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2003-2007 CIP1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 f i MIAMI % SHORES VIILLAGE a' ADOPTED a CAPITALBUDGET Fiscal Year 2003 Ire] zoo? RespectfuLL,� SkbntEtted to tlje MERK&E 5ShOres vULL2ge Cou.viCiL 00,Juv1,e 1_R, 2002 w Miami s4ore-4 lli&vx 1 0050 N.E. SECOND AVENUE MIAMI SHORES. FLORIDA 33 138 -2382 TELEPHONE (305) 795 -2207 FAX (305) 756-8972 THOMAS J. BENTON VILLAGE MANAGER To: Mayor Al Davis and members of the Village Council From: Thomas J. Benton — Village Manager Date: 6/12/2002 at 11:43 AM Re: FY 2003 -2007 CAPITAL IMPROVEMENT BUDGET Attached please find the Proposed FY 2003 -2007 Capital Improvement Budget. The budget presents departmental requests for capital equipment and projects valued at more than $750 with a life expectancy of at least three years. The Proposed Budget is divided into each funding yen and identifies the following: 1) Project or program description; 2)'the department submitting the request; 3) the division that will benefit from the investment; and, 4) the cost of the project by funding source. For the five -year period scheduled to begin on October 1, 2002 and continue through September 30, 2007, $5,281,015 will be invested in Village assets and infrastructure as follows: FISCAL YEAR REQUESTED 2002 -2003 $1,405,487 2003 -2004 1,090,750 2004 -2005 1,356,578 2005 -2006 750,450 2006 -2007 677,750 TOTALI $5,281,015 DEPARTMENT AMOUNT Administrative Divisions $ 15,000 Libra Operations 5,319 Police Department 0 Public Works Dept. 5,229,900 Recreation Department 30,796 TOTAL $5,281,015 The preliminary proposal to fund the proposed five -year program is: FY 2003 -2007 Proposed Fundinq ■ $788, 000 ❑ $, 250,000 D $981, 00 1El $7,0 0 0 ❑ $633,115 y 0$1,621,900 ❑ CGPPro j i7 GasTax O Fleet R&R ■ Sanitation R&R ❑ S' Water El Other Transmittal letter: FY2002 -2003 Capital Budget Page - 2 - June 12, 2002 Funding for the proposed projects is subject to the annual appropriation process and is sensitive to market conditions. When funding is limited or restricted, new projects may be deferred to subsequent years, easing the burden on the Village's cash flow if necessary. For the upcoming fiscal year (FY 2002 - 2003), the total project costs are $1,405,487 assigned to the appropriate departments as follows: Administration Library Operations Recreation Department $ 12,000 $ 1,791 $ 12,796 There are 26 projects included in the proposed FY 2002 -2003 Proposed Schedule. Several - of the- projects are recurring Public Works (All Divisions) $ 1,378,900 investments including the Village's Tree . V _ I Replacement Program ($10,000); installation and replacement of median wells ($18,000); Village -wide ADA- related improvements ($15,000); Street sign replacement project; and Storm water / drainage improvement programs ($250,000). Other significant programs for the upcoming year include Phase one of the Grand Concourse Roadway improvement project ($100,000); Second Avenue Banner replacement project ($14,000); the website enhancement project ($12,000); and, the design, development and identification of locations for village entrance signs ($25,000). We recommend that all projects be on a "pay as you go" method, using cash reserves and anticipated cash flows for FY 2002 -03. You may recall from last fiscal year that the Village financed approximately 30% of the approved projects as a result of the low costs of funds. However, it would not be fiscally prudent to continue this trend as the costs to support the annual debt service (recurring) costs become part of the Village's annual operating budget and NOT a part of the subordinated debt service ad valorem levies. The attached program requires two actions: 1) approval of the five year program in concept as a whole; and, 2) approval with the corresponding funding appropriations for the FY 2002 -03 programs ONLY. Future project years will be presented in each of the respective years. Thank you for your consideration. TJB: MAM: Attachments (FY 2003 -07 Capital Improvements Program) Transmittal letter: FY2002 -2003 Capital Budget Page - 3 - June 12, 2002 Miami Shores Village Proposed FY 2002 -2006 Budgets Ca 1101 Improvement Fundin Re uests Funding Source FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 TOTAL Capital Projects Fund $ 174,287 $ 65,050 $ 342,578 $ 40,450 $ 10,750 $ 633,115 Fleet Maintenance Int 5vc 328,000 152,000 279,000 145,000 77,000 981,000 Local Option Gas Tax 286,200 462,214 373,044 380,557 408,835 1,910,851 5anitation Enterprise R &R 360,000 238,000 190,000 - - 788,000 Storm water Enterprise R&R 250,000 250,000 250,000 250,000 250,000 1,250,000. Other (Dontations /Grants) 7,000 - - - - 7,000 Total by Budget Source & Year $ 1,405,487 $ 1,167,264 $ 1,434,622 $ 816,007 $ 746,585 $ 5,569,966 Source Department Administration $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 Library $ 1,791 $ - $ 1,828 $ 1,700 $ - $ 5,319 Recreation $ 12,796 $ - $ - $ 18,000 $ - $ 30,796 Public Works $ 1,378,900 $ 1,166,514 $ 1,432,044 $ 795,557 $ 745,835 $ 5,518,851 Total $1,405,487 $1,167,264 $1,434,622 $ 816,007 $ 746,585 $ 5,569,966 FY 2003 -07 Capital Plan by Funding Source 0 Capital Projects Fund 0 Fleet Maintenance Int Svc ❑ Local Option Gas Tax ❑ Sanitation Enterprise R &R 119 Storm water Enterprise RN 13 Other (Dontations /Grants) 0.13% 11.37% 22.44% 17.61% 14.15% 34.31% Project costs by Fund User FY 2003 -07 Capital Improvements Program Printed by FIN on 6/12/2002 at 11:44 AM Miami Shores Village Local Option Gas Tax Analysis FY 2002 -03 through FY 2006 -07 Undesignated F/B on 09/30/2001 $ 598,075 ADD: Revenues thru 04/30/2002 $ 128,706 Six -cent (05/02) 14,363 Three -cent (05/02) 6,042 Projected June -Sep 02 77,54Q LESS Expenses thru 04/30/2002 $ (141,239) =r Expenses for May 02 (8,105) Approved P/Y Projects (256,073) Net changes $ (178,766) Net Fund Balance Anticipated on 09/30/2002 $ 419,309 Future Revenue flow aro.iects FY 2002 -03 $ 300,055 FY 2003 -04 306,056 FY 2004 -05 312,177 FY 2005 -06 327,786 FY 2006 -07 344,175 "Total Guesstimated Revenues Pendina Obligations for consideration: Previously approved set aside (25 %) -2nd Ave $ FY 2003 Proposed Projects Debt Service FY 2004 Proposed Projects Debt Service FY 2005 Proposed Projects Debt Service FY 2006 Proposed Projects Debt Service FY 2007 Proposed Projects Debt Service Total of five year LOGT Costs Cash position on 09/30/2007 29,822 286,200 75,014 385,700 76,514 295,000 78,044 315,000 65,557 340,000 68,835 $ 1,590,250 $(2,015,687) $ (6,128) (1) (1) deficit may be partially offset by interest allocations in each year. FY 2003 -07 Gas Tax Projection FY 2003 -07 Capital Improvements Program Prepared by FIN on 6/12/2002 at 11:44 AM Miami Shores Village Proposed FY 2002 -07 Capital Projects MASTER LIST BY PROGRAM YEAR ONLY Project Description Dept /Div Funding Source Adopted 2002 2003 2004 Fiscal year 2005 2006 2007 Total Repair 2nd Floor Balcony POL Cap $ 50,000 $ - $ - $ $ - $ $ 50,000 Replacement of the Village Computer Hardware FIN Cap $ 32,500 $ - $ $ $ - $ $ 32,500 Acquisition of Certified Accouting Software FIN Cap $ 12,000 $ $ - $ $ - $ - $ 12,000 Acqusition of Village Entrance Signs PW Cap $ 15,000 $ - $ - $ $ - $ - $ 15,000 Replacement of Bayf rant pylons PW LOGT $ 18,500 $ - $ $ $ - $ $ 18,500 Installation ,& replacement of Trees PW Cap $ 10,000 $ - $ $ $ - $ - $ 10,000 Installation & Replacement of Watering system PW LOGT $ 4,000 $ $ $ $ - $ $ 4,000 Replace Plate Compactor PW LOGT $ 2,500 $ - $ $ $ $ $ 2,500 Replacement of Parking bumpers PW LOGT $ 1,000 $ - $ $ $ $ $ 1,000 Acquisition of Second Avenue Banners PW LOGT $ 6,500 $ - $ $ $ - $ - $ 6,500 Replace Pickup #15 PW ISF R &R $ 25,000 $ - $ $ $ $ $ 25,000 ADA Improvements PW Cap $ 15,000 $ - $ $ $ $ $ 15,000 Acquisition & replacement of Signs PW LOGT $ 5,500 $ - $ $ $ - $ $ 5,500 Acqusition of Village Hall entrance sign PW Cap $ 7,000 $ - $ $ $ $ - $ 7,000 Renovate & repair Seawall PW SW $ 20,000 $ ° $ $ $ $ $ 20,000 Rehabilitation Employee parking areas PW LOGT $ 7,000 $ - $ $ $ $ $ 7,000 Rehabilitate - Resurface Streets PW LOGT $ 86,800 $ - $ - $ $ $ - $ 86,800 Rehabilitation - Replace Sidewalks PW LOGT $ 86,800 $ - $ - $ $ - $ - $ 86,800. 96th Street Median project PW LOGT $ 100,000 $ - $ - $ $ $ $ 100,000 Replacement of Rec Field Pump PW Cap $ 2,000 $ - $ $ $ - $ - $ 2,000 Acquisition of Spray rig for Recreation PW Cap $ 7,000 $ - $ $ $ ° $ - $ 7,000 Replacement of 15 -Psgr Van - Recreation PW ISF R &R $ 25,000 $ - $ $ $ - $ - $ 25,000 Replacement of Trash grabber PW San R &R $ 85,000 $ - $ $ $ - $ - $ 85,000 Acqusition of Bobcat & trailer PW Son R &R $ 60,000 $ - $ - $ $ - $ - $ 60,000 Acquisition of Floor Pressure Cleaner - Fleet PW ISF R &R $ 4,000 $ - $ $ $ - $ $ 4,000 Replacement of Motor pool lift PW I ISF R &R 1 $ 10,000 $ - $ $ $ - $ $ 10,000 MASTER LIST FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 2:58 PM Miami Shores Village Prop osed FY 2002 -07 Cap, ital Projects MASTER LIST BY PROGRAM YEAR ONLY Project Description Dept /Div Funding Source Adopted 2002 Fiscal-year 2003 2004 2005 2006 2007 Total Acqusition of Park benches & trash cans PW Cap $ 7,500 $ - $ $ $ - $ $ 7,500 Replace Administration Tent Canopy Rec Cap $ 2,600 $ - $ - $ - $ - $ - $ 2,600 Aquisition of Field Safeshade Rec Cap $ 2,524 $ - $ - $ - $ - $ - $ 2,524 Acquisition of (8) Portable Benches Rec Cap $ 1,962 $ - $ - $ - $ - $ - $ 1,962 Acquisition of Portable Scoreboard Rec Cap $ 4,256 $ - $ - $ - $ - $ - $ 4,256 cquisition of Uneven Parallel Bars Rec Cap $ 2,700 $ - $ - $ $ - $ - $ 2,700 cquisition of Air Hockey Table Rec Cap $ 1,338 $ - $ $ $ - $ - $ 1,338 ehabilitate Community Center Kitchen [Replacement Rec Cap $ 12,500 $ - $ - $ - $ - $ - $ 12,500 cquisition of Mobile stool & table Rec Cap $ 2,388 $ - $ - $ - $ - $ - $ 2,388 of 50 chairs & 10 tables Rec Cap $ 1,500 $ - $ - $ - $ - $ - $ 1,500 Rehabilitate Auditorium Floors Rec Cap $ 7,339 $ - $ - $ - $ - $ - $ 7,339 Acquisition of Portable 12- channel Sound System Rec Cap $ 5,600 $ - $ - $ $ - $ - $ 5,600 Replace Comm Center Doors Rec Cap $ 9,250 $ - $ $ - $ - $ - $ 9,250 Acquisition of Comm Center Marquee Rec Cap $ 23,900 $ - $ - $ $ - $ - $ 23,900 Renovate Comm Center Bathrooms Rec Cap $ 4,110 $ - $ - $ - $ - $ - $ 4,110 Replacement of Tennis facility awning Rec Cap $ 2,600 $ - $ $ - $ - $ - $ 2,600 Rehabilitate Front Doors @ Library Lib Cap $ 1,200 $ - $ - $ - $ - $ - $ 1,200 Replace (10) Reading Chairs @ Library (add 11/07) Lib Cap $ 1,725 $ - $ - $ - $ - $ - $ 1,725 Rehabilitate Circulation Desk @ Library Lib Cap $ 1,400 $ - $ - $ $ - $ - $ 1,400 Actual cost savings /(Overruns) ** *" $ (38,424) $ - $ - $ $ - $ - $ (38,424) Adjustment for Financed Projects ** ** $ (450,052) $ - $ - $ - $ - $ - $ (450,052) Website Enhancement VMgr Gen /Cap $ - $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 Purchase Exhibit Case for Children's room Lib Cap $ $ 1,791 $ - $ - $ - $ - $ 1,791 Replace Gas Boy System PW -FM Cap $ - $ 13,800 $ - $ - $ - $ - $ 13,800 Purchase - Van (Recreation) with wheelchair lift PW -FM ISF P&P $ - $ 58,000 $ $ - $ - $ - $ 58,000 Vehicle #a - Replacement for Police PW -FM ISF P&P $ - I $ 28,750 $ $ - $ - $ - $ 28,750 Miami Shores Village Proposed FY 2002 -07 Capital Projects MASTER LIST BY PROGRAM YEAR ONLY MASTER LIST FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 2;58 PM Adopted Fiscal Year Funding Project Description Dept /Div Source 2002 2003 2004 2005 2006 2007 Total Vehicle #a - Replacement for Police PW -FM ISF P&P $ - $ 28,750 $ - $ - $ -is $ 28,750 Vehicle #b - Replacement for Police PW -FM ISF P&P $ - $ 28,750 $ - $ - $ - $ - $ 28,750 Vehicle #c - Replacement for Police PW -FM ISF R &R $ - $ 28,750 $ - $ - $ - $ - $ 28,750 Vehicle #d - Replacement for Police PW -FM ISF R &R $ $ 28,750 $ - $ $ - $ - $ 28,750 Vehicle #e - Replacement for Police PW -FM ISF R &R $ - $ 28,750 $ - $ - $ - $ - $ 28,750 Vehicle #f - Replacement for Police PW -FM ISF P&P $ - $ 28,750 $ - $ - $ - $ - $ 28,750 Vehicle #g - Replacement for Police PW -FM I5F P&P $ - $ 28,750 $ - $ $ - $ - $ 28,750 Vehicle Unmarked - Replace Ch of PW -FM ISF R &R $ - $ 25,000 $ - $ - $ $ - $ 25,000 Purchase Special Events Tram (NEW) PW -FM Cap $ - $ 12,000 $ - $ $ - $ - $ 12,000 Replace - Cushman Truckster Unit PW -FM ISF R &R $ - $ 15,000 $ $ - $ - $ - $ 15,000 Purchase - Village Hall Generator PW -Parks Cap $ - $ 42,000 $ - $ - $ - $ - $ 42,000 ADA Improvement Efforts PW -Parks Cap $ - $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 55,000 Toro 44" Mower - Replacement PW -Parks Cap $ - $ 4,900 $ - $ - $ - $ - $ 4,900 Yr3 - Well Converion Project PW -ST Cap $ $ 18,000 $ - $ - $ - $ - $ 18,000 Tree Replacement Program PW -Parks Cap $ - $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Vehicle #9557 - Replace Recyling Truck PW -San San R &R $ - $ 119,000 $ - $ - $ - $ - $ 119,000 Vehicle #9554 - Replace Garbcge truck PW -San San R &R $ $ 150,000 $ $ - $ - $ - $ 150,000 Vehicle #V31 - Replace Loader PW -San San R &R $ - $ 91,000 $ - $ $ - $ - $ 91,000 Decorative Street ID - Replacement PW -St LOGT $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 Grand Concourse Medium Improvement PW -St LOGT $ - $ 100,000 $ 100,000 $ - $100,000 $100,000 $ 400,000 Sidewalk Improvement Efforts PW -St LOGT $ - $ 75,000 $ 80,000 $ 85,000 $ 90,000 $100,000 $ 430,000 Street /Alley Resurfacing PW -St LOGT $ - $ 91,200 $ 95,700 $ 100,000 $105,000 $ 110,000. $ 501,900 2nd Ave Banner Replacement Prog. PW -ST Cap $ $ 7,000 $ - $ - $ - $ - $ 7,000 2nd Avenue Banner Replacement- Don't. PW -ST Tforce $ - $ 7,000 $ - $ $ - $ - $ 7,000 Design /Develop Village Entranceway PW -St Cap $ - $ 25,000 $ 25,000 $ $ - $ - $ 50,000 Drainage Improvement Program PW -SW 5W $ - $ 250,000 $ 260,000 $ 250,000 $250,000 $250,000 $1,25.0,000 Stage Extension - Purchase Rec -CC Cap $ _ $ 4,400 $ - $ - $ - $ - $ 4,400 Chairs Rec -CC Cap $ - $ 3,096 $ - $ • $ - $ - $ 3,096 Portable chairs Rec -CC Cap $ $ 5,300 $ - $ - $ - $ $ 5,300 MASTER LIST FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 2;58 PM Miami Shores Village Proposed FY 2002 -07 Capital Projects MASTER LIST BY PROGRAM YEAR ONLY Project Description Dept /Div Funding Source Adopted 2002 Fiscal gear 2003 2004 2005 2006 2007 Total Vehicle T5 - Replacement Trailer PW -FM ISF P&P $ - $ - $ 10,000 $ - $ - $ - $ 10,000 Vehicle #19 - Replacement Pickup PW -FM I5F P&P $ - $ - $ 26,000 $ - $ - $ $ 26,000 Vehicle #9450 - Replacement Pickup PW -FM ISF P&P $ - $ - $ 26,000 $ - $ - $ - $ 26,000 Vehicle #V18 - Replacement Backhoe PW -FM ISF P&P $ - $ - $ 45,000 $ - $ - $ - $ 45,000 Vehicle #17 - Replacement Small Truck PW -FM ISF P&P $ - $ - $ 45,000 $ - $ - $ - $ 45,000 Vehicle #179 - Replacement Reelmoster PW -Pks Cap $ - $ - $ 19,300 $ - $ - $ - $ 19,300 Vehicle #33 - Replacement Front Loader PW -Sam San R &R $ - $ - $ 88,000 $ $ - $ - $ 88,000 Vehicle #9659 - Replacement MachTruck PW -San San P&P $ - $ - $ 150,000 $ - $ - $ - $ 150,000 2nd Ave Reconstruction Project TOTAL PW -St LOGT $ - $ - $ 873,000 $ $ $ - $ 873,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT $ - $ - $ (796,486) $ 78,044 $ 65,557 $ 68,835 $ (584,049) Bisacyne Boulevard Irrigation Program PW -St LOGT $ $ - $ 90,000 $ - $ - $ - $ 90,000 Purchase outdoor book return facility Lib Cap $ $ - $ - $ 1,828 $ - $ $ 1,828 Renovate PW Storage facility PW -Adm. Cap $ - $ - $ - $ 150,000 $ - $ - $ 150,000 Vehicle # (Crimewatch) - Replacement PW -FM ISF P&P $ $ - $ - $ 20,000 $ - $ $ 20,000 Vehicle # 1 (Police) - Replacement PW -FM ISF P&P, $ $ - $ - $ 25,000 $ $ - $ 25,000 Vehicle # 2 (Police) - Replacement PW -FM ISF R &R $ $ - $ - $ 25;000 $ - $ - $ 25,000 Vehicle # 3 (Police) - Replacement PW -FM ISF P&P $ $ - $ - $ 25;000 $ - $ - $ 25,000 Vehicle # 4 (Police) - Replacement PW -FM I5F P&P $ - $ - $ $ 25,000 $ - $ - $ 25;000 Vehicle # 5 (Police) - Replacement PW -FM ISF P&P $ - $ - $ $ 25,Q00 $ - $ - $ 25,000 Vehicle #1995 Replacement Water truck PW -FM ISF P&P $ $ - $ - $ 60,000 $ - $ - $ 60,000 Vehicle #Staff - Replace Police #1 PW -FM ISF R &R $ - $ - $ - $ 3,000 $ - $ - $ 3,000 Vehicle #Staff - Replace Police #2 PW -FM ISF R &R $ - $ - $ $ 3,000 $ - $ - $ 3,000 Vehicle #Staff - Replace Police #3 PW -FM ISF P&P $ - $ - $ $ 3,000 $ - $ $ 3,000 Compressor V -6 - Replacement PW -PM Cap $ $ $ $ 15,000 $ $ 15,000 Vehicle 174 - Scaifier Replacement PW -RM Cap $ - $ - $ - $ 10,000 $ - $ - $ 10,000 Vehicle #9766 - Truck Replacement PW -San Son R &R $ - $ - $ - $ 165,000 $ - $ - $ 165,000 Steam Generator - Replacement PW -St Cap $ $ - $ - $ 20,000 $ - $ - $ 20,000 Vehicle 32 - St Sweeper Replacement PW -St Cap $ - $ - $ - $ 125,000 $ - $ - $ 125,000 Resurface /restripe PW Parking lot PW -Porls San R &R $ - $ $ - $ 25,000 $ - $ - $ 25,000 Miami Shores Village Proposed FY 2002 -07 Capital Projects MASTER LIST BY PROGRAM YEAR ONLY MASTER LIST FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 2:58 PM Adopted Fiscal year Funding Project Description Dept /Div Source 2002 2003 2004 2005 2006 2007 Total 95th Street Traffic Calming Project PW -ST LOGT $ - $ $ $ 90,000 $ - $ - $ 90,000 Vehicle 151 - Replacement PW -St ISF P&P $ - $ - $ $ 65,000 $ - $ - $ 65,000 Restore /Paint Library Front Doors Lib Cap $ $ $ $ - $ 1,700 $ $ 1,700 Vehicle 9551 - Replacement PW -FM ISF R &R $ - $ - $ - $ $ 27,500 $ - $ 27,500 Vehicle 9552 - Replacement PW -FM ISF R &R $ - $ - $ $ $ 27,500 $ $ 27,500 Vehicle #1984 - Replacement chipper truck PW -FM ISF RAP $ - $ - $ - $ $ 50,000 $ - $ 50,000 Vehicle 178 - Replacement PW -FM ISF R &R $ - $ - $ - $ $ 15,000 $ - $ 15,000 Replace Patio Cover @ Field House Rec -Ath Cap $ - $ $ $ $ 18,000 $ $ 18,000 Disk Chipper - Replacement PW -Parks ISF R &R $ - $ - $ - $ $ 25,000 $ - $ 25,000 Vehicle #9663 - Replacement PW -FM ISF R &R $ - $ - $ $ - $ - $ 25,000 $ 25,000 Vehicle #9661 - Replacement PW -FM ISF R &R $ $ - $ $ --F$ - $ 52,000 $ 52,000 GRAND TOTAL BY YEAR - - $ 306,016 $ 1,405,487 $ 1,167, 264 $ 1,434,622 $ 816,007 $ 746,585 $ 5,875,981 MASTER LIST FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 2:58 PM Miami Shores Village FY 2003 -2007 Capital Project Programs FY 2003 Projects - sorted by Submitting Department FY 2003 Projects by Department FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 11:44 AM Funding Project Description Proj # Department Source Projected Cost _ _________ Total for FY 2002 -03 lWebsite 2003 _ __ _A_ - -_ $ 1,405,487 Enhancement 0.1 VMgr Gen /Cap $ 12,000 Sub- total: Administration - Village Manager $ 12,000 Purchase Exhibit Case for Children's room 0.2 Lib Cap $ 1,791 Sub- total: Library $ 1,791 Replace Gas Boy System 0.3 PW -FM Cap $ 13,800 Purchase - Van (Recreation) with wheelchair lift 0.4 PW -FM Fleet $ 58,000 Vehicle #a - Replacement for Police 0.5 PW -FM ISF P&P $ 28,750 Vehicle #a - Replacement for Police 0.5 PW -FM ISF P&P $ 28,750 Vehicle #b - Replacement for Police 0.5 PW -FM ISF R &R $ 28,750 Vehicle #c - Replacement for Police 0.5 PW -FM ISF R &R $ 28,750 Vehicle #d - Replacement for Police 0.5 PW -FM ISF R &R $ 28,750 Vehicle #e - Replacement for Police 0.5 PW -FM ISF R &R $ 28,750 Vehicle #f - Replacement for Police 0.5 PW -FM ISF R &R $ 28,750 Vehicle #g - Replacement for Police 0.5 PW -FM ISF R &R $ 28,750 Vehicle Unmarked - Replace Chief 0.6 PW -FM ISF P&P $ 25,000 Purchase Special Events Tram (NEW) 0.7 PW -FM Cap $ 12,000 Replace - Cushman Truckster Unit 0.8 PW -FM ISF R &R $ 15,000 Sub- total: PW -Fleet Maintenance ISF $ 353,800 Purchase - Village Hall Generator 0.9 PW -Parks Cap $ 42,000 ADA Improvement Efforts 0.1 PW -Parks Cap $ 15,000 Toro 44" Mower - Replacement 0.11 PW -Parks Cap $ 4,900 Yr3 - Well Converion Project 0.12 PW -ST Cap $ 18,000 Tree Replacement Program 0.13 PW -Parks Cap $ 10,000 Sub - total: PW -Parks Maintenance $ 89,900 Vehicle #9557 - Replace Recyling Truck 0.14 PW -5an San R &R $ 119,000 Vehicle #9554 - Replace Garbage truck 0.15 PW -San San R &R $ 150,000 Vehicle #V31 - Replace Loader 0.16 PW -San San R &R $ 91,000 Sub - total: PW- Sanitation Enterprise Fund $ 360,000 becorative Street ID - Replacement 0.17 PW -St LOGT $ 20,000 Grand Concourse Medium Improvement 0.18 PW -St LOGT $ 100,000 .Sidewalk Improvement Efforts 0.19 PW -5t LOGT $ 75,000 .Street /Alley Resurfacing 0.2 PW -St LOGT $ 91,200 2nd Ave Banner Replacement Prog. 0.21 PW -ST Cap $ 7,000 2nd Avenue Banner Replacement- Don't. 0.21 PW -ST Tforce $ 7,000 Design /Develop Village Entranceway 0.22 PW -St Cap $ 25,000 Sub- total: PW- Streets Maintenance Division $ 325,200 Drainage Improvement Program 0.23 PW -SW 5W $ 250,000 Sub - total: PW Stormwater Enterprise Fund $ 250,000 Stage Extension - Purchase 0.24 Rec -CC Cap $ 4,400 Chairs 0.25 Rec -Cc Cap $ 3,096 (Portable chairs 0.26 Rec -CC Cap $ 51300 Sub - total: Recreation Community Center $ 12,796 GRAND TOTAL (Memorandum total only) $ 1,405,487 FY 2003 Projects by Department FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 11:44 AM Miami Shores Village FY 2003 -2007 Capital Project Programs FY 2003 Projects - Sorted by Funding Sources FY 2003 Projects by Fund FY 2003 -07 Capital Improvements Program Printed on 6/12/2002 at 11:45 AM Funding Project Description Department Source Projected Cost Total for FY 2002 -03 •• $ 1,405,487 Website Enhancement VMgr Gen /Cap $ 12,000 Purchase Exhibit Case for Children's room Lib Cap $ 1,791 Replace Gas Boy System PW -FM Cap $ 13,800 Purchase Special Events Tram (NEW) PW -FM Cap $ 12,000 Toro 44" Mower - Replacement PW -Parks Cap $ 4,900 Yr3 - Well Converion Project PW -ST Cap $ 18,000 Tree Replacement Program PW -Parks Cap $ 10,000 Purchase - Village Hall Generator PW -Parks Cap $ 42,000 ADA Improvement Efforts PW -Parks Cap $ 15,000 2nd Ave Banner Replacement Prog. PW -ST Cap $ 7,000 Design /Develop Village Entranceway PW -St Cap $ 25,000 Stage Extension - Purchase Rec -CC Cap $ 4,400 Chairs Rec -Cc Cap $ 3,096 Portable chairs Rec -CC Cap $ 5,300 Sub - total: Capital funding $ 174,287 Purchase - Van (Recreation) with wheelchair li PW -FM Fleet $ 58,000 Vehicle #a - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle #a - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle #b - Replacement for Police PW -FM ISF MR $ 28,750 Vehicle #c - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle #d - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle #e - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle #f - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle #g - Replacement for Police PW -FM ISF R &R $ 28,750 Vehicle Unmarked - Replace Chief PW -FM ISF P&P $ 25,000 Replace - Cushman Truckster Unit PW -FM ISF R &R $ 15,000 Sub - total: Fleet Mtce R&R $ 328,000 Decorative Street ID - Replacement PW -St LOGT $ 20,000 Grand Concourse Medium Improvement PW -St LOGT $ 100,000 Sidewalk Improvement Efforts PW -St LOGT $ 75,000 Street /AIIey Resurfacing PW -St L06T $ 91,200 Sub- total: Local Option Gas Tax $ 286,200 Vehicle #9557 - Replace Recyling Truck PW -San San R &R $ 119,000 Vehicle #9554 - Replace Garbage truck PW -San San R &R $ 150,000 Vehicle #V31 - Replace Loader PW -San San R &R $ 91,000 Sub- total: Sanitation R&P. $ 360,000 Drainage Improvement Program PW -SW SW $ 250,000 Sub - total: Storm Water $ 250,000 2nd Avenue Banner Replacement - Don't. PW -ST Tforce $ 7,000 Sub - total: Donations from Task Force $ 7,000 &RAND TOTAL: FY 2003 -04 $ 1,405,487 FY 2003 Projects by Fund FY 2003 -07 Capital Improvements Program Printed on 6/12/2002 at 11:45 AM low MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -001 Project Name: Village -wide web site enhancement project 'Total Non - recurring Project Cost: $ 15,000 Cost for the current year: $ 12,000 PROPOSED FUNDING SOURCES : General $ 3,000 Description: A program designed to upgrade and provide a high quality, attractive, Capital Project $ 12,000 user friendly and interactive environment for Village citizens. The • $ - web site must be an inviting tool to provide information to our . $ - citizens and other which promotes the Village a s place to live, visit and do business. The site must be easily managed by staff. Totals -> $ 15,000 In what period (Month/Year) do you anticipate this project to start? Decemli -02 PRIOR YEAR INFORMATION (Project was previously approved: No Prior Project #: NA Status (S/P): P Total appropriations from previous years (original + /( -) amendments) $ - Project start date was... NA Actual disbursed thru 3/31/2002 $ - Approximate % complete on 03/31 0% Balance remaining from prior years $ - Target completion date NA IMPACT STATEMENTS Project Location Village Hall Requesting Department /Division Village Manager W _ .............. _ ........... ...- ...... -.. .... ... ........ - .......-......W._..-... w -.. Date on which project is EXPECTED to begin: 12/01/02 orget completion date 12/20/02 Standard Special ---- - -- --- - -- - - -- ----- -- -- - - - - -- - - - - - - -- •Asset Life Expectancy: 5.00 5.00 The upgraded Village web site will provide timely, accurate information with enhanced on -line access to minutes, Why do you need this asset: agenda reports and schedules for Village events; an on -line newsletter as well as download capability of permits, licenses, job applications, maps, policies, procedures, ordinances, resolutions and notices. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yas # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > X150 Will repairs /maintenance &supply costs increase? no If yes, estimated costs for: maintenance % $ FY 2002 -03 Operating Cost Increase 6.25% $ 750 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding ource , g 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total General $ - $ 750 $ 750 $ 750 $ 750 $ 3,000 Capital Project $ 12,000 $ - $ - $ - $ - $ 12,000 * $ - $ - $ - $ -'$ - $ - Totals -), $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 VILLAGE WEB PAGE UPGRADE Assessment of web site upgrades accomplished in other jurisdictions with similar operational requirements indicate that $12,000 should provide the capability to display Village -wide and Departmental data, with limited interactive access by the public, that can be managed and updated from multiple locations. The Village MIA consultant indicated that specialized programming will be required to ensure that an "interactive" web site housed on the existing network will not disrupt or contaminate network data.. MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundin Rggu est far the FY 2002 -03 By dq etary C cle To be assigned by finance FY 2002 -03 Project No: 2003 -02 Project Name: Childrens' Room Exhibit Case Total Non - recurring Project Cost: $1,791 Cost for the current year: PROPOSED FUNDING SOURCE 5 : Cap $1,791 0 $0 0 $0 0 $0 Totals -> $1,791 Description: Exhibit case is required to display special collections in the children's room in a securely locked cabinet. The proposed acquisition is 77 "H x 18 "D, composed of solid oak and tempered safety glass which would be available through Demo Library Furniture and Supplies. In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project X. N/A Istatus (S /P): - Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... N/A Approximate % complete on 03/31 0% Target completion date - IMPACT STATEMENTS Project Location Library - children's room Requesting Department /Division LIB ............ -.. ...................... ,........................................ ....... ..... Date on which project is EXPECTED to begin: 11/15/02 ... ............................... Target completion date 12/30/02 - Standard Special --------------------- - - - - -- - - -- - -- -- - - -- Asset Life Expectancy: 10.00 10.00 Previous display case was damaged beyond repair and could no longer be used. The proposed Why do you need this asset: (replacement) case will greatly enhance the children's programs as it will provide a secure and attractive way to display valuable collections brought in by children & other patrons. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? no If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? no If yes, estimated costs for: N/A $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Cap $ 1,791 $ - $ - $ - $ - $ 1,791 $ - Totals -> $ 1,791 $ - $ - $ - $ - $ 1,791 U4:U5 %0l Oi:34 7Y800 245 1329 DEHCO DEMCO, INC. PRICE QUOTE ONLY WACO, (NC., 4010 ForeR Run Rod. Madiwn, WiSCansln Mailing Address: Sox 7488, hudknrt, WilsCon,in 53707 -7488 Tefeohane. [508) 241 -1201 • Fai 1608) ,147 -7799 BILLING SHIPPING Customer: Customer: Sent by Amanda Lokken Ordered by Elizabeth Reference Number X2094285 00 F ti001 Pa5e 1 unit Product Qty VIM Description Price , b isc Extended Price Following products are awaiting allocation of inventory 14700330 1 EA varsity Display Case One 21 1,549.95 ,00% 1,549.95 Framed Door, Autumn Oak Catalog number 803290 product info needed for item Order Subtotal 1,549.95 Transportation Charges 240.91 Total 1,790.86 ,►^�Fi.1°y:+'- '�1k!•. "'? �•.F!�?8•, 'yq" J' r �.+n+1e S,rK - -- RPM Exhibit and Display Cases 3 Autumn Oak Caramel Oak Waddell Varsity Display Cases • Attraci attention to prized collections, cm-arcls, delicate art, orarlrfacts • Available with Velcro'- fabric backs— The timeless beauty of glass. solid oak and oak veneer make a cluality'statement. 3 -lass shelves can be rearranged to suit various sizes of display items. A built -in lighted cornice highliahts trophies, art, collections and valuables. Made from tempered safety glass with hardwood frame,, each case features contemporary styling. Valuable collections are kept safely behind locking framed or sliding Glass doors. The fabric backs have Velcro`- compatible loop fabric to make it easy to build infomiative displays or hang plaques or ribbons. The 18 "D case requires little floor space. Cornice does not include bulb. 11111li► Off -f Key Product No. Description H.NNVxD Bulb Length Wt. Us.. Price W P804733 2 Slidine Doors 77 "x36 "x 18" 3 ?" 295 $1.729.95 Autumn Oak Carmel Oak P804732 2 Sliding Dour; 77x48"x 18" ' 61. 345•, IA34.95 i. ( B) tali I Framed Dcwr 77",x-_1 5 "x 18" IS" 28?1 1.549.95 (C) P80.1731 3 Autumn Oak Caramel Oak Waddell Varsity Display Cases • Attraci attention to prized collections, cm-arcls, delicate art, orarlrfacts • Available with Velcro'- fabric backs— The timeless beauty of glass. solid oak and oak veneer make a cluality'statement. 3 -lass shelves can be rearranged to suit various sizes of display items. A built -in lighted cornice highliahts trophies, art, collections and valuables. Made from tempered safety glass with hardwood frame,, each case features contemporary styling. Valuable collections are kept safely behind locking framed or sliding Glass doors. The fabric backs have Velcro`- compatible loop fabric to make it easy to build infomiative displays or hang plaques or ribbons. The 18 "D case requires little floor space. Cornice does not include bulb. 11111li► Off -f Key Product No. Description H.NNVxD Bulb Length Wt. Us.. Price W P804733 2 Slidine Doors 77 "x36 "x 18" 3 ?" 295 $1.729.95 Autumn Oak Carmel Oak P804732 2 Sliding Dour; 77x48"x 18" ' 61. 345•, IA34.95 i. ( B) P803290 I Framed Dcwr 77",x-_1 5 "x 18" IS" 28?1 1.549.95 (C) P80.1731 2 Framed Doors 77 "x45 ".x18" 36" 315 1.999.91 Specify finish: ,4urumn Oak or Caramel Oak: sec above. MTruck Delivery kOVER511E7t Oversize Parcels ! Light Assembly WaddellO Keepsake Tower Display Case • Perfic•t firr cnvcu•cLs, delicate artifacts or handicrafts This case exhibits your display from all sides. Cabinet has handsome, wood- grained hardboard base with either Autumn Oak or Carmel Oak finish. Top, sides, door and 3 adjustable shelves are made of clear 114" -thick tempered safety glass. Hinged door has built -in security lock. Measures 72 "H x 24"W x 24"D overall. 40a OH. f P ;' - Product No. Description 11 t. US. Price e; P143 -6033 Keepsake Display Case I81 $1.189.95 ecifv base finish: Antonin Oak or Carmel Oak. eciN frame color: Gold. Satin. or Bronze (shown.). `nish: Base finish: ;old Satin Bronze Autumn Oak Carmel Oak mco.com Waddell`1 Keepsake Tabletop Displays Table displays are excellent for books. coins, papers, architectural models, or anything that needs to be spread out flat to ,et the proper effect. Contents are easily accessed through sliding glass back doors with built -in locks. Tempered glass on expc>'xed surfat:es and mirror backs meet Federal standard safety regulations. The interior bottom is contemporary white. Attractive, brushed aluminum frames around the -lass are anodized for a lasting finish. Leveler's keep the display level on uneven floors. Available in 2 sizes. Cases measure 10 "H. Comes standard with black painted base. IF* OH. ! Ivey Product No. Description flxlVxD Wt. Lbs. Price (D) P304734 T -base Tabletop 38 "x60"x30" 1.15 51.159.95 P804735 T -base Tabletop 38 "x-48'x' -4" 110 1.009.95 (F.) P8070;9 -4 -h Base Tabletop 38 "x60 "x30" 1.14 1.299.95 P307060 44e�: Base Tabletop 38 ".x48 "x' -4" 105 I.OR4.95 1- 800- 35&12oo 529 1 ,1 l to MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Pe guest far the FY 2002 -03 BudgetaCy Budgetary G cle To be assigned by Finance FY 2002 -03 Project No: 2003 -03 Project Name: Replace Gas Boy Total Non- recurring Project Cost: $13,800 Cost for the current year: $13,800 PROPOSED FUNDING SOURCES : CAP $13,800 0 $0 0 $0 0 $0 Totals -> $13,800 Description: Replace Gas dispensing /control /tracking system for unleaded and diesel fuels In what period (Month/Year) do you. anticipate this project to start7" December -02 PRIOR YEAR INFORMATION Project was previously approved: P Status (S /P): Total appropriations from previous years (original + /( -) amendments) disbursed thru 3 /31/2002 $glance remaining from prior years $ - rt date wasActual te % complete on 03/31 0% mpletion date 01 /00 /00 IMPACT STATEMENTS Project Location Public Works Facility Requesting Department /Division Public Works /Admin ............... . ......... ...._................. ..... ............... ........... ................. ............ ............................... Target completion date 04 /01/03 Date on which project is EXPECTED to begin: 12/02/02 Standard Special ---------------- - - - - -- - ----- - - - - -- Asset Life Expectancy: 15.00 Gas Boy fuel tracking system is over 15 years old. Parts are no longer available and gas cards take 'Why do you need this asset: months to be made. A new system will enable finite tracking of fuel usage OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0.0%. $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $13,800 $ 13,800 $ - Totals -> $ 13,800 $ _ $ - $ - $ - $ 13,800 554 581 SSbb P.0! / ®1 pefr46pac PHONE HO: (65%83 -0548 FAX NO.: (634)581 -SW QUALITY PEOPLE, PROVIORIG A QUALITY SERVICE, THE FIRST TIME, EVERY TIME P.D. 80X2%2638 FT. LAUDERDALE, FL 33329 FAX COVER SHEET FAX NUMBER: 305- BW6402 DELIVER TO: JOHN RUMBLE COMPANY: CITY OF MIAMI SHORES FROM: SERGIO RODRIGUEZ SUBJECT: COST FOR THE FEPLACI=MENT OF TH EXISTING GASBOY SYSTEM WITH A N FUEL MASTER DATE: 04/05/02- 1 TOTAL NUMBER OF PAGES (INCLUDING COVER SHEET) CALL BACK IS REQUIRED: x� YES F� NO NOTE: IF TRANSMISSION IS NOT COMPLETED PLEASE CALL # 583 - 11W COMMENTS: JOHN, THE PROPOSAL IS BEING PROCESSED. THE COST FOR THE PROJECT IS 513,7C1B.6�i SYSTEM INCLUDES: (FMU -2500 UNIT FOR 2 HOSE (TP -2500 ON -SITE SERIAI. TRA' (FUELMASTER SOFTWARE FOI (PROKEE ENCODER) (75 PROKEES 1 ` NOTE: CUSTOMER MUST PROVIDE PHONE LINE I WILL MAIL YOU THE WRITTEN PR0P05AI Al nMr: W! MODEM & SURGE P SACTION PRINTER) CUSTOMERS COMPUTi UIPMENT TOTAL P -01 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Regest for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project Na 2003 -04 Project Name: Purchase Bus /Van with Wheelchair lift (Recreation) Total Non - recurring Project Cost: $58,000 ........ ..........- .................... - Cost Cost for the current year: 500 PROPOSED FUNDIN6 SOURCE(S): Cap $58,000 0 $0 0 $0 Totals -> $58,000 Description: Purchase one (1), 18- passenger van /bus with capability to have van chasis upgrade to support the mechanism to operate a wheelchair lift unit. In what period (Month/Year) do you October -02 anticipate this project to start? •r PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: N/A Status (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... N/A Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Recreation Department Requesting Department /Division Fleet -.1 ............ - .............. ............................ ...,..... .......... ... .......,................ Target completion date 05/15/03 Date on which project is EXPECTED to begin. Standard Special ---------------------------------------------------- Asset Life Expectancy: 7.00 10.00 Recreation currently has no wheelchair - capable transportation vehicles to move handicapped passengers. Additinoally, 'Why do you need this asset: 18 passenger capacity would ideally support small to medium sized groups requiring supplemental transportation. For safety, ADA and service provision levels, we request the purchase of this item. OPERATIONAL IMPACTS ON FINANCES (If any): `Will additional staff be required AFTER completion? Ifyes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > VQ 'Will repairs /maintenance 4 supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%! $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total -Cap $ 58,000 $ - $ - $ - $ - $ 58,000 $ - Totals -> I $ 58,000 $ - $ - $ - $ - $ 58,000 Mar -20 -02 10:13A Fla. Transportation Sys. 813 9857874 P.C1 jNO JrWW )CL ORIL7A TRANSRORTA T /O.V SYSTEMS, INC. Im 7703 lmousrRIAL LAN,-- TAm, -A FLOE /OA 336376775 (813) 980-0174 FAX 1813) 985-7874 + FL 70L L F/?£E 18001 282-.9617 DATE 3 D 2 r FAR COVER PAGE OF �(r TO -Ci 01✓i.l �t 13 L BUSINESS FROM ROSS RAYNER, SALES-REPRESENTATIVE MESSAGE 03�0S-r (o1 1(o —GYo 2- BLI:E BIRD SCHOOL & COMMERCIAL BUSES AND OTHER QUALITY TRANSPORTATION PRODUCTS Mar -20 -02 10:14A Fla. Transportation Sys. 813 9857874 Florida Department of Transportation Pudic Transit Office Order Packet ORDER FORM FVPP- 02 -CA -1 (22' and 25' Cutaway Type Vehicles) First Class Coach and Equipment, Inc. AGENCY NAME: CONTACT PERSON: AuaLmt 2001 Item Base Vehicle: Ford E40 Super Duty 22 Foot Base Vehicle: Ford E40 Super Duty 25 Foot Help Bumpers —Front Help Bumpers- Rear Altro Slip Resistant Flooring Engine Upgrade (Diesel) Size 7.3 L Make Ford P. S. Manufacturer Ford Engine Upgrade (Alt Fuel) Size 5.4 L Make CNG 176" WB Manufacturer Ford Aluminum Wheels (set of four) Driver Seat A Driver Seat B Public Address System Seat Belt Extensions (set of two) AM /FM Radio Electric Entry Door Retarder Ricon W1C1L Model K5005 ADA Braun W1C1L Model L917 Maxon W/C1L Model WL- 6A3353 Sure -Lok restraint system (per position) Q- Straint restraint system (per position) TOTAL PAGE ONE DATE• P.O. F.I.N.# Cost Quantity Total Co!!.:_. 41,493.00 44,792.00 i +• I S d , (Do 600.00 550.00 385.00 3,700.00 l 3?oo, o 9,450.00 1,100.00 450.00 i +• I S d , (Do 400.00 250.00 20.00 195.00 i (�! S� oo 455.00 5,100.00 3,900.00 3,900.00 1 3,4 W. 00 3,550.00 500.00 500.00 .2-11r). 00 �K,o3?.--) FVPP- 02 -CA -1 _10- DECEMBER 2001 P -02 Mar -20 -02 10:14A Fla- Transportation Sys- 813 9857874 Florida Department of Transportation Public Transit Office Order Packet ORDER FORM (contA P.03 Item Cost Quantity Total Cost Led Deceleration Light System - Diesel 520.00 Led Deceleration Light System - Gas 520.00 Breakaway Mirrors (driver's side only) 0._00 Access cover to fuel sending unit 50.00 Flat Floor 0.00 Stainless Steel Wheel Inserts (set of four) 275.00 J PennTex PX 6 Alternator (Diesel engine only) 100.00 UU Heater shut -off valve (manual) 0.00 ' Standard seat (per person) 170.00 Z, % 20., coo Flip -Type seat (per person) 250.00 Fold -Away seat (per person) 297.00 Z 59 1� UO Child seat (per person) 216.00 Paint scheme 1 560.00 Paint scheme 2 630.00 Paint scheme 3 560.00 TOTAL (total page 2) TOTAL (total page 'I) 3Y-►' S' 7, s-o (. CO GRAND TOTAL (total page 1 and page 2) FVPP- 02 -CA -1 - 11 - DECEMBER 2001 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -05 Project Name: Replace 8 Police cars Total Non - recurring Project Cost: $230,000 Cost for the current year: $230,000 PROPOSED FUNDING SOURCE(S): ISF R &R $230,000 * $0 * $0 $0 Totals -> $200,000 lin what period (Month/Year) do you anticipate this project to start? November -02 Description: Replace eight (8) marked police vehicles as part of the village- wide comprehensive vehicle replacement program. This is the year in which a larger number of vehicles are replaced. PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Istatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... NA Approximate %complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Police Dept Requesting Department /Division Public Works /Fleet Date on which project is EXPECTED to begin: 11/02/02 - ....... ............................... - . ... - .......... ........ ..... -- .......... _ ...... . ..... ... ...._----- ----------- ... „_....,.. Target completion date 05/15/03 Standard Special ----------------------------- - - - - -- -- -- - __ Asset Life Expectancy: 5.00 3.00 8 police cars in the department's fleet have met their life expectancy and need to be replaced. Old 'Why do you need this asset: units will be converted to Administration Vehicles (Building, Code Enforcement), etc. This is part of the Village's regular vehicle replacement program.C51 OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total ISF R &R $230,000 $ $ - $ - $ - $ 230,000 LTO-tals $ -> $ 230,000 $ - $ - $ - $ - $ 230,000 FLORIDA ASSOCIATION OF COUNTIES FLORIDA SHERIFFS ASSOCIATION & FLORIDA ASSOCIATION OF COUNTIES 2002 FORD CROWN VICTORIA Specification #01 (Pursuit - RWD) The Ford Crown Victoria purchased through this contract comes with all the standard equipment as specified by the manufacturer for this model and FSA's base vehicle specification(s) requirements which are included and made a part of this contract's vehicle base price as awarded by specification by zone..d , ZONE: Western * Northern *Central Southern BASE PRICE: $19,349.00 $19,249.00 $18,349.00 $19,392.00 While the Florida Sheriffs Association and the Florida Association of Counties have attempted to identify and include those equipment Items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate fleidbility into our program, we have created specific add /delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in appro:dmating the total cast Of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and /or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add /delete options other than those listed here may be available through the dealers, however. those listed here must be honored by the dealers in "your zone at the stated prices. * = Specification Low Bid Plus Options, Lightbars, Striping approximately $25,000 Per Vehicle LEGEND FOR DELETE /ADD OPTIONS Every line will require a D©I.L M VALUE or one of the following abbreAattons: Std. = manufacturer'sstandardequiP. Incl. = included with base specs. NC = no additional charge NA = not applicable to the vehicle — = option not bid by vendor Bid Award Announcement (01 -09 -0904) 43 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002- 03-Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -06 Project Name: New car For Police Chief Total Non - recurring Project Cost: $25,000 Cost for the current year: $25,000 PROPOSED FUNDING SOURCE(S): FLEET $25,000 0 $0 0 $0 0 $0 Totals -> $25,000 Description: 2003 Crown Victoria Administration Vehicle In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was... Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Requesting Department /Division Public Works Date on which project is EXPECTED to begin: 11/02/02 ................. _.......... ............................... ...................... _ ......... _ ........................... ............... Target completion date Standard Special •----------------------- - - - - -- - - - - -- -- - -- - ---- Asset Life Expectancy: 5.00 'Why do you need this asset: Detective Bureau needs a newer car, current Chief's car will migrate to the detectives OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > L0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0 -0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total FLEET $25,000 $ 25,000 $ - Totals -> $ 25,000 $ - 1 $ - $ - $ - $ 25,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle 7b be assigned by Finance FY 2002 -03 Project No: 2003 -07 Project Name: Replace Special Events Tram Total Non - recurring Project Cost: $ 12,000 .......... .........................._.... Cost for the current year: $ 12,000 PROPO5ED FUNDING SOURC£iS): Fleet $ 12,000 $ Totals -> $ 12,000 Description: 15 -20 passenger tram unit - towable In what period (Month/Year) do you ontpcipote this project to start? November -02 PRIOR YEAR INFORMATION (Project was previously approved: No Prior Project #: NA 5tatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ Project start'date was.... " ' NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS !Project Location Recreation - Public Works Requesting Department /Division PW -Fleet (Date on which project is EXPECTED to begin: ...... ..... ............... ................. . .. ............... I .......... ................... .......... .....................,......... Target completion date 03/03/02 Standard Special •---- ---- °--- -- ---- - - -- --- --- - - - - -- ,Asset Life Expectancy: 7.00 7,D0 Unit require to replace existing facility which provides transportation services to program participants during special Why do you need this asset: events or for special village tours. The current unit is aged 10 years and is rusted; structural integrity is weak and continued use may pose potential problems with maintenance, operations and users. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 12,000 $ - $ - $ - $ - $ 12,000 * $ _ k $ _ Totals -> $ 12,000 $ - $ - $ - $ - $ 12,000 Trailers - Safe. Secure. Smart. Company Info I Customer Services , Dcia!er Services ! Contact Us! 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Trams are the perfect way for visitors to cover a lot of ground while they sit back and relax under a protective roof canopy. Models are also available with optional easy -to -use ramps for wheel chair and handicapped access. Dome and below bench lighting also allows for nighttime use. Additionally, Featherlite trams do not require the purchase of special vehicles for towing. A standard tractor or most half - ton pickups can easily tow one, two, or three trams at once. At the sam-- time, this type of passenger transportation greatly alleviates park traffic and congestion. Featherlite announces ti HORSE 8549, unlike an industry with Special Introductory Offer to De; Featherlite Inc. Introduo Exciting New Product Enhancements and Fea Featherlite renews agre, begin their second deca NASCAR Featherlite Trailers sign: sponsor of award - winnir national radio program, Horse Show with Rick L Popular Featherlite Trail Popular Prices! Check Out These Nation Advertised Prices on Se Featherlite Models! Featherlite's new drop d 'Light -Flo' horse feed do unlike any in industry http:// www .featherliteinc.comlBodyStyle. asp? sltSegnient= Com&sltBodyStyle =TRM 51712002 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetory Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -08 Project Name: Recreation Maintenance Cushman Truckster Total Non - recurring Project Cost: $15,00 Cost for the current year: $15,00 PROPOSED FUNDING SOURCE($): CAP $15,00 * $ * $ * $ Totals -> $15,00 Description: New Cushman Truckster utility vehicle for the Recreation Department. In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Istatus (S /P): 5 Tool appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS (Project Location Recreation Maintenance Requesting Department /Division Public Works /Rec Maint • ............................................................_... ..........._..........- ... -.... .- ........ .......... ............ ... Target completion date 04/30/03 Date on which project is EXPECTED to begin: 10/01/02 Standard Special .Asset Life Expectancy: 7.00 Why do you need this asset: Current vehicle (1995) has met it's life expectancy and needs to be replaced. Unit is used primarily by Public Works; but is a unit which may be used to service other deparmtents. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.( # Part time: 0 ( Estimate annual cost - - - > Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%b $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $15,000 $ - $ - $ - $ - $ 15,000 * $ _ * $ - Totals -> $ 15,000 $ - $ - $ - $ - $ 15,000 04/15/2002 10:53 9543453442 DOUG ANDRZEJEWSKI PAGE 01 KILPATRICK TURF EQUIPMENT "Specialists in Turf Care and ,industrial Products & Equipment" 4/15/02 To: Mr. John Rumble — Village of Miami Shoregl From: Doug Andrzejewski Subject: Budget Proposals 7700Iligh Riar a Ruad Boynton Beach, Florida ('.C•1 331:4 (561) 531 -1450 (800) 78: -7399 (561) i t 1 -7500 i .4 V n- w"..kilparrickco com 'RZy a Kilpatrick Curnygrr_I I (1) CUSHMAN Heavy Duty Turf Truckster #898658, 2,850 P6und Capacity -Gas Price: $14,218.00 State Contract #070 - 840 -600 Till .7 /1 /02 (l) JACOBSEN Tri -Plex Model 1800 Gas, 3 Gang, 7 Blade Reels, 84" Cut Price: $19,377.00 State Contract 4515 - 630 -00 -1 Till 7 /1/02 (1)JACOBSEN Sand Rake #898926, Front Plow, Scarifier, Rear Rake, Gas Price: $9,770.00 Thanks ! ! ! .5315g (hn.rtmenl SCrylec Centers Euulfakm11ua C7(N) I ligh Rillp Roul1 770; Hi-Ill Ridgc Rtta41 I0' -0'1 rtul: l'arlcr % %:{v 7711{1 Higil Rldec 81100 Guynntn 6eu0. Y'IunJo IN,% D42rl flu; P(Pn tkik%h. Plknillu 4'SA 3342h N,Iplt•%. Plltriti;t lltin ,1-009 ntun Beach. Flwitl ;t 1. -SIN ;5til; tl } -11,iU 15hl t 911 15(MI FAX 061, 5.1 -1450 1 5011 °II.ISIN) I QX It1111 ty4 -I lil 19411 504 141171 AX 1.5h11511.13511 11!;X117$: 7i1N1 IM011114: -INlhh 181X11 121MIA, MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -09 Project Name: Generator for Village hall Total Non - recurring Project Cost: $ 42,000 Cost for the current year: $ 42,000 PROPOSED FUNDING SOURCE(5): CAP $ 42,000 * $ - * $ W $ Totals -> $42,000 Description: Automatic transfer 100 KW generator for Village Hall to provide emergency power. In what period (Month/Year) do you anticipate this project to start? December -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA istatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS ,Project Location Villa a Hall Requesting Department /Division Public WorksAdmin Date on which project is EXPECTED to begin: 12/31/02 ....... . ........................................................................................ ............................... Target completion date 06/01/03 Standard Special Asset Life Expectancy: 20.00 Old generator was moved to the police department. Our current portable generator (35 KW) 'Why do you need this asset: does not provide sufficient power to run Village Hall air conditioning and computers. Constant power is essential for hurricane conditions as the Village hall is a Command Center OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 00 Estimate annual cost - - - > LO Well repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%b $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 =07 Five -year Total CAP $ 42,000 $ - $ - $ - $ - $ 42,000 * $ - Totals -> I $ 42,000 $ - $ - $ - $ - $ 42,000 S LI PEI JE DIESEL AND MARINE CENTER [[FART +B• BALER AND SERVICE SINCE 1949 DATE: `J O f NUMBER OF PAGES FROM: Vapa INCLUDING COVER PAMIC: TO: J D k^ i2 ,,M b L/ FAX: .3OY- & Z 6 Yo COMPANY: M, ANI Shertr PHONE: dC(S— 1, O NEW BOAr BAL ff CAROLINA CLASSIC 259, 35' OFFSHORE SPORT FmHING BOATB WORLD CAT 22' - 32' OFFSHORE POWER CATAMARANS HUSTLER POWERBOATC 215' - 50' OFFSHORE H113H PERFORMANCE eF [3EI4ERAr0R0 • CATERPILLAR • CUMMINS • DETROIT DIESEL • FIsCHER PANDA • JOHN DEERE • KOHLER • KUBOTA • LISTER • MERCRUSER • ONAN • PERKING • RACOR FILTERS • TWIN DISC GEARM • UNIVERSAL • VOLVO PENT^ • WESTERBEKE • YANMAR • ZF GEARS SUBJECT MESSAGE: 0 o K M.1 00 M �! vlf b+rli3Cc%�' L0014,, - A7 �,ISft'ri4 f�iSRtAJ w J SUN POWL'R DIESEL, INC. & SUN POWER MARINE CENTER 413 B.W. 3RD AVENUE FORT LAUDERDALE, FLORIDA 33315 PH: 954- 522 -4775 FAX: 954-760 -7155 Www.GUNPOIKERDIESEL.COM WWW.SUNPOWERMARINE.COM E-MAIL: JAY @SUNPOWERMARINE.COM MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -10 Project Name: ADA Improvements Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 10,000 PROPOSED FUNDING SOURCE(S): CAP $ 50,000 * $ - * $ Totals -> $ 50,000 Description: On -going program to improve ADA accessibility at Village owned facilities in what period (Month/Year) do you anticipate October -02 this project to start? PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2000 -05 Status, (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 35,000 Actual disbursed thru 3/31/2002 $ 28,775 Balance remaining from prior years $ 6,225 Project start date was... ' ~ `10/01/99 Approximate % complete on 03/31 25 Target completion date Open IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 10/01/02 . ............_ ......... .. •• ..-- •••- ..- ........m ....... .... .... ......... .. .................. .............. ..- .................... Target completion date 09/30/03 Standard Special Asset Life Expectancy: W 15.00 - 10.00 ._ ADA improvements mandated by Federal law to enhance facility access to the public; compliance is an on- Why do you need this asset: going concern and requires routine maintenance and operations once capital infusions are complete. The Village anticipates that this program will continue througy FY 2008. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? NO If yes # Full time: 0,0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0,0%! $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 55,000 * $ - Totals -> 1 $ 15,0001 $ 10.0001 $ 10,0001 $ 10,0001$ 10,0001 $ 55,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Revuest for theft 2002 -03 Budgetary. Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -11 Project Name: Toro 44" Mower 'Total Non - recurring Project Cost: $4,900 Cost for the current year: 4900 PROPOSED FUNDING SOURCE(S): CAP $ 4,900 * $ - $ _ Totals -> $ 4,900 Description: Purchase Toro 44" riding mower for the Parks crew to mow medians, Biscayne Blvd., Aquatic center, etc. In what period (Month/Year) do you anticipate 'this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Istatus (S /P): NA Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Public Works Requesting Department/ Division Public Works /Parks Date on which project is EXPECTED to begin.: 10/01/02 ......... .................... ............ .............. ............................... ............. ............... ........... ----------------- _..................... Target completion, date 02/01/03 Standard Special ---------- ------------- - - - - -- - - - - -- Asset Life Expectancy: 5.00 5.00 To replace Toro walk behind mower that has met it's life expectancy and needs to be replaced . 'Why do you need this asset: Obtaining a 44" mower increases crew productivity. Replacement of this type of equipment is a component of the comprehenisve equiment replacement project. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? Tf yes # Full time: 0.0 # Part time: 0 -0 Estimate annual cost - - - > 40 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%, $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 4,900 $ - $ - $ - $ - $ 4,900 * $ - Totals -> I $ 4,900 $ - $ - $ _ $ _ $ 4,900 03/19/20x12 87: 3E) Joel .320 TO ATT.: FAX M01 joE '._� (jA : i PAGE 01 . 1. Up' Inc. N.S. 79th s+ S ET AMI, FLORIDA 33138. TELE . -.H NE: _ AX :. (30$). 57 -9565 =Yep , FROM:.- Ci ✓� !"'goo TOTAL AA ES{i»cludi g this one) .. • time � + MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -12 Project Name: Convert City Water To Well Water Total Non - recurring Project Cost: $ 18,000 ................. ............................... Cost for the current year: $ 18,000 - PROPOSED FUNDIN6 SOURCE[S3: CAP $ 18,000 " $ . $ „ $ Totals -> $ 18,000 Description: Ongoing project to replace expensive WASA supplied water with well water for irrigation of varoius locations. Cost is $2500 per location . Includes well,pump and electric. Four to be replaced 02/03 and three in 03/04 which will complete the conversion. In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0.00% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Requesting Department /Division PWORKS/ PARKS IDate on which project is EXPECTED to begin: I .......... ....................... .............................._ ._._.................. ..,....... ........... ... .... ..w.......... Target completion date Standard Special -------- -- - - -- ---------------------------- ... ,Asset Life Expectancy: 10.00 'Why do you need this asset: Wasa supplied water is very expensive to use. Conversion eliminates monthly payments to Wasa OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? Vyes # Full time: 0,0 # Part time: 0.0 Estimate annual cost - - - > $_ Will repairs /maintenome &supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0 %. $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 18,000 $ - $ - $ - $ - $ 18,000 $ - Totals -> I $ 18,000 $ - $ - $ - $ - $ 18,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundinq Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -13 Project Name: Tree Replacement Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 10,000 PROPOSED FUNDING SOURCE($): CAP $ 50,000 * $ - $ _ Totals -> $ 50,000 Description: Ongoing project to replace Dead /diseased trees in the Village In what period (Month/Year) do you anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: OG Status (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 10,000 Actual disbursed thru 3/31/2002 $ 9,999 Balance remaining from prior years $ 1 Project start date was... 10/01/95 Approximate % complete on 03/31 99.9 Target completion date on going IMPACT STATEMENTS (Project Location Village wide Requesting Department /Division Public Works Date on which project is EXPECTED to begin: Ol /00 /00 Target completion date on going Standard Special -- - ------------------ - - -- Asset Life Expectancy: 30.00 30.00 This project enhances appearance of Village streets ,providing a green canopy for future generations: an Why do you need this asset: on -going project which requires annual replenishment of investment dollars to enhance the Village's infrastructure. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > L0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Totals -> $ 10,000 $ 10,000 $ 10,0001 $ 10,0001 $ 10,0001 $ 50,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Re guest for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -14 Project Name: Replace Recycling Truck Total Non - recurring Project Cost: $ 119,000 Cost for the current year: $ 119,000 PROPOSED FUNDING SOURCE(S). SAN $ 119,000 * $ _ * $ _ Totals -> $119,000 Description: Replace V 9557 (1995) Recycling truck used by Sanitation Dept to pick up recyclables :In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Public Works Requesting Department /Division Public Works /5an ................. Target compietion date 05/01/03 Date on which project is EXPECTED to begin: 11/02/02 Standard Special -------- - --- -- - -- - -- - --- - - - - -- - Asset Life Expectancy: 7.00 V9557 has met it's life expectancy and needs to be replaced. It will be retained as a backup for 'Why do you need this asset: the new vehicle. Current Recycling truck is showing it's age by an increasing number of maintenance problems. OPERATIONAL IMPACTS ON FINANCES (If any): Wi If additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - >0 Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0.096' $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $119,000 $ - $ - $ - $ - $ 119,000 * $ - Totals -> $ 119,000 $ - $ - $ - $ - $ 119,000 Mar -26 -02 03:02P Clarke Waste Systems 954 587 3164 QUOTATION CLARKE WASTE SYSTEMS, INC. :larke Waste Systems, Inc. 650 S.W. 518` Street >uite 701 )avie, FL 33314 ,ustomer Information: Mr. John Rumble P.02 Date: March 22, 2002 Quotation No. EL- 01098JR Tel: (954) 587 -7380 Fax: (954) 587 -3164 Miami Shores Part No. Descri lion Price BudgetaEy Figure Labrie Model Top Select 2000, 47 Cu. Yd. dual side recycle body, painted the color of your choice, mounted on an International 7400 Chassis. Body to be complete with all standard features as well as the following optional equipment: Maximizer compation panel, cart tippers on both sides, plastic shredder, rear strobe light and gravel guard spray on inside of buckets, delivered to Miami Shores. $ 118,500.00 Above prices are Ex-Factory unless otherwise noted. These prices are firm and will remain in effect for sixty (60) days from above quotation date unless an extended vald'ity period is noted above. Prices do NOT include Federal or State taxes. DELIVERY: 30-45 days, ex- factory, after receipt of firm, workable purchase order and acceptable payment. CLARKE WASTE SYSTEMS, INC. By: ~- Eric A. Clarke MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the_FY 2002 -03 Budgetary CYcie To be assigned by Finance FY 2002 -03 Project No: 2003 -15 Project Name: Replace Garbage Truck 9554 Total Non - recurring Project Cost: $ 150,000 Cost for the current year: $ 150,000 PROPOSED FUNDING SOURCE (S): SAN $ 150,000 $ * $ Totals -> $ 150,000 Description: Replace Mack garbage truck used by the Sanitation Division In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Istatus (S /P): P Total appropriations from previous years (original + /( -) amendments) $ Ac, ual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - N Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Requesting Department /Division Public Works /San Date on which project is EXPECTED to begin: 10/01/02 Target coniplztiuii date 04/15/03 Standard Special Asset Life Expectancy:. 7.00- " " "'_�.__�______________ V9554 (1995) Has met it's life expectancy and needs to be replaced. This unit will be retained for a Why do you need this asset: spare to cover for other vehicles during down times. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > 1_0 Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $150,000 $ - $ - $ - $ - $ 150,000 * $ - Totals -> $ 150,000 $ - $ - $ - $ - $ 150,000 Omar lu uc u�T: cep oextran i rUCK centers �1�5 -8E7 i-J1CJ rRUCK C[NTIN FAX COVER SHEET DATE: 3/13/02 3:32 PM TO: MR JOHN RUMBLE 305 696 -6402 FROM: N. J. Nichols PAGES TO FOLLOW: 5 -w REGARDING: BUDGET AND SPECS :i p.l TOOK THE LIBERTY TO PROVIDE THE SPECS I'VE FOUND TO OFFER GREATER SAFETY, REDUCED MAINTENANCEILONGER SERVICE LIFE, AND, THE 350 H.P. DIESEL, WHICH MORE AND MORE MUNICIPALITIES ARE FINDING IMPROVED PERFORMANCE, BETTER FUEL ECONOMY, AND WORKS EXTREMELY WELL WITH THE 6 SPEED, DOUBLE OVERDRIVE ALLISON TRANSMISSION. I NORMALLY STOCK THIS TRUCK, AND, LIKELY CAN PROVIDE QUICK DELIVERY. BUDGET - $149,500.00 WITH 25 YD LEACH WITH KICK BAR AND OVERHEAD WINCH. HOPE THIS IS AS REQUESTED. SINCERELY, NIC NICHOLS . 3 d D . d S kA,tt��} a �1 A,�►!Y a c wl Fil PH 305 883 -8506 FAX 305 883 -9808 6601 IV.W- 741° Avenue. Miami, FL 33166 iT4Lrti d MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fu nd i ng Request far the FY 2002 -03 B udgetaCy C cle To be assigned by Finance FY 2002 -03 Project No: 2003 -16 Project Name. Replace Loader (V- 31) 1991 'Total Non - recurring Project Cost: $ 91,000 Cost for the current year: $ 91,000 PROPOSED FUNDING SOURCE 5 : SAN $ 91,000 * $ * $ _ 0 $ Totals -> $ 91,000 Description: Replace Front -End Loader used to remove and load trash from Village streets and alleys In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NAOOP Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - NAOOP Approximate % complete on 03/31 0% NAOOP 01 /00 /00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /5an Date on which project is EXPECTED to begin: 10/02;02 ........................----...............................,....._............-................ ..........,.................... Target completion date 03/01/03 Standard Special - - - - - -- -------.---------------------_ ..... Asset Life Expectancy: 7.00 V31 Loader (1991)has met it's life expectancy and needs to be replaced. The replacement unit will 'Why do you need this asset: also have a crane attachment, that will replace the functions of the tree crane. This equipment is essential for trash removal in the Village. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 JEstimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%. $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $91,000 $ - $ - $ - $ - $ 91,000 Totals -> $ 91,000 $ - $ - $ - $ - $ 91,000 03/25/2002 17:52 FAX 3055072022 NORTRd.Y AlAh, nfigurator - View Summary 324H FOUR WHEEL DRIVE LOADER Mar 25, 2002 3:14:07 PM CST Price and availability subject to change. Prices In US Configured Price: Dollars. Taxes, extended $100,128.00 warranty and freight charges are extra. Configured Features- Required BASE MACHINE 6910T 324H FOUR WHEEL DRIVE LOADER $87,720.00 Preliminary Price: HYDRAULIC SYSTEM $2,207.00 "2840 Three Spool Control Valve with Single Lever Joystick and Auxiliary Function Lever NOTE: 1 lever controls boom and bucket, 2nd lever controls auxiliary function. ' Includes third function lines to loader crosstube. For M.P. bucket and front attachments. BATTERY 7020 Single Battery, Standard Duty NOTE: 850 CCA. (ROPS) CANOPY OR CAB 8415 ROPS/FOPS Canopy NOTE: Includes instrument panel vandal protection - requires padlock. ' Deluxe vinyl mechanical suspension seat with 2 -in. (51- mm) seat belt with retractor (conforms to SAE J386). ' One interior rear view convex minor. Two exterior convex mirrors. BUCKETS 8550 Less Bucket with Pins Configured Features- Optional Discount: Sub Total: Referral Attachment Total Configured Price: Deal--r Price Freight $88,095.00 $88,095.00 $100,128.00 5100,128.00 $0.00 Installation of HydraLdic Coupler $350.00 Discounts: 29.29 % ($29,327.49) 1.5 Yard Wti- Purpose Bucket w/ $7,900.00 Edge In Base SECURE Warranty: 3 Yr /4,000 $2,300.00 Price Hr. Full Machine ($2,143.00) SMART 1000 Hours PM Contract $2,251.00 Total Delivered Price, $83,611.51 CUSTOMER INFORMATION First Name: John Last Name: Rumble Company: City of Miami Shores Phone No: (305) 795 -2210 Email: Expiration: 90 Days Deliver to Addres9: In Base Price DEALER INFORMATION Sales Person: First Name: Eny Last Name: 1002 Page i or z ittpJkonfigurator. johndeere. comiservietkom .deere.uM7.eproducts. view. servlets .DealerQuoteViewSefv6eCTUWAc..- 03121/2002 13 /25 /2UUZ 17:53 FAX 3055072022 NORTR.X KIALj, jurator - View Summary 9150 2 Front and 2 Rear $311.00 Halogen Work Ughts Sanchez Phone No: 3055925740 Configured Features- Referral Email: eny.sanchez @nortrax.com Qty Code Description Price Address: NORTRAX SE 1 AT324HW Hydraulically 4343 NW 76TH AVE Actuated Coupler MIAMI FL, 331666415 NOTE: $3,830.00 US * Includes complete installation kit to operate coupler - locking pins from the cab. 1 ATQCEB 3- Section Extendible Boom with Hook $3,335.00 NOTE: Extends to 17'3" (5.26 M.). 1 ATQCCUF48M Construction Utility Forks - Manual Tine Adjustment $4,668.00 NOTE: ' 60 -in. (1.52 M.) wide carriage. 48 -in. (1.22 M.) fork tines. OJOME)ErzRF- PRIVACY LEGAL Q003 Page z of z '1111111J l /configurator johndeere. com/ servlet /com.deere.u90947.eproducts. view. servlets. Dea lerQuoteViewServlet'?userAc... 03/2512002 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 guccietoEy C cle To be assigned by Finance FY 2002 -03 Project No: 2003 -17 Project Name: Decorative Street Identification Total Non - recurring Project Cost: $ 100,000 Cost for the current year: $ 20,000 PROPOSED FUNDING SOURCE[0-: LOST $ 100,000 " $ - * $ _ Totals -> $100,000 Description: Replace Standard "U Iron" and green reflective street signs with custom, attractive street identifiers. this project to start? February -03 111n what period (Month/Year) do you anticipate PRIOR YEAR INFORMATION Project was previously approved: NO Prior Project #: NA Istatus (S /P): P Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0 Target completion date NA IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 02/01/03 .........._..... -._ ..............- ......— ---- ....- ........-- ...m...._.._.... Target completion date 09/15/03 Standard Special _ ___ ______ _�- °- °-- Asset Life Expectancy: 20.00 2000 . Why do you need this asset: These distinctive signs will identfy the Village and provide a true "Village" atmosphere and appearance to streets throught the Village OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance h supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.076 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 $ - * - $ Totals -> $ 20,000 $ 20,000 $ 20,000 $ 20,0001 $ 20,000 $ 100,000 r Mumb'a From: Bob [000ca�weiicommunity.orgj `To: i=ri ay. ADM 26. 2002 4:47 NM rilmui8j @miamishoresviiidge.com Subject: Street Siqns ..: i is on ON round number Lo use per sign assembly for budger purposes. T} incivue5 Lice custom finial, the cus=m sign blades, the inhternhai iCCii_iig system, the aluminum roles, the in- the - -,round installation sleeve, Powder coatings, and reflective sheeting. it doesn't include shipping, per�:itt_ng, or i11J L..ta i at CLi1Q L1o11. Pi - ecrest was able to amortize design and en i naarin costs over n bunch signs. If you want anv custom desian work or desians for additional sign types (the "family of signs ") , then you Should allow several thousands of $$ for those services. Thanks again and good luck in budget negotiations. Bob Trescott _iuid.ancc Pathway 650-222-1 530 Checked by NVG a Version: S.Q.'�Ag .cysts....., certified Vir11s L?_`.. iti -virus system (hLtp://www.qrisoft.com). Virus Database: _: ^. - _.elease note: 1 N 7 J777 k The Village Council's 1998 -1999 goals, adopted on September$. 1998. included authorization for a study relating to the feasibility of implementing a street sign identification program. The village Manager presented the Street Identification Program Study to the Village Council on Nlarch 9,1999. "• A public workshop on May 9, 2000 resulted in the Village Council accepting an offer from Guidance Pathways Systems, Inc. to design and construct three protca -type sigma The three roto -type sip s were installed at different to t' p inns in the Village. photographs of the proto -types were posted on the Village's website to solicit input from Village residents. On September 12, 2000, the Village Council selected the design chosen by a majority of residents who responded to the website poll and authorized the installation of five signs as a pilot project along LW � � c PiI* rr 9 s i Pi!�"1CR t 0 Ar PAWA ±' SW's . AVE, �rFc,Y�' _`i! • ; sir • jF. .7} • r. Ludlarn Road (Southwest 67th Avenue). On October 17, 2000, a contract was awarded for the manufacturer of new signs for the 750 intersections in the Village. The $330,400 project was completed in January y2002. - - WL s` 1H fyt Installed s :, .'��.,• •* T ., l 't WL s` 1H fyt Installed s :, MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -18 Project Name: Grand Concourse medians Total Non - recurring Project Cost: $ 400,000 ...............W_.. �W_..... .m -.. Cost for the current year: PROPOSED FUNDING SOURCE(S): LOGT $ 400,000 * $ * $ * $ _ Totals -> $ 400,000 Description: To Install medians on Grand Conourse from 92nd St to 96 St.; note project actualy begins in FY 2002. TOTAL PROJECT COSTS = $500,000 ($400,000 to be funded from Local Option Gas Tax for FY 2003 thru FY 2007; Final $100,000 to fund in FY 2008. In what period (Month/Year) do you dnticfpate this project to start? November -02 PROP YEAR INFORMATION Project was previously approved: Yes Prior Project #: TB Status (S /P): S Total appropriations from previous years (original + /( -) amendments) $ 95,000 Actual disbursed thru 3/31/2002 $ 8olonce remaining from prior years $ 95,000 Project start date was... 06/01/02 Approximate % complete on 03/31 0% To completion date 09/30/08 IMPACT STATEMENTS Project Location Grand Concourse Requesting Department /Division Public Works IDate on which project is EXPECTED to begin: 11!02/02 .......................... . ... --...,.........-_ ...... ........................ _ ............... __ ............................... Target completion date 09!30/08 Standard Special - --------- - - - - --- - --- - - - - -- ._.__._. Asset Life Expectancy: 15.00 15.00 'Why do you need this asset: To Improve Appearance and mitigate traffic problems through calming OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 100,000 $ 100,000 $ $ 100,000 $ 100,000 $ 400,000 * $ - Totals -> $ 100,0001 $ 100,000 $ - 1 $ 100,0001 $ 100,0001 $ 400,000 Nate: Final component of project of $!00,000 will be included in FY 2008 MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The Miami Shores Village Council held it's regular Council Meeting on Tuesday, June 4, 2002 at the Village Hall. The meeting commenced at 7:30 PM with the following members present: PRESENT: ALSO PRESENT: PRESENTATION Mayor Davis Greg Ullman Bob Blum Prospero Herrera Mark Ulmer Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney Al Berg, Planning & Zoning/Code Enforcement Director, presented a certificate to Edwin Lopez and Tim LeBel in honor of their home being named "House of the Month" for the month of June, 2002. Mr. Ullman arrived at this time. CONSIDERATIONS 1) MINUTES Barbara A. Fugazzi A) APPROVAL OF THE MAY 21, 2002 REGULAR COUNCIL MEETING MINUTES. Mr. Herrera moved to approve the May 21, 2002 Regular Council Meeting Minutes. Mr. Blum seconded the motion and the vote was unanimous in favor. 2) VILLAGE MANAGER Tom Benton A) DISCUSSION OF ACCEPTANCE OR REJECTION OF THE PROPOSED CHANGE OF CONTROL AND INTERNAL RESTRUCTUING OF AT &T CORPORATION, THE VILLAGE'S CABLE TELEVISION PROVIDER. Following a request from AT &T Broadband and at the suggestion of Mr. Sarafan, Mr. Ulmer moved to table the matter until the July 2, 2002 Council Meeting with the express understanding that the July 2, 2002 meeting is within the 120 day window prescribed by Federal Law for this consideration to be heard. Mr. Herrera seconded the motion and the vote was unanimous in favor. B) DISCUSSION AND POSSIBLE ACTION REGARDING THE 95TH STREET AND GRAND CONCOURSE TRAFFIC REPORT AND PROPOSED ROADWAY IMPROVEMENTS. Mr. Benton provided background information on the issue and indicated that the issues to be addressed are: 1) Does the Council want to fund the improvements for 95`h Street. 2) If so, to what extent, Modified Version D or something more /less. Mr. Benton indicated that he has included funding at $100,000 per year in the proposed 5 year capital budget for the improvements to Grand Concourse. For discussion purposes, Mr. Ullman moved that the Village implement Version D with the exceptions 1 -3 outlined in the Village Manager's back -up memorandum. Mr. Herrera seconded the motion. Individual Council members expressed their thoughts on the proposal, addressing such issues as solving one street's problems only to create a similar problem for another street; funding limitations, and whether or not the matter is one of beautification or safety, and that perhaps better enforcement of the traffic laws was needed. Mr. Ulmer moved to table Mr. Ullman's motion and discuss improvements to Grand Concourse first. Mayor Davis seconded the motion. The vote was 3 -2 with Mr. Ullman and Mr. Herrera dissenting. Mr. Ulmer moved to adopt the Village Manager's Grand Concourse improvement recommendations to construct medians and knuckles from N.E. 2nd Avenue to N.E. 6" Avenue to be constructed by the Village Public Works Department and funded by Local Option Gas Tax dollars dependent upon approval of the proposed five year capital budget. The project should be completed in three phases: 1) paint striping of medians and knuckles from N.E. 2nd to N.E. 6`h Avenues; 2) construct the medians and knuckles; and 3) landscaping of the medians and knuckles. The Manager should report back to the Council with a landscaping plan and additionally, assess the feasibility of installing speed humps and/ or stop signs. Mayor Davis seconded the motion. Council members discussed variations of Mr. Ulmer's motion, with a major concern being committing to spending dollars from the capital budget when the capital budget has not yet been presented. Mr. Blum suggested an amendment to Mr. Ulmer's motion which would be to immediately stripe the medians and knuckles on Grand Concourse and install speed humps on N.E. 95`h Street. Mr. Ulmer and Mayor Davis accepted the amendment. Mayor Davis opened the floor for public comment. Dan Dower Mr. Dower spoke of the traffic volume and speed of vehicles driving along N.E. 95`h Street. He endorsed the Village Manager's plan for the roadway. Terry Cusan Mr. Cusan indicated his support of Mr. Benton's plan and further suggested installing four way stops signs along Grand Concourse. 4 James Fee Mr. Fee expressed his belief that Grand Concourse is a defective roadway and that 95th Street is an enforcement issue. He urged the Council to look at the larger traffic issue as the cars will go to another street and create new problems. Jan Rayburn Ms. Rayburn spoke about the possibility of starting the striping of the medians and knuckles at both ends of Grand Concourse rather than starting at one end and working north or south. Jim McCoy Mr. McCoy indicated that shifting the burden of traffic to other streets would cause additional problems. He asked the Council to consider the implications. Ralph Rayburn Mr. Rayburn spoke of the traffic problems on Grand Concourse. Donald Shockey Mr. Shockey stated that speed humps on 95th Street would be a significant improvement. T. F. Chambers Mr. Chambers suggested putting up signs .like Biscayne Parka Donna Hurtak Ms. Hurtak spoke of the traffic at Grand Concourse and N.E. 6th Avenue. She suggested the possibility of using rumble strips to slow traffic. Mayor Davis closed public comment. Mr. Ulmer re- stated the amended motion, moving to have the Village proceed immediately with the striping of medians and knuckles on Grand Concourse and install speed humps on N.E. 95th Street and review the availability of capital funding with an eye towards completing the modified Version D plan for N.E. 95th Street. Mayor Davis seconded the amended motion. Mr. Blum verified that everything proposed would need Miami -Dade County approval. Mayor Davis called for the vote which was unanimous in favor of the motion. 3) VILLAGE COUNCIL A) DISCUSSION REGARDING AMENDING THE VILLAGE'S GENERAL EMPLOYEE PENSION PLAN. Greg Ullman Mr. Ullman briefly outlined the purpose of his placing this item on the agenda, highlighting the fact that the Village's employee pension plan is not competitive with other municipalities. Following a request by the Mayor, Mr. Ullman moved to discuss amending the pension plan criteria to allow for a 30 year and out clause. Mr. Ulmer seconded the motion. Mr. Ullman requested that Mark Malatak, the Village's Finance Director, review the components of the plan. Mr. Malatak provided the Council with information regarding the proposed plan, indicating that the amendment would move the Village's pension benefit more in line with what other municipalities offer. The proposal would allow for employees who started their careers at an early age work 30 years and retire, regardless of their age. As the plan is currently structured, the employees would have to wait until age 62 before their benefits would begin. 3 The Village Clerk confirmed that the item would need to come before the Council in the form of an amending Ordinance and that tonight's action would only be to approve of the concept of amending the pension plan. Mr. Ullman amended his motion and moved to instruct staff to prepare an ordinance which would provide for a 30 year and out pension benefit clause. Mr. Herrera seconded the motion and the vote was unanimous in favor. B) DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST TO CLOSE THE ALLEY BETWEEN N.W. 95TH & N.W. 96" STREET, JUST WEST OF NORTH MIAMI AVENUE. Prospero Herrera Mr. Herrera explained the problem of traffic cutting through the alley. He indicated that one of the property owners, Mr. Forero had obtained the signatures of his neighbors and is requesting that the Village chain the alleyway. Mr. Herrera moved to direct staff to close the alleyway between N.W. 95th and N.W. 96th Streets, just west of North Miami Avenue. Mayor Davis seconded the motion. Following clarification on the location of the alleyway and Mr. Benton's concurrence with the request, Mayor Davis called for -the vote which was unanimous in favor. 4) ANNOUCEMENTS The Clerk read the announcements. 5) PUBLIC COMMENTS Ann Fernandez Ms. Fernandez spoke of her concerns regarding the proposed charter school. Jan Rayburn Thanked the Council for their actions relating to Grand Concourse. Bill Cate Mr. Cate spoke of the proposed charter school and asked that the Council look at everything carefully and ask whether its worth the risk. 6) COUNCIL COMMENTS Mr. Ullman Mr. Ullman announced the Council Workshop session scheduled for Wednesday, June 5. Mr. Ulmer No Comment Mr. Blum No Comment Mr. Herrera Mr. Herrera congratulated the "Home of the Month" recipients and thanked the residents of Grand Concourse and N.E. 95`h Street for their attendance. 4 Mayor Davis Mayor Davis spoke of the Memorial Day program., 7) ADJOURNMENT The June 4, 2002 Council Meeting was adjourned at 9:00 PM Al Davis, Mayor Barbara A. Fugazzi, CMC Village Clerk , MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -19 Project Name: Sidewalk Replacement Total Non- recurring Project Cost: $ 691,200 . ................ ._............................. Cost for the current year: $ 100,000 PROPOSED FUNDING SOURCE(S). LOGT $ 691,200 " $ Totals -> $ 691,200 Description: On -going project to replace damaged Village sidewalks 111n what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2002 -18 Istatus (S /P): , S Total appropriations from previous years (original + /( -) amendments) $ 75,000 Actual disbursed thru 3/31/2002 $ 69,785 Balance remaining from prior years $ 5,215 Project start date was... 10/01/02 Approximate % complete on 03/31 50% Target completion date on going IMPACT STATEMENTS (Project Location Village Wide Requesting Department /Division PW- Streets Date on which project is EXPECTED to begin: 11/01/02 ......................................................................... ............................... • Target completion date 08/15/03 Standard Special •----- ------------- -- - - - - -- Asset Life Expectancy: 30.00 30.00 'Why do you need this asset: 20 miles of Village sidewalks are in need of repair OPERATIONAL IMPACTS ON FINANCES (If any T. 'Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 JEstimate annual cost - - - > ko 'Will repairs /maintenance A supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 75,000 $ 80,000 $ 85,000 $ 90,000 $ 100,000 $ 430,000 $ - Totals -> I $ 75,0001$ 80,0001 $ 85,0001 $ 90,0001 $ 100,000 1 $ 430,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding_ Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -20 Project Name: Street /Alley Resurfacing 'Total Non - recurring Project Cost: 501,900 Cost for the current year: 110,000 PROPOSED FUNDING SOURCES]: LOST $ 501,900 * $ - * $ _ Totals -> $ 501,900 Description: On -going project to resurface alleys and streets throughout the Village In what period (Month /Year) do you anticipate this project to start? December -02 PRIOR YEAR INFORMATION 1Project was previously approved: Yes Prior Project #: 2002 -17 Status (S /P). 5 Total appropriations from previous years (original + /( -) amendments) $ 120,555 Actual disbursed thru 3/31/2002 $ 77,055 Balance remaining from prior years $ 43,500 - - Project start date was... 10/01/01 Approximate % complete on 03/31 0% Target completion date on going IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division PW- Streets Date on which project is EXPECTED to begin: 12/01/02 ......._ ..................................,.. .._......._..................._ ......................... ............................... Target completion date 08/15/03 Standard Special • - - - -- - - ------------ - - - - -- -- - - - - -- .Asset Life Expectancy: 15.00 V/1 MWOMM/ Why do you need this asset: To revitalize roadbed and pavement deterioration OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance d supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increast 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 91,200 $ 95,700 $ 100,000 $ 105,000 $ 110,000 $ 501,900 * $ - Totals -> 1 $ 91,2001 $ 95,7001 $ 100,0001 $ 105,0001 $ 110,000 $ 501,900 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -21 Project Name: New Pole - mounted Banners for NE 2nd 'Total Non - recurring Project Cost: 14,000 . .. .............. 14,000 PROPOSED FUNDING SOURCE(S): LOGT 7,000 Task Force 7,000 * Totals -> 14,000 Description: Replace special event banners including holiday, patriotic and other signage. In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: no or Project #: no Status (S /P): p Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... no Approximate % complete. on 03/31 0% Target completion date no IMPACT STATEMENTS Project Location NE 2nd Ave 102 -93 St. - Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 10/01/02 - - - - -.. .. .............. ............... ......... -- ._ ...................... ............_....,,......__.................... ....... ........._- .................... Target completion date 03/03/03 Standard Special ----------------- - ---------------------------------- Asset Life Expectancy: 10.00 10.00 Banners for NE 2nd Ave are over 10 years old and have become worn and faded. Mounting hardware has Why do you need this asset: rusted and broken and needs to be replaced. Two sets needed, Seasonal , and Summer (Patriotic); Funding to be derived from gas tax and a contribution from the Mayors' Task Force in equal proportions. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - >0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 7,000 $ - $ _ $ - $ - $ 7,000 Task Force $ 7,000 $ - $ $ _ $ - $ 7,000 * $ - Totals -> $ 14,000 $ - $ $ - $ ° $ 14,000 Mr. Juan Paulino Miami Shores Village' — Purchasing 1701 NW 103RD Miami Shores, FL. 33147 Dear Juan: 1 440 JFK CAUSEWAY, surrE 402 NORTH BAY VILLAGE, FLORIDA 33141 PH- 305 - 865 -471'S FAX- 3054865y4197 March 20, 2002 It was a pleasure speaking with you today. Below are some estimates to print and.. install banners a quafltiiy of 100 light pole banner for the Village of Miami Shores. 3' x 8' 21colo'r 3/color 4 Color Shipping banners spot spot Process Print $38.50 per $45.50 per $61.50 per Based on banner banner banner weight and time frame .installation $37.50 per $37.50.per $37.50 per pole pole pole Sub -total $76 $83 $99 TBD ate- of the above quotes include installation and use of AAA hanging hardware. FYI- Screen - Printing Information Spot color — AAA's generally use a vvhite banner to start (while is considered a none color} and then you add color to it. Thus. a 2 calor spot_ banner could be is yellow, red and white. A 3 color spot banner is white, blue, green and yellow (you can have as many spot colors as you want). CMKY 4-color process screen print allows us to use all the colors imaginable (the print ust like a- photo or painting). a Logan f 2/2:d 20b9969S02:01 LGTbS98S02 NU90-1 : W0aJ LS : LT 2002-02-2dt- CALCULATED COST OF BANNERS AND HARDWARE 2 Sets Of 4 Colbr Banners (180) @ $61.50 $11,070.00 1 Set Mounting Hardware (90) @ $37.50 $ 3,000.00 $14,070.00 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Re nest for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_22 Project Name: Design Entryway For Village Gateways Total Non - recurring Project Cost: $ 100,000 .. ...... ... .................1...111....... Cost for the current year: $ 10,000 PROPOSED FUNDING SOVRCECS]: Cap $ 80,000 * $ - * $ _ * $ Totals - > $ 80,000 Description: Consulting fees for the design of entryways for village main thoroughfares (enhance visual effect via signage, landscaping, etc. In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was-previously approved: no Prior Project #: no Istatus (S /P): p Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ Project start date was... no Approximate % complete on 03/31 0% Target completion date no IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Admin Date on which project is EXPECTED to begin: 10/01/02 ... ..... ......... ...._......-................................------.-._..-----..,.............. ..................r..- ......... ..111...1...................... Target completion date 08/15/03 Standard Special Asset Life Expectancy: 15.00 15.00 Why do you need this asset: Improve appearance of Village entryways and Identify clearly Village boundaries OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - >0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Cap $ 25,000 $ 25,000 $ 10,000 $ 10,000 $ 10,000 $ 80,000 * $ - * $ - Totals -> $ 25,0001 $ 25.0001 $ 10,0001 $ 10,0001 $ 10,0001$ 80,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Re uest for the FY 2002 -03 Bud etar C cle To be assigned by Finance FY 2002 -03 Project No: 2003 -23 Project Name: Drainage Improvements Total Non - recurring Project Cost: $ 1,250,000 Cost for the current year: $ 250,000 PROPOSED FUNIZING SOURCE SW * * Totals -> $ $ $ 51: 1,250,000 _ $1,250,000 ILL Description: Funding for identification, engineering and construction of improved drainage throughout the Village In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: Yes JPrior Project #: Ongoing Istatu s.( S/P): s Total appropriations from previous years (original + /( -) amendments) $ 285,000 Actual disbursed thru 3/31/2002 $ 87,355 Balance remaining from prior years $ 197,645 Project start date was... ' Recurring Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division PW -Storm Water _ Pate on which project is EXPECTED to begin,: 10/30;02 .. ......................- _..... - ---- ......-.......................... ............_........_......... Tory., et, campletion date -. 09A5iO3 Standard Special -------------------- - - - - -- ------------ ------------ Asset Life Expectancy: 25.00 25.00 'Why do you need this asset: Many areas of the Village suffer chronic flooding during rainy season, neccesitating the use of pumps to remove excess water. This program will help identify and alleviate these problems. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % 0.0 0.0 ,0 $ FY 2002 -03 Operating Cost Increase 0.0 %; $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total 5W $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 T -> $ 250,000 $ 250,0001 $ 250,0001 $ 250,0001 $ 250,000 $ '1,250,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -24 Project Name: Community Center - Stage Section Acquisitions Total Non - recurring Project Cost: $ 4,400 Cost for the current year: $ 4,400 PROPOSED FUNDING SOURCE(S): Cap $ 4,400 * $ - * $ * $ Totals -> $ 4,400 Description: Purchase six additional stage sections to expand the existing unit at the Village's Community Center. In what period (Month/Year) do you anticipate this project to stars'? PRIOR YEAR INFORMATION Project was previously approved: No Prior Project ;RF: NA Status (S /P): P Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Bolonce remaining from prior years $ Project start date was.., " ' NA Approximate % complete on 03/31 0% iTarget completion date NA IMPACT STATEMENTS Project Location Recreation - Comm. Center Requesting Department /Division Rec -CC Date on which project is EXPECTED to begin: ... ..... .......................... .................. ............... .......................... ..... _ ....... .... . . ............... ............... Target completion date 03/01/03 Standard Special --------------------------------------------------- Asset Life Expectancy: 10.00 10.00 'Why do you need this asset: The new sections will allow th je Village to create two stage sized events at the community center. Some of the existing components are beginning to age and require some repair. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: X $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Cap $ 4,400 $ - $ - $ - $ - $ 4,400 * $ - Totals -> I $ 4,400 $ - $ - $ - $ - $ 4,400 04/12/2002 11 :06 :15 0- >93057593992 Customer Quotation Prepared for: Angela Dorney Miami Shores Recreation Dept 9617 Park Dr Miami Shores, FL 33:38 -2476 Date: 4/12/2002 Regarding: Vesalite Staging P.2/3 Wr 555 Park Drive P.O. Sox 448 Owatonna, Mn. 55060 -0448 Page 1 Item Description Qty Unit Price Price 1338683 VRSLTE LEG C7T,32 ADJ6T3LE,6PK 6 162.00 972.00 133CS38 VERSA DEC{,4X8,BLCK 6 504.00 3,024.00 -- ---- - - - - -- Total Product Charge 3,996.00 Freight/Handling Charge 346.00 Total Charge 4,342.00 Angela, Thanks again for your call. Please let me know how else I can help! Sincerely, Dale Anhorn * Terms and Conditions of Sale aypear on following page. Quotation effective for 30 days only. Submitted by: Delivery within: Tax: Dale Anhorn Terms: PENDING CREDIT APPROVAL Sales Representative F O B Point: Phone: 800- 326 -8373 Ext: 176 Fax: 507- 446 -0349 Q 312664 C00221115 Email: dale.anhornOwengercorp.com MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundin Re vest for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -25 Project Name: Chairs Total Non - recurring Project Cost: $ 3,096 .._.- ..- ---- -- --- -- . ...... .. ........ Cost for the current year: $ 3,096 PROPOSEDi FUNDING SOURCE(S)., Cap $ 3,096 ' $ - Totals -3, $ 3,096 f / f Description: Purchase 100 additional chairs for the community center auditorium. 11In what period (Month/Year) do you -anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2002 -18 Stotus (S/P): s Total appropriations from previous years (original + /( -) amendments) $ 2,998 Actual disbursed thru 3/31/2002 $ 3,001 Balance remaining from prior years $ (3) Project start date was..: 10/01/01 Approximate % complete on 03/31 100% Target completion date 01/01/02 IMPACT STATEMENTS Project Location Community Center Auditor ikequesting Department /Division Rec -Comm Ctr Date on which project is EXPECTED to begin: ........._ .................--l..._.... .....-......_.- ------ ---- - - -- -- _- - .... .._......_....._....._...... __. target completion date Standard Special Asset Life Expectancy: •-----_ �__ � ____________�..._...,._._�_____ Why do you need this asset: OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - to- Will repo rs /maintenance S supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0XI $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Cap $ 3,096 $ $ - $ - $ - $ 3,096 $ - $ _ Totals -> FL-3,096 $ - $ - $ - $ - $ 3,096 Page 1 of 1 Dallas Midwest Quote #Q30715 4900 Alpha Rd STE 111 Dallas, TX 75244 Phone 800 - 527 -2417 Fax 972 - 866 -9433 Ship -To Address MIAMI SHORES RECREATIONAL DEPT ANGIE DORNEY 9617 PARK DR MIAMI SHORES FL 33138 Ph #: (305) 758 -8103 Fax: (305) 759 -3992 Item # Qty Description Options Bill -To Address SAME Mfg Price Lead Total Total List Each Time Merch S&H Quoted By: JOY WILLIAMS Ext: 518 On: 03/13/02. Important Information: All products carry Dallas Midwest's 15 year guarantee - free of charge. Literature, fabric and wood samples are available to help you coordinate colors. Please call JOY at 800 - 527 -2417 x 518 with any questions, or to place your order. Please measure your space when ordering furniture. You may lease this furniture for as little as $112.69 per month for 36 months. Ask me for details. MATCHING ORDER NUMBER E31868 -ABC DELIVERY QUOTED AS TAILGATE PLEASE REFERENCE QUOTE #Q30715 IF YOU SEND A PURCHASE ORDER MERCHANDISE 2,650.00 FOLDING CHAIR- GRAY SUBTOTAL 3,096.00 2 -4 0.00 ORDER TOTAL D51014 100 VINYL,SEAT /BACK VINYL /BLACK 52.00 26.50 WAS 2,650.00 446.00 FRAME Quoted By: JOY WILLIAMS Ext: 518 On: 03/13/02. Important Information: All products carry Dallas Midwest's 15 year guarantee - free of charge. Literature, fabric and wood samples are available to help you coordinate colors. Please call JOY at 800 - 527 -2417 x 518 with any questions, or to place your order. Please measure your space when ordering furniture. You may lease this furniture for as little as $112.69 per month for 36 months. Ask me for details. MATCHING ORDER NUMBER E31868 -ABC DELIVERY QUOTED AS TAILGATE PLEASE REFERENCE QUOTE #Q30715 IF YOU SEND A PURCHASE ORDER MERCHANDISE 2,650.00 Total S & H 446.00 SUBTOTAL 3,096.00 Total Tax 0.00 ORDER TOTAL 3,096.00 file: //C:\Documents%20and%2 0 Settings\domeya.MSVH\L ocal%20Settings\Temporary%2... 3/13/2002 Name: MIAMI SHORES VILLAGE FY 2002-03 thru FY 2006-07 Capital Project Worksheets Funding Request for the FY 2002-03 Budgetary Cycle (150) Portable Outdoor chairs Ption: Purchase lightweight, durable and weather resistent chairs for outdoor events sponsored by Village To be assigned by Finance FY 2002-03 Project No] 2003-26 Non-recurring Project Cost: $ 5,300 Cost for the current year: $ 5,300 PROPOSED FUNDING SOURCE(S): Cap $ Totals $ what period (Month/Yoo.r) do you 5,300 5,300 PRIOR YEAR INFORMATION I no Yes Prior Project NA — Status /py. P Total appropriations from previous $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ ................ ... ................. r r .................... Target completion date 05/31/03 Project start date was... NA Approximate '% complete on 03/31 100% completion date NA IMPACT STATEMENTS Project Location Community Center Auditor questing Department /Division Rec-Comm Ctr Date on which project is EXPECTED to begin: 12/01/02 ................ ... ................. r r .................... Target completion date 05/31/03 Standard Special ---------------------------------------- Asset Life Expectancy: 7.00 7.00 for events which are expanding. Why do you need this asset; There are currently insufficient stock of chairs OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If Yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > '0 Will repairs/maintenance & supply costs increase? If yes, estimated costs for: I % $ FY 2002-03 Operating Cost Increase 0.096 $ Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002-03 2003-04 2004-05 2005-06 2006-07 Five-year Total Cap $ 5,300 $ $ $ $ $ 5,300 $ $ Totals -> $ 5,300 $ $ $ $ $ 5,300 j< 8012243391 13CSTS93992253 122 i2 IIN 3/21/2032 :2'35 mijy-lite the leader in lightKeight durability QUOTE ACKNOWLEDGEMENT THIS IS NOT AN INVOICE Cucte Number: 522032 Custcrner Number: 136193 Page: 1 CONTACT NAME SHIP TO I i ANGELA DORNEY j CITY OF MIAMI SHOR =SIREC DEPT P.O.B. SHIP VIA ORDER TYPE DESTINATION - PREPAID BEST NAY POSSIBLE Regular 1. I RECEIVED DATE SALES REP TERMS 321/02 Jon D'Arc NET 90 QUANTITY ITEM UNIT PRICE TOTAL PRICE 151 ! CHS8000=1 SWIFTSET CHAIR; SILVER FRAME; ELACK PLASTIC; I BLACK GLIDES I ` 1 °REIGHT - Misc, Signature '331 50 $341 47 FREIGHT _ SAES TAX ORDER TOTAL T Dare Mity -Lite, Inc. 11301 West 400 North I Orem, Utah 84057 -4442 httD;lwww. ' Ite.cvm 1(800)327 -1692 I (801)224 -05891 Fax (801)224 -6191 S4,7wE.5d $541.47 50.00 $6,297.97 Miami Shores Village FY 2003 -2007 Capital-Pro iect Programs FY 2004 Projects - Sorted by Department Funding Project Description Department Source Projected Cost Total for FY 2003 -2004 *" $ 1,167, 264 Website Enhancement Sub- total: Admin -V Manager Vehicle T5 - Replacement Trailer Vehicle #19 - Replacement Pickup Vehicle #9450 - Replacement Pickup Vehicle #V18 - Replacement Backhoe Vehicle #17 - Replacement Small Truck VMgr PW -FM PW -FM PW -FM PW -FM PW -FM Gen /Cap I5F R &R ISF R &R I5F P&P I5F R &R I5F RAP. $ $ $ $ $ $ $ 750 750 10,000 26,000 26,000 45,000 45,000 Sub- total: PW -Fleet Maintenance $ 152,000 • Design /Develop Village Entranceway PW -St Cap $ 25,000 ADA Improvement Efforts PW -Parks Cap $ 10,000 " Tree Replacement Program PW -Parks Cap $ 10,000 Vehicle #179 - Replacement Reelmoster PW -Pks Cap $ 19,300 Sub- total: PW -Parks Maintenance Div, $ 64,300 Vehicle #33 - Replacement Front Loader PW -Sam San R &R $ 88,000 Vehicle #9659 - Replacement Mach Truck PW -5an San P&P $ 150,000 Sub- total: PW- Sanitation $ 238,000 Decorative Street ID - Replacement PW -St LOGT $ 20,000 Street /Alley Resurfacing PW -St LOGT $ 95,700 Sidewalk Improvement Efforts PW -St LOGT $ 80,000 2nd Ave Reconstruction Project TOTAL PW -St LOGT $ 873,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT $ (796,486) Grand Concourse Medium Improvement PW -St LOGT $ 100,000 Bisacyne Boulevard Irrigation Program PW -St LOGT $ 90,000 Sub- total: PW- Streets Maintenance $ 462,214 Drainage Improvement Program PW -SW SW $ 250,000 Sub- total: PW -Storm Water Operations $ 250,000 FY 2004 PRojects by Department FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 11:45 AM Miami Shores Village FY 2003 -2007 Capital Project Programs FY 2004 Projects - Sorted by Funding Sources Project Description Total for FY 2003 -2004 ADA Improvement Efforts Tree Replacement Program Design /Develop Village Entranceway Vehicle #179 - Replacement Reelmaster Website Enhancement Department ** PW -Parks PW -Parks PW -5t PW -Pks VMgr Funding Source ** Cap Cap Cap Cap Gen /Cap Projected Cost $ 1,167,264 $ 10,000 $ 10,000 $ 25,000 $ 19,300 $ 750 Sub - total: Capital $ 65,050 Vehicle T5 - Replacement Trailer PW -FM I5F R &R $ 10,000 Vehicle #19 - Replacement Pickup PW -FM ISF R &R $ 26,000 Vehicle #9450 - Replacement Pickup PW -FM ISF RN $ 26,000 Vehicle #V18 - Replacement Backhoe PW -FM I5F R&R $ 45,000 Vehicle #17 - Replacement Small Truck PW -FM I5F MR $ 45,000 Sub- total: Fleet Mtce R &R $ 152,000 Decorative Street ID - Replacement PW -St LOGT $ 20,000 2nd Ave Reconstruction Project TOTAL PW -St LOGT $ 873,000 2nd Ave Reconstruction Project Cost Adj PW -5t LOGT $ (796,486) Street /Alley Resurfacing PW -St LOGT $ 95,700 Sidewalk Improvement Efforts PW -St LOGT $ 80,000 Grand Concourse Medium Improvement PW -St LOGT $ 100,000 Bisacyne Boulevard Irrigation Program PW -5t LOGT $ 90,000 Sub- total: Local Option Gas Tax $ 462,214 Vehicle #33 - Replacement Front Loader PW -Sam San RN $ 88,000 Vehicle #9659 - Replacement Mach T ruck PW -San San R &R $ 150,000 Sub- total: Sanitation R &R $ 238,000 Drainage Improvement Program PW -SW 5W $ 250,000 Sub- total: Storm water $ 250,000 GRAND TOTAL $1,167,264 FY 2004 Projects by Fund FY 2003 -07 Capital Improvements Program Printed on 6/12/2002 at11:45 AM MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Village -wide web site enhancement project Total Non - recurring Project Cost: $ 15,000 Cost for the current year: $ 750 PROPOSED FUNDING SOURCE(S): General $ 3,000 Capital Project $ 12,000 . $ - . $ - Totals -> $ 15,000 Description: A program designed to upgrade and provide a high quality, attractive, user friendly and interactive environment for Village citizens. The web site must be an inviting tool to provide information to our citizens and other which promotes the Village a s place to live, visit and do business. The site must be easily managed by staff. In what period (Month/Year) do you December -02 anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Status (S /P): P Total appropriations from previous years (original +/(-) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Hall Requesting Department /Division Village Manager ................................................ .............................__ ..... ._......._ Target completion date 12/20/02 Date on which project is EXPECTED to begin: 12/01/02 Standard Special Asset Life Expectancy: 5.00 5.00 The upgraded Village web site will provide timely, accurate information with enhanced on -line access to minutes, Why do you need this asset: agenda reports and schedules for Village events: an on -line newsletter as well as download capability of permits, licenses, job applications, maps, policies, procedures, ordinances, resolutions and notices. OPERATIONAL IMPACTS ON FINANCES (If arty): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > ,$730 Will repairs /maintenance & supply costs increase? na If yes, estimated costs for: maintenance % $ FY 2002 -03 Operating Cost Increase 6.25 %i $ 750 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total General $ - $ 750 $ 750 $ 750 $ 750 $ 3,000 Capital Project $ 12,000 $ - $ - $ - $ - $ 12,OQ0 * $ - $ - $ - $ - $ $ - Totals -> $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -- ;Project Name. Replace Trailer T -5 Total Non - recurring Project Cost: $10,000 ............... ......... ...................... Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet $10,000 0 $0 0 $0 0 $0 Totals -> $10,2700 Description. Replace Covered Equipment Trailer rn what period (Month/Year) do you anticipate this project to start? October -03 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS iProject Location Village Wide Requesting Department /Division Public Works Date on which project is EXPECTED to begin: 10/01/03 • - ..................... ..............•............................................... ............................... Target completion date 09/30/05 Standard Special ---------- ------ ------- ---- -a......- _ - - -- Asset Life Expectancy: 10.00 This is the enclosed equipment trailer used by the parks crew. It has met it's life expectancy Why do you need this asset: and needs to be replaced . We will replace with a more robust model that will have a longer life expectancy. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repoirs /maintenance 6 supply costs increase? If yes, estimated costs for: FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 1 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 10,000 $ 10,000 $ - $ - Totals -> I $ - 1 $ 10,000 $ - 1 $ - $ - $ 10,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003_ Project Name: Replace pickup 19 Total Non - recurring Project Cost: $26,000 Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet 0 0 • 0 Totals -> $26,000 $0 $0 $D $26,000 Description: Pickup 19 (1993) has to be replaced. met it's life expectancy and needs In what period (Month/Year) do you anticipate this. proyect to start? October -03 Why do you need this asset: Pickup 19 (1993) has met it's life expectancy and needs to be replaced. OPERATIONAL IMPACTS ON FINANCES (If any): PRIOR YEAR INFORMATION Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs maintenance & supply costs increase? If yes, estimated costs for: X (Project was previously approved: Prior Project #: Istatus (S /P): FY 2002 -03 Operating Cost Increase 0.090 $ Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was... " Approximate % complete on 03/31 0% Target completion date 01/00/00 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 IMPACT STATEMENTS Five -year Total IlProiect Location Villaae Wide IlRequestinq Department /Division Public Works /Streets - - Date on which project is EXPECTED to begin: 10/01/03 .............................. -- ...._... ......._....................... Target completion date ........... ............................... 09/30/05 Standard Special Asset Life Expectancy: 7.00 Why do you need this asset: Pickup 19 (1993) has met it's life expectancy and needs to be replaced. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs maintenance & supply costs increase? If yes, estimated costs for: X 0.0 0.0 '_0 $ FY 2002 -03 Operating Cost Increase 0.090 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 26,000 $ 26,000 _ $ - Totals -> I $ - $ 26,000 1 $ - $ - $ - $ 26,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2_0_02 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Replace Pikup 9450 Total Non - recurring Project Cost: $26,000 ........ .... . Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet $26,000 0 $0 0 $0 0 $0 Totals -> $26,000 Description: Pickup 9450 (1994) has met it's life expectancy and needs to be replaced In what period (Month/Year) do you anticipate this project to start? October -03 PRIOR YEAR INFORMATION Project was previously approved: or Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior, years $ Project start date was Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS iProject Location Village Wide Requesting Department/ Division Public Works nntn on which project is EXPECTED to begin: 10/01/03 Toraet completion date 09/30/05 Standard Special ---- - - - - -- -° -- -- --^----------- -- ---------- Asset Life Expectancy: 7.00 Why do you need this asset: Pickup 9450 (1994) has met it's life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > �_o Will repairs /maintenance d supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0 %II $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 26,000 $ 26,000 $ - Totals -> $ - 1 $ 26,000 $ - $ - $ - $ 26700 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Replace Backhoe V -18 (1986) Total Non - recurring Project Cost: $45,000 ............ .................. ........................ _ . Cost for the current year: PROPOSED FUNDING 5OURCE(5): Fleet $45,000 0 $0 0 $0 0 $0 Totals -> $45,000 Description: Backhoe V -18 has met it's life expectancy and needs to be replaced. In what period (Month/Year) do you anticipate this project to start? October -03 PRIOR YEAR INFORMATION !Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was.. Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Village Wide Requesting Department/ Division Public Works /Streets ........._1.111,. -11 ............ ........... ........................... ..... ................,.........._... Date on which project is EXPECTED to begin: 10/01/03 ......... ............... ...... I'll _..,, Target completion date 09/30/05 Standard Special �- -- ------------ -- Asset Life Expectancy: 10.00 This machine is used on a daily basis by the sidewalk crew and due to it's age has become very costly 'Why do you need this asset: to maintain maintain. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > LO Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0% $ Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 45,000 $ 45.000 $ - Totals -> $ - $ 45,000 $ - $ - $ - $ 45,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003- Project Name: Small Bucket Truck Total Non - recurring Project Cost: $45,000 .................... ............................... Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet $45,000' 0 $0 0 $0 0 $0 Totals -> $45,000 Description: Obtain a small bucket truck to replace V -17 for small trim jobs and banner replacement on NE 2nd Ave. Bucket truck 17 which was retained as a spare after the purchase of our most recent bucket In what period (Month/Year) do you anticipate this project to start? October -03 - PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Parks Date on which project is EXPECTED to begin; in /01/n3 Tnrget rnennIction date- 09/30/05 Standard Special - •------ -- - - -- -------- •----- - - - - -- - - - - - - -- Asset Life Expectancy: 10.00 MEMEMEMEMON Why do you need this asset: Bucket truck V -17 (1986) which was retained as a spare for for this purpose has met it's life expectancy and needs to be replaced. Smaller size will expand versatility of function. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - >0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 45,000 $ 45,000 $ - Totals -> $ - $ 45,000 $ - $ - $ - $ 45,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Design Entryway For Village Gateways Total Non - recurring Project Cost: $ 100,000 Cost for the current year: $ 25,000 PROPOSED FUNDING SOURCE(S): LOGT $ 80,000 * $ - * $ $ - Totals -> $ 80,000 Description: Consulting fees for the design of entryways for village main thoroughfares (enhance visual effect via signage, landscaping, etc. In what period (Month/Year) do you anticipate October -02 this project to start? PRIOR YEAR INFORMATION Project was previously approved: no Prior Project #: no Status (S /P): a p Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - ' Project start date was... no Approximate % complete on 03/31 0% Target completion date no IMPACT STATEMENTS Project Location Village Wide Requesting Department/ Division Public Works /Admin ............................... ............................... Target completion date 08/15/03 Date on which project is EXPECTED to begin: 10/01/02 Standard Special Asset Life Expectancy: 15.00 15.00 'Why do you need this asset: Improve appearance of Village entryways and Identify clearly Village boundaries OPERATIONAL IMPACTS ON FINANCES (If any): WIII additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: X $ FY 2002 -03 Operating Cost Increase 0.0%'$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 25,000 $ 25,000 $ 10,000 $ 10,000 $ 10,000 $ 80,000 * $ - Totals -> I $ 25,0001 $ 25,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 80,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Re nest for the FY 2002 -03 Budgetary C cle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: ADA Improvements Total Non - recurring Project Cost: $ 50,000 -.._ . ............................. Cost for the current year: $ 10,000 PROPOSED_ FUNDING SOURCES): CAP $50,000 * $0 $0 * $0 Totals -> $50,000 Description: On -going program to improve ADA accessibility at Village owned facilities In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2000 -05 15tatus (5 /P): 5 Total appropriations from previous yeah (original + /( -) amendments) $ 35,000 Actual disbursed thru 3/31/2002 $ 28,775 Balance remaining from prior years $ 6,225 EApproxi'nmate roject start date was... .. 10/01/99 % complete on 03/31 25% arget completion date Open IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets ................... - ...... ............................. _...._ _.......... ........... .......-- .....-------- - - - - -- --- ..-- ---- - ...------ - - - -- . ----- -. .... Target completion date 09/30/03 Date on which project is EXPECTED to begin: 10/01/02 Standard special Asset Life Expectancy: _ 15.00 _ _ r 10.00 ADA improvements mandated by Federal law to enhance facility access to the public; compliance is an on- Why do you need this asset: going concern and requires routine maintenance and operations once capital infusions are complete. The Village anticipates that this program will continue througy FY 2008. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? NO If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - >0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0.096': $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 55,000 * $ Totals -> Is 15,0001 $ 10,0001 $ 10,0001 $ 10,0001$ 10,0001 $ 55,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 8udaetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Tree Replacement Total Non- recurring Project Cost. $ 50,000 Cost for the current year: $ 10,000 PROPOSEb FUNDING SOURCE(S): CAP $ 50,000 * $ $ Totals -> $ 50,000 Description: Ongoing project to replace Dead /diseased trees in the Village Cn what period (Month/Year) do you mMicipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: Yes JPrior Project #: OG Status (5 /.P):.- '• ' 5 Total opproPrwfions from previous years (original + /( -) amendments) $ 10,000 Actual disbursed thru 3/31/2002 $ 9,999 Balance remaining from prior years $ 1 iProject start date was... 10/01/95 Approximate % complete on 03/31 99.9% Target completion date on going IMPACT STATEMENTS Project Location Village wide Requesting Department /Division Public Works --------- . .... ......... ................- 1111... Date on which project is EXPECTED to begin: 01 /00 /00 .1 ............................ 1 111..... .............. .... ....... 11_....1.....1..._ Target completion date on going Standard Special WW_________�_____.. _ _ ______ Asset Life Expectancy: 30.00 30.00 This project enhances appearance of Village streets ,providing a green canopy for future generations; an 'Why do you need this asset: on -going project which requires annual replenishment of investment dollars to enhance the Village's infrastructure. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > SO Will repairs /mointenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 * $ - Totals -> $ 10,0001$ 10,0001$ 10,0001$ 10.0001$ 19.0001 $ 50,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Replace Reelmaster Mower (V179- 1996) Total Non - recurring Project Cost: $19,300 ....... .. ... -*................. .- ..................... _... Cost for the current year: PROPOSED FUNDING SOURCE(S): CAP $19,300 0 $0 0 $0 0 $0 Totals -> $19,300 Description: Reelmaster mower is used to maintain recreation field grass. In what period (Month/Year) do you anticipate this project to start? October -03 PRIOR YEAR INFORMATION Project was previously approved: JPrior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Recreation Field (Requesting Department /Division Public Works /Rec Mait ...........I .............. - ...........................,... .....................,......... ................. ............................... Target completion date 09/30/05 Date on which project is EXPECTED to begin: 10/01/03 Standard Special ---------- - - - - -- ----------------------------------- Asset Life Expectancy: 7.00 'Why do you need this asset: Current mower has met it's life expectancy and needs to be replaced. OPERATIONAL IMPACTS ON FINANCES (If any): 'Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > �—o Will repairs /maintenance d supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 19,300 $ 19,300 $ - $ - Totals -> $ - 1 $ 19,300 $ - $ $ - $ 19,300 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Replace Front Loader V33 (1996) Total Non - recurring Project Cost: $88,000 .......... ............... ............_... - Cost for the current year: PROPOSED FUNDING SOURCE(S): SAN $88,000 0 $0 0 $0 0 $0 Totals -> $88,000 Description: Replace bulk front end loader V33 . In what period (Month/Year) do you anticipate this project to start? October -03 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - '• Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /5an 1 ....._. 11.11 ..................... ..... .............................. ............................... 11............11............... 'Target completion date 09/30/05 Date on which project is EXPECTED to begin: 10/01/03 Standard Special - -- -------------------------------- - - - - -- - Asset Life Expectancy: 7.00 This piece of equipment is vital to the trash removal on Village streets and alleys. It has met it's Why do you need this asset: life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance & suppPy costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $ 88,000 $ 88,000 $ - $ - Totals -> $ - $ 88,000 $ - $ - $ - $ 88,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Replace Mack garbage Truck 9659 Total Non - recurring Project Cost: $150,000 .......... ... .............. ............. . Cost for the current year: PROPOSED FUNDING SOURCE(S): SAN $150,000 0 $0 0 $0 0 $0 Totals -> $150,000 Description: Vehicle 9659 (1996) has met it's life expectancy and needs to be replaced In what period (Month/Year) do you anticipate October -03 #hta project to start? PRIOR YEAR INFORMATION Project was previously approved: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ rPriorProject oject start date was pproximate % complete on 03/31 0% rget completion date 01/00/00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /San Target completion date 09/30/05 Date on which project is EXPECTED to begin: 10/01/03 Standard Special ------------------ ----- ---_ -__., _-------------- - -- Asset Life Expectancy: 7.00 Why do you need this asset: Vehicle 9554 (1995) has met it's life expectancy and needs to be replaced. Unit will be retained as a spare to provide redundance in Sanitation operations OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > L0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: - % $ FY 2002 -03 Operating Cost Increase 0-0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $ 150,000 $ 150,000 $ - $ - Totals -> $ - $ 150,000 $ - 1 $ - $ - $ 150,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Rudgetaryfyele To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Decorative Street Identification Total Non- recurring Project Cost: $ 100,000 Cost for the current year: $ 20,000 PROPOSED FUNDING SOURCE(S): LOST $ 100,000 " $ " $ w $ _ Totals -> $100.000 Description: Replace Standard "Ll Iron" and green reflective street signs with custom, attractive street identifiers. ' In what period (Month/Year) do you anticipate February-03 this project to starts PRIOR YEAR INFORMATION Project was previously approved: NO Prior Project #: NA Istatus (S /P): P Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Wide - esting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 02/01/03 W._..-_ ------ --------- — ...... _ .................__..- -- - - - -- -- - -- - -- -.._�. Target completion date 09/15/03 Standard Special Asset Life Expectancy: T 20.00 20.00 W Why do you need this asset: These distinctive signs will identfy the Village and provide a true "Village" atmosphere and appearance to streets throught the Village OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > V0 Will repairs /maintenance k supply costs increase? If yes, estimated costs for: X, $ FY 2002 -03 Operating Cost Increase 0.0%1 $ Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 $ - $ - Totals -> I $ 20,0001 $ 20,000 1 $ 20,0001 $ 20,0001 $ 20,0001 $ 100,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary C cle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name. Street /Alley Resurfacing Total Non - recurring Project Cost: 501,900 - ........... Cost for the current year: 95,700 PROPOSED FUNDING SOURCES): LOGT $ 501,900 * $ - * $ Totals -> $ 501,900 Description: On -going project to resurface alleys and streets throughout the Village In what period (Month/Year) do you anticipate this project to start? December 0. ' PRIOR YEAR INFORMATION Project was previously approved: Priar Project Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was... Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Village Wide Requesting Department/ Division Public Works /Street Date on which project is EXPECTED to begin: 12/01/02 . ................... -..• ..-- ....... • .... ............................... .. Tur•get completion date 08/15/03 Standard Special -- - --------------------------- ------_-------- Asset Life Expectancy: 15.00 'Why do you need this asset: To revitalize roadbed and pavement deterioration OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > LO Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost IncreasE 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 91,200 $ 95,700 $ 100,000 $ 105,000 $ 110,000 $ 501,900 $ LTtls $ -> $ 91,200 $ 95,700 $ 100,000 $ 105,000 $ 110,000 $ 501,900 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -19 Project Name: Sidewalk Replacement 'Total Non- recurring Project Cost: $ 691,200 Cost for the current year: __$ ............. .......1. .000. PROPOSED FUNDING SOUkCE(S): LOST $ 691,200 * $ - Totals -> $ 691,200 'Description= On -going project to replace damaged Village sidewalks In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project 2002 -18 Istatus (5 /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 75,000 Actual disbursed thru 3/31/2002 $ 69,785 Balance remaining from prior years $ 5,215 -` Project start date was... 10/01/02 Approximate % complete on 03/31 50% Target completion date on going IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division PW- Streets Date on which project is EXPECTED to begin. 11/01/02 ._ . ..........................................................................................-.........................-.. ............................... "Target completion date 08/15/03 Standard Special Asset Life Expectancy: 30.00 -' jizr r y 'Why do you need this asset: 20 miles of Village sidewalks are in need of repair OPERATIONAL IMPACTS ON FINANCES (if any)- Will additional staff be required AFTER completion? If yes # Full time: 0.0. # Part time: 0.0 Estimate annual cost - - - > to— Will repairs /maintenance A supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%! $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 75,000 $ 80,000 $ 85,000 $ 90,000 $ 100,000 $ 430,000 * $ - * $ - Totals -> $ 75,000 $ 80,000 1 $ 85,0001 $ 90.000)$ 100,0001 $ 430,000 'roject Name. MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle Grand Concourse medians )escription: To Install medians on Grand Conourse from 92nd St to 96 St.; note project actualy begins in FY 2002. TOTAL PROJECT COSTS = $500,000 ($400,000 to be funded from Local Option Gas Tax for FY 2003 thru FY 2007; Final $100,000 to fund in FY 2008. To be assigned by Finance FY 2002 -03 Project No: '2003 - Pal Non - recurring Project Cost: $ 400,000 Cost for the current year: PROPOSED FUNDING SOURCE(S): LOST $ 400,000 Totals -> $ 400,000 what period (Month/Year) do you icipate this project to start? November -02 - 4- Why do you need this asset: To Improve Appearance and mitigate traffic problems through calming OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance A supply costs increase? If yes, estimated casts for: 76 $ FY 2002 -03 Operating Cost Increase 0.096 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 PRIOR YEAR INFORMATION Five -year Total 'roject was previously approved: Yes Prior Project #: TB status (S/P): S fatal appropriations from previous (ears (original +/(-) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ 95,000 $ $ 95,000 Project start date was... Approximate % complete on 03/31 Target completion date 06/01/02 0% 09/30/08 IMPACT STATEMENTS Project Location Grand Concourse Requesting Department /Division Public Works _ Date on which project is EXPECTED to begin: 11/02/02 Target completion date — ..._.._....._ 09/30/08 Asset Life Expectancy, Standard Special -- ------------ °- - - - - -- - - - - -- ° - - - - -° 15.00 15.00 -- ' f /' , 4- Why do you need this asset: To Improve Appearance and mitigate traffic problems through calming OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance A supply costs increase? If yes, estimated casts for: 76 $ FY 2002 -03 Operating Cost Increase 0.096 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 100,000 $ 100,000 $ $ 100,000 $ 100,000 $ 400,000 $ - Totals -> $ 100,0001 $ 100,000 1 $ - Is 100.0001$ 100,000 1 $ 400,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2003 -04 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Biscayne Boulevard Irrigation Rehabilitation program Total Non - recurring Project Cost: $ 90,000 . -- .....I —..... ._ ....... I'll ... - Cost for the current year: $ 90,000 PROPOSED FUNDING SOURCE(S): LOST $ 90,000 . $ . $ * $ Totals -> $ 90 000 Description. In conjunction with Miami -Dade County and the State of Florida, the Village is pledged to provide support to the retrofiting of Biscayne Boulevard, whereby the Village will take lead responsibility to design, develop d install an irrigation system to the Biscayne Boulevard medion once roadwork completion is finished. In what period (Month/Year) do you anticipate this project to start? December -03 PRIOR YEAR INFORMATION !Project was previously approved: Yes Prior Project #: Council P Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... 03/01/02 Approximate % complete on 03/31 5% Target completion date 07/31/04 IMPACT STATEMENTS Project Location Biscayne Boulevard Requesting Department /Division Village Mgr Date on which project is EXPECTED to begin: 01/01/04 _ ...- ....... - ................................................................................................... ............................... Target completion date 07/31/04 Standard Special ------------ -- --------------------------------- --- Asset Life Expectancy: 10.00 10.00 In compliance with verbal direction from the Village Council in support of the County and State - sponsored Biscayne Why do you need this asset: Boulevard expansion and renovation project in Miami Shores, the Village accepted the responsibility to complete the irrigation system to maintain the landscapging along the Bouevard. OPERATIONAL IMPACTS ON FINANCES (If any): 'Will additional staff be required AFTER completion? No Ifyes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > 'Will repairs/ma i nte na nee & suppty costs increase? Yes If yes, estimated costs for: %6 $ FY 2002 -03 Operating Cost Increase 0.0%61 $ 200 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ - $ 90,000 $ - $ - $ - $ 90,000 * $ - Totals -> $ - $ 90,000 $ - $ - $ - $ 90,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Drainage Improvements Total Non - recurring Project Cost: $ 1,250,000 Cost for the current year: $ 250,000 PROPOSED FUNDING SOURCE(S): SW $ 1,250,000 * $ - * $ Totals -> $1,250,000 Description: Funding for identification, engineering and construction of improved drainage throughout the Village In what period (Month/Year) do you anticipate this project to start? October -02 - PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: Ongoing IStatus (S /P): s Total appropriations from previous years (original + /( -) amendments) $ 285,000 Actual disbursed thru 3/31/2002 $ 87,355 Balance remaining from prior years $ 197,645 Project start date was... Recurring Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS ,Project Location Village Wide Requesting Department/ Division Public Works /Admin Date on which project is EXPECTED to begin: 10/30/02 ................. ..,.--...................... ......................_........ -- ......................--...-- ............................. Target completion date 09/15/03 Standard Special -- ----------------- - - - - -- - ••- - - - - - -- - -- Asset Life Expectancy: 25.00 25- .00 Many areas of the Village suffer chronic flooding during rainy season, neccesitating the use of pumps to Why do you need this asset: remove excess water. This program will help identify and alleviate these problems. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > LO Will repairs /maintenance di supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SW $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 * $ - Totals -> 1 $ 250,0001 $ 250,0001 $ 250,000 J $ 250,0001 $ 250,0001 $ 1,250,000 FAX (305) 7566972 THOMAS J. BENTON VILLAGE MANAGER January 9, 2002 Mr. Ari Rivera, Director Miami -Dade County Public Works Department 111 N.W. 1" Street, Suite 1610 Miami,.FL 33128 Re: Northeast Second Avenue Reconstruction Dear Mr. Rivera: As you are well aware, the T.I.P. contains 1.2 million dollars in 2003 / 2004 respectively, for the reconstruction of N.E. 2 "d Avenue. Miami Shores Village has been working closely with Esther Calas and Gaspar Miranda to come up with a final design scheme that is acceptable to everyone. It is our understanding that the $2.4 million will construct a "basic" County roadway project, with the cost of any other amenities requested by the municipality to be paid for by the municipality. Miami Shores Village has hired the original consultant that worked with Miami -Dade Public Works Department on the design, Kimley -Horn, who have developed a list of amenities, their approximate costs and the installation costs. I have attached a copy of the appropriate letter, as well as a copy of the Council Meeting Minutes during which this item was approved by the Village Council. To summarize, the amenities and their respective costs are as follows: For District 2 Only Improvement Net Cost to Village Color Concrete Option $ 43,000 Upgraded Canopy Trees $ 69,000 (100 gal, 14' -16' Ht x 8' -10' sp, 4 " -5" caliper) Upgraded Shrub /Ground Cover $ 38,000 Brick Paver in Street Crosswalk (3 intersections)$ 56,000 For Entire Project 12' -15' Decorative Lighting $ 475,000 Irrigation System $ 125,000 A & E Costs $ 67,000 It is our understanding that Miami -Dade County will include these "add -ons" as options in their Bid Package, whereby the responding contractors will provide us with an exact price to install these additional features as part of the road construction project. Based on the bid numbers received, it is our understanding that the County will bill the Village for the costs, based on the County's normal contractor payment system. Mr. Ari Rivera January 9, 2002 Page Two Please advise my office if there are any additional steps or action that needs to be taken on behalf of Miami Shores Village to ensure that the Council approved amenities are included in the planned roadway project. Should you need any additional information concerning this matter, please do not hesitate to contact my office. Sincerely, I a 1 Tom Benton 3. Village Manager TB:baf mgr-945 1.0/31/01 iYED 13:50 FAX 3056734882 KHA /URG Miami Bc 1G 002 M F1KimleyHorn and Associates, Inc. October 31, 2001 Mr. Tom Benton, Village Manager Miami Shores Village 10050 NE 2 Avenue Miami Shores, FL 33138 Re: NE 2 "d Avenue Design Dear Tom: Based on our presentation to the Village Council on October 16; 2001, their subsequent consensus and your summary of the overall improvements, the following is a breakdown of our opinion of probable construction costs. Improvement Color concrete option Upgraded canopy trees 100gal, 14' -16' HTx 8' -10' SP, 4 " -5" caliper Upgraded shrub /groundcover 12' -15' Decorative lighting (Business District only — District 2) Brick paver in street crosswalk (3 intersections) Irrigation system throughout project area A & E costs (associated with upgrades listed above) Subtotal 12' -15' Decorative lighting (District 1 and District 3 only) A & E costs (associated with lighting listed above) Net Cost to Village $43,000.00 $69,000.00 $38,000.00 $264,000.00 $56,000.00 $125,000.00 $54,000.00 $649,000.00 $211,000.00 $13,000.00 If you have any questions with the above information, feel free to give me a call to discuss. We look forward to working with the Village on this exciting project. Very truly yours, YJNMEY -HORN AND ASSOCIATES, INC. M. Scott Mingo et, A LA, AICP Vice President TEL 305 673 2025 FAX 305 673 4882 Suite 353 420 Llnccln Rc_i hl wi Beach, Flcrda 33139 Tie MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The regularly scheduled meeting of the Miami Shores Village Council was held on Tuesday, November 6, 2001 in the Council Chambers commencing at 7:30 PM with the following members present: PRESENT: Mayor Al Davis Greg Ullman ' Bob Blum Prospero Herrera Mark Ulmer ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney CONSIDERATIONS 1) CONSENT AGEI:LA Barbara Fugazzi A) APPROVAL OF THE OCTOBER 16, 2001 REGULAR COUNCIL MEETING MINUTES: B) APPROVAL TO PURCHASE TUB CHIPPER FOR THE VILLAGE'S TRASH PICK -UP PROGRAM. Mr. Ullman requested that Item 1B be removed from the Consent Agenda. Mr. Herrera then moved to approve Item 1A, the October 16`h Council Meeting Minutes. Mr. Blum seconded the motion and the vote was unanimous in favor. Mr. Ullman asked Mr. Benton to provide information regarding the request. Mr. Benton offered background information and history relating to the lease /purchase of the tub chipper. Mr. Benton indicated that the proposed purchase is an essential, key piece of equipment for the Village, one which will save in excess of $55,000 annually. Mr. Ullman moved to approve the purchase of the tub chipper. Mr. Herrera seconded the motion and the vote was unanimous in favor. 2) VILLAGE MANAGER Tom Benton A) DISCUSSION AND POSSIBLE ACTION REGARDING N.E. SECOND AVENUE IMPROVEMENTS. Mr. Benton provided the Council with a brief synopsis of past discussions and the status of the matter before them. He introduced Mr. Scott Mingonet from the firm of Kimley -Horn, who explained the new illustration showing a typical block section with the enhancements which the Council indicated they wanted to view. Council questions and discussions centered around design particulars, i.e. colored concrete and intersection pavers, tree spacing and planting system, and raised crosswalks. The option of providing low level, decorative lighting throughout the project was briefly discussed, as well as the cost for that option. It was confirmed that the funding mechanism would be a straight bank loan with a dedicated (local option gas tax funds) re- payment source. lv Mr. Benton reported that the question of whether or not the County will allow the Village to bid and manage the project, and keep any savings was still unclear. Mr. Ulmer moved that the Village inform the County to proceed with the design phase utilizing the information contained in the October 31, 2001 Letter from Scott Mingonet of Kimley -Horn, and to include the decorative lighting option for District 1 and District 3. Mr. Herrera seconded the motion. Following Mr. Ulmer's clarification of his intent in making the motion, Mayor Davis called for a vote which was unanimous in favor. Mr. Ulmer further moved to have the Village continue to explore with the County the possibility of executing an inter -local agreement which would allow the Village to bid and manage the project, and retain any cost savings. Mr. Herrera seconded the motion. There were some concerns raised, i.e. if the Village bids and manages the project any cost overruns would also be the Village's responsibility, Mr. Ulmer stated that his motion was only for the Village to continue to explore the idea. Mayor Davis called for the vote which was unanimous in favor. B) DISCUSSION AND-POSSIBLE ACTION REGARDING INSTITUTNG A HOME OF THE MONTH PROGRAM. Mr. Benton outlined the program concept, indicating that a committee of three staff members would select a home each month whose owners had worked to improve the home and property. He indicated that the property owners would be recognized at the Council Meeting and a picture of the home included in the monthly newsletter. Mr. Ullman moved for the Village Manager to initiate the program. Mr. Herrera seconded the motion and the vote was unanimous in favor. 3) ANNOUNCEMENTS The Clerk read the announcements. Page 2 Miami Shores Village FY 2003 -2007 Capital Pro iect Proarams FY 2005 Projects - Sorted by Department Funding Project Description Department Source Projected Cost Totals for FY 2004 -2005 "' '" $ 1,434,622 Website Enhancement VMgr Gen /Cap $ /5U Sub- total: Admin -VMgr $ 750 Purchase outdoor book return facility Lib Cap $ 1,828 Sub- total: Library $ 1,828 Renovate PW Storage facility PW -Adm Cap $ 150,000. Sub- total: PW- Administration $ 150,000 Vehicle # (Crimewatch) - Replacement PW -FM I5F P&P $ 20,000 Vehicle # 1 (Police) - Replacement PW -FM ISF P&P $ • 25,000 Vehicle # 2 (Police) - Replacement PW -FM I5F R &R $ 25,000 Vehicle # 3 (Police) - Replacement PW -FAA ISF R4.R $ 25,000 Vehicle # 4 (Police) - Replacement PW -FM I5F R &R $ 25,000 Vehicle # 5 (Police) - Replacement PW -FM I5F P&P. $ 25,000 Vehicle #1995 - Replacement Water truck PW -FM ISF P&P. $ 60,000 Vehicle #Staff - Replace Police #1 PW -FM I5F R &R $ 3,000 Vehicle #Staff - Replace Police #2 PW -FM ISF P&P, $ 3,000 Vehicle #Staff - Replace Police #3 PW -FM I5F P&P, $ 3,000 Sub- total: PW -Fleet Maintenance $ 214,000 ADA Improvement Efforts PW -Parks Cap $ 10,000 Tree Replacement Program PW -Parks Cap $ 10.000 Sub - total: PW -Parks Maintenance $ 20,000 Compressor V -6 - Replacement PW-P.M Cap $ 15,000 Vehicle 174 - Scoifier Replacement PW -RM Cap $ 10,000 Sub- total: PW -Rec Maintenance $ 25,000 Vehicle #9766 - Truck Replacement PW -5an 5an P&P. $ 165,000 Sub- total: PW- Sanitation R$R Fund $ 165,000 Stearn Generator - Replacement PW -St Cap $ 20,000 Vehicle 32 - St Sweeper Replacement PW -5t Cap $ 125,000 Decorative Street ID - Replacement PW -St LOGT $ 20,000 Resurface /restripe PW Parking lot PW -Parls 5an R &R $ 25,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT $ 78,044 Grand Concourse Medium Improvement PW -5t LOGT $ - 95th Street Traffic Calming Project PW -5T LOGT $ 90,000 Sidewalk Improvement Efforts PW -St LOGT $ 85,000 Street /Alley Resurfacing PW -St LOGT $ 100,000 Vehicle 151 - Replacement PW -St I5F R &R $ 65,000 Sub - total: PW- Streets Maintenance $ 608,044 Drainage Improvement Program PW -5W SW $ 250,000 Sub- total: PW -Storm Water Operations $ 250,000 FY 2005 Projects by Department FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 11:45 AM Miami Shores Village FY 2003 -2007 Capital Project Programs FY 2005 Projects - Sorted by Funding Sources Sub - total: Capital Funding $ Project Description Department Source Projected Cost Totals for FY 2004 -2005 ** ** $ 1,434,622 Purchase outdoor book return facility Lib Cap $ 1,828 Renovate PW Storage facility PW -Adm Cap 150,000 ADA Improvement Efforts PW - Parks Cap 10,000 Tree Replacement Program PW -Parks Cap 10,000 Compressor V -6 - Replacement PW -RM Cap 15,000 Vehicle 174 - 5caifier Replacement PW-PM Cap 10,000 Steam Generator - Replacement PW -St Cap 20,000 Vehicle 32 - St Sweeper Replacement PW -St Cap 125,000 Website Enhancement VMgr Gen /Cap 750 Sub - total: Capital $ 342,578 Vehicle # (Crimewatch) - Replacement PW -FM ISF P&P $ 20,000 Vehicle # 1 (Police) - Replacement PW -FM ISF P&P 25,000 Vehicle # 2 (Police) - Replacement PW -FM ISF R &R 25,000 Vehicle # 3 (Police) - Replacement PW -FM ISF P&P 25,000 Vehicle # 4 (Police) - Replacement PW -FM ISF P&P 25,000 Vehicle # 5 (Police) - Replacement PW -FM ISF P&P 25,000 Vehicle #1995 - Replacement Water truck PW -FM I5F R &R 60,000 Vehicle #Staff - Replace Police #1 PW -FM 15F P&P 3,000 Vehicle #Staff - Replace Police #2 PW -FM, ISF P&P 3,000 Vehicle #Staff - Replace Police #3 PW -FM ISF P&P 3,000 Vehicle 151 - Replacement PW -St ISF P&P 65,000 Sub- total: Fleet Mtce R &R $ 279,000 Decorative Street ID - Replacement PW -5t LOGT $ 20,000 Grand Concourse Medium Improvement PW -St LOGT - 2nd Ave Reconstruction Project Cost Adj PW -5t LOGT 78,044 95th Street Traffic Calming Project PW -ST LOGT 90,000 Sidewalk Improvement Efforts PW -St LOGT 85,000 Street /Alley Resurfacing PW -St LOOT 100,000 Sub- total: Local Option Gas Tax $ 373,044 Vehicle #9766 - Truck Replacement PW -5an San P&P $ 165,000 Resurface /restripe PW Parking lot PW - Parks San R &R 25,000 Sub - total: Sanitation $ 190,000 Drainage Improvement Program PW -SW 5W $ 250,000 Sub- total: Storm water $ 250,000 GRAND TOTAL $ 1,434,622 FY 2005 Projects by Funds FY 2003 -07 Capital Improvements Program Printed on 6/12/2002 at 11:46 AM MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundin Re Test for the FY 2002 -03 Budgetcry Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Village -wide web site enhancement project Total Non- recurring Project Cost: $ 15,000 Cost for the current year: $ 750 PROPOSED FUNDING SOURCEIS): 6eneral $ 3,000 Capital Project $ 12,000 * $ ,. $ Totals -> $ 1 @,000 Description: A program designed to upgrade and provide a high quality, attractive, user friendly and interactive environment for Village citizens. The web site must be an inviting tool to provide information to our citizens and other which promotes the Village a s place to live, visit and do business. The site must be easily managed by staff. In what period (Month/Year) do you December -02 anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: No NA Status (S /P): P Total appropriations from previous years (original + /( -) amendments) $ - ffProj Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ start date was... NA mate % complete on 03/31 0% compEetion date NA IMPACT STATEMENT S Project Location Village Hall Requesting Department /Division Village Manager Date on which project is EXPECTED to begin: 12/01/02 ...... _......._ .... .............................._ _..........., _.�.._...........,............. Target completion date 12/20/02 Standard Special Asset Life Expectancy: 5.00 5.00 The upgraded Village web site will provide timely, accurate information with enhanced on -line access to minutes, Why do you need this asset: agenda reports and schedules for Village events; an on -line newsletter as well as download capability of permits, licenses, job applications, maps, policies, procedures, ordinances, resolutions and notices. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance 6 supply costs increase? no If yes, estimated costs for: maintenance % $ FY 2002 -03 Operating Cost Increase 6.25% $ 750 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total General $ - $ 750 $ 750 $ 750 $ 750 $ 3,000 Capital Project $ 12,000 $ - $ - $ $ - $ 12,000 * $ _ $ _ $ _ $ _ $ _ $ _ Totals -> 1 $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundinq Reeuest for the FY 2002 -03 9udgetarY Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 - 'roject Name: Outdoor Book Return Total Non - recurring Project Cost: $1,828 Cost for the current year: PROPOSED FUNDING SOURCES : Cap $1.828 )escription: Outdoor Book Return is constructed of 18 gauge aluminized steel with 0 $0 tough paint finish and stainless steel base; includes collection cart 0 $0 with depressible, padded platform that cushions falling books; 0 $0 deflects debris, matches and poured liquids away from books. Totals $1,828 In what period (Month/Year) do you anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: N/A Status {s/P): N/A Total appropriations from previous years (original + /( -) amendments) Project start date was Actual disbursed thru 3/31/2002 Approximate % complete on 03/31 0% Balance remaining from prior years $ Tnrget completion date 01/00 1/ 00 IMPACT STATEMENTS Project Location Front lawn of the library Requesting Department /Division Library _ ..... .. ......... ......_...... .......... ._.. .... ... .......... ........... «......... .......,........ -0- _._.......... e on which project is EXPECTED to begin: 10/01/04 Target completion date 10/30/04 Standard Special " f Asset Life Expectancy: 1? years Why do you need this asset: Present book return is old and showing signs of rust and wear, but is still repairable. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? No Ifyes # Full time: 0.0' # Part time: 0.0 Estimate annual cost - - - > Pa Will repairs /maintenance d,supply costs increase? No If yes, estimated costs for: FY 2002 -03 Operating Cost Increase 0.09. $ Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Cap $ 1,828 $ 1,828 $ Totals -> $ - $ - $ 1,828 $ - $ - $ 1,828 Up to 25 Year Rust - through Protectic Gaylord® Outdoor Book/Video Rehm > Moisture- and rust- resistant 18 -gauge steel returns with repositionable lop > Includes collection cart with spring - loaded, depressible padded platform that cushions falling books > Optional all - stainless steel model for ultimate rust - through protection PAINTED RETURNS —In Standard and Extra Large All surfaces are protected with a special aluminized primer paint and then finished with durable, baked -on powder paint. Lower door features 2 independent tamper -proof locks. Fold -down cart handle offers improved leverage. Swivel and fixed 3' casters provide sure steering.-Distinctive "Library Logo" blue finish with a set of white reflective decals included. Extra large unit provides 39% more capac- ity than standard size. 5 year rust - through warranty. STAINLESS STEEL RETURN Weather- beating 18 -gauge stainless gteel. Includes all the features of our painted return plus a 'special cleaning kit. Ivory cart and black reflective lettering. Available in standard size only. 25 year rust - through warranty. All models ship in 7 -10 days. FOB: WI =01111111fFi No. Description H x W x D Lbs Price Each STANDARD SIZE —Holds approximately 100 books CW- GT200.1L -02 Return w /Cart 48 x 25 x 25' 225.0 $1,549.00 CW-G201 -02 Extra Cart 291/. x 20 x 22' 85.0 399.00 EXTRA LARGE —Holds approximately 139 books CW- GT200XL -1 L -02 Return w /Cart 48 x 32 x 32' 295.0 2,129.00 STAINLESS STEEL Cw -SS10o Return yr /Cart 48 x 25 x 25' 225.0 2,479.00 Sloped hood design.—shields materials from the elements; a clear vinyl band guards the edge against impact Innovative locking chute — traps small debris, and channels moisture away from the interior Foam gasket and interior lip joint —form a protective moisture barrier Fold -down handle — with rubber grip for comfortable, easy maneuverability BOOK RETURN CARE: To maintain outdoor returns, periodic washing with a mild detergent, followed by a coat of auto wax is recommended. Repositionable top—` ' 3 overhangs base depth by 7 1 r chute accepts materials f up to 173/1 "W and 4"t hick -r- n_.j.._ n..n -t onn AAC CACn - CAV 4 nnn n-sn n■.n - n_ie__ _. -- Project Name: Description: MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: F 2003. Storage Building Covered Storage facility for Public Works Yard to] Non - recurring Project Cost: $150, Cost for the current year: ~� PROPOSED FUNDING SOURCELS)_ CAP $150, 0 0 0 Totals -> $150, what period (Month/Year) do you anticipate s project to start? October -04 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Project start date was Actual disbursed thru 3/31/2002 Approximate % complete on 03/31 0% @alonce remaining from prior years $ - Target completion date 01/00/00 IMPACT STATEMENTS Project Location Public Works Facility Requesting Department /Division Public Works /Admin Target completion date Date on which project is EXPECTED to begin: 10/01/04 Standard Special Asset Life Expectancy: 25.00 Existing storage facilities are inadequate for existing equipment - many pieces of equipment are Why do you need this asset: exposed to the elements, shortening their life OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 - 7 # Part time: 0.0 !Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 1 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 150,000 $ 150.000 $ - $ - $ - Totals -> $ - $ - $ 150,000 $ - $ - $ 150,000 I,' MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Replace Crime Watch car Total Non - recurring Project Cost: $20,000 .................... ........ ........ �....... ... _..... Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet $20,000 0 $0 0 $0 0 $0 Totals -> $20,000 Description: Crime Watch car (1996) has met it's life expectancy and needs to be replaced In what period (Month/Year) do you anticipate this project to start? October -04 PRIOR YEAR INFORMATION (Project was previously approved: Prior Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - " Project start date was Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Fleet .................... ................... ......_.... --- .................. .......... ................ .. ......................... . ........... ............- ........... Target completion date Date on which project is EXPECTED to begin: 10/01/04 Standard Special ----------------- . ..... .----- -------------- Asset Life Expectancy: 7.00 'Why do you need this asset: Crime Watch car (1996) has met it's life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > 0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0 %! $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 20,000 $ 20,000 $ - $ - Totals -> $ - $ - $ 20,000 $ - $ - $ 20,000 roject Name: MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Re nest for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 - Replace 5 police Cars Total Non - recurring Project Cost: $125,000 iescription: Replace 1999 Police Cars Cost for the current year: - �w- PROPOSED FUNDING SOURCE(S): Fleet $125, 0 0 0 Totals -> $125, In what period (Month/Year) do you anticipate October -04 this project to start? PRIOR YEAR INFORMATION 'roject was previously approved: Prior Project #: istatus (S /P): otal appropriations from previous ears (original + /( -) amendments) 4ctual disbursed thru 3/31/2002 3alance remaining from prior years $ - 2002 -03 Project start date was 2004 -05 Approximate % complete on 03/31 0% Target completion date 01 /00 /00 $ 125,000 IMPACT STATEMENTS $ 125,000 roject Location Village Wide Requesting bepartment /Division ._..... _..................................................................................... Public Works /Fleet ............................... Date on which project is EXPECTED to begin: 10/01/04 ......... ...... _. ......................-- Target completion date Standard Special --------------------------------•----------------- Asset Life Expectancy: 5.00 Units have Met their life expectancy as police cars and need to be replaced. Best units will be Why do you need this asset: rehabilitated as administration vehicles for various departments OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes #Full time: # Part time: Estimate annual cost - - - >_0 Will repairs /mointenonce 4 supply costs increase? If yes, estimated costs for: 96 0.0 0.0 $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budoet Flow Statement by Fiscal Year Ended September 30. 200X Totals -> Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total ;Fleet $ 125,000 $ 125,000 $ - Totals -> $ - $ - $ 125,000 $ - $ - $ 125,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003- Project Name: Replace Water Truck f Description: Our current water truck is a 1995 model. It is used on a daily basis. It will be retained as a backup for the new unit. Total Non - recurring Project Cost: $ 60,000 Cost for the current year: $ 60,000 PROPOSED FUNDING SOURCE[SL: Fleet $ 60,000 * $ - " $ - * $ Totals -> $ 60,000 In what period (Month/Year) do you anticipate this project to start? October-04 - PRIOR YEAR INFORMATION Project was previously approved = No Prior Project !F: NA IStatus (S/P): P Total appropriations from previous ears (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... NA Approximate %complete on 03/31 0% Target completion date NA IMPACT STATEMENTS (Project Location Village Wide Requesting Department /Division Public Works /Fleet ..... ... .. ... _ ........................ ...... ............ ..... � ... ]Date on which project is EXPECTED to begin: 10/01/04 ...-._..-.- ....................... r_ .............. - ...... _._ ........... ...- ..................... Target completion date 09/30/05 Standard Special Asset Life Expectancy: 7.00 5.00 Why do you need this asset: To prevent Village foliage from dying during periods of drought, Ensure survival of new plantings OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > '_00 Will repairs /maintenance A supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0961 $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total FL R&R $ - $ - $ 60,000 $ - $ - $ 60,000 * $ - * $ - Totals I $ - Is - I $ 60,000 $ - $ - $ 60,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Eunding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 - ' roject Name: Recycle 3 Police Cars to Staff use Total Non - recurring Project Cost: $9,000 Cost for the current year: $9,000 PROPOSED FUNDING SOURCE(S): Fleet $9,000 )escription: Convert replaced Police cars for use by Village 0 $0 departments 0 $0 0 $0 Totals -> $9,000' In what period (Month/Year) do you anticipate this project to start? March -03 PRIOR YEAR INFORMATION Project was previously approved: JPrior Project #: Istatus (S/P): Total appropriations from previous, years (original + /( -) amendments) Project start date was Actual disbursed thru 3/31/2002 Approximate % complete on 03/31 0% Balance remaining from prior years $ - Target completion date 01 /00 /00 IMPACT STATEMENTS •oject Location Village Departments Requesting bepartrnent /Division Public Works /Fleet Date on which project is EXPECTED to begin: 03/03/03 Target co" 'e-Ro"'n date Standard Special - - - - - -- -- - - - - -- --------------------------- Asset Life Expectancy: 5.00 Three 1999 Crown Victoria police cars are excellent candidates to replace older costly to maintain Why do you need this asset: staff cars OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 #Part time: 0.0' Estimate annual cost - - - > '0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0 %I $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $9,000 $ 9,000 $ - Totals -> 1 $ 9,0001$ - $ - $ - $ - $ 9,000 MIAMI 5HORE5 VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding_ Request for the FY 2002-03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: ADA Improvements Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 10,000 PROPOSED FUNDING SOURCE(S): CAP $50,000 $01 * $01 * $0 Totals -> $50,000 Description: On -going program to improve ADA accessibility at Village owned facilities In what period (Month/Year) do you anticipate this project to start? October -0 ?, PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2000 -05 Istatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 35,000 Actual disbursed thru 3/31/2002 $ 28,775 Balance remaining from prior years $ 6, 225 Project start date was... 10/01/99 Approximate % complete on 03/31 25% Target completion date Open IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets ........................ .... _ ...,......- ........ .....-............. . ................... ............ Target completion date 09/30/03 Date on which project is EXPECTED to begin: 10/01/02 Standard Special Asset Life Expectancy: 15.00 10.00 ADA improvements mandated by Federal law to enhance facility access to the public; compliance is an on- Why do you need this asset: going concern and requires routine maintenance and operations once capital infusions are complete. The Village anticipates that this program will continue througy FY 2008. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? NO If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: FY 2002 -03 Operating Cost Increase 0.0%1$ J Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 55,000 * $ - Totals -> I $ 15,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 55,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cvcl_e. To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Tree Replacement Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 10,000 PROPOSED FUN❑IN6 SOURCE(S): CAP $ 50,000 Description: Ongoing project to replace Dead /diseased trees in the Village * $ - Totals -> $ 50,000 what period (Month/Year) do you �In nrticipate this project to start? PRIOR YEAR INFORMATION !Project was previously approved: Yes 10rior Project #: OG Istatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 10,000 Project start date was... 10/01/95 Actual disbursed thru 3/31/2002 $ 9,999 Approximate % complete on 03/31 99.9% Balance remaining from prior years $ 1 Target completion date on going IMPACT STATEMENTS Pro ec Location Village e uid e Rv uestin g De artment/Division . Public Works j Department/ Division Date on which project is EXPECTED to begin: 01 /00 /00 arget completion date on going Standard Special ------------------------ - - -- ,Asset Life Expectancy: 30.00 30.00 This project enhances appearance of Village streets ,providing a green canopy for future generations; an "Why do you need this asset: on -going project which requires annual replenishment of investment dollars to enhance the Village's infrastructure. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Mo Will repairs /maintenance 4 supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 1 2006 -07 Five -year Total CAP $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Totals -3, 1 $ 10,000 $ 10,000 $ 10,0001$ 10,0001$ 10,000 $ 50,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003_ Project Name: Replace Compressor V -6 Total Non - recurring Project Cost: $15,000 ................................... ............................... Cost for the current year: PROPOSED FUNDING SOURCE(S): CAP 0 0 0 .. Totals -> $15,000 $0 $0 $0 $15,000 Standard Special Asset Life Expectancy: 15.00 Description: Compressor has met it's life expectancy and needs to be replaced In what period (Month/Year) do you anticipate this project to start? October =04 Compressor has met it's life expectancy and needs to be replaced. Used for cleaning drains , sidewalk Why do you need this asset: projects. PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % Istatus (S /P): 0.0 0.0 $4 $ Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was - Approximate 7o complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS �I 1Denl +inn tlennn+men + /rlivieinn AiKlir WnrkS /Street- FI V�CLI LV6.V IIVII YIIVI�G ♦�+c. Date on which project is EXPECTED to begin: 10/01/04 - -- -.� - -r _- - - -_.... - - -. Target completion date Standard Special Asset Life Expectancy: 15.00 Compressor has met it's life expectancy and needs to be replaced. Used for cleaning drains , sidewalk Why do you need this asset: projects. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % 0.0 0.0 $4 $ FY 2002 -03 Operating Cost Increase 0.0v $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 =06 2006 -07 Five -year Total CAP $ 15,000 $ 15,000 $ - Totals -> $ - $ - $ 15.E $ - $ - $ 15.000 •oject Name: MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Replace Scarifier V- 174(1996) Total Non - recurring Project Cost: $10,000' .................. ............................... Cost for the current year: PROPOSED FUNDING 50URCE(S): CAP $ escription: Replace Scarifier Which is used to groom baseba 0 roject was previously approved: 'otal appropriations from previous ears (original + /( -) amendments) ,ctual disbursed thru 3/31/2002 'glance remaining from prior years $ roject Location Recreation Field )ate on which project is EXPECTED to begin: Standard lsset Life Expectancy: 0 $0 0 $0 Totals -> $10,000 In what period (Month/Year) do you anticipate this project to start? October -04 PRIOR YEAR INFORMATION Prior Project #: Status (S /P): ect start date was Approximate % complete on 03/31 - Target completion date IMPACT STATEMENTS Requesting Department/ Division .. .............. ............. ..................._....._..... .W._......... 10/01/04 Target completion date Special --------------- - -- 10.00 0% 01/00/00 Public WorksRecMait Vhy do you need this asset: Scarifier is used to groom baseball diamonds at the recreation field. Current machine has met it's life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Vill additional staff be required AFTER completion? If yes # Full time: 0.0 Vill repairs /maintenance & supply costs increase? # Part time: Estimate annual cost - - - > If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 11 2005 -06 2006 -07 Five -year Total ;AP $ 10,000 $ 10,000 $ - Totals -> $ - $ - $ 10,000 $ - $ - $ 10,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundinq Request for the FY•2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 - Project Name: Replace garbage Truck 9766 Total Non - recurring Project Cost: $165,000 Cost for the current year: PROPOSED FUNDING SOURCE_'S : SAN $165,000 Description: Replace V -9766 20 yard Mak /Leach garbage packer 0 $0 (1997) 0 $0 0 $0 Totals -> $165,000 Tn what period (Month/Year) do you October -04 anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Project start date was Actual disbursed thru 3/31/2002 Approximate % complete on 03/31 0% Balance remaining from prior years $ ]Prior Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Village. Wide Date on which project is EXPECTED to begin: 10/01/04 Requesting Department /Division Public Works Target completion date Standard Special-__ - - - -- - -- - --------------------- - - - - -- - -- Asset Life Expectancy: 7.00 Why do you need this asset: Garbage truck 9659 (1996) has met it,s life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > L Will repairs /maintenance & supply costs increase? If yes, estimated costs for: °6 $ FY 2002 -03 Operating Cost Increase 0.096' $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $ 165,000 $ 165,000 $ - $ - Totals -> $ - $ - $ 165,000 $ - $ - $ 165,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Replace Steam Generator Total Non - recurring Project Cost: $20,000 .................... ..................._....... Cost for the current year: PROPOSED_ FUNDING SOURCE(S). CAP $20,000 0 $0 0 $0 0 $0 Totals -> $20,000 Description: Current Heated pressure washer has met it's life expectancy and needs to be replaced In what period (Month/Year) do you anticipate this project to start? October -04 PRIOR YEAR INFORMATION 'Project was previously approved: Prior Project #: Status (S /P): ' i to appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Village Wide (Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 10/01/04 .................... ...... .......... ...... ..................................................................................... ....._......................... _.. Target completion date Standard Special Asset Life Expectancy: 10.00 Why do you need this asset: Current Heated pressure washer has met it's life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: X $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 20,000 $ 20,000 I$ _ $ - $ - Totals -> $ - $ - $ 20,000 $ - $ - $ 20,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Replace Street Sweeper Total Non - recurring Project Cost: $ 125,000 ................. ............................... Cost for the current year: PROPOSED FUNDING SOURCE(S): SAN $ 125,000 * $ * $ - Totals -> $ 125,000 Description: Replace V -32 (1992) Street Sweeper used to clean Village Streets In what period (Month/Year) do you anticipate this project to start? October -04 PRIOR YEAR INFORMATION Project was previously approved: No J.Prior Project #: NA Status (S /P): P Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 070 Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works . ................................................................. ............................. ....... ...... .... .... ................ ......m..._ Target completion date 03/31/05 Date on which project is EXPECTED to begin: 10/01/04 Standard Special Asset Life Expectancy: 10.00 10.00 Street Sweeper is used on a regular schedule to maintain Village srtreets. Current Sweeper Why do you need this asset: (1992) has met it,s life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance A supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.090 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN $ - $ - $ 125,000 $ - $ - $ 125,000 Totals -> $ - $ - 1 $ 125,000 $ - 1 $ - $ 125700 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003_ Project Name: Decorative Street Identification 'Total Non - recurring Project Cost: $ 100,000 Cost for the current year: $ 20,000 PROPOSED FUNDING SOURCE S): LOGT $ 100,000 ' $ - " $ - x d - Totals -> i $100,000 Description: Replace Standard "U Iron" and green reflective street signs with custom, attractive street identifiers. ,J:1n what period (Month/Year) do you anticipate 'this project to start? Febr6ary -03 PRIOR YEAR INFORMATION (Project was previously approved: NO Prior Project #: NA Istatus (S /P): P Total appropriations from previous years (original + /( -) amendments) $ - .Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - N Y3 Project start date was... NA;'' Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 02/01/03 Target completion date 09/15/03 Standard Special Asset Life Expectancy: 20.00 20.00 Why do you need this asset: These distinctive signs will identfy the Village and provide a true "Village" atmosphere and appearance to streets throught the Village OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? Byes # Full time: 0.0 # Part time: 0.0' 'Estimate annual cost - - - > $0' Will repairs /maintenance d supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0 %I $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 20,000 $ 20,000 $ 20,000 $ 20,000 I $ 20,000 $ 100,000 $ - $ $ Totals -> $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle_ To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Resurface and Restripe Public Works yard area Total Non - recurring Project Cost: $25,000 Cost for the current year: $0 PROPOSED FUNDING SOURCE(S): SAN R&R $25,000 Description: Resurface Public Works yard area and restripe parking $0 areas to preserve the infrastructure and improve the $0 facility's appearance. $0 Totals -> $25,000 In what period (Month/Year) do you anticipate this project to start? September -05 PRIOR YEAR INFORMATION Project was previously approved: No 1Prior Project #: NA Istatus (S/P): P Total appropriations from previous years (original + /( -) amendments) $ - Project start date was... NA Actual disbursed thru 3/31/2002 $ - Approximate % complete on 03/31 0% Balance remaining from prior years $ - Target completion date NA IMPACT STATEMENTS IProject Location Public Works facility Requesting Department /Division Public Works /Admin Y._........ __................._.....__._.. Date on which project is EXPECTED to begin: 09/30/05 _ -...._ ...................... _.._. .... - .......... ................._._.. m-......_... Target completion date 01/15/03 Standard Special --- --------- ----- �_____ -------- Asset Life Expectancy: 15.00 'Why do you need this asset: Current surface has become worn and cracked from flooding and heavy truck traffic over the years. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: 96 $ d FY 2002 -03 Operating Cost Increase 0.0%J$ Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SAN R&R $0 $ - $ 25,000 $ - $ - $ 25,000 * $ - Totals -> $ - $ - $ 25,000 $ - $ - $ 25,000 MR. H PAVING, & DRAINAGE, INC 11910, SW 5th St Phone (305) 222 -1353 Fax: (305)2267419 Miami. Florida 33184 Licence CSC# 951301 April 16, 2002 PROPOSAL JOB NAME Asphalt Resurface _ Job Site 1701 NW 103rd St NAME {',i of Miami Shores Address 1701 NW 103 St city Miami STATE. F We hereby submit specifications and estimates for: 1. Prep and apply approx. six thousand five (6000) sq. yd. of one inch (1') thick of type Sill hot asphaltic concrete mix on a primed surface @ $ 4.00 per Sq YD $24,000 Restripe Parking Areas $ 1,000 1 TOTAL : $ 25,000 C Twenty Five Thousand and no Dollars made as follows At the completion of the job MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request_for the FY `c *Ev&3 Budgetary Cycle Budget Flow Statement by Fiscal Year Ended September 30, 20OX I Funding Source 2002 -03 Ta be assigned by 2004 -05 2005 -06 Finance Five -year Total FY 2002 -03 Project No: 2003 - Project Name: Grand Concourse medians 'Total Non - recurring Project Cost: $ 400,000 � ._.... - - -. - - - - - - - — $ 100,000 Cost for the current year: 0 PROPOSED FUNDING SOURCI~(S): LOST $ .400,000 ' $ - MEMO = j, f'!� f Description: To Install medians on Grand Conourse from 92nd St to 96 St.; note project actualy begins in FY 2002. TOTAL * $ PROJECT COSTS = $500,000 ($400,000 to be funded " $ - from Local Option Gas Tax for FY 2003 thru FY 2007; Totals -> $ 400,000 [n what period (Month/Year) do you anticipate this project to start) November -02 Final $100,000 to fund in FY 2008. PRIOR YEAR INFORMATION Totals -> Project was previously approved: Yes Prior Project #: TB Istatus (S/P): 5 $ . 100,000 $ 100,000 $ 400,000 Total appropriations from previous ears (original + /( -) amendments) $ 95,000 Project start date was... 06/01/02 Actual disbursed thru 3/31/2002 $ - Approximate % complete on 03/31 0% Batance remaining from prior years $ 95,000 Target completion date 09/30/08 Budget Flow Statement by Fiscal Year Ended September 30, 20OX I Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 100,000 $ 100,000 $ - $ 100,000 $ 100,000 $ 400,000 �. $ - Totals -> 1 $ 100,0001$ 100,000 $ - $ . 100,000 $ 100,000 $ 400,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle o ject Name: 95th Street Traffic - calming program between NE Second Avenue and Grand Concourse ascription: A comprehensive program that targets the specific location identified above (on 95th Street). The Village will locate, design, develop and coordinate the installation of speed jumps to reduce the speed with which vehicles traverse the specified locations. To be assigned by Finance FY 2002 -03 Project No: 2003 - al Non - recurring Project Cost: $90.000 .._.,.- .- ..._ ------- _-------- Cost for the current year: PROPOSED FUNDING SOURCE(S): LOGT $90.000 0 $0 0 $0 0 $0 Totals -> $90,000 what period (Month/Year) do you �icipate this project to start? January 04 PRIOR YEAR INFORMATION wject was previously approved: Prior Project #: status (S /P): otal appropriations from previous '`z cars (original + /( -) amendments) $ Project start date wns... 03/01/02 _ ctual disbursed thru 3/31/2002 $ Approximate %complete on 03/31 5% glance remaining from prior years $ -�� Target completion date 12/31/04 IMPACT STATEMENTS -o ject location 95th Street (NE second Ave to G. Concorse) Requesting Department /Division Village Mgr ate on which project is EXPECTED to begin: 01/01/04 arget completion date 12/31/04 Standard Speeial --- d-------- -- ---- - ----- - - - ° sset Life Expectancy: 10.00 10.00 %f /NE In compliance with verbal direction from the Village Council in support of the County and 5tate- sponsored Biscayne (hy do you need this asset: Boulevard expansion and renovation project in Miami Shores, the Village accepted the responsibility to complete the irrigation system to maintain the landscapging along the Bouevard. OPERATIONAL IMPACTS ON FINANCES (If any): fill additional staff be required AFTER completion? No If yes # Full time: 0.1 Vill repairs /mointenance d supply costs increase? # Part time: Estimate annual cost - - - > Yes If yes, estimated costs for: X $ FY 2002 -03 Operating Cost Increase 0.076 $ 200 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total L06T $ - $ 90,000 $ - $ - $ - $ 90,000 $ - Totals -> $ - $ 90.0001 - 1 $ - $ - $ 90,000 MIAMI SHORES VILLAGE REGULAR COUNCIL MEETING The Miami Shores Village Council held it's regular Council Meeting on Tuesday, June 4, 2002 at the Village Hall. The meeting commenced at 7:30 PM with the following members present: PRESENT: Mayor Davis Greg Ullman Bob Blum Prospero Herrera Mark Ulmer ALSO PRESENT: Tom Benton, Village Manager Barbara Fugazzi, Village Clerk Richard Sarafan, Village Attorney PRESENTATION Al Berg, Planning & Zoning/Code Enforcement Director, presented a certificate to Edwin Lopez and Tim LeBel in honor of their home being named "House of the Month" for the month of June, 2002. Mr. Ullman arrived at this time. CONSIDERATIONS 1) MINUTES Barbara A. Fugazzi A) APPROVAL OF THE MAY 21, 2002 REGULAR COUNCIL MEETING MINUTES. Mr. Herrera moved to approve the May 21, 2002 Regular Council Meeting Minutes. Mr. Blum seconded the motion and the vote was unanimous in favor. 2) VILLAGE MANAGER Tom Benton A) DISCUSSION OF ACCEPTANCE OR REJECTION OF THE PROPOSED CHANGE OF CONTROL AND INTERNAL RESTRUCTUING OF AT &T CORPORATION, THE VILLAGE'S CABLE TELEVISION PROVIDER. Following a request from AT &T Broadband and at the suggestion of Mr. Sarafan, Mr. Ulmer moved to table the matter until the July 2, 2002 Council Meeting with the express understanding that the July 2, 2002 meeting is within the 120 day window prescribed by Federal Law for this consideration to be heard. Mr. Herrera seconded the motion and the vote was unanimous in favor. B) DISCUSSION AND POSSIBLE ACTION REGARDING T14E 95TH STREET AND GRAND CONCOURSE TRAFFIC REPORT AND PROPOSED ROADWAY IMPROVEMENTS. Mr. Benton provided background information on the issue and indicated that the issues to be addressed are: 1) Does the Council want to fund the improvements for 95`h Street. 2) If so, to what extent, Modified Version D or something more /less. Mr. Benton indicated that he has included funding at $100,000 per year in the proposed 5 year capital budget for the improvements to Grand Concourse. For discussion purposes, Mr. Ullman moved that the Village implement Version D with the exceptions 1 -3 outlined in the Village Manager's back -up memorandum. Mr. Herrera seconded the motion. Individual Council members expressed their thoughts on the proposal, addressing such issues as solving one street's problems only to create a similar problem for another street; funding limitations, and whether or not the matter is one of beautification or safety, and that perhaps better enforcement of the traffic laws was needed. Mr. Ulmer moved to table Mr. Ullman's motion and discuss improvements to Grand Concourse first. Mayor Davis seconded the motion. The vote was 3 -2 with Mr. Ullman and Mr. Herrera dissenting. Mr. Ulmer moved to adopt the Village Manager's Grand Concourse improvement recommendations to construct medians and knuckles from N.E. 2ra Avenue to N.E. 6`h Avenue to be constructed by the Village Public Works Department and funded by Local p -- Option Gas Tax dollars dependent upon approval of the proposed five year capital budget. The project should be completed in three phases: 1) paint striping of medians and knuckles from N.E. 2 "d to N.E. 6`h Avenues; 2) construct the medians and knuckles; and 3) landscaping of the medians and knuckles. The Manager should report back to the Council with a landscaping plan and additionally, assess the feasibility of installing speed humps and/ or stop signs. Mayor Davis seconded the motion. Council members discussed variations of Mr. Ulmer's motion, with a major concern being committing to spending dollars from the capital budget when the capital budget has not yet been presented. Mr. Blum suggested an amendment to Mr. Ulmer's motion which would be to immediately stripe the medians and knuckles on Grand Concourse and install speed humps on N.E. 95`h Street. Mr. Ulmer and Mayor Davis accepted the amendment. Mayor Davis opened the floor for public comment. Dan Dower Mr. Dower spoke of the traffic volume and speed of vehicles driving along N.E. 95`h Street. He endorsed the Village Manager's plan for the roadway. Terry Cusan Mr. Cusan indicated his support of Mr. Benton's plan and further suggested installing four way stops signs along Grand Concourse. 2 James Fee Mr. Fee expressed his belief that Grand Concourse is a defective roadway and that 95th Street is an enforcement issue. He urged the Council to look at the larger traffic issue as the cars will go to another street and create new problems. Jan Rayburn Ms. Rayburn spoke about the possibility of starting the striping of the medians and knuckles at both ends of Grand Concourse rather than starting at one end and working north or south. Jim McCoy Mr. McCoy indicated that shifting the burden of traffic to other streets would cause additional problems. He asked the Council to consider the implications. Ralph Rayburn Mr. Rayburn spoke of the traffic problems on Grand Concourse. Donald Shockey Mr. Shockey stated that speed humps on 95th Street would be a significant improvement. T. F. Chambers Mr. Chambers suggested putting up -signs like Biscayne Park.;:. ' Donna Hurtak Ms. Hurtak spoke of the traffic at Grand Concourse and N.E. 6th Avenue. She suggested the possibility of using rumble strips to slow traffic. Mayor Davis closed public comment. Mr. Ulmer re- stated the amended motion, moving to have the Village proceed immediately with the striping of medians and knuckles on Grand Concourse and install speed humps on N.E. 95`h Street and review the availability of capital funding with an eye towards completing the modified Version D plan for N.E. 95th Street. Mayor Davis seconded the amended motion. Mr. Blum verified that everything proposed would need Miami -Dade County approval. Mayor Davis called for the vote which was unanimous in favor of the motion. 3) VILLAGE COUNCIL A) DISCUSSION REGARDING AMENDING THE VILLAGE'S GENERAL EMPLOYEE PENSION PLAN. Greg Ullman Mr. Ullman briefly outlined the purpose of his placing this item on the agenda, highlighting the fact that the Village's employee pension plan is not competitive with other municipalities. Following a request by the Mayor, Mr. Ullman moved to discuss amending the pension plan criteria to allow for a 30 year and out clause. Mr. Ulmer seconded the motion. Mr. Ullman requested that Mark Malatak, the Village's Finance Director, review the components of the plan. Mr. Malatak provided the Council with information regarding the proposed plan, indicating that the amendment would move the Village's pension benefit more in line with what other municipalities offer. The proposal would allow for employees who started their careers at an early age work 30 years and retire, regardless of their age. As the plan is currently structured, the employees would have to wait until age 62 before their benefits would begin. 3 The Village Clerk confirmed that the item would need to come before the Council in the form of an amending Ordinance and that tonight's action would only be to approve of the concept of amending the pension plan. Mr. Ullman amended his motion and moved to instruct staff to prepare an ordinance which would provide for a 30 year and out pension benefit clause. Mr. Herrera seconded the motion and the vote was unanimous in favor. B) DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST TO CLOSE THE ALLEY BETWEEN N.W. 95TH & N.W. 96TH STREET, JUST WEST OF NORTH MIAMI AVENUE. Prospero Herrera Mr. Herrera explained the problem of traffic cutting through the alley. He indicated that one of the property owners, Mr. Forero had obtained the -signatures-of his neighbors and is requesting that the Village chain the alleyway. Mr. Herrera moved to direct staff to close the alleyway between N.W. 95`h and N.W. 96`h Streets, just west of North Miami Avenue. Mayor Davis seconded the motion. Following clarification on the location of the alleyway and Mr. Benton's concurrence with the request, Mayor Davis called for -the vote which was unanimous in favor. 4) ANNOUCEMENTS The Clerk read the announcements. 5) PUBLIC COMMENTS Ann Fernandez Ms. Fernandez spoke of her concerns regarding the proposed charter school. Jan Rayburn Thanked the Council for their actions relating to Grand Concourse. Bill Cate Mr. Cate spoke of the proposed charter school and asked that the Council look at everything carefully and ask whether its worth the risk. 6) COUNCIL COMMENTS Mr. Ullman Mr. Ullman announced the Council Workshop session scheduled for Wednesday, June 5. Mr. Ulmer No Comment Mr. Blum No Comment Mr. Herrera Mr. Herrera congratulated the "Home of the Month" recipients and thanked the residents of Grand Concourse and N.E. 95`h Street for their attendance. M Mayor Davis Mayor Davis spoke of the Memorial Day program. 7) ADJOURNMENT The June 4, 2002 Council Meeting was adjourned at 9:00 PM Al Davis, Mayor Barbara A. Fugazzi, CMC Village Clerk MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To-be assigned by finance FY 2002 -03 Project No: 2003 -19 Project Name: Sidewalk Replacement Total Non- recurring Project Cost: $ 691,200 .................... Cost for the current year: $ 100,000 PROPOSED FUNDI ,_S0URCE S LOST $ 691,200 "` $ - * $ Totals -> $ 691,200 Description: On -going project to replace damaged Village sidewalks In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2002 -18 Istatus (SIP); S Total appropriations from previous years (oroginal + /( -) amendments) $ 75,000 Actual disbursed thru 3/31/2002 $ 69,785 Balance remaining from prior years $ 5,215 ',�, ;"� ?s ' ,c Project start date was... 10/01/02 Approximate % complete on 03/31 50% Target completion date on going IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division PW- Streets Date on which project is EXPECTED to begin: 11/01/02 M,,,._..,,......_ ...... ....... ..............................• ...........••••....................... ............................... Target completion date 08/15/03 Standard Special Asset Life Expectancy: 30.00 r 30.00 'Why do you need this asset: 20 miles of Village sidewalks are in need of repair OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - % Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: 76 $ FY 2002 -03 Operating Cost Increase 0.0%6 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 75,000 $ 80,000 $ 85,000 $ 90,000 $ 100,000 $ 430,000 * $ - Totals --, I $ 75,0001$ 80,0001$ 85,0001$ 90,0001$ 100,000 $ 430,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Street /Alley Resurfacing Total Non - recurring Project. Cost: 501,900 Cost for the current year: 100,000 PROPOSED FUNDING SOURCES: LOST $ 501,900 * $ - * $ - * $ Totals -> $ 501,900 Description: On -going project to resurface alleys and streets throughout the Village In what period (Month/Year) do you - anticipate this project to start? December -02 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ Project start date was Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS (Project Location Village Wide Requesting Department /Division Public Works /Street Date on which project is EXPECTED to begin: 12/01/02 .. _ ......................................................................................................... ............................... Target completion date 08/15/03 Standard Special .Asset Life Expectancy: 15.00 'Why do you need this asset: To revitalize roadbed and pavement deterioration OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0 -0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0 %1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 91,200 $ 95,700 1 $ 100,000 $ 105,000 $ 110,000 $ 501,900 * $ _ Totals -> $ 91,2001 $ 95,700 $ 100,0001 $ 105,0001 $ 110,000 1 $ 501,900 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY'2002 -03 Project No: L 2003_ 'Project Name: Replace V -151 Total Non - recurring Project Cost: $65,000 _ ........... .._.......... _.w-- _...._._.,... Cost for the current year. PROPOSED FUNDING SOURCES : Fleet $65,000 0 $0 0 $0 0 $0 Totals -> $65,000 Description: Replace v -151 Utility Dump Truck (1989) In what period (Month/Year) do you anticipate this project to start? October -04 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - _ Project start date was Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin. 10/01/04 Target completion date Standard Special --- .- ,�--------- -- - - --- - - ° -- - - -- - - - - -- Asset Life Expectancy: 10.00 Why do you need this asset: Small Utility dump is used by these sidewalk crew to transport old concrete to Public Works. Current unit has met it's life expectancy and needs to be replaced. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0 -0 # Part time: 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance A supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%11$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 65,000 $ 65,000 $ - $ - Totals -> $ - $ - $ 65,000 $ - $ - $ 65,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003_ Project Name: Drainage Improvements Totot Non - recurring Project Cost. $ 1,250,000 .... .. ............ ...... . ..................... Cost for the current year: _. $ 250. . ,.000 PROPOSED FUNDING SOURCE S): SW $ 1,250,000 * $ - $ Totals -> $1,250,000 Description: Funding for identification, engineering and construction of improved drainage throughout the Village rn what period (Month/Year) do you anticipate . October -02 this project to start? PRIOR YEAR INFORMATION (Project was previously approved: Yes Prior Project #: Ongoing Status (S /P): s Total appropriations from previous years (original + /( -) amendments) $ 285,000 Actual disbursed thru 3/31/2002 $ 87,355 Bolance remaining from prior years $ 197,645 Project start date was... Recurring Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Wide - Requesting Department/ Division Public Works /Admin ........._ ................................................................................................................ ............................... Target completion date 09/15/03 Date on which project is EXPECTED to begin: 10/30/02 Standard Special Asset Life Expectancy: 25.00 25.00 Why do you need this asset: Many areas of the Village suffer chronic flooding during rainy season, neccesitating the use of pumps to remove excess water. This program will help identify and alleviate these problems. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > �_o Will repairs /maintenance & supply costs increase? If yes, estimated costs for: X $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total 5W $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 * $ _ Totals -> 1 $ 250,0001$ 250,0001 $ 250,0001 $ 250,0001 $ 250,0001 $ 1,250,000 Miami Shores Village FY 2003 -2007 Capital Pro lect Program c s FY 2006 Projects - Sorted by Department Funding Project Description Department Source Projected Cost Totals for FY 2005 - 2006 '" — $ 816,007 Website Enhancement VMgr ben /Cap $ 750 Sub - total: Admin - Village Manager $ 750 Restore /Paint Library Front Doors Lib Cap $ 1,7.00 Sub- total: Admin - Library $ 1,700 Vehicle 9551 - Replacement PW -FM ISF RdR $ 27,500 Vehicle 9552 - Replacement PW -FM ISF RQR $ 27,500 Vehicle #1984 - Replacement chipper truck PW -FM ISF P&P $ 50,000 Vehicle 178 - Replacement PW -FM I5F R&R . $ 15,000 Sub- total: PW -Fleet Maintenance $ 120,000 ADA Improvement Efforts PW -Parks Cap $ 10,000 Tree Replacement Program PW -Parks Cap $ 10,000 Disk Chipper - Replacement PW -Parks I5F RdR $ 25,000 Sub- total: PW -Parks Maintenance $ 45,000 Decorative Street ID - Replacement PW -St Lo6T $ 20,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT $ 65,557 Grand Concourse Medium Improvement PW -St LOST $ 100,000 Sidewalk Improvement Efforts PW -5t LOST $ 90,000 Street /Alley Resurfacing PW -St LG6T $ 105,000 Sub - total: PW - Streets Maintenance $ 380,557 Drainage Improvement Program PW -5W 5W $ 250,000 Sub- total: PW -Storm Water Operations $ 250,000 Replace Patio Cover @ Field House Rec -Ath Cap $ 18,000 Sub- total: Recreation - Athletics $ 18,000 FY 2006 Projects by Department FY 2003 -07 Capital Improvement Program Printed on 6/12/2002 at 11:46 AM Miami Shores Village FY 2003 -2007 Capital Project Programs FY 2006 Projects by Funding Sources Decorative Street ID - Replacement PW -St Funding 20,000 Project Description Department Source Projected Cost Totals for FY 2005 - 2006 "* ** $ 816,007 Restore /Paint Library Front Doors Lib Cap $ 1,700 ADA Improvement Efforts PW -Parks Cap LOGT 10,000 Tree Replacement Program PW -Parks Cap $ 10,000 Replace Patio Cover @ Field House Rec -Ath Cap 5W 18,000 Website Enhancement VMgr Gen /Cap 750 Sub - total: Capital 6RAND TOTAL $ 40,450 Vehicle 9551 - Replacement PW -FM ISF R&P $ 27,500 Vehicle 9552 - Replacement PW -FM ISF R&R 27,500 Vehicle #1984 - Replacement chipper truck PW -FM ISF P&R 50,000 Vehicle 178 - Replacement PW -FM ISF P&R 15,000 Disk Chipper - Replacement PW -Parks ISF R&R 25,000 Sub- total: Fleet Mtce R&P $ 145,000 Decorative Street ID - Replacement PW -St LOGT 20,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT 65,557 Grand Concourse Medium Improvement PW -St LOGT 100,000 Sidewalk Improvement Efforts PW -St LOGT 90,000 Street /Alley Resurfacing PW -St LOGT 105,000 Sub- total: Local Option bas Tax $ 380,557 Drainage Improvement Program PW -SW 5W $ 250,000 Sub- total: Storm water $ 250,000 6RAND TOTAL $ 816,007 FY 2006 Projects by Fund FY 2003 -07 Capital Improvements Program Printed on 6/12/2002 at 11:46 AM MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Village -wide web site enhancement project 'Total Non- recurring Project Cost: $ 15,000 .............. ........................ .... _. Cost for the current year: $ 750 PROPOSED FUNDING SOURCE (S): General $ 3,000 Capital Project $ 12,000 * $ * $ Totals -> $ 15,000 Description: A program designed to upgrade and provide a high quality, attractive, user friendly and interactive environment for Village citizens. The web site must be an inviting tool to provide information to our citizens and other which promotes the Village a s place to live, visit and do business. The site must be easily managed by staff. I what period (Month/Year) do you anticipate this project to start? December -02 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Status (S /P): P Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Hall Requesting Department /Division Village Manager Date on which project is EXPECTED to begin: 12/01/02 .................................................................................................................. ................ .....- Target completion date 12/20/02 Standard Special - °- --- -- - - -- ° -- ° °- - -- - -- Asset Life Expectancy: 5.00 5.00 The upgraded Village web site will provide timely, accurate information with enhanced on -line access to minutes, Why do you need this asset: agenda reports and schedules for Village events; an on -line newsletter as well as download capability of permits, licenses, job applications, maps, policies, procedures, ordinances, resolutions and notices. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Ing Will repairs /mointemence & supply costs increase? no If yes, estimated costs for: maintenance % $ FY 2002 -03 Operating Cost Increase 6.25 %I $ 750 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total General $ - $ 750 $ 750 $ 750 $ 750 $ 3,000 Capital Project $ 12,000 $ $ - $ - $ - $ 12,000 * $ $ - $ $ _ $ $ - * $ - $ - $ - $ - $ - $ - Totals -> $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 MIAMI SHORES VILLAGE FY 2002-03 thru FY 2006-07 Capital Project Worksheets Funding Peguest for the FY 2002-03 Budgetary Cycle To be assigned by Finance FY 2002-03 Project No] 2003 Project Name: Restore &Point Library's Front Windows. Total Non-recurring Project Cost: $1,700 .. .......... ... .. . .. .... ...... Cost for the current year: PROPOSED FUNDING SOURCE(S): Cap $ i7oO Description; Restore front window frames and casings by stripping old paint. 0 $0 sealing rusted areas, and repainting. This project includes 6 large 0 $0 windows measuring 72" X 90". 0 $0 Totals —, $1,700 In what period (Month/Year) do you October-02 anticipate this project to start? IMPACT STATEMENTS Project Location West Facade of Library Requesting Department /Division L . i . br - a . r . y ...... .......... I — ........................... ............ . ......... . ........ on which project is EXPECTED to begin: 10/15/02 Tarrgget completion date 10/20/02 Standard special ........... ------------ ---------- — --------- Asset Life Expectancy: V, The library has 6 very large, very beautiful front windows which were part of the original building. The paint has Why do you need this asset: chipped in many places and parts of the frames are rusting and in need of careful stripping and protective coating to prevent further deterioration. OPERATIONAL IMPACTS ON FINANCES {If any): Will additional staff be required AFTER completion? No # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - , $_() Will repairs/maintenance a supply costs increase? No If yes, estimated costs for: I % $ FY 2002-03 Operating Cost Increase 0.0%J $ Apr 11 02 09:03a NORTH DADE (3051 891 -4310 p.1 COMPLETE HOMEPAI T ING B MICHAEL Michael Iwaskewycz 1476 NE 130 ST. Miami, Fl 33t6 -- _ - -- -- -- - -• __ -- - _ _ -_- Telephone (305) 895 -1359 Fax (954) 423-M April 8, 2002 Flizabeth Esper Brockway Memorial Library Miami Shores, FL 33138 Phone: 305- 795 -2217 Fait: 305- 754 -7660 Re: Did erterirrr wi dow -fim ues atnd window sash alt er# si 1�7Ia1 Prcpare window frames and casings by scraping loose paint and sanding- Seal rusted areas and prime frames with alkyd primer. e Glaze windowpanes as needed and paint frames with alkyd enamel finish coat. (Impervo:Benjamin Moore) Prep sides and edges of metal window frames, also include painting of window frames and casings on inside of building, (2 coats) 1(otm Work pertains to interior /exterior of windows. These windows are expected to be in working condition prior to painting. *Two (2) year warranty against blistering, pooling and/or chalking of alkyd paint We Wp to iumish 6abar and taatesial— complete and in accordance with above specifications for the sum of $1 -700 - (seventeen hundred dollars) of which half is to be paid when work begins and the remainder upon completion. Authorized Signature _ Customer Signature Date MIAMI SHORES VILLAGE FY 2002-03 thru FY 2006-07 Capital Project Worksheets Funding Re guest for the FY 2002-03 Budgetary Cycle Project Location -N ._ ............... ..................... ... ......... .......... 1-11 ..... .. . . ............... Date on which project is EXPECTED to begin: 10/01 Target completion date Standard N. ---- --------------- ------ Asset Life Expectancy: 7.00 Why do you need this asset: V- 9551,9552 (1995)have met their life expectancy and need to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? Ifyes # Full time: # Part time: Estimate annual cost - - - > Will repairs/maintenance dt SUIPEly costs increase? If yes, estimated costs for. FY 2002-03 Operating Cost Increase 0.0%! $ Budget Flow Statement by Fiscal Year Ended September 30, 20OX 2004-05 2005-06 2006 -07 Funding Source 2002.03 $ 55,000 $ Fleet $ Totals $ 55,0001 $ $ El it 1 f. Total 55,000 55,000 To be assigned by Finance FY 2002-03 Project No; F 2003- Project Name'. Replace 2 Pickups Total Non-recurring Project Cost. $55,000 Cost for the current year: PROPOSED FUNDING, LOURCUSh 7 Fleet $55,000 Description: V- 9551,9552 (1995)have met their life expectancy and 0 $0 need to be replaced 0 0 $0 $0 Totals $55,000 'In what period (Month/Year) do you anticipati October-05 this project to start? PRIOR YEAR INFORMATION Project was previously approved: 1years JPrior Project Istatus (S/P): Total appropriations from previous Project start date was (original +/(-) amendments) Actual disbursed thru 3/31/2002 Approximate % complete on 03/31 0% Balance remaining from prior years $ Target completion date 01/00/00 IMPACT STATEMENTS 0 "esti bepartmen Division Public Works/Fleet Project Location -N ._ ............... ..................... ... ......... .......... 1-11 ..... .. . . ............... Date on which project is EXPECTED to begin: 10/01 Target completion date Standard N. ---- --------------- ------ Asset Life Expectancy: 7.00 Why do you need this asset: V- 9551,9552 (1995)have met their life expectancy and need to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? Ifyes # Full time: # Part time: Estimate annual cost - - - > Will repairs/maintenance dt SUIPEly costs increase? If yes, estimated costs for. FY 2002-03 Operating Cost Increase 0.0%! $ Budget Flow Statement by Fiscal Year Ended September 30, 20OX 2004-05 2005-06 2006 -07 Funding Source 2002.03 $ 55,000 $ Fleet $ Totals $ 55,0001 $ $ El it 1 f. Total 55,000 55,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 8udgetary Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Replace Chipper Truck Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 50,000 PROPOSED FUNDING SOURCE(S): FL R *R $ 50,000 * $ - * $ Totals -> $ 50,000 Description: This vehicle (1984) has passed it's life expectancy and needs to be replaced In what period (Month/Year) do you anticipate this project to start? October -04 PRIOR YEAR INFORMATION Project was previously approved: No Prior Project #: NA Istatus (S /P): P Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was... MA Approximate % complete on 03/31 0% Target completion date MA IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Fleet Date on which project is EXPECTED to begin: 01/01/06 .............. ............................... -� _a,.._,.... ............... ........................ ,........... Target completion date 09/30/06 Standard Special ----- ----------------------------- ------------ - -- Asset Life Expectancy: 10.00 10.00 'Why do you need this asset: Public Works now employes two tree crews and needs two chipper trucks OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: U Estimate annual cost - - - > Will repairs /maintenance (S supply costs increase? If yes, estimated costs for: 95 $ FY 2002 -03 Operating Cost Increase 0.0%i $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total FL R *R $ - $ - $ - $ 50,000 $ - $ 50,000 * $ _ * $ - Totals -> $ - $ - 1 $ - I $ 50,000 $ - $ 50,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundin Re nest for the FY 2002 -03 Bud eta le C s To be assigned by Finance FY 2002 -03 Project No: F 2003 - Project Name: Replace Deere Tractor v -178 (1994) Total Non - recurring Project Cost: $15,000 -.... _ - ......... Cost for the current year: .......... PROPOSED_ FUNDING SOURCE(S)' CAP $15,000 Description: Replace Recreation maintenance tractor 0 $0 0 $fl 0 $0 Totals -> $15,000 n what period (Month/Year) do you anticipate October -05 this project to start? PRIOR YEAR INFORMATION project was previously approved: JPrior Project Ist4tus (5/P): Total appropriations from previous years (original + /( -) amendments) M Project start date was Actual disbursed thru 3/31/2002 Approximate % complete on 03/31 0% Balance remaining from prior years $ Target completion date 01/00 /00 IMPACT STATEMENTS 'rojec# Location Recreation Field Requesting Departtn in DiAsion Public Works /RecMait to _ . Date on which project is EXPECTED to begin: 10/01/05 Targt# completion date Standard Special % % r % l Asset Life Expectancy: -------------- Asset J r / N / Replace small utility tractor used by the recreation maintenance deportment to tow sprayer and other Why do you need this asset: equipment V -178 (1994) has met it's life expectancy and needs to be replaced. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs /maintenance & suppl costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%J $ 13ud et Flow Statement by Fiscal Year Ended September 30, 20OX W 9 Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 15,000 $ 15,000 $ $ Totals -> $ - $ $ - $ 15,000 $ - $ 15,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 8udnetamt Cvcle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name. ADA Improvements Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 10,000 PROPOSED FUNDING; SOMTCS): CAP $50,00( $( * $( Totals -> $50,00( Description: On -going program to improve ADA accessibility at Village owned facilities In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2000 -05 istotus (S /P): 5 Total appropriations from previous year "; (original + /( -) amendments) $ 35,000 Actual disbursed thru 3/31/2002 $ 28,775 Balance remaining from prior years $ 6,225 Project start d'a`te was Approximate % complete on 03/31 25% Target completion date Open IMPACT STATEMENTS (Project Location Village Wide Requesting Department /Division Public Works /Streets 'Date on which project is EXPECTED to begin: 10/01/02 .......................... ................................................................................. ........1.....................1 ..........111......1........... Target completion date 09/30/03 Standard Special ---------------- ------- �_ Asset Life Expectancy: 15.00 10.00 ADA improvements mandated by Federal law to enhance facility access to the public; compliance is an on Why do you need this asset: going concern and requires routine maintenance and operations once capital infusions are complete. The Village anticipates that this program will continue througy FY 2008. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? NO If yes # Full time: O.0 # Part time: 0.0 Estimate annual cost - - - > LC Will repairs /maintenance A supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 55,000 Totals -> $ 15,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 55,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request far the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 - Project Name: Tree Replacement Total Non - recurring Project Cost: $ 5.0 Cost for the current year: $ 10,000 PROPOSEb FUNi)ING SOURCE(S). CAP $ 50,000 Description: Ongoing project to replace Dead /diseased trees in the Village * $ Totals -> $ 50,000 In what period (Month/Year) do you anticipate this project.to start? Budoet Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 1 2006 -07 Five -year Total CAP $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Totals -> $ 10,000 $ 70-0-001s 10,000 $ 10,000 $ 10,000 $ 50,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding_ Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Replace Disk Chipper Total Non - recurring Project Cost: $25,000 .- ...- ------- ------- ............................ _. -. Cost for the current year: PROPOSED FUNDING SOURCE(S). CAP $25,000 0 $0 0 $0 0 $0 Totals -> $25,000 Description: In what period (Month/Year) do you anticipate October -05 this project to start? PRIOR YEAR INFORMATION Project was previously approved: Prior Project Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was... Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Parks on which project is EXPECTED to begin: 10/01/05 ............... ........... ................... ........... .. .................... ........._.............. .....- ,- ..,............... .- ....... .............. Target completion date Standard Special --- ----- - ------- -. -_ -. ---------------- -- - - -- Asset Life Expectancy: 10.00 Why do you need this asset: Disk chipper has met it's life expectancy and needs to be replaced. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > �_o Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.09'01 , $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 25,000 $ 25,000 $ - Totals -> $ - $ - 1 $ - $ 25,000 $ - 1 $ 25,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Decorative Street Identification Total Non - recurring Project Cost: $ 100,000 Cost for the current year: $ ^ 20,000 PROPOSED FUNDING SOURCE(S): LOST $ 100,000 ' $ = ' $ - $ _ Totals -> $100,000 Description. Replace Standard "U Iron" and green reflective street signs with custom, attractive street identifiers. Jthis :In what period (Month/Year) do you anticipate project to start? February:03 PRIOR YEAR INFORMATION Project was previously approved: NO Prior Project #: NA Status (S /P): P Total appropriations from previous years (original + /( -) amendments) $ Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ - Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets ... ._.......__...T... ^^_m -^ ^ ^_ ___.._..._......_- ...._.._ -- Target completion date 09/15/03 Date on which project is EXPECTED to begin: 02/01/03 Standard Special Asset Life Expectancy: 20.00 20.00 These distinctive signs will identfy the Village and provide a true "Village" atmosphere and appearance to Why do you need this asset: streets throught the Village OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance d& supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%'$ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 $ - Totals -> I $ 20,0001 $ 20,000 $ 20,000 is 20,0001 $ 20,737T-$-- 0,000 $ 100,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets und'ana Request for the FY 2002 -03 BudgetGU Qcle To be assigned by Finance FY 2002 -03 Project No: 2003 - Project Name: Grand Concourse medians Total Non - recurring Project Cost: $ 400,000 _m Cost for the current year: PROPOSEa FUNDING SOURCES). 0.1 /� '% j ;� 1�ilr'" LOST $ 400,000 bescHption: To Install medians on Grand Conourse from 92nd St to ' $ 96 St.; note project actualy begins in FY 2002. TOTAL PROJECT COSTS = $500,000 ($400,000 to be funded ' $ from Local Option Gas Tax for FY 2003 thru FY 2007; Totals -> $ 400,000 Final $100,000 to fund in FY 2008. En what period (Month/Yearj do you November -02 anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: TB Status (S/P): 5 Total appropriations from previous \ " ears (original + /( -) amendments) $ 95,000 Project start date was... 06/01/02 Actual disbursed thru 3/31/2002 $ - Approximate % complete on 03/31 0% Balonce remaining from prior years $ 95,000 Target completion date 09/30/08 Funding Source LOGT $ Totals -> $ Budget Flow Statement by Fiscal Year Ended September 30, 20OX 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total 100,000 $ 100,000 $ - $ 100,000 $ 100,000 $ 400,000 100,000 $ 100,000 - $ $ 100,0001$ 100,0001$ 400,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003 -19 Project Name: Sidewalk Replacement Total Non- recurring Project Cost: $ 691,200 ........................ ............................... Cost for the current year: $ 100,000 PROPOSED FUNDING SOURCE(S); LOST $ 691,200 Totals - > $ 691,200 ' ct to replace damaged Village sidewalks Description: On -going prole In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION (Project was previously approved: Yes Prior Project #: 2002 -18 Istatus (SIP): S Total appropriations from previous years (original + /( -) amendments) $ 75,000 Actual disbursed thru 3/31/2002 $ 69,785 Balance remaining from prior years $ 5,215 lApproximate Project start date was... 10/01/02 % complete on 03/31. .. 66. Target completion date on going IMPACT STATEMENTS (Project Location Village Wide Requesting Departmeht /Division PW- Streets ..... ......................................... ... .,........,.............. .... .. ......................... ... Date on which project is EXPECTED to begin: 11/01/02 . ........... _.................. ........ Target completion date 08/15/03 Standard Special ctan - 30.00 30.00�_�_ Asset Life ExPe cY' - Why do you need this asset: 20 miles of Village sidewalks are in need of repair OPERATIONAL. IMPACTS ON FINANCES (If any). Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > N Will repairs /maintenance & supply costs increase? If yes, estimated costs for: °k $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 75,000 $ 80,000 $ 85,000 $ 90,000 $ 100,000 $ 430,000 Totals -> $ 75,0001 $ 80,0001$ 85,0001 $ 90,000 $ 100,000 $ 430,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -0.3 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Street /Alley Resurfacing Total Non - recurring Project Cost: 501,900 ..--- - -.... _ .............................. . Cost for the current year: 105,000 PROPOSED FUNDING SOURCES): LOGT $ 501,900 $ - Totals -> $ 501,900 Description: On -going project to resurface alleys and streets throughout the Village In what period (Month/Year) do you December -02 anticipate this project to start? PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - N N - ' Project start date was Approximate % complete on 03/31 0% Target completion date 01 /00 /00 IMPACT STATEMENTS ,Project Location Village Wide Requesting Department /Division Public Works /Street Date on which project is EXPECTED to begin: 12/01/02 .... ................ ............................... _._............. ............ ..... .................. .......... ... Target completion date 08/15/03 Standard Special --------------- - - - --------------------------------- Asset Life Expectancy: 15.00 Why do you need this asset: To revitalize roadbed and pavement deterioration OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - >0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increasc 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 91,200 $ 95,700 $ 100,000 $ 105,000 $ 110,000 $ 501,900 ,r $ _ $ - Totals -> $ 91,200 $ 95,7001 $ 100,0001 $ 105,0001 $ 110,0001 $ 501,900 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundi rig Re uest f or the FY 2002 -03 Budgetary G cle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Drainage Improvements Total Non - recurring Project Cost: $ 1,250,000 _ _ .............................. _ ............. Cost for the current year: $ 250,000 PROPOSED FUNDING SOURCE(S): 5W * * Totals -> $ $ $ 1,250,000 - - $1,250,000 'Description: Funding for identification, engineering and construction of improved drainage throughout the Village In what period (Month/Year) do you anticipate this project to start? October -02 PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: Ongoing Istatus (S /P): s Total appropriations from previous years (original + /( -) amendments) $ 285,000 Actual disbursed thru 3/31/2002 $ 87,355 Balance remaining from prior years $ 197,645 Project start date was... Recurring Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Admin Date on which project is EXPECTED to begin: 10,130,102 ...- - - - -....................... ..........................................................._...........---...._---•_. I a rg l w yet completion date ...---- ,,.- .....----- .-- •.. .... 019/151103 Standard Special ----------- - - - - -- ---•--------------------------- Asset Life Expectancy: 25.00 25.00 di Many areas of the Village suffer chronic flooding during rainy season, neccesitating the use of pumps to Why do you need this asset: remove excess water. This program will help identify and alleviate these problems. OPERATIONAL IMPACTS ON FINANCES (If any): 'Will additional staff be required AFTER completion? If yes # Full time: # Part time: Estimate annual cost - - - > Will repairs /maintenance & supply costs increase? If yes, estimated costs for: 0.0 0.0 $_0 $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SW $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 * $ - Totals -> $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Patio Cover Field House Total Non - recurring Project Cost: $18,000 Cost for the current year: $0 PROPOSED FUNDING SOURCE(S).- CAP $18,000 Description: Install Aluminum cover /awning for the patio area behind $0 Field House * $0 * $0 Totals -> $18,000 In what period (Month/Year) do you anticipate March -06 this project to start? PRIOR YEAR INFORMATION Project was previously approved: No JPrior Project #: NA Status (S/P): P Total appropriations from previous - ears (original + /( -) amendments) $ - Project start date was... NA Actual disbursed thru 3/31/2002 $ - Approximate % complete on 03/31 0% Baioince remaining from prior years $ - Target completion date NA IMPACT STATEMENTS Project Location Field House Requesting Department /Division ....._..._""..-.._.........._... . ._.._ .......................... _..._... Public Works /Admin _.-.............- ------- .- ._....._.... Date on which project is EXPECTED to begin: 03/31/06 Target completion date 07/30/03 Standard Special Asset Life Expectancy: 15.00 'Why do you need this asset: This will provide shelter from sun /rain for groups using the recreational facilities. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Will repairs /maintenance 6 supply costs increase? If yes, estimated costs for: - % $ FY 2002 -03 Operating Cost Increase 0.0%J$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ - $ - $ - $ 18,000 $ - $ 18,000 * $ - Totals -> $ - $ - $ - $ 18,000 $ - $ 18,000 1:15/e5/20e1 la: .J'J QIMATR0. WA-11Y AL PAGE e2 Cllma&W Quality a iu"•bef Aluminum Products, MG L NewOrder r" QA1 rerb�cx' Custom Screen Endosunes a Hurrkmane Shutters a Alufflinum ling ego W 84th Street Hlafeah. Florida 33014 Fax lei 828.79131 Dade: {' (12.W#W Fax (305) 82 8-9200 j , Sold To r r Phone D Date Address _ _ _ -. Work Phone Lot block City & State Zp Fax t — -- ._.. Subt3vision Installation Address Cry Property Owner — _ Phone Approx. Del. Date Cash Terms•8uyer nitlats Total Ptk;e 3 d Doposo 50%S Owner's Address_ __ City r O Porch Enclosure '3 Pat* Enclosure D Fool Endow" 0 Oemr C7 Mansard 1 F cw Rod line I Picltab Roof O1H ° Railing [7 6!«mt O Oa '� C7 y Before O t O Fabrication 4 C.O.D. at Walls i¢r�na AWrox, Color Bronze Q screen h. o O Lxrstrng Owra ty — ameG OOlirwe Installation $_ • _. -. Screen :7 a+rr Doors YNDne a Job She St�tt�a a aft x �;I: o Access p floor'` Ready for Installation Gutters Q None [?o wn, Kick HOW-ronly on crate. 9y,r�m■ ra E rst,ng 't Pe nave C3 Remain �n Plate O Existing O screw ►wlpti Purchaser A Call Alum. DNone s' _ OE'e6t'4 Extruo+:dFn+atF:. � When Ready l� ji O FlaynegTj1arF> Roof 7s+ DOSCribe All halancr-% undrr lhrr ; -1 P r ;::r at time of installation and not at the time of final inspection. A Survey She et or Plot Plan is Above price is goon I, a - -tats shown below. Arty changes after final measurements will '] Required on All Orders be chars ea accoedangi r !,'h ratty Aluminvm stag not be responsible for � 0 damage caused by dal('T•1� i, wound pipes, landscaping or other property tiara Permit: Yes' 4� NO 1 so , . A/% ", L t i r • 1 f ' I , r i r.. Remarks: SIGNATURE REOUIRED. j-'I Bo-rH FRONT AND BACK UWe have read both the fro-rear lnq proposed contract and aeoepl the same on the terrns and corditlorts trtated above. C.O. Representative o- r— Mur-N- Approved Signature Owner/PurMe9er Miami Shores Village FY 2003 -2007 Capital Protect Programs FY 2007 Projects - Sorted by Department Funding Project Description Department Source Projected Cost Totals for FY 2006 -2007 *" ** $ 746,585 Website Enhancement VMgr Gen /Cap $ 750 Sub- total: Admin - Village Manager $ 750 Vehicle #9663 - Replacement PW -FM ISF RJR $ 25,000 Vehicle #9661- Replacement PW -FM ISF Rd,R $ 52,000 Sub- total: PW -Fleet Maintenance $ 77,000 ADA Improvement Efforts PW -Parks Cap $ 10,000 Tree Replacement Program PW -Parks Cap $ 10,000 Sub - total: PW -Parks Maintenance $ 20,000 Decorative Street ID - Replacement PW -5t LOGT $ 20,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT $ 68,835 Grand Concourse Medium Improvement PW -St LOGT $ 100,000 Sidewalk Improvement Efforts PW -St LOGT $ 100,000 Street /Alley Resurfacing PW -5t LOGT $ 110,000 Sub - total: PW- Streets Maintenance $ 398,835 Drainage Improvement Program PW -5W SW $ 250,000 Sub- total: PW -Storm Water Operations $ 250,000 FY 2007 Projects by Department FY 2003 -2007 Capital Improvement Program Printed on6/12/2002 at 11:46 AM Miami Shores Village FY 2003 -2007 Capital Project Programs FY 2007 - Sorted by Funding Source Funding Project Description Department Source Projected Cost Totals for FY 2006-2007 ** ** $ 746,585 ADA Improvement Efforts PW -Parks Cap $ 10,000 Website Enhancement VMgr Gen /Cap 750 5ub- total: Capital $ 10,750 Vehicle #9663 - Replacement PW -FM ISF R &R $ 25,000 Vehicle #9661 - Replacement PW -FM ISF PAR 52,000 5ub- total: Fleet Mtce R &R $ 77,000 Tree Replacement Program PW -Parks Cap $ 10,000 Decorative Street ID - Replacement PW -St LOGT 20,000 2nd Ave Reconstruction Project Cost Adj PW -St LOGT 68,835 Grand Concourse Medium Improvement PW -St LOGT 100,000 Sidewalk Improvement Efforts PW -St LOGT 100,000 Street /Alley Resurfacing PW -St LOGT 110,000 Grand Total: Local Option Gas Tax $ 408,835 Drainage Improvement Program PW -SW SW $ 250,000 Sub- total: Storm water $ 250,000 GRAND TOTAL $ 746,585 FY 2007 Projects by Fund FY 2003 -07 Capital Improvements Program Printed on 6/12/2002 at 11:47 AM MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Village -wide web site enhancement project "Total Non - recurring Project Cost: $ 15,000 ' .................. .............................. 50 Cost for the current year: $ 7 PROPOSED FUNDING SOURCUS1: General $ 3,000 Capital Project $ 12,000 + $ . $ Totals -> $ 15,000 Description: A program designed to upgrade and provide a high quality, attractive, user friendly and interactive environment for Village citizens. The web site must be an inviting tool to provide information to our citizens and other which promotes the Village a s place to live, visit and do business. The site must be easily managed by staff. ,In what period (Month/Year) do you December -02 anticipate this project to start? PRIOR YEAR INFORMATION (Project was previously approved: No Prior Project #: NA Status (S /P): P Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ - Balance remaining from prior years $ Project start date was... NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS Project Location Village Hall Requesting Department /Division Village Manager I .............I................ _.............................................................................. ....................I.......... Target completion date 12/20/02 Date on which project is EXPECTED to begin: 12/01/02 Standard Special Asset Life Expectancy: 5.00 5.00 The upgraded Village web site will provide timely, accurate information with enhanced on -line access to minutes, Why do you need this asset: agenda reports and schedules for Village events; an on -line newsletter as well as download capability of permits, licenses, job applications, maps, policies, procedures, ordinances, resolutions and notices. OPERATIONAL IMPACTS ON FINANCES (If any): Wpll additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > 6759, MII repairs /maintenance d supply costs increase? no If yes, estimated costs for: maintenance 94 $ FY 2002 -03 Operating Cost Increase 6.2596; $ 750 Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total General $ - $ 750 $ 750 $ 750 $ 750 $ 3,000 Capital Project $ 12,000 $ - $ - $ - $ - $ 12,000 * $ -', $ - $ $ - $ - $ - Totals -> $ 12,000 $ 750 $ 750 $ 750 $ 750 $ 15,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by finance FY 2002 -03 Project No: 2003_ 'roject Name: Replace V -9663 Total Non - recurring Project Cost: $25,000' Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet $25,000 0 $0 0 $0 ' 0 $0 Totals -> $25,000 )escription: Replace Pickup 9663 (1996) In what period (Month/Year) do you anticipate this project to start? October -0& PRIOR YEAR INFORMATION }roject was previously approved: Prior Project #: 5tatus (S /P): fatal appropriations from previous rears (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS project Location Village Wide Requesting Department /Division Public Works /Fleet Date on which project is EXPECTED to begin: 10/01/06 ....... ...._....._..........__. .. ............ .......................................... .................................................. ...................... Target completion date Standard Special -- - - --------------------- --- -• - - -- - Asset Life Expectancy: 10.00 Why do you need this asset: Pickup 9663 (1996) has met it's life expectancy and needs to be replaced OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0' # Part time: 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance A supply costs increase? If yes, estimated costs for: $ FY 2002 -03 Operating Cost Increase 0.09'0' $ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 25,000 $ 25,000 $ - $ - Totals -> $ - $ - $ - $ - $ 25,0001 $ 25,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 BudcletaEy Cycle To be assigned by finance FY 2002 -03 Project No: 2003- Project Name: Replace V -9661 Total Non - recurring Project Cost: $52,000 ......... v ........ . -..... _ ........................... Cost for the current year: PROPOSED FUNDING SOURCE(S): Fleet $52,000 0 $0 - Ll. , . $0 0 $0 Totals -> $52,000 Description: Replace V -9661 (1996) chipper truck. In what period (Month/Yeor) do you anticipate this project to start? October -06 PRIOR YEAR INFORMATION iProject was previously approved: or Project #: Istatus (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - Project start date was Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Requesting Department /Division Public Works /Parks ...................... .I.__.......... .._ ....... .................... .............................................._............ ............................... Target completion date Date on which project is EXPECTED to begin: 10/01/06 Standard Special -- _---------------- • - - - - -- --- - - - - -- Asset Life Expectancy: 10.00 Why do you need this asset: V- 9661 (1996) Is a chipper truck. It has met it's life expectancy and needs to be replaced.. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - Will repairs /maintenance & supply costs increase? If yes, estimated costs for: FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 200X Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total Fleet $ 52,000 $ 52,000 $ - Totals -> $ - $ - $ - $ - $ 52,000 $ 52,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Reg -uest for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: ADA Improvements Total Non - recurring Project Cost: $ 50,000 ................. ................................ ........ Cost for the current year: $ 10,000 PROPOSED FUNDING SOURCE(S): CAP $ 50,000 * $0 * $0 * $0 Totals - >• $50,000 Description: On -going program to improve ADA accessibility at Village owned facilities In what period (Month/Yeor) do you anticipate October -02 this project to start? PRIOR YEAR INFORMATION Project was previously approved: Yes Prior Project #: 2000 -05 Istatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 35,000 Actual disbursed thru 3/31/2002 $ 28,775 Balance remaining from prior years $ 6,225 project start date was... "10/01/99 Approximate % complete on 03/31 25% Target completion date Open IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Streets .......... I- ...._..- ........ _- ..................... Target completion date 09/30/03 Date on which project is EXPECTED to begin: 10101102 Standard Special Asset Life Expectancy: 15.00 10.00 ADA improvements mandated by Federal law to enhance facility access to the public; compliance is an on- Why do you need this asset: going concern and requires routine maintenance and operations once capital infusions are complete. The Village anticipates that this program will continue througy FY 2008. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? NO If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $00 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%1 $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total CAP $ 15,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 55,000 * $ - Totals -> $ 15,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 10,0001 $ 55,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Tree Replacement i Total Non - recurring Project Cost: $ 50,000 Cost for the current year: $ 101000 PROPOSED FUNDING SOURCE(S): CAP $ 50,000 * $ - * $ - Totals -> $ 50,000 Description: Ongoing project to replace Dead /diseased trees in the Village what period (Month/Year) do you nticipate this project to start? PRIOR YEAR INFORMATION (Project was previously approved: Yes JPrior Project #: OG 1(original StotusJS /P): 5 Total appropriations from previous years +/(-) amendments) $ 10,000`: Actual disbursed thru 3/31/2002 $ 9,999 Balance remaining from prior years $ 1 Project start date was... 10/01/95 Approximate % complete on 03/31 99.9% Target completion date on going IMPACT STATEMENTS (Project Location Village wide Requesting Department /Division Public Works _..W .............. ................. ..........._......... ......._....W........-....... (Date on which project is EXPECTED to begin: 01 /00 /00 Target completion date on going Standard Special F Asset Life Expectancy: 30.00 30.00 This project enhances appearance of Village streets ,providing a green canopy for future generations; an 'Why do you need this asset: ongoing project which requires annual replenishment of investment dollars to enhance the Village's infrastructure. OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time 0.0 Estimate annual cost - - - > $0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0% $ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 1 2004 -05 2005 -06 2006 -07 Five -year Total; CAP $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Totals -> T 10,000 $ 10,0001$ 10,0001$ 10,000 1 $ 10,0001$ 50,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Decorative Street Identification Total Non - recurring Project Cost: $ 100,000 Cost for the current year: $ 20,000 PROPOSED FUNDING SOVRCE(S): LOST $ 100,000 * $ - * $ Totals -> $100,000 Description: Replace Standard "U Iron" and green reflective street signs with custom, attractive street identifiers. Xn what period (Month/Year) do you anticipate this project to start? February -03 PRIOR YEAR INFORMATION Project was previously approved: NO Prior Project #: NA Istatus (S /P): P Total appropriations from previous years (original + /( -) amendments) $ - Actual disbursed thru 3/31/2002 $ Balance remaining from prior years $ - Project start date was NA Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS (Project Location Village Wide Requesting Department /Division Public Works /Streets Date on which project is EXPECTED to begin: 02/01/03 .__......_. .... . ___ .... _ .............. ............_...._..._.._._.... _..._.. .._..........--..._............ .. ...... Target completion date 09/15/03 Standard Special I ... ------ --- ,Asset Life Expectancy: 20.00 20.00 ol/11, 0/0, z INE 'Why do you need this asset: These distinctive signs will identfy the Village and provide a true "Village" atmosphere and appearance to streets throught the Village OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > P Will repairs /maintenance A supply costs increase? If yes, estimated costs for: Y5 $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 * $ * $ * $ - Totals -> I $ 20,000 $ 20,000 $ 20,000 $ 20,000 1 $ 20,000 $ 100,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Fundinq Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name Grand Concourse medians Total Non recurring Project Cost: $ 400,000 Cost for the current year: PROPOSEWFUNDING SOURCE(S): ;� r f'f /�fj/%� LOST $ 400,000 %r, // i f f Description: To Install medians on Grand Conourse from 92nd St to * $ - 96 St.; note project actualy begins in FY 2002. TOTAL - ' $ - PROJECT COSTS = $500,000 ($400,000 to be funded " $ - from Local Option Gas Tax for FY 2003 thru FY 2007; Totals -> $ 400.000 Final $100,000 to fund in FY 2008. In what period (Month/Year) do you November -02 anticipate this project to start? PRIOR YEAR INFORMATION project was previously approved: Yes Prior Project #: TB Status (S/P): 5 'Total appropriations from previous Years (original +/(-) amendments) $ 95,000 Project start date wns... 06101/02 kN, A roximate % complete on 03/31 0% Actual disbursed thru 3/31/2002 $ PP com P Balance remaining from prior years $ 95,000 \, Target completion date 09/30/08 Budget Flow Statement by Fiscal Year Ended September 30, 20OX I Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOST $ 100,000 $ 100,000 $ - $ 100,000 $ 100,000 $ 400,000 * $ - Totals -> $ 100,000 $ 100,000 $ - $ 100,000 $ 100.000 $ 400,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: • 2003 -19 Project Name: - _ Sidewalk Replacement Total Non - recurring Project Cost: $ 691,200 Cost for the current year: $ 100,000 PROPOSED FUNDING SOURCE(S)- LOGT $ 691,200 * $ - * $ Totals -> $ 691,200 Description: On -going project to replace damaged Village sidewalks In what period (Month/Year) do you anticipate this project to start? November -02 PRIOR YEAR INFORMATION 1Project was previously approved: Yes Prior Project #k: 2002 -18 Istatus (S /P): 5 Total appropriations from previous years (original + /( -) amendments) $ 75,000 Actual disbursed thru 3/31/2002 $ 69,785 Balance remaining from prior years $ 5,215 Project start date was... 10101102 Approximate % complete on 03/31 ' 50% Target completion date on going IMPACT STATEMENTS (Project Location Village Wide Requesting Department /Division PW- Streets Date on which project is EXPECTED to begin. 11/01/02 .................................................... ............_........_.,....... ............................_.. ,,............................. Target completion date 08/15/03 Standard Special Asset Life Expectancy: 30.00 - r 30.00 'Why do you need this asset: 20 miles of Village sidewalks are in need of repair OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > MQ Will repairs /maintenance d supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 1 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 75,0001 $ 80,000 $ 85,000 $ 90,000 $ 100,000 $ 430,000 * $ _ Totals -> I $ 75,0001$ 80,000 $ 85,0001 $ 90,0001 $ 100,0001$ 430,000 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Re nest for the FY 2002-03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003- Project Name: Street /Alley Resurfacing Total Non - recurring Project Cost: 501,900 ... _ ....................... Cost for the current year: 110,000 PROPOSED FUNDING SOURCES): LOGT $ 501,900 * $ - Totals -> $ 501,900 Description: On -going project to resurface alleys and streets throughout the Village In what period (Month/Year) do you anticipate this project to start ?' December -02 PRIOR YEAR INFORMATION Project was previously approved: Prior Project #: Status (S /P): Total appropriations from previous years (original + /( -) amendments) Actual disbursed thru 3/31/2002 Balance remaining from prior years $ - - Project start date was... Approximate % complete on 03/31 0% Target completion date 01/00/00 IMPACT STATEMENTS Project Location Village Wide Requesting Department /Division Public Works /Street .. ......................._...._.... .............................._ .........._..........,,.....,,................ ......- ............ .,..... Target completion date 08/15/03 Date on which project is EXPECTED to begin: 12/01/02 Standard Special Asset Life Expectancy: 15.00 'Why do you need this asset: To revitalize roadbed and pavement deterioration OPERATIONAL IMPACTS ON FINANCES (If any): Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > Mo Will repairs /maintenance & supply costs increase? If yes, estimated costs for: % $ FY 2002 -03 Operating Cost Increase 0.0%1$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total LOGT $ 91,200 $ 95,700 $ 100,000 $ 105,000 $ 110,000 $ 501,900 $ _ Totals - > $ 91,2001 $ 95,7001 $ 100,0001 $ 105,000 1 $ 110,0001 $ 501,900 MIAMI SHORES VILLAGE FY 2002 -03 thru FY 2006 -07 Capital Project Worksheets Funding Request for the FY 2002 -03 Budgetary Cycle To be assigned by Finance FY 2002 -03 Project No: 2003_ Project Name: Drainage Improvements Total Non - recurring Project Cost: $ 1,250,000 .._._ ................ ............................... - Cost for the current year: $ 250,000 PROPOSED FUNDING SOURCE(S)' SW $ 1,250,000 * $ - * ,$ * $ Totals -> $1,250,000 Description: Funding for identification, engineering and construction of improved drainage throughout the Village In what period (Month/Year) do you anticipate October -02 this project to start? PRIOR YEAR INFORMATION Project was previously approved; Yes Prior Project #: Ongoing Status (S /P): s Total appropriations from previous years (original + /( -) amendments) $ 285,000 Actual disbursed thru 3/31/2002 $ 87,355 Balance remaining from prior years $ 197,645 Project start date was... Recurring Approximate % complete on 03/31 0% Target completion date NA IMPACT STATEMENTS !Project Location Village Wide Requesting Department /Division Public Works /Admin .......... _.. - -. _.,...... ........ ............................._. Date on which project is EXPECTED la begin: 10/30102 ....................... ............ ...... ........................... ......_........,__., Target completion date 09/15/03 Standard Special ----------- - - - - -- -------------- -- - - -- - -------- Asset Life Expectancy: 25.00 25.00 Many areas of the Village suffer chronic flooding during rainy season, neccesitating the use of pumps to Why do you need this asset: remove excess water. This program will help identify and alleviate these problems. OPERATIONAL IMPACTS ON FINANCES (If any): 'Will additional staff be required AFTER completion? If yes # Full time: 0.0 # Part time: 0.0 Estimate annual cost - - - > $_0 Will repairs /maintenance & supply costs increase? If yes, estimated costs for: 96 $ FY 2002 -03 Operating Cost Increase 0.0%J$ - Budget Flow Statement by Fiscal Year Ended September 30, 20OX Funding Source 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Five -year Total SW $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 * $ _ Totals -> $ 250,0001 $ 250,0001 $ 250,0001 $ 250,0001 $ 250.0001 $ 1,250,000