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2017-11-7 Village Council Meeting Minutes1 TUESDAY, November 7, 2017 6:30 PM COUNCIL CHAMBERS Village Council Meeting Minutes 1. CALL TO ORDER Mayor called the meeting to order at 6:31 P.M. 2. MOMENT OF SILENCE/ PLEDGE OF ALLEGIANCE 3. ROLL CALL Present (5): Mayor MacAdam Glinn Vice Mayor Sean Brady (arrived at 6:34 P.M.) Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Also Present: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4. PUBLIC COMMENTS (3 Minutes Time Limit Per Speaker) Mr. Lou Perez spoke about the dangers of vehicular speeding throughout the Village and further advocated for more traffic calming and speed enforcement, specifically on major thoroughfares. Mr. Al Crespo asked about the cost associated with Village hurricane clean-up, he further inquired into the Chamber of Commerce quarterly report update, the prospect of a noise ordinance, and spoke about the Public Works Compound theft incident during the storm. Mr. Sam Comerford spoke about issues with car thefts and home invasions in the Village and subsequently advocated for a Town Hall Meeting with the Police Department to discuss the matter. 5. APPROVAL OF THE MINUTES A. OCTOBER 3, 2017 VILLAGE COUNCIL MEETING MINUTES Ms. Rodriguez informed the Village Council of two scrivener errors located on page 4, Item 9A of the aforementioned minutes, which were corrected in the revised draft to reflect the removal of “docking station” on line 9 and “on day three (3)” on line 11. Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Miami Shores Village 2 Councilwoman Burch moved to approved the October 3, 2017 Village Council Meeting Minutes as amended and was seconded by Councilman Zelkowitz. The motion passed unanimously. B. OCTOBER 17, 2017 VILLAGE COUNCIL MEETING MINUTES Councilman Zelkowitz moved to approved the October 17, 2017 Village Council Meeting and the motion was seconded by Vice Mayor Brady. The motion passed unanimously. 6. ORDINANCES ON FIRST READING A. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING APPENDIX A, ZONING SEC. 521.1 (6) ROOFING MATERIALS, OF APPENDIX A ZONING, CONTAINED IN THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, REMOVING THE REQUIREMENT FOR PLANNING BOARD APPROVAL OF METAL ROOFS AND PROVIDING FOR ADMINISTRATIVE REVIEW OF METAL ROOFS BY VILLAGE STAFF, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE (SPONSORED BY: VICE MAYOR SEAN BRADY.) The Village Clerk read the title of the Ordinance into the record. Vice Mayor Brady introduced the item and turned the item over to the Planning and Zoning Director, Mr. David Dacquisto, who answered questions posed by the Village Council. A motion was moved by Councilman Zelkowitz and seconded by Councilwoman Burch to approve the Ordinance on First Reading. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. B. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING CHAPTER 11 OF THE VILLAGE CODE, TITLED HISTORIC PRESERVATION, ESTABLISHING MINIMUM HISTORIC PRESERVATION STANDARDS THAT MEET THE REQUIREMENTS AS ESTABLISHED BY MIAMI-DADE COUNTY, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: PLANNING & ZONING DIRECTOR). The Village Clerk read the title of the Ordinance into the record. Planning and Zoning Director Travis Kendall provided a brief overview of the item and answered questions posed by the Village Council with respect to the Village’s Historic Preservation Ordinance and its compliance with the Miami-Dade County minimum requirements. Village Attorney Sarafan clarified the proposed ordinance sets minimum standards and the Historic Preservation Board will be authorized to nominate properties for designation, which would have to be subsequently approved by the Planning & Zoning Board and the Village Council for the property to be designated. A motion was moved by Vice Mayor Brady and seconded by Councilwoman Burch to approve the Ordinance on first reading. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. 3 7. ORDINANCES ON SECOND READING-PUBLIC HEARING A. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING VILLAGE CODE CHAPTER 20 STREETS, SIDEWALKS AND OTHER PUBLIC PLACES AND ZONING CODE SEC. 521 REQUIRED OFF-STREET PARKING, OF ZONING APPENDIX A, CONTAINED IN THE CODE OF ORDINANCES OF MIAMI SHORES VILLAGE, PROVIDING FOR PUBLIC WORKS PERMITS AND REVIEW AND APPROVAL OF PUBLIC WORKS PERMITS BY THE PUBLIC WORKS DIRECTOR, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: PLANNING & ZONING DIRECTOR). THIS ITEM WAS APPROVED ON FIRST READING BY A 4/0 VOICE VOTE ON OCTOBER 3, 2017. The Village Clerk read the title of the Ordinance into the record. Mayor Glinn opened the public hearing. As no one wished to speak, Mayor Glinn closed the public hearing. Mr. Dacquisto introduced the item and answered questions posed by the Village Council. A motion was moved by Councilman Zelkowitz and seconded by Councilwoman Burch to adopt the Ordinance. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. B. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING CHAPTER 6 – BUILDINGS AND BUILDING REGULATIONS; OF THE VILLAGE’S CODE OF ORDINANCES BY REPEALING THE CONTENTS OF SECTION 6-4 THROUGH SECTION 6-7 IN THEIR ENTIRETY AND ADOPTING NEW SECTIONS 6-4 THROUGH 6-7, EXEMPTING RESIDENTIAL SOLAR PHOTOVOLTAIC SYSTEMS FROM BUILDING PERMIT FEE REQUIREMENTS, REMOVING THE REQUIREMENT FOR PAINT PERMITS AND UPDATING BUILDING PERMIT FEES CONSISTENT WITH STATE STATUTES AND COUNTY LAWS; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: BUILDING OFFICIAL). THIS ITEM WAS APPROVED ON FIRST READING BY A 5/0 VOICE VOTE ON OCTOBER 17, 2017. The Village Clerk read the title of the Ordinance into the record. Mayor Glinn opened the public hearing. As no one wished to speak, Mayor Glinn closed the public hearing. A motion was moved by Councilman Zelkowitz and seconded by Councilwoman Burch to adopt the Ordinance. Mr. Sarafan, for the record, with respect to the sunset provision, noted two errors in section 6-4A of the exhibit whereby language would need to be inserted to reflect “no Village permit fee” in lieu of “no permit fee.” 4 A motion was moved by Councilman Zelkowitz and seconded by Vice Mayor Brady to adopt the ordinance as amended. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. 8. DISCUSSION & POSSIBLE ACTION ITEMS- VILLAGE BUSINESS A. DISCUSSION AND POSSIBLE ACTION TO ALLOW BAY HARBOR ISLAND RESIDENTS TO USE THE MIAMI SHORES AQUATIC FACILITY UNDER CERTAIN CONTRACTUAL CONDITIONS (SPONSORED BY: MAYOR MACADAM GLINN). Mayor Glinn introduced the item and answered questions posed by the Village Council. Mayor Glinn stated he was approached by the Mayor of Bay Harbor Island to discuss the prospects of establishing a leasing agreement with the Village to open the Aquatic Facility to Bay Harbor Island residents at the same rate as Miami Shores residents. Mr. Benton clarified the facility currently runs at half capacity, with the summer months running at a fuller capacity. After further discussion, by way of consensus, the Village Council directed: (1) the Recreation Advisory Board to consider and provide feedback on the matter (2) staff to discuss the prospects of establishing a one-year term lease with Bay Harbor Island and report back to the Village Council (3) staff to research the practice of other municipalities that have leasing agreements of their Aquatic Facility (4) staff to schedule a public hearing to gage the attitude of the residents. No further action was taken on this item. B. DISCUSSION AND POSSIBLE ACTION TO SOLICIT AN RFP FOR THE RENTAL OF THE CATHOLIC CHARITIES BUILDING AS A RESTAURANT (SPONSORED BY: MAYOR MACADAM GLINN). Mayor Glinn introduced the item and answered questions posed by the Village Council, Mayor Glinn proffered the following uses for the Catholic Charities Building: (1) review and adapt the RFP used by the City of Miami to seek asset management services for the Catholic Charities Buildings (2) engage a commercial brokerage firm to craft a negotiation for the purpose of restaurant-use, (3) initiate a simple renovation to the interior of the building for the purpose of engaging food truck services. Councilman Meltz proffered a fourth option, which is to have the Village reach out to Johnson & W ales and assess the viability of establishing a test kitchen. Councilman Zelkowitz extended the following options: (5) proceed with a public, private partnership (P3) project for the purpose of creating an assemblage for the Police Department building and Village Hall (6) sell the property. Mr. Sarafan advised the next course of action should be to direct staff to review the Comprehensive Plan and the current Zoning Code as it relates to the Catholic Charities property, and to report findings and options to the Village Council. With respect to the Johnson & Wales suggestion, Mr. Sarafan mentioned he would need to verify whether the Village would need to initiate the competitive process in the event the Village decides to open the building for third-party use. 5 After further discussion, by way of consensus, the Village Council agreed to direct staff to review the Comprehensive Plan, the Zoning Code, and the Redevelopment Management Association’s P3 Study as it relates to the Catholic Charities building and to bring forth a discussion item for Village Council consideration. No further action was taken on this item. C. DISCUSSION AND POSSIBLE ACTION REGARDING THE CONVERSION OF THE FPL STREET LIGHTS TO LED (STAFF: VILLAGE MANAGER) Village Manager introduced the item and turned it over to Franc Arbide, Business Development Manager of FPL LED Lighting Solutions, who delivered a presentation and answered questions posed by the Village Council. Councilman Zelkowitz left the meeting at 7:45PM. Mr. Attorney clarified there is no out-of-pocket expense for the conversion; however, fees associated with rental, maintenance and electric features do apply. After further discussion, by way of consensus, the Village Council agreed to direct staff to forgo the pilot program and to proceed with Village-wide conversion of the FPL Street Lights to LED, thereby installing as much light while staying within the current budget. No further action was taken on this item. 9. ANNOUNCEMENTS The Village Clerk read the announcements into the record. 10. VILLAGE COUNCIL COMMENTS Councilman Meltz thanked staff for their effort in promoting more transparency as it relates to the Council Meeting Agenda. He also spoke about the new notification feature which allows the public to sign-up and receive email notification of the published Village Council Meeting agenda. Councilman Meltz also mentioned the importance of promoting the new notification feature. Councilwoman Burch spoke about the defective street lights throughout the Village and the importance of staff continuing to compel FPL to have the lights repaired. She also commended Doctors Charter School students who volunteered to clean-up Bayfront Park. Councilwoman also commended Detective Natasha McKay for working with the Explorer Program students. Vice Mayor Brady thanked the Village Manager for his expediency in presenting the LED Lights item and he also thanked residents for attending the meeting and sharing their comments. Mayor Glinn announced the Plaza 98 Event, which will be held on November 11, 2017 at 4pm in the Downtown District. He also mentioned the positive feedback he’s received with respect to the Farmer’s Market. 11. ADJOURNMENT There being no further business before the Village Council, the meeting was adjourned at 8:18 PM.