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2001-2002MIA-MI SHORES V ADOPTED 4 GE -t-LORIDA d" 'Lj Ir UDTS E "Imp lip .4 Build a b -r tomNo r by rceflec%tlg on our herl%ge. r to a bymrco, Miami Shores Village Florida Adopted Operating Budgets By Department & Division for the fiscal year beginning... OCTOBER 1, 2001 and ending... SEPTEMBER 309 2002 Adopted by the Miami Shores Village Council September 18, 2001 Prepared by the Miami Shores Village Finance Department TABLE OF CONTENTS Introduction Village wide Organization Chart ............ ............... ............................... Transmittal Letter ............................. .................... ....... Financial Summaries (Revenues and Expenditures) .......... ............................... . Administration Office of the Mayor and Village Council .................. ............................... . Office of the Village Manager ........................... ............................... Office of the Village Clerk ....... . ...................... . ............................. . Office of the Village Attorney .... ...................... ............................... Building Department ................................... ............................... Code Enforcement Division ................ ....... .............................. Finance Department .................... .............................. ....,............ Planning & Zoning Division .............................. ............................... . Risk Management (Internal Service Fund) ...... . ........ . . . . . . . . . .... . ................... . Unclassified / Non - departmental accounts ............. . ....... . ....... . ................. . Public Safety Police Department- Operations .......................... ...................,....- . -.... Police Department - School Crossing Guard Program . . .................. . ..... . . . . . . .. . . . . . . Public Works Administrative Division ................................. ........ ..... ... .. ..... ........ Fleet Maintenance Internal Service Fund .. ... ...... ...... .............-- ..- ............. ParksDivision ........................................ ............................... Recreation Maintenance Division .......................... ............................... Sanitation Enterprise Operations Division .. . .............. ............................... . Storm Water Enterprise Utility Division .................. ......... ..... .. ......... ...... Streets Division ............................ .............. ..........,- ....- ........... Recreation & Leisure Administrative Division ................................. ............................... Athletics Division ...................................... ............................... AthleticPrograms ................................... ............................... Aquatics Facility Operating Division ...................... ............................... . Community Center Division .............................. .............. .. ...... ..... .... Tennis Division ............................ ............................... Brockway Memorial Library Operations .................... ............................... Appendices Proposed Budget Transmittal Letter ...................... ............................... Capital Budget Summary ...................... ..,.,....., ............... ................ Glossary, Basis of Accounting & Financial Policies ........... ............................... . + FY 2001 -2002 Adopted Budget + '$ VILLAGE-WIDE . ORGANIZATION CHART xORlu MAYOR / COUNCIL MAYOR AL DAVIS VICE MAYOR GREG ULLMAN COUNCILMAN MARK ULMER COUNCILMAN ROBERT BLUM COUNCILMAN PROSPERO HERRERA VILLAGE CLERK I RICH VILLAGE ATTORNEY RD SARA AN ESQ. BARBARA A. FUGAZZI VILLAGE MANAGER SPECIAL PROJECTS ADMINISTRATOR THOMAS J. BENTON JAMES SMITH PUBLIC WORKS DIRECTOR FINANCE DIRECTOR BUILDING DIRECTOR CHIEF OF POLICE DAVE TRAILL MARK A MALATAK VACANT RICHARD MASTEN RECREATION DIRECTOR DIRECTOR OF LIBRARY PLANNING & ZONING I CODE JERRY ESTEP SERVICES ENFORCEMENT DIRECTOR ELIZABETH ESPER ALLYN BERG Mark A. Malatak, CP.A. Grief Financial Officer Mayor Al Davis, Members of the Village Council and Administration 10050 NE Second Avenue Miami Shores, Florida 33138 -2382 Dear Mayor Davis, Council members, Staff & Citizens: MIAMI SHORES VILLAGE October 1, 2001 Finance Department 10050 N.E.2nd Avenue Miami Shores, Florida 33138 Tel: (305) 795.2209 Fax: (305) 756.8972 E- mail: MalatakM CLDM iamiShoresViIIage.con7 Enclosed please find a copy of the Ada ted FY 2001 -2002 Operating and Capital Budgets for the fiscal year ending September 30, 2002. The Adopted Budget will provide you with an easily accessed summary of the operating and capital plans adopted during the September public hearings. No changes have occurred between the Proposed and Adopted Budgets. We provide this document to you for quick access and future reference. As a reminder, the operating budget for FY 2001 -02 is $15,192,89 comprised of: General Fund ($8,506,103); Debt Service Fund ($235,152): Special Revenue Funds ($1,797,082); Enterprise Funds ($1,955,515); Internal Service Funds ($986,877); and, under separate cover, the Capital Projects Fund (including the Aquatics Facility) of $4,181,112. The operating and debt service budgets were adopted applying the following ad valorem tax levies: Operating ad valorem levy: 8.0000 mills Debt Service ad valorem levy: 0.5151 mills The Adopted Budgets are presented in the following order for your reading assistance: Administration (Mayor /Council, Village Manager, Village Clerk, Legal, Finance, Risk Management, and Non - departmental); Public Safety (Police, School Crossing Guards, and Building); Public works (Administration, Streets, Sidewalks, Parks Maintenance, Recreation Maintenance, Storm water, Sanitation, and Fleet Maintenance); Recreation & Leisure (Recreation and Library). The Appendices presents all supporting schedules, original transmittal letter with an explanation of the fiscal assumptions used to develop the budget, and revenue trends). We wish to again thank all of the individuals who dedicated so much time and effort towards the preparation of this budget. Without their considerable efforts, this document could not have completed. Respectfully submitted, MIAMI SHORES VILLAGE MARK A. MALATAK, CPA Chief Financial Officer MAM: Attachment Millage and Taxable Value Worksheet Proposed FY 2001 -2002 Operating Budgets The Miami -Dade County Property Appraisers' Office is responsible for providing all municipalities in Dade County with certified information associated with taxable of assessed property values on July 1 of each year. The information is determined as of January 1 of the preceeding year and used to set ad valorem tax levies for the subsequent fiscal year beginning October 1. The Village received Form DR -420 reflecting the Property Tax Values as of January 1, 2001 were $440,802,643.. Adjusted values First time additions Total Value Equalization adjustments % of adjustment Final Value for Taxes Value of one mill for operations 95% collectiopn factor Certified Value Actual Values: Actual Values: Actual Values: for FY 2001 - FY 1998 -1999 FY 1999 -2000 2000 -2001 2002 $365,983,051 $383,570,603 $405,448,292 $2,553,058 $2,230,680 $2,462,213 $436,567,916 4,234,727 ($1,558,188) ($1,405,012) ($5,013,022) $0 -0.42% - 0.36% - 1.23% $366,977,921 $384,396,271 $402,897,483 $440,802,643 $419,883 $459,656 $402,897 $551,003 Millage Levied by Village General operating purposes 8.7400 8.3627 8.3627 8.0000 Voter - approved Debt Service 0.0000 0.6065 0.5151 0.5151 Total Millage 8.7400 8.9692 8.8778 8.5151 Tax levies & revenues for FY 2001 -02, based upon the July 2001 report are: Estimated Tax Levy Category Millage Rates Revenues Tax Levy f or General Operations -> 8.0000 $3,402,996 evy for Voter - approved Debt Service -> 0.5151 $223,453 TOTALS -> 8.5151 $3,626,449 Proposed FY 2001 -2002 Operating Budget Prepared by Finance on 07/06/01 at 03:17:26 PM MIAMI SHORES VILLAGE, FLORIDA ................. ............................... FY 2001 -2002 BUDGET 440 W 420 400 o q _ 380 360 340 320 TRENT] HISTORY ON MILLAGE RATE 9.50 W F 9.00 c� 8.740 8.740 9 8.50 8,383 8.3 &3 a 000 8.00 7.50 1998 1999 2000 2001 2002 FISCAL YEAR Assessed Value as of January 1, 2001 * $436,567,916 Less adjustments in progress 4.234.727 Current Year adjusted Taxable Value $440,802,643 Proposed FY 2001 -02 Ad Valorem Levy 8.0000 Ad Valorem Proceeds $3,526,421 Less 95% Collection Discount 123,425 FY 2001 -02 PROPERTY TAX REVENUES $3,402.996 Calculated Value of One Mill Equals $ 425,375 TREND HISTORY ON ASSESSED VALUE 1998 1999 2000 2001 2002 FISCAL YEAR Change FY +3.72% 1997 -98 +3.87% 1998 -99 +3.73% 1999 -00 +5.40% 2000 -01 +9.34% 2001 -02 Assessed Value $ 354,787,869 368,519,109 382,252,856 402,897,483 440, 802,643 Property Values are determined by the Miami -Dade County Property Appraiser and released to the Village on July 1 st of each year. The information is presented on Form DR -420 and represents the aggregate value of all properties in the Village as of January 1 st of each year for the following year's budget. Accordingly, the information reflected as of January 1, 2001 will be applied to the Proposed FY 2001 -02 Operating Budgets and do not include property improvements or sale tranactions occurring after January 1 st. These transactions will be reflected on next year's report. 'cK OR „ss MAYOR/COUNCIL ,R ORGANIZATION CHART Rl VILLAGE CLERK BARBARA A. FUGAZZI MAYOR / COUNCIL MAYOR AL DAVIS VICE MAYOR GREG ULLMAN COUNCILMAN MARK ULMER COUNCILMAN ROBERT BLUM COUNCILMAN PROSPERO HERRERA EXECUTIVE ASST. VILLAGE MANAGER TO VILLAGE MANAGER - THOMAS J. BENTON BARBARA FUGAZZI VILLAGE ATTORNEY RICHARD SARAFAN, ESQ. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET MAYOR & COUNCIL Service,; Functions and Activities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village func- tions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is respon- sible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Coun- cil member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candidates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chamber of the Village Hall on the first and third Tuesday ofevervmonth (Pxrhvfinor A,, n,c +l a+ �•zn ., .,, .. - - -' --- - - - - -- I----'.,.. --_.a . a »`....,..� aa� , .�v r.ua. 17F-,VICu 111GGLU18S 111dy be held when required. MIAMI SHORES VILLAGE, FLORIDA...,.. FY 2001 - 2002 BUDGET 2001 - 2002 BUDGET EXPLANATION Office of the MAYOR & VILLAGE COUNCIL 001 - 0100 -511 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 11 Executive Salaries 24 ISF: Workers' Compensation Subtotal: Personnel services OPERATING EXPENSES 34 .g 42 4501 47 $ 5 Mayor & Council receive annual stipends of $1 each as stipulated by the Village Charter 75 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Contractual Services $ 234 Allocated charges applied to Department/ Division for maintenance or service agree- ments on Village Hall office equipment Travel 1,000 Conferences, meetings & function reimbursement for Council members Postage 40 Mailing costs for Village Council correspondence ISF: Risk Management 162 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirements. Printing 200 Stationary & Business Cards reprints for Council members 49 Other Current Charges 1,500 Plaques, Flowers & Awards requested by Council, Photos for Council Functions and Presentations MIAMI SHORES VILLAGE, FLORIDA ..... - .............................FY 2001 - 2002 BUDGET 2001 - 2002 BUDGET EXPLANATION Office of the MAYOR & VILLAGE COUNCIL 001 - 0100 -511 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued 51 Office Supplies 5202 Other Operating Expenses 54 Subscriptions & Memberships Subtotal: Operating Costs $ 25 Office supplies for five Council members 500 Supplies, materials, services to support the department's operation 1,900 Annual subscription membership to Florida League of Cities, Membership to Dade League of Cities $ 5.561 TOTAL: Office of the Mayor & Council $ 5.641 MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY2001 -2002 BUDGET LEGAL COUNSEL Services, Functions and Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters ofthe Village. The duties include, but are not limited to, the preparation of Village ordinances, resolutions and the implementation ofCouncil goals and legislative priorities. The Village Attorney also pro- vides legal counsel, representation in legal matters, the preparation and review of contacts or agreements, as well as other legal documents. When required, the Village Attorney prepares and provides legal opinions on a myriad of issues where the village may have litigatory expo- sure. The Village contracts a separate and independent labor attorney to provide counsel and rep- resentation on labor - related matters, including, but not limited to employment contracts and collective bargaining agreements, union negotiations and grievances. The significant increase in FY 2001 -2002 reflects the anticipated costs to negotiate and settle the two labor contracts with the Police Benevolent Association (PBA) and the Federation of Public Employees (FPE) both scheduled during the first quarter of fiscal year 2001 -2002. MIAMI SHORES VILLAGE, FLORIDA_, .......... .......... __ ....... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION Office of the VILLAGE ATTORNEY 001 - 0200 -514 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 0 No personnel expenditures are OPERATING EXPENSES recorded in this department .3103 Professional Services: $ 5,000 Fees to settle pending negotiations assoc. Legal - EPA with the Village's sanitation operations .3120 Professional Services: 40,000 Fees anticipated for special legal research, Legal - General opinions, supplemental negotiations or representation .3121 Professional Services 48,000 Legal retainer for Village Attorney Legal - Retainer *No cost increase requested for FY 01 -02 .3122 Professional Services 72,000 Fees anticipated for general labor costs; Legal - Labor negotiation for 2 union contracts and representation on labor issues as needed .3123 3125 34 42 4501 54 Professional Services 25,000 Legal fees anticipated for Village represen- Leaal - Litiaatinn +. +;__ _ L____ _,_� . ., -o - -- ---- a- ------ LuuU,i Uii iSbUC;b UI UUg11L LU the court system Professional Services: 2,000 Fees for serving notices, taking depositions, Legal - Other and other court related services. Contractual Services 15 Computer costs allocated by Finance Postage 50 Special delivery of legal materials ISF: Risk Management 5,312 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. Subscriptions & Memberships 1,100 Subtotal: Operating Expenses 3, 19k-4777 TOTAL : Office of the Village Attorney S 198,477 Law Update, Miscellaneous Publications VILLAGE CLERIC ` ORGANIZATION CHART NJPM 0 IV o VILLAGE CLERK BARBARA A. FUGAZZI RECEPTIONIST SANDRA MOREDOCK MIAMI SHORES VILLAGE, FLORIDA.... ............. __ ............. FY 2001 -2002 BUDGET OFFICE OF THE VILLAGE CLERIC Services, Functions and Activities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as voter registration, general elections, coordination of Village Council meetings and Board selection process, Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk's office is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolu- tions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is responsible for comply- ing with records requests in the form of paper copies, audio and video copies. The decreased funding request in advertising reflects no elections during the year. In addition to the above duties, the Clerk's office administers the Village's Occupational Li- censing program, ensuring payment of applicable fees on a yearly basis. The issuance of film and peddler (solicitor) permits are also facilitated by the Clerk's office. 2001 Achievements Successfully coordinated and ran the April 2001 Village Council Election, including supervision of the election process and voting tabulations. Served as President ofthe Miami -Dade County Clerks Association. Accepted into the International Institute ofMunicipal Clerk's Master Municipal Clerk Academy Program. Completed the Village's Code of Ordinance update and reformatting project. Completed update of the Village Community Information Guide. Web Page Maintenance through input of Council agenda, Council minutes and Planning & Zoning Board meeting agendas on the Village web page. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET FE- �1 OFFICE OF THE VILLAGE CLERIC --- .__._..... -. -------------- - - - - -- [goals and € b*, ivM The Clerk's office will initiate a records retention policy to adhere to State retention schedules. The Clerk's office will update files and process approximately 650 occupational licenses. The Clerk's office will process public records requests in a timely manner. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION OFFICE of the VILLAGE CLERK 001 - 0303 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .11 .1101 .12 .21 .23 24 2999 Executive Salary $ 52,862 Village Clerk base salary Executive Benefit - General 2,500 Executive package Regular Salaries 33,234 Receptionist / Recording Secretary FICA 7,554 Social Security and Medicare taxes Health Insurance 4,974 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. ISF: Workers' Compensation Contingent Personnel Costs 121 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user division 8,991 Subtotal Personnel Services S 110,230 OPERATING EXPENSES Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 31 Professional Services $ 7,500 Costs for background and pre - employment verification testing for all candidates in the Village 34 Contractual Services 30 Maintenance contracts allocated and Specialized: - Selectric III typewriter MIAMI SHORES VILLAGE, FLORIDA.. .... _. _ _ .................. .. FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION OFFICE of the VILLAGE CLERK 001 - 0303 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (Continued) .40 Travel $ 385 FAOLO, IIMC Institute, FACC annual conference Chamber installation Miscellaneous luncheons / Meetings .4020 Per Diem Allowance 385 Funding to conference attendees and local mileage .41 Telephone Expenses 800 Base fee allocated to all users (previously charged to Finance) for Centrex line dedi- cations and anticipated internet licensing .411 Telephone - Long Distance 30 Extension long distance .42 Postage 800 Mailing of occupational licenses Follow -up correspondence .4501 ISF: Risk Management 4,351 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. 47 Printing 150 Printing of forms 48 Advertising & Promotions 8,000 Costs for advertising vacant positions less costs to run an annual Council election 49 Other Current Charges 8,000 Legal advertising of Ordinances 51 Office Supplies 550 Pens, paper, ink and other office supplies for a one year period for 2 full -time employees 5202 Other Operating Expenses 200 Supplies for electronic filing system Records retention and ordinance - related transactions MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION OFFICE of the VILLAGE CLERK 001 - 0303 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) 54 Subscriptions & Memberships $ 600 Florida Assoc. of City Clerks Int'l Institute of Municipal Clerks Florida Assoc. of Licensing Officials Dade County Municipal Clerks Assoc. Internet access 5800 Training & Education 3,500 Conference Registrations, costs for annual volunteer and employee appreciation parties Subtotal Operating Expenses S 35,281 TOTAL: Office of the Village Clerk* S 145,517 * This Division generates $68,000 in General Fund Revenues from Occupational Licenses. OR VILLAGE MANAGER'S .RiR R.faM OFFICE .stir. ORGANIZATION CHART ��liA1Dp' SPECIAL PROJECTS ADMINISTRATOR VACANT PUBLIC WORKS DIRECTOR DAVE TRAILL VILLAGE MANAGER THOMAS J BENTON FINANCE DIRECTOR J I BUILDING DIRECTOR MARK MALATAK I VACANT _ VILLAGE ATTORNEY RICHARD SARAFAN EXECUTIVE ASST. — — — TO VILLAGE MANAGER BARBARA FUGAZZI CHIEF OF POLICE RICHARD MASTEN RECREATION DIRECTOR I I DIRECTOR OF LIBRARY ELIZABETH I ENFORCEMENT LN BERGEC OR JERRY ESTEP MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET VILLAGE MANAGER Services, Functions and Activities The Office ofthe Village Manager is responsible for the general and specific operations of all aspects of the Village. As Chief Executive and Administrative Officer for the Village, the Manager is appointed by and serves at the discretion ofthe Village Council, implementing the directives, policies and objectives of the Council through the operating departments of the Village. The Manager is also responsible for the appointment of all department heads with the exception ofthe Village Clerk and the Village Attorney, both ofwhom are appointed directly by the Mayor and Village Council. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION VILLAGE MANAGER 001 - 0300 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .11 Executive Salary $ 110,000 Village Manager base salary 1101 Executive Benefits - General 14,600 ICMA Contribution and Executive Benefit Package .12 Regular Salary 60,000 Special Projects Administrator .21 FICA 14,620 Social Security and Medicare taxes 22 Retirement 6,815 Contractually designated 6% contribution to general employee pension plan for Village Manager .23 Health Insurance 4,974 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24 ISF: Workers' Compensation 121 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .2999 Contingent Personnel Costs 18,613 Projected costs for all eligible employee's annual COLA, Merit, Longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services S229, OPERATING EXPENSES .3126 Professional Services $ 24,000 Lobbying service agreements for two lobbyists: (1) State, (1) County .34 Contractual Services 636 Allocated charges applied for maintenance agreements on Village Hall office equipment MIAMI SHORES VILLAGE, FLORIDA.... .............. ___ ........... . FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION VILLAGE MANAGER 001 - 0300 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued .40 Travel $ 2,000 Manager's attendance at various meetings and conferences: Special Project Administrator attendance at State legislative sessions Al Telephone 1,200 Telephone services .411 Telephone - Long Distance 100 Estimated charges for toll calls .412 Cellular Telephone 720 Nextel cellular telephone costs with beeper 42 Postage 400 Postage cost for Manager's correspondence .4501 ISF: Risk Management 5,890 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially_ determined Self- insurance Reserve Fund funding requirement to all divisions .4502 ISF: Fleet Maintenance 4,856 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function 4602 Repairs & Maintenance 500 To fund damaged or broken equipment & fixtures in the department 47 Printing 500 Miscellaneous printing of flyers, reports, announcements, and grant applications 48 Advertising & Promotion 1,000 Promotional costs for staff plaques and advertising costs for notices 51 Office Supplies 400 Pens, paper, ink and other office supplies for a one year period for 2 full -time employees MIAMI SHORES VILLAGE, FLORIDA.. . ...... _........ FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION VILLAGE MANAGER 001 - 0300 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) 5202 Other Operating Expenses $ 250 Costs for supplies to generate computer not reflected in offiice supplies, photography, Clip Art, specialty paper 54 Subscriptions & Membersiups 2,000 Miscellaneous publications, Books, Miami Dade City /County Management Association, FCCMA, ICMA, Chamber of Commerce, America on Line 5800 Training and Education 500 Cost to attend 10 local ICMA training sessions Subtotal Operating Expenses S 44,952 TOTAL: Office of the Village Manager SS 274.695 OR "., BUILDING DEPARTMENT �-� ORGANIZATION CHART r 0A DIRECTOR OF BUILDING VACANT EXECUTIVE ASSISTANT ANGELA BECKER CLERICAL ASSISTANT GLADYS VILLAR MIAMI SHORES VILLAGE, FLORIDA.. ............... ................ - FY 2001 -2002 BUDGET BUILDING DEPARTMENT Services, Functions and Activities The Building Department is responsible to enforce all State, County and Municipal construction and building related codes in a client sensitive manner. Building inspections ensure compliance with the Miami Shores Village Code, the South Florida Building Code and all other applicable State and Federal codes. Compliance includes building plans examination, permitting and the inspection of construction methods and materials. The Department processes all permit applica- tions to ensure that mandatory information and documentation are included. This includes, but is not limited to signed and sealed plans, specifications, surveys, licenses, certificates of insurance, letters of acceptance from Miami -Dade County product control for materials to be used in the project. Upon completion of the project, the Department issues a certificate of occupancy. Coals and Objectives. To effectuate the building process. a. To process a minimum of 100 permits weekly. b. To process a minimum of 25 building inspections weekly. c. To respond to a minimum of 25 telephone inquiries daily. d. To close a minimum of 50 files weekly. II. To provide building and construction compliance services. a. To automate the department's permitting functions (in coordination with Finance). 1. To complete study the department's needs and assess what is needed by November 2001. 2. Submit bid specifications and go out for bids by December 2001. 3. Review bids and award contract by January 2002 4. Install system and train staff by June 2002. b. To automate the departments property files 1. To complete a study of the department's needs and assess what is needed by November 2001. 2. Submit bid specifications and go out for bid by December 2001. 3. Review bids and award bid by January 2002. 4. Have documents scanned by July 2002. c. To set up a fee schedule for scanning future records. 1. Submit schedule of fees to the Village Council by November 2001. 2. Receive Village Council approval by December 2001. d. Have staff attend public relations and public management classes. 1. Schedule public relations class by November 2001. 2. Schedule second public relations class by May 2002. e. Increase public awareness. 1. Provide contractor brochure by November 2001. 2. Provide department permitting information brochure by December 2 00 1. MIAMI SHORES VILLAGE, FLORIDA ............................... . _ _ FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION BUILDING DEPARTMENT 001 - 0400 -524 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .11 .1101 .12 .21 .23 .24 .2999 Executive Salary $ 70,000 Building & Zoning Director Executive Benefits - General 2,500 Executive package Regular Salaries 71,423 (1) Executive Assistant (1) Clerical Assistant* *Funded from unclaimed bonds FICA 11,106 Social Security and Medicare taxes Health Insurance 7,461 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. ISF: Workers' Compensation Contingent Personnel Costs 181 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 5.680 Subtotal: Personnel Services S 1 351 OPERATING EXPENSES Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period .34 Contractual Services $ 50,000 Fees to external contractors that provide inspection on Building, Plumbing, Electrical and Mechanical in Department head's absence or leave 40 Travel 1,500 Building Official's Association of Florida annual seminar and Board meeting, South Florida Builiding Official's Meeting MIAMI SHORES VILLAGE, FLORIDA...... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION BUILDING DEPARTMENT 001 - 0400 -524 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued .41 Telephone .411 .412 .42 .4210 4501 4502 47 51 Telephone - Long Distance Cellular Telephone $ 500 Base telephone and internet costs allocated 100 Estimated cost for toll calls 880 Cost for Nextel cellular telephone Postage 700 Correspondence and certified mail Courier / Delivery Services 50 Hand delivery of plans, recovered by fees ISF: Risk Management 5,718 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions divisions. ISF: Fleet Maintenance 4,856 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function Printing 2,200 Printed forms for Building & Zoning: permits, Garage sale, Other miscella- neous printing Office Supplies 5202 Other Operating Expenses 54 Subscriptions & Memberships 570 Pens, paper, ink and other office supplies for a one year period for 3 full -time employees 1,300 Film, Filing cabinets, cassettes 220 Building Official's Association of FL South FL Building Official Council Dade Council, National Notary Association MIAMI SHORES VILLAGE, FLORIDA ........... .................. __ .... FY 2001 -2002 BUDGET 2001 - 2,002 BUDGET EXPLANATION BUILDING DEPARTMENT 001 - 0400 -524 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) 5800 Training & Education $ 300 Subtotal: Operating Expenses S 68.894 CAPITAL OUTLAY 62 Buildings $ 2 000 Subtotal: Capital Outlay S zoo TOTAL: Building Department* 5239.245 Estimated registration fee for Director to attend annual seminar Refurbish Director's office and small furnishings *This Division generates $28,500 in building permit- related revenues to the General Fund. OR CODE ENFORCEMENT ORGANIZATION CHAT ■1!R'.. x RIU' CODE ENFORCEMENT, PLANNING & ZONING DIRECTOR ALLYN BERG SENIOR CODE ENFORCEMENT OFFICER RICHARD TRUMBLE ADMINISTRATIVE ASSISTANT IRENE FAJARDO CODE ENFORCEMENT CODE ENFORCEMENT OFFICER OFFICER ERNST LOUIS HILLARY GRAVER MIAMI SHORES VILLAGE, FLORIDA. ................................ ............ ... FY 2001 -2002 BUDGET PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT CODE ENFORCEMENT DIVISION Services, Functions and Activities The Code Enforcement Division performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the community and its resi- dents, the division staff is able to achieve an exceptionally high compliancy percentage. Con- tinuing violations are processed through the Code Enforcement Board which may impose fines in the form ofproperty liens. Staff associates work closely with the Police and Public Works Departments in order to achieve Village -wide community improvement programs. Goals..& Objectives -------- - - - - -- �._ --- -... - -- - �---.........- I. To implement a proactive Code Enforcement program. a. To complete the identification of community detractors that contribute to neighborhood decline and develop a list by November 2001. b. To systematically complete a three month survey the Village and follow up on Code violations. C. To provide sta$'training to insure that fairness is applied in investigating and handling complaints by March 2002. II. To reduce the number of complaints referred to Code Enforcement. a. To publish four quarterly intbrmation notices about permitting and Code requirements to the general public through the provision of brochures and newspaper articles. b. To complete permitting brochure by detailing paint permit requirement by December 2001. C. To draft press release on November 2001 and May 2002 about Code requirements. d. To mail a minimum of 3, 000 brochures by May 2002. III. Reduce cases referred to the Code Enforcement Board. a. To complete a draft ordinance that would allow ticketing in lieu of a Board hearing by December 2001. b. To present ordinance to Village Council by November 2001. C. To present ordinance for final reading in December 2001. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PLANNING, ZONING AND CODE ENFORCEMENT DEPARTMENT CODE ENFORCEMENT DIVISION 001 - 0351 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .12 Regular Salaries $ 118,314 3 full -time Code Enforcement Officers Administrative Secretary (50 %) - allocated with Planning & Zoning 14 Overtime 2,500 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations .21 FICA 9,539 Social Security and Medicare taxes 23 Health Insurance 8,705 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. .24 ISF: Workers' Compensation 211 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .2999 Contingent Personnel Costs 6,384 Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Services S 145.653 OPERATING EXPENSES 3420 Court Filing Fees $ 1,800 Record notices, orders & lien releases MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PLANNING, ZONING AND CODE ENFORCEMENT DEPARTMENT CODE ENFORCEMENT DIVISION 001 - 0351 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES Continued .40 Travel $ 1,050 Annual membership dues to the Florida Assoc. of Code Enforcement .41 Telephone 1,067 Telephone and internet service .411 Telephone - Long Distance 130 Estimated long distance cost .412 Cellular Telephone 840 Funding for Nextel phone 42 Postage 7,350 Correspondence and certified mail notices of violations 4501 ISF: Risk Management 5,338 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self-insurance Reserve requirement to all divisions 4502 ISF: Fleet Maintenance 14,569 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function 47 Printing 2,100 Printing of educational or advisory pamphlet and notice of violations 51 Office Supplies 735 Pens, paper, ink and other office supplies for a one year period for 3.5 full -time employees 5202 Other Operating Expenses 1,300 Film purchase & development Toner for printer Special software requirements to support Code Enforcement program MIAMI SHORES VILLAGE, FLORIDA .................... --- .......... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PLANNING, ZONING AND CODE ENFORCEMENT DEPARTMENT CODE ENFORCEMENT DIVISION 001 - 0351 -512 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES Continued 5204 Uniforms $ 1,000 Uniform costs for 3 staff members per contract: (5) pants, (5) uniform shirts with logo, belts and shoes where applicable 54 Subscriptions & Memberships 280 Florida Association of Enforcement Florida Planning &Zoning Assoc. 5800 Training & Education 500 Continued education funding for Enforcement staff and computer training (allocated) for administrative secretary Subtotal: Operating Expenses S-38.0.5 TOTAL: Planning, Zoning & Code Enforcement Department - Code Enforcement Division* $ 1833712 * This Division generates $130,000 in General Fund Revenue for Code Enforcement violations and collection efforts. OR FINANCE DEPARTMENT 5 ' K Ni,i� ORGANIZATION CHART otir� rt+° LQR14 COMPTROLLER CAROLYN MODESTE ACCOUNTS PAYABLE CLERK GLORIA ALDANA FINANCE DIRECTOR MARK A. MALATAK, CPA ADMINISTRATIVE SECRETARY SABRINA COX ACCOUNTANT ELIZABETH KEELEY DATA PROCESSOR SPECIALIST CLARA BENDER MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET F7 L_J] FINANCE DEPARTMENT Services, Functions and Activities The Finance Department is responsible for the security of all Village funds. The department is a full- function operation ranging from basic accounting to comprehensive financial manage- ment and planning. Included in the many responsibilities of the department are: preparing the annual operating and capital budgets; processing fifty -two weekly payrolls and maintaining all appropriate records; filing the necessary payroll- related taxes and the corresponding reports; preparing tweleve monthly financial reports and the annual financial report; recording all finan- cial transactions and ensuring that the fiscal integrity of the village is ensured; and, managing the information technology functions ofthe village. The Department is also responsible for the timely and accurate reporting of all financial activities. This includes the recording of all purchase orders, direct payments, invoices and daily deposits. The department is responsible to reconcile a minimum of four monthly bank statements, confirming all cash and electronic transactions. The department also is charged with monitoring and coordinating the Villages five retire- ment plans: the General Employees' Pension System, the (new) Police Officers' Retire- ment System, the ICMA -457 Deferred Compensation Plan, the VALIC -457 Deferred Compensation Plan, and the ICM4,- 401(a) Money Purchase Plan. The responsibilities include the coordination of quarterly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and village contributions to all funds; and collating the year -end financial data for audit and year -end state reporting requirements. The department also manages the Village's risk management function, employee benefit programs, cash management, debt service management, central stores, payroll, accounts pay- able and receivable and other finance- related matters. MIAMI SHORES VILLAGE, FLORIDA...... FY 2001 -2002 BUDGET FINANCE DEPARTMENT 20CI Achievements - Prepared and implemented the FY 2000 -01 Operating & Capital Budgets Completed the FY 1999 -2001 CAFR Designed, developed and implemented an automated cash depository system with Bank of America - expediting deposits from 4 to 2 days for clearing Implemented the acceptance of credit card payments Designed and developed for implementation in FY 2002 an on -line access system for billing and service inquiries Developed and installed a new voice answer system - Implemented the first two of four phases ofthe transition to the GASB 34 reporting procedures, requiring the Village to disseminate its annual financial reports in a manner similar to that which is provided by publicly traded corpora *ions - eliminating many ofthe previous governmental -type reporting Successfully transferred the storm water utility billings from Miami -Dade County to an in -house process, with preliminary estimates that indicate a 23% increase in storm water revenue collec- tions from the county's records Designed and developed specifications for the re- computerization of the Village MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET I. To enhance financial automation a. To select and recommend for award a contractor to acquire a new NT computer system by 11-30-2001 b. To award a software provider for a replacement program by 10 -15 -2001 C. To convert and migrate data from the existing PICK system to the new system by 12 -1- 2001 d. To go live with the new computer system by 01 -01 -2002 II. To implement an on -line internet access program a. To develop specifications for an RFP for network on -line access by 11 -30 -2001 b. To select a contractor for an internet access program by 12 -31 -2001 C. To implement the on -line access program by 02 -28 -2002 d. To go live with the internet access system by 3 -31 -2002 M. To process accounting reports a. To prepare a minimum of 52 weekly payrolls by 9 -30 -2002 b. To close a minimum of twelve monthly financial reports by 9 -30 -2002 C. To reconcile a minimum of 28 bank statements by 9 -30 -2002 d. To prepare a minimum of 12 tax return reports by 9 -30 -2002 e. To prepare and release a minimum of 250 IRS Form W -4s by 01 -31 -2002 IV To prepare financial reports a. To complete the FY 2000 -01 CAFR by 01 -15 -2002 b. To prepare a minimum of quarterly financial performance reports for managements' review by 9 -30 -2002 C. To prepare a Proposed Operating Budget for FY 2002 -03 by 07 -31 -2002 d. To prepare a Proposed Capital Improvement Budget for FY 2003 -07 by 06 -30 -2002. MIAMI SHORES VILLAGE, FLORIDA ............................ ........FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION FINANCE DEPARTMENT 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES Al Executive Salary $ 81,091 Finance Director base salary .1101 Executive Benefit - General 2,500 Executive package -12 Regular Salaries 163,173 Comptroller / Accountant I Accounts Payable Clerk Data Processing Specialist Administrative Assistant Courier (20% of salary from Police) 14 Overtime 2,000 Wages for excess hours related to budget preparation, year -end audit and computerization changes. .21 FICA 19,781 Social Security and Medicare taxes .23 Health Insurance 14,922 Estimated annual Der employee rncrc for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. .24 ISF: Workers' Compensation 374 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .2999 Contingent Personnel Costs 11.805 Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Services $295646 MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION FINANCE DEPARTMENT 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES 31 Professional Services $ 2,500 PC Software support for on -line bill inquiry project, data conversion and year -end closing 32 Accounting and Auditing 50,000 Annual Village audit, Program audit, Country Club audit and implementation of Phase I - GASB 34 (Fixed Asset Reporting) Compliance .3201 Professional Services 15,000 Computerization project (estimated) 34 Contractual Services 11,950 Maintenance contract - Computer systems (including PC's) - Typewriters - Check signer & burster - Copiers - Fax machine - Telephone maintenance agreement - Software licensing .3410 Contractual Services 7,875 Temporary Labor due to staff leave .40 Travel 3,000 Miscellaneous conferences and meetings for Government Finance Officers Assoc. national conference; Dade and Broward County Municipal Finance Officers Association and GASB 34 training .41 Telephone 2,175 Telephone and internet access services - including 4 dedicated lines .411 Telephone - Long Distance 600 Estimated long distance costs related to investments and bond reporting 412 Cellular Telephone 750 Reimbursement estimate for Department Head 42 Postage 3,000 Postage for accounts payable, collection letters and correspondence MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION FINANCE DEPARTMENT 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .4210 Courier / Delivery Services $ 500 Hand delivery and overnight service for regulartory documents; partially offset thru bond reimbursements .4501 ISF: Risk Management 11,300 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions. .4602 Repair and Maintenance 1,575 Repairs to equipment not covered by contract such as: cash register, burster, laser printer 47 Printing 3,000 Printed forms, Deed transfers, W -2, 941 -A, Revenue envelopes, Letterhead and envelopes, Budget documents, etc. 48 Advertising and Promotions 500 Budget (TRIM) advertising mandated by Florida State Statute 200.065 .51 Office Supplies 1,575 Pens, paper, ink and other office supplies for a one year period for 6 full -time employees 5202 Other Operating Expenses 4,876 Computer paper, Gummed labels, Data binders, Printer ribbons, Computer tape, Back -up tape drives 5204 Uniforms 425 Uniform shirts for six staff members 54 Subscriptions & Memberships 3,252 National Govt Finance Officers Assoc, State Govt Finance Officers Assoc, Dade and Broward Municipal Finance Officers Association, GASB Review, CPA license renewal MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2,002 BUDGET EXPLANATION FINANCE DEPARTMENT 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .5800 Training & Education $ 1,750 GFOA training at National Conference (June 2001); GFOA training for accounting changes- GASB34 Subtotal: Operating Expenses S 125,603 TOTAL: Finance Department* S 421,249 * This Division generates $369,340 in General Fund interest earnings. OR PLANNING & ZONING ORGANIZATION CHART - I0 ORIUA PLANNING & ZONING, CODE ENFORCEMENT DIRECTOR ALLYN BERG ADMINISTRATIVE ASSISTANT IRENE FAJARDO MIAMI SHORES VILLAGE, FLORIDA---. ................. --- .......... FY 2001 -2002 BUDGET PLANNING, ZONING &L CODE ENFORCEMENT DEPARTMENT PLANNING & ZONING DIVISION Services, Functions and Activities The Planning and Zoning Division accepts development proposals and conducts meetings with homeowners, contractors, developers, attorneys, architects and other Village staffto effectively, efficiently and timely review the submission to ensure compliance with the land development codes. Applications are processed, staff reports are prepared and material is presented to the Planning & Zoning board for all variances, site plans and ordinance revisions. This Division provides staff support for the Board on special projects as well as acting as the official staff liaison between the Board and Village. The Division is responsible to investigate and report matters as assigned by the Village Manager. New ordinances, staff reports and materials are prepared and submitted for approval by the Village Council. Updates to the Land Use Map and Comprehensive Plan are also reviewed periodically as required by Florida Statutes. Goals & Objectives _ - - - _ .._........ _ _ . I. To enhance operational efficiencies. a. To create a new zoning map with all ofthe updates by December 2001. 1. To prepare new map by October 2001. 2. To submit the map to Council by November 2001. 3. To receive Council adoption by December 2001. b. To create a new Land Development Code by December 2001. 1. To draft new zoning text by October 2001. 2. To present new code to Planning & Zoning Board by November 2001. 3. To present to the Council by December 2001. II. To enhance community appearance. a. To implement an approval of colors and development process that improves the quality of life and the general appearance of the neighborhood by March 2002. b. To implement a policy that requires landscaping and parking that meet the Village Code by June 2002. C. To increase public awareness of the Code by distributing flyers and by organizing press releases by August 2002. MIAMI SHORES VILLAGE, FLORIDA. ....... _.__ ...... .... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT PLANNING & ZONING DIVISION 001 - 0450 -524 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .11 Executive Salary $ 71,611 Full year funding for Department head .1101 Executive Benefits - General 2,500 Executive package .12 Regular Salary 12,685 50% salary allocation of Administrative Assistant from Code Enforcement Division .21 FICA 7,080 Social Security and Medicare taxes .23 Health Insurance 3,731 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included 24 ISF: Workers' Compensation 91 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 2999 Contingent Personnel Costs 5,748 Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Services S 103.44 OPERATING EXPENSES 31 Professional Services $ 5,000 Comprehensive Plan update prepared by certified engineer 34 Contractual Services 1,611 Copy Machine maintenance and allocated service agreement costs for Village Hall office equipment; plus service agreement on 3 PC's, 2 printers and computer program updates MIAMI SHORES VILLAGE, FLORIDA ........................... 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT PLANNING & ZONING DIVISION 001 - 0450 -524 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (Continued) 40 Travel $ 1,000 Travel to attend State Planning conference 41 Telephone Expenses 150 Telephone Centrex allocations 411 Telephone - Long Distance 50 Estimated long distance costs 412 Cellular Telephone 599 Funding for (1) Nextel telephone 42 Postage 2,640 Zoning hearing notices, certified mailings miscellaneous correspondence 4501 ISF: Risk Management 3,481 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions 4502 ISF: Fleet Maintenance 4,856 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .46 General Repairs & Maintenance 300 Estimated repair costs on equipment protected by contract or service agreement 47 Printing 1,750 Information brochures; Miscrllaneous printing of promotional literature 51 Office Supplies 500 Pens, paper, ink and other office supplies for a one year period for 1.5 full -time employees MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PLANNING, ZONING & CODE ENFORCEMENT DEPARTMENT PLANNING & ZONING DIVISION 001 - 0450 -524 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING COSTS (Continued) 5202 Other Operating Expenses 54 Subscriptions & Memberships 5800 Training & Education Subtotal: Operating Costs CAPITAL OUTLAY 64 Equipment Subtotal: Capital Outlay $ 500 Computer peripheral equipment, filing and storage facilities 613 Florida Planning & Zoning Assoc. American Institute of Certified Planners Zoning News and Zoning Law Bulletin 600 Attend annual Florida Planning & Zoning Conference Attend two local Zoning & Code Enforcement seminars $ 23,650 $ 3.200 $ 3,200 TOTAL: Planning & Zoning Division* S 130,296 Cummins Perforator to secure integrity of approved plans and drawings * This Division generates $20,000 in permit fees to the General Fund. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET 2000 - 2001 BUDGET EXPLANATION FINANCE DEPARTMENT: Risk Management (Internal Service Fund) 501 - 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION REQUESTED PERSONNEL SERVICES .2440 Risk Management: Workers' Compensation Premium .2999 Risk Management: Contingent Personnel Costs $ 20,504 Premium paid for workers' compensation in excess of $300,000 30,000 Fees reserved for workers' compensation settlement costs if required. Ifunused, funds are transferred to the Risk Management retained earnings account. Subtotal: Personnel Services S 5 0, 50 OPERATING EXPENSES .31 Professional Services $ 4,843 Annual Risk Management actuarial study .3123 Professional Services: 31,050 Outside counsel for special representation Legal Litigation services .3125 Professional Services: 3,510 Legal research costs for outside counsel Legal - Other .32 Professional Services: 5,625 Annual audit & confirmation report Audit & Accounting .411 Telecommunication 70 Long Distance toll calls 412 Telecommunication 25 Cellular phone .4210 Courier/Delivery Services 28 Charges for courier service 4511 Risk Management: Premium 253,575 Annual Premium for insurance policy Excess: General Liability 4512 Risk Management: Premium Excess: Excess Property Liability 4513 Risk Management: Premium Excess: Excess Property Liability 45131 Risk Management: Premium Excess: Excess Property Liability 38,152 Annual Premium for primary insurance policy for excess coverage 11,849 Annual Premium for secondary insurance policy for excess coverage 8,759 Annual Premium for third insurance policy for excess coverage MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET 2000 - 2001 BUDGET EXPLANATION FINANCE DEPARTMENT. Risk Management (Internal Service Fund) 501- 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION REQUESTED OPERATING EXPENSES continued .4515 Risk Management: Premium $ 2,420 Annual Premium for insurance policy Boiler / Machinery .4516 Risk Management: Premium 17,633 Annual Premium for insurance policy Public Officials' Liability .4517 Risk Management: Premium 1,610 Annual Premium for insurance policy Finance Director Surety Bond .4519 Risk Management: Premium 1,550 Annual Premium for insurance policy Special Events Liability reserved for Village's special evenets 45 55 Risk Management: Third Parry 19,918 Administrative fees for third parry Administrative Fees administration ofliability claims .4602 Repairs & Maintenance 250 Costs to repair assets used by Risk Management furnd and assigned to Finance A •'I .1+1 Pnnting i 5 o Printing ot-annual actuarial report 48 Advertising & Promotions 45 Mandatory advertising to print Risk Manage- ment values at year end 5202 Other Operating Expenses 45 Supplies to operate Division including report covers and binders 5280 Bank Fees 80 Fees related to investment of reserve fund Subtotal Operating Expenses ,a 401 OTHER EXPENSES .93 Contingency $ 17.369 Set aside for workers' compensation and General Liability self reporting audit settlement Subtotal Other Expenses $ I�� TOTAL: Finance Department $ 469 :320 Risk Management *This fund is fully self - supporting by interfund transfers. MIAMI SHORES VILLAGE, FLORIDA..... .................. .......... - FY2001 -2002 BUDGET UNCLASSIFIED / NONDEPARTMENTAL ACCOUNT -- -------------- --1 --- ----- Services, Functions and Activities The unclassified / nondepartmental accounts fund payments that are general in nature and do not result from the operations ofthe designated departmental operations. Leave settlements, centralized service agreements and donation accounts are also funded in this Division. The General Fund contingency account is also included. Note that the $100,000 included in the contingency is a result of the potential deficit that may accumulate from the first full year of operations from the Village aquatic facility. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION NON - DEPARTMENTAL 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 1850 Accumulated Leave Settlement $ 10,000 Reserve for payout of vacation and sick hours when employees separate services from the Village. 21 FICA 765 Social Security and Medicare taxes 2350 Health Insurance Increment Adj 10,000 Reserve for supplemental unanticipated rate increases as contract not funded at printing 24 ISF: Workers' Compensation 20,504 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 25 Unemployment Compensation 3.300 Reserve for all Village employees Subtotal Personnel Services: S 44,569 OPERATING EXPENSES .31 Professional Services $ 10,000 Special engineering and consulaitng services required during the year. 34 Contractual Services 7,500 Copier, Fax Machine, Check Signer, Postage Meter, Service Agreements .3450 Contractual Services - Village Newsletter 32,697 External contract service costs to prepare, design and edit monthly Village newsletter 41 Telephone 13,708 Annual cost for base telephone services with Bell South at $12,000; taxes and unallocated maintenance agreement charges and internet access fees of $1,708 42 Postage 1,750 Meter Permit Rental Fee Bulk Mail / 1 st Class Mail Permit Fees MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION NON - DEPARTMENTAL, 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .4501 ISF: Risk Management $ 6,196 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirement to all divisions. .4602 Repairs and Maintenance 4,500 Costs to cover repairs to Village -wide equipment damage and not covered under service agreements 47 Printing 3,000 Costs for Village Human Resource books, employee handbooks and pension materials .51 Office Supplies 5,000 Village Hall general office suplies previously charged to departments .5202 Other Operating Expenses 15,000 Copy Paper, Toner & Misc. Supplies 5280 Bank Fees 9,500 Charges incurred to process investments fully offset by special interest account .5800 Training and Education 5,000 Materials related to general employee training Subtotal Operating Expenses 3 113.851 DEBT SERVICE 8201 Dade Partners/Horace Mann $ 500 Donation 8202 8207 93 Dade Partners /Shores Elementary 500 Donation North Miami Foundation Contingency Subtotal Debt Service: 5,000 Donation $ 250,000 Contingency- increased as a result of the unanticipated and potential deficit that may occur at the aquatic facility S 256.000 TOTAL: Non - Departmental S 414.424 POLICE DEPARTMENT ..A al ORGANIZATION CHART rr fipr COMPLAINT OFFICER PAM ESTRADA COMPLAINT OFFICER KIMBERLY JAMES I COMPLAINT OFFICER LEANN JONCHUCK COMPLAINT OFFICER HEATHER WILLIX- COMPLAINT OFFICER MOSTAFA HAMDAN CHIEF OF POLICE RICHARD MASTEN SPECIAL PROJECTS I COORDINATOR I( JOHN HUGHES LEGAL ADVISOR D P. HUGHES PIT OFFICER LEGAL ADVISOR PETER MAGRINO SERGEANT DAVID C D MC LEOD I I EDD E RAMOS I SERGEANT DETECTIVE ROBERTKNOWLES MIKE RIVERA K -9 UNITS CORPORAL STAN TAYLOR A T RICHARD JESSUP PATROLMAN JOHN lEE LIEUTENANT JACK ULMER SERGEANT JACK ST THOMAS DETECTIVE GLENN COSNER PATROLMAN KEVIN REED PATROLMAN DON LOHNES PATROLMAN KEITH HARRELL PATROLMAN CLIFFORD VICKERS PATROLMAN AAFfi.JN GYSAN PATROLMAN KERRY TURNER EXECUTIVE ASSISTANT IRENE TOLENO POLICE CHAPLAIN J LIEUTENANT f KEVIN LYSTAD SERGEANT SERGEANT BERT FRAME CHRISTINE HERBERT DETECTIVE I DETECTIVE VE SADOWSKI I TIM DEARDEN PATROLMAN PATROLMAN PATRICK MORLARITY JOSEPH KEELEY PATROLMAN PATROLMAN CHRIS HUBER JAMES YOUNG PATROLMAN PATROLMAN CHRIS BRADLEY GLADIMIR DOCTEUR PATROLMAN PATROLMAN ISMEL PEREZ LUIS SAN PATROLMAN PATROLMAN MIKE GREEN SERGIO GIACOMONE PATROLMAN PATROLMAN MICHELLE SOLI MATT VVESTBROOK POLICE CRIME ANALYST STEVEN WATSON POLICE RECORDS CLERK PIT SCHOOL CROSSING GUARD ROGER GREENE T PR SCHOOL CROSSING GUARD LINDA LOPEZ PIT SCHOOL CROSSING GUARD EARLEAN INGRAHAM I RESERVE POLICE OFFICER JEROME BENSINGER RESERVE POLICE OFFICER SCOTT KUSHI MIAMI SHORES VILLAGE, FLORIDA..... FY 2001 -2002 BUDGET II POLICE DEPARTMENT II Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public education, providing security and traffic control at numerous Village events, responding to requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a community- oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Drug Abuse Resistance Education (D.A.R.E.) officer is also assigned to ongoing drug education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost of respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinance; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. We are proud of the following, which is our Mission Statement: "We, the Miami Shores Police Department, exist to serve all people within our jurisdiction with the utmost of respect, fairness and compassion. We are committed to the prevention of crime and the protection of Iife and property; the preservation of peace, order and safety; the enforcement of all laws and ordinance; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, we are driven by goals to enhance the quualiop of Iife, investigating problems and all incidents, seeking solutions and festering a sense of secuurity in the com- rnunity >. We will strive daily to nurture public trust by holding ourselves to the highest standards of performance and ethics, - To fuf fill our Mission, the Miami Shores Police Department is dedicated to providing a quality work environment and the development of its members through effective training and leadership. " MIAMI SHORES VILLAGE, FLORIDA...... ....... __ ................. FY 2001 -2002 BUDGET POLICE DEPARTMENT 2001 Achievements Through various enforcement programs and task force assignments, overall Class I crimes are down 2% for the first six months of 2001. (Note: robbery down 17 %, larceny down 4.5% and auto theft down 2.5%.) Promoted three officers (Herbert, Frame, St. Thomas) to the rank of Sergeant to assist in the supervision of our patrol division. Implemented a crime suppression task force to address crime patterns in the Village. Responded to over 4,500 calls for service for the first six months of 2001. Conducted numerous residential security surveys and acquired a grant to provide VIN etching to residents in order to reduce auto thefts. Received fifteen new Crime Watch volunteers logging over 790 hours of service time. Received over $85,600 dollars in confiscated funds from our participation in the EMIPACT money laundering task force. Received several awards at the Florida Canine trials. Goals and Objectives I. The Miami Shores Police Department will maintain its sworn and civilian employee strength in personnel and will continue to deliver high quality police service to the citizens of our Village. The effectiveness of our Police Department will continue to be the benchmark for municipal police agencies in South Florida. a. The budgeted strength of both our sworn and civilian ranks will be kept at its maximum allowable level. 1. To recognize the fact that our quality of service and our response time relative to our available strength is one of our most important assets. Vigilant efforts in the area of recruiting and personnel selection / screening will continue. 2. To provide over 70,000 person hours of sworn public safety services by Septem- ber 2002. 3. To provide a minimum of 20,000 person hours of civilian services by September 2002. MIAMI SHORES VILLAGE, FLORIDA_ ................................. FY 2001 -2002 BUDGET POLICE DEPARTMENT Goals and Objectives (continued) II. Quality service will continue to be our model for delivery to our citizens. a. To personalize current service and attention through rapid response time, high visibility and effective crime prevention methods. b. To increase Departmental efforts to empower our citizen segments of the community by establishing a communicative and participative bridge through increased efforts in the area of Crime watch, Mobile Crime Patrol and our NCOP officer program. 1. The Crime Watch Coordinator will bolster the community component ofvolunteerism through these programs. 2. The Citizen's Police Academy will enhance and enlarge our base of contacts. III. To enforce traffic laws vigorously to improve the quality of life for our residents. In response to citizen concerns regarding speeding motorists, the Department began its "Zero Tolerance" enforce- ment campaign "Safe & Slow." We will continue to promote this campaign to ensure the safety of our citizens until we achieve voluntary compliance with posted speed limits. a. To utilize the traffic radar equipment to conduct traffic enforcement operations in the school zones and thoroughfares to cite violators, reduce speeds and endeavors to obtain voluntary compliance. }N "nnarafinn QaVa Q4rnn +o A+1--- l'1 ... vt, v. u.va. ._,u.i, vu vow a u.uav JLU\, �' v11�,v11r/vuiLJ VY111 U%, 1,U11UU%,LGU. r1L 1GQ.JL 1L Upu1Ll.L1U11 will be conducted. C. To conduct and participate in at least (2) DUI checkpoint operations during the year. d. To continue to deploy our digital speed measuring S.M.A. R.T. system and trailer at key locations to monitor speed conditions for possible enforcement action. e. To provide traffic enforcement training to patrol officers. IV. To enhance our relationship with the community through community events and crime prevention contacts. To proactively address crime trend throughout the Village. a. To plan and coordinate the police departments participation in Halloween Howl and Unity Day. b. To utilize the crime prevention officers by conducting residential security surveys to "target- harden" the residences against the criminal element. C. To provide the community with VIN- etching for vehicles to prevent auto theft. d. To deploy officers in identified areas to prevent crime and arrest those responsible for criminal activity. MIAMI SHORES VILLAGE, FLORIDA...... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION POLICE DEPARTMENT 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 11 Executive Salaries $226,393 Chief (1) Lieutenant (2) Longevity / Holiday Pay 1101 Executive Benefit - General 2,500 Executive Package 12 Regular Salaries 1,809,676 Sergeants (6) Detectives (4) Corporal (1) Police Officers (22) Complaint Officer / Dispatcher (5) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Special Projects Coordinator (1) Courier Longevity / Holiday Pay Supervisor's Relief Pay Vacation / Sick Time *One Sergeant position is funded by forfeiture funds; The courier salary is allocated to school crossing guards($8,900) and Finance ($3,000) 13 Other Wages 8,702 Crime Watch Coordinator (part-time) 14 Overtime 89,950 Sergeants Detectives, Police Officers Complaint Officers, Executive Assistant Records Specialist, Crime Analyst Special Projects Coordinator 1401 Overtime - Special Detail 75,000 Funding for the special Crime Suppression Task Force 15 Off -Duty Assignments 116,347 Funding for security details provided to private companies fully offset by direct charges to vendor plus a 25% administra- tive surcharge - this account is fully self - supporting MIAMI SHORES VILLAGE, FLORIDA ............... ___ ......... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION POLICE DEPARTMENT 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL, SERVICES continued .21 FICA 22 23 2301 2310 24 2999 $ 193,092 Social Security and Medicare taxes Retirement 170,000 Preliminary estimate to fund the actuarially determined contributions to the Miami Shores Village Police Pension Fund Health Insurance 111,915 Retirement Insurance 7,300 Employee Benefit - Savings Bond 1,700 TCF Wnrlrarc' i�mm�n..c n +; .,, ► c n A ---� ..... ..v. .., vv.aar/v11JCLL1V11 L., U•}•} Contingent Personnel Costs 195,508 Subtotal Personnel Services S3.010727 OPERATING EXPENSES 34 Contractual Services Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. City's matching portion of Police Officer Retirees insurance Contractually mandated annual purchase of $100 Savings Bond for qualified officers Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period $ 62,276 Veterinary contract; Uniform cleaning; Maintenance on computers, software, photocopier, dictaphone, telephone Car wash contract, Radio Maintenance Air Conditioning, Annual physical exams Decontamination services Janitorial services MIAMI SHORES VILLAGE, FLORIDA.... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION POLICE DEPARTMENT 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .40 Travel $ 8,325 .41 Telephone Expenses 6,720 .411 Telephone - Long Distance 656 412 Cellular Telephone 10,668 413 Pager Services 2,307 42 Postage 2,085 4210 Courier / Delivery Services 263 4301 Electricity 15,815 4303 Water 1,938 44 Rentals & Leases 9,343 4401 Rental Vehicle 25,000 4501 ISF: Risk Management 102,650 Meals and lodging, miscellaneous training Emergency rotary and non - emergency lines, Fax Line Estimated costs for long distance or toll calls Estimated cellular costs for 6 phones Estimated pager costs for 7 pagers - paid biannually Postage, Freight charges, Registered and certified mail Funding for courier & overnight deliveries Pistol range, Police headquarters - estimated with 5% increase Police headquarters water services County based computer Motorcycle lease Unmarked vehicles Rental of vehicle to support the pilot off duty program intiated during FY 00 -01 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirement to all divisions. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION POLICE DEPARTMENT 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued 4502 ISF: Fleet Maintenance $ 134,220 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function *Funding is also provided to payoof and purchase the Chevrolet Blazer during the first quarter of FY 2002 4602 Repairs & Maintenance 3,557 Pistol range, Computer peripherals & other equipment 47 Printing 2,027 Stationary, Business cards, ID cards, Permits Phone stickers, Case referral forms, Survey cards, Police vehicle and alarm permit decals 48 Advertising & Promotions 4,800 Police Chief dinner (annually) 51 Office Supplies 4,500 Pens, paper, ink and other office supplies for a one year period for 45 full -time employees 5202 Other Operating Expenses 27,825 Firearm supplies and ammunition First aid supplies, K -9 supplies Detective bureau supplies, Coffee, Water Other operating supplies 5204 Uniforms 24,603 Uniforms and personal equipment as defined in the PBA contract 54 Subscriptions & Memberships 2,870 Membership books, Publications per schedule submitted to Finance 5800 Training & Education 8,160 Funding for specialized police training and continuing education costs 5810 Tuition Reimbursement 4.000 Contractually required funding for qualified staff associates Subtotal: Operating Expenses .ti 404, (r ON MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION POLICE DEPARTMENT 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED CAPITAL OUTLAY 64 Equipment Subtotal: Capital Outlay NON - OPERATING EXPENSES S 9,5100 Funding to replace one K -9 unit S 9.500 .83 Crime Watch 3,500 Funding for specialized Crime Watch programs, including promotional materials, volunteer awards and reception Subtotal: Non - operating S 3,500 TOTAL: Police Department* S 3,488.335 * This Division generates $288,434 in General Fund revenues from $143,000 in fines and forfeitures, $116,347 in off -duty charges and $29,087 in surcharges MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET POLICE DEPARTMENT: School Guard Division Services, Functions and Activities The Miami Shores Police Department provides crossing guards to provide for the safety of our children as they come and go to school during the year. They assist residential children in crossing several majorthoroughfares in the Village in addition to monitoring their safety. Goats and Objectives I. The Miami Shores Police Department will maintain its School Crossing Guard program a. To keep the budgeted strength at its maximum allowable level. 1. To fill vacancies as soon as practical, providing a minimum of 3, 000 staff hours by September 2002. b. To monitor and maintain the recruitment and selection processes vigilantly. 1. Background processing and investigations will be funded and conducted to insure continued professionalism. II. The Miami Shores Police Department's School Crossing Guard program will provide the com- munity with quality and personalized service. a. To provide annual training to all school crossing guards. b. To issue all school crossing guards the necessary equipment to safely and effectively perform their tasks. MIAMI SHORES VILLAGE, FLORIDA.... ........... .. _ ................ FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION POLICE: SCHOOL CROSSING GUARD DEPARTMENT 001 - 0901 -521 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED NOTE: This function is fully funded through County - distributed ticket fees. PERSONNEL SERVICES 13 Other Wages $ 31,644 School Crossing Guards (5) *Note: (1) guard also serves as the Police Department courier 21 FICA 2,522 Social Security and Medicare taxes 24 ISF: Workers' Compensation 151 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 2999 Contingent Personnel Costs 1.324 Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Services S 35,641 OPERATING EYPENSES .4501 ISF: Risk Management $ 564 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self-insurance Reserve requirement to all divisions. 5204 Uniforms 1.157 Funding for contractually- negotiated uniforms including (5) shirts, (5) pants, emblems, etc... Subtotal: Operating Expenses S 1.721 TOTAL: School Crossing Guard Division $ 37,362 PUBLIC WORKS split .. H „ DEPARTMENT ` NO 1115, ORGANIZATION CHART xLA DIRECTOR OF PUBLIC WORKS. DAVE TRAILL ASST. PUBLIC WORKS DIRECTOR SCOTT DAVIS P!f ADMIN SECRETARY EXECUTIVE ASSISTANT PURCHASING AGENT TERRY CLARKE PAMELA MENADIER JUAN PAULINO WASTE / RECYCLING SUPERVISOR I SHOP FOREMAN JOHN COBB JIM MCCOY SPECIAL PROJECTS JOHN RUMBLE STREETS SUPERVISOR MELVIN MOORE DATA PROCESSOR VACANT EQUIPMENT REFUSE REFUSE EQUIPMENT EQUIPNIONT PARKS MAINTENANCE GROUNDS OPERATOR III TRUCK DRIVER TRUCK DRIVER MECHANIC OPERATOR III FOREMAN WORKER 11 FOREMAN WILLIE BAILEY LUISHERNANDEZ ERNEST HAMILTON JOE ALLEN SAM BLACK VACANT OSCAR MERAZ LUISURQUM EQUIPMENT OPERATOR III REFUSE COLLECTOR REFUSE COLLECTOR EQUIPMENT MECHANIC CEMENTFOREMAN LEAD WORKER MAINTENANCE GROUNDS KEEPER II DANIEL WILSON TERRY DINKINS RICHARD BUJTAS CHARLJE HARBER FRANK ALBALADEJO RCK MILLER WORKER II CHESTER PEARSON _ JUAN ESPINOZA EQUIPMENT REFUSE REFUSE EQUIPMENT METER ElJFORCEMENT MAINTENANCE MAINTENANCE OPERATOR III COLLECTOR COLLECTOR MECHANIC OFFICER WORKER II WORKER II FROUNDSKEEPERi HAROLD WOODS MILTON CHONG, JR TERRANCE CUSAK ERIC REYNOLDS VACANT TALES ST FLEUR VACANT O MARTINEZ EQUIPMENT REFUSE REFUSE AUTO EQUIPMENT I,y41NTENANCE OPERATOR III TRUCK DRIVER TRUCK DRIVER DETAILER OPERATOR WORKER II VACANT ERNEST RAY LEROV KNIGI-fi FELIX ALEGRIA JULIO ROMAN VACANT REFUSE REFUSE REFUSE TRUCK DRIVER COLLECTOR COLLECTOR MAINTENANCE TREE WILLIE JAMES BOBBY MOSELY ROBERTO PABON WORKER TRIMMER ERIC NORMAN HERODE JOSEPH REFUSE REFUSE REFUSE MAINTENANCE EQUIPMENT TRUCK DRIVER TRUCK DRIVER COLLECTOR WORKER I OPERATOR II MILTON CHONG RICHARD HALL VACANT LUIS VAZOUEZ REMY PALUANT REFUSE REFUSE REFUSE EQUIPMENT TRUCK DRIVER TRUCK DRIVER TRUCK DRIVER OPERATOR I TOMAS RIVERA�COLON RIQUIRENAUD BENJAMIN FLORES AUZEEMERE REFUSE REFUSE EQUIPMENT TRUCK DRIVER COLLECTOR OPERATOR I VACANT VACANT VACANT MIAMI SHORES VILLAGE, FLORIDA....... ............... ............. FY 2001 -2002 BUDGET PUBLIC WORIGS: ADMINISTRATIVE DIVISION Services, Functions and Activities The Administrative Division of Public Works is responsible for the organizational functions of the largest Village Department. All paperwork associated with our operation (payroll, ac- counts payable, purchasing, customer service, workers' compensation, etc...) is accomplished by this Division. The administrative unit also coordinates interdepartmental activities through Special Projects support (GIS logistics, intergovernmental coordination, etc.). A total of seven budgeted posi- tions support this element of our departmental mission. 2001 Achievements Provided over 14,000 service hours of support service for Village properties and assets. Coordinated the operations of the largest Department of the Village. Coordinated the Memorial and Optimist Parks revitalization programs. Goals & € bjectives . _ I. To improve the tracking of material through improved inventory control systems and reporting mechanisms by a factor of 15 %. a. To process a minimum of 12 monthly inventory reviews as instituted in the latter part of last fiscal year. b. To record and transmit a minimum of 1,200 records to the Finance Department regarding tier purchases and installations, to track purchases to inventory through the repair order system to the budgeted cost centers by September 2002. H. To expand the work order system to better track numbers of individual tasks rather than number of jobs issued. a. To create new forms that allow for more accurate reporting of individual tasks by December 2001. b. To complete a work force training program on the new forms and convey the necessity and importance of accurate reporting oftasks completed by January 2002. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 - 2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Administrative Division 001 -1203 -534 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 11 .1101 12 21 23 XII 2999 Executive Salary $ 80,347 Executive Benefit - General 2,500 Regular Salaries 191,110 FICA 22,443 Public Works Director Executive package Assistant Public Works Director (1) Executive Assistant (1) Purchasing Agent (1) Special Projects Coordinator (1) Administrative Secretary (PT) (1) Data Processor (PT) (1) *Note: funding is based on full funding of all positions that were previously allocated to support divisions - now offset by increase management fees paid to General Fund Social Security and Medicare taxes Health Insurance 17,409 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. Workers' Compensation Contingent Personnel Costs Subtotal: Personnel Services OPERATING EXPENSES 362 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 19,419 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost S333,59 increases and the associated federal taxes for a one year period 34 Contractual Services $ 1,050 Copy machine maintenance contract Typewriter maintenance, fax machine, scanner and plotter MIAMI SHORES VILLAGE, FLORIDA. ............................... __ FY 2001 - 2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Administrative Division 001 -1203 -534 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES Continued .3430 Other Contractual Services $ 61,950 Full funding of contracted security services partially offset from management fee pay- ments from the Enterprise funds (Sanitation & Stormwater) of $16,500 - corresponding to support schedule filed with Finance 40 Travel 835 Managememt seminars and training events .41 Telecommunication Expenses 7,400 Telecommunication costs to connect satellite office to Village telephone system and internet access fees .411 Telephone -Long Distance 263 Estimated long distance costs .412 Cellular Telephone 1,751 Funding for (2) Nextel phones .413 Pager Services 504 Funding for 4 pagers .42 Postage 142 Funding requirements for letters to staff and residents indicative of past trends .4501 ISF: Risk Management 11,871 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirement to all divisions 4502 ISF: Fleet Maintenance 22,663 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function 4602 Repairs and Maintenance 3,000 Estimates to fund costs to repair damaged or broken assets in Public Works 47 Printing 105 Printing of note pads, stationary, envelopes MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 - 2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Administrative Division 001 -1203 -534 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .49 Other Current Charges 51 Office Supplies 5202 Other Operating Expenses 54 Memberships & Subscriptions 5800 Training and Education 5810 Tuition Reimbursement $ 851 Advertising for Sealed Bids 3,500 Pens, paper, ink and other office supplies for a one year period for (7) employees 1,600 Copy paper, toner, cabinets and other storage boxes 559 Publications, Dade County Subscrip- tion fee for purchasing contracts American Public Works Association America On -Line 500 Management compyter training sessions 1,260 Funding for contractually - required benefit to qualified employees Subtotal: Operating Expenses S 121.801 TOTAL: Public Works Department: $ 455,394 Administrative Division MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET FLEET MAINTENANCE DIVISION Services, Functions and Activities The Fleet Maintenance Division created in FY 2000 as an Internal Service Fund of the Public Works Department is responsible for the acquisition and maintenance of all Village owner vehicles (approxi- mately 100) in the municipal inventory, except those vehicles and equipment owned by the Sanitation or Storm Water Divisions. Assets managed by this Division include: motorcycles, police or squad units, heavy trucks and the Village's 29 passenger bus. With its extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable as- sistance in the construction or repair of other Village proeprty, such as street signs and alley gates, plus other tashks such as spray painting, wood/metal fabrication, and so on. Fleet Maintenance has earned a high level of confidence from all areas of the village establishment - due to its solid reputation of being able to fix or create almost anything on a professional level, given extremely short notice. jl As of 10/01/2000, this function will be a separate Internal Service Fund. Operating revenues provide I the funding from the user division which receive the Division's services. Total costs are allocated to users based on a weighted scale by the types of quantities and types ofvehicles. The Fund is sched- uled to accumulate full replacement funding through depreciation charges by FY 2006. LL_--- 2001 Achievements Maintained over 100 vehicles and equipmment through over 7,500 service hours. Completed the Country Club wrought iron fence construction project. Goals & Objectives To upgrade the mechanical skills ofthe Division staff. a. To utilize the latest techniques and methods for repairs. b. To provide recertification training for mechanics. H. To reduce down time for Village vehicles and equipment. a. To provide quality repairs on Village vehicles and equipment. b . To continue a program of preventative maintenance on all vehicles. C. To provide recommendations for the replacement of motor vehicles when needed. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Fleet Maintenance (Internal Service Fund) Division 550 - 6000 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .12 .14 .21 .23 24 .2999 Regular Salaries $ 176,883 Equipment Mechanics (3) Equipment Shop Foreman (1) Auto Detailer (1) Overtime 2,000 Estimate to fund emergency vehicle repairs FICA 14,487 Social Security and Medicare taxes Health Insurance 12,435 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. Workers' Compensation 302 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Contingent Personnel Costs 10,494 Subtotal: Personnel Services S 216,601 OPERATING EXPENSES _41 Telephone Expenses 4501 ISF: Risk Management $ 978 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Allocated costs for extended telephone services in shop 10,901 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve Fund requirement to all divisions MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Fleet Maintenance (Internal Service Fund) Division 550 - 6000 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENESE (cyntinuedl .4601 Vehicle Maintenance (summary) $ 70,253 47 Printing 49 Other Current Charges 51 Office Supplies 5201 Gas, Fuel, Oil (summary) 5202 Other Operating Expenses 5203 Tires (summary) 5204 Uniforms 5450 5800 License Permit and Taxes 461 158 75 80,557 Vehicle maintenance cost by Division maintained by Finance Work order and inventory control reports Operating permit Miscellaneous supplies Fuel costs by Division 12,245 Lubricants and other fluids for general fleet 15,543 Tire replacement by Division 500 Funding for contractually - determined uniforms: (5) shirts. (5) nants 650 DERM permit Training & Education 1.050 Recertification training for mechanics Subtotal: Operating Expenses S 180J71 CAPITAL OUTLAY .6500 Vehicles $ 66,861 Subtotal: Operating Expenses S 66 801 OTHER EXPENSES 93 Contingency $ 15,000 Subtotal: Other Expenses S 1.5,000 TOTAL: Public Works Department: $ 478,833 Fleet Maintenance Division Funding to replace vehicles* Cash to be loaned to this internal service fund by the General Fund at market interest *($16,861 - Police lease buyout, $25,000 - 25 passenger van $25,000 - Replace pickup #15 LOGT) MIAMI SHORES VILLAGE, FLORIDA..... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Local Option Gas Tax (Special Revenue Fund) 130 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED OPERATfNG EXPENSES 31 Professional Services $ 25,000 EXPLANATION Engineering fees to draw and design sidewalk improvement program .34 Contractual Services 185,000 Contracted services to implement the Village - wide comprehensive sidewalk rehabilitation program funded with gas tax proceeds 4502 ISF: Fleet Maintenance 26,619 Calculations prepared by the Finance Depart- ment, applying the total fleet maintenance costs to all user divisions and the total number and types ofvehicles assigned to each user function *This request includes funding ($25,000) to replace pickup 415 - reclassified from 001.1202 4602 Repairs and Maintenance 25,000 Estimates to provide repair services of Village public lots and alleys 51 Office Supplies 250 Miscellaneous supplies 5202 Other Operating Expenses $ 25,500 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights-of way Subtotal: Operating Expenses S 2� 87. 369 CAPTIAL OUTLAY 64 Equipment $ 42,00p Subtotal: Capital Outlay S42.00 TOTAL: Public Works Department: S 329,369 Local Option Gas Tax Special Revenue Fund MIAMI SHORES VILLAGE, FLORIDA....... ................ __ ........ FY 2001 -2002 BUDGET PAILS DIVISION Services, Functions and Activities The Parks Division ofthe Public Works D-epartment maintains the grounds / landscaping needs for all Village non - recreational facilities, rights -of -way areas, plants and thousands of trees throughout Mi- ami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and over one hundred barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "the Village beautiful." 2001 Achievements Completed the Village -wide rights -of -way flower bed revitalization program on Biscayne Boulevard and Grand Concourse. Converted ten additional irrigation systems from city water to well water on NW 2nd Avenue and NE & NW 109 street effecting a considerable savings in future uses. Completed the Memorial Park revitalization program with the official dedication appropriately held on Memorial Day. ............... Goals & Objectives I. To increase trimmed trees along Miami Shores rights -of -way by 10 %. (Currently crews trim approx- mately 1,700 trees per year.) a. To staff minimum of 20,000 person hours to work throughout the Village by September 2002. b. To complete a tree evaluation report identifying problem trees through better supervisor tree evaluating and trimming those trees more rapidly by February 2002. II. To increase tree planting by 10% on the rights -of -way throughout the Village. a. To complete a tree location plan identifying areas that require trees in either new locations or by removal or problem trees. b. To train additional personnel on tree planting equipment and techniques by January 2002. C. To identify new tree vendors to insure an adequate supply of desirable tree species. HI. To provide a 15% increase in health and appearance of park and roadway trees and plants. a. To complete a comprehensive fertilization program in house and contracting with professional tree experts by January 2002. b. To establish an irrigation repair and maintenance schedule to prevent plants from being affected by lack of water by June 2002. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Parks Division 001 - 1201 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 12 Regular Salaries $ 257,103 Parks Foreman (1), Crew Leader (1) Equipment Operator (5) Maintenance Worker (3) Tree Trimmer (1) *This division reflects an increase of two (2) positions: Equipment Operator I (1) and Maintenance Worker II (1) 14 Overtime 6,000 Estimated funding using past trends 1510 Lot Clearing 3,150 Funding to identify special services for Code Enforcement lot clearing; fees charged to property owner - offset by direct charges .21 FICA 20,543 Social Security and Medicare taxes 23 Health Insurance 27,330 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. 24 ISF: Worker's Compensation 543 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 2999 Contingent Personnel Costs 17.514 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost Subtotal: Personnel Services S 332,183 increases and the associated federal taxes for a one year period OPERATING EXPENSES 3410 Contractual Services: 6,300 Funding for temporary labor to assist in Temporary Labor property maintenance when regular employees are on leave or during special events MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Parks Division 001 - 1201 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued .40 Travel $ 525 Management seminars for supervisor .41 Telephone Expenses 113 General expenditures for phone system .4303 Water 8,500 Water used to irrigate parks & medians .44 Rentals and Leases 1,500 Small equipment and tools not warehoused by Division .4501 ISF: Risk Management 12,245 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions. • 4507 1`117: X I L ** r,:... 11 1 Fleet 1v1Q.111Lenance , 1, 1 � 11 J Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .5202 Other Operating Expenses 20,000 Safety equipment, tools, building supplies & other products .52021 Beautification Expenses 40,000 Funding for the continuation of the Village - wide comprehensive tree and street planting program 5204 Uniforms 1,622 Funding for contractually specified uniforms: (5) shirts, (5) pants 5205 Fertilizers & Chemicals 1,825 Fertilizer for grass and trees 54 Memberships & Subscriptions 100 Local journal subscription MIAMI SHORES VILLAGE, FLORIDA ...... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Parts Division 001 - 1201 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued .5800 Training & Education 1,290 Funding for staff testing, recertifica- tion for xeriscaping, seminars and training materials Subtotal; Operating Expenses 5 225,38 TOTAL: Public Works Department: $ 557.572 Parks Division MIAMI SHORES VILLAGE, FLORIDA. ..................... ............ . FY 2001 -2002 BUDGET RECREATION MAINTENANCE DIVISION Services, Functions and Activities The Recreation Maintenance Division of the Public Works Department with three full -time em- ployees. This group maintains the exterior recreational facilities (multipurpose field, Tot -Lot play- ground, basketball/tennis courts, etc...). Due to the specialized care these facilities require, these employees require specialized training and equipment to carry out this function and ensure safe playing conditions for our residents. In addition, these employees support an aggressive program of specialized events throughout the year such as Halloween Howl, Unity Day, Memorial Day, and so on, setting up and supporting each activity in an outstanding manner. Goals &c Objectives Provided over 6, 000 service hours to maintain the Village recreation turf. Provided over 200 hours of support service for special events. Maintained over 100 acres of property on a yearly basis. Goals Objectives 11 I. To decrease weed production in the playing fields by 10 to 25% thus adding to the beautification of the Recreational Facilities. a. To execute a 10% increase use of preemergent spraying by March 2002. b. To complete a monitoring review of the fields in the winter months when weeds are a significant problem and use preventative measures to stop the development of weeds by January 2002. C. To increase spot spraying of weeds that have developed by 15% by June 2002. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Recreation Maintenance Division 001 -1204 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .12 .14 .21 .23 .24 .2999 Regular Salaries $ 87,278 Grounds Foreman (1) Grounds Keeper (2) Overtime 5,000 Overtime for special events FICA 7,625 Social Security and Medicare taxes Health Insurance 7,461 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. ISF: Workers' Compensation 181 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Contingent Personnel Costs 7,396 Subtotal: Personnel Services S 114, 9-11 OPERATING EXPENSES .40 Travel 41 Telephone Expenses 4301 Electricity 44 Rentals & Leases Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period $ 452 Local and out -of -town Reimbursements 400 Connection fee for access line to Centrex 1,000 Maintenance shed; Security lighting 1,000 Estimated costs to rent small equipment and tools not warehoused by the Division MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Recreation Maintenance Division 001 -1204 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (Continued I .4501 ISF: Risk Management $ 4,736 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirement to all divisions 4502 ISF: Fleet Maintenance 21,044 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .4602 Repairs & Maintenance 1,000 Minor repairs to building & Tot Lot equipment 5202 Other Operating Expenses 11,050 Top dressing, Clay, Irrigation, Tools, Paint, Chalk, Etc. .5204 Uniforms 460 Funding for contractually determined uniforms: (5) shirts, (5) pants .5205 Fertilizers & Chemicals 9,471 Miscellaneous chemicals and fertilizers to ensure proper growth of field turf .54 Subscriptions & Memberships 100 Annual membership Subtotal: Operating Expenses S 50,963 TOTAL: Public Works Department: S 165.904 Recreation Maintenance Division MIAMI SHORES VILLAGE, FLORIDA ........... ___ ................... FY 2001 -2002 BUDGET SANITATION ENTERPRISE DIVISION Services, Functions and Activities The Sanitation Division is responsible for the management and disposition of all nonhazardous solid waste generated to Miami Shores Village residents and businesses. Curb side recycling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 7,800 tons of refuse to local disposal facilities and reduces hundreds of tons of plant material waste to biodegradable mulch. The Division has 22 full -time employees. This Division is full self - supporting and will operate in FY 2002, charging the same residential rate of $420 annually for the ninth consecutive year. This Division generates $1,578,808 in Enterprise Fund revenues and pays $175,000 to the General Fund in management fees. 2€ 01 Achievement Disposed of over 8,700 tons of solid waste generated in Miami Shores: garbage (6,000 tons), trash (2,000 tons) and recyclable material (720 tons). Provided dawn -to -dusk trash collection efforts during hurricane season which improved service during our peak collection months. Completed the trash truck fleet replacement program with vehicle #4 placed in service in March 2001 .Goals & Objectives I. To provide a 10% improvement in trash pick up for residential and commercial properties providing a more consistent service. a. To develop a better mapping system that more accurately tracks trash pickup and identifies areas that need to be serviced by March 2002. b. To develop a timed routine system by February 2002 so residents will know when to put out trash allowing for a quicker response time. MIAMI,SHORES VILLAGE, FLORIDA.. ......... ...................- .....FY2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPAR'T'MENT Sanitation (Enterprise Fund) Division 405 - 3000 -534 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 12 Regular Salaries $ 563,170 Waste Supervisor (1) Refuse Truck Driver (10) Equipment Operator III (5) Refuse Collectors (6) 14 Overtime 25,000 Holiday Pay, Special Events Labor for Driver and Helper to pick up garbage on Saturdays / Emergencies .21 FICA 23 01 2999 47,795 Social Security and Medicare taxes Health Insurance 54,714 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. ISF: Workers' C'.mmnencatinn Contingent Personnel Costs 1 ZQQ rv'uivuiativii r r•._ -- p 2pareu uy tiic riiiance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 36.585 Subtotal: Personnel Services S 7— 28 , 652 OPERATING EXPENSES .32 Professional Services: $ 1,000 Audit & Accounting 3410 Contractual Services: 22,489 Temporary Labor Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period. Special audit of fund Labor for sick leave, vacation, personal leave MIAMI SHORES VILLAGE, FLORIDA ...... ............a.................. FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Sanitation (Enterprise Fund) Division 405 - 3000 -534 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued .40 Travel $ 1,087 Training for Supervisor & Employees ,42 Postage 4,284 Mailing of Garbage Bills & Statements .4304 Waste Disposal 431,140 Garbage and Trash Disposal .44 Rentals & Leases 4,226 Rental for cleaning chipper field .4501 ISF: Risk Management 42,795 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirement to all divisions. .4601 Vehicle Maintenance 58,475 Equipment maintenance for Sanitation to Fleet Maintenance -- not part of general internal service fleet. .47 Printing 622 PR for recycling, Statements, Invoices, Courtesy notices, Recycling pamphlet .48 Advertising & Promotions 350 Publication of job ads and annual solid waste disclosure ad 51 Office Supplies 300 Pens, pencils and supplies for support staff 5201 Gas, Oil & Lubricants 46,958 Diesel fuel, Gasoline, Oil & Lubricants 5202 Other Operating Expenses 18,299 Safety equipment, Tote barrels & Tools 5203 Tires 21,242 Tires for Waste vehicles (see .4601) 5204 Uniforms 2,215 Funding for contractually- determined uniforms: (5) shirts, (5) pants MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Sanitation (Enterprise Fund) Division 405 - 3000 -534 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued 5280 Bank Fees 5450 License, Permit & Taxes 5900 Depreciation 5950 Management Fee $ 1,150 Charge for credit card transactions 788 Annual DERM fee 50,000 175,000 Subtotal: Operating Expenses $ 8 CAPITAL OUTLAY 64 Eauinment 6o non 6500 Vehicles 85,000 Subtotal: Captial Outlay $ 1=5.000 OTHER EXPENSES Estimated contribution to the Renewal and Replacement Fund Inter -fund transfer to the General Fund to apy for the direct and indirect costs provided to the Division by other Village operations including billing contract, security services (prorated), collections, lien searches, etc. Fiindc to renlara (1l Rnhcar r$3n nnm and (1) Trailer ($30,000) Estimated cost to replace (1) trash grabber 93 Contingency $ 25,000 Reserved for unexpected emergency unappropriated balance returns to the renewal and replacement fund at year end Subtotal: Other Expenses S 25.000 TOTAL: Public Works Department: $1,781,072 Sanitation Division (Enterprise Fund) MIAMI SHORES VILLAGE, FLORIDA... ..... -- ........... ........... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Storm Water Utility (Enterprise Fund) 402- 3500 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 12 Regular Salaries $ 34,840 Annual funding for 2 full-time positions: Equipment Operator I (1) Maintenance Worker I (1) .14 Overtime 1,000 Wages for excess hours and special events .21 FICA 2,742 Social Security and Medicare taxes .23 Health Insurance 4,947 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. .24 ISF: Workers' Compensation 121 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .2999 Contingent Personnel Costs 1,220 Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Services =l S �4�870 OPERATING EXPENSES .3110 Professional Services: $ 30,000 Estimated cost to update Village -wide Storm Engineer water drainage plan 32 Professional Services: 1,000 Special audit of fund Audit & Accounting 34 Contractual Services 179,760 Preliminary cost for storm water basin rehabilitation program 44 Rentals & Leases 2,000 Estimates to use special equipment and tools not warehoused by Village MIAMI SHORES VILLAGE, FLORIDA ............ . ....................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Storm Water Utility (Enterprise Fund) 402- 3500 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued .4501 ISF: Risk Management $ 6,571 Calculations prepared by the Finance Depart ment using a village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions 5202 Other Operating Expenses 5,900 Costs associated with drains and curb repairs 5204 Uniforms 200 Contractually determined uniform provision for 2 employees: (5) shirts, (5) pants Subtotal: Operating Expenses S 22 OTHER EXPENSES .9108 Management Fee to $ 73,250 Payment to the General Fund to fund the General Fund costs for direct services (billine & nersonell and indirect charges (computer and other overhead charges). Subtotal: Other Expenses S 73,250 TOTAL: Storm water Utility Enterprise Fund Public Works Department S 343,551 This fund is fully self - supported from the user charges applied to all properties in the Village for storm water drainage generating $135,000 in new earnings. This fund also reflects a positive retained earnings for future projects. MIAMI SHORES VILLAGE, FLORIDA...... .................................. FY 2001 -2002 BUDGET STREETS DIVISION - Services, Functions and Activities The Streets Division of the Public Works Department functions as a multifaceted specialized work force which accomplishes building maintenance, storm water management, and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs/ replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry, etc.) and manages downtown trash can/parking meter services. 2001 Achievement� � Completed over 3, 000 linear feet of sidewalk replacement. Replaced mountings for three monuments. Constructed and installed new signage for Memorial and Optimist Parks. Completed the tree walkways project at Memorial Park. Goals Objectives I To insure the safety and comfort of our residents by increasing the number of sidewalk flags repaired by 12 to 25 %. a. To hire and train two Village staff associates and 15 temporary lavor associates to work on the sidewalk crew by September 2002. b. To execute a contract with outside firms to augment the concrete crew by November 2001. C. To replace flags in 10 yard quantities by May 2002 to maximize the concrete delivery and increase production for total flags replaced. MIAMI SHORES VILLAGE, FLORIDA...... .............. .......... ..... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT. Streets Division 001 -1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 12 14 1510 21 I2 24 2999 Regular Salaries $ 169,978 Streets Supervisor (1) Maintenance Worker (5) Parking Enforcement Specialist (1) Custodian (1) This Division is partially offset from a contribution from Local Option Gas Tax proceeds ($245,000) Overtime 2,404 Estimated funding measurement using past trends Lot Clearing 1,500 Funding to identify special services for Code Enforcement lot clearing; fees charged to property owner FICA 13,302 Social Security and Medicare taxes T1-41^ T.,..,,_..___ i•7 Ann n_t____�_� , , llVallll i113U1CLIAA, 1 /,`TV7 n,uillated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. ISF: Worker's Compensation 423 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Contingent Personnel Costs 13,278 Subtotal: Personnel Services S 2`18_ OPERATING EXPENSES Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 34 Contractual Services: $ 1,000 Funding for staff during leaves, attrition, Temporary Labor and special events MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPARTMENT: Streets Division 001 -1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES 3490 Contractual Services Property Maintenance $ 25,000 Funding for Village -wide maintenance con - tracts including A/C, extermination, janito- rial services and elevator - excludes costs recorded in Recreation 40 Travel 754 Seminars & Training Sessions for Supervisor & Mechanics 41 Telephone Expenses 45 Connection fee to Centrex at $3.55 monthly 430101 Electricity: Village -wide 153,324 Street Light estimates based on FPL projections 430102 Electricity: Village Hall 11,839 Village Hall - estimated using acutal usuage plus 5% 430103 Electricity: Public Works 10,000 Public Works Motor Pool / Nursery 4303 Water 2,039 Village Hall / Public Works and rights -of -way water reflective of savings from conversion program .44 Rentals and Leases 2,100 Short-term rental of special equipment and tools not warehoused by Department .4501 ISF: Risk Management 16,064 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions. 4502 ISF: Fleet Maintenance 60,703 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function MIAMI SHORES VILLAGE, FLORIDA...... ....... - ... ....... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION PUBLIC WORKS DEPAR'T'MENT. Streets Division 001 -1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .4602 Repairs & Maintenance $ 24,231 Repairs to buildings & structures Miscellaneous parts for A/C units / water heater 47 Printing & Binding 439 Business cards, Repair orders, Action Requests, Parts requisitions 49 Other Current Charges 539 Dade County & Florida fuel permits 51 Office Supplies 250 Pens, pencils and paper for support staff' 5202 Other Operating Expenses 26,000 Safety equipment, Paper towels, toilet tissue, cups and other miscellaneous operating supplies 5204 Uniforms 1,496 Funding for contractually - determined uniforms: (5) shirts, (5) pants 5205 Fertilizer and Chemicals 210 Weed Killer and Insecticide .53 Road Materials 5,000 Hot asphalt patch, Bus bench repairs Miscellaneous signs and posts Subtotal: Operating Expenses 4 33 TOTAL: Public Works Department: $ 559,327 Streets Division RECREATION DEPARTMENT � � ORGANIZATION CHART sell 1wln� v 4tirea T*Kk F�tIRIIDp` SUPERINTENDENT ANGELA DORNEY MA4✓1ENANC€ PR BASKETBALL VI3AKER II REUrERNE ATTENDANT HILDA SOLOMONMENESSES I, OOTENANCE WT HEAD OORKER II COUNSELOR MARISABEL GIRALDO ANDREW STEFANICK P(f COMM CENTER pIT COUNSELOR ATTENDANT VACANT LIhGA BERNATO PR COACH Prr c=A. CENTER p/T COUNSELOR 9MNDAW VACANT JOFk+IA GARCIA LUISVIVEROS P/TCOP.W CENTER PIT COACH ATTENDANT JEROMEYEASH VACANT PIV COACH DIRECTOR OF OPERATIONS JERRY A ESTEP ATHLETIC SUPERVISOR ANN MARIE INDORF ASST. ATHLETIC PIT COACH SUPERVISOR SOLOMONMENESSES JOHN DURANGO PROGRAM PIT COUNSELOR COORDINATOR JOCELINE MAY STACY PHILPOTT CLERKTYPIST PR COACH CHERYL CHANCELLOR CHARLES SENNETT PR COACH PR COACH NICK LABELLA JASON LANDRY PR COACH PIT COACH TIMOTHY ZAVERTNIK LUISVIVEROS PIT COACH PIT COACH PATRICIA STOUT JEROMEYEASH PR COACH PIV COACH ANDRES POLIFRONI VACANT PR COACH PIT COACH VACANT VACANT EXECUTIVE ASSISTANTI LESLIE RACKL PIT COACH DAYAN RIGALI WT COUNSELOR LISANY PEREZ PIT COUNSELOR MARIANNE DALY PR COUNSELOR ANDY DALY PR COACH DON WEISS PIT COACH VACANT PIT COACH VACANT PR COUNSELOR 24 VACANCIES AQUATIC SUPERVISOR ERIK OLSEN ASST. AQUATIC SUPERVISOR WILLIAM GIBSON I- P? CASHIER DINA DAMUS T PIT CONCESSION LAURIS HERNANDEZ PR LIFEGUARD I ARIAM CABRERA PR LIFEGUARD I MARCELLOPEZ PIT LIFEGUARD II NYKI TEVINI PR LIFEGUARD I KATHRYN WARLESS PR LIFEGUARD 1 12 VACANCIES PIT LIFEGUARD II SUSAN GYSLER WT LIFEGUARD II SARAH STRATTON PIT LIFEGUARD II ERNEST JOHNSON PR LIFEGUARD II ROBERT MCBRIDE PIT LIFEGUARD II 9 VACANCIES P1T SWIM TEAM COACH VACANT PIT MAINTENANCE REINA LOPES TENNIS PRO BEN HANKS TYPIST RITA GEER P/T TENNIS ATTENOAM JAIRO GAVIRIA PR TENNIS ATTENDANT MIAMI SHORES VILLAGE, FLORIDA_ .... __ .......... __ ...... ... FY 2001 -2002 BUDGET RECREATION ADMINISTRATIVE DIVISION Services, Functions and Activities The Administrative Division is responsible to coordinate the highest quality of cultural and recreational programs for Village residents. This includes the directing, planning, developing and implementing programs, facility maintenance and special events. The Division also over- sees the preparation and administration of the annual operating budget, five year capital plan, as well as coordinating the daily operations. - -- 2001 Achievements Worked with Design and Constriction Co. to complete the Shipwreck Cove Miami Shores Aquatic Center. Developed and implemented an operational plan, including programing, staffing, training, fee structure and policy for the new Aquatic Center. Worked with t ;ehl;arni'Shores Fide Arts Comm.issionto produce numerous cultural programs and special events, greatly adding tothe diversity ofthe Recreation programs. Programs included Young Artist on View, Poetry Night /Artist on View, Lincoln Road Chamber Ensemble and the three spring concerts at Memorial Park. Expanded summer camp programs to include a new fishing camp and an adventure camp for teens. Planned and produced the grand opening of the Shipwreck Cove Aquatic Center, featuring Drums of Polynesia dance program, Miami Synchronized swim team and dedication ofthe new facility. This event was attended by over 400 residents and guests. Complete renovation to the Field House, baseball field and resurfaced both the tennis and basketball courts. Completed the Memorial and Optimist parks reconstruction project. This project was funded by a $110,000 grant from the county Safe Neighborhood Parks program. Memorial Park was rededicated at the annual Memorial Day ceremony attended by over 200 residents. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET R.ECRE.ATION ADMINISTRATIVE DIVISION Goals. and Objectives I. To develop and implement an Aquatics facility productivity enhancement program. a. To complete the first year analysis of operations and adjust program scheduling & operation efficiency by October 2001. b. To develop a program to increase revenue with new programs, special events and increased marketing by March 2002. II. To plan and implement the merging ofthe Miami Shores Country Club tennis program and the Miami Shores Recreation tennis program. a. To develop a tennis facility rehabilitation program by November 2001. b. To complete the renovation ofMiami Shores Country Club tennis facility by March 2002. C. To relocate Miami Shores Recreation tennis program to Miami Shores Country Club tennis facility by May 2002. III. To design a new Miami Shores Swim Team program, expanding the opportunity to participate and improve personal performance by April 2002. a. To develop aMiami Shores swim team financial accountability program byDecember 200 1. b . To increase parent participation in practices and team operation by holding a minimum often monthly meetings and training by September 2002. MIAMI SHORES VILLAGE, FLORIDA.... .......... - .................... . FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT: Administrative Division 001 -1401 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 11 Executive Salary 1101 Executive Benefit - General 12 Regular Salaries 13 Overtime .21 Social Security .23 Health Insurance 24 1SF: 11',Torkers' Compensation .2999 Contingent Personnel Costs $ 54,492 Recreation Director base salary 2,500 Executive package 28,261 1,300 6,621 4,974 6,735 Subtotal: Personnel Services S 105,00 l OPERATING EXPENSES .31 Professional Services .34 Contractual Services 40 Travel Funding for (1) Executive Assistant Wages for excess hours related to recreational events Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included Caivuiutivil prepared, by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, Merit, longevity, other contractually required personnel costs increase and the associated federal taxes for a one year period $ 3,535 Funding for Hepatitis B shots 1,840 Service and repair agreements on Copy Machine, Typewriters, Computers, and extermination services 658 Tolls, FRPA conference MIAMI SHORES VILLAGE, FLORIDA__._ .. ............................_FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT. Administrative Division 001 - 1401 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES cont'd .41 Telephone $ 3,604 Allocated telephone and internet access fees .411 Telephone - Long Distance 204 Estimated costs for toll calls .412 Cellular Telephone 900 Nextel assigned to Department .413 Pager Services 483 Annual service connection fee for 5 digital - numeric pagers 42 Postage 1,000 Mailing of fliers and informational materials 4501 ISF: Risk Management 5,050 Calculations prepared by the Finance Depart- ment using a Village -wide schedule, allocat- ing the total general liability & casualty insurance costs and the actuarialy determined Self- insurance Reserve requirement to all divisions. Also included are funds for recre- ation program insurance paid by participants. 4502 ISF: Fleet Maintenance 28,328 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .47 Printing 1,800 Funding for design and preparation of informational brochures, posters, pro grams and various forms .48 Advertising & Promotions 250 Advertising recreation programs and events 51 Office Supplies 3,000 Pens, paper, ink and other office supplies for a one year period for 2 full -time employees MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT: Administrative Division 001 - 1401 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES [cont'dl .5202 Other Operating Expenses $ 5,200 Copy machine materials excluded from service agreement, departmental promo- tions, and other non -office supplies 5204 Uniforms 324 Staff uniforms .5210 Fine Arts Commission 14,200 Expanded funding for: Florida Philharmonic education presentation Artists on View, Jazz/Poetry Night 2 Village Concerts, and other special events focusing on the arts 54 Subscriptions & Memberships 690 Staff Training FRPA & NRPA Memberships 5800 Training & Education 250 FRPA State Conference & Mini Conference Subtotal: Operating Expenses $ 71.316 OTHER EXPENSES 81 Community Band Subtotal: Other Expenses TOTAL: Administrative Division Recreation Department 2,208 Contribution to the Miami Shores Village Band 2,208 S 178,52:8 MIAMI SHORES VILLAGE, FLORIDA ..... ............. .... .............. FY 2001 -2002 BUDGET RECREATION ATHLETICS DIVISION Services, Functions and Activities The Athletics Division ofthe Miami Shores Recreation Department is responsible forthe sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball and softball, travel soccer and travel baseball. The intramural programs average 300 participants a season and the travel programs average 80 participants a season. The after school care program runs from August to June managing an average of 50 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid- August and manages a maximum of 200 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, arts and crafts, and facilities. .... ...... 2€01 Achievements Implemented program evaluations for all sports, after school care and summer camp programs. Established a very unique relationship with Barry University and its Recreation and AthleticDepartments. This relationship enabled our Travel Baseball and Travel Soccer teams to host night games on Barry fields. Partnered with Barry University and hosted the Annual National Girls & Women in Sports Day. This allowed our community youth to interact with the Barry student - athletes in sporting activities such as softball, volleyball and soccer. Established three specialty sports camps.- baseball, soccer and volleyball. These camps are offered in conjunction with the summer camp or as an individual program. Increased our parent- volunteer coaches in the sport ofbasketball in the 9 -11 and 12 -14 year old age division. Increased the quality of our youth sports programs by providing a consistent coaching staffoftwo coaches per team. MIAMI SHORES VILLAGE, FLORIDA ...................... FY 2001 -2002 BUDGET RECREATION ATHLETICS DIVISION Goals and Objectives I. To generate 100% sponsorship for each team each season. a. To identify a minimum oftwelve corporate sponsors, previous sponsors, and mail letters & sponsor forms. b. To promote sponsorship notices to a minimum of2,000 families during registration by September 2002. C. To recruit a volunteer parent to help promote sponsorship by March 2002. II. To establish tutorial program for the After School Care Program. a. To complete a student needs assessment tha Identifies the needs ofthe students, ex. Math, English by June 2002. b. To approve a minimum oftwelve months of recreational funds for tutors in the program. C. To make a minimum of 36 contacts within the local schools to generate a tutorial base. III. To establish database for registration and promotional mail -outs. a. To purchase and install a recreation related software program byNovember 2001 b. To complete the data transfer to the new program by January 2002. C. To mail program notices to existing participants by April 2002. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division 001 - 1402 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .12 Regular Salaries $ 82,764 Athletic Supervisor, Asst. Athletic Supervisor, Program Coordinator, Clerk Typist 14 Overtime 1,500 Wages for excess hours related to athletic events 21 Social Security 6,925 Social Security and Medicare taxes 23 Health Insurance 7,461 Estimated per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24 ISF: Workers Compensation 1,420 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions 2999 Contingent Personnel Costs 6,254 Projected costs for all eligible employee's annual COLA, merit, longevity, other contractually required personnel costs increase and the associated federal taxes for a one year period. Subtotal: Personnel Services S 1106 OPERATING EXPENSES 34 Contractual Services $ 3,905 Air conditioning, Pest control, Time clocks Typewriters, Sports Officials, Computers 40 Travel 546 Costs for supervisor to attend FRPA 4001 Special Events / Field Trips 500 Field Trips; Kid's Day Off, Punt, Pass, Kick; Unity Day; Halloween; 4th of July; Diamond Skills .41 Telephone 1,920 Telephones and internet access fes MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division 001 -1402 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) 411 Telephone - Long Distance $ 384 Estimated costs for toll calls .4301 Electricity 6,480 .4303 Water 648 .4501 ISF: Risk Management 5,192 .4602 Repairs & Maintenance 5,500 .47 Printing 750 .51 Office Supplies 1,320 ,5202 Other Operating Expenses 5,350 5204 Uniforms 1,134 54 Subscriptions & Memberships 450 5800 Training & Education 735 Subtotal: Operating Expenses S 34, 8I TOTAL: Athletics Division $ 141,138 Recreation Department Utility service for field house and surroundings Utility service Calculations prepared by the Finance Depart- ment using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions. Also included are funds for recreation program insurance paid by participants. Repairs on equipment, facilities and fencing Brochures; Posters; Programs; Registration Forms Miscellaneous office supplies Athletic equipment, First Aid Supplies, Class & activity supplies, Maintenance & custodial supplies Uniforms for supervisor and staff Staff Training, FRPA League and Tournament Fees NYSCA Fees, Edith Upchurch Training *This Division generates $246,755 in General Fund revenues from all Athletic programs. MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Summer Camp 001 -1407 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 13 Other Salaries .21 Social Security .24 ISF: Workers Compensation Subtotal: Personnel Services OPERATING EXPENSES .34 Contractual Services .4001 Special Events/Field Trips .41 Telephone 44 Rentals & Leases 4501 ISF: Risk Management $ 58,600 Part -time and seasonal coaches 4,483 Social Security and Medicare taxes 1,700 Calculation prepared by the Finance .5202 Department using a village -wide 2,100 schedule, allocating the total workers' Uniforms compensation costs to all user divisions S 64, $ 1,800 1,750 32 200 1,679 .47 Printing 550 .51 Office Supplies 100 .5202 Other Operating Expenses 2,100 .5204 Uniforms 3,600 Subtotal: Operating Expenses 11,81! TOTAL: Summer Camp - Athletics $ 76.594 Telephones Rental of videos and games Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Travel Soccer 001- 1408 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .13 Other Salaries $ 18,000 Part-time and seasonal coaches 21 Social Security 1,377 Social Security and Medicare taxes 24 ISF: Workers Compensation 522 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal: Personnel Services S 19,899 OPERATING EXPENSES 34 Contractual Services 40 Travel $ 2,000 300 4 ()()1 Rnpriq] FvP.ntg/FiPld Tripc 125 .4501 ISF: Risk Management 581 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. .51 Office Supplies 100 .5202 Other Operating Expenses 3,600 .5204 Uniforms 3,000 .54 Subscriptions & Memberships 2,742 Subtotal: Operating Expenses $ 12.448 TOTAL: Travel Soccer - Athletics $ 32.347 MIAMI SHORES VILLAGE, FLORIDA_.... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Intramural Soccer 001 -1409 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 13 Other Salaries 21 Social Security 24 ISF: Workers Compensation Subtotal: Personnel Services OPERATING EXPENSES .34 Contractual Services $ 7,392 Part-time and seasonal coaches 565 Social Security and Medicare taxes 214 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions $ 8.171 $ 900 ,4501 ISF: Risk Management 747 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. 51 Office Supplies 100 5202 Other Operating Expenses 4,100 5204 Uniforms 4,000 Subtotal: Operating Expenses .� 9, 84 TOTAL: Intramural Soccer - Athletics S 18,018 MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Travel Baseball 001 - 1410 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 13 Other Salaries 21 Social Security 24 ISF: Workers Compensation Subtotal: Personnel Services OPERATING EXPENSES $ 6,480 Part-time and seasonal coaches 496 Social Security and Medicare taxes 188 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Z16 34 Contractual Services $ 2,500 4501 ISF: Risk Management 453 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total aeneral liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. 51 Office Supplies 100 5202 Other Operating Expenses 3,600 5204 Uniforms 1,780 .54 Subscriptions & Memberships 600 Subtotal: Operating Expenses $ 9.033 TOTAL: Travel Baseball - Athletics S 1 62197 MIAMI SHORES VILLAGE, FLORIDA,.... __ ...........................FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Intramural Baseball 001 - 1411 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .13 Other Salaries .21 Social Security 24 ISF: Workers Compensation $ 13,056 Part-time and seasonal coaches 999 Social Security and Medicare taxes 379 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal: Personnel Services S 14.43 OPERATiNG EXPENSES .34 Contractual Services .40 Travel $ 2,520 125 .4001 Special Events/Field Trips 125 .4501 ISF: Risk Management 1,365 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. 51 Office Supplies 100 5202 Other Operating Expenses 4,625 .5204 Uniforms 8.000 Subtotal: Operating Expenses S 16,86 TOTAL: Intramural Baseball - Athletics S 31,294 MIAMI SHORES VILLAGE, FLORIDA ....... ........ .. . . .................. FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Sof tball 001 - 1412 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .13 Other Salaries 21 Social Security 24 ISF: Workers Compensation Subtotal: Personnel Services OPERATING EXPENSES $ 4,480 Part-time and seasonal coaches 343 Social Security and Medicare taxes 130 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions S 4.953 34 Contractual Services $ 720 4501 ISF: Risk Management 359 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability k casualty insurance costs and the actuarially determined Self- insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. 51 Office Supplies 100 5202 Other Operating Expenses 2,575 5204 Uniforms 2,888 .54 Subscriptions & Memberships 250 Subtotal: Operating Expenses S 5.892 TOTAL: Softball - Athletics $$ 9— MIAMI SHORES VILLAGE, FLORIDA. .............................. FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Intramural Basketball 001 -1413 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 13 Other Salaries 21 Social Security .24 ISF: Workers Compensation $ 15,680 Part-time and seasonal coaches 1,200 Social Security and Medicare taxes 455 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal: Personnel Services S 17.335 OPERATING EXPENSES .34 Contractual Services $ 1,800 .4501 ISF: Risk Management 1,166 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. 51 Office Supplies 100 5202 Other Operating Expenses 4,100 5204 Uniforms 3,200 Subtotal: Operating Expenses S. 10,36 TOTAL: Intramural Basketball - Athletics $ 27,701 MIAMI SHORES VILLAGE, FLORIDA...... ............ _ ................ FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Athletics Division - Afterschool Program 001 -1414 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 13 Other Salaries 21 Social Security 24 ISF: Workers Compensation $ 33,600 Part-time and seasonal coaches 2,570 Social Security and Medicare taxes 975 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal: Personnel Services $ 37.145 OPERATING EXPENSES .34 Contractual Services $ 7,000 .4001 Special Events/Field Trips 5,940 .44 Rentals & Leases 120 4501 ISF: Risk Management 1,837 Calculations prepared by the Finance Department using a Tillage -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve Fund funding requirement to all divisions. Also included are funds for recreation program insurance paid by participants. 51 Office Supplies 100 5202 Other Operating Expenses 8,140 5204 Uniforms 150 Subtotal: Operating Expenses S 23.28 TOTAL: Afterschool Program - Athletics S 60,432 MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET EE-- RECREATION AQUATICS DIVISION _j Services, Functions and Activities The Miami Shores Aquatics Facility opened in November 2000, is comprised of a lap pool, activity pool and jacuzzi offering an expanded comprehensive aquatic program including adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons, and interactive toys. This state -of -the -art facility offers the best aquatics facility in the area, competing with several large capacity facilities. '1001 Achievements Miami Shores Aquatic Center has attained a record number of classes for summer session I, with a total of five Infant and Preschool Aquatics Program classes, two adult classes, two beginners classes and two intermediate classes. The Aquatic Center has greatly increased pool rental revenue. The rental rate is on pace to better than double that ofthe "old pool'. Admission at the facility has increased during the warmer spring and summer months and is also on pace to be significantly higher than that ofthe "old pool'. The Aquatic staffhas maintained its consistent level of safety due to monthly in- service training and random lifeguard drills, in which rescue, C.P.R. and first aid techniques are practiced and tested. Swim lesson quality has also improved due to slightly lower student to teacher ratios for younger or less experienced classes. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET RECREATION AQUATICS DIVISION Gaals and Objectives To stimulate interest for the new facility while maintaining a clean, well run and safe environment for all those that attend. I. To increase umbrella rental by 25 %. a. To acquire four additional "Sunbrellas" to generate an estimated 25% increase in party package revenues. II To increase concession sales by 10/0. a. To complete a concession menu revision by October 2001. b. To implement the new menu by March 2002. C. To increase total concession sales by September 2002. III. To expand educational programs. a. To implement a scuba class by May 2002. b. To complete aMiami Shores Village dive shop inter - agency agreement by June 2002. N. To complete the development oftwo evening parties geared for adults by April 2002. a. T o promote this event as a new one through advertising and mailings. V. To increase swim team attendance by 15 %. a. To advertise the employment of a new swim coach with good credentials by February 2002 to encourage new members to join the team. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Aquatics Facility 001 - 1405 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES ISF: Workers Compensation 6,387 Calculation prepared by the Finance .12 Regular Salaries $ 126,441 Aquatics Supervisor, Asst. Aquatics Supervisor, Lifeguard III (2) .13 Other Wages 112,071 (1) Lifeguard III (part-time) .2999 Contingent Personnel Costs 9,772 Part-time and seasonal staff .14 Overtime 3,397 Wages for excess houres related to aquatic events .21 Social Security 18,506 Social Security and Medicare taxes 23 Health Insurance 9,948 Estimated per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24 ISF: Workers Compensation 6,387 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions .2999 Contingent Personnel Costs 9,772 Projected costs for all eligible employee's annual COLA, merit, longevity, other contractually required personnel costs increase and the associated federal taxes for a one year period. Subtotal: Personnel Services S 286.522 OPERATING EXPENSES .31 Professional Service $ 300 Funding to pay for Hepatitis B shots .34 Contractual Services 20,000 Swim Team Coach, Hepatitis B Shots Pest Control, Copy Machine 3425 Concession Services 25,000 Estimated costs of goods to operate the new concession stand at the Aquatics facility MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Aquatics Facility 001 -1405 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES continued .40 Travel $ 1,220 41 Telephone 1,080 .411 Telephone 360 .4301 Electricity 38,000 .4302 LP Gas 10,000 .4303 Water 10,000 .44 Rentals & Leases 500 4501 ISF: Risk Management 12,851 4602 Repairs & Maintenance 6,200 47 Printing 345 48 Advertising & Promotions 1,464 49 Other Current Charges 51 Office Supplies 5202 Other Operating Expenses 395 750 12,800 Transportation costs for supervisor and assistant supervisor attendance at FRPA Conference Local telephone and internet access fees Long distance Utilities at pool Heat Pool Water utility service Water Treatment/ CO2 Tank Calculations prepared by the Finance T Department using a 'Village-wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve requirement to all divisions Repair Pool Equipment Brochures, Posters, Programs Promotions to notice residents of the projects sponsered at Aquatics facility Pool Permit, Spa Permit, Activity Pool Permit Supplies for facility Class & activity supplies Maintenance & custodial supplies First aid supplies, Special Event Supplies, Sunscreen MIAMI SHORES VILLAGE, FLORIDA......... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Aquatics Facility 001 - 1405 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .5204 Uniforms $ 3,203 .5205 Fertilizer & Chemicals 17,100 .54 Subscriptions & Memberships 330 .5800 Training & Education 700 Subtotal: Operating Expenses $ 162,59 TOTAL: Aquatics Facility Recreation Department $ 449,120 Staff uniforms Chlorine, Pool Chemicals Staff Training Swim Team Memberships ASCA Memberships AQ. Facility Operator /CPR Training *This Division generates $224,000 in General Fund revenues from Admissions ($95,000), Rentals ($64,000), Classes (.$23,000), Swim Team ($17,000) and Concessions ($25,000). MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET RECREATION COMMUNITY CENTER DIVISION Services, Functions and Activities The Recreation Community Center Division sponsors 18 special events a year including Hal- loween Howl, Light Up the village Hayride and Caroling, Marshmallow Drop, Memorial Day program and an Independence Day Celebration with fireworks. It also coordinates events throughout the year for children including Dive in Theaters and Dances. 2,001 Achievements Implemented the use of wristbands for residents at the Halloween Howl event. This allowed us to provide a higher quality event for residents as it reduced the waiting in line time at the rides and costume contest. It also helped to make the event a safer venue as it controlled the amount ofpeople attending the event. This was well received by the residents. ThPTnr1P,. A,,. io„ �oTl�., o<, o.,+ .,,...,,,t ..................... mt,...aa:�. -r -- -' - -,• , „ w a0 a iiu&c auwc33. 111V aUU1L1Vri U1 a 1 UC:K C UrI1Ding Wall at the event was very popular. The Community Center classes expanded again this year adding Vegetarian Cooking Classes, Piano Instruction, Aerobiyoga and SelfDefense for Women. Initiated two new summer camps for children: - A fishing camp for children ages 8 and up where they learned fishing skills such as baiting, tying knots, and fly casting. This camp was full for all three sessions. - Approximately 30 children enrolled in the Adventure Sports and Aquatics Camp, a new camp for teens (ages 12 years to 15 years). The participants were certified in snorkeling skills, and lifeguarding skills as well as taking lessons on various sports including sailboarding, rock climbing, water skiing, and kayaking. MIAMI SHORES VILLAGE, FLORIDA..... FY 2001 -2002 BUDGET RECREATION COMMUNITY CENTER DIVISION GaAs and Objectives To increase Participation in adult classes by 5% by September 2002. a. To distribute flyers through local churches to a minimum of 2000 attendees by September 2002. b. To adveritise classes on marquee at least 2 x monthly throughout the year for a total of twenty -four advertisements. H. To increase participation in youth classes and programs by 5% by September 2002. a. To distribute a minimum of 2, 500 newsletters/flyers at the beginning ofthe school year to all area schools by September 2001. III. To implement a Miami Shores Dolphin Tournament with a minimum of20 boats participating. a. To advertise a minimum of six tournament notices through all local publications including chamber newsletter, village newsletter, brochure, flyers, marquee and area marinas by September 2002. MIAMI SHORES VILLAGE, FLORIDA ..................................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Community Center Division 001 -1403 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES .12 13 .14 .21 .23 .24 .2999 Regular Salaries $ 101,426 Special Projects Coordinator Maintenance Worker II (2) Other Wages 27,691 Part-time and seasonal staff Overtime 750 Wages for excess hours related to special events Social Security 10,626 Social Security and Medicare taxes Health Insurance 7,461 Estimated per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. ISF: Workers Compensation 181 Calculation prepared by the Finance Department using a village -wide schedule, allocating the total workers' compensation costs to all user divisions Contingent Personnel Costs 9,031 Subtotal: Personnel Services S15.7166 — OPERATING EXPENSES 34 Contractual Services 3410 Contractual Services Projected costs for all eligible employee's annual COLA, merit, longevity, other contractually required personnel costs increase and the associated federal taxes for a one year period. $ 17,201 Air conditioning, Pest control, Time Clocks, Typewriters, Police Supervision for Special Events, Entertainment for Special Events, Fireworks /Independence Day, Security Guard/ Basketball Courts 96 Temporary Labor MIAMI SHORES VILLAGE, FLORIDA ........................... - ........ FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Community Center Division 001 -1403 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) .40 Travel 200 Local FRPA Conference and transportation costs .41 Telephone 1.802 Local telephone .411 Telephone 264 Long distance 4301 Electricity 20,940 Utilities at community center building 4303 Water 1,460 Water utility service 44 Rentals & Leases 7,830 Rides/Equipment for Special Events .4501 ISF: Risk Management 6,564 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve requirement to all divisions .4502 ISF: Fleet Maintenance 21,375 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function *This request includes funding ($25,000) to acquire a new 25 passenger van .4602 Repairs & Maintenance 15,250 Maintenance Supplies Building Repairs / Paint .47 Printing 540 Brochures, Posters, Programs .48 Advertising & Promotions 100 Advertising for Bargin Blitzes .49 Other Current Charges 186 Annual Fire Safety Permit MIAMI SHORES VILLAGE, FLORIDA... ........ ...... ........ .... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Community Center Division 001 -1403 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) 5202 Other Operating Expenses $ 15,363 Class & activity supplies Maintenance & custodial supplies First aid supplies Special Event Expenses 5204 Uniforms 729 Stag' uniforms 54 Subscriptions & Memberships 508 Staff Training FRPA League Fees Tournament 5800 Training & Education 175 FRPA State & Mini Conference Subtotal: Operating Expenses n 110.683 TOTAL: Community Center Division S 267.849 Recreation Department *This Division generates $75,433 in General Fund revenues from Rental Fees ($26,263), Classes ($25,699), Special Events ($6,626) and other programs and activities ($16,845). MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET RECREATION TENNIS .DIVISION Services, Functions and Activities The Tennis Division provides a wide variety of programs and classes designed to challenge and attract all skill levels and age groups while maintaining a safe and attractive facility. 2041 Achievements Developed and adapted new court rate to help defray operation cost oftennis facility. Completed rehabilitation ofthe tennis center, including resurfacing of courts and painting the facility. Goals and Objectives I To relocate program to the Miami Shores Country Club facility. a. To negotiate the transfer agreement with the Country Club by November 2001. b. To establish a new renewal and replacement program by December 2001. C. To develop an enhanced marketing strategy for a 10% play increase by March 2002. d. To complete a comprehensive rehabilitation ofthe Country Club tennis facility by January 2002. MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Tennis Division 001 -1406 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES Telephone 1,174 .13 Other Wages $ 23,389 (3) Part-time tennis attendants 216 Utilities at Tennis facility (1) Part-time clerk typist .21 FICA 1,851 Social Security and Medicare taxes .24 ISF: Workers' Compensation 121 Calculation prepared by the Finance Department using a Village -wide schedule, Department using a Village -wide allocating the total general liability & casualty schedule, allocating the total workers' compensation costs to all user divisions .2999 Contingent Personnel Costs 799 Projected costs for all eligible employee's Self- insurance Reserve Fund funding annual COLA, Merit (percent dependent requirement to all divisions. upon union contract(s)), longevity, other Repairs & Maintenance 1,050 contractually required personnel cost 51 Office Supplies increases and the associated federal taxes Subtotal: Personnel Services S 2616f1 for a one year period OPERATING EXPENSES .34 Contractual Services $ 22,299 Tennis Professional contractual fees, Air conditioning, Pest control, Time Clocks, Typewriters .41 Telephone 1,174 Telephone and internet access fees 4303 Water 216 Utilities at Tennis facility ,4501 ISF: Risk Management 1,602 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self- insurance Reserve Fund funding requirement to all divisions. 4602 Repairs & Maintenance 1,050 Cleaning materials, Wind screen replacements 51 Office Supplies 250 Miscellaneous supplies MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION RECREATION DEPARTMENT - Tennis Division 001 -1406 -572 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES (continued) 5202 Other Operating Expenses 5204 Uniforms $ 788 Building Maintenance Light Replacements Court Water Roll (To dry Courts) 256 Staff uniforms for part-time employees Subtotal: Operating Expenses S 27.635 TOTAL: Tennis Division $ 53,795 Recreation Department *This Division generate $7,090 in General Fund revenues. o>rtp� � 'LIBRARY DEPARTMENT ' ORGANIZATION CHART ��NTE6 tN �P�r �u' DRliip' P/T LIBRARY ASSISTANT I DEBRA REESE P/T I BRARV ASSISTANT I JULIANA REESE PIT LIBRARY ASSISTANT I MICHELLE BRIDGES DIRECTOR OF LIBRARY SERVICES ELIZABETH ESPER YOUTH SERVICES LIBRARIAN ANNE KELLY FIT LIBRARY ASSISTANT II DALIA HODDER FR LIBRARY ASSISTANT II MARIA TEMKIN P/T LIBRARY ASSISTANT II AGNES SHEEHAN P/T CUSTODIAL WORKER f I P/T LIBRARY PAGE DOROTHY SHORTER II ELLEN GUERRA MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET LIBRARY DEPARTMENT Services, Functions and Activities Brockway Memorial Library provides area residents with free access to a diversified portfolio oflibrary materials in a variety offormats and media. The Library staffis committed to provid- ing patrons with a high level of personal assistance to gain access to information, meeting diver- sifted personal, educational and professional needs. The Library promotes community enrich- ment and individual achievement through reading. The Library keeps its shelves filled with best sellers, latest works by a popular author, a well- balanced collection of non - fiction books, popular magazines and periodicals, audio books, videos and large print books lends to the adage "There's something for everyone." The Library motivates children, as well as adults, to develop good reading habits and skills through various programs and events. Ongoing functions include weekly story time for all age groups, contests to encourage reading and library participation, adult book discussion pro- grams, and art exhibits. Seasonal and holiday programs are also offered with stories, films, MIAMI SHORES VILLAGE, FLORIDA.... .... ............. ......... FY 2001 -2002 BUDGET LIBRARY DEPARTMENT 2001 Achievements A conceptual design was approved by the Library Board of Trustees for a 2,400 sq. ft. multimedia room addition to be completed by the Spring of2002. The Board is in the process ofselecting an architect/contractor for this Design -Build project which will house our extensive collection ofvideos and audio -books as well as have a dedicated space for computers. The space will provide better overall traffic flow, efficiency and enhancement of services. The Building Fund, established to raise monies forthe multimedia room addition project, grew to $251,870 in pledges and gifts. Individuals, organizations, operations, corporations, and foundations contributed to this fund. Several events, including a book- signing, were held in orderto promote the fund- raising. We received a $ 125,000 matching grant from the North Dade Medical Foundation. By July 2001, we should know whether we have been awarded the State Construction Grant which would provide an additional $125,000. We updated our cataloging and circulation system from a DOS to a Windows program. Our public use computers have been updated with on -line research databases including 460 full -text magazines and journals. Over 7,92 5 computer sessions were recorded in the past year. We installed a security system which should reduce material losses by 99 %. We continue to receive a Telecommunications Grant from the FCC Universal Service Fund, which provided the library with a 74% discount on our telecommunication services from BellSouth . We kept our collections current through a process ofdiscarding, according to established criteria, and through purchasing according to patron demand and need, best - seller lists, and academic recommendations and reviews. This includes books, videos, and books -on tape for both children and adults. Our total collection numbers 52,657 items. This year, we added 2,128 new books, 343 new video and books- on- tape, and 272 donated books. We repaired 513 books and rebound 104 books. We withdrew 2,842 items from the collection. We offered over 106 programs attended by approximately 1,700 children and adults. The Ibrary circulated 53,968 books, books -on -tape, and videos, and answered thousands of reference qualities. MIAMI SHORES VILLAGE, FLORIDA ..... ............................... FY 2001 -2002 BUDGET LIBRARY DEPARTMENT .......................... ............................... Goals and Objectives The library will function as a source of recreational reading, self - education and enrichment. a. Purchase a minimum of 1,000 books of all genre, including best - sellers, popular reading, reference, non - fiction, to meet the needs of library patrons by September 2002. II. The library will function as a reading and information center for children and young adults. a. Purchase a minimum of 500 new books for children and young adults to help with home- work, and encourage independent reading and learning by September 2002. III. The library will provide audio- visual materials for education and pleasure. a. Purchase a minimum of 350 videos and audio cassettes by July 2002, IV. The library will sponsor Children's Story Hour and other language arts programs to foster a love of books and reading and to encourage community participation in library activities by providing cultural events and educational programs. a. The library will offer a minimum of 85 programs for children and adults by August 2002. V. The library will provide services to the sight impaired and home bound patrons. a. Purchase a minimum of 124 new large print books and respond to request for material delivery 100% of the time by June 2002. VI. The library will provide efficient access to information made available through technology. a. To provide a minimum of 10,000 person hours of service to maintain and keep current library computer system to provide access to Internet and databases 95% of library's operating hours. VII. The library will keep the collection current and withdraw materials as they become dated or worn beyond repair. a. To weed a minimum of 2% or 1,000 titles from the collection by September 2002. VIII. The library will maintain an effective staff committed to the provision of library service. a. Improve the question - answering abilities of Reference staff with current and expanded sources less than 2% questions are unanswered. Process and catalog materials within 10 days of acquisition. Reshelve materials within 2 days after return 99% of the time by March 2002. IX. The library will maintain a collection which is current, well- rounded, and meets user demands. a. To maintain a minimum of 55.000 books and other materials in circulation. X. The library will maintain protect its assets from theft by purchasing a Library Security System. a. To reduce material loss by 90% by March 2002. X1. The library will add 2,400 square feet of space to the existing facility. a. To increase space by 28% thereby enabling us to enhance our services in a more efficient and accessible environment by February 2002. MIAMI SHORES VILLAGE, FLORIDA ............................ FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION LIBRARY DEPARTMENT 001 -1500 -571 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED PERSONNEL SERVICES 11 1101 12 .13 21 .23 24 2999 Executive Salary $ 52,487 Annual funding of base salary for Department Head Executive Benefits - General 2,500 Executive package Regular Salaries 137,184 Annual funding for (3) full -time associates Youth Services Librarian (1) Library Assistant II (2) Annual funding for (6) part-time associates Part-time Custodial Worker (1) Part-time Library Assistant II (1) Part-time Library Assistant I (3) Part-time Library Page (1) Other Wages 5,440 FICA 16,255 Social Securitv and Medicare taxes Health Insurance 7,461 Estimated annual per employee costs for health, dental and other contractu- ally obligated non - liability benefits with 5% inflationary factor included. ISF: Workers' Compensation 423 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Contingent Personnel Costs 14,873 Subtotal: Personnel Services S 236,623 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION LIBRARY DEPARTMENT 001 -1500 -571 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERATING EXPENSES Contractual Services $ 6,041 Maintenance contract:A/C, Computer, .34 Exterminator, Typewriters, Smoke and Fire alarm, Security alarm Travel 1,685 Travel costs for two Library associates to .40 attend the Florida Library Association Convention and funding for the Director's car allowance .41 Telephone Expenses 3,697 Telephone and securend internet service access fees .411 Telephone - Long Distance 92 Estimated toll charges .42 Postage 826 Library correspondence Book and film postage .4301 Electricity 8,409 Electricity estimates with 5% increase ,4303 Water 138 Water connection charge ISF: Risk Management 10,176 Calculations prepared by the Finance .4501 Department using a Village -wide schedule, allocating the total general liability & casualty insurance costs and the actuarially determined Self - insurance Reserve Fund funding requirement to all divisions. 4602 Repairs and Maintenance 2,620 A/C service not included in contract Plumbing & electrical services General maintenance of building and dry cleaning carpet MIAMI SHORES . . . . . VILLAGE, FLORIDA ............. - -- -- — . -_ - -- _ ....... ... FY 2001 -2002 BUDGET 2001 - 2002 BUDGET EXPLANATION LIBRARY DEPARTMENT 001 -1500 -571 CODE CLASSIFICATION AMOUNT EXPLANATION ADOPTED OPERMT LG EXPENSES Contir uedl -47 Printing $ 1,529 Periodical binding, Rebinding OP books, Bookmarks, Brochures, Reserve notifications, Applications -48 Advertising and Promotions 1,400 Summer reading programs, Misc. programs Christmas open house, Reading clubs .51 Office Supplies 467 Pens, paper, ink and other office supplies for a one year period for 4 full -time employees .5202 Other Operating Expenses 6,013 Book jacket covers, Catalog cards, Bonk processing supplies, Paper towels /tissues, Cleaning supplies Audio -Video cassette cases, Magazine & paperback protectors AZ �T e , ouoscriptions & Memberships 145 Florida Library Association Subtotal: Operating Expenses X38 CAPITAL OUTLAY .66 Books, Publications, Library Materials $ 37,941 Annual funding for books, periodicals, Library materials, large print books, reference materials .6601 Media 1 1 719 Annual funding for CD -Roms, books on Subtotal: Capital Outlay �,� tape, videos, on -line databases TOTAL: Library Department SS 3-- 3 x--521 Miami Shore-1 Villa 10050 N E. SECOND AVENUE MIAMI SHORES, FLORIDA 33 1 36 -236 2 TELEPHONE (305) 795 -2207 FAX (305) 756 -6972 THOMAS J. BENTON VILLAGE MANAGER Friday, July 6, 2001 Mayor Al Davis and the Members of the Miami Shores Village Council 10050 Northeast Second Avenue Miami Shores, Florida 33138 -2382 SUBJECT: FY 2001 -2002 BUDGET PROPOSAL Dear Mayor Davis and the Village Council Members: Each year, I have the responsibility to comply with Article IV, Section 43 of the Miami Shores Village Code and §200.065 Florida State Statutes Revised (the Truth -in Millage Legislation) to propose a balanced operating budget to you for consideration. With this in mind, it is with great pleasure that we present to you the Proposed Operating Budgets for the Village's fiscal year beginning October 1, 2001 and ending September 30, 2002. The Proposed Budget provides sufficient revenues to meet the anticipated operating costs for the upcoming year and provides you with recommended ad valorem tax levies for operating and debt service purposes. Excluding the Village's two pension funds, the total operating budget for FY 2001- 2002 is $14,112,312 and is balanced with a proposed operating ad valorem levy of 8.000 mills (a 4.3% reduction from the current year rate of 8.3627 mills). Working with my department heads, we have developed a budget that will pro - actively address the ever - changing needs of the community. We also recommend an increase to some of the divisional budgets as a result of increased operating costs as well as expanded service -level responsibilities. We are able to achieve these objectives without requesting any tax increases for the new year. We have accomplished this goal as a direct result of property owners' investments in their homes and a significant increase in the number of new residents purchasing their homes at increased values. This truly demonstrates that our previous infrastructure investments have paid off, and Miami Shores is one of the most desirable communities in the County in which to live. Our mission statement emphasizes the good quality of life in Miami Shores. To remind you of our overall goals, we present the following statements: FY 2001 -2002 MISSION STATEMENT 1. To provide the community with the highest level of safety and security. 2. To maintain and enhance the physical infrastructure of the Village. 3. To enhance the recreational, leisure and cultural activities in the Village. 4. To secure and maintain the fiscal integrity of the Village. FY2001 -2002 Proposed f wk),eis Pc ge -2- Fridgy, July 6, 2001 These targets have been in place for several years. We are frequently reminded of these plans during our daily operations. Keeping these essential elements in mind, we have been able to develop new and innovative programs to continue to meet our residents' highest needs. Security of property values, public safety issues, expanded and exciting recreational, cultural and entertainment programs are fundamental to the preparation of this budget. In so doing, we were also cognitive of our financial position. While we want to provide the best of everything, we must do so with a sense of economy. This is a balancing act that we have met and I believe that you will find the proposals included in this budget document to fall within our guidelines and program parameters. In preparing this budget, we reviewed the accomplishments, new programs and services that were initiated in the past year and were surprised when we began to enumerate them. It is a testament to the hard work and dedication shown by each and every Village employee that has allowed us to offer our residents such diverse activities and services. RETROSPECT The last eighteen (18) months have been challenging: From the dreaded Y2K bug (which never materialized), to the delayed opening of the newly constructed aquatic center, to the auditor's report noting a serious deficiency with the Village's antiquated PICK computer system. Collectively, we have evaluated the challenges and reviewed our options in dealing with each issue that arose. The proposed FY2001 -2002 Budget contains funds to address these issues, including additional operating funds in the aquatics center budget and funding for a new computer system. As I mentioned earlier, there were many accomplishments since my last Budget Message. Some are quite evident and some are not so apparent. We recently completed drainage projects at the Police Department and the Community Center which will alleviate flooding which previously occurred during the slightest rain storm event. The Public Works Department completed conversion often (10) center medians around the Village. Additionally, Public Works completed converting several irrigation systems in medians and parks from public watering, to wells, which will save the Village thousands of dollars annually. More noticeable has been the Village's landscape replacement program. During the last 18 months, over 5,000 trees, plants and shrubs were planted throughout the Village. These little improvements by themselves do not have much impact; but, as a whole, the Village's tree canopy is being enhanced. Aesthetically and environmentally, these programs make living in Miami Shores a better place and at the same time, increase the property values and secures homeowners' investments. Another proud program deserving special note is the effectiveness of the Crime Prevention Pilot program approved by the Village Council this fiscal year. You may recall that the current operating budget appropriated $100,000 to the Police Department, funding a special off -duty "Class I" pilot program. During the nine months that this program has been operational, we have seen a 12% decrease in Class I crimes. This program has proven successful and a second year of funding is recommended. Finally, and most noteworthy, we have seen a dramatic increase in building permits and property sales. Since October, 1999, over 3,000 building- related permits have been pulled for various property improvements. We have also seen over 750 properties changing ownership since October 1, 2000. The selling prices on these property transfers have been considerable and has resulted in an increase in the Village's total assessed value provided by the County. The annual statement reflects a $37.9 million increase to $440,802,643. F7 2001 -2002 Proposed Bud ets Page -3- Fridav, July 6, 2001 THE FY 2001 -2002 PERAT BUDGET - - HiGHLi .HTS REVENUES The proposed FY200I -2002 balanced budget is $9,065,567 as compared to last year's operating budget of $8,330,755. As a result of the increased assessed property values, the budget is presented for your consideration with an operating ad valorem levy of Assessed Value Trends 8.000 mills or 4.3% less a.e eo: aes than the current year's levy $d00.000,0a0 •4J�9T4T2 of 8.3627. This operating $400,000,000 l saaa.4sa.o9s �fe aoa aao ; ` tax rate will generate $300,000,000 $3,402,996 in general fiord $ 2 0 0 ,0 0 0 ,0 0 0 ' l revenues. A homeowner $100,000,000 +r k :- with an assessed value of $156,388 for the new year, I o will actually pay $1,050 nn FY 1999 FY 2001 FY 1996 FY 2000 FY 2002 Village taxes or $10 LESS Assessed Al HAT WA - _ PAID LAST YEAR . Please note that the ad valorem tax levy for operations reflects reserves for tangible items pending at the time of this budget preparation. Included among those items are the final distributions associated with state revenue sharing, labor negotiations and the possible increase of property value challenges due to the increased assessments. Should any of these variables result in higher than anticipated receipts, the cash surplus at fiscal year end will be transferred to the Village's Unreserved General Fund Balance account for future use. This year, we are proposing a 5% increase to building fee permits. This rate increase allows the Village to recover the direct costs paid for building inspections and support services. There are also minimal rate increases in Revenues by Classification FY 2001 FY 2002 4�.. ! Taxes � Lic snselP erm kts Rev sharkn9 Charg ss Fines /Forfeits � Interest s e v e r a l Iii R¢nt E] Tax recreation ■ Tran :f ers >y;;;j Other programs to partially offset the operating costs which are subsidized by other general fund revenues. We do not believe that any of the proposed fee increases will have adverse impacts on program participants or property owners. FY 2001 -2002 Pro serf liud Eels i'rage -4_ Fridnv, Jul f 6, 3001 Other revenue sources in the General Fund include proceeds from the Excise Tax Fund ($1,644,600). This account reflects the collection of franchise fees from utilities offering their service to Village customers. It also includes payments made by customers for utilities through the public service or utility taxes. The account also reflects the state prepared estimate for the new Simplified Telecommunication Tax. This tax levies a uniform tax rate for telecommunication, cellular and cable services state -wide. The Village's estimate is adjusted to include a supplemental 0.12 %, reflecting an estimated offset related to the Village's election to waive the charging of permit fees. Revenues contained in Charges category reflect fees earned from the Village's various recreational programs, library fees as well as the Police Department's Off -duty charges, the latter offsetting a corresponding expenditure account in the Police Department's operating budget. We also reflect the collection of lot clearing charges for violators identified by the Village's Code Enforcement Department and the annual payments from the Department of Transportation to maintain the State -owned medians. The Revenue Sharing accounts report the proceeds from state -wide purchases of cigarette, motor fuel and the half -cent sales taxes. These fiords, distributed using a complicated formula, originate from the State Department of Revenue. Estimates in these categories are based upon communications with the State and are adjusters to reflect actual collection factors from prior years. It also includes the Village's collections of School Crossing Guard fees paid by the County. No significant changes are anticipated in any of these revenue accounts and estimates are based upon our collection trends. There are also recommendations to increase the management fees paid by the enterprise funds to the general fund. The budget reflects increases of $60,000 and $40,000 for the Sanitation and Storm Water Enterprise Funds respectively. These fee increases, included in the quarterly fees, reflect the direct charges for administrative and overhead costs recorded in the General Fund. Previously, these char_Qes were recorded in all funds; but, for financial reporting purposes, staff recommends centralizing the costs and paying for the general fund services through the increased management fees. FATENUITURES Total General Fund expenditUres are estimated at $9,065,567. Expenditures are distributed as follows: Personnel Costs - $6,274,783 (69.2 1/6); Operating Costs - $2,464,716 (27.2 0/6); Other Expenses - $261,708 (2.9 %); and Capital Outlay - $64,360 (0.8 %). Note: the majority of capital outlay for the new year is reported in the separate Proposed Ca ital Lm-,provement &dget for your consideration render separate cover. fenerol Fund Expenditures by Category FY 2000 -01 F '00 . $5,8!1,605 ' $6,274.79S } $216,656 -- 29% $2,207,487' rIL 259% I nax Personnel Costs . Capital Outlay ❑ Operating Costs Other Expanses FY2001 -2002 Proposed Budgets Page -5- Friday, July 6, 2001 Several fundamental assumptions were included when the operating expenditures were prepared for the new year. For Personnel costs, estimates include funding for a tentative 3.0% cost -of- living adjustment for eligible employees of the Village that will be effective October 1, 2001. The cost of living increases for union employees will be subject to final negotiations of the pending contracts. Personnel costs also include funding to pay for merit increases ranging from 3.00% to 5.00% that will be finalized during the labor negotiation contract process. Longevity pay is funded in those divisions where eligible employees are assigned. We have also included full funding for health insurance premiums with Humana. Note that Council recently authorized the administration to extend the Humana contract for an additional year with a maximum of 10% fee increases - a level we do not believe will be reached. If, after the actuarial study is completed, it becomes necessary to make a contribution to either of the two pension funds (Police and General Employee) we have set aside funds in the contingency account to do so. The General Fund reflects funding for two new positions in the Public Works Parks Division, as well as a newly classified Lifeguard III /Supervisor position. These changes will help ensure that the respective Departments operate efficiently and effectively. The proposed budget reflects a substantial reduction in the cost for workers' compensation costs. This results from the actuarial calculation that reduced the funding contribution to the Village's self - insurance reserve fund by nearly $100,000. This occurred as several long -term claims have been settled and closed with no additional financial impact anticipated by the Village. The proposed budget provides funding for three vehicles, one each in the Police Department, Recreation Department and Public Works. The Police Department vehicle will be used by the Detective Bureau. The Recreation Department is requesting to purchase a 15 passenger van to transport program participants, and the Public Works Department's request is to replace a pick -up truck. The Finance Department reflects a 16% increase from the current year budget. This is directly associated with the installating and retrofitting the Village with new computer hardware equipment. Additionally, supplemental funds are requested to provide continued training for the new system and fund the Village's external computer technician to assist with the transfer of data from the existing PICK system to the new NT- based system that is currently out to bid. The following provides you with expenditure highlights in the Proposed Budget: ap Village Attorney: Increased funding for labor negotiations Building: increased funding for Contract Service - inspection fee increase of $3.00 per inspection to $18.00 per inspection Finance: funding for computer installation, data migration, training & temporary staff during leaves Unclassified /Non - departmental: funding for anticipated retirement - related leave settlements, pending contract negotiations, computer licensing payments; potential cost overruns in Aquatics facility, and reserves Police - continue and increase off -duty program and funding to replace K -9 unit PW: Parks - funding for two additional positions Qo� PW: Administration- full -year staff funding previously allocated to subordinate divisions (enterprise funds) and now offset by increased management fee payments Recreation - overall program increase, partially offset by fee increases FY 2001 -2002 Prn used laud eds Page -6- Fridav, Jul ;. 6, 2001 With recent reports from our neighboring municipalities in Miami -Dade County, we have been very cautious preparing the FY 2001 -2002 operating budgets. Detailed analysis has been prepared and our primary emphasis on the budget was to ensure that revenue estimates are based upon solid fundamentals. We are confident that the proposed budget for FY 2001 -2002 will allow us to meet the objectives of providing the highest standard to our residents and busviess. General Fund A (location by DeEartment FY 2000 -01 FY 2001 -02 5 Admin PubWorks Pub Safety ■ Recreation �F Library Unclassified Closina and Acknowledgments Let me remind you of the important dates relating to the FY 2001 -2002 Operating Budget Cycle. We have scheduled a Village Council Budget Workshop on WEDNESDAY, R1LY 11, 2001 AT 6 -30PM- The workshop will be held in the Village Hall Conference Room and will be your opportunity to address your budget questions, comments, additions or recommendations to me and directly to all department heads. This meeting is for you to learn about the budget. No action will be taken at this meeting. State Statutes require that the Village hold two public hearings at which point public comment may be made. Following each hearing, you will adopt resolutions that set the Village's millage rates and adopts the corresponding operating budgets. The meeting dates are: Tuesday, Stptgmber 4. 2001 at 7.00PM and the second and final hearing is Tuesday, 5cptcmber 18, 200117,•00 PN 1. FY 2001 -2002 Proposed Budgets Page -7- Friday, July 6, 2001 I would like to extend my appreciation to all of the Department Heads and their staff for the many long hours which they dedicated to preparing this budget document. I would like to also express my special thanks to the members of the Finance Department for coordinating the entire budget process. Finally, I would like to thank you, the members of the Village Council, for your support of my ideas that make Miami Shores the Village Beautiful. Sincerely, f "� / THOMAS I BENTON Village Manager TJB:MAM: attachments FY 2001 -2002 u getary H' ghlight.s Operating Millage rate: 8.000 mills (4.5% less than last year) Debt Service Millage rate: 0.5151- same as last year -� Sanitation fees remain at $420 - 9th consecutive year WITHOUT an increase 8.7% increase in Property Values to Y^'r- tV,JVV�V ` VV Add 2 positions in Public Works to enhanced parks maintenance FY 2001 - 2002 Budget Highlights REVENUES • Property Values increased 8.6% • Proposed 5% fee increase for various Licenses, permits & fees - generating $362,200 or 25 %4 more than last year's budget of $289,240 • State Revenues are down for the third year by an estimated 5,3 or $49,811 • Transfers in up by $89,250 recovering all administrative costs previously partially charged to support funds with the balance absorbed by the General fund ( +$89,250) EXPENDITURES: • COLAs are proposed at 3% effective 10 -01 -2001 for all eligible employees - subject to ratification • Reclassify two Lifeguard II to III positions in Recreation - Aquatics and add two additional positions to Public Works -Parks Maintenance Division FY 00 - 02 Key Value o Costs Flo Total FY 2002 General Fund Budget is $9,065,567 Total FY 2002 Capital Budget (approved July 2001) is $794,541 if? Operating tax levy is proposed at S_OOQ mills Debt service tax levy remains constant at 0,5151 <� Garbage rate stays at $420 annually for residential customers for Year 9 cfi FY 2002 General Fund Contingency is $250,000 Projected F1( 2000 -2001 General Fund Surplus Revenues Expenditures Budget $8,506,353 8,506,353 Projected $ 8,249,029 7,711,827 Variance $ (257,324) 794,526 Projected Surplus for FY 2001 = = = = = = = > $ 537,202 Projected General Fund Balance at 9-:30-2001. ' Fund balance on 09 *30 *2000 $ 2,887,349 Add: FY 2001 Projected Surplus 537,202 Less Contingency reserves 1,000,000 Aquatic center reserves 226,595 Projected General Fund Balance on 9 -30 -2001 2,197g956 S ro � 1 1 Note: Contingent reserve is for emergencies and natural disasters. The reservation for aquatic facility is a set -aside for unanticipated costs for operations or capital requirements. The remaining balance reflects the unreserved and undesignated funds in the Genera/ Fund only. 1980 -2002 Property Value Trends $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 0 198 1982 1984 1986 1988 1990 1992 1994 1996 1998 ZOOO 2001 ZOOZ O Property Values (in $1,000) C3 Tax Revenues Memorandum To: Mayor Al Danis & Members of the Village Council b 5 homas J. Benton - Village Manager /6/01 at 4:14 PM FY 7002 -2046 CAPITAL IMPROVEMENT BUDGET 111050 NE Second }Avenue 1*lianii Shores, FL 3.313 &2382 Attached please find the Pry osetl FY 2002_2006 Ca ital Improvement Bud et. The budget presents departmental requests for capital equipment and projects valued at more than $750 with a life expectancy of at least three years_ The Proposed Budget is divided into each funding year and identifies the following: I} Project or program description; 2) the department submitting the request; 3) the division that will benefit from the investment; and, 4) the cost of the project by funding source. For the five - }rear period scheduled to begin on October 1, 2001 and continue through September 30, 2006, $ 3,403,416 will be invested in Village assets and infrastructure as follows: FISCAL 2 REQUESTED $ 794,541 DEPARTMENT AMOUNT 3 828,550 Administrative Divisions $ 69,000 Ubrar - Operations 5 :2005-2006 834,625 Police De artment SD,000 410,$00 534,900 Public 11'orks De t 3,159,3()0 L $ 3,403,416 Recreation De artment 119,017 TOTAL $ 3,403,416 The preliminary proposal to fund the proposed five -year program is: 59 CaP" El 6asTax 13 Fleet RAR ■ Sanitation PAR 135' Water 19 6ener,nl ■ Credttane Transmittal letter.. FY 2002 -2006 Capital Budget Page - 2 - July 6, 2001 Funding for the propose projects are subject to the annual appropriation process and are sensitive to market conditions. When funding is limited or restricted, new projects may be deferred to subsequent years, easing the burden on the Village's cash flow if necessary. For the upcoming fiscal year (FY 2001 - 2002), the total project costs are $794,541 assigned to each department as follows: Administration $44,500 PW: Streets & Sidewalks $ 0 Police Department 730—,000 PW: Parks Maintenance 50,000 Library Operations 4,374 PW: Recreation Maintenance - 34,0 00 �I Recreation Department 84,567 PW: Fleet Maintenance 14,000 Public Works (See Divisions) 6111100 Enterprise Reserve Funds f 172,500 There are 58 projects included in the proposed FY 2001 -2002 Proposed Schedule. Several of the projects are recurring investments including the Village's Tree Replacement Program ($10,000); installation and replacement of median wells ($4,000); parking bumper replacement ($1,000); Village -wide ADA- related improvements ($15,000); Street sign replacement project ($5,500); Village - wide seal coat and resurfacing program ($86,800); Village -wide sidewalk repair & replacement project ($86,800); and, vehicle replacement (excluding NEW requests) ($66,861 - general fleet and $145,000 for Sanitation equipment). Financing a project of this magnitude is critical to the success as it is a true balancing act. The fundamental concepts underlying the financing mechanism are: a) maximize the infrastructure investment and rehabilitation to ensure the highest standard of living in the community; b) replace equipment using standards that result in reasonable returns on the Village's investment; c) fund programs with recurring revenue sources that will not be adversely impact; and, d) include an external financing instrument that retains the Village's working capital while, simultaneously, does not ebb the financial integrity. Following these objectives, financing the FY 2001 -2002 component of the program is proposed as follows: • Capital Project Cash Reserves • General Fund Operating (Int Pymt) • Local Option Gas Tax Proceeds • Fleet Maintenance R &R (Cash) • Storm water R &R (Cash) • Forfeiture Fund (Cash) • Financing (Line of Credit) • Interest Expense (FY 2002 -03) GRAND TOTAL - - FY 2001 -02 $ 80,441 74,789 167,141 7,000 11,400 16,861 450,059 <13,150> I-ZL4.541 Programs that will be paid in full during FY 2001 -02 represent those assets or improvements where the life is not expected to reach five years; but, will be around for the three -year minimum criteria. Financing is proposed using the Village's Line of Credit with Bank of America, applied at an average rate of 5.75% (current rates are 5.5 %). Interest costs for FY 2001 -02 are $28,181 with the balance ($78,345) to be included in the subsequent years' capital budget packages. Transmittal letter: FY 2002 -2006 Capital Budget Page - 3 - July 6, 2001 Note: there are no pre - payment clauses meaning that the Village will have the option to pay down or liquidate the debt at any time during the five -year period. The Village currently reflects approximately $835,000 in working capital to subordinate the investment. As part of the current year (FY 2000 -01) operating budget, an estimated $300,000 contribution is scheduled for transfer to the General Fund at the end of FY 2000 -2001 (09 -30- 2001). Adjusting the projected balance for outstanding invoices and previously authorized capital programs, the Village's Capital Project Funds should reflect an available balance of $625,000. Before the final proposal is submitted to the Village Council, please review the departmental submissions. The proposal I present is based upon the department's submission. If there are any programs that you prefer to exclude, please identify them and we will reduce the cost structures accordingly. Additionally, if you believe that the projected costs for the recurring programs are overstated, please let me know the extent to which the departmental submissions need adjustments. If we do consider introducing the line of credit as a financial tool, we should only borrow the exact amount as required. Otherwise, I would suggest that we establish a higher rate bridge term note that will fund the construction phase and convert to a fixed note upon completion. That approach would add 10% to the total cost of funds - an amount equal to the first year's total debt service cost. I would only suggest that approach for a capital construction program (i.e. - a sewer system or building with possible additions - where the total project cost is truly unknown at the time construction begins). With your final approval to this program, I would suggest that we include the FY 2002 -2006 Capital Improvement Plan on the July 19th council agenda - concurrent with the setting of the tentative ad valorem rates for the new year. Please let me know. Thank you for your patience and if you have any questions, please call me. MAM: Attachments (FY 2002 -06 Capital Budget Plan) 3 Transmittal letter: FY 2002 -2006 Capital Budget Page - 4 - July 6, 2001 FY 2002 -2006 Capital Improvement Plan MIN 11�0 il Pi ■ Capital Projects ❑ Sanitation R4R ❑ Fleet RAR ■ Stormwater 1U General 4 Miami Shores village Proposed FY 2002.2006 Budgets Capital Improvement Funding Re guests Funding Source FY 2001 -02 FY 2002 -03 FY 2003.04 FY 2004.05 FY 2005 -06 TOTAL Capital Projects Fund $140,941 $84,350 $65,975 565,700 $15,000 S371.966 Local Option Gas Tax Fleet Maintenance Int Svc Sanitation Enterprise R &R Storm water Enterprise R &R General TOTAL BUDGET SORTED BY FUND & YEAR $330,200 $209,700 $274,900 $237,100 $236,900 $1,288,800 S21,000 $187,000 $215,000 $55,000 $60,000 $538,000 $145,000 $285,000 $215,750 510,000 5180,000 $835,750 $11,400 S5,000 $25,000 $5,000 $5,000 S51,400 S146,000 557,500 S38,000 $38,000 $38,000 $317,500 $794,541 $828,550 $834,625 $410,800 $534,900 $3,403,416 Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM on 07/05/01 at 06:52:17 PM Department Administration Police Department Public Works Department Recreation Department Library TOTAL BY YEAR Miami Shores Village Proposed FY 2002 -2006 Capital Budget Allocation By Department FY 2001- FY 2002- FY 2003- FY 2004- FY 2005- Total by 2002 2003 2004 2005 2006 Function $44,500 $24,500 $0 $0 $0 $69,000 $50,000 $0 $0 $0 $0 $50,000 $611,100 $802,300 $832,900 $378,100 $534,900 $3,159,300 $84,567 $1,750 $0 $32,700 $0 $119,017 $4,374 $0 $1,725 $0 $0 $6,099 $794,541 $828,550 $834,625 $410,800 $534,900 $3.403.416 Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM on 07/05/01 at 06:56:30 PM Miami Shores Village Proposed FY 2002 -2006 Capital Budget FY 2001 -02 Capital Funding Request Allocation by Sources 4 Departmwnts be al LOST Fl Mtce ! Stor n Ovate , Sanitation! r General TOTAL Administration Finance Department 1 $10,000 $0 $0 $0 $0 $34,500 $44,500 Police Department $0 $0!v $0. $0 $0 $50,000 $50,000 Mlic Works Parks Division $18,500: $22,500 $0 $0 $0 $9,000 $50,000 Streets Division $21,500 $297,700 $0 $0 $1,400 $20,000 $340,600 Administrative Division $0 i $01 $0 $0 $0 $0 $0 Recreation Maintenance Division $2,000 $0. $7,000 $0 $0 $25,000 $34,000 Fleet Maintenance Division $0' $0 $14,0001 $0, $0 $0 $14,000 Sanitation Division $0 $0 $0 $145,000 $0 $7,500 $152,500 Storm Water Divsision $0 $10,000 $0 $0 $10,000 $0 $20,000 Sub - total.' Public Works $42,000 $330,200 $21,010001 $145,0030; $11,400 $61,500 $611,100 Recreation Administration $2,600 $0 $01 $0 $0 $0 $2,600 Athletics $12,780 sol $0 i $0' $0 $0 '_$12,780 Community Center $66,587 $0 $01 so. $0 $0 $66,587 Tennis Facility $2,600 $0 $0! $0' $0 $0 $2,600 Sub - total: Recreation $84,56 $0 $0 $0; $0 $0 $84,56 Other Library $4,374 $0 $0 $0 $0 $0 $4,374 Total for FY 2002 Fundi Year $140,9421$330,2001 $21,000 1 $145,000 $11,4001$146.000 $794,541 Capital Budget: FY 2001 -2002 10.6% 5.6% FS " 200Y - 2006 CAPITAL BU0Wr FN Vm by MAIN an 07/06/01 at 03:M W PM Miami Shores Village FY 2001 -2006 Capitol Improvements Budget a 2001 -02 Capital Funding Reourat ��- TOTALS: 145 ,[0 11,4Q0 1a1b.000 794.'41 tic 11, F)"Wi on _Pro # pept piy Cu Pi tal L06T FI Mics Sanitation Stormwater 6snsrol Total I Repair 2nd Floor Balcony 2002.01 POL 0900 RepleccmGnt of the Village Computer Hardware 2002.5 MPT - 0500 $10,000 $50,000 $50,00 A uisltion of Certified A -';ing Software 2002.03 FIN 0500 $22,500 $32,50 Aequsltion of Village Entrance Signs 2002.04 PW 12(}1 $15,000 $12,000 $12,{l0i R lacement of front pylons 2605-05 PW 1201 $18,500 $15,001 Installation de replacement of Trees 200206 PW i 1201 $5,000 $18,501 installation 4 lacemsnt of Watering system 2002.07 PW i 1201 $5,000 $10,001 Replace Plate Cam actor 2002.08 PI7 1201 $2,500 $4 OW $4.001 Replacement of Pamking bumpers 2002.09 PW 1202 $1,000 $2,5()( Acquisition of Second Avenue Banners 2002.10 PW € 1202 $6,50[7 f lace P €c #15 ADA Improvements 2002.11 PW 1202 $25,000 $6 $25,00( +lcquisition replacement of Signs 2002.12 2002.13 PW PW 1202 1 1202 $15,000 $,5,500 $15,00[ -$5,50C R usition of Village Hall entrance sin 2002.14 PW 1202 $7,000 Renovate Q1 repair Seawall 2002.15 PW ' 1202 $10,000 $7,00C $10,000 $20 OOC Rehabilitation Employee parking areas 2002.16 PW 1202 $5,500 $1,400 $7,000 Rehabilitate - Resurface Streets 200117 PW 1202 $76,800 $10,000 $$7,80C Rehabilitation - Replace Sidewalks 2002.18 PW 1202 $76,800 $10,000 $86,800 96th Street Median ro'erF 2002.19 PW € 1202 $100,000 Replacement of Rec Field Pump 2002.20 PW 1204 $2,000 $100,000 000 Acquisition of 5 rig fur Recreat €an 2002.21 PW 1204 $7,000 $2 Replacement of 15 -Psgr Van - Recreation 2002.22 PW - 1403 $7,000 $25,000 $25,000 Re lacement of Trash arabber 2002.23 PW 3000 $85,000 Aequsition of Bobcat 6 trailer 2002.24 PW 3000 $60,000 $85,000 $60 00f A isition of Floor Pressure Cleaner - Fleet 2002.25 PW 6000 $4,000 Re lrcement of Motor l lift 2002.26 PW r 6000 $10,000 $4,000 ,Acqusltian of Park benches & trash cans 2002.27 PW GFAAG $10,000 Replace Administration Tent Caro 2002.28 Rec 1401 $2,600 $7, 500 $7 500 Aquisition of Fuld Safeshade 2002.29 Rec f 1402 $2,524 $2,600 Acquisi #ion of (8) Portable Benches 2002.30 Rec ? 1402 $1,962 $2,524 Acquisition of Portable Scoreboard 2002.31 Rec =. 1:402 $4,256 $1,9621 Ac u €si #Ion o Uneven e s 2662.32 ec -2 ' Ac uisitlon of Air Ha Table 2002.33 Rec 1402 $1,338 "$1338 mui Center Kitchen of 2002.34 Rec 1 1403 $12,500 Acquisition Acquisitioof of stool d1 table Mobile 2002.35 Rec - 1403 $+2,388 $12,5006 Replacement of 50 chairs d110 tables 2002.36 Rec 1403 $11,500 Rehabilitate Auditorium Floors 2002.37 Rec i 1403 $7,339 �;I Ac aisle €on of Portable 12- channel Sound st 2002.38 Rec 1403 $5,600 Replace Comm Center Doors 2002.39 Rec 1403 $9,250 Acquisition of Comm Center Marquee 2002.40 Rec 1403 $23,900 Renovate Comm Center Bathrooms 2002.41 Rec = 1403 $4,110 Rep arxT� men# of a i8 ae1 ty slwni 2002.42 Rec 6 Rehabilitate Front Doors @ Lib 2002.43 Lib 1500 $1,200 Rehabilitate Book Return @ Library 2002.44 Lib j 1500 $1,774 Rehabilitate Circulation Desk @ Ub 2002.45 Lib 1500 $1,400 P Frroancnag Totals WA REF All $60,500 $163,059 $14,000 $145,000 $0 $67,500 $450,059 Propond FY 2002 - 2oo6 fi1VCiAL BUD6ET P'epm¢d by MAM on 07/05/01 at 06:30:26 PM Miami Shores Village FY 2001 -2002 Proposed Capital Budget 5upporting Schedule - FY 2001-2002 ro' i an ed Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM on 07/05/01 at 05:39:01 PM Balance in Project Program Description Total Cost . Financing % of total Cash Interest Cost VH computer hardware $22,500 $22,500 5.00% $0 $657 Village entrance signs $15,000 $12,500 2.78% $2,500 $365 Bayfront piton replacement $18,5001 $18,500 4.11% $0 $541 PN #15 (& /Fund) Replacement $25,000 $25,000 5.55%1 $0 $730 Village Hall entrance sign $7,000 $7,000_ 1.56% $0 $205 Street resurfacing program $86,8001 $33,559 7.46%1 $53,241 $981 Sidewalk replacement project $86,800 $30,000 6.67% 1 $56,800 $877 96th Street median renovation $100,000 $75,000 16.66% $25,0001 $2,191 15- possen er van ac usition $25,000 $25,000 5.55 %0 $0 $730 Trashgrabber replacement $85,0001 $85,000 18.89% $0 $2,484 Bobcat & trailer replacement $60,000 $60,000 13.33% $0 $1,753 Pressure cleaner (fl) acquisition $4,000 $4,0001 0.89% $0 $117 Motorpool lift replacement $10,000 $10,000]_ 2.22% $0 $292 Comm Center kitchen renovation $12,500 $12,500 2.78% $0 $365 Portable sound system acquisition $5,6001 $5,6001 1.24% $0 $164 Comm Center Marquee ac usition $23,900 23,900 $23,900E- 5.31%1 $01 $698 Total costs 587,600' $450,0591 100.00%1 $137,5411 $13,150 Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM on 07/05/01 at 05:39:01 PM MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Y Project Number: Fy 2002- 1 Project Name: Total Project Cost --- > $50,000 ............ ............................... Cost for the current ear: 2nd Floor Patio Repair Proposed Funding Source(s): CAP 0 0 Repair patio on second floor of police building introduced & Description: approved in FY 2000 with construction anticipated to begin in Fiscal year in which project will 2000 -2001 Q4 -2001 commence. Budget Flow Statement try Fiscal Year Ended Se teMber30 20OX Funding Source 2002 2003 2004 2005 1 2006 Total CAP $50,000 $50.000 $0 $0 Totals -> $56.000 $0 $0 $0 $0 $50 0 00 FUND SOURCE CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G -_ (Grants) ** CAP (Capital Projects) ** OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: F y 2c0'2 Z Project Name: Computer Replacement Program Total Project Cost --- > Cost for the current year: $35,000 ............. .............. $22,500 2003 Proposed Funding Source (s): 2006 Total GEN GEN $20,000 _ CAP $15,000 Fiscal year in which project will FY 2001 & FY Replacement of the Village's 1984 Central Processing System Description: including subordinated hardware; periferals and technical commence. 2002 modifications to coordinate the transfer of existing data. $0 years Planned Depreciation Refund (annual) (S41 l IMPACT STATEMENTS $0 Village Hall, Public Works, Recreation, Aquatics Facility, Project Location Totals -> $22,500 Libray g Police Departments - integrated internet connections Requesting .D..e . . a..r.t.m...e.n.t/Dhlon ...................... .............- Target completion date Finance ........ ........ 01- Feb -02 Target date to begin project 01- Oct -01 - Dept Submission GASB 34 Life 1 Estimated life of project (in years) 10.0 7.0 ,. Relerenceflic viiiagesFY 2UU0 CA14 N, au dors comments report ifiat t e V i ages i;arci al integrity is in jeopardy without improving the computer system used by the Village. Unnecessary errors occur on financial Requirement /Needs Assessment: reports, requiring significantly more time to make the corrections and opens the Village up for loss of integrity Operational impacts Will additional staff be required during construction? YES (Cont) Ijyes # Full time: 0.0 # Part time: 1.0 'y • Estimated annual cost --- > Will additional staff be required AFTER completion? No I_I yes # Full time: 0.0 # Part time: 0.0 Estimated annual cost - - - > S4 Will repairs/maintenance & supply costs increase? Yes-Licensing If yes, estimated costs for: % $ Repairs/Maintenance: 5.0% $7,500 Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 Total (E,C) Operating Cost Increase: SAIA, Budget Flow Statement by Fiscal Year Ended September 30 20OX Funding Source 2002 2003 2004 2005 2006 Total GEN $12,500 $7,500 _ $20,000 CAP $10,000 $5,0001 Pledged Asset(s) $o $15,000 Total D /Service $0 years Planned Depreciation Refund (annual) (S41 l Ann D /Sery Chg $0 $0 Totals -> $22,500 512,500 ' Sol Sol $0 $35,000 GASB 34 Impact • *Prepared b Finance Total Project Cost $35,00 Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail C If "C ", then: - -=,i If "F ", then: Total R &R Req $15,838 D/S Type $0 Dep Life (yrs) 7.00 Pledged Asset(s) $o = Ann Dep Chg $2,738 Total D /Service $0 years Planned Depreciation Refund (annual) (S41 l Ann D /Sery Chg $0 FUND SOURCE CODES: GEN (General) " LOGT (Local Gas Tax) " SAN (Sanitation) •. SW (Stormwater) " G -_ (Grants) " CAP (Capital Projects) " OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: F "l 20o Z - 3 Project Name: Accounting Software ;Total Project Cost --- > S24,000 2002 Cost for the current year: $12 000 Proposed Funding Source_ 2006 1 Total GEN GEN $24,000 Purchase & installation of a certificate FUND ACCOUNTING Description: software program to process the Village's financial activities - Total R &R Req $10,860 D/S Type Fiscal year in which project will FY 2001 & FY replacing the UNCERTIFIED accounting system in place. commence. 2002 IMPACT STATEMENTS $0 years Project Location Village Hall - Finance Department R.eques . .ting . .. De.pa.rtm.ent/Divi. ............... ......................... . si.on . .. . . Target completion date Finance 31- Dec -01 Target date to begin project 01- Oct -01 - Dc t Submission GASB 34 Life Estimated life of project (in years) 5.0 3.0 Totals -> Reference the V r ages auditors' comments report rat c r sees manors rmegerty. . in jeopardy without improving the computer system used by the Village. Unnecessary errors occur on financial Requirement /Needs Assessment: reports, requiring significantly more time to make the corrections and opens the Village up for loss of integrity — - Operational impacts Will additional staff be required during construction? YES (Cont) t yes # Full time: 0.0 —� # Part time: 1.0 - Estimated annual cost - - - > Will additional staff be required AFTER completion? No _1 -es # Full time: 0.0 # Part time: 0.0 Estimated annual cost - - - > SD Will repairs/maintenance & supply costs increase? Yes - Licensing If yes, estimated costs for: ' Repairs/Maintenance: 5.0% $5,000 Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 Total (Est) O er:aiint; Cost Increase: 5-0ytt SUM Budget Flow Statement by Fiscal Year ,Ended September 30, 20OX Funding Source 2002 1 2003 2004 2005 2006 1 Total GEN $12,000 $12,000 Total R &R Req $10,860 D/S Type $24,000 Dep Life (yrs) 3.00 Pledged Asset(s) $0 Ann Dep Chg $4,380 Total D /Service $0 years $0 Ann D /Sere $Q $0 Totals -> S12,000 $12,000 $0 $01 $0 S24,0_0 GASB 34 Impact •' Pr toed by Finance •' Total Project Cost $24,000: Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail C If "C ", then: - If "F ", then: Total R &R Req $10,860 D/S Type $0 Dep Life (yrs) 3.00 Pledged Asset(s) $0 Ann Dep Chg $4,380 Total D /Service $0 years Planned Depreciation Refund (annual) 5fi57 Ann D /Sere $Q FUND SOURCE CODES: GEN (General) " LOGr (Local Gas Tae) " SAN (Sarmation) " SW (Stormwater) " G-_(Grants) '' CAP (Capital Projects) " OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: i y 2do2 — 4 Project Name: Design Entryway For all MSV entrance streets Total Project Cost --- > Cost for the current ear: $15,000 $15.000 Project Location All border thoroughfares Pro osed F u n d I ng Sou rec(s ): 2006 LOGT $15,000 Dept Submission GASB 34 Life SO MSV Gateways require upgrade to properly welcome all residents 8e 20.0 15.0 visitors to the Village in an attractive and memorable manner. This Description: is for the purpose of designing illuminated landscaped and appropriate greetings to all MSV entrances. Fiscal year in which project will commence. 01/02 Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location All border thoroughfares _ -AI L ng DarmnUDivis3on PW/S[tes arzet completion date 01- Jun -02 2006 'Tar et date to begin project 10115101 LOGT Dept Submission GASB 34 Life ,, w Estimated life of project (in years) 20.0 15.0 F, If "I"', then: — Request is for professional design services at eight locations bordering major approach routes into Requirement /Needs Assessment: Sul D/S Type 0 the Village. Service will include design, development & schematics to implement project. 15.00 Pledged Asset(s) 0 Opera ;ional imrracts $0 Will additional staff be required durinn construction? No f ves # Full time: 0.0 $15,000 SO # Part time: 0.0 SO -.., M _ : -�'� �,:: Estimated annual cost - - •> µ Lo W ill additional staff be L it d AF FER completion? No if veS # Full time: 0.0 # Part time: 0.0 > c V Estimate annual cost --- n Will irs/maintenancc & su Iv costs increase? No If ves, estimated costs for: % S n" Repairs/Maintenance: 0.0% 50 Operating supplies: 0.0% $0 Other line -item costs: 0.0% y0 rt^! Totzl t Eir)OP.- mating Us: lra -irsi: 0.1.1111O Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $15.000 Cash (C), Financed (F), �' $15,000 or Other (0) - detail If "C", then: If "I"', then: — Total R &R Req Sul D/S Type 0 De p Life (y rs ) 15.00 Pledged Asset(s) 0 $0 Totals -> $15,000 SO SO SO SO $15,000 GASB 34 Impact "« Prepared by Finance "« Total Project Cost 515.000 = Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), �' — - H or Other (0) - detail If "C", then: If "I"', then: — Total R &R Req $6,788 D/S Type 0 De p Life (y rs ) 15.00 Pledged Asset(s) 0 Ann Dep Chg $548 Total D /Service 0 years Planned Depreciation Refund (annual) -$82 Ann D /Sere Cbg 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: -2002—'s Project Name: Replace tlons at Bayfront Park Total Project Cost --- > 5_18,500 Cost for the current ear: W4 S18.500 Pylons supporting railing have deteriorated and need to be Description: replaced. !Proposed Funding Source(s): CAP $18,500 Dept Submission $0 Fiscal year in which project will commence. 01/02 IMPACT STATEMENTS Funding Source Project Location Bayfront Park Railing Requetng .D.e .. artment/D_i_v. ision .P.W /S_treets ..........__... ...- ......... _....... ... _... Target com letio.n date 15 -A r -02 �. Target date to begin project 10115101 Dept Submission GASB 34 Life CAP $18,500 Estimated life of project (in years) 20.0 30.0 z, Property 7/10 Aged: N/A Railing becoming unstable because supporting pylons are deteriorating internally and must be Requirement/ Needs Assessment: replaced. Repair costs are escalating and useful life of the asset has reached its maximum. Operational impacts Cash (C), Financed (F), Will additional staff be required during construct on" No f(ye # Full time: 0.0 $0 # Part time: 0.0 _ _, .... - -...- _ - - -- _. Estimated annual cost - - - > Will additional staffbe re wired AMR completion" No )f t cx # Full time: 0.0 - $8,371 30.00 # Part time: 0.0 Totals -> Estimate annual cost - - - > SO Will re airs /maintenance & supply costs increase? No If zes. estimated costs for: $0 ..65.4= $18,500 o- Repairs/Maintenance: 0.0% SO Operating supplies: 0.0% $0 m Other line -item costs: 0.0% $0 :,_ �} w � s..;r„ a, ...... •. Total (Est) O eratiae Cost Increase: 0.0% $0 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total CAP $18,500 $18,500 ,._.___...?.r "_ -- —° Asset Type: Property 7/10 Aged: N/A $18,500 Cash (C), Financed (F), $0 or Other (0)- detail If "C ",then: Total R &R Req Dep Life (yrs) - $8,371 30.00 $0 Totals -> $18.500 SO $0 $0 $0 $18,500 - GASB 34 Impact Prepared by Finance Total Project Cost $18,500 ,._.___...?.r "_ -- —° Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0)- detail If "C ",then: Total R &R Req Dep Life (yrs) - $8,371 30.00 If "F ",then: — D/S Type 0 Pledged Asset(s) 0 a1 Ann Dep Chg Refund (annual} 53.18 -$51 Total D /Service 0 years Ann DISery Che 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: F I ZDo Z C. Project Name: Tree Replacement Total Project Cost --- > Cost for the current ear: $50,000 - . ... .. ........... _ - ...... .. $10,000 Ongoing project to replace trees in the Village; replace Description: dead, diseased & previously removed street trees with LiveOaks. Proposed Fun din Source(s): Re4uestin� DePartment/Division� PW Parks 'Tar et completion date 3 -02 LOGT $25.000 GEN $25,000 Fiscal yearn which project will commence. 01/02 Bud IMPACT STATEMENTS Funding Source (Project Location VILLAGE -WIDE Re4uestin� DePartment/Division� PW Parks 'Tar et completion date 3 -02 v Target date to begin project 10/01/01 Total Dept Submission GASB 34 Life LIP $5,000 Estimated life of project (in years) 35.0 30.0 $25.000 Sustains our MSV tree canopy in superlative quality and quantity. Village has already $5,000 $5.000 implemented an on -going tree replacement and planting program on a village -wide basis. Trees (Requirement /Needs Assessment: requiring immediate replacement comply with state regulations for water - abusive trees and $25,000 If 7", then. replacement trees will be eco- friendly and comply with xeriscape plans. Total R &R Req Operational impacts D/S Type WiII additional staff be required during construction? No I s # Full time: 0.0 $10,000 $10,000 # Part time: 0.0 $10.000 $10.000 "'` x =: x:' Estimated annual cost - - - > $0 Will additional staff be required AFTER com letlo '? No !{ s # Full time: 0.0 0 # Part time: 0.0 s0 Total D /Service Estimate annual cost - - -? Planaed De rrriotion Refun61annuaty W61 re airs:niaintenanle & supply co es increase? No If' M. estimated costs for: Ann D /Sery Chi! 0 a aC?e; % S Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 "' — _ '� • '•' Total [ESil RJ crating host Increase: i1.4�"!0 _ 3t1 Bud et Flow Statement by Fiscal Year Ended September 30, 20071 Funding Source 2002 2003 2004 2005 2006 Total LOGT $5.000 $5,000 $5,000 $5.000 $5.000 $25.000 GEN $5,000 $5.000 $5.000 $5.000 $5,000 $25,000 If 7", then. M t Total R &R Req s0 D/S Type $0 Totals -> $10,000 $10,000 $10.000 $10.000 $10.000 $50.000 GASB 34 Impact —Prepared by Finance ** 'Total Project Cost $5111000 _- - - Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F),° ti or Other (0) - detail If "C ", then: = If 7", then. M t Total R &R Req s0 D/S Type 0 � L===__ Dep Life (yrs) 30.00 Pledged Asset(s) 0 Ann Dep Chg s0 Total D /Service 0 years Planaed De rrriotion Refun61annuaty 50.00 Ann D /Sery Chi! 0 MIAMI SHORES VILLAGE Five-year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: Project Name: Replace City Watering Systems Total Project Cost - - - > $16,000 Cost for the current year: Description- impact of watering by converting city water supply to natural wells Ongoing project to replace city water with wells to reduce ""no IT1111 Proposed Funding Souree(s): I LOGT $16.000 1 $0 Fiscal year in which project will commence. 01/02 IMPACTSTATEMENTS Project Location Village-Wide tmentfDivision PW/Parks I'Target completion date 3'0-Sep-02 Target date to begin project 10/01/01 Dept Submission GASB 34 Life 2006 Estimated life of project (in years) 10.0 7-0 $4.000 Municipal water costs are increasing. Maintaining landscape requires regular Requirement/ Needs Assessment: Converting to the well systems will permit the Village to provide enhanced watering without incurring costs for the purchase of wholesale water. Operational impacts, 'Will additional staff be resuired during construction? No I ves # Full time: 0.0 ..... --------- a Pan time: 0.0 X., X , U; Estimated annual cost - - - > so A Will additional staffbe re uired AFTER comeletion? No #Full time: 0.0 .. #Part time: 0.0 timate annual cost --- > Will repairstmai nwwirce & suppk cosi, iii cr---,�asc` If . estimated costs for: -- — - — --------- - ---------- — - ---------- Yes - % S Repairs/Maintenance: 0.0% $o Operating supplies: 0.0% so Other line-item costs: 0.0% $o ----------- Total ((:SE) Op rating Cost Increase: 0.0% No Budget Flow Statement by Fiscal Year Ended SeEtember 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $4.000 $3,000 $3,000 $3,000 $3,000 $16.000 or Other (0) - detail If "C", then: $o If I"' then: ", &R Total R Req $7.240 D/S Type $o Totals $4.000 $3.000 $3,000 $3,000 $3.000 $16.0001 GASB 34 Impact Pre arerl ki, Finance Total Project Cost $16,000 Asset Type- Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail If "C", then: If I"' then: ", &R Total R Req $7.240 D/S Type 0 Dep Life (yrs) 7.00 Pledged Asset(s) 0 Ann Dep Chg $1,251 Total DIService 0 years Planned Decreti2tion Refund (annual) _$1881 Arm W$,ry Ch 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: C (� -_)O02 - S Project Name: Plate Com acter Total Project Cost --- > Cost for the current Year: S2,500 _ _ T $2,500 Plate compactor is required to facilitate asphalt patching jobs in the Village Estimated rental fees and logistical demands on Description: g 6^ time/personnel and impact on productivity has been overruled. Equipment is critical for well conversion proiect. Proposed Funding Source(s): Requesting Department/Division PW /Streets Tar et completion date _ 30- Oct -01 LOGT $2,500 LOGT 0 Fiscal year in which project will commence. 01/02 Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location Village -Wide Requesting Department/Division PW /Streets Tar et completion date _ 30- Oct -01 2006 Target date to begin pr2ject 10 /01 /01 LOGT Dept Submission GASB 34 Life Property 7710 Aged: N/A Estimated life of project (in years) 10.0 7.0 -- Cash (C), Financed (F), or Other (0) - detail Equipment is needed to effect smooth compacted finish to ares filled with asphalt $1,131 Requirement /Needs Assessment: (potholes,trenches, etc) rc Operational impacts 7;00 S196 S2911 Will additional staff be mquired durin construction? No / Yes # Full time: 0.0 Totals -> $2,500 # Part time: 0.0 $0 $0 Estimated annual cost - - - > SO Will additional staff be muired AFTER Com ietion? No 1 ties # Full time: 0.0 # Part time: 0.0 r _ .. :.� � , e•:• .' :.. <•_..� Estimate annual cost - - - 7 Will rs/maintenance & supply costs increase? No If estimated costs for. ,t a Repairs /Maintenance: 0.0% 50 r,; • Operating supplies: 0.0% $0 {! t < Other line -item costs: 0.0% Ao Total (Est) Operating Cost Increase: 0.0% Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $2.500 Asset Type: Property 7710 Aged: N/A $2,500 -- Cash (C), Financed (F), or Other (0) - detail If "C", then: Total R &R Req $1,131 $0 0 rc Dep Life (yrs) Ann Dep Chg Refund(annuel) 7;00 S196 S2911 Pledged Asset(s) Total D /Service Ann D /Sery Chg $0 Totals -> $2,500 $0 $0 $0 $0 $2,500 GASB 34 Impact * *Prepared by Finance ** Total Project Cost St S00 = —: _ = _ - Asset Type: Property 7710 Aged: N/A -- Cash (C), Financed (F), or Other (0) - detail If "C", then: Total R &R Req $1,131 If 7", then: D/S Type 0 rc Dep Life (yrs) Ann Dep Chg Refund(annuel) 7;00 S196 S2911 Pledged Asset(s) Total D /Service Ann D /Sery Chg 0 0 years 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number. F-1 ZOV 2 -9, Project Name: Replace Parking Bumpers Total Project Cost - - -> Cost for the current vicar: SSA00 51,000 Replace Broken and Deteriorated bumpers; on -going Description: project servicing areas when and were needed. Proposed Funding Source(s), Public Works Facility LOGT $1,000 PW /Streets _ 01-Sep-02 $0 Fiscal year in which project will commence. 01/02 Bud et Flow Statement b y Fiscal Year Ended September 30, 20OX IMPACTSTATEMENTS 2002 2003 Project Location Public Works Public Works Facility Requesting Depertment/Division Target completion date Total PW /Streets _ 01-Sep-02 'Target date to begin project ]0 /01 /01 $1,000 Dept Submission GASB U Life $1.000 $5.000 ° _ = Estimated life of project (in years) 5.0 5.0 Ann Dep Chg SStR Refund(annual) .58211 $0 Eliminates unsightly car stops in Village parking lots and public facilities and provides enhanced Requirement /Needs Assessment: parking safety at village -owned parking facilities. $0 (Operational impacls $1.000 $11000 Will additional staff be rice aired [lurinL� construction? No T If ves # Full time: 0.0 r # Part time: 0.0 - .s.....__.....__. Estimated annual cost - - -> 50 — W W. WiEI additional staff be rquirc lTR - ----------------------- .------ } r l wi No if er # Full time: 0.0 mm 3 # Part time: 0.0 1 _ Estimate annual cost - - -> WiII ajrslfnalntt ,. i & IIon! costs iricrc rwL No If vas, estimated costs for: - - - -- ._.: % $ Repairs/Maintenance: 0.0% SQ 1. Operating supplies: 0.0% 50 Other line -item costs: 0.0% SU Total (Est) Operating Cost Increase: 0.0% SO Bud et Flow Statement b y Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $1,000 $1,000 $1.000 $1.000 $1.000 $5.000 ° _ = Dep Life (yrs) 5'00 Pledged Asset(s) 0 — Ann Dep Chg SStR Refund(annual) .58211 Total D /Service 0 years Ann D /Sere Chg 0 $0 $0 Totals -> $1.000 $11000 $1.000 $1.000 $1.000 $5.000 GASB 34 impact * *Pre tired 6 Finance •' 'Total Project Cost $5,000 '. __ Asset Type: Property 7/10 Aged: N/A y� z ry Cash (C), Financed (F), - or Other (0) - detail If "C", then: = Total R &R Req $2.263 If 7", then: D Type 0 - ° _ = Dep Life (yrs) 5'00 Pledged Asset(s) 0 — Ann Dep Chg SStR Refund(annual) .58211 Total D /Service 0 years Ann D /Sere Chg 0 Planned De raciaton MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2005 F Approval Status: Project Number: y 20 02 •f0 Name: Banners for NE 2nd Avenue Total Project Celt - --> Banners for NE 2nd Avenue have become faded Cost for the current yel and worn and are in reed of replacement Propo&ccd Funding Soul 6500 0 Fiscal year in which project Poly cloth 30 "X 60" banners and hardware :,, ________ 01/02 IMPACT STATEMENTS Pro' Location: NE 2nd Avenue Regves" DepardmcatlDivw PW/san Target date to begin project 30- Oct -01 - Ta et completion date 30- Nov -01 Dept Submission GASB 34 Lif 2004 Estimated life of project (in years) 10.0 _ .......... ReaunxmtW Needs Asse m.ant- NE 2nd Ave is our 'Main' Street mW ID 119t be main #srn in EBkconditian Operational E',mTacts W i I I additional staff be requ [red durin construction? No fives # Full time: 0.0 # Part time: 0.0 ' Estimated annual cost - ,0 Will a ditiorml gaff be required AFTER com letion? No ]f ves # Full time: 0.0 0 P ar time .0 ✓ - . _ ... .:....... - ........ Ir stimate annual cost --- > Will airslmaintenance & su Iv costs increase? No If vcs, estimated costs for: % 5 Repairs/Maintenance: 0.0% ` []perming supplies: 0.00/0 {3d= fin item costs 0.00/0 $ X c� (Eat) Operating Cost finer 0.0% Budget Flow Statement by Fiscal Year Ended Se tember 30, 20OX F Seume 2.002 2003 2004 2005 2006 Total 56,500 $0 Totals -> WSW j$0 5A Sol GAS$ 34 Impact *• red by Hnance *• i rrgiect i TfaaouaL) A.ssrt Prc�p[Yty 7110: NfA Cash (C� Financed (n or Other (0)-detail ff"F', tt►en DVS Type lj 4. rriget(a) 0 t="A! Draeradoe 0 years Planned reciation RefudDIVJO! ry Chg 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: 1 2_ 002 -9 Project Name: Replace Pickup 15 Total Project Cost --- > $25,000 {Cost for the current ear: $25,000 Description: Pickup V -15 has met its life expectancy and requires replacement 1Pro osed Funding Source(s): CAP $25,000 De t Submission 0 Fiscal year in which project will 01/02 commence IMPACT STATEMENTS Funding Source Project Location Fleet Maintenance (PW) Requvuing DepartmrntlDiviginn 'Target completion date PW/Fleet 30-Apr-02 Target date to begin project 10/30/01 De t Submission GASB 34 Life . - - -- - - - -- - -- $25,000 Estimated life of project (in years) 10.0 7.0 Pickup truck (V15) is beyond economical repair and requires replacement to perform its mission Requirement /Needs Assessment: and for the department to productively complete its assigned responsibilities. $25,000 Operational impacts 'Will additional staff be r4 uircd during construction? No If 'es # Full time: 0.0 Cash (C), Financed (F), # Part time: 0 0 _�3 .- -_.--------------- ..:. - -.. '> Estimated annual cost - - - > $0 v_.... ...... Will additional staff be retLHrc.d AFTER culn luu n No If es # Full time: 0.0 - -- . If "C ", [hen: Total R &R Req - - -- - # Part timc: 0.0 If "F ", then: D/S Type ti Eslimate annual cost -- - n $0 Will m 'ts/maintenance & supply casts increasz ' If ves, estimated costs far. $25,000 % k — "7 % s z, ;•a;w Repairs/Maintenance: 0.0% �e0 r Operating supplies: 0.0% $0 n Other line -item costs: 0.0% $0 v `::` v " v , Total (Est) Operating Cost Increase: R}.fl"�le $0 Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 2003 2004 2005 2006 Total Other -FL R &R $25,000 Asset Type: Ptopcny 7/10 Aged: N/A $25,000 21 M Cash (C), Financed (F), _�3 $0 or Other (0) - detail If "C ", [hen: Total R &R Req - $11.313 If "F ", then: D/S Type 0 $0 Totals -> $25,000 $0 $0 $0 $0 $25,000 GASB 34 Impact * *Pre aredb Finunre ** Total Project Cost $25,000 __= Asset Type: Ptopcny 7/10 Aged: N/A 21 M Cash (C), Financed (F), _�3 or Other (0) - detail If "C ", [hen: Total R &R Req - $11.313 If "F ", then: D/S Type 0 Dep Life (yrs) 7.00 Pledged Asset(s) 0 ` = Ann Dep Chg Refund (annual) $1,616 572' Total D /Service Ann D /Sery Che 0 years 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 —H Zooms —lo Approval Status: Project Number: l' !Project Name: ADA Improvements Total Project Cost - - a Cost for the current yea r: $55,000 $15,000 Ongoing program to upgrade Village Facilities; ADA ;Description: settlement mandates continuing upgrades of facilities. Proposed Fundins Source(s): TaEget date to be in ro'ect 10/;34Life I a et completion date CAP $15.000 Dept Submission GASB $0 Fiscal year in which project will commence. 01/02 IMPACT STATEMENTS Funding Source 2002 Project Location Village Wide Requesting Dep artment/Division PW /Streets TaEget date to be in ro'ect 10/;34Life I a et completion date CAP ....... 01-Sep-02 Dept Submission GASB $10.000 $10.000 Estimated life of project (in years) 15.0 1 Planned Depreciation Refund(4niruat) Ann D /ServCha 0 (Requirement /Needs Assessment: Funds accessibility requirements of 1992 ADA for public facilities. Operational impacts Will additioisul stat'f be re aired &ri rip, ccrisi:r:r: +.i,III? No J veS # Full time: 0.0 - s # Part time: 0.0 $10,000 Estimated annual cost--- > $0 Will additional staff be re uircd AFTER com letion'i No ! ves # Full time: 0.0 r „> ,- " °`, " �,��' � � -.:adz a a, � �:: #Part time: 0.0 • , t Y :;',`` .. annual cost--- > Will repairs/maintenance & suRRIX costs increase? No If ves, estimated costs for: Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% $0 r Other line -item costs: 0.0% $0 r F Total (E5t) Operating Cost Increase: 0.0% S(k Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total CAP $15.000 $10.000 $10.000 $10.000 $10.000 $55,000 Total D /Service 0 years Planned Depreciation Refund(4niruat) Ann D /ServCha 0 $0 $0 Totals -> $15,000 $10,000 $10,000 $10,000 $10,000 $55,000 GASR 34 1 mpact ** Ar ared by Finance ** Total Project Cost 555,000 = =� z Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail If "Cl., then: - - - If "F ", then: —— — — r Total R &R Req 50 D/S Type 0 Dep Life (yrs) Pledged Asset(s) 0 Ann Dep Chg Total D /Service 0 years Planned Depreciation Refund(4niruat) Ann D /ServCha 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: F�l ZO'�) ` —I j Pro 'ect Name: Sian Materials Total Project Cost --- > $29,600 Cost for the current year: $5.500 Description: Procure Materials for sign machine Proposed Fundin Source(s): LOGT $5.500 PW /streets ...._... . 30-Sep-02—,-- 0 Fiscal year in which project will 01/02 commence. Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location Village Wide Requesting Department/ Division ......... ..... ......._.........- ......__ -.... Target completion date PW /streets ...._... . 30-Sep-02—,-- 'Target date to begin project 10/01/01 LOGT Dept Submission GASB 34 Life $5,800 $6,000 Estimated life of project (in years) 5.0 5.0 $29.600 ...<, Ensures street signs are attractive and readable. As time passes, signs begin to show normal wear Requirement / Needs Assessment: and tear. Additionally, accidents and vandalism occur resulting in the need to replace signs. This _ _T; $13,394 project is on -going and will provide continued improvements to Village -owned signs. 0 0"n9tion_ al_ impacts Dep Life (Y rs ) Will additional staff be re uired during construction? No 1 ies # Full time: 0.0 Pledged Asset( s ) $0 Part time: 0.0 $5,500 $5.800 0' Estimated ,.r.<'vc;:s Estimated annual cost - - - > 50 Will additional staff be rte aired AFTER corn leticto No !yes # Full time: 0.0 $29,600 ° f a # Part time: 0.0 $•:<•:: ;: Estimate annual cost - - - > Will repairsOnainteriance & supply costs increase'. No IF cs. estimated costs for: F Repairs/Maintenance: 0.0% $500 i iy� t Operating supplies: 0.0% $250 Other line -item costs: 0.0% $0 Total (Est) Operating Cost Increase: 0.0% 5750 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $5,500 $5,800 $6,000 $6,100 $6,200 $29.600 � — = —_ — -• „�� or Other (0)- detail If "C ",then: Total R &R Req _ _T; $13,394 $0 0 Dep Life (Y rs ) 5.00 Pledged Asset( s ) $0 Totals -> $5,500 $5.800 $6.000 $6,100 $6,200 $29,600 GASB 34 Impact "Pre aced b v Finance" Total Project Cost 529,600 Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), � — = —_ — -• „�� or Other (0)- detail If "C ",then: Total R &R Req _ _T; $13,394 If "F ",then: D/S Type 0 Dep Life (Y rs ) 5.00 Pledged Asset( s ) 0 Ann Dep Chg Refund (annual) $3,241 4485 Total D /Service Ann D /ServChe 0 years 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: r x/ Project Name: Replace MSV Si above of Village hall Front entrance Total Project Cost --- > Cost for the current year: $7,000 $7.000 Old letters are cracked , faded and need to be replaced. This Description: is degrading the building's general appearance. A replacement sign with illuminated letter will enhance the entrace. Proposed Funding Source(s): Requesting Department/Division PW /Streets 'Target completion date 30 -A r -02 Total CAP $7.000 Dept Submission GASB 34 Life $0 Fiscal year in which project will commence. 01/02 Budget Flow Statement by Fiscal Yea_ r Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location 2004 2005 Requesting Department/Division PW /Streets 'Target completion date 30 -A r -02 Total Target date to be in ro'ect 10115101 $7.000 Dept Submission GASB 34 Life Aged: N/A Cash (C), Financed (F), or Estimated life of project (in years) 15.0 10.0 Other (0) - detail If "C ", then: Total R &R Req Current MSV plastic letters are discolored, brittle and extremely difficult to maintain. The new so Requirement /Needs Assessment: signs would enhance Village Hall visibility as well as reducing general maintenance costs. = Dep Life (yrs) Operational impacts Pledged Asset(s) 'Will additional staff be re uired durin construction? No ! yas # Full time: 0.0 $0 $0 $0 , # Part time: 0.0 57.000 t.�timated annual cost --- > SO Will additional staff be a Lxpired AFTER cost letion? No f es # Full time: 0.0 #Part time: 0.0 rt t ... Estimate annual cost --- > Will repairs/maintenance & suppiv c tir c ° °'' No If Xes. estimated costs for: Repairs/Maintenance: 0.0% Operating supplies: 0.0% Other line 0.0% $0 50 $0 -item costs: a. k XK ^ ✓Y nn r T t ^I (Elt) :Cali.... �.. t t^ 0.9% SR Budget Flow Statement by Fiscal Yea_ r Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total CAP $7.000 Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or 57,000 Other (0) - detail If "C ", then: Total R &R Req = $3,168 so 0 £_ = = Dep Life (yrs) 10.00 Pledged Asset(s) $0 Totals -> $7.000 $0 $0 $0 $0 57.000 ASB 34 Impact "Prepared Ay Finance «• Total Project Cost SUM _ _ = _ -_ Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail If "C ", then: Total R &R Req = $3,168 If "F ", then:=- D/S Type 0 £_ = = Dep Life (yrs) 10.00 Pledged Asset(s) 0 _ Y = = Ann Dep Chg Refund [annual) $383 -$5711 Total D /Service Ann D /Sery Chg 0 years 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget FisFal Years 2002 - 2006 Approval Status: Project Number: Project Name: Seawall Maintenance Total Project Cost --- > Cost for the current year: S_60,000 $20,000 Seawall is deteriorating due to salt water & wave action. Funding is Description: required for repairs to prevent current status from deterioration resulting in extra costs. Proposed Fundiu Soureefs): Requesting Department/Division Target com letion date CAP $50.000 Target date to begin project 10/01/01 0 Fiscal year in which project will commence. 01/02 IMPACT STATEMENTS Funding Source 2002 ,Project Location Bayfront Park 2004 Requesting Department/Division Target com letion date PW /San 30-Sep-02 Total Target date to begin project 10/01/01 Dept Submission I GASB 34 Life $5.000 $5.000 $5,000 Estimated life of project (in ,years) 20.0 30.0 Requirement/ Needs Assessment: Restoration of seawall's structural integrity must be initiated ASAP $5,000 $5,000 Operational impacts $5.000 $30,000 Will additional stuff be mired durine construction? No I,' .,e # Full time: 0.0 Dep Life (yrs) 30.00 Pledged Asset(s) # Part time: 0.0 Totals -> .......... ... jEstimatedannualcost - - -> $10,000 Will additional staff be mquirod AFTER corn letion? N0 1 tee # Full time: 0.0 PIN# Part time: 0.0 _ -, W�117111_1 w >,N. 01 Estimate annual cost - - - > ill r� rairs/maintenannoe & suvoly costs increase? No If yes. estimated casts for: " Rep airs/Maintenance: 0.0% $p Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 c f$ Total {t stl Operating Cost lncreasc: 0.0% 0 Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 2003 2004 2005 2006 Total CAP $10.000 $5.000 $5.000 $5.000 $5,000 $30,000 STORM $10,000 $5,000 $5,000 $5,000 $5.000 $30,000 0 Dep Life (yrs) 30.00 Pledged Asset(s) $0 Totals -> $20,000 $10,000 $10,000 $10,000 $10,000 $60,000 GASB 34 Impact * *Pre ared by Finance ** Total Project Cost $60,000 Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail I f "C ", then: Total R &R Req — $27,150 If "F ", then: D/S Type 0 Dep Life (yrs) 30.00 Pledged Asset(s) 0 Ann Dep Chg Refund (annual) 51,095 -SI64 Total D /Service Ann D /Sery Chg 0 years 0 Planner! Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Yews 2002 - 2006 Approval Status: Project Number: f:�-/ 7c)0Z. IS' ,Project Name: Employee parking Total Project Cost --- > Cost for the current ear: _$7,000 $7,000 Employee parking is needed as area is under water during rainy seasons. Phase I plans for approximlately 30 vehicle spaces to be Description: dedicated to employee parking Employee vehicles have been flooded twice in the past two years. gmposed Funding Source(s): 2005 CAP _ SW $5,600 Fiscal year in which project will commence. 01/02 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $1,400 If "C ", then: If "F ", then: _- _= =T __, _ —__ —� Total R &R Req $1,400 SW $5,600 27.50 Pledged Asset(s) 0 Dep Chg $139 $5,600 Planned Depreciation Rtfund (annual) 421 Ann DISery Clip 0 $0 Totals -> $7,000 $0 s0i $0 $0 $7.000 ASB 34 Impact —Prepared by Finance •• Tots I Praj ect Cost $7,000 Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail _ If "C ", then: If "F ", then: _- _= =T __, _ —__ —� Total R &R Req 53,168 D/S Type 0 -� ( Dep Life (yrs) 27.50 Pledged Asset(s) 0 Dep Chg $139 Total D /Service 0 years Planned Depreciation Rtfund (annual) 421 Ann DISery Clip 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: 106 ' l 4� Project Name: Street Resurface Total Project Cost --- > $478,700 ............... - .._..- ................... Cost for the current year: $86,800 Resurface deteriorated Village Streets; on -going project to Description: repair, restore and resurface Village -owned streets, alleys and right -of -ways. Proposed Funding Source(s): Requesting Deparlment/Divislon Streets .. ....................... �.... .._ w...- ....... »...... LOGT $428,700 GEN $50,000 Fiscal year in which project will 01/02 commence. Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS Project Location Village Streets and Ailcys Requesting Deparlment/Divislon Streets .. ....................... �.... .._ w...- ....... »...... Target date to begin project 10 /01 /01 Target completion date 01- Sep-02 LOGT Dept Submission GASB 34 Life $81,200 Estimated life of project (in years) 20.0 15.0 $95,000 Re- Vitalizes Village Street and Alley Surface Appearance. Normal wear and tear occurrs resulting in GEN natural deterioration of the Streets. Routine preventive maintenance schedules are in place; but, after Requirement /Needs Assessment: time, the repairs require complete refurbishment and replacement. This project is on going and is a $10,000 component of the comprehensive asset replacement formula of the Village. $50,000 Onrr'alional inn aacts Will additional staff be required during construction? No # Full time: 0.0 Ann D /Sere Chg 0 <• - �. #Part time: 0.0 _. _ Estimated annual cost --- > 50 Will additional staff be required AFTER completion? No ff es # Full time: 0.0 # Part time: 0.0 M", M • a,,, Estimate annual cost --- > Will re airs/maintemee & supply costs increase? NO If yes. estimated costs for: $100,0001 y % $ .c; Repairs/Maintenance: 0.0% $10,718 Operating supplies: 0.0% $12,861 Other line -item costs: 0.0% SO Total (Est) Operating Cost Increase: 0.0% S23,579 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $76,800 $81,200 $85,700 $90,000 $95,000 $428,700 GEN $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Total D /Service 0 years Planned Depreciation Refund (annual) - 52.621 Ann D /Sere Chg 0 $0 Totals -> S86,8001 $91,200 S95,7001 $100,0001 $105,000 $478,700 GASB 34 Impact " Prepared bp Finance ++ Total Ppiect Cost S478,700 Asset T► d ed: N/A Cash (C), Financed (F), or Other (0) - detail If "C ", then: If "F ", then: Total R &R Req $216,612 D/S Type 0 Dep Lire (yrs) 15,04 Pledged Asset(s) 0 Ann Dep Chg $17,473 Total D /Service 0 years Planned Depreciation Refund (annual) - 52.621 Ann D /Sere Chg 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: f�'CI 2a0 2— Project Name: Sidewalk Replacement Total Project Cost --- > Cost for the current vear: $630,000 586,800 Funding for concrete and crew; on -going project repairs Description: and replaces old or damaged sidewalks throughout the Village_ Proposed Funding Source(s): 10/01/01 LOGT $540,000 GEN $90,000 Fiscal year in which project will commence. 01/02 IMPACT STATEMENTS Project Location Village -wide 2002 I Requesting De�artment/Divisian PW /Streets �. _...._......._..._..,_. _ _. _ _ .__..._...._... _ --- tree.. 'Tar et date to begin project 10/01/01 Tar et completion date Se -01 Dept Submission GASB 34 Life $76.800 Estimated life of project (in years) 20.0 10.0 Required to maintain the physical infrastructure of the Village for esthetic views and safety Requirement / Needs Assessment: procedures. This project is an on -going activity funded through gas tax and general operating dollars. GEN $10,000 Operational_ impacts Wi11 additional staff be required duri n5 construction? No Ives # Full time: 0.0 $20.000 #••. ' # Part time: 0.0 ' ~ Estimated annual cost - - -> Lo Will additional maff be re ujm4 AFTER com letion? No ! s # Full time: 0.0 Pledged Asset(s) 0 #Part time: 0.0 _ Estimate annual cost --- > Will airslmtlintenance 8: supply costs increase? Yes If es, estimated costs for. $132,200 $140,000 $144,200 Repairs/Maintenance: 0.0% $2,170 Operating supplies: 0.0% 53,038 ' Other line -item costs: 0.0% $0 w, 'Fatal (Fit) Opendug Cost Increase; 0.0% S5,2081 Budget Flow Statement b y Fiscal Year Ended September 30, 200X Funding Source 2002 2003 2004 2005 2006 Total LOOT $76.800 $106,800 $112,200 $120,000 $124,200 $540,000 GEN $10,000 $20,000 $20.000 $20.000 $20.000 $90.000 D/S Type 0 Dep Life (yrs) 10.00 Pledged Asset(s) 0 =_ SO Totals -> $86,800 $126,800 $132,200 $140,000 $144,200 $630,000 GASB 34 Impact ** Prepared by Finance ** Total Project Cost S630,000 s :_ _._ _ Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail If "C ", then: —_ = If "F ", then: Total R &R Req S <85.075 D/S Type 0 Dep Life (yrs) 10.00 Pledged Asset(s) 0 =_ Ann Dep Chg 534,493 Total D /Service 0 years Planned Depreciation Refund (annual) •S5.174 Ann D /Sery Che 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2 2 -209§ Approval Status: �! Project Number: r�-� 2-002-1'r, Project Name: NE 96 Street Median Improvement Pro ram Total Project Cost --- > SIO0.000 Cost for the current ear: 5100,000 2002 Project Location Proposed Funding Source(s): Requesting Department/Division PW /streets arget com lotion date 30-Sep-02 LOGT SWUM Target date to begin project 10/30/01 SO Construct medians on 96th Street between tracks and Biscayne Description: Boulevard including landscaping, pumps and other enhancements . Fiscal year in which project will CS1ewhic a 01/02 Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location NE 96th Street Requesting Department/Division PW /streets arget com lotion date 30-Sep-02 2006 Target date to begin project 10/30/01 LOGT Dept Submission GASB34 Life 4 <s - 9. _ Estimated life of project (in years) 50.0 no Beautification Effort includes landscaping and irrigation and other required items to improve Total D /Service 0 years Ann D /Sery Chg 0 Requirement /Needs Assessment: appearance and reduce operating (maintenance) costs. $0 operational impacts 'Will additional staff be r:gired during consito,: oti! No II I es # Full time: 0.0 -- # Part time: 0.0 Totals -> $100,000 Sol TEstimated annual cost --- > S0 Will additional staff be required AFTER com lesion" No J es # Full time: 0.0 �� • # Part time: 0.0 . Estimate annual cost - -_> Will f ajtslmaintenanc R ;uPrh, rnstc itr rz No If es. estimated costs for .: u.. Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% $Q Other line -item costs: 0.0% $0 Total (Est) Operating Cost Increase: 0.0% SO Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $100.000 9. _ Dep Life (yrs) 20;00 $100.000 Ann Dep Chg $2,73$ Refund (annuatl 4411 Total D /Service 0 years Ann D /Sery Chg 0 Planned Nprecialion $0 Sc Totals -> $100,000 Sol s0 s0 50 S1O0,000 GASB 34 Impact "Prepared by Finance «• Total Project Cost slo(I,m ll: '° Asset Type: Propeay 7/10 Aged: N/A Cash (C), Financed (F), - :— or Other (0)- detail If "C", then: ' -_ Total R &R Req $45,250 If 7" then: D/S Type 0 9. _ Dep Life (yrs) 20;00 Pledged Asset(s) 0 Ann Dep Chg $2,73$ Refund (annuatl 4411 Total D /Service 0 years Ann D /Sery Chg 0 Planned Nprecialion MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: F'-{ 2-co2— Za Project Name: Replace Pump at Recreation Field Total Project Cost --- > $2,000 Cost for the current ear: $2,000 2002 Proposed Funding Source(s): Project Location CAP $0' PW /Rec ivlaint 30- May -02 Target date to begin projcct 05/01/02 0 Dept Submission I CASB 34 Life Pump has met its life expectancy and requires replacement to maintain irrigation capability for the $2.000 'Description: recreation fields six- acres. Repair parts are unavailable. Total failure is probably during FY 2001 -02. New well Fiscal year in which project will 01/02 commence. may also be required to supply pump. Current Pump is approximately 20 years old and has had difficulty operating this year. Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS 2002 2003 Project Location Recreation Field Requesting Department/Division Target completion date PW /Rec ivlaint 30- May -02 Target date to begin projcct 05/01/02 $2.000 Dept Submission I CASB 34 Life IM IM N/A $2.000 Estimated life of project (in years) 15.0 1 10.0 Current Pump is approximately 20 years old and has had difficulty operating this year. Repair costs Requirement/ Needs Assessment: will increase to the point that replacement will be cheaper. 5905 If "I'", then: D/S Type y 0 Operational impacts = ON Will additional staff be re uired durinE construction? No ! s # Full time: 0.0 $0 s �..' ,�`c- <•,;.<.^ E' ,.•.•,,.y;"r." -.,,, ,v, ... - # Part time: 0 -0 $2.000 ': :.x. Estimated annual cost -- - > SO Will additional staff be required AFTER corn letion? No !yes # Full time: 0.0 M Part time: 0 -0 y :;... ;- Estimateannualcost - - -> Will re airstmaintenance & supply costs increase? No If es. estimated costs for: 4k` '�' Repairs/Maintenance: 0.0% $t7 " i. °' k Operating supplies: 0.0% $0 4 Outer line -trem costs: 0.0% SU ?% Total (Est) O crating Cost Increase: 0.0% $D Budget Flow Statement by Fiscal Year Ended September 30, 20OX Fundin Source 2002 2003 2004 2005 2006 Total CAP $2.000 Asset Type: Property 7/10 ,aged: N/A $2.000 he (0)ndet il), $0 5905 If "I'", then: D/S Type y 0 t = ON $0 Totals -> $2,000 $0 $0 $0 $0 $2.000 GASB 3 Impact aretd by Finance «« Total Project Cost S2,000 =t = Asset Type: Property 7/10 ,aged: N/A Coro he (0)ndet il), If "C" then: Total R &R Req 5905 If "I'", then: D/S Type y 0 t = ON Dep Life (yrs) 10.00 Pledged Asset(s) 0 Ann Dep Chg Refund (annual) $110 _SI611 Total D /Service Ann D /Sery Chi; 0 0 years Planned Depreciation MIAMI SHORES VILLAGE Five-year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status- Project Number: f--q 2�0,3 2 — 21 ,Project Name. Spray Rig for the Recreation Field Total Project Cost - - - > S7,000 Cost for the current vear: $7,000 Current sprayer SRI (1988) has met its life expectancy and requires Description: replacement, Proposed Fundin S c(s): Estimated life of project (in years) 12.0 CAP $7,000 Operational impact Will additional staff be required durincr construction? No #Full time: 0.0 $0 Fiscal year in which project will 01/02 commence. IMPACT STATEMENTS Project Location Recreation field Requesting Department/Division _Rm ment/Division PW[Rec-Maint ........ ...... ................. ............. ............. ... . .. ... "r....".1. 'Target date to begin project 10/01/01 Tar et completion date 01-May-02 Dept Submission GASB 34 Life 70 Estimated life of project (in years) 12.0 Current unit can no longer be maintained to deliver properly calibrated chemicals- adversely Requirement /Needs Assessment: affecting the appearance of the recreation field. Operational impact Will additional staff be required durincr construction? No #Full time: 0.0 #Part time: 0.0 Estimated annual cost - - - > -So Will additional staff be required AFTER con4etion? No I ye-Y #Full time: 0.0 Part time: 0.0 Estimate annual cost > suppk co,;is inrr tnl e' No if yes, estimated costs for: % Repairs/Maintenance: 0.0% so . ........... . Operating supplies: 0.0% $o Other line-item costs: 0.0% so ---------- Total (Est) Operating Cost Increase: 0.0% so Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total Other-FL Mice $7,000 -4— or Other (0) - detail If "C", then: = $7,000 _Z_ 7 Total R&R Req $3,168 D/S Type 0 Dep Life (yrs) $o Pledged Asset(s) 0 Ann Dep Chg $1,000 Total D/Service 0 years $o Totals $71000 , $0 $o $o $o -$7,0001 'A 'B 34 Impact e ared by Finance Total Project Cost $7.000 z Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), -4— or Other (0) - detail If "C", then: = if 'T", then: _Z_ 7 Total R&R Req $3,168 D/S Type 0 Dep Life (yrs) 700 Pledged Asset(s) 0 Ann Dep Chg $1,000 Total D/Service 0 years Planned Depreciation Refund (annual) -$453 Ann D/Sery Chg 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: 20 QZ — 2 Z Project Name: 15-passenger Van - Recreation Total Project Cost --- > $25,000 Cost for the current y ear: $25,000 Purchase supplemental 15-passenger Van Ford/GM I}eseripaion; PP ( ) Proposed Funding Source(s): Other -FL Mtce $25,000 30- Mar -02 $0 Fiscal year in which project will 01/02 commence. Budget Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location: Recreation Center Requesting Department/Divisioq -- PW/FleetMaint 'Ta et date to begin ro'ect 10 /01 /01 Ta et completion date 30- Mar -02 Total Dept Submission GASB 34 Life 5.0 F 1.1,11"I.-I � 01 Estimated life of project (in years) 10.0 Additional van is essential for after- school/special event programs dependant on transportation Requirement /Needs Assessment: capability to meet anticipated program expansion capacity levels. If "C ", then: Operational _impacis "`• 1= — p 'Will additional staff be re t uired during construction? No 1 o " es Full time: 0.0 ; -. ...': #Part time: 0.0 5 -00 Estimated annual cost SO kVi It additional staffberCLailrcd AFTER c om letion? No !foes — #Full time: 0.0 $0 > k r # Part time: 0.0 $0 Estimate annual cost --- > Will rc sirs 11 it7i :i iii ti ;Ilpplv <nsts increase) No If "ves. estimated costs for. - % 5 Repairs/Maintenance: 0.0% 3 .. ': '.b�' ......... .... .vf (1nPratlnQ CIITTl1 P.C' M:.'.. Other line -item costs: 0.0 °/a Total (Est) Operating Cost Increase: 0.0% Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total Other -FL Mtce $25,000 a} $25,000 If "C ", then: If "F ", then: "`• 1= — p Total R &R Req $0 D/S Type 0 "kTt Dep Life (yrs) 5 -00 Pledged Asset(s) 0 $0 Totals -> $25,000 $0 $0 SO $0 $25,000 GASB 34 Impact •• Frepnred b • Finance *' Total Project Cost S25,000 = = —_ -�__ = Asset Type, Property 7/10 ,{lgeti; N/A Cash (C), Financed (F), a} or Other O - detail If "C ", then: If "F ", then: "`• 1= — p Total R &R Req $11,313 D/S Type 0 "kTt Dep Life (yrs) 5 -00 Pledged Asset(s) 0 Ann Dep Chg $2, 738 Total D /Service 0 years Planned Depreciation Rcrund (annual) -$41111 Ann D /Sery Chg 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: PH 2cD02 —" Project Name: Re lacCYrashgrabber Total Project Cost - - -> Cost for the current ear: -� _WW S85,000 $95,000 2002 Propose d Fu n di n4 Sou reefs): 2004 2005 SAN R &R Total 560,000 $60,000 7 - — SAN Dep Life (yrs) 10.00 $25,000 Trashgrabber V- 16](1988) has met it's life expectancy and I}e5erlptiOn; Fuca[ year in which project will commence. 01/02 requires replaccmcnt. $25,000 IMPACT STATEMENTS Project Location Public Works (Snmtanoni uesfinQ,Department /Division Tar et completion date PW /San 30 Mav -02 Target date to begin project 10/30/01 Dept Submission GASB 34 Life t 50 Estimated life of project (in years) 14.0 10.0 Current unit is constantly failing and is wom out. This equipment is VITAL to our trash removal Requirement /Needs Assessment: effort and the replacement is a component of the village -wide equipment replacement program. Operational impacts Will additional staff be uired during construction. No ! S. # Full time: 0.0 `{ # Part time: 0.0 - `• Estimatt'dannualcost - - - > 5tl Will additional staffbe mduircd AFTER ctom Ietjon. No 7 s # Full time: 0.0 ; x"•_: � .�, ,,, #Part time: 0.0 ,. Estimate annual cost - - -> Will re ajrSrmaintenance & sugp1 cogs incrose? No If . estimated costs Ivor: Repairs/Maintenance: 0.0% $0 f $ Operating supplies: 0.0% 50 .• M Other line -item costs: 0.0% $0 Total { Est 10 p craii n e Cost increase: 0.0% 50 Budget Flow Statement b Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total SAN R &R $60,000 7 - — Dep Life (yrs) 10.00 Pledged Asset(s) 0 $60.000 SAN $25,000 Planned Depreciation $25,000 SO Totals -> $85,000 50 SO S0 50 $85.000 GASB 34 Impact " «Prepared by Finance «« Total Project Cost 8$5,000 = _= Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), tr — __ — _ o r Other (0) - detail If "C ", ther Total R &R Req 538,463 = If "F", t hen: D/S Type 0 7 - — Dep Life (yrs) 10.00 Pledged Asset(s) 0 Ann Dep Chg S3.946 Refund (annual) S57711 Total D /Service 0 years Ann D /ServCh 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: Ir—u - °O- —�� Project Name: Bobcat & Trailer Total Project Cost --- > Cost for the current ear: $60,0_00 - _ $60.000 # Part time: 0.0 Proposed Fun din Sources _ - - - > No I :ees # Full time: 0.0 SAN $30,000 LOGT $30,000 Estimate annual cost - - -> No. Pf yes. estirnawd costs far: Replacement of other loader/bachoe equipment can bedelayed significantly. Bobcat is a multi - purpose loader that provides Repairs/Maintenance: 0.0% backup for our loaders. It will be used for loading Description: tubchippers. Additionally, many other attachments can be Fiscal year in which project will 01/02 purchased to further enhance its functionality to maintain commence. 11.0 o/ streets and sidewalks IMPACT STATEMENTS Project Location PW Fleet maintenance Reqursring DrpartmrndDivision PW /San/Streets Target date to begin project 10/01/01 Tar et conlctiten date 30- Nov -01 Dept Submission GASB 34 Life Estimated life of project (in years) 15.0 10.0 } Reauirement / Needs Assessment: Unit dramatically enhances PW operational versatilitv. Will M.'I tie rk I;nr;,d dorm rpt -- - t�, di additional staff be rUOLIocd AFTER c( I erational impacts No 1 e # Full time: 0.0 2002 # Part time: 0.0 Estimated annual cost _ - - - > No I :ees # Full time: 0.0 tF:.• $60,000 # Part time: 0.0 Estimate annual cost - - -> No. Pf yes. estirnawd costs far: _ —w % s Repairs/Maintenance: 0.0% Operating supplies: 0.0% Other line -item costs: 0.0% Total ( €sty Operatint_ Cost Increase: 11.0 o/ $1 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total SAN $60,000 If "F ", then:— �'� D/S Type 0 Dep Life (yrs) 10 -00 $60.000 Ann Dep Chg $3.285 Refund (annual) A4931 Total D /Service 0 years Ann D /Sery Clta 0 Planned ileprrriation $0 SO Totals -> $60.000 $0 $0 $0 $0 $60,000 fASB 34 Impact «« Frepared by Finance «« Total Project Cost $60.000 .::- Asset Type; Property 7/10 Aged. N/A Cash (C), Financed (F). �j•�: or Other (0) - detail If "C ", then - t" � — Total R &R Req $27,150 If "F ", then:— �'� D/S Type 0 Dep Life (yrs) 10 -00 Pledged Asset(s) 0 Ann Dep Chg $3.285 Refund (annual) A4931 Total D /Service 0 years Ann D /Sery Clta 0 Planned ileprrriation MIAMI SHORES VILLAGE Five-year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: FU � C:>0 -_ — Project Name: Floor Cleaning Svstem For Motor Pool Total Project Cost - - - > $4,000 Cost for the current Zear: $4.000 Obtain pressurized cleaning system to remove direct from floors at Description: Fleet Maintenance Facility Proposed Funding Source(s): 'Target date to begin pr2ject CAP $4,000 Total $o Fiscal year in which project will commence. 01/02 Bud get Flow Statement by Fiscal Year Ended September 30, 20OX IMPACT STATEMENTS Project Location Fleet maintenance facility Requesting Department/Division PW[Fleet Maint 'Target completion date 01-Sep-02 'Target date to begin pr2ject 10/01/01 Total Dept Submission GASB 34 Life Estimated life of project In years) 10.0 7.0 Q A Ow .............. High Pressure cleaning equipment is essential to both keep the facility floor clean and to help clean Requirement /Needs Assessment: Ann Dep Chg $313 Refund (annual) -$47 equipment. Sill Operational impacts 'Will additional staff be rewired durinv consiruoicn? No fFyes # Full time: 0.0 Part time: 0.0 Estimated annual cost --- > so Will additional staff be r� No re AFTER contelion? 4V-0-1 # Full time: 0.0 I Totals V� MEN,; I # Part time: 0-0 $0 Estimate annual cost - - -> I Will aintemce & sup-nIv-Costs increase? No If ves. estimated costs for: so $4.0001 Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% Other line-item costs: 0.0% Sol I . . . . . . . . . . . . . . .......... i M Total (Est } Operati ng Cos I I n crease: 0.0% Bud get Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total Other-FL Mtce $4.000 or Other (0) - detail then: Total R&R Req SUN If 7", then: D/S Type 0 S4,000 Dep Life (yrs) 7.00 Pledged Asset(s) 0 Ann Dep Chg $313 Refund (annual) -$47 Total D/Service 0 years D/Sery Chg 0 Sill so I Totals $4.000 $0 $o so so $4.0001 GASB 34 Impact Prepared by Finance Total Project Cost $4,00 Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail then: Total R&R Req SUN If 7", then: D/S Type 0 Dep Life (yrs) 7.00 Pledged Asset(s) 0 Ann Dep Chg $313 Refund (annual) -$47 Total D/Service 0 years D/Sery Chg 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: {- q Zo02 --Z(- Project Name: Motor Pool Vehicle Lift. Total Project Cost --- > Cost for the current °ear: S10_100_0 _ 510.000 Current large vehicle lift is aged 30+ years and is Description: unrepairable - floor cylinder has become irreplacable an unit continuously leaks hydraylic fluid. Proposed Fundft Source S), �~ Other -FL Mtce $10,000 not included in the village -wide replacement program; but, under GASB 34 will be incorporated SO Fiscal year in which project will commence. 01/02 IMPACT STATEMENTS Project Location Fleet Maintenance facility (PW) Requesting Department/Division PW/Fleet Maint Tar et completion date_ 1S -Atr 02 Tar et date to begin pr2ject 10/01/01 Dept Submission GASB 34 Life �~ Estimated life of project (in years) 20.0 27.5 _- - __— ------------- Current unit is damaged beyond repair and is vital to maintain vehicular fleet. This transaction is not included in the village -wide replacement program; but, under GASB 34 will be incorporated Requirement /Needs Assessment: into the Fleet ISF depreciation recovery component. As service costs continue to increase, the unit will not longer have a cost - benefit to the Village. Operational impacts Will additional staff be rod€ mr during. construction? No } s # Full time: 0.0 # Part time: 0.0 Istutr,At:d annual cost -- - > _ Will additional staff be required AFTER com letion? No 'If yes # Full time: 0.0 # Part time: 0.0 " 1 x,;,09 `- —.- -- - JEstimate annual cost - - - > Will r;�airs /maintenance &supply Costs increase? No If Les. estimated costs for: 3r.. % $ Repairs/Maintenance: 0.0% SO ` Operating supplies: 0.0% $6 x Other line -item costs: 0.0% SO • s ; total I Ls 1) Operating 4uosi Increase: k'1,0% 11 Bud et Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 2003 2004 2005 2006 Total Other -FL Mtce $10.000 'Total Project Cost S I0.00t1 ` - -- - - - =� � -_ -= Asset Type: $10,000 Aged: N/A $0 Cash (C), Financed (F), or Other (0) - detail If "C ", then: Total R &R Req Dep Life (yrs) a =- 54.525 27.50 If 'T", then: D/S Type Pledged Asset(s) t —. 0 0 $0 Totals -> $10.000 $0 $0 SO $0 $10.000 GASB 34 Impact ** Prepared by Finance "* 'Total Project Cost S I0.00t1 ` - -- - - - =� � -_ -= Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail If "C ", then: Total R &R Req Dep Life (yrs) a =- 54.525 27.50 If 'T", then: D/S Type Pledged Asset(s) t —. 0 0 r� Ann Dep Chg Refund (annual) $19911 -530 Total D /Service Ann D /Sere Ch 0 years 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: 1,7Q, Zo02 —a1 Project Name: Park Bench/Trash Can Total Project Cost --- > -----------•--- Cost for the current v €ar: 537,501} ----- --- 57,500 Ongoing project to upgrade benches and trash cans; Description: replace /upgrade of bus park benches & trash recepticles with attractive & durable replacements Proposed Funding Source(s); 'Target date to begin project 10 /0 1 /01 LOGT $37,500 4'w 0 Fiscal year in which project will commence. 01/02 IMPACT STATEMENTS Funding Source Project Location Village-Wide Requesting Department/Division PW /streets Target completion date 30- Sep -02 2004 'Target date to begin project 10 /0 1 /01 Dept Submission GASB 34 Life 4'w $7.500 'Estimated life of project (in years) 10.0 7.0 $7,500 $7,500 Replaces old wooden facilities or damaged vandalized assets. Village has scheduled a standard Requirement/ Needs Assessment: replacement of all benches in high- visibility areas on a seven to ten year period. Cost recovery will Pledged Asset(s) 0 be accumulated for future replacement costs of these assets. Ann Dep Chg S2,933 Refund Iannual) •S440 operational impacts $0 Will additional staff be rer�uired durinu construction? No I ues # Full time: 0.0 - _ - ( # Part time: 0.0 Esfi ated annual cost --- > 50 Will additional staffbe required AFTER com lle_t_ion? No Lhes # Full time: 0.0 Totals -> # Part time: 0.0 $7,500 Estimate annual cost - - -> $7,500 Vk ill F.xaivs /maim n to ce . su�plr costs increase? Uo if estimated costs for. - $37,500 °ia 5 Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% so Other line -item costs: 0.0% $0 Total (Est) Operating Cost Increase: 0.0% $0 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total LOGT $7.500 $7,500 $7,500 $7,500 $7,500 $37,500 Dep Life (yrs) 7.00 Pledged Asset(s) 0 Ann Dep Chg S2,933 Refund Iannual) •S440 Total D /Service 0 years Ann D /Sery Chg 0 $0 $0 Totals -> $7,500 $7,500 $7,500 $7,500 $7,500 $37,500 GASB 34 Impact `• Prepared by Finance "• Total Project Cost $37,500 r�_. ?_ = Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), — - — — or Other (0) - detail If "C ", then: = Total R &R Req 516,969 If "F ", then: D/S Type 0 Dep Life (yrs) 7.00 Pledged Asset(s) 0 Ann Dep Chg S2,933 Refund Iannual) •S440 Total D /Service 0 years Ann D /Sery Chg 0 Planned Depreciation MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: r-y 2062 -2$ Project Name: -bent Canopy Replacement / Administration Total Project Cost -- -> 2600 Cost for the current year: 0 Description: Replace 30'x 50' tent carom dUe [0 \12ar Proposed Funding Source(s): CAP 0 0 Fiscal year in which project will commence. FY 2003 IMPACT STATEMENTS September 30, 200K Project Location Spectaf Events 2002 Requesting Department/Division .... ..........._..._. __...-- ,..... .. .................... Target completion date Rec /Administratior ........... I5- Oct -02 Target date to b"in project 01- Oct -02 Dept Submissionj GAS B 34 Life CAP If" F", then. D/S Type 0 Estimated life of project (in years) 7 Years Dep Life (yrs) 0.00 Pledged Asset(s) 0 Requirement / Needs Assessment: Ann Dep ChsDIViO' Refund (annu 4DIV 0' Total D /Service 0 years Ann D /Sery Cht: 0 Operational impacts Will additional staff be re(luired dur n, construction No 11't-es # Full time: 0.0 - # Part time: 0.0 Estimated annual cost - - - > SO 44 ill additional staff be required AFTER completion No 1 'les # Full time: 0.0 � ` # Part time: Estimate annual cost --- > 0.0 SO i4 i11 repairs, maintenance & supph, costs increase? No If Ncs. estimated costs for: % S Repairs'Maintenance: 0.0% 50 Operating supplies: 0.0% Other line -item costs: 0.0% 'fatal (Est) Operaiing Cost Increase 0.0% S0 SO 0 Budget Flow Statement by Fiscal Year Ended September 30, 200K Funding Source 2002 2003 2004 2005 2006 Total CAP If" F", then. D/S Type 0 2600 Dep Life (yrs) 0.00 Pledged Asset(s) 0 2600 Ann Dep ChsDIViO' Refund (annu 4DIV 0' Total D /Service 0 years Ann D /Sery Cht: 0 Planned De rcciation 0 _ 0 Totals -> 0 2600 0 0 0 2600 GAS B 34 Impact Prep sired br Finance Total Project Cost 2600 - - Asset Type: Propetz� 7/10 Aged: N/A Cash (C), Financed (F), — T p =4p or Other (0) - detail If "C ". then: _ - Total R &R Req 1 177 If" F", then. D/S Type 0 = Dep Life (yrs) 0.00 Pledged Asset(s) 0 Ann Dep ChsDIViO' Refund (annu 4DIV 0' Total D /Service 0 years Ann D /Sery Cht: 0 Planned De rcciation FUND SO( RC[.: CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G -_ (Grants) «" CAP (Capital Projects) ** OTHER Approval Status: Name: ption: 1/11AM1 SHORES VILLAGE Five -year Capital Improvement Budget Fi ca! Years 20,Q-' - 2006 ade / Athletics Safeshade aluminum structure Project Number: '1✓q -2-04)'2 -"3 Total Project Cost --- > 2524 Cost for the current year: 2524 Proposed Funding Source(s): CAP 0 0 Fiscal year in which project will FY 2002 Budget Flow Statement by Fiscal Year Ended September 30.20OX Fundin g Source 2002 2003 2004 2005 2006 Total CAP 2524 Cash (('), Financed (F), 2524 or Other (0) - detail If "C ", then: w _ ` If "F "- then _ Total R &R Req I I {_' 0 0 Dep Life (yrs) 00 Pledged Asset(s) 0 - _ j, Ann Dep Chg 0 Totals -> 2524 0 0 0 0 2524 GASB 34 Impact ^* Prep ared be Finance ** - Total Project Cost 252411 .` Asset Type: Property 7/10 Aged: N/A Cash (('), Financed (F), or Other (0) - detail If "C ", then: w _ ` If "F "- then _ Total R &R Req I I {_' D/S Type 0 Dep Life (yrs) 00 Pledged Asset(s) 0 - _ j, Ann Dep Chg 9DIV /0' Total D /Service 0 years Planned Depreciation Refund (anno =!DIV r,' enn D /Sery Ch_ 0 FIND SOURCE CODES: GEN (General) ** LOGT (Local Gas Tar) *' SAN (Sanitation) ** SW (Stormwater) ** G (Grants) ** CAP (Capital Projects) '* OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: -(-q 2062— 3t] Project ..Name: Portable Benches Athletic% Total Project Cast - - -> 1962 Cost for the current near: 1962 Project Location Field House Proposed Funding Source(s): CAP Rec /Athletics 01- Nov -01 Tar et date to begin project 01- Nov -01 0 GASB 34 Life 0 Description: p Portable Benches for teams during competitions Fiscal year in which project %ill 2 commence. FY _00_ IMPACT STATENIEN`I'S Funding Source Project Location Field House Requesting Department /Division Target com letion date Rec /Athletics 01- Nov -01 Tar et date to begin project 01- Nov -01 DeptSubmissionl GASB 34 Life !CAP _.., Estimated life of project (in years) S Years _ Dep Life (yrs) 0 00 Reg uirement / Needs assessment: l'h is is a necessity 6or soccer, baslvetbalI and summer cam Benches arc for Operational impacts Ann Dep Chg 4DIV /01 Refund (annu 4DIV/0' Will additional staff be required during construction No ffI es # Full time: 0.0 # Part time: 0.0 Estimated annual cost --- > SO Will additional staff be required AFTER completion No ff res # Full time: 0.0 # Part time: 0.0 _. Estimate annual cost - - - > SO %% ill rgairs /maintenance & Supply costs increase? No Ifves. estimated costs for: 1962 0 0 ;< Repairs /Maintenance: 0.0% w s0 Y Operating supplies: 0.0 01'0 so Other line -item costs: 0.0% s0 fatal ( Est) 0geraling Cost Increase 0.0% 0 Budget Flow Statement by Fiscal Year Ended Se tember 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total !CAP 1962 If7 ".then. _ D/S Type 0 Dep Life (yrs) 0 00 1962 Ann Dep Chg 4DIV /01 Refund (annu 4DIV/0' Total D /Service 0 _Years ann WSm Chg 0 Planned De reciation 0 0 Totals -> 1962 0 0 0i 0 1962 GASB 34 Impact Prep nred br Finance " Total Project Cost 1962 = - =_`; Asset Type: Ptopem 7/10 : %ged: N/A Cash (C), Financed (F), gift = *} orOther(0) - detail It "C ".then: _ Total R &R Req 898 If7 ".then. _ D/S Type 0 Dep Life (yrs) 0 00 Pledged Asset(s) 0 Ann Dep Chg 4DIV /01 Refund (annu 4DIV/0' Total D /Service 0 _Years ann WSm Chg 0 Planned De reciation LL' FUND SO(. RCE CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G -_ (Grants) '* CAP (Capital Projects) '* OTHER T MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years _'0011 - 2006 Approval Status: Project Number: F`1 20 o 2_3! Project Name: Portable Scorcboard - lthletics Total Project Cost --- > 4256 Cost for the current vear: 4256 Proposed Funding Source(s): CAP 0 0 Description: Fiscal year in which project will Scoreboard that can be used for basketball and soccer Comm enet. FY _00_ 2 Bud act Flow Statement by Fiscal Near Ended September 30, 20OX IMPACT STATEMENTS 2002 Project Location Field House Requesting Department /Division Tar et com letion date Rec /Athletics 01- Nov -01 Target date to begin reject 01- Nov -0 l CAP De t Submission GAS13 3i Life or Other (0) - detail Estimated life of project (in veers) 5 ,Fears 4256 Reg uirement / Needs Assessment: Z'he scoreboards would ctthance our vcry Popular basketball 2rogram Operational impacts Total D /Service 0 nears 'von D /Sery Ch. 0 Will additional staff be rot uired during construction No !! ves # Full time: 0.0 # Part time: 0.0 Estimated annual cost - - - > SO Will additional staff be required AFTER com lotion No f /'res # Full time: 0.0 - # Part time: 0.0 0 Estimate annual cost - - - > SO Will repairs/maintenance R sup2h costs increase'? No Ifves. estimated costs for: _ N % $ Repairs /Maintenance: 0.0 °.10 SO Operating supplies: 0.0% SO n Other line -item costs: 0.0% 150 `4' 'total (Est} Operating Cost Increase 0.0% p Bud act Flow Statement by Fiscal Near Ended September 30, 20OX Fundin2 Source 2002 2003 2004 2005 2006 Total CAP 4256 or Other (0) - detail If "C ". then: _ =_ Total R &R Req 1')Z6 If 7". then D/S Type 0 4256 Dep Life (yrs) 0.00 Pledged Asset(s) 0 Ann Dep Chg #DIV /1O Refund tannu dDlvi�j Total D /Service 0 nears 'von D /Sery Ch. 0 0 0 Totals -> 4256 0 0 0 0 4256 GASB 34 Impact ** Pre nred br Finance ** Total Project Cost 4356 "_ == __ -- _ - -� Asset Ty pe: Propem 7/10 Aged: N/A r Cash (C), Financed (F),_,— or Other (0) - detail If "C ". then: _ =_ Total R &R Req 1')Z6 If 7". then D/S Type 0 Dep Life (yrs) 0.00 Pledged Asset(s) 0 Ann Dep Chg #DIV /1O Refund tannu dDlvi�j Total D /Service 0 nears 'von D /Sery Ch. 0 Planned Depreciation � tiL �1 V7 I L L .� 4 FUND SO( RCE CODES: GEN (General) ** LOGT (Local Gas Tar) ** SAN (Sanitation) ** SW (Stormwater) ** G- _(Grants) ** CAP (Capital Projects) " OTHER MIAMI SHORES VILLAGE Fire -year Capital Impro%ement Budget Fisell Years - 21)(12.' -t)U6 Approval Status: ` Project Number: r l 2CV2 -34 Project Name: Gvnmasnc Uneven Paralici Bars Total Project Cost --- > Cost ror the current «arr rruposea runclsng aourcc(s): CAP 0 DeseriptlOn Fiscal year in which project will 0 Replacement ofa isting varallel bars 1 2002 Budget Flow Statement b� Fiscal Year Ended Se tember 30. 20OX Source 1 2002 2 ^w "3 200 i 2uv5 2U0b Total CAP 2700 I 2700 0 0 Totals -> 2700 01 0 01 0 2700 GAbB 34 Impact " Pre ared by Finance " Total Project Cost 2700 Asset Type: ?weem 7 10 Aced: N.'A ash . Ir inant or Other (0) - detail If "C then: If" F'. then: Total R &R Req 1 -.7! D/S Type 0 Dep Life (_vrs) ; ;tai !edged Asset(s) 0 Ann Dep Chg ?DI`! 0• Total D /Service n ew s Planned Deoreckdo(z Refund(annua =DIVre Ann D /Sery 0 FUN-D SOURCE CODES: GEN ;General) "• LOGT tLoeal Gas Tax) •• SAN (Sanitation) " SW (Stormwater) ** G-_(Grants) CAP (Capital Projects; '• OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: ' Project Name: Air Hockey Table ! Total Project Cost --- > Cost for the current year: 51,338 ............................. $1,338 2003 2004 Proposed Funding Source(s): 2006 Total CAP $1,338 - CAP $1,338 Description: Institutional - quality heavy duty air hockey table - weighing 450 ]Us AC operations/ 98Lx50Wx31H, Fiscal year in which project will commence. 01- Feb -02 IMPACT STATEMENTS $0 Project I.ocatiori Requesting DepartmcnflDivisoss ITarget completion date Rec_ Athletics 25- Feb -02 Target date to begin project - Dept Submission GASB 34 Life $1,3381 $0 Estimated life of project (in years) 10.0 7.0 Game is popular wid Requirement / Needs ASSCSSmerit: of recreational progr program participants - equipment is essential to continue to provide the highest level to retain repeat participants without exceptionally high costs. QneratlQIIZfiI Will additional staff be required during construction? !m�CiS Ifyes # Full time: 0.0 # Part time: 0.0 Estimated annual cost --- > S0 Will additional staff be required AFTER completian? IJ yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost --- > $0 Will repairs/maintcnat�ce & su i} costs increase? �^ T if yes, estimated costs for: �~ Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 Total (Est) 0eeraling Cost Increase: 0,111, 9 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total CAP $1,338 - - - - $1,338 $0 $0 Totals -> $1,3381 $0 $0 Sol $0 $1,338 GASB 34 Impact " Prepared by Finance Total Project Cost $1,338f Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or Other (0) - detail If "C ", then: If "F ", then: Total R &R Req $606: D/S Type $o Dep Life (yrs) 7,0011 Pledged Asset(s) $0 Ann Dep Chg $105 Total D /Service $0 years Planned Delimciation Refund (annual) [$16): Ann D /ServCh!! $0 FUND SOURCE CODES: GEN (General) " LOGr (Local Gas Tax) " SAN (Sanitation) •' SW (Stonnwater) " G-_(Grants) " CAP (Capital projects) " OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 20-- - 2006 Approval Status: Project Number: r V 200: —� e 2002 Project Name: Remodel Kitchen / Community Center Total Project Cost --- > 12500 2005 Cost for the current year: 125()0 CAP Proposed Funding Source(s): CAP 0 Complete remodeling of the Comm. Center kitchen, Description: 0 Fiscal year in which project will including flooring, cabinets and aonliances. ..�.�.,.e.,r.. FY 2002 Budget Flow Statement by Fiscal Year Ended September 34 20OX Funding Source 2002 2003 2004 2005 2006 Total CAP 12500 12500 0 0 Totals -> 12500 01 0 01 0 12500 FUND SOURCE CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G -_ (Grants) ** CAP (Capital Projects) ** OTHER MIAMI SNORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: Name: Mobile Stool -Table Athletics Total Project Cost --- > Cost for the current vear: Proposed Funding Source(s): Table /stool combination. Made for home%Nork and art Fiscal year in which project will Description: & crafts ro. ects p I Quantin (2) commence. N CAP 0 0 FY 2002 IN] PACT STATEMENT'S Funding Source Project Location Field House Requesting Department/Division "Carpet com le.tion date Rec /Athletics 01- Nov -01 Target date to begin ro'ect 01- Nov -01 Dept Submissionj GASB 34 Life Total CAP Estimated life of project (in years) ; +,-ears _ Re uirement / Needs .Assessment: This mobile stool combination tab le "chair is necessar• for the children to do Operational impacts 2388' Will additional staff be required during construction No ! /Tres # Full time: 0.0 W - # Part time: 0.0 Estimated annual cost --- > g0 Will additional staff be rti aired AFTER completion No 11-res # Full time: 0.0 # Part time: 0.0 Estimate annual cost --- > 0 Will re airsimaintenance & suppi} costs increase? No If\es. estimated costs for: 0 Totals -> S Repairs /Maintenance: 0.0 00 S0 � a Operating supplies: 0.0% SO it !!Mma Other line -item costs: 0.0 °0 #DIV /0' Total (Est) Operating Cost Increase 0.0d�o 0 years Budget Flow Statement by Fiscal Year Ended Se tember 30, 200?C Funding Source 2002 2003 2004 2005 2006 Total CAP 2388 2388' or Other (0) - detail If "C ", then: 0 If "I"'. then: Total R &R Req 1081 D/S Type 0 Totals -> 2388 0 0 0 0 2388 ►c -L r-e FUND SOURCE CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G- (Grants) ** CAP (Capital Projects) •* OTHER CA98 34 Impact **Pre nred bt• Finance — Total Project Cost 2388 -_ AssetTvpc Propertm 7/10 Aged N/A Cash (C), Financed (F), or Other (0) - detail If "C ", then: _ -: If "I"'. then: Total R &R Req 1081 D/S Type 0 — = Dep Life (yrs) 0.00 Pledged Asset(s) 0 _ - Ann Dep Chg #DIV /0' Total D /Service 0 years Planned Depreciation Refund (annu ;01V knn D /Sery Che 0 ►c -L r-e FUND SOURCE CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G- (Grants) ** CAP (Capital Projects) •* OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: !Project Name: I Ahlzs and Chairs Athlenci Total Project Cost - - -> 1500 Cost for the current year: 1 -Q6 Proposed Funding Source(s): CAP 0 0 Description: Fiscal year in which project will Teaching and leamim, tables and chairs rammcnee. FY 2002 Iii1PACT STATEMENTS Project Location Field House Re+tuestine Departmentl9)n ision Rec /Athletics Target date to begin project 01- Oct -01 Target completion date 01- Oct -01 Dept 5ubmis2,ian GASH 3a Life f_ Estimated life of project (in years) 5 �. ears Ice uirement 1 Needs Assessment: Thi; should bz aipljropedbeca use ;te sery ice 50 chiIt! •n :,.en;la iii ren' after 7 Operational impacts Will additional staff be re(I uired during construction No fj °ses' # Full time: 0.0 # Part time: 0.0 Estimated annual cost --- > 5Q Will additional statTbe required AFTER cote Izn,3n No 11•ses # Full time: 0.0 # Part time: 0.0 ` Estimate annual cost - - - > 50 Will repairs; maintenance & su l�, costs increase? No If ces. estimated costs for: y Repairs/Maintenanee: 0.0% S0 •. Operating supplies: 0.0% f� s0 o-f Other lint -item costs: 0.0 °° g0 .. - °`[•olal [E.St) Qper:ttin2 COST Increase f}_fi °� �q�l - _...... A Bu t Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 AP 1500 Totals -> 1 1500 Total 01 1 FUND SOURCE CODES: GEN (General) •* LOGT (Local Gas Tax) '* SAN (Sanitation) ** SW (Stormwater) ** G- _(Grants) " CAP (Capital Projects) *' OTHER �fL- W SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: Fq ZCd 2 —,?C1 Project Name: Community Ccnicr Auditonum Flooring Total Project Cost --- > 7339 Cost for the current rear: 7339 j Ta ' et date to be n ro'ect 01 -Dec -01 - T completion date _ 01 -Jan -02 Proposed Funding Source(s): CAP GAS$ 3-1 Ldr 0 Replacement oftiin%I die for Auditorium floor and Description: 0 Fiscal Rc uirement 1 Needs Assessment: The existin S Qoor file is I oosenj ng around the ed ges, Some tile is missin 2002 comnrence. IMPACT STATEMENTS Year Ended Se member 30, 20OX Project Location Community Center Auditorium Requesting D_ epsrtment/DhitionRccmtioniC_omm Ct �et Ta ' et date to be n ro'ect 01 -Dec -01 - T completion date _ 01 -Jan -02 1k t SUlk"dsdGn GAS$ 3-1 Ldr 2005 Estimated life of project (in years) 20 years _ CAP Rc uirement 1 Needs Assessment: The existin S Qoor file is I oosenj ng around the ed ges, Some tile is missin . Operational impacts Will additional staff be r ujred during construction`.' No Yves # Full time: 0.0 7339 # Part time: 0.0 - Estimated annual cost - - - > SO Will additional staff be roquirod AFTER com letjan? No 11•es # Full time: 0.0 _ Y Pan time: 0.0 l , - - _• Estimate annual cost --- > s0 Will repaWmainEenance & supply costs increase? No If yes, estimated casts for: 0. Repairs/Maintenance: 0.0% s0 a Operating supplies: 0.0% 50 Other line -item costs: U% s0 5 - Tntal (Est) Operating Cost Increase 0,0% 0 Bud et Flow Statement by Fiscal Year Ended Se member 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total CAP 7339 7339 0 0. Totals -> 7339 0 0 0 0 7334 GASI 4 Impact "Avv arrd b Fm nce � • otal Project Cost 7339 Asset Type: Property 7/10 Aged: N/A a anamed or Other (0) - detail If "C ", then: If "F, then: Total R&R Req 3321 D/S Type 0 Dep Cafe (yrs) 0 -00 Pledged asset(s) 0 Ann Dep Chg dD1V'0! Total D /Service 0 _Veers Plaruted Depreciation Refined (annua #DIV 1)7 Ann D /Sere Ch 0 FUND SOURCE CODES: GEN (General) *' LOGT (Local Gas Tax) *• SAN (Sanitation) ** SW (Stormwater) ** G -_ (Grants) *' CAP (Capital Projects) ** OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget F isc,Al Years M02 - 2006 Approval Status: Project Number: F 7 Zoo Project Name: Portathle Sound S „stem .Administration Total Project Cost --- > 5600 D/S Type 0 Cost for the current year: 5600 Ann Dep Chg IDIV /0! Proposed Funding Source(s): CAP DlSery Chg n 0 12 channel JBL portable sound s%stem. miser board. Description: - 0 'Fiscal year in which project will amp. euuilizer. CD & tape deck. case. n�o stxak,rs- FY 2002 commence. IMPACT STATEMENTS Project Location Stored at Commttnin Center Re uestinv Department /Division Rec /Administration 9 Target date to begin project Target Completion date 01- Nov -01 Dept Submission GASB 34 Lire : Estimated life of project (in pears) 5 Years Rea uirement ! Needs ASSesSmant: Replace current 6 ehannei system that s insufficient to handie council's Operational impacts Will additional staff be required during construction No !l res #Full time: 0.0 -- # Part time: 0.0 Estimated annual cost - - - > So Will additional staff be n:yuired AFTER ca?tztpletian No ! {'e es #Full time: 0.0 # Part time: 0.0 Estimate annual cost - - -> SO Will repairs maimcnancc increase” \'u � I,"% es. estimated casts tbr: Repairs /Maintenance: 0.0% $o ` Operating supplies: 0.0% $0 f# Other line -item costs: 0.0;•0 50 7otat f Est1.Operatin-. Cost increase 0-fla/ Al Budget F Funding Source 1 2002 AP 1 5 Totals -> 1 5600 torel Project Cost Cash (C), Financed (F), or Other (0) - detail Planned ment by Fiscal Year 2003 2004 Ji impact d by f7nance Asset Tv ae: ptember 30, 2005 1 7/10 0 Ir "C ", then: _ = If "I"'. then W Total R &R Req ??3a D/S Type 0 Dep Lire (yrs) r) rJ0 ledged Asset(s) 0 Ann Dep Chg IDIV /0! Total D /Service 0 sears Inn n Refund (annu 413MG, DlSery Chg n N/A FUND SOURCE CODES: GEN (General) ** LOGT ( Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G -_ (Grants) ** CAP (Capital Projects) ** OTHER MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fisol Years 2002 - 2006 Approval Status: Project Number: j f -2-06 ? — t Project Name: Door Repairs/Repiacements - Comm. Ctr, Total Project Cast --- > 9250 Cost for the current year: 9250 Project Location Community Center 2002 Proposed Funding Source(s): CAP RM"Comm- Ctr. 01- Apr -02 0 Dept Submission 0 Fiscal year in which project will commence. FY 2002 Refinish with varnish 15 doors. Replace with new doors (13). Description: Fix 2 vents. IMPACT STATEMENTS Year Ended September 30 20OX Project Location Community Center 2002 Requesting Department/Division ................... Target completion date RM"Comm- Ctr. 01- Apr -02 Target date to begun project 01- Mar -02 - Dept Submission GASB 34 Life 9250 Estimated life of project (in years) 10 Years !; D/S Type 0 9250 Requirement/ Needs Assessment: —Pia Ann Dep Chg ERIC Refunil (annual) ERR Operational impacts nned Dc recialion Will additional staff be required during. construction? No //yes # Full time: 0.0 # Part time: 0.0 �{ .1 �— Estimated annual cost --- > 0 Will additional staff be required AFTER completion? No /j'ves # Full time: 0.0 0 #Part time: 0.0 . >, Estimate annual cost --- > 0 Will repairs /maintenance & supply costs increase? No If yes, estimated costs for: % fJ Repairs/Maintenance: 0.0% 30 Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 4i €��mF„ ci r -.rt a:. r.r :• , ,.•t. < - t 1;., ,'_,.:,. I Total ) Operilling Operating Cost Increase: 9.01A 0 Budget Flow Statement by Fiscal Year Ended September 30 20OX Funding Source 2002 2003 1 2004 2005 2006 Total CAP 9250 Total R &R Req 4186 !; D/S Type 0 9250 Pledged Asset(s) 0 —Pia Ann Dep Chg ERIC Refunil (annual) ERR Total D /Service 0 years Ann D /Sery Ch-, 0 nned Dc recialion I 0 0 Totals -> 1 92501 0 0 01 01 9250 GASB 34 Impact * * Pr epared b E Finance Total Project Cost 92501 ', . __ -;i Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or II - – _ Other (0) _ detail f' If "C ", then: C If "F ", then: Total R &R Req 4186 !; D/S Type 0 Dep Life (yrs) 0.001 Pledged Asset(s) 0 —Pia Ann Dep Chg ERIC Refunil (annual) ERR Total D /Service 0 years Ann D /Sery Ch-, 0 nned Dc recialion E CODES: GEN (General) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW (Stormwater) ** G-_ (Grants) ** CAP (Capital Projects) ** 0 MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal 00 - 2006 Approval Status: Project Number: FN-,0() 2 --` 2-- Project Name: Marquee / Community Center Total Project Cost --- > $23,900 Cost for the current year: $23,900 Project lAcation Miami Shores Villagc Hall Proposed Funding Source(s): CAP Rec /Comm. Ctr. . O1- Apr -02 Target date to begin project 01-Jan -02 - 0 GASB 34 Life 0 Fiscal year in which project will commence. FY 2002 Description: Double faced, 3 line, di ital marquee IMPACT STATEMENTS Year Ended September 30, 20OX Project lAcation Miami Shores Villagc Hall Requesting Department/Division Target completion date Rec /Comm. Ctr. . O1- Apr -02 Target date to begin project 01-Jan -02 - Dept Submission GASB 34 Life CAP 1 239001 Total Project Cost 2390011 Estimated life of project (in years) 20 Years Asset Type: ; ^r Requirement / Needs Assessment: Operational imnacts Will additional staff be required during construction? No lfyes # Full time: 0.0 0 Part # time: 0.0 0 Estimated annual cost - - - > So Will additional staff be required AFTER L�oinplelioiO No lfves # Full time: 0.0 _ z wt > ` : # Part time: 0.0 r p annual cost - - - > U0 Will repairs/mainteminec & supple costs increase? No If ve:s, estimated costs for: 0 years 0 Planned Depreciation % 5 { Repairs/Maintenance:' 0.0% $0 Operating supplies: 0.0% $0 Other line -item costs: 0.0% 50 Total (EN00peralinz Cost Increase: 0 n Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 1 2002 1 2003 1 2004 2005 2006 Total CAP 1 239001 Total Project Cost 2390011 ` -- _a� Asset Type: 23900 Aged: N/A 0 Cash (C), Financed (F), or5- 0 Totals -> F 23900 01 Other (0) - detail 0 01 523,900 E CODES: GEN (General) '• LOGT (Local Gas Tax) " SAN (Sanitation) " SW (Storrnwater) " G-_ (Grants) •• CAP (Capital Projects) " O GASB 34 Impact •" B-epared by Finance ' Total Project Cost 2390011 ` -- _a� Asset Type: Property 7/10 Aged: N/A Cash (C), Financed (F), or5- Other (0) - detail If "C ", then: Total R &R Req - -- y = 10815 If 'T" then: D/S Type 0 _ tom- Dep Life (yrs) 0.00 Pledged Asset(s) 0 _fix = Ann Dep Chg Rerund (annual) ERR. ERR Total D /Service Ann D /Sery Chg 0 years 0 Planned Depreciation E CODES: GEN (General) '• LOGT (Local Gas Tax) " SAN (Sanitation) " SW (Storrnwater) " G-_ (Grants) •• CAP (Capital Projects) " O MI.A.Ml SHORES % ILLAGE Fi-,e--,e-,ir Capital Improvement Budget Fiscal Year< 100o ApproNal Status: Project Number: Project Name: Bathroom [',!r! I Total Project Cost --- > Cost For the current -.ear: Proposed Funding Source(S-').! Replacement or bathroom partitions n d-e and -T— Description: ,.r.n,,hi,!hpr.J-,,,.JI Is bathroom near aJt!, F'J -2- 0 6 2- — LfS 4111 4111 CAP Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 2003 2004 2005 2006 Total P 4110 110 Totals 41101 01 01 01 01 4-11-01 9 F I Locai (Jaa I _L:%, SIA i Siormwaieri (Grants) MIAMI SHORES VILLAGE Five -year Capital Improvement Budget Fiscal Years _'002 - 2006 .approval Status: Project Number: (F `f zoaz_�?4 Project Name: .Awning Replacement i Tennis Center Total Project Cost --- > 2600 Cost for the current vear: , 600 Project Location Tennis Center patios Proposed Funding Source(s): CAP Rec /Tennis Center 01- Dec -01 'Target date to begin project 01- Nov -01 0 GASB 31 Life 0 Description: Current awnmes show deterioration Fiscal vear in which project will FY 2002 commence. IMPACT STATEMENTS Funding Source Project Location Tennis Center patios Rvqucsting Department/Division ... ... .......................... ......................... ...... Target completion date Rec /Tennis Center 01- Dec -01 'Target date to begin project 01- Nov -01 De Et Submission GASB 31 Life -CAP 2600 Estimated life of project (in years) ; Years Asset TN Proporn 7/10 Aged- N/A Re uirement / Needs Assessment: Ooerationai impacts Will additi # Full time: 0.0 - # Part time: 0.0 Estimated annual cost - - - > SO Will additional staff be rr uired AFTER cone lotion No ffIes # Full time: 0.0 # Part time: 0.0 Estimate annual cost --- > 50 Will rc airs n,aintertance & su . I± costs increase? No If y es. estimated costs for: 0 % S Repairs, Maintenance: 0.0% $0 Operating supplies: 0.0% $0 p s;•. Other line -item costs: 0.0010' $0 p iEsttO eratincCostlncrcase 0.to Q 0 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 2003 2004 2005 2006 Total -CAP 2600 - Asset TN Proporn 7/10 Aged- N/A 2600 or Other (0) - detail It "C ". then: Total R &R Req 0 If " F" then D/S Type LL• ?_xR t 0 Dep Life (yrs) 4 00 0 Totals -> 2600 0 0 0 0 2600 FIND SOl RC•E CODES: GEN ((jeneral) ** LOG f (Local Gas Taxi •' SAN (Sanitation) ** SW (Stormwater) ** G- _(Grants) ** CAP (Capital Projects) OTHER GASI 14 Impact ** Prep nred bt• Finance ** Total Project Cost ?400 - Asset TN Proporn 7/10 Aged- N/A Cash (C), Financed (F), or Other (0) - detail It "C ". then: Total R &R Req - _ l l i -+ If " F" then D/S Type LL• ?_xR t 0 Dep Life (yrs) 4 00 Pledged Asset(s) 0 -- Ann Dep Chg Refund fannu #DIV!ri 2014. C Total D /Service nn Mery Chtt 0 years 0 Planned Depreciation FIND SOl RC•E CODES: GEN ((jeneral) ** LOG f (Local Gas Taxi •' SAN (Sanitation) ** SW (Stormwater) ** G- _(Grants) ** CAP (Capital Projects) OTHER Jul -05 -01 02:56P P.02 MIAMI SHORES VILLAGE Fi a -year Capital Improvement Budget Fiscal Years 2002 - 2006 Approval Status: Project Number: 3 FU Project Name: Refi fish Library's Front Door Total Project Cost --- > 1200 Cost for the current ear: 1200 Refinish library's Mfr Description: coating, staining nt doors by stripping present and applying clear finish. Proposed Funding Source( CAP 0 0 Fiscal year in which project will commence. 2002 I IMPACT STATEMENTS Project Location ibrary's front entrance Requesting Department /Divisio Library Target date to begin project 11 /01 /01 ...... ............................... _ ..; .................................... ............................... Target completion date 07- Nov -01 Dc �4 Submissio GASB 34 Life ; LL -___- _._...... " Estimated life of project (in years) 5 -8 years Re uirement / Needs Assessm :nt• coaling will preserve the wood and enhance the beauty orfhese Operational impacts Will additional staff be required 4uring construction? if yep #Full time: 0.0 No M� 14 RP -4 # Part time: 0.0 Estimated annual cost --- $0 Will additional staff be required TER completion? Ij -yes # Full time: 0.0 r N: P # Part time: 0.0 Estimate annual cost --- > $0 Will re airs /maintenance & sup 1 costs increase? If es, estimated costs for: , Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% $0 Other line -item costs: 0.0% $0 :btal st) O crating Cost Increas 0.0% 0 Budget Flow Statement by Fiscal Year Ended September 30 20OX -unding Sour 2002 2003 2004 2005 2006 Total CAP 1200 1200 0 0 Totals -> 1200 01 01 01 01 1200 GASB 4 Impact *� Fre aged by Finance ** Ut fC6• r�r.........•.. -\ rf- `�.,i4at %irniorrri i *� n�rx -r NI Jul -05 -01 02:43P Approval Status: ect Name: Outdoor book rev aluminized steel stainless steel base eSCription: depressible, padded books; deflects debt P.05 MIAMI SHORES VILLAGE -year Capital Improvement Budget Fiscal Years 2002 - 2006 Project Number: 4 Book Return Total Project Cost --- > 1774 Cost for the current ear: 0 Proposed Funding Source( CAP 0 0 rn - constructed of 18 gauge with tough paint finish and includes collection cart with Fiscal year in which project platform that cushions falling will commence. 2003 s, matches and poured liquids y from books. IMPACT STATEMENTS Project Location Front lawn of library squesting llepartrtecntJllivislo Library Tar et date to begin project 10 /01 /02 ..................... ............................... Target completion date 2003 T 2004 Dept Submissio GASB 34 Life CAP Estimated life of project (in years) 15 -20 years 1774 Requirement / Needs Assessm nt: Outdoor book return allows patrons to return books when the library Operational im acts Will additional staff be required during construction? Tf,,,,(. Ji F„ l firm- f) n #Part time: 0.0 0 Totals -> .AFT Estimated annual cost --- $0 XIII additional staff be required 'L� co;r.r;'.etion? If yes # Full time: 0.0 01 1774 # Part time: 0.0 eneral) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW Grants) ** CAP (Capital Projects) ** OTHER _Wn .. 4aR, Estimate annual cost - - - > $0 Nill rep airs /rnaintenance & sure l costs increase? If es, estimated costs for: n, 1; % $ Repairs/Maintenance: 0.0% $0 Operating supplies. 0.0% $0 ` T Other line -item costs: 0.0% $0 1 (Est) Operating Cost Increas 0.0% 0 Budget Flow Statement b Fiscal Year Ended September 30 20OX unding Sour 2002 2003 T 2004 2005 2006 Total CAP 1774 1774 0 0 Totals -> 0 1774 01 01 01 1774 FUND SOURCE CODES: GEN ( (Stormwater) ** G- eneral) ** LOGT (Local Gas Tax) ** SAN (Sanitation) ** SW Grants) ** CAP (Capital Projects) ** OTHER Jul -05 -01 02:40P I t MIAMI SHORES VILLAGE Five-year Capital Improvement Budget Fiscal Years 2002 - 2006 A pproval Status: Project Number: t 1 P.02 Pro ect Nam Ref nlsr- Circulation Desk Total Project Cost - - -> 1400 Cost for the current ear: 1400 Rcmica top and strip and paint sta Description: replace cash draw wires, re Project Loca Libr Target date to begin project Estimated Iife of project (in Requirement / Needs Assess - 1 Unfunig Lytiul u V side of Circulation Desk, ide, adjust rile drawers slides, Fiscal year in which project insert grommets for computer will commence. r and secure shelves. CAP 0 0 2002 IMPACT STATEMENTS front entrance a uestin Dc artnt /Divuio Library 10/1/2001- T 1; l} rne ar et completion date 30- Oct -01 Submissio GASB 34 Life ..4: rs) 15 years it: open, shelvine suonorts are broken` rninntttrr xvimc ❑rn ininri. , Operational impacts W1 additional staff be required during construction? If yes # Full time: 0.0 a # Part time: 0.0 Estimated annual cost - - - $0 Wil'. additional staff be re uired AF 1 _.R completion? If );es # Full time: 0.0 rt r� # Pa time: 0.0 fi = 'Estimate annual cost - - - > $0 Will repairs /maintenance & sg.)ply costs increase? If yes, estimated costs for C? % $ ~ Repairs/Maintenance: 0.0% $0 Operating supplies: 0.0% $0 fi Other line -item costs: 0.0% $0 r #`£ it31(Eat O eratin Cost Increas 0.0% 0 unding Sour CAP Totals -> Budget Flow S 2002 1400 1400 (Stormwater) ** G- Cement try Mscal Year Ended September 30, 204X 2003 1 2004 _ 2005 1 2006 - 01 01 01 0 VPe1QAF(CK tte1^Ptdjects) ** OTHER Total 0 0 1400 Department Administration Finance Department Police Department Public Works Parks Division Streets Division Administrative Division Recreation Maintenance Division Fleet Maintenance Division Sanitation Division Storm Water Divsision Sub - total: Public Works Recreation Miami Shores Village Proposed FY 2002 -2006 Capital Budget FY 2002 -03 Capital Funding Request Allocation by Sources a Deportments Capital LOST Fl Mtce Sanitation Stormwater General TOTAL $5,000 $0 $0 $0 $0 $19,500 $24,500 $0 $0 $0 $0 $0 $0 $0 $9,900 $14,900 $71,000 $0 $0 $8,000 $103,800 $67,700 $194,800 $15,000 $0 $5,000 $30,000 $312,500 $0 $0 $15,000 $0 $0 $0 $15,000 $0 $0 $86,000 $0 $0 $0 $86,000 Sub - total: Recreation $0 A $0 0 $0 $0 $285,000 $0 $0 $285,000 Library � - $0 $0 $0 $0 $0 7J 6L11 _$24f9,700__$187, CX�1'J 8`5 GiCX1� 7 Administration $1.750 $0 $0 $0 $0 $0 $1,750 Athletics $0 $0 $0 $0 $0 $0 $0 Community Center $0 $0 $0 $0 $0 $0 $0 Tennis Facility $0 $0 $0 $0 $0 $0 $0 Sub - total: Recreation $0 A $0 Other $0 $0 $0 $0 $0 $0 $0 Library � - CJ Ci $b Total for FY 2003 Funding Year $84.3 0 $200 IS .000 28 0�]0] �a.000 jai 3 8.,5 Capital Budget: FY 2002 -2003 Data A 0.2% 3.00,, /o 96.8% Building Dept Finance Dept t Police Dept Public Works Dept Recreation Dept Library Dept Proposed FY 2002 - 2006 CAPITAL BVD6E r Pic" d by MAM on 07/06/01 of 03:25:34 PM Miami Shores Village FY 2001 -2006 Capital Improvements Budget FY 2 .002' -2003 Capital Budget Rr4uest TOTALS: - -> - -> $84,350 $209,700 $187,000 $285,000 $5,000 $57,500 $828,550 Pro "tct Descri Lion Dept Div ro ital LCWr Fl Mtce Sanitation ' Stomnwater i General Total Replacement of the Village Computer Hardware FIN 0500 $5,000 I $7,500 $12,500 Ac of Certified Accouting Software FIN 0500 quisition $12,000 _ $12,000 Replacement of Backhoe#V -18 PW 1201 $45,000 $45,000 Replacement of Reelmoster (1995) PW 1201 $9,900' $9,9001 $19,800 Repkwement of P/U #9450 PW 1201 1 1 $26,000 $26,000 Installation & replacement of Trees PW 1201 $5,0001 $5,000 $10,000 Installation & Replacement of Water! em PW 1201 l J $3,000 $3,000 Replacement of Toro Mower (96 -TW8) PW 1202 $6,2001, $6,200 Re lacement of Stump Grinder PW 1202 $18,0001 $10,000 $13,0001 ^$5,5001 $18,000 Replacement of Trailer T,5 (1996) PW 1202 $10,000 Replacement of Compressor PW 1202 $13,000 Replace VH Air handler PW 1202 $5,500 Replacement of Cushman Scooter (1994) PW 1202 15;000 $15,000 Rehabilitate - Resurface Streets PW 1202 -$81-,2001 $10,000 $91,200 Rehabilitation - Replace Sidewalks PW 1202 1 $106,8001 1 $20,000 $126,800 Acquisition d reelocement of Signs PW 1202 I $5,800; $5,800 Renovation d Repair of Seawalls PW 1202 $5,0001 1 $5,000 $'10,000 Replacement of Parking bumpers PW 1202 $1,000', j $1,000 ADA Improvements PW 1202 $10,000 1 $'10,000 Replacement of Vehicle #33 PW 1203 $15,000 ' $15,000 Replacement of Rec Dept. Bus PW 1204 1 $60,0001 $60,000 !!!!placement of P/U #19 PW 1204 $26,0001 $26,000 lacement of Loader #31 PW 3000 $80,0001 $80,000 lacement of Disk Chipper PW 3000 $25,0001 $25,000 Replacement of Recycling Truck #9557 PW 3000 i 1 1 $180,000 j $180,000 Re lacement of 50 ing Chairs 9 Comm Ctr Rec 1401 $1,7501 $1,750 Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM w 07/05/01 at 06:32:48 PM Miami Shores Village Proposed FY 2002 -2006 Caww Budget FY 2003 -04 Capital Funding Request Allocation by Sources & Departments Department Capital L06T Fl Mtce Sanitation Sten water room TarAl. Administration Building Department $0 $0 $0 $0 $0 $0 $0 Finance Department $0 $0 $0 $0 $0 $0 $0 Police Department $0 $0 $0 $0 $0 $0 $0 Public arks Parks Division $29,250 $55,000 $215,000 $35,750 $20,000 $8,000 $363,000 Streets Division $35,000 $219,900 $0 $0 $5,000 $30,000 $289,900 Administrative Division $0 $0 $0 $0 $0 $0 $0 Recreation Maintenance Division $0 $0 $0 $0 $0 $0 $0 Fleet Maintenance Division $0 $0 $0 $0 $0 $0 $0 Sanitation Division $0 $0 $0 $180,000 $0 $0 $180,000 Storm Water Divsision $0 $0 $0 $0 $0 $0 $0 Sub-total- Public Works $64250 $274900 $215 000 $ZI-6 750 $25 XV $38,OOG $832900 Recreation Administration $0 $0 $0 $0 $0 $0 $0 Athletics $0 $0 $0 $0 $0 $0 $0 Community Center $0 $0 $0 $0 $0 $0 $0 Tennis Facility $0 $0 $0 $0 $0 $0 $0 Sub - total• Recrevfiar. $0 $0 $0 $0 $0 $0 $0 Other $1,725 $0 $0 $0 $0 $0 $1,725 Library — $1,725 $0 $0 $0 $0 $0 $1,725 Total for FY 2004 Fudmg Year $65,975 $Z7 4,900 $215, 000 $215,750 $0,000 $38.000 #534.625 C Capital Budget: FY 2003 -2004 0Z% 99.8% r Building Dept Public Works Dept Library OW Rvpased"2002 - 2006 CAWAL BUDGET vr" v! by MAM m 07/06/01 ar 03:2'W PM Miami Shores Village FY 2001 -2006 Capital Improvements Budget FY 2- 03-2904 Capital Eundino Rgguesjs TOTALS: - -> - -> 65,975 $274,900 $215,000 $215,750 $25,000 $38,000 $834,625 Project Description Dept Div Capital LOST Fl Mtce Sanitation tormwate General TOTAL Acquire 6 construct a new Storage Facility PW 1201 $29,250 $50,000 $15,000 $35,750 $20,000 $150,000 Replace Street Sweeper #V -132 (1992) PW 1201 $200,000 $200,000 Installation 4 replacement of Trees PW 1201 $5,000 $5,000 $10,000 Installation 6 Replacement of Watering system PW 1201 $3,000 $3,000 Replace Steam - generated Pressure Cleaner PW 1202 $20,000 $20,000 Rehabilitate- Resurface Streets PW 1202 $85,700 $10,000 $95,700 Rehabilitation - Replace Sidewalks PW 1202 $112,200 $20,000 $132,200 Acquisition 4 replacement of Signs PW 1202 $6,000 $6 $6,000 Sealcoat Public Works Yard PW 1202 $15,000 $15,000 Renovation 6 Repair of Seawalls PW 1202 $5,000 $5,000 $10,000 Replacement of Parking bumpers PW 1202 $1,000 $1,000 ADA Improvements PW 1202 $10,000 $10,000 Replace Garbage Truck #9554 (1994) PW 3000 $180,000 $180,000 Replace (10) Reading Chairs @ Library LIB 1500 $1,725 $1,725 Proposed F/ 2002 - 2006 CAPITAL SUD6Er Prepared by MAM on 07/05/01 at 06:37:32 PM Administration Building Department Finance Department Police Department Public Works Miami Shores Village Proposed FY 2002 -2006 Capital Budget FY 2004 -05 Capital Funding Request Allocation b y Sources A Dqpgrtments CaphW LrOGT Fl Mtee Sanitation Stmvwx tar General $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $0 $0 $0 $0 Parks Division $3,000 $5,000 $0 $0 $0 $8,000 $16,000 Streets Division $15,000 $232,100 $27,500 $0 $5,000 $30,000 $309,600 Administrative Division $0 $0 $0 $0 $0 $0 $0 Recreation Maintenance Division $15,000 $0 $27,500 $0 $0 $0 $42,500 Fleet Maintenance Division $0 $0 $0 $0 $0 $0 $0 Sanitation Division $0 $0 $0 $10,000 $0 $0 $10,000 Storm Water Divsision $0 $0 $0 $0 $0 $0 $0 Sub - total, Public Works _ J�33, Oil $ _737,100 $55,000 TtO O00 $5000 $36; 00!7 $378;100 Recreation _ - -- -- Administration $0 $0 $0 $0 $0 $0 $0 Athletics $0 $0 $0 $0 $0 $0 $0 Community Center $32,700 $0 $0 $0 $0 $0 $32,700 Tennis Facility $0 $0 $0 $0 $0 $0 $0 Sub- total' Recreation $ 3x 7A0 $0 $0 _0 - p $0 ,700 $32 Other Library Total for FY 2005 Funding Year $0 NCO $0 $65,700 $237.100 $55,000 ;10.000 $5,000 $38,[}00 $410.800 Capital Budget: FY 2004 -2005 Data A 8.0% N Building Dept Public Works Dept 0 Recreation Department n4 opwea FY 2002 - 2006 CAPITAL 6uo6Fr Prepsed M A%AM m 07/06/01 of 03263 PM Miami Shores Village FY 2001 -2006 Capital Improvements Budget FY 2004 -2005 Capital Funding Requests TOTALS: - -> - -> $65,700 $237,100 55,000 _10,000 $5,000 �3 8,000 $410,800 Project Description Dept Div Capital LOST Fl Mtce Sanitation tormwate General TOTAL Replacement of Toro Mower (1997) PW 1201 $3,000 $3,000 Installation A replacement of Trees PW 1201 $5,000 $5,000 $10,000 Installation d Replacement of Watering system PW 1201 $3,000 $3,000 Replacement of P/U #V -9551 (1995) PW 1202 $27,500 $27,500 Rehabilitate - Resurface Streets PW 1202 $90,000 $10,000 $100,000 Sealcoat /Resurface Streets PW 1202 $15,000 $15,000 Rehabilitation - Replace Sidewalks PW 1202 $120,000 $20,000 $140,000 Acquisition & replacement of Signs PW 1202 $6,100 $6,100 Renovation & Repair of Seawalls PW 1202 $5,000 $5,000 $10,000 Replacement of Parking bumpers PW 1202 $1,000 $1,000 ADA Improvements PW 1202 $10,000 $10,000 Replacement of Deer Tractor V -178 (1994) PW 1204 $15,000 $15,000 Replacement of P/U #V -9552 (1995) PW 1204 $0 $27,500 $27,500 Replacement of (2) 4" Trash Pumps (1994) PW 3000 $10,000 $10,000 Installation of Floating Dock & Acquisition of Four (4) Sunfish sail boats Rec 1403 $32,700 $32,700 Proposed FY 2002 - 2006 CAPITAL 8UbGET Prepared by MAM on 07/05/01 at 06 :42:17 PM Department Administration Building Department Finance Department Police Department Public forks Parks Division Streets Division Administrative Division Recreation Maintenance Division Fleet Maintenance Division Sanitation Division Storm Water Divsision Sub- total.• Public Works Recreation Miami Shores Village Proposed FY 2002 -2006 Capital Budget FY 2005 -06 Capital Funding Request Allocation .Sources cSe De artrnents Capital LOGT Fl Mtce Sanitation Stortnwater General TOTAL $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,000 $60,000 $0 $0 $8,000 $73,000 $15,000 $231,400 $0 $0 $5,000 $30,000 $281,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $180,000 $0 $0 $180,000 $0 $0 $'0 $0 $0 5 iJCJ�D _$0 236.5 +6�0 GiG + +I,�tfJ,OG�1 � � LdGYJ _$'0 X38 000 $534.900 Administration $0 $0 $0 $0 $0 $0 $0 Athletics $0 $0 $0 $0 $0 $0 $0 Community Center $0 $0 $0 $0 $0 $0 $0 Tennis Facility $0 $0 $0 $0 $0 $0 $0 Sub - total- Recreation $0 $0 Other $0 $0 Library � p . - p-$O-Total for FY 2006 Folding Year 36,9DC O + I "gp.00(3 '000 38 } 5 pp Capital Budget: 1=Y 2005 -2006 us,f �U ■ Building Dept ■ Public Works Proposed FY 2002 - 2006 CAPITAL BUDGET Pfgw--d by MAM on 07/06/01 at 03:26:16 PM Miami Shores Village FY 2001 -2006 Capital Improvements Budget Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM on 07/06/O1 of 06:47:19 PM FY 2005 -2006 Qpftl Funding Request� TOTALS: - -> - -> $15,000 $236,900 $60,000 $180,000 $5,000 $38.000 $534,900 PTk-5t beseription Div Capital LOST FI Mtce Sanitation tormwate General TOTAL Replacement of Water Truck #V -9556 PW 1201 $60,000 $60,000 Installation (& replacement of Trees PW 1201 $5,000 $ 5,000 $10,000 Installation A Replacement of Watering system PW 1201 $3,000 $3,000 Rehabilitate - Resurface Streets PW 1202 $95,000 $10,000 $105,000 Rehabilitation - Replace Sidewalks PW 1202 $124,200 $20,000 $144,200 Acquisition 6 replacement of Signs PW 1202 $6,200 $6,200 Renovation d Repair of Seawalls PW 1202 $5,000 $5,000 $10,000 Replacement of Parking bumpers PW 1202 $1,000 $1,000 Acquisition & replacement of Signs PW 1202 $5,500 $5,500 ADA Improvements PW 1202 $10,000 $10,000 Replacement of Garbage Truck #9659 (1996) PW 3000 $180,000 $180,000 Proposed FY 2002 - 2006 CAPITAL BUDGET Prepared by MAM on 07/06/O1 of 06:47:19 PM FUND DEFINITIONS GENERAL: To account for all financial resources except those required to be accounted for in another fund, usually this applies to funds used for normal, day -to -day operating purposes. SPECIAL REVENUE: To account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or for major capital projects) that are legally restricted to expenditures for specified purposes. CAPITAL PROJECTS: To account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds, special assessment and trust funds); usually funded through the sale of bonds or other capital financing methods. DEBT SERVICE: To account for the accumulation of resources for, and the payment of, general long -term debt principal and interest. SPECIAL ASSESSMENT: To account for the financing of public improvements or services deemed to benefit the properties against which special assessments are levied. ENTERPRISE: A series of accounts grouped to record the operations financed and reflected in a manner similar to private business enterprises. Here the intent of the governing body is that the costs (expenses including depreciation) of providing goods or services to the general public on a continuing basis are financed or recovered primarily through user charges. The Village has two enterprise funds: Sanitation and Storm water Operations. INTERNAL SERVICE: To account for the financing of goods or services provided by one department or agency to other departments or agencies of the same governmental units on a cost - reimbursement basis. The Village operates two internal service funds: Flan+ an in:s a 1- 1'1"111 L%111"11%1%1 a11U 1111n Management. TRUST AND AGENCY: To account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, or other governmental units, and /or other funds. These include the following funds: (a) Expendable Trust; (b) Nonexpendable Trusts; (c) Pension Trust; and (d) Agency funds. GLOSSARY OF KEY TERMS AD VALOREM TAXES: Taxes paid on the assessed value of land, buildings, and business inventory and equipment, determined by the County Property Appraisers' Office. Proceeds are used to fund general operations and debt service. See also "Millage Rate ". APPROPRIATION: Money allocated by the Village Council for a specific purpose. BOND FUNDS: Proceeds from the sale of bonds for use in construction of capital facilities (sometimes referred to as Capital Projects funds). The Village operates one bond fund associated with 1999 General Obligation Bond to construct the Aquatics Facility. BUDGET: A balanced fiscal plan for programs, services, and construction projects funded within available revenues, prescribed for a specific period of time, usually twelve months. A balanced budget is a fiscal plan in which revenues equal expenditures. DEPRECIATION (Amortization): Non -cash expenditures reflected in Propriety (Enterprise) or Internal Service operations which are used to recover the costs of capital investments that are retained in reserve accounts for future replacement of fixed assets. FISCAL YEAR: A one -year period during which revenues and corresponding expenditures are tracked. The fiscal year for Miami Shores Village begins October 1, and ends on September 30. FUND: A group of appropriations treated as an entity to meet legal requirements of Generally Accepted Accounting Principles and other state statutes and corresponding regulations. FUND BALANCE: The equity or net worth of a general or trust fund resulting from the residual or excess earnings over expenditures remaining from the operations of the agency. These funds, similar to retained earnings from proprietary funds, may be appropriated directly to operating expenditures in order to balance revenues over expenditures. GOAL: The primary purpose for which a unit of government exists. A goal reflects an ideal condition or mission statement and is always stated in general terms. Specific objectives further the attainment of a goal. LOCAL GOVERNMENT %z CENT SALES TAX: An intergovernmental revenue source proportionately distributed by the State Department of Revenue. Sales tax revenues are shared with all Counties and municipalities. LOCAL OPTION GAS TAX: A two - part revenue source, funded from taxes levied on up nine cents of all petroleum - related products sold in the County. Gas Tax proceeds may only be used for streets, sidewalks, roads, right -of -ways and other traffic- oriented activities and may not be a recurring transaction or related to personnel costs. MANAGEMENT FEES: An exchange of cash for proportionate charges for services provided by other funds. Management fees usually represent a recovery of costs by the General Fund or those administrative activities required in Enterprise operations. GLOSSARY OF KEY TERMS MILLAGE RATE: One mill equals to $1.00 of tax for each $1,000.00 of property value. OBJECTIVES: Measurable and specific accomplishments which work towards fulfilling a goal or general mission statement. Objectives are usually expressed as quantified service levels to be provided to the public during a specific time period. OPERATING BUDGET: A balanced fiscal plan for providing governmental programs and services for a single fiscal year. OPERATING EXPENDITURES: All costs associated with the general operation of a given department or division. These costs include professional services, electricity, repair /maintenance supplies, office supplies, local mileage, etc. PERSONNEL SERVICES: All costs associated with salaries and wages, fringe benefits (taxes, insurances, pension, etc.), and other related employee costs. PRIOR YEAR ENCUMBRANCES: Outstanding obligations to purchase goods and /or services that remain at the end of a fiscal year, reserved in a fund balance or retained earnings account for all applicable funds, and re- appropriated at the beginning of the following fiscal year. PRIVATIZATION: Contracting with a private sector entity to deliver services usually provided by the public sector. PROPERTY TAXES (Ad Valorem): Taxes paid on the assessed or "just" value of land, buildings, business inventory or equipment. RETAINED EARNINGS: The accumulated income earned, less operational expenditures and fund transfers, resulting in the fund balance or net worth. Retained earnings, like fund balance, may be appropriated to support the operations of the fund. REVENUE: Income derived from taxes, fees, and charges. In the broader sense, "revenue" refers to all government income, regardless of source used to fund services. ROLLED BACK MILAGE RATE: That mileage rate which will provide the same property tax levy as was levied during the previous fiscal year, exclusive of levies on new construction, additions to structures, deletions and property added due to geographic boundary changes. STATE REVENUE SHARING: Funds distributed by formula to local governments with few or no limits on the purposes for which funds may be used. BASIS OF ACCOUNTING The accounts of the governmental fund types (General and Special Revenue Funds) have been prepared on the modified accrual basis of accounting. Modifications of the accrual basis of accounting are as follows: Revenues susceptible to accrual and material revenues that are not received at their normal time are recorded on the accrual basis; while, other revenues are recorded when RECEIVED in cash or cash equivalents. 2. Expenditures are recorded on an accrual basis, except for prepaid expenditure items which are recorded as expenditures at the time of purchase. All others are recognized as expenditures at the time due; however, for year end, auditor adjustments are made to reflect expenditures which are recognized within a reasonable time following the close of the accounting period, normally 30 to 45 days from the final day of the fiscal year. 3. Encumbrances are recorded as reservations of fund balance until they are actually expended or accrued as a liability in the respective funds. 4. The Village budget, prepared on the modified accrual basis of accounting, represents departmental appropriations as authorized by the annual appropriation or budget resolution (passed subsequent to the completion of the second public hearing), and any authorized revision or amendment which may occur during any given fiscal year. The accounts of the proprietary funds (Enterprise and Internal Service funds) have been prepared on the full accrual basis of accounting. Revenues are recognized in the accounting period in which they are earned; and, expenses are recognized in the period in which they are incurred. Sanitation and Storm water utility revenues are recognized as invoices are generated. FINANCIAL POLICIES The financial policies for Miami Shores Village outlined below set forth the basic framework for the overall financial management fundamentals of the Village. Operating independent of changing socio- economic or environmental circumstances and conditions, these policies assist the decision - making process of the Village Council and Administration. These policies provide guidelines for evaluating both current activities and proposals for future programs. The majority of the policies represent standard management principals, traditions and practices which have evolved over the years and guided the Village for the future. OPERATING BUDGET POLICIES 1. The Village will maintain at least the minimum cash reserves required for general operations including payroll, insurance, general operating costs and contingent debt service requirements in an amount equal to a minimum of 7.5% of the annual operating appropriations. 2. To ensure that the largest revenue source (ad valorem revenues) covers the largest expenditures (Police Department operations), Village -wide personnel costs will NOT exceed actual annual receipts. 3. To develop and maintain a balanced budget as directed by Florida State Statutes, the Village will provide monthly statements summarizing financial reviews of the Village to ensure fiscal solvency. 6. The Village shall implement and ensure that a solid fleet and equipment renewal and replacement program is in effect — with funding sources clearly defined and available. 7. All operating surpluses accumulated by fiscal year end will be reserved in each respective fund equity accounts. General Fund equity shall include a $1,000,000 emergency reservation for natural disasters; and, surplus equity over that amount will be retained for future investments in the community. REVENUE POLICIES 1. The Village will attempt to maintain a diversified and stable revenue stream to shelter it from short-term fluctuations in any one specific source. 2. The Village will attempt to ensure that a 10% fund balance (based on total general fund operations) including the emergency reserve account. 3. The Village shall ensure that all user charges and fees are reflective and in line with other municipalities; generating sufficient revenues to offset costs of the department(s) for which these funds are collected. For accounts where revenues are insufficient to cover total program expenses, staff will identify alternate funding sources to offset the shortfalls. 4. The administration will review all fees and charges annually; design or modify revenue streams to include provisions to capture any cost increase or pass through which may be presented to the Village. CASH MANAGEMENT AND GENERAL SURPLUS OPERATING CAPITAL INVESTMENT POLICIES 1. The Village will deposit all funds on the next consecutive business day following receipt. 2. Investment of Village funds will emphasize preservation of capital; the yield objective will be to match or exceed an index weighted at 75% for the yield of two -year treasury notes, and 25% for the yield of six month national averages of certificates of deposit which should be less than thirty basis points. Unless anticipated returns substantially exceed targets, investments exceeding a one -year period will be avoided. 3. The Village will collect revenues aggressively, including all past due charges. Debt Policies The Village's overall debt is established through the official statements and all rules, regulations and criteria related to the establishment of funds, segregation of cash, earnings as well as related adjustment as defined and delineated in each of the respective Official Statements, which govern the manner in which funds are recorded, maintained, invested and utilized. The Village is currently liable for the 1999 General Obligation Bond Issue, secured to finance the construction of the Miami Shores Aquatic Facility. Additionally, the Village has executed revenue notes to fund the construction and renovation of the Police Department and other capital assets. External financing instruments will be considered for future investments as long as the total costs of funds to not have negative impacts on the Village's overall debt ratio and operating cash flows. Accounting, Auditing and Financial Reporting Policies 1. An independent audit will be performed annually by an external Certified Public Accounting Firm following the close of each fiscal year on September 30th as prescribed by State Statutes and sound management principles. 2. The Village will produce annual financial reports (as well as interim monthly reports) in accordances with Generally Accepted Accounting Principals (GAAP) as outlined by the Government Accounting Standards Board (GASB). 3. The Village will maintain strong internal audit capabilities. 4. Beginning with the fiscal year ending September 30, 2003, the Village will issue Comprehensive Annual Financial Reports in compliance with Governmental Accounting Standards Board #34. Capital Budget Polices 1. The Village will develop and maintain a multi -year capital improvement plan and implement the plan with its respective annual updates as required by the State's Comprehensive Planning laws. 2. The Village will attempt to invest five to seven percent of its general operating proceeds towards capital projects. 3. The Village will maintain its capital infrastructure and physical assets at a level adequate to protect the Village's investments, minimizing future replacement costs. Strategies and Plans Strategies and plans have been developed within program areas to specify the means for accomplishing the Village Council Policy goals and objectives. They provide guidelines to assure that Village government undertakes improvements to our Village in a coordinated and comprehensive manner. These strategies are carefully developed to accomplish the desired results without a negative affect on other Village operations. It is the commitment of the Administration to carry out the directions and policies which are established by Council in a timely and effective manner. FY 2001 -2042 GOALS AND BUDGET DEVELOPMENT GUIDELINES Overall Longer -Term Municipal Goals In an effort to provide direction to Miami Shores Village towards the year 2003, the following goals for our organization as they relate to programs and services, were used to develop the operating budgets for FY 2001 -2002: 1. Promote and preserve the health, safety and welfare of the community. 2. Promote and pursue the highest level of quality life for the residents and visitors of Miami Shores Village. 3. Provide and encourage diverse recreational, educational and cultural opportunities for our residents — maintaining a full range of municipal services. 4. Provide a positive work and living environment which encourages teamwork, initiative, productivity and individual development. S. Pursue and demonstrate a commitment to excellence in leadership, management skills and service - delivery to our residents, instilling a sense of confidence and integrity in Village government. Translation of Municipal Goals The longer term municipal goals provide overall direction to the Administration of the Village. Participating departments prepare their annual budgets with the Finance Department, ensuring that all aspects and components of the departmental operations have been reviewed. While not all departmental requests can be granted due to limited and fixed resources, the participatory management style allows the department heads to have a sense of gratification and commitment in using all limited dollars to their maximum potential. The budget goals provide the overall framework from which the Administration has prepared the attached budget recommendation. Policies, guidelines, goals and objectives have been integrally incorporated into the budget itself. FY 2001 -2002 Budget Objectives Ad Valorem Tax Policy: The Village will set ad valorem millage rates in such a manner as to capture increases associated with growth in market value including additions, constructions, renovations or reappraisals, and will be presented in line with the rules and regulations associated with State Statutes and TRIM (Truth in Millage) regulations. 2. Fund Balance Goal: The Village will plan the FY 2001 -2002 budget in such a way as to retain a general fund operating balance of 10% of total general fund operating revenues. This is a level recommended to be required to support the Village's borrowing program at the current Moody's MIG -1 rating and the recommendation of the Government Finance Officers' Association to identify adequate funds during times of economic decline, slowdown or natural disaster. 3. Full Range of Municipal Services: The Village provides a full range of municipal services in order to maintain and enhance the quality of life in Miami Shores Village. In the Proposed Budget for FY 2001 -2002, the full range of services will be maintained. The Administration acknowledges that the highest propriety service areas relate to those that protect and enhance public safety and health. Consequently, those essential services will be considered for protection within an alternative budget scenario. 4. Public Safety Services: Public safety /police services are a high priority within the Village's program of services. The Administration is committed to assure that services are provided in an efficient and effective manner — and that thoughtful, farsighted public safety needs can be met in our community. 5. Workers Compensation and other Risk Management Issues: The Village, along with other municipalities are experiencing significant economic changes in risk management policies and criteria since the September 11th Terrorist Attacks in New York and Washington. The insurance industry, hard hit by this disaster, anticipates significant liability and workers' compensation premium increases. The Village and its contractors will continue to monitor these events and recommend all necessary changes to ensure the stability of the risk management operations as well as providing the maximum amount of coverage for the best cost.