2017-07-11 Budget Workshop Minutes1
TUESDAY, JULY 11, 2017 6:00 PM COMMUNITY CENTER
BUDGET WORKSHOP MINUTES
1. CALL TO ORDER
Mayor Glinn called the meeting to order at 6:01 PM.
2. MOMENT OF SILENCE /PLEDGE OF ALLEGIANCE
3. ROLL CALL
Present (4): Mayor MacAdam Glinn
Vice Mayor Sean Brady
Councilwoman Alice Burch
Councilman Jonathan Meltz
Councilman Zelkowitz was absent.
Also Present: Tom Benton, Village Manager
Richard Sarafan, Village Attorney
Ysabely Rodriguez, Village Clerk
Holly Hugdahl, Finance Director
Elizabeth Keeley, Communications Specialist
Sarah Simpson, Accountant II
Leonor Rosario, Human Resources/Risk Coordinator
4. PUBLIC COMMENTS
Ms. Susan Ackley advocated for additional funding for the Fine Arts Commission.
Ms. Mary Benton advocated for further reduction in the community’s carbon footprint and further
proposed investing in more trees.
Mr. Douglas Barnes echoed Mary Benton’s sentiments with respect to investing in more trees.
Mr. Dan Kerr advocated for additional staffing in the Police Department, specifically for additional
supervisory staff.
Al Crespo spoke about a specific Public Records Request he made concerning the Village Council.
Mayor MacAdam Glinn
Vice Mayor Sean Brady
Councilwoman Alice Burch
Councilman Jonathan Meltz
Councilman Steven Zelkowitz
Miami Shores Village
10050 N.E. 2nd Avenue
Miami Shores, FL 33138
Village Manager Tom Benton
Village Attorney Richard Sarafan
Village Clerk Ysabely Rodriguez
5. BUDGET WORKSHOP PRESENTATION (STAFF: VILLAGE MANAGER)
A. Revenues
Mr. Benton reviewed the Village’s revenue projections and answered questions posed by the Village
Council.
Councilwoman Burch stated the Storm Water Utility Equivalent Residential Unit (ERU) fee is relatively
low and encouraged the Village Council to consider raising the fee.
B. Expenditures by Departments
Mr. Benton provided an overview of the item. The Village Council reviewed the individual Departmental
Budgets. The following Departments were discussed with the Department Heads providing information
relevant to their respective budgets and responding to specific questions posed by Council:
Planning & Zoning Department Public Works Department
Building Department Mayor & Council
Code Enforcement Department Village Attorney
Brockway Library Village Clerk
Recreation Department Village Manager
Police Department Finance Department
Mr. Benton stated that the Planning and Zoning Director, David Dacquisto, will be retiring in fiscal year
2017-2018 and he further outlined the succession plan for said position.
Mr. Benton mentioned that the Building Official, Mr. Ismael Naranjo, is requesting additional funding this
fiscal year to support record digitizing efforts.
Police Chief Lystad elaborated on current crime statistics and spoke about some of the hiring challenges
the department is facing. Chief Lystad also provided an update on the Licensed Plate Reader technology.
With respect to the Department of Public Works’ budget, Councilwoman Burch expressed interest in
prioritizing sidewalk improvement.
With respect to the Mayor & Council’s budget, Finance Director Holly Hugdahl clarified the Village
Council’s salary was moved to account 12-100 (Regular Salaries and Wages Mayor & Council).
With respect to the Village Attorney’s budget, Mr. Sarafan stated he has not raised his client rate for the
Village in over a decade.
Mr. Benton indicated one notable change to the Village Manager’s Budget is the allocation of
approximately $66,000 for the Executive Assistant position, which will spill over into FICA and pension
accounts and will bifurcate the Village Clerk/Executive Assistant position.
3
Madam Clerk Rodriguez advocated for the bifurcation of the Village Clerk/Executive Assistant position
and answered questions posed by the Village Council with respect to the value and rationale of the
proposed position structure.
By consensus, the Village Council directed the Village Clerk to submit a memo to the Village Council
prior to the first budget hearing, outlining the value and rationale to the proposed Village Clerk position
structure.
The Village Council joined Mr. Benton in commending the Finance Department for their persistent
dedication and effort in preparing the proposed budget.
C. Capital Fund
Mr. Benton reviewed the Village’s Capital Fund and answered questions posed by the Village Council.
6. DISCUSSION AND ACCEPTANCE OF PROPOSED OPERATING AD VALOREM TAX LEVY
OF 7.9 MILLS AND 0.4490 MILLS FOR THE DEBT SERVICE TAX LEVY (STAFF: VILLAGE
MANAGER)
The Council reached a consensus to accept the proposed operating ad valorem tax levy of 7.9 mills and
0.4490 mills for the debt service tax levy, which will be confirmed with the adoption of a Resolution
tentatively setting the aforementioned ad valorem tax levy at the July 18, 2017 Regular Council Meeting.
7. DISCUSSION AND SCHEDULING OF THE FIRST AND SECOND BUDGET HEARINGS
(STAFF: VILLAGE CLERK)
There was consensus to schedule the First Budget Hearing on Tuesday, September 12, 2017 and the
Second Budget Hearing on Tuesday, September 26, 2017 at 6:00 PM and to immediately thereafter
commence the first and second September Regularly Scheduled Village Council Meetings, respectively.
8. ADJOURNMENT
The July 11, 2017 Budget Workshop was adjourned at 7:45 P.M.
Ysabely Rodriguez, CMC
Village Clerk