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2017-09-26 Regular Village Council Minutes1 TUESDAY, SEPTEMBER 26, 2017 6:00 PM COUNCIL CHAMBERS Council Meeting Minutes 1. CALL TO ORDER Mayor Glinn called the meeting to order at 6:19 P.M. 2. MOMENT OF SILENCE/ PLEDGE OF ALLEGIANCE 3. ROLL CALL Present (5): Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Also Present: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4. PUBLIC COMMENTS (3 Minutes Time Limit Per Speaker) Ms. Susan Ackley congratulated Village Manager Tom Benton, Public Works Director Scott Davis, Police Chief Kevin Lystad, and Communications Specialist Elizabeth Keeley for their dedication and hard work with hurricane preparedness, recovery, and communication efforts. Mr. Douglas Barnes echoed Ms. Ackley’s comments with respect to staff’s response to hurricane recovery. He also spoke in support of the Mayors for 100% Clean Energy item. Ms. Patrice Gillespie Smith echoed the sentiments of Ms. Ackley with respect to hurricane recovery efforts and she further spoke in support of the LimeBike initiative. Ms. Mary Benton thanked Village staff for their dedication and hard work with hurricane recovery and communication efforts and she further spoke in support of the 100% Clean Energy and the LimeBike items. Mr. Pablo Minces spoke in opposition to a notice he received from the Village indicating the tiles on his sidewalk need repair. Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Miami Shores Village 2 Mr. Andrew Bellinson (?) inquired into the concrete polls that were erected by FPL in close proximity to his property, which interrupted traffic and posed other inconveniences. Mr. Al Crespo commended the Public Works Department for their swift debris removal efforts. He referenced Article 3, Section 8-23 of the Village Code with respect to tree trimming efforts prior to hurricane season. He further inquired into the residence of Councilman Zelkowitz. Ms. Averill Dorsett inquired about the Shores’ resiliency, storm preparedness, and commended staff for rising to the occasion. She also inquired into the Village’s Hurricane Plan with respect to continuity of operations, the availability of shelter for staff in the event of a Category 5 hurricane, and emergency preparedness dollars budgeted for shelter, food, water, and ice. Ms. Silvia Peraza commended staff for their hurricane recovery efforts and she further advocated for staff to increase communication efforts prior to, during, and after the storm. She also advocated for water, ice, and sandbags to be budgeted in the event of a storm. Ms. Gwen Burzycki commended staff for their response to the hurricane and she further spoke about challenges with tree canopies. She also requested the Village adopt a Tree Master Plan to advance proper tree maintenance and placement. John Camp advocated for the LimeBike Share program. He also shared the League of American Cyclists recognized Miami Shores Village as a “Bicycle Friendly Community” with a bronze designation. Dan Brady commended staff for their expediency in restoring normalcy and power to the Village and further advocated for the Village to work with FPL on the Hardening Program to increase the viability of the electrical system. 5. PRESENTATIONS A. HISTORIC PRESERVATION BOARD ANNUAL REPORT Boardmember Nina Korman presented the Historic Preservation Board Annual Report and answered questions posed by the Village Council with respect to the elimination of the consent provision. 6. CONSENT AGENDA- Matters included under the Consent Agenda are routine, self-explanatory matters and are not expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of the Council, that item must be removed from the Consent Agenda and considered separately. If the public wishes to speak on a matter on the Consent Agenda, they must inform the Village Clerk prior to the start of the meeting. They will be recognized to speak prior to the approval of the Consent Agenda. Ms. Rodriguez introduced the items. Councilwoman Alice Burch moved to approve the Consent Agenda and Vice Mayor Brady seconded the motion. The motion passed unanimously. A. APPROVAL OF MINUTES - JULY 11, 2017 VILLAGE COUNCIL BUDGET WORKSHOP MINUTES - JULY 18, 2017 REGULAR VILLAGE COUNCIL MEETING MINUTES Passed on Consent. 3 B. A RESOLUTION OF THE MIAMI SHORES VILLAGE COUNCIL AUTHORIZING AND IDENTIFYING AUTHORIZED SIGNATORS AT BANKUNITED, N.A., AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: VILLAGE MANAGER) Passed on Consent. 7. VILLAGE BUSINESS/ DISCUSSION ITEMS A. DISCUSSION AND POSSIBLE ACTION REGARDING DOWNTOWN DISTRICT RESIDENT ONLY PARKING (STAFF: VILLAGE MANAGER). Mr. Benton introduced the item, thereby informing the Village Council of the item’s status. Mr. Dacquisto provided a brief overview of the Planning and Zoning Board’s recommendation. Mr. Dacquisto clarified opposition on behalf of the residents was primarily due to the imposition of obtaining a permit. Mayor Glinn moved to table the item and requested staff to look into other less onerous alternatives to Downtown Resident Only Parking and to bring forth recommendations for Village Council consideration. The motion was seconded by Vice Mayor Brady. There being no further discussion amongst the Councilmembers, Mayor Glinn called for the vote, which was unanimous in favor of the motion. B. DISCUSSION AND POSSIBLE ACTION AUTHORIZING THE VILLAGE MANAGER TO PROCURE PROFESSIONAL SERVICES TO PERFORM AN EQUIVALENT RESIDENTIAL UNIT (ERU) STUDY FOR MIAMI SHORES VILLAGE (SPONSORED BY: COUNCILWOMAN BURCH). Councilwoman Burch introduced the item, elaborated on the benefits of addressing storm water challenges, and further advocated for the ERU Study to be conducted for residential and commercial fees. Councilwoman Burch moved to direct the Village Manager to draft a request for proposal (RFP) for professional services related to performing an ERU Study and for the RFP to be brought forth for Village Council Consideration. The motion was seconded by Councilman Zelkowitz. There being no further discussion amongst the Councilmembers, Mayor Glinn called for the vote, which was unanimous in favor of the motion. C. DISCUSSION AND POSSIBLE ACTION CONCERNING PERMITTING A BIKE SHARE PROGRAM WITH LIMEBIKE IN MIAMI SHORES VILLAGE (SPONSORED BY: COUNCILWOMAN BURCH). Councilwoman Burch introduced the item. LimeBike representative, Harvey Younes, provided a brief overview of the item. Mr. Younes mentioned there is no cost associated with implementation to the Village and the company has a $1,000,000 insurance coverage per bike. Responding to Mr. Sarafan’s inquiry, Mr. Younes clarified, should the Village proceed with a Pilot Program, it does not require the Village to enter an exclusive relationship and would not preclude the Village from conducting business with other bike share vendors. Mr. Younes informed each bike ride is $1 per thirty (30) minutes and the average ride is 15-30 minutes. 4 Councilwoman Burch moved to direct staff to negotiate a 90-Day Pilot Program in the form of a Memorandum of Understanding (MOU). The motion was seconded by Councilman Meltz. Councilwoman Burch accepted Councilman Zelkowitz’s friendly amendment to the motion to direct staff to bring forth the MOU for Village Council consideration. There being no further discussion amongst the Councilmembers, Mayor Glinn called for the vote, which was unanimous in favor of the motion as amended. D. DISCUSSION AND POSSIBLE ACTION REGARDING THE ENDORSEMENT OF MAYORS FOR 100% CLEAN ENERGY (SPONSORED BY: MAYOR GLINN). Mayor Glinn introduced the item, spoke about the effects of climate change in the Village, and advocated for staff to look into establishing a realistic timeframe to achieve the goal of 100% Clean Energy. Mayor Glinn moved to authorize the endorsement, direct staff to look into establishing a 100% Clean Energy goal, and for staff to establish interim milestones. The motion was seconded by Councilwoman Burch. There being no further discussion amongst the Councilmembers, Mayor Glinn called for the vote, which was unanimous in favor of the motion. E. DISCUSSION AND POSSIBLE ACTION ON DIRECTING VILLAGE STAFF TO ELIMINATE THE NEED FOR A PLANNING & ZONING HEARING FOR THE INSTALLATION OF METAL ROOFS ON RESIDENTIAL STRUCTURES (SPONSORED BY: VICE MAYOR BRADY). Vice Mayor Brady introduced the item and encouraged the Village Council to support the item. Mr. Sarafan advised that the appropriate body to review and make initial judgements is the Planning and Zoning Board, because the item requires a zoning code amendment. Councilman Zelkowitz moved to direct the item to the Planning & Zoning Board for the purpose of preparing a zoning code amendment whereby a Planning & Zoning Board hearing for the installation of metal roofs on residential structures is eliminated, and for said code amendment to be considered at the first meeting of the newly appointed Planning & Zoning Board. The motion was seconded by Councilwoman Burch. Councilman Zelkowitz and Mayor Glinn commended Vice Mayor Brady for proposing the item, which streamlines the current process. There being no further discussion amongst the Councilmembers, Mayor Glinn called for the vote, which was unanimous in favor of the motion. F. DISCUSSION AND POSSIBLE ACTION REGARDING IMMEDIATELY ADOPTING A HIGHER MINIMUM SEAWALL HEIGHT FOR PUBLIC AND PRIVATE SEAWALLS IN THE VILLAGE OF MIAMI SHORES (SPONSORED BY: VICE MAYOR BRADY). Vice Mayor Brady introduced the item. Mr. Benton introduced the new Planning & Zoning Director, Travis Kendall, who provided a brief overview of the item. Vice Mayor Brady clarified the intent of the item is to address new seawalls and rebuilds. Mr. Sarafan advised that the appropriate body to review and make initial judgements is the Planning and Zoning Board, because the item requires a zoning code amendment. 5 Councilman Zelkowitz moved to direct the item to the Planning & Zoning Board for the purpose of reviewing and framing a recommended Ordinance to adopt a higher minimum seawall height for public and private seawalls for Village Council for consideration. The motion was seconded by Vice Mayor Brady. There being no further discussion amongst the Councilmembers, Mayor Glinn called for the vote, which was unanimous in favor of the motion. 8. ANNOUNCEMENTS Madam Clerk Rodriguez read the announcements into the record. 9. VILLAGE COUNCIL COMMENTS Councilman Zelkowitz commended staff for their hard work before and after the storm. He also encouraged residents to apply for board vacancies. Vice Mayor Brady thanked staff for their hard work before and after the storm and echoed Mr. Zelkowitz’s comments with respect to board vacancies. Councilwoman Burch commended Mayor Glinn, Village Manager Benton, and Chief Lystad for their collaboration and dedication before and after storm. She also praised Elizabeth Keeley, Communications Specialist, for her persistent effort in maintaining the residents informed before, during, after Hurricane Irma by posting approximately 78 updates on social media and the village website. She further elaborated on how Village communication has increased throughout the years. Councilman Zelkowitz left the meeting at 8:02 PM. Councilwoman Burch mentioned the Aquatic Center has resumed normal operations; however, Shipwreck Cove is closed until next Spring. Councilman Meltz thanked the Village Manager and staff for their dedication before and after Hurricane Irma. He also encouraged residents to reach out to the elected officials and provide them with constructive feedback and further advocated for increased civic participation, specifically on Village boards. He further asked for the residents’ help to initiate a Rain Barrel Program. Mayor Glinn thanked staff for their dedication to contributing their time to restoring normalcy to the Village before, during, and after the storm. Mayor Glinn noted the drastic advancement of the Village after the storm in comparison to other municipalities. He also spoke about the importance of increased communications and recommended direct text messages and emails to inform residents. He spoke about the letter that was sent to FPL urging for accountability. He further spoke about Board vacancies and encouraged residents to apply and become more engaged in the community. Mr. Sarafan, Village Attorney, thanked Ms. Rodriguez, the Village Clerk, for assisting him in the days following Hurricane Irma. Due to staff’s dedication and persistent effort, he further mentioned the expediency of debris pick- up in the Village far exceeds the efforts of most municipalities in the State. 10. ADJOURN There being no further discussion, Mayor Glinn adjourned the meeting at 8:13 pm.