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2005-2006
MIADZI SHORES VILLAGE .A. FL+[ RIDAL IVIUNICIPALITY A�opte� Department Division BUDGET beginning October T and ending September 30 Prepares{ b� the MLawt,L shores VULage F%vOv�ce Departvvuevit rzespectfL,cLL� sLcbn tt0 to the MipvKL shores V ULPee Cou.vt,cU " R sir MAYOR /COUNCIL ::. PIN ORGANIZATION CHART 0 1 MAYOR/COUNCIL MAYOR AL DAVIS VICE MAYOR JC RODRIGUEZ COUNCILMAN JIM MCCOY COUNCILWOMAN HERTAHOLLY COUNCILMAN STEVE LOFFREDO VILLAGE CLERK BARBARAA.ESTEP ExECUTIVEASST. VILLAGE MANAGER TO VILLAGE MANAGER - THOMAS J. BENTON BARBARAA ESTEP VILLAGEATTORNEY RICHARD SARAFAN, ESQ. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR & COUNCIL Services, Functions and Activities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village functions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candi- dates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chamber of the Village Hall on the first and third Tuesday of every month (excluding August) at 7:30 p.m. Special meetings may be held when required. ADOPTED BUDGET HIGHLIGHTS FY'05 FY'06 Change Personnel costs.. . .................... ............................. $ 99 $ 100 $ 1 Operating costs ................................................. 8,519 6,995 (1,524) Capital outlay .................................................. TOTAL ................... ............................... 8,618 $7,095 $(1,523) Significant changes include an increase in subscription due to costs to the Florida League of Cities which are partially offset with decreases in postage, printing and other operating costs resulting from a non - election year. _ ~FY 2005 -200 ADOPTED' OPERATING BU'DGE'T ''lts ------------------ Florida _--- - -____ .— ___�.._--------- - - - -__ OFFICE OF THE MAYOR & COUNCIL Code 001 - 0100 -511 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salaries $ 5 Mayor & Council receive annual stipends of $1 each as stipulated by the Village Charter. .24000 ISF: Workers' Compensation $ 95 Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions. Sub - total. Personnel costs $ 100 OPERATING EXPENSES. .40000 Travel .40200 Travel, Per Diem Allowance .42000 Postage .45100 ISF: Risk Management $ 1,000 Conferences and meetings reimbursement for Council members. 200 Travel reimbursement, mileage, parking and per diem costs while attending conferences. 75 Mailing costs for Village Council correspondence. 170 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. ___FY 2.00 2 ;00 °6 .ADOPTED 01P RAT[ G BUDGET f I Miamlt Shores Village* Florida _1 OFFICE OF THE MAYOR & COUNCIL Code 001 - 0100 -511 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .47000 Printing 49000 Other Current Charges .51000 Office Supplies .52200 Other Operating Expenses .54000 Subscriptions and Memberships 58000 Training & Education 58300 Organization Meetings $ 500 1,000 100 500 2,400 800 $ 250 Sub - total.- Operating Expenses $ 6,995 TOTAL: Office of the Mayor & Council $ 7,095 Stationary and business cards for Council members. Plaques, flowers and awards requested by Council, photos for Council functions and presentations. Office supplies for five (5) Council members. Supplies, materials, services to support the department's operation. Annual subscription membership to Florida League of Cities, membership to Miami -Dade League of Cities. Registration Fees for Conference/Training Attendance. Attendance at Miami -Dade County League of Cities meetings . ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida ��r��r�, r�r��r��r���r�r�r���r��r�r���r�r� ►r�r�r�r��r����r�r�� OFFICE OF THE VILLAGE ATTORNEY Services, Functions and Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The duties include, but are not limited to, the preparation of Village ordi- nances, resolutions and the implementation of Council goals and legislative priori- ties. The Village Attorney also provides legal counsel, representation in legal matters, the preparation and review of contracts or agreements, as well as other legal docu- ments. When required, the Village Attorney prepares and provides legal opinions on a myriad of issues where the Village may have litigatory exposure. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor - related matters, including, but not limited to employment contracts and collective bargaining agreements, union negotiations and grievances. ADOPTED BUDGET HIGHLIGHTS Significant changes include increased labor attorney costs resulting from PBA negotiations and litigation- related activities not covered by the Village's risk coverage; and legal services relating to the Charter School. FY'05 FY'06 Chanp ze Personnel costs ................. ............................... $ 94 $ 95 $ 1 Operating costs ............... ............................... 226,822 214,225 (12,597) Capitaloutlay ................... ............................... - - TOTAL .............. ............................... $226,916 $214,320 12 596 Significant changes include increased labor attorney costs resulting from PBA negotiations and litigation- related activities not covered by the Village's risk coverage; and legal services relating to the Charter School. j FY 2005-2006 ADOPTED OPERATING BUDGET llami,hores Vffllbige, Florida, :---------------- _--- _ ------------- --- ._ - -_._ ------------------- OFFICE OF THE VILLAGE ATTORNEY Code 001- 0200 -514 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .24000 ISF: Workers' Compensation $ 95 Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal Personnel Services $ 95 OPERATING EXPENSES .31200 Professional Services: $ 32,000 Fees anticipated for special legal Legal - General research, opinions, supplemental negotitations or representation .31210 Professional Services: 50,400 Legal retainer for Village Attorney .31220 Professional Services: 50,000 Fees anticipated for general labor Legal - Labor costs contract negotiations and representation on other labor issues as needed .31230 Professional Services: 60,000 Legal fees anticipated for Village Legal - Litigation representation brought to the court system .31245 Professional Services: 12,000 Legal fees anticipated for renewing Legal - Franchise cable company franchise .31250 Professional Services: 5,000 Fees for serving notices, taking Legal - Other depositions, and other court related services .31275 Professional Services: 2,500 Legal fees anticipated for Village Legal - Charter School representation associated with the Charter School .40000 Travel 150 Reimbursement for local travel, mileage, parking and tolls F Y 2005-2,006 ADOPTED OPERATING BUDGE,T� t f I t h air s 'ii fll ge IFNlr rfilde OFFICE OF THE VILLAGE ATTORNEY Code 001 - 0200 -514 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .45100 ISF: Risk Management $ 75 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports. .47000 Printing 250 Special printing of legal documents and reports .54000 Subscriptions and Memberships 1,500 Law Update, miscellaneous publications .58000 Training & Education $ 350 Attendance at workshops Subfotai.- Operating Expenses $ 294,225 TOTAL: LEGAL COUNSEL $ 214,320 ° R s'{ VILLAGE MANAGER'S agleam OFFICE " TES ° ORGANIZATION CHART VILLAGE ATTORNEN RICHARD SARAFAN ACTING PUBLIC WORKS DIRECTOR SCOTT DAVIS VILLAGE MANAGER THOMAS J BENTON FINANCE MARK A MA ATAKKR III BUILDING CLAUDIO GRANDER EXECUTIVE ASST. TO VILLAGE MANAGER BARBARA ESTEP CHIEF OF POLICE RICHARD MASTEN PLANNING &ZONING/ CODE RECREATION DIRECTOR 1 I DIRECTOR ELIZABETH ESPERRY I ENF RCEM N T DIRE TOR JERRY ESTEP 1� ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida �. �. �. r�r�r�r�r�r�r+. r�r+. r�r��• r�r�r�r�r�r��r�r�r�r�r�r�r�r�r�r�r� •r�r�r�r�r� OFFICE OF THE VILLAGE MANAGER Services, Functions and Activities The Office of the Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Vil- lage, the Manager is appointed by and serves at the discretion of the Village Council, implementing the directives, policies and objectives of the Council through the oper- ating departments of the Village. The Manager is also responsible for the appointment of all department heads with the exception of the Village Clerk and the Village Attor- ney, both of whom are appointed directly by the Mayor and Village Council. ADOPTED BUDGET HIGHLIGHTS Significant changes include the increased costs for employee benefits and fleet maintenance which are partially offset by a decrease in the general Risk costs. FY'05 FY'06 Change Personnel costs .... ............ ............................... $195,725 $198,680 $ 2,955 Operating costs ................. ............................... 25,455 37,601 12,146 Capitaloutlay ................... ............................... - TOTAL .............. ...............•..........•••.. $221,180 $236,281 15,101 Significant changes include the increased costs for employee benefits and fleet maintenance which are partially offset by a decrease in the general Risk costs. _ _ ----- _,__-- _ —_ - -- �_._ --- --- __!F 2005 -2006 ADOPTED 01PEdRATF NG 5ULO )JE I � OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 -512 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 137,700 Village Manager base salary .11001 Executive Benefit - General 4,680 Executive package .11010 Executive Benefit - Manager 15,000 Village Manager employment benefit package ,18250 Longevity pay 1,500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) .21000 FICA 13,157 Social Security and Medicare taxes .22000 Retirement costs 8,262 Pension funding for Village Manager as defined by employment .23000 Health Insurance 3,900 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 1,374 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs $ 13,107 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Sub- total. Personnel costs $ 198,680 I F 2005 06 ADOPTED OPERATING BUDGE'�' I I k7iili aima II lies Vfflvage,, FI orriddh OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 -512 CODE CLASSIFICATION AMOUNT ADOPT S❑ EXPLANATION OPERATING EXPENSES .31260 Prof Services: Lobbyist $ 12,000 Funding to pay for one (1) Village lobbyist focusing on State issues. .34000 Contractual Services - Funding not requested for FY'05. .40000 Travel 500 Funding for out of the area travel costs, parking and tolls. .41000 Telecommunications: 2,000 Funding for private and dedicated fax lines located in Village Manager's office. .41100 Telecommunications: L /Distance 80 Funding for long- distance calls. .41200 Telecommunications: Cellular 750 Funding for NexTel Cellular phone. .42000 Postage 250 Special mailings, certified and overweight shipments. .45100 ISF: Risk Management 14,109 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45110 ISF: Auto Liability 341 Finance calculated budget to fund annual risk insurance nad loss accounts which are actuarially determined based on prior year risk loss. .45200 ISF: Fleet Maintenance 2,121 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .47000 Printing 150 Funding for Manager- originated forms and documents. .48000 Advertising and Promotions 2,000 Cost for special advertisements, notices, and reporting requirements. _—_—_—_ F 40, `J� IPTED ��PERATlllli`�I BUDGET ! ! � r ! Mii imi Shores 111111raAe,; F16 Oda �_c .___.—___.____—_._____r—_....__..__,__— ____...,..._�..____..______ —__ OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 -512 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .51000 Office Supplies $ 250 Pens, paper, ink and other office supplies for a one year period. .52200 Other Operating Expenses 500 Supplies for printer and other equipment in Manager's office. .54000 Subscriptions and Memberships 2,300 Association memberships as per schedule submitted to Finance. .58000 Training and Education $ __ 250 Funding for luncheons, meetings and other promotional activity. Sub - total.- Operating Expenses $ 37, 601 TOTAL: Office of the Village Manager $ 236,281 VILLAGE CLERK , o f` ORGANIZATION CHART 0 sale ` Ills 1� VILLAGE CLERK BARBARA A. ESTEP RECEPTIONIST VACANT ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Services, Functions and Activities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as voter registration, general elections, coordination of Village Council meetings and Board selection process, Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk's office is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolutions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is re- sponsible for complying with records requests in the form of paper copies, audio and video copies. In addition to the above duties, the Clerk's office administers the Village's Occupational Licensing program, ensuring payment of applicable taxes on a yearly basis. The issuance of film and peddler (solicitor) permits are also facilitated by the Clerk's office. Fiscal Year 2005 Achievements Successfully coordinated and ran the April, 2005 Village Council Election, including direct supervision of the election process and voting tabulations. Attained Second Level Membership in the International Institute of Municipal Clerks Master Munici- pal Clerk Academy. Achieved collection rate of approximately 95% of Village Occupational License Tax revenue. Renewed Certification as a Certified Licensing Official with the Florida Association of Occupational Licensing Officials. Serve as Staff Liaison and Board Clerk for the Historic Preservation Board. Managed Miami Shores Village website information. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Goals and Objectives for Fiscal Year 2006 ❖ Process fiscal year 2006 occupational licenses. ➢ Conduct an audit of the license files to ensure accuracy. ➢ Ensure licenses are available per the Statutory requirements. ❖ Develop and distribute the twice monthly Council Meeting Agenda. ➢ Ensure appropriate back -up material is available for each Council Agenda item. ➢ Ensure that Council Agenda packages are delivered in a timely manner. ❖ Facilitate meetings of the Historic Preservation Board ➢ Evaluate applications for Certificate of Appropriateness ➢ Schedule and attend Board Meetings ADOPTED BUDGET HIGHLIGHT FY'05 FY'06 Change Personnel costs ................ ............................... $ 106,944 $118,443 $11,499 Operating costs ................................................ 46,070 39,563 (6,507) Capitaloutlay ................... ............................... - TOTAL .............. ............................... $153,014 11a,006 $4,992 Significant changes include increased employee benefits net of reduced work comp costs; professional service costs for pre - employment testing for all departmental new hires; which are offset by decreases in advertisement and election- related costs as the new year is not an election year. FY 2005-06 ADOPTED OPERATING BUDGET 0 Miarni Shares Vvitla e, Florida OFFICE OF THE VILLAGE CLERK Code 001 - 0303 -512 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 79,204 Village Clerk salary .11001 Executive Benefit - General 4,680 Executive package .12000 Regular Salaries 10,400 Wages for receptionist / secretary split(50 /50) with Finance. .18250 Longevity pay 500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) .21000 FICA 7,770 Social Security and Medicare taxes .22000 Retirement costs - Not required for this Department .23000 Health Insurance 7,800 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 8% inflationary factor included. .24000 ISF: Workers' Compensation 1,301 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 6,788 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 118,443 FY 2005-06 ADOPTED OPERAS"" N IG l]+G ` I OFFICE OF THE VILLAGE CLERK Code 001 - 0303 -512 OPE RATING EXPENSES^ . � � •' — . - — .. � - .31000 Professional services $ 12,000 Funding for Village -wide pre- .34000 Contractual services 60 .34100 Cont Svc: Temp Labor 1,500 .34200 Court Filing fees .40000 Travel 1,300 .40200 Travel: Per diem allowance 280 .41000 Telephone .41100 Telecomm: Long distance 25 .42000 Postage 850 .45100 ISF: Risk Management 1,073 .47000 Printing 500 .48000 Advertising Et Promotions 11,000 .49000 Other current charges 5,000 .51000 Office supplies 250 52200 Other operating expenses 350 .54000 Subscriptions /Memberships 975 58000 Training Et Education 4 400 Subtotal: Operating Expenses $ 39,563 TOTAL: Office of the Village Clerk $ 158,006 employment testing.. Service contract on Clerk scanning system Costs for temporary service for receptionist / clerk (split with Finance) Not required for this Department Costs to attend State Clerk's conference Et IIMC Institute. Meal allowance while attending conferences and training Not required for this Department Costs of long- distance calls. Charges for general mailing Finance - initiated calculation for total risk exposure costs to Village. Cost for printing documents. Costs for employment Et legal ads. Code recodification costs. Pens, pencils, paper, etc for two staff associates. Supplies for scanner and related equipment. Annual assoc dues Et notary service Funding for annual recongition events Et conference registrations. CODE ENFORCEMENT ORE '{ ORGANIZATION C HART L(1RiD CODE ENFORCEMENT: UNDER THE DIRECTION OF THE PLANNING & ZONING DIRECTOR ADMINISTRATIVE ASSISTANT EMILIAPALMER CODEENFORCEMENT CODEENFORCEMENT OFFICER OFFICER ANTHONY FLORES MICHEL ORTA ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE CODE ENFORCEMENT DEPARTMENT Services, Functions and Activities The Code Enforcement Department performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the commu- nity and its residents, staff is able to achieve an exceptionally high compliancy percent- age. Continuing violations are processed through the Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Police, Public Works and Finance Departments in order to achieve Village -wide commu- nity improvement programs. Fiscal Year 2005 Achievements Upgraded the computer system to provide improved complaint tracking and record keeping. Became more proactive by pursuing Minimum Housing Code violations in order to improve existing housing and maintain higher property values. Implemented a more customer friendly approach to code enforcement by encouraging efforts to establish contacts in the field without the necessity of writing "violations ". Investigated over 8,200 cases of alleged violations of Village codes. Collected over $100,000 in fines for non - compliance with the code. Reduced code complaints by creating brochures and newspaper articles informing the public about building and zoning requirements. Attended seminars and housing workshops to improve certification and public relation skills. ADOPTED BUDGET HIGHLIGHTS FY'05 FY'06 Change Personnel costs ................. ............................... $ 116,050 $ 200,890 $ 84,840 Operating costs ................ ............................... 31,880 37,080 5,200 Capitaloutlay ................... ............................... _ - TOTAL ................. ............................... $147,930 $237,970 $90,040 Significant changes include adjustments to personnel costs resulting from a service reorganization, separating the planning and zoning functions from code enforcement which are partially offset by savings in workers' compensation, risk -loss costs and several lesser operating accounts. This Department is estimated to generate $85.00 0 in General Fund enforcement - related revenues. _____—___—__.�— 2005R2006 ADOPTED OPERATIII'iG IB3U!DGIE'T�.______..___f I A NItlbrfiit Shaox ies Village, 'Fill r"Jid(a I PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT Code Enforcement Division Code 001 - 0351 -512 AMOUNT CODE CLASSIFICATION ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Wages 11001 Executive Benefits 12000 Regular Salaries 14000 Overtime .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation 29990 Contingent Personnel Costs $ 80,000 (1) - Code Enforcement Director 4,680 Department head benefit package 72,739 (2) - Code Enforcement Officers (1) Administrative Secretary - 50% allocated with Planning & Zoning. 1,400 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations. 12,883 Social Security and Medicare taxes. 18,400 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 1,198 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. $ 9,590 Subtotal Personnel Services $ 200,890 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period. P 2005 -x'000 A00P U .D 'P'E,RATr INN B, ' � ' Y� ._'______ I Miami Shores Village, i 1wf � : .__- __....__- ____....:__--__.. --- _._- .___ -_ -_ -- _____- _- _______ -_ PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT Code Enforcement Division Code 001 - 0351 -512 AMOUNT CODE CLASSIFICATION ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 1,000 Funding for computer assistance. .34100 Contractual Services - Temp Labor $ 1,200 Funding for outsourced clerical assistance. 34200 Court Filing Fees 2,300 Record notices, orders and lien releases. .40000 Travel 800 Funding for staff to attend training and certification courses throughout year. .41100 Telecommunications: Long Distance 200 Funding for long- distance calls. .41200 Telecommuncations: Cellular 100 Funding not required FY'05. .42000 Postage 3,200 Special delivery and certified mail related to notices of violations and other regulatory documents. .45100 ISF: Risk Management 2,418 Calculations prepared by the Finance Department using a Village wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .45110 ISF: Auto Liability 1,364 Costs for auto liability coverage. .45200 ISF: Fleet Maintenance 16,563 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 500 Funding for emergency repairs for equipment not under contractual arrangements. .47000 Printing 2,000 Printing of educational or advisory pamphlet and notice of violations. �FY 2:006-0� ADOPED OPERATING, IBUD GET ---- __ - - - - -- ; Miami Shores V011agg, Radrda ! ---------- I------- _ --------------- I--------------------- PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT Code Enforcement Division Code 001 - 0351 -512 AMOUNT_ CODE CLASSIFICATION ADOPTED. EXPLANATION OPERATING EXPENSES- Continued .51000 Supplies: General Office $ 1,000 Pens, paper, ink and other office supplies for a one year period for three and one half (3.5) full -time employees. .52200 Supplies: Other operating 1,500 Film purchase and development, toner for printers, special software requirements to support Code Enforcement program. .52400 Uniforms 700 Uniform costs for three (3) staff members per contract: (5) pants, (5) uniform shirts with logo, belts and shoes where applicable. .54000 Subscriptions and Memberships 160 Staff membership to FACE (Code Enforcement Professional Assoc). .58000 Training and Education 1,500 Continued education funding for Enforcement staff and computer training (allocated) for administrative secretary. .58100 Tuition Reimbursement $ 575 Reimbursable education costs. Subtotal.- Operating Expenses $ 37,080 TOTAL: Code Enforcement Division $ 237,970 ` flR t BUILDING DEPARTMENT ORGANIZATION CHART L01t1pp` BUILDING DIRECTOR CLAUDIO GRANDE EXECUTIVE ASSISTANT MABELVARGAS PERMITCLERK I I PERMITCLERK MONICA DIAZ YORLENY DIAZ ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r��. r�r�r�rrr�r��r�r�r�r�r�• �r�r��r��r�r�r�r�r�r�r��r�r�r��rrr +�� THE BUILDING DEPARTMENT Services, Functions and Activities The Building Department is responsible for the enforcement of all State, County and municipal construction and building related codes. Building inspections ensure compli- ance with the Miami Shores Village Code, the Florida Building Code and all other appli- cable State and Federal codes. Compliance includes building plans examination, permit- ting and the inspection of construction methods and materials. The Department pro- cesses all permit applications, ensuring the mandatory information and documentation are included. This includes, but is not limited to signs and plans, specifications, calcula- tions, surveys, licenses, certificates of insurance, Miami -Dade product approval for mate- rials to be used. Upon completion of the project, the Department issues a certificate of occupancy or certificate of completion. Fiscal Year 2005 Achievements A new permit fee schedule was adopted after a survey of surrounding municipalities was conducted increasing permit fee revenues over 35 %. Are on pace to perform over 5,000 inspections this fiscal year. Are on pace to issue over 3,000 permits this fiscal year. Have performed 2,643 inspections to date (Oct 2004 - Jun 2005). Have issued 2,222 permits to date (Oct 2004 - Jun 2005). Goals and Objectives for Fiscal Year 2006 ❖ To help maintain the superior quality of life in Miami Shores Village by being open and responsive to all customers needs. ➢ To process and issue all minor permits within three (3) working days. ➢ To process and issue all permits, except new structures, within five (5) working days. ➢ To perform requested inspection service within one (1) working day. To provide the highest quality of customer service. ➢ To provide personal assistance to our external customers on plan review checklist. To respond to all telephone messages and emails the same day they are received. ➢ To provide customer training courses to all Building Department staff. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE BUILDING DEPARTMENT ADOPTED BUDGET HIGHLIGHTS FY'05 FY'06 Change Personnel costs ................ ............................... $181,389 $247,450 $ 66,061 Operating costs ............... ............................... 102,431 33,536 (68,895) Capitaloutlay ................... ............................... TOTAL .............. ............................... 283,820 $280,986 S(2,834) Significant changes include the full -year costs for the department head which will substantially reduce the contract costs for outsourced inspection services; additionally, risk loss and workers' compensation costs have reduced. This Department is estimated to generate 752.500 in Building-related General Fund Revenues. t A_ Visage, Acrids s�._ ___________- �._____�.__— __ BUILDING DEPARTMENT Code 001 - 0400 -524 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 75,608 Building Director base salary .11001 Executive Benefit - General 4,680 Executive benefit package 12000 Regular Salaries 14000 Overtime 21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs 119,879 (1) Executive Assistant (2) Permit Clerks 1,000 Estimated funding requirement for three staff members during FY 06 16,019 Social Security and Medicare taxes 19,500 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 2,527 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions $ 8,237 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 247,450 08W sh Village, H ride: BUILDING DEPARTMENT Code 001- 0400 -524 CODE CLASSIFICATION AM PUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 4,800 Fees to external contractors that .34500 Cont Svc: Temporary Labor .40000 Travel .41100 Telephone Long Distance .41200 Cellular Telephone .42000 Postage .45100 ISF: Risk Management .45110 ISF: Auto Insurance .45200 ISF: Fleet Maintenance provide inspection on Building, Plumbing, Electrical and Mechanical in department head's absence or leave. (See Supporting Schedule) 3,800 Funding for temporary labor staff to assist with meetings and operations. 3,200 Funding to provide transportation costs associated with trips planned by Department (as identified on Travel Worksheet). 30 Estimated costs for long distance or toll calls. 600 Nextel cellular telephone costs 480 Special delivery and certified mail 5,594 Calculations prepared by the Finance Department using a Village wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. $ 341 Calculations prepared by the Finance Department using a Village - wide schedule, allocating the direct automobile liability and casualty insurances. 4,141 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. 20(� -2006 O0 TE PERATFIN, BUDGE T — _ —_._. M1,A Shares Village, ii`lloa +iit' 0 BUILDING DEPARTMENT Code 001 - 0400 -524 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES- Continued .46200 Repairs and Maintenance 1,100 Estimated funding requirement for .47000 Printing 2,650 .51000 Office Supplies 2,500 .52200 Other Operating Expenses 450 .52200 Uniforms 500 .54000 Subscriptions and Memberships 350 .58000 Training and Education $ 3.000 Subtotal., Operating Expenses $ _ 33,536 TOTAL: Building Department $ 280,986 repairs and maintenance to furniture, fixtures, equipment not otherwise insured by service contracts. Printed forms for Building: permits, garage sale, other miscellaneous printing Pens, paper, ink and other office supplies for a one year period for three (3) full -time employees Paper, printer cartridges, and other miscellaneous supplies for Building Department not funded in other line items Funding for shirts, shoes and other required uniforms for building staff. Association memberships as per schedule submitted to Finance. Funding for education and training requirements for direct attendance or associated with travel. HaRs,� PLANNING & ZONING rail ORGANIZATION C HART X10 1U ' PLANNING &ZONING DIRECTOR ALLYN BERG ADMINISTRATIVE ASSISTANT EMILIAPALMER ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PLANNING and ZONING DEPARTMENT Services, Functions and Activities The Planning and Zoning Department accepts development proposals and conducts meet- ings with homeowners, contractors, developers, attorneys, architects and other Village staff to effectively, efficiently and timely review the submission to ensure compliance with the land development codes. Applications are processed, staff reports are prepared and material is presented to the Planning & Zoning board for all variances, site plans and ordinance revisions. This Department provides staff support for the Board on special projects as well as acting as the official staff liaison between the Board and Village. The Department is responsible to investigate and report matters as assigned by the Village Manager. New ordinances, staff reports and materials are prepared and submitted for approval by the Village Council. Updates to the Land Use Map and Comprehensive Plan are also reviewed periodically as required by Florida Statutes. Fiscal Year 2005 Achievements Coordinated an updated /revised Land Development ordinance for signs proposed by the Plan- ning and Zoning Board. Processed over 59 cases to the Planning and Zoning Board ( 10/04 through 5/05), including three for new houses. Performed annexation studies for the Barry University area, the 104 Street corridor, and the Belle Mar area. Approved: an outdoor cafe at the Village Cafe. a new retail complex at the former site of David's Country kitchen. a new Charter School at Barry University. Collected $10,000 in plan review and zoning fees. ADOPTED BUDGET HIGHLIGHTS FY'05 FY'06 Chan Personnel costs ................. ............................... $ 115,632 $120,303 $ 4,671 Operating costs ................ ............................... 38,240 79,372 41,132 Capital outlay ................... ............................... - 600 600 TOTAL ................. ............................... $153,872 $200,275 $40,403 Significant changes include adjustments to workers' compensation and risk -toss casts; which partially offset a special funding request of 570,000 for ,professional service to complete the statutorily required update of the Village's Comprehensive Plan. This Department generates an estimated $20,000 in General Fund Revenues. -200 6 AD OPTED ;RA rili,_� ,amt, Shores Village, Florids, ------ __s_.___ _____._._— _____— _._______ PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT Planning & Zoning Division Code 001 - 0450 -524 _AMOUNT CODE CLASSIFICATION ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary 11001 Executive Benefit - General 12000 Regular Salaries .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs $ 80,000 4,680 11,097 7,792 9,200 1,449 $ .. fj,085 subtotal Personnel Services $ 920.303 Planning and Zoning Director base salary Executive benefit package Administrative Assistant (50% allocation for Code Enforcement Division) Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period ..�. - -FY 2005-2006, ADOPTED PTED 0PEIRATf1rNIG C'U1DGET— .__— ______. , � Miami Shares Village, f 10 -ff a. PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT Planning & Zoning Division Code 001 - 0450 -524 AMOUNT CODE CLASSIFICAT[ON ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional Services .34000 Contractual Services 34100 Contractual Services :. Temporary Labor .41100 Telecommunications: Long Distance Calls .41200 Telecommunications: Cellular .42000 Postage .45100 ISF: Risk Management .45110 ISF: Auto Liability .45200 ISF: Fleet Maintenance $ 70,000 Funding for the Village's Comprehensive Plan revisions and filing with the State 1,000 Funding for special contracts associated with the Comprehensive Plan 400 Funding for outsourced clerical assistance at hearings 100 Estimated costs for long distance or toll calls related to comprehensive plan 575 Funding for Nextel telephone 200 Zoning hearing notices, certified mailings miscellaneous correspondence 215 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. 341 Calculations prepared by the Finance Department using a Village wide schedule, allocating the direct automobile liability and casualty insurances. 4,141 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. ' 2005 -2006 ALITOPTED GP-,ERAT11!1 �i , BUDGET ____- -- _- --__- fl V 'I Sh OresY1�i1 EL - ---I -r'Ir��1 __---- _,_.____X- --r__ � PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT Planning & Zoning Division Code 001 - 0450 -524 AMOUNT CODE CLASSIFICATION ADOPTED EXPLANATION OPERATING EXPENSES - COnfin_ued .46200 Repairs and Maintenance .47000 Printing 51000 Supplies: General Office .52200 Supplies: Other operating .54000 Subscriptions and Memberships .58000 Training and Education Subtotal.- Operating Expenses CAPITAL OUTLAY .54000 Equipment Subtotal.• Capital Outlay $ 500 800 200 200 200 $ 500 $ 79,372 Estimated repair costs on equipment protected by contract or service agreement Information brochures, miscellaneous printing of promotional literature and comprehensive plan files Pens, paper, ink and other office supplies for a one year period for one and one half (1.5) full -time employees Computer peripheral equipment, filing and storage facilities Florida Planning and Zoning Association, American Institute of Certified Planners, Zoning news and zoning law bulletin Attend annual Florida Planning and Zoning conference, attend two (2) local Zoning and Code Enforcement seminars $ 600 Funding to purchase specialized equipment required in Planning for special reports $ 600 TOTAL: Planning & Zoning Division $ 200,275 'y,aRsf{ FINANCE DEPARTMENT poll 11fro CHART ORGANIZATION ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r�r�r��r�r�r�r�r�r�r�r�r�r�r+ ��r�r�r�r�r�r�r�r��- r�s�r�•�rr�r�rt�r�s��r•�� THE FINANCE DEPARTMENT Services, Functions and Activities The Finance Department is responsible for the security of all Village funds. The de- partment is a full- function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the de- partment are: preparing the annual operating and capital budgets at the direction of the Village Manager; processing no less than fifty -two weekly payrolls and maintaining all appropriate records; filing the necessary payroll - related taxes and the corresponding reports; preparing twelve monthly financial reports and the annual financial report; recording all financial transactions, ensuring the fiscal integrity of the Village; and, managing the information technology functions of the Village. The Department is also responsible for the timely and accurate reporting of all finan- cial activities. This includes the recording of all purchase orders, direct payments, invoices and daily deposits. The department is responsible to reconcile monthly bank statements, confirming all cash and electronic transactions. The department also is charged with monitoring and coordinating the Village's four retirement plans: the General Employees' Pension System, the (new) Police Officers' Retirement System, the ICMA -457 Deferred Compensation Plan and the VALIC -457 Deferred Compensation Plan. The responsibilities include the coordination of quar- terly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds; and collating the year -end financial data for audit and year -end state reporting require- ments. The department also manages the Village's risk management function, employee ben- efit programs, cash management, debt service management, central stores, payroll, accounts payable and receivable and other finance- related matters. Fiscal Year 2005 Achievements Prepared and implemented the FY 2004 -2005 Operating and Capital Budgets. Completed the FY 2003 -2004 Comprehensive Annual Financial Report. Implemented the second of several phases of the transition to the MainStreet computer software program. Finalized the Bond for the new Doctors Charter High School. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Goals and Objectives for Fiscal Year 2006 To process accounting reports ➢ To prepare a minimum of 52 weekly payrolls by 9 -30 -2006. ➢ To close a minimum of twelve monthly financial reports by 9 -30 -2006. ➢ To reconcile a minimum of 28 bank statements by 9 -30 -2006. ➢ To prepare a minimum of 12 tax return reports by 9 -30 -2006. ❖ To prepare financial reports ➢ To complete the FY 2004 -2005 CAFR by 01 -15 -2006. ➢ To prepare a minimum of four quarterly financial performance reports for management review by 9 -30 -2006. ➢ To prepare a Proposed Operating Budget for FY 2006 -2007 by 07 -31 -2006. ➢ To prepare a Proposed Capital Improvement Budget for FY 2007 -2011 by 06 -30 -2006 ❖ To manage the information technology systems of the Village ➢ To complete no less than 360 system backups by 09/30/2006. ➢ To implement no less than five system upgrades each quarter. ➢ To upload and implement no less than twelve virus - protection upgrades by 09/30/2006. ➢ To implement the Purchase Order and Requisition Module by 06/30/2006. ➢ To implement the Human Resource Management module by 09/30/2006. To manage the Village's Risk Programs. ➢ To negotiate the Village's $1MM risk management contracts thru RFP by 05/31/2006. ➢ To complete the annual actuarial report no later than 04/30/2006. ➢ To issue an Internal Service Status report no later than 05/31/2006. ❖ To comply with State and Federal Reporting Statutes ➢ To file a minimum of four quarterly Payroll reports by 09/30/2006. ➢ To prepare and issue no less than 350 IRS Form W2s by 01 /31/2006. ➢ To complete and file four quarterly IRS Form 941 by 09/30/2006. ➢ To complete and file the annual IRS Form 940 by 01 /31 /2006. ➢ To complete and file four Florida UCT6 Reports to the Dept of Labor by 09/30/2006. ➢ To complete and file the annual Police Pension Report with the State by 03/31/2006. ADOPTED BUDGET HIGHI._IGHT5 FY'05 FY'06 Change Personnel costs .... ............. ............................ $ 418,179 $409,985 $ (8,194) Operating costs .............................................. 2123401 241,420 29,019 Capitaloutlay ............... ............................... TOTAL ................. ............................... $630, 580 651 405 20,825 Significant changes include increased auditing fees relating to payroll compliance reviews, implementing the next phase of computer security and inflationary adjust- ments which are offset by savings in workers compensation and risk -loss costs. FY 2005 -2006 '`1DOPTED OPERATING ' G T f I � r Miami Shores -- .-- _— ___— _-- __- - -_- -- �j tage,'ir 9 l !f _� ---_—_— _— _---- _.---- ___— _--- _ - - -__ FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 85,750 Chief Financial Officer base salary. .11001 Executive Benefit - General 4,680 Executive benefit package. .12000 Regular Salaries 224,050 (1) Assistant Finance Director (1) Comptroller (1) Human Resource Administrator (1) Accounts Payable Clerk (1) Data Processing Specialist Allocated char a backs (1) Receptionist (50% split with Clerk) (1) Courier (30% split with Police) .14000 Overtime 1,000 Funding for overtime related to Budget and Financial report preparation. .18250 Longevity pay 2,000 Funding for bonus pay for employees with more than seven years of service. .21000 FICA 26,822 Social Security and Medicare taxes. .23000 Health Insurance 27,600 Anticipated premium costs for health, dental, hospitalization & long -term care insurances. .24000 ISF: Workers' Compensation 4,949 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. .29990 Contingent Personnel Costs 33,134 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period. Sub - total. Personnel Services $ 409,985 �__-_- F ----------------------------------- 05 - 2 ADOPTED OPERATING BUDGET j Miami Do yes M111age, F'9i rlda I ....___-- -r.,..______ ____..._ ---------------------------------- __:_._.� FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES 32000 Professional services: Audit .32100 Professional service: Computerization .34000 Contractual Services 34100 Contractual Services: Temporary Labor .40000 Travel .40200 Per diem allowances .41000 Telecommunications .41100 Telecommunications: L /Distance $ 120,000 Funding for annual external audit to comply with State, Federal and local statutory provisions as well as Special Audit to review Building Permit submissions to Miami -Dade County. 15,000 Funding for special reporting request to Main Street Software for improved productivity & enhanced customer service. 57,500 Funding for departmental and centralized service contracts including but not limited to copier, postage, mainframe, internet and telephone systems. 7,500 Funding for temporary labor due to staff absences or large project assistance. 1,200 Funding for transportation costs required to attend training sessions & national conference. 75 Funding for daily meal allowances while attending training sessions & conferences. 4,500 Funding for special service lines including fax, dedicated modems, and high -speed broadband connections as well as dedicated lines in Directors' office for bank transactions. 800 Estimated funding requirements for long - distance calls to Tallahassee, New York, Tampa and other agencies out of the area. Some calls may be eligible for reimbursement from bonds and /or grants. --------------------------------------- D OPERA Miami Sores Village, Florid ..... ___ �- -- � �__- ,- _- ___- _- _- _-- _ —____. .- ___- _----- _- _--- _--- __ - -_ -_ FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES-Conti .42000 Postage .42100 Freight / Delivery Charges 42101 Courier / Delivery Services .45100 ISF: Risk Management .44000 Rentals & leases .46200 Repair and Maintenance .47000 Printing 48000 Advertising and Promotions .51000 Supplies: General office $ 3,225 Postage for accounts payable, collection letters and correspondence not funded by Enterprise operation. 100 Miscellaneous delivery charges for purchases such as equipment or supplies 250 Hand delivery and overnight service for regulatory documents; partially offset thru bond reimbursements 5,558 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports. Funding not requested this fiscal year. 2,100 Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements. 3,250 Provides funding for CAFR, Budget (Proposed & Adopted); Pension reports, Bond reports and other state - mandated investor documents. 2,000 Provides funding for Annual Budget Notices, Solid waste cost disclosure and other finance - related notices. 4,100 Pens, paper, ink and other office supplies for a one year period for six (6) full -time employees with 5% cost increase. FY 2005-2006) ADOPTED OPERATN BUDGET' I Miami SIli` rres Village, Florida 1 FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES- Continued .52200 Supplies: Other operating $ 4,850 Computer paper, gummed labels, data .52400 Supplies: Uniform 350 .54000 Subscriptions and Memberships 9,062 Sub - total.- Operating Expenses $ 249,420 TOTAL: Finance Department $ 651,405 binders, printer ribbons, computer tape, back -up tape drives with 5% cost increase. Uniform shirts for six (6) staff members with 5% cost increase. Funding for subscriptions to various journals and organizations. See Dues & Subscriptions Worksheet for line -item details. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida rtr�rr ��rr ���r�r�• �. �. �. r�r�r�r�. �. r�rl�r�r�� .r��r��rrrr���r�r�rl�����r� THE FINANCE DEPARTMENT Non - Departmental Division Services, Functions and Activities The Unclassified (or Non - departmental) group of accounts represents administrative costs or services of the General Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Unclassified account is also the cen- tral funding source for interfund transfers (i.e. — transfers to fund capital projects, trans- fers -out to the Police and General Employee Pension Funds, etc.). Additionally, the Unclassified department includes funding for accumulated leave settlements, repre- senting the payout of leave time for individuals separating service with the Village through retirement or resignation. Beginning with FY 2003, the Department began to centralize costs for office equipment rental, maintenance and supplies. In Contract Services, for example, the costs to main- tain and service the Villages expanded information management technology is now reported here. Previously, these costs were charged to several departments and were not equitably allocated. The Unclassified department also includes the General Fund Contingency account. This account represents a cash reserve for emergencies or council- determined trans- fers. This year, the account is funded at $175,000 and can only be used with Council approval. ADOPTED BUDGET HIGHLIGHT FY'05 FY'06 Change Personnel costs ................................................. $51,971 $127,325 $75,354 Operating costs ............... ............................... 748,650 743,944 (4,706) Capitaloutlay ................... ............................... - TOTAL .............. ............................... $800,621 $871,269 $70,648 This Division is used to accumulate and report costs which are not directly related to a single operating department. The increase in FY'06 relates primarily to the $60,000 funding request related to the General Employees' Pension Plan; additional service agreement costs related to the expanded Village -wide technology system; and, a request to transfer funds to the Capital Projects Fund. ----------- 1 ' ____P_____ FY 200; -2005 ACO�TEC . -I R FINANCE DEPARTMENT Non - Departmental- Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICE5 .18500 Accumulated Leave Settlements $ 50,000 Payout for accumulated leave for employees retiring or separating employment. .21000 FICA 3,825 Social Security and Medicare taxes. .22000 Employer Contribution Retirement 60,000 Preliminary estimate to fund the actuarially determined contributions to the Miami Shores Village General Employee Pension Plan. .24000 ISF: Workers' Compensation 2,500 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. .25000 Unemployment Compensation 7,500 Quarterly contribution mandated by the State for contributions to employees filing for unemployment. .29500 Personnel Administration 3.500 Subtotal Personnel Services $ 927,325 OPERATING EXPENSES .34000 Contractual Services $ 60,244 Copier, Postage Service, Fax machine, Voice mail maintenance, Internet server maintenance, backup system support contract, Frame relay service contract, Computer service maintenance agreements, other to be allocated. .34500 Contractual Services: Newsletter 45,100 Design, printing, publishing and delivering of monthly "Village News" newsletter plus 10% reserve for increase. .41000 Telephone 26,510 Main telephone service through BellSouth (excluding long distance), plus 15% reserve for cost increases, taxes and .41001 Telecommunications: Frame Relay 33,192 Annual frame relay operating fees paid to Bell South for high -speed communication links between Village Hall and other facilities. ----- - -_ - -_ ---- - - ---- ----------- a FY 2006 -2006 D)OPTED OPERATING `U',DGET j j Ml tri , :.ores Village, Florida FINANCE DEPARTMENT Non - Departmental- Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES- Cantinued .42000 Postage $ 1,500 General postage costs not specifically budgeted in other operating accounts. .42100 Courier /Delivery charges 250 Delivery charges and courier charges not specifically budgeted in other operating accounts. .45100 ISF: Risk Management - Not requested this fiscal year. .46200 Repair and Maintenance 7,500 Equipment repairs in Village Hall; repairs to furniture; unallocated repairs which may not be under repair agreements. .47000 Printing 1,000 Notices, special mailings, paper, forms not specifically associated with a single department or division. .48000 Advertising and Promotions 4,500 Project and general position advertisements not specifically budgeted in other operating divisions. .48010 Promotions: Public Works 1,000 Funding for special Public Works Employee appreciation programs. .48400 Special Projects Account 10,000 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council. .48410 Special Projects Village Hall 1,200 Funding for Employee morale and appreciation programs in Village Hall. .48900 Special Projects: Charter School 750 Project costs associated with the Doctors Charter School. .48950 Special Projects: Annexation 5,000 Project associated with Annexation project. .51000 Supplies: General office 15,050 Village -wide supply for copy paper; pens, pencils, ribbons and other general office supplies plus reserves. hKan'Sh—ares Village, I FW': ...._ _---_---_ —y------------- _—_.— _— _...._,_----- _--- - -.. ------- _ —_ � FINANCE DEPARTMENT Non - Departmental - Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .52200 Supplies: Other operating $ 17,250 Toner, drums and other copy machine supplies not covered by the maintenance agreement; Village supplies (coffee, tea, cups, plates, etc.); Replacement of small office equipment; Other supplies as needed for Village -wide use unallocated. .52205 Supplies: Vhall- Kitchen 1,500 Supplies necessary to operate Village Hall kitchen facilities. 52311 AV Tax Reimbursement 15,000 Reimbursement to Country Club for MSV component of Annual tax bill. .52800 Bank Fees 12,000 Account, check and investment fees offset by equal revenue from interest. .54000 Subscriptions and Memberships 3,500 Employee assistance program (EAP); Village -wide subscriptions; Reserves for others unallocated. .54400 Licenses, permits and fees 4,375 Annual software renewals (Anti- virus); Annual software update renewal fees. .58000 Training and Education 7,500 Village -wide educational programs. Sub - total. Operating Expenses $ 273,929 DEBT SERVICE .71000 Debt Service: Principal $ 19,875 .72000 Debt Service: Interest _... 335 Sub - total.• Debt Service $ 20,290 FY 2005 0 A FTED OPERATIIIIPr�li BUDGET^ 11 I N1,11(gaid horr `V01ager, Florida FINANCE DEPARTMENT Non - Departmental- Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OTHER OPERATING EXPENSES .80605 Transfer to Police Pension $ 35,519 Administrative costs funded by the Administration General Fund for the day -to -day .80608 Transfer to GE Pension 33,294 Administration 82010 Contribution: Horace Mann 500 82020 Contribution: Miami Shores 500 Elementary 82070 Contribution: North Miami 5,000 Foundation .91300 Transfer to Capital Projects 175,000 .96000 CONTINGENCY $ 200,000 Sub- total: Other ()geratioo Costs $ 449,893 TOTAL: Non - Departmental Costs $ 871,269 operations of the pension fund as required by state statutes. Cost include paying agent fees, bond and fiduciary insurance costs, actuarial and audit fees, printing, postage and shipping. These costs are over and above the investment - related expenses which are paid directly by pension fund proceeds Administrative costs funded by the General Fund for the day -to -day operations of the pension fund as required by state statutes. Costs include paying agent fees, bond and fiduciary insurance costs, actuarial and audit fees, printing, postage and shipping. These costs are over and above the investment - related expenses which are paid directly by pension fund proceeds Annual appropriation for educational facility Annual appropriation for educational facility Annual appropriation for service organization Funding for Fey 2005 Capital Projects Reserve for Village -wide emergencies ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Debt Service Division Services, Functions and Activities The Village created a special Debt Service Fund beginning with FY 2000. The purpose of this fund is to record the inflow and outflow of cash related to the supplemental ad valorem tax levy used to pay for the annual principal and interest costs associated with the General Obligation Bond, Series 1999. This bond was sold to design, develop and construct the Miami Shores Aquatics Facility. This fund records the dedicated ad valorem taxes paid for the Village's two general obligation bonds. Additionally, the payments toward clearing the outstanding debt are also reported in this fund. Costs associated with the management, reporting and pay- ment of principal, interest and fees are also included. The Village is required to com- plete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings, and special notes to the Village's annual financial statement. ADOPTED BUDGET HIGHLIGHTS FY'05 Personnel costs ................... ............................... $ - Operating costs ................ ............................... 25,575 Principal & Interest .............. ............................... 483,460 Sinking Ft reserves .......... __ ............................... 164,242 Capitaloutlay ................... ............................... FY'06 Change 19,100 (6,475) 518,411 34,951 97,735 (66, 507) TOTAL ................ ............................... $673,277 $635,246 38 031 Significant changes include two debt service installments for each bond for FY'06 while in FY'05, only one payment was made on the GOBond, Series 2004. Additionally, sinking fund contributions will continue to advance fund the outstanding debt. E l -ERAT'f. � BUDGET FY 2005 -2006 ADO I � ' Tami Stwes V-11_flage,� Florida FINANCE DEPARTMENT - DEBT SERVICE FUND Code 201 - 0000 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .31000 Professional Services $ 4,500 Funding for annual disclosure reports. .32000 Auditing and Accounting Fees 5,000 Funding for the pro -rated portion of the FY 2004 financial audit by Rachlin Cohen & Holtz .41100 Telecommuncations: L /Distance 75 Funding for long- distance calls. .42000 Postage 75 Shipping fees anticipated for the delivery of financial statements and other reports .42100 Freight / Delivery Charges 100 Funding required to deliver financial reports and statements to local professionals .47000 Printing 750 Allocated cost to print the annual disclosure report and financial statements .49100 Bond administration fee 4,250 Annual payment made to Wachovia to manage bond disbursements .49150 Bond trustee fees 2,025 Annual payment to Florida League to manage bond proceeds and reporting .51000 Office Supplies 75 Funding for office supplies for reports. .52200 Other Operating Expenses 1,000 Supplies to produce financial statements and reports which are distributed to bond holders and federal reporting agencies .54000 Subscriptions and Memberships 250 Funding for subscriptions to various journals and organizations .54500 Licenses and permits 1,000 Annual GO Bond Filing fees to State. Sub-total: Operating Expenses $ 9g, 100 r --------- --- --I FY 2005 -2006 ;ADOP'T'ED cOVERATINIG 6';Ulli GET — � j 0iafx 6 hOgres Vjillage,, Florida ------------------------------------------------------------- - - FINANCE DEPARTMENT - DEBT SERVICE FUND Code 201 - 0000 -519 CODE CLASSIFICATION AMOUNT EXPLANATION Fiscal Expenses 71000 Debt service: Principal payment 72000 Debt service: Interest expense 91999 Transfer to Bond Sinking Fund Sub - total.- Fiscal Expenses TOTAL: Finance - Debt Service Funds $ 165,000 Funding for annual debt service principal on GO Bonds, Series'99 and '04 ($65,000 and $100,000 respectively 353,411 Funding for both bond issues bonds interest costs on Series '99 and '04 ($137,831 and $215,580 respectively) 97,735 Funding for surplus tax levy and Bond sinking fund to accumulate funds prepayment of debt $ 616,146 $ 635,246 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r��r��rr�r�r�r�r�rr�r�r�rrrrr�r�• rra�r�r��r�rr�r�s�r��r�rr�r�r�r�r�s���rr�rr�� THE FINANCE DEPARTMENT Risk Management Division Services, Functions and Activities The Village's Risk Management Internal Service Fund is a self - balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's co- insurance and self- insurance reserve requirements as determined by an annual actuarial report. The fund reports all costs associated with workers' compen- sation, general liability, property, casualty and bond insurance costs. Additionally, cer- tain qualified administrative expenses are included as an operating costs including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third - party administrators fees and state licensing fees. ADOPTED BUDGET HIGHLIGHTS FY'05 FY'06 Change Personnel costs ................................................ $ $ - $ Operating costs ............... ............................... 788,504 995,068 (206,564) Capitaloutlay .................. ............................... - TOTAL ................ ............................... $788,504 995,068 $ {206,5 This is ca self-supporting fund reporting internal costs related to the Village's risk management, liability, property, casualty, bonds and workers' compensation costs. The reduction for the new year relates to the proposed change from the current, self insured package plan to join the Florida League of Cities insurance pool. I FY 2005 -2006 ADOPTED OPERATING BUDGET a I Miami Shores Village, Florida f FINANCE DEPARTMENT -RISK MANAGEMENT ISF Code 501 - 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .24040 WC Settlements: Summary $ 37,050 Estimated amount on settlements from the different departments of the Village. .24400 Risk Management: Workers 137,750 Estimated insurance premiums for the Compesation Premium (Primary primary level of workers compensation Claims) losses for claims. .24410 Risk Management: Workers 70,961 Estimated charge back for open workers' Compesation Premium (Excess compensation claims to Miami Dade County Claims) Risk Management resulting from claims filed prior to FY 1990. .24421 Risk Management: Workers 25,375 Estimated fee to Miami -Dade Risk Compensation County SIR Management Division to meet the obligation of outstanding workers' compensation claims filed prior to FY 1990. .24421 Risk Management: WC County Not requested this fiscal year. Administration Fee .24430 Risk Management: Workers 750 Estimated annual fee for management and Compensation Claims Reserves collation all workers' compensation claims. .24440 Risk Management: Workers 15,000 Compensation Third Party .24541 Risk Management: Workers 25,000 Estimated contribution to Self insurance Compensation annual fee retention account. .31000 Professional Services 3,500 Annual fee for risk management actuarial report prepared by Butler Dunlap. .31230 Professional services: Legal 15,000 Estimated legal fees for workers' Services - Litigation compensation and general liability claims For open claims, Village will file reimbursement claims with carriers. .31260 Professional services: Legal Other 5,000 Estimated legal fees associated with workers' compensation claims not covered under litigation. .32000 Accounting and Auditing Services 500 Funding for annual financial audit prepared by Rachlin Cohen & Holtz, report to be filed with State Division of Insurance. 6 FY 2.005 -2006 ADOPTED OPERATING BUDGET I f Vii���i;� $ Sh'iiores �`iNIflage, Fforl a, FINANCE DEPARTMENT -RISK MANAGEMENT ISF Code 501 - 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .41100 Telecommuncations: L /Distance $ 100 Funding for long- distance calls. .42000 Postage 50 Funding for special delivery services. .42100 Freight / Delivery Charges 100 Funding for courier & freight charges. .45110 ISF: RM - Premium Package - Not requested this fiscal year. .45120 ISF: RM - Premium - Excess 90,451 Estimated annual insurance premiums for Property Level #1 property claims where loss is valued in excess of $25,000 but less than $300,000. .45130 ISF: RM - Premium - Excess - Not requested this fiscal year. Property Level #2 .45131 ISF: RM - Premium Excess Liability .45132 ISF: RM - Premium Excess Crime Bond .45140 ISF: RM - Premium Automobile Liability .45150 ISF: RM Premium Boiler /Machine .45160 ISF: RM Premium Public Officials Liability .45161 ISF: RM Premium Police Liability .45170 ISF: RM Premium Finance Director Surety Bond 68,511 Estimated annual insurance premium for liability claims where loss is valued in excess of $25,000 but less than $300,000. Not requested this fiscal year. 106,524 Estimated annual insurance premium for automobile liability claims. - Not requested this fiscal year. 37,952 Estimated annual insurance premium for losses associated with public liability, officers and other administrative claims. 58,561 Estimated annual insurance premium for losses associated with police liability claims. - Not requested this fiscal year. FY x;00=2006} A W IT, ED 0PIE, � RAT I BUDGET ' I � � r Miami SIhares V0111age, �il10Tl!dl� I FINANCE DEPARTMENT -RISK MANAGEMENT ISF Code 501 - 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .45180 ISF: RM Premium General Finance $ 2,166 Annual insurance premium for general Bond .45190 ISF: RM Premium Special Events Liability .45550 ISF: RM Third Party Administrative Fees .45600 ISF: RM Direct Payments Claims Exempt .45800 ISF: RM Premium Recreation Participants .51000 Office Supplies .52800 Bank Fees: Liability Account .54000 Subscriptions and Memberships 54500 Licenses and permits 54510 Florida State Workers' Compensation Reporting Fees Sub - total.• Operating Expenses FINANCE COSTS .72000 Debt Service: Interest expenses .91300 Transfer to SIR Reserves Sub - total., Finance Costs TOTAL: Risk Management Internal Service Fund (Under Finance) 4,250 5,000 10,000 7,500 500 500 125 3,750 28.750 $ 760,676 financial protective bond due to loss or theft. Estimated annual insurance premium for subordinated special event liability claims. Estimated annual fee to Johns Eastern to manage all liability, property and casualty claims. Estimated costs for claims paid directly by the Village and not filed for claims loss. Estimated cost for recreation program insurance costs - premium costs are offset by fees charge to participants. Funding for investment management fund identified in Risk Loss Report (July'04). Membership to Risk Managers Association due on 11/01/2004. Annual WC License Fee to State. Estimated fee to State of Florida to retain self- insurance status. $ - Not requested this fiscal year 27,828 $ 27,828 $ 788,504 INC- ': POLICE DEPARTMENT .. ORGANIZATION CHART 6 COMPLAINT OFFICER PAM HOLMES COMPLAINT OFFICER KIMBERLYJAMES COMPLAINT OFFICER DAWN ROIG COMPLAINT OFFICER JANICE OLDACRE T COMPLAINT OFFICER MELISSA LEON CHIEF OF POLICE RICHARD MASTEN SPECIAL PROJECTS COORDINATOR EXECUTIVE ASSISTANT JOHN HUGHES I I IRENE TOLENO CRIMEANALYST ASSISTANTCHIEF RECORDS CLERK STEVE WATSON KEVIN LYSTAD BEVERLY GURNEY PIT OFFICER JOHN GONZALEZ K-9UNITS LEGALADVISOR OFFICER POLICE CHAPLAIN D P. HUGHES . KEVIN REED JACK ST. THOMAS PIT OFFICER OFFICER OFFICER LEGAL ADVISOR OFFICER RICHARD JESSUP PETER MAGRINO CAPTAIN MICHELLE SOLI OFFICER RICHARD HARRISON OFFICER LIEUTENANT LIEUTENANT LIEUTENANT DAVID MCLEOD JAMES YOUNG JOHN_WHITE SERGEANT SERGEANT SERGEANT EDDIE RAMOS CHRISTIME HERBERT VACANT CORPORAL STEVEN SADOWSKI LEAD DETECTIVE DETECTIVE DETECTIVE DETECTIVE GLENN COSNER JOSE RIVERA KERRY TURNER JOHN GONZALEZ K-9UNITS OFFICER OFFICER OFFICER KEVIN REED JACK ST. THOMAS JOSEPH KEELEY OFFICER OFFICER OFFICER OFFICER RICHARD JESSUP DON LOHNES SERGIO GARCIA MICHELLE SOLI OFFICER OFFICER OFFICER OFFICER JOHN LEE KEITH HARRELL ROBERT FRAME GLADIMIR DOCTEUR' OFFICER OFFICER OFFICER CLIFFORD VICKERS LEEANNJONCHUCK MATT IVESTDROOM OFFICER OFFICER OFFICER NATASHA MC KAV MIKE GREEN 9REIKT GIACOMONE FFICER OFFICER OFFICER VACANCY HEATHOER BRADLEY JUAN PINILLOS FILLED BY OFFICER .RECRUIT- ACADEMY OMAR VILLANUEVA PIT SCHOOL CROSSING GUARD MAXINETCAPUTO I PIT SCHOOL CROSSING GUARD VACANT P/T SCHOOL RESERVE POLICE OFFICER JEROME BENSINGER T_ RESERVE POLICE OFFICER JEFF KASKY ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE POLICE DEPARTMENT Operational Division Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, responding to requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a community- oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Drug Abuse Resistance Education (D.A.R.E.) officer is also assigned to ongoing drug education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost of respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. This Division generates approximately $205,000 in General Fund revenues. We are proud of the following, which is our Mission Statement: "We, the Miami Shores Police Department, exist to serve all people within our jurisdic- tion with the utmost of respect, fairness and compassion. We are committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety, the enforcement of all laws and ordinance; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, we are driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and foster- ing a sense of security in the community. We will strive daily to nurture public trust by holding ourselves to the highest standards ofperformance and ethics. To fulfill our Mission, the Miami Shores Police Department is dedicated to providing a quality work environment and the development of its members through effective train- ing and leadership." ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r��r�r�r�s�r�r�r�r�r� •r�r�r�r�r�r�r�r�r�� THE POLICE DEPARTMENT Operational Division Fiscal Year 2005 Achievements For the first five months of 2005, overall Class I crimes for the Miami Shores Police Department are down 2 %. As crime trends and patterns develop, resources will be allocated to address, reduce and arrest those perpetrators. Last year Miami Shores Police Officers responded to over 8520 calls for service not including officer - initiated contacts such as traffic stops, etc. For the first six months of 2005, the police department has responded to over 4355 calls for service. The police officers logged over 120,000 patrol miles. The Miami Shores Police Department has received several grants to enhance the police department's community policing efforts in the community. With funding from these grants, the Miami Shores Police Department has been able to provide CPR training to the community, conduct crime pre- vention surveys, vehicle VIN- etching and bicycle registration program. In addition, a grant was obtained to "target- harden" the police facility with the installation of perimeter security cam- eras. The Department's ongoing efforts in support of Unity Day and Halloween Howl continue to pro- vide safe, monitored events for children and adults. Our K -9 demonstration at Unity Day contin- ues to be a great success and is strongly supported by the community. The Department continues to promote bicycle and pedestrian safety by conducting Bicycle Safety Rodeos at local schools. Our Crime Watch and Mobile patrol program continues to flourish. While several long - standing members have "retired" from the program, new volunteers have joined our mobile patrol, which patrol our Village and log numerous hours of service time. Recently, a new mobile patrol vehicle was purchased with forfeiture funds to replace an aging vehicle. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida �r�r�r�s�r�r�r��s��r�r�r�r�r�r�r�r�r�r��r�r�r�r�s�rr�r�r�r�r�r� •r��r�r�r� THE POLICE DEPARTMENT Operational Division Goals and Objectives for Fiscal Year 2006 The Miami Shores Police Department will maintain its sworn and civilian employee strength in personnel and will continue to deliver high quality police service to the citizens of our Village. The effectiveness of our Police Department will continue to be the benchmark for municipal police agencies in South Florida. ➢ The budgeted strength of both our sworn and civilian ranks will be kept at its maximum allowable level. Understanding that personnel cuts are often efficient in times of budget constraint, we also recognize the fact that our quality of service and our response time relative to our available strength is one of our most important assets. Vigilant efforts in the area of recruiting and personnel selection/ screening will continue. ➢ Quality service will continue to be our model for delivery to our citizens. Personalized service and attention, rapid response time, high visibility and effective crime prevention methods will remain in place. The Department will increase its efforts to empower our citizen segments of the community by establishing a communicative and participative bridge through increased efforts in the area of Crime Watch, Mobile Crime Patrol and our NCOP officer program. Our Crime Watch Coordinator will bolster the community component of volunteerism through these programs. Our Citizen's Police Academy will enhance and enlarge our base of contacts. Officer safety and professionalism will continue to be prioritized. The continued health and safety of our police officers is paramount and will be supported by an emphasis on training, physical and mental maintenance, and by providing for officer needs in the areas of equipment, facilities, fleet and available programs. The dividends of a healthy work force, well served community and a reduction in liability exposure will result. ➢ Training will be conducted necessary to insure compliance with the Florida Police Standards and Training Commission requirements for continued certification. Region XIV funded programs will be utilized and supplemented with forfeiture funds for the support of advanced training and new programs. ➢ The police fleet will be maintained and replaced as necessary on the regular calendar of purchase. ➢ The armory and complement of police equipment will be maintained at quality levels on a constant basis. New tools will be purchased through forfeiture funds and fundamental equipment will be purchased for renewal and replacement. ➢ The recruitment and selection process will be vigilantly monitored and maintained. Background processing and investigations will be funded and conducted to insure our continued professionalism. To enforce traffic laws vigorously to improve the quality of life for our residents. In response to citizen concerns regarding speeding motorists, the Department began its "Zero Tolerance" enforcement campaign "Safe It Slow." We will continue to promote this campaign to ensure the safety of our citizens until we achieve voluntary compliance with posted speed limits. ➢ To utilize our traffic radar equipment to conduct traffic enforcement operations in the school zones and thoroughfares to cite violators, reduce speeds and endeavor to obtain voluntary compliance. ➢ "Operation Safe Streets" traffic safety checkpoints will be conducted. At least 12 operations will be conducted. ➢ We will conduct/ participate in at least (2) DUI checkpoint operations during the year. ➢ We will continue to deploy our digital speed measuring S.M.A.R.T. system and trailer at key locations to monitor speed conditions for possible enforcement action. ➢ To provide traffic enforcement training to patrol officers. ADOPTED FY 2005 -2006 OPERATING BUbGET Miami Shores Village, Florida THE POLICE DEPARTMENT Operational Division Goals and Objectives for Fiscal Year 2006 - Continued ❖ To enhance our relationship with the community through community events and crime prevention contacts. ➢ Plan and coordinate the police department's participation in Halloween Howl and Unity Day. ➢ Utilizing our crime prevention officers, we will conduct a minimum of 50 residential secu- rity surveys. ➢ We will provide the community with VIN - etching for their vehicles to prevent auto theft. ADOPTED BUDGET HIGHLIGHTS Significant changes include additional personnel costs including reservation for pending bargaining issues along with anticipated payroll - related increases which are partially offset by savings in workers' compensation and risk loss costs. Fleet maintenance increased to accumulate funds for future replacements. WO FY'06 Change Personnel costs ............... ............................... $3,751,017 $4,419,342 $668,325 Operating costs ............. ............................... 511,140 431,852 (79, 288) Crime watch costs .................. ............................... 2,674 2,200 (474) Capital outlay ................. ............................... 3,000 .— , 3 3,000 - TOTAL .............. ............................... $4,267,831 $4.856,394 $588.563 Significant changes include additional personnel costs including reservation for pending bargaining issues along with anticipated payroll - related increases which are partially offset by savings in workers' compensation and risk loss costs. Fleet maintenance increased to accumulate funds for future replacements. ------ --------------------------------2005-2006 ADOPTED, OPERATING BUDGET - �- r - - - --- Miami i Sires �hi [age, R i ` 1 ;._.. _____.._______-._____r-------------------- _------ ____.� POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL_ SERVICES .11000 Executive Salaries $ 546,343 (1) Police Chief; (1) Assistant Police Chief; (1) Captain; and (3) Lieutenants. .11001 Executive Benefit - General 4,680 Executive Package 11005 Executive Benefit - Police Chief 10,000 Executive compensation package for Police Chief as contractually negotiated. .12000 Regular Salaries 2,413,867 (3) Sergeants (1) Corporal (4) Detectives (20) Police Officers (5) Telecommunications Officers (1) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Special Projects Coordinator (1) Courier* Holiday Pay Supervisor's Relief Pay Vacation / Sick time *The Courier salary is allocated to School Crossing Guards and Finance .13000 Other Wages 10,500 (1) Crime Watch Coordinator (part- time). .14000 Overtime 132,000 Sergeants, Detectives, Police Officers Complaint Officers, Executive Assistant, Records Specialist, Crime Analyst, Special Projects Coordinator .14500 Court Standby Program 2,300 Payment to County Stand -by coordinator. .15000 Off -Duty Assignments 127,028 Funding for security details provided to private companies fully offset by direct charges to vendor plus a 25% administrative surcharge. (This account is fully self - supporting.) FY 2006 - -2006 ADOPTED ��PE;RATING ��J® T __ _ Miami Shores Village, Florf& POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION, ADOPTED PERSONNEL SERVICES.-Cantinued .18250 Longevity pay $ 6,000 Funding for bonus pay for employees with more than seven years of service. .21000 FICA 273,869 Social Security and Medicare taxes. .22000 Retirement 325,000 Preliminary estimate to fund the actuarially determined contributions to the Miami Shores Village Police Pension Fund. .23000 Health Insurance 187,200 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .23100 Retirement Insurance 7,500 Village's matching portion of Police Officer Retirees insurance. .23200 Employee Benefit - Savings Bond 1,700 Contractually mandated annual purchase of $100 Savings Bond for qualified officers. .24000 ISF: Workers' Compensation 44,090 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. .29990 Contingent Personnel Costs 327,265 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period. Sub - total. Personnel Services $ 4,419,342 F' �� 2005 -2 �j 06 ADOPTED PERATJIING Bn'UDGjET � i j Mo Ja n i ! 7ff ores '� }11a> e, 'Fia_�' i�la � ^___ �__.___�.,_ ! i,rr�rrr ---------r_ s_y..�...._r_r......r_r_..__ --- - .J POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES .34000 Contractual Services .40000 Travel .41000 Telephone Expenses .41001 Telecommunication - Frame Relay .41100 Telephone Long Distance .41200 Cellular Telephone .41300 Telephone Pager Service .42000 Postage .42101 Courier I Delivery Services .43100 Electricity 43300 Water $ 70,280 Veterinary contract; Uniform cleaning; Maintenance on computers, software, photocopier, Dictaphone, telephone car wash contract, radio maintenance, air conditioning, annual physical exams, decontamination services, janitorial services. 10,000 Meals and lodging, miscellaneous training. 12,785 Emergency rotary and non - emergency lines, fax lines. 5,700 Charges for designated DSL line 350 Estimated costs for long distance or toll calls. 5,500 Estimated cellular costs for six (6) phones. 850 Estimated pager service cost. 1,500 Postage, freight charges, registered and certified mail 600 Funding for courier and overnight deliveries 22,175 Pistol range, police headquarters (Estimated with 5% increase) 975 Police headquarters water services I I r r I MiariiShares Village, Florida __ ! y__--- __- __ —_ —_ _ - - -__� _t___-------------------- ._• POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES - Continued .44000 Rentals and Leases $ 9,545 County based computer, and funding for unmarked vehicles .45100 ISF: Risk Management 41,392 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .45110 ISF: Auto Liability 10,573 Calculations for auto liability insurance .45200 ISF: Fleet Maintenance 128,367 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 7,500 Pistol range, computer peripherals and other equipment .47000 Printing 1,750 Stationary, business cards, ID cards, permits, phone stickers, case referral forms, survey cards, police vehicle and alarm permit decals .48000 Advertising and Promotions 6,000 Annual Police Chief dinner .51000 Office Supplies 5,460 Pens, paper, ink and other office supplies for a one year period for forty - five (45) full -time employees ' FY -2005 ADOPTED OPERAT DIGIT, I Miami, Shares Vittage,, Flo,,HdA I POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT_ EXPLANATION ADOPTED OPERATING EXPENSES- Continued .52200 Other Operating Expenses $ 37,500 Firearm supplies and ammunition, first aid supplies, K -9 supplies, detective bureau supplies, coffee, water and other operating supplies .52400 Uniforms 33,050 Uniforms and personal equipment as defined in the PBA contract .54000 Subscriptions and Memberships 3,400 Membership books, publications per schedule submitted to Finance .54500 Licenses and Permits 2,100 Estimated cost for different licenses and permits .58000 Training and Education 10,500 Funding for specialized police training and continuing education costs .58100 Tuition Reimbursement 4.000 Contractually required funding for qualified staff associates Sub - total.- Operating Costs S 431,852 CAPITAL OUTLAY .64000 Equipment $ 3,000 Funding for computer service upgrade. Sub - total. Capital Outlay $ 3,000 CRIME WATCH COSTS .83000 Crime Watch Program 83100 Crime Watch Postage Sub-total- Crime Watch Costs TOTAL: Police Department $ 2,000 200 $ 2,200 $ 4,856,394 Funding for specialized Crime Watch programs, including promotional materials & volunteer promotions. Postage for miscellaneous mailings ADOPTED FY 2005 -2006 OPERATING BU [)GET Miami Shores Village, Florida r�rr rr�r�r��r�r�r�rr rr�r�r�r�r�r�r�r�r+ �r�r�r�r�r�r�r�r�r�r rrr�r�r�srrr�r�r�r� THE POLICE DEPARTMENT School Guard Division Services, Functions and Activities The Miami Shores Police Department provides crossing guards to provide for the safety of our children as they come and go to school during the year. They assist residential children in crossing several major thoroughfares in the Village in addition to monitoring their safety. This Division generates $33,505 in General Fund revenues. Fiscal Year 2005 Achievements Provided over 2000 service hours of school crossing guard duty. Goals and Objectives for Fiscal Year 2006 ❖ The Miami Shores Police Department will maintain its School Crossing Guard program. ➢ By ensuring budgeted strength will be kept at its maximum allowable level. ➢ Vacancies shall be filled as soon as practical. ➢ By monitoring the recruiting and selection process. Background processing and investigations will be funded and conducted to insure our continued professionalism The Miami Shores Police Department's School Crossing Guard program will provide the community with quality and personalized service. ➢ By providing annual training to all School Crossing Guards. ➢ By issuing all School Crossing Guards the necessary equipment to ensure safe and effective performance of tasks. ADOPTED BUDGET HIGHLIGHTS WO FY'06 Change Personnel costs ................... ............................... $31,895 $33,466 $ 1,571 Operating costs ................ ............................... 2,0 53 6 76 (1,377) Capitaloutlay .................... ............................... — - TOTAL ................. ............................... 33,948 34,142 194 Significant changes include anticipated personnel cost increases which are offset by savings in workers' compensation and risk -loss costs. "_______ F` 2005 ---------------------------------------- 006 ADOPTED OPERATING BUDGET _ I Miami Shores V11fillage, Rodidf l � POLICE DEPARTMENT School Crossing Guard Division Code 001 - 0901 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .12000 Salary & Wages $ 8,250 School Guard / Courier (Allocated) .13000 Other Wages $ 22,339 School Crossing Guards (4) *Note: One (1) guard also serves as the Police Department Courier .21000 FICA 2,350 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 392 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. .29990 Contingent Personnel Costs $ 135 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period. Subtotal Personnel Services $ 33,466 OPERATING EXPENSES .45100 ISF: Risk Management $ 26 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .52400 Uniforms $ 650 Uniforms and personal equipment as defined in the PBA contract. Subtotal- Operating Expenses $ 676 TOTAL: Police - School Guards $ 34,142 PfTADMIN SECRETARY TERRY CLARKE PUBLIC WORKS DEPARTMENT ORGANIZATION CHART DIRECTOR OF PUBLIC WORKS/ DAVE TRAILL ASST. PUBLIC WORKS DIRECTOR SCOTT DAVIS EXECUTIVE ASSISTANT PURCHA SING AGENT SPECIAL PROJECTS P/T DATA PROCESSOR PAMELACAPPUCCIO JUAN PAULINO JOHN RUMBLE CHARLENESTUBBS I WASTE /RECYCLING SUPERVISOR PAULCAZZOLA EQUIPMENT OPERATOR III WILLIE BAILEY EQUIPMENT OPERATOR III HAROLD WOODS EQUIPMENT OPERATOR III SAM BLACK EQUIPMENT OPERATOR III RENE COLON REFUSE TRUCK DRIVER RUBEN BORERRO REFUSE TRUCK DRIVER EMMANUEL LOUIS REFUSE TRUCK DRIVER TOMAS RIVERA REFUSE TRUCK DRIVER LUISHERNANDEZ T REFUSE COLLECTOR MARK BOWMAN REFUSE� COLLECTOR WILLIAM MOORE REFUSE TRUCK DRIVER ERN ST RAY REFUSE TRUCK DRIVER RICHARD HALL REFUSE TRUCK DRIVER BENJAMIN FLORES REFUSE TRUCK DRIVER RODOLFO VALDEZ REFUSE TRUCK DRIVER ORANDO BAKER REFU TRUNEST CK DRSE IVE TOR ER HAMIEN REFUSE COLLECTOR RICHARD BUJTAS REFUSE COLLECTOR EUGENE SMITH REFUSE TRUCK DRIVER LEROY KNIGHT REFUSE COLLECTOR ROBERTO PABON REFUSE COLLECTOR JEAN ARCHELUS REFUSE COLLECTOR VACANT STREETS SUPERVISOR MIKE SKOFSTAD STORM WATER PARKS STORM WATER PARKS MAINT WORKER I FOREMAN VACAN i CARLOS ESP1NOZ4 STORM WATER LUISUROUTA QUIP OPERATOR I F AD ARA KS LED WORKE JULIO ROMAN LUIS Z DIEUNE BENJAMIN MAINTENANCE HALFCENTTAX WORKER II WORKER II JON HERNANDEZ CARLOS LOPES h1AINTFNANCE MAINTENANCE WORKER II WORKER II MANUEL URIARTE MAINTENANCE NT ENAN WORKER I WILLIE JAMES PM EQUIPMENT OPERATORI S HOP FOREMAN JIM MCCOY EQUIPMENT MECHANIC ABELARDO GARCIA EQUIPMENT MECHANIC CHARLIE HARBER EQUIPMENT MECHANIC ERIC REYNOLDS AUTO DETAILER FELIX ALEGRIA { OFFICER j VACANT RECREATION STREETS MAINTENANCE CEMENTFOREMAN GROUNDS FRANK ALBALADEJO FOREMAN LUISUROUTA MAINTENANCE GROUNDSKEEPER II WORKER II CHESTER PEARSON DIEUNE BENJAMIN MAINTENANCE GROUNDSKEEPER WORKER II SILVIOMARTINEZ CARLOS LOPES MAINTENANCE WORKER II VACANT EQUIPMENT OPERATOR II REMY PALL IANT EQUIPMENT OPERATORI ALIZEE MERE EQUIPMENT OPERATOR VACANT TREE TRIMMER { OFFICER j VACANT ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�rr• �. r����. r��. �r�r�r�r�r�r�r��• ��.�.�.�.��r�r�s�r�.r�r�r�r���• THE PUBLIC WORKS DEPARTMENT Parks Division Services, Functions and Activities The Parks Division of the Public Works Department maintains the grounds / landscaping needs for all Village non - recreational facilities, rights -of -way areas, plants and thousands of trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and over one hundred barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "the Village Beautiful." Fiscal Year 2005 Achievements Developed, installed and maintained two Grand Concourse medians beautifying the community and reducing traffic speeds in a problematic area. Maintained the Village facilities and rights -of -way flower beds by replacing 10,000 plants. Goals and Objectives for Fiscal Year 2006 •:• To increase the tree canopy throughout the Village working in conjunction with Miami -Dade County. ➢ By identifying areas that require trees in either new locations or by removal of problem trees. ➢ By continuing to identify new tree vendors to insure an adequate supply of desirable tree species at the best possible cost to the Village. ➢ By seeking grants for tree removal and funds for replanting desired tree species. •:• To increase the appearance and health of park and roadway trees and plants. ➢ By continuing the current in -house fertilization program for hedge material, increasing applications to three times per year and fertilizing sod at least two times per year with one application as a weed and feed application. ➢ By contracting with professional tree experts for the fertilization of palm trees. ➢ By continuing the established irrigation repair and maintenance schedule to prevent plants from being affected by lack of water. ➢ By converting city water to wells, watering times will increase, while decreasing water bills. ADOPTED BUDGET H ICH LIGHTS FY'05 FY'06 Chan e Personnel costs ................................................ $355,457 $326,766 $(28,691) Operating costs ............... ............................... 168,196 232,569 64,373 Debt service costs ............................................. 23,700 23,700 Capitaloutlay ................... ............................... TOTAL .............. ............................... $547,343 $583,035 $35,682 Significant changes include reduced personnel costs resulting from staff reassignments and reduced health insurance costs, reduced risk costs which offset increases in Sup- plies- Beautification, Other Operating and Fertilizers / Chemicals after inflation. FY 2005 -2006 ADC7'PTEi, OPERATING BUDGET f Miami Shores Vvillage, 'Florida PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 259,740 (1) Parks Foreman 14000 Overtime 15100 Lot Clearing .21000 FICA .23000 Health Insurance 24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs (1) Crew Leader (1) Equipment Operator II (2) Equipment Operator 1 (3) Maintenance Worker II (1) Maintenance Worker (1) Tree Trimmer 3,000 Estimated funding using past trends. 1,500 Funding to identify special services for Code Enforcement lot clearing; fees charged to property owner - offset by disbursement. 21,191 Social Security and Medicare taxes. 25,200 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 3,374 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. $ 12,761 Projected costs for all eligible t_ employee's annual COLA, merit (percent dependent upon union contract's)), other contractually required personnel cost increases and the associated federal taxes for a one year period. Subtotal Personnel Services $ 326,766 FY 2005' 2006 AD PTIFED OPERATMUSUDGET i j hhfijaTntij Shares Village, ICA(d �__ �__:_�__...__t_:_ —__ r_______-__, _____....r_.t_____,,.__._ -_ -___ PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34100 Cont Serv: Temporary Labor $ 2,500 Funding for temporary labor to .43300 Water 4,000 .44000 Rental and leases 250 .45100 ISF: Risk Management 8,250 .45110 ISF: Auto Liability 19,554 .45200 ISF: Fleet Maintenance 135,268 .52200 Other Operating Expenses 18,000 .52205 Supplies: Commissary 275 .52210 Beautification Expenses 40,000 52400 Uniforms 1,430 .52500 Fertilizer and Chemicals 2,192 .54000 Subscriptions and Memberships 100 .58000 Training and Education $ _ 750 Subtotal., Operating Expenses $ 232,569 assist in planting and property maintenance crews when regular employees are on leave or during special events. Water used to irrigate parks and medians. Rental of non inventory departmental equipment. Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. Auto Liability Insurance costs Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. Safety equipment, tools, building supplies and other products. Kitchens supplies Funding for the continuation of the Village -wide comprehensive tree and street planting program. Per employee funding for contractually specified uniforms: (5) shirts, (5) pants. Fertilizer for Village -owned landscape areas. Subscription to Nursery Report for Dade County. Funding for staff testing, recertification for xeriscaping, seminars and training materials. IFY 2005, 2006 A,L }PT9 =D �OPERAT'CIN BUDGET' Nifl imil h-ores Village, F`Iorid a I �._ - - -� - ---- _- _- __!______. _� ___. _____r___!___—_____._..._ PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OTHER EXPENSES .71000 Principal Payment $ 22,850 Annual interest payment on 72000 Interest Payment refinanced equipment loan. 850 Semi - annual interest payment on refinanced equipment loan. Subtotal.- Other Expenses $ 23,700 TOTAL: Public Works -Parks Division 583,035 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r��, �, r��, r�r�. �r�r��r�r�. r�r���. r�r�r�. r� .r�r�.r���•r�r�r�r��r�r�r�•r�r� THE PUBLIC WORKS DEPARTMENT Streets Division Services, Functions and Activities The Streets Division of the Public Works Department functions as a multifaceted work force which accomplishes building maintenance, storm water management, and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, ma- sonry, etc.) and manages downtown trash can /parking meter services. This Division is partially funded by Local Option Gas Tax proceeds of $254,175. Fiscal Year 2005 Achievements Installed medians on Grand Concourse. Maintained regular drain cleaning service Village -wide. Goals and Objectives for Fiscal Year 2006 •:• To continue to provide quality service to residents. ➢ By training all personnel on the correct and safe methods for movement of traffic during street closure operations. ➢ By continuing the outsourcing of critical sidewalk repair. ➢ By improving street drainage with the installation of drainage structures and contracting the installation of deep injection wells in areas prone to flooding. ➢ By increasing storm drain cleaning frequency through an established maintenance schedule and utilizing outside contractors. ADOPTED BUDGET HIGHLIGHTS Significant changes include reduced personnel costs which primarily resulted from reduced workers' compensation charges, as well as reduced risk costs which are partially offset by an increase in fleet maintenance and automobile insurances. FY'05 FY'06 Change Personnel costs ................ ............................... $226,108 $187,811 $(38,297) Operating costs ............... ............................... 373,750 383,221 9,471 Capitaloutlay ................ ............................... TOTAL .............. ............................... $599,858 $571,032 S(28,82!51 Significant changes include reduced personnel costs which primarily resulted from reduced workers' compensation charges, as well as reduced risk costs which are partially offset by an increase in fleet maintenance and automobile insurances. FY 2010115-22006 ADOPTE ,PERATt�,41 BUIDGE'q'__-- _���__- I Mi-sml Shores Village, Florida .yY PUBLIC WORKS - STREETS DIVISION Code 001 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 145,132 (1) Streets Supervisor 14000 Overtime 18250 Longevity pay .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs (1) Concrete Foreperson (3) Maintenance Worker II 2,300 Estimated funding measurement using past trends. 500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations). 11,478 Social Security and Medicare taxes. 25,200 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 1,093 Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions. $ 2,108 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period. Subtotal Personnel Services $ 187,811 ------------------------------------------------------------ _________:___ _ _ _ _ _ ___-______i IFY 20-05-2006 =2006 AID' PTFI PERATING OUDGET 1 PUBLIC WORKS - STREETS DIVISION Code 001 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34900 Contractual Service: $ 25,410 Funding for Village -wide Property Maintenance maintenance contracts including A/C, extermination, janitorial services and elevator - excludes cost recorded in Recreation. .40000 Travel 300 Seminars and training sessions for supervisor and mechanics. .43101 Electricity: 167,633 Street light estimates based on FPL Streetlights Village Wide analysis and projections. .43102 Electricity: 16,089 Village estimated cost with Village Hall projected 5% increase. .43103 Electricity: 12,100 Public Works Motor Pool and Public Works Nursery. .43300 Water 1,600 Village Hall, Public Works and rights -of -way water reflective of savings from conversion program. .44000 Rentals and Leases 1,500 Short-term rental of special equipment and tools not warehoused by department. .45100 ISF: Risk Management 67,618 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45100 ISF: Auto Liability 4.320 Calculations prepared by the Finance Department using a Village wide schedule, allocating the direct automobile liability and casualty Insurances. .45200 ISF: Fleet Maintenance 30,366 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. f` =5®200 ADOPTED OPERATING BUDGET ----- -___.__. � PUBLIC WORKS - STREETS DIVISION Code 001 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .46200 Repairs and Maintenance 26,780 Repairs to buildings and structures, miscellaneous part for A/C units and water heater not covered by TOTAL: Public Works- Streets Division $ 571,032 service agreements. .47000 Printing 125 Miscellaneous printing .48000 Advertising & Promotions 400 Advertisement costs for vacancies .51000 Office Supplies 280 Pens, pencils and papers for support staff. 52200 Other Operating expenses 20,350 Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies. .52400 Uniforms 1,800 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants. .52500 Fertilizer & Chemicals 800 Fertilizers, chemicals and other property mainentance supplies. .53000 Road Materials 3,500 Hot asphalt patch, bus bench repairs, miscellaneous signs and posts. .54000 Subscriptions and Memberships 250 Annual subscriptions renewals for chemical reviews. .58000 Training and Education 500 Funding to attend training for equipment and machines. .58100 Tuition Reimbursement $ 1,500 Contractually required funding for tuition costs. Subtotal.- Operating Expenses $ 383,229 TOTAL: Public Works- Streets Division $ 571,032 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Administrative Division Services, Functions and Activities The Administrative Division of Public Works is responsible for the organizational functions of the largest Village Department. All paperwork associated with this func- tion (payroll, accounts payable, purchasing, customer service, workers' compensa- tion, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities through spe- cial projects support (GIS logistics, intergovernmental coordination, etc.). A total of seven budgeted positions support this element of our departmental mission. Fiscal Year 2005 Achievements Successfully coordinated the acquisition of a melaleuca tree removal tree removal grant allowing the replacement of thirty trees with oak trees.. Implemented and continued monitoring the CITT target programs. Retired two long term supervisors (with a combined fifty -five years of service) and hiring two motivated, experienced supervisors to ensure the continued operation of the depart- ments. Goals and Objectives for Fiscal Year 2006 ❖ To improve the administrative personnel process. ➢ By ensuring positions are filled through innovative advertising. ➢ By refining the work order system to better track the tasks performed by Department personnel. ➢ By ensuring that employee evaluations are timely processed. APOPTED BUDGET HIGHLIGHTS Significant changes include increased costs for supplies, risk -loss and automobile insurance charges are offset by reduced personnel costs resulting from personnel changes and reduced workers' compensation costs. FY'05 FY'06 Change Personnel costs ................. ............................... $ 401,147 $ 386,207 $ (14,940) Operating costs ............... ............................... 118,306 138,641 20,375 Capital outlay ................. ............................... TOTAL ................. ............................... $519,453 524 848 5,395 Significant changes include increased costs for supplies, risk -loss and automobile insurance charges are offset by reduced personnel costs resulting from personnel changes and reduced workers' compensation costs. _____��� -_� _ _ _ _ _ _ _ t�s.... FY 2005 -2006 ADOPTED PEf RR''1'N� �UDGJ I Miami Shores Village, Florida ' PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001- 1203 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 78,000 Public Works Director .11001 Executive Benefit - General 4,680 Executive Benefit package .12000 Regular Salaries 232,232 (1) Assistant Public Works Director (1) Executive Assistant (1) Purchasing Agent (1) Special Projects Coordinator (1) Administrative Secretary (PT) (1) Data Processor (PT) .14000 Overtime 1,800 Funding for intermittent overtime requirements. .18250 Longevity pay 2,250 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) .21000 FICA 25,606 Social Security and Medicare taxes .23000 Health Insurance 21,000 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 4,878 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs $ 15,761 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 386,207 FY 2005- CO ADOPTED RATWO BUDGES wW `Shores Village, F1adds PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001 -1203 -534 CODE CLASSIFICATION AMOUNT. ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 1,800 Office machine maintenance contracts .34300 Contract Services: Security 70,000 Full funding of contracted security services partially offset from management fee payments from the Sanitation Fund. .40000 Travel 300 Management seminars & training. .41100 Telecommunications: L /Distance 250 Estimated long distance calls. .41200 Telecommunications: Cellular 3,310 Funding for four (4) NexTel Cellular communication units. 42000 Postage 350 Funding requirements for letters to staff and residents indicative of past trends. .43500 Utility : Storm Water Fee 4,000 .45100 ISF: Risk Management 3,370 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45100 ISF: Auto Liability 3,070 Calculations prepared by the Finance Department using a Village wide schedule, allocating the direct automobile liability and casualty insurances. .45200 ISF: Fleet Maintenance 33,127 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs Maintenance 700 Repairs to buildings and structures, miscellaneous part for A/C units and water heater not covered by service agreements. FY 2005-20,06 AMPT, Miami Shares rtii6liag , Florida ------------ ______._ -- _. __- -- -- - ----- ..---- _-- _-- __ -- -.. -- -J PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001- 1203 -534 CODE CLASSIFICATION AMOUNT ADO TED EXPLANATION OPERATING EXPENSES can inued .47000 Printing $ 100 Printing of note pads, stationary, .48000 Advertising and Promotions .49000 Other Current Charges 51000 Office Supplies .52200 Other Operating Expenses .54000 Subscriptions and Memberships 54500 Licenses Permits and Taxes 58000 Training and Education .58100 Tuition reimbursement Subtotal: Operating Expenses envelopes 8,000 Funding to public notices, advertisements or other public documents. 200 Advertising for sealed bids. 3,399 Pens, paper, ink and other office supplies for a one year period for seven (7) full time employees. 1,950 Copy paper, toner, cabinets and other storage boxes. 515 Association memberships as per schedule submitted to Finance. 700 DERM fee and other regulatory fees paid to State & County agencies. 1,000 Management training sessions. $ 2,500 Funding for contractually required benefit to qualified employees. $ 138,641 TOTAL: Public Works - Administration $ 524,848 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r��r�r�r�r�r��r�r�r�r�r�r�r�rr ar�r�r��r�r�rrrr�s�r�rrr�r�r�r��r�r�r�r ra�r� THE PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, Functions and Activities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational facilities (multipurpose field, Tot -Lot playground, basketball/ tennis courts, etc...). Due to the specialized care these facilities require, this Division requires specialized equipment to carry out this function and ensures safe playing conditions for our residents with corresponding staff training. In addition, these employees support an aggressive program of specialized events through- out the year such as Halloween Howl, Unity Day, Memorial Day, and so on, setting up and supporting each activity in an outstanding manner. Fiscal Year 2005 Achievements Continued primary support for major recreational events. Maintained professional level turfgrass management program. Goals and Objectives for Fiscal Year 2006 To continue ongoing beautification program at the Recreation facilities by: By maintaining the recreation playing fields through proactive procedures. By developing and implementing projects to improve the appearance and safety of the facility by working closely with the Recreation Staff. ➢ By utilizing the expertise of the existing personnel to paint, repair and maintain the facilities. ADOPTED BUDGET H1GHLI_GH -i5 FY'05 FY'06 Chang te Personnel costs ................ ............................... $139,406 $140,752 $ 1,349 Operating costs ................. ............................... 47,196 36,929 (10,267) Capitaloutlay ................... ............................... TOTAL .................. ........................... 5186,599 $177,681 28,918) Significant changes include reduced workers' compensation charges along with reduced costs for general liability coverage and supplies required to maintain the Village's infrastructure. FY 2005-2006 PROPOSED OPERATING BUDGET __+-- "!_,- ._.......— ___.�.. —_ —� i +__ —.— —_ -- - - - - - -- ,Miami Shores Village, Florida_----- ,— ___ —. ------------- ._� PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Code 001 - 1204 -541 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 107,962 (1) Grounds Foreman 14000 Overtime $ 4,000 18250 Longevity $ 3,000 .21000 FICA $ 8,984 .23000 Health Insurance $ 12,600 24000 ISF: Workers' Compensation $ 1,724 29990 Contingent Personnel Costs Subtotal Personnel Services OPERATING EXPENSES .40000 Travel .41000 Telephone Expenses .43100 Electricity .44000 Rentals and Leases 45100 ISF: Risk Management 45110 ISF: Auto Liability 45200 ISF: Fleet Maintenance $ 2,482 $ 140,752 (1) Grounds Keeper I (1) Grounds Keeper 11 Overtime for special events Longevity bonus paid to employees with more than seven years. Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period $ Local and out -of -town reimbursements $ Connection fee for accerss line to Centrex $ 1,195 Maintenance shed and security lighting $ 1,000 Estimated costs to rent small equipment and tools not warehoused by the Division $ 1,004 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. $ 1,023 Calculation for auto liability insurance $ 8,282 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. _- _- _- _ - - - - -_ -- - -- --- ---- - ---- - --------- _------- _- _- - - -__ G - t of � i Miami Shores Villa a Florida ! --------------- — ------------ - ___ -�. �...------ __,...�-_.------- __.— _ - -_ -_ PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Code 001 - 1204 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES . Continued .46200 Repairs and Maintenance $ 800 Minor repairs to building and Tot Lot equipment .52200 Other Operating Expenses $ 11,000 Top dressing, clay, irrigation, tools, paint, chalk, .52400 Uniforms $ 425 .52500 Fertilizers and Chemicals $ 12,000 .58000 Training and Education $ 200 Subtotal: Operating Expenses $ 36,929 TOTAL: PUBLIC WORKS DEPARTMENT RECREATION MAINTENANCE DIVISION $ 177,681 etc... Funding for contractually specified uniforms: (5) shirts, (5) pants Miscellaneous chemicals and fertilizers to ensure proper growth of field turf ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Local Option Gas Tax Division Services, Functions and Activities Local option gas tax is a special revenue fund which originates from a six- and three -cent tax levied on all petroleum and petroleum - related products. Proceeds from this fund are segregated and may only be used for repairs, maintenance, additions, deletions and modi- fications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right - of -ways. This fund is fully self- supporting from new revenues. Goals and Objectives for Fiscal Year 2006 3 To utilize the revenue from the gas tax to improve the safety and beauty of Miami Shores Village Roadways. • By developing and implementing plans for additional areas throughout the Village following the Traffic Calming Policy developed for the Village. • By researching problem sidewalks throughout the Village and replacing the areas utilizing outside contractors. ADOPTED BUDGET HIGHLIGHT FY'05 FY'06 Chan e Personnel costs ................. ............................... $ - $ $ Operating costs ............... ............................... 257,327 222,310 (35,017) Debt service costs ............. ............................... 84,754 28,597 (56,157) CapitalOutlay .................. ............................... - - Non -cash transactions ...... ............................... 40,000 67,000 27,000 TOTAL ................. ............................... 382 081 $317,907 (64,174) Significant changes include an increase in contract service to expand the street and sidewalk replacement program which is offset by decreases in risk -loss costs, fleet m aintenanoe charges and debt service costs (25% obligated for 211 Avenue). This Division is fully self - supporting from _qas tax revenues of $382.075. FFY 2005 -20)06 ADOPTS0 OPERATING, !BIUDOET' �_��_____— ! j Mlii m l Shores Milage, IF rafli I j PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional Services $ 15,000 Engineering fees to draw and design sidewalk improvement .34000 Contractual Services 105,000 Contracted services to implement the Village -wide comprehensive sidewalk rehabilitation program funded with gas tax proceeds. .34150 Contract services: Road and 5,000 Funding to engage contractors for Street Facility Rehabilitation the maintenance of streets and roadways. .44000 Rent and lease charges 500 Funding to pay for temporary use of vehicles and equipment. .46200 Repairs and Maintenance 25,000 Estimate to provide repair services of Village public lots and alleys not covered by service agreements. .52200 Other Operating Expenses 37,500 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights - of -way. .52210 Beautification Supplies 5,000 Estimated funding for Village -wide landscaping projects .52500 Fertilizer and chemicals 2,500 Funding for the purchase of sprays, fertilizers and other chemicals required to maintain flora and .53000 Road materials 2,500 Funding to purchase materials for sidewalk and roadway 58000 Training and Education 500 Funding to pay for necessary training on the proper use of chemicals and other agents. Subtotal: Operating Expenses $ 198,500 FY, 7-oos- ADOPTED OIPERATINGBUDGET I j ' ija mij ;fires V`IiiIlVl 1gez), Porci at __,__________.___ PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION DEBT SERVICE .71000 Debt Service: Principal $ 22,874 Funding to pay for principal on debt service payments related to 2nd Avenue Rehabilitation. .72000 Debt Service: Interest 5,723 Funding to pay for interest on debt service payments related to 2nd Avenue Rehabilitation. Subtotal.- Debt Service $ 28,597 TRANSFERS 91030 Transfer to Capital Projects $ 25,000 Transfer to fund additional infrastructure investments through Capital Projects fund. .91130 Transfer to 2nd Avenue Fund _ ._ X000 Transfer tax proceeds to 2nd Avenue debt service fund; an amount equal to 25 % of recurring revenues. Subtotal.- Transfers TOTAL: Public Works - Local Option Gas Tax Fund $ 294,097 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Half Cent Sur Tax Division Services, Functions and Activities The Half -cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half -cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Author- ity. Proceeds from this tax levy will be used to augment current transportation and trans- portation- related activities in the Village. The current year appropriation is approxi- mately $280,000 annually. ,ADOPTED BUDGET HIGHLIGHTS Significant changes include increased operating costs related to the proposed implementation of the Miami Shores Transit project, providing specialized transportation services throughout the Village which are offset by a decrease in a one -time investment in a street sweeper made during FY'05. FY'05 FY'06 Change Personnel costs ................... ............................... $ 52,685 $ 53,288 $ 603 Operating costs ............... ............................... 184,386 285,427 101,041 Interfund transfers (equipment) ............................. 133,000 - (133,000) Capital outlay ................... ............................... 5,068 7,500 2,432 TOTAL ................. ............................... $375,139 $346,215 (28,924J Significant changes include increased operating costs related to the proposed implementation of the Miami Shores Transit project, providing specialized transportation services throughout the Village which are offset by a decrease in a one -time investment in a street sweeper made during FY'05. 1 FY 2005 -2006 ADOPTED OPERATING BUDGET 1 I Miami Shames `Viilllllage, IF71iodd PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135 - 1210 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 37,683 (1) Maintenance Worker I OPERATING EXPENSES .31000 Professional Services $ 10,000 Engineering fees to draw and design improvement programs .34000 Contractual Services 98,415 Funding to pay for improvement in Bus Stops (ADA requirement) and Street drainage (1) Maintenance Worker II .14000 Overtime 1,000 Estimated funding identified by Department for FY'05 .21000 FICA 3,118 Social Security and Medicare taxes .23000 Health Insurance 8,400 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 1,015 Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 2,073 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 53,289 OPERATING EXPENSES .31000 Professional Services $ 10,000 Engineering fees to draw and design improvement programs .34000 Contractual Services 98,415 Funding to pay for improvement in Bus Stops (ADA requirement) and Street drainage I F 2005 ,00B ADIOPTIEU OPERATING ! DGET I I Miami Shores Villbpa,, F'Ilodda ------------------------------------------------------------ PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135 - 1210 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES Continued .34050 Contractual Services:Transportation 125,000 Estimated funding to pay for special transportation program providing service routes in Miami Shores Village only .34100 Contractual Services: Temp Labor 2,000 Estimated cost to engage temporary staff to assist with repairs as needed .45100 ISF: Risk Management 15,507 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45200 ISF: Fleet Maintenance 4,505 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .52200 Other Operating Expenses 25,000 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and right - of -way .52210 Beautification Supplies 5,000 Estimated funding for transportation related landscape improvement program as authorized by CITT grant. Subtotal.- Operating Expenses $ 285,427 ----------- FY 2005-2006 ADOP TED OPERATING BUD� E i � j Ndlliaim i Shicres, Mil!,09'i e, Florida,I ._---_—__.—_—.... F.._.^_ ----------- _— _— _— _______._ -.. PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135 - 1210 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OTHER EXPENSES .63250 Transfer to Capital Project $ 7,500 Funding to Capital Project Subtotal.- Other Expenses $ 7,500 TOTAL: Public Works - Transp Surtax Fund $ 346,216 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Storm Water Division Services, Functions and Activities The Storm Water Division of the Public Works Department works in conjunction with the Streets Division to maintain buildings, to manage storm water and local option (street maintenance) applications. Storm water is self - balanced and self - supporting fund gener- ating $257,841 in recurring revenues and will use $223,754 from prior year reserves. A fifty cent increase is recommended to ensure a secure financial position of this fund. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs/ replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry, etc.) and manages downtown trash can / parking meter services. Fiscal Year 2005 Achievements On many occasions, in the worst weather, when others seek shelter, pumped storm water run off to protect the property of our residents and allow the passage of traffic in flooded areas. Performed 225 drain cleaning operations, many of which, due to the age of our storm water system, were complex in nature. Goals and Objectives for Fiscal Year 2006 To improve storm water drainage in the central part of the Village to allow for better storm water runoff to pass. ➢ By utilizing the street sweeper to remove debris from storm drains that are subject to clogging. ➢ By identifying drains that have significant blockage by tree roots. ➢ By utilizing outside firms to remove roots identified as problematic. To continue identifying and marking drains as being prone to flood conditions. ➢ By marking one hundred percent of problem drains subject to clogging in flood conditions. ➢ By procuring adequate supply of drain markers to ensure replacement markers are available in the event original markers are damaged or removed. ,ADOPTED_ BUDGET HIGHLIGHTS Significant changes include reduced risk and workers compensation fees, reservation for depreciation and contingency accounts. FY'O5 FY'06 Chan e Personnel costs ............... ............................... .. $ 65,572 $ 57,880 $ (7,692) Operating costs . 361,156 377,018 15,862 Non cash activities ............ ............................... 50,000 25,000 (25,000) Capital outlay ................... ............................... 22,026 22 026 TOTAL .............. ............................... $498,754 $459,898 $(38,856) Significant changes include reduced risk and workers compensation fees, reservation for depreciation and contingency accounts. r--- —_ —r :r —rte _ _ _ — FY 2006-2006 ADOPTED r��MYGE�ll _ � j Ireian -AiE hi es ill flage, Flbr da j ira..v �Frrrrrrr�r .wr�r�r�rrww.r�,r���rrrr��� —. :rte r�rrr r.�.. �.��r.r r.rrr :ra..�r.....eJ PUBLIC WORKS - STORM WATER DIVISION Code 402 - 3500 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 41,055 (1) Equipment Operator I 14000 Overtime 18250 Longevity pay 21000 FICA 23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs Subtotal Personnel Services OPERATING _EXPENSES .31000 Professional Services .31100 Professional Serv: Engineering 1,700 m 3,309 8,400 716 1) onn $ 57880 $ 15,000 50,000 (1) Maintenance Worker I Wages for excess hours and special events Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Design fees for project financing Design fees for project !FY i ;5 -2!006 DOP ED OPERATING, BUDGET I � Sid n is f llagep, ' Wide PUBLIC WORKS - STORM WATER DIVISION Code 402 - 3500 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .34000 Contractual Services 229,550 Preliminary cost for storm water basin rehabilitation program and bay cleanup .42000 Postage 1,800 Mailing of quarterly invoices and statements .44000 Rentals and leases 2,300 Estimates to use special equipment and tools not warehoused by .45100 ISF: Risk Management 7,780 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45110 ISF: Auto Liability 341 Auto Liability Insurance costs .45200 ISF: Fleet Maintenance 16,563 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 15,000 Funding to pay for costs to maintain and repair equipment and other infranstruction owned by the Storm Water Enterprise operation .47000 Printing 450 Pro -rated costs for invoice printing and other notices .51000 Office Supplies 250 Office supplies related to Storm water operations .52200 Other Operating Expenses 7,500 Cost associated with drains and curb repairs .52400 Uniforms 234 Funding for contractually specified uniforms: (5) shirts, (5) pants .52900 Depreciation 25,000 Estimated funding to recover asset investment costs. 54500 Licenses fees and permits 5,000 Annual filing fee with DERM j Fir x'006— 006 ADOPTED OPERATING, BUDGET" i l�0 it dii Shores Village, Florida � _....---------------------- _-------------------------- _- PUBLIC WORKS - STORM WATER DIVISION Code 402 - 3500 -541 CODE CLASSIFIGATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .58000 Training and Education 250 Funding to provide training on use of equipment and supplies Subtotal.- Operating Expenses OTHER EXPENSES 91800 Management fee to General Fund Subtotal.- Other Expenses $ 377,018 25,000 Management fee to paid to General Fund to offset administrative service costs provided for non -storm water staff $ 25,000 TOTAL: Public Works -Storm water $ 459,898 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida �rr rr�r�r�r�r�r�r�r�r�r�rrr�r�r�r�r�r��r�r�r�r�r�r rarrrr�r��r�s�r�r��r�r� THE PUBLIC WORKS DEPARTMENT Sanitation Division Services, Functions and Activities The Sanitation Division is responsible for the management and disposition of all nonhaz- ardous solid waste for Miami Shores Village residents and businesses. Curb side recy- cling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 11,500 tons of refuse to local disposal facilities and has had an exemplary safety record, operating big equipment and vehicles over many thousands of miles annually. This Division has 23 full -time employees in- cluding one sanitation supervisor. This Division is fully self- supporting generating $2,512,660 in annual surcharges. No rate increase will be required in Fiscal Year 2006. Fiscal Year 2005 Achievements Picked up, transported, and sorted 2,800 tons of trash. Picked up, transported, and sorted 5,250 tons of garbage. Picked up, transported, and sorted 925 tons of recycables. Increased residential trash pickup service from a six week cycle to twice per month creating increased customer satisfaction levels. Goals and Objectives for Fiscal Year 2006 To provide increased service and more consistent pickup Village -wide. ➢ By continuing twice monthly trash pickup with an emphasis on customer service and maintaining cleanliness in alleyways. ➢ By working with crews in picking up small trash items, bags of grass or palm fronds. ADOPTED BUDGET HIGHLIGHTS WO FY'06 Chanp ae Personnel costs .............. ............................... $919,698 $965,025 $ 45,327 Operating costs ............. ............................... 1,670,043 1,597,685 (72,358) Debt service Et non cash activities ...................... 28,086 25,000 (3,086 Capital outlay ................ ............................... 65,400 .j65. TOTAL ............. ............................... $2,683.227 $2,587,710 $(95,517) Significant changes include personnel cost increased anticipating full hiring which are offset by savings in risk exposure costs and the elimination of debt service during the year. F"Y( 2004 -2001 ,AADGPT OPERATING � !BUDGET' bim Sher "m V11111bIge,; 'Florida --------------------------------------------------------- PUBLIC WORKS - SANITATION DIVISION Code 405 - 3000 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES 12000 Regular Salaries $ 669,467 (1) Public Works Supervisor/Waste (4) Equipment Operator III (11) Refuse Truck Drivers' (7) Refuse Collectors "One new driver related to expanded program 14000 Overtime 34,000 Holiday pay, special events, labor for driver and helper to pick up garbage on Saturdays and emergencies 18250 Longevity pay 9,000 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) 21000 FICA 58,629 Social Security and Medicare taxes 23000 Health Insurance 100,800 Estimated annual per employee costs for health, dental and other contractually obligated non- liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 39,202 Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 53,927 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 965,025 FY 2004 -2005 AIDNOIPTE , OPERATING BUDGET' I iam i Shores Village, Florida ------------------------------------------------------------ PUBLIC WORKS - SANITATION DIVISION Code 405 - 3000 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34100 Contractual Services: 41,000 Labor for sick leave, vacation, Temporary Labor personal leave .40000 Travel 200 Request for funding to attend meetings .42000 Postage 2,500 Postage related costs .43400 Waste Disposal - Dumping 800,000 Garbage and trash disposal, dumping fee included .44000 Rentals and Leases 2,500 Funding to rent specialized equipment for projects as identified during the year .45100 ISF: Risk Management 75,989 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45100 ISF: Auto Liability 29,217 Auto Liability Insurance costs .45200 ISF: Fleet Maintenance 380,960 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function (includes an additional $33,000 for funding related to the expanded program) .47000 Printing 1,000 Printing for recycling, statements, invoices, courtesy notice, recycling pamphlets .52200 Other Operating Expenses 15,527 Safety equipment, barrels and tools .52205 Commissary Expenses 1,100 Supplies and materials for kitchen facility 1 1 Miami Shores V11111 age, 1i ibr'ii l S PUBLIC WORKS - SANITATION DIVISION Code 405 - 3000 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .52400 Uniforms 4,142 Funding for contractually specified TOTAL: Public Works- Sanitation $ 2,587,710 uniforms: (5) shirts, (5) pants .54500 Licenses, fees and permits 1,000 Annual Derm review fee to Metro .59000 Depreciation 57,250 Estimated contribution to the renewal and replacement fund .59500 Management fee $ 185,000 Inter -fund transfer to the General fund to pay for the direct and indirect costs provided to the Division by other Village operations including billing contract, security services (prorated), collections, lien searches, etc..... .58000 Training & Education $ 300 Funding for special safety training of sanitation crews Subtotal.- Operating Expenses $ 1,597,685 OTHER EXPENSES .93000 Contingency $ 25,000 Budgetary "set- aside" account for unforeseen emergencies Subtotal.- Other Expenses $ 25,000 TOTAL: Public Works- Sanitation $ 2,587,710 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Fleet Maintenance Division Services, Functions and Activities The Fleet Maintenance Division, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory, except those vehicles and equipment owned by the Sanitation or Storm Water Divisions. Assets managed by this Division include: police or squad units, heavy trucks and the Village's 29 passenger bus. With it's extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood/ metal fabrication. Fleet Maintenance has earned a high level of confidence from all areas of the Village - due to its solid reputation of being able to fix or create almost anything on a professional level, given extremely short notice. Since 10/01/2000, this function has operated as a self- supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Division's services. Total costs, including revenues, are allocated to users based on a weighted scale using equipment quantities and types. The Fund is scheduled to accumulate full replacement funding through depreciation charges by FY 2008. Fiscal Year 2005 Achievements Maintained a total fleet wheel balancing program and total fleet transmission fluid service program. Continue to maintain 100% mechanic ASE certification program. Goals and Objectives for Fiscal Year 2006 ❖ To improve the technical knowledge, skills and proficiency of the fleet maintenance staff. ➢ By continuing ASE certification in existing areas and encouraging staff to become certified in new areas. ➢ By attending professional enrichment classes and seminars to expand the scope of capabilities. ➢ By purchasing and utilizing a new auto / truck analyzer to find fleet problems before they develop, thus improving performance. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Fleet Maintenance Division ADOPTED BUDGET HIGHLIGHTS Non -cash transactions ...... ............................... 21,100 50,000 28,900 TOTAL ................. ............................... $716,672 $975,516 $258,844 Significant changes include the new Automobile Liability Insurance charges in additional to higher anticipated fuel costs and increased debt service charges related to the new Fleet Maintenance facility. This Division also includes a $50,000 reserve for emergency and contingent expenses which may occur during the fiscal year. FY'05 FY'06 Chan e Personnel costs ................ ............................... $240,562 $257,848 $ 17,286 Operating costs .............. ............................... 426,110 609,723 183,613 Debt service costs ................. ............................... 18,900 57,945 39,045 Capital Outlay ...................... ............................... 10,000 - (10,000) Non -cash transactions ...... ............................... 21,100 50,000 28,900 TOTAL ................. ............................... $716,672 $975,516 $258,844 Significant changes include the new Automobile Liability Insurance charges in additional to higher anticipated fuel costs and increased debt service charges related to the new Fleet Maintenance facility. This Division also includes a $50,000 reserve for emergency and contingent expenses which may occur during the fiscal year. ____. _._ __. FY 2Q05-2006 OPTED PER'ANTIIN BUDGIET I f Mliu barn Shores Village, IFlioWd PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 -541 CODE CLASSIFICATION! AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 196,423 (3) Equipment Mechanics 14000 Overtime 2,000 18250 Longevity pay 2,500 21000 FICA 16,314 23000 Health Insurance 25,200 .24000 ISF: Workers' Compensation 3,080 29990 Contingent Personnel Costs 12,331 Subtotal Personnel Services $ 257,848 (1) Equipment Foreman (1) Auto Detailer Funding for unanticipated operational needs. Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations). Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions. Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period. j FY 2005 -2006 ANDOPTEDOPE RATING BUDGET j ------------------------------------------------------------ I�����u ii��i�li ��iu Wil�lagl- -g'��ill.�>>r PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .45100 ISF: Risk Management 29,176 Finance - calculated budget to fund .45110 ISF: Auto Liability 106,524 .46110 Vehicle Maintenance (Summary) 137,195 .47000 Printing 425 .51000 Office Supplies 150 .52010 Gas, Fuel, Oil (Summary 252,974 .52100 Supplies: Solvents 1,472 .52120 Supplies: Special Oil - Police 2,000 .52121 Supplies: Gas /Fuel - Generator 1,500 .52200 Other operating expenses 19,500 .52030 Tires (Summary) 56,582 .52400 Uniforms 725 .58000 Training and Education 1,500 Subtotal: Operating Expenses $ 609,723 annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. Auto Liability Insurance costs Vehicle maintenance cost by Division maintained by Finance. Work order and inventory control reports. Miscellaneous supplies Funding for all departmental fuel and lubricant costs. Funding for special fleet solvent costs. Funding for high velocity material used in police squad units. Funding to fuel up emergency generators. Lubricant and other fluids for general fleet. Funding for all divisional tires. Funding for contractually determined uniforms: (5) shirts, (5) pants. Recertification training for mechanics. ____ _-_.____IFJ1�F-rAID'I'''TIF,ID) OPERATING 'I IBIDGE',T __�_____.___ l I Miami Shiores Village, P,o midi � PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION DEBT SERVICE .71000 Debt Service - Principal $ 40,000 Repayment on loan to rebuild Fleet 72000 Debt Service - Interest Subtotal.- Capital Outlay OTHER EXPENSES .93000 Budgetary Contingency Subtotal.- Other Expenses Maintenance Building. 17,945 FY '06 debt service cost on loan to rebuild Fleet Maintenance Building. 57,945 50,000 Reserved for emergencies and unforeseen activities. $ 50,000 TOTAL: Public Works -Fleet Maintenance $ 975,516 y OR RECREATION DEPARTMENT ORGANIZATION CHART use �� ewnTIES � 0RIC SUPERINTENDENT ANGELA DORNEY MMNTENA.ICE PIT BASKETBALL WORKER II ATTENDANT HILDAALBUERNE AMADOU FALL LYNDA DURAND ROBERT MCBRIDE M7:AFNTENANCE PIT HEAD WORKER II COUNSELOR MARISABELGIRALDO RYAN RUBY JEAN HACHET MARIA MIRO PIT COMM. CENTER PIT COUNSELOR ATTENDANT MICHELLE RYCROFT CHRIS ALOISE P�9V;AC GUARD II P!T COMMA CENTER ANCIES ATTENDANT SANDRA SAIMPHA FIT LIFEGUARD II PIT COMM CENTER SEASONAL ATTENDANT 4 VACANCIES VACANT DIRECTOR OF OPERATIONS JERRY A ESTEP EXECUTIVE ASSISTANT I LESLIE RACKL ATHLETIC SUPERVISOR ANN MARIE INDORF ASST. ATHLETIC 20 FULL TIME SUPERVISOR SEASONAL BROORE FINNEY COUNSELORS PROGRAMI. 20 PART TIME COORDINATOR SEASONAL STACYPHILPOTT COUNSELORS CLERK TYPIST 20 PART TIME KAREN BANDA SEASONAL COACHES AQUATIC SUPERVISOR ERIK OLSEN � . nwu—i SUPERVISOR FIT LIFEGUARD III VACANT W ILLIAM GIBSON PIT CASHIER FIT LIFEGUARD III LYNDA DURAND ROBERT MCBRIDE PIT CASHIER PIT LIFEGUARD I DERLYNE JACOUES ANNE ROSE HACHE PIT LIFEGUARD II PIT LIFEGUARD I JEAN HACHET MARIA MIRO PIT LIFEGUARD II PIT MAINTENANCE ERNEST JOHNSON REINALOPEZ PIT LIFEGUARD I P�9V;AC GUARD II SEASONAL ANCIES 14 VACANCIES PIT SWIM TEAM FIT LIFEGUARD II COACHES SEASONAL NOEMI ZAHARIA 4 VACANCIES 8 BRIANNA KELLY TENNIS PRO j BEN HANKS 1 PIT CLERK TYPIST RITA GEER PIT TENNIS ATTENDANT JAIRO GAVIRIA PIT TENNIS ATTENDANT MARIE EUGENE IT TENNIS ATTENDANT 'NENDY I'dINEAP PLE ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Administrative Division Services, Functions and Activities The Administrative Division is responsible to coordinate the highest quality of cul- tural and recreational programs for Village residents. This includes directing, plan- ning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual operat- ing budget, five year capital plan, as well as coordinating the daily operations. Fiscal Year 2005 Achievements Reduced annual operational personnel costs at the Aquatic Center by reorganizing staff resulting in the elimination one full time Lifeguard III and two year round part time positions. Reduced annual operating costs at the at the Aquatic Center by installing a new geothermal heating system that reduced utilities by $15,000. Lowered the Village's subsidy of Youth Sports by increasing participation fees to reflect the actual cost of the program and reducing operational cost by recruiting a larger number of volun- teer coaches. Expanded the Recreation Department's summer programs to provide a more diverse programing by developing four new summer specialty camps adding to the five existing camps. Continued to offer and improve summer resident camp. Goals and Objectives for Fiscal Year 2006 To reorganize travel sports to improve program quality and reduce the Village's subsidy by 50 %. ➢ By contracting a high quality soccer coach to supervise travel soccer program including training all coaches and player development. ➢ By increasing participant's fees to reflect the cost of program. ➢ By increasing the number of off - season specialty camps. •:• To lower the Aquatic Center's annual operating cost by 5 %. ➢ By studying facility utilization and reducing hours during low utilization. ➢ By cross training staff to reduce number of positions required to operate facility during periods of low utilization. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Administrative Division ADOPTED BUDGET HIGHLIGH,r5 FY'05 FY'06 Chan e Personnel costs ................ ............................... $139,521 $146,038 $ 6,517 Operating costs ................ ............................... 501684 45,861 (4,823) Capitaloutlay ................... ............................... _.. TOTAL ................. ............................... $190,205 191 899 $1,694 Significant changes include personnel cost reductions related to staff leave settlements and reduced workers' compensation along with savings in general risk costs, operating supplies and service agreement charges. �_—___,_—_—_—_ �Y 2005 -200 AQ ©PT�I[� ���,IRAT�jl�l J' i �l[�T_r.. � ^, I 1 � - =_r— _.�_— _— _ —_ —_ -1 - -- Ores - f�llagez -Oc�r- ._ _– t— _— _— __._,..._— _.__ -- RECREATION - ADMINISTRATIVE DIVISION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 71,760 Recreation Director base salary .11001 Executive Benefit - General 4,680 Executive benefit package .12000 Regular Salaries 36,712 (1) Executive Assistant .14000 Overtime 2,500 Wages for excess hours related to recreational and special events 18250 Longevity pay 2,000 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) .21000 FICA 9,698 Social Security and Medicare taxes .23000 Health Insurance 7,800 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 1,763 Calculation prepared by the Finance Department using a Village wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs $ 9,125 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 146,038 I FY 2005 -2006 ADOPTED OPEF�R`f NGG,1� D i fi� l I nt�Il ht>res Village, Florida RECREATION -ADMINISTRATIVE DIVISION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional services $ 4,780 Participant insurance policy .34000 Contractual Services 4,600 Service and repair agreements on .40000 Travel 800 .40200 Travel: per diem costs 135 .40300 Travel: local mileage 150 .41000 Telephone 750 .41100 Telephone Long Distance 100 .41200 Cellular Telephone 550 .42000 Postage 360 .45100 ISF: Risk Management 1,806 .46200 Repairs and Maintenance 250 copy machine, typewriters, computers and extermination services FRPA Conference Per diem allowance Costs associated with tolls and local travel Allocated telephone and internet access fees Estimated cost for long distance or toll calls Nextel cellular phone assigned to department Mailing of fliers and informational material Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. To fund damaged or broken equipment and fixtures in the department not covered under contract FY 2005 -2006 ADOFTE D OPERATING SUDGSET � 0 i RECREATION - ADMINISTRATIVE DIVISION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .47000 Printing $ 1,900 Funding for design and preparation .48000 Advertising and Promotions 500 .51000 Office Supplies 3,300 .52100 Fine Arts Commission $ 18,000 .52200 Other Operating Expenses 3,500 .52400 Uniforms 650 .54000 Subscriptions and Memberships 730 .58000 Training and Education 500 .81000 MSV Community Band Subtotai.- Operating Expenses TOTAL: Recreation - Administration $ 2,500 $ 45,861 $ 191,899 of informational brochures, posters, programs and various forms Advertising recreation programs and events Pens, paper, ink and other office supplies for a one year period for two (2) full time employees Expanded funding for Florida Philharmonic education presentation, Artists on View, Jazz & Poetry night, two (2) Village concerts and other special events focusing on the arts Copy machine materials excluded from service agreement, departmental promotions and other non - office supplies Staff uniforms Staff training, FRPA and NRPA memberships FRPA State conference and mini conference Contractually negotiated cost for band appearances ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r�rar�r�rrr�r�r�r�r�r�r�r�r��r�r�r�r�r�r�r�r��r�r�r�r�r�r�r�r��srr�r�r�� THE RECREATION DEPARTMENT Athletics Division Services, Functions and Activities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball and softball, travel soccer and travel baseball. The intramural programs average 300 participants a season and the travel programs average 80 participants a season. The after school care program runs from August to June managing an average of 50 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid - August and manages a maximum of 200 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, arts and crafts, and facilities. Fiscal Year 2005 Achievements Increase parent volunteers by 20 % in the athletic programs and maintained an average 50% sponsorship for all sports. Limited the number of residents on the waiting list for athletic programs due to the advertised late fee and pressure to enroll in the program on time. Created an After School Care Program calendar that included participant activity pictures with costs completely underwritten by a generous resident. Goals and Objectives for Fiscal Year 2006 ❖ To become a chapter of The National Youth Sports Coaches Association. ➢ By training our volunteer and hired coaches with an interactive video training clinic, an exam, and a signed pledge committing them to uphold the NYSCA Code of Ethics. ➢ By monitoring coaches' behavior and implementing discipline guidelines for coaches and /or parents. •:• To generate 75% sponsorships for all teams each season. ➢ By mailing sponsorship letters to corporate sponsors and previous sponsors. ➢ By promoting sponsorships during registration to parents and relatives. ➢ By recruiting a volunteer parent to help promote sponsorships throughout each season. ❖ To implement a tutorial program in the After School Care program to include subjects such as Spanish, English, and Mathematics. ➢ By hiring specialized counselors and /or hire teachers who tutor in these subjects. ➢ By advertising programs to all After School Care participants during registration. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Athletics Division ADOPTED BUDGET H [GH LIGHT FY'05 FY'06 Chang ze Personnel costs ................ ............................... $158,506 $173,007 $14,501 Operating costs ................ ............................... 76,225 77,596 1,371 Capitaloutlay ................... ............................... TOTAL ................. ............................... $234,731 $250,603 LLI.8 72 Significant changes include increases in personnel costs resulting from return to a full staff contingent and chargebacks for automobile liability costs which are partially offset by reduced workers' compensation, risk loss and other operating costs. This Division eenerates $293,600 in revenues to the General Fund. -- --- __._=f— _=_....__, ►. FY 2005 -2006 ADOPTED 10PEERMTHIN BUDGE` s lur t as Village, E't ff RECREATION - ATHLETICS DIVISION Code 001 - 1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES 12000 Regular Salaries $ 132,132 (1) Athletic Supervisor (1) Assistant Athletic Supervisor (1) Program Coordinator (1) Clerk Typist .14000 Overtime 2,500 Wages for excess hours related to athletic events and special 18250 Longevity 500 Longevity bonus paid to employees with more than seven years service. .21000 FICA 10,846 Social Security and Medicare taxes .23000 Health Insurance 18,400 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 1,982 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs $ 6,647 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 173,007 OPERATING EXPENSES .34000 Contractual Services $ 5,300 Service and repair agreements on air conditioning, pest control, time clocks, typewriters, computers and agreements with sports officials FY 2005 -2006 A i IYOPTI ED (OPERATING P)JIDG,ET I Cr-��IPi0�irn4,'t�tes `iitlilly IF�'.riltu3i , I__------------------ _ RECREATION - ATHLETICS DIVISION Code 001 - 1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES --Continued .34150 Contractual: Recreation Program 4,800 Specialty camp instructors not paid Costs as employees .40000 Travel 1,680 .40100 Travel: Special Events/ Field Trips 420 .40300 Travel: Local Mileage Reimburse 200 .41000 Telephone Expenses 425 .41100 Telephone Long Distance 250 .41200 Cellular Telephone 600 .42000 Postage 250 .43100 Electricity 6,200 .43300 Water 500 .45100 ISF: Risk Management 1,736 Costs for supervisor to attend FRPA conference Field trips; Kid's Day Off, Punt, Pass and Kick; Unity Day; Halloween: Fourth of July; Diamond Skills Reimbursement for trips in the Tri- County Allocated telephone and internet access fees Estimated costs for long distance or toll calls Nextel cellular phone assigned to department Mailing of flyers Utility service for field house and surroundings Utility service for field house and surroundings Calculations prepared by the Finance Department using a Village wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. FY 200 2i 06 ADOPTM, Pais' IATING B DGET _�_ __ r fi1lf it ui Siciores ViiOhllage„ Roartik1la ' RECREATION - ATHLETICS DIVISION Code 001- 1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .45110 ISF: Auto Liability 8,072 Costs for auto liability insurance. .45200 ISF: Fleet Maintenance 30,733 Calculations prepared by the .46200 Repairs and Maintenance 6,500 .47000 Printing 100 51000 Office Supplies 2,000 .52200 Other Operating Expenses 5,000 52400 Uniforms 2,100 52420 Uniforms - Special Camps 250 .54000 Subscriptions and Memberships 480 Subtotal.- Operating Expenses $ 77,596 TOTAL: Recreation - Athletics Division $ 250,603 Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. Repairs on equipment, facilities and fencing Funding for the printing of brochures, posters, programs, registration forms Pens, paper, ink and other office supplies for a one year period for four and one half (4.5) full -time employees Athletic equipment, first aid supplies, class and activity supplies, maintenance and custodial supplies Uniforms for supervisor and staff Specialty uniforms for summer and athletic camp programs Staff training, FRPA membership, league and tournament fees -.. .. .- - ��--... ---------- .. -- ..- ------- ...,.1- _.-- - -�. -� ! FY 006 ADOPT �: OPERATING '1 ' ET f Miami res'V'illage, Florida ' RECREATION DEPARTMENT Athletics Division : Summer Camp Code 001 - 1407 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 60,000 Part -time and seasonal coaches .21000 FICA 4,590 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 691 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services 65,281 OPERATING EXPENSES .34000 Contractual Services $ 2,400 .40100 Special Events and Field Trips 2,480 .40105 FYSA Et Trip Costs 2,800 .44000 Rentals and Leases 1,275 .45100 ISF: Risk Management 2,358 .47000 Printing 580 .52200 Other Operating Expenses 3,090 .52400 Uniforms 4,120 Subtotal: Operating Expenses $ 19,103 TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION $ 84,384 SUMMERCAMP Rental of videos and games Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. --- - -� --------- .., FY 2005 -2 �' ADOPTE'D OPE AT -DG - ` I I + r Miami Shores Village, Florida A RECREATION DEPARTMENT Athletics Division : Travel Soccer Code 001 - 1408 -572 CODE. CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 18,750 Part -time and seasonal coaches .21000 FICA 1,434 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 174 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services OPERATING EXPENSE5 .34000 Contractual Services .40000 Travel .40100 Special Events and Field Trips .40105 FYSA & Trip Costs .45100 ISF: Risk Management .52200 Other Operating Expenses .52400 Uniforms .54000 Subscriptions Et Memberships Subtotal: Operating Expenses TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION Travel Soccer :1 20,358 2,500 300 300 1,000 1,325 2,900 4,450 3,40 $ 16,175 $ 36,533 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. j __— _,_________ —. — T __.,.______. FY 2,005-2.006 ADOPTED QPEFATI!h`� kUDG� f Mi,m1 Shores Village, Florida RECREATION DEPARTMENT Athletics Division : Intramural Soccer Code 001 - 1409 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 10,000 Part -time and seasonal coaches .21000 FICA 765 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 119 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services $ 10,884 OPERATING EXPENSES .34000 Contractual Services $ 400 .45100 ISF: Risk Management 1,034 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. .52200 Other Operating Expenses 6,400 .52400 Uniforms 4,500 Subtotal: Operating Expenses $ _ 12,334 TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION Intramural Soccer $ 23,218 ,, .. __--- _.-------- -_ - ----------------------------- - -_ —_ �__ - -- r F 2,005-,200 6 ADOPTED O ATiii '� rr DGET I I Miami Sheres 'Vi I INe^ F rW RECREATION DEPARTMENT Athletics Division : Travel Baseball Code 001 - 1410 -572 CODE CLASSIFICATION. AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 8,500 Part -time and seasonal coaches .21000 FICA 650 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 146_ Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services $ 9,296 OPERATING EXPENSES .34000 Contractual Services $ 2,500 .45100 ISF: Risk Management 737 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. 52200 Other Operating Expenses 3,500 52400 Uniforms 2,300 54000 Subscriptions Et Memberships 900 Subtotal: Operating Expenses $ 9,937 TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION Travel Baseball $ 19,233 I FY 2005 -200 ADOPTED- ) P'1ERAT!1!if G BUDGET ' Miami Shares Village, Florida RECREATION DEPARTMENT Athletics Division : Intramural Baseball Code 001 - 1411 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 18,860 Part -time and seasonal coaches .21000 FICA 1,443 Social Security and Medicare taxes .24000 ISF: Workers' Compensation _._240 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal: Personnel Services $ 20,543 OPERATING EXPENSES .34000 Contractual Services $ 3,000 .45100 ISF: Risk Management 1,714 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. .52200 Other Operating Expenses 2,500 .52400 Uniforms 7,500 Subtotal: Operating Expenses $ 14,714 TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION Intramural Baseball $ 35,257 FY 20,05-2006 ADOPTED CrPERATIi`,NG SUDG �AJa r6 Shores Village, Florida RECREATION DEPARTMENT Athletics Division : Softball Code 001 - 1412 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 3,553 Part -time and seasonal coaches .21000 FICA 272 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 62 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services OPERATING EXPENSES .34000 Contractual Services .45100 ISF: Risk Management .52200 Other Operating Expenses .52400 Uniforms .54000 Subscriptions Et Memberships Subtotal: Operating Expenses TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION Softball 5 3,887 $ 720 261 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the ttoal general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. 2,780 3,090 250 $ 7,101 $ 10,988 ----------- --------------------------- FY 2005,4006 ADOPTED OPERATING RUDGET Shlares, Vil [a ftonda ' � RECREATION DEPARTMENT Athletics Division : Intramural Basketball Code 001-1413-572 ____________________________________ CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 18'000 Part-time and seasonal coaches .21080 FICA 1'377 Social Security and Medicare taxes .24000 |SF: Workers' Compensation _%14 Calculation prepared by the Finance Department using a Village-wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services OPERATING EXPENSES .34000 Contractual Services $ 1'900 .45100 ISF: Risk Management 1,412 52200 Other Operating Expenses 5,500 52400 Uniforms Subtotal: Operating Expenses TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION Intramural Basketball $ 32,053 Calculations prepared by the Finance Department using aWitaye'*ideschedule, allocating the 11oai general liability and casualty insurance costs and the actuahaily determined self-insurance reserve requirement to all divisions. __._.-..__ _ ....._-___�._...__.___�_.y FY Z D5 -2006 AJD P'T 0 OPERATING BUDGET I I Miami, ,o es V Ilage, Florida RECREATION DEPARTMENT Athletics Division : After School Program Code 001 - 1414 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Salaries $ 58,895 Part -time and seasonal coaches .21000 FICA 4,505 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 874 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal : Personnel Services OPERATING EXPENSES .34000 Contractual Services .40100 Special Events and Field Trips .44000 Rentals and Leases .45100 ISF: Risk Management 51000 Office Supplies 52200 Other Operating Expenses 52400 Uniforms Subtotal: Operating Expenses TOTAL: RECREATION DEPARTMENT ATHLETICS DIVISION After School Program $ 64,274 $ 3,000 500 100 3,262 100 9,488 B $ 17,360 $ 81,634 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida �r�r�r�r�r�r�r�r�r�r�r�r�r�r�rrr�r�r�r�r�r�rr •�r�r��r�r�r�rrr��r�rt�rr��rr� THE RECREATION DEPARTMENT Community Center Division Services, Functions and Activities The Recreation Community Center Division sponsors 18 special events a year in- cluding Halloween Howl, Light Up the Village Hayride and Caroling, Marshmallow Drop, Memorial Day program and an Independence Day Celebration with fireworks. It also coordinates events throughout the year for children including Dive in Theaters and Dances. Fiscal Year 2005 Achievements Attendance for the following events and programs has improved as follows: Record numbers attended Unity Day with activities including the Police Dog demonstration and the multi- station bungee tramp being among the favorite activities. The Memorial Day program was well received with over 300 people and a guest speaker from Southern Command Center. Tree Lighting had an attendance of over 1,000 people. The Summer Camp for teens (Adventure Camp) was well attended again this summer with over 40 teens attending. Community Center class attendance has increased 15% this year. We added several new popular classes for children, such as, Cheerleading, tiny tumbling, mommy and baby and Acro -Dance instruction. For adults Stone Carving, Pump Ft Sculpt exercise and Scrapbooking workshops were added. This year we hired a new contractor (Expressions of Talent) to enhance the Gymnastics programs increasing the quality and participation from 269 to 371 additionally increasing gross revenues from $15,400 to $25,830. Goals and Objectives for Fiscal Year 2006 ❖ Enhance Children's gymnastics program at the Community Center. ➢ By offering a recreational program for beginners. ➢ By adding an additional day for intermediate to advanced gymnasts that would lead to competitive team gymnastics. Increase Community Center revenues by three (3) percent. ➢ By adding additional classes for pre- schoolers, mommy and baby classes and dance classes. ➢ By adding short sessions of programs, such as dance troupe classes to perform at Village events. ❖ Add additional programs/ services for the general community. ➢ By conducting one (1) American Red Cross Community CPR / First Aid Course. ➢ By conducting one American Red Cross Babysitting Course. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Community Center Division ADOPTED BUDGET HIGHLIGHTS Significant changes include increases in personnel costs resulting from return to a full staff contingent and chargebacks for automobile liability costs which are partially offset by reduced workers' compensation, risk loss and other operating costs. This Division generates $163 ,143 in revenues to the General Fund. FY'05 FY'06 Change Personnel costs ................ ............................... $105,598 $200,529 $ 14,931 Operating costs .............................................. 158,878 155,670 (3,208) Capitaloutlay ............... ............................... . ... TOTAL ............................................. jjjj,476 $356,199 $11,723 Significant changes include increases in personnel costs resulting from return to a full staff contingent and chargebacks for automobile liability costs which are partially offset by reduced workers' compensation, risk loss and other operating costs. This Division generates $163 ,143 in revenues to the General Fund. ------------------------------------------------ _— _,_,_ —_, r 2005 -2000 ADOPTED RAT SUDOE f � ,ire shores Florida RECREATION - COMMUNITY CENTER Code 001 -1403 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 134,541 (1) Recreation Superintendent (2) Maintenance Worker II 13000 Other Wages 25,000 Part-time and seasonal staff 14000 Overtime 1,000 Wages for excess hours related to special events .18250 Longevity pay 3,000 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) 21000 FICA 13,112 Social Security and Medicare taxes 23000 Health Insurance 13,800 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 2,215 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs $ 7,861 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 200,529 _—_e_—_—_—__.._ � _�r�_._,.._� FY` 2045 -2dd6 A ©CfTG� OPERATING ��QGE i A 4'V ami hvnres Village, Florida -------------------------- --,_—_ —.. ^_— _— -------- -------- RECREATION - COMMUNITY CENTER Code 001 - 1403 -572 CODE CLASSIFICATION AM21UNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 15,000 Air conditioning, pest control, time 34150 Contractual Services: Recreation 40000 Travel .41000 Telephone .41100 Telephone - Long Distance .43100 Electricity .43300 Water 44000 Rentals and Leases .45100 ISF: Risk Management 46200 Repairs and Maintenance .47000 Printing .48000 Advertising and Promotion .49000 Other Current Charges .51000 Office Supplies clocks, typewriters, police supervision for special events, entertainment for special events, fireworks for Fourth of July 76,000 Class and program instructors 600 Local FRPA conference and transportation costs 658 50 18,000 Utility service for community center building 960 Utility service for community center building 7,150 Rides and equipment for special events 6,780 Calculations prepared by the Finance Department using a Village wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. 15,250 Maintenance supplies and building repairs /paint 400 Brochures, posters, programs 150 Advertising for Bargain Blitz event 381 Annual fire safety permit 150 Pens, paper, ink and other office supplies for a one year period for three (3) full -time employees Y 2005 -2006 AADOPTE'D OPERATING RUDGET Ffi Ii*_.----- _- - - -- ------ - -- i- �t - - ----- _-- - - - - -- -- l RECREATION - COMMUNITY CENTER Code 001 -1403 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .52200 Other Operating Expenses 12,826 Class and activity supplies, 52400 Uniforms 54000 Subscriptions and Memberships .58000 Training and Education Subtotal. Operating Expenses TOTAL: Recreation - Community Center $ 356,199 maintenance and custodial supplies 550 Uniforms for supervisor and staff 565 Staff training, FRPA, IDEA membership and National Strength and Conditioning Association membership $ 200 FRPA State and mini conferences, RecTrac Training $ 955,670 TOTAL: Recreation - Community Center $ 356,199 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r�r�r��• �r�r�r�rr ar��r�r�r�r�r�r�r��r�r�rr wr�r�r��rrrr�r�r�r�r�rrrr��r rrr�r� THE RECREATION DEPARTMENT Aquatics Division Services, Functions and Activities The Miami Shores Aquatics Facility opened in November 2000, is comprised of a lap pool, activity pool and jacuzzi offering an expanded comprehensive aquatic program in- cluding adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons, and interac- tive toys. This state -of- the -art facility offers the best aquatics facility in the area, com- peting with several large capacity facilities. Fiscal Year 2005 Achievements The installation of a new geothermal heating system reduced utilities cost an estimated $15,200. Swim lesson attendance for April increased 250% from 2004 to 2005. May's numbers have increased 600% from 2004 to 2005. An additional computer server was purchased by the Aquatic Center which greatly increases RecTrac speed. In turn this has reduced customer service time at the concession. New awnings were placed around the office and concession stand to improve customer comfort. Also, a new, larger capacity hot dog cooker was purchased in order to increase cooking speed. Goals and Objectives for Fiscal Year 2006 Increase concession revenue by 5 %. ➢ By raising concession prices in spring 2006. ➢ By purchasing a hoodless fryer to generate high- profit items such as fries. ❖ Increase class revenue by 5%. ➢ By using new instructor for two new exercise classes. ➢ By continuing to promote learn to swim classes in monthly newsletters. Maintain a cleaner and safer facility. ➢ By using new vacuum to clean pool three times per week. ➢ By assisting the lifeguards with safety communication through the posting of safety sliding rules on the Shipwreck Cove structure. ➢ By implementing weeding zones in the landscaped areas. ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Aquatics Division A ©P7 ED BUDGET HIGHLIGHTS Significant changes include savings in workers' compensation and risk loss costs which are primarily offset by increase anticipated in utility costs. This Division szenerates $186,670 in revenues to the_GeneraI Fund. FY'05 FY'06 Change Personnel costs ................ ............................... $357,225 $360,256 $3,031 Operating costs ................ ............................... 198,498 200,638 2,140 Capitaloutlay ................... ............................... - - TOTAL .............. ............................... $555,723 $560,894 $5,171 Significant changes include savings in workers' compensation and risk loss costs which are primarily offset by increase anticipated in utility costs. This Division szenerates $186,670 in revenues to the_GeneraI Fund. FY 2005-2`006 ADOPTED PERATIN , BUJIDGET 1 4 NllknnfShares Village, Morldo RECREATION - AQUATICS DIVISION Code 001 - 1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 147,150 (1) Aquatic Supervisor 29990 Contingent Personnel Costs $ 7,357 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 360,256 (1) Assistant Aquatic Supervisor (1) Lifeguard III .13000 Other Wages 156,156 (1) Lifeguard III (part -time) Part time and seasonal staff .14000 Overtime 3,000 Wages for excess hours related to aquatic events .18250 Longevity pay 500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) .21000 FICA 24,033 Social Security and Medicare taxes .23000 Health Insurance 18,000 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 24000 ISF: Workers' Compensation 4,060 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 29990 Contingent Personnel Costs $ 7,357 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 360,256 + !FY 2006;400 ADOPTED OPEE RATIIIIN] G I fDGE;� � WY cr�aiil Sires /ldlage, �F �i Is -- RECREATION - AQUATICS DIVISION Code 001 - 1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional services $ 310 Funding to pay for Hepatitis B shots .34000 Contractual Services 33,642 Swim team coach and assistant coach, pest control, copy machine, special event D.J.'s, time clock, fire extinguishers .34150 Contractual Services: Rec Aquatics 11,000 Funding for special events trainers .34260 Contractual Services: Pool 29,000 Estimated costs of goods to operate Concession the concession stand at the Aquatics facility .40000 Travel 985 Transportation costs for supervisor to attend NRPA conference and /or FRPA conference .41000 Telephone Expenses 1,566 Allocated telephone and internet access fees .41100 Telephone Long Distance 200 Estimated costs for long distance or toll calls .41200 Cellular Telephone 240 Cell phone communication to staff after hours .43100 Electricity 40,000 Utility service for aquatics facility .43200 LP Gas 5,500 Used to heat spa in winter .43300 Water 7,000 Utility service for aquatics facility .45100 ISF: Risk Management 23,090 Calculations prepared by the Finance Department using a Village wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .46200 Repairs and Maintenance 7,350 Repair pool equipment: pumps, heater, etc..... .47000 Printing 380 Brochures, posters, programs r--- -..r.- ..r..,.,_ -_ -_ --- \ i --'-- - r- - --- «.__ —.- F ,005 -2006 ADGP)TED OPERATING BUDGET Ija'�Liii Shares Village, FIlibriida I RECREATION - AQUATICS DIVISION Code 001 - 1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .48000 Advertising and Promotions 1,150 Promotions to notice residents of the projects sponsored at the Aquatics facility, advertisement for staff .49000 Other current charges $ 1,370 Pool permit, spa permit, activity pool permit, State of Florida amusement ride permit, (2) inspections, engineer .51000 Office Supplies 1,000 Pens, paper, ink and other office supplies for a one year period for three (3) full -time employees .52200 Other Operating Expenses 12,000 Class and activity supplies, maintenance and custodial supplies, first aid supplies, special event supplies, sunscreen .52400 Uniforms 3,350 Uniforms for supervisors and staff .52500 Fertilizer and Chemicals 20,000 Chlorine and pool chemicals .54000 Subscriptions and Memberships 625 Staff training, swim team membership, ASCAP membership, FRPA membership .58000 Training and Education $ 880 Aquatics facility operator and CPR training, conference dues Subtotal: Operating Expenses $ 200,638 TOTAL: Recreation - Aquatics $ 560,894 ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida r��r�r�r�. ��r��r�• ��r�• ��r�r�r�r�r��r����r�r� •,�r�s�r�r�r����r�•r� THE RECREATION DEPARTMENT Tennis Division Services, Functions and Activities The Tennis Division provides a wide variety of programs and classes designed to challenge and attract all skill levels and age groups while maintaining a safe and attractive facility. Fiscal Year 2005 Achievements Selected junior programs were redesigned to entice more participants allowing the programs to grow and attract new players. Advertised the tiny tots program in local schools increasing participation by 10 %. Have four junior program players currently in tournaments on the USTA circuit. Had a junior program player voted Most Valuable Player at their high school. Goals and Objectives for Fiscal Year 2006 is To increase participation in junior development of all ages. • By emphasizing tennis as the sport of a lifetime. • By working with youth programs to introduce children to tennis. tt To increase tennis play. • By providing a friendly and attractive tennis facility for Miami Shores residents. • By increasing program advertisements. ADOPTED BUDGET HIGHLIGHTS Significant changes include inflationary adjustments for personnel and contract costs which are offset by savings in workers' compensation and risk -loss costs. This Division eenerates $6,100 to the General Fund. FY'05 FY'06 Change Personnel costs .................. ............................... $28,788 $31,418 $2,630 Operating costs ................. ............................... 31,268 30,896 (372) Capital outlay .................. ............................... . TOTAL ................ ............................... $60,056 $62,314 $2,258 Significant changes include inflationary adjustments for personnel and contract costs which are offset by savings in workers' compensation and risk -loss costs. This Division eenerates $6,100 to the General Fund. FY 2005 -2008 �f�'POS�'I tAp'� .DG....�....._.......� - -_ I i.____._..__,t— _— _— _ —__.._ Naf�aA ^gyres Village; alai°- ,-- !_— _- -- _— _ :_,_.__� RECREATION - TENNIS DIVISION Code 001 - 1406 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 27,378 (3) Part-time tennis attendants .21000 FICA .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs Subtotal Personnel Services OPERATING EXPENSES .34000 Contractual Services .41000 Telephone Expenses .43300 Water (1) Part-time clerk typist 2,199 Social Security and Medicare taxes 472 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions $ 1,369 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period $ 39,498 $ 26,668 Tennis professional contractual fees, air conditioning, pest control, time clocks and typewriters 252 Allocated telephone access fees 210 Utility service for tennis facility FY 2005-2005 iPRO, POSED 01IPIL- RATIlllN BUDGET Miarral'i Shores V'iiflag ,„ Florida RECREATION - TENNIS DIVISION Code 001 - 1406 -572 CODE CLASSIFICATION AMOUNT ADO ..P.TED EXPLANATION .45100 ISF: Risk Management 1,160 Calculations prepared by the Finance Department using a Village wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. OPERATING EXPENSES - Continued .46200 Repairs and Maintenance 51000 Office Supplies 52200 Other Operating Expenses 52400 Uniforms Subtotal.- Operating Expenses 1,600 Cleaning materials, wind screen replacements 50 Pen, paper and cardstock for office 700 Building maintenance, light replacements $ 256 Staff uniforms for part-time employees $ 30,896 TOTAL: Recreation - Tennis $ 62,314 LIBRARY DEPARTMENT ORE P� ORGANIZATION CHAR lots ' Hll. �OR1�p F/T LIBRARY ASSISTANT I JULIANA REESE P/T LIBRARY ASSISTANT I DEBRA REESE P/T LIBRARY ASSISTANT I ANAPAULINO DIRECTOR OF LIBRARY SERVICES ELIZABETH ESPER YOUTH SERVICES LIBRARIAN ANNE KELLY F/T LIBRARIAN I MICHELLE BRIDGES P!T LIBRARYASSISTANT II MARIATEMKIN P/T LIBRARY ASSISTANT 11 AGNESSHEEHAN P/T LIBRARY ASSISTANT I I P/T LIBRARY PAGE MATRINY ESCOBAR I ALEJANDRO QUINTANA ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE LIBRARY DEPARTMENT Services, FunctionsandActivitles Brockway Memorial Library provides area residents with free access to a diversified portfolio of library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistance to gain access to information, meeting diversified personal, educational and professional needs. The Library promotes community enrichment and individual achievement through read- ing. The Library keeps its shelves filled with best sellers, latest works by a popular author, a well - balanced collection of non - fiction books, popular magazines and periodi- cals, audio books, videos and large print books lends to the adage "There's something for everyone." The Library motivates children, as well as adults, to develop good reading habits and skills through various programs and events. Ongoing functions include weekly story time for all age groups, contests to encourage reading and library participation, adult book discussion programs, and art exhibits. Seasonal and holiday programs are also offered with stories, films, puppet shows, arts and crafts, and guest presentations. Fiscal Year 2005 Achievements This year we improved the lighting in the Front Lobby of the library, the Biography Room, the Large Print Room, the Fiction Collection, and the main Reading Room, by purchasing and installing new lighting fixtures in these areas. Our statistics demonstrate successful fulfillment of our goals: We kept our collections current by adding 2,314 new books, 375 new media, 986 material donations; by repairing 414 books and other materials; and by withdrawing 1,603 items. Our 6,581 library patrons checked out 62,986 items; and 6,300 computer sessions were logged in. We presented over 90 programs attended by approximately 1,700 participants. We upgraded our computer system's security and replaced 4 computers for better efficiency. ADOPTED FY 2005 -2006 OPERATING BUE)GET Miami Shores Village, Florida r�r�r�r��rl �rl �r�r�r�r�rl �rl �rl ��r�rl ��r�r�s�rl ��rl �r�r�r l�rl�rl�rl�rl�rl�rl�r�r��rl� THE LIBRARY DEPARTMENT Goals and Objectives for Fiscal Year 2006 •:• Function as a source of recreational reading, self - education and enrichment. ➢ Purchase a minimum of 1,000 books of all genres, including best - sellers, popular reading, reference, non - fiction, to meet the needs of library patrons. (By September 2006). Function as a reading and information center for children and young adults. ➢ Purchase a minimum of 500 new books for children and young adults to help with homework, and encourage independent reading and learning. (By August 2006) Provide audio - visual materials for education and pleasure. ➢ Purchase a minimum of 350 audio books, videos, Et DVD's. (By September 2006) Sponsor a variety of language arts programs for all ages to foster a love of books and reading. Encourage community participation in library activities by providing cultural events and educational programs. ➢ Offer a minimum of 75 programs for children and adults. Continue new children book clubs, adult book clubs Et family programs. (By August 2006). Provide services to the sight impaired and home bound patrons. ➢ Purchase a minimum of 100 new large print books and respond to request for material delivery 100% of the time. • :• Maintain and keep current library computer system to provide efficient access to information made available through technology. ➢ Provide access to Internet and databases during 95% of library's operating hours. •:• Keep the collection current and withdraw materials as they become dated or worn beyond repair. ➢ Maintain an annual weeding rate of 2% of collection or 1,000 titles. (By August 2006). o Maintain an effective staff committed to the provision of library services. ➢ Improve the question - answering abilities of staff with current and expanded sources so that less than 2% of questions are unanswered. Process and catalog materials within 10 days of acquisition. Reshelve materials within 2 days after return 99% of the time. .• Maintain a collection which is current, well- rounded, and meets user demands. ➢ Maintain a minimum of 52,000 library materials available for reference and circulation. Replace Outdoor Book Return. ➢ Purchase weatherproof Book Return to provide patrons with book return service when the library is closed. (By January 2006). Improve lighting in the Children's Room of the library. ➢ Replace old fixtures to provide more efficacious lighting. (By March 2006). Replace malfunctioning windows in bathrooms and front office. ➢ Replace 6 windows which do not function properly. (By March 2006). ADOPTED FY 2005 -2006 OPERATING BUDGET Miami Shores Village, Florida THE LIBRARY DEPARTMENT ADOPTED BUDGET HIGHLIGHTS FY'05 FY '06 Change Personnel costs ................. ............................... $307,628 $297,243 $(10,385) Operating costs ................ ............................... 64582 62,920 [ 1,662) Capital outlay ................... ............................... 52,584 51,175 (1,409) TOTAL ................. ............................... $424,794 $411,338 $ (13,4 5!Q Significant changes include personnel costs savings resulting from an internal staff reorganization and retirements, reduced workers' compensation costs which offset the increased contract maintenance and utility costs anticipated in FY'06. This Department is estimated to generate in excess of $25,000 in General Fund Revenues. FY 200 -2006 DOPT D OPIERATING "RU: GE"t Mfcimi Shares Village,; 1o14is� � --------------------------- --------------- LIBRARY DEPARTMENT Code 001 -1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 57,356 Library Director .11001 Executive Benefit - General 4,680 Executive benefit package .11002 Executive Benefit - Car allowance 600 Executive benefit car allowance .12000 Regular Salaries 168,839 (1) Youth Services Librarian (full -time) 18250 Longevity pay 4,250 .21000 FICA 19,553 .23000 Health Insurance 18,400 .24000 ISF: Workers' Compensation 3,696 .29990 Contingent Personnel Costs $ 19,869 Subtotal Personnel Services $ 297,243 (1) Librarian I (full -time) (1) Library Assistant I (full -time) (2) Library Assistant II (part-time) (4) Library Assistant I (part -time) (1) Library page (part -time) Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period -------------------------------------------------- ----- ._ FY 2005-2006 ADOW 'QP RATlN ,tJO, 1 Miami, Shores Village Florida �_---------------- -.— LIBRARY DEPARTMENT Code 001 - 1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 22,080 Maintenance contracts for A/C, .40000 Travel 910 .41000 Telephone Expenses 1,096 .41100 Telephone Long Distance 40 .42000 Postage 507 .43100 Electricity 12,285 .43300 Water 298 .45100 ISF: Risk Management 7,909 .46200 Repairs and Maintenance $ 4,200 computers, exterminator, typewriters, smoke and fire alarms and security alarm, Janitorial Services Travel costs for two Library associates to attend the Florida Library Association Convention Telephone and secured internet service access fees for library patrons partially offset by fees charged Estimated costs for long distance or toll calls Library correspondence and book and film postage Estimated costs for library electricity usage Estimated costs for library water usage Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. A/C service and parts not covered under contract, plumbing and electrical services, carpet cleaning and general maintenance of building FY 2005, 20,06 ADO PTF-10 0 rat °fires Village, Fluff LIBRARY DEPARTMENT Code 001 - 1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .47000 Printing 1,672 Book binding, bookmarks, brochures, CAPITAL OUTLAY .66000 Capital: Books /Publications 39,800 Annual funding for books, periodicals library materials, large print books, and reference materials .66100 Capital: Media $ 11,375 Annual funding for CD -Roms, audio - books, vides, CD /DVDs, on -line databases Sublotal.• Capital Outlay $ 51,175 TOTAL: Library Operations $ 411,338 and various library forms .48000 Advertising and Promotions 1,145 Summer reading programs, Holiday programs, Reading Clubs .51000 Office Supplies 671 Pens, paper and other office supplies for a one year period for four (4) full - time and six(6) part -time employees .52200 Other Operating Expenses 8,412 Book jacket covers, catalog cards, book processing supplies, audio -video cassette cases, CD /DVD albums, magazine and paperback protectors, archival supplies, data and printer cartridges, barcode scanners, security tags, light bulbs, paper towels /tissues .54000 Subscriptions and Memberships 195 Florida Library Association 58100 Tuition Reimbursement $ 1,500 Tuition Reimbursement for Library Assistant pursuing a degree in Library Science and Information Studies Subtotal.- Operating Expenses $ 62,920 CAPITAL OUTLAY .66000 Capital: Books /Publications 39,800 Annual funding for books, periodicals library materials, large print books, and reference materials .66100 Capital: Media $ 11,375 Annual funding for CD -Roms, audio - books, vides, CD /DVDs, on -line databases Sublotal.• Capital Outlay $ 51,175 TOTAL: Library Operations $ 411,338 MIAMI SHORES VILLAGE, FLORIDA ............................. ............................... FY 2005 -2006 BUDGET GLOSSARY OF FUNDS & KEY TERMS General Fund: The balanced group of accounts used to record all financial resources except those required to be recorded and accounted for in another fund. The General Fund is normally used to record day -to -day operating activities. Special Revenue Fund: A group of self - balancing accounts where revenues and expenditures are identified for specific and /or restricted uses. Financial activity reported in this fund include excise Tax proceeds, Local Option Gas Tax proceeds, Half —cent Transportation Tax proceeds, Grant activities, and, when necessary, hurricane or storm related costs. Capital Projects Fund: A group of accounts used to record the costs (or use of financial resources) for the acquisition or construction of major capital facilities or infrastructure, except those transactions specifically related to proprietary (or enterprise), special assessments, or expendable trust funds. Qualified transactions must be valued at least $750 and have a life expectancy of a minimum of 3 years. Debt Service Fund: A group of self - balancing funds established to record the accumulation of resources (cash) and corresponding disbursements for the payment of general obligation bond principal and interest costs. Only voter - approved debt is recorded in this fund which is supported by separate ad valorem tax levies. Enterprise (or Proprietary) Fund(s): A group of segregated accounts, grouped together to record the costs (whether direct or indirect) for operations financed and operated in the same or similar manner as a private business. The concept of an enterprise fund is that it is an on -going concern and does not legally or formally require legislative authority to operate — except to determine and set up fees. Unlike the general fund, enterprise funds are recorded using the full - accrual method of accounting meaning that revenues are recorded as earned, whether or not received and expenses are recorded as incurred, whether or not paid. Enterprise Funds also include depreciation charges to accumulate Replacement Funds. Internal Service Funds: Individual groups of accounts established to record the financing of goods or services provided by one village division to another. Funding (or the revenue portion) for these funds are based upon cost allocation schedules. The Village uses Internal Service Funds to centralize costs for insurance and fleet; record all transactions using the full accrual accounting method. Expendable Trust or Agency Fund: Individual groups of funds and accounts used to segregate specific dollars or assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, or other governmental units and /or funds. Included in this category are the Law Enforcement Training Trust Fund and Pension Fund. Ad Valorem Taxes: Taxes paid on the assessed value of land, buildings and personal properties including business inventory and equipment as determined by the Miami -Dade County Property Appraisers Office. The ad valorem taxes represent the largest source of revenues for general operations and are used to support the general operations and debt service obligations of the Village. (Cross reference `Property Taxes" and "Millage Rate'). Appropriation: Monies, funds or dollars allocated and authorized by the Village Council for specifically designated purposes. Bond Funds: Proceeds from the sale of general obligation or revenue bonds for the construction of capital facilities. (Cross reference Capital Projects Fund to which bond funds are occasionally referred). Budget: A balanced fiscal plan for programs, services and construction projects funded within available resource limits during a specific period of time - usually one year. A Balanced Budget is legislatively mandated by Florida State Statute Section 200.065 for the General and Special Revenue Funds each fiscal year. MIAMI SHORES VILLAGE, FLORIDA ............................. ............................... FY 2005 -2006 BUDGET GLOSSARY OF FUNDS & KEY TERMS - Continued Fiscal Year: A 365 -day period of time during which operations are recorded. Under statutory provisions, the fiscal year for Miami Shores Village is October 1 through September 30. Fund: A self- balancing group of accounts treated as an entity to meet legal requirements of Generally Accepted Accounting Principals commonly referred to as "GAAP ". Fund Balance: The Equity position or Net Worth of the general, special revenue and trust funds resulting from the residual cash balance accumulated through the excess of revenues over expenditures from operations. (Cross reference to retained earnings "to explain equity positions of proprietary funds). Half -Cent Transportation Surtax: Effective January 1, 2003, a new ' /z -cent tax on products sold in Miami -Dade County, proceeds of which are accumulated and a portion of which is distributed to participating municipalities. Receipts in this fund must be used to promote, enhance, maintain and /or expand transportation and transportation - related activities in the community. Proposed budgets are submitted to the Miami -Dade Transit Authority by the Village by June I"of each year.The proposed budgets are reviewed and considered by a community board. Once approved, the Village receives proceeds on a monthly basis. Local Government 1/2 -cent Sales Taxes: The value of a state - imposed $0.005 (1/2 -cent tax levy collected on all taxable sales state wide which is subsequently allocated to all Counties then apportioned to the local taxing authorities within the counties' jurisdiction based upon the proportion of gross sales in the community. Local Option Gas Taxes: A two -part county - imposed levy on each gallon of motor fuel or other petroleum related products. The tax, levied with state approval, is comprised to two portions: a six -cent levy and a three -cent levy. These funds are restricted to repairs to roads, rights -of -ways, easements, sidewalks, streetlights, curbs and alleys. General provisions of this tax are defined in Florida State Statute Section 206, and further defined by the Miami -Dade County Home Rule Charter. Millage Rate: The value of one dollar ($1.00) of tax for each $1,000.00 of assessed value of tangible and intangible, real and personal properties as determined by the Miami -Dade County Property Appraisers Office on the first of each calendar year for the subsequent fiscal year. Operating Budget: A balanced and consolidated fiscal plan to provide governmental programs and services for a single fiscal year. Personnel costs: The total planned expenditures related to salaries, taxes, and fringe benefits including health insurance premiums, leave time (paid or unpaid), pension, compensatory time when applicable, worker's compensation premiums, longevity, cost -of- living and merit increases. Prior year encumbrances: Outstanding financial obligations of the Village to purchase goods and /or services which had not yet been paid at the end of any given fiscal period. It is not necessary to ascertain whether or not the product or service had been received, but that the obligation existed. The transaction to record the obligation is identified in each respective funds' Reserved Fund Balance of Reserve Retained Earnings account, requiring re- appropriation in the subsequent fiscal budget. This procedure is required to conform with generally accepted accounting principles. Property Tax: (See Ad Yalorem Taxes) - Taxes paid on the assessed or "just" value of land, buildings, business inventory or assets as determined by the Miami -Dade County Property Appraisers Office on January 1 st of each year. MIAMI SHORES VILLAGE, FLORIDA .............................. ............................... FY 2005 -2006 BUDGET GLOSSARY OF FUNDS & KEY TERMS - Continued Retained Earnings: The accumulated income less the costs incurred during operations and /or transferred out of the funds, resulting in the fund's net worth. As with Fund Balance, positive retained earnings may be used to accumulate surplus cash for renewal and replacement of the respective funds' assets or may be used to offset deficit operations. Revenues: Income derived from taxes, fees and charges for use. In the broad sense, revenue refers to all government income regardless of source, used to fund operations. Rolled -back Millage Rate or Levy: The value of a millage levy which will provide the same amount of property (or ad valorem) taxes as was collected in the previous year, adjusted for the increase or decrease in net property assessments as determined by the Miami - Dade County Property Appraisers' Office. Excluded in the calculation are new levies for construction in progress, additions or deletions to structures, deletions or additions to property resultant from mergers, acquisitions or annexation efforts involving the geographical boundaries of the Village. State Revenue Sharing: Funds collected and distributed by the State Department of Revenue directly to municipalities and other taxing authorities throughout the state as determined in the respective distribution formulas. The revenues included in this class are the "sin taxes" and other non - petroleum or general sales tax based goods.