Revenue Funds each
fiscal year.
Fiscal Year: A 365-day period of time during
which operations are recorded. Under
statutory provisions, the fiscal year for
Miami Shores Village is October 1 through
September 30.
Fund: A self-balancing group of accounts
treated as an entity to meet legal
requirements of Generally Accepted
Accounting Principles commonly referred to
as “GAAP”.
Fund Balance: The equity position or net
worth of the General, Special Revenue and
Trust Funds resulting from the residual cash
balance accumulated through the excess of
revenues over expenditures from
operations. (Cross reference to “retained
earnings” to explain equity positions of
Proprietary Funds).
Half-Cent Transportation Surtax: Effective
January 1, 2003, a new ½ cent tax on
products sold in Miami-Dade County,
proceeds of which are accumulated and a
portion of which is distributed to
participating municipalities. Receipts in this
fund must be used to promote, enhance,
maintain and/or expand transportation and
transportation-related activities in the
community. Proposed budgets are
submitted to the Miami-Dade Transit
Authority by the Village by June 1st of each
year. The proposed budgets are reviewed
and considered by a community board. Once
approved, the Village receives proceeds on a
monthly basis.
Local Government ½-Cent Sales Tax: The
value of a State-imposed $0.005 (1/2-cent
tax levy collected on all taxable sales State-
wide which is subsequently allocated to all
Counties then apportioned to the local
taxing authorities within the Counties’
jurisdiction based upon the population of
the municipality.
Local Option Gas Taxes: A two-part County-
imposed levy on each gallon of motor fuel or
other petroleum related products. The tax,
levied with State approval, is comprised of
two portions: a six-cent levy and a three-cent
levy. These funds are restricted to repairs to
roads, rights-of-ways, easements, sidewalks,
streetlights, curbs and alleys. General
provisions of this tax are defined in Florida
State Statute Section 206, and further
defined by the Miami-Dade County Home
Rule Charter.
Page 211
Millage Rate: The value of one dollar ($1.00)
of tax for each $1,000.00 of assessed value
of tangible, real and personal properties as
determined by the Miami-Dade Country
Property Appraiser’s Office on the first of
each calendar year for the subsequent fiscal
year.
Operating Budget: A balanced and
consolidated fiscal plan to provide
governmental programs and services for a
single year.
Personnel Costs: The total planned
expenditures related to salaries, taxes, and
fringe benefits including health insurance
premiums, leave time (paid or unpaid),
pension, compensatory time when
applicable, workers’ compensation
premiums, longevity, and cost-of-living.
Prior Year Encumbrances: Outstanding
financial obligations of the Village to
purchase goods and/or services which had
not yet been paid at the end of any given
fiscal period. It is not necessary to ascertain
whether or not the product or service had
been received, but that the obligation
existed. The transaction to record the
obligation is identified in each respective
Funds’ appropriate Fund Balance account,
requiring re-appropriation in the subsequent
fiscal budget. This procedure is required to
conform with Generally Accepted
Accounting Principles (GAAP).
Property Tax: (See Ad Valorem Taxes) –
Taxes paid on the assessed or “just” value of
land, buildings, or personal property as
determined by the Miami-Dade County
Property Appraisers Office on January 1st of
each year.
Retained Earnings: The accumulated income
less the costs incurred during operations
and/or transferred out of the Funds,
resulting in the Fund’s net worth. As with
fund balance, positive retained earnings may
be used to accumulate surplus cash for
renewal and replacement of the respective
Funds’ assets or may be used to offset deficit
operations.
Revenues: Income derived from taxes, fees
and charges for use. In the broad sense,
revenue refers to all government income
regardless of source, used to fund
operations.
Rolled-back Millage Rate or Levy: The value
of a millage levy which will provide the same
amount of property (or ad valorem) taxes as
was collected in the previous year, adjusted
for the increase or decrease in net property
assessments as determined by the Miami-
Dade Country Property Appraisers’ Office.
Excluded in the calculation are new levies for
construction in progress, additions or
deletions to structures, deletions or
additions to property resultant from
mergers, acquisitions or annexation efforts
involving the geographical boundaries of the
Village.
State Revenue Sharing: Funds collected and
distributed by the State Department of
Revenue directly to municipalities and other
taxing authorities throughout the state as
determined in the respective distribution
formulas. The revenues included in this class
are the “sin taxes” and other non-petroleum
or general sales tax based goods.
Page 212