2011-2012MIAMISHORES VILLAGE
• A FL61tIllA NIUNICIPAI.ITY
A�opfec# Operating and Capital Budgets
by Department
for the Fiscal Year
beginning October T and
ending September 30
by Division
ti
o�
� O 1 �
-Prepared b� the Miawt.%,Shores VULRge :F vLc ze Departv�tevut
for approval b� the Miawu Shores VUL29e C0u.1ACUJuLU 12, 2011
Miami S40pei l i
10050 N.E. SECOND AVE.
MIAMI SHORES, FLORIDA 33138 -2382
Telephone: (305) 795 -2207
Fax: (305) 756 -8972
THOMAS J. BENTON
VILLAGE MANAGER
July 1, 2011
Mayor Jim McCoy and Members
of the Miami Shores Village Council
10050 N.E. 2nd Avenue
Miami Shores, FL 33138
Subject: Fiscal Year 2011 -2012 Operating
and Capital Improvement Budgets
Dear Mayor McCoy and Village Council Members:
To comply with the Florida State Statute 200.065 and Village Charter Section 34 (2), 1
present to you the proposed Operating Budgets for the Village's fiscal year beginning October
1, 2011 and ending September 30, 2012. 1 have previously provided you with a June 1, 2011
preliminary Miami -Dade County Tax Assessor's Memorandum which reflected a loss of 1% to
our total assessed property values. However, with the final Tax Assessor's information received
today, July 1st, the percentage loss has dropped to .0023% or $12,603 of property tax revenue
loss. As we began the preparation of the budget document, we compared our anticipated
revenue stream with our current level of expenditures and budget requests as submitted by our
Department Directors. As a result of those calculations, the budget was out of balance by
approximately $1,130,328, representing the revenue versus expenses variance.
We have kept in place our policies that established a hiring freeze, whereby only
essential positions are being filled by new employees. Spending thresholds also remain at
reduced levels and funding for operational necessities only are being approved. In order to
make up the $1,130,328 expense versus revenue variance, we are proposing to take the
difference from our Fund Balance account which currently stands at approximately $6 million.
This Fund Balance account represents the Village's "savings account" and consists of
unencumbered funding to be used for emergency purchases and /or other projects for which
the Council chooses to initiate or designate funding. As a general rule of thumb, a Village our
size with a $12 million General Fund budget should keep a Fund Balance of at least $3 million.
As presented, there is no increase in the millage rate which will remain at 8.0, nor are
there any cuts in services contained in this budget. The debt service millage is set at 0.3109 for
the Aquatic Center and at 0.4746 for the Doctors Charter School, for a total debt service levy of
0.7855. Once again, Village employees will not see any merit pay or cost -of- living adjustments
with the exception of 5% step increases built into the pay -scale of the newer police officers for
the first seven years of employment. All other benefits will remain the same. These items are
subject to the collective bargaining process.
The proposed budgets for each of the individual reporting funds for fiscal year
2011/2012 are: General Fund $12,296,566, Special Revenue Funds $3,084,343, (Excise taxes,
Local Option Gas tax, Transportation Surtax Fund), Enterprise Fund $3,135,941, (Sanitation and
Stormwater Fund), Debt Service Fund, $913,140, (Charter School Bond, Pool Bond, and loans
for capital improvements), and the Village's Internal Service Funds $2,055,345, (Risk
Management and Fleet Maintenance), Grant Fund, $141,815 and a Capital Project Fund of
$270,200. Our combined budgets total $21,897,350. The total FY 2011/2012 capital projects
included in the above Funds totals $966,850 (a copy of the capital replacement schedule is
attached).
As in past years, each departmental budget contains line items which reflect the various
insurance premium obligations paid by the Village and designated to each Village department.
This year, the Administration has been able to more accurately reflect the cost of insurance
associated with each department and we are using the Florida League of Cities recommended
formula to calculate the costs. As a result of this adjustment, shown on line .24000, several
departments' personnel costs increased or decreased from the prior year.
Although we had anticipated that the work load within the Finance Department would
be greatly reduced due to the transfer of the sanitation and stormwater billings to the County,
and had reduced the Department's staffing level for last year, we have not seen the workload
diminish to such a degree that we can forfeit the position. Therefore, we have added the
Finance Clerk position back into the 2012 budget year and it is appropriately reflected in the
Finance Department budget. Additionally, you--will see a large change in the Building
Department's personnel costs. This is due to the fact that the Village's building inspectors were
entered into the payroll system subsequent to an IRS audit which indicated that the inspectors
did not qualify as "contract employees ". The increase in the Building Department's Other
Wages line item is offset by a corresponding decrease in the Contractual Services line item
within the operating costs.
As required by Florida State Statutes, the Village must follow specific time frames and
take certain steps to adopt and levy Ad Valorem Taxes for the new fiscal year. On Tuesday, July
12, and possibly Wednesday July 13, 2011, we will hold the Annual Budget Workshop. The
Budget Workshop begins at 6:00 PM. At this meeting, the Council will meet with the Manager
and the Department Heads to review and consider each Department's operating budget
request. No formal actions occur at this workshop. However this is the opportunity for Council
to ask questions, include, exclude, add, delete, or modify the proposed budget.
Following the workshop meeting, a resolution will be presented to you during the
regularly scheduled July 19, 2011 Council Meeting. The resolution adopts legislation that
tentatively sets the millage rates for the operating and capital budget, the two debt service
levies, and will also set the first of two required public hearings in September.
In September, the Village Council will hold two public hearings. The first of these two
mandatory hearings to comply with the "Truth and Millage Legislation" is tentatively scheduled
on Tuesday, September 6, 2011 at 6:30 PM. The second of two meetings will be held two weeks
later and will be tentatively scheduled for Tuesday, September 20, 2011. At the second
meeting, Council will adopt two resolutions; the first will be adopting the final Ad Valorem Tax
levies for the new fiscal year, and the second will adopt the final Operating Budgets. Notice of
those hearings will be provided according to the State's TRIM requirements and residents will
have the opportunity to express their views on the proposed budgets during either of those
two hearings.
Respectfully Submitted,
Tom Benton
Village Manager
2011 -12 Budget Message Letter
Miami Shores Village
Adopted FY 2011 -12 Operating Budget
Revenue Report by Fund / Classification
FY2012 Revenue Summary by Fund Page 1
AMENDED
BUDGET
FY 2011
Actual thru
03.31.2011
Projected to
09.30.2011
TOTAL
PROJECTED TO.
09 -30 -2011
BUDGETARY
FOR
FY2010 -11
FY 2012
ADOPTED
VARIANCE TO
FY11 BUDGET
% CHG
Ad Valorem Taxes
Current Ad Valorem Taxes
$ 5,480,921
$ 4,934,526
$ 546,395
$ 5,480,921 ':
$ 0
$ 5,468,318
$
(12,603)_
-0.23%
Sub- total: Taxes
$ 5,480,921
$ 4,934,526
$ 546,395
$ 5,480,921
$ 0
$ 5,468,318
$
(12,603);
-0.23%
Licenses 8 Permits
Building Permits
$ 450,000
$ 164,687
$ 520,000
$ 684,687
$ 234,687
S 450,000
$
0.00%
Plans submittal fees
$ 11,000
$ 3,120
$ -
$ 3,120
(7,880)
$
(11,000);
- 100.00%
:Zoning Et variance fees
6,000
6,200
S 6,200
200
6,000
0.00%
Certificate of Re- occupancy
$ 9,000
$ 3,960
$ 3,960
$ 7,920
(1,080)
$ 9,000
0.00%
Licenses )i Permits: Other
$ 52,000
$ 23,640
$ 23,000
$ 46,640
(5,360)
$ 52,000
0.00%
Local Business Licenses: Village
70,000
68,693
$ 68,693
(1,307)
70,000
0.00%
Local Business Licenses: County
16,000
12,227
$ 12,227
(3,773)
16,000
0.00%
Permit (Annual Alarm)
40,000
6,271
34,000
$ 40,271
271
40,000
Sub - total: Licenses Ft Permits
$ 654,000
$ 288,798
$ 580,960
$ 869,758:
$ 215,758
$ 643,000
$
(11,000);
-1.68%
Fines ft Forfeitures
School Crossing Guards
$ 20,000
$ 5,074
$ 15,000
$ 20,074 ;
$ 74
$ 20,000
$
0.00%
Fines ft Forfeitures: Police Dept
100,000
26,060
43,940
$ 70,000
(30,000)
69,000
(31,000):
- 31.00%
Fines ft Forfeitures: Library
9,000
3,778
5,000
$ 8,778
(222)
9,000
0.00%
Penalties ft Delinquencies
1,000
693
300
$ 993
(7)
1,000
0.00%
Penalities: Local Business Licenses
1,500
2,002
-
$ 2,002
502
1,500
0.00%
Fines @ Forefeitures: Code Enforcement
150,000
67,630
50,000
$ 117,630
(32,370)
150,000
0.00%
Sub- total: Fines B: Forfeitures
$ 281,500
$ 105,237
$ 114,240
$ 219,477
$ (62,023)
S 250,500
$
(31,000):
- 11.01%
Rents & Royalties
Country Club Rental
$ 25,000
$ 10,225
$ 14,775
$ 25,000
$ 0
$ 25,000
$
0.00%
Other rentals
-
Sub - total: Rents /Royalties
$ 25,000
$ 10,225
$ 14,775
$ 25,000
$ 0
$ 25,000
$
0.00%
Interest Earnings
Interest earnings - Investments
37,000
9,060
15,000
24,060
(12,940)
24,000
(13,000);
- 35.14%
Interest earnings - SBA
186
98
98
(881
(186);
- 100.00',6
Sub - total: Interest
$ 37,186
$ 9,158
$ 15,000
$ 24,158
S (13,028)
S 24,000
$
(13,186);
- 35.46%
Miscellaneous Revenues
Other: Recycling sales
$ 8,000
$ 6,245
$ 1,755
$ 8,000
$ 0
$ 8,000
$
0.00%
Other: Lost ft Paid books
650
275
375
650 `
(0)
650
0.00%
Other Misc:Insurance Proceeds
350,000
143,000
493,000
493,000
Other Miscellaneous revenues
6,000
26,425
26,425
20,425
6,000
0.00%
Other: Library - miscellaneous
500
(500)
500
0.00%
Other: Unity Day
17,250
16,634
16,634
(616)
17,250
Discounts
50
82
-
82
32
50
0.00%
Sub - total: Miscellaneous Revenues
$ 32,450
$ 373,236
$ 171,555
$ 544,791 1
$ 512,341
$ 32,450
$
0.00%
Intergovernmental Revenue&
State Revenue Sharing
$ 210,828
$ 100,268
$ 100,000
$ 200,268
$ (10,560)
$ 212,269
$
1,441 '
0.68%
Mobile Home License
100
66
-
66 €
34
100
100.00%
41coholBeverage Licenses
1,000
1,000
1,000
1,000
0.00%
1/2 -cent Sales Tax
663,447
282,974
380,473
663,447
(0)
660,419
(3,028):
-0.46%
Sub - total: Intergov'tal
$ 875,375
$ 383,308
$ 481,473
$ 864,781
$ (10,527)
$ 873,788
$
(1,587);
-0.18%
FY2012 Revenue Summary by Fund Page 1
Miami Shores Village
Adopted FY 2011 -12 Operating Budget
Revenue Report by Fund / Classification
FY2012 Revenue Summary by Fund Page 2
AMENDED
BUDGET
FY 2011
Actual thru
03.31.2011
Projected to
09.30.2011
TOTAL BUDGETARY
PROJECTED TO VARIANCE FOR
09 -30 -2011 FY2010 -11
FY 2012
ADOPTED
VARIANCE TO
% CHG
FYI BUDGET.
Charges for Services
Charges: Lien Search
$ 8,000
$ 11,700
$ 3,700
$ 15,400. $ 7,400
$ 8,000
$ 0.00%
Police Extra -duty Pay
217,534
99,708
117,826
217,534
226,392
8,858 4.07%
Police Extra -duty Surcharge (incl ProPlay)
43,507
19,882
23,625
43,5071 (0)
45,278
1,771 4.07%
Charges: Lot cleaning Et mowing
40,000
20,208
19,792
40,000 0
40,000
0.00%
Charges: DOT Landscape maintenance
19,901
9,951
9,950
19,901 = (0)
19,901
0.00%
Charges: Parking meter Fees
100
227
227 = 127
100
0.00%
Charges: Library Application Fees
3,800
1.911
1,889
3,800 : 0
3,800
0.00%
Charges: Library- Computer Access Fee
1,400
530
870
1,400 . 0
1,400
0.00%
Recreational fees: Summer Camp
145,000
210
120,000
120,210 i (24,790)
120,000
(25,000): - 17.24%
Recreational fees: After- school programs
130,000
97,992
42,750
140,742 _ 10,742
140,000
10,000 7.69%
Recreational fees: IntramualSoccer
33,000
34,043
731
34,774 1,774
33,000
- 0.00%
Recreational fees: Intramural Baseball
27,000
25,878
(1,907)
23,971 (3,029)
22,000
(5,000): - 18.52%
Recreational fees: Intramural Basketball
27,000
32,055
(2,115)
29,940 2,940
25,000
(2,000; -7.41%
Recreational fees: Intramural Softball
4,500
4,330
4,330 (170)
4,200
(300); -6.67%
Recreational fees: Little Cleat
16,750
8,431
479
8,910 (7,840)
9,000
(7,750)
Recreational fees: Flag Football
5,000
4,435
9,220
13,655 8,655
15,000
10,000 "
Recreational fees: Athletic Field Rental
5,000
4,467
2,500
6,967 € 1,967
6,000
1,000 20.00%
Recreational fees: Camp Trips
19
19 € 19
Recreational fees: Bridge Rental
16,640
8,928
7,394
16,322 ': (318)
16,332
(308); -1.85%
Recreational fees: Comm Ctr Facil Rentals
13,500
8,351
7,000
15,351 ' 1,851
12,280
(1,220) -9.077
Recreational fees: Comm Ctr Classes
266,600
89,068
178,328
267,396 ', 796
266,600
-i 0.00%
[Recreational fees: Adventure Camp
7,290
52
9,000
9,052 1,762
9,000
1,710, 23.46%
Recreational fees: Speciality Camp
15,000
653
20,000
20,653 € 5,653
20,000
5,000 33.33%
Recreational fees: Non Resident
3,000
4,500
7,500 :` 7,500
6,000
6,000 "
Recreational fees: Adventure Field Trips
8,400
9,000
9,000 600
9,000
600! 100.00%
Recreational fees: Adventure Field Trips
1,500
(1,797)
(1,7971: (3,297)',
-
(1,500)` 100.00%
Recreational fees: Basketball
2,200
887
1,351
2,238 1 38
2,100
(100)' 100.00%
Recreationalfees:Snack Shack Rental
1,700
760
1,160
1,920 220
1,800
100: 100.00%
Recreational fees: Concession - Pool
40,556
141
31,444
31,585 ; (8,971)
32,000
(8,556)r 100.00%
Recreational fees: Tennis Admission Village
500
225
300
525 € 25
500
Recreational fees: Other Tennis Prgm
2,000
772
850
1,622 (378)
1,500
(500
Recreational fees: Aquatic Admissions
104,000
12,796
87,658
100,454 ' (3,546)
100,000
(4,000); -3.85%
Recreational fees: Swim classes
35,000
6,023
50,829
56,852 ? 21,852
50,000
15,000 42.86%
Recreational fees: Aquatic Facility Rental
12,000
2,070
35,886
37,956 i 25,956
35,000
23,000 191.67%
Recreational fees: SwimTeam Registration
12,000
5,895
5,914
11,809 (191j
12,000
0.00%
Recreational fees: Umbrella Rental Admission
5,000
387
6,000
6,387 1,387
6,000
1,000 "
Recreational fees: Umbrella Rental Concession
5,000
387
6,000
6,387 1,387
6,000
1,000
Recreational fees: Program Refunds
(2,994)
(2,994): (2,994)
-
Recreational fees: Other Staff Reimbursement
3,245
3,245 3,245
Recreation Fees: Insurance proceeds
16,000
6,240
12,000
18,240 2,240
18,000
2,000 : 12.50%
Sub - total: Charges for services
$ 1,292,378
$ 521,067
$ 823,924
$ 1,344,991= $ 52,613
1 $ 1,323,183
$ 30,805 2.38%
FY2012 Revenue Summary by Fund Page 2
Miami Shores Village
Adopted FY 2011 -12 Operating Budget
Revenue Report by Fund / Classification
FY2012 Revenue Summary by Fund Page 3
AMENDED
BUDGET
FY 2011
Actual thru
03.31.2011
Projected to
09.30.2011
TOTAL
PROJECTED TO
09 -30 -2011
BUDGETARY
i VARIANCE FOR
FY2010 -11
1011
ADOPTED
VARIANCE TO
FYI BUDGET;
% CHG
lnterfund fx E uit Transfers
Ilnterfund transfer from Excise Tax Fund
$ 2,206,945
$ 826,441
$ 1,363,558
$ 2,189,999
$ (16,946)
$ 2,191,000
$ (15,945)!
- 0.72%
Ilnterfund transfer: Sanitation Mgmt Fee
200,000
100,000
200,000
300,000
100,000
300,000
100,000i
50.00%
interfund transfer: Storm water Mgmt Fee
35,000
17,500
17,500
35,000
35,000
-1
0.00%
Contribution Fund Balance
1,284,549
(1,284,549)
1,130,328
(154,221),
Sub- total: Contributions
$ 3,726,494
$ 943,941
$ 1,581,058
$ 2,524,999;
$ (1,201,495)
$ 3,656,328
$ (70,166},
-1.88%
Total Income: General Fund
$ 12,405,304
$ 7,569,496
$ 4,329,380
$ 11,898,876
$ (506,361)
$12,296,567
$ (108,737):
-0.88%
Excise Tax Pr2cee4sfF1201
Franchise Fees: Electricity
$ 715,053
$ 150,073
$ 554,927
$ 705,000
$ (10,053)
$ 705,000
$ (10,053)'
-1.41%
Franchise Fees: Gas
$ 10,500
$ 2,907
$ 7,093
10,000
a (500)
10,000
(500)i
-4.76%
Franchise Fees: Solid Waste
$ 11,000
$ 2,809
$ 5,191
8,000
' (3,000)
8,000
(3,000),
- 27.27%
Public Service Tax: Electricity
$ 717,392
$ 302,209
$ 395,791
698,000
(19,3921
698,000
(19,3921!
Public Service Tax: Simplified Telecom
$ 630,000
$ 290,982
$ 339,018
630,000
(0)
630,000
0.00%
Public Service Tax: Water
$ 92,000
$ 65,904
$ 44,096
110,000
18,000
110,000
18,000.
19.57%
Water (North Miami) Utility Taxes
$ 6,000
$
$ 6,000
6,000
7,000
1,000
16.67%
Public Service Tax: Gas
$ 25,000
$ 11,558
$ 11,442
23,000
(2,000)
23,000
(2,000)]
-8.00%
Total Income: Excise Taxes
$ 2,206,945
$ 826,441
$ 1,363,558
$ 2,189,999 _
$ (16,946)
$ 2,191,000
$ (15,945)1
-0.72%
Local Option Gas Tax Proceeds F130)
_
.OGT: 6 - cent Tax
$ 189,989
$ 83,601
$ 91,123
$ 174,724
(15,265)
$ 193,147
$ 3,158
1.66%
OGT: 3 -cent Tax
$ 73,585
$ 39,573
$ 27,913
67,486
(6,099)
$ 73,707
122f,
0.17%
State Revenue Sharing: Fuel Tax
$ 86,196
$ 38,993
$ 38,907
77,900;
(8,2961
$ 93,286
7,0901
8.23%
Gasoline Tax Refund
$ 800
$ 871
$
871
71
$ 12,000
11,200.
1400.00%
interest allocation
$ 9,000
$ 6,469
$ 6,000
12,469
3,469
$ 1,051
(7,949]8
- 88.32%
ontribution from Fund Balance
$ 134,085
$ 134,085
134,085
$ 173,335
39,250
Total Income: Local Option Gas
$ 493,655
$ 169,507
$ 298,028
$ 467,535: $ (26,120),
$ 546,5261
$ 52,871
10.71%
Malf -cent Transportation Surtax W135)
Proceeds from Surtax Levy for operations
$ 221,914
$ 40,462
$ 181,452
$ 221,914 $ (0)
$ 220,000
$ (1,914);
-0.86%
Proceeds from Surtax (20% Transport Reserves)
$ 55,479
10,115
$ 45,364
55,479 '
0
55,000
(479j'
-0.86%
interest earnings
$ 1,000
506
$ 400
906
(94)
817
(183)1
- 18.30%
ontribution from Fund Balance
$ 64,521
$
(64,521)
71,000
6,479 f
10.04%
Total: 1/2 -Cent Transport Surtax
$ 342,914
$ 51,083
$ 227,216
$ 278,299:
$ (64,615)
$ 346,817
$ 3,903=
1.14%
Debt Service Fund F201
4V Taxes - Current Real Property
$ 531,784
$ 471,834
$ 59,950
$ 531,784:
$ (0)
$ 532,810
$ 1,026 '
0.19%
Ilnterfund: General Fund
395,878
190,281
205,597
395,878
286,628
(109,250);
27.60%
Ilnterfund: Local Option Gas Tax Fund
93,702
46,851
46,851
93,702
93,702
0.00%
interest earnings
1,798
1,798 1
1,798
Total Income: Debt Service
$ 1,021,364
$ 708,966
$ 314,196
$ 1,023,162; $ 1,798
$ 913,140
$ (108,224 }
- 10.60%
Capital Pro ect Fund f301
Ilnterfund: General Fund
$ 267,800
$ 267,800
$ 267,800
$
$ 270,200
$ 2,400;
0.90%
Interest earnings
125
1,078
1,078
953
(125);
- 100.00%
:ontribution from Surplus
2,432,206
2,432,206
2,432,206 €
0
(2,432,206)`
- 100.00%
Total Income: Capital Project
$ 2,700,131
$ 1,078
$ 2,700,006
$ 2,701,084: $ 953
$ 270,200
$ (2,429,9311;
89.99%
FY2012 Revenue Summary by Fund Page 3
Miami Shores Village
Adopted FY 2011 -12 Operating Budget
Revenue Report by Fund / Classification
FY2012 Revenue Summary by Fund Page 4
AMENDED
BUDGET
FY 2011
Actual thru
03.31.2011
Projected to
09.30.2011
BUDGETARY
TOTAL PROJECTED TO _ VARIANCE FOR
09 -30 -2011 FY2010 -11
2012
ADOPTED
VARIANCE TO % CHG
FY11 BUDGET.
Stormwater Operatirins Fj 402}
$ 234,405 $ (0)
Charges: Utility service Fees
$ 234,405
$ 211,480
$ 22,925
$ 255,357
$ 20,952 8.94%
Utility Service Fee Discounts
$ (9,376)
$ (468)
$
(468): 8,908
$ (10,214)
(838)_
Penalties Et Delinquencies
1,423
4,438
4,438 3,015
3,000
1,5771 110.82%
Interest: Allocation of Earnings
1,500
665
665 (835)
1,150
(350)' - 23.33%
Contribution from Retained Earnings
107,000
(107,000)
(107,000);
Total Income: Storm Water
$ 334,952
$ 216,115
$ 22,925
$ 239,040 $ (95,9121
$ 249,293
$ (85,659); - 25.57%
Sanitation Operations IF405)
Charges: Sanitation Service Fees
$ 2,681,773
$ 1,453,098
$ 1,237,436
$ 2,690,534 $ 8,761
$ 2,694,134
12,361 0.46%
sanitation Fee Discounts
$ (107,270)
$
$
107,270
$ (107,765)
(495)_
Charges: Special Pick -up Fees
3,000
442
2,558
3,000 '
3,000
0.00%
Fees Billing Arrangements
483
483 ' 483
"
Charges: Recycling (Biscayne Park)
35,000
17,500
1 17,500
35,000
35,000
0.00%
Penalities: Delinquent Et Penalty fees
25,000
74,444
74,444 49,444
50,000
25,000 '• 100.00%
Interrest: Bank of America
881
881 ';
2,279
2,279
Contribution from Retained Earnings
210,000
(210,000)
210,000
0.00%
Total Income: Sanitation
$ 2,847,503
$ 1,546,848
$ 1,257,494
$ 2,804,342 $ (44,042)
$ 2,886,648
$ 39,145 1.37%
Grants
Grant: Police COPS Grant
$ 133,322
$ 21,221
$ 112,101
133,322 (0)
$ 141,815
8,493
Total income: Grants
$ 133,322
$ 21,221
$ 112,101
$ 133,322 $ (0)
$ 141,815
$ 8,493 $
Internal Service Funds
Finance: Risk Management (F501)
$ 817,683
$ 160,223
$ 680,935
$ 841,158: $ 23,475
$ 858,638
$ 40,955 5.01%
Public Works: Fleet Maintenance (F550)
1,307,920
295,515
913,714
1,209,229: (98,691)
1,196,7071
(111,213)1; -8.50%
Total income: Internal Services
$ 2,125,603
$ 455,738
$ 1,594,649
$ 2,050,387 $ (75,216)
$ 2,055,345
$ (70,258); -3.31%
GRAND TOTAL ALL FUNDS
$ 24,611,693
$ 11,566,493
$12,219,553
$ 23,786,046 $ (826,460)
$21,897,350
1 $ (2,714,341) - 11.03%
FY2012 Revenue Summary by Fund Page 4
Miami Shores Village
Adopted FY2011 -12
Operating Budget
Expenditure by Department and Funds
Department / Division
AMENDED
BUDGET
FY 2011
TOTAL
PROJECTED TO
09 -30 -2011
BUDGETARY
VARIANCE FOR'
FY2010 -11
% BUDGET
REMAINING
FY 2012
ADOPTED
VARIANCE TO
FY11 BUDGET
% CHG
Office of the Mayor 8 Village Council
10,091
9,635
$ 456:
4.52%
$
5,906
$
(4,185)
- 41.47%
Office of the Village Attorney
135,841
144,033
(8,192);
-6.03%
$
120,299
(15,542)
- 11.44%
Office of the Village Manager
232,609
232,574
35
0.02%
$
234,189
1,580
0.68%
Office of the Village Clerk
181,868
158,487
23,381
12.86%
$
123,528
(58,340)
- 32.08%
Code Enforcement Division
176,408
176,434
(26)'
-0.01%
166,528
(9,880)
-5.60%
Building Department
344,471
332,952
11,519
3.34%
345,251
780
0.23%
Planning 8 Zoning Department
158,021
151,021
7,000 i
4.43%
153,885
(4,136)',
-2.62%
Finance Department
519,510
501,988
17,522;
3.37%
513,026
(6,484)
-1.25%
Police Department
5,719,636
5,459,076
260,560:
4.56%
5,892,961
173,325
3.03%
Public Works: Parks Division
375,243
338,718
36,525
9.73%
386,807
11,564
3.08%
Public Works: Street Maintenance
435,707
402,538
33,169
7.61%
470,940
35,233
8.09%
Public Works: Administration
372,657
359,250
13,407
3.60%
355,359
(17,298)
-4.64%
Public Works: Recreation Maintenance
180,756
142,630
38,126;
21.09%
133,731
(47,025)
- 26.02%
(Recreation (Combined)
1,867,730
1,864,351
3,379
0.18%
1,921,867
54,137
2.90%
Library Operations
412,241
409,316
2,925
0.71%
379,496
(32,745)
-7.94%
Unclassified / Non - Departmental
1,282,513
1,162,941
119,572 '
9.32%
1,092,794
(189,719)
- 14.79%
TOTAL General Fund Expenses
$ 12,405,304
$
11,845,944
$ 559,358'
4.51%
S
12,296,567
$
(108,737)
-0.88%
Finance: Excise Tax Fund Transfers (F120)
$ 2,206,945
5
2,189,999
$ 16,946:
0.77%
$
2,191,000
$
(15,945)
-0.72%
PWks: Local Option Gas Tax Funds (F130)
493,655
463,716
29,939:
6.06 %'
546,526
52,871
10.71%
PWks: 1 /2 -ct Transport Surtax Fund (F135)
342,914
214,444
128,470 i
37.46%
346,817
3,903
1.14%
Capital Project Fund (301)
2,700,131
2,774,642
(74,511):
-2.76%
270,200
(2,429,931)
- 89.99%
Police COPS Grant
133,322
128,329
4,993 '
3.75%
141,815
8,493
Sub- total: All Other Funds
$ 5,876,967
$
5,771,130
$ 105,837
1.80%
$
3,496,357
$
(2,380,610)
- 40.51%
Internal Service Funds
Finance: Risk Management Division (F501)
$ 817,683
$
694,006
$ 123,677:
15.13%
$
858,638
$
40,955
5.01%
Public Works: Fleet Maintenance Div. (F550)
1,307,920
1,1907950
116,970:
8.94%
1,196,707
(111,213)
-8.50%
Sub - total: Internal Service Funds
$ 2,125,603
$
1,884,956
$ 240,647:
11.32%
2,055,345
(70,258)
-3.31%
Enterprise Funds
Public Works: Storm Water Operations (F402)
$ 334,952
$
250,931
$ 84,021 i
25.08%
S
249,293
$
(85,659)
- 25.57%
Public Works: Sanitation Operations (F405)
2,847,503
2,848,904
(1,401);
-0.05%
2,886,648
39,145
1.37%
Sub- total: Enterprise Funds
$ 3,182,455
$
3,099,835
$ 82,620
2.60%
3,135,941
(46,514)'
-1.46%
Debt Service Funds
GO Bond, Series 1999 (Aquatics)
$ 214,600
$
210,696
$ 3,904 `;
1.82%
$
214,650
$
50
0.02%
GO Bond, Series 2004 (Chtr School)
317,184
317,184
0.00%
318,160
976
0.31%
Suntrust Loan ($3.5m)
380,327
380,327
0 `
0.00%
380,330
3
Capital Lease 2008
109,253
109,252
1 [
0.00%
(109,253)
Sub- total: Debt Service Funds
$ 1,021,364
$
1,017,459
S 3,905:
0.38%
$
913,140
(108,124)
- 10.60%
Grand Total: All Funds
$ 24,611,693
$
23,619,324
$ 992,368
4.03%
$
21,897,350
$
(2,714,343)
11.03%
FY2012 Expenditure Summary by Fund Page 5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
OFFICE OF THE MAYOR & COUNCIL
Services, ,Functions andActivities
Miami Shores Village is governed by a five member Village Council,
elected at large on a nonpartisan basis. The Mayor presides at all Council
meetings and other Village functions and is the ceremonial head of the
Village.
The Council legislatively establishes policy and appoints the Village
Manager, who is responsible for administration of that policy and for
managing the Village's departments and services. Additionally, the Village
Council appoints the Village Clerk and Village Attorney.
Council elections are held on the second Tuesday of April, every odd
numbered year. Council member terms are four years for the candidates
receiving the first and second highest number of votes. The candidate
receiving the third highest number of votes is elected to Council for a two
year term. To be eligible to seek office, prospective candidates must
reside in Miami Shores Village for six months and must qualify as a voter
of the State and of the Village.
Regular Council meetings are held in the Council Chambers of the Village
Hall on the first and third Tuesday of each month (excluding August) at
7:00 p.m. Special meetings may be held when required.
BUDGET HIGHLIGHTS
Significant changes include a decrease in printing costs due to it
being a non - election year, as well as a decrease in travel expenses as
the Florida Leage of Cities Conference will be held in Hollywood,
Florida.
MC -2
FYI
FY'12
Change
Personnel costs .. ...............................
$ 2,660
$ 916
$ (1,744)
Operating costs .. ...............................
7,431
4,990
(2,441)
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 10,091
$ 5,906
$ 4,165)
Significant changes include a decrease in printing costs due to it
being a non - election year, as well as a decrease in travel expenses as
the Florida Leage of Cities Conference will be held in Hollywood,
Florida.
MC -2
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Administration Division
Services, ,Functions andActivitles
The Administration Division is responsible for coordinating the highest quality of
cultural and recreational programs for Village residents. This includes directing,
planning, developing and implementing programs, facility maintenance and
special events. The Division also oversees the preparation and administration of
the annual recreation operating budget, five year capital plan, the Fine Arts
programs, as well as coordinating the daily operations.
BUDGET HIGHLIGHTS
Personnel costs .. ............................... $
Operating costs .. ...............................
Capital outlay ....................... . ........... _
TOTAL ....................... ........... $ 196,094 $ 199,702
FYI 1
157,649 $
38,445
FY'12
158,952
38,570
2,180
Chance
$ 1,303
125
2,180
$ 3,608
R -2
FY 2011 - 2012 ADOPTED BUDGET
Miami Shores Village. Florida
RECREATION DEPARTMENT - ADMINISTRATION
Code 001-1401-572-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000
Executive salaries
$ 83,593/
Recreation Director
.11001
Executive Benefit
6,500
Executive benefit package
.12000
Regular wages
43,377
(1) Executive Assistant
.14000
Overtime
500�C
Funding estimate for overtime required during
summer and special events and Board meetings.
.18250
Longevity
1,500-
Benefit paid to tenured employees per policy.
.21000
FICA
10,363
Social Security and Medicare taxes
.40300
Travel: Local mileage
Y
Funding to reimburse staff for use of their personal
.23000
Health Insurance
92816
Estimated annual employee costs for health,
.41200
Telecomm: Cellular
dental and other contractually obligated non -
liability benefits
.24000
ISF: Workers' Compensation
3,303
Allocated costs of workers' compensation premiums
paid to the Florida League.
.29990
Contingent Personnel budget
Projected costs for all eligible employee's annual
merit (percent dependent upon union contract's),
other contractually required personnel cost
increases and the associated federal taxes for a
one year period.
Subtotal Personnel Services
$ 158,952
OPERATING EXPENSES
.31000
Professional services
$ 8,000
Funding for the Recreation Participant Insurance
and related reports.
.34000
Contractual services
/
3,100X
Service contracts on equipment, extermination
fees, and other related activities to operate the
department.
.34750
Contr: Unity Day
16,000%
Funding for the Village's annual Unity Day.
.40200
Travel: per diem costs
65 �(
Funding for per -diem charges at conference.
.40300
Travel: Local mileage
50\/
Funding to reimburse staff for use of their personal
vehicles.
.41200
Telecomm: Cellular
Funding for AtEtT cellular phones
R -5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT - ADMINISTRATION
Code 001-1401-572-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (continued
R -6
.42000
Postage
150K
Estimated costs for postage
/
.43300
Utility - Water
100
Annual funding of water consumption.
.45100
ISF: Risk Management
3,455 /
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
.46200
Repairs/ Maintenance
150
General repair costs for items not under
maintenance or warranty agreements.
.47000
Printing
7501
Funding for publication of Recreation programs
and events.
.48000
Advertising Et Promotions
150
Estimated annual funding for advertisements and
events for the department
.51000
Supplies: General Office
1,500
Annual funding for general office supplies
including pens, pencils, ink.
.52200
Supplies: Other operating
1,000
Annual funding for supplies necessary to maintain
the operations of the department.
.52400
Uniforms
350X
Funding to provide uniforms to staff.
.52100
Fine Arts Commission Et Program
3,000
Annual funding request for the Fine Arts
Commission, providing education and
entertainment events throughout the year.
.54000
Dues, Membs, Subscript.
600 x
Annual funding estimate for membership to FRPA
and NRPA.
.58000
Training £t Education
150/
Estimated funding required to attend mandatory
training for staff.
Subtotal: Operating Expenses
$
38,570
OTHER EXPENSES
.81000
MSV Community Band
$
2,180-/
Annual funding for negotiated band appearances
at Village- sponsored and other related events.
Subtotal: Other Costs
$
2,180
TOTAL: Recreation - Administration
$
199,702
R -6
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Athletics Division
Services, ,Functions andActivities
The Athletics Division of the Miami Shores Recreation Department is
responsible for the sports, after school care and summer camp programs.
The Athletics Division is managed directly by the Athletic Supervisor with
assistance from the Assistant Athletic Supervisor and the Program Director.
The sports program runs all year round and offers intramural soccer,
intramural basketball, intramural baseball and softball. The intramural
programs average 250 participants per sport. The Athletic Supervisor
coordinates scheduling with the travel soccer and travel baseball club
teams. The travel club programs were outsourced and all funding has been
eliminated from this years budget. The after school care program runs
from August to June with an average of 70 children a week. The program
hires an average of seven counselors throughout the year. The summer
camp program runs from mid -June to mid - August with a maximum of 150
participants each week. We staff an average of 18 counselors each week
with 4 supervisors who monitor the pool, field trips, art and crafts, and
facilities. Athletics also runs an average of 15 specialty sports camps
throughout the year.
BUDGET HIGHLIGHTS
R -7
FYI
FY'12
Chance
Personnel costs .. ...............................
$ 217,723
$ 201,112
$ (16,611)
Operating costs .. ...............................
76,575
83,001
$ 6,426
Capital outlay... - - - - . ......... .... , ............
-
-
$ -
Other Expenses . ...............................
-
9,000
9,000
TOTAL ...... ...........................
$ 294,298
$ 293,113
$ (1,185)
R -7
I FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, _ Florida
_+,�__,___�.______._ :��!
RECREATION DEPARTMENT - ATHLETICS
Code 001 - 1402 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular wages $ 161,662/ (1) Athletics Supervisor
(1) Assistant Athletics Supervisor
(1) Program Coordinator
(1) Administrative Assistant
.14000 Overtime 2,0001 Funding estimate for overtime required during
summer and special events.
.18250 Longevity 1,500/ Benefit paid to tenured employees per policy.
.21000 FICA 12,635 / Social Security and Medicare taxes
.23000 Health Insurance 19,435/ Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
.24000 ISF: Workers' Compensation - 3,880'/ Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services $ 201,112
OPERATING EXPENSES
.34000 Contractual services $ 4,200 Funding for annual service agreements on
equipment located in Athletics; payment for
sports officials.
.34150 ConSvcs: Rec Programs 19,000 Funding for specialty camp instructors not
engaged as employees.
.40200 Travel: Local Mileage 50 ' Funding to reimburse staff for use of their
personal vehicles.
.41200 Telecomm: Cellular 120 Funding for ATEtT cellular phones.
R -10
r_r._.. -- ---------------------------
FY 2011 - 2012 ADOPTED OPERATING BUDGET l
Miami Shores Village, Florida j
RECREATION DEPARTMENT - ATHLETICS
Code 001 -1402- 572 - * * * **
- -.�.. ------------------------------------ .------- ,,...----------- -- -- -.
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES {continued
.42000
Postage
40/
Funding for special mail outs.
.43100
Electricity
10,500
Estimated annual cost for electrical services
based on current actual FPL usage.
.43300
Water
450/
Annual funding for water consumption.
.45100
ISF: Risk Management
18,473
Allocated costs for property, casualty and
general liability insurance premiums paid to the
Florida League.
.45200
ISF: Fleet Maintenance
15,048
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200
Repairs /Maintenance
7,800
Funding to maintain and repair all athletic
equipment and the facility.
.47000
Printing
200
Funding for special printing requirements.
.51000
Supplies: General Office
1,800
Funding for general office supplies for four
staff members including pens, pencils, etc
.52200
Supplies: Other operating
3,500/
Funding for supplies used by participants and
equipment needs.
.52400
Uniforms
1, 300
Funding to provide uniforms to staff.
.52420
Uniforms - Special Camps
150/
Funding to provide specialty uniforms for
special camp programs.
.54000
Dues Et Subscriptions
270/
Funding for FRPA Et NRPA memberships.
.58000
Training Et Education
100/
Funding to send staff to FRPA Training.
Subtotal: Operating Expenses
$ 83,001
OTHER EXPENSES
.93101 Transfer to Capital Budget $ 9,000 Improvement to Athletics replace batting cage
netting.
Subtotal: Other Expenses $ 9,000
TOTAL: Recreation - Athletics $ 293,113
R -11
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
___---- ,,- _..- -- - - -- --
RECREATION DEPARTMENT
Summer Camp
Code 001 - 1407 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 62,000/ Summer Camp Counselors: fulltime temporary
.21000 FICA 4,743/ Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 1,456 / Allocated cost of workers' compensation premiums
paid to the FL League.
Subtotal Personnel Services $ 68,199
OPERATING EXPENSES
.34000 Contractual services $ 14,200/ Funding for the payment of transportation and
special programs assigned to outside vendors.
.40100 Special Events /Field Trips 12,000 Funding for events and trips sponsored by the
summer camp program.
.44000 Rental 1,700/ Rental of equipment / supplies for program.
47000 Printing 400,/ Registration forms, flyers, and posters for summer
camp.
.48000 Advertising ft Promotion 400 /
.51000 Supplies: General Office 100/ General office supplies for staff.
.52200 Supplies: Other operating 4,500/ upplies and equipment used for program.
.52400 Supplies: Uniform 3,500/ for uniform costs for staff /participants if
C ITs
Subtotal: Operating Expenses $ 36,800
TOTAL: Recreation - Summer Camp $ 104,999
R -14
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Intramural Soccer Program
Code 001 - 1409 - 572 - * * * **
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.13000
Other Wages
$ 12,000
Part time Et seasonal coaches
.21000
FICA
918
Social Security and Medicare taxes
/
.24000
ISF: Workers' Compensation
282
Allocated cost of workers' compensation premiums
paid to the FL League.
Subtotal Personnel Services
$ 13,200
OPERATING EXPENSES
.34000 Contract services $ 750 / Funding for the payment of referees.
.52200 Supplies: Other Operating 8,225 Equipment, trophies, and supplies
.52400 Uniforms 6,500 Funding for uniform costs for participants and
coaches.
Subtotal: Operating Expenses $ 15,475
TOTAL: Recreation - Intramural Soccer $ 28,675
R -16
----------------------------------------------------- FY20112012 ADOPTED—OPERATING BUDGET
! Miami Shores Village, Florida
------------- _. �..______-__________._-____ __-- _r___..!_— _— _— ______..�_�_�
CODE CLASSIFICATION
PERSONNEL SERVICES
.13000 Other Wages
.21000 FICA
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
.34000 Contract services
52200 Supplies: Other Operating
52400 Uniforms
Subtotal: Operating Expenses
TOTAL: Recreation - Intramural Baseball
RECREATION DEPARTMENT
Intramural Baseball Program
Code 001 - 1411 - 572 - * * * **
EXPLANATION
$ 12,000/ Part time I* seasonal coaches
918/ Social Security and Medicare taxes
282/ Allocated cost of workers' compensation premiums
paid to the Florida League.
$ 13,200
$ 1,500 Funding for the payment of umpires
4,500/ Equipment, trophies and supplies used for
program.
7,200 Funding for uniform cost for participants and
coaches.
$ 13,200
$ 26,400
R -18
FY 2011 - 2012 ADOPTED OPERATING BUDGET
I Miami Shores Village, Florida
RECREATION DEPARTMENT
Softball Program
Code 001 - 1412 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 3,450x' Part time Et seasonal coaches
.21000 FICA 264/ Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 80/ Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services $ 3,794
OPERATING EXPENSES
.34000 Contract services $ 600/ Funding for the payment of umpires.
52200 Supplies: Other Operating 1,200 Equipment, trophies and supplies used for
program.
52400 Uniforms 1,500' Funding for uniform cost for participants and
coaches.
Subtotal: Operating Expenses $ 3,300
TOTAL: Recreation - Softball $ 7,094
R -20
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Intramural Basketball Program
Code 001 - 1413 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 16,500 Part time Et seasonal coaches
21000 FICA 1,262 / Social Security and Medicare taxes
24000 ISF: Workers' Compensation 388/ Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services $ 18,150
OPERATING EXPENSES
.34000 Contract services
52200 Supplies: Other Operating
52400 Uniforms
Subtotal: Operating Expenses
TOTAL: Recreation - Intramural Baseball
$ 1,200 Funding for the payment of referees.
5,000 Equipment, trophies and supplies used for
program.
i
3,500 Funding for uniform cost for participants and
coaches.
$ 9,700
$ 27,850
R -22
FY 2011l�2012 ADOPTED OPERATING BUDGET
r
Miami Shores Village, Florida
i.__,.___ �..s.,..._. �r. �__________. t._._______.._r____-----------------------------
CODE CLASSIFICATION
PERSONNEL SERVICES
.13000 Other Wages
.21000 FICA
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
34000 Contract services
.40100 Special Events / Field Trips
52200 Supplies: Other Operating
52400 Uniforms
Subtotal: Operating Expenses
TOTAL: Recreation - After School
RECREATION DEPARTMENT
After School Program
Code 001 -1414- 572 - * * * **
EXPLANATION
$ 65,004/ Part time Et seasonal coaches
4,973/ Social Security and Medicare taxes
1,527/ Allocated cost of workers' compensation premiums
paid to the Florida League.
$ 71,504
$ 5,500/ Funding for the payment for special instructors and
teachers.
9,500 Funding for events and trips sponsored by the after
school program.
8,000 / Supplies used for program.
800 Funding to provide uniforms to staff.
$ 23,800
$ 95,304
R -24
! FY 2011 - 2012 ADOPTED OPERATING BUDGET
I Miami Shores Village, Florida
RECREATION DEPARTMENT
Flag Football Program
Code 001 - 1415 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 5,000/ Part time it seasonal coaches
.21000 FICA 383/ Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 116 / Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services $ 5,499
OPERATING EXPENSES
.34000 Contract services $ 300 Referees
.52200 Supplies: Other Operating 500 Equipment for program, footballs, flagbelts etc.
52400 Uniforms 1,500 Funding for uniform cost for participants and
coaches.
58000 Membership subscriptions 4,200 Fees to participate in multi - agency program.
Subtotal: Operating Expenses $ 6,500
TOTAL: Recreation - Flag Football $ 11,999
R -26
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shares Village. Florida
RECREATION DEPARTMENT
Little Cleats Program
Code 001- 1416 - 572 - * * * **
......_....._......._....._.._..._.............._ ....._........_....._..........
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 5,0001 Part time ft seasonal coaches
.21000 FICA 383 Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 116 Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services $ 5,499
� .52200 Supplies: Other Operating 1,000 Equipment for program operations, etc.
52400 Uniforms 500/ Funding for uniform cost for participants and
coaches.
Subtotal: Operating Expenses $ 1,500
TOTAL: Recreation - Flag Football $ 6,999
M-1
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Community Center Division
Services, ,unctions andAct' 't' es
The Recreation Community Center Division runs over 40 recreation classes
a week and coordinates special events throughout the year including Unity
Day, Winterfest, Marshmallow Drop and Memorial Day program.
BUDGET HIGHLIGHTS
FYI 1
Personnel costs .. ............................... $ 207,881
Operating costs .. ............................... 258,182
Capital outlay .... ............................... -
Other Expenses .. ............................... -
TOTAL ... ............................... $ 466,063
FY'12
Change
$ 212,300
$ 4,419
263,889
5,707
17,000 17,000
$ 493.189 $ 27,126
The capital outlay has been centralized in the Capital Project Fund.
This Division generates $29f.000 in revenues to the General Fund
R -29
FY 2011 - 2012 ADOPTED OPERATING BUDGET
I Miami Shores Village, Florida
RECREATION DEPARTMENT - COMMUNITY CENTER
Code 001 - 1403 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000
Regular wages
$ 139,286
(1) Recreation Superintendent
(2) Maintenance Worker II
(1) Basketball Attendant
.13000
Other Wages
34,579 /
(2) Comm. Ctr. Attendant.
.14000
Overtime
2,250/
Funding estimate for overtime required
during summer, special events and facility
rentals.
/
.18250
Longevity
2,500
Benefit paid to tenured employees per policy.
FICA
.21000
13,664/
Social Security and Medicare taxes
.23000
Health Insurance
14,682/
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
.24000
ISF: Workers' Compensation
5,339
Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services
OPERATING EXPENSES
.34000 Contractual services
34150 Cont Svcs: Recreation
.40000 Travel
$ 212,300
$ 6,881 '' To maintain AC, pest control, time clocks,
office equipment.
198,067 Funding for classes and programs offered at
the Center
200 Funding to attend FRPA.
R -32
--------------------------------------------------------------
0
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida I
------------------- _
RECREATION DEPARTMENT - COMMUNITY CENTER
Code 001 - 1403 - 572 - * * * **
--------------------•-----------------------------------._.._---------
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES continued
.41200 Telecomm: Cellular 60/ Funding for ATEtT cellular phone.
43100 Electricity
.43300 Water
.45100 ISF: Risk Management
.46200 Repairs /Maintenance
.47000 Printing
.48000 Advertising Et Promotions
.49000 Other current charges
.51000 Supplies: General Office
.52200 Supplies: Other operating
52400 Uniforms
.54000 Subscriptions /Memberships
.58000 Training Et Education
Subtotal: Operating Expenses
OTHER EXPENSES
.91301 Transfer to Capital Budget
Subtotal: Other Expenses
25,267 / Estimated annual cost for electrical services
based on current usage.
1,564/ Annual funding for water consumption.
13,935/ Allocated costs for property, casualty and
general liability insurance premiums paid to
the Florida League.
8,444, Funding to provide on -going maintenance and
repairs to building and equipment at the
Community Center.
- Funding for special flyers.
$ 263,889
17,000 Improvement to Community Center replace
carpet, refurbish hardwood floors and replace
basketball court fence.
$
17,000
TOTAL: Recreation - Community Center $ 493,189
R -33
Funding for promotional events.
237/
Annual fire safety permit and elevator
permit.
20 '
General office supplies for staff.
8,000
Funding for supplies used in classes and other
activities sponsored by the Village.
600
Funding to provide uniforms to staff.
359/
Membership to FRPA
2551 /
Estimated funding required to attend
mandatory training for staff.
$ 263,889
17,000 Improvement to Community Center replace
carpet, refurbish hardwood floors and replace
basketball court fence.
$
17,000
TOTAL: Recreation - Community Center $ 493,189
R -33
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Aquatics Division
Services, ,Functions andActivit' es
The Miami Shores Aquatic Facility is comprised of a 8 lane competition
pool, activity pool and jacuzzi offering comprehensive aquatic program
including adult and youth swimming lessons, swim team competitions,
water exercise classes and free swim. The activity pool features slides,
water cannons, and interactive toys. This state -of- the -art facility offers the
best aquatics facility in the area, competing with several large capacity
facilities. The Aquatic Center also hosts several special events including
egg dive, teen nights, dive -in theater and family nights.
BUDGET HIGHLIGHTS
Significant changes include reduction in personnel costs for other
wages and workers' compensation cost allocation.
This Division - generates $236,000 in revenues to the General Fund.
R -34
FYI
FY'12
Chance
Personnel costs .. ...............................
$ 364,164
$ 362,577
$ (1,587)
Operating costs .. ...............................
223,285
206,849
(16,436)
Capital outlay .... ...............................
16,948
-
(16,948)
Other Expenses ...........................
47,600
47,600
TOTAL ... ...............................
$ 604,397
$ 617,026
$ 12,629
Significant changes include reduction in personnel costs for other
wages and workers' compensation cost allocation.
This Division - generates $236,000 in revenues to the General Fund.
R -34
----------------------------------------------- FY 2011- 2012 ADOPTED OPERATING BUDGET ----------- 2012
R
Miami Shores Village, Florida I
RECREATION DEPARTMENT - AQUATICS FACILITY
Code 001 - 1405 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular wages
13000 Other Wages
.14000 Overtime
18250 Longevity
.21000 FICA
23000 Health Insurance
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
.34000 Contractual services
34150 Cont Svcs: Recreation Aquatics
.34250 Cont Svcs: Pool Concession
$ 149,533 (1) Aquatics Supervisor
(1) Assistant Aquatics Supervisor
(1) Lifeguard III
161,000 Funding for (1) Swim Coach and part time
and seasonal staff and (2) Lifeguard II
3,500, Funding estimate for overtime required
during summer and special events.
1,750 Benefit paid to tenured employees per
policy.
24,158/ Social Security and Medicare taxes
14,621
8,015
$ 362,577
Estimated annual employee costs for health,
dental and other contractually obligated non
liability benefits
Allocated cost of workers' compensation
premiums paid to the Florida League.
$ 2,650` Funding for pest control at concession,
office equipment, fire extinguisher, and
thorguard.
18,000/ Funding for swim instructors.
30,000/ Funding for the purchase of supplies at the
concession stand at the Aquatics facility.
R -37
FY 2011!_2012 ADOPTED OPERATING BUDGET
------------------ - Miami Shores Village, Florida =_ =wi__.._...__.
RECREATION DEPARTMENT - AQUATICS FACILITY
Code 001-1405-572-*****
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
OPERATING EXPENSES (continued)
.41200
Telecomm: Cellular
50/ Funding for ATEtT cellular phone.
.43100
Utilities: Electricity
52,500
Estimated annual cost for electrical services
based on current usage.
.43200
Utilities: Water
6,500/
Annual funding for water consumption.
.45100
ISF: Risk Management
21,549! /
Allocated costs for property, casualty and
general liability insurance premiums paid to
the Florida League.
.46200
Repairs 8: Maintenance
8,500/
Funding to maintain and repair equipment
located at the aquatics facility.
.47000
Printing
4001
Funding for printing of notices.
.48000
Advertising Et Promotions
600'
Funding for promotions Et lifeguard ads.
.49000
Other current charges
2,500
Funding for the pool, spa, and activity area
fees to the State of Florida and Dade
/
County.
.51000
Supplies: General Office
750
General office supplies for staff.
.52200
Supplies: Other operating
12,000
Supplies for concession and operations.
52400
Supplies: Uniform
3,500/
to provide uniforms to staff.
52500
Supplies: Chemicals
47,000/
Funding for the purchase of chlorine and
/
other chemicals to operate facility.
54000
Subscriptions Et Memberships
350
Membership fee to FRPA.
Subtotal: Operating Expenses
$ 206,849
OTHER EXPENSES
!� .91301 Transfer to Capital Budget 47,600 Improvement to Aquatics resurface activity
6 pool, replace wall tile and floor in showers
and replace 20' Sunbrella tops.
Subtotal: Other Expenses S 47,600
TOTAL: Recreation - Aquatics Facility $ 617,026
R -38
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
RECREATION DEPARTMENT
Tennis Division
Services, ,Functions andActivitles
The Operation of the Tennis Division was reorganized at the start of
FY09 /10 with the Tennis position outsourced. The Tennis courts remain
open and a part-time employee is present when the Tennis Pro is not on-
duty.
BUDGET HIGHLIGHTS
FYI 1
Personnel costs .. ............................... $ 9,925
Operating costs ..................... I........... 4,656
Capital outlay .... ..... .......................... -
TOTAL ... ............................... $ 14,581
FY'12 Change
$ 9,961 $ 36
3,803 (853)
$ 13,764 $ 817
R -39
FY 2011 - 2012 ADOPTED OPERATING BUDGET
---------------------
Miami Shores Village, age, Florida �
.� - - - -_ -_-
RECREATION DEPARTMENT - TENNIS
Code 001 - 1406 - 572 - * * * **
-
CODE CLASSIFICATION AMOUNT EXPLANATION .. ... — `
PERSONNEL SERVICES
.13000 Other Wages
.18250 Longevity
21000 FICA
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
.34000 Contractual services
.43000 Utilities: Water
45100 ISF: Risk Management
.46200 Repairs /Maintenance
.51000 Supplies: General Office
.52200 Supplies: Other operating
.52400 Supplies: Uniform
Subtotal: Operating Expenses
TOTAL: Recreation - Tennis
$ 8,553/ (1) Clerical Assistant (PT)
250 Contractual benefit paid to tenured employees per
contract Et policy.
693/ Social Security and Medicare taxes
465/ Allocated cost of workers' compensation premiums
paid to the FL League.
S
9,961
$ 800./ F
Funding for the tennis pro, AC maintenance, pest
control and refrigerator maintenance.
$ 175 A
Annual funding for water consumption.
773/ A
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
1,500/ C
Cleaning materials, wind screen replacement and
other related repairs.
25/ G
General office supplies
500/ S
Supplies for maintenance of tennis office.
30 / F
Funding to provide uniforms to staff.
$ 3,803
13,764
R -41
rr---- ar. r-w. w. r_-_ ww_.. r._-s-_--------------- ---- _-- --- _rr•r,- _- _^r : :s-_. d
FY 2011 - 201 2 .ADOPTED OPERATING BUDGET
Miami Shores Village, Florida _..._..r_—_. j
OFFICE OF THE MAYOR & COUNCIL
Code 001 - 0100 - 511. * * * **
_..__. ......_..._.._..-------..._ .._.._.............._.._......
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL- SERVICES
.11000 Executive Salaries $ 5 Mayor Et Council receive annual
stipends of $1 each as stipulated by
the Village Charter
24000 ISF: Workers' Compensation 911 Allocated cost of workers'
compensation premiums paid to the
Florida League.
Subtotal Personnel Services $ 916
OPERATING EXPENSES
.40000 Travel $ 100 Conference and meeting
reimbursement for Council members
.45100
ISF: Risk Management
640
Allocated costs for property, casualty
and general liability insurance
premiums paid to the Florida League.
.47000
Printing
200
Stationary and business cards for
Council members
,48000
Advertising Et Promotion
200
Promotional materials
.49000
Other Current Charges
250
Plaques, flowers and awards requested
by Council; photos for Council
functions and presentations
.51000
Office Supplies
50
Office supplies for five (5) Council
members
.52400
Uniforms
250
Uniform Shirts for five (5) Council
members
MC -4
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
l__________.__', �,. —__:______._.______ � _.._- _.__._______--- ______J
OFFICE OF THE MAYOR & COUNCIL
Code 001 - 0100 - 511. * * * **
_.. .._...
.......................................................
CODE CLASSIFICATION AMOUNT EXPLANATION
.54000 Subscriptions and Memberships 2,300 Annual membership to Florida League
of Cities, and Miami -Dade League of
Cities
.58000 Training Et Education 400 Registration Fees for
Conference /Training Attendance.
,58300 Organization Meetings 600 Attendance at Miami -Dade County
League of Cities meetings
Subtotal: Operating Expenses $ 4,990
TOTAL: Office of the
Mayor and Village Council $ 5,906
MC -5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
OFFICE OF THE VILLAGE ATTORNEY
Services, ,unctions andActivities
The Village Attorney, appointed by the Village Council, provides legal
counsel to the Village Council, the Village Manager, Village departments
and various advisory boards.
The Village Attorney has the primary responsibility to coordinate legal
matters of the Village. The Village Attorney provides legal counsel in the
preparation of contracts or agreements, as well as other legal documents.
The Village contracts a separate and independent labor attorney to provide
counsel and representation on labor- related matters, such as employment
contracts and collective bargaining agreements.
BUDGET HIGHLIGHTS
FYI 1
Personnel costs .. ............................... $ -
Operating costs .. ............................... 135,841
Capital outlay .............................. -
TOTAL ............. ................ $ 135,841
FY'12 Change
120,299 (15,542)
$ 120,299 $ 15,542
VA -1
-------------- FY-2011 - 2012 ADOPTED OPERATING BUDGET ---------- £!
.___- __--- _ —_ —_— —_ Miami Shores Vil lage, - Florida
.--- __-- _— t— _— ___ —_ —_-
OFFICE OF THE VILLAGE ATTORNEY
Code 001 - 0200 - 514. * * "
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING-EXPENSES
.31200 Professional Services: Legal $ 20,000 Fees anticipated for special legal
- General research o inions su l,-mental
TOTAL: LEGAL COUNSEL
$ 120,299
VA -3
P I PP
negotiations or representation
.31210
Professional Services:
Legal
50,400
Legal retainer for Village Attorney
- Retainer
.31220
Professional Services:
Legal
30,000
Fees anticipated for general labor costs
- Labor
and representation on labor issues as
needed
.31230
Professional Services:
Legal
15,000
Legal fees anticipated for Village
- Litigation
representation brought to the court
system
.31245
Professional Services:
Legal
1,000
Legal fees anticipated for Village
- Franchise
representation concerning franchise
agreements.
.31250
Professional Services:
Legal
2,500
Fees for serving notices, taking
- Other
depositions, and other court related
services
.31275
Professional Services:
Legal
500
Legal fees anticipated for Village
- Charter School
representation associated with the
Charter School.
.45100
ISF: Risk Management
474
Allocated costs to fund general liability
insurance.
.47000
Printing
75
Business cards / stationary
.58000
Training It Education
350
Attendance at workshops and
seminars
Subtotal: Operating Expenses
$
120,299
TOTAL: LEGAL COUNSEL
$ 120,299
VA -3
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
OFFICE OF THE VILLAGE CLERK
Services, ,Functions andActivities
The Office of the Village Clerk encompasses the traditional responsibility of
record archiving, as well as general elections, coordination of Village Council
meetings and Board selection process, Council and Commission
appointments.
Publishing of the Village Council agendas, as well as agendas for the
various Boards is an ongoing departmental activity. Recording secretarial
services are provided to the Village Council and to many of the Boards,
Committees and Commissions. The Clerk is responsible for providing
minutes of these meetings.
Other responsibilities include publication of public hearing notices for
ordinances and resolutions, requests for bids and board member vacancies.
Notices are also published for changes to the Comprehensive Plan and
changes in land use. The Clerk's office is responsible for complying with
records requests in the form of paper copies, audio and video copies.
In addition to the above duties, the Clerk's office administers the Village's
Local Business Tax Receipts program, ensuring payments of applicable
taxes on a yearly basis. The issuance of film and peddler (solicitor) permits
are also facilitated by the Clerk's office.
BUDGET HIGHLIGHTS
Personnel costs .. ...............................
Operating costs ... ...............................
Capital outlay ..... ...............................
TOTAL... ...............................
FY'11 FYI Chance
$ 107,839 $ 106,705 $ (1,134)
74,029 16,823 (57,206)
$ 181,868 $ 123,528 $_(58,340
Significant changes include decreased costs due to it being an off-
year for Village Council Elections and the majority of travel and
education costs being funded by the Florida Association of City Clerks.
This department is estimated to generate $86,000 in General Fund
revenues.
VC -2
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
OFFICE OF THE VILLAGE CLERK
Code 001 - 0303 - 512. * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000
Executive Salary $
.11001
Executive Benefit
.18250
Longevity pay
.21000
FICA
.23000
Health Insurance
.24000 ISF: Workers' Compensation
86,646 Village Clerk base salary
6,500 Executive package
1,000 Benefit paid to tenured employees per policy.
7,202 Social Security and Medicare taxes
4,893 Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
464 Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services $ 106,705
OPERATING EXPENSES
.31000
Professional services $
5,000
Funding to pay for Village -wide pre- employment
testing services.
.40000
Travel
300
Costs to attend various conferences
.40200
Travel: Per diem allowance
200
Meal allowance while attending conferences and
training
.42000
Postage
850
Charges for general mailing
.45100
ISF: Risk Management
1,348
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
.47000
Printing
150
Cost for printing documents.
.48000
Advertising & Promotions
2,500
Employment and legal ads.
.49000
Other current charges
5,000
Codification of Code Book.
VC -5
+-+----- +- FY 2011 ±2012 ADOPTED OPERATING BUDGET��f���'���
Miami Shores Village, Florida
OFFICE OF THE VILLAGE CLERK
Code 001 - 0303 - 512. * * * **
CODE CLASSIFICATION AMOUNT
OPERATING EXPENSES - Continues
.51000 Office supplies
.52200 Other operating expenses
EXPLANATION
200 Pens, pencils, paper, etc for staff .
75 Supplies for scanner and related equipment.
54000 Subscriptions /Memberships 1,000 Annual fees for various organization
memberships.
58000 Training Et Education 200 Registration fees for conference attendance.
Subtotal. Operating Expenses $ 16,823
TOTAL: Office of the Village Clerk $ 123,528
VC -6
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
OFFICE OF THE VILLAGE MANAGER
Services, ,Functions andActivities
The Office of the Village Manager is responsible for the management and
operation of all aspects of the Village. As Chief Executive and Administrative
Officer for the Village, the Manager is appointed by and serves at the discretion of
the Village Council.
BUDGET HIGHLIGHTS
Personnel costs .. ...............................
Operating costs ........................ I ....... .
Capital outlay ..... ...............................
TOTAL... ...............................
FY'11 FY'12 Chan-ge
$ 209,517 $ 208,947 $ (570)
23,092 25,242 2,150
$ 232,609 $ 234,189 $ 1,580
VM -2
FY 2011 - 2012 ADOPTED+OPERATING-BUDGET f --------- I
Miami Shores Village, Florida
.�t._ -- --- _— _— ___ —_-j
OFFICE OF THE VILLAGE MANAGER
Code 001 - 0300 - 512. * * * **
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.11000
Executive Salary
$ 165,451
Village Manager base salary
.11001
Executive Benefit
6,500
Executive package
.11001
Executive Benefit - Manager
15,500
ICMA Pension contribution
.18250
Longevity pay
1,500
Benefit paid to tenured employees
per policy.
.21000
FICA
14,455
Social Security and Medicare taxes
.23000 Health Insurance
24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
.31260 Prof Services: Lobbyist
.40000 Travel
.41200 Telecommunications: Cellular
4,893
648
$ 208,947
Estimated annual per employee costs
for health, dental and other
contractually obligated non - liability
benefits
Allocated cost of workers'
compensation premiums paid to the
Florida League.
$ 12,000 Funding to pay for Village's
Tallahassee lobbyist.
350 Funding for local and intermediate
training and administrative events.
100 Funding for ATU Cellular phone
VM -4
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
t--------------------- ------------------------------------- -
OFFICE OF THE VILLAGE MANAGER
Code 001 - 0300 - 512. ""`"
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.45100
ISF: Risk Management
1,348
Allocated costs for property, casualty
and general liability insurance
premiums paid to the Florida League.
.45200
ISF: Fleet Maintenance
7069
Allocated costs for operating the
Village's fleet including the costs for
automobile liability coverage paid to
the Florida League.
.47000
Printing
75
Printing of miscellaneous forms and
letterhead
.48000
Advertising and Promotions
1,200
Cost for special advertisements,
notices, and reporting requirements,
including annual Chamber of Commerce
Ad.
.51000
Office Supplies
100
Pens, paper, ink and other office
supplies for a one year period.
.52200
Other Operating Expenses
50
Supplies for printer and other
equipment in Manager's office.
.54000
Subscriptions and Memberships
2,600
Annual Association Dues (ICMA, FCCMA,
DCCMA, etc)
.58000
Training and Education
250
Funding for luncheons, meetings and
other promotional activity.
Subtotal: Operating Expenses
$ 25,242
TOTAL: Office of the Village Manager
$ 234,189
am
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
CODE ENFORCEMENT DEPARTMENT
Services, ,Functions and- Activit' les
The Code Enforcement Department performs community -wide inspections
to maintain the highest standards of Miami Shores Village. By forging an
alliance with the community and its residents, staff is able to achieve an
exceptionally high compliance percentage. Continuing violations are
processed through the Code Enforcement Board which may impose fines
in the form of property liens. Staff associates work closely with the Police,
Public Works and Finance Departments in order to achieve Village -wide
community improvement programs.
BUDGET HIGHLIGHTS
Ravani me
C -2
FY'11
FY'12
Chance
Personnel costs .. .... ...........................
$ 139,775
$ 138,289
$ (1,486)
Operating costs .. ............................... 36,633
28,239
(8,394)
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 176,408
$ 166,528
$ (9,881)
This department is estimated to
generate $150.000 in General
Fund
Ravani me
C -2
._,_,.,_._______—_. - -FY 2011 - 2012 ADOPTED OPERATING BUDGET—r— - — - — - —f—��
Miami Shores Village, Florida
Code Enforcement Division
Code 001 - 0351 - 529. """`
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries $ 109,380 (1) - Code Enforcement Supervisor
14000 Overtime
18250 Longevity Pay
21000 FICA
.23000 Health Insurance
24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
.34000 Contractual Services
.34200 Court Filing Fees
.41002 Telecomm:Internet
.42000 Postage
(1) - Code Enforcement Officer
(1) Administrative Secretary - 50% allocated
with Planning Er Zoning
2,000 Estimated overtime costs for special
enforcement efforts and attendance at Board
meetings under FLSA regulations
1,000 Benefit paid to tenured employees per policy.
8,597 Social Security and Medicare taxes
14,600 Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
2,712 Allocated cost of workers' compensation
premiums paid to the Florida League.
$ 138,289
$ 1,200 Funding for outsourced clerical assistance
6,000 Cost to record notices, orders and lien
releases.
1,000 Estimated air card cost for internet access.
5,000 Correspondence and certified mail, notice of
violations
C -4
..___- - ..._._.._ -FY 2011 - 2012 ADOPTED OPERATING BUDGET ---------------
Miami Shores Village, Florida
Code Enforcement Division
Code 001 - 0351 - 529.*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.45100 ISF: Risk Management
.45200 ISF: Fleet Maintenance
46200 Repairs and Maintenance
47000 Printing
.51000 Supplies: General Office
.52200 Supplies: Other operating
52225 Supplies: Computer IT Related
52400 Uniforms
.54000 Subscriptions and Memberships
.58000 Training and Education
3,481 Allocated costs for property, casualty and
general liability insurance premiums paid to
the Florida League.
7,588 Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
250 Funding for emergency repairs for equipment
not under contractual arrangements.
1,200 Printing of educational or advisory pamphlets
and notices of violation
900 Pens, paper, ink and other office supplies for a
one year period for two and one half (2.5) full -
time employees and Code Enforcement
activities.
500 Toner for printers, special software
requirements to support Code Enforcement
program
Laptop computer replacement.
200 Uniform costs for two (2) staff members.
120 Florida Association of Code Enforcement
800 Continued education funding for enforcement
staff.
Subtotal: Operating Expenses $ 28,239
TOTAL: Code Enforcement Department: $ 166,528
C -5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
BUILDING DEPARTMENT
Services, ,unctions and.Activittes
The Building Department is responsible for the enforcement of all State,
County and municipal construction and building related codes. Building
inspections ensure compliance with the Miami Shores Village Code, the
Florida Building Code and all other applicable State and Federal codes.
Compliance includes building plans examination, permitting and the
inspection of construction methods and materials. The Department
processes all permit applications, ensuring the mandatory information and
documentation are included. Upon completion of a project, the Department
issues a certificate of occupancy or certificate of completion.
BUDGET HIGHLIGHTS
FYI FY'12
Personnel costs .. ............................... $ 280,238 $ 323,385
Operating costs .. ........ ....................... 64,233 21,866
Capital outlay .... ...............................
TOTAL... ...............................
Change
$ 43,147
(42,367)
$ 344,471 $ 345,251 $ 780
Increase in Personnel costs are due to reallocation of Contractor to
Employee.
This department is estimated to generate $522.040 in Building- related
General Fund Revenues.
B -2
------------------------------------------- FY2011 -2012 ADOPTED OPERATING BUDGET __ ----
.�______ -�
I I
' Miami Shores Villa e, Florida '
.. ------------------------------ J
BUILDING DEPARTMENT
Code 001 - 0400 - 524."*'
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000 Executive Salary $ 97,335 Building Director base salary
.11001
Executive Benefit
6,500
Executive benefit package
.12000
Regular Salaries
66,851
(1) Administrative Supervisor
(1) Permit Clerk
.13000
Other Wages
111,600
(2) Inspectors: Plumbing Et Mechanical
(1) Inspector: Building (temporary as
needed)
(1) Structural Engineer (Funded by
structural review fees)
.21000
FICA
21,595
Social Security and Medicare taxes
.23000
Health Insurance
14,633
Estimated annual employee costs for
health, dental and other contractually
obligated non - liability benefits
.24000
ISF: Workers' Compensation
4,871
Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$ 323,385
OPERATING EXPENSES
.34100
Cont Svc: Temporary Labor
3,000
Funding for temporary labor staff to assist
with operations during regular employee
vacation.
.41002
Telecomm:Internet
240
Estimated air card cost for internet
access.
B -4
FY2011- 2012� ADOPTED 'OPERATING �BUDGET
I
Miami Shores Village, Florida --------
BUILDING DEPARTMENT
Code 001 - 0400 - 524. " * " ""
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.42000 Postage 1,525 Correspondence and certified mail.
.45100 ISF: Risk Management 5,729 Allocated costs for property, casualty and
general liability insurance premiums paid
B -5
to the Florida League.
.45200
ISF: Fleet Maintenance
7,372
Allocated costs for operating the Village's
fleet including the costs for automobile
liability coverage paid to the Florida
League.
.46200
Repairs and Maintenance
500
Estimated funding requirement for repairs
and maintenance to furniture, fixtures,
equipment not otherwise insured by service
contracts.
.47000
Printing
1,300
Printed forms for Building: permits, garage
sale, other miscellaneous printing
.51000
Office Supplies
400
Pens, paper, ink and other office supplies
for a one year period for three (3) full -time
employees
.52200
Other Operating Expenses
1,500
Paper, printer cartridges, filing cabinets Et
miscellaneous supplies for Building
Department
.54000
Subscriptions and Memberships
300
Funding for various professional
associations and publications.
Subtotal: Operating Expenses
$ 21,866
TOTAL: Building
Department
$ 345,251
B -5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
PLANNING and ZONING DEPARTMENT
Services, ,Functions amCActiviftes
The mission of the Planning and Zoning Department is to provide Miami
Shores Village with professional, courteous and timely planning services
that promote and facilitate the orderly and efficient development of the
community; to protect existing neighborhoods through sound regulatory
controls; and to promote development that is in conformity with the
Comprehensive Plan, Village Code, Federal and State regulations.
BUDGET HIGHLIGHTS
The department continues to hold costs down by providing
professional planning services relating to the Village's
Comprehensive Plan and Zoning Code rewrite previously provided by
consultants and by providing GIS services to Village departments.
This department is estimated to generate $6,000 in General Fund
Revenues.
PZ -2
FYI
FY'12
Change
Personnel costs ....................
. . ... . . ...... $ 136,147
$ 136,435
$ 288
Operating costs .. ...............................
21,874
17,450
(4,424)
Capital outlay .... ...............................
-
-
-
TOTAL ... ........... ... .....
.. .... . . .. .. S 158,021
$ 153,885
4,136
The department continues to hold costs down by providing
professional planning services relating to the Village's
Comprehensive Plan and Zoning Code rewrite previously provided by
consultants and by providing GIS services to Village departments.
This department is estimated to generate $6,000 in General Fund
Revenues.
PZ -2
FY 2011 - 2012 ADOPTED - OPERATING - BUDGET -�
Miami Shores Village, Florida
Planning & Zoning Division
Code 001 - 0450 - 515. * * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000 Executive Salary $ 98,193 Planning and Zoning Director base salary
.11001
Executive Benefit
6,500
Executive benefit package
.12000
Regular Salaries
14,560
Administrative Assistant (50% allocated with Code
Enforcement Division)
.14000
Overtime
1,000
Estimated overtime costs for attendance to Board
meetings under FLSA regulations.
.21000
FICA
9,199
Social Security and Medicare taxes
.23000
Health Insurance
4,843
Estimated annual employee costs for health,
dental and other contractually obligated non -
Liability benefits
.24000
ISF: Workers' Compensation
2.140
Allocated costs of workers compensation premiums
paid to the Florida League.
Subtotal Personnel Services
$ 136,435
OPERATING
EXPENSES
.31000
Professional Services
$ 5,000
In addition to funding for the Village's ongoing
Comprehensive Plan revisions and funding to
amend the Zoning Code, there will be costs to
create the EAR for the 2012 Comprehensive Plan
amendments required by the state.
.34000
Contract services
1,596
Annual maintenance fees to Enegov for software
support and to ESRI for GIS support.
.40000
Travel
4,000
Attend national American Planning Association
conference and Florida APA conference to acquire
credits necessary to maintain AICP certification
and to keep up with new ideas, trends and
research in planning.
.41200
Telecommunications: Cellular
50
Funding for ATEtT cellular phone
.42000
Postage
500
Zoning hearing notices, certified mailings
miscellaneous correspondence.
PZ -4
r - --. ----- _.ter....-... - --- Fes - ---_ -- ---a--- --- --- ..___—_-- «-_—_«_ —_ —__, ---I
FY 2011 - 2012 ADOPTED OPERATING BUDGET
.�- _______- ____ -- -- -_ Miami Shores Village,
..._ __— ___— ____.- ___..____._. --
Planning & Zoning Division
Code 001 - 0450 - 515. * * * * **
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
.45100
ISF: Risk Management
1,910
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
.45200
ISF: Fleet Maintenance
844
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to Florida League.
.47000
Printing
500
Informational brochures, notice boards,
miscellaneous printing of promotional literature
.51000
Supplies: General Office
500
Pens, paper, ink and other office supplies for a
one year period for one and one half (1.5) full -
time employees
.52200
Supplies: Other operating
1,500
Computer peripheral equipment, software, filing
and storage facilities
.54000
Subscriptions and Memberships
650
American Planning Association, Florida Chapter,
American Institute of Certified Planners.
58000 Training and Education 400 Attend two (2) local Planning and Zoning
seminars, to acquire specialized knowledge.
Subtotal: Operating Expenses $ 17,450
TOTAL: PLANNING and ZONING DEPARTMENT $ 153,885
PZ -5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
FINANCE DEPARTMENT
Non - Departmental Division
Services, Functions andActivittes
The Non - departmental group of accounts represents administrative cost or
services of the General Fund that do not necessarily affect a single department
or, to the contrary, affects multiple departments. The Non - departmental account
is also the central funding source for interfund transfers (i.e. - transfers to fund
capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the
Non - departmental department includes funding for accumulated leave
settlements, representing the payout of leave time for individuals separating
service with the Village through retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance,
supplies and the costs to maintain and service the Villages information
technology management.
The Non - departmental department also includes the General Fund Contingency
account. This account is for emergencies or Council- determined transfers. This
year, the account is funded at $75,000 and can only be used with Council
approval.
BUDGET HIGHLIGHTS
Personnel costs .. ...............................
Operating costs .. ...............................
Capital outlay .... ...............................
Other Expenses_ ....................,,.,..
TOTAL...............................
FYI FY'12 Ch_ ance
$ 203,060 $ 211,913 $ 8,853
327,025 346,250 19,225
8,750 8,750 -
743,678 525,881 2 17,797
$1,282,513 $1,092.794 $_ (189,719)
Significant changes include reduction in personnel costs for estimated
leave settlement for the next fiscal year and reclassification of capital
projects to the appropriate departments.
F -7
FY 2011 - 2012 ADOPTED OPERATING BUDGET _— T - -� —��
V
Miami Shores Village, Florida ;
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 - 519 - * * * **
...,. ._..._..._..._.._.._.._....._.. _._._.. _.._....._.. _.._....._.._.._.....
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL. SERVICES
.18500 Accumulated Leave Settlements
.21000 FICA
.22000 Employers Pension Contribution
.25000 Unemployment Compensation
Subtotal Personnel Services
$ 25,000
1,913
140,000
45,000
$ 211.913
Payout of accumulated leave for
employees expected to retire or separate
employment
Social Security and Medicare taxes
Actuarially calculated required employer
contribution for the General Employee
Pension Plan.
Quarterly contribution mandated by the
State for contributions to employees
filing for unemployment
OPERATING EXPENSES
.31000 Professional Services $ 15,000 Contractual services additional computer
r 4 4
projects not included in contract.
.34000
Contractual Services $
44,200
Contractual services for Village Hall
copies, EAP, check signing, Shred -it,
Village telephone system, website, and
email archive.
.34400
Contractual Services: IT
80,000
Contractual services for Computer and IT
consulting.
.41000
Telecommunications: PRI
15,000
Village -wide main telephone service
through AT&T (excluding Police
department and long distance).
.41001
Telecommunications: Frame Relay
23,000
Annual frame relay operating fees paid to
AT&T for high -speed communication links
between Village Hall and other facilities
.41002
Telecommunications: Internet
13,500
Funding for internet access
.41003
Telecommunications: Centrex
23,000
Funding for telephone service at the
Police department.
.412000
Telecommunication: Long distance
850
Funding for long distance calls
r 4 4
FY 2011 :2012yADOPTED OPERATING BUDGET
I
Miami Shores Village, Florida
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 - 519 - * * * **
CODE CLASSIFICATION AM_ UNT EXPLANATION ..
OPERATING EXPENSES- Continued
.42101
Courier/ Delivery Services
100
Courier and delivery services
.44000
Rentals Et Leases
10,550
Rental agreement for postage machine
and Village Hall copy machine
.45000
Insurance
32,000
Life and long term disability for general
employees
.46200
Repairs and Maintenance
25,000
Maintenance agreement for Village -wide
phone system (excluding Police), copy
machine.
.47000
Printing
1,250
Notices, special mailings, paper, forms
not specifically associated with a single
department or division
.48000
Advertising and Promotions
1,000
Project and general position
advertisements not specifically budgeted
in other operating divisions
.48400
Special Projects: Village Manager
10,000
Projects identified by the Village Manager
on an as needed basis which are not
normally budgeted or presented to staff
by Council
.48410
Special Projects Village Hall
300
Funding for employee morale and
appreciation programs in Village Hall
.51000
Supplies: General office
7,500
Village -wide supply for copy paper; pens,
pencils, ribbons and other general office
supplies plus reserves
.52200
Supplies: Other operating
5,000
Toner, drums and other copy machine
supplies not covered by the maintenance
agreement; Village Hall supplies;
replacement of small office equipment;
other supplies as needed for unallocated
Village -wide use
F -12
FY 2011 - 2012 ADOPTED OPERATING BUDGET ___ —_ —_ -1
Miami Shores Village, Florida
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 -519= * * **
.. r .. ^ ~ .' ...
CODE CLASSIFICATION AMOUNT EXPLANATION
9 E ATING EXPENSES - Continued
.52205 Supplies: Village Hall - Kitchen 2,000 Supplies necessary to operate Village Hall kitchen
facilities
.52225 Supplies: Computer IT related 2,000 Supplies necessary to operate computers
52311 AV Tax Reimbursement 15,000 Reimbursement to Country Club for MSV component
of annual tax bill
52800 Bank Fees 20,000 Accounts, checking and investment fees offset by
equal revenue from interest; credit card fees
Sub- total: Operating Expenses S 346,250
OTHER OPERATING EXPENSES
.64500 Software License Fees
82070 Contribution: North Miami
Foundation
91130 Transfer to Capital Projects
91550 Transfer to Fleet Maintenance
91602 Transfer to Debt Service Fund
93000 Contingency
Sub- total: Other O j2eratfnq Costs
TOTAL: Non - Departmental Costs
$ 8,750
Software license fees for various computer
programs.
5,000
Annual appropriation for service organization
50,000
Transfer to Capital Project Fund for the purchasing
of new computers and instaliation to upgrade
Server.
109,253
Transfer to Fleet Maintenance Fund, for the Capital
Lease related to Police vehicles.
286,628
Contribution to Debt service Fund on $3.5 million
SunTrust Loan.
75,000
Reserve for Village -wide emergencies
S 534,631
$ 9,492,794
F -13
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
FINANCE DEPARTMENT
Non - Departmental Division
Services, ,unctions andActivittes
The Non - departmental group of accounts represents administrative cost or
services of the General Fund that do not necessarily affect a single department
or, to the contrary, affects multiple departments. The Non - departmental account
is also the central funding source for interfund transfers (i.e. - transfers to fund
capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the
Non - departmental department includes funding for accumulated leave
settlements, representing the payout of leave time for individuals separating
service with the Village through retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance,
supplies and the costs to maintain and service the Villages information
technology management.
The Non - departmental department also includes the General Fund Contingency
account. This account is for emergencies or Council- determined transfers. This
year, the account is funded at $75,000 and can only be used with Council
approval.
BUDGET HIGHLIGHTS
Significant changes include reduction in personnel costs for estimated
leave settlement for the next fiscal year and reclassification of capital
projects to the appropriate departments.
F -7
FYI
FY'12
Change
Personnel costs .. ...............................
$ 203,060
$ 211,913
$ 8,853
Operating costs .. ...............................
327,025
346,250
19,225
Capital outlay .... ...............................
8,750
8,750
-
Other Expenses . ...............................
743,678
525,881
(217,797)
TOTAL ... ...............................
$1,282,513
$1,092,794
$ (189,719]
Significant changes include reduction in personnel costs for estimated
leave settlement for the next fiscal year and reclassification of capital
projects to the appropriate departments.
F -7
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 - 519" * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL. SERVICES
.18500
Accumulated Leave Settlements
$ 25,000
Payout of accumulated leave for
employees expected to retire or separate
.34000
Contractual Services $
44,200
employment
.21000
FICA
1,913
Social Security and Medicare taxes
.22000
Employers Pension Contribution
140,000
Actuarially calculated required employer
contribution for the General Employee
.34400
Contractual Services: IT
80,000
Pension Plan.
.25000
Unemployment Compensation
45,000
Quarterly contribution mandated by the
.41000
Telecommunications: PRI
15,000
State for contributions to employees
filing for unemployment
Subtotal Personnel Services
$ 211,913
department and long distance).
OPERATING EXPENSES
.31000
Professional Services $
15,000
Contractual services additional computer
projects not included in contract.
.34000
Contractual Services $
44,200
Contractual services for Village Hall
copies, EAP, check signing, Shred -it,
Village telephone system, website, and
email archive.
.34400
Contractual Services: IT
80,000
Contractual services for Computer and IT
consulting.
.41000
Telecommunications: PRI
15,000
Village -wide main telephone service
through AT&T (excluding Police
department and long distance).
.41001
Telecommunications: Frame Relay
23,000
Annual frame relay operating fees paid to
ATFtT for high -speed communication links
between Village Hall and other facilities
.41002
Telecommunications: Internet
13,500
Funding for internet access
.41003
Telecommunications: Centrex
23,000
Funding for telephone service at the
Police department.
.412000
Telecommunication: Long distance
850
Funding for long distance calls
F -11
�.---- -- _- -_-- ___.— _- ---- - - - - -- - _ —__- _----- f-- - - - -�I
FY 2011 - 2012 ADOPTED OPERATING BUDGET
F Miami Shores Village, Florida
L------ :- - - ---- — _— --- — _— _....__,__ _— _—_ —_— _ --- --------- _— _— _,__-_:J
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001- 0800 - 519 -`°"""
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES- Continued
.42101
Courier/ Delivery Services
100
Courier and delivery services
.44000
Rentals Ft Leases
10,550
Rental agreement for postage machine
and Village Hall copy machine
.45000
Insurance
32,000
Life and long term disability for general
employees
.46200
Repairs and Maintenance
25,000
Maintenance agreement for Village -wide
phone system (excluding Police), copy
machine.
.47000
Printing
1,250
Notices, special mailings, paper, forms
not specifically associated with a single
department or division
.48000
Advertising and Promotions
1,000
Project and general position
advertisements not specifically budgeted
in other operating divisions
.48400
Special Projects: Village Manager
10,000
Projects identified by the Village Manager
on an as needed basis which are not
normally budgeted or presented to staff
by Council
.48410
Special Projects Village Hall
300
Funding for employee morale and
appreciation programs in Village Hall
.51000
Supplies: General office
7,500
Village -wide supply for copy paper; pens,
pencils, ribbons and other general office
supplies plus reserves
.52200
Supplies: Other operating
5,000
Toner, drums and other copy machine
supplies not covered by the maintenance
agreement; Village Hall supplies;
replacement of small office equipment;
other supplies as needed for unallocated
Village -wide use
F -12
------------------------------------- ---------------------
FY 2011 - 2012 ADOPTED OPERATING BUDGET
---- _- _- -- _— i- - - - - -- +Miami Shores Village, Florida ------ ----- _ :---- - -_ - -j
_.
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001-0800-519-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.52205 Supplies: Village Hall - Kitchen 2,000 Supplies necessary to operate Village Hall kitchen
facilities
.52225 Supplies: Computer IT related 2,000 Supplies necessary to operate computers
52311 AV Tax Reimbursement
52800 Bank Fees
15,000 Reimbursement to Country Club for MSV component
of annual tax bill
20,000 Accounts, checking and investment fees offset by
equal revenue from interest; credit card fees
Sub- total: Operating Expenses 5 346,250
OTHER OPERATING EXPENSES
.64500 Software License Fees
.82070 Contribution: North Miami
Foundation
.91130 Transfer to Capital Projects
91550 Transfer to Fleet Maintenance
91602 Transfer to Debt Service Fund
.93000 Contingency
Sub- total: Other Operating Costs
TOTAL: Non - Departmental Costs
$ 8,750
Software license fees for various computer
programs.
5,000
Annual appropriation for service organization
50,000
Transfer to Capital Project Fund for the purchasing
of new computers and installation to Upgrade
Server.
109,253
Transfer to Fleet Maintenance Fund, for the Capital
Lease related to Police vehicles.
286,628
Contribution to Debt service Fund on $3.5 million
SunTrust Loan.
75,000
Reserve for Village -wide emergencies
$ 534,631
$ 1,092,794
F -13
FY 2011 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
FINANCE DEPARTMENT
Debt Service Division
Services, ,unctions and
This fund records the inflow and outflow of cash related to the dedicated ad
valorem tax levies used to pay for the annual principal and interest costs
associated with the General Obligation Bond, Series 1999 sold to design,
develop and construct the Miami Shores Aquatic Facility as well as the Series
2004 bond sold to build the Doctors Charter School Facility.
The fund records the dedicated ad valorem taxes paid for the Village's two
general obligation bonds. Additionally, the payments toward clearing other
outstanding debt are also reported in this fund. Costs associated with the
management, reporting and payment of principal, interest and fees are also
included. The Village is required to complete a series of reports relating to the
debt including Continuing Disclosure Reports, State Bond Filings, and special
notes to the Village's annual financial statement.
BUDGET HIGHLIGHTS
FYI FY'12
Personnel costs .. ............................... $ - $
Operating costs .. ...............................
Costs of Funds .. ...............................
Capital outlay .... . ..............................
TOTAL ... ...............................
11,950 10,600
1,009,414 902,540
Chan e
(1,350)
(106,874)
$1,021,364 $ 913,140 $ (108,224]
F -14
2012 ADOPTED OPERATING BUDGET
i__.�________________. Miami Shores Village, - Florida --------------------
FINANCE DEPARTMENT - DEBT SERVICE FUND
Code 201-0000-519-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.31000 Professional Services $ 2,500 Funding for annual disclosure reports
(Series 1999)
.32000 Auditing and Accounting Fees 5,000 Funding for the pro -rated portion of the
financial audit.
.49100 Bond administration fee 2,500 Annual payment made to Deutsche Bank to
manage bond disbursements (Series 1999)
.49150 Bond trustee fees 600 Annual payment to Florida League to
manage bond proceeds and reporting
requirements. (Series 1999)
Sub - total: Operating Expenses $ 10,600
COST OF FUNDS
.71000 Debt service: Principal $ 489,880 GO Bond Series 1999 - $85,000
GO Bond Series 2004 - $120,000
Suntrust - $284,880
72000 Debt service: Interest expense 412.660 GO Bond Series 1999 - $119,050
GO Bond Series 2004 - $198,160
Suntrust - $95,450
Sub- total: Cost of Funds $ 902,540
TOTAL: Finance - Debt Service Funds $ 913,140
F -16
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
FINANCE DEPARTMENT
ISF: Risk Management Division
Services, ,unctions andAct' ' ies
The Village's Risk Management Internal Service Fund is a self balancing group
of accounts designed to accumulate the necessary financial resources to pay for
the Village's insurance premiums, costs, deductibles and administrative services
provided by the Florida League of Cities. The fund reports all costs associated
with workers' compensation, general liability, property, casualty and bond
insurance costs. Additionally, certain qualified administrative expenses are
included as an operating cost including, but not limited to the costs of annual
actuarial and auditing reports, filing fees, third -party administrators fees and state
licensing fees.
BUDGET HIGHLIGHTS
Transfer to Fleet Maintenance to Purchase vehicle damaged in accident.
F -17
FYJ I
FY'12
Change
Personnel costs .................................
$ 228,385
$ 247,398
$ 19,013
Operating costs .. ......... ......................
566,900
611,240
44,340
Noncash transactions ........ ................
22,398
-
(22,398)
Capital outlay ............................. ...
-
-
-
TOTAL ... ...............................
$ 817,683
$ 858,638
$ 40,955
Transfer to Fleet Maintenance to Purchase vehicle damaged in accident.
F -17
FY 2011 - 2012 ADOPTED OPERATING BUDGET— __�_ --
Miami Shores Village, Florida
- ._x— ._-- :— ____________i
Finance Department - Risk Management ISF
Code 501 - 6500 - 519 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.24101 WC Settlements: Police Dept
.24103 WC Settlements: Street, Road
24400 W /C: PREMIUM Primary Claims
.24410 W/C Deductibles Paid
.24421 W /C: Miami -Dade Administrative Fee
24440 WC: Third Party Administrative Fees
Subtotal Personnel Services
OPERATING COSTS
.31000 Professional services
.34230 Prof Svc -Legal Litigation
.31250 Prof Svc -Legal Other
34000 Contractual Services
45120 ISF: RM - Premium - Property
.45131 ISF: RM- Premium - Liability
$ 36,774 Annual component of premiums paid to the
FL League for primary workers' compensation
coverage.
$ 15,600 Annual component of premiums paid to the
FL League for primary workers' compensation
coverage.
$ 155,174
Annual component of premiums paid to the
FL League for primary workers' compensation
coverage.
25,000
Deductibles for claims
12,500
Annual fee to county for outstanding claim.
2,350
Estimated cost to manage outstanding self -
insurance claims pending.
$ 247,398
$ 4,000
Estimated fees for actuarial costs and studies
for outstanding workers compensation and
liability claims pending from the self -
insurance fund.
40,000
Estimated annual cost for outside counsel to
represent the Village in special claims or
losses.
10,000
Estimated annual cost for outside counsel to
represent the Village in special claims or
losses.
2,000
Estimated annual cost for FMIT emergency
management services.
328,974
Annual premium paid to the FL League for
Property Value coverage.
92,203
Annual premium paid to the FL League for
General Liability coverage.
F -19
FY 2011 - 2012 ADOPTED OPERATING BUDGET
----------- r____—____Mi --i Shores Villa, Florida ����— _______________-
Finance Department - Risk Management ISF
Code 501 - 6500 - 519 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING COSTS (continued)
.45140 ISF: RM- Premium - Automobile
45161 ISF: RM- Premium- Police Life
45180 ISF: RM- Premium- General Fin Bond
45200 ISF: Storage Tank Premium
.45300 ISF: RM- Management Claims Pending
.45425 ISF: RM - Premium Adj
.45550 ISF: RM -Third Party Administration
45600 ISF: RM- Direct Payments
45800 ISF: RM- Premium Recreation Participants
45902 ISF: Liability Deductible Paid
46200 Repairs lr Maintenance
52800 Bank fees - Liability Account
Subtotal: Operating Expenses
TOTAL: Finance -Risk Management ISF
94,663 Annual premium paid to the FL League for
Automobile Liability coverage.
2,000 Annual premium for coverage on all police
officers per State statutes.
4,000 Annual premium for bond to cover Finance
Personnel as required by law.
1,700 Annual premium for three (3) storage
tanks.
3,000 Claims paid pending subrogation.
5,000 Adjustment for year -end audit.
1,500 Estimated costs to manage outstanding
$ 611,240
$ 858,638
F -20
self - insurance claims pending.
5,000
Estimated cost of direct claims, not
processed through carrier or insurances.
2,000
Insurance purchased by Recreation
participants.
5,000
Estimated cost for loss deductibles for all
claims for the fiscal year paid to the FL
League.
10,000
Repairs and maintenance for damanges
not covered by insurance.
200
Bank charged fees.
$ 611,240
$ 858,638
F -20
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
LIBRARY DEPARTMENT
Services, ,unctions andActivittes
Brockway Memorial Library provides area residents with free access to
library materials in a variety of formats and media. The Library staff is
committed to providing patrons with a high level of personal assistance to
gain access to information, meeting various personal, educational and
professional needs. The Library promotes community enrichment and
individual achievement through reading. The Library keeps its shelves
filled with best sellers, latest works by popular authors, magazines and
periodicals, audio books, videos and large print books.
BUDGET HIGHLIGHTS
L -2
FYI
FY'12
Change
Personnel costs ..
............................... $ 293,388
$ 276,384
$ (17,004)
Operating costs ...................
........... — 83,498
67,757
(15,741)
Capital outlay .... ...............................
35,355
35,355
-
TOTAL ...
............................... $ 412,241
$ 379,496
$ 32,745
This Division generates
$15,250 in revenues to the General Fund.
L -2
j ..— .,,,_... --__—_ _ —_ FY 2011 2012 ADOPTED OPERATING BUDGET — _— �__— _!_— ___!_
�
Miami Shores Village, Florida I
L.--- _ —_ --- —....._..�_— _- -- _----- ....- -- --- 1— _ — { - -- _— _— _— _..._ —_ —_-------- I
LIBRARY DEPARTMENT
Code 001 -1500- 571 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000
Executive salaries
.11001
Executive Benefit
.11002
Executive Benefit - Car Allowance
.12000
Regular Salaries
.18250 Longevity Pay
.21000 FICA
.23000 Health Insurance
24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
$ 75,801
Library Director base salary
6,500
Executive benefit package
600
Funding for car allowance
153,877
(1) Youth Services Librarian (full -time)
(1) Adult Services Librarian (full -time)
(1) Library Assistant II (part -time)
.40000
(5) Library Assistant I (part -time)
735
(1) Library Page (part-time)
4,250
Benefit paid to tenured employees per policy.
18,439
14,688
2,229
$ 276,384
Social Security and Medicare taxes
Estimated annual employee costs for health, dental
and other contractually obligated non - liability
benefits
Allocated cost of workers' compensation premiums
paid to the Florida League.
.34000
Contractual Services
$ 14,795
Maintenance contracts for A/C, smoke and fire
alarms, and security alarm, exterminator, janitorial
services.
.40000
Training & Education
735
Annual Florida Library Association Conference and
Workshops for 2 attendants.
.41002
Telecommunication: Internet
1,166
Estimated costs for Follett services
.42000
Postage
576
Library correspondence and book and film postage.
.43100
Electricity
15,285
Estimated annual cost of electrical services based on
current actual FPL usage
.43300
Water
233
Estimated water consumption
L -4
--------------------------------------------— FY 2011 - 2012 ADOPTED OPERATING BUDGET ______s__.___�_ I
L.. _..— _— ___________—____Miami Shores Village, Florida—_...._______.__—__,.___.--
LIBRARY DEPARTMENT
Code 001 - 1500 - 571 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPEFtATING EXPENSES- Continued
.45100 ISF: Risk Management 21,790 Allocated costs for property, casualty and general
liablity insurance premiums paid to the Florida
CAPITAL OUTLAY
.66000 Books, Publications, Library $ 27,500 Annual funding for books, periodicals, library
Materials materials, large print books, and reference
materials.
.66100 Media 7,855 Annual funding for books -on -CDs, videos /DVDs and
on -line databases.
Subtotal: Capital Outlay $ 35,355
TOTAL: Library Department $ 379,496
L -5
League.
.46200
Repair and Maintenance
4,425
A/C service I-t parts not covered under contract,
plumbing and electrical services, carpet cleaning
and general maintenance of building.
.47000
Printing
795
Book binding, bookmarks, brochures, and various
library forms.
48000
Advertising and Promotions
1,240
Summer reading programs, various reading
programs, Reading Clubs.
.51000
Supplies: General office
691
Pens, paper and other office supplies for a one year
period for three (3) full -time employees.
.52200
Supplies: Other operating
5,596
Book jacket covers, book processing supplies,
audio -video cases, CD albums, magazine and
paperback protectors, barcode labels, books &
media repair supplies, back -up tapes, data Et
printer cartridges, security tags, book Et video
pockets, paper towels.
.54000
Subscriptions and Memberships
430
Florida Library Association
Subtotal: Operating Expenses
$ 67,757
CAPITAL OUTLAY
.66000 Books, Publications, Library $ 27,500 Annual funding for books, periodicals, library
Materials materials, large print books, and reference
materials.
.66100 Media 7,855 Annual funding for books -on -CDs, videos /DVDs and
on -line databases.
Subtotal: Capital Outlay $ 35,355
TOTAL: Library Department $ 379,496
L -5
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
POLICE DEPARTMENT
Operational Division
Services, ,Functions andActivities
The Miami Shores Police Department is the chief law enforcement agency of the
Village, responsible for the investigation of crimes, public safety education,
providing security and traffic control at numerous Village events, responding to
requests for police services, issuing traffic citations and other law enforcement
functions.
The Department operates as a data driven /community- oriented police agency with
the philosophy that the community and police should be interrelated as one,
working together to resolve problems that negatively affect the community. A Drug
Abuse Resistance Education (D.A.R.E.) officer is also assigned to ongoing drug
education efforts within our elementary schools.
The mission of the Department is to serve all people within the Village with the
utmost respect, fairness and compassion. The Department is committed to the
prevention of crime and the protection of life and property; the preservation of
peace, order and safety; the enforcement of all laws and ordinances; and the
safeguarding of our nation's constitutional guarantees.
With service to our community as a foundation, the Department is driven by goals
to enhance the quality of life, investigating problems and all incidents, seeking
solutions and fostering a sense of security in the community. The Department
strives daily to nurture public trust by holding themselves to the highest standards
of performance and ethics.
BUDGET HIGHLIGHTS
Significant changes include training costs due to recently enacted
legislation.
This Division generates approximates 381,000 in General Fund revenues.
P -2
FYI
FY'12
Chance
Personnel costs .. ...............................
$ 4,913,232 $
5,017,471
$ 104,239
Operating costs ... ...............................
763,150
756,463
(6,687)
Capital outlay ..... ...............................
-
78,600
78,600
Crime Watch ..... ...............................
1,500
1,500
-
TOTAL ... ...............................
$ 5,677,882 $
5,854,034
$ 176,152
Significant changes include training costs due to recently enacted
legislation.
This Division generates approximates 381,000 in General Fund revenues.
P -2
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 - 521 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000
Executive salaries
$ 380,526
(1) Police Chief; (3) Lieutenants
.11001
Exec Benefit
6,500
Executive benefit package
.12000
Regular wages
2,640,678
(4) Sergeants
(4) Detectives
(1) Corporal
(21) Police Officers
(4) Telecommunication Officers
(1) Executive Assistant
(1) Police Records Specialist
(1) Crime Analyst
(1) Courier (allocated)
(1) special Projects Coordinator
Funding for Holiday pay; Supervisor's relief pay;
Vacation / Sick time
.14000
Overtime
178,610
Funding for intermittant overtime requirements.
Taskforce operations. (HIDTA,SFMLTF)
.14500
Court Standby Program
2,400
Payment due to Miami Dade, prorating the costs of
the Court Coordinator.
.15000
Offduty Assignment
226,392
Funding for security details provided to private
entities. Services are provided off -duty, do not
interfere with general operations and are fully
funded by fees charged to the vendor along with a
25% surcharge to the General Fund.
.18250
Longevity
7,500
Benefit paid to tenured employees per policy
.21000 FICA 263,359 Social Security and Medicare taxes
.22000 Retirement- Police Pension 940,000 Actuarially calculated contribution required by the
Village to fund the benefits paid to members of
the PBA / Police Retirement Plan.
;
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 - 521 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES (continued)
.23000 Health Insurance 212,685 Annual costs for Village- sponsored health, dental and
OPERATING EXPENSES
.34000
Contractual services
$ 79,000
long term care policies.
.23001
Dependent - Insurance
10,000
Per PBA contract employer will contribute fifty dollars
($50) per month toward the cost of obtaining dependent
coverage.
.23020
Insurance - Bonus
70,640
Per PBA contract employer will provide an insurance cash
bonus of one hundred sixty dollars ($160) per month to
.41100
Telecomm: Long distance
200
each barganing unit member, to be applied by the
.41200
Telecomm: Cellular
11,628
employee toward insurance coverage.
.23100
Retirement Insurance
5,500
Funding for the Village's contractual portion of the
.42000
Postage
575
Police officers' Retirement insurance benefit.
.23200
Emp Benefit - Savings Bond
1,800
Contractually mandated purchase of $100 savings bond
for qualified officers.
.24000
ISF: Workers' Compensation
70,881
Allocated costs of workers compensation premiums paid
to the Florida League.
Subtotal Personnel Services
$ 5,017,471
OPERATING EXPENSES
.34000
Contractual services
$ 79,000
Funding for contractual services including veterinary
service, uniform cleaning, radios, AC and other electrical
items, janitorial services, decontamination services and
annual physical exams.
.40000
Travel
3.500
Meals, lodging and per diem costs for staff attending
training related events.
.41100
Telecomm: Long distance
200
Estimated costs for long distance or toll calls.
.41200
Telecomm: Cellular
11,628
Estimated charges for cellular communications.
.41300
Telecomm: Pager Svc
510
Estimated charges for pager services.
.42000
Postage
575
Postage for miscellaneous correspondence.
arA
_w FY 2011 - 2012 ADOPTED OPERATING BUDGET j
j Miami Shores Village, Florida
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 - 521 - * * * **
_..�.................- - - -... ......i...,. ... .................._
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (continued)
.42100
Courier/ Delivery charges
250
Hand delivery and overnight service for regulatory
documents.
.43100
Electricity
32,886
Estimated annual cost for electrical services
based on current actual FPL usage.
.43300
Water
1,000
Estimated utility costs for water consumption at
the station.
.44000
Rental
4,200
Fees related to the use of county -based
equipment and unmarked vehicles.
.44100
Rental - Spec Detail Vehicle
12,400
Funding for supplemental enforcement vehicles
and police motorcycle leases.
.45100
ISF: Risk Management
72,085
Allocated costs for property, casualty and general
liablity insurance premiums paid to the Florida
League.
.45200
ISF: Fleet Maintenance
389,829
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200
Repairs /Maintenance
10,600
Funding for repairs or maintenance costs not
under warranty or separate coverage including
pistol range, IT Equipment and peripherals.
.47000
Printing
2,200
Funding for stationary, business cards, IDs,
stickers, survey cards, and notices.
.48000
Advertising ft Promotions
7,800
Funding for officer recognition programs and the
Annual Police Chief Dinner.
.51000
Supplies: General Office
5,000
Pens, paper, ink and other office supplies for a
one year period for department staff .
l;
-------------- _ ------- __- __---- _- _- , -_ -.- --------------------------
FY 2011 - 2012 ADOPTED OPERATING BUDGET I
j Miami Shores Village, Florida
- - - - -1
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 - 521 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (continued)!
.52200 Supplies: Other Operating 30,000 Funding for the costs of firearm supplies and
ammunition, first aid supplies, K9 supplies,
materials for detective bureau and commissary
supplies.
52400 Uniforms 32,000 Funding for uniforms and equipment identified in
PBA contract.
54000 Subscriptions / Memberships 3,800 Funding for annual memberships, subscriptions
and reference materials required for operations.
54500 Licenses Et Permits 5,500 Funding for software and network licensing.
.58000 Training Et Education 45,000 Funding for mandatory police retraining and other
specialized educational activities.
.58100 Tuition Reimbursements 6,500 Contractually required funding for qualified staff
associates.
Subtotal: Operating Expenses $ 756,463
91301 Transfer to Capital Projects 78.600 Annual cost for Radio infrastructure replacement
and mobile computers.
Subtotal: Crime Watch Expenses $ 78,600
58100 Crime Watch $ 1,500 Funding for specialized Crime Watch programs,
including promotional materials Et volunteer
promotions.
Subtotal: Crime Watch Expenses $ 1,500
TOTAL: Police - Operations $ 5,854,034
P -9
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
POLICE DEPARTMENT
School Guard Division
Services, ,unctions anc;CActivities
The Miami Shores Police Department provides crossing guards for the safety
of the children as they come and go to school during the year. They assist
children in crossing several major thoroughfares in the Village in addition to
monitoring their safety.
BUDGET HIGHLIGHTS
This Division generates approximately $20,000 in General Fund
revenues.
P -10
FYI
FY'12
Change
Personnel costs . . ...............................
$ 39,907
$ 36,889
$ (3,018)
Operating costs . . ...............................
1,847
2,038
191
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 41,754
$ 38,927
$ (2,827)
This Division generates approximately $20,000 in General Fund
revenues.
P -10
- ---- FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
_..._- ____— _— _— _ -- ----
POLICE DEPARTMENT - SCHOOL CROSSING GUARDS
Code 001 - 0901- 521 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000
Regular Wages
$
7,652
(1) School Guard / Courier (allocated)
.13000
Other Wages
25,219
(3) School Crossing Guards
.18250
Longevity
250
Benefit paid to tenured employees per policy
.21000
FICA
2,534
Social Security and Medicare taxes
.24000
ISF: Workers' Compensation
1,234
Allocated costs of workers compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$
36,889
OPERATING EXPENSES
.45100
ISF: Risk Management
$
1,408
Allocated costs associated with Village wide
property, casualty and liability coverage
provided by the Florida League.
.52400
Uniforms
630
Funding for uniforms and equipment.
Subtotal: Operating Expenses
$
2,038
TOTAL: Police - School Guards
$
38,927
P -12
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
POLICE DEPARTMENT
COPS Grant
Services, Functions andActivities
In 2009, The Miami Shores Police Department applied for, and was awarded a COPS
(CHRP) Grant. This competitive grant program was designed to provide funding
directly to law enforcement agencies to create and preserve jobs and to increase our
community policing capacity and crime prevention efforts.
Miami Shores was very fortunate to receive an award for two officer positions for three
years totaling $436,030. Fiscal year 2012 is year three of the grant.
BUDGET HIGHLIGHTS
FY'11 FY'12 Change
Personnel costs ................................. $ 133,322 $ 141,815 $ 8,493
Operating costs ............................. . - - -
TOTAL- . ............................... $ 133,322 $ 141,815 $ 8,493
P -13
FY 2011 - 2012 ADOPTED OPERATING BUDGET
Miami Shores Village, Florida
POLICE DEPARTMENT - COPS Grants
Code 150 - 0900 - 521 - * * * **
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.12000
Regular Wages
$ 116,113
(2) Police Officers
.21000
FICA
8,883
Social Security and Medicare taxes
.23000
Health Insurance
9,892
Actuarially calculated contribution required
by the Village to fund the benefits paid to
members of the PBA / Police Retirement
Plan.
.23020
Insurance Bonus
5,040
Annual costs for Village- sponsored health,
dental and long term care policies.
.24000
ISF: Workers' Compensation
1,887
Allocated costs of workers compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$ 141,815
OPERATING EXPENSES
Subtotal: Operating Expenses $
TOTAL: Police - COPS Grants $ 141,815
P -15