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2019-07-09 MINUTES1 Mayor Crystal Wagar Vice Mayor Alice Burch Vice Mayor Sean Brady Councilman Stephen Loffredo Councilman Jonathan Meltz Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk MEETING MINUTES JULY 16, 2019 6:30 PM COUNCIL CHAMBERS 1)CALL TO ORDER Mayor Wagar called the meeting to order at 6:30 PM. 2)MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3)ROLL CALL PRESENT: (5) Sean Brady, Councilman Stephen Loffredo, Councilman Jonathan Meltz, Councilman Vice Mayor Alice Burch Crystal Wagar, Mayor ALSO PRESENT: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4)PRESENTATIONS 4.A JULY HOUSE OF THE MONTH PRESENTED TO THE ZOBEL FAMILY (88 NW 111th STREET) The July House of the Month recipients were not in attendance. 4.B PRESENTATION ON NEW E-PERMITTING SYSTEM (BY: ENERGOV) Building Director Ismael Naranjo and Permit Clerk Supervisor Arlenis Silvera delivered a presentation on the new e-permitting system hosted by Energov and answered questions posed by the Village Council. 2 4.C HISTORIC PRESERVATION BOARD ANNUAL REPORT (BY: CHAIRPERSON NINA KORMAN) Ms. Korman was not in attendance; therefore, the annual report was deferred to the next regular Village Council Meeting. 5)APPOINTMENTS TO THE CODE ENFORCEMENT BOARD (2 VACANCIES) Code Enforcement Board Applications: (One 1-year term expiring September 2020 and One 3-year term expiring September 2022) Applicants: Stephanie Pavolini Barry Perl Mayor Wagar changed the order of business to add the supplemental agenda item prior to public comments. Ms. Rodriguez introduced the item, reporting Ms. Pavolini expressed interest in serving the one-year term, and Mr. Perl expressed interest in serving the three-year term. All of the board applicants were present. Council Members voted paper ballots with the following results: ROUND 1 (3-YEAR TERM) MELTZ WAGAR BURCH BRADY LOFFREDO Stephanie Pavolini  Barry Perl     ROUND 1 (1-YEAR TERM) MELTZ WAGAR BURCH BRADY LOFFREDO Stephanie Pavolini     Barry Perl  The results indicated Barry Perl was appointed to serve the three-year term and Stephanie Pavolini was appointed to serve the one-year term. 6)PUBLIC COMMENTS Stephanie Pavolini spoke about how any changes to location of the current bulk waste pick-up practice could affect northwest Miami Shores. Wesley Castellanos spoke in support of the e-permitting system based on his experience as a licensed architect. 6)CONSENT AGENDA The Village Clerk read the introductory statement and the caption of each item contained on the Consent Agenda. 3 A motion was moved by Councilman Brady to approve the consent agenda as presented and the motion was seconded by Councilman Loffredo. The motion passed unanimously. 6.A APPROVAL OF THE JULY 2, 2019 VILLAGE COUNCIL MEETING MINUTES Passed on Consent. 6.B A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, CREATING BUDGET AMENDMENT #3 TO THE FISCAL YEAR 2018-2019 OPERATING BUDGETS; TRANSFERRING $987,413 FROM THE EXCISE TAX FUND TO THE GENERAL FUND AND TRANSFERRING $987,413 FROM THE GENERAL FUND TO CAPITAL PROJECTS FOR THE CONSTRUCTION OF THE POOL PROJECT (STAFF: FINANCE DIRECTOR). Passed on Consent. 7)ORDINANCE(S) ON SECOND READING- PUBLIC HEARING 7.A AN ORDINANCE OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE , FLORIDA PROVIDING FOR THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS FOR SOLID WASTE COLLECTION AND DISPOSAL SERVICES; PROVIDING FOR AN INCREASE IN THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS; PROVIDING FOR THE CONTINUATION OF THE ASSESSMENTS FROM YEAR TO YEAR; PROVIDING FOR CERTIFICATION OF THE SOLID WASTE COLLECTION NON-AD VALOREM ASSESSMENT USING THE UNIFORM TAX BILL COLLECTION METHOD; PROVIDING FOR AMENDMENTS TO CHAPTER 9 “GARBAGE AND TRASH”, ARTICLE III, SECTION 9-42 “SCHEDULE” OF THE VILLAGE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (BY: VILLAGE MANAGER). Ms. Rodriguez read the caption of the ordinance into the record. Mayor Wagar opened the public hearing. Ken Rivera provided a brief overview of the services delivered by Waste Pro, LLC, a solid waste provider, and spoke about the potential cost savings relative to alternative market options. There being no further comments from the public, Mayor Wagar closed the public hearing. Mr. Benton introduced Mr. Nick Smith, Public Resource Management Group, Inc. representative, who answered questions posed by the Village Council. Vice Mayor Burch requested for an agenda item placeholder to be created a year from today for the purpose of revisiting recycling and bulk waste pick-up trends. In lieu of the recommended rate increase, Councilman Loffredo proposed two 7.5% increases over the next two years. Responding to Councilman Loffredo’s suggestion, Mr. Smith explained the proposal would still leave the Village reliant on reserves. Councilman Meltz stated if the ordinance is adopted as presented, there’s nothing impeding the Village from conducting a comprehensive study on ways to reduce current waste costs in the future. Mr. Sarafan inquired about the dollar value of the proposed 7.5% increase for a typical residential home, which is $4.20 per month. 4 Vice Mayor Burch moved to adopt the ordinance as presented and Councilman Meltz seconded the motion. There being no further discussion, Mayor Wagar called for the vote, which carried a 4-1 voice vote. Councilman Loffredo voted in opposition. There was consensus to direct the Village Clerk to create a placeholder on the April 21, 2020 Village Council Meeting agenda to discuss Village-wide solid waste collection trends. 8) RESOLUTION(S) 8.A A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, SETTING TENTATIVE OPERATING AND DEBT SERVICE AD VALOREM MILLAGE LEVIES FOR FISCAL YEAR 2019-2020, BEGINNING OCTOBER 1, 2019, AND ENDING SEPTEMBER 30, 2020; SETTING THE TIME, DATE AND PLACE FOR THE TWO PUBLIC HEARINGS FOR THE FISCAL YEAR 2019-2020 OPERATING AND CAPITAL BUDGETS AND PROPOSED AD VALOREM MILLAGE RATES (STAFF: FINANCE DIRECTOR). Ms. Rodriguez read the title of the resolution into the record. Mr. Benton provided a brief overview of the resolution. Councilman Brady moved to approve the resolution as presented and Councilman Loffredo seconded the motion. There being no comments, Mayor Wagar called for the vote, which was unanimous in favor of the motion. 8)ANNOUNCEMENTS Ms. Rodriguez read the announcements. 9)VILLAGE COUNCIL COMMENTS Councilman Brady Councilman Brady encouraged residents to reach out to the Village Council. Councilman Loffredo Councilman Loffredo spoke about the implementation of the quiet zone and further encouraged staff to conduct an onsite video stream of the recycling waste management facility for Village residents. Vice Mayor Burch Vice Mayor Burch thanked Commissioner Edmonson’s Office for their efforts in the implementation of the quiet zone and further mentioned the potential for the County’s support concerning Downtown lighting efforts. Councilman Meltz Councilman Meltz spoke about the need for waste reduction due to the volume of waste piling up at waste management facilities. Councilman Meltz further inquired into the directive to have staff conduct research on the viability of solar power on Village-owned properties. Mr. Benton informed the report was conducted by staff and will be presented to the Village Council for discussion, to which Councilman Meltz asked about the viability of incorporating solar power to the new wing of Brockway Memorial Library, which is currently in the design 5 Mayor Wagar phase of the project. Mr. Benton agreed to contact the contractor regarding the above noted request. Mayor Wagar thanked the Building Department for diligently working on the e- permitting system, mentioned looking forward to revisiting the solid waste collection item in nine months, and she echoed Councilman Meltz’s comments regarding excess waste. 11)ADJOURNMENT There being no further business before the Village Council, the meeting was adjourned at 7:23 PM.