Minutes - May 9 2018 (002)
MEETING OF THE BOARD OF TRUSTEES
Wednesday, May 9, 2018 at 9:00am
Brockway Memorial Library Conference Room
Minutes
The meeting of the Board of Trustees of the Brockway Library was called to order at 9:05 am by President
Donna Hurtak. Present: Michelle Brown, Library Director; Board members: President Donna Hurtak, Vice
President Cheryl Gowing, Toni Downs, Kathy Redmond and Laura Farley.
PUBLIC COMMENT: None
PRESENTATION: None
1. Approval of minutes of the April meeting as corrected: Donna Hurtak moved to approve minutes of
the April meeting and seconded by Cheryl Gowing. Motion passed.
2. Community Alliance Report: Kathy Redmond reported that there is $60,000+ from Mayors Gala to
be awarded in grants. The application process will be open for one month and within a six-month
period a follow up will be conducted regarding usage of grant monies. South Florida People of Color
and Miami Shores Community Church have an event scheduled on May 29th, 6:00 – 8:00 pm “It's
Bigger Than Starbucks - A Unity360 Community Dialogue on Racial Bias in America” at Miami Shores
Community Church. On May 23 at 6:30pm Village Manager, Tom Benton will hold his annual
informational meeting on Hurricane Preparedness at the Miami Shores Community Center. There will
be a ballot regarding increase in standard deductions which will most likely decrease income to
Village which may affect services.
3. Financial Report: Michelle Brown presented the financial report. Toni Downs moved to approve
budget report and Cheryl Gowing seconded. Motion passed.
4. Circulation Report: Circulation Report was presented: Circulations 4,648 for April; down from 4,861
from last month. There were 110 copies added for adults, 27 for youth, 31 DVDs, CDs and 83
donations. 104 copies were weeded (Biographies and Adult NF200’s) and 42 books and media
repaired. 16 new patrons were added (9 adult residents, 3 child residents; 1 adult non-resident, 3
child non-resident) for a total of 8,632. There were 136 checkouts in OverDrive and 14 total sessions
on Mango.
5. Old Business: Ancestry.com has launched (for use in Library only) and RB Digital Magazines due to
launch this month.
6. Other Items
FY ’19: Michelle reported budget has been completed for next year. Cheryl suggested that
funding for SEFLIN be included and Kathy suggested that $1500 be added into budget for Poetry
and Author Events.
Naming of Children’s Wing – Naming over room entrance: “Sydow Children’s Wing”; motion to
approve made by Toni Downs, seconded by Kathy Redmond. Motion passed.
DCP (Design Criteria Package) due May 10: Michelle presented options regarding tile, carpet square
colors and patterns. Board members met in current children’s area to view different products to
decide which would best fit with existing area.
Computer and Yearly Card Memberships: There was a discussion to set fee at $75 for non-resident
which would include usage of computers. Additionally, a question was raised as to current hourly
rates for usage of meeting room. Michelle will inquire what other venues are currently charging for
meeting space.
Fine Arts Fall Proposal: Artist Exhibition has been slated for October. Chen Medical has been
providing refreshments and Cheryl suggested acknowledging this on Facebook as well in
newsletter.
7. Announcements
May 31st Teen Movie Night: “The Greatest Showman”
Annual Summer Reading Program kicks off June 12th – “Libraries Rock”
Council Meeting/Annual Report Presentation, June 19th at 6:30pm: there are currently two
applicants for Toni’s spot on the board
Next Meeting: June 13, 2018
Public Comment: None
Meeting adjourned: 10:26am