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2019-11-19 MINUTES1 Mayor Crystal Wagar Vice Mayor Alice Burch Vice Mayor Sean Brady Councilman Stephen Loffredo Councilman Jonathan Meltz Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk MEETING MINUTES NOVEMBER 19, 2019 6:30 PM COUNCIL CHAMBERS 1) CALL TO ORDER Mayor Wagar called the meeting to order at 6:30 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL PRESENT: (5) Sean Brady, Councilman Stephen Loffredo, Councilman Jonathan Meltz, Councilman Alice Burch, Vice Mayor Crystal Wagar, Mayor ALSO PRESENT: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4) PRESENTATIONS 4.A PRESENTATION BY RESILIENT305 STRATEGY Ms. Amy Knowles, City of Miami Beach Deputy Resilience Officer, provided an overview of the strategy, answered questions posed by the Village Council, and encouraged Village Council support of the strategy by way of endorsing the Mayor’s Accord. 2 5) PUBLIC COMMENTS Victor Bruce spoke on behalf of the Fine Arts Commission with respect to supporting the Flagler Trail item. 6) APPROVAL OF THE MINUTES 6.A NOVEMBER 5, 2019 VILLAGE COUNCIL MEETING MINUTES (BY: VILLAGE CLERK) A motion was moved by Councilman Brady and seconded by Vice Mayor Burch to approve the November 5, 2019 Village Council Meeting Minutes. The motion passed unanimously. 7) RESOLUTION(S) 7.A A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #6 TO THE FISCAL YEAR 2018-2019 OPERATING BUDGETS, INCREASING REVENUES AND EFFECTUATING TRANSFERS TO REVERSE THE YEAR END BUDGETARY DEFICIT (SPONSORED BY: VILLAGE MANAGER). Ms. Rodriguez read the caption of the resolution into the record. Mr. Benton introduced the item, explaining the housekeeping nature of the item due to the Finance Department’s annual true up and encumbrance process. A motion was moved by Councilman Brady and seconded by Councilman Loffredo to approve the resolution. The motion passed unanimously. 7.B A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #1 TO THE FISCAL YEAR 2019-2020 OPERATING BUDGETS; APPROPRIATING $116,837 FROM THE GENERAL FUND BALANCE, APPROPRIATING $49,057 FROM THE TRANSPORTATION SURTAX FUND BALANCE, APPROPRIATING $2,166,229 FROM THE CAPITAL PROJECTS FUND BALANCE, APPROPRIATING $248,497 FROM THE SANITATION FUND BALANCE, APPROPRIATING $4,590 FROM THE WATER & SEWER FUND BALANCE, AND APPROPRIATING $32,741 FROM THE FLEET MAINTENANCE FUND BALANCE (STAFF: FINANCE DIRECTOR). Ms. Rodriguez read the caption of the resolution into the record. Responding to Councilman Loffredo’s inquiry, Mr. Benton clarified capital projects funds mentioned in the resolution were approved by the Village Council. A motion was moved by Councilman Brady and seconded by Councilman Loffredo to approve the resolution. The motion passed unanimously. 3 7.C A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES, FLORIDA, CREATING BUDGET AMENDMENT #2 TO THE FISCAL YEAR 2019-2020 OPERATING BUDGETS; APPROPRIATING $5,000 FROM THE GENERAL FUND BALANCE FOR THE VILLAGE ASSUMING THE PLAZA 98 EVENT SERIES RESPONSIBILITIES FROM THE GREATER MIAMI SHORES CHAMBER OF COMMERCE (STAFF: FINANCE DIRECTOR). Ms. Rodriguez read the caption of the resolution into the record. A motion was moved by Vice Mayor Burch and seconded by Councilman Loffredo to approve the resolution. The motion passed unanimously. 7.D A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #3 TO THE FISCAL YEAR 2019-2020 OPERATING BUDGETS; TRANSFERRING $14,153 FROM THE NON-DEPARTMENTAL CONTINGENCY ACCOUNT IN THE GENERAL FUND TO VARIOUS DEPARTMENT PAYROLL ACCOUNTS, TRANSFERRING $3,600 FROM THE LOCAL OPTION GAS TAX FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS, TRANSFERRING $2,345 FROM THE TRANSPORTATION SURTAX FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS, TRANSFERRING $2,047 FROM THE STORMWATER FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS, TRANSFERRING $21,700 FROM THE SANITATION FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS AND TRANSFERRING $5,523 FROM THE FLEET MAINTENANCE FUND CONTINGENCY ACCOUNT TO VARIOUS PAYROLL ACCOUNTS (STAFF: FINANCE DIRECTOR). Ms. Rodriguez read the caption of the resolution into the record. A motion was moved by Vice Mayor Burch and seconded by Councilman Brady to approve the resolution. The motion passed unanimously. 7.E A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE COMMUNITY PLANNING TECHNICAL ASSISTANCE GRANT AGREEMENT DOCUMENTS AND TO ADMINISTER THE GRANT (SPONSORED BY: VILLAGE MANAGER). Ms. Rodriguez read the caption of the resolution into the record. Mr. Benton introduced the item, summarizing the $40,000 grant funding awarded to the Village by the Florida Department of Economic Opportunity for the Sewer Facility Plan in relation to the Shores Estates subdivision requires the Village Council to approve the resolution. A motion was moved by Councilman Loffredo and seconded by Councilman Brady to approve the resolution. The motion passed unanimously. 8) DISCUSSION & POSSIBLE ACTION ITEMS 4 8.A DISCUSSION AND POSSIBLE ACTION REGARDING VILLAGE SUPPORT OF FUTURE DEVELOPMENT OF THE FLAGLER TRAIL THROUGH MIAMI SHORES (SPONSORED BY: VICE MAYOR ALICE BURCH) Vice Mayor Burch provided background information regarding the item and asked the Village Council to consider (1) endorsing the “Friends of the Trail” municipal initiative; (2) directing the Village grant writer to explore grant-funding opportunities to support the development of the Flagler Trail through Miami Shores between NE 91 Street and NE 96 Street; and (3) collaborating with neighboring cities, such as El Portal, to establish a rail station in the Northeast Corridor. Councilman Loffredo raised concerns regarding pedestrian and pet safety relative to fast commuting trains and the proposed development of the trail. Councilman Loffredo moved to declare the Village a “Friend of the Trail,” to authorize the Village Manager to explore grant opportunities and to take the necessary steps to formalize the initiative. The motion was seconded by Councilman Brady, which passed unanimously. No further action or discussion was taken on this item. 9) ANNOUNCEMENTS 9.A NOVEMBER ANNOUNCEMENTS The Village Clerk read the announcements. Mr. Sarafan requested an Attorney-Client Executive Session with the Village Council to seek advice regarding the Miami Shores Motel litigation case on December 3, 2019 at 6:00 PM. By way of consensus, the Village Council agreed to meet on the above noted date and time to discuss such matter. The Village Clerk agreed to notice the meeting pursuant to Florida Statute 286.011. 10) VILLAGE COUNCIL COMMENTS Councilman Loffredo Councilman Loffredo spoke about the Plaza 98 event. Councilman Brady Councilman Brady did not have comments. Vice Mayor Burch Vice Mayor Burch spoke about the inauguration of the Barry University president and thanked the Mayor Wagar for her speech. Vice Mayor Burch also invited residents to attend the Gobble Wobble 5K Run event. Responding to Vice Mayor Burch’s request, Mr. Benton provided an update on glass recycling. Councilman Meltz Councilman Meltz expressed concern regarding low attendance at the Farmers Market and further mentioned the ordinance on regulating single- use plastics on Village properties will appear on one of the upcoming agendas. 5 Mayor Wagar Mayor Wagar welcomed the new Barry University President and encouraged residents to attend the Gobble Wobble 5K Run. 11) ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 7:13 PM.