Minutes - May 8 2019Meeting of the Board of Trustees
Wednesday, May 8, 2019 at 9:00 AM
Brockway Memorial Library Conference Room
MINUTES
The Meeting of the Board of Trustees of Brockway Memorial Library was called to order at 9:10 AM by
the President. Present were: Michelle Brown, Library Director; Cheryl Gowing, Board President; Laura
Farley, Board Vice-President; Kathleen Redmond, Secretary, and Donna Hurtak. Christine Gay was
excused.
Public Comment: None
Presentation: None
Guests: None
Minutes: April 2019 minutes were reviewed. Donna Hurtak moved to approve the minutes without
amendment; Laura Farley seconded. Motion passed.
Community Alliance Report: This month’s sponsor was Miami Shores People of Color who gave an
overview of their organizational function and purpose, and provided breakfast for meeting
attendees. The Treasurer reported a net balance on hand of $44,764.26 with $3,500 pending collection
from the Mayor’s Gala. The $17,500 remains in a separate escrow, earmarked for Community Center
expansion. The grant process has been delayed and applications were accepted through May 7th. The
grant applications will be reviewed by the Grants Committee on Wednesday, May 15 at 6:30 PM at the
Community Center and recommendations will be made to the Board following the meeting. The next
meeting is June 5th, when the new Alliance Board will be announced by Mayor Wagar.
Financial Report: Michelle Brown clarified a few line items as follows: Line 42 postage is at 1% due to
purchase of postage at the end of FY19. Also, staff are mainly using phone and email to contact patrons
for Overdues, rather than mailing; Line 31 includes various annual dues and subscriptions which are now
coming up for renewal; Line 40 will have expenses from our delegates to Florida Library Association annual
meeting in May. It was noted that our fiscal year ends on September 30th - Michelle Brown is working on
the FY20 budget now. Income from raffle sales = $45 and tiles on the donor tree amounted to $350 for
the month. Laura Farley moved to approve the budget report; Donna Hurtak seconded. Motion passed.
Circulation Report: There were 4,735 total circulations for April + 245 checkouts on Overdrive eBooks
and eAudio. Checkouts for Mango Languages and RB Digital Magazines were low - We will budget for
these subscriptions in FY20, however we will measure usage versus cost before renewal. In April, 134
adult and 40 youth copies were added to inventory; 55 were removed consisting mainly of expired Manga
from the Teen Collection. There were 14 new AR+ 2 CR + 3 CNR patrons added this month for a total of
6,935 patrons. Note that the Patron Inventory Project is on letter “s” and is nearing completion.
Facebook shows a decline in page views for April from 60 to 31, but an increase in post reach from 548 to
810. The Director will double check this information for an explanation on the variances of less page views
yielding a greater post reach.
Old Business: The “Little Free Library” to be maintained by Girl Scout Troop 800 is being installed at the
tot lot with a capacity of about 15 books. Salary Review for our Adult Librarian was favorably received by
the Village Manager so we should have a decision on the proposed increase soon. A letter has been sent
to the Fine Arts Commission with our revised Exhibits Policy which will include the opportunity for review
of art exhibit options prior to selection for exhibition at Brockway Memorial Library.
Other Business: Library expansion construction will most likely be completed by late summer 2020 so we
will need to include an estimated $2,500 in the coming budget for Grand Opening events. The Donor Tree
will consist of a bronze trunk and acrylic leaves with leaf colors to be reviewed.
The Annual Summer Reading Program will begin on June 13th and will run once/week. The Adult Summer
Program will focus on health and feature Yoga on Saturdays. Archives volunteer, Marianne Swan, is
moving to Naples. Kimberly Logan-Hynes has been identified as a replacement starting May 9th. A new
Village Integrated Pest Management Policy has resulted in a change from Terminix to a monthly organic
service to be provided by Natural Resources Pest Control at an additional cost of $12 per month.
The annual budget is due May 10th and the Annual Report for the Library is due May 30th. A preview of
the Annual Report will be sent to board members for individual reply to the director. Cheryl Gowing will
present the report to the Village Council on June 18th; a new Board Member will also be selected at that
meeting.
The Board requests that presentations be made by Susan Ackley in collaboration with the Fine Arts
Commission, Brockway Memorial Library and South Florida People of Color RE: Jazz images, Jazz
Musicians & Heritage with Leonor Anthony during Black History Month, and on the proposal submitted
by Francie Peake for Black History Month 2020.
Announcements
May 9th: One Book One State, a collaboration with OLLI at FIU featuring speaker, Craig Skilling, from
Johnson & Wales
May 11: Introduction to Ancestry Library Edition with Debra Tomkinson
May 15 - 17: FLA Conference in Orlando
May 18: Author Event: The Skunk Who Lost His Stink
May 23: Financial Literacy for Teens
May 27: Memorial Day Event at Memorial Park at 9am
May 30: Treece Financial presents Women and Investing
There bring no further business Kathy Redmond moved to adjourn the meeting; Laura Farley
seconded. The meeting was adjourned at 10:34 AM
Respectfully submitted,
Kathleen Redmond
Secretary