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2020-09-01 MINUTES1 Mayor Crystal Wagar Vice Mayor Alice Burch Vice Mayor Sean Brady Councilman Stephen Loffredo Councilman Jonathan Meltz Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk MEETING MINUTES SEPTEMBER 1, 2020 6:30 PM COUNCIL CHAMBERS 1) CALL TO ORDER Mayor Wagar called the meeting to order at 6:32 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE Mayor Wagar read the virtual meeting preamble into the record regarding the extended Executive Order 20-69 issued by Governor DeSantis and explained the means by which the Village has provided reasonable public access and participation. Pursuant to the extended Executive Order No. 20-69, the Village Council and Village Administrative Officers convened the September 1, 2020 Village Council Meeting via communications media technology means, specifically by integrating the Zoom and Granicus Peak platforms to host the live remote meeting via live stream. A dedicated telephone line was provided to the public to listen to the meeting as well. With respect to public participation, the public was afforded the opportunity to provide written public comments which were emailed to the Village Council prior to the meeting and were read into the record by the Village Clerk during the virtual meeting. 3) ROLL CALL PRESENT: (5) Councilman Sean Brady, Councilman Stephen Loffredo, Councilman Jonathan Meltz, Vice Mayor Alice Burch, Mayor Crystal Wagar ALSO PRESENT: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 2 4) PRESENTATIONS 4.A LIBRARY BOARD OF TRUSTEES ANNUAL REPORT (PRESENTED BY: CHAIRPERSON LAURA FARLEY). Ms. Laura Farley, Chairperson to the Library Board of Trustees, presented the annual report and answered questions posed by the Village Council. 4) e-PUBLIC COMMENTS eComments have been attached, hereto, as Exhibit A. 5) APPROVAL OF THE MINUTES 6.A APPROVAL OF THE JULY 14, 2020 BUDGET WORKSHOP. A motion was moved by Councilman Loffredo and seconded by Councilman Brady to approve the July 14, 2020 Budget Workshop Minutes. The motion passed unanimously. 6.B APPROVAL OF THE JULY 21, 2020 VILLAGE COUNCIL MEETING MINUTES. A motion was moved by Vice Mayor Burch and seconded by Councilman Meltz to approve the July 21, 2020 Village Council Meeting Minutes. The motion passed unanimously. 7) VILLAGE BOARD APPOINTMENTS 7.A APPOINTMENTS TO THE SUSTAINANBILITY & RESILIENCY COMMITTEE (7 VACANCIES) The Village Clerk introduced the item and provided an overview of the electronic voting method by which the Village Council would cast their respective votes. Some of the board applicants were present and spoke on their behalf. The Village Council cast votes and the results were as follows: ROUND 1 WAGAR BURCH BRADY MELTZ LOFFREDO David Brown X X X Patrick Cartney Lina Castañeda X X Sarah Coleman X Thomas Johnson X X X X X Barbara Lawless Robert Mahoney X X X X Darren Ockert X X X X Juan Ortega X X X X Patricia Pappaterra X X X X Marianne Schmidhofer Daniel Suman X X X X X Marjorie Weber X X X 3 Given there are seven (7) vacancies and eight (8) applicants who received at least three votes, a run-off was going to be held between David Brown and Marjorie Weber at the September 15, 2020 Council Meeting as they both received exactly three (3) votes. However, in the course of the meeting minutes transcription, Mr. Mahoney resigned from the SRC, thereby eliminating the need for a run-off. Thus, David Brown, Thomas Johnson, Robert Mahoney, Darren Ockert, Juan Ortega, Patricia Pappaterra, Daniel Suman, and Marjorie Weber were appointed to the SRC. 7.B APPOINTMENTS TO THE LIBRARY BOARD OF TRUSTEES-2 Vacancies The Village Clerk introduced the item and provided an overview of the electronic voting method by which the Village Council would cast their respective votes. Some of the board applicants were present and spoke on their behalf. The Village Council cast votes and the results were as follows: ROUND 1 WAGAR BURCH BRADY MELTZ LOFFREDO Liza Ayuso Vicente Berdayes X X Laura Farley X X Cheryl Gowing X X X X X Carol Hoffman- Guzman Jose Rodriguez Isabelle Roman X Ian Ross Bianca Saltz-Musli Cheryl Gowing was appointed to the Library Board of Trustees. However, in light of other candidates not receiving a minimum of three votes, a second round of voting was launched. The Village Council cast votes and the results were as follows: ROUND 2 WAGAR BURCH BRADY MELTZ LOFFREDO Liza Ayuso Vicente Berdayes X X Laura Farley X X Cheryl Gowing Carol Hoffman- Guzman Jose Rodriguez Isabelle Roman X Ian Ross Bianca Saltz-Musli As no candidate received majority vote, the Council cast votes for a third round and the results were as follows: ROUND 3 WAGAR BURCH BRADY MELTZ LOFFREDO 4 Liza Ayuso Vicente Berdayes X X Laura Farley X X Cheryl Gowing Carol Hoffman- Guzman Jose Rodriguez Isabelle Roman X Ian Ross Bianca Saltz-Musli As no candidate received majority vote, the Council cast votes for a fourth round and the results were as follows: ROUND 4 WAGAR BURCH BRADY MELTZ LOFFREDO Liza Ayuso Vicente Berdayes X X Laura Farley X X X Cheryl Gowing Carol Hoffman- Guzman Jose Rodriguez Isabelle Roman Ian Ross Bianca Saltz-Musli Laura Farley was also appointed to the Library Board of Trustees. 8) RESOLUTION(S) 8.A A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #7 TO THE FISCAL YEAR 2019-2020 OPERATING BUDGETS; APPROPRIATING $482,950 FROM THE GENERAL FUND BALANCE FOR COVID- 19 EXPENSES (STAFF: FINANCE DIRECTOR). The Village Clerk read the caption of the resolution into the record. Mr. Benton introduced the item and answered questions posed by the Village Council concerning COVID-19 related expenses incurred by the Village. A motion was moved by Vice Mayor Burch and seconded by Councilman Brady to approve the resolution. The motion passed unanimously. There being no further discussion, Mayor Wagar called the question, which carried a 5-0 roll call vote: AYES: Mayor Crystal Wagar, Vice Mayor Alice Burch, Councilman Sean Brady, Councilman Stephen Loffredo, and Councilman Jonathan Meltz NAYS: None 5 8.B A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, AMENDING THE DATE OF THE FIRST PUBLIC HEARING FOR THE FISCAL YEAR 2020-2021 OPERATING AND CAPITAL BUDGETS AND PROPOSED AD VALOREM MILLAGE RATES; AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: FINANCE DIRECTOR). The Village Clerk read the caption of the resolution into the record. Ms. Rodriguez introduced the item, thereby explaining the need to amend the date of the First Budget Hearing from September 1, 2020 to September 8, 2020 to remain in compliance with TRIM regulations. A motion was moved by Vice Mayor Burch and seconded by Councilman Loffredo to approve the resolution. There being no further discussion, Mayor Wagar called the question which carried a 5-0 roll call vote: AYES: Mayor Crystal Wagar, Vice Mayor Alice Burch, Councilman Sean Brady, Councilman Stephen Loffredo, and Councilman Jonathan Meltz NAYS: None 8.C A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT FOR FEDERALLY-FUNDED SUBAWARDS THROUGH THE CORONAVIRUS RELIEF FUND AND TO ADMINISTER THE SUBAWARD (SPONSORED BY: VILLAGE MANAGER). The Village Clerk read the caption of the resolution into the record. Mr. Benton introduced the item and answered questions posed by the Village Council concerning COVID-19 related reimbursement. A motion was moved by Councilman Loffredo and seconded by Vice Mayor Burch to approve the resolution. There being no further discussion, Mayor Wagar called the question, which carried a 5-0 roll call vote: AYES: Mayor Crystal Wagar, Vice Mayor Alice Burch, Councilman Sean Brady, Councilman Stephen Loffredo, and Councilman Jonathan Meltz NAYS: None 9) DISCUSSION & POSSIBLE ACTION ITEMS 9.A APPROVAL OF THE RFQ 2020-04-02, CONSTRUCTION ENGINEERING & INSPECTION FOR THE MULTIMODAL PEDESTRIAN IMPROVEMENTS, SELECTION COMMITTEE'S HIGHEST RANKING TO AE ENGINEERING, INC. AND AUTHORIZING THE VILLAGE MANAGER TO NEGOTIATE A CONTRACT FOR VILLAGE COUNCIL CONSIDERATION (STAFF: PUBLIC WORKS DIRECTOR). Mr. Benton introduced the item and turned the presentation over to Mr. Scott Davis, Public Works Director, who provided an overview and answered questions posed by the Village Council. A motion was moved by Vice Mayor Burch and seconded by Councilman Brady to approve the RFQ 2020-04- 02 selection committee's highest ranking to AE Engineering, INC. and authorizing the Village Manager to negotiate a contract/fee schedule for Village Council consideration. 6 There being no further discussion, Mayor Wagar called the question, which carried a 5-0 roll call vote: AYES: Mayor Crystal Wagar, Vice Mayor Alice Burch, Councilman Sean Brady, Councilman Stephen Loffredo, and Councilman Jonathan Meltz NAYS: None 9.B DISCUSSION AND POSSIBLE ACTION REGARDING BISCAYNE BAY POLLUTION PREVENTION (SPONSORED BY: VICE MAYOR ALICE BURCH). Vice Mayor Burch provided a brief overview of the item regarding ways to improve the health of Biscayne Bay, thereby offering three proposals for Council consideration: (1) bolster educational outreach by providing weekly tips via social media and (2) coordinating virtual meetings hosted by local water experts; and (3) supporting frontline organizations, such as Miami Waterkeeper, by budgetary contribution. The Village Council offered their respective position regarding the three proposals and opted to postpone the budgetary contribution to the September 15 meeting at which time the Finance Director may provide additional information regarding possible funding sources. Councilman Loffredo moved to approve the first two proposals and to defer the third proposal for discussion during the September 15 Council Meeting to allow staff time to gather information regarding possible funding sources. The motion was seconded by Councilman Meltz. Mayor Wagar called the question, which passed unanimously. There was no further discussion or action taken on this item. 10) ANNOUNCEMENTS The Village Clerk read the announcements into the record. 11) VILLAGE COUNCIL COMMENTS Councilman Brady Councilman Brady wished teachers, parents, and students the best of luck and patience with the new virtual school year. He further thanked Village staff for all their hard work for rising above the abnormalities brought on by COVID-19. Councilman Loffredo Councilman Loffredo spoke about the insightful leadership of his colleagues with respect to various items. He further spoke about diminishing funds concerning CARES Act. Councilman Meltz Councilman Meltz thanked the applicants who expressed interest in serving the SRC and the Library Board of Trustees. He further encouraged the applicants who were not selected to apply to the other ten boards that have current vacancies. Vice Mayor Burch Vice Mayor Burch thanked Mayor Wagar and the Miami Shores Community Alliance for awarding approximately $15,000 in grant funding to the Village. Mayor Wagar Mayor shared a brief message on behalf of Senator Pizzo. She encouraged applicants to reapply to other boards and thanked staff for their tenacity. Mr. Benton took a moment of personal privilege to inform the Village Council of Honorable Herb Spahn’s passing and offered his condolences to the Spahn family. 7 12) ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 8:22 PM. Village Council Meeting Time: 09-01-20 18:30 eComments Report Meetings Meeting Time Agenda Items Comments Support Oppose Neutral Village Council 09-01-20 18:30 22 3 1 0 0 Sentiments for All Meetings The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment Village Council 09-01-20 18:30 Agenda Name Comments Support Oppose Neutral 7.A) APPOINTMENTS TO THE SUSTAINANBILITY & RESILIENCY COMMITTEE (7 VACANCIES) 1 0 0 0 9.B) DISCUSSION AND POSSIBLE ACTION REGARDING BISCAYNE BAY POLLUTION PREVENTION (SPONSORED BY: VICE MAYOR ALICE BURCH). 2 1 0 0 Sentiments for All Agenda Items The following graphs display sentiments for comments that have location data. Only locations of users who have commented will be shown. Overall Sentiment Agenda Item: eComments for 7.A) APPOINTMENTS TO THE SUSTAINANBILITY & RESILIENCY COMMITTEE (7 VACANCIES) Overall Sentiment Guest User Location: Submitted At: 10:34am 09-01-20 Mary Benton 10108 NE 1st Ave. I am grateful to those who applied for this new committee that will provide critical guidance to the council and residents. Agenda Item: eComments for 9.B) DISCUSSION AND POSSIBLE ACTION REGARDING BISCAYNE BAY POLLUTION PREVENTION (SPONSORED BY: VICE MAYOR ALICE BURCH). Overall Sentiment Guest User Location: Submitted At: 2:55pm 09-01-20 Vice Mayor Burch, Thanks so much for bringing this item to the attention of the Council. In regard to the suggestion that we limit or stop fertilizing our lawns until October, I would suggest that that we all discontinue fertilizing at least through the end of the King Tides. Our first King Tide arrives at the New Moon in the middle of September, and will continue monthly through mid December. Biscayne Bay and our canals need everyone's support to limit the runoff. Thank you, Carol Eannace Respondek Guest User Location: Submitted At: 10:32am 09-01-20 Mary Benton 10108 NE 1st Ave. My thanks to the vice mayor for including this important agenda item. I would like to propose that the village adopt miamiwaterkeeper's model ordinance regarding fertilizer use: https://www.miamiwaterkeeper.org/fertilizer_ordinance#:~:text=Miami%20Waterkeeper%20has%20developed%2 0a,applied%20on%20South%20Florida%20properties. While the rainy season is particularly problematic regarding fertilizer being washed into the bay, we have to think about king tides later in the fall as well. Finally, the village can play a role in educating residents about salt water resistent and tolerant plants that do not require fertilizer that can be substituted for sod in areas that get inundated during the rainy season, hurricanes and tropical storms, and king tides.