The URL can be used to link to this page

2005-2009 CIPr Y � Fiscal Year 2005 - 2009 C1 )wiav�GG S4 ores Vi& le ltr�pr� 10050 N E SECOND AVENUE raR10 MIAMI SHORES, FLORIDA 33 138-2382 TELEPHONE (305) 795 -2207 FAX (305) 756 -8972 THOMAS J. BENTON VILLAGE MANAGER To: Mayor Jim McCoy and members of the Village Council From: Thomas J. Benton — Village Manager Date: Friday, May 21, 2004 — Revised on June 2, 2004 Re: FY 2005 -2009 CAPITAL IMPROVEMENT BUDGET Attached please find the Proposed FY 2005 -2009 Capital Improvement Program Bud et (CIP . The budget represents department requests for capital equipment and projects valued at more than $750 with a life expectancy of at least three years. The Proposed Budget is divided into each funding year and identifies the following: 1) project or program description; 2) the department submitting the request; 3) the division that will benefit from the investment; and, 4) the cost of the project by funding source. For the five -year period scheduled to begin on October 1, 2004 and continue through September 30, 2009, $13,993,129 is planned for investment in Village assets and infrastructure as follows: FISCAL YEAR REQUESTED 2004 -2005 $ 6,066,559 2005 -2006 2,508,857 2006 -2007 874,850 2007 -2008 3,916,125 2008 -2009 526,738 TOTAL $ 13,993,129 ---FFIVE-YEAR DEPARTMENT TOTAL Administrative Divisions $6,742,150 Library Operations 26,665 Police Department 62,400 Public Works Dept. 3,087,825 Recreation Department 1 4,074,089 TOTAL 1 $13,993,129 The preliminary proposal to fund the proposed five -year program is: Five year Cost by Funding Sources El $8,475,000 L� ❑ $1,599,300 $1,287,004 $1,472,525 ❑ $287,000 - C1 $872,300 ❑ Capital El Road Taxes NFL Mtce 0 Efunds ❑ SpecRevs El Bonds RE„ �qt0 0� Transmittal letter: FY 2005 -09 Capital Budget Page - 2 - May 21, 2004 Funding for the proposed projects is subject to the annual appropriation process and is sensitive to market conditions. When funding is limited or restricted, new projects may be deferred to subsequent years, easing the burden on the Village's cash flow if necessary. For the upcoming fiscal year (FY 2004 -05), the total project costs are $6;%165-;559 - assigned to the appropriate Departments as follows: 5q to, 6' r'i Administration.......................................................... ............................... $ 5,066,520 Building Department ............................... $ 10,500 Local Option Gas Tax Proceeds .................. Finance Department ... ............................... 56,020 Transport Surtax Proceeds ......................... Village Manager's Office .......................... 5,000.000 Enterprise Operations .................................................... Recreation & Culture ..................... ......................... ............................... 99,389 Athletics .................... ............................... $ 61,986 Storm water .................. ............ .•................. Aquatics.................... ............................... 25,000 SpecialRevenues ........................................................... ............................... Library .... .. . . .. . .. ............................... -- --.... 12.403 $ 4,600 PublicWorks ................................................................ ............................... 838,250 Administration .......... ............................... $ 100,000 181,250 Streets & Sidewalk ... ............................... 378,000 Parks.......................... ............................... 101,000 Fleet Maintenance ..... ............................... 191,250 Series 1999 (Aquatics) ............................. $ Sanitation ...................................... ........ 68.000 Series 2004 (Charter School) .................. PublicSafetv ................................................................. ............................... 62,400 Police Department ..... ............................... $ 62,400 For Pro grain Year ! 1,'Y 2004 -05 the total on a es from lire fAffowAgg Lunding sources; CapitalProject Fund ...................................................... ............................... $-3 , 9' RoadTaxes .................................................................... ............................... 468,000 Local Option Gas Tax Proceeds .................. $386,000 Transport Surtax Proceeds ......................... 81000 Enterprise Operations .................................................... ................ ............... 68,000 Sanitation ...................... ............................... 68,000 Storm water .................. ............ .•................. - SpecialRevenues ........................................................... ............................... 15,100 Grants and Awards ....... ............................... $ 4,600 Building Program Fees .. ............................... 10,500 Internal Service Funds ....................................................... .......................... 181,250 Risk Management.... _ . ................................. $ - Fleet Maintenance ....... ............................... 181,250 General Obligation Bond Proceeds .............................. ............................... 5,025,000 Series 1999 (Aquatics) ............................. $ 25,000 Series 2004 (Charter School) .................. 5,000,000 You will find that Year One of the program includes $5,000,000 for the Charter School which results from proceeds from the upcoming General Obligation Bond. Year 2 of the project includes $1,500,000 which represents the North Shore Medical Foundation Charter School Contribution. Other programs include sidewalks, streets, vehicles and other infrastructure enhancements throughout the Village. The attached program requires two actions: 1) approval of the five -year program in concept as a whole; and, 2) approval with the corresponding funding appropriations for the FY 2004 -05 programs only. The authorized programs will receive the corresponding appropriations as of October 1, 2004. TJB: MAM: Attachments (FY 2005-09 Capital Improvements Program) Transmittal letter: FY2005 -09 Capital Budget Page - 3 - May 21, 2004 Five -year Capital Project Cost By Department 7000000 6000000 5000000 4000000 A 3000000 2000000- 00000 1000000 0 , Z077 _io M M NO 7 71-11 Police Public Works Recreation /Culture Administration Total Five -year Cost for Capital Projects $7,000,000 $6,000,000 $5,000,000 $4,000,000 $ 3,000,000 $2,000,000 I- $1,000,000 $0 F,q � 05 Fy'ob Fy,01 Fy 08 Fy,09 Five -year Capital Project Cost By Department 7000000 6000000 5000000 4000000 A 3000000 2000000- 00000 1000000 0 , Z077 _io M M NO 7 71-11 Police Public Works Recreation /Culture Administration I � i Capital Project Master List FY2005 thru 2009 by Department ** as AMENDED on 01- June.2004 ** Proj Fund #2005.X Project Description Source xxx FY'05 Tot Lot Springers Tot Lot Climbing house CAP CAP .01 $ 1,600 .02 4,146 Youth Basketball Court CAP .03 25,000 Abdella building interior painting CAP .04 1,000 Double batting cage CAP .05 13,215 Patio railing Picnic tables & umbrellas Repaint5hipwreck Cove CAP CAP F350 .06 13,025 .07 4,000 .08 25,000 Sub- total: RECREATION DEPT $ 86,986 Security system Upgrade CAP .09 $ 1,425 Computer system upgrade Lighting improvements Light fixture replacement GP CAP CAP .10 4,600 .11 2,256 .12 4,122 Sub - total: LIBRARY $ 12,403 Street resurfacing Sidewalk replacement Sign replacement & materials LOGT LOGT LOGT .13 $ 95,000 .14 60,000 .15 5,000 Parking bumper replacement LOGT .16 1,000 Tree replacement program LOGT .17 10,000 Recycling bin replacement SAN .18 3,000 ADA Improvement program CAP .19 10,000 Second Avenue Barrier Wall (Phase I & II) CAP .20 95,000 Village Hall AC Replacements (2) CAP .21 4,000 Village Hall /Library Electrical upgrade CAP .22 2,000 Street Sweeper Rehab [V32] CITT .23 82,000 Vehicle Replacement Program FIM .24 46,750 Vehicles [Replace 2 K9 units] FIM 25 56,000 Vehicles (Rehabilitation Efforts) FIM .26 28,500 Fleet Maintenance Startup FIM .27 35,000 Replace Loader [33] FIM 28 15,000 Replace Pickup [9552] LOGT .29 25,000 Replace Trailer [T5] CAP 30 10,000 Trash Truck - Acquisition [NEW] Second Avenue Rehab Project 0/5 - 95th Street Medien Project SAN LOGT LOGT .31 65,000 .32 90,000 .32a 100,000 Sub - total; PUBLIC WORKS DEPT. $ 838,250 13 g, '.d V) rr'I6c- F,( d--0 4 aig(o l 124 03 yU *0& -131 Z,O Source: Departmental submissions Page #1 of 2 Printed on 06/02/2040 @ 5.31 PM Capital Project Master List FY2005 thru 2009 by Department ** as AMENDED on 01- June.2004 ** Proj Fund #2005.X Project Description Source XXX FY'05 ('93) Trailer [T #] replacement CAP .33 $ 14,000 Computer workstation upgrades CAP .34 23,500 Computer Voice - stress Analyzer Replacement CAP 35 18,000 LIFEPACK Defibrilator replacements CAP .36 6,900 Sub - total: POLICE DEPT $ 62,400 Main Street Software - HR Program CAP .37 $ 4,045 Village -wide PC Upgrade & Replacement CAP .38 6,500 Village -wide telecommunication replacement CAP .39 25•;190 Village -wide Server Enhancement Phase 3 -5 CAP .40 20,375 Sub- totai: FINANCE $ 56,020 Records imaging project 5Rev Building Dept software replacement 5rev ** $ - .41 10,500 $ 10,500 Sub - total: BUILDING DEPT Charter High School Construction Project GOB Charter School - Internal Construction DON Sub- total: VILLAGE MANAGER .42 ** $ 5,000,000 - $ 5,000,000 TOTAL: ALL DEPARTMENTS (FY 2004 -05) $ 6,065;559 G24W 2.54'113 50,10634 IQ Sob '5 MM Source: Departmental submissions Page #2 of 2 Printed on 06/02/2040 @ 5.31 PM Capital Project Master List FY2005 thru 2009 by Department Fund Funding FY 2005 Project Description Dept Prof # Source Request Tot Lot Springers Tot Lot Climbing house Rec .01 CAP CAP $ 1,600 Rec .02 4, 146 Youth Basketball Court Rec .03 CAP 25,000 Abdella building interior painting Rec .04 CAP 1,000 Double batting cage Rec .05 CAP 13,215 Patio railing Rec .06 CAP 13,025 Picnic tables & umbrellas Rec .07 CAP 4,000 RepaintShipwreck Cove Rec .08 F350 25,000- Sub - total: RECREATION D 1 1 $ 86,986 SUVO-g� p. ow Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM MIAMI SHORES VILLAGE CA ital improvement Program Fund / Dspartrnent Project 1401 /Recreation Nam; Tot Lot 5pringers PROJECT STATUS Project ratieg & Affect Yew(s) Existing Program Deferred Deleted Priority (1 -5): Submittal Program Improvement New Program Program Program Rating date Effective yew X 3 3/18/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 1,550 Project expected to begin: X Description of Item(s) or Project: Replace 2 5pringers in Tot Lot. Springers are tot lot equipment that children sit on and rock back and forth. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Two of the springer play structures broke and are in need of replacement. IF DEWED, possible alternatives which awy be considered: Not replace the springers Estimated Annualized Recurring Costs Atvjwt life Fop=* cy G,rs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 - �� z ". }'SiNwy �. •. 7 r 7 _ l 4 t d tt� JSl ,Jri� 1 ��dy "M',•, F kF- i KOMPAN Unique Playgrounds US Prue List 2003 KOMPAN Momentse (Con'y No Name htlLB Price [�{{c M128 Daisy /Fast Rtmn&) 90 E 775 M130:(35 -12 Scra arm :....................... .. ... ,.... M130P Scrambler ; -- . 109 $ 775 rtes M158 ,., ... .... Racer 1 9$ E 75 {�: s I a ci M � 5 :...... . M199 Springboard 349 S. .�.. .. 2,275 -:: gS ..::. 1=735 M142 .. Super Spring Seesaw tFast Rcl mrj • 282 $ 2,575 ......... :......... 2.896 M155 . Quartet Seesaw ::.... 309 E 1.475 Mi46, '...... .::. ::: .ItIria Sees s M147 Support /Fast Runner% 47 $ 225 . R : . ... ... .: ::: . .... . . .... ......... 53 S 515 Mel 8?10 ... .. + Denotes KOMPAN Moments product is available in Alternative Colors. Consult with you local play consultant for details. Tatie of Comets KOWAN's Fast Runners program guarantees quick delivery! Please contact your play consultam for details, Pop 4 or 4 Prices do not include freight and handing. assume in- ground footing unless odwwse specified, and are subject to change wahmn notice. Prices valid un01/31104. Shipments are Ex Works origin from Otympia, WA: Middletown. PA; Cerritos, CA; and/or tarxasw. PA. Racer • M 158 For children who like some company on their "road- trip ", the Racer is a cycle thnt has n sidecar to whisk them both across the country. No map is needed. CO You and Me•M164 The You and Me is just the right size for little ones trying out their "sharing" skills_ Shnring can be difficult at first but practicing can create good habits and the You and Me makes sharing a blast. The seats face each other to help promote social play, but if there should ever be a falling -out betwixt the two, then one can operate the You and Me "all by myself ". LIq MIAMI SHORES VILLAGE Capital Improvement Program Project Fund /Department 1401/Recreation Name: Tot Lot Climbing House PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 3 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 4,146 Project expected to begin: x Description of Items) or Project: Install climbing house play structure at the tot lot. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Provide additional play structure for children 2 -5 years. IF DENIED, possible alternatives which may be considered: Continue program as is. Estimated Annualized Recurring Casts Project bfeExpectancy(yrs) 10 Personnel costs $ - Operating Expenses 100 Other: T * 5OST (Annual) $ 100 V Price Climbing Age Jr. School Size x' xUse Zone EWE Capacity House Weight ,IV.% P k a[ a PlayCore company structures@ Matmizing the Potential of Play'" 1- 00-727 -1907 Climbing Jr. School Bear Toss Paint Shop Diner House Tool Shop House Game #66500 #66520 #66515 #65513 #66501 #66502 $606 $3,593 $3,146 $5,603 $2,063 $618 2 -5 years 2 -5 years 2 -5 years 2 -5 years 2 -5 years all ages 1'x5' 4'x4' 4'x10' 5'x9' 4'x4' 1'x4' 13'x 17' 16'x 16' 16'x 22' 17'x 21' 16'x 16' 13'x 16' 6 kids 2-4 kids 5 -7 kids 4 -8 kids 4 -6 kids 2 kids 99 I bs. 745 I bs. 4661 bs. 958 I bs. 350 I bs. 59 I bs. ,IV.% P k a[ a PlayCore company structures@ Matmizing the Potential of Play'" 1- 00-727 -1907 rr <OJ4--c7 0-- vrT� (V c.C- MIAMI SHORES NILLA6E ital Improvement PE ram Fund / Department Prot 1401 /Recreation Name: Youth Basketball Courts PROJECT STATUS Prgject ra ting 8 Affect Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1 -5); Rating Submittal date Effective year x 2 3/19/2004 2005 Cost Estimate $ 507006 Project expected to begin: Q1: Oct -Dec x Q2: Jan -Mar Q3: Apr -Jun Q4: Ju�Sep Description of Items) or Project: Demolish the community center paddleball courts and construct two youth size basketball courts including new lighting and a tennis practice wall. Description or ID of Original Asset to be replaced (Fixed Asset ID): I Community center paddleball courts. i Jusfification, Rationale, or Explanation of need to authorize project request: �IF DEMED, possible alternatives which my be considered: Provide two additional youth basketball courts for our athletic program. Reduce the need for off site locations for games and provide teams with additional instruction/practice time. Continue current program. Evhrmted Annualized Recurring Costa Pro,*t Life EVwt %7. 6rs) 25 Personnel costs $ - Operating Expenses Otficr. TOTAL COST (Annual $ _ Realacirw quarts liahtinobn oa,ddle.l3all Form FIN: 05CAP Revised: Feb'04 Memo To: Tom Benton, Village Manager F. Jerry A. Estep, Recreation Director Date: March 31, 2004 Re: Capital Budget Youth Basketball Courts Cost estimate: Demolish paddle ball courts $25,000 Resurfacing court $5,4000 Lighting new courts $19.60 0 Total estimate $50,000 INSURED CONSTRUCTION CO. 7335SVV i045 -RF-F-7 M1AM-1,F;L0R0A34;150 • OHONE*051567-1228 FAX (30SIO67-6059 • woRKjQ BF PER,RMED :-c—,wort handnAd ic W,otrri Shc-ret•, i2�cfeai on Center 9325 Y-"Ik [hive Mi,31,n! PItui va Flonlri AQREEMLNT CUSTOMER m4a•,sj Shores Recreation C.e.itur -3825 Park Drive r,liarri .,.hnres F'oi ida Agrct.•-,0,A Ir'4• !. '.i(J4 ccr Ag le Crinsiructiun CL)"'ipat)y hcreina'l�i C.-414rj the Caiiiisclur arid %firinni Shore; R"crcation 11vtdi"Wie , r,--`)VecF tme,-'uej,.jmar Mr the ccriversion of nand[ .111za rjaskuLLall with respect W Me CLEARMPI fj'L-LLI-R-EM IWOVAL The C.-,istc mot %W1 riostiovu GY.&O".3 'Req"eiral w:4.5 OFIT:CNi Fu thu C)niraclfr in rerail 'AC!d VI 500 113 to OIL Itic belav, q_Q!JRT PREPa$-KA-110N Aroa .-. bc -qrrrnx:maf&,y M fl. by 120 f-. Tj�0(:oMmct:,rv,i11p::tt0i WarpA A1f.-r%%,ii1,;rePrao5d arca SURFACING 'rt,ta 1-otrt1�4rio: xv I s irt.IrC the COUrt.S) JS (3) cokW I AYK(i'-D 'Iaiarcojt Ge-mceivale igreer.) f ne CoWractrir w-11 ;,,e fur baskettNall COURT AiPPE5SPRIka-A29-9—PTfONAL True C0jAr4(*j: mill ftrmsM Ind mWait '4". eISCN Zip Crank idjuvable boSk.--Abail 510al-A (4- 7 ilv,,jnjzi,.d1 pole and 54 adjL:S'aWr,-' "I Manknoard). Add 37- WO W to the fee :)elow FENCE The Customur 6 responsible fri, Fence raaniJvorl LE .E rhc.. Gartrnc&•r a7r"s to provide tQe;.S labor aru ir,smraknce to complete the above work for a surn of $;-.Aco 00. 811 prii;644 ale fl'—' EU131's The (;uv.orFur I ,, qmilsNe -or tor: -,ost it nurmi• nrfl perm 1 praces-ong (il necessary; -I !y day[. hr. tcr• In nair.jor- ir, review if not trictieplan Amnin it. r a This rFqrx)t.•Ij IF, .1ziled 'vla-:h L). 20X3 !IRQV151$0N-S Tmu :-'ust-imet ayruas to a real paviijillit of SL.4Ca7 00 wilnin ten days after cumpetion of above work MMITIONS The is 117l respcmble 'For undvrrj!c-u7,d thit 15 FM nwked ' ric riiistomc,,rimill frxissh access to [lit sits :l Alij mat-olais rnc- to PrOvIde a clsa,i watii,; sjpcly and M -Arli"101 100 at Ph %it( tc-If cor•tru!�Jion purposes. The C0r.tjt-.jz)? aan.tpis 11.2 la,40011SWO14 for acts i)v anyonc, al !CD Site cyrx.p? for those stio-cantrae.ed aremployed ey Agikr Cmirtr, f2orritfuCliull Cwrrica-v gUARAHTE;E T �;oitrjtcji) L, SM w.,)rV.-mrinqriPP (if rmattt,jujs for a peirie--: at one year he . r .3 --itraAmmal, walk jgjli) I oefe-A 'Ccritractor -.*L7)n:)t gossmfq". ngammt ciacks,tVeurig .1,161,9 ^. v4t r�fnv surface I T-10 cont'l'nor on at ispxl. 3 3a7 e :y A&,y0j-.rt j,.xcept ilq le r-cui tjj Co,istrLiction Company rx 13F-9.lt If 1118 Ct,rcmirx Mev+., not i;.1y as 301a(j upon, it--- %hil '.,tv'j 11hir right I't W.- a iicn agatmsr Me real asla* lot, the a'nount fit Ir'P ve" x monad I'd No De izzortirA Lhod;f installmie-A eiayrmn,,z are -int inuds at the -'Pe'; 1a.13 P, 'N' F'.vomt it IK rlticissary 10 e rpl-.)v the q(%--.r rs- Vj an L11tv111iq zU sectit-a pay!-, crit. 2s per the terns ut L, 3!2Ce!aA,r -fray f-eL;, .It. -ritijest cf 1 -1*1rj per trionth 011 tr. c.11 a(. qcd cn acroulitt; p-liv, due. Accepted by A I vuct,on C—P-1111Y Dale- v,. nays-, Vim- Presidt!nt - inidauer T-,itwto MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Proms ABDELLA BUILDING INTERIOR 1402/RECREATION Nom: PAINTING AND CARPET PROTECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 FY05 1,000 Q1: Oct -Dec Q2: Jan-Mar Q3: Apr -Jun I Q4: Jul -Sep Cost Estimate 3.r4W Project expected to begin: x Description of Items) or Project: Prep and paint interior walls, baseboards, mouldings, and doors. Carpet replaced in office area. Description or ID of Original Asset to be replaced (Fixed Asset ID): Rationale, or Explanation need to authokm project request: There is a lot of traffic that comes in and out of the building on a yearly basis. The interior walls and doors are constantly abused by the active children during the after school care program and summer camp. IIF DENIED, possible alternatives which may be considered: Estimated Ammlized Recurring Costs P}aject Life EOwt xy6TW 3 ` I , Personnel costs $ - Operating Expenses - Other. TOTAL COST (Annual) S - Form FIN: 05CAP Revised: Feb'04 COMPLETE HOMEPA.IJ„ 1 TIC \ G BY ti MICHAEL Michael Iwaskewyci 1476 NE 130 ST. Miami, Fl 33161 Telephone (305) 895 -1368 Fax (954) 423 -0090 February 23, 2004 Ann Marie Indorf 9617 Park Dr. Miami Shores, Fl 33138 South recreation -room— Prep and paint walls (one coat of similar or matching paint) Prep and paint baseboards, mouldings and doors (6). Color for doors will be changed so two coats of alkyd enamel required. Pay attention to edges of doors so that they do not stick after painting. North acreation room— (same as above) ]l aliway connecting north and south rec rooms— Prep and paint ceiling, walls and doors (6) and trim. Paint interior of small office in this section. Front offices and reception area (at mein entrance. — Prep and paint interior ceilings, walls, trim and doors. We propose to furnish labor and material —complete and in accordance with above specifications for the sum of $3,400, (three thousand and four hundred ) of which half is to be paid when work begins and the remainder upon completion. Authorized Signature Michael lwa m8o cz. Contractor Customer Signature Date. MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project ATHLETICS Name: DOUBLE BATTING CAGE PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program 1 Rating date Effective year x 11 1 Mar -04 FY 05 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep Cost Estimate $ 13,215 Project expected to begin: x Description of Items) or Project: Double batting cage with suspened net system. Turf (carpet) surface over poured concrete slab. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or The existing cage need to be replaced with a safer user friendly Explanation of need to authorize system. The west cage frame has been damaged in wind storms and project request: is unsatble for long term use. The east cage has a chain link fence around it instead of netting and should not be used to hit live balls because someone can get injured from the ball bouncing off the fence. IF DENIED, possible alternatives which may be considered: Single cage and then add the other one next year. Estimated Annualized recurring Costs Project Life Expectancy (yrs) 7 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 F "F,Cr1 PI I TCH D I r:FJA LE 1 TtdEE< FH ; hl 1. 95�39�7 ; 49� Mir -. ?s 200 4 ?4: 11FM °1 Superior Park Systems, Inc. "A CERTIFIED WOMAN MINORIT'( OWNED COMPS .'ANY" 1418 Scott Street Hollywood, FL 3:3020 -2565 Office 954.929.3352 Mobile 954.4457000 Fax 954.921.9563 E -Mail superiorgat•ka= ,ol.corrt QUOTE March 15, 2004 Mrs. Ann Marie ngdorf, Athletic Supervisor Village of Miami Shores Recreation Department 9612 Park Drive Miami Shores, Florida 33138 Re: Batting cagey Quote: Superior Park Systerns, Inc. quotes the foilowing On -site amenitiec> tables off the City of jacicsonville Price agrf:ement SC- 0549 -03 that you may purchase off (piggy back) at the same price, temis and conditions: One (1) In- grourid batting cage frame #11163 Ra: et,all- 12' hx16'A, x 70' long One (1) 11022 h eavy duty commercial grade netting #36 nylon, wt. 145 lbs. One 4 inch concrete substrate with a 3 degree pitch for drainage, clear site, prep site, form a 16' x 70' ,:oncrete substrate for batting cage, install mess, and pour a 3000 p.s.i Substrate. Install Footers for in- around batting cage pasts, when finished, install baseball netting. List Price $11,995.00 Less 10% discount $ 1,199.50 Discounted Prier $10,795.50 Freight 1 6952 Total Price $11,490.50 1:5), C_-VJ- The batting cago quoted is commercial grade, and top of the product line. Del'rlery 2 -3 weeks after receipt of purchase order ','Oeveral colors m choose from. Re p ;L nutted. r> Mitch Leitner, , R eprese- ntative File. Miami Shores sec, center- batting cage quote, .03110104 iMIAMI SHORES VILLAGE Capital E_mmvement Program r i �LV ao a = 06 Fund / Department Pro's 1402 /RECREATION Nam: PATIO RAILING PROJKT STATUS Project rntin9 d Affect Year(s) Existing Program Deferred Deleted Priority (1 -51 Submittal Program Improvement New Program Program Program Rating date Effective y X 2 3/19/2004 FY 05 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep Cost Estimate $ 13,025 Project expected to begin: x Description of Items) or Project: Aluminum railing surrounding the patio behind the Fieldhouse. Description or ID of Original Asset to be replaced (Fixed Asset ID): Rationale, or Explanation need to authorize project regLwst: Existing railing has deteriorated and pieces have been removed. This is a safety barrier between the field and the patio which needs to be replaced. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: F Plw ject Life EWxta y (rs) 15 Form FIN: 05CAP Revised: Feb'04 TO: Tom Benton, Village Manager From: Jerry A. Estep, Recreation Director Date: March 31, 2004 Re: Capital Budget Field House Patio Railing Attached estimate does not include instillation. Staff estimates $3,500.00 for instillation for a total project cost of $13025. V_ rJ 1, .....� AVCON, Inc. 1451 A.t.17 Wert • Tom Rive. NJ 08755 144- I4•AvCON Fsx 772. 2116.052 wab: srwomnd.aam 03 -09 -04 R ererwe Number.. L -3325 irtrsiring quotefor: Miami Shores Village PNb& Works 9617 Park Drive Miami Shores, Florida Atht.: Ann Mark Indorf Progem Recreation Center Patio jDank you for the apperhmity to provide the faila+wing proposal: Manobaure and provide: 2 -Lice Style Ram per pbws 8'c Specs. F VIWA Scone: As per information acrd details provided. PRICING:. So Sections (approximately 48 "ea-): I Radius End Posts, Machined Connections: $8,400.00 2. Capped End Posts, Collared Connections: 7,200,00 3 Capped End Posts, Expansion Collars Field assembled: 4,6x0,00 IkD1? to above nwboo choliCn I Eaginecdng. Shop Drawings 200.00 Shipping, Crating, Handling: 92„ 5.00 'n do" aot JUIBLe sales gr gig li—mel al. 2 -Line Core CAM' Huntar Gr= Iuaslltr�Lon- By others. Yaltlily: Prices are valid for 30 days. Accepted. _ _ ... Pletue Print Arcane .Sigtwtare Page 1 of 2 MIAMI SHORES VILLAGE `200\' - 07 Capita! Improvement Program Form FIN: 05CAP Revised: Feb'04 Project :Fund / Department 1402 /RECREATION Name: PINIC TABLES AND UMBRELLAS PROTECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective yew X 1 3/19/2004 FY05 4000 1: Oct -Dec 2: Jan -Mar Q3: Apr-Jun Q4: Jul-Se Q Q Pr P Cost Estimate y4�1 Project expected to begin: x Description of Items) or Project: Webcoated round pinic tables with matching umbrellas. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: The existing tables are rusting and falling apart and are becoming a hazard. We need to start replacing the tables that Public Works has removed because they are no longer suitable for use. We have had to remove four tables from the patio in the last two years. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Pr'ojecsLife Erprcluncy()rs) 7 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 FRCIN : M I TCH & D I ANA LE I TNEF FRX M0. : 9549277495 Mar. 19 2004 01:37PM P1 Superior Park Systems, Inc. °A C €iRTIFIED WOMAN MINORIT "(OWNED COMPANY' 1418 Scoft Street Hollywood, FL 33020 -2565 Office (':)54-920-3352 Mobile 954.4l1?5.7000 Fax 9!.4.921.9563 E -Mail g2gji rp�rl(a aol.com QUOTE March 15, 200A Mrs. Ann Marie Ingdorf, Athletic Supervisor Village of Miarri Shores Recreation Department 9612 Park Drivs Miami Shores, Florida 33138 Re: On -Site Amenities Quote: Superior Park Systerns, Inc. quotes the following On -site amenities tables off the City of Jacksonville Pdce agreement SC- 0549 -03 that )'ot.l may purchase off (piggy back) at the same price, terms and conditions: Six(6) Webcoat T46F,ACS 46' round table, center hole- $52Q.00 ea. $3,120.00 Six(6) Taylor CC cust. Commercial grade 9 ft. umbrella's, fiberglass center pole. Three (3) year warranty- $599.00 erg. $3,594.00 Six (6) 5100M•70 pound umbrella base- $ 96.95 ea. $ 581.70 List Price $7,295.70 Less 10% discount $ 729,57 Discounted Pnce $6,566.13 Freight $ 675.00 Total Price $7,441.13 The On -site arnanities quoted are commercial grade. and top of the line of there product. Delivery 2 -3 weeks-after receipt of purchase order. Several colors to choose from. Respectfuk slit itt ad, Mitch Leitn Representative File, Miami Shorts Rec. renter- on -site amenities tablet; ii; umbrella's quote, 4)3 /15/04 t- K- c:vC -7 n[UMO S '2 = 08 MIAMI SHORES VILLAGE CC ital Improvement Prod -ram Fund / Department Project 1405 /Recreation Re -paint Shipwreck Cove PROJECT STATUS PmJect mr" A Affect Yea*) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 FY2005 Ql: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep �ost Estimate ; 25,000 Project expected to begin: X Description of Item(s) or Project: Re -pai nt 5whipwreck Cove (SWC) cement structure. Also, sand and re -paint all stair railings on SWC. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of noted to authorize project request: The paint on SWC base is faded and is not eye appealing. Also, the railings are beginning to show signs of rust and must be sanded and re- painted. IF DEFIED, possible alternatives which may be considered: Railings and slides can be buffed or sanded and painted by aquatic staff. Cement base will require an experienced professional. Estimated Annualized Recurrigg Costs 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) -$ Form FIN: 05CAP Revised: Feb'04 INTEROFFICE MEMORANDUM TO: JERRY ESTEP FROM: ERIK OLSEN SUBJECT: CAPITAL ESTIMATES DATE: 3/31/2004 CC: FILE Due to uncertain variables, a verbal quote of $25,000 for the repair of Shipwreck Cove base was given to Brad Gibson while at a training seminar at NBGS. Capital Project Master List FY2005 thru 2009 by Department Fund Funding FY 2005 Project Description Dept Proj # Source Request Security system Upgrade Lib .09 CAP $ 1,425 Computer system upgrade Lib .10 GR 4,600 Lighting improvements Lib .11 CAP 2,256 4,122 Light fixture replacement Lib .12 CAP Sub - total. LTi1RAR 12,403 Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM IFCCJ,/c,._ . - -- - ;✓— - - MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Security Upgrade for Library Computers Name: PROJECT STATUS Project rating d& Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 1 Mar -04 FY 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 1,425 Project expected to begin: X Description of Item(s) or Project: Divide Library Network Infrastructure into 2 segments in order to separate computer system used by the public for research and Internet access, and computer system used for library operation. Description or ID of Original Asset to N/A be replaced (Fixed Asset ID): Justification, Rationale, or Explanation This is a security configuration which will in fact divide our system of need to authorize project request: into two different units to prevent outside users accessing our database from tampering with sensitive information in the library's network, and to isolate potential hackers and viruses from the library's database. IF DENIED, possible alternatives The library's database will be vulnerable to potential malicious users which may be considered: and viruses. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Upgrade Library's computers Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 2 Mar -04 FY 2005 Q1: Oct -Dec Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 4,600 Project expected to begin: X Description of Item(s) or Project: Replace computers that are 6 years and older with new and more efficient computers. The project will be carried out over 3 years with 4 of the upgrades budgeted for FY 2005, and 4 each for the next 2 years. Description or ID of Original Asset to Public Access and staff computers that are 6 years and older. Clone be replaced (Fixed Asset ID): Pentium 100 mhz & Pentium 11 150 mhz. Justification, Rationale, or Explanation Many of the library's computers are getting old and very slow, and of need to authorize project request: increasingly unable to support new programs. The upgrade will enhance computer service by providing faster and more efficient access for our patrons and staff. IF DENIED, possible alternatives To continue using old machines which operate in a less efficient 'which may be considered: manner, and repair when necessary. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 3 yrs Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program "Jvma,P_ 2 ©a/. Fund / Department Library Project Lighting Improvement Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted I Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 2 Mar -04 FY 2005 Q3: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 2,256 Project expected to begin: I X Description of Item(s) or Project: Supply additional lighting in Reading Room and Large print area of the library. Install one 8ft. fixture and two 4 ft. fixtures in Large Print area; install eight 4f t. fixtures in Reading Room. Description or ID of Original Asset to One 8 ft. fluorescent fixture. be replaced (Fixed Asset ID): Justification, Rationale, or Explanation Reading Room and Large Print area are inadequately lit, especially of need to authorize project request: since the addition of the new Media Center necessitated the removal of 2 large windows in these areas. Supplying additional lighting would brighten the shelves and sitting areas and make reading easier. IF DENIED, possible alternatives The lighting will remain inadequate until improvements are made. which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10yrS Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 1� MIAMI SHORES VILLAGE Capital Improvement Program Ip�c�T�CT' r•lrJm�,��. moo.. =- Fund / Department Project Library Name: Replace old light fixtures PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 1 3 Mar -04 FY 2005 Q1: Oct -Dec Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 4,122 Project expected to begin: I x Description of Items) or Project: Replace old fluorescent lighting fixtures in front lobby, Biography Room , and main sitting area . Description or ID of Original Asset to Eight 8 ft. fluorescent fixtures. be replaced (Fixed Asset ID): Justification, Rationale, or Explanation The fixtures in these areas of the library are antiquated and the of need to authorize project request: lighting is harsh. The lenses turn yellow within a short time and replacement is costly. New fixtures such as the ones in the new addition will provide more functional and efficacious lighting as well as renovate and enhance these rooms. IF DENIED, possible alternatives The lighting will remain inadequate and unattractive until which may be considered: improvements are made. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other Form FIN: 05CAP Revised: Feb'04 Capital Project Master List FY2005 thru 2009 by Department ** as AMENDED on 01- June.2004 ** Proj Fund #2005.x Project Description Source xxx FY'05 Street resurfacing LOGT Sidewalk replacement LOGT .13 $ 95,000 14 60,000 Sign replacement & materials LOGT .15 5,000 Parking bumper replacement LOGT .16 1,000 Tree replacement program LOGT .17 10,000 Recycling bin replacement SAN .18 3,000 ADA Improvement program CAP .19 10,000 Second Avenue Barrier Wall (Phase I & II) CAP .20 95,000 Village Hall AC Replacements (2) CAP .21 4,000 Village Hall /Library Electrical upgrade CAP .22 2,000 Street Sweeper Rehab [V32] CITT .23 82,000 Vehicle Replacement Program FIM .24 46,750 Vehicles [Replace 2 K9 units] FIM .25 56,000 Vehicles (Rehabilitation Efforts) FIM .26 28,500 Fleet Maintenance Startup FIM 27 35,000 Replace Loader [33] FIM .28 15,000 Replace Pickup [9552] LOGT .29 25,000 Replace Trailer [T5] CAP .30 10,000 Trash Truck- Acquisition [NEW] SAN .31 65,000 Second Avenue Rehab Project D/5 LOGT .32 90,000 95th Street Medien Project LOGT .32a 100,000 Sub - total: PUBLIC WORKS DEPT. $ 838,250 Source: Departmental submissions Page #1 of 1 Printed on 06/02/2040 @ 5.31 PM Capital Project Master List FY2005 thru 2009 by Department Fund Funding FY 2005 Project Description Dept Proj # Source Request Street resurfacing PW: Sts .13 LOGT $ 95,000 Sidewalk replacement PW: Sts .14 LOGT 60,000 Sign replacement & materials PW: 5ts .15 LOGT 5,000 Parking bumper replacement PW: Sts .16 LOGT 1,000 Tree replacement program PW:Pks 17 LOGT 10,000 Recycling bin replacement PW:5an .18 SAN 3,000 ADA Improvement program PW:5ts .19 CAP 10,000 Second Avenue Barrier Wall (Phase I & II) PW:5ts .20 CAP 95,000 Village Hall AC Replacements (2) PW:Sts .21 CAP 4,000 Village Hall /Library Electrical upgrade PW:Sts .22 CAP 2,000 Street Sweeper Rehab [V32] PW:CM .23 CITT 82,000 Vehicle Replacement Program PW:FF .24 FIM 46,750 Vehicles [Replace 2 K9 units] PW:FF .25 FIM 56,000 Vehicles (Rehabilitation Efforts) PW :FF 26 FIM 28,500 Fleet Maintenance Startup PW:FF .27 FIM 35,000 Replace Loader [33] PW:San .28 FIM 15,000 Replace Pickup [9552] PW:FF .29 LOGT 25,000 Replace Trailer [T5] PW:Pks .30 CAP 10,000 Trash Truck - Acquisition [NEW] Second Avenue Rehab Project D/5 PW:San .31 SAN 65,000 .32 LOGT 90,000 Sub- total: PUBLIC WORKS DEPT. _ - = -- $ 738,250 Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM Capital Project Master List FY2005 thru 2009 by Department ** as AMENDED on 01- June.2004 ** ................. Funding FY 2005 Project Description Dept Proj # Request Street resurfacing PW: 5ts .13 $ 95,000 Sidewalk replacement PW: 5ts .14 60,000 Sign replacement & materials PW: Sts .15 5,000 Parking bumper replacement PW: 5ts 16 1,000 Tree replacement program PW:Pks .17 10,000 Recycling bin replacement PW:San .16 3,000 ADA Improvement program PW:Sts .19 10,000 Second Avenue Barrier Wall (Phase I & II) PW:5ts .20 95,000 Village Hall AC Replacements (2) PW:5ts .21 4,000 Village Hall /Library Electrical upgrade PW:5ts .22 2,000 Street Sweeper Rehab [V32] PW:CITT .23 82,000 Vehicle Replacement Program PW:FF .24 46,750 Vehicles [Replace 2 K9 units] PW:FF .25 56,000 Vehicles (Rehabilitation Efforts) PW:FF .26 28,500 Fleet Maintenance Startup PW:FF ,27 35,000 Replace Loader [33] PW:5an .28 15,000 Replace Pickup [9552] PW:FF .29 25,000 Replace Trailer [T5] PW:Pks .30 10,000 Trash Truck- Acquisition [NEW] PW:5an 31 65,000 Second Avenue Rehab Project D/5 PW:5ts .32 90,000 95th Street Medien Project PW:Sts .32o 100,000 Sub - total: PUBLIC WORKS DEPT. - $ 838,250 Source: Departmental submissions AMENDMENT #1 REVISED on 06/01/2004 @ 12.43 PM MIAMI SHORES VILLAGE Capital. Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund /Department LOGT /P Works - Streets Name: Street Resurfacing PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 2005 4 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 100;000 Project expected to begin: X Description of Items) or Project: Ongoing project to resurface streets and alleys in the Village Description or ID of Original Asset to be replaced (Fixed Asset ID): N.A. Justification, Rationale, or Explanation of need to authorize project request: To revitalize roadbed and pavement deterioration IF DENIED, possible alternatives which may be considered: Patch deficent areas or 5ealcoat surfaces for short term rehabilitation Estimated Annualized Recurring Costs prajectL if- Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT /P Works - Streets Name: Sidewalk Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 2004 I Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 142;006 Project expected to begin: X Description of Items) or Project: On -going project to replace damaged Village Sidewalks Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: 20 miles of Village sidewalks are in need of repair. To reduce pedestrian accidents and limit potential liability IF DENIED, possible alternatives which may be considered: Defer sidewalk repairs pending funding Estimated Annualized Recurring_ Casts Project Life Expectancy (yrs) 25 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT/ PWorks- Streets Name: Sign Materials PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 5,000 Project expected to begin: Description of Items) or Project: Sign Materials (posts,Blanks and Letters) for the maintenance of Village street signs Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Maintain signs in the Village to a quality level IF DENIED, possible alternatives which may be considered: Replace only missing signs- continue using signs in poor condition Estimated Annualized Recurring Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses 100 Other: TOTAL COST (Annual) $ 100 Form FIN: 05CAP Revised: Feb'04 Miami Shores Village 16050 NE 2ND AVENUE MIAMI SHORES, FL 33138 2382 Phone 305 795 -2209 Fax 305 756 -8972 Vendor: MU1765 MUNICIPAL SIGN AND SUPPLY 1095 5TH AVENUE NORTH P.O. BOX 1765 NAPLES, FL 34106 1765 Phone 800 329 -5366 Fax - f P U R C H A S E O R D E� P.O. Number 0000003696 P7N Order Date Ordered By Terms FOB Ship Via Ship To: 02/18/2004 ald Net due 30 days Item No. Qty Receives Line Item Description jUnit Price I Units I Qty Ordered IQty Open 0001 1.0000 5000.000 OPEN PUCHASE ORDER FOR MISC SIGNS SUPPLIES 5000.000 FY 2004 301- 1202 - 541 -63202 Capital: Sign Materials & Supplies Order Notes: Order Total 5000.0 &CL�i Authorized S gnature uthorized Signature Authorized Signature MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department LOGT/ PWorks - Streets Name: Replace Parking Bumpers PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 11 3 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep Cost Estimate $ 1,000 Project expected to begin: X Description of Item(s) or Project: Replace deteriorated parking bumpers at Village parking lots and facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To replace broken or damaged bumpers IF DENIED, possible alternatives which may be considered: Relocate current parking bumpers to most critical areas Estimated Annualized Recurring Casts Project Life Expectancy(yrs) 1� Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 } AM • 7 �Y `lk $EPA r M 8 F. FLORIDA, 'ING. 2'140 NW 85TH COURT ' c: FORT. LAUDERDALE, FLO1310A 33309 PHONE (554) 484 -8x02 . FAX (W) 7-33-4798 CUSTOMER'S ORDER NO. PHONE - JDATE �+ Q NAME ADDRESS SOLD BY CASH C.O.D. I CHARGE ON ACCT. MDSE. RET'D. PAID OUT a. 11 o 1� A-- U i f, rf a Subject To A Finance Charge Of 1y."36 Per Expense Of Enforcement And Collection No Retwgr 62 Electrical Or Carb fetor Parts. TAX 1521 2 �o Co All PpWrnn RECEIVED BY `T TOTAL ! IAW I- 'D PSODUCT610T i AtlbW46 2nd l med goods must be accompanied by this bill. -4� ToRaor&,— rtHANK ydd ® € o- 22&,MW or r .coni MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT /Pworks -Parks Name: Tree Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 10,000 Project expected to begin: Description of Item(s) or Project: On -going project to replace dead /diseased trees in the Village with live oaks. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This project enhances the appearance of the Village streets providing a green canopy for future generations. IF DENIED, possible alternatives which may be considered: Remove dead /diseased trees, deny replacement pending funding. Estimated Annualized Recurring Costs pr171 feExpectancy(yrs) 50 Personnel costs $ - Operating Expenses 500 Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program {�Qc�c� n1c�l77��e� �ooe� ib Fund / Department Project SAN/ Pworks Sanitation Name: Recycling Bins PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 3,000 Project expected to begin: X Description of Items) or Project: Maintain inventory of bins to support recycling program in the Village. Bins for new residents and replacement bins. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To supply residents with bins as they begin to participate in the recycling program and to replace old /broken bins IF DENIED, possible alternatives which may be considered: Deny replacements, supply only for new residents Estimated Annualized Recurring Casts Project Life Expectancy (yrs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 / *r JMIAMI SHORES VILLAGE 10050 N.E. Second Avenue Miami Shores, Florida 33138 Tax I.D. #23 -10- 330630 -SYC A -1 Plastics, Ltd. ,.-I -Clarence Street Brampton, Ontario Tel: 1- 800 -777 -0979 Fax: 905 -451 -9977 ;ON TO CONTACT REGARDING: nanFR- John Rumble PHONE: NO.: (305) 795-2210 PURCHASE ORDER NO. ✓ %d wg ' V This number must appear on all invoices, shipping labels, correspondence, etc. DATE: May 7, 2003 SHIP TO Miami Shares Public Works 1701 NW 103 Street Miami, Florida 33147 MAIL INVOICE TO: Miami Shores Village -10050 NE 2 Avenue Miami Shores, 3313 AUTHORIZED SIGNATURE: QUAN. UNIT DESCRIPTION UNIT TOTAL ACCOUNT COST BUDGET CODE AMOUNT 400 ea. Green colored recycling bins $4,89 $1956.00 hat -s- tamped. with. Miami - Shore s Village logo, per attached quote. Freight 352.00 TOTAL $2308.00 405_ - 0000 - 000 =1;206 V10 13Y pU N " QL ii1 A iE OR COUNTY CONTRACT NO VERY INSTRUCTIONS: VORTANT. All persons, firms, or corporations doing business with iami Shores Village Are hereby notified that all purchases in excess $300.00 must be covered by this formal purchase order, and the 11age disclaims responsibility for payment of any charges for.pur- isses which are not so covered. No, official, depa"ent head or Tlployee is empowered to vary the foregoing. Purchase orders must s • i prior to delivery of goods or services. See reverse side for 3n. ;onditions pertaining to this order. APPROVED: •::Village Manager, DEPARTMENT COPY FIXED ASSET # PROJECT # .— APPROVAL OF PURCHASING PROCEDURE: Purchasing officer - DATE CERTIFIED AS TO AVAILABLE FUNDS AND BUDGET ACCOUNT nce Director MIAMI SHORES VILLAGE Capital Improvement Program ho"'r2 -f m `" aae:%J =.g Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP/ Pworks - Streets Name: ADA Improvements PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/39/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 10,000 Project expected to begin: x Description of Item(s) or Project: On -going program to improve ADA accessibility at Village owned facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: ADA improvements mandated by by Federal Law to enhance facility access to the public IF DENIED, possible alternatives which may be considered: Defer compliance actions Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program IX Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP/ Pworks Streets Name: Barrier wall NW 2nd Avenue Phase 1 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 3 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 95,000 Project expected to begin: X Description of Item(s) or Project: Install an 8 ft barricade wall similar to the wall on NW 3rd Ave. Project to be completed in 2 annual phases. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize This wall will provide security in this area by preventing pedestrian project request: traffic from entering from NW 2nd Ave. The wall that was installed in the Odell section of the Village made a significant impact in reducing crime in that area. The wall will run from NW 103 St to the first alley north of 96th street. IF DENIED, possible alternatives which may be considered: Defer Project Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 0 Personnel costs $ - Operating Expenses 800 Other: TOTAL COST (Annual) $ 800 Form FIN: 05CAP Revised: Feb'04 3 4 06: 4 8 p March 9/2004 American Fence LLC 305 - 499 -9962 f --Y . ? F5fF ECAST xFEI\10E TO: Miami Shore Village 10050 NE Second Avenue 1%,'Ikami FL 33138 Att: Juan Paulino Fax: 305 696 6402 Phone: 305 795 2210 SALES QUOTATION Thank you for giving us again opportunity to quote on your needs for a Precast Concret Fence for site 103 NE St until 95 NE St. The proposal, we feel meets and exceeds you requirements. Precast Concrete Wall at 8 Feet High x $ 77 L/F x 2500 F = $ 192,500 Specifications: Si.stem: Panels, interlocking columns, and cap same designs both sides Slabs:3 " thick x 55" long Columns: 12`long (8' High plus 4' Foundation) 6,5 " x 6,5 " thick Concrete: 4000 Psi Steel Bar: # 3 for slabs and # 4 for columns Foundation: Holes in concrete 48" deep x 18 "diameter Texture: Roman Stone and white painted Warranty: 10 years will pleasure to do again business with you, if you have any questions free to call; us. ly er Sa o 3 5 499 9942 Fax: i 305 499 9962 p.1 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department CAP Pworks Streets Name: Replace 2 Condensers and Air Handler PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year A 11 1 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Cost Estimate $ 14,000 Project expected to begin: Description of Item(s) or Project: Replace 2 Condensers and 1 Air Handler at Village Hall Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize The air conditioning system supplying the portion of the building project request: that houses Code Enforcement and Crime Watch is in excess of 20 yrs old. It suffers from numerous breakdowns and is not energy efficient. In addition another condenser is approaching 15 years in age and funds must be made available should it fail. 'IF DENIED, possible alternatives which may be considered: Continue with old units and increased maintenance costs. Anticipate at least one total component A/C failure during FY Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses 200 Other: TOTAL COST (Annual) $ 200 Form FIN: 05CAP Revised: Feb'04 Ca"R> C &R (305) 885 -8394 Air Conditioning Co. 2121 N.W. 139 Street x10 P.O. BOX 681339 MIAMI, FLORIDA 33168 February 17, 2004 Miami Shores Public Works 1701 NW 103rd Street Miami Shores, F133138 Attention: John Rumble Re: Cade enforcement air conditioning system Dear John, I have worked up a budgetary figure for replacing the 12 '/2 ton split system for the code enforcement office. To remove the old air handier and install the new air handler we will need the two doors on the air handier closet, the doors entering the hall and the old fire house garage door removed. We could then bring the equipment in thru the overhead door of the garage and down the hall to the closet. Your estimate is as follows. York Condenser — M# HICE 13OA25 230 volt Three phase York Air Handler — M# K3EUISOA33 l0KW Electric heat 1- Smoke duct detector and related controls, as per code. Your Investment - $10,200.00 Warranty — 5 year compressor, l year parts and labor. Items not included — Electrical Permit fees Door removal and reinstallation Thank you for the opportunity to work with you on your business improvement project, We hope this information has been helpful in your decision making process. If you should have any questions, please contact us at 305- 685 -6394. FOR ALL YOUR AIR CONDITIONING NEEDS, Robert J. Chryst 7'VIIF. TROUBLE %_ oz jK Air �onajtjonjng C04 PA Box 681330 MIAMI, FLORIDA 33168 �LEPHONE DADS - (305) 685-6394 BROWARD - (954) 680-4494 FAX - (305) 685-6395 DATE I L✓ I O It PHONE NO, mil� "rid Line LBS TeMp Sub cooling Coed Motor Ainps Filters Changed ',8S_ Tcmp LL Temp IN UUT FREON Lmak Checked Check Coil Conditions SL Drycr.'remp IN_ OUT Water Loak Checked Belt Tension Checked Superacat Compressor Amps Drains Cleaned Bearing; Oilod./Grea-ged A/H Motor Amps MA* RL&L C11A, CKAROF ECkLANIC HRS HRS RRS r REQ OT 'Q MAR(ij; Pn qR LA ep() (T L L TOTAL MATERIAL, J t 13 g, 01 AU., SERVICE TOTAL C, WORK CASH LABOR has bcon satisfactorily perfonned as outlined above. It is nxed that the seller will retain title to :hp.. may be famished until final payment is made and if settlement is not the made as agreed seller shall have the nigh: w mmovc some and C&R AIR CON HONING CO- will be held harmless for any damage resulting from thi; removal thoreof. TOTAL, It is need OWL rpk)mcr shall Ray all rau no QWMSY fees X9 en vs of C&R, if tsnfvrcin g collection of amount due is nerAssary. MATERIAL SUB TOTAL Zignaturc IgnaLure Mczhfr6i S Lure N2 TIML -3143 SALES TAX Tl IIS AINVOICP, IS SUBJECT TO A FINANCF CHARGE OF 1 1120/6 PER MONTI]. ,MINIMUM CJJAKGE I HOUR. $25 RE-I'URN CHECK FEE. TO`1'A1, 7 E ON 7T," U J. I RECEIIYI'. PLEASE PAY FROM THIS INVOICE —1 CHARG8S From: P02 <C&>R C & R Air Conditioning Co. <c F.O. Box 681330 MIAMI, FLORIDA 33168 _.-=TH- ONE DADE - (305) 685.6394 BROWARD - (954) 6$0-4494 FAX - (305) 685 -6395 Pi Xt 3 L N DATE PHONE NO. C- rl MANUFACTURER MODEL NO SERIAL NO mum `�! +� i•A �I' %�� JL � �� .tl]• i�l � - al.'„ M :1I •. ` I - _I -, -- CHARGE Temp Suction i'inc I.RS Tarp_ Discf?a^Nc l.,inc ASJ I'ctttP...._ 0 Sub 000ling LL Tamp 1N Ol)T SL Dryer Temp - IN OUT Compressor Amps A/H Motor Amps Cond Motor Amps CHARGE FREON Leak Checked HRS RLG Water Leak Checked El Drains Cleaned 0 Filters Changed CHARGE Check Coil Conditions HRS RLG Bell Tension Checked DATE Bearings Oiled/Greased WAN i MATERIAL CHARGE MECHANIC HRS RLG HM 0-t DATE CHARD, TOTAL MATERIAL, ALL SERVICE WORK CASH TOTAL LABOR I have authority to order the work which bas been satisfactorily performed as outlined above. It is agreed that the seller will retain title to .mowy eo'2;7�rent or materials that may be famished until final payment is made and if settlement is not made as agreed the seller shall have _ . ^ve same and UR AIR CONDMQNING CO. w I! be held harmless for any damage resulting from the removal thereof, :Er ar shall pay all r aona u c ecs 960ftenw of C &R, if enforcing collection of amount due is ncre TOTAI, MATERIAL -~" ° _3144 SUB TOTAL Customer's Signature ech igrtatvre r SALES TAX a I5 SUBJECT TO A FINANCV.. CHAROF OF i 112% PER MONTII. 'r: -XWUM CHARGE 1 HOUR, $25 kF1'1JRN CHECK FEE. 1..� uTON RECEIPT, PLEASE PAY FROM THIS INVOICE TOTAL CHARGES � I MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund /Department CAP / Pworks Streets Name: Upgrade Electric Village Hall and Library PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun 1 Q4: Jul -Sep Cost Estimate $ 2,000 Project expected to begin: X Description of Item(s) or Project: To provide dedicated power supply for Village Hall and Library electical Christmas Decorations. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Christmas Displays provided by Mr. Ken Lacy overloaded the existing circuits causing numerous blackouts of Christmas Lights. Dedicated high amperage circuits are needed to preclude further problems IF DENIED, possible alternatives which may be considered: Reduce electrical loading to enable enough available power Estimated Annualized_ Recurring Costs 25 Personnel costs $ - Other: Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 March 16, 2004 City of Miami Shores 10050 NE 2nd Ave ltr[ia i Shores, FL 3313 Attn: Juan Project Name: laatimste No :'N/A Plans: ! N/A LANGER ELECTRIC SERVICE COMPANY SINCE 1939 CONTRACT PROPOSAL Date: Architect: N/A f r �1 d . We ua pleased to submit a proposal to perform the electrical work for see below. Thi's proposal is based upon perfotmani a of die work as detailed in tJ a plans and specifications listed above using the most practical and economical practices of the industry pith the addition of the terns and qualifications listed below. 1) Stands ;d inourance 2) Install cu- xtorner fiu 3) install cditbn= fun 4) Outlets for Library er C 1 1) All appheable taxes 2) LangerElcoic Seri and equipment spec; 3) Equiprdent end matt e warranted by th 4) Langer Electric Seat 5) Unless included in t] erage >: ad well light fixtures as requested at 96 ST and 6 Ave...... •........... S3,670.00 ad well light fixtures as requested at 103 NW 2 Ave .................... Town Hall for x -teas lights .... ............................... ...$1,500.00 workweek Is Monday — Friday 7:00 am to 3:30 pm) qtchln if needed shall be by others ,ring certification %lity fees, any special permits and regular and overtime hours required to perform the above requiremetts oladons for work not installed by this contractor ing and/or electrical systems not specifically included elsewhere in this proposal. e included in our submission e Company shall not be held liable for errors omissions in designs by others, nor inadequacies of mater alx 4 or supplied by others I d supplied by Langer Electric Service Company are warranted only to the extent that the same are facturer Company shall not be liable for indirect loss or damage proposal, all bonding and/or special insurance requirements are supplied at additional costs OFFICES IN DADE • BROWARD • PALM BEACH CvFIPQRATE C FFICE: 8901 N.W. 7TH AVENUE ' M1AMl, FLORIDA i= L ©AIDA 33T50 9 (306) 759.5777 FAX (305)159.3553 rJ T0'd 9SZ06StS0 -T DNIStfH3,ai d '17313 N39N1:11 Wd TO =90 7 1) Overtime ($tandar 2) All concrete/asphi:l, .3) Painting and touch - '4) Swvey ng and en'b 5) All uti4tX and mutti 6) Corrections of code Repairs to Oxistins i er C 1 1) All appheable taxes 2) LangerElcoic Seri and equipment spec; 3) Equiprdent end matt e warranted by th 4) Langer Electric Seat 5) Unless included in t] erage >: ad well light fixtures as requested at 96 ST and 6 Ave...... •........... S3,670.00 ad well light fixtures as requested at 103 NW 2 Ave .................... Town Hall for x -teas lights .... ............................... ...$1,500.00 workweek Is Monday — Friday 7:00 am to 3:30 pm) qtchln if needed shall be by others ,ring certification %lity fees, any special permits and regular and overtime hours required to perform the above requiremetts oladons for work not installed by this contractor ing and/or electrical systems not specifically included elsewhere in this proposal. e included in our submission e Company shall not be held liable for errors omissions in designs by others, nor inadequacies of mater alx 4 or supplied by others I d supplied by Langer Electric Service Company are warranted only to the extent that the same are facturer Company shall not be liable for indirect loss or damage proposal, all bonding and/or special insurance requirements are supplied at additional costs OFFICES IN DADE • BROWARD • PALM BEACH CvFIPQRATE C FFICE: 8901 N.W. 7TH AVENUE ' M1AMl, FLORIDA i= L ©AIDA 33T50 9 (306) 759.5777 FAX (305)159.3553 rJ T0'd 9SZ06StS0 -T DNIStfH3,ai d '17313 N39N1:11 Wd TO =90 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CITT /Pworks Streets Name: Rehabilitate Street Sweeper V32 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 200$ Q1: Oct -Dec Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep =Estimate $ 82,000 Project expected to begin: X Description of Item(s) or Project: V32 Rehabilitation to include complete replacement of sweeping and vacuum mechanism. The chassis, which has low mileage will be shipped to the manufacturer's factory where a completely new sweeping unit will be mounted. This price includes all shipping and related charges. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize V 32 is a 1992 model sweeper. The sweeping mechanism is badly project request: rusted and parts are becoming increasingly difficult to obtain. This rehabilitation will preclude a capital outlay of approximately $150,000 for a new sweeper and give us a minimum of 10 more years service from this unit IF DENIED, possible alternatives which may be considered: Incur increased maintenance costs, possibly loose street sweeping capability Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses 1,500 Other: TOTAL COST (Annual) $ 1,500 Form FIN: 05CAP Revised: Feb'04 93/17/2064 12:15 386 - 253 -8537 CONTAINER SYSTEMS PAGE 62/02 Container systems 'Or- & Equipment Co., Inc. Dent' John, 3/16/04 Thank you for the opportunity to quote you on the replacement of your Schwarze street sweeper. The sweeper I am quoting is a 2004 Schwarze A7000 regenerative -air sweeper to be mounted on your current chassis. The price includes shipping ofyour current sweeper to the factory, dismounting of your old sweeper, mounting of the new A7000 to your chassis and return of the sweeper to your facility. This of course provided your old chassis has no major problems and is compatible to the new A7000 sweeper, t have spoken with the factory and they say it won't be a problem as they have done it for other cities in the past. We uudexstand that this is a budget figure, with the purchase Slated for October 2004. Therefore this quote is good through October 31, 2004. Purchase price of new A7000 urounted on your chassis: $82,000 The New A,7000 swee er portion only comes with a one year factory warranty. Thank you for your interest and I look forward to working with you. S, cc - PJ� o d E a 'eu 506 Bellevue Avenue • Daytona Beach, Florida 32114 -5279 - (904) 253 -5555 • FAX (904) 253.6537 9 NIT. John Rumble °II Department of public Works Mani-Shores Village Hall 10050 N. E. Second Ave. Miami Shores, Fl, 3313$ Dent' John, 3/16/04 Thank you for the opportunity to quote you on the replacement of your Schwarze street sweeper. The sweeper I am quoting is a 2004 Schwarze A7000 regenerative -air sweeper to be mounted on your current chassis. The price includes shipping ofyour current sweeper to the factory, dismounting of your old sweeper, mounting of the new A7000 to your chassis and return of the sweeper to your facility. This of course provided your old chassis has no major problems and is compatible to the new A7000 sweeper, t have spoken with the factory and they say it won't be a problem as they have done it for other cities in the past. We uudexstand that this is a budget figure, with the purchase Slated for October 2004. Therefore this quote is good through October 31, 2004. Purchase price of new A7000 urounted on your chassis: $82,000 The New A,7000 swee er portion only comes with a one year factory warranty. Thank you for your interest and I look forward to working with you. S, cc - PJ� o d E a 'eu 506 Bellevue Avenue • Daytona Beach, Florida 32114 -5279 - (904) 253 -5555 • FAX (904) 253.6537 9 ^��`Sj�g dLr�I L -9F L�i'•-.Gw��'ik{,�ii,'.'i'i A'l i 1� .'Y' I'�11+a}'�1�L'R'F it AM4, a' S'a ra :F ft� vpf� CL Y, 4 a' cu. a. h �• NI/ - ! z r 1 1 1 ! „� }� p3 Lx r •� � r[y... . 4b ]] .✓.�rtr s - r a A i . 4 } y. tP' :tr4 r!,,�+ i %r''l !W • I �i. _Tq! 47 y T T 1 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department FF / Police Name: Replace X Police Cars PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 200; -44 9 'rb Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ L4Q-WO Project expected to begin: x Description of Item(s) or Project: Replace 6 Crown Victoria Police Cars Description or ID of Original Asset to be replaced (Fixed Asset ID): V 9530 (1995 undercover car), 9910,9911,9912,9913,9914 ( ALL 1999 Models) Justification, Rationale, or Explanation of need to authorize project request: These Vehicles have met their life expectancy and need to be replaced. Some of these vehicles will be converted to Code Enforcement units IF DENIED, possible alternatives which may be considered: Continue to use old vehicles with increased maintenance costs Estimated Annualized Recurring Costs Project Life Expectancy (yrs) J Personnel costs $ - Operating Expenses 1,200 Other: TOTAL COST (Annual) $ 1,200 Form FIN: 05CAP Revised: Feb'04 FLORIDA ASSOCIATION of COUNTIES FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION Base Specifications SPECIFICATION #01 - FULL SIZE VEHICLES REAR WHEEL DRIVE FORD CROWN VICTORIA - POLICE PACKAGE - 4-DOOR (P71/720A) ALL ITEMS FACTORY INSTALLED UNLESS OTHERWISE INDICATED INSTRUCTIONS: Listed above, you will find the model numbers of the vehicles that will be included in': this year's contract. 1. EN INE a. Manufacturer's standard V8 gasoline engine, oil cooler, alternator, battery, and cooling package 2. TRANSMISSION a. Manufacturer's standard automatic transmission 3. AXLES a, Manufacturer's standard axle ratio for pursuit vehicle 4. PEELORMANCE ITEMS a. Manufacturer's. standard power steering designed for pursuit vehicle b. Manufacturer's standard gauges and certified speedometer. C. 5" round dome lamp between sunvisors 5. CQMFORT ITEMS a, Manufacturer's standard air conditioning with 134A system b. Manufacturer's standard tinted glass all around C. Manufacturer's standard trunk opener, electric, remote unit-location d Keys: two (2) per vehicle, single key locking "system, (each vehicle keyed differently). 38 Bid Award Announcement (03-11-0825) Base Specifications #01 - Full Size Pursuit Vehicle (RWD) e. Optional AM /FM stereo radio f. Rubber heavy -duty floor covering g. Power door locks and power windows h. Cloth front bucket seats and vinyl rear bench seat 6. BRAKES a. Four wheel anti -lock brake ABS system 7. TIRES AND WHEELS a. Speed rated blackwall tires with full size spare tire. b. Manufacturer's standard production wheel covers 8. _CHASSIS, FRAME. CAB 91 a. Manufacturer's standard colors, factory painted. Colors to be determined by individual agencies. b. Factory front and rear door molding C. Manufacturer's standard fuel'tank In addition to equipment specified, vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model and shall comply with all .EPA Emission Stan- dards and all Motor Vehicle Safety Standards as established by the U.S. Department of Trans- portation regarding the manufacture of motor vehicles. The successful bidder shall be responsible for delivering vehicles that are properly serviced, clean and in first class operating condition. Pre- delivery service, at a minimum, shall include the following: a. Complete lubrication. b. Check all fluid levels to assure proper fill. . c. Adjustment of engine to proper operating condition. d. Inflate tires to proper pressure. e. Check to assure proper operation of all accessories, gauges, lights, and mechanical features. f. Focusing of headlights.. g, Cleaning of vehicles, if necessary, and removal of all unnecessary tags, stickers, papers, etc. Do NOT remove window price sticker or supplied line sheet. Bid Award Announcement (03 -11 -0825) 39 FLORIDA ASSOCIATION OF COUNTIES FLORIDA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 2004 FORD CROWN VICTORIA Specification #01 (Pursuit - RWD) The Ford Crown Victoria (P71/720A) purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone. ZONE: * Western Northern *Central * Southern BASE PRICE: $18,570.00 $18,524.00 $18,547.00 $18,669.00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going Lo vary frorn agency to agency. In an effort, to incorporate flexibility into our program, we have created specific add /delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost 'are provided here to assist you in approximating the total cost of the type vehicle(s) you wish ' to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and /or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices sheuld be obtained from the appropriate, dealer in your zone when preparing your order. Additional add /delete options other than those listed here may be available through the dealers, however, = those listed here must he honored by the dealers in your zone at the stated prices.: Specification Low Bid LEGEND FOR DELETE /ADD OPTIONS Every line will require a DOLLAR VALUE or one of the following abbreviations:;: Std. = manufacturer's standard equip. Incl; = included with base specs. NC = no additional charge NA = not applicable to the vehicle — = option not bid by vendor 40 Bid Award Announcement (03 -11 -0825) VEHICLE: Crown Vic DEALER: Orville ZONE: Western BASE PRICE: $18,570.00 Order $ Code Add Options (cont'd) Crown Vic Crown Vic Duval Duval * Northern * Central $18,524.00 $18,547.00 Western Northern Central 54G Locking gas cap $ 760A Natural gas engine 4.6L $ $ Two=tone paint $ 5,145.00 Rechargeable mag light $ 450.00 Priority start/battery saver $ 66F Accessory feed wires for 126.00 $ alice e1�nt 196.00 187rro g Ali holey , $ 189 0o wu-rng wr out a $ 95.00 Lights; safety alternate $ 195.00 flashing 4" red /blue 195.00 $ mounted underside of 85.00 $ decklid - dealer installation $ acceptable 219.00 $ Rear deck warning lights - $ 198.00 red and or blue, flashing -, 51A Lepiif r mounted $. 6 "' spotlight with clear ` ii ogen ulb Crown Vic Mike Davidson * Southern $18,669.00 10.00 $ 10.00 $ 10.00 5,145.00 $ 5,145.00 $ 5,145.00 450.00 $ 450.00 $ 450.00 145.00 $ 126.00 $ 126.00 196.00 $ 135.00 $ 135.00 Std. $ 95.00 $ 95.00 195.00 $ 195.00 $ 195.00 85.00 $ 85.00 $ 85.00 219.00 $ 198.00 $ 198.00 196.00 $ 198.00 $ 198.00 190.00 $ 190.00 $ 190.00 Roof Mounted Lightbar $ 2,595.00 $ 2,265.00 $ 2,265.00 Whelen Ultra STROBE/ LED Package: (Red /Blue Version) 9U72800 - Ultra Bar with 12 Strobes; 9UALY - 1 Pair Alley Lights; 9UTD2 - 1 Pair Take Down Lights; 9UDFFLRB - Two Duplex LED Front Flashers Red/ Blue; 9UDRFLAA - Two Duplex LED Rear Flashers Amber /Amber; MK* - Strap Kit; BL627 - Siren Amplifier MPC01 - Siren /Light Controller; SA314P - Speaker; SABKT* - Speaker Bracket SWGBKT - Swing Bracket $ (Option) Note: Bar has two front and two rear LED flashers. 170.00 $ Southern $ 10.00 NA $ 450.00 $ 139.00 $ 95.10 . $ 195:x} $ 85.00 $ 199.00 $ 199.00 $ 2,223.00 79.00 $ 79.00 $ 99.00 Roof Mounted Lightbar $ 2,795.00 $ 2,363.00 $ 2,363.00 $ 2,321.00 Whelen Ultra STROBE/ LED Package: (Blue Version) 9U72800 - Ultra Bar with 12 Strobes; 9UALY - 1 Pair Alley Lights; 9UTD2 - 1 Pair Take Down Lights; 9UDFFLBB - Two Duplex 42 Bid Award Announcement (03 -11 -0825) VEHICLE: Crown Vic Crown Vic Crown Vic Crown Vic DEALER: Orville Duval Duval Mike Davidson ZONE: Western * Northern * Central Southern BASE PRICE: $18,570.00 $18,524.00 $18,547.00 $18,669.00 Order Code Delete Options Western Northern Central Southern round dome 1 ihp N/C N/C N/C 5 AjA7FM- radio= $ % H) �-HEa duty paddej cloth. $ 50.00 N/C N/C $ ;001 ` et front seats with rear clot e: lr-sem-t-' Order Code Add Options Western Northern Central Southern 68P Police prep package $ 1,995.00 $ 1.995.00 $ 1,995.00 $ 1,995.00 65W Visibility package $ 995.00 $ 995.00 $ 995.00 $ 995.00 (Requires 68P) 750A Street appearance group $ 700.00 $ 130.00 $ 130.00 $ 130.00 41A Comfort and convenience $ 860.00 $ 860.00 $ 860.00 $ 860.00 group 64 Full wheel covers $ 35.00 $ 35.00 $ 35.00 $ 35.00 " MAF-M„ zadi� le-CD ` $ 460.00 $ $ 425.00 285.00 $ $ 425.00 285.00 ;$ - -- �$If? AM /FM radio /casset J no 45C erental $ 125,00 $ 125.00 $ 125.00 $ ' 125,0:,, P Cloth split bench - front $ 90:00 $ 90.00 $ 90.00 $ 90.00 21A Driver seat only - $ 380.00 $ 380.00 $ 380.00 $ 380:00 6 way power 96C �`•v _.,. _ Front door moldings N/C N/C N/C $ � 15 00 .. (installed) 128' siaIled]� -- --..�� $ 125.00 $ 125.00 $.. 125.00 $ 120 1157 Rear door locks & handles .$ 25.00 $ 25.00 $ 25.00 $ 25.Q0 irtopgra 948 (ltear w nda �oper-ative $ 25.00 $ 25.00 $ 25.00 $ X25.0.) Legal deep tinted film, $ 245.00 $ 425.00 $ 425.00 $ I90.00 lifetime warranty, dealer installed 525 Speed control $ 225.00 $ 225.00 $ 225.00 $ 225.00 D3K Third key $ 135.00 $ 65.00 $ i 65.00 $ 78.00 Remote keyless entry, $ 349.00 $ 395.00 $ 395.00 $ 498.-00 dealer-installed cle_yed ahlib $ 50.00 $ 50.00 50.00 50.00 � i� Zrs� stick -on style„ $ 92.00 $ 78.00 $ 78.00 $ 83- D -`$ 130.00 $ 73.00 $ 73.00 $ - -8-= 177 ,sjsAagle ,Silicone hosts' $ 320.00 $ 320.00 $ 320.00 $ 531VI~` d&7[o noise suppression £. $ 95.00 $ 95.00 4 95.00 $ 95.00Y 478 Co^�y�igt °d%b"Ted $ 20.00 $ 20.00 $ 20.00 $ 50M "td $ 300.00 $ 300.00 $ 300.00 filar trunk package $ 190.00 $ 190.00 $ 190.00 $ 190.00 _- .f'ixn= Ignition. powered trunk $ 60.00 $ 60.00 $ 60.00 $ 60.fl0 -' button, fattor insulted -- ---- -� "Class III hitch.2" ball, $ 290.00 $ 385.00 $ 385.00 $ 395.02---l- C-,,,-dealer installe Anti - e t, remco, $ 180.00 $ 133.00 $ 133.00 $ 139,00 dealer installed Bid Award Announcement (03 -11 -0825) 41 VEHICLE: Crown Vic DEALER: Orville ZONE: Western BASE PRICE: $18,570.00 Order Kit; BL627 - Siren Amplifier; Code Add Options (cont'd) Crown Vic Crown Vic Duval Duval �t Northern * Central $18,524.00 $18,547.00 Western Northern Central Crown Vic Mike Davidson ylr Southern $18,669.00 Southern LED Front Flashers Blue/ Blue; 9UDRFLBB - Two Duplex LED Rear Flashers Blue /Blue; MK* - Strap Kit; BL627 - Siren Amplifier; MPCO1 - Siren /Light Controller; SA314P - Speaker, SABKT* - Speaker Bracket SWGBKT - Swing Bracket $ 170.00 $ 79.00 $ 79.00 $ 99.00 (Option) Note: Bar has two front and two rear LED flashers. Roof Mounted Lightbar $ 2,620.00 $ 2,309.00 $ 2,309.00 $ 2,267.00 Whelen LFL LED /STROBE Package: (Red /Blue Version) LS 148000 - 4 Strobe Base Bar; LSALY - Pair Alley Lights; LSTD2 - 1 Pair Take Down Lights; LSRFLAA - 1 Pair Rear Amber LED Flashers; LSRFLBB - 1 Pair Rear Blue LED Flashers; LSRFLRR - 1 Pair Rear Red LED Flashers; LSFFLRB - 1 Pair Front Red /Blue LED Flashers; MK* - Strap Kit; BL627 - Siren Amplifier; BIA05 - Flasher MPCO1 - Siren/ Light Controller; SA314P - Speaker; SABKT* - Speaker Bracket SWGBKT - Swing Bracket $ 170.00 $ 79.00 $ 79.00 $ 99.00 (Option) Note: Bars have three pairs of rear LED flashers, one pair of front LED flashers. Roof Mounted Lightbar $ 2,890.00 $ 2,466.00 $ 2,466.00 $ 2,428.00 Whelen LFL LED /STROBE Package: (Blue Version) LS 148000 - 4 Strobe Base Bar; LSALY - 1 Pair Alley Lights; LSTD2 - 1 Pair Take Down Lights; LSRFLAA - 1 Pair Rear Amber LED Flashers; LSRFLBB - 2 Pair Rear Blue LED Flashers LSFFLBB - 1 Pair Front Blue LED Flashers; MK* - Strap Kit; BL627 - Siren Amplifier; BL405 - Flasher MPCO1 - Siren /Light Bid Award Announcement (03 -11 -0825) 43 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department FF/ Police Name: Replace 2 K -9 cars PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 200,4 Q1: Oct -Dec Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 56,000 Project expected to begin: X Description of Item(s) or Project: Replace 2 K -9 Cars that are modified for Police Dogs Description or ID of Original Asset to be replaced (Fixed Asset ID): V9915, V9916 (1999) Justification, Rationale, or Explanation of need to authorize project request: These cars have met their life expectancy and need to be replaced. There is an additional impact of $3000 per vehicle to install the special cages and remote door release in the back seat. IF DENIED, possible alternatives which may be considered: Continue to use 1999 cars with increased maintenance costs. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 7 Personnel costs $ - Other: Operating Expenses 400 TOTAL COST (Annual) $ 400 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP /Fleet Name: Vehicle Rehabilitation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year f( 3 3/19/2004 20 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 28,500 Project expected to begin: X Description of Item(s) or Project: Provide Capitial funds for Vehicle Rehabilitation, point,bodywork, etc. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This will provide funds for the conversion of police cars to code enforcement vehicles. In addition it will provide funds to extend the operational life of older vehicles and maintain the appearance of the fleet with painting and cosmetic improvements. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 0 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Prog am Project Fund / Department CAP /FF Name: Motor Pool Startup PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 1 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -yep )f Cost Estimate $ 35,000 Project expected to begin- Description of Item(s) or Project: Capital funds to supply the New Motor Pool facility with items that are needed for operations. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: While funds are allocated for the new Motor Pool Building , there will be many additional items such as lifts, oil pumping equipment,electric transfer switches,computers, furniture, and finishings that will be required to render the building operational IF DENIED, possible alternatives which may be considered: Operate in a severly limited capacity Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 - - _ ?5:15P FROM: J013BERS EQUIPMENT 5440 NW 78 AVENUE MIAMI, FL 33166 7070-11,;(306) 592 -8730 7-ax: (305) 592 -6571 MIAMI SHORES CITY OF ATTN'JOHN 1701 N.W. 103 ST MIAMI, FL 33147 PH (305)795- 2210FAX(305)696 -6402 OTY 1 E 1 i 1 TO:3056966402 P:1/1 ,,ii3MBE =R TERMS REP SOB NET 10 DAYS TAN ITEM DESCRIPTION THE SL29 HAS BEEN REPLACED BY THE SL2% ROT SL210 Two Post Ingiround Lift 10,000lbs. Capacity. Fully Contained Electric - Hydraulic operation Rigid Equalized, INSTALLATION INSTALLATION CHARGES ON NEW CONSTRUCTION "* *NOTE "" NOTE " NO CONCRETE CUTTING NEEDED LABOR LABOR TO REMOVE EXISTING SL29 FROM OLD LOCATION AND RELOCATING TO NEW 1UILDING (NEW CONSTRUCTION) " "' NOTE " " " NOTE * * - REMOVAL OF SL29 DOES NOT INCLUDE 13ACKFILL I OR POURING OF CONCRETE ON EXCAVATION SINCE BUILDING WILL 13E DEMOLISHED_ R11rl+F **- khkh * #!f ersf!ly artis�HRAMrtAA ,l11'*Rx- lew- irrtxxRari tsRVe,Y.w1r ELECTRICAL INSTALLATION NOT INCLUDED. a l Y iltf f ;/ykyFA.F . * * A'k'A kk A k'kf QUOTE QUOTE 3/1612004 9372 PROJEGT EACH TOTAL 5,215.86 5,215.86 2,100.00 2,100.00 3,970.00 3,970.00 TOTAL $11,285.86 i XNI VMS ALTERNATIVE POWER SOURCES Fax Transmittal Form .john Rumble ,zation Name /Dept, Phone number: Urgent Review Message: From David West 1514 Sydney Rd Plant City, FL 33567 Date sent: 3/5/2004 Time sent: 8.42 T he following is the pricing for the transfer switches you requested. l cannot give you an estimate for installation until l come down and look at the job_ We can arrange for that at your convenience- amp, 3 pole NEMA 1 automatic transfer switch $ 2,965.00 ea. 5% shipping $ 148.25 ea. Sub Total $ 3,1 13.25 ea Total $ 6,226.50 --2. We can schedule a time to come down. Thanks, David 1514 Sydney Rd Plant City, FL 33567 Phone= 813- 757 -6020 Toll Free 866-757-6020 Fax: 813 -7'S4 -9252 Emil: dwe5t70@hotmail.com MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department SA^- Project FF /Public Works 5an Name: Replace Loader 33 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 2005 i'i,000 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4; Jul -Sep Cost Estimate $ )At:0Z0 Project expected to begin: x Description of Items) or Project: `U S = GLa �Cst tT ti S. 0 0C Fly O-C i $R -� l°S7X f Replace Loader 33 Description or ID of Original Asset to be replaced (Fixed Asset ID): V- 33(1996), Justification, Rationale, or Explanation of need to authorize project request: This unit has met its life expectancy and needs to be replaced, It will be retained as a backup unit to ensure an uninterrupted trash operation. IF DENIED, possible alternatives which may be considered: Continue using unit #33 as a Primary loader Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 1,000 Other: TOTAL COST (Annual) $ 1,000 Form FIN: 05CAP Revised: Feb'04 _ 305514353 NORTRAX MIAMI PAGE 61/63 Government Sales 4343 N.W. 761" Avenue Miami, FL 33166 OfFoe: (305) 592 -5740 X -224 Fax: (305) $13-4353 Gell; (305) 586.2921 ctlrm To: John Rumble From: Eny Sanchez Fax: 305-696 -6402 Pages: 3 " ^'• 3i✓b -7 °5 -2210 00te: 3/12/2004 Ike: Budget estimate for JD 344H I -oader CC: n Urgent Rf For Review ❑ Pleeae Confirm © Please Reply ❑ Please file • Comments: John, You should he OK if you budget this amount. Could be a bit less than that. Update on bucket: The bucket is finished. It was painted on Wed. Drying on Thursday. Shipping out today, It should arrive by mud -week. Thanks and have a good weekend, il"A1 x 1 C 1} ., •i C3./1-2/2004 09:51 305514353 NORTRAX MIAMI PAGE 02103 344H FOUR WHEEL DRIVE LOADER Total Delivered Price: $100,519.00 Configured Features - Required !SASE MACHINE 2�7 344H FOUR WHEEL DRIVE LOADER HYDRAULIC SYSTEM 7-340 Three Spool Control Valve with Single Lever Joystick and Auxiliary Function Lever NOTE: ver controls boom and bucket, 2nd lever controls auxiliary function. "'ncludes third function lines to loader crosstube. For M.P, bucket and front attachments, WHEELS AND TIRES 4216 17.5 -25 In, 12 PR (L;) Goodyear Tubeless NOTE: " Tire chains require wheel spacers. 92.1 -in. (2340 mm) overall tread vvidth. BATTERY 7020 Single Battery, Standard Duty ^v CCA (BOPS) CANOPY OR CAB 8419 Sound Suppressed Cab NOTE: Fresh air heater, defroster and pressurizer. Headliner, floor met and insulated floor. `Tinted safety glass, front and rear three -pane windows with clear joint seals. " Intermittent front and rear wipers and washers. Sliding windows in left and right doors. " Deluxe cloth mechanical suspenslon seatwith 2 -in. 05 -mm) seat belt with retractors (conforms to SAE J386). One interior rearview convex mirror. " Two exterior convex mirrors. * Full width sun visor. 'UCKETS 8550 Less Bucket with Pins Configured Features - Optional ^ =� Description Cn! acid Rear Work Lights Configured Features - Accessary Qty Code Description 1 AT304064 Air Conditioning (Roof Mounted) Mar 12, 2004 8 :37:56 AM CST 2x04 09:51 305514353 NORTRAX MIAMI PAGE 03/03 Installation instructions T202879. k Average inSIlation, 12.0 hours, and increases overall height 8 in " Inoludes engine and cab components. '°'?ICING SUMMARY Configured Price $107,092.00 JRB Quick Coupler, Hydraulic $3,500.00 JRB Pallet Forks $4,200.00 JRB 2.0 Yard Multi- Purpose Bucket w/ edge $8,000.00 installation of Air Conditioning Kit $2,000.00 Standard Governmental Discount: 25% ($26,773.00) Freight from factory $2,000.00 Pre - delivery Service: $500.00 Total Delivered Price: $100,519.00 PRICING SUMMARY CUSTOMER INFORMATION First Name: Last Name; Company: 1 "ono No: Email: Expiration: Deliver to Address; John Rumble Miami Shores Village 305- 795 -2210 Budget Estimate 1701 NW 103rd Street Miami Shores, 171. USA MIAMI SHORES VILLAGE Capital Im rovement Pro ram P0r -r r1Jmsee- Form FIN: 05CAP Revised: Feb'04 Project Fund / Department FF/ Rec Maintenance Name: Replace Pickup 9599 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 20QC Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 25,000 Project expected to begin: x Description of Item(s) or Project: New Pickup truck for the recreation maintenance department. Description or ID of Original Asset to be replaced (Fixed Asset ID): V9952 (1995) Justification, Rationale, or Explanation of need to authorize project request: V 9552 has met its life expectancy and needs to be replaced. IF DENIED, possible alternatives which may be considered: Continue with old truck and increased maintenance costs Estimated Annualized Recurring Costs Project Life Expectancy(yrs) Ir7 Personnel costs $ - Operating Expenses 300 Other: TOTAL COST (Annual) $ 300 Form FIN: 05CAP Revised: Feb'04 Mp 1.7 04 05:57P DON REID FLEET i NAME MIAMI SHORES ADDRESS: PROPOSAL LDAfLE: March 17; 2004 ATTENTION: JOHN 2 -Uu4 FORD F -250 REG CAB 4 X 2 6.0 DIESEL ENGINE W /HD TOW PKG AIR CONDITION AM /FM RADIO SPEED CONTROL POWER LOCKS AND WINDOWS ABS TRAILER TOW /CAMPER STYLE MIRRORS OOOLB LIFTGATE TOTAL PER STATE CONTRACT 070 -500 -425 $ 15,198.00 5,730.00 125.00 2,295.00 $ 23, 348.00 We thank you for the opportunity to make this proposal and will appreciate your acceptanec. Acceptance of this proposal will not be binding upon us until this proposal is approved hereonin writing by an o[rcial of Don Reid Ford, Inc. Return of one copy of this proposal and your purchase order number constitutes your official acceptance. PO#i Respectf dty submitted DON REID FORD; INC. BY: MANAGER F.1 MIAMI SHORES VILLAGE Capital Improvement Program -A)46-0,!Fe2 21004 =30 Form FIN: 05CAP Revised: Feb'04 Project Fund 1 Deportment CAP/ Pworks Parks Name: Replace Trailer T5 PROJECT STATUS I Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 10,000 Project expected to begin: X Description of Item(s) or Project: Replace Parks equipment trailer that is used to transport tools, mowers, and irrigation supplies to the field Description or ID of Original Asset to be replaced (Fixed Asset ID): T -5 (1996) Justification, Rationale, or Explanation of need to authorize project request: This trailer has met its life expectancy and will be replaced with a model that encompasses improved security and storage capability to reduce trips to the Public Works Yard. IF DENIED, possible alternatives which may be considered: Continue to use old trailer with increased maintenace cost Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 8 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 Rayside Truck & Trailer, Inc. 2983 S. Military Trail - Nest Palm Beach, FL 33415 Palm -Beach (561) 965 -7930 * Watts (800) 272 -7950 Fax (561) %5 -7998 PboneNerbd Quote BE To: MIAMI SHORES PUBLIC WORKS a ntEct: JOHN RUMBLE End. Uses; hawis: Or Umo: T AATnUr•' AIM TW ATT CT! Date: 3/1512004 Phone: 303- 795 -2210 FAX #: 305- 6966402 CA: I WB: . V -AP.GCI MODEL CW7202.102 IA NIDSCAPE PACKAGE INCLUDES ?'`WOOD SIDE WALL IRMO 314" PRESSURE TREATER 17L00 FRAME _ M EIS OERS ON 16" CENTERS, RAMP DOOR WI SPRING ASSIST REAR ISTABILIZER JACKS STONE GUARD, SIDE DOOR, FLO -THRU VENTS, SPARE :ARE AND WHEEL W/ COVER AND CARRIER, 2 A DOME LIGHTS WALL CT .AND FIRST AID KIT ALSO INCLUDES; j "WORK BENCH, OVERHEAD CABINETS, HIGH SECURITY CAM LOCKS, 4(EA TIE DOWNS, RAMP DOOR EXTENSION TOE AND L.E,D. LIGHT L.PACKAGE. DoBvery Date Promised: T o ttvl I� Wlcd Price; (Pius Applicable Sales �. ;?•d Critical: i_. ;a ii• � {Gi} Yes No •ssl;'• �el� X R ODNEY NELSON Salesmaa p •'f DEEE 13rM3SU-1 dH WdbF. =6 t'ooa S'[ Wells Cargo 1_S Series You're in a tough profession. It takes business savvy, determination, and a lot of hard work to succeed. Wells Cargo can help you out in the hard work department. From transporting all your tools of the trade to projecting a professional image, a Wells Cargo LS Series landscape trailer has the "right stuff' to get the job done. We're used to the punishment a work crew can dish out and we don't mind getting a little dirt under our treads. For that reason, all LS Series landscape trailers are built with plenty of muscle and backbone to spare. Think of your Wells Cargo LS Series landscape trailer as an investment in durable goods. At Wells Cargo, we're dedicated to building the most reliable trailers on the road today and winning you over as a satisfied customer. Our reputation for long lasting durability stems from a heavy -duty steel frame that doesn't need pampering. No shortcuts. No cutting corners. Just the strongest frame construction available and customized the way you want it. Every LS Series landscape trailer is engineered to deliver hassle -free performance ... day in and day out. It's no surprise that we can confidently tell you to plan on at least 15 years of carefree service. The Wells Cargo Landscape is a Greer Industry Miarknorse. Page 1 of I -{ .� . POPULAR OP I ONS � PA 09 1 SPECIFICA'1 ONS STANDARD PEIRTURES CATALOG DOWNLOAD © Wells Cargo, Inc. 1503 West McNaughton • Elkhart IN • 46514 -2243 Toll -free: (800) 348 -7553 MIAMI SHORES VILLAGE Capital Improvement Program 2oO4-- 31 Project Fund / Department SAN / Pworks- Sanitation Name: New Sterling Trash Truck PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 200$ Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 65,000 Project expected to begin: Description of Item(s) or Project: To obtain a new Sterling heavy duty trash truck for the Trash Operation Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Our fleet of full time trash trucks has increased to 4 and the oldest 2 have been in service 5 years. We currently have no backup vehicle for the operation, and service will be impacted if one of the 4 vehicles is out of service for any period of time. IF DENIED, possible alternatives which may be considered: Continue with 4 Vehicles Estimated Annualized Recurring frosts 1j77ife Expectancy (yrs) 10 Personnel costs $ - Operating Expenses 500 Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised: Feb'04 reh 04 04 09:34a Atlantic Trucks 407 862 3849 F.4 Cargo — SUMMARY QUOTATION 02-04-2001 Page 1 3f 1 MTAMT. SHORES WI -AGE' ATLANTIC TRUCK C:ENTE 2565 W. ST. RD_ 84 FT, LAUDERDALE FTC 33312 1 954 537 8220 PREPARED BY: STATE Ok' FLOR I DA (P�itx,s in U.S. Dollars) EQUIPMENT Tc� Lal i SC8000 CAB OVER L'r4C ;:1 nrn, CI [AS S IS .... ............ . . . _ ..... $ __- 61656 TO"T'AI, EQUIPMENT PRTCF . . . .... . .......... ... . .. ........... $ _ 64656 OTIIER CHARGES FET......................... ............................... $ Q TAXF�S ..... ............................... Q FEES---... .... ............................... .. 0 OLher....................... ............................... U TOTAL OTHER C IIAR(;ES ...................... ......... . ... . . e �. _O 1 TOTAL QUOTE — ..................... COMMENTS: . . ,./�.... �� U Y .. $ 6 e,�� -64656 Dol ivory, assured by !_/ providcci t:hc r is r.ocoi.vcd i)c`foru / Unit to ho dog ivoT -p o the cusLonter. APPROVAL: Piease indicaLo your acceptanco of this quc >L.�.ition by ,i(lni.nq helow: x Customer f)ato .et 04 04 09:34a Rtlantic Trucks 407 862 3849 5 Cargo SPHC:PRO 2.00 SPFCTFTCATTON PROPOSAL 02 04 2001 MIAMI SNORES V I I ,7'.AGI -,' ATLANTTC 'TRUCK CENTF 2565 W. ST- RD. 84 FT.LAUDERDAr,F F'L 33312 1 954 587 8220 PREPARED BY: STATE OF Fr.O121DA SPRC:TIP TCATTONS - - - - -- MODEL SC8000 CAB OVER ENGINE - CHASSIS ...... SET 13ACK AXLE — TRUCK ....... . ........ . STRAIGHT TRUCK PROV.1 S 1 ON .... ..... . .. . . LH PRTMARY STEERiNC LOCATION .......... GENERAL SERVICE TRUCK C'OMPTGUP.ATTON .......... ........ . PTCKUP & DELIVERY/ SHORT HAUL STi'RVTCI,, .. AGRICULTURE BUSINESS SEGMENT .......... 1' LA 'I'13L1) /1'1,A'1'1'U[:M /S'1'AKF BODY .. ....... .. GENERAL FREIGHT COMM01_iTY ............. TERRAIN /DUTY: 100% (ALL) OF THE TTME, SMOOTH CONCW,,TX OR AS1'I1A1,'I' PAVFMENT- MAXTMUM 8% EXPECTED GRADE ............. DOMTC C T,FJ), USA 49 STATES .............. EXP LORI AXLE LOAD .................... . EXP REAR AXLE LOAD ..................... 1i;XI' GVW C:APAC,;TTY ........... ... ........ . CARGO RAST'C VEHICLE, WARRANTY .......... TRUCK SFRVTCF TRUCK BODY 1,ENGTH ...................... ENGTNF,. CUM TSR• 02 5.9 215 1113@21-300 IRT)M; 2500 GOV 520 T,R /FT 0 1600 RPM 12000 LBS 23000 1,11S, 30000 LBS ate-. 0.0 lea, Xau<' II LiKin Th-a Way q-- C-c> rR 04 04 09:34a Atlantic Trucks 407 862 3849 F.6 Cargo�e SPECTFYCA,PiON PROPOSAL 02 04 2004 MIAMI SHORES VILLAGE page 2 ELECTRONTC ENGINE CONTROL ROAD SPEED LiMIT ....................... 90 MPH ENGTNIi; FQ0 I LAMENT 2002 LJT'A /CARB PMTSS-LON CERTTFICATION .. OIL FTT.T AND DIL' STICK BACK OIL' CAR .... CAR MOUNTED LH VERTICAL SNORKEL W.1 T11 L11 C:A13 FENDER MTD DONALSON AIR CLEANER DR 12V 130 AMP 22 S1 QUADRAMOUNT ...... PAD AT,TF,RNA`T'OR ( 2) AhLLANCIA,' CNF624MF GRL324 12V MF 1 300 CCA TAPER POST BA'1" ER TES S'PEL'L BATT BOX FRAME MTD LH .. ... ...... FRAME ()ROUND 1*N'LJRN FOR BATTERY CABLES NO CLUTCH ............................. C:UMMTNS 15.2 CFM ATR COMPRESSOR ....... 'T'EFLON COMPH 8SOR l)ISCIIARGI� I,TNF ...... FT.F,C ENG INTEGRAL SHUTDOWN PROTECTION ON SYSTI(I'm SINGLE HORTZON'I'AL MiJF'FI F;I,, W /[[0RJ.y0NTA1, 'PAIL PTPF EXHAUST, RTGHT BAND MOUNTED BO RG WARNNR V I SC01JS FAN DRIVE . , ...... . CUMMINS SPIN ON FUEL FILTER ... . . . . . .. FULT,TOLOW OIL FTLTER ........,......... 7:37 SQ TN COPJ- "Ef: /BRASS RADTAT'OR ..... . . ANTIFREEZE TO 34F, ETHYLENE GLYCO1. PRF- CIIARGE'D SCA HEAVY DUTY COOLANT RUBBER COOT ANT I-10:-1,„i CONSTANT TENSION IIOSE CI,AMf?S YOR ...... COOLANT HOSES TOWER I:ADiATOR GUARD . . . .. . .. . .. . .. ... . ALUMINUM FLYWHFEL HOUSING ............. AIR .1 NTAKF WARMER ..................... DELCO 12V 29M'T STAK"I'1~ R . .............. . '.1'RANSM'I S S TON & HQU I PMENT ATAJSON MD--- :3560P AU'T'OMATIC TRANSMISSTON You ' 11 W'Ex y We c> Ir j< . MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Second Avenue Rehabilition - Debt Fund / Department Public Works Name: Service obligation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 3/1/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep X $ 90,000 Project expected to begin: Cost Estimate X Description of Items) or Project: Dedicated funding source to pay the semi - annual debt service obligations relating to the Second Avenue Revitalization Effort. This note was executed in Spring, 2003. Principal and interest for FY'05 are $50,000 and $40,000 for Principal and Interest respectively. Description or ID of Original Asset to As part of the negotiated transaction to finance the Second Avenue be replaced (Fixed Asset ID): Revitalization Program, the Village committed up to 30% of the annual Local Option Gas Tax Proceeds to fund the majority of the semi - annual principal and interest payments associated with the $950,000, 10 -year credit line with SunTrust. Annual debt service costs in excess of the 30% appropriation are offset by contributions from the General Fund. Justification, Rationale, or Explanation The Village in indebted with SunTrust and has committed to obligate of need to authorize project request: up to 30% of the annual gas tax proceeds to meet this financial obligation. IF DENIED, possible alternatives Failure to use this fund will result in the Village having a default for which may be considered: non - payment of a $950,000 credit instrument with SunTrust; or, would be required to renegotiate the terms and conditions associated with this debt repayment. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 8 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program pro per+ WU.MkA" 20 ®s. 322 Project Fund / Department Name: CAP/ Pworks- Streets 95th Street Median PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 3 3/19/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 100,000 Project expected to begin: X Description of Item(s) or Project: Provide a traffic calming median with lighting ,landscaping and irrigation on 95th 5t. from NE 2nd to Grand Concourse Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Traffic calming is needed to discourage trough traffic at this intersection and slow down existing traffic IF DENIED, possible alternatives which may be considered: Continue use of existing speed humps Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 20 Personnel costs $ - Operating Expenses 500 Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised; Feb'04 95th Street Median This funding will cover design criteria, plants, curbing, lighting, and will be similar in concept to the existing medians on Grand Concourse. Capital Project Master List FY2005 thru 2009 by Department Fund Funding FY 2005 Project Description Dept Prof # Source Request ('93) Trailer [T #] replacement Poi .33 CAP $ 14,000 Computer workstation upgrades Pol .34 CAP 23,500 Computer Voice- stress Analyzer Replacement Pol .35 CAP 18,000 LIFEPACK Defibrilator replacements Pol .36 CAP 6,900 Sub - total: POLICE DEP , $ 62,400 C Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM MIAMI SHORES VILLAGE FY 2004 -05 thru FY 2008 -09 Capital Project Worksheets Funding Request for the FY 2004 -05 Budgetary Cycle To be assigned by Finance FY 2004 -05 Project Na: ,:2p 05 -�� Project Name: Traffic Speed Enforcement Trailer Replacement (Option # 2) Total Non - recurring Project Cost: - - mm - $14,000 Total appropriations from previous $ Actual disbursed thru 3/31/2004 $ Balance remaining from prior years $ - Cost for the current year: Project start date was... 11/20 /03 Approximate % complete on 03/31 0% PROPOSED FUNDING SOURCE(5): GEN 0 $14,000 $0 The radar trailer being replaced has required an increased level of maintenance and parts for the data capture Description: This project is for the replacement of our radar speed enforcement trailer that was purchased in 1993. This replacement trailer is a 0 $0 SMART LP trailer that is a smaller version of our latest speed 0 $0 enforcement trailer. Totals -> $14,000 November -03 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: 15tatus (S /P): Total appropriations from previous $ Actual disbursed thru 3/31/2004 $ Balance remaining from prior years $ - _. .._........ ..... - .................-................................................_...... ........._,.1- ......- .......... Tanget completion date 02/01/04 Project start date was... 11/20 /03 Approximate % complete on 03/31 0% Target Completion date 09/30/04 IMPACT STATEMENTS Project Location Village Wide Requesting department /Division Police Date on which project is EXPECTED to begin: 11/01/03 _. .._........ ..... - .................-................................................_...... ........._,.1- ......- .......... Tanget completion date 02/01/04 Standard ° Special - - -- � - -- -'- - _ -�� -- 2008 -09 Five -year Total Asset Life Expectancy: 10 y s The radar trailer being replaced has required an increased level of maintenance and parts for the data capture Why do you need this asset: portion are no longer being manufactured. With the upcoming road projects scheduled throughout the Village, traffic enforcement and speeding con OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? No Ifyes # Full time: 0.0 X # Part time: 0.0 Estimate annual cost - - - > 1_0 Will repairs/maintenance & supply costs increase? X If yes, estimated costs for: $ FY 2004 -05 Operating Cost Increase 0.0%1$ - Budqet Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 Five -year Total GEN $ 14,000 $ 14,000 $ - $ - $ - Totals -> 1 $ 14,0001$ - 1 $ - $ - $ - $ 14,000 NK MMM SIGNA1.Sa INC A41UMMU 1" OP PLISUCBAIETV riQUMENT, ■ O �Iaou 1�,oc�t��r2 -rra� Rkwrkmm1Umn1 .00m wwmkua6ordgm1*A n Date 03/19/2004 To... • CAPT KEVIN LYSTAD MIAMI SHORES POLICE DEPT 9990 NE 2ND AVE PO BOX 530979 MIAMI SHORES FL 33153 (,quotation Quote # 211499798023556 Terms Net 30 This Quote Expires on 06/17/2004 Phone 305- 759 -2468 Fax 305- 795 -2212 Qty Product Description 1 SMART -LP, INCLUDES 18" AMBER DISPLAY, SPEED SIGN WITH CHANGEABLE NUMBERS, LENSED ANTENNA Signature ** PLEASE CHOOSE ONE OF THE FOLLOWING FOR SHIPPING ** FURNITURE VAN FREIGHT COMMON CARRIER - CUSTOMER HELPS UNLOAD OPTIONS: NOT INCLUDED IN TOTAL PRICING AXLE LOCK DRU (DIRECTIONAL RADAR UNIT) UPGRADE TAMPER ALARM SMART -LP VIOLATOR ALERT UPGRADE SOLAR PANEL, UPGRADE THRESHOLD SPEED BLANK CANVASCOVER ALUMINUM WHEELS (UPGRADE) SMART -LP TRAFFIC STATISTICS PACKAGE SECOND YEAR EXTENDED WARRANTY (INCLUDES 50% IACP DISCOUNT) THIRD YEAR EXTENDED WARRANTY (INCLUDES 50% IACP DISCOUNT) 0 Payments of $0.00 per @ 0.00% APR Toll Free 800- 4KUSTOM (800- 458 -7866) Total Page 1 of 2 UnitPrice SubTotal $8,045.00 $8,045.00 $0.00 $0.00 $872.00 $0.00 $500.00 $0.00 $0.00 $0.00 $85.00 $0.00 $200.00 $0.00 $225.00 $0.00 $250.00 $0.00 $495.00 $0.00 $95.00 $0.00 $195.00 $0.00 $225.00 $0.00 $3,000.00 $0.00 $83.50 $0.00 $168.00 $0.00 $8,045.00 • CCCCCC� �NA►�►N�. _ . _. --- ..guns► MIS Wu sm RT 17 vw liolm - lylty -F.rol-aote C01-alall al7tc, voj�-,-�La-rY Speed ,,,I, tiye SM ��J-LP kl�? L ,wa.reTiess compliance ,.-LP Easy set -up in 3 minutes or less 1. Stabilize with leveling jacks and remove the hitch 2. Release the sign latch 3. Raise the display 4. Select the speed limit numbers 5. Power "on" and it's ready. Standard Features: • 18" Amber LED display provides high visibility and adjusts to all ambient light conditions • Adjustable tongue length for safer towing • Built -in axle lock adds stability and prevents theft • Tamper- resistant, dual lock storage box houses power switch, low- maintenance batteries, charger, and speed signs Optional Features: Violator Alert - LED display flashes if pre -set speed is exceeded DRU (Direction Radar Unit) - displays approaching traffic only • Electric Display Lift - raises and lowers display with ease • High -speed Blanking - display turns off if pre -set speed is exceeded Solar Panel - provides alternative power source for longer field use SMARTStat - Kustom's Wind owsTM -based traffic statistics software package Visit our website at www.kustomsignals.com! SMART -LP's advanced see - through design provides a clear line of sight for pedestrians and drivers. Standard Specifications: Display: 2- digit, 18" High brightness amber LED Faceplate: Shatter - resistant safety glass Construction: Welded square tubing frame Enclosure: Tamper- resistant, anti -skid, stainless ste Suspension: Torsion spring Stabilizers: 4 screw -type leveling jacks Hitch Size: 2" ball Power: 2 low- maintenance 12V batteries Charger: 110VAC: 10 amp output Hitch Weight: 75 lbs. Trailer Weight: 760 lbs. Dimensions: Display Down: 118 "L x 70 "W x 48 "H (300 x 178 x 122 Display Up: 1181 x 70 "W x 106 "H (300 x 178 x 269 Radar: True Doppler K -Band Accuracy: + 1 mph (± 2 kmlh) Temp. Range: -22 °F to +140 °F ( -30 °C to +60 °C) Operating Time: 7 days per charge These specifications arc subject to change without notice. SMART -LP is a PATCO product distributed by Kust07n Signals. Kustom Signals' warranhj includes parts and labor, and warrants all components — without exception — against defects in materials and zoorkman- ship. SMART -LP is warranted for one year, the radar is warranted for two years. Lease /Purdwse available. For more information, a quote, or to place an order, call toll free: 1- 800- 4KLISTOM (458- 7866). KUSTOM SIGNALS, INC. 9325 Pflumm • Lenexa. KS 66215 - 3347.913!492- 1400* FAX 913/492 -1703 - 800 -458 -7866 - sales aO7kustomslpnals.com ASUESDARYOFPUBMSA ,FETYEWIPMENT.M'":. - Printed in U.S.A. 11/00 MIAMI SHORES VILLAGE FY 2004 -05 thru FY 2008 -09 Capital Project Worksheets Funding Request for the FY 2004 -05 Budgetary C cle To be assigned by finance FY 2004 -05 Project No: -;Xp05 -,3e� Project Name: Police Department Workstation Computer Upgrade Total Non - recurring Project Cost: .................. ............................... $23,300 No Prior Project #: Status (S /P): Cost for the current year: Standard Special PROPOSED FUNDING SOURCE(S): GEN 0 $23,500 $0 Target completion date 09/30/04 The current computer workstations have reached fife expectancy.. Parts for the current systems are no longer Description: This project is for the replacement of our police department office computers. Our current office computers were purchased 8/2000. 0 $0 This project would replace those computers with Dell OptiPlex 0 $0 systems with a 4yr warranty. Totals -> $23,5W November -03 IMPACT STATEMENTS PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: Status (S /P): Total appropriations from previous $ Actual disbursed thru 3/31/2004 $ Balance remaining from prior years $ Standard Special Project, tort date was... 11/20/03 Approximate % complete on 03/31 01% Target completion date 09/30/04 IMPACT STATEMENTS Project Location Police Department Requesting Department /Qivision Police Date on which project is EXPECTED to begin: 11/01/03 Target completion date 02/01/04 Standard Special 2008 -09 1 Five -year Total Asset Life Expectancy: 5 yrs The current computer workstations have reached fife expectancy.. Parts for the current systems are no longer Why do you need this asset: available and several workstations are temporarily utilizing spare equipment. Current workstations are based on the Windows 98 operating system. OPERATIONAL IMPACTS ON FINANCES (If arty): Will additional staff be required AFTER completion? No If yes # Full time: 0.0 X # Part time: 0.0 Estimate annual cost - - - > L Will repairs /maintenance & supply costs increase? X If yes, estimated costs for: k $ FY 2004 -05 Operating Cost Increase 0.0% $ - Bud et Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 1 Five -year Total GEN $ 23,500 $ 23,500 $ - Totals -> $ 23,500 i $ - is - is - $ - $ 23,500 Florida State Store: Current Orderform 1- 888 - 694 -1402 Your Current Orderform Using your Orderform Click the "Place Order' button to continue to the Checkout and enter order online Click the "Save E- quote" button to save this form and /or forward it to your purchasing agent as a requisition. Click the "Continue Shopping" to add more items to your Orderform. Dell recommends Microsoft® Windows® XP Professional Page 1 of 2 Current Orderform I Retrieve E -QL Florida S- Full Catalog I Software, Periphe Missing Something? b View Catalog of Software & Peripherals View Options: r View Order Summary Total Price *: $23,280.20 Description Quantity 1 OptiPlex GX60 Small Form Factor Intel® Celeron® Processor 20 2.20GHz, 128K/400MHz FSB . Microsoft® Windows® XP Professional, SP1, with Media and NTFS b edit this item b delete this item b update View t Unit Price Iten $1,164.01 $23, Date: Friday, March 19, 2004 10:19:10 AM CST Catalog Number: 84 RC962167 ptlPlex GX60 Small Form Factor: Intel® Celeron® Processor 2.20GHz, 128K/400MHz FSB 2Cx6S - f 221 -2209 i Memory: 256MB DDR Non -ECC SDRAM (1 DIM'M) 56N - 311 -2151 Keyboard: Deli"" PS /2 Entry Quiet Key Keyboard, No Hot Keys PS2 - 310 -1515 Monitor: Dell 17 inch E172FP flat panel display (17.0 viewable) E172FP- 320 -2294 (Embedded Video Board: Embedded Intel® Extreme@) Graphics INT - 320 -0551 Boot Hard Drives: 40GB ATA/100 Hard Drive (7200 RPM) 0 -1340-7276 (Floppy Drive Option: 1.44MB 3.5 Inch Floppy Drive -1340-7586 Operating System: Microsoft@ Wndows® XP Professional, SP1, with Media and NTFS PP1EC- 420 -2119 Ouse: Dell'm PS /2 2 button mouse L - 310 -1301 Network Adapters (NICS): Embedded Intel? PRO /100 M NIC with ASF and Remote Wake -up INT - 430 -0406 1st Removable Media: 10/24X Slimline CD -ROM D24- 313 -0874 Embedded Audio Solution: Embedded Sound Blaster Compatible AC97 Audio INT - 313 -8170 Speakers: No Speaker Option N - 313 -1416 Resource CD: Resources CD contains Diagnostics and Driver for Dell OptiPlex Syster RCD - 313 -7168 Energy Star Setting: 'Energy Star Enable S - 310 -4721 Chassis Stand: Small FormFactor Chassis Stand STND - 310 -6775 !Hardware Support Services: 4 Year Limited Warranty plus 4 Year NBD On -Site Service U40S - 900 -6203 900 -6200 Gold Technical Support: Gold Technical Support, Optiplex, 3 Years GTS3WL - 461-374911950-4909) http: / /rcommerce .us.dell.com/rcomm /basket.asp 3/19/2004 Florida State Store: Current Orderform lation Support Services: INo Installation NOINSTL - f 900 -9987 (Keep Your Hard Drive: (Keep Your Hard Drive, 3 Year ICr'HD3Y -1 960 -25971 Page 2 of 2 Total Price* $23, 1- 888 - 694 -1402 Current Orderform f Retrieve E -Qt This configuration is presented for your convenience only. It is available for purchase by US customers who take delivery in the US. Dell will not be rest typographical or other errors or omissions regarding prices or other information. * Prices and lease payments for products are subject to change without notice and DO NOT INCLUDE SHIPPING AND /OR HANDLING CHARGES OR TAXES. Promotional offers and prices are for a limited time. Prices have been rounded to the nearest dollar for online display. Final order specifications including tax and shipping, will be communicated following receipt of your online order. If your organization has a special shipping arrangement with Del not receive final, applicable shipping and tax amounts until you receive your order invoice. Please contact your organization's administrator or your Dell for details on any special shipping arrangements. 12 Please note that this Microsoft software product may use technological measures for copy protection. In such event, you will not be able to use the pi not comply with the product activation or reactivation procedures, which may be completed by Internet or telephone (toll charges may apply). Copyright 2000 -2003 Dell Inc. For customers of the 50 United States only. Site Terms I Terms and Conditions of Sale I Privacy Policy Friday, March 19, 2004 10:19:10 AM CST http:// rcommerce .us.dell.com/reomm/basket.asp 3/19/2004 MIAMI SHORES VILLAGE FY 2004-05 thru FY 2008-09 Capital Project Worksheets Funding Request for the. FY 2004 -05 Budgetary To be assigned by Finance FY 2004-05 Project No:1 -W� 05- 7a77 Project Name: Computer Voice Stress Analyzer replacement Total Non - recurring Project Cost; $18,000 . ......... No JPrior Project #: IStatus (S/P): Cost for the current year: - PROPOSED FUNDING SOURORSl: GEN 0 $18,000 $0 Torqet completion date 09/30/04 The current voice stress onalyzer, which was purchased inl989.isno longer serviceable. The new unit would allow Description: This project is for the replacement of our current voice stress analyzer which is utilized by the detective bureau to obtain 0 $0 confessions and verify truthfulness during investigations. 0 $0 . I % $ Totals -), $18,000 November-03 IMPACT STATEMENTS PRIOR YEAR INFORMATION Project was previously approved: No JPrior Project #: IStatus (S/P): Total appropriations from previous $ Actual disbursed thru 3/31/2004 $ Balance remaining from prior years $ - Project start date was 11/20/03 Approximate % complete on 03/31 0% Torqet completion date 09/30/04 IMPACT STATEMENTS Project Location Police Department Fev-_s_fil Department /Division Police ................... I . .. ...................... Date an which project is EXPECTED to begin: 11/01/03 Target completion date 02/01/04 ----------- 5 cia3 -------- 2008-09 -----Standard Asset Life Expectancy: 5 M GEN The current voice stress onalyzer, which was purchased inl989.isno longer serviceable. The new unit would allow Why do you need this asset: our detective bureau to continue to obtain confessions and verify truthfulness of victims and subjects in order to successfully clear cases. Thus maintaining our high Class I clearance rate. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? No If yes # Full time: 0.0 X # Part time: 0.0 Estimate annual cost - - - > LO Will repairs/mointanance & supply costs increase? X If yes, estimated costs for: . I % $ FY 2004-05 Operating Cost Increase 0.0% $ - J Bud _qet Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2004-05 2005-06 2006-07 2007-08 2008-09 Five-year Total GEN $ 18,000 $ 18,000 $ Totals -> 18,0001$ $ $ $ h- !vMional Institute For Truth Verification, Voice Stress Analysis Experts and Manufacturer of the CVS Official Website of The National Institute For Truth Verification. Our mission is to develop the latest in truth verification instruments, training and testing techniques and to equip the NATIONAL INSTITUTE criminal justice community to identify the guilty and absolve FOR the innocent. TRUTH VERIFICATION " i rim. RELATED LINKS: .History Cases Solved Pricincg y Current Agencies Welcome Comparative cost of the Computer Voice Stress AnalyzerTM VS. the polygraph Our Company CVSA POLYGRAPH Our Staff Initial cost of system $10,760.00 $5,950.00 alone (software only) Computer Voice Stress Analyzer Tuition for 1 student $1,440.00 $5,000.00 VSA Length of training 6 days 8 weeks Comparisons Cost of room & board $768.00 $7,200.00 Cost - CVSA vs. factored at $128.00 Poly�g raph per day Funding Salary for student $866.00 $7,000.00 Assistance while in training (U.S. average) GSA Number of exams that 6 2 an examiner can Current conduct per day Agencies Utilizing CVSA Average percent of 0% 30% inconclusive results on Real Cases exams (average) Solved Can unit analyze Yes No audio tapes for truth VSA Validation verification? Studies Do drugs, medical No Yes T-p condition, or age Endorsements affect testing Page 1 of 2 Lttp://www.cvsal.com/cost.php 3/18/04 ri., lvauonal Institute For Truth Verification, Voice Stress Analysis Experts and Manufacturer of the CVS... Page 2 of 2 CVSA Training & Class Schedule Advanced / Recert Training Training Registration VSA ' Associations "uest Information Known countermeasures to defeat the system? Total actual cost to purchase 1 unit and train 1 agent Contact Us © 1999 -2004, CVSA1.com. All Rights Reserved. http://vvww.evsal.com/cost.php No Yes 913,834.00 $25,150-00 Site Maintenance and Hosting by shotgunstart.com 3/18/04 03'/18/2004 10: 55 5617951594 NITS+ PAGE 02 2004 TRAFNII`+iG SCHEDULE Jan. 12 -16 Advanced Examiners/Re•Cert Course May 3 - 7 CACVSA- Adv./Re -Cent Boca Ratan, FT Rushes Milwaukee, WI Jan. 12 -16 PACVSAAdvsnced/P.,e -Cerk Course May 17 -22 Prince George's S.a- Cbamdler, AZ Largo, M.D. Jan. 26 -31 Orlando P.D. May 17 -21 PACVSA - Adv./Recert San Francisco, CA 1 ?eb. 2 -7 Orlando, Fl_ Cincinnati P.D. May 17 -22 St. Louis P.D. Cincinnati OII St. Louis, MO Feb. 9 -13 Lake Co. 5. D. May 17 -22 East Cleveland Waukegan, IL E. Cleveland., OH Feb. 23 -28 California Hwy. Patrol June 7 - 12 Pensacola P.D. Sacramento, CA Pensacola, FL Feb. 23 -25 West Palm Beach P.D. June 14 -19 San Francisco P.D. San Francisco, CA Mar. 1 -6 west Palm. Beach. Fl, Nuami Reach P.D. June 14-19 Atlantic City P.D- Miami Beach, Fl, Atlantic Ciry, NJ Mar. 8 -13 New Orleans P.D. June 21 -26 West Beach Co. ,0 New Orleans, LA Mar. 15 -20 Wisconsin Dept of Justice - lvlxlwall:Ce, WT July 12 -17 Lane Co. S.O. Mar. 29 -Apr, 2 CACVSA-Adv/Re -Cork July 19 -23 Eugene, OR SACVSA Adv./Recert_ Apr- 19-24 New Orlens, LA Knoxville P.D. Orlando, FL Aor_ 19 -24 K noxvil1c, TN Atlanta P.D. Aug. 2 -6 CACVSA AdF./Re,-Cert. Atlanta, Gtr Branson, MO Apr. 26 - 30 SACVSA Adv.M=ert. Smyrna, TN Apr. 26-May l %udianapolis P.D. Indianapolis, IN Oct. 18 -22 PACVSA Adv./Recert Apr. 26 -May 1 Anaheim F.D. Burbank, CA Anaheim, CA "All classes am projected based upon reguer* far rraining and are conf, rmed (30) days prior to actual dates. 07175103 r..,,. r:"I - v✓,Qr Pat,,, Peach. Florida 33414 - (563) 798-6280 -Fax (561) 795 -1594- F -Mail NITNf@ClrSAI-com-www.CVSAl.com MIAMI SHORES VILLAGE FY 2004 -05 thru FY 2008 -09 Capital Project Worksheets Funding Request for the FY 2004 -05 Budgetary Cycle To be assigned by Finance FY 2004 -05 Project No-.I 2005--3c, Project Name: LIFEPAK defibrillators Total Non - recurring Project Cost: $6,900 ......... ............................ ».. Project was previously approved: Cost for the current year: PROPOSED FUNDING SOURCE(S)'. GEN $6,900 0 $0 - Project start date was... 11/20/03 Description: This project is for the replacement of our AED equipment. Target completion date 09/30/04 0 $0 Will additional staff be required AFTER completion? No If yes # Full time: 0.0 X # Part time: 0.0 Estimate annual cost - - - > L0 Will repo!rs /mointenante d& supply costs increase? X If yes, estimated costs for: $ 0 $0 Totals -> $6,91]0 November -03 IMPACT STATEMENTS PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: Status (S /P): Totaf appropriations from previous $ Actual disbursed thru 3/31/2004 $ Balance remaining from prior years $ - Project start date was... 11/20/03 Approximate % complete on 03/31 0% Target completion date 09/30/04 IMPACT STATEMENTS Project Location Vlilage Wide Requesting Department /Division Police ............................... ................ Date an which project is EXPECTED to begin: 11/01/03 ............ ................................................ Target completion date 02/01/04 Standard Special Asset Life Expectancy: 5 yrs 2008 -09 Five -year Total Why do you need this asset: Replace current AED equipment that was purchased in 1998. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? No If yes # Full time: 0.0 X # Part time: 0.0 Estimate annual cost - - - > L0 Will repo!rs /mointenante d& supply costs increase? X If yes, estimated costs for: $ FY 2004 -05 Operating Cost Increase 0.0 %11 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2004 -05 2005 -06 2006 -07 2007 -08 2008 -09 Five -year Total GEN $ 6,900 $ 6,900 $ - Totals -> $ 6,900 $ - $ - $ - 1 $ - Is 6,900 le vi rm Modtronlc Physio- Cantrol Corp. 11811 Wflowo Road NE P_0. Box 97023 Redmond, WA 98073 -9723 J.S.A WAW-Physio=trol Gom www.rnQdtron10.0om 101 B00 442.1142 fax 800.732.0956 DATE: 02119/2004 TO: John Hughes Mlam( Shores Police Dept 9990 NE 2nd Avenue Miami Shores, FL 33136 Phone: (305) 795 -2468 Fax: (305) 796 -2212 FROM: Sales Quotation for Debbi Stanfield Field Sales OOH - Southeast FAX: (425) $67 -4146 RE: Request for Information Number of pages transmitted (including cover page):. If you have any problems receiving this faositmBe transmission or if you have any other Questions regarding this quotation, please call the above - listed number. Quote Speaalist- HT When it's time to reorder your supplies visit our online store at: www.physiocantrol.com /store (Your billing account number is 13085601) d_; I'�/"VV-+ I v4 i ° MCJIh0hiu r'ti;.I s.UH, h,11L QV _ 1W.&NI–V F � 02/19/2004 John Hughes Miami Shores Police Dept 9990 NE 2nd Avenue Miami Shores, FL 33138 Phone: (305) 795 -2468 Fax: (305) 795 -2212 Dear John. Medtronlc Phyxlo- Control Corp. 11811 W111Dv4 Road NE P.O Box 97023 Redmond, WA 98073 -9723 U.S A +gnaw. phys iocontrol.com www med tropic. chin tal 800 442.1142 fax 800.732.0956 Thank you for considering the LIFEFAK(l) family of products for your facility. Because of their proven Performance and rellability, more hospitals and 9 out of the top 10 EMS systems in the U.S. have LIFEPAK defibrillators onboard. Our ultimate goal as the world leader In defibrillation technology Is to enable you to improve outcomes for your patients. We want to be responsive to your needs as our customer. When you need to order supplies, inc ludinfl electrodes, cables, manuals, batteries, carry cases —and more, please visit our convenient online store at http :lAvww.physiocontrol.corrustore to enroll. If you need service, our field service representatives offer rapid response to service calls with 24 -hour, 7 - day -a•. week availability, If necessary, we can provide equipment on loan. Only factory- tralned professionals service LIFEPAK defibrillators. Thank you again for considering LIFEPAK defibrillators. I am enclosing the information you requested, as well as warranty information and terms and conditions for your review. I welcome the opportunity to visit with you lu further discuss your needs. In the meantime, please feel free to contact rile If you have any questions, You can reach me at 800. 442-1142, ext. 2305. Sincerely, Debbi Stanfield Field Sales OOH - Southeast MEDTRONIC PHYSIC - CONTROL Enclosure(s) .1L�;1� ".� ;'�:, 1-. U_1 I'. Mtiir=iuf.LG i-W(.,1�_ U11141!-:jL ,IP•) ;-.09, PHy310•C0NTR0L To: John Hughes Miami Shores Police Dept 9990 NE 2rd Avenue Miami shores, FL 331311 Phone: (305) 795 -2468 Fax: (309) 795 -2212 Contract: SNAPS II, 4851957-0 Medtronic Physio- Control Corp. 11811 Wilbw6 Road NE P.C. 909 07023 Redmond, WA 98073 -9723 U.S.A +v WphysiocontroI,com www mod',ronic.corn tel 800.442.1142 fax 800.732.0956 Quote #: 1 -87ZJO Rev4: 1 Cuotc Dete: 02/4912004 Sale3 Consultant' Debbi SMrfOld 800 - 442.1 142 K 2305 FCA• Dwtinatloo Shipping: 30 -46 Days Terms: Net 30. ell quole:t sub!ect to crgdit aporo,al And the following terms 8 condition.; Expi Date: 04/14/2004 t 99401.000016 2B- LIFEPAK 500 alltoMated external 5 $2,995.00 $1,200.00 51,796.00 $8.97500 deffbrlllator with AdaptivfBiphasle waveform package 2- BUTTON NO AUDIO RECORDING - Includes one iithiurn tralttary, one salt carrying case two pair 0UiK -ccw80 pacirg /defibrimation/ ECG eleetrodni with RED I- PAK praconnect system, operating instruction's and Irlaervice viriea Compatible with Want/Chill Reduced Energy Deflbrll,aMn Electrodes. Flve Year Warranty. 2 LP600M Trade -in value for UFCPAK 500 6 s0.00 $500.00 -$500 OC •$2,500.00 monophasic derrbllTIOnitor 3 40998 -000110 Ambu Res -Cue (Mask Kit 5 $37.00 $9.34 $2706 5 i';6 ao Include$ two sets of diSpOsable vinyl gloves, 9 reusable mouth barrier mask with Valve and filter, a dispnSaole rszoe. 9 disposable onfimicroNol wipe, and one pwr of trauma scieearc Can be attachm to LIFEPAK 500 and LIFEPAK CR Plus hend:e. 4 11250- 000007 LIFEPAK BOOT AEJD Training System 1 5308.00 $123.00 8275.00 3775 OG Includes one (1) AED Tnfnor, remote control and cabre, simulated baAary pak, training eimodes, carrying wse (soft oasts), AEI} Instvollon aaro, operating lnstn,;cWns and baOrlos `Cr AED Trainer ano remote Control, GRAND TOTAL 56,888.3rJ Pricing Summary Totals List Price: $145,558 00 SNAPS II, 4851957.4 Contract Discount- - $6 lee 7D Trade -Ins: - 52,sco.o0 3 ift rank PHYSIO- CONTROL To: John Hughes Miami shoroa Police Dept 9990 NE 2nd Avenue Amami Shores, FL 33138 Phone: (305) 706-2468 Fax: (305) 796, 2212 Mt!lYrUf�11 P'i7i.e1�_ l:Ur11YIJL ;? Contract: SNAPS 1, 4651957-4 Exp Date: 04/14/2044 lihe Non Product ! 96h Prlre Wil'b'sel, 99401-000840 2121- LIFIEPAK SW DPS automated 5 $3,195.00 $1,200.00 51,995.00 S9,P75.00 external deflWrlllator with AdeptivM11pheelo waveform for public safety WITH 2- BUTTON OPERATION AND NO AUDIO RECORDING.. Includes Operating instructions, inservlce video and one set of Setup mstruceors with each order. Also Includes: two pair oVIK -COMOO pacingfdefibri9atlon/ ECG electrodes with REDI- PAK preoonneot systam, charcoal color lithium battery, Ambu Roy -Cue Mask First Responder Kit and Complete soft shell carrying case with "stealth" non- refleotive surFace. Compntlble with Infant/Child Reduced Energy Defibrillation Electroder. Five Year Warranty 2 LR500M Trade -In value for LIFEPAK 500 5 $0.00 $50000 - $500.00 -$2,500 00 monophesic deflb/monitor 3 11250- 000007 LIFEPAK SOOT AED Training System 1 $398.00 $123.00 $275.00 $275.00 Includes one (1) AED Trainer, remote control and gable, simulated battery pak, training electrodes, carryin0 case (Soh Case), AED Instruction card, operAfing instructions and batteries for AED Trainer and remote Control, GRAND TOTAL $7,7$0.00 Pricing Summary Totals List Price: $16,373.00 5NAP3 II, 4851957.4 Contract, Discount: - $6,123,00 Trade -Ins: -$2.500.00 3 Medtronic Physlo - Control Corp 11811 Willows Road NE P.O. Sox 97023 Redmond, WA 98073 -9723 U.3 A www,PhySloConho1.corn ~.medtronlo Com tel 600.442.1142 W 800.732,0958 Quotes- 1 -87ZJL P,ev>f: 1 Quote Date: 02119/2004 Sales ConsuttanC Debbi Sterfielc 800- 442 -1142 x 2306 FOB.: Destination Shipping! 30.45 Days Terms: Net 30, all Quotas Subject to crodit approval and the following terms B conditions Contract: SNAPS 1, 4651957-4 Exp Date: 04/14/2044 lihe Non Product ! 96h Prlre Wil'b'sel, 99401-000840 2121- LIFIEPAK SW DPS automated 5 $3,195.00 $1,200.00 51,995.00 S9,P75.00 external deflWrlllator with AdeptivM11pheelo waveform for public safety WITH 2- BUTTON OPERATION AND NO AUDIO RECORDING.. Includes Operating instructions, inservlce video and one set of Setup mstruceors with each order. Also Includes: two pair oVIK -COMOO pacingfdefibri9atlon/ ECG electrodes with REDI- PAK preoonneot systam, charcoal color lithium battery, Ambu Roy -Cue Mask First Responder Kit and Complete soft shell carrying case with "stealth" non- refleotive surFace. Compntlble with Infant/Child Reduced Energy Defibrillation Electroder. Five Year Warranty 2 LR500M Trade -In value for LIFEPAK 500 5 $0.00 $50000 - $500.00 -$2,500 00 monophesic deflb/monitor 3 11250- 000007 LIFEPAK SOOT AED Training System 1 $398.00 $123.00 $275.00 $275.00 Includes one (1) AED Trainer, remote control and gable, simulated battery pak, training electrodes, carryin0 case (Soh Case), AED Instruction card, operAfing instructions and batteries for AED Trainer and remote Control, GRAND TOTAL $7,7$0.00 Pricing Summary Totals List Price: $16,373.00 5NAP3 II, 4851957.4 Contract, Discount: - $6,123,00 Trade -Ins: -$2.500.00 3 Jcr V•v4 1 v I.K r. MLU I f)L1(I L LL r'rlI j l L UU(l I h U L W1 v: GRAND TOTAL FOR THIS QUOTE TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE/PURCHASE ORDER TO FAX # 800.752- 0956, ATTN: SALES SUPPORT. MPC REQUIRES WRITTEN VERIFICATION OF THE ORDER OR A PURCHASE ORDER. PLEASE CHECK ONE: _ PURCHASER HAS A PURCHASE ORDER SYSTEM. _ PURCHASER DOES NOT HAVE A PURCHASE ORDER SYSTEM AND THE UNDERSIGNED IS AUTHORIZED TO ACCEPT THIS ORDER ON THE TERMS AND PRICES QUOTED HEREIN. SIGN TO THE RIGHT: CUSTOMER APPROVAL. (SIGNATUF2E) NAME TITLE DATE - Ref. Code: HT113085601/1 -87210 Notm TAXES, FREIGHT AND HANDLING FEES WILL DE ADDED AT TIME OF SHIPMENT, IF APPLICABLE, ABOVE PRICING VALID ONLY IF QUOTE IS PURCHASED IN ! "f& ENTIRETY. (OPTIONAL ITEMS NOT REQUIRED). IF QUOTE REFLECTS TRADE -IN VALUES,CUSTOMER ASSUIMES RESPONSIBIUTY FOR SHIPMENT OF TRADE-,N UNITS TO Iv1G0TRONIC PHYSIO -GOO TROL. FOR ADDITIONAL PRODUCT INFORMATION PLEASE VI31T US AT www,medtronirphySiocontrol .ram /products! AND www.biph'cslc coat 4 u- ,I'c /L: vO4 . . k,u t9.S Mtul nklh lL I'rl( - II- 'v Uf711. UL Q/ GRAND TOTAL FOR THIS QUOTE E7,750.00 TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTSIPURCHASE ORDER TO FAX # 800.732- 0936, ATTN. SALES SUPPORT, MPC REQUIRES WRITTEN VERIFICATION OF THE ORDER OR A PURCHASE ORDER. PLEASE CHECK ONE: PURCHASER HAS A PURCHASE ORDER SYSTEM. PURCHASER DOES NOT HAVE A PURCHASE ORDER SYSTEM AND THE UNDERSIGNED 15 AUTHORJZED TO ACCEPT THIS ORDER ON THF_ TERMS AND PRICES QUOTED HEREIN, SIGN TO THE RIGHT: CUSTOMER APPROVAL (SIGNATUzE} NA- ME y TITLE —.._ Ref. Code; HT11 3 0 8560 1 11 -87ZIO Not": TAXES, FREIGHT AND HANDLING FEES WILL 13E ADDED AT TIME OF SHIPMENT, IF APPLICABLE. ABOVE PRICING VALID ONLY IF QUOTE IS PURCHASED IN ITS ENTIRETY. (OPTIONAL ITEMS NOT REQUIRED). IF QUOTE REFLECTS TRADE -W VALUES.CUSTOMER ASSUMES RESPONSIBILITY FOR SHIPMENT OF TRADE -iIJ UNITS TO MEDTRONIC PHYSIO- CONTROL, FOR ADDITIONAL PRODUCT INFORMATION PLEASE VISIT US AT wvvw,medtrwilophysiOW.rltrol .cam /products/ AND www.biphaGlo.com 4 J-, ? i" 1) V I .Ub I• "'i.1 M L J I rt Ua LL t' II r C•1L ULlll lhUL leJ , 't t. Ganeral Terma rvl6otranrC Physle- Cantroi aoctolancq of trip Pti ohi 5ar's. oedar in expreaa y carrd,tr<antxi on line Pup'Wai Rr'r, aivenl to the ;arms set fodh In this drn'.urnurrl lard its ailachmerithi (WCIMC Phys!!o- Controi egrees to lurnlah L'ne poodr: and 7arvteI ordered Who PyrChg£gr Only oa Iher4 drtYrs. and the �utc!+,xger'e Oc *Olaa= of one =F110n 01 the goods and aervlaas covered try this OoCLmant ahalr cOgrxjl thelf @tCapinnyg by th4 Purvacar. These hem$ 07nsttlula ft COMaigle Mgmtiment Whvlon the purilet and 11W 4.1&1 gcvrm any conflicting or amoiifuaui le.,ms u's Ins pureh9s.tr'e Purtruce Order or on enter daCumantR suhmltsed to M9dV0A;C 2hyc1o•-Car1[rol ay the 1"Walaser These it:rma may not he revised in any manner without the prior wr!:tbn mriaent of en officer orMedlrml; Prip o- Contrnl Z. Prioing U1114116 htrxarwrlaa indeatad In thiSdocum©nl, Antes at goods end serviws covered by thisa". ;,nent shill be IJedtronl0 lehyaio- Control stalidarll CnCgs rn still+"t at thF ama 01 tialfvary. P6611D quoted It far Purchaser's hand only 9nd shad not be extended', any other party wllhOut the prior wntlan Wntent of WlddtronrC f"hysl ?Con:t, All pridng it cerrtydanllal Of- million Detween Mechanic i2hy9;0- C'Od1r'ol And Orlrchdt:ur Pritas do not InUude Height InsurHMCB. Irergnt foN arCrng feel:, laacexrr, dull", iimPgrt Or exparl permit float. or any alher similar charge of any kind appuratue to the goods and 90ivIOCI covered by trig dowmenL Sdtas df use taxes on tlorresrtt3 (USA) 0ONdri" will be tnttocud in addition .o IN prlGs of the poada and servrm 00verad Dy INS cocumenl uniaat N%dh7ni7 Phyaiv -ilMtM Top, v re " cCpy of a valin an axampllon Carb6cate pMO- to de:lvary, Picaaa fdrwan6 Your hax O%OMPlKm certlflcato 10 lhs Modtronk Pfsys 0 Cnrrtr07 Tax t3apenmant P 0 Boa 27�?a. cpY of r v W"lvngtoo N073•070$ J. Payment Unless 01herwite IndimLad In I,) ;$ documgnt orotherxiae con£(mad by Mudlrcrtic P•>),alo- Conlin! In MmSng, payment For goods and eeMCea euPPlied by Meauonic Phyrsla-Cunlrol shall be Subject 10 the following teems: Datnaetic (USA) Sates) - IJpon approval Of cremt by madrronlc Private Cdritrdi, 1100% of Invoice due tnir!y (3o) days after klvoice date, Intern2tionw & also - $ 4111 droll of 00ce pt>a trh ',co nfum ad l Irrerdca the Ie ear of Ciecia, Medirx.IC Phye17w.efFtlldl mavr;harlge th0 tonna of payment of any lime pifur to delivery by providing wrlttan notice 10 the Purohaser. Medtronic Phy6iO.[,t qVd nasaNej The ri h to Cnaroo a 15% re atvcktno fee for it iu a. rL DOlvery L +n1,191 OthdrwlsY Indl.=lod in NV ImmOnt, dp!r cry y'ltal( be FOB NAdMC lal"10 -{ OMI`01 peylt of 8hlotllarl and dtlls and r•zk Of tats *hall paS6 0 111v Purcheser at tliw fglnt, Partial lieiNarlee may be mada and p@ftl hvoloes shall DO panrilted and shall hdwime due In acrandancep wi,h the payy'ritnt tsrm3, 14 ttx aheanFri or ttipprnp V13tnleticar from ;his Purchaser, Mach rl0 Pny!iC)- Contrd Ml *Warn bunapaeealion on t!%e Pu ulrarars behalf and for lie PuMhass's ocr�unt. cacaos churns; lw expedita l delivery am tho re6prsrleiomy of trw Putot Loser unfgae apecfflcetlywaived by Macilro�ld Phyla- C4nrd. ARRANGEMENT FOR INSURANCE O� kIER{ 9All[yl$E f$ THE RESp0NS181LITY OF THE PURCHASER. s. Delays UOIFrery dalsa pre eppraxirral5_ NVAIronlc AnWO-C.0ntrcd wit not be liable fur anylosa cr damepe Of any kind duo kx delays In delivery or non.dallveryretu:Iing Iron any QU66 beyond h9 rce10nable cgnvol. inciuding but riot Imilad 10, acts cl GW, !abor disputes. the raOutremensi of any governenentel authorlty, war, rlvrl unmAl. delays In. marxrFeCILre.OKAirvng ally required license or .permit. and MedUonic Physlo -Con td irkaa . y fd oblain goods from ka uaual aourcei.. Any uuw,tl delay shall not he carteldWW a breaCh of r~1rdnic Physio-Contral and .lie PuroFWHr`3 ag-mment and the ligtivery datag ahs•I be eollerided for the lenpltrofeach delay. e, IdagaCOOft and Aaeiptatace Claims DY ft Purthaaer for darnapa to or ahorlogno 0( goods deltvpred shat! ua rnudG within thirty (y0) days SRet shipment by Providing Ved',rfln1C fxhysIL- OVntMI wiih mAt9en nutleo of any dandency. It Ihrr allone* a r,JdF notlee, Modtrrnic p1`100- CO'llrot will daern products and SOWS* ewfxr+ehd by Purchaser. Peyitterlt it not c0n0r9ent upon imtttediale aorwAion or any deftCidntres and Madtforpic. Ph!#D -COMMI prior 3*mvn1 17 required before the ralum of any goods 10 madircettc Physic- Control. 7. Warranty MWArionle PlrMIO- Canrra4 wdraw.gits products In arZorrienr.3 with the tarrna of the tlandary Medtranlc Phyrsld•Conlrol oroduClvin(rwryappi"Na 10 the prodv0l W G %Wptled, and die rai':ladiea provided undai ouch w&ranly Shall be the Pulrhna rF toud and arclupFrct mmCdiA3. The welTanliw gel birth therein are catnCltinnA.i rto b Iris proper u141 and melnteniraw and ConrOfrnr rl0a WtN 8np applicaOle ra£S/lnm dude aOns of Fv W"rac t'r+yw3lo•Contra: and Purchosw promptly nQtifyir ig f 9e(ftroilFr, elhyufr- CVrwol of arty daterM. Tha worrondee ate expended ¢dote to ft Purchaser t" not to idly OUWt Party. rv19rf1mr3tc Phycia- (`q[i.>y�,rr rps nil r aver wb-rintias ONxviea or IrrOled, =ncludlryg, witnoit limttatlon. NO WARRANTY O= ssSRCHANTASILITY 0R F TNfE," FOR A PART ;CULAR PURPOSE AN IN N0 EVENT S14ALL MEDTRONIC P HYS 10 -CONTA DL 6E LIA3LE FOR INC0ENTf<L. CCN-rE 0 MNT[Al, yPECIAL OR CT HER DAtvlAGE -S. e. Non.wafrerrty SeMea Non- Wananly service Is avaliabte try contacting Madircnir vhysi0- Conlroi All lfok or tore, damage, rrelght and otherenalc for shipment to and from the pe',nt of rsaalr I;bWl be the reepvnsltxfllty of the Purchaser. ti. Pafant Indlnlnftyr Upon receipt at prompt nonce from the Purcnarierand WILh the 1'600 r Ws aulhmity end asswance, nnndlronlc Phycfo „^OnIroI egrVW :O defen0, Inhelnnily and hc.d the Purchaser haemlwagainst any "!mm that tinc Medtronle PhyLio- C --rdml predmots covorod by this doGUOalon :. ryyjrrl r rCay IrifMfg anynuFy issued United Stilt ©s of Anrle v& ih Third Party Llabflky hWIronic Ptfysl0- COn.mi shall nN ba l,abla For and PuMhasor ap,aq hold led ronlc Physlu-CpnhPl harmlosr` fnxrr any 11a7ifty 6"tjjinad,nfOVOrof third orrve$ t,luing tram or dvMng Furdxesef's pocsasuion, tits or eurhorlaed recala of fvladV01110 Phyt10- 006tfal agRApnnanl slzCpCrl to the SX*nf trial inch lrahfkV $rite$ Sofady fr0fn'! kwtr -onle PhyaiO•Control "a ncgliganCe. 1ddlrorl:C PhyliO.Control 61109 not M lutblo lot and Purcheaer6twll hold MedlranIc PhW"rorplrol harmlasg In7m are 11"011y for Canshquanliiai damagae auatalned try Purohoserincludtng those arWng (torn or measured by reel prokts under Ili pBMtes. Conuacta wtltl fntrct 11, lygl tlllansouf 9) The Purchaser agrees dial products Pueohased h@Minder void not bo reohlppad or raeold. only suthOrlmd dle;rlDutors of Medtronic Phyalo•Contro! may recoil or rvohip fV66trenic Phyalp- control prddtKts. D) TMUph the pttratgsa of Madtronlr ftn*o-Clentrol 01`06.1Lm, the PUrtliasul dues not acquire any Inlianxsl In any tooling drowinp, daeir9n rnforena!lon, cojnplA(,- progrwripu rig, Valenta bicbDMhlgd of conirldentiai Infotmatron related td said products and the Purchaser oxpnaSsly ogre' not to raverze engineer or egoR G lla ,ucr. procivatc arre fated anitvrers and fnfulTsWon. t) Medtrano Physic Contral "It heve the fight tOcemut cr twspa•d MI AgmmnnI a a'rytiring upon PurchaW enakirq an ab$gnmen, for ate Perr9al Cf creditOrs or bOXlnlnp lianklupt Or vlfichnnnl- of LAP on a poll d9n being Rad In a Coed of cvmoent jurI tOICtFO" p(apaeing ft apPolntnwnI L s r9oaivtx 0 lhel Purchase$ 3 adjudlca.Itd Guriuuptor Insolvant orrgorgArij=d under tfwa PmviGiOns 0f OrYaPPAC&DIe bankruptcy orineolvbndy law. d) In addition b the 601110 Iona �rniadles reserved hardri, mamroniC Al1YEto_C0n ad1 shall have all rho ngh'u and remedies GGrrlarted by lawrand Snall not rye feOWrcid to PnOcded wNh ptrilxrnars0e 01 trio controat arfarng F.erefrorn If Purchaser?i in daleult d] Madiramc iarlytlo- Cantrar tinder lhis qr poly Oonvacl of dblivetrOn e) g rnpod and OblrrlelOf I" OI State of W lInington a1••Itrol bind the FOrettaSar reletad IQ 1hd purl as0 and sate of produm and tia+vicae descr;bod m this doau-nrnt $hb t ay gdvertxad by ttx ttwa o! Il1r Sdta W Washington. UnitW state¢ of Arnerlca. AI cools and expanuGs Irlcllrtsd by Medtronic Phyla- COnft0l raJatad 10 onlo-e>Hrrtp»i of il& rlghtt undorthl® yen!, Yndudfag rtl9ecrlabIs otMrnSYS teas. Shall bs rafrrbumod by the Pitrahaa..ar. MP ('.P/N 32011816.uuu Capital Project Master List FY2005 thru 2009 by Department Fund Funding FY 2005 Project Description Dept Proj # Source Request Main Street Software - HR Program .37 CAP $ 4,045 Village -wide PC Upgrade & Replacement .38 CAP 6,500 Village -wide telecommunication replacement .39 CAP 25,100 Village -wide Server Enhancement Phase 3 -5 .40 CAP 20,375 Sub- total: FINANC = $ 56,020 Building Dept software replacement Bldg Al Srev 10,500 Sub- total: BUILDING DEP $ 10,500 Charter High School Construction Project Sub - total: VILLAGE MANAG Bldg 42 1 cm $ 5,000,000 =- I 1 $ 5,000,000 Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM MiIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Finance Project Main Street Human Resource Program Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 3 4/1/2003 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X I X Cost Estimate $ 4,045 Project expected to begin: Description of Item(s) or Project: Purchase, install and operationalize an enhanced Human Resource Program Module, integrating personnel, finance and budgetary controls with the existing Main Street Financial Program Modules. Description or ID of Original Asset to An independent and yet integrated program module designed by the be replaced (Fixed Asset ID): Village's Finance software firm, Main Street Software. The program integrates the fundamental personnel and payroll information into a comprehensive Human Resource Management Program. The program eliminates the need for manual monitoring and record keeping. Justification, Rationale, or Explanation The program will provide a 300% improvement to the existing computer of need to authorize project request: system used to manage the Village's 250+ workforce including global monitoring, position control, quick reference, follow -up, rates and confirmation of applications. The form could eliminate the need to retain annual reviews as the program also has a scan - integration feature, allowing reports to be attached to personnel files. IF DENIED, possible alternatives which may be considered: Estimated Annualizes! Recurring Costs Project Life Expectancy(yrs) 5 Personnel costs $ - Other: Operating costs relate to annual Operating Expenses 1,405 TOTAL COST (Annual) $ 1,405 maintenance fees Form FIN: 05CAP Revised: Feb'04 March 5, 2003 MMMal*'nStreet Software tTools for better decisions. Mr. Mark Malatak Miami Shores Village 10050 NE Second Avenue Miami Shores, FL 33138 -2382 Dear Mark: Enclosed please find a proposal for adding the Human Resource modules to your software. I have configured pricing for a 10 user license, as you increased your license count last summer. Please note the pricing here is purely for budgeting purposes; the HR applications are not yet fully tested, and Keith does not want to release the software until satisfactory testing has been completed. If you have any questions or suggestions, please call us. We thank you for the opportunity to provide our services and pledge our high standards of quality and support whenever called upon. Sincerely, Donnie Leech Matthew Falls Enclosure C: \installation \Miami shores \hr.doc 1501 South Salisbury Boulevard. Salisburv. Marvland. 21801. 410 -543 -0550. Fax 410 - 543 -5346 System Proposal Database Software 1 OPENworkshop 4GL Environment - 10_user $ 2,950 Software Installation, Project Management and Training $95 per hour See attached Schedule B: Services — Rates & Policies Additional Monthly Software Maintenance $3151Mo Software includes patches, maintenance releases, and upgrade to MainStreefrm Does not include custom programming, data conversion, training, language upgrades, and installation services. Total Proposal *Under Development System Proposal Miami Shores Village — Human Resource Proposal $17,700 Page 2 Application Software -10 user license 1 MainStreetTM Human Resource * 2,500 1 MainStreetTM Position Control * 1,750 1 MainStreetTM Personnel Budgeting * 1,750 1 MainStreetTM Performance Evaluations * 1,750 1 MainStreetTM Applicant Tracking * 1,750 1 MainStreetTM Personnel Actions * 1,750 1 MainStreetTM Benefits Management * 1,750 1 _ MainStreef Remote Time Ent $ 1,495 Software Installation, Project Management and Training $95 per hour See attached Schedule B: Services — Rates & Policies Additional Monthly Software Maintenance $3151Mo Software includes patches, maintenance releases, and upgrade to MainStreefrm Does not include custom programming, data conversion, training, language upgrades, and installation services. Total Proposal *Under Development System Proposal Miami Shores Village — Human Resource Proposal $17,700 Page 2 Services — Fates & Policies On -Site Training Sessions Training Sessions are billed hourly at the Seller's (MainStreet Software Corporation) current rates. The current rate is $95 per hour. Any time spent on -site by Seller in Modification or repair of software due to software failure; or any time spent by Seller assisting other customers shall not be considered training time and shall not be billed to the Purchaser. Travel Time/ Expenses The Purchaser will be billed hourly for travel time at the rate of $45 per hour. The Purchaser will be billed for the actual travel costs (Airfare, Lodging, Meals, Tolls, etc.) associated with traveling. The maximum amount the Purchaser will be billed for meals per day for a training representative is Forty Dollars ($40.00). Phone Support and Training Phone training and support are billed at the Seller's current rates. The current rate is $95 per hour. Billing is calculated in tenths of an hour with a minimum of .2 of an hour for each call. Allowances The amounts included in a contract as Training and /or Conversion Allowance shall be applied to services and expenses billed for training, conversion, and other implementation services. The Seller will render monthly invoices for services indicating the amount of training and conversion time used in the month. The Seller will also render monthly statements that summarize unpaid invoices. The Rates for services listed above are guaranteed not to change until the allowances have been exhausted. Once allowances are exhausted, additional training and conversion will be provided at the Seller's current hourly rates. The inclusion of an allowance for training, conversion, or any other services does not represent an attempt by the Seller to estimate the amount of services required. Allowances are merely included in contracts for the convenience in administration and payments connected to services. Services — Rates & Policies City of Miami Shores Village - System Proposal Page 3 Hardware Requirements Minimum Server 800MHZ Pentium III processor, 128MB of RAM, 18.1GB hard disk Windows 2000 Server or SCO OpenServer 5 TCP /IP Network Protocol Required Workstations Pentium processor, 64MB of RAM, 1 GB hard disk Windows 9X, Windows 2000 Workstation Printers HP 4000 Laser Printer Okidata 395 Report Printer, 607 cps Epson Tm375 Receipt Printer Recommended Server 2.OGHz Pentium 4 processor, 1 GB of RAM, 36GB SCSI disk subsystem Windows 2000 or SCO OpenServer 5 TCP /IP Network Protocol Required Cable /DSL Internet Connection Workstations Pentium III processor, 512MB of RAM, 8.1 GB hard disk Windows 9X, Windows 2000 Workstation Printers HP 4000N or 4050 Laser Printer, 17ppm Genicom Line Printers Okidata 395 Report Printer, 607 cps Epson Tm375 Receipt Printer Hardware Requirements City of Miami Shores Village - System ProposalPage 4 iainStreetTM Applications List The following list of applications represents all of the products MainStreet currently offers and has under development. Financial Utility Billing General Ledger (includes Encumbrances) Utility Billing (utilities other then electric) Budgeting Electric Billing Transaction Import Interface Service Order Statement Report Writer* Remote Meter Reading Interface Bank Reconciliation Budget Billing e -Check Clearing Interface* Equipment Inventory Fixed Assets * Product under Development ** Planned Development Thoroughbred Database Software OPENworkshop 4GL [Server] Query IV /Report IV [Server] ODBC Data Server [Client] VIP [Client] Report Server [Client] Chart Server [Client? MainStreet'"' Applications List City of Miami Shores Village - System ProposalPage 5 Tax Billing Purchasing /Accounts Payable Property Tax Billing Purchase Order Personal Property Tax Billing Account Payable Special Assessments Inventory * Assessment Import Interface e- Payment Interface ** Bid Processing ** Other Billing Purchase Requisition ** Business Licenses Privilege Tax Payroll Miscellaneous Billing Payroll Payroll Direct Deposit Accounts Receivable /Receipts Time — Remote Processing Accounts Receivable Time — Import Cash Receipts Retirement Reporting Interface(LA, KY, NY) Point of Sale Receipting ACH Bank Draft Interface Human Resources ACH Provider Payment Interface Position Control CASS Certification Interface Personnel Actions Personnel Budgeting Other The above HR applications are prerequisite Voter Registration for the following modules: Work Order ** Performance Evaluations * Project and Grant Tracking ** Earnings Management Material Requisitions ** Applicant Tracking* Equipment Maintenance* Benefits Management * Permits and Inspections* Cobra Management * Cemetery Management ** Employee Self Services* Citizen Request Processing ** Manager Self Services * eGov Utility Payments and Inquiry* * Product under Development ** Planned Development Thoroughbred Database Software OPENworkshop 4GL [Server] Query IV /Report IV [Server] ODBC Data Server [Client] VIP [Client] Report Server [Client] Chart Server [Client? MainStreet'"' Applications List City of Miami Shores Village - System ProposalPage 5 MIAMII SHORES VILLAGE Capital Improvement Program Project Village -wide PC Computer Upgrade & Fund / Department Finance Name: Replacement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 4/30/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep I I I X Cost Estimate $ 6,500 Project expected to begin: Description of Items) or Project: Upgrade, modify and /or replace components in each personal computer system assigned to Village employees, including virus protect, drive replacement or other operating system modifications as identified. Description or ID of Original Asset to As part of the four -year anticipated life span of each personal be replaced (Fixed Asset ID): computer unit assigned to Village associates, the program provides for routine upgrades, program installation to protect from virus attacks and other essential and critical protective programs; replacing hardrives and installing more efficient operating systems for enhanced productivity and efficiency. Justification, Rationale, or Explanation Project ensures that staff is provided with the best technologies of need to authorize project request: avaiable to: 1) enhance customer service and delivery; 2) improve productivity and efficiency, 3) protect the Villages' investment in technology; and 4) to make sure that the job is done. IF DENIED, possible alternatives Failure to fund this program may reduce productivity due to down which may be considered: time resutling from system failures; lost data; less customer attentiveness; slower results from request submitted by staff, citizens and elected officials; and potentially exposes the Village to attack from virus and other internet programs. Estimated Annualized Recurring Costs Pra, jectLife Expectancy (yrs) 4 Personnel costs $ - Operating Expenses 1,500 Other: Nate: increased operating costs result from OS TOTAL COST (Annual) $ 1,500 1 program monitoring. Form FIN: 05CAP Revised: Feb'04 The PC Doctors of FL P.O. Box 822515 South Florida„ FL 33028 Name /Address f Miami Shores Village City Hall 10050 NE 2nd Avenue Miami Shores, FL 33138 Estimate Date Estimate # 4/17/2004 2061 y 20% Rep PAV Item Description Qty Unit Price Total MISC -S... Windows 2000 Server software with 10 Users 1 1,500.00 1,500.00T MISC -S... Tape BU Software for Server 1 750.00 750.00T SERV -IN... Set up Installation, Data transfer, and WS setup 11 85.00 935.00 BACK -U... Tape Back -up Drive 20/40 GB for Old Server 1 480.00 480.00T SERV -IN... Setup & Installation Hardware (BU and Data Transfer) 8 90.00 720.00 SVC -MS... Service Cover by Contract -5 85.00 - 425.00 Subtotal $3,960.00 Sales Tax (0.0 %) $0.00 Total $3,960.00 y 20% Capital Improvement Program Fund / Department Finance Project Telecommunication System Replacemen Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/1/2004 FY'05 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Cost Estimate $ 28,860 Project expected to begin: Description of Items) or Project: Village -wide telephone and telecommunication - related systems replacement (to include all departments and locations except for Police Department as requirements are different from other Village operations. [Note: cost estimate includes 157o contingent factor valued at $3,750] Description or ID of Original Asset to Replacement of five (5) different telephone systems in Village Hall, be replaced (Fixed Asset ID): Library, Recreation, Aquatics, Field House, and Public Works. Current equipment ranges from three years (Pool) to 18 years (Public Works). Justification, Rationale, or Explanation Systems are not operating on the latest technologies and do not of need to authorize project request: maximize operating cost savings avaialable through the use of new innovations. Additionally, costs are significantly higher by maintaining five independent systems, each requiring independent maintenance (service) contracts and none having integrated parts. IF DENIED, possible alternatives Repair costs will increase substantially due to the equipment age. which may be considered: Village Hall service contract on the existing TelRad system will increase from the current $1,900 to $6,500 PLUS parts since the this equipment uses old analog -based equipment. Estimated Annualized Recurring Costs Project IifeExpectoncy(yrs) 7 Personnel costs $ - Operating Expenses (1,845) Other. Op costs are reduced from few lines and TOTAL COST (Annual) $ (1,845) less expensive maintenance contracts. M C FELESYST €N@5 February 2, 2004 Miami Shores Village 10050 N.E. Second Avenue Miami Shores, FL 33138 Attn: Mark Malatak SUMMARY PAGE • City Hall $12,500.00 • Parks & Recreation — Field House $ 2,370.00 • Parks & Recreation — Main House $ 2,370.00 • Library $ 3,100.00 • Public Works $ 3,000.00 N ty 6 KUSUNESS T:EVIT411DAIE 'SISTIE S L 151 N.E.166Street Miami, Florida 33162 Dade 305 -944 -9977 Broward 954 - 921 -4900 Fax 305-944-5503 " f F, 6;pc) `=pia Miami Shores Village 10050 N.E. Second Avenue Miami Shores, F133138 Attn: Mark Malatak Cost A�na�,ysis Current Telephone Service: (1) Bell South Local Service 305 795 -2205 (A) 73 Lines (2) Long Distance (IDS) (3) Telephone Equipment (A) City Hall $870.00 per year (B) Library (C) Parts and Recreation Telesystems Proposal (1) Bell South Local (A) 60 Lines (2) Long Distance (3) Equipment ($24,735.00 @ 60 Months) September 22, 2003 Net Total: Net Total: NET SAVINGS: Total $ 3,074.92 $ 257.86 $ 150.00 $ 3,482.78 Total $ 2,489.90 $ 257.86 $ 581.27 $ 3,329.03 $ 153.75 44r Miami Telesystems, Inc. SELLER 151 N.E. 166 Street Miami, Florida 33162 EQUIPMENT PURCHASE AGREEMENT CUSTOMER EQUIPMENT TOSHIBA CTX 100 TELEPHONE SYSTEM FOR 5 LOCATIONS AS FOLLOWS: CITY HALL CTX100 TELEPHONE SYSTEM / 16 LINES, 23 PHONES AND VOICE MAIL SYSTEM PARTS & RECREATION —FIELD HOUSE CTX100 TELEPHONE SYSTEM / 4 LINES, 3 PHONES, 2 CORDLESS PARTS & RECREATION / POOL 1 CTX100 TELEPHONE SYSTEM / 4 LINES, 5 PHONES, CORDLESS PUBLIC LIBRARY Full Local and Long Distance �oordinatCTX 100 TELEPHONE SYSTEM / 4 LINES. 10 PHONES All Standard Listed Features & RECRATION -- PUBLIC WORKS (Nor including Conduit, Tefloq Cable or `� :. 0 TELEPHONE SYSTEM / 4 LINES, 8 PHONES, Complete Installation PAGING SYSTEM Full Training Five (5) Years Warranty PARTS & RECRATION — RECRUITING OFFICE r+- t nn —rte r> 1. 11r nXf — r I e r --- - — —T 1 1 AGREEMENT EXECUTION 1 CORDLESS This agreement must be fully executed within 30 days. 2. SALE AND PURCHASE OF EQUIPMENT. SELLER agrees to sell and CUSTOMER agrees to purchase the above - described equipment ( "EQUIPMENT "), subject to all of the terms and conditions set forth in this Agreement. 3. PURCHASE PRICE CUSTOMER shall pay to SELLER a total purchase price of $ plus all applicable taxes. The purchase price shall be paid as follows: 1/3 upon execution of this Agreement by CUSTOMER; 1/3 u ompletion of cabling at CUSTOMER's premises; and 1/3 when the EQUIPMENT is connected and operable. 4. SELLER grants CUSTOMER the option to lease the equipment for months at p2r month plus applicable taxes. Subject to credit approval. 5. INSTALLATION �G 3 Seller agrees to deliver and install the EQUIPMENT at CUSTOMER's premises on or ahaut_ CUSTOMER agrees to make its premises available and ready for installation of the EQUIPMENT. If the premises are not available and ready within sixty (60) d s after the estimated installation date shown above, or if CUSTOMER otherwise causes postponement of the estimated installation cIV6 for'Iyiore than sixty (60) days, the SELLER and only the SELLER may cancel this agreement. By: iSELLER LESYST MS i Jelesys� ms, 0 CUSTOMER Title Date MIAMI SHORES VILLAGE Capital Improvement Program �"C.�1.I�` c.: 7 J:: � .rrs � '�_' � Vic. > •✓ -- --' "� Form FIN: 05CAP Revised: Feb'04 Project MITAP: Multiphase Information Fund / Department Finance Name: Technological Advancement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 3/1/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul Sep Cost Estimate $ 20,375 Project expected to begin: x Description of Item(s) or Project: Continued phase -in of the Village's interdepartment computer and other information technology efforts. Description or ID of Original Asset to Replaces PW Server (purchased 1999, uses slower processing be replaced (Fixed Asset ID): technologies); replace (2) recreation department base units; replace 4066 hard drive in Recreation service with 80613; replace Public Works frame relay connection with 512 -byte processor. Justification, Rationale, or Explanation To protect the Village's $1,000,000 plus investment in technologies, of need to authorize project request: the Village must continue to replace existing equipment with more secured items to prevent corruption of data, illegal entry to the Village's data base, and protect from virus control (which has a direct impact on customer files, protocols, as well as productivity). IF DENIED, possible alternatives While not abolustely critical until the system has been violated, virus which may be considered: control upgrades are critical as new programs are created daily which potentially exposes the village to data corruption. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 3 Personnel costs $ - Operating Expenses 1,500 Other: TOTAL COST (Annual) $ 1,500 Form FIN: 05CAP Revised: Feb'04 The PC Doctors P.O. Box 822515 South Florida„ FL Name / Address Miami Shores Village City Hall 10050 NE 2nd Avenue Miami Shores, FL 33138 of FL 33028 Estimate Date Estimate # 3/25/2004 2052 Rep ER Item Description Qty Unit Price Total P -IV SE... Pentium IV Server Public Works (PW) 2.8GHz, 1GB Ram, 1 3,500.00 3,500.00T Raid 5 80GB SCSI, 40GB Tape BU SERV -IN... Server setup reconfiguration and Data transfer 2 350.00 700.00 P- IV Pentium IV Work stations (PW) 2.6GHZ, 80 GB HD, 512 MB 2 1,280.00 2,560.00T Ram, 17 "Flat Panel Monitor SERV -IN ... Work Stations Setup and network configuration 3 150.00 450.00 PC -4 Pentium 4 Workstation ( PW)3.2 GHz 1 GB Ram, 120 GB HD, 1 1,585.00 1,585.00T 128 MB Video, 18 "Flat panel Monitor WIRELE... Wireless Connection Kit (PW) Routers, Antennas, Cables, Net 1 2,500.00 2,500.00T cards,Hardware installation P- IV Pentium IV Work stations (REC) 2.6GHZ, 80 GB HD, 512 MB 1 1,280.00 1,280.00T Ram, 17 "Flat Panel Monitor SERV -IN... Server setup reconfiguration and Data transfer 1 150.00 150.00 MISC -H... Server Hardwire Upgrade SCSI (REC) 1 450.00 450.00T P -rV SE... Pentium IV WEB -MAIL Server (Village Hall) 1 6,500.00 6,500.00T SERV -IN... DSL / T1 setup and Configuration 1 350.00 350.00 SERV -IN... Frame Relay PW Upgrade (PW) 1 350.00 350.00 Subtotal $20,375.00 Sales Tax (0.0 %) $0.00 Total $20,375.00 The PC Doctors of FL P.O. Box 822515 South Florida„ FL 33028 Name / Address Miami Shores Village City Hall 10050 NE 2nd Avenue Miami Shores, FL 33138 Estimate Date Estimate # 3/25/2004 2054 Rep ER Item Description Qty Unit Price Total MISC -S... Windows Server Upgrades Windows 2003 (Village Hall, PW, 3 3,000.00 9,000.00T REC) MISC-S... Windows Exchange (e -mail_ Server upgrade 1 2,200.00 2,200.00T MISC-S... Windows XP WS Upgrades From 2K 25 120.00 3,000.00T MISGS... Office 2003 Upgrade for all Workstations 36 280.00 10,080.00T MISC -S... Symantec Antivirus Server Upgrade 1 1,800.00 1,800.00T MISC -S... Veritas Support License Upgrade 1 1,450.00 1,450.00T Subtotal $27,530.00 Sales Tax (0.0 %) $0.00 Total $27,530.00 rNTW ,` March 23, 2004 �Io_F Miami Shores Village — Systems/Service Requests: - Bellow you will find the list of system changes and recommendations by The PC Doctors to achieve optimum network performance for the next two years. 1.) Public Works (PC Doctors) — The MSPWCage server does not have the proper amount of CPU speed to maintain another year of service. The server should be replaced by the MSPW server. Public Works should obtain a new server for standard procedures. This will end the backup space problem that is currently going on. 2.) Public Works — Public Works requested two new workstations; not including the workstations that were recommended for replacement by the PC Doctors. One of the workstations is for the office trailer, and the other for the motor pool. John also requested that we setup a wired or wireless bridge connection from the main office to the motor pool. 3.) Public Works — Public Works requested to receive a high -end workstation for multiple projects. 4.) Recreation — Leslie Rackl needs her workstation replaced as soon as possible, by Angela Domey request. 5.) Recreation (PC Doctors) — The Recreation server (MSRC) system drive is running low on hard drive space. Any attempts to install any new software or Windows update may cause a severe system crash and drive space issues. Replacing the hard drives alone with 80 GB replacements, will solve the problem. This process was completed successfully at the Public Works. 6.) Village Hall (PC Doctors) — An e-mail/web server is highly recommended. This will eliminate hosting costs and will allow web design users to edit the MSV website right from the server. Also, the data server (NTSERVER) will be more secure due to the fact that e-mail traffic will no longer pass through its network interface. (Adding a web server to the network will require a faster internet service. Such as adding a new DSL connection to the Firebox, or installing a full T1 internet service to accommodate the rest of the village. 7.) Police Dept. (PC Doctors) — The frame -relay connection at the Police Department has been at a halt for over ten months now. Not one single packet or communication is relayed to the Police Department using the frame - relay. The frame -relay connection should be terminated to eliminate its costs. 8.) Public Works (PC Doctors) — The frame -relay connection at the Public Works will need to be increased. The site should be upgraded to 512 kbps. 9.) Village Hall (PC Doctors) — Symantec's and Veritas' support licenses expire in April. These licenses are crucial to system maintenance. Miami Shores Village Systems Analysis Deport OR 1511 � i!!NN M 6.h;-- ,_ 0A © PC Doctors of FL Inc. March 23, 2004 y�Wit]DF Miami Shores Village — Display Reference Sheet * This is the list of all available monitors in Miami Shores. �' # User/Workstation Location Display a Size Model 1 AL Berg Village Hall Flat Panel LCD 17" Viewsonic V6700b 2 Irene Fajardo Villa a Hall Flat Panel LCD 18" Viewsonic V800 3 Hillary Graver Village Hall Flat Panel LCD 17" Envision EN -780e 4 Anthony Flores Villa e Hall CRT 17" Acer 77e 5 BZl Village Hall CRT 17" Al haScan 716 KM718 6 BZ2 Village Hall .CRT 17" Samsun Sync Master 750s 7 BZ3 _ Village Hall CRT 15" IBM E54 8 Curtis Craig Villa e Hall CRT 17" Samsun Sync Master 950 9 Rece tion Village Hall Flat Panel LCD 15" AOC Flat -Panel LM520 10 Barbara Este Village Hall CRT 17" KDS Xtreme Flat 11 Tom Benton Villa e Hall CRT 17" Dell D1028L 12 Frontdesk Village Hall CRT 17" Al haScan 716 KM718 13 Gloria Aldana Village Hall Flat Panel LCD 15" AOC Flat -Panel LM520 14 Clara Bender Village Hall Flat Panel LCD 17" Viewsonic V6700b 15 Lisa Keele Village Hall Flat Panel LCD 19" Viewsonic V5800b 16 Mark Malatak Village Hall Flat Panel LCD 19" Dell UltraSharp 1800FP 17 Isabel Kato Village Hall Flat Panel LCD 19" Viewsonic V5800b 18 Carolyn Modestec Village Hall 'Flat Panel LCD 19" Viewsonic V5800b 19 Dave Traill Public Works CRT 17" Gateway 2000 EV700 20 Scott Davis Public Works CRT 17" Gateway 2000 EV700 21 Pamela Menadier Public Works CRT 17" Gatewa 2000 EV700 22 Juan Paulino Public Works CRT 17" Gateway 2000 EV700 23 Ke Punch Public Works _ CRT 19" Inter a h 24 John Rumble Public Works CRT 19" Viewsonic A90 25 Register 3 Aquatics/Pool ' LCD 17" Envision LM -700 26 Brad Gibson Aquatics/Pool LCD 17" Proview PL766ST 27 Eric Olsen Aquatics/Pool LCD 17" I Proview PL766ST 28 Register 4 Aquatics/Pool Touch LCD 15" Inte ated PioneerPOS 29 Register 1 Recreation LCD 17" Envision LM -700 30 Leslie Rackl Recreation LCD 17" Envision EN -7100s 31 Angela Dorney Recreation CRT 17" Viewsonic G73f 32 Jerry Este Recreation CRT 17" HP Pavilion M70 33 Stacy Phil ott Recreation CRT 17" Gateway VX700 34 Register 2 Recreation LCD 17" Envision LM -700 35 Ann Marie Indorf Recreation CRT 19" Viewsonic EV910 * Gray- shaded monitors are CRT (Standard) monitors. x TWO F[antcd` Miami Shores Village — Workstations' Condition Reference Sheet * This is the list of all wnrkstatinns in Miami Shnres # User/Workstafion7 Location Condition/Comments 1 AL Berg Village Hall (Poor) Hardware requires replacement. 2 Irene Fajardo Village Hall (Excellent) 3 1 Hillary Graver Village Hall (Excellent) 4 Anthony Flores Vill e Hall (Normal) 5 BZ1 Villa ge Hall (Normal) 6 BZ2 Village Hall (Normal) 7 BZ3 Village Hall (Normal) 8 Curtis Craig Village Hall (Excellent) 9 Reception Villa e Hall (Normal) _ 10 Barbara Estep Vill e Hall (Excellent) 11 Tom Benton Village Hall (Poor) Hardware requires replacement. Windows OS is not stable. 12 Frontdesk Vill e Hall (Normal) 13 Gloria Aldana Village Hall (Excellent) 14 Clara Bender Village Hall (Excellent) 15 Lisa Keeley Villa ge Hall (Normal) 16 Mark Malatak Villa e Hall (Excellent) 17 Isabel Kato Village Hall (Excellent) 18 Carolyn Modestec Village Hall (Excellent) 19 Dave Traill Public Works (Excellent) 20 Scott Davis Public Works (Normal) Windows OS is not stable. Re- formatting required. 21 Pamela Menadier Public Works (Excellent) 22 Juan Paulino Public Works (Poor) Hardware requires replacement. Windows OS is not stable. 23 KeyPunch Public Works (Poor) Hardware requires replacement. Windows OS is not stable. 24 John Rumble Public Works (Poor) Hardware requires replacement. Windows OS is not stable. 25 Register 3 Aquatics/Pool (Excellent) 26 Brad Gibson Aquatics/Pool (Poor) Hardware requires replacement. Hard drive sounds to be dragging when perfonning its process. 27 Eric Olsen Aquatics/Pool (Poor) Hardware requires replacement. 28 1 Register 4 Aquatics/Pool (Normal) 29 Register 1 Recreation (Excellent) 30 Leslie Rack) Recreation (Poor) Hardware requires replacement. Windows OS is not stable. 31 Angela Dorney Recreation (Normal) 32 Jerry Estep Recreation (Poor) Hardware requires replacement. 33 1 Stacy Phil ott Recreation (Poor) Hardware requires replacement. 34 Register 2 Recreation (Excellent) 35 Ann Marie Indorf Recreation (Normal) * Workstations inspected by The PC Doctors of FL Inc. on March 23, 2004. Excellent = Workstations that meet or exceed the minimum requirement to operate efficiently. Normal = Workstations that may need to be re- evaluated in the next 18 months. Poor = Workstations that require in depth attention or that do not meet the minimum requirement to operate efficiently MIAMI SHORES VILLAGE Capital Improvement Program e_--r- G-72 -2o Fund / Department Project Building Department Management Building Name: Software PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 19 -Mar -04 FY 05 -06 Ql: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep 1 -Oct -04 Cost Estimate $ 10,500 Project expected to begin: Description of Item(s) or Project: Program software that will track property information, permits, inspections, plan review, and print inspection tickets. Also, numerous reports can be generated for management tools. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation The requested software will increase productivity and revenue. The curren of need to authorize project request: computer program, Black Bear, is inefficient and counter productive Productivity will increase as inspection tickets will no longer be "hand written" and tickets will show all activity on permits and addresses. Revenue will increase as the program has "red flags" that will send notices that permits have expired and need to be renewed. Numerous reports can be generated that will be used as management tools to anticipate future workload and revenue trends and respond accordingly. Also, at the present time the department cannot get support service for the existing program. The program makers' headquarters is in Seattle Washington. They charge a minimum of $1,000 per hour over the phone for support. We have asked them for any local municipalities that use the Blac Bear program. The only one that still uses it is in Central Florida and the only use the Code Enforcement program that is supported in house. The support service we were using, Total IT International, now is demanding to be guaranteed a minimum of one week (40 hours @ $60 a hr.) for an support given (a min. of $2,400.). I refuse to be extorted /blackmailed. The building department has been collecting the monies for this as part do the new permit fee schedule since Oct. 1 of this fiscal year. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses 10,500 Other TOTAL COST (Annual) $ 10,500 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Office of the Village Project Charter School Construction Fund /Department Manager 9 Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted 1 Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 11 1 4/1/2004 2005 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Cost Estimate $ 5,000,000 Project expected to begin: Description of Item(s) or Project: Design, develop, construct, and operationalize a Charter School in conjunction with the North Shore Medical Foundation and Barry University. Description or ID of Original Asset to Design, develop, construct and operationalize the Miami Shores be replaced (Fixed Asset ID): Doctors' Charter High School on Barry University Property. Funded by the General Obligation Bond, Series 2004, the Village will construct the facility and will also equip the facility for full operation and opening in September 2005. An additional $1,500,000 from a private contribution (North Shore Medical Foundation) will be used to offset equipment costs. Justification, Rationale, or Explanation of need to authorize project request: Following a majority vote of the public, a $5,000,000 general obligation bond was authorized to fund the design, development, construction and equipping of the Charter School. An additional $5,000,000 donation from the North Shore Medical Foundation will enhance the operational izati on of the faciltiy. IF DENIED, possible alternatives The Village will not comply with the residents' directive and, the which may be considered: Vilage would be in violation of its charter for failing to adhere to public directives. Additionally, the Village would be in violation and possible default on the GO Bonds which will be sold in Summer'04 and held for use during construction. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 0 Personnel costs $ - Operating Expenses 150,000 Possible operating deficit is partially funded by TOTAL COST (Annual) $ 150,000 Other: a $1.5MM Donation from the Foundation. Form FIN: 05CAP Revised: Feb'04 IW400. Capital Project Master List FY2005 thru 2009 by Department Fund Project Description Dept Source FY'06 Tot Lot Sunshade Rec CAP 13,340 Athletic field storage building Rec CAP 30,000 Door replacement (five doors) Rec CAP 2,400 Laser -level Sports fields Rec CAP 3,500 Auditorium Light fixture replacement Rec CAP 4,200 Auditorium stage floor Rec CAP 9,000 Repipe waste pipe Shipwreck cove CAP $ 5,000 Storage facility @ Comm. Center Rec CAP 3,000 Sub- total: RECREATION DE $ 70,440 Window replacements Lib CAP j $ 1,250 Computer system upgrade (Phase 2) Outdoor book return CD /DV[) Cabinet Acquisition Lib GP 4,600 Lib CAP 1,828 Lib CAP 1,984 Sub - total: LIBRARY._,___..,,___, $ 9,662 Street resurfacing Sidewalk replacement PW: Sts LOGT $ 47,250 PW: Sts LOGT 63,000 Sign replacement & materials PW: Sts LOGT 6,000 Parking bumper replacement PW: Sts LOGT 1,000 ' Tree replacement program PW:Pks LOGT 10,000 Recycling bin replacement PW:San SAN 3,000 ADA Improvement program PW:Sts CAP 15,000 , Second Avenue Barrier Wall (Phase I & II) PW:Sts CAP 95,000 Vehicle Replacement Program PW :FF FIM 93,500 . Vehicles (Rehabilitation Efforts) PW :FF FIM 15,000 Second Avenue Rehab Project WS PW :Sts LOGT 90,000 10th PI Entrance Sign Acquisition PW:Sts CAP 87,000 , Pressure Washer Rehab [V4] PW :Sts CAP 5,000. Village Hall Entrance Concrete work PW:Sts CAP 5,000 Sealcoat downtown district PW:Sts CAP 10,000 Replace Disk Chipper [9555] PW:Pks SAN 18,000 Replace ('96) Scarifier [V174] PW:RM CAP 20,000 Vehicle conversion [V9558] PW:Sts CAP 25,000 Replace ('95) Tractor -Deere [V178] PW:FF FIM 20,000- Replace Pickup [V9xxx] PW:Pks FIM 25,000 ' Replace ('96) Garbage truck [V9659] PW:San SAN 165,000 Sub - total: PUBLIC WORKS DEPT. °_ $ 818,750 r aS,pa�s I L8, 4 (-S cad °"' Source: Departmental submissions Page #1 of 2 pages Printed on 5/21/04 @ 10.15 PM Capital Project Master List FY2005 thru 2009 by Department Fund Project Description Dept Source FY'06 Village -wide PC Upgrade & Replacement Fin CAP $ 71475 Village -wide Server Enhancement Phase 3 -5 Fin CAP 27,530 Sub - total: FINANCE $ 35,005 Records imaging project Sub- total: BUILDING Df=P Bldg _= �_ SRev $ 75,000 $ 75,000 Charter School - Internal Construction Bldg DON $ 1,500,000 Sub - total: VILLAGE ,MANAGE $1,500,000 TOTAL: ALL DEPARTMENTS - FY 2005 -06 C_6 C-,q 'a 5 $ 2,508,857 Source: Departmental submissions Page #2 of 2 pages Printed on 5/21/04 @ 10.15 PM MIAMI SHORES VILLAGE Capital 1MRrovement Praaram Fund / Department Project 1401 /4creation Tot Lot Sunshade PROJECT STATUS Pnkleet ratbg d Affeet Year(s) Existing Program Deferred Deleted Priority (1 -51 Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: J&5ep Cost Estimate $ 13,340 Project expected to begin: x Description of Items) or Project: Install permanent sunshade over toddlers play structure at village tot lot. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Provide sun and heat protection for young childern using the playground. IF DEPIIED, possible alternatives which array be considered: Continue current program. Estimated Annualized Recurring Cost: Project Life EVwfe W6Ts) 10 Personnel costs $ - Operating Expenses Other: TOTAL COST (Annual) $ - Form FIN: 05CAP RevisW: Feb'04 MIAMI SHORES VILLAGE Capital-Improvement Program Fund / Department Project 1402/Recreation Name: Athletic Field Storage Building PROJECT STATUS Project eating 3 Affect Year(s) Existing Program Deferred Deleted Priority (1 -5). Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep {Cost Estimate $ 30,000 Project expected to begin: x Description of Items) or Project: Build 20'x25' C.B.S. storage building between baseball fields U2 Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: The growth of our youth sports programs combined with the size of the afterschool and summer camp programs has generated a need for additional equipment storage. IF DENIED, possible alternatives which may be considered: Continue storing in locker rooms at fieldhouse Estimated Annualized Recurring Costs Project [Hie EVwft cy Cws) 25 Personnel costs $ - - Operating Expenses 180 TOTAL COST (Annual) $ 180 Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / bgxwtment Pro's 1403 /Recreation Name: Replace Five Wood Doors PROJECT STATUS Project ratiing d Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective yew X 1 3/18/2004 s Q1: Oct -Dec Q2: Jan -AAw Q3: Apr—Jun I Q4. Jul-Sep Cost Estimate $ 2,400 Project expected to begin: X Description of Items) or Project: Replace 2 sets of double doors in auditorium and one exterior door. bescription or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: The existing doors are showing signs of water damage and are deteriorating near the botthom. IF DENIED, possible alternatives which may be considered: Leave as is. Estirnated Annualized Recurri Costs Pm,*t Life Expectwrry675) 15 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other. Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLA&E CcRital Improvement Program Fund / Department project 1402 /Recreation Name: Laser Level SportsFields PROJECT STATUS Pn jeet rating & Affect Yew*) Existing Program Deferred Deleted Priority (1 -5), Submittal Program Improvement New Program Program Program Rating date Effective Yew x 3 1 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q* Jui`Sep Cost Estimate $ 17,000 Project expected to begin: x Description of Items) or Project: Implement phase I of laser leveling sports fields to eliminate dips and low spots. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project rvTmst : Leveling will improve field dr•ainx3r- and make playing surface safer. IF DENIED, possible alternatives which mvv be considered: Fill low spots and patch sod. Estimated Annualized Recurift Costs Protect Life Expwft& &w) 10 Personnel costs $ - Operating Expenses 1,000 TOTAL COST (Annual) $ 1,000 Offer. Form FIN: 05CAP Qemsa& Feh'M MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project 1403 /Recreation Name; Replace Auditorium Light Fixtures PROJECT STATUS Project rating & Affect Years) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3 3/18/2004 2006 Ql: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 4,200 Project expected to begin: X Description of Item(s) or Project: Replace 24 light fixtures in auditorium. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Currently, the lighting is in constant need of electrical repair because the fixtures are old. IF DENIED, possible alternatives which may be considered: Have the fixtures repaired as needed. Estimated Annualized Recurring Costs Project Life &pe&ancy(yrs) 12 Personnel costs $ - Operating Expenses - Other. TOTAL COST (Annual) $ _ Form FIN: 05CAP Revised: Feb`04 MIAMI SHORES VILLAGE Capita! Improvement Prram Fund / Department Pro's 1403/Recreation N&MG: Auditorium Stage Floor PROTECT STATUS Project roting d Affect Yeor(s) Existing Program Deferred Deleted Priority (1 -5): Submittal Program Imprm ement New Program Program Program Rating date Effective year X 4 3/18/2004 2006 Q1: -Dec Oct Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 9,000 Project expected to begin: X Description of Items) or Project: Replace existing the floor and replace with wood. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: The existing floor is water damaged and there are several missing or loose tiles. IF DEED, possible alternatives which may be considered: L. Leave as is. Estimated Annualized Racurrirg Costs Projwt Life EVwfauyOm) 3D Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) # - Form FV* 05CAP Rehm: Feb'04 MIAMI SHORES VILLAGE vital ImRrovement Program Fund / Department pro's 1405 /Recreation tk ma: Re -pipe waste valve for Shipwreck Cove PROJECT STATUS Project rating A Affect Yews) Existing Program Deferred Deleted Priority (1 -5). Submittal Program Improvement New Program Program Program Rating date Effective yeor X 2 3119/2004 FY06 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep Cost Estimate $ 5,000 Project expected to begin: X Description of Items) or Project: Install a waste valve for Shipwreck Cove. (does not currently have one) Description or ID of Original Asset to W replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: When a small amount of water needs to be dumped (i. e. heavy rain) we must use the backwashing mode. When the whole pool needs to be dumped (roughly every 2 years) a submergeable pump must be used. Both methods are very slow. IF DENIED, possible alternatives which may be considered: Existing method can continue being used. ErNmated Annualized Recunrinq Costs R+nject Life EVwcfnncy (yes) 20 Personnel costs $ - Operating Expenses - Other: TOTAL. COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SNORES VILLAGE Capita! Imoraweinent Program Lund Department pro's - 1403 /Recreation Name: Storage Facility at Community Center PROJECT STATUS Project a Affect Year(s) Existing Program Program Improvement New Program Deferred Deleted Program Program Priority (1 -5). Rating Submittal date Effective year X 2y�i Q1: Oct -Dec .Cost Estimate $ 3,000 Project expected to begin: Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Description of Items) or Project: Build a new 7' x 15' storage facility on north patio to hold event chairs and stage. Description or 10 of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Currently, special event chairs and tables are left exposed on carts on the north patio. The storage facility will prevent theft and enhance safety with children playing around the area IIF DENIED, possible alternatives which may be considered: Leave as is. Estimated Anrarualized Recurring Costs NgfectUfe Expxtw y(yrs) !0 Personnel costs $ - Operating Expenses TOTAL COST (Anal) $ Other' nu Form FIN: 05CAP Rehm: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Windows' Replacement Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 1 2 Mar -04 FY 2 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 1,250 Project expected to begin: X Description of Item(s) or Project: Replace library's 6 front windows on the north west side of the building. Description or ID of Original Asset to 6 awning windows possibly as old as the building. be replaced (Fixed Asset ID): Justification, Rationale, or Explanation These windows break down often and cannot be closed once opened; of need to authorize project request: the mechanical components are old and repairs become difficult and time consuming. After many repairs, PW has recommended replacing entire window. IF DENIED, possible alternatives Since the windows are placed in the public bathrooms, it is essential which may be considered: that they should be opened on a daily basis. Often they have to be left opened overnight until PW comes to help close them. This is a security concern, and keeping them closed all of the time is not a good option. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 25 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Upgrade Library's computers - Phase 2 Name: PROJECT STATUS I Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 2 Mar -04 FY 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep Cost Estimate $ 4,600 Project expected to begin: X Description of Items) or Project: Replace computers that are 6 years and older with new and more efficient computers. The project will be carried out over 3 years with 4 of the upgrades budgeted for FY 2005, and 4 each for the next 2 years. Description or ID of Original Asset to Public Access and staff computers that are 6 years and older. Clone be replaced (Fixed Asset ID): Pentium 100 mhz & Pentium 11 150 mhz. Justification, Rationale, or Explanation Many of the library's computers are getting old and very slow, and of need to authorize project request: increasingly unable to support new programs. The upgrade will enhance computer service by providing faster and more efficient access for our patrons and staff. IF DENIED, possible alternatives To continue using old machines which operate in a less efficient which may be considered: manner, and repair when necessary. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 3 yrs 4 Personnel costs $ - Operating Expenses - Other TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Outdoor Book Return Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 4 Mar -04 FY 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep Cost Estimate $ 1,828 Project expected to begin: X Description of Item(s) or Project: Outdoor Book Return constructed of 18 gauge aluminized steel with tough paint finish and stainless steel base; includes collection cart with depressible, padded platform that cushions falling books; deflects debris, matches and poured liquids away from books. Description or ID of Original Asset to Old Outdoor Book Return #15 -1813 be replaced (Fixed Asset ID): Justification, Rationale, or Explanation Present Book Return is old and showing signs of rust and wear. of need to authorize project request: IF DENIED, possible alternatives Continue repairing the one we have. which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 15 Personnel costs $ - Operating Expenses - Other TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Name: CD /[)VD Cabinet PROJECT STATUS Project rating & Affect Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Program Priority (1 -5); Submittal Effective Rating date year X 11 5 Mar -04 FY 2006 Cost Estimate $ 1,984 Project expected to begin Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep X Description of Item(s) or Project: Multimedia steel cabinets to store CDs and DVDs' collection. Description or ID of Original Asset to be replaced (Fixed Asset ID): Not applicable ,Tustification, Rationale, or Explanation The library's collection of DVDs and CDs is new and will require of need to authorize project request: proper storage as it grows. IF DENIED, possible alternatives which may be considered: Utilize plastic boxes which are unsecure and inefficient. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 20 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Ca ital Im rovement Program Fund / Department Project LOGT /P Works - Streets Name: Street Resurfacing PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 2A)95 yr0 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep Cost Estimate $ 1,0A -e00 Project expected to begin: X Description of Item(s) or Project: Ongoing project to resurface streets and alleys in the Village Description or ID of Original Asset to be replaced (Fixed Asset ID): N.A. Justification, Rationale, or Explanation of need to authorize project request: To revitalize roadbed and pavement deterioration IF DENIED, possible alternatives which may be considered: Patch clef icent areas or Sealcoat surfaces for short term rehabilitation Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 15 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department LOOT /P Works - Streets Name: Sidewalk Replacement PROJECT STATUS I Project rating de Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); 5ubmittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 yf ppp Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ Project expected to begin: X Description of Item(s) or Project: On -going project to replace damaged Village Sidewalks Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: 20 miles of Village sidewalks are in need of repair. To reduce pedestrian accidents and limit potential liability IF DENIED, possible alternatives which may be considered: Defer sidewalk repairs pending funding Estimated Annualized Recurring Costs ProjectLifeExpectoncy(yrs) 25 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT/ PWorks- Streets Name: Sign Materials PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X I 2 3/19/2004 -2684" 0 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -.dun Q4: Jul -Sep X Cost Estimate $ Z__,1000091 Project expected to begin: Description of Item(s) or Project: Sign Materials (posts,Blanks and Letters) for the maintenance of Village street signs Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Maintain signs in the Village to a quality level IF DENIED, possible alternatives which may be considered: Replace only missing signs- continue using signs in poor condition Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 100 Other: TOTAL COST (Annual) $ 100 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project LOGT/ PWorks - Streets Name: Replace Parking Bumpers PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 3 3/19/2004 2DQFff =oe i; Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Cost Estimate $ 1,000 Project expected to begin: Description of Item(s) or Project: Replace deteriorated parking bumpers at Village parking lots and facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To replace broken or damaged bumpers IF DENIED, possible alternatives which may be considered: Relocate current parking bumpers to most critical areas Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Other: Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT /Pworks -Parks Name: Tree Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 P Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 10,000 Project expected to begin: Description of Item(s) or Project- On-going project to replace dead /diseased trees in the Village with live oaks. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This project enhances the appearance of the Village streets providing a green canopy for future generations. IF DENIED, possible alternatives which may be considered: Remove dead /diseased trees, deny replacement pending funding. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses 500 - Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department SAN/ Pworks Sanitation Name: Recycling Bins PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 -2905 Zn Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 3,000 Project expected to begin: Description of Item(s) or Project: Maintain inventory of bins to support recycling program in the Village. Bins for new residents and replacement bins. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To supply residents with bins as they begin to participate in the recycling program and to replace old /broken bins IF DENIED, possible alternatives which may be considered: Deny replacements, supply only for new residents Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 C. MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project CAP/ Pworks - Streets Name: ADA Improvements PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x �i`�� Cost Estimate $ 1�3 coo 1 Project expected to begin: Description of Item(s) or Project: On -going program to improve ADA accessibility at Village owned facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: ADA improvements mandated by by Federal Law to enhance facility access to the public IF DENIED, possible alternatives which may be considered: Defer compliance actions Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ _ Other: Form FIN: 05CAP Revised: Feb'04 ;PG MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department CAP/ Pworks Streets Name: Barrier wall NW 2nd Avenue Phase 1 PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 3 3/19/2004 4999'zod Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 95,000 Project expected to begin: Description of Item(s) or Project: Install an 8 ft barricade wall similar to the wall on NW 3rd Ave. Project to be completed in 2 annual phases. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize This wall will provide security in this area by preventing pedestrian project request: traffic from entering from NW 2nd Ave. The wall that was installed in the Odell section of the Village made a significant impact in reducing crime in that area. The wall will run from NW 103 St to the first alley north of 96th street. IF DENIED, possible alternatives which may be considered: Defer Project Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 0 Personnel costs $ - Operating Expenses 800 Other: TOTAL COST (Annual) $ 800 Form FIN: 05CAP Revised: Feb'04 r"l- MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department FF / Police Name: Replace A Police Cars PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 1 3/19/2004 2DU& c'1 aJ, .fo�o Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ Project expected to begin: x Description of Item(s) or Project: Replace 6 Crown Victoria Police Cars Description or ID of Original Asset to be replaced (Fixed Asset ID): V 9530 (1995 undercover car), 9910,9911,9912,9913,9914 ( ALL 1999 Models) Justification, Rationale, or Explanation of need to authorize project request: These Vehicles have met their life expectancy and need to be replaced. Some of these vehicles will be converted to Code Enforcement units IF DENIED, possible alternatives which may be considered: Continue to use old vehicles with increased maintenance costs Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 7 Personnel costs $ - Operating Expenses 1,200 Other: TOTAL COST (Annual) $ 1,200 Form FIN: 05CAP Revised: Feb'04 aor5 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP /Fleet Name: Vehicle Rehabilitation PROJECT STATUS I Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year '( 3 3/19/2004 P01 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep C s1 ost Estimate $ � 0 Project expected to begin: X Description of Item(s) or Project: Provide Capitial funds for Vehicle Rehabilitation, paint,bodywork, etc. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This will provide funds for the conversion of police cars to code enforcement vehicles. In addition it will provide funds to extend the operational life of older vehicles and maintain the appearance of the fleet with painting and cosmetic improvements. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 0 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Second Avenue Rehabilition - Debt Fund / Department Public Works Name: Service obligation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 3/1/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 90,000 Project expected to begin: X Description of Item(s) or Project: Dedicated funding source to pay the semi - annual debt service obligations relating to the Second Avenue Revitalization Effort. This note was executed in Spring, 2003. Principal and interest for FY'05 are $50,000 and $40,000 for Principal and Interest respectively. Description or ID of Original Asset to As part of the negotiated transaction to finance the Second Avenue Ibe replaced (Fixed Asset ID): Revitalization Program, the Village committed up to 30% of the annual Local Option Gas Tax Proceeds to fund the majority of the semi - annual principal and interest payments associated with the $950,000, 10 -year credit line with SunTrust. Annual debt service costs in excess of the 30% appropriation are offset by contributions from the General Fund. Justification, Rationale, or Explanation The Village in indebted with SunTrust and has committed to obligate of need to authorize project request: up to 30% of the annual gas tax proceeds to meet this financial obligation. IF DENIED, possible alternatives Failure to use this fund will result in the Village having a default for which may be considered: non - payment of a $950,000 credit instrument with SunTrust; or, would be required to renegotiate the terms and conditions associated with this debt repayment. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) B Personnel costs $ - Other: Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP /Pworks- Streets Name: Village Entrance Sign @ NE 10th PI PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 3 3/19/2004 �r Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 87,000 Project expected to begin: x Description of Items) or Project: Provide entrance sign and landscaping at the entrance to "Country Club North" area (including trees along NE 10th PI.) Description or ID of Original Asset to be replaced (Fixed Asset ID): New asset Justification, Rationale, or Explanation of need to authorize project request: Beautification Project to enhance the Village appearance. IF DENIED, possible alternatives which may be considered: Defer to another funding cycle Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 4 Project Fund / Department Cap/ Pworks Streets Name: Rehabilitate Pressure Washer V -4 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 29E6 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 5,000 Project expected to begin: x Description of Item(s) or Project: To replace the gas powered pressure cleaner on this unit. V -4 is a Trailer mounted pressure washer with a 500 gal portable water supply Description or ID of Original Asset to be replaced (Fixed Asset ID): V -4 (1995) Justification, Rationale, or Explanation of need to authorize project request: The trailer and tank of this unit are still in good operational condition. This rehabilitation will mate a new gas powered 4000 PSI pressure washer to this unit, enabeling us to pressure wash remote locations throughout the village. IF DENIED, possible alternatives which may be considered: Curtail Pressure washing Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 300 Other: TOTAL COST (Annual) $ 300 Form FIN: 05CAP Revised: Feb'04 4 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 I" Project Fund / Department CAP /Pworks Streets Name: Replace Patio Village Hall Entrance PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year A 3 3/19/2004 .2095 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 5,000 Project expected to begin: X Description of Item(s) or Project: Remove and replace concrete directly in front of Village Hall entrance steps Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: The existing concrete is chipped, cracked and has been painted many times. A new stamped conrete patio will enhance the appearance of our "Main " Village Building entrance IF DENIED, possible alternatives which may be considered: Repaint old concrete Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 I" MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department CAP Public Works Streets Name: Sealcoat Downtown PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year' X 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep X Cost Estimate $ 10,000 Project expected to begin Description of Items) or Project: Sealcoat Village owned downtown parking areas. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Periodic sealcoating of the downtown parking areas is needed to preserve asphalt surfaces and preclude repaving. In addition it maintains the appearance of Village owned property. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 6 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital ImRrovement Program Form FIN: 05CAP Revised: Feb'04 711 Project Fund / Department CAP /PWorks Parks Name: Replace Disk Chipper PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 _2 A Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 18,000 Project expected to begin: X Description of Items) or Project: Replace Disk Chipper 9555 (1995) Description or ID of Original Asset to be replaced (Fixed Asset ID): Altec Disk Chipper V9555 (1995) Justification, Rationale, or Explanation of need to authorize project request: This unit has met its life expectancy and needs to be replaced IF DENIED, possible alternatives which may be considered: Continue to use old chipper with increased maintenace costs Estimated Annualized Recurring Costs =Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 100 Other: TOTAL COST (Annual) $ 100 Form FIN: 05CAP Revised: Feb'04 711 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project Cap PWorks Rec Maint, Name: Replace Scarifier V -174 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year j( 1 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 20,000 Project expected to begin: X Description of Item(s) or Project: Replace Scarifier V -174. This piece of equipment is used to groom and level the baseball diamonds at the Recreation field. Description or ID of Original Asset to be replaced (Fixed Asset ID): V -174 (1996) Justification, Rationale, or Explanation of need to authorize project request: This unit has met its life expectancy and needs to be replaced. IF DENIED, possible alternatives which may be considered: Continue to use the old equipment risking interruption of service Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 250 Other TOTAL COST (Annual) $ 250 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project Cap / Pworks strets Name: Convert Dump to water Truck PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X q 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun ' Q4: Jul -Sep Cost Estimate $ 25,000 Projec# expected to begin: X Description of Items) or Project: To convert under - utilized dumptruck V -9558 to a water truck Description or ID of Original Asset to be replaced (Fixed Asset ID): V -9558 (1995) Justification, Rationale, or Explanation of need to authorize project request: This low milage dump truck is under- utilized. Conversion to a water truck will suppliment our existing water truck with a minimum capital outlay IF DENIED, possible alternatives which may be considered: continue with one water truck Estimated Annualized _Recurring Costs Project Life Expectancy (yrs) 8 Personnel costs $ -� Operating Expenses 250 Other TOTAL COST (Annual) $ 250 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project FF Pworks- Rec Maintenance Name: Replace Deere Tractor V178 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 7, 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 20,000 Project expected to begin: X Description of Item(s) or Project: Replace Recreation Maintenance Tractor which is used to tow auxillary field preparation equipment. Description or ID of Original Asset to be replaced (Fixed Asset ID): V -178 (1995) Justification, Rationale, or Explanation of need to authorize project request: This vehicle has met its life expectancy and needs to be replaced IF DENIED, possible alternatives which may be considered: Continue using old machine with increased maintenance costs Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 250 Other: TOTAL COST (Annual) $ 250 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Ca ital Im rovement Pro ram Form FIN: 05CAP Revised: Feb'04 Project Fund / Department FF Public Works Parks Name: Replace Pickup 9BIIN1 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Program Improvement New Program Program Program Rating 5ubmittal date, Effective year X .3 3/19/2004 2006 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 25,000 Project expected to begin: X Description of Item(s) or Project: Replace pickup 9551 used by the Parks Foreman Description or ID of Original Asset to be replaced (Fixed Asset ID): V- 9551(1995) Justification, Rationale, or Explanation of need to authorize project request: This vehicle has met its life expectancy and needs to be replaced IF DENIED, possible alternatives which may be considered: Continue to use old truck with increased maintenance costs Estimated Annualized Recurring Costs Project Life Expecto.,cy (yrrs) 10 Personnel costs $ - Other: Operating Expenses 400 TOTAL COST (Annual) $ 400 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project SAN/ Fleet Name: Replace Garbage truck 9659 PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X z 3/19/2004 2OO Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 165,000 Project expected to becirr Description of Items) or Project: Replace Garbage Truck 9659 Description or ID of Original Asset to be replaced (Fixed Asset ID): V -9659 (1996) Justification, Rationale, or Explanation of need to authorize project request: This vehicle has met its life expectancy and needs to be replaced, postponed from FY 04/05 IF DENIED, possible alternatives which may be considered: Continue with old truck incurring increased maintenance costs and risk of breakdowns Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 500 Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised: Feb'04 ) r—. MIAMI SHORES VILLAGE Capital Improvement Program Project Village -wide PC Computer Upgrade & Fund / Department Finance Name: Replacement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted 1 Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 4/30/2004 2006 _ Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4. Jul -Sep X Cost Estimate $ 6-,500 Project expected to begin: Description of Items) or Project: Upgrade, modify and /or replace components in each personal computer system assigned to Village employees, including virus protect, drive replacement or other operating system modifications as identified. Description or ID of Original Asset to As part of the four -year anticipated life span of each personal be replaced (Fixed Asset ID): computer unit assigned to Village associates, the program provides for routine upgrades, program installation to protect from virus attacks and other essential and critical protective programs; replacing hardrives and installing more efficient operating systems for enhanced productivity and efficiency. Justification, Rationale, or Explanation Project ensures that staff is provided with the best technologies of need to authorize project request: avaiable to: 1) enhance customer service and delivery; 2) improve productivity and efficiency; 3) protect the Villages' investment in technology; and 4) to make sure that the job is done. IF DENIED, possible alternatives Failure to fund this program may reduce productivity due to down which may be considered: time resutling from system failures; lost data; less customer attentiveness; slower results from request submitted by staff, citizens and elected officials; and potentially exposes the Village to attack from virus and other internet programs. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 4 Personnel costs $ - Other: Nate: increased operating costs result from OS Operating Expenses 1,500 TOTAL COST (Annual) $ 1, 500 program monitoring. Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project MITAP: Multiphase Information Fund / Department Finance Name: Technological Advancement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 3/1/2004 20 2� Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x ,Cost Estimate $ 2,01 Project expected to begin: Description of Item(s) or Project: Continued phase -in of the Village's interdepartment computer and other information technology efforts. Description or ID of Original Asset to Replaces PW Server (purchased 1999, uses slower processing be replaced (Fixed Asset ID): technologies); replace (2) recreation department base units; replace 40613 hard drive in Recreation service with 80613; replace Public Works frame relay connection with 512 -byte processor. Justification, Rationale, or Explanation To protect the Village's $1,000,000 plus investment in technologies, of need to authorize project request: the Village must continue to replace existing equipment with more secured items to prevent corruption of data, illegal entry to the Village's data base, and protect from virus control (which has a direct impact on customer files, protocols, as well as productivity). IF DENIED, possible alternatives While not abolustely critical until the system has been violated, virus which may be considered: control upgrades are critical as new programs are created daily which potentially exposes the village to data corruption. Estimated Annualized Recurrif1g_ Costs Project Life Expectancy(yrs) 3 Personnel costs $ - Operating Expenses 1,500 Other TOTAL COST (Annual) $ 1,500 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Pror r� am Fund /Department Project Imaging of Building Department Building Name: records /files. PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 19- Mar -04 F'/- A>3-06 1 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 75,000 Project expected to begin: 1 -Oct -04 Description of Items) or Project: All paper records and blue prints from all addresses for all close permits will be imaged onto CD -Rom media discs. Upon completion of project, all departments will have the capability to access this information on the Village computer network. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation This project will save many hours of searching for plans in the rear of need to authorize project request: file room as all records will now be accessible our network. Also, all employees in all departments on our network can have access to this information. This will also save much of the information as man plans and paperwork is decades old and deteriorating. Additionally, the information will be more secure from theft and disaster as there will now be three copies of all information; the Village will have one and two copies will be off site for protection. This will also increase customer service as records have the potential to be accessed from the internet. Further to increase customer service will be a computer station in the lobby for customers to access information on a property and a printer to print a copy on request, The funding for this will be on going. The building department has been collecting a scanning fee of $3.00 a sheet since Oct. 1 of last year. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 75,000 Other: TOTAL COST (Annual) $ 75,000 Form FIN: 05CAP Revised: Feb'04 nG MIAMI SHORES VILLAGE Capital Improvement Program Office of the Village Project Charter School Construction Fund / Department Manager Name: (Contributory Offset) PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 4/1/2004 2006 1 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Cost Estimate $1,500,000 Project expected to begin: Description of Item(s) or Project: Cash reserve appropriation to be used to offset the construction and equipment investment to the Charter School; funding for which originates from the $5,000,000 cash donation from the North Shores Medical Foundation. Description or ID of Original Asset to Funding appropriation of $1,500,000 which will be used to boost the be replaced (Fixed Asset ID): cash available from the General Obligation Bond, Series 2004, sold in Summer'04 for the design, development, and equipping of the Miami Shores- Doctors' Charter High School. Justification, Rationale, or Explanation The Village will use this appropriation to enhance the design, ,of need to authorize project request: development and construction of the Charter School. Funds will applied along with bond proceeds resulting from the sale of the General Obligation Bond, Series 2004. IF DENIED, possible alternatives The Village would be in default of its contract with the North Shore which may be considered: Medical Foundation which committed to a $5,000,000 to the Village. Funding to be used to enhance the capital construction costs and secure working capital reserves for potential operating deficits in future years following opening. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: N/A Form FIN: 05CAP Revised: Feb'04 �J Capital Project Master List FY2005 thru 2009 by Department Fund Project Description Dept source FY107 Field house Expansion Computer replacement: Supers off Auditorium restroom: sink replacement Rec CAP $ 400,000 Rec CAP 2,000 Rec CAP 1,000 Sub- total: RECREATION DEPT— $ 403,000 Computer system upgrade (Phase 3) Lib GR $ 4,600 Sub - total: LIBRARY $ 4,600 Street resurfacing Sidewalk replacement Sign replacement & materials Parking bumper replacement Tree replacement program Recycling bin replacement PW: Sts PW: Sts LOGT $ 50,000 LOGT 66,150 PW: 5ts LOGT 6,000 PW: Sts LOGT 1,000 PW:Pks LOGT 10,000 PW:San SAN 3,000 ADA Improvement program PW:5ts CAP 15,000 Vehicle Replacement Program PW:FF FIM 93,500 Vehicles (Rehabilitation Efforts) PW:FF FIM 15,000 Second Avenue Rehab Project D/5 PW:Sts LOGT 90,000 Replace ('95) Pickup [V9551] PW:FF FIM 25,000 Replace ('96) Pickup [V9663] PW:FF FIM 25,000 Generator Pack Acquisition (Bayfront) PW:5ts 5W 24,000 Sub- total: PUBLIC WORKS DEPT. $ 423,650 Village -wide PC Upgrade & Replacement Fin CAP $ 8,600 Village -wide Server Enhancement Phase 3 -5 Fin CAP 35,000 Sub - total: FINANCE $ 43,600 TOTAL: ALL DEPARTMENTS - FY 2006 -07 $ 874,850 Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project 1401 /Recreation Nance: Fieldhouse E- xpansion PROJECT STATUS Project rating a Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective x 2 3/19/2004 " '14 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Ju�Sep Cost Estimate =$400,000 Project expected to begin: x Description of Items) or Project: Construct a two story addition to the fieldhouse. Description or ID of Original Asset to be replaced (Fixed Asset ID): 'Justification, Rationale, or Explanation of need to authorize project request: Expanding the fieldhouse would improve quality of afterschool and summer camp by providing designated areas for homework/ special classes. Safety would also be improve by separating afterschool and youth sports programs. IF OEMED, possible alternatives which nar be considered: Continue current program. Es"mated Anmmlized Recur-rim Costs P►ejectU&EV=t=76m) 50 Personnel costs $ 10,400 Operating Expenses 6,500 TOTAL COST (Annual) $ 16,900 Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE !gwital Improvement Program. Fund / Department Project 1405/Recreation Now: New Computer for Supervisor's office PROJECT STATUS Project rating d Affect Year(s) Existing Program Deferred Deleted Priority (1 -5). Submittal Program Improvement New Program Program Program Rating date Effective X 1 1 2 1 3/19/2004 1 FY 07, Q1: Oct -Dec Q2: Jan -Mar Q3: Apr-Jun Q4: Jul -yep Cost Estimate $ 2,0 Project expected to begin: 00 X Description of Item(s) or Project: New desk computer for the Supervisor's office. Description or ID of Original Asset to be replaced (Fixed As=t ID): 1998 Gateway computer. Justification, Rationale, or Explanation of need to authorize project request: Current computer is slow and will be nine IF DENIED, possible alternatives which may be considered: old in 2007, Upgrade parts and add memory to current computer. Extimmated Annualized R.ecurri Costs =[ifeEWxt cy(7) Personnel costs $ - Operating Expenses - TOTAL COST (Annual) ; - Other` 4 years Form FIN: 05CAP Revised: Feb•04 MIAMI SHORES VILLAGE Lavital Improvement Pr rare / Department Project 1403 /Recreation NOW: Auditorium Restroom Sink Replacement. PROJECT STATUS Project rating 4 Affect Years) Existing Program Deferred Deleted Priority (1 -51- Submittal Program Improvement New Program Program Program Rating date Effective X 2 3/18/2004 -4005 7 I Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ XrM Project expected to begin: x Description of Items) or Project: Replace the sinks in the ouditorium restrooms. bescription or ID of Original Asset to replaced (Fixed Asset ID): ustification, Rationale, or Explanation of need to authorize project request: The sinks in both the ladies and mess auditorium restrooms are stained. The sinks have been acid washed and cleaned with asssorted products with no results. Replacement is the only option to aesthetically improve the restrooms. DENIED, possible alternatives ich may be considered: Leave as is. Estimated Annualized Recurring Costs P l= Life bw-- tamy(yrs) 20 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Library Project Upgrade Library's computers - Phase 3 Name: PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Effective Program Improvement New Program Program Program Rating date year X 2 Mar -04 FY 2007 Q3: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul-.5ep Cost Estimate $ 4,600 Project expected to begin: X Description of Item(s) or Project: Replace computers that are 6 years and older with new and more efficient computers. The project will be carried out over 3 years with 4 of the upgrades budgeted for Fy 2005, and 4 each for the next 2 years. Description or ID of Original Asset to Public Access and staff computers that are 6 years and older. Clone be replaced (Fixed Asset ID): Pentium 100 mhz & Pentium 11 150 mhz. Justification, Rationale, or Explanation Many of the library's computers are getting old and very slow, and of need to authorize project request: increasingly unable to support new programs. The upgrade will enhance computer service by providing faster and more efficient access for our patrons and staff. IF DENIED, possible alternatives To continue using old machines which operate in a less efficient which may be considered: manner, and repair when necessary. Estimated Annualized Recurrin Costs Project Life Expectancy(yrs) 3 yrs Personnel costs $ Operating Expenses - TOTAL COST (Annual) $ - Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Prooram Fund / Department Project LOGT /P Works - Streets Name: Street Resurfacing I PROJECT STATUS I Project rating A Affect Year(s) I Existing Program Program Improvement New Program Deferred Program Deleted Priority (1 -5); Submittal Program Rating date Effective year X 1 3/19/2004 -4(0l Cost Estimate $ i-sio Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X I Description of Item(s) or Project: J I Ongoing project to resurface streets and alleys in the Village Description or ID of Original Asset to be replaced (Fixed Asset ID): N.A. Justification, Rationale, or Explanation of need to authorize project request: i To revitalize roadbed and pavement deterioration IIF DENIED, possible alternatives which may be considered: Patch deficent areas or Sealcoat surfaces for short term rehabilitation Estimated Annualized Recurring Costs Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ Other: I Project Life Expectancy (yrs) 15 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project LOGT /P Works - Streets Name: Sidewalk Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 ,2e02r'� ` Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 14&,OZZ Project expected to begin: Description of Item(s) or Project: On -going project to replace damaged Village Sidewalks Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: 20 miles of Village sidewalks are in need of repair. To reduce pedestrian accidents and limit potential liability IF DENIED, possible alternatives which may be considered: Defer sidewalk repairs pending funding Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 25 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ _ Form FIN: 05CAP Revised: Feb'04 7 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project LOGT/ PWorks- Streets Name: Sign Materials PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); 5ubmittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 IZQ Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep C $ i-,060* Project expected to begin: X Description of Item(s) or Project: Sign Materials (posts,Blanks and Letters) for the maintenance of Village street signs Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Maintain signs in the Village to a quality level IF DENIED, possible alternatives which may be considered: Replace only missing signs- continue using signs in poor condition Estimated Annualized Recurring Costs PrgjectLifeExpectancy(yrs) 10 Personnel costs $ - Operating Expenses 100 Other: TOTAL COST (Annual) $ 100 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Im rovement Pro ram Form FIN: 05CAP Revised: Feb'04 Project Fund / Department LOGT/ PWorks - Streets Name, Replace Parking Bumpers PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 3 3/19/2004 2A69 Q1; Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 1,000 Project expected to begin: X Description of Item(s) or Project: Replace deteriorated parking bumpers at Village parking lots and facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): I J Justification, Rationale, or Explanation of need to authorize project request: To replace broken or damaged bumpers IF DENIED, possible alternatives which may be considered: Relocate current parking bumpers to most critical areas Estimated Annualized Recurring Costs Prgject1_imExpectancy(yrs) 10 Personnel costs $ - Other: Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project LOGT /Pworks -Parks Name: Tree Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 fnd Q1: Oct -Dec Q2: Jan -Mar Q3: Apr-Jun Q4: Jul -Sep X Cost Estimate $ 10,000 Project expected to begin: Description of Item(s) or Project: On -going project to replace dead /diseased trees in the Village with live oaks. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This project enhances the appearance of the Village streets providing a green canopy for future generations. IF DENIED, possible alternatives which may be considered: Remove dead /diseased trees, deny replacement pending funding. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses 500 TOTAL COST (Annual) $ 500 Other: Form FIN: 05CAP Revised; Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project SAN/ Pworks Sanitation Name: Recycling Bins PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 p,093 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -yep X Cost Estimate $ 3,000 Project expected to begin: Description of Item(s) or Project: Maintain inventory of bins to support recycling program in the Village. Bins for new residents and replacement bins. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To supply residents with bins as they begin to participate in the recycling program and to replace old /broken bins IF DENIED, possible alternatives which may be considered: Deny replacements, supply only for new residents Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Im rovement Program Fund / Department Project CAP/ Pworks - Streets Name: ADA Improvements PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); 5ubmittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/200489 �1 O� Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -yep x Cost Estimate $ '&&o Project expected to begin: Description of Item(s) or Project: On -going program to improve ADA accessibility at Village owned facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: ADA improvements mandated by by Federal Law to enhance facility access to the public IIF DENIED, possible alternatives which may be considered: Defer compliance actions Estimated Annualized Recurring Casts pro�ect Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ _ Other: Form FIN: 05CAP Revised: Feb'04 ?7 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project FF / Police Name: Replace 6 Police Cars PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 zaarp— 93'dbo Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ Project expected to begin: x Description of Items) or Project: Replace 6 Crown Victoria Police Cars Description or ID of Original Asset to be replaced (Fixed Asset ID): V 9530 (1995 undercover car), 9910,9911,9912,9913,9914 ( ALL 1999 Models) Justification, Rationale, or Explanation of need to authorize project request: These Vehicles have met their life expectancy and need to be replaced. Some of these vehicles will be converted to Code Enforcement units IF DENIED, possible alternatives which may be considered: Continue to use old vehicles with increased maintenance costs Estimated Annualized Recurring_ Costs Project Life Expectancy(yrs) J Personnel costs $ - Operating Expenses 1,200 Other: TOTAL COST (Annual) $ 1,200 Form FIN: 05CAP Revised: Feb'04 a, MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project CAP /Fleet Name: Vehicle Rehabilitation PROJECT STATUS Project rating & Affect Year(s) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1 -5); Program Rating 5ubmittal date Effective year f( I 3 3/19/2004 Cost Estimate $ 2 Project expected to begin: A i m• Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X j Description of Item(s) or Project: I Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Provide Capitial funds for Vehicle Rehabilitation, point,bodywork, etc. This will provide funds for the conversion of police cars to code enforcement vehicles. In addition it will provide funds to extend the operational life of older vehicles and maintain the appearance of the fleet with painting and cosmetic improvements. IF DENIED, possible alternatives which may be considered: I Estimated Annualized Recurring Costs Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: Project Life Expectancy (yrs) 0 1 Form FIN: 05CAP Revised: Feb'04 J MIAMI SHORES VILLAGE Capital Improvement Prag_ram Project Second Avenue Rehabilition - Debt Fund / Department Public Works Name: Service obligation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 3/1/2004 Q1: Oct -Dec Q2: Jnn -Mar Q3: Apr -Jun Q4: Jul -Sep X X Cost Estimate $ 90,000 Project expected to begin: Description of Items) or Project: Dedicated funding source to pay the semi - annual debt service obligations relating to the Second Avenue Revitalization Effort. This note was executed in Spring, 2003. Principal and interest for FY'05 are $50,000 and $40,000 for Principal and Interest respectively. Description or ID of Original Asset to As part of the negotiated transaction to finance the Second Avenue be replaced (Fixed Asset ID): Revitalization Program, the Village committed up to 30% of the annual Local Option Gas Tax Proceeds to fund the majority of the semi - annual principal and interest payments associated with the $950,000, 10 -year credit line with SunTrust. Annual debt service costs in excess of the 30% appropriation are offset by contributions from the General Fund. Justification, Rationale, or Explanation The Village in indebted with SunTrust and has committed to obligate of need to authorize project request: up to 30% of the annual gas tax proceeds to meet this financial obligation. IF DENIED, possible alternatives Failure to use this fund will result in the Village having a default for which may be considered: non - payment of a $950,000 credit instrument with SunTrust; or, would be required to renegotiate the terms and conditions associated with this debt repayment. Estimated Annualized Recurring Costs Project Life Expectoncy(yrs) 8 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project FF /Public Works -Parks Name: Replace Pickup 9661 PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 2 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep 11 X Cost Estimate $ 25,000 Project expected to begin: Description of Item(s) or Project: Replace Pickup 9661 Description or ID of Original Asset to be replaced (Fixed Asset ID): V- 9551(1995) Justification, Rationale, or Explanation of need to authorize project request: This vehicle has met its life expectancy and needs to be replaced IF DENIED, possible alternatives which may be considered: Continue with old truck incurring increased maintenance costs Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 450 TOTAL COST (Annual) $ 450 Other: Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Canital Imarovement Program Project Fund /Department FF /Public Works - Streets Name: Replace Pickup 9663 PROJECT STATUS Project rating & Aff ect Year(s) Existing Program Deferred Deleted Priority (1 -5); Program Improvement New Program Program Program Rating Submittal date Effective year X 3/19/2004 2OW Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep Cost Estimate $ 25,000 Project expected to begin: X Description of Item(s) or Project: Replace Pickup 9663 Description or ID of Original Asset to I be replaced (Fixed Asset ID): V -9663 (1996) Justification, Rationale, or Explanation of need to authorize project request: I This vehicle has met its life expectancy and needs to be replaced IF DENIED, possible alternatives which icy be considered: Continue with old truck incurring increased maintenance costs Estimated Annualized Recurring Costs �rlj__tExpectancy(yrs) 10 Personnel costs $ - Operating Expenses 450 Other: TOTAL COST (Annual) $ 450 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project Generator Pack for North Bayshore 5W / Pworks Streets Name: Pump Station PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 fond= Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 24,000 Project expected to begin: x Description of Item(s) or Project. Provide a 50 KW Generator Set for the pump stations to be installed on Bayshore Dr at 93rd Street Description or ID of Original Asset to be replaced (Fixed Asset ID): New Asset Justification, Rationale, or Explanation of need to authorize project request: A pump Station to alleviate flooding is being installed at 93rd St and Bayshore Drive. When the power fails, during a hurricane or other flood event, this generator will provide power to the pumps that will prevent flooding. IF DENIED, possible alternatives which may be considered: Use portable generator (new) Estimated Annualized Recurring Project Life Expectancy(yrs) 25 Personnel costs $ - Operating Expenses 600 Other: TOTAL COST (Annual) $ 600 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Village -wide PC Computer Upgrade & Fund / Department Finance Name: Replacement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 4/30/2004 26A5• Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep X Cost Estimate $ J Project expected to begin: Description of Items) or Project: Upgrade, modify and /or replace components in each personal computer system assigned to Village employees, including virus protect, drive replacement or other operating system modifications as identified. Description or ID of Original Asset to As part of the four -year anticipated life span of each personal be replaced (Fixed Asset ID): computer unit assigned to Village associates, the program provides for routine upgrades, program installation to protect from virus attacks and other essential and critical protective programs; replacing hardrives and installing more efficient operating systems for enhanced productivity and efficiency. Justification, Rationale, or Explanation Project ensures that staff is provided with the best technologies of need to authorize project request: avaiable to: 1) enhance customer service and delivery; 2) improve productivity and efficiency; 3) protect the Villages' investment in technology; and 4) to make sure that the job is done. IF DENIED, possible alternatives Failure to fund this program may reduce productivity due to down which may be considered: time resutling from system failures; lost data; less customer attentiveness; slower results from request submitted by staff, citizens and elected officials; and potentially exposes the Village to attack from virus and other internet programs. Estimated Annualized Recurring Casts Project Life Expectancy(yrs) 4 Personnel costs $ - Other: Note: increased operating costs result from OS Operating Expenses 1,500 TOTAL COST (Annual) $ 1,500 pro9mmmonitoring, Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 17 Project MITAP: Multiphase Information Fund / Department Finance Name: Technological Advancement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 1 2 3/1/2004 2AA§ Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ i�5 Project expected to begins: x Description of Item(s) or Project: Continued phase -in of the Village's interdepartment computer and other information technology efforts. Description or ID of Original Asset to Replaces PW Server (purchased 1999, uses slower processing be replaced (Fixed Asset ID): technologies); replace (2) recreation department base units; replace 40GB hard drive in Recreation service with 80GB; replace Public Works frame relay connection with 512 -byte processor. Justification, Rationale, or Explanation To protect the Village's $1,000,000 plus investment in technologies, of need to authorize project request: the Village must continue to replace existing equipment with more secured items to prevent corruption of data, illegal entry to the Village's data base, and protect from virus control (which has a direct impact on customer files, protocols, as well as productivity). IF DENIED, possible alternatives While not abolustely critical until the system has been violated, virus which may be considered: control upgrades are critical as new programs are created daily which potentially exposes the village to data corruption. Estimated_ Annualized Recurring Costs Project Life Expectancy(yrs) 3 Personnel costs $ - Operating Expenses 1,500 Other: TOTAL COST (Annual) $ 1,500 Form FIN: 05CAP Revised: Feb'04 17 Capital Project Master List FY2005 thru 2009 by Department Fund Project Description Dept Source FY'08 Tot Lot Play Structure Replace Carpet /Tile Administration Bldg Community Center Expansion Rec CAP $ 5,000 6,000 Rec CAP Rec BOND 3,450,000 Sub- total: RECREATION DEPT) $ 3,461,000 Street resurfacing Sidewalk replacement 5ign replacement & materials Parking bumper replacement Tree replacement program Recycling bin replacement ADA Improvement program Vehicle Replacement Program Vehicles [Replace 2 K9 units] PW: 5ts PW: Sts PW: 5ts PW: 5ts LOGT $ 52,500 LOGT 69,500 LOGT 6,000 LOGT 1,000 PW:Pks LOGT 10,000 PW:San SAN 3,000 PW:Sts CAP 15,000 PW:FF FIM 93,500 PW:FF FIM 56,000 Vehicles (Rehabilitation Efforts) Second Avenue Rehab Project D/5 PW:FF FIM LOGT 15,000 PW:5ts 90,000 Village Hall Entrance Sign replacement PW:Sts CAP 8,000 Village Hall Window replacements PW:Sts CAP 25,000 Sub - total; PUBLIC WORKS DEPT. $ 444,500 Main Street Software - HR Program Fin CAP $ 750 Village -wide PC Upgrade & Replacement Fin CAP 9,875 Sub- total: FINANCE -= =-_; -- $ 10,625 TOTAL: ALL DEPARTMENTS - FY 2007 -08 $ 3,916,125 Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM MIAMI SHORES VILLAGE Capital ImDrov+ement Proaram Fund / Department Pro's 1401 /Recreation Name: Tot Lot Play Structure Replacement PROJECT STATUS I Praiect ra! A Affect Yew4z) Existing Program Program Improoement New Program Deferred Program Deleted Priority (1 -5) Submittal Program Rating date Effective yew x 2 3/19/2004 2008 Cost Estimate #4'S 000 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Ju�Sep x of ItanKs) or Project: L_ Replace the two main tot lot play structures with new equipment. I Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project req,xst: I3CP DENIED, possible alternatives which may be considered: Tot lot play structure for 5-12 years and the structure for 2 -5 The current tot lot play structures were installed in 1996. Play structure equipment norimally has a 10 year life span. Our current equipment is in good condition but should be budgeted for replacment in FY08 Continue current program. Estimated Annualized Recurring Costs Phoiwt"eENwx x7(yrs) 10 Personnel costs Operating Expenses 3,500 TOTAL COST (Annual) # 3,500 Other. Form FIN: 05CAP Rehm: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / bepartment Project 1405 /Recreation i krne: Carpet/Tile Administration Building PROJECT STATUS Project rating d Affect Year(s) Existing Program Deferred Deleted 1 -5); Submittal Program Improvement New Program Program Program g date Effective year - X FY 04 FY 08 Q1: Oct-Dec Q2: Jan -Mar Q3: Apr -Jun Q4: JuPSep Cost Estimate $ 6,000 Project expeeted to begin: X Description of Items) or Project: Install carpet in front office and the to first aid, guard room and restrooms. Description or ID of Original Asset to be replaced (Fixed Asset ID): Vinyl flooring Rationale, or Explanation of need to authorize project request: I Current flooring marks easily and is difficult to maintain. IF DEMED, possible alternatives - -- which may be considered: Continue using professional service to polish floors twice a year. Estimated Annualized Recurring Costs I PmjectLife &pwftr76") 15-20 yeers� r �rrrr. Personnel costs $ - Operating Expenses Other. TOTAL COST (Annual) $ - Form FIN: 05CAP Rehm: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Progrann Fund / Department Prot 1401 /Recreation Name: Community Center Expansiaa PROJECT STATUS Prgject rating A Affect Year(x) Existing Program Deferred Deleted Priority (1 -5� Submittal Program Improvement New Program Program Program Rating date Effective yew X 1 3119/2004 FY08 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep x Cost Estimate $ 3,450,000 Project expected to begin. Description of Items) or Project: Expand the community center to include weight /fitness center, additional classrooms, gymnastic room and indoor basketball gymnasium. Relocate outdoor basketball courts to current tennis courts. Description or ID of Origitai Asset to be replaced (Fixed Asset ID): Community center outdoor basketball courts. Justification, Rationale, or Explanation of need to authorize project request: Continued growth and increased utilization of the community center programs and sports programs coupled with residents reQuW sfied for new and additional programs. IF DENIED, possible alternatives which nay be considered: Continue current program. Estimated At nualized Recur -ring Costa l l�fc YG*sJ 50 Personnel costs $ 33,280 Other: Operating Expenses 14,500 TOTAL COST (Annual) $ 47,780 Form FIN: 05CAP Rcvised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT /P Works - Streets Name: Street Resurfacing PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 gA95' JZ, ajp Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 100;000 Project expected to begin: Description of Item(s) or Project: Ongoing project to resurface streets and alleys in the Village Description or ID of Original Asset to be replaced (Fixed Asset ID): N.A. Justification, Rationale, or Explanation of need to authorize project request: To revitalize roadbed and pavement deterioration IF DENIED, possible alternatives which may be considered: Patch clef icent areas or Sealcoat surfaces for short term rehabilitation Estimated Annualized Recurring Costs Project LifeExpectancy(yrs) 15 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department LOGT /P Works - Streets Name: Sidewalk Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); 5ubmittal Program , Improvement New Program Program Program Rating date Effective year X 1 3/19/2 4 ?909. �Glr� Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 14e7MO Project expected to begin: X Description of Item(s) or Project: On -going project to replace damaged Village Sidewalks Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: 20 miles of Village sidewalks are in need of repair. To reduce pedestrian accidents and limit potential liability IF DENIED, possible alternatives which may be considered: Defer sidewalk repairs pending funding Estimated Annualized_Recurrinq Costs Project Life Expec fancy (yrs) 25 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT/ PWorks- Streets Name: Sign Materials PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 2a Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -5ep X Cost Estimate $ 5,,WO Project expected to begin: Description of Item(s) or Project: Sign Materials (posts,Blanks and Letters) for the maintenance of Village street signs Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Maintain signs in the Village to a quality level IF DENIED, possible alternatives which may be considered: Replace only missing signs- continue using signs in poor condition Estimated Annualized Recurring Costs P- ject Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses 100 Other: TOTAL COST (Annual) $ 100 Form FIN: 05CAP Revised: Feb'04 P MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department LOGT/ PWorks - Streets Name: Replace Parking Bumpers PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 3 3/19/2004 ^P80 Z,,s Q1: Oct -Dec Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep Cast Estimate $ 1,000 Project :expected to begin: X Description of Item(s) or Project: Replace deteriorated parking bumpers at Village parking lots and facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To replace broken or damaged bumpers IF DENIED, possible alternatives which may be considered: Relocate current parking bumpers to most critical areas Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project LOGT /Pworks -Parks Name: Tree Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 7r90 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun I Q4: Jul -Sep Cost Estimate $ 10,000 Project expected to begin: X Description of Item(s) or Project: On -going project to replace dead /diseased trees in the Village with live oaks. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This project enhances the appearance of the Village streets providing a green canopy for future generations. IF DENIED, possible alternatives which may be considered: Remove dead /diseased trees, deny replacement pending funding. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses 500 Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project SAN/ Pworks Sanitation Name: Recycling Bins PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 3,000 Project expected to begin: x Description of Item(s) or Project. Maintain inventory of bins to support recycling program in the Village. Bins for new residents and replacement bins. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To supply residents with bins as they begin to participate in the recycling program and to replace old /broken bins IF DENIED, possible alternatives which may be considered: Deny replacements, supply only for new residents estimated Annualized Recurring Casts Project Life Expectancy(yrs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project CAP/ Pworks- Streets Name: ADA Improvements PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 �f Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 10;000 Project expected to begin: x Description of Items) or Project: On -going program to improve ADA accessibility at Village owned facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: ADA improvements mandated by by Federal Law to enhance facility access to the public IF DENIED, possible alternatives which may be considered: Defer compliance actions Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - Other TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project FF / Police Name: Replace 6 Police Cars PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 -IeOV � �31Jr Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4; Jul -Sep Cost Estimate $ i�0 Project expected to begin: x Description of Items) or Project: Replace 6 Crown Victoria Police Cars Description or ID of Original Asset to be replaced (Fixed Asset ID): V 9530 (1995 undercover car), 9910,9911,9912,9913,9914 ( ALL 1999 Models) Justification, Rationale, or Explanation of need to authorize project request: These Vehicles have met their life expectancy and need to be replaced. Some of these vehicles will be converted to Code Enforcement units IF DENIED, possible alternatives which may be considered: Continue to use old vehicles with increased maintenance costs Estimated Annualized Recurring Costs Project Life Expectancy(yrs) J Personnel costs $ - Operating Expenses 1,200 Other: TOTAL COST (Annual) $ 1,200 Form FIN: 05CAP Revised; Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project FF/ Police Name: Replace 2 K -9 cars PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 2093- Z Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 56,000 Project expected to begin: X Description of Item(s) or Project: Replace 2 K -9 Cars that are modified for Police Dogs Description or ID of Original Asset to be replaced (Fixed Asset ID): V9915, V9916 (1999) Justification, Rationale, or Explanation of need to authorize project request: These cars have met their life expectancy and need to be replaced. There is an additional impact of $3000 per vehicle to install the special cages and remote door release in the back seat. IF DENIED, possible alternatives which may be considered: Continue to use 1999 cars with increased maintenance costs. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) J Personnel costs $ - Operating Expenses 400 Other: TOTAL COST (Annual) $ 400 Form FIN: 05CAP Revised: Feb'04 U MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP /Fleet Name: Vehicle Rehabilitation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year �( 3 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ ;"go I Project expected to begin: X Description of Item(s) or Project: Provide Capitial funds for Vehicle Rehabilitation, paint,bodywork, etc. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This will provide funds for the conversion of police cars to code enforcement vehicles. In addition it will provide funds to extend the operational life of older vehicles and maintain the appearance of the fleet with painting and cosmetic improvements. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 0 Personnel costs $ - Operating Expenses - - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Second Avenue Rehabilition - Debt Fund / Department Public Works Name: Service obligation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5): Submittal Program Improvement New Program Program Program Rating date Effective year X X 3/1/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -yep X I I X Cast Estimate $ 90,000 Project expected to begin: Description of Item(s) or Project: Dedicated funding source to pay the semi - annual debt service obligations relating to the Second Avenue Revitalization Effort. This note was executed in Spring, 2003. Principal and interest for FY'05 are $50,000 and $40,000 for Principal and Interest respectively. Description or ID of Original Asset to As part of the negotiated transaction to finance the Second Avenue be replaced (Fixed Asset ID): Revitalization Program, the Village committed up to 30% of the annual Local Option Gas Tax Proceeds to fund the majority of the semi - annual principal and interest payments associated with the $950,000, 10 -year credit line with SunTrust. Annual debt service costs in excess of the 30% appropriation are offset by contributions from the General Fund. Justification, Rationale, or Explanation The Village in indebted with SunTrust and has committed to obligate of need to authorize project request: up to 30% of the annual gas tax proceeds to meet this financial obligation. IF DENIED, possible alternatives Failure to use this fund will result in the Village having a default for which may be considered: non - payment of a $950,000 credit instrument with SunTrust: or, would be required to renegotiate the terms and conditions associated with this debt repayment. Estimated Annualized Recurring Costs PrajectLife Expectancy (yrs) 8 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 N MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP /PW Streets Name: Replace Village Hall Sign PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/20049AJ Q1: Oct -Dec Q2: Jan -Mar I Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 8,000 Project expected to begin: X Description of Item(s) or Project: Replace "Miami Shores Village Hall" lettering on the overhang at the Village Hall entrance. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Current sign has been in place for 30 years. The letters can no longer be replaced and new ones must be fashioned from wood. In addition the letters are not illuminated and can not be seen at night. IF DENIED, possible alternatives which may be considered: Continue with old signage Estimated Annualized Recurring Costs PrgjectLifeExpectancy(yrs) 20 Personnel costs $ - Other: Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project Cap/ Pworks Streets Name: Replace Village Hall Windows PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 -?DOB Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 25,000 Project expected to begin: X Description of Items) or Project: Replace Windows at Village hall NE 2nd Ave side Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Current windows have been in place since 1947 and have deteriorated badly. They no longer open and close and are not energy efficient. IF DENIED, possible alternatives which may be considered: Defer pending funding Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 1 14 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Finance Project Main Street Human Resource Program Name: PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 3 4/1/2003 29W -c -7�jf,o Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4. Jul -Sep ' Cost Estimate $ 4,,045 Project expected to begin: X X Description of Item(s) or Project: Purchase, install and operationalize an enhanced Human Resource Program Module, integrating personnel, finance and budgetary controls with the existing Main Street Financial Program Modules. Description or ID of Original Asset to An independent and yet integrated program module designed by the be replaced (Fixed Asset ID): Village's Finance software firm, Main Street Software. The program integrates the fundamental personnel and payroll information into a comprehensive Human Resource Management Program. The program eliminates the need for manual monitoring and record keeping. Justification, Rationale, or Explanation The program will provide a 300% improvement to the existing computer of need to authorize project request: system used to manage the Village's 250+ workforce including global monitoring, position control, quick reference, follow -up, rates and confirmation of applications. The form could eliminate the need to retain annual reviews as the program also has a scan - integration feature, allowing reports to be attached to personnel files. IF DENIED, possible alternatives which may be considered: Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 5 Personnel costs $ - Operating Expenses 1,405 Other: Operating costs relate to annual TOTAL COST (Annual) $ 1,405 maintenance fees Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Village -wide PC Computer Upgrade & Fund / Department Finance Name: Replacement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 4/30/2004 2A@'.t r Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep r Cost Estimate $ .,�-,5006 Project expected to begin: X Description of Items) or Project: Upgrade, modify and /or replace components in each personal computer system assigned to Village employees, including virus protect, drive replacement or other operating system modifications as identified. Description or ID of Original Asset to As part of the four -year anticipated life span of each personal be replaced (Fixed Asset ID): computer unit assigned to Village associates, the program provides for routine upgrades, program installation to protect from virus attacks and other essential and critical protective programs; replacing hardrives and installing more efficient operating systems for enhanced productivity and efficiency. Justification, Rationale, or Explanation Project ensures that staff is provided with the best technologies of need to authorize project request: avoiable to: 1) enhance customer service and delivery; 2) improve productivity and efficiency; 3) protect the Villages' investment in technology, and 4) to make sure that the job is done. IF DENIED, possible alternatives Failure to fund this program may reduce productivity due to down which may be considered: time resutling from system,failures; lost data; less customer attentiveness; slower results from request submitted by staff, citizens and elected officials; and potentially exposes the Village to attack from virus and other internet programs. Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 4 Personnel costs $ - Other: Note: increased operating costs result from 05 Operating Expenses 1,500 TOTAL COST (Annual) $ 1,500 program monitoring. Form FIN: 05CAP Revised: Feb'04 N Capital Project Master List FY2005 thru 2009 by Department Fund Project Description Dept Source FY'09 Tennis /Basketball Resurfacing Rec CAP CAP $ 25,663 27,000 Purchase timing system Rec Sub- total: RECREATION DEPT -= $ 52,663 Street resurfacing PW: Sts PW: Sts LOGT LOGT $ 55,125 73,000 Sidewalk replacement Sign replacement & materials PW: Sts LOGT 6,000 Parking bumper replacement PW: Sts LOGT 1,000 Tree replacement program PW:Pks LOGT 10,000 Recycling bin replacement PW:5an SAN 3,000 ADA Improvement program PW :Sts CAP 10,000 Vehicle Replacement Program PW:FF FIM 93,500 Vehicles (Rehabilitation Efforts) PW:FF FIM 15,000 Replace Loader [33] PW:5an FIM 106,050 90,000 Second Avenue Rehab Project D/5 PW:5ts LOGT Sub- total: PUBLIC WORKS DEPT. $ 462,675 Village -wide PC Upgrade & Replacement Fin CAP $ 11,400 Sub - total: FINANCE $ 11,400 TOTAL: ALL DEPARTMENTS - FY 2008 -09 $ 526,738 Source: Departmental submissions Page #1 of 1 pages Printed on 5/21/04 @ 10.15 PM MIAMI SHORES VILLAGE Caoital Improvement Program Fund / Deportment Project 1401/Recreation Ikme: Tennis and Basketball Court Resurfacing PROJECT STATUS I Pmlect ran d Affect Years) Existing Program Program Improvement New Program Deferred Program Deleted Priority (1 -5� Program Rating Submittal date Effective yew x 2 3/19/2004 J=Y88y Cost Estimate $25,663 Project expected to begin: Ql: Oct -Dec Q2: Jan -Mar Q3: Apr -Jim x Q4: Jul -Sep Description of ItwKs) or Pro jeet: Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: jIF DENIED, possible alternatives which mvy be considered: Resurface 4 tennis courts and 2 outdoor basketball courts. Repair cracks and resurface tennis court and community center basketball courts to insure safe playing surface. Continue current program. Estinnated Annualized Recur -Hnrl Costs Pro wt Life FJIWC 6rs) 7 Personnel costs Operating Expenses 1,000 Other: TOTAL COST (Annual) $ 1,000 Project will not go forward if Community Form FIN: 05CAP Revised: Feb'04 7 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department e 1405 /Recreation Name: Timing system PROJECT STATUS Project rating & Affect Year(S) Existing Program- Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 4 FY 04 FY 09 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul-Sep Cost Estimate $ 27,000 Project expected to begin: X Description of Itern(s) or Project: Purchase a portable timing sytem including touch pads, starter's computer, lane display, printer and hand timers. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: 1. As the swim team continues to grow, the ability to host top meets will be necessary. 2. Hosting meets will generate revenue: spectator's fees, swimmer's fees, team fees, etc. 3. The system can be rented to other facilities to generate revenue. IF DENIED, possible alternatives which may be considered: None. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 15 -20 years. Personnel costs $ - Operating Expenses Other: T * 5OST (Annual) $ - MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 �f Project Fund / Department LOGT /P Works - Streets Name: Street Resurfacing PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year. X 1 3/19/2004 r r Q1: Oct -Dec Q2: Jan -Mar - Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ IOQ, -000 Project expected to begin: X Description of Item(s) or Project: Ongoing project to resurface streets and alleys in the Village Description or ID of Original Asset to be replaced (Fixed Asset ID): N.A. Justification, Rationale, or Explanation of need to authorize project request: To revitalize roadbed and pavement deterioration IF DENIED, possible alternatives which may be considered: Patch deficent areas or Sealcoat surfaces for short term rehabilitation Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 15 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 �f MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department LOGT /P Works - Streets Name: Sidewalk Replacement PROJECT STATUS Project rating d Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); 5ubmittal Program Improvement New Program Program Program Rating date Effective year X 1 3/19/2004 �6@� ,0, 00 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ 140;00{? Project expected to begin: X Description of Items) or Project: On -going project to replace damaged Village Sidewalks Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: 20 miles of Village sidewalks are in need of repair. To reduce pedestrian accidents and limit potential liability IF DENIED, possible alternatives which may be considered: Defer sidewalk repairs pending funding Estimated Annualized Recurring Costs Prgject Life Expectancy (yrs) 25 Personnel costs $ - Other: Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT/ PWorks- Streets Name: Sign Materials PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 �AA4 t Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 5;000 Project expected to begin: Description of Item(s) or Project: Sign Materials (posts,Blanks and Letters) for the maintenance of Village street signs Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: Maintain signs in the Village to a quality level IF DENIED, possible alternatives which may be considered: Replace only missing signs- continue using signs in poor condition Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Operating Expenses 100 Other: TOTAL COST (Annual) $ 100 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Project Fund / Department LOGT/ PWorks - Streets Name: Replace Parking Bumpers PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 3 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X [Cost Estimate $ 1,000 Project expected to begin: Description of Items) or Project: Replace deteriorated parking bumpers at Village parking lots and facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To replace broken or damaged bumpers IF DENIED, possible alternatives which may be considered: Relocate current parking bumpers to most critical areas Estimated Annualized Recurring Costs Project Life Expectancy (yrs) 10 Personnel costs $ - Other Operating Expenses - TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Proqram Project Fund / Department LOGT /Pworks -Parks Name: Tree Replacement PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); 5ubmittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 gggg Q1: Oct -Dec Q2: Jan -Mar Q3; Apr -Jun Q4: Jul -Sep X Cost Estimate $ 10,000 Project expected to begin: Description of Items) or Project: On -going project to replace dead /diseased trees in the Village with live oaks. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: This project enhances the appearance of the Village streets providing a green canopy for future generations. IF DENIED, possible alternatives which may be considered: Remove dead /diseased trees, deny replacement pending funding. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 50 Personnel costs $ - Operating Expenses 500 Other: TOTAL COST (Annual) $ 500 Form FIN: 05CAP Revised: Feb'04 !I MIAMI SHORES VILLAGE Coital Im rovement Program Project Fund / Department SAN/ Pworks Sanitation Name: Recycling Bins PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X 2 3/19/2004 ,296 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X Cost Estimate $ 3,000 Project expected to begin: Description of Item(s) or Project: Maintain inventory of bins to support recycling program in the Village. Bins for new residents and replacement bins. Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: To supply residents with bins as they begin to participate in the recycling program and to replace old /broken bins IF DENIED, possible alternatives which may be considered: Deny replacements, supply only for new residents Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 5 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 >9 MIAMI SHORES VILLAGE Capital Improvement Program Form FIN: 05CAP Revised: Feb'04 Project Fund / Department CAP/ Pworks - Streets Name: ADA Improvements PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 2 3/19/2004 2 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -yep Cost Estimate $ 10,000 Project expected to begin: x Description of Item(s) or Project: On -going program to improve ADA accessibility at Village owned facilities Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: ADA improvements mandated by by Federal Law to enhance facility access to the public IF DENIED, possible alternatives which may be considered: Defer compliance actions Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 15 Personnel costs $ - Operating Expenses - Other TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Project FF / Police Name: Replace 6 Police Cars PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ JA O, O Project expected to begin: x Description of Item(s) or Project: Replace 6 Crown Victoria Police Cars Description or ID of Original Asset to be replaced (Fixed Asset ID): V 9530 (1995 undercover car), 9910,9911,9912,9913,9914 ( ALL 1999 Models) Justification, Rationale, or Explanation of need to authorize project request: These Vehicles have met their life expectancy and need to be replaced. Some of these vehicles will be converted to Code Enforcement units IF DENIED, possible alternatives which may be considered: Continue to use old vehicles with increased maintenance costs Estimated Annualized Recurring, Costs Project Life Expectancy (yrs) 7 Personnel costs $ - Operating Expenses 1,200 Other: TOTAL COST (Annual) $ 1,200 Form FIN: 05CAP Revised: Feb'04 WA MIAMI SHORES VILLAGE Capital Improvement Proaram Fund / Department Project CAP /Fleet Name: Vehicle Rehabilitation I PROJECT STATUS I Project rating & Affect Year(s) I Existing Program Program Improvement New Program Deferred Program Deleted Priority (1 -5); Program Rating Submittal date Effective year Y, 3 3/19/2004 Cost Estimate $ 28 Project expected to begin: Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep X j Description of Item(s) or Project: I Description or ID of Original Asset to be replaced (Fixed Asset ID): Justification, Rationale, or Explanation of need to authorize project request: IIF DENIED, possible alternatives which may be considered: Provide Capitial funds for Vehicle Rehabilitation, paint,bodywork, etc. This will provide funds for the conversion of police cars to code enforcement vehicles. In addition it will provide funds to extend the operational life of older vehicles and maintain the appearance of the fleet with painting and cosmetic improvements. Estimated Annualized Recurring Costs Personnel costs $ - Operating Expenses - TOTAL COST (Annual) $ - Other: i Project Life Expectancy (yrs) 0 Form FIN: 05CAP Revised: Feb'04 MIAMI SHORES VILLAGE Capital Improvement Program Fund / Department Ste'^ - Project FF /Public Works San Name: Replace Loader 33 PROJECT STATUS Project rating A Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year x 1 3/19/2004 /C>cva Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -Sep Cost Estimate $ Project expected to begin: x Description of Item(s) or Project: F-vo o oc e A C Replace Loader 33 Description or ID of Original Asset to be replaced (Fixed Asset ID): V- 33(1996), Justification, Rationale, or Explanation of need to authorize project request: This unit has met its life expectancy and needs to be replaced, It will be retained as a backup unit to ensure an uninterrupted trash operation. IF DENIED, possible alternatives which may be considered: Continue using unit #33 as a Primary loader Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 10 Personnel costs $ - Operating Expenses 1,000 Other: TOTAL COST (Annual) $ 1,000 Form FIN: 05CAP Revised: Feb'04 I►J MIAMI SHORES VILLAGE Capital Im rovement Program Form FIN: 05CAP Revised: Feb'04 rI Project Second Avenue Rehabilition - Debt Fund / Department Public Works Name: Service obligation PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); I Submittal Program Improvement New Program Program Program Rating date Effective year X X 3/1/2004 !2 Q1: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jul -yep X Cost Estimate $ 90,000 1 Project expected to begin: X Description of Item(s) or Project: Dedicated funding source to pay the semi - annual debt service obligations relating to the Second Avenue Revitalization Effort. This note was executed in Spring, 2003. Principal and interest for FY'05 are $50,000 and $40,000 for Principal and Interest respectively. Description or ID of Original Asset to As part of the negotiated transaction to finance the Second Avenue be replaced (Fixed Asset ID): Revitalization Program, the Village committed up to 30% of the annual Local Option Gas Tax Proceeds to fund the majority of the semi - annual principal and interest payments associated with the $950,000, 10 -year credit line with SunTrust. Annual debt service costs in excess of the 30% appropriation are offset by contributions from the General Fund. Justification, Rationale, or Explanation The Village in indebted with SunTrust and has committed to obligate of need to authorize project request: up to 30% of the annual gas tax proceeds to meet this financial obligation. IF DENIED, possible alternatives Failure to use this fund will result in the Village having a default for which may be considered: non - payment of a $950,000 credit instrument with SunTrust; or, would be required to renegotiate the terms and conditions associated with this debt repayment. Estimated Annualized Recurring Costs Project Life Expectancy &s) 8 Personnel costs $ - Operating Expenses - Other: TOTAL COST (Annual) $ - Form FIN: 05CAP Revised: Feb'04 rI MIAMI SHORES VILLAGE Capital Improvement Program Project Village -wide PC Computer Upgrade A Fund / Department Finance Name: Replacement Project PROJECT STATUS Project rating & Affect Year(s) Existing Program Deferred Deleted Priority (1 -5); Submittal Program Improvement New Program Program Program Rating date Effective year X X 2 4/30/2004 i f Ql: Oct -Dec Q2: Jan -Mar Q3: Apr -Jun Q4: Jut -Sep Cost Estimate $ Project expected to begin: X Description of Items) or Project: Upgrade, modify and /or replace components in each personal computer system assigned to Village employees, including virus protect, drive replacement or other operating system modifications as identified. Description or ID of Original Asset to As part of the four -year anticipated life span of each personal be replaced (Fixed Asset ID): computer unit assigned to Village associates, the program provides for routine upgrades, program installation to protect from virus attacks and other essential and critical protective programs; replacing hardrives and installing more efficient operating systems for enhanced productivity and efficiency. Justification, Rationale, or Explanation Project ensures that staff is provided with the best technologies of need to authorize project request: avaiable to: 1) enhance customer service and delivery; 2) improve productivity and efficiency; 3) protect the Villages' investment in technology; and 4) to make sure that the job is done. IF DENIED, possible alternatives Failure to fund this program may reduce productivity due to down which may be considered: time resutling from system failures; lost data; less customer attentiveness; slower results from request submitted by staff, citizens and elected officials; and potentially exposes the Village to attack from virus and other internet programs. Estimated Annualized Recurring Costs Project Life Expectancy(yrs) 4 Personnel costs $ - Other: Nate: increased operating costs result from OS Operating Expenses 1,500 TOTAL COST (Annual) $ 1,500 program monitoring Form FIN: 05CAP Revised: Feb'04 6 $6,500,000 FY 2005- 200,apital Projects Sorted by Department 0 Public Works ■ Building IN Library '85,500 El Finance 1 Public Safety 12 Recreation 10 Manager's Office $156,650 FY 2005 Capital by Department Collated by FIN on 6/2/2004 at4:26 PM Capital Pro j- ' Master List FY2005 thru 20.,E by Department ** as AMENDED on 01- June.2004 ** Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X xxx $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Tot Lot Springers 2 .01 .02 $ 1,600 4,146 $ - - $ - - $ - - $ - $ 1,600 CAP CAP Tot Lot Climbing house 2 - 4,146 Youth Basketball Court 1 .03 25,000 - - - 25,000 CAP Abdella building interior painting 1 .04 1,000 - - - - 1,000 CAP Double batting cage 2 .05 13,215 - - - 13,215 CAP Patio railing 1 .06 13,025 - - - - 13,025 CAP Picnic tables & umbrellas 1 .07 4,000 - - - - 4,000 CAP RepaintShipwreck Cove 1 .08 25,000 - - - 25,000 F350 Tot Lot Sunshade 2 ** - 13,340 - - - 13,340 CAP Athletic field storage building 2 ** - 30,000 - - - 30,000 CAP Door replacement (five doors) 4 ** - 2,400 - - - 2,400 CAP Laser -level Sports fields 4 ** - 3,500 - - - 3,500 CAP Auditorium Light fixture replacement 1* - 4,200 - - - 4,200 CAP Auditorium stage floor 2 •• - 9,000 - - - 9,000 CAP Repipe waste pipe Shipwreck cove 1 x* - 5,000 - - - 5,000 CAP Storage facility @ Comm. Center 3 - 3,000 - - - 3,000 CAP Field house Expansion 1 - - 400,000 - - 400,000 CAP Computer replacement: Supers off 1 ** - - 2,000 - - 2,000 CAP Auditorium restroom: sink replacement 2 ** - - 1,000 - - 1,000 CAP Tot Lot Play Structure Replace 2 ** - - - 5,000 - 5,000 CAP Carpet /Tile Administration Bldg 2 ** - - - 6,000 - 6,000 CAP Community Center Expansion 2 ** - - - 3,450,000 3,450,000 BOND Tennis /Basketball Resurfacing 3 ** - - - - - - 25,663 25,663 CAP CAP Purchase timing system 2 ** - - 27,000 27,000 Sub - total: RECREATION DEPTEEEEEJ 86,986 $ 70,440 $ 403,000 $ 3,461,000 $ 52,663 $ 41074,089 Source: Departmental submissions Page #1 of 6 pages Printed on 5/21/04 @ 10.15 PM Capital Pro jr -y Master List FY2005 thru 2(,- by Department ** as AMENDED on 01- June.2004 ** Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X xxx $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Security system Upgrade 1 .09 $ 1,425 $ - - $ - - - $ - $ - $ 1,425 CAP Computer system upgrade 1 .10 4,600 - - 4,600 GR Lighting improvements 1 .11 2,256 - - - 2,256 CAP Light fixture replacement 2 .12 4,122 - - - - 4,122 CAP Window replacements 1 ** - 1,250 - - - 1,250 CAP Computer system upgrade (Phase 2) 1 ** - 4,600 - - - 4,600 GP Outdoor book return 2 ** - 1,828 - - - 1,828 CAP CD /DVD Cabinet Acquisition 2 Computer system upgrade (Phase 3) 1 ** - 1,984 - - - 1,984 CAP ** - - 4,600 - - 4,600 GP Sub - total: LIBRARY $ 12,403 $ 9,662 $ 4,600 $ - $ - $ 26,665 Source: Departmental submissions Page #2 of 6 pages Printed on 5/21/04 @ 10.15 PM Capital Pro jr 'Master List FY2005 thru 26-j by Department ** as AMENDED on 01- June.2004 ** Qtr Project Description Start Year ---------- - - - -•- - -- _ __.. _ FY' 05 FY' 06 FY' 07 FY' 08 FY' 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X xxX $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Street resurfacing 2 .13 14 $ 95,000 60,000 $ 47,250 63,000 $ 50,000 $ 52,500 $ 55,125 $ 299,875 331,650 LOGT Sidewalk replacement 1 66,150 69,500 73,000 LOGT Sign replacement & materials 1 .15 5,000 6,000 6,000 6,000 6,000 29,000 LOGT Parking bumper replacement 2 .16 1,000 1,000 1,000 1,000 1,000 5,000 LOGT Tree replacement program 1 .17 10,000 10,000 10,000 10,000 10,000 50,000 LOGT Recycling bin replacement 3 .18 3,000 3,000 3,000 3,000 3,000 15,000 SAN ADA Improvement program 1 .19 10,000 15,000 15,000 15,000 10,000 65,000 CAP Second Avenue Barrier Wall (Phase I & II) 2 ,20 95,000 95,000 - - - 190,000 CAP Village Hall AC Replacements (2) 2 .21 4,000 - - - - 4,000 CAP Village Hall /Library Electrical upgrade 1 .22 2,000 - _ - - 2,000 CAP Street Sweeper Rehab [V32] 1 .23 82,000 - - - - 82,000 CITT Vehicle Replacement Program 1 .24 46,750 93,500 93,500 93,500 93,500 420,750 FIM Vehicles [Replace 2 K9 units] 1 .25 56,000 - - 56,000 112,000 FIM Vehicles (Rehabilitation Efforts) 1 .26 28,500 15,000 15,000 15,000 15,000 88,500 FIM Fleet Maintenance Startup 1 .27 35,000 - - - 35,000 FIM Replace Loader [33] 1 .28 15,000 - - - 106,050 121,050 FIM Replace Pickup [9552] 1 .29 25,000 - - - 25,000 LOGT Replace Trailer [T5] 2 .30 10,000 - - - - 10,000 CAP Trash Truck- Acquisition [NEW] 1 .31 65,000 - - - - 65,000 5AN Second Avenue Rehab Project D/S 1 .32 90,000 90,000 90,000 90,000 90,000 450,000 LOGT 95th Street Medien Project 2 .32a 100,000 100,000 - - - 200,000 LOGT 10th PI Entrance Sign Acquisition 2 ** - 87,000 - - - 87,000 CAP Pressure Washer Rehab [V4] 1 ** - 5,000 - - - 5,000 CAP Village Hall Entrance Concrete work 2 ** - 5,000 - - - 5,000 CAP Sealcoat downtown district 2 ** - 10,000 - - - 10,000 CAP Replace Disk Chipper [9555] 2 ** - - 18,000 - - 18,000 5AN Replace ('96) Scarifier [V174] 1 ** 20,000 - - - 20,000 CAP Source: Departmental submissions Page #3 of 6 pages Printed on 5/21/04 @ 10.15 PM Capital Pro j- ' Master List FY2005 thru 2G..> by Department ** as AMENDED on 01- June.2004 ** Qtr Project Description Start Year --------- - - - - -- - - FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Prof #2005.X xxx $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Vehicle conversion [V9558] 2 ** ** - - 25,000 20,000 - - - - - - 25,000 CAP FIM Replace ('95) Tractor -Deere [V178] 1 20,000 Replace Pickup [V9xxx] 1 ** - 25,000 - - - 25,000 FIM Replace ('96) Garbage truck [V9659] 1 ** - 165,000 - - - 165,000 5AN Replace ('95) Pickup [V9551] 1 ** - - 25,000 - - 25,000 FIM Replace ('96) Pickup [V9663] 1 ** - - 25,000 - - 25,000 FIM Generator Pack Acquisition (Bayfront) 1 ** - - 24,000 - - 24,000 5W Village Hall Entrance Sign replacement 2 ** - - - 8,000 - 8,000 CAP Village Hall Window replacements 2 ** - - - 25,000 - 25,000 CAP Sub- total: PUBLIC WORKS DEPT. $ 838,250 $ 918,750 $ 423,650 $ 444,500 $ 462,675 $ 3,087,825 Source: Departmental submissions Page #4 of 6 pages Printed on 5/21/04 @ 10.15 PM Capital Projo -y Master List FY2005 thru 2(.-. by Department ** as AMENDED on 01- June.2004 ** Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X xxx $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 ('93) Trailer [T #] replacement 1 Computer workstation upgrades 1 .33 .34 .... . -- .35 .36 $ 14,000 23,500 18,000 6,900 $ - $ - $ - $ - $ 14,000 CAP - - - - 23,500 CAP - ..... .. Computer Voice - stress Analyzer Replacement 1 - - - - 18,000 CAP LIFEPACK Defibrilator replacements 1 - - - - 6,900 CAP Sub- total: POLICE DEPT $ 62,4001$ - $ - $ - $ - $ 62,400 Source: Departmental submissions Page #5 of 6 pages Printed on 5/21/04 @ 10.15 PM Capital Pro j- 'Master List FY2005 thru 2U-j by Department ** as AMENDED on 01- June.2004 ** Project Description Qtr Start FY'05 FY'06 Year FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X xxx $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Main Street Software - HR Program 1 .37 $ 4,045 $ - $ - $ 750 $ - $ 4,795 CAP Village -wide PC Upgrade & Replacement 3 .38 6,500 7,475 8,600 9,875 11,400 43,850 CAP Village -wide telecommunication replacement 1 .39 25,100 - - - - 25,100 CAP Village -wide Server Enhancement Phase 3 -5 1 .40 20,375 27,530 35,000 - - 82,905 CAP Sub- total: FINANCE $ 56,020 $ 35,005 $ 43,600 $ 10,625 $ 11,400 $ 156,650 Records imaging project 1 ** $ - $ 75,000 $ $ - - - $ - $ - $ 75,000 5Pev Building Dept software replacement 1 .41 10,500 - - $ - - 10,500 Srev Sub-total: BUILDING DEPT $ 10,500 $ 75,000 $ - $ 85,500 Charter High School Construction Project 1 .42 $ 5,000,000 $ - $ - $ - $ - $ 5,000,000 GOB Charter School - Internal Construction 1 ** - 1,500,000 - - - 1,500,000 DON Sub- total: VILLAGE MANAGER $ 5,000,000 $1,500,000 $ - $ - $ - $ 6,500,000 Source: Departmental submissions Page #6 of 6 pages Printed on 5/21/04 @ 10.15 PM $3 $1,287,004 $8. FY 2005 -200r 'ipital Projects Sorted by Proposed Funding Mechanisms EGO Bonds ❑ EnterOps In IntSvcs ❑ CapProj 0 SpecRevs $8,475,000 Source: FY'05 Departmental Submissions Collated by FIN on 6/2/2004 at4:40 PM Miami 51- -,s Village Capital Project Costs (FY'05 thru 1'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Description Proj-- Dept xxx #2005.X Year ---- - - - -•• ---- --- - - - - -- ------- - - - - -• ____...__.._ -, .-- ----------- FY' 05 FY' 06 FY' 07 FY' 08 FY' 09 TOTAL Five year Fund source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 ADA Improvement program PW:Sts .19 Lib o9 10,000 1,425 15,000 - 15,000 - - - 15,000 10,000 65,000 1,425 CAP CAP Security system Upgrade - - Lighting improvements Lib 11 2,256 - - - 2,256 CAP Light fixture replacement Lib .12 4,122 - - 4,122 CAP Computer workstation upgrades Pol .34 23,500 - - - 23,500 18,000 CAP CAP Computer Voice - stress Analyzer Replacement Pol .35 18,000 - - - LIFEPACK Defibrilator replacements Pal 36 6,900 - - - - 6,900 CAP ('93) Trailer [T #] replacement Pol .33 14,000 - - - - 14,000 GR Replace Trailer [T5] PW:Pks 30 10,000 - - - 10,000 CAP Tot Lot Springers Rec .01 1,600 - - - - 1,600 CAP Tot Lot Climbing house Rec 02 4,146 - - - - 4,146 CAP Youth Basketball Court Rec 03 25,000 - - - - 25,000 CAP Abdella building interior painting Rec .04 1,000 - - - 1,000 CAP Double batting cage Rec .05 13,215 - - - - 13,215 CAP Patio railing Rec .06 13,025 - - - - 13,025 CAP Picnic tables & umbrellas Rec .07 4,000 - - - - 4,000 CAP Second Avenue Barrier Wall (Phase I & II) PW:Sts ; .20 95,000 95,000 - - - 190,000 CAP Village Hall AC Replacements (2) PW:Sts ; .21 4,000 - - - - 4,000 CAP Village Hall /Library Electrical upgrade PW:5ts .22 2,000 - - - - 2,000 CAP MainStreet Software HR Acquisition Fin .37 4,045 - - 750 - 4,795 CAP Village -wide PC Upgrade & Replacement Fin .38 6,500 7,475 8,600 9,875 11,400 43,850 CAP Village -wide telecommunication replacement Fin .39 25,100 - - - 25,100 CAP Village -wide Server Enhancement Phase 3 -5 Fin 40 20,375 27,530 35,000 - - 82,905 CAP Window replacements Lib ** - 1,250 - - - 1,250 CAP Outdoor book return Lib ** - 1,828 - - - 1,828 CAP CD /DVD Cabinet Acquisition Lib ** - 1,984 - - - 1,984 CAP Replace ('96) Scarifier [V174] PW:RM ** - 20,000 - - 20,000 CAP 10th PI Entrance Sign Acquisition PW:Sts ' ** - 87,000 - - - 87,000 CAP Pressure Washer Rehab [V4] PW:5ts ; ** - 5,000 - - 5,000 CAP Source: Departmental Submissions Page #1 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami 5h -�s Village Capital Project Costs (FY'05 thru , >/'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Proj #2005.X Project Description Dept xxx Year --------- - - - - -- --------- - - - - -- --------- - - - - -- - - - - -- FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Village Hall Entrance Concrete work PW:Sts ; *h - - - 5,000 10,000 25,000 - - - - - - - 5,000 CAP Sealcoat downtown district PW:Sts ; ** PW:Sts ; ** - 10,000 CAP Vehicle conversion [V9558] - 25,000 CAP Tot Lot Sunshade Rec ** - 13,340 - - - - - 13,340 CAP Athletic field storage building Rec ** - 30,000 - 30,000 CAP Door replacement (five doors) Rec ** - 2,400 - - - 2,400 CAP Laser -level Sports fields Rec ** - 3,500 - - - 3,500 CAP Auditorium Light fixture replacement Rec ; ** - 4,200 - - - 4,200 CAP Auditorium stage floor Rec ** - 9,000 - - - 9,000 CAP Storage facility @ Comm. Center Rec ** - 3,000 - - - 3,000 CAP Repipe waste pipe Shipwreck cove Rec ** - 5,000 - - - 5,000 CAP Field house Expansion Rec ** - - 400,000 - - 400,000 CAP Computer replacement: Supers off Rec ** - - 2,000 - - 2,000 CAP Auditorium restroom: sink replacement Rec ** - - 1,000 - - 1,000 CAP Carpet /Tile Administration Bldg Rec ** - - - 6,000 - 6,000 CAP Village Hall Window replacements PW:Sts ; ** - - - 25,000 - 25,000 CAP Village Hall Entrance Sign replacement PW:Sts ; ** - - - 8,000 - - 25,663 27,000 8,000 CAP Tot Lot Play Structure Replace Rec - 5,000 5,000 CAP Tennis /Basketball Resurfacing Rec ** - - - - 25,663 27,000 CAP Purchase timing system Rec ** - - - CAP Sub- total: CAPITAL PROJECTS (F 301) $ 309,209 $ 372,507 $ 461,600 $ 69,625 1 $ 74,063 $ 1,287,004 Source: Departmental Submissions Page #2 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami SF ,.s Village Capital Project Costs (FY'05 thru Y'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Description Proj #2005.X Dept xxx Year ----------------------- -------- - - - - -- -------- - - - - -- -------- - - - - -- FY' 05 FY' 06 FY' 07 FY' 08 FY' 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Vehicle Replacement Program Vehicles (Rehabilitation Efforts) PW:FF .24 $ 46,750 28,500 56,000 35,000 $ 93,500 15,000 - - - $ 93,500 15,000 - $ 93,500 $ 93,500 $ 420,750 FIM PW:FF .25 PW:FF .26 PW:FF 27 15,000 56,000 15,000 - 88,500 FIM Vehicles [Replace 2 K9 units] 112,000 FIM Fleet Maintenance Startup - - 35,000 FIM Replace Loader [33] PW:San .28 15,000 - - 106,050 121,050 FIM Replace ('95) Tractor -Deere [V178] PW:FF ** - 20,000 - - - 20,000 FIM Replace ('95) Pickup [9551] Replace ('95) Pickup [V9551] PW:Pks ** - 25,000 - - - 25,000 25,000 25,000 FIM FIM FIM PW:FF ** PW:FF ** - - - - 25,000 25,000 - - - Replace ('96) Pickup [V9663] - Sub-total. FLEET MAINTENANCE (F 550) $ 181,250 $ 153,500 $ 158, 500 $ 164,5007$ 214, 550 $ 872,300 Source: Departmental Submissions Page #3 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami SF -�s Village Capital Project Costs (FY'05 thru , Y'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Description Proj..................... #20o5.X Dept xxx Year - -- ------- - - -_._ .............- -- ------ ---... FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Computer system upgrade Lib io $ 4,600 - $ - 4,600 - $ - $ - $ - - - $ 4,600 GP Computer system upgrade (Phase 2) Lib ** Lib ** - - - 4,600 GP Computer system upgrade (Phase 3) - 4,600 4,600 GR Sub- total: GRANT FUNDS (F 150) $ 4,600 $ 4,600 $ 4,600 $ - $ - $ 13,800 Source: Departmental Submissions Page #4 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami SF is Village Capital Project Costs (FY'05 thru , Y'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Description J P Proj 1 x#2oo5.x Dept xxx Year ------ - - - - -- -- ------ - - - - -- ---- ---- -• - - -- •---- ---_..._. • -- -. - - - -•- FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Street resurfacing Sidewalk replacement PW: Sts .13 $ 95,000 60,000 5,000 $ 47,250 63,000 6,000 $ 50,000 $ 52,500 $ 55,125 $ 299,875 LOGT PW: Sts .14 PW: Sts .15 66,150 69,500 73,000 331,650 LOGT Sign replacement & materials 6,000 6,000 6,000 29,000 LOGT Parking bumper replacement PW: Sts 16 1,000 1,000 1,000 1,000 1,000 5,000 LOGT Tree Replacement Program PW:Sts 17 10,000 10,000 10,000 10,000 10,000 50,000 LOGT Replace Pickup [9552] PW:Sts .29 25,000 - - 25,000 LOGT Second Avenue Rehab Project D/5 95th Street Medien Project PW:Pks .32 90,000 90,000 90,000 90,000 - 90,000 - 450,000 LOGT PW:Pks 32 100,000 100,000 - 200,000 LOGT Sub-total: LOCAL OPTION GAS TAXES (F 130) $ 386,0001$ 317,250 $ 223,150 $ 229,000 $ 235,125 $ 1,390,525 Source: Departmental Submissions Page #5 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami 51, -�s Village Capital Project Costs (FY'05 thru V'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** ProProject Description J P Proj #zoo5.x Dept xxx Year - ------- - - - - -- - ----- -- - - - - -- - ---- --- - - - - -- -- --- --- - - - --, ................ FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Street Sweeper Rehab [V32] PW:CITT, .23 $ 82,000 $ - $ - $ - $ - $ 82,000 CITT Sub - total: TRANSPORT SURTAX (F 135) $ 82,000 $ - $ - $ - $ - $ 82,000 Source: Departmental Submissions Page #6 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami SF -�s Village Capital Project Costs (FY'05 thru . 1'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Descri tion J P Proj_____________ #zoo5.x Dept xxx Year ______________ ______ __ ____ __ ______ __ ______ ___ •---- - - - - -- FY 05 FY '06 FY 07 FY 08 FY 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Recycling bin replacement Trash Truck - Acquisition [NEW] Replace Disk Chipper [9555] Replace ('96) Garbage truck [V9659] PW:San .18 $ 3,000 65,000 - - $ 3,000 - 18,000 165,000 $ 3,000 - - - $ 3,000 - - - $ 3,000 $ 15,000 SAN PW:San PW:Pks .31 65,000 18,000 165,000 5AN SAN SAN ** PW:San ** - Sub - Total: SANITATION FUND (F 405) $ 68,000 $ 186,000 $ 3,000 $ 3,000 $ 3,000 $ 263,000 Source: Departmental Submissions Page #7 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami Sl^ is Village Capital Project Costs (FY'05 thru , Y'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Description Prod------------- #2005 -x Dept xxx Year -------- - - - - -- ---- ---------- --------- - - - -• -------- - - - - -- FY' 05 FY' 06 FY' 07 FY' 08 FY' 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Generator Pack Acquisition (Bayfront) PW:Sts '^ $ - $ - $ 24,000 $ - $ - $ 24,000 SW Sub - Total: STORM WATER FUNDS (F 402) $ - $ - $ 24,000 $ - $ - $ 24,000 Source: Departmental Submissions Page #8 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami 5h -.s Village Capital Project Costs (FY'05 thru . Y'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Source: Departmental Submissions Page #9 of 10 pages Printed on 06/02/2004 @ 4:20 PM Year TOTAL Proj............. .... .......... .............. ........... . .. ........ ...... Fund Project Description #2005.X Dept xxX FY'05 FY'06 FY'07 FY'08 FY'09 1 Five year Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Building Dept software replacement Bldg .41 $ 10,500 $ - $ - $ - $ - $ 10,500 5rev Records imaging project Bldg ** - 75,000 - - 75,000 5rev Charter High School (Grant component) VMgr ** - 1,500,000 - - - 1,500,000 5Pev Sub-Total: SPECIAL REVENUES (F 100s) $ 10,500 1 $1, 575,000 1 $ - Is - Is - Is 1,585,5 Source: Departmental Submissions Page #9 of 10 pages Printed on 06/02/2004 @ 4:20 PM Miami Sh -�s Village Capital Project Costs (FY'05 thru , 1'09) Sorted by Funding Sources ** as AMENDED on 01- June.2004 ** Project Description ' Prof ##2005.X Dept xxx Year - -- — ----- -- -------------- - - - - -- ---------- - - - - -- ---------- - - - - -- --------------- - FY' 05 FY' 06 FY' 07 FY' 08 FY' 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $6,066,559 $2,608,857 $ 874,850 $3,916,125 $ 526,738 $ 13,993,129 Charter High School (Series 2004) VMgr 42 $ 5,000,000 $ - $ - $ - $ - $ 5,000,000 F375 RepaintShipwreck Cove (Series 1999) Rec .08 25,000 - - - - 25,000 F350 Community Center Expansion (Props) Rec ** - - - 3,450,000 - 3,450,000 PROP Sub- total: 60 BONDS (Series 1999 /Series 2004) $ 5,025,000 $ - $ - $ 3,450,000 $ - $ 8,475,000 - Source: Departmental Submissions Page #10 of 10 pages Printed on 06/02/2004 @ 4;20 PM $6,500, FY 2005 -2009 . pital Projects Sorted by Department LE3 Public Works 565,500 !6,665 $156,650 2,400 Building ❑ Library 17 Finance b Public Safety ® Recreation 13 Manager's Office FY 2005 Capital by Department Collated by FIN on 5/24/2004 at9:44 AM Capital Pro jec aster List FY2005 thru 2009 by Department Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2o05.X xxx $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Tot Lot Springers 2 Tot Lot Climbing house 2 .01 $ 1,600 $ - - $ - $ - $ - $ 1,600 CAP CAP CAP .02 .03 4,146 25,000 - - - 4,146 Youth Basketball Court 1 - - - - 25,000 Abdella building interior painting 1 .04 1,000 - - - - 1,000 CAP - Double batting cage 2 .05 13,215 - - - - 13,215 CAP Patio railing 1 .06 13,025 - - - 13,025 CAP Picnic tables & umbrellas 1 .07 4,000 - - - - 4,000 CAP Repaint5hipwreck Cove 1 ,08 25,000 - - - - 25,000 F350 Tot Lot Sunshade 2 ** - 13,340 - - - 13,340 CAP Athletic field storage building 2 ** - 30,000 - - - 30,000 CAP Door replacement (five doors) 4 ** - 2,400 - - - 2,400 CAP Laser -level Sports fields 4 ** - 3,500 - - - 3,500 CAP Auditorium Light fixture replacement 1 Auditorium stage floor 2 ** ** - - 4,200 9,000 - - - - - _ 4,200 9,000 CAP CAP Repipe waste pipe Shipwreck cove 1 Storage facility @ Comm. Center 3 Field house Expansion 1 Computer replacement: Supers off 1 Auditorium restroom: sink replacement 2 ** ** ** ** ** - - - - - 5,000 3,000 - - - - - 400,000 2,000 1,000 - - - - - - - - - - 5,000 3,000 400,000 2,000 1,000 CAP CAP CAP CAP CAP Tot Lot Play Structure Replace 2 Carpet /Tile Administration Bldg 2 ** ** - - - - - - 5,000 61000 - 5,000 6,000 CAP CAP Community Center Expansion - 2 Tennis /Basketball Resurfacing -3 ** ** - - $ 86,986 - - $ 70,440 - - $ 403,000 3,450,000 - - $ 3,461,000 - 25,663 27,000 $ 52,663 3,450,000 25,663 27,000 $ 4,074,089 BOND CAP CAP Purchase timing system 2 Sub- total: RECREATION DEPT Source: Departmental submissions Page #1 of 6 pages Collated on 5/20/2004 @ 4:55 P Capital Project Master List FY2005 thru 2009 by Department Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X xxx $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Security system Upgrade 1 .09 $ 1,425 $ - $ - $ - $ - $ 1,425 CAP Computer system upgrade 1 .10 4,600 - - - - 4,600 GP Lighting improvements 1 .0 2,256 - - - - 2,256 CAP Light fixture replacement 2 .12 4,122 - - - - 4,122 CAP Window replacements i — - 1,250 - - - 1,250 CAP Computer system upgrade (Phase 2) 1 ** - 4,600 - - - 4,600 GR Outdoor book return 2 ** - - 1,828 1,984 - - - - 1,828 1,984 CAP CAP CD /DVD Cabinet Acquisition 2 Computer system upgrade (Phase 3) 1 ** - - 4,600 - - 4,600 GP Sub - total: LIBRARYM $ 12,40=$9,662 $ 4,600 $ - $ - $ 26,665 Source: De, rmental submissions Page #2 of _rages Collated on 5/20/2004 1. ..55 P Capital Pro jec ester List FY2005 thru 2009 by Department Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Proj #2005.X Xxx $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Street resurfacing 2 Sidewalk replacement 1 .13 $ 95,000 $ 47,250 $ 50,000 _ 66,150 $ 52,500 $ 55,125 $ 299,875 331,650 LOGT LOGT 14 60,000 63,000 69,500 73,000 Sign replacement A materials 1 Parking bumper replacement 2 .15 5,000 6,000 6,000 6,000 6,000 29,000 LOGT .16 1,000 1,000 1,000 1,000 1,000 5,000 LOGT Tree replacement program 1 .17 10,000 10,000 10,000 10,000 10,000 50,000 LOGT Recycling bin replacement 3 .18 3,000 3,000 3,000 3,000 31000 15,000 SAN ADA Improvement program 1 .19 10,000 15,000 15,000 15,000 10,000 65,000 CAP Second Avenue Barrier Wall (Phase I & II) 2 .20 95,000 95,000 - - - 190,000 CAP Village Hall AC Replacements (2) 2 .21 4,000 - - - - 4,000 CAP Village Hall /Library Electrical upgrade 1 .22 2,000 - - - - 2,000 GAP Street Sweeper Rehab [V32] 1 .23 82,000 - - - - 82,000 CITT Vehicle Replacement Program 1 .24 46,750 93,500 93,500 93,500 93,500 420,750 FIM Vehicles [Replace 2 K9 units] 1 .25 56,000 - - 56,000 - 112,000 FIM Vehicles (Rehabilitation Efforts) 1 .26 28,500 15,000 15,000 15,000 15,000 88,500 FIM Fleet Maintenance Startup 1 .27 35,000 - - - - 35,000 FIM Replace Loader [33] 1 .28 15,000 - - - 106,050 121,050 FIM Replace Pickup [9552] 1 .29 25,000 - - - - 25,000 LOGT Replace Trailer [T5] 2 .30 10,000 - - - - 10,000 CAP Trash Truck- Acquisition [NEW] 1 .31 65,000 - - - - 65,000 SAN Second Avenue Rehab Project D/S 1 .32 90,000 90,000 90,000 90,000 90,000 450,000 LOGT 10th PI Entrance Sign Acquisition 2 ** - 87,000 - - - 87,000 CAP Pressure Washer Rehab [V4] 1 ** - 5,000 - - - 5,000 CAP Village Hall Entrance Concrete work 2 ** - 5,000 - - - 5,000 CAP Sealcoat downtown district 2 xx - 10,000 - - - 10,000 CAP Replace Disk Chipper [9555] 2 ** - 18,000 - - - 18,000 SAN Replace ('96) Scarifier [V174] 1 ** - 20,000 - - - 20,000 CAP Vehicle conversion [V9558] 2 - 25,000 - - - 25,000 CAP Source: Departmental submissions Page #3 of 6 pages Collated on 5/20/2004 @ 4:55 P Capital Project Master List FY2005 thru 2009 by Department Qtr Project Description Start Year FY' 05 FY' 06 FY' 07 FY' 08 FY' 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Pro,I #2005.X xxx $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Replace ('95) Tractor -Deere [V178] 1 Replace Pickup [V9xxx] 1 ** - 20,000 25,000 - - - - - - 20,000 25,000 FIM FIM ** - - Replace ('96) Garbage truck [V9659] 1 ** - 165,000 - - 165,000 SAN Replace ('95) Pickup [V9551] 1 ** - - 25,000 - - 25,000 FIM Replace ('96) Pickup [V9663] 1 ** - - 25,000 - - 25,000 FIM Generator Pack Acquisition (Bayfront) 1 ** - - 24,000 - - 24,000 SW Village Hall Entrance Sign replacement 2 ** ** - - - - - - 8,000 - 8,000 CAP Village Hall Window replacements 2 25,000 - 25,000 CAP Sub- total: PUBLIC WORKS DEPT. $ 738,250 $ 818,750 $ 423,650 $ 444,500 $ 462,675 $ 2,887,825 Source; Deb,.., tmental submissions Page #4 of sages Collated on 5/20/2004 L ..55 P Capital Pro jec ester List FY2005 thru 2009 by Department Qtr Project Description Start Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund source TOTAL: ALL DEPARTMENTS Proj #2oo5.x xxx $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 ('93) Trailer [T #] replacement 1 .33 $ 14,000 23,500 $ - $ - $ - $ - $ 14,000 CAP Computer workstation upgrades 1 .34 - - - - 23,500 CAP Computer Voice - stress Analyzer Replacement 1 .35 18,000 - - - - - 18,000 CAP LIFEPACK Defibrilator replacements 1 .36 6,900 - - - 6,900 CAP Sub - total: POLICE DEPT „ — $ 62,400 $ _ $ _ $ _ $ _ $ 62,400 __ == Source: Departmental submissions Page #5 of 6 pages Collated on 5/20/2004 @ 4:55 P Capital Project Master List FY2005 thru 2009 by Department Project Description Qtr Start FY'05 FY'06 Year FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS Pro j #2005.X xxx $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Main Street Software - HR Program 1 .37 $ 4,045 $ - $ - $ 750 $ - $ 4,795 CAP Village -wide PC Upgrade & Replacement 3 _ .38 6,500 7,475 8,600 9,875 11,400 43,850 CAP Village -wide telecommunication replacement 1 .39 25,100 - - - - 25,100 CAP Village -wide Server Enhancement Phase 3 -5 1 .40 20,375 27,530 35,000 - - 82,905 CAP Sub- total: FINANCE $ 56,020 $ 35,005 $ 43,600 $ 10,625 $ 11,400 $ 156,650 Records imaging project 1 ** $ - $ 75,000 $ - $ - $ - $ 75,000 SRev Building Dept software replacement 1 .41 10,500 - - - - 10,500 Srev Sub-total: BUILDING DEPT $ 10,500 $ 75,000 $ - $ - $ - $ 85,5C Charter High School Construction Project 1 .42 $ 5,000,000 $ - $ - $ - $ - $ 5,000,000 GOB Charter School - Internal Construction 1 ** - 1,500,000 - - 1,500,000 DON Sub - total: VILLAGE MANAGER $ 5,000,000 $1,500,000 $ - $ -is - 1 $ 6,500,000 Source: bc, . tmental submissions Page #6 of - rages Collated on 5/20/2004 %_ ..55 P $2,87' $1,287,004 $872,300 $1, FY 2005 -2009 k ital Projects Sorted by Proposed Funding Mechanisms 0 GO Bonds 13 EnterOps ® IntSvcs 0 Capftj 0 SpecRevs $8.475,000 Source: FY'05 Departmental Submissions Collated by FIN on 5/24/2004 at9:43 AM Miami Shot /illage Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Descri tion P Prof #2oo5.x Dept xxx Year FY'05 FY'06 FY'07 FY'OS FY'09 TOTAL Five year y Fund Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 ADA Improvement program PW:Sts .19 10,000 15,000 15,000 15,000 - - 10,000 - - CAP Security system Upgrade Lib .09 1,425 - - - _6.5,000 1,425 CAP Lighting improvements Lib .ii 2,256 - 2,256 CAP Light fixture replacement Lib .12 4,122 - - - 4,122 CAP Computer workstation upgrades Pol .34 23,500 - - - - 23,500 CAP Computer Voice - stress Analyzer Replacement Pol .35 18,000 - - - - 18,000 CAP LIFEPACK Defibrilator replacements Pol .36 6,900 - - - - 6,900 CAP ('93) Trailer [T #] replacement Pol .33 14,000 - - - - 14,000 GR Replace Trailer [T5] PW:Pks .30 10,000 - - - - 10,000 CAP Tot Lot Springers Rec .01 1,600 - - - - 1,600 CAP Tot Lot Climbing house Rec 02 4,146 - - - - 4,146 CAP outh Basketball Court Rec .03 25,000 - - - - 25,000 CAP Abdella building interior painting Rec .04 1,000 - - - - 1,000 CAP Double batting cage Rec .05 13,215 - - - - 13,215 CAP Patio railing Rec .06 13,025 - - - - 13,025 CAP Picnic tables & umbrellas Rec .07 4,000 - - - - 4,000 CAP Second Avenue Barrier Wall (Phase I & II) PW:Sts .20 95,000 95,000 - - 190,000 CAP Village Hall AC Replacements (2) PW:Sts .21 4,000 - - - - 4,000 CAP Village Hall /Library Electrical upgrade PW:Sts .22 2,000 - - - - 2,000 CAP MainStreet Software HR Acquisition Fin .37 4,045 - - 750 - 4,795 CAP Village -wide PC Upgrade & Replacement Fin .38 6,500 7,475 8,600 9,875 11,400 43,850 CAP Villagew -wide telecommunication Fin .39 25,100 - - - - 25,100 CAP Villagew -wide Hardware Enhancement Fin .40 20,375 27,530 35,000 - - 82,905 CAP Window replacements Lib ** - 1,250 - - 1,250 CAP Outdoor book return Lib ** _ 1,828 - - - 1,828 CAP CD /DVD Cabinet Acquisition Lib ** - 1,984 - - - 1,984 CAP Replace ('96) Scarifier [V174] PW :RM ** - 20,000 - - - 20,000 CAP 10th PI Entrance Sign Acquisition PW:Sts ** - 87,000 5,000 - - 87,000 CAP Pressure Washer Rehab [V4] PW:Sts ** - - - - 5,000 CAP Source: Departmental Submissions Page #1 of 10 pages Collated on 5/20/2004 @ 4.55 P Miami Shores Village Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Description Dept Proj #2005'x xxx Year FY 05 FY 06 FY 07 FY 08 FY 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Village Hall Entrance Concrete work PW:Sts ** - - - 5,000 - - - - 5,000 10,000 25,000 CAP CAP CAP 5ealcoat downtown district PW:Sts ** ** 10,000 25,000 - - - - Vehicle conversion [V9558] PW:5ts Tot Lot Sunshade Rec ** - 13,340 - - 13,340 CAP Athletic field storage building Rec ** - 30,000 - - - 30,000 CAP Door replacement (five doors) Rec ** - 2,400 - - - 2,400 CAP Laser -level Sports fields Rec ** - 3,500 - - 3,500 CAP Auditorium Light fixture replacement Rec ** - 4,200 - - - 4,200 CAP Auditorium stage floor Rec ** - 9,000 - - 9,000 CAP Storage facility @ Comm. Center Rec ** - 3,000 - - 3,000 CAP Repipe waste pipe Shipwreck cove Rec ** - 5,000 - - 5,000 CAP Field house Expansion Rec ** - - 400,000 - - 400,000 CAP Computer replacement: Supers offc Rec ** - - 2,000 - - 2,000 CAP Auditorium restroom: sink replacement Rec ** _ - 1,000 - - 1,000 CAP Carpet /Tile Administration Bldg Rec ** - - - 6,000 - 6,000 CAP Village Hall Window replacements PW:Sts ** - - - 25,000 - 25,000 CAP Village Hall Entrance Sign replacement PW:Sts ** - - - 8,000 - 8,000 CAP Tot Lot Play Structure Replace Rec ** - - - 5,000 - 5,000 CAP Tennis /Basketball Resurfacing Rec ** - - - - - 25,663 27,000 25,663 27,000 CAP Purchase timing system Rec ** - - - CAP Sub- total: CAPITAL PROJECTS (F 301) $ 309,209 $ 372,507 $ 461,600 $ 69,625 $ 74,063 $ 1,287,004 Source: be, _. Mental Submissions Page #2 of _ pages Collated on 5/20/2004 �_ ..55 P Miami Sho Village Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Description J P Dept Prof #2005.x Year FY 05 FY 06 FY 07 FY 08 FY 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Vehicle Replacement Program PW:FF 24 $ 46,750 $ 93,500 $ 93,500 $ 93,500 $ 93,500 $ 420,750 FIM Vehicles (Rehabilitation Efforts) PW:FF .25 28,500 15,000 15,000 15,000 15,000 88,500 FIM Vehicles [Replace 2 K9 units] PW:FF 26 56,000 - - 56,000 - 112,000 FIM Fleet Maintenance Startup PW :FF .27 35,000 - - - 35,000 FIM Replace Loader [33] PW:San .28 15,000 - - - 106,050 121,050 FIM Replace ('95) Tractor -Deere [V178] PW:FF ** - 20,000 - - - 20,000 FIM Replace ('95) Pickup [9551] PW:Pks ** - 25,000 - - - - - 25,000 FIM Replace ('95) Pickup [V9551] PW:FF PW:FF ** ** - - - - 25,000 25,000 25,000 FIM FIM Replace ('96) Pickup [V9663] - 25,000 Sub-total: FLEET MAINTENANCE (F 550) $ 181,250 $ 153,500 $ 158,500 $ 164,500 $ 214,550 $ 872,300 _.. Source: Departmental Submissions Page #3 of 10 pages Collated on 5/20/2004 @ 4.55 P Miami Shores Village Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Description Dept Prof xxx Year FY 05 FY 06 FY 07 FY 08 FY 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Computer system upgrade Lib .10 $ 4,600 $ - $ - $ - $ - - $ 4,600 4,600 GR GR Computer system upgrade (Phase 2) Lib *_ - 4,600 - - Computer system upgrade (Phase 3) Lib ** - - 4,600 - - 4,600 GR Sub-total: GRANT FUNDS (F 150) $ 4,600 $ 4,600 $ 4,600 $ - $ - $ 13,800 Source: DeF, rtmental Submissions Page #4 of .. pages Collated on 5/20/2004 L x.55 P Miami 5ho, ✓illage Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Description Pr of Dept xxx Year FY'05 FY'06 FY'07 FY'08 FY'09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Street resurfacing PW: Sts .13 $ 95,000 $ 47,250 $ 50,000 $ 52,500 $ 55,125 $ 299,875 LOGT Sidewalk replacement PW: Sts .14 60,000 63,000 66,150 69,500 73,000 331,650 LOGT Sign replacement & materials PW: Sts .15 5,000 6,000 6,000 6,000 6,000 29,000 LOGT Parking bumper replacement PW: Sts 1 16 1,000 1,000 1,000 1,000 1,000 5,000 LOGT Tree Replacement Program PW:Pks PW:Pks PW:Pks .n .29 .32 10,000 25,000 90,000 10,000 90,000 10,000 - 90,000 10,000 - 10,000 - 90,000 50,000 25,000 450,000 LOGT LOGT LOGT Replace Pickup [9552] Second Avenue Rehab Project WS 90,000 Sub-total: LOCAL OPTION GAS TAXES (F 130) $ 286,000 $ 217,250 $ 223,150 $ 229,000 $ 235,125 $ 1,190, 525 Source: Departmental Submissions Page #5 of 10 pages Collated on 5/20/2004 @ 4.55 P Miami Shores Village Capital Project Costs (FY' 05 thru FY' 09) Sorted by Funding Sources Source: bte,_. tmental Submissions Page #6 of . pages Collated on 5/20/2004 ` ..55 P Year TOTAL Pro j Fund Project Description Dept #zoos.x FY'05 FY'06 FY'07 FY'08 FY'09 Five year Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Street Sweeper Rehab [V32] PW:CITT' .23 $ 82,000 $ - $ - $ - $ - $ 82,000 CITT Sub- total: TRANSPORT SURTAX (F 135) $ 82,000 $ - Is - $ - $ - $ 82,000 == Source: bte,_. tmental Submissions Page #6 of . pages Collated on 5/20/2004 ` ..55 P Miami Shop lillage Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Descri tion J P Dept Proj #2005.x Year FY 05 FY 06 FY 07 FY 08 FY 09 TOTAL Five year Fund Source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 'Recycling bin replacement Trash Truck - Acquisition [NEW] Replace Disk Chipper [9555] PW :San .18 $ 3,000 $ 3,000 $ 3,000 $ 3,000 - - - $ 3,000 $ 15,000 SAN PW :San PW :Pks PW:San .31 ** 65,000 - - - 18,000 - - - - 65,000 18,000 SAN SAN Replace ('96) Garbage truck [V9659] 165,000 - - 165,000 SAN Sub - Total: SANITATION FUND (F 405) $ 68,000 $ 186,000 $ 3,0001$ 3,000 $ 3,000 $ 263,000 ... — Source: Departmental Submissions Page #7 of 10 pages Collated on 5/20/2004 @ 4.55 P Miami Shores Village Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Source: Dep.- tmental Submissions Page #8 of 1u pages Collated on 5/20/2004 C x.55 P Year TOTAL Proj Fund Project Description Dept #2005.x xxx FY'05 FY'06 FY'07 FY'08 FY'09 Five year source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Generator Pack Acquisition (Bayfront) PW:Sts ** $ - $ _ $ 24,000 $ - $ - $ 24,000 5W Sub - Total: STORM WATER FUNDS (F 402) $ - $ - $ 24,0001$ - $ - $ 24,000 - - .Ie Source: Dep.- tmental Submissions Page #8 of 1u pages Collated on 5/20/2004 C x.55 P Miami Sho Village Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Source: Departmental Submissions Page #9 of 10 pages Collated on 5/20/2004 @ 4.55 P Year TOTAL Pro j Fund Project Description _ Dept #2005.X FY'05 FY'06 FY'07 FY'08 FY'09 Five year source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Building Dept software replacement Bldg .41 $ 10,500 $ - $ - $ - $ - $ 10,500 srev Records imaging project Bldg ** - 75,000 - - - 75,000 srev Charter High School (Grant component) VMgr ** - 1,500,000 - - - 1,500,000 5Rev Sub -Total : SPECIAL REVENUES (F 100s) $ 10, 500 $ 1, 575, 000 $ - $ - $ - $ 1, 585, 500 Source: Departmental Submissions Page #9 of 10 pages Collated on 5/20/2004 @ 4.55 P Miami Shores Village Capital Project Costs (FY'05 thru FY'09) Sorted by Funding Sources Project Description J P Dept Prof #2005_x Year FY 05 FY '06 FY 07 FY 08 FY 09 TOTAL Five year Fund source TOTAL: ALL DEPARTMENTS $5,966,559 $2,508,857 $ 874,850 $3,916,125 $ 526,738 $ 13,793,129 Charter High School (Series 2004) VMgr .42 1 $ 5,000,000 $ - $ - $ - $ - $ 5,000,000 F375 Repaint5hipwreck Cove (Series 1999) Rec .08 25,000 - - - - 25,000 F350 Community Center Expansion (Props) Rec -. - - - 3,450,000 - 3,450,000 PROP L—.Sub-total: 60 BONDS (Series 1999 /Series 2004) $ 5,025,000 $ - Is - $ 3,450,000 $ - $ 8,475,000 � -- Source: De, (mental Submissions Page #10 of - .pages Collated on 5/20/2004 �- ..b5 P