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2019-09-17 MINUTES1 Mayor Crystal Wagar Vice Mayor Alice Burch Vice Mayor Sean Brady Councilman Stephen Loffredo Councilman Jonathan Meltz Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk MEETING MINUTES SEPTEMBER 17, 2019 6:01 PM COUNCIL CHAMBERS 1) CALL TO ORDER Mayor Wagar called the meeting to order at 6:11 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL PRESENT: (5) Sean Brady, Councilman Stephen Loffredo, Councilman Jonathan Meltz, Councilman Alice Burch, Vice Mayor Crystal Wagar, Mayor ALSO PRESENT: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4) PRESENTATIONS 4.A HISTORIC PRESERVATION BOARD ANNUAL REPORT Ms. Nina Korman, Chair to the Historic Preservation Board, provided an overview of the board's accomplishments, recommendations, trends, and answered questions posed by the Village Council. 2 4.B EDUCATION ADVISORY BOARD ANNUAL REPORT Mr. Antonio Netto, Chair to the Education Advisory Board, provided an overview of the board's accomplishments, recommendations, trends, and answered questions posed by the Village Council. 5) PUBLIC COMMENTS The public offered no public comments. 6) CONSENT AGENDA The Village Clerk, Ms. Ysabely Rodriguez, read the introductory statement and the caption of each item contained on the Consent Agenda. Councilman Loffredo pulled items 6C, 6D, and 6E for discussion. Councilman Loffredo moved to approve the consent agenda as amended and Vice Mayor Burch seconded the motion, which carried a 5-0 voice vote. 6.A APPROVAL OF THE SEPTEMBER 3, 2019 FIRST BUDGET HEARING MINUTES (BY: VILLAGE CLERK) Passed on Consent. 6.B APPROVAL OF THE SEPTEMBER 3, 2019 VILLAGE COUNCIL MEETING MINUTES (BY: VILLAGE CLERK) Passed on Consent. 6.C A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA CREATING BUDGET AMENDMENT #4 TO THE FISCAL YEAR 2018-2019 OPERATING BUDGETS; TRANSFERRING $183,179 FROM THE GENERAL FUND TO THE BROCKWAY MEMORIAL EXPANSION FUND FOR THE BROCKWAY MEMORIAL LIBRARY EXPANSION PROJECT (STAFF: FINANCE DIRECTOR). Mr. Benton provided an overview of the item. Councilman Loffredo spoke about the need for the expansion due to the popularity of the programs. A motion to approve the resolution was moved by Councilman Brady and seconded by Councilman Loffredo. The motion passed unanimously. 6.D A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES, FLORIDA CREATING BUDGET AMENDMENT #5 TO THE FISCAL YEAR 2018-2019 OPERATING BUDGETS; APPROPRIATING $96,992 FROM THE GENERAL FUND BALANCE SUPPORTING THE IMPLEMENTATION OF A SCHOOL-WIDE CAMBRIDGE INTERNATIONAL CURRICULUM PROGRAM AND AN iPREP FIFTH GRADE PROGRAM AT MIAMI SHORES ELEMENTARY SCHOOL (STAFF: FINANCE DIRECTOR). Mr. Benton provided an overview of the item. Individual Council Members expressed support for the item. 3 A motion to approve the resolution was moved by Councilman Loffredo and seconded by Councilman Brady. The motion passed unanimously. 6.E A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, APPROVING THE MIAMI SHORES VILLAGE TITLE VI/NON-DISCRIMINATION POLICY AND PLAN FOR SUB-RECIPIENTS IN THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) LOCAL AGENCY PROGRAM (LAP) IN ACCORDANCE WITH THE CIVIL RIGHTS ACT OF 1964; AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: PUBLIC WORKS DIRECTOR). Mr. Benton provided an overview of the item. Responding to Mayor Wagar, Mr. Scott Davis, Public Works Director, provided an overview of the training and complaint process as well as answered questions posed by the Village Council. Mr. Davis thanked his Assistant Public Works Director, Christopher Miranda, for all his hard work in the advancement of the LAP certification process. A motion to approve the resolution was moved by Vice Mayor Burch and seconded by Councilman Loffredo. The motion passed unanimously. 7) BOARD APPOINTMENT 7.A APPOINTMENT TO THE LIBRARY BOARD OF TRUSTEES (1 Vacancy) Ms. Rodriguez introduced the item. Mr. Camp and Mr. Gerhardt were present and spoke on their own behalf. Council Members voted paper ballots with the following results: Mr. John Camp was appointed to the Library Board of Trustees. 8) RESOLUTION(S) 8.A A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA AUTHORIZING THE VILLAGE MANAGER TO EXECUTE A LOCAL AGENCY PROGRAM (LAP) AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION (BY: VILLAGE MANAGER). The Village Clerk read the title of the resolution into the record. Mr. Benton provided an overview of the item. ROUND 1 MELTZ BURCH BRADY WAGAR LOFFREDO JOHN CAMP    DAVID GERHARDT   4 Vice Mayor Burch moved the approval of the resolution and Councilman Loffredo seconded the motion. There being no further discussion, the motion passed unanimously. 9) DISCUSSION & POSSIBLE ACTION ITEMS 9.A DISCUSSION AND POSSIBLE ACTION AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE AGREEMENT BETWEEN MIAMI SHORES VILLAGE AND KIMLEY-HORN FOR PROFESSIONAL ENGINEERING SERVICES FOR THE SHORES ESTATES SEWER FACILITY PLAN PER RFQ 2019-05-01 (BY VILLAGE MANAGER). Mr. Benton provided a brief overview of the item, detailing the competitive solicitation process and the negotiated amount of $40,000 for Kimley-Horn to complete the study as outlined in the scope of services. He further informed the Village’s grant writer secured $40,000 to offset the cost of the study. Councilman Brady moved to authorize the Village Manager to effectuate the agreement between Miami Shores Village and Kimley-Horn for professional engineering services for the Shores Estates Sewer Facility Plan. Vice Mayor Burch seconded the motion. There being no further discussion, the motion passed unanimously. 9.B DISCUSSION AND POSSIBLE ACTION REGARDING CURRENT YEAR LEGISLATIVE AGENDA (BY: VILLAGE MANAGER MEMO). Mr. Benton provided an overview of the legislative agenda, recommending adding short-term vacation rentals to the proposed legislative agenda items. Mr. Benton further requested the Village Council discuss and make recommendations regarding the proposed list. Vice Mayor Burch proposed the following language be added to the third bullet point outlined in the Village Manager’s memo, Funding for the Design and Construction of a Sewer System Item…: “the establishment of a dedicated and recurring source of State funding to meet current and projected local government water supply and water infrastructure needs.” Responding to Mayor Wagar’s inquiry regarding the premise for including short-term vacation rentals to the proposed list, Mr. Benton informed the specific request is to ask the legislature to grant the Village authority to regulate its zoning code due to issues involving the frequency and duration of such rentals. The Village Council discussed the specificity of the proposed legislative agenda, past practice relative to criminal justice and senior programming appropriations, the possibility of moving the dam that’s located adjacent to Biscayne Canal as a flood control measure, urging water management districts to establish a plan to combat sea level rise, and the possibility of joint partnerships with neighboring municipalities concerning robust legislative requests, such as sea level rise. There being no further discussion, there was consensus amongst the Village Council to amend the legislative agenda as discussed and for the Village Manager to bring the proposed legislative agenda forward for further Council consideration. 9.C DISCUSSION AND POSSIBLE ACTION REGARDING SOLAR PANELS FOR VILLAGE HALL (BY: VILLAGE MANAGER). 5 Mr. Benton provided an overview of the item, outlining the associated costs in relation to the carbon footprint savings. Should the Village Council approve the item, Mr. Benton recommended the installation of a new standing seam metal roof on Village Hall due its condition. Individual Council Members offered comments regarding the priority of solar panels in comparison to other less costly carbon footprint-friendly initiatives in addition to gauging resident input on the matter. Councilman Meltz moved to defer the item to the second meeting in January and Councilman Brady seconded the motion. The motion passed unanimously. 10) ANNOUNCEMENTS The Village Clerk the announcements. 11) VILLAGE COUNCIL COMMENTS Councilman Loffredo- Councilman Loffredo thanked his fellow Council members for indulging in discussions concerning various matters throughout the evening. He further spoke about Biscayne Park’s soaring millage rate and asked the Village remain ready to assist should they need it. Councilman Brady- Councilman Brady spoke in appreciation of the various Council discussions held throughout the evening and invited residents who are interested in learning about residential solar panels to contact him. Vice Mayor Burch- Vice Mayor Burch invited residents to attend the Walk/Bike to School Day on October 2 and announced the Police Explorers Program. Councilman Meltz- Councilman Meltz announced the i95 south and north bound lanes closures next week. He further invited residents to attend a self-dense class for teenagers on September 28. Lastly, Councilman Meltz spoke about a forthcoming agenda item regarding single-use plastic bags and the Village’s ability to control its use on village property. Mayor Wagar- Mayor Wagar invited residents to attend the Miami-Dade Commission for Women Meeting at the 9900 Building on September 25 and congratulated Miami Shores Elementary for achieving a “B” grade. She further spoke about the importance of the new Village Communications Specialist sharing the various events occurring throughout the Village via social media and she further mentioned looking forward to receiving an update on the new Village website. 12) ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 7:45 PM.