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2017-10-17 Village Council Minutes1 TUESDAY, OCTOBER 17, 2017 6:30 PM COUNCIL CHAMBERS Village Council Meeting Minutes 1. CALL TO ORDER Mayor Glinn called the meeting to order at 6:30 PM. 2. MOMENT OF SILENCE/ PLEDGE OF ALLEGIANCE 3. ROLL CALL Present (5): Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Also Present: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4. PUBLIC COMMENTS (3 Minutes Time Limit Per Speaker) Ms. Bekky Leonard informed the residents that October is Native Plant Month and encouraged residents who are going to replace uprooted or storm-damaged trees to consider native trees. Mr. Douglas Barnes spoke in favor of moving public comments to the beginning of the meeting, but also advocated for item-specific public comments. Mr. Lou Perez echoed Mr. Barnes comments with respect to public comments, especially in the case of items that are revised shortly before the meeting. Mr. Al Crespo spoke about public comments, the importance of informed decision-making, and advocated for a noise ordinance. Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Miami Shores Village 2 Ms. Nancy Cigno spoke in favor of item-specific public comments and reported defective street lighting. Mr. Rene Lopez-Couto spoke about the dangers posed by excessive speeding in the Village. Mr. Shellace Calhoun praised Mr. Benton and his staff for their responsiveness after Hurricane Irma. Mr. Benton provided a brief update on debris removal and monitoring status, thereby reporting debris throughout the Village has been removed from the streets and the Village will go out to bid for future Debris Monitoring Services, FEMA Public Assistance Program Management Services, and Debris Hauling Services to a permitted facility. Mr. Benton asked residents to resume regular Village trash procedures and if residents need storm-damaged trees picked up, please call Public W orks. As far as defective street lights are concerned, a list has been provided to FPL for restoration. 5. APPROVAL OF THE MINUTES A. SEPTEMBER 26, 2017 VILLAGE COUNCIL MEETING MINUTES Councilman Zelkowitz moved to approve the September 26, 2017 Village Council Meeting Minutes. The motion was seconded by Councilwoman Burch. Mayor Glinn called the vote, which passed unanimously. A. OCTOBER 3, 2017 FINAL BUDGET HEARING MINUTES Councilwoman Burch moved to approve the October 3, 2017 Final Budget Hearing Minutes. The motion was seconded by Councilman Meltz. Mayor Glinn called the vote, which passed unanimously. 6. VILLAGE BOARD APPOINTMENTS (STAFF: VILLAGE CLERK) A. APPOINTMENT TO THE CHARTER SCHOOL BOARD (1 Vacancy) Applicants: Melida Matos Frank Taddeo Ingrid Palmisano Mr. Frank Taddeo spoke on his own behalf. Ms. Matos and Ms. Palmisano had a scheduling conflict and were unable to attend the meeting. Paper ballots were voted to fill one vacancy, thereby completing the term of Ms. Mulroney who was appointed to the Board in July 2017. The results of the balloting are as follows: Ms. Melida Matos was appointed to the Charter School Board. J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Ingrid Palmisano  Melida Matos     3 B. APPOINTMENTS TO THE CODE ENFORCEMENT BOARD (2 Vacancies) Applicants: Ronnie Guillen Rodrigo Sardi Elizabeth Page Rod Buenconsejo John Berryman Michelle Jayme Mr. Ronnie Guillen, Mr. Rod Buenconsejo, Mr. Rodrigo Sardi, and Mr. John Berryman spoke on their own behalf. Councilmembers voted by paper ballots to fill two vacancies and the results were as follows: J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ John Berryman   Rod Buenconsejo     Ronnie Guillen     Misters Ronnie Guillen and Rod Buenconsejo were appointed to the Code Enforcement Board. C. APPOINTMENTS TO THE COUNTRY CLUB ADVISORY BOARD (4 Vacancies) Applicants: Bruce Brown Mary Griffith Harrison Bergman Pedro Rajo Rocco Marando Mr. Pedro Rajo spoke on his own behalf. Mary Griffith was unable to attend the meeting due to a scheduling conflict. The Councilmembers voted paper ballots to fill the four vacancies. The results are as follows: J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Bruce Brown      Mary Griffith      Rocco Marando      Pedro Rajo      Misters Bruce Brown, Rocco Marando, Pedro Rajo, and Ms. Mary Griffith were appointed to the Country Club Advisory Board. 4 D. APPOINTMENTS TO THE FINE ARTS COMMISSION (4 Vacancies) Applicants: Susan Ackley Miryam Rojas Myrtha Wroy Victor Bruce Ingrid Palmisano David Baker Ms. Susan Ackley, Ms. Miryam Rojas, Ms. Myrtha Wroy, Mr. Victor Bruce, and Mr. David Baker spoke on their own behalf. The Councilmembers voted paper ballots to fill the four vacancies. The results are as follows: BALLOT 1 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Susan Ackley      David Baker    Victor Bruce      Ingrid Palmisano  Miryam Rojas     Myrtha Wroy   Ms. Susan Ackley, Ms. Miryam Rojas, Mr. Victor Bruce, and Mr. David Baker were appointed to the Fine Arts Commission. E. APPOINTMENTS TO THE GENERAL EMPLOYEES PENSION BOARD (3 Vacancies) Applicants: Robert Williamson Thomas Longman Averill Dorsett David Baker Mr. Robert Williamson spoke on his own behalf. Ms. Dorsett was unable to attend due to a scheduling conflict. The Councilmembers voted paper ballots to fill the three vacancies. The results are as follows: BALLOT 1 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ David Baker  Averill Dorsett      Thomas Longman     Robert Williamson      Mr. Thomas Longman, Mr. Robert Williamson, and Ms. Averill Dorsett were appointed to the General Employees Pension Board. 5 F. APPOINTMENTS TO THE HISTORIC PRESERVATION BOARD (3 Vacancies) Applicants: Seth Bramson Abeer Jadallah Victor Bruce Tieres Tavares Rene Lopez-Couto Michael O’Hara Stephanie Fichera Nina Korman Ms. Nina Korman, Ms. Abeer Jadallah, Ms. Stephanie Fichera, Mr. Michae l O’Hara, Mr. Rene Lopez, and Mr. Tieres Tavares spoke on their own behalf. Due to his appointment to the Fine Arts Commission, Mr. Bruce was no longer under consideration for the Historic Preservation Board. The Councilmembers voted paper ballots to fill the three vacancies. The results are as follows: BALLOT 1 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Seth Bramson  Stephanie Fichera  Abeer Jadallah      Nina Korman      Michael O’Hara  Tieres Tavares   Ms. Nina Korman and Ms. Abeer Jadallah were appointed to the Historic Preservation Board. A second ballot was voted with the following results: BALLOT 2 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Seth Bramson  Rene Lopez-Couto  Michael O’Hara  Tieres Tavares   6 As no one received majority vote for the third vacancy, a third ballot was voted with the following results: BALLOT 3 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Rene Lopez-Couto  Michael O’Hara  Tieres Tavares    Mr. Tieres Tavares was also appointed to the Historic Preservation Board. G. APPOINTMENTS TO THE PERSONNEL APPEALS BOARD (3 Vacancies) Applicants: Isadora Velasquez Myrtha Wroy Ronnie Guillen Sandra Harris Mr. Ronnie Guillen withdrew his application, as he was appointed to the Code Enforcement Board. There being only three applicants for the three vacancies, a motion was moved by Councilman Zelkowitz and seconded by Vice Mayor Brady to ratify the appointment of Ms. Isadora Velasquez, Ms. Myrtha Wroy, and Sandra Harris to the Personnel Appeals Board. The motion passed unanimously. H. APPOINTMENTS TO THE PLANNING & ZONING BOARD (3 Vacancies) Applicants: Harrison Bergman Michelle Jayme Deirdra Funcheon Daniel Brady John Busta Myrtha Wroy Ms. Deirdra Funcheon, Mr. Daniel Brady, and Mr. John Busta spoke on their own behalf. Ms. Rodriguez clarified Mr. Bergman has been a resident of the Village for 10 months. Therefore, if appointed, a super majority vote is required to waive the one-year residency requirement. Due to her appointment to the Personnel Appeals Board, Ms. Wroy was no longer under consideration for the Planning and Zoning Board. The Councilmembers voted paper ballots to fill the three vacancies. The results are as follows: BALLOT 1 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Harrison Bergman    Daniel Brady      John Busta      Deirdra Funcheon   Misters Daniel Brady and John Busta were appointed to the Planning and Zoning Board on the first ballot. 7 Although Mr. Bergman received majority vote, a second ballot was voted to reflect a super majority vote for Mr. Bergman or majority vote for Ms. Funcheon. The results are as follows: BALLOT 2 J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Harrison Bergman      Deirdra Funcheon Mr. Harrison Bergman was also appointed to the Planning and Zoning Advisory Board. I. APPOINTMENTS TO THE RECREATION ADVISORY BOARD (5 Vacancies) Applicants: Felipe Villamizar Jacqueline O’Donnell Jefferson Geimer Deirdra Funcheon Michael O’Hara Edward Brill Ingrid Palmisano David Baker Manny Hadad Alise Johnson Henry Harrison Bergman Raiza Areas Ms. Alise Johnson Henry, Mr. Manny Hadad, Ms. Raiza Areas, and Ms. Jacqueline O’Donnell spoke on their own behalf. Due to his appointment to the Planning and Zoning Board, Mr. Bergman was no longer under consideration for the Recreation Advisory Board. The Councilmembers voted paper ballots to fill the five vacancies. The results are as follows: J. MELTZ A. BURCH M. GLINN S. BRADY S. ZELKOWITZ Raiza Areas  Edward Brill  Deirdra Funcheon   Manny Hadad    Alise Johnson Henry     Jacqueline O’Donnell      Michael O’Hara    Ingrid Palmisano  Felipe Villamizar   Jefferson Geimer    8 Mr. Hadad, Ms. Johnson-Henry, Ms. O’Donnell, Mr. O’Hara, and Mr. Geimer were all appointed to the Recreation Advisory Board. 7. ORDINANCES ON FIRST READING-VILLAGE BUSINESS A. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING CHAPTER 6 – BUILDINGS AND BUILDING REGULATIONS; OF THE VILLAGE’S CODE OF ORDINANCES BY REPEALING THE CONTENTS OF SECTION 6-4 THROUGH SECTION 6-7 IN THEIR ENTIRETY AND ADOPTING NEW SECTIONS 6-4 THROUGH 6-7, EXEMPTING RESIDENTIAL SOLAR PHOTOVOLTAIC SYSTEMS FROM BUILDING PERMIT FEE REQUIREMENTS, REMOVING THE REQUIREMENT FOR PAINT PERMITS AND UPDATING BUILDING PERMIT FEES CONSISTENT WITH STATE STATUTES AND COUNTY LAWS; PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: BUILDING OFFICIAL). Ms. Rodriguez read the title of the Ordinance into the record. Building Official Ismael Naranjo provided a brief overview of the item and answered questions posed by the Village Council. Mayor Glinn suggested inserting language to stipulate a sunset provision of five (5) years for the fee waiver. Councilman Zelkowitz moved to amend the ordinance to include language stipulating a sunset provision of five (5) years for the fee waiver. The motion was seconded by Vice Mayor Brady which passed unanimously. Councilman Zelkowitz moved to approve the Ordinance on First Reading as amended and the motion was seconded by Vice Mayor Brady. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion as amended. 8. DISCUSSION & POSSIBLE ACTION ITEMS- VILLAGE BUSINESS A. DISCUSSION AND POSSIBLE ACTION CONCERNING MOVING FORWARD ON THE INSTALLATION OF THE MARLIN ENGINEERING STUDY HIGH-PRIORITY ITEMS, AS SOON AS IS PRACTICAL (SPONSORED BY: COUNCILWOMAN ALICE BURCH). Councilwoman Burch introduced the item and turned the presentation over to Mr. Benton who provided a brief overview of the item and advocated for the proposed speed hump design as opposed to the asphalt type, as used by the Town of Surfside. Mr. Benton stated he needs to consult with Miami-Dade County’s Public Works Department for the purpose of seeking consent to implement the proposed speed humps. 9 Mr. Benton clarified he will conduct community outreach, will continue to look into the product as it relates to its maintenance, and will bring forth a RFP for Village Council consideration if the cost exceeds his spending threshold. No action was taken on the item. B. AWARD OF THE ENVIRONMENTAL VULNERABILITY STUDY REQUEST FOR PROPOSAL (RFP) TO COASTAL RISK CONSULTING (STAFF: VILLAGE MANAGER). Mr. Benton provided a brief overview of the item. One of the Coastal Risk (CRC) Consultants, Ms. Hilary Stevens, delivered a presentation on the item and answered questions posed by the Village Council. Responding to Mr. Sarafan’s inquiry, Ms. Stevens clarified CRC is the primary vendor with Pennoni as the subconsultant for the proposed project. Mr. Benton clarified everything that was submitted in the proposal is included in the final cost. Ms. Stevens mentioned technology is available to determine the most vulnerable areas at parcel level; however, Ms. Stevens recommended examining vulnerability at the subdivision/block level. A motion was moved by Councilman Zelkowitz and was seconded by Councilwoman Burch to approve the award of the Environmental Vulnerability Study RFP to Coastal Risk Consulting. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion 9. ANNOUNCEMENTS Ms. Rodriguez read the announcements into the record. 10. VILLAGE COUNCIL COMMENTS Councilwoman Burch shared information on the superior quality and cost-savings associated with the LED Street Lights Program that was touched upon at the Miami-Dade County’s Best Practices Conference. Councilwoman Burch also encouraged residents to try LimeBike as an alternative mode of transportation within the Village. Mayor Glinn thanked everyone who applied for board vacancies and encouraged those who were not appointed to apply for consideration next year. 11. ADJOURNMENT The meeting adjourned at 8:58 PM.