2014MIAMI SHORES VILLAGE
A FLORIDA MUNICIPALITY
Comprehensive
Annual
Financial
Report
For the Fiscal Year ended September 30, 2014
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MIAMI SHORES VILLAGE, FLORIDA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
PREPARED BY THE FINANCE DEPARTMENT
MIAMI SHORES VILLAGE, FLORIDA
TABLE OF CONTENTS
Page
I. INTRODUCTORY SECTION (Unaudited)
Letter of Transmittal i-iv
GFOA Certificate of Achievement v
List of Elected Officials vi
List of Appointed Officials vii
Organizational Chart viii
II. FINANCIAL SECTION
Independent Auditors’ Report 1-2
Managements’ Discussion and Analysis (Required Supplementary Information) 3-12
Basic Financial Statements:
Government-Wide Financial Statements:
Statement of Net Position 13
Statement of Activities 14
Fund Financial Statements:
Balance Sheet – Governmental Funds 15
Reconciliation of the Balance Sheet to the Statement of Net Position – Governmental Funds 16
Statement of Revenues, Expenditures, and Changes in Fund Balances –
Governmental Funds 17
Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund
Balances of Governmental Funds to the Statement of Activities 18
Statement of Net Position – Proprietary Funds 19
Statement of Revenues, Expenses, and Changes in Fund Net Position –
Proprietary Funds 20
Statement of Cash Flows – Proprietary Funds 21
Statement of Fiduciary Net Position – Fiduciary Funds 22
Statement of Changes in Fiduciary Net Position 23
Notes to the Basic Financial Statements 24-50
Required Supplementary Information:
Budgetary Comparison Schedule:
General Fund 51-52
Special Revenue Funds 53
Notes to Budgetary Comparison Schedule 54
Schedule of Changes in Net Pension Liability and Related Ratios – General Employees’
Retirement System 55
Schedule of Contribution – General Employee’s Retirement System 56
Schedule of Investment Returns – General Employee’s Retirement System 57
Schedule of Changes in Net Pension Liability and Related Ratios – Police Officers’
Retirement System 58
Schedule of Contribution – Police Officer’s Retirement System 59
Schedule of Investment Returns – Police Officer’s Retirement System 60
Combining and Individual Financial Statements and Schedules:
Combining Balance Sheet – Nonmajor Governmental Funds 61-62
Combining Statement of Revenues, Expenditures, and Changes in Fund Balances –
Nonmajor Governmental Funds 63-64
MIAMI SHORES VILLAGE, FLORIDA
TABLE OF CONTENTS
II. FINANCIAL SECTION (Continued)
Schedules of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual
Nonmajor Governmental Funds 65-66
Internal Service Funds:
Combining Statement of Net Position 67
Combining Statement of Revenues, Expenses and Changes in Net Position 68
Combining Statement of Cash Flows 69
Fiduciary Funds:
Combining Statement of Fiduciary Net Position – Pension Trust Funds 70
Combining Statement of Changes in Fiduciary Net Position – Pension Trust Funds 71
Statement of Changes in Assets and Liabilities – Agency Fund 72
III. STATISTICAL SECTION (Unaudited)
Net Position by Component 73
Changes in Net Position 74-75
Fund Balances for Governmental Funds
Changes in Fund Balances of Governmental Funds
76
77
General Governmental and Excise Tax Revenues by Source 78
Assessed Value and Actual Value of Taxable Property 79
Property Tax Rates Direct and Overlapping Governments 80
Principal Property Taxpayers – Current Year and Nine Years Ago 81
Operating Property Tax Levies and Collections 82
Ratios of Outstanding Debt By Type 83
Direct and Overlapping Governmental Activities Debt 84
Legal Debt Margin Information 85
Demographic and Economic Statistics 86
Principal Employers Located in Miami Dade County – Current Year and Nine Years Ago 87
Village Employees by Function/Program 88
IV. COMPLIANCE SECTION
Independent Auditors’ Report on Internal Controls over Financial Reporting 89-90
and on Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards
Management Letter Required by Section 10.550 of the Rules of the Auditor General of the 91-92
State of Florida
Independent Accountants’ Report on Compliance with the Requirements of Section 218.415 93
Florida Statutes in Accordance with Chapter 10.550, Rules of the Auditor General
of the State of Florida
INTRODUCTORY SECTION
Mayor Herta Holly
Vice Mayor Jesse Walters
Councilman
Hunt Davis
Councilwoman
Ivonne Ledesma
Councilman
Jim McCoy
MIAMI SHORES VILLAGE, FLORIDA
LIST OF ELECTED OFFICIALS
SEPTEMBER 30, 2014
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MIAMI SHORES VILLAGE, FLORIDA
LIST OF APPOINTED OFFICIALS
SEPTEMBER 30, 2014
APPOINTED OFFICIALS
Village Manager....................................................................................................Thomas J. Benton
Village Clerk .............................................................................................. Barbara A. Estep, MMC
Village Attorney....................................................................................................... Richard Sarafan
DEPARTMENT HEADS
Building Director ...................................................................................................... Ismael Naranjo
Finance Director............................................................................................... Holly Hugdahl, CPA
Library Director ....................................................................................................... Elizabeth Esper
Planning & Zoning Director ...................................................................................David Dacquisto
Chief of Police ............................................................................................................. Kevin Lystad
Public Works Director .................................................................................................... Scott Davis
Recreation Director .......................................................................................................... Jerry Estep
VILLAGE AUDITORS
Alberni Caballero & Fierman, LLP
Certified Public Accountants and Consultants
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MIAMI SHORES VILLAGE, FLORIDA
ORGANIZATION CHART
SEPTEMBER 30, 2014
MAYOR & COUNCIL
MAYOR - HERTA HOLLY
VICE MAYOR - JESSE WALTERS
COUNCILMAN - HUNT DAVIS
COUNCILWOMAN - IVONNE LEDESMA
COUNCILMAN - JIM MCCOY
VILLAGE CLERK
BARBARA A. ESTEP, MMC
VILLAGE ATTORNEY
RICHARD SARAFAN, ESQ.
VILLAGE MANAGER
THOMAS J. BENTON
BUILDING
DIRECTOR
ISMAEL NARANJO
FINANCE DIRECTOR
HOLLY HUGDAHL, CPA
PLANNING & ZONING
DIRECTOR
DAVID DACQUISTO
PUBLIC WORKS
DIRECTOR
SCOTT DAVIS
CHIEF OF
POLICE
KEVIN LYSTAD
DIRECTOR OF
LIBRARY SERVICES
ELIZABETH ESPER
RECREATION
DIRECTOR
JERRY ESTEP
FINANCIAL SECTION
INDEPENDENT AUDITORS’ REPORT
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Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Blvd
Suite 404
Coral Gables, FL 33146
T: 305.662.7272 F: 305.662.4266
ACF-CPA.COM
I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I
INDEPENDENT AUDITORS' REPORT
Honorable Mayor and Members of the Village Council
Miami Shores Village, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business -type activities,
each major fund, and the aggregate remaining fund information of Miami Shores Village, Florida (the “Village”) as of
and for the fiscal year ended September 30, 2014, and the related notes to the financial statements, which
collectively comprise the Village’s basic financial statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
accounting principles generally accepted in the Unite d States of America; this includes the design, implementation,
and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are
free from material misstatement, whether due to fraud or error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in
accordance with auditing standards generally accepted in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments,
the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial
statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of
expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion.
An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall presentation of the financial
statements.
We believe that the audit evidence we have obtained is sufficient a nd appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective
financial position of the governmental activities, the business -type activities, each major fund, and the aggregate
remaining fund information of the Village, as of September 30, 2014, and the respective changes in financial position
and, where applicable, cash flows for the fiscal year then ended in accordance with accounting principles generally
accepted in the United States of America.
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Emphasis of Matters
As discussed in Note I to the financial statements, the Village implemented Governmental Accounting Standards
Board (GASB) Statement No. 65, Items Previously Reported as Assets and Liabilities and Statement No. 67,
Financial Reporting for Pension Plans – an amendment of GASB Statement No. 25.
As discussed in Note VIII to the financial statements, Management analyzed GASB Statement No. 67 and
determined that the Deferred Retirement Option Program (DROP) liability recorded in the previous year did not meet
the criteria of a DROP liability. The beginning net position held in trust for pension benefits has been restated by
$775,806 to include the investments and the activity held in the DROP as of October 1, 2013. Further, Management
determined that a prior period adjustment was required to reflect employer contributions legally due for the prior
fiscal year and as a result the beginning net position held in trust for pension benefits has been restated by $21,859.
Our opinion is not modified with respect to these matters.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the Management’s Discussion
and Analysis on pages 3 through 12 and Budgetary Comparison Schedule, Schedule of Changes in Net Pension
Liability and Related Ratios, Schedule of Contributions, and Schedule of Investment Returns on pages 51 through
60, be presented to supplement the basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an
essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic,
or historical context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, whi ch consisted of inquiries
of management about the methods of preparing the information and comparing the information for consistency with
management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during
our audit of the basic financial statements. We do not express an opinion or provide any assurance on the
information because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise
the Village’s basic financial statements. The introductory section, combining and individual nonmajor fund financial
statements and budgetary comparison schedules and statistical section, are presented for purposes of additional
analysis and are not a required part of the basic financial statements.
The combining and individual nonmajor fund financial statements and budgetary comparison schedul es are the
responsibility of management and were derived from and relate directly to the underlying accounting and other
records used to prepare the basic financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and certain additional procedures, including
comparing and reconciling such information directly to the underlying accounting and other records used to prepare
the basic financial statements or to the basic financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion, the
combining and individual nonmajor fund financial statements and budgetary comparison sche dules are fairly stated in
all material respects in relation to the basic financial statements as a whole.
The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the
basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated May 27, 2015, on our
consideration of the Village’s internal control over financial reporting and on our tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and the results of that
testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards in considering the Village’s
internal control over financial reporting and compliance.
Alberni Caballero & Fierman, LLP
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
May 27, 2015
MANAGEMENT’S DISCUSSION AND ANALYSIS
(Required Supplementary Information)
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Management’s Discussion and Analysis
As management of Miami Shores Village, we offer readers of the Village’s financial statements this narrative overview and
analysis of the financial activities of Miami Shores Village for the fiscal year ended September 30, 2014.
Financial Highlights for Fiscal Year 2014
At September 30, 2014, Miami Shores Village assets and deferred outflows exceeded its liabilities and
deferred inflows by $34.8 million (net position). Of this amount, $16.7 million was invested in capital assets.
Additionally, $5.5 million was restricted by law, agreements, and debt covenants or for capital projects. The
Village had an unrestricted net position of $12.7 million at September 30, 2014 an increase of $657 thousand
or 5.4% as compared with the prior year.
During fiscal year 2014, net position increased by $1.1 million. Of this increase, $1.06 million was in
governmental activities and the remaining increase of $36 thousand was in business-type activities.
At September 30, 2014, Miami Shores Village’s governmental funds had fund balances totaling $14.3
million. Of the total fund balance, approximately $7.9 million or 55% was unassigned and $681 thousand or
4.7% was committed for future capital projects and encumbrances. The restricted fund balance of
approximately $5.7 million, or 39.9%, is related to funds restricted by the contributing agency. The
nonspendable fund balance of approximately $12 thousand is related to prepaid items. The net change in fund
balances during the year was a decrease of $270 thousand.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the basic financial statements of Miami Shores Village.
The Village’s basic financial statements comprise three compo nents: 1) government-wide financial statements; 2) individual
fund financial statements; and, 3) notes to the financial statements. This report also contains other supplementary information
in addition to the basic financial statements themselves.
Government-wide financial statements. The government-wide financial statements are designed to provide readers with a
broad overview of the financial activity of Miami Shores Village, in a manner similar to a private-sector business.
The Statement of Net Position presents information on all of the assets and deferred outflows and liabilities and deferred inflows
of Miami Shores Village, with the difference reported as net position. Over time, increases or decreases in net position may
serve as a useful indicator of whether the financial position of the Village is improving or deteriorating.
The Statement of Activities presents information showing how the government’s net position changed during the most recent
fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless
of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only
result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
Both of the government-wide financial statements distinguish functions of Miami Shores Village that are principally supported
by taxes and intergovernmental revenues (governmental activities) as well as other functions that are intended to recover all or
a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of
Miami Shores Village include general government, public safety, public works, building, planning, zoning, code enforcement,
parks and recreation. The business-type activities of the Village include Sanitation and Stormwater operations.
The government-wide financial statements may be found on pages 13 to14 of this report.
Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have
been segregated for specific activities or objectives. Miami Shores Village, like other local governments, uses fund accounting
to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of Miami Shores Village can be
divided into three categories: governmental funds, proprietary funds and fiduciary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental
activities in the government-wide financial statements. However, unlike the government-wide financial statements,
governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances
of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s
near-term cash flow and financing requirements.
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Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to
compare the information presented for governmental funds with similar information presented for governmental activities in the
government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s
near-term financing decisions and the impact on short term cash flow requirements to meet basic on-going operations. Both the
governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balance
provide a reconciliation to facilitate this comparison between governmental funds and governmental activities.
Miami Shores Village maintains twelve (12) individual governmental funds. Information is presented separately in the
governmental funds balance sheet and in the governmental funds statement of revenues, expenditures and changes in fund
balance for the general fund and the three major funds. Data from the other eight governmental funds are combined into a
single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of
combining statements elsewhere in this report.
The basic governmental fund financial statements may be found on pages 15 to 18 of this report.
Proprietary funds. Miami Shores Village maintains two proprietary or enterprise funds. Enterprise Funds are used to report
the same functions presented as business-type activities in the government-wide financial statements. Miami Shores uses
enterprise funds to account for its Sanitation and Stormwater operations. Internal service funds provide for an accounting
method whereby the organization can accumulate and allocate costs internally among the other user divisions. The Village uses
internal service funds to account for its risk management costs as well as its’ fleet operation. Because both of these services
predominantly benefit governmental rather than business-type functions, they have been included within governmental activities
in the government-wide financial statements.
Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The
proprietary fund financial statements provide separate information for the Village’s Sanitation and Stormwater operations, the
Sanitation Fund is considered to be a major fund of the Village. Additionally, the Village segregates the financial reporting of
both internal service funds to better distinguish the costs of each function.
The basic proprietary fund financial statements may be found on pages 19 to 21 of this report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government.
Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are not
available to support the Village’s own programs. The accounting used for fiduciary funds is much like that used for proprietary
funds.
The basic fiduciary fund financial statements may be found on pages 22 to 23 of this report.
Notes to the financial statements. The notes provide additional information that is essential to fully understand the data
provided in the government-wide and fund financial statements. The notes to the financial statements may be found on page s
24 to 50 of this report.
Other information. In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary information concerning the progress in funding its obligations to provide pension benefits to the
employees of Miami Shores Village.
Required supplementary information may be found on pages 51 to 60 of this report.
The combining statements referred to earlier in connection with non-major governmental funds and internal service funds are
presented immediately following the required supplementary information. Combining and individual fund statements and
schedules may be found on pages 61 to 72 of this report.
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Government-wide Financial Analysis
The difference between a government’s assets and deferred outflows and its liabilities and deferred inflows is its net position.
The Village’s net position is summarized below:
Table 1
Miami Shores Village
Summary of Net Position
(in thousands)
Total
Total primary percentage
Governmental activities Business- Business-type activities government Change
2014 2013 2014 2013 2014 2013 2013-2014
Current and other assets $ 18,155 $ 17,911 $ 3,627 $ 3,518 $ 21,782 $ 21,429 1.7%
Capital assets 21,814 21,388 2,195 2,253 24,009 23,641 1.6%
Total assets 39,969 39,299 5,822 5,771 45,791 45,070 1.6%
Long-term liabilities
outstanding 9,016 9,665 210 190 9,226 9,840 -6.2%
Other liabilities 915 716 739 744 1,654 1,460 13.3%
Total liabilities 9,931 10,381 949 934 10,880 11,300 -3.7%
Deferred inflows on business
license tax 84 - - - 84 - -
Total deferred inflows
of resources 84 - - - 84 - -
Net investment in capital
assets, 14,460 13,445 2,195 2,253 16,655 15,698 6.1%
Restricted 5,521 6,042 - - 5,522 6,042 -8.6%
Unrestricted 9,972 9,430 2,678 2,584 12,650 12,014 5.3%
Total net position $ 29,954 $ 28,918 $ 4,873 $ 4,837 $ 34,827 $ 33,754 3.2%
Net position may be used to assess the financial position of the Village. The Village’s combined net position as of September
30, 2014 was $34.8 million. Approximately 47.7%, or $16.7 million, of the Village’s net position represent net investment in
capital assets. These assets include land, buildings, machinery and equipment, and infrastructure and are not available for future
spending. Additionally, $5.5 million are restricted net position and are subject to external restrictions on how they may be spent.
At September 30, 2014, Miami Shores Village had an unrestricted net position of $12.7 million. At the end of the current fiscal
year, Miami Shores Village is able to report positive balances in all three categories of net position, both for the government as
a whole, as well as for its separate governmental and business-type activities.
Continued on next page
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Governmental activities. Financial activities for the fiscal year are reported below. Key indicators, including revenues and
expenditures by category are presented herein for review:
Table 2
Miami Shores Village
Changes in Net Position
(in thousands)
Total
Total primary percentage
Governmental activities Business-Business-type activities government Change
2014 2013 2014 2013 2014 2013 2013-2014
Revenues:
Program revenues:
Charges for services $ 3,705 $ 4,613 $ 2,886 $ 2,916 $6,591 $7,529 -12.5%
Operating grants & Contributions 784 87 - - 784 87 801.1%
Capital grants and Contributions 474 36 - - 474 36 1,216.6%
General Revenues:
Property taxes 6,407 6,255 - - 6,407 6,255 2.4%
Other taxes 2,214 2,046 - - 2,214 2,046 8.2%
Intergovernmental revenues 1,002 930 - - 1,002 930 7.7%
Interest earnings - unrestricted 21 32 6 6 27 38 -28.9%
Miscellaneous 470 415 - - 470 415 13.3%
Total revenues 15,077 14,414 2,892 2,922 17,969 17,336 3.6%
Expenses:
General government 2,761 2,419 - - 2,761 2,419 14.1%
Public safety 6,206 6,425 - - 6,206 6,425 -3.4%
Highways Streets 2,239 2,385 - - 2,239 2,385 -6.1%
Sanitation / Stormwater - - 2,460 2,301 2,460 2,301 6.9%
Culture & recreation 2,946 2,817 - - 2,946 2,817 4.6%
Interest on Long-term Debt 284 433 - - 284 433 -34.4%
Total expenses 14,436 14,479 2,460 2,301 16,896 16,780 0.7%
Increase in net position before
Transfers 641 (65) 432 621 1,073 556 93.0%
Transfers 395 395 (395) (395) - - -
Increase in net position 1,036 330 37 226 1,073 556 93.0%
Beginning net position 28,918 28,588 4,836 4,610 33,754 33,198 1.7%
Ending net position $ 29,954 $ 28,918 $ 4,873 $ 4,836 $ 34,827 $ 33,754 3.2%
Ending net position increased 3.2% during FY2014. The increase in net position was equivalent to FY2013. This was due to an
increase in revenues of approximately $633 thousand and an increase in expenses of approximately $116 thousand. The
increase in revenues was due to an increase in property taxes, recreation charges and grants. The increase in expenses was
attributable to additional recreation programs offset by recreation revenue, an increase in pension expense, and increases in
expense in the Sanitation department. These increases were offset by a $149 thousand decrease in interest on long-term debt.
Continued on next page
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Figure A-1
Expenses and Program Revenues – Governmental Activities
For the Fiscal Year Ended September 30, 2014
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Revenues Expenses
General government Public safety Public Works
Culture/recreation Interest on long-term debt
Figure A-2
Revenues by Source – Governmental Activities
For the Fiscal Year Ended September 30, 2014
Other taxes
21%
Charges for
services
24%
Property Taxes
41%
Investment
earnings
0%
Other
6%
Grant/contribution
8%
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Business-type activities. The Miami Shores Village major business-type activities include the following enterprise funds:
Sanitation Fund
Stormwater Fund
Net position of business-type activities increased by approximately $36 thousand, a $190 thousand decrease compared to
FY2013. The decrease was due to an increase in operating expenses. The bar graph below summarizes the expenses and
program revenues of the business-type activities.
Figure A-3
Expenses and Program Revenues – Business-type Activities
For the Fiscal Year ended September 30, 2014
Financial Analysis of the Government’s Funds
As noted earlier, Miami Shores Village uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements.
Governmental funds. The focus of the governmental funds for Miami Shores Village is to provide information on near-term
inflows, outflows and balances of spendable resources. Such information is useful in assessing the Village’s financing
requirements. In particular, the unassigned fund balance may serve as a useful indicator of the governments net resources
available for spending at the end of a fiscal year.
As of the end of the current fiscal year, the governmental funds for Miami Shores Village reported combined ending fund
balances of $14.3 million, a $270 thousand decrease compared to FY2013. Of this amount, $7.9 million reflects unassigned
fund balance, which is available for spending at the government’s discretion. The remainder of the fund balance is committed
or restricted to indicate that it is not available for new spending as those dollars have already been 1) committed to liquidate
contracts or encumbered fiscal obligations (outstanding purchase orders) valued at $680 thousand, 2) restricted for funds which
restrict how the funds may be spent of $5.7 million and 3) nonspendable for funds used to account for amounts which cannot
currently be spent, such as prepaid expenses of $12 thousand.
The General Fund is the primary operating fund of the Village. At the end of the current fiscal year, the unassigned fund
balance for the General Fund was $7.9 million as compared with $7.9 million in the prior year. Committed fund balance
increased $23 thousand for the current fiscal year. The increase was due to an increase in encumbrances relating to ongoing
projects which had not been completed as of last year-end.
The Village's General Fund balance increased by $3 thousand during the fiscal year. Although deficit spending had been
anticipated, the Village was able to maintain the fund balance by increasing revenues associated with new programs in the
recreation department, increased building permit collections, and by maintaining expenditures through oversight of spending
policies.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Sanitation Stormwater
Program Revenue Expenses
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The Village has three other major funds, Excise Tax Fund, Police Forfeiture and General Trust Fund. The Excise Tax Fund
collects public service taxes, per loan requirements, and transfers the taxes to the General Fund. The fund balance of $686
thousand will be transferred to the general fund in future years.
The Police Forfeiture Fund accumulates proceeds which are received from forfeitures related to ongoing investigations. The
Village has two officers assigned to the federal program. The expenditure of these funds is restricted by strict governmental
rules and approval of the Village Council. The Police Forfeiture Fund balance decreased by $205 thousand during the fiscal
year. These funds will be used for future projects for the police department.
The General Trust Fund accumulates funds that are restricted for specific purposes, i.e. recreation, building department, library,
and charter school repairs. During fiscal year 2014, the fund balance increased by $49 thousand for a balance of $1.3 million.
Proprietary funds. The Village’s proprietary funds provide the same type of information found in the government -wide
financial statements, but in more detail.
Unrestricted net position of the Sanitation Fund at the end of the year totaled $1.8 million, a $1.5 thousand increase in net
position values. Unrestricted net position will continue to be used to fund future purchases of capital assets.
Unrestricted net position of the Stormwater Fund at the end of the year totaled $828 thousand, a $35 thousand increase in
net position values. Unrestricted net position is maintained to fund future maintenance projects for the existing
stormwater system.
General Fund Budgetary Highlights
The Village adopts annual budgets by fund, general fund department and line item in compliance with Florida State Statute
Section 200.065 (commonly referred to as the Truth-in Millage Legislation). The law requires municipal organizations to
prepare and adopt annual operating budgets for the General, Special Revenue and Debt Service Funds following uniform time
frames related to property tax levies. The balanced budgets may be revised throughout the year. The Village’s code allows for
department level budget transfers without council approval; however, department and fund total changes require Council-
approved budget amendments adopted by resolution.
The Village’s policy is to adopt the budget following the second public hearing of each fiscal year, held in September for an
October 1st year. The Village has also adopted a policy which provides for the reappropriation of committed fund balance for
encumbrances. This amendment is usually adopted as the first budget amendment of each fiscal year and is normally presented
at the first meeting in November of each fiscal year. Additional budget amendments may be presented to council at any time
during the fiscal year.
Over the course of the year, the Village amended the General Fund budget three times. The budget amendments fall into two
categories: (1) Amendments are approved for rollovers related to prior year encumbrances; and (2) supplemental appropriations
to provide appropriations for various other needs which have arisen since the adoption of the budget. With these adjustments,
disbursements were approximately $272 thousand below final budgeted amounts. Savings were realized in general government,
$20 thousand, public safety, $169 thousand, and culture and recreation, $79 thousand. These savings in general government
costs and various departmental costs were due to staff vacancies and conservative spending.
The fiscal year 2014 final amended budget was $13.6 million, an increase of 2.1 % over the original General Fund budget of
$13.3 million. Correspondingly, the Consumer Price Index (or inflation index) from the U.S. Bureau of Labor Statistics – All
Urban Consumers for the past year was 1.7%. The final Adopted Budget is balanced with revenues of $10.2 million, $2.8
million in operating transfers from Excise Tax, Sanitation Fund and Stormwater Fund and $638 thousand from fund balance.
Unanticipated revenues of $475 thousand and the cost savings of $272 thousand resulted in no transfers being necessary from
the fund balance. Unanticipated revenues included $60 thousand in additional building permit fees due to an increase in
building, $100 thousand in recreation fees due to the addition of programs, $60 thousand in public safety due to Police off duty
pay, $130 thousand in code enforcement due to increased collections and $125 thousand due to additional Country Club rent.
-10-
Capital Asset and Debt Administration
Capital Assets. Miami Shores Village’s investment in capital assets for its governmental and business -type activities as of
September 30, 2014 amounts to $24 million (net of accumulated depreciation). This investment in capital assets includes
Village-owned buildings, equipment and other infrastructure (streets, sidewalks, easements, right-of-ways). The value of capital
investments includes the cost of the Doctors’ Charter School of Miami Shores. The following table summarizes the components
of the Villages’ investments in capital assets.
Miami Shores Village
Capital Assets as of September 30, 2014 and 2013
Governmental Activities Business-Type Activities Total
Classification 2014 2013 2014 2013 2014 2013
Land $ 2,358,437 $ 2,358,437 $ - $ - $ 2,358,437 $ 2,358,437
Construction in progress 1,379,705 552,096 - - 1,379,705 552,096
Building 9,152,988 9,342,630 - - 9,152,988 9,342,630
Land Improvement 1,496,836 1,479,862 - - 1,496,836 1,479,862
Infrastructure 6,137,760 6,323,626 1,358,711 1,414,321 7,496,471 7,737,947
Machinery and equipment 1,288,555 1,331,426 836,532 838,390 2,125,087 2,169,816
Totals $ 21,814,281 $ 21,388,077 $ 2,195,243 $ 2,252,711 $ 24,009,524 $ 23,640,788
Additional information on Miami Shores’ capital assets may be found in Note V on Pages 36 to 37 of this report.
Long-term Liabilities. At September 30, 2014, Miami Shores Village had $9.2 million in long-term liabilities, which are
summarized in the schedule below. Additional information on the Village’s long-term debt may be found in Note VI on Pages
37 to 39 of this report.
Miami Shores Village
Outstanding Long-term Liabilities as of September 30, 2014 and 2013
Governmental Activities Business-type activities Total Primary Government
2014 2013 2014 2013 2014 2013
General obligation bonds $ 6,053,000 $ 6,298,000 $ - $ - $ 6,053,000 $ 6,298,000
Other (issuance discount) - - - - - -
Other debt 1,300,964 1,645,000 - - 1,300,964 1,645,000
7,353,964 7,943,000 - - 7,353,964 7,943,000
OPEB liability 540,664 449,563 95,999 79,824 636,663 529,387
Estimated insurance claims payable 340,000 464,136 - - 340,000 464,136
Compensated absences 781,239 807,939 114,544 109,951 895,783 917,890
Total $ 9,015,867 $ 9,664,638 $ 210,543 $ 189,775 $ 9,226,410 $ 9,854,413
-11-
Economic Factors and Next Year’s Budgets and Rates
Miami Shores Village is a residential, single-family community. As such, standard economic indicators used to determine the
overall health of a community are slightly different for Miami Shores. Since the Village’s “business community” is restricted to
a four-block area on Second Avenue and isolated pockets of business entities on Biscayne Boulevard, the Village must monitor
property values and other residentially-related trends to determine the health and vitality of the community. Quality recreational
activities, including the Village’s first-class aquatics facility, support the residents’ requirement for high standards and
outstanding recreation and leisure activities. This, along with its own public safety department, provides a higher standard of
living than that which is found in surrounding municipalities.
The State of Florida, by constitution, does not have a state personal income tax and therefore, the State operates primarily using
sales, gasoline and corporate income taxes. Local governments (cities, counties, and school boards) primarily rely upon
property taxes and a limited array of permitted other taxes (sales, telecommunication, gasoline, utilities services, etc.) and fees
(franchise, building permits, occupational licenses, etc.) for funding of their governmental activities. In addition, there are a
number of state-shared revenues and recurring and non-recurring (one-time) grants from both the state and federal governments.
On January 29, 2008, the Florida electorate approved an amendment to the Florida Constitution relative to property taxation.
This amendment (referred to as Amendment 1) was placed on the ballot by the Florida legislature at a special session held in
October 2007. With respect to homestead property, Amendment 1 increases the $25,000 homestead exemption by another
$25,000 for the portion of assessed property value exceeding $50,000, except for school district taxes. Amendment 1 also
allows property owners to transfer (make portable) up to $500,000 of their Save Our Homes benefits to their next homestead
when they move. Save Our Homes became effective in 1995 and limits (caps) the annual increase in assessed value for
homestead property to three percent (3%) or the percentage change in the Consumer Price Index, whichever is less.
With respect to non-homestead property, Amendment 1 limits (caps) the annual increase in assessed value for non-homestead
property (businesses, industrial property, rental property, second homes, etc.) to ten percent (10%), except for school district
taxes. The Amendment also provides a $25,000 exemption for tangible personal property.
Amendment 1 became effective on October 1, 2008 with the exception of the ten percent (10%) assessment cap on non-
homestead property which became effective on January 1, 2009. Additional tax relief bills, which could further limit the extent
to which municipalities can levy taxes, continue to be introduced by the state legislature.
Actual taxes levied by the Village in 2014 reflected an increase of $117 thousand, precipitated by an increase in property values
of $27 million or 3% in property values as compared with 2013. Based on the current real estate market within the Village, it is
anticipated that assessed values will continue to increase due to the desirability of the area and the close location to Greater
Downtown Miami.
Property values for fiscal year 2014 showed an increase of $27 million, increasing property tax revenues by $117 thousand.
Even though property values appear to be increasing, prior year reductions in property values resulted in budgeting $532
thousand of fund balance surplus in 2014 to make up the loss of revenues. During the current fiscal year, unassigned fund
balance in the General Fund was $7.9 million, the same as the unreserved fund balance in 2013 of $7.9 million. This $7.9
million is approximately equal to 7 months of General Fund operating expenditures. Even though fair market property values
are expected to increase, assessed property values are limited by the “Save Our Homes” benefits. This limits the increase in
property tax revenue even when property values are increasing. Expenditures such as payroll and personnel benefits will
continue to increase. The Village, as can be shown in the following graph, is maintaining its unassigned fund balance so that a
portion of unassigned fund balance will be available to preclude or moderate additional increases in operational expenditures, or
be available to fund capital improvements.
-12-
General Fund Unrestricted and Unassigned Surplus
For the Fiscal Years ended September 30, 2005-2014
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
2005200620072008200920102011201220132014
In 1995, the state of Florida limited all local governments’ ability to increase property assessments of homestead property in any
given year to 3 percent or cost of living, whichever is lower. The graph below shows the millage rates over the past ten years.
For many years, the Village, just like many cities across the country, had to face the challenge of keeping taxes and service
charges as low as possible while providing residents with the level of service they have come to expect.
Miami Shores Village
Total Village Millage
For the Fiscal Years ended September 30, 2005-2014
0
2
4
6
8
10
2005200620072008200920102011201220132014
Operating Millage Debt Service Millage
Fiscal year 2015 budgeted expenditures and transfers are expected to increase $722 thousand compared with fiscal year 2014.
This increase in expenditures is required to meet the ongoing needs of the Village and to fund capital improvement projects.
Requests for Information
This financial report is designed to provide a general overview of Miami Shores Village s’ finances to our citizens, taxpayers,
customers, investors, creditors, and others with an interest in the Villages’ finances. Questions concerning this report or
requests for additional financial information should be directed to the Finance Director, Holly Hugdahl, CPA, CGMA.
MIAMI SHORES VILLAGE
Finance Department
10050 Northeast Second Avenue
Miami Shores, Florida 33138-2382
BASIC FINANCIAL STATEMENTS
Business-
Governmental Type
Activities Activities Total
ASSETS
Cash and cash equivalents 16,087,677$ 3,073,292$ 19,160,969$
Investments 288,312 - 288,312
Accounts receivable - net 1,079,254 480,470 1,559,724
Prepaid items 167,968 - 167,968
Inventories 69,166 72,862 142,028
Net pension asset 462,359 - 462,359
Capital assets not being depreciated 3,738,142 - 3,738,142
Capital assets being depreciated, net 18,076,139 2,195,243 20,271,382
Total assets 39,969,017 5,821,867 45,790,884
LIABILITIES
Accounts payable and accrued liabilities 801,024 - 801,024
Unearned revenues 77,538 738,620 816,158
Accrued interest payable 36,545 - 36,545
Noncurrent liabilities:
The amount due in one year 632,404 28,636 661,040
The amount due in more than one year 8,383,463 181,907 8,565,370
Total liabilities 9,930,974 949,163 10,880,137
DEFERRED INFLOWS OF RESOURCES
Business license tax 84,442 - 84,442
NET POSITION
Net investment in capital assets 14,460,317 2,195,243 16,655,560
Restricted for:
Public safety 1,428,531 - 1,428,531
Transportation 1,758,292 - 1,758,292
Debt service 1,057,752 - 1,057,752
Charter school 959,059 - 959,059
Recreation 317,658 - 317,658
Unrestricted 9,971,992 2,677,461 12,649,453
Total net position 29,953,601$ 4,872,704$ 34,826,305$
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF NET POSITION
SEPTEMBER 30, 2014
See notes to basic financial statements
13
Operating Capital Business-
Charges for Grants and Grants and Governmental Type
Expenses Services Contributions Contributions Activities Activities Total
Functions/programs
Governmental activities:
General government 2,760,901$ 1,063,095$ -$ -$ (1,697,806)$ -$ (1,697,806)$
Public safety 6,206,349 1,087,055 2,434 - (5,116,860) - (5,116,860)
Public works 2,239,056 117,815 740,987 474,079 (906,175) - (906,175)
Culture and recreation 2,946,167 1,436,999 41,009 - (1,468,159) - (1,468,159)
Interest on long-term debt 283,840 - - - (283,840) - (283,840)
Total governmental activities 14,436,313 3,704,964 784,430 474,079 (9,472,840) - (9,472,840)
Business-type activities:
Sanitation 2,294,399 2,641,284 - - - 346,885 346,885
Stormwater 165,537 244,107 - - - 78,570 78,570
Total business activities 2,459,936 2,885,391 - - - 425,455 425,455
Total 16,896,249$ 6,590,355$ 784,430$ 474,079$ (9,472,840)$ 425,455$ (9,047,385)$
General revenues:
Property taxes, levied for general purpose 6,406,843$ -$ 6,406,843$
Public service taxes 2,214,451 - 2,214,451
Intergovernmental (unrestricted)1,002,183 - 1,002,183
Investment income (unrestricted)20,670 5,708 26,378
Miscellaneous 469,614 - 469,614
Transfers 395,000 (395,000) -
Total general revenues 10,508,761 (389,292) 10,119,469
Change in net position 1,035,921 36,163 1,072,084
Net position, beginning 28,917,680 4,836,541 33,754,221
Net position, ending 29,953,601$ 4,872,704$ 34,826,305$
MIAMI SHORES VILLAGE, FLORIDA
FISCAL YEAR ENDED SEPTEMBER 30, 2014
Program Revenues
Net (Expense) Revenue and
Changes in Net Position
STATEMENT OF ACTIVITIES
See notes to basic financial statements
14
Other Total
Excise Police General Governmental Governmental
General Tax Forfeiture Trust Funds Funds
ASSETS
Cash and cash equivalents 7,976,855$ 314,798$ 1,681,995$ 1,442,940$ 2,605,633$ 14,022,221$
Investments 288,312 - - - - 288,312
Accounts receivable - net 303,020 371,259 14,011 - 299,908 988,198
Due from other funds 181,333 - - - - 181,333
Prepaid items 11,698 - - - - 11,698
Total assets 8,761,218$ 686,057$ 1,696,006$ 1,442,940$ 2,905,541$ 15,491,762$
LIABILITIES
Accounts payable and accrued liabilities 634,801$ -$ -$ 166,223$ -$ 801,024$
Due to other funds - - - - 181,333 181,333
Unearned revenues 75,538 - - - 2,000 77,538
Total liabilities 710,339 - - 166,223 183,333 1,059,895
DEFERRED INFLOWS OF RESOURCES
Business license tax 84,442 - - - - 84,442
FUND BALANCES
Nonspendable 11,698 - - - - 11,698
Restricted - 686,057 1,399,055 1,276,717 2,369,665 5,731,494
Committed 31,562 - 296,951 - 352,543 681,056
Unassigned 7,923,177 - - - - 7,923,177
Total fund balances 7,966,437 686,057 1,696,006 1,276,717 2,722,208 14,347,425
Total liabilities, deferred inflows of resources, and
fund balances 8,761,218$ 686,057$ 1,696,006$ 1,442,940$ 2,905,541$ 15,491,762$
MIAMI SHORES VILLAGE, FLORIDA
BALANCE SHEET
GOVERNMENTAL FUNDS
SEPTEMBER 30, 2014
Major Funds
See notes to basic financial statements
15
Fund balances - total government funds (Page 15)14,347,425$
Amounts reported for governmental activities in the statement
of net position are different as a result of:
Capital assets used in governmental activities are not
financial resources and therefore are not reported in the
governmental funds.
Governmental capital assets 39,139,366
Less accumulated depreciation (19,176,108)
Net pension asset 462,359
Long-term liabilities, including bonds payable, are not due and
payable in the current period and therefore are not reported in
the governmental funds.
Bonds and notes payable (7,353,964)$
OPEB liability (540,664)
Accrued interest payable (36,545)
Compensated absences (766,165) (8,697,338)
Net position of internal service funds are not reported with governmental funds 3,877,897
Net position of governmental activities (Page 13)29,953,601$
SEPTEMBER 30, 2014
MIAMI SHORES VILLAGE, FLORIDA
RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET POSITION
GOVERNMENTAL FUNDS
See notes to basic financial statements
16
Other Total
Excise Police General Governmental Governmental
General Tax Forfeiture Trust Funds Funds
Revenues:
Property taxes 5,894,716$ -$ -$ -$ 512,127$ 6,406,843$
Public service taxes - 2,214,451 - - - 2,214,451
Licenses and permits 1,018,301 - - - - 1,018,301
Intergovernmental revenues 1,002,183 - - - 1,217,500 2,219,683
Charges for services 1,980,381 - - - - 1,980,381
Fines and forfeitures 492,285 - 133,806 - 3,433 629,524
Miscellaneous 382,149 - 87,465 85,803 - 555,417
Interest income 5,213 - 4,001 3,110 5,842 18,166
Total revenues 10,775,228 2,214,451 225,272 88,913 1,738,902 15,042,766
Expenditures:
Current:
General government 2,605,576 - - 5,891 15,987 2,627,454
Public safety 6,219,932 - 65,739 - - 6,285,671
Public Works 1,393,033 - - - 368,192 1,761,225
Culture and recreation 2,530,863 - - 15,825 - 2,546,688
Capital outlay - - 364,597 17,769 1,231,122 1,613,488
Debt service:
Principal - - - - 589,036 589,036
Interest - - - - 283,840 283,840
Total expenditures 12,749,404 - 430,336 39,485 2,488,177 15,707,402
(Deficiency) excess of revenues
over expenditures before
other financing sources (uses)(1,974,176) 2,214,451 (205,064) 49,428 (749,275) (664,636)
Other financing sources (uses):
Transfers (out)(571,100)(2,116,500)- - (182,073) (2,869,673)
Transfers in 2,548,500 - - - 716,173 3,264,673
Total other financing sources (uses)1,977,400 (2,116,500) - - 534,100 395,000
Net change in fund balances 3,224 97,951 (205,064) 49,428 (215,175) (269,636)
Fund balances - beginning 7,963,213 588,106 1,901,070 1,227,289 2,937,383 14,617,061
Fund balances - ending 7,966,437$ 686,057$ 1,696,006$ 1,276,717$ 2,722,208$ 14,347,425$
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
Major Funds
See notes to basic financial statements
17
Amounts reported for governmental activities in the statement
of activities are different as a result of:
Net change in fund balances - total government funds (Page 17)(269,636)$
Governmental funds report capital outlays as expenditures.
However, in the statement of activities, the cost of those assets
is depreciated over their estimated useful lives.
Expenditures for capital outlays 1,613,488$
Less current year depreciation (1,087,462)
Net adjustment 526,026
The net effect of various transactions involving capital assets (i.e., sales, trade-ins, and
donations) is to increase (decrease) net position.
Capital outlays not meeting threshold for capitalization (20,018)
Net adjustments (20,018)
The issuance of long term debt (e.g., bonds, leases) provides current financial
resources to governmental funds, while the repayment of the principal of long term
debt consumes the current financial resources of governmental funds. Neither
transaction, however, has any effect on net position.
Principal payments 589,036
Some expenses reported in the statement of activities do not require the use of
current financial resources and, therefore, are not reported as expenditures
in governmental funds
Change of net pension asset 121,709
Change in compensated absences 25,930
Change in OPEB liability (91,101)
Change in claims payable 124,136
Change in accrued interest payable (4,629)
Allocation of internal service funds' net income 34,468$ 210,513
Change in net position of governmental activities (Page 14)1,035,921$
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
MIAMI SHORES VILLAGE, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES, AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
See notes to basic financial statements
18
Governmental
Activities -
Internal
Service
ASSETS Sanitation Stormwater Total Funds
Current assets:
Cash and cash equivalents 2,195,293$ 877,999$ 3,073,292$ 2,065,456$
Accounts receivable - net 450,452 30,018 480,470 91,056
Inventories 72,862 - 72,862 69,166
Prepaid items - - - 156,270
Total current assets 2,718,607 908,017 3,626,624 2,381,948
Capital assets:
Capital assets not being depreciated - - - 7,127
Capital assets being depreciated, net 836,532 1,358,711 2,195,243 1,843,896
Total noncurrent assets 836,532 1,358,711 2,195,243 1,851,023
Total assets 3,555,139 2,266,728 5,821,867 4,232,971
LIABILITIES
Current liabilities:
Unearned revenues 675,489 63,131 738,620 -
Compensated absences 27,049 1,587 28,636 3,769
Total current liabilities 702,538 64,718 767,256 3,769
Non-current liabilities:
Compensated absences 81,147 4,761 85,908 11,305
OPEB liability 85,333 10,666 95,999 -
Claims payable - - - 340,000
Total noncurrent liabilities 166,480 15,427 181,907 351,305
Total liabilities 869,018 80,145 949,163 355,074
NET POSITION
Net investment in capital assets 836,532 1,358,711 2,195,243 1,851,023
Unrestricted 1,849,589 827,872 2,677,461 2,026,874
Total net position 2,686,121$ 2,186,583$ 4,872,704$ 3,877,897$
Enterprise Funds
Business-type Activities -
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF NET POSITION
PROPRIETARY FUNDS
SEPTEMBER 30, 2014
See notes to basic financial statements
19
Governmental
Activities -
Internal
Service
Sanitation Stormwater Total Funds
Operating revenues:
Charges for services 2,641,284$ 244,107$ 2,885,391$ 1,786,841$
Operating expenses:
Administrative and general 774,997 13,264 788,261 676,777
Personnel expenses 886,393 79,905 966,298 181,345
Depreciation 138,638 55,610 194,248 214,490
Contractual services 494,371 16,758 511,129 -
Insurance premiums and claims - - - 682,265
Total operating expenses 2,294,399 165,537 2,459,936 1,754,877
Operating income 346,885 78,570 425,455 31,964
Non-operating revenues (expenses):
Interest income 4,599 1,109 5,708 2,504
Total non-operating revenues (expenses)4,599 1,109 5,708 2,504
Income before transfers and contributions 351,484 79,679 431,163 34,468
Transfers in (out)(350,000) (45,000) (395,000) -
Change in net position 1,484 34,679 36,163 34,468
Total net position, beginning 2,684,637 2,151,904 4,836,541 3,843,429
Total net position, ending 2,686,121$ 2,186,583$ 4,872,704$ 3,877,897$
Enterprise Funds
Business-type Activities -
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND NET POSITION
PROPRIETARY FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
See notes to basic financial statements.
20
Governmental
Activities-
Internal
Service
Sanitation Stormwater Total Funds
Cash flows from operating activities:
Cash received from customers, governments and other funds 2,841,131$ 255,901$ 3,097,032$ 1,968,284$
Cash paid to suppliers (1,284,926) (31,521) (1,316,447) (1,400,233)
Cash paid for employees (866,481) (79,048) (945,529) (182,115)
Net cash provided by operating activities 689,724 145,332 835,056 385,936
Cash flows from non-capital financing activities:
Transfers out (350,000) (45,000) (395,000) -
Net cash (used in) non-capital financing activities (350,000) (45,000) (395,000) -
Cash flows from capital related financing activities:
Acquisition and construction of fixed assets (136,780) - (136,780) (134,687)
Net cash (used in) capital and related financing activities (136,780) - (136,780) (134,687)
Cash flows from investing activities:
Interest and other income 4,599 1,109 5,708 2,504
Net cash provided by investing activities 4,599 1,109 5,708 2,504
Net increase in cash and cash equivalents 207,543 101,441 308,984 253,753
Cash and cash equivalents, October 1 1,987,750 776,558 2,764,308 1,811,703
Cash and cash equivalents, September 30 2,195,293$ 877,999$ 3,073,292$ 2,065,456$
Reconciliation of operating income to net cash
provided by operating activities:
Operating income 346,885$ 78,570$ 425,455$ 31,964$
Adjustments to reconcile operating income to net
cash provided by operating activities:
Depreciation 138,638 55,610 194,248 214,490
Change in assets and liabilities:
(Increase) decrease in:
Accounts receivable 188,616 11,884 200,500 181,443
Inventories - - - (34,259)
Prepaid items - - - (3,628)
Increase (decrease) in:
Accounts payable and accrued liabilities (15,558) (1,499) (17,057) (3,304)
Compensated absences 5,534 (940) 4,594 (770)
OPEB liability 14,378 1,797 16,175 -
Unearned revenues 11,231 (90) 11,141 -
Total adjustments 342,839 66,762 409,601 353,972
Net cash provided by operating activities 689,724$ 145,332$ 835,056$ 385,936$
Enterprise Funds
Business-type Activities -
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
See notes to basic financial statements
21
Pension Private
Trust Purpose
Funds Trust Agency
ASSETS
Cash and cash equivalents 492,260$ 1,669,772$ 174,793$
Receivables:
Other receivables 119,689 - -
Accrued interest and dividends 78,147 - -
Total receivables 197,836 - -
Investments, at fair value
U.S. Government securities 2,381,242 - -
Municipal bonds 48,661 - -
Corporate/Foreign bonds 4,845,503 - -
Mutual funds - equity 10,337,208 - -
Common stocks 8,183,732 - -
Mortgage Backed Securities 4,198,399 - -
Unit Investment Trust 116,214 - -
Total investments 30,110,959 - -
Total assets 30,801,055 1,669,772 174,793
LIABILITIES
DROP liability 377,542 - -
Other liabilities - - 174,793
Total liabilities 377,542 - 174,793
NET POSITION
Net position held in trust for pension benefits 30,423,513$ 1,669,772$ -$
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF FIDUCIARY NET POSITION
FIDUCIARY FUNDS
SEPTEMBER 30, 2014
See notes to basic financial statements
22
Pension Private
Trust Purpose
Funds Trust
ADDITIONS
Contributions:
Employer 1,469,127$ -$
Employees 385,340 -
Total contributions 2,028,028 -
Investment income:
Unrealized gains 812,232 -
Realized gains 336,397 -
Interest and dividend income 886,115 4,169
Total investment income 2,034,744 4,169
Less investment expenses 150,233 -
Net investment income 1,884,511 4,169
Total additions 3,912,539 4,169
DEDUCTIONS
Benefits paid 1,582,203 -
Administrative expenses 68,803 -
Total deductions 1,651,006 -
Net increase (decrease)2,261,533 4,169
Net position
Beginning of year - as previously reported 27,364,315 1,665,603
Prior period adjustment 797,665
Beginning of year - as restated (Note VIII)28,161,980
End of year 30,423,513$ 1,669,772$
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
FIDUCIARY FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
See notes to basic financial statements
23
NOTES TO BASIC FINANCIAL STATEMENTS
24
MIAMI SHORES VILLAGE, FLORIDA
NOTES TO THE BASIC FINANCIAL STATEMENTS
SEPTEMBER 30, 2014
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Financial Reporting Entity
Miami Shores Village, Florida, (the Village) was incorporated in 1931 and is a political subdivision of the State of
Florida located in northeastern Miami-Dade County. The Village operates under a Council-Manager form of
government, with its legislative function being vested in a five-member council. The Village Council is governed
by the Village Charter and by state and local laws and regulations. The Village Council is responsible for the
establishment and adoption of policy. The Village provides the following full range of municipal services as
authorized by its charter: public safety, streets, sanitation, stormwater, culture and recreational activities, public
improvements, planning and zoning, and general administrative services.
As required by generally accepted accounting principles, these basic financial statements present the reporting
entity of the Village. Component units are legally separate entities for which the government is considered to be
financially accountable and for which the nature and significance of their relationship with the primary
government are such that exclusion would caus e the Village’s combined financial statements to be misleading or
incomplete. The primary government is considered financially accountable if it appoints a voting majority of an
organization’s governing body and 1) it is able to impose its will on the orga nization or 2) there is a potential for
the organization to provide specific financial benefit to or impose specific financial burden on the Board.
Additionally, the primary government is required to consider other organizations for which the nature and
significance of their relationship with the primary government are such that exclusion would cause the reporting
entity financial statements to be misleading or incomplete. Based upon the application of these criteria, there
were no organizations which met the criteria described above.
The financial statements of the Village have been prepared in conformity with accounting principles generally
accepted in the United States of America (GAAP) as applied to governmental units. The Governmental
Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental
accounting and financial reporting. The more significant of the Village's accounting policies are described below:
B. Government-wide and fund financial statements
The government-wide financial statements (i.e., the statement of net position and the statement of activities)
report information on all of the nonfiduciary activities of the Village. For the most part, the effect of interfund
activity has been removed from these statements. Governmental activities, which normally are supported by
taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a
significant extent on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function or segment
are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or
segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly
benefit from goods, services, or privileges provided by a given function or segment and 2) grants and
contributions that are restricted to meeting the operational or capital requirements of a particular function or
segment. Taxes and other items not properly included among program revenues are reported instead as
general revenues.
Separate financial statements are provided for governmental funds, proprietary funds and fiduciary funds, even
though the latter are excluded from the government-wide financial statements. Major individual governmental
funds and major individual enterprise funds are reported as separate columns in the fund financial statements.
All remaining non-major governmental funds are aggregated and reported as other governmental or other
proprietary funds.
25
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. Measurement Focus, Basis of Accounting and Basis of Presentation
The government-wide financial statements are reported using the economic resources measurement focus and
the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues
are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the
related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and
similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have
been met.
Governmental fund financial statements are reported using the current financial resources measurement focus
and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable
and available. Revenues are considered to be available when they are collectible within the current period or
soon enough thereafter to pay liabilities of the current period. For this purpose, the Village considers receivables
collected within 60 days after year-end to be available and recognizes them as revenues of the current year.
Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt
service expenditures, as well as expenditures related to compensated absences and claims and judgments, are
recorded only when payment is due.
Property taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered
to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Revenues for
expenditure driven grants are recognized when the qualifying expenditures are incurred. All other revenue items
are considered to be measurable and available only when cash is received by the Village.
The Village reports the following major governmental funds:
General Fund – This fund is the Village’s primary operating fund. It accounts for all financial resources of
the general government, except those required to be accounted for in another fund.
Excise Tax Fund – This fund records revenues received by the Village for contractually-adopted franchise
fee agreements and corresponding public service or utility taxes. The receipts of these funds are used to
subordinate the Village’s General Obligation Bond Series 1999 should insufficient debt service revenues be
received from ad valorem levies. Surplus proceeds are then transferred out of this fund and into the General
Fund for operating purposes.
Police Forfeiture – This fund accounts for proceeds obtained through the sale of confiscated and
unclaimed property turned over to the Village through court judgments. Proceeds are to be used solely for
law enforcement purposes.
General Trust Fund – This fund accumulates assets for its employees, other governmental entities and/or
funds, primarily for the recreation, library and police departments, as well as the charter school.
The Village reports the following major proprietary fund:
Sanitation Fund - This fund accounts for the operations and maintenance of the Village’s sanitation system.
Stormwater Fund - This fund accounts for the operations and maintenance of the Village’s stormwater
system.
Additionally, the Village reports the following fund types:
Internal Service Funds – The internal service funds are used to account for the financing of goods or
services provided by one department to other departments of the Village, on a cost reimbursement basis.
The Village has two internal service funds, the Risk Management Fund and the Fleet Maintenance Fund.
Pension Trust Funds - The pension trust funds account for the activities of the Police Pension and General
Employees’ Retirement Plans, which accumulate resources for pension benefits to qualified employees.
Private Purpose Trust Fund – This fund accounts for a donation from a foundation to be held by the
Village on behalf of the Doctors Charter School to assist with meeting the operating needs of the school.
26
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. Measurement Focus, Basis of Accounting and Basis of Presentation
(Continued)
Agency Fund – The agency fund is custodial in nature and does not present results of operations or have a
measurement focus. This fund is used to account for assets that the Village holds for others in an agency
capacity.
The financial statements of the Village have been prepared in accordance with generally accepted accounting
principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is
the standard setting body for governmental accounting and financial reporting. The financial statements of the
Village follow the guidance of GASB Statement No. 62, Codification of Accounting and Financial Reporting
Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements for both the government
wide and proprietary fund financial statements. Governments also have the option of following subsequent FASB
pronouncements for their business-type activities and enterprise funds subject to this same limitation. The
Village has elected not to follow subsequent FASB guidance.
As a general rule the effect of interfund activity has been eliminated from the government-wide financial
statements. Exceptions to this general rule are charges between the Village’s enterprise fund functions and
various other functions of the Village. Elimination of these charges would distort the direct costs and program
revenues reported for the various functions concerned.
Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or
privileges provided, and 2) operating grants and contributions, and 3) capital grants and contributions. Internally
dedicated resources are reported as general revenues rather than as program revenues. Likewise, general
revenues include all taxes. Proceeds from local option gas tax and Transportation Surtax are used to fund
transportation related expenditures and therefore are reported as program revenues under the function “Public
Works”.
Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues
and expenses generally result from providing services and producing and delivering goods in connection with a
proprietary fund’s principal ongoing operations. The principal operating revenues of the sanitation, and
stormwater fund and internal service funds are charges to customers or other funds for services. Operating
expenses for the enterprise funds and internal service funds include the cost of services, administrative
expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are
reported as non-operating revenues and expenses.
When both restricted and unrestricted resources are available for use, it is Village policy to use restricted
resources first, and then unrestricted resources as needed.
Implementation of Governmental Accounting Standards Board Statements
During the fiscal year ended September 30, 2014, the Village implemented the following GASB Statements that
had an impact on the financial statements:
Statement No. 65, Items Previously Reported as Assets and Liabilities. This statement establishes
accounting and financial reporting standards that reclassify, as deferred outflows of resources and deferred
inflows of resources, certain items that were previously reported as assets and liabilities.
Statement No. 67, Financial Reporting for Pension Plans–an amendment of GASB Statement No. 25. For
defined benefit pension plans, this Statement replaces the requirements of Statements No. 25, Financial
Reporting for Defined Benefit Pension Plans and Note Disclosures for Defined Contribution Plans , and No.
50, Pension Disclosures, as they relate to pension plans that are administered through trusts or equivalent
arrangements that meet certain criteria. The requirements of Statements 25 and 50 remain applicable to
pension plans that are not administered through trusts covered by the scope of this statement and to defined
contribution plans that provide postemployment benefits other than pensions.
27
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Deposits and Investments
The Village's cash and cash equivalents, for purpose of the statement of cash flows, include cash on hand, time
and demand deposits, and short-term investments with original maturities of three months or less from the date
of acquisition. The Village maintains a cash pool that is available for use by all funds. Interest earned on pooled
cash is allocated to each of the funds, based on the fund’s average equity balance on a monthly basis.
All of the Village’s investments are reported at fair value, which is based on quoted market prices. The Village’s
investments consist of amounts placed with the State Board of Administration in the Local Government Surplus
Funds Trust Fund (Florida PRIME) investment pool. The Florida PRIME is considered a SEC 2a-7-like fund,
thus reported at its fair value of its position in the pool, which is the same as its value of the pool shares.
The Plan’s investments are carried at fair value using quoted market prices to value inv estments. Differences
between cost and market value are recorded as net unrealized gains or losses. Net realized gains or losses for
securities which are sold are combined with the unrealized gains and losses and shown as “net appreciation
(depreciation) in fair value of investments” in plan net position. Dividends and interest are recognized as earned.
Purchases and sales of investments are recorded on a trade-date basis.
The Village's investments in Florida PRIME are governed by the provisions of Florida Statutes Section 218.415.
Investments in the Village's retirement plans are governed by the Plan's investment policies.
E. Receivables and Payables
Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the
fiscal year are referred to as either “due to/from other funds” (i.e. the current portion of interfund loans) or
“advances to/from other funds” (i.e. the non-current portion of interfund loans). All other outstanding balances
between funds are reported as “due to/from other funds.” Any residual balances outstanding between the
governmental activities and business-type activities are reported in the government-wide financial statements as
“internal balances.”
F. Inventories and Prepaid Items
Inventories are valued at cost using the first-in, first-out (FIFO) method. The costs of governmental fund-type
inventories are recorded as expenditures when consumed rather than when purchased (consumption method).
In the governmental funds, reported inventories are offset by fund balance reserve which indicates that they do
not constitute available spendable resources.
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded – in both, the
government-wide and fund financial statements – as prepaid items by recording an asset for the prepaid amount
and recognizing the expenditure in the year such item is consumed (consumption method). Amounts reported in
the governmental funds are offset by an equal reservation of fund balance in the fund financial statements. This
is an indication that these components of current assets do not constitute available spending resources.
G. Property Taxes
Property values are assessed as of January 1 of each year, at which time taxes become an enforceable lien on
the property. Tax bills are mailed for the Village by Miami Dade County on or about October 1 of each year and
are payable with discounts of up to 4% offered for early payment. Taxes become delinquent on April 1 of the
year following the year of assessment and State law provides for enforcement of collection of property taxes by
seizure of the personal property or by the sale of interest-bearing tax certificates to satisfy unpaid property taxes.
Assessed values are established by the Miami-Dade County Property Appraiser. In November 1992, a Florida
constitutional amendment was approved by the voters, which provides for limiting the increases in homestead
property valuations for ad valorem tax purposes to a maximum of 3% annually and also provides for
reassessment of market values upon changes in ownership. The County bills and collects all property taxes and
remits them to the Village.
28
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
G. Property Taxes (Continued)
State statutes permit municipalities to levy property taxes at a rate of up to 10 mills ($10 per $1,000 of assessed
taxable valuation). The tax levy of the Village is established by the Village Council and the Miami-Dade County
Property Appraiser incorporates the Village’s millage into the total tax levy, which includes the County and the
County School Board tax requirements. The millage rate assessed by the Village for the year ended September
30, 2014 was 8.6949 mills ($8.6949 per $1,000 of taxable assessed valuation).
H. Restricted Assets
Assets of the debt service fund have been classified as restricted because their use is restricted by a bond
indenture agreement for the Village’s debt service requirements. Proceeds from forfeiture funds are classified as
restricted in the Law Enforcement Training and Police Forfeiture Special Revenue Funds since these resources
are specifically earmarked for law enforcement purposes only. Additionally, proceeds from the People’s
Transportation Tax and Local Option Gas Tax are classified as restricted since these resources may only be
used for road and transportation related expenditures.
Assets held in the General Trust Fund are restricted primarily for recreation, library and police departments, as
well as the charter school.
I. Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges,
sidewalks, and similar items), are reported in the applicable governmental or business-type activities columns in
the government-wide financial statements. The Village defines capital assets as assets with an initial, individual
cost of more than $1,000 and an estimated useful life in excess of three years. Purchased or constructed assets
are recorded at historical cost or estimated historical cost. Donated capital assets are recorded at estimated fair
market value at the date of donation.
Major outlays for capital assets and improvements are capitalized as projects are constructed. The costs of
normal maintenance and repairs that do not add value to the asset or materially extend its useful life are not
capitalized.
Capital assets of the Village are depreciated using the straight line method over the following estimated useful
lives:
Assets
Years
Buildings and improvements 10-40
Land improvements 40
Infrastructure 30
Sanitation equipment 10
Vehicles 5
Other equipment, machinery, furniture and fixtures 3-10
J. Deferred Outflows/Inflows of Resources
In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows
of resources. This separate financial statement element, deferred outflows of resources, represents a
consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of
resources (expense/expenditure) until then. Currently, the Village does not report any item that qualifies for
reporting in this category.
In additions to liabilities, the statement of net position will sometimes report a separate section for deferred
inflows of resources. This separate financial statement element, deferred inflows of resources, represents an
acquisition of net position that applies to a future period(s) and so will not be recognized as inflows of resources
(revenue) until that time.
29
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
J. Deferred Outflows/Inflows of Resources (Continued)
Currently, the only item in this category is unearned revenue. The source of this unearned revenue is local
business license tax collected in advance of $84,442 reported in both the governmental funds and the
government-wide statement of net position. This amount is deferred and will be recognized as an inflow of
resources in the period that the amounts become available.
Net position is the residual of all other elements presented in a statement of financial position. It is the difference
between (a) assets plus deferred outflow of resources and (b) liabilities and deferred inflows of resources.
K. Compensated Absences
Village employees are granted vacation and sick leave in varying amounts based on length of service and the
department which the employee serves. The Village’s vacation policy allows all regular non -temporary
employees to accrue vacation leave on a monthly basis. Vacation leave accrued in previous year must be used
prior to the next year’s anniversary date (unless authorized by the Village Manager). Upon separation from
Village employment in good standing, employees shall receive a lump sum payment for any unused accrued
vacation leave up to a maximum allotted for the employee’s length of service.
The Village’s sick leave policy provides for the accumulation of one work day per month up to a maximum of 720
hours for a general employee. A general employee shall receive payment for one hundred percent (100% to a
maximum of 720 hours) of accrued sick leave upon retirement and fifty (50%) upon separation in good standing.
For both vacation and sick leave, there is no payout for an employee who is discharged for misconduct,
termination or is not in good standing with the Village.
All vacation and sick leave is accrued and reported as a fund liability when it is probable that the Village will
compensate the employee with expendable available financial resources. Vacation and sick leave is accrued
when incurred in proprietary funds and reported as a fund liability. All vacation pay is accrued when incurred in
the government-wide and proprietary fund financial statements. A liability for these amounts is reported in
governmental funds only if they have matured, for example, as a result of employee resignations and
retirements. For governmental funds, compensated absences are generally liquidated by the General Fund.
L. Unearned Revenues
Unearned revenues include amounts collected before revenue recognition criteria are met and receivables,
which, under the modified accrual basis of accounting, are measurable, but not yet available. The unearned
items consist primarily of license and permit revenues. Unearned revenues in the proprietary funds are related
to billings for the 14-15 fiscal year.
M. Employee Benefit Plan and Net Pension Asset
The Village provides a separate defined benefit pension plan for its police officers and general employees. At
September 30, 2014, the Village recorded a net pension asset related to both plans in its government-wide
statement of net position. The net pension asset is a function of annual required contributions, interest,
adjustments to the annual required contribution, annual pension costs and actual employers contributions made
to the Plan. For governmental funds, the net pension asset or obligation are generally liquidated by the General
Fund. Please refer to Note VIII for further information.
30
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
N. Post-Employment Benefits Other Than Pensions (OPEB)
Pursuant to Section 112.0801, Florida Statutes, the Village is mandated to permit participation in the health
insurance program by retirees and their eligible dependents at a cost to the retiree that is no greater than the
cost at which coverage is available for active employees. Retirees are required to pay 100% of the premium
rates where premiums are determined based upon a blended rates used for active employees and retirees.
These premium rates were adjusted to reflect differing utilization rates by age and gender and the impact of the
Medicare program on claim costs. The blended rates provide an implicit subsidy for retirees because, on an
actuarial basis, their current and future claims are expected to result in higher costs to the plan on average than
those of active employees. The Village currently provides these benefits in accordance with the vesting and
retirement requirements of the Village.
The Village is financing the post employee benefits on a pay-as-you go basis. As determined by an actuarial
valuation, the Village records a net OPEB obligation in its government-wide and proprietary financial statements
related to the implicit subsidy. For governmental funds, the OPEB obligation is generally liquidated by the
General Fund. The OPEB plan does not issue separate financial statements.
O. Long-Term Obligations
In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-
term debt and other long-term obligations are reported as liabilities in the applicable governmental activities,
business-type activities, or proprietary fund type statement of net position. Bond issuance costs are amortized
over the term of the related debt. For proprietary fund types, bonds payable are reported net of the applicable
bond premium, discount, and issuance costs.
In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as
bond issuance costs, during the current period. The face amount of debt issued is reported as other financing
sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt
issuances are reported as other financing uses. Issuance costs are reported as debt service expenditures.
P. Net Position
Total equity as of September 30, 2014, is classified into three components of net position:
Net investment in capital assets — This category consists of capital assets (including restricted
capital assets), net of accumulated depreciation and reduced by any outstanding balances of bonds,
mortgages, notes or other borrowings that are attributable to the acquisition, construction, and
improvements of those assets.
Restricted net position — This category consists of net position restricted in their use by (1) external
groups such as grantors, creditors or laws and regulations of other governments; or (2) law, through
constitutional provisions or enabling legislation.
Unrestricted net position — This category includes all of the remaining net position that do not meet
the definition of the other two categories.
Q. Fund Balance
As of September 30, 2014, fund balances of the governmental funds are classified as follows:
Non-spendable — Amounts that cannot be spent either because they are in non-spendable form or
because they are legally or contractually required to be maintained intact.
Restricted — Amounts that can be spent only for specific purposes because of constitutional
provisions or enabling legislation or because of constraints that are externally imposed by creditors,
grantors, contributors, or the laws or regulations of other governments.
31
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Q. Fund Balance (Continued)
Committed — Amounts that can be used only for specific purposes determined by a formal action of
the Village Council. The Village Council is the highest level of decision-making authority for the Village.
Commitments may be established, modified, or rescinded only through ordinances or resolutions
approved by the Village Council. Both ordinances are equally binding. Committed fund balance also
should incorporate contractual obligations to the extent that existing resources in the fund have been
specifically committed for use in satisfying those contractual requirements.
Assigned — Assigned fund balances are amounts that are constrained by the Village's intent to be
used for specific purposes, but are neither restricted nor committed. Intent is established by the Village
Council who has the authority to assign, modify or rescind amounts to be used for specific purposes.
This is delegated to the Village Manager by the Council. This balance includes (a) all remaining
amounts that are reported in governmental funds (other than the General Fund) that are not classified
as nonspendable, restricted, or committed, and (b) amounts in the General Fund that are intended to
be used for a specific purpose. Specific amounts that are not restricted or committed in a special
revenue or capital projects fund are assigned for the purposes in accordance with the nature of their
fund type, Assignment within the General Fund conveys that the intended use of those amounts is for a
specific purpose that is narrower than the general purposes of the Village itself.
Unassigned — All other spendable amounts.
The Village considers restricted amounts to be spent first when both restricted and unrestricted fund balance is
available unless there are legal documents/contracts that prohibit this, such as grant agreements requiring dollar
for dollar spending. Additionally, the Village would first use committed, then assigned, and lastly unassigned
amounts of unrestricted fund balance when expenditures are made.
Other Total
Excise Police General Governmental Governmental
General Tax Forfeiture Trust Funds Funds
Fund Balances:
Nonspendable:
Prepaids 11,698$ -$ -$ -$ -$ 11,698$
Restricted:
Transportation - 686,057 - - 1,072,235 1,758,292
Library - - - 108,404 - 108,404
Recreation - - - 108,132 13,456 121,588
Buildings - - - 101,122 - 101,122
Charter School - - - 959,059 - 959,059
Public Safety - - 1,399,055 - 16,020 1,415,075
Debt service - - - - 1,057,752 1,057,752
Committed:
Encumbrances 31,562 - 296,951 - 352,543 681,056
Assigned:- - - - 210,202 210,202
Unassigned:7,923,177 - - - - 7,923,177
Total Fund Balances 7,966,437$ 686,057$ 1,696,006$ 1,276,717$ 2,722,208$ 14,347,425$
Fund Balances:
Nonspendable 11,698$ -$ -$ -$ -$ 11,698$
Restricted - 686,057 1,399,055 1,276,717 2,159,463 5,521,292
Committed 31,562 - 296,951 - 352,543 681,056
Assigned - - - - 210,202 210,202
Unassigned 7,923,177 - - - - 7,923,177
Total Fund Balances 7,966,437$ 686,057$ 1,696,006$ 1,276,717$ 2,722,208$ 14,347,425$
32
I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
R. Net Position Flow Assumption
Sometimes the Village will fund outlays for a particular purpose from both restricted and unrestricted resources.
In order to calculate the amounts to report as restricted-net position and unrestricted-net position in the
government-wide financial statements, a flow assumption must be made about the order in which resources are
considered to be applied. It is the Village’s policy to consider restricted net position to have been depleted before
unrestricted-net position is applied.
S. Capital Contributions
Capital contributions in proprietary fund financial statements arise from grants or outside contributions of
resources restricted to capital acquisition and construction.
T. Utility Billings
Utility customers are billed monthly on a cycle basis. Unbilled revenue is recognized in the accompanying
financial statements based upon estimates of revenues for services rendered between billing cycle dates and
fiscal year end.
U. Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United
States of America requires management to make estimates and assumptions that affect the amounts of assets,
liabilities, disclosures of contingent liabilities, revenues and expenditures/expenses reported in the financial
statements and accompanying notes. These estimates include assessing the collectibility of receivables, the
realization of pension obligations, OPEB and the useful lives of capital assets. Although these estimates as well
as all estimates are based on management's knowledge of current events and actions it may undertake in the
future, they may ultimately differ from actual results.
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY
By its nature as a local government unit, the Village is subject to various federal, state, and local laws and
contractual regulations. The Village has no material violations of finance-related legal and contractual
obligations.
1. Fund Accounting Requirements
A fund is a grouping of related accounts that is used to maintain control over resources that have been
segregated for specific activities or objectives. The Village, like any other state and local governments, uses
fund accounting to ensure and demonstrate compliance with finance related requirements, bond covenants,
and segregation for management purposes.
2. Revenue Restrictions
The Village has various restrictions placed over certain revenue sources from federal, state, or local
requirements. The primary revenue sources include:
Revenue Source Legal Restrictions of Use
Gas Tax Roads, sidewalks, streets
Transportation Surtax Transportation and roads
Police Forfeitures Law Enforcement
Federal Emergency Management Agency Disaster mitigation
For the fiscal year ended September 30, 2014, the Village complied, in all material respects, with these
revenue restrictions.
33
II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued)
3. Excesses of expenditures over appropriations
For the year ended September 30, 2014 expenditures exceeded appropriations in the Debt Service Fund by
$34,386. These over-expenditures were funded by greater than anticipated revenues or available fund
balance.
III. DEPOSITS AND INVESTMENTS
Deposits
In addition to insurance provided by the Federal Depository Insurance Corporation, all deposits are held in
banking institutions approved by the State Treasurer of the State of Florida to hold public funds. Under
Florida Statutes Chapter 280, Florida Security for Public Deposits Act, the State Treasurer requires all
Florida qualified public depositories to deposit with the Treasurer or another banking institution eligible
collateral. In the event of a failure of a qualified public depository, the remaining public depositories would be
responsible for covering any resulting losses. Accordingly, all amounts reported as deposits are insured or
collateralized with securities held by the entity or its agent in the entity's name.
Investments
The Village is authorized to invest in obligations of the U.S. Treasury, its agencies, instrumentalities and the
Local Government Surplus Funds Trust Fund administered by the State Board of Administration. The
investment policy defined in the statutes attempts to promote, through state assistance, the maximization of
net interest earnings on invested surplus funds of local units of governments while limiting the risk to which
the funds are exposed.
Investments – Village
As of September 30, 2014, the Village had the following investments:
Investment Type
Fair Value
Weighted
Average
Maturity
(Days)
Weighted
Average
Maturity
(Years)
SBA - LGIP $ 288,312 39 n/a
Total $ 288,312
Interest Rate Risk - Interest rate risk refers to the portfolio’s exposure to fair value losses arising from
increasing interest rates. The Village does not have a written policy on interest rate risk; however, the
Village manages its exposure to declines in fair values by limiting the weighted average monthly maturity of
its investment portfolio to less than 180 days.
Credit Risk - State law limits investments in bonds, U.S. Treasuries and agency obligations, or other
evidences of indebtedness to the top ratings issued by nationally recognized statistical rating organizations
(NRSRO) of the United States. The LGIP is rated AAAm by Standard and Poor’s.
Concentration of Credit Risk - The Village’s investment policy does not stipulate any limit on the
percentage that can be invested in any one issuer. GASB Statement No. 40 requires disclosure when the
percent is 5% or more in any one issuer. As of September 30, 2014, the value of each position held in the
Village’s portfolio comprised of less than 5% of the Village’s investment assets.
34
III. DEPOSITS AND INVESTMENTS (Continued)
Investments – Pension Plans
The Pension Board of Trustees has developed certain investment guidelines and has retained investment
managers. The investment managers are expected to maximize the return on the investment portfolio and may
make transactions consistent with that expectation within the Board's guidelines. The investment managers are
compensated based on a percentage of their portfolio's market value.
The Plans’ investment policy is determined by the Board who is responsible for directing the investment of the
assets of the Plans to ensure that there will be adequate monies for future benefits. The policy has been
identified by the Board to conduct the operations of the Plans in a manner so that the assets will provide the
pension and other benefits provided under applicable laws, including Village ordinances, preserving principal
while maximizing the rate of return.
Investment in all equity securities shall be limited to those listed on a major U.S stock exchange and limited to no
more than 70% (at market) of the Plan’s total asset value. The equity position in any one company shall not
exceed 5% of the Plan’s total asset value at the time of purchase. Investments in stocks of foreign companies
shall be limited to 25% of the Plan’s market value.
Investments in fixed income securities shall meet or exceed a credit rating of “BBB -” from Standard & Poor’s.
The market value of bonds issued by any single issuer shall not exceed 3% of the manager’s portfolio.
Types of Investments
Florida statutes and Plan investment policy authorize the Board to invest funds in various investments. The
current target allocation of these investments at fair value is as follows:
Target Allocation
Asset Group General Employees Police
Domestic Equity 50.00% 45.00%
International Equity 15.00% 15.00%
Domestic Bonds 35.00% 40.00%
International Bonds 0.00% 0.00%
Real Estate 0.00% 0.00%
Rate of Return
For the fiscal year ending September 30, 2014, the annual money-weighted rate of return on pension plan
investments, net pension plan investment expense, was 6.23% for the General Employee Retirement Plan and
6.30% for the Police Retirement Plan. The money weighted rate of return expresses investment performance,
net of investment manager and consultant expenses adjusted for the changing amounts actually invested.
Inputs to the internal rate of return calculation are determined on a monthly basis.
As of September 30, 2014, the Plans had the following investments:
Fair Less than 1 More than
Investment Type Value Year 1-5 Years 6-10 Years 10 Years
U.S. Government Securities 7,010,997$ 45,691$ 2,416,205$ 1,572,557$ 2,976,544$
Corporate bonds 4,462,808 40,732 1,702,393 1,173,729 1,545,955
Total fixed income securities 11,473,805$ 86,423$ 4,118,598$ 2,746,285$ 4,522,498$
Investment Maturities (in Years)
Interest Rate Risk – Interest rate risk is the risk that changes in market interest rates will adversely affect
the fair value of an investment. Generally, the longer the maturity of an investment the greater the sensitivity
of its fair value to changes in market interest rates. As a means of limiting its exposure to interest rate risk,
the Plan diversifies its investments by security type and institution, and limits holdings in any one type of
investment with any one issuer with various durations of maturities.
35
III. DEPOSITS AND INVESTMENTS (Continued)
Investments – Pension Plans (Continued)
Credit Risk – Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real
or perceived change in the ability of the issuer to repay its debt. This risk is generally measured by the
assignment of a rating by a nationally recognized statistical rating organization. The Plan’s investment
policy utilizes portfolio diversification in order to control this risk. The Plan’s investment policies limit
investments in fixed income securities to a rating of investment grade or higher.
The following table discloses credit ratings by investment type, at September 30, 2014:
Standard & Poor's Percentage of
Quality Ratings of Credit Fixed Income
Risk Debt Securities Fair Value Portfolio
AAA $ 1,208,135 10.53%
AA+ 453,196 3.95%
AA 412,912 3.60%
AA- 542,944 4.73%
A+ 225,119 1.96%
A 1,177,400 10.26%
A- 992,624 8.65%
BBB+ 726,379 6.33%
BBB 493,984 4.31%
BBB- 245,102 2.14%
N/R 4,996,009 43.54%
$ 11,473,805 100.00%
Concentration of Credit Risk –The investment policy of the Plan contains limitations on the amount that
can be invested in any one issuer as well as maximum portfolio allocation percentages. As of September
30, 2014, no investment by any one issuer was above the 5% threshold required for disclosure.
Custodial of Credit Risk –This is the risk that in the event of a failure of the counterparty, the Plan will not
be able to recover the value of its investments or collateral securities that are in the possession of an outside
party. Consistent with the Plan’s investment policy, the investments are held by Plan’s custodial bank and
registered in the Plan’s name.
Risks and uncertainties - The Plan has investments in a combination of stocks, bonds, government
securities and other investment securities. Investment securities are exposed to various risks, such as
interest rate, market and credit risk. Due to the level of risk associated with certain investment securities
and the level of uncertainty related to changes in the value of investment securities, it is at least reasonably
possible that changes in risks in the near term would materially affect balances and the amounts reported in
the statement of plan net position and the statement of changes in plan net position. The Plan, through its
investment advisors, monitors the Plan's investments and the risks associated therewith on a regular basis,
which the Plan believes minimizes these risks.
The Village does not participate in any securities lending transactions nor has it used, held or written
derivative financial instruments.
36
IV. RECEIVABLES
Receivables at year-end are as follows:
Nonmajor Internal
Excise Tax Police Sanitation Stormwater Governmental Service
General Fund Forfeiture Fund Fund Funds Funds Total
Receivables:
Accounts -$ -$ -$ 450,452$ 30,018$ -$ 91,056$ 571,526$
Taxes 139,169 371,259 - - - 118,102 - 628,530
Grants and other 163,851 - 14,011 - - 181,806 - 359,668
Total receivables 303,020$ 371,259$ 14,011$ 450,452$ 30,018$ 299,908$ 91,056$ 1,559,724$
V. CAPITAL ASSETS
Capital assets activity for the fiscal year ended September 30, 2014 was as follows:
Governmental activities Beginning Increases Decreases Ending
Capital assets not being depreciated:
Land 2,358,437$ -$ -$ 2,358,437$
Construction in progress 552,096 1,048,007 (220,398) 1,379,705
Total capital assets not being depreciated 2,910,533 1,048,007 (220,398) 3,738,142
Capital assets being depreciated:
Building and improvements 12,645,717 67,243 - 12,712,960
Land improvements 4,279,072 214,819 - 4,493,891
Infrastructure 17,327,486 247,094 - 17,574,580
Machinery and equipment 4,826,078 371,392 - 5,197,470
Total capital assets being depreciated 39,078,353 900,548 - 39,978,901
Less accumulated depreciation for:
Building and improvements (3,303,087) (256,885) - (3,559,972)
Land improvements (2,799,210) (197,845) - (2,997,055)
Infrastructure (11,003,860) (432,960) - (11,436,820)
Machinery and equipment (3,494,653) (414,262) - (3,908,915)
Total accumulated depreciation (20,600,810) (1,301,952) - (21,902,762)
Total capital assets being depreciated, net 18,477,543 (401,404) - 18,076,139
Governmental activities capital assets, net $ 21,388,076 $ 646,603 $ (220,398) $ 21,814,281
Business-type activities Beginning Increases Decreases Ending
Capital assets being depreciated:
Machinery and equipment 2,120,845$ 136,780$ (113,825)$ 2,143,800$
Drainage improvements 2,006,589 - - 2,006,589
Total capital assets being depreciated 4,127,434 136,780 (113,825) 4,150,389
Less accumulated depreciation for:
Machinery and equipment (1,282,455) (138,638) 113,825 (1,307,268)
Drainage improvements (592,268) (55,610) - (647,878)
Total accumulated depreciation (1,874,723) (194,248) 113,825 (1,955,146)
Total capital assets being depreciated, net 2,252,711 (57,468) - 2,195,243
Business-type activities capital assets, net 2,252,711$ (57,468)$ -$ 2,195,243$
37
V. CAPITAL ASSETS (Continued)
Depreciation expense was charged to functions/programs of the Village as follows:
Governmental activities
General Government 69,744$
Public Safety 170,908
Public Works 675,494
Culture and Recreation 385,806
Total depreciation expense – governmental activities 1,301,952$
Business- type activities
Sanitation 138,638$
Stormwater 55,610
Total depreciation expense – business-type activities 194,248$
VI. LONG-TERM DEBT
1. Miami Shores Village, Florida Refunding General Obligation Bond (Series 2013)
In February 2013, the Village issued the Miami Shores Village, Florida Refunding General Obligation Bond,
Series 2013, in order to refund the cost of the Florida Municipal Loan Council Revenue Bonds, Series 1999.
Principal is due annually (through 2029) at various amounts ranging from $123,000 in 2015 to a final
payment of $169,000 in 2029. The bonds bear interest at variable rates ranging from 2.49 to 3.03%, payable
semi-annually. The bonds are secured by ad-valorem revenues. This refunding resulted in an economic
gain of approximately $530,000.
Debt service requirements to maturity for the fiscal year ending September 30 , 2014 are summarized as
follows:
September 30,Principal Interest Total
2015 123,000$ 53,050$ 176,050$
2016 125,000 50,060 175,060
2017 128,000 46,726 174,726
2018 131,000 43,456 174,456
2019 133,000 40,124 173,124
2020-2024 717,000 148,151 865,151
2025-2029 806,000 51,825 857,825
2,163,000$ 433,391$ 2,596,391$
38
VI. LONG-TERM DEBT (Continued)
2. 2004 General Obligation Bonds (Charter School)
The 2004 General Obligation Bonds were issued by the Village of Miami Shores. Principal is due annually
over 30 years at various amounts ranging from $123,000 in 2015 to final payment of $305,000 in 2033. The
bonds bear interest at variable rates ranging from 3% to 5%, payable semi-annually. The bonds are
secured by ad-valorem revenues.
Debt service requirements to maturity for the fiscal year ending September 30 , 2014 are summarized as
follows:
September 30,Principal Interest Total
2015 135,000$ 186,620$ 321,620$
2016 140,000 181,220 321,220
2017 145,000 175,620 320,620
2018 150,000 169,675 319,675
2019 155,000 163,375 318,375
2020-2024895,000 698,600 1,593,600
2025-20291,135,000 459,750 1,594,750
2030-20331,135,000 145,250 1,280,250
3,890,000$ 2,180,110$ 6,070,110$
3. Series 2013 Promissory Note
In September 2013, the Village issued $1,645,000 Miami Shores Village, Florida, Promissory Note, Series
2013 to refinance the amount currently outstanding of the Village’s $3,500,000 Promissory Note, Series
2006. The note bears interest at a rate of 2.51% per annum. The Village pledge 25% of the local option fuel
tax revenues and sanitation fund revenues to secure the note. The note matures in May 2018 and requires
quarterly principal and interest payments throughout the life of the note. This refunding resulted in an
economic gain of approximately $91,000.
Debt service requirements to maturity for the fiscal year ending September 30 , 2014 are summarized as
follows:
September 30,Principal Interest Total
2015 350,967$ 29,360$ 380,327$
2016 359,860 20,468 380,327
2017 368,977 11,350 380,327
2018 220,850 2,390 223,240
1,300,654$ 63,568$ 1,364,222$
39
VI. LONG-TERM DEBT (Continued)
Long-term debt activity for the fiscal year ended September 30, 2014 was as follows:
Beginning Ending Due
Balance Balance within
10/1/2013 Additions Reductions 9/30/2014 one year
Governmental Activities
Bonds and notes payable:
Promissory Note, Series 2013 1,645,000$ -$ (344,036)$ 1,300,964$ 350,967$
Refunding General Obligation Bond
Series, 2013
2,278,000 - (115,000) 2,163,000 123,000
General obligation bonds payable - 2004 4,020,000 - (130,000) 3,890,000 135,000
Total bonds and notes payable 7,943,000 - (589,036) 7,353,964 608,967
Other liabilities:
OPEB liability 449,563 91,101 - 540,664 -
Claims payable 464,136 - (124,136) 340,000 -
Compensated absences 807,939 551,020 (577,720) 781,239 23,437
Total other liabilities 1,721,638 642,121 (701,856) 1,661,903 23,437
Governmental activity long-term liabilities 9,664,638$ 642,121$ (1,290,892)$ 9,015,867$ 632,404$
Business-type activities
Other liabilities:
OPEB liability 79,824$ 16,175$ -$ 95,999$ -$
Compensated absences 109,951 63,356 (58,763) 114,544 28,636
Business-type activities long-term liabilities 189,775$ 79,531$ (58,763)$ 210,543$ 28,636$
VII. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS
Interfund balances at September 30, 2014 are as follows:
Interfund Interfund
Receivable Payable
General Fund 181,333$ -$
Non-Major Governmental Funds - 181,333
Total 181,333$ 181,333$
The outstanding balances between funds result mainly from the time lag between the dates that (1) interfund
goods and services are provided or reimbursable expenditures occur, (2) transactions are recorded in the
accounting system, and (3) payments between funds are made.
40
VII. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS (Continued)
Interfund transfer activity for the year ended September 30, 2014 was as follows:
Transfers In Transfers Out
General Fund $ 2,548,500 $ 571,100
Excise Tax - 2,116,500
Sanitation Fund - 350,000
Stormwater Fund - 45,000
Non-Major Governmental Funds 716,173 182,073
Total $ 3,264,673 $ 3,264,673
Transfers are used to (a) move revenues from the fund that statute or budget requires to collect them to the
fund the statute or budget requires to expend them and (b) move unrestricted revenues collected in the
General Fund to finance various programs accounted for in other funds in accordance with budgetary
authorization.
VIII. EMPLOYEE RETIREMENT PLANS
The Village maintains two separate defined benefit single-employer pension plans, the General Employees'
Retirement Plan and the Police Officers' Retirement Plan which cover substantially all of its full-time employees.
The Village accounts for these pension plans as pension trust funds.
Basis of Accounting
The Village's pension plans are accounted for using the accrual basis of accounting. Plan member contributions
are recognized in the period in which the contributions are due. Employer contributions to each Plan are
recognized when due and the employer has made a formal commitment to provide the contributions. Benefits
and refunds are recognized when due and payable in accordance with the terms of each Plan.
Method Used to Value Investments
Investments are reported at fair value. Securities traded on national or international exchanges are valued at the
last reported sales price or exchange rate. Net appreciation (depreciation) in fair value of investments includes
the difference between cost and fair value of investments held as well as the net realized gains or losses from
securities sold. Interest and dividend income is recognized on the accrual basis when earned. Purchases and
sales of investments are recorded on a trade date basis.
Membership
The membership in the Plans as of October 1, 2013 (the date of the latest actuarial valuations) consisted of:
General
Employees
Police
Inactive employees:
Retirees and beneficiaries currently receiving benefits
and terminated employees entitled to benefits but not yet receiving them 47 22
Active participants: 65 32
Total members 102 54
41
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
A. General Employees’ Retirement Plan
Plan Description
The General Employees' Retirement System (the Plan) is a single-employer defined benefit pension plan that
covers all Village employees, except for police, and certain appointed employees. The Plan was established on
January 1, 1957 by the Village Council. On December 31, 1999, the Plan was split between the general
employees and the police officers. The Plan is governed by certain provisions of Chapter 112, Florida Statutes.
The Board of Trustees for the Plan administers the Plan. Plan amendments must be authorized by the Village
Council. The Plan provides retirement and death benefits to Plan members and beneficiaries. The Plan does not
issue a separate financial report.
Deferred Retirement Option Plan
Effective December 5, 2006, current employees may elect to participate in the deferred retirement option plan
(DROP) the first day of the month coincident with or next following the date of normal retirement. Election into
the DROP is voluntary. The employee may elect to participate in the plan for a maximum of 60 months. Once
participation in the DROP commences, such participation constitutes an irrevocable election.
A member's continuous service and accrued benefit under the Plan shall be determined and frozen on the
effective date of the employee's election to participate in the DROP. Additional continuous service or benefits
under the Plan shall not be accrued. No payments are made directly to the employee from the Plan while the
member participates in the drop plan.
During the period of the member's participation in the DROP, the employee's normal retirement benefit shall be
credited to the employee's DROP account. No further contributions to the General Employees' Pension Plan will
be required by the Village nor the employee on behalf of any employee who has elected participation in the
DROP. The member's account is invested as part of the corpus of the system by the Board and is credited with
interest equal to the overall net rate of return on the fund assets during the reporting period during which the
member participates in the DROP.
Upon termination of employment with the Village or 60 months of DROP participation, the balance of the DROP
account will become payable in addition to the monthly normal retirement benefit (which is based on credited
service and average monthly salary on the DROP election date). The DROP account is distributed to the
member in a single lump sum payment or a direct rollover to another qualified retirement plan. If a member dies
before the member's DROP account balance has been paid in full, distribution of the DROP account balance will
be made according to the member's designation. DROP payments to a beneficiary will be in addition to any
retirement benefits payable by the Plan. Under any option and in no event may the total benefit payments to the
member or the beneficiary be less than the member's own accumulated contributions. As of September 30,
2014, there were 2 members in the DROP and their fair value of DROP investment was $ 638,011 which is
included in the Plan’s net position. At the end of September 30, 2014, the Village had no DROP liability.
Funding Requirement
Plan members are required to contribute 6% of their annual covered salary. The Village contributes at actuarially
determined rates that are designed to accumulate sufficient assets to pay benefits when due. Effective May 30,
2012, the Division of Retirement mandated that local governments confer with the Plan’s actuary to select and
maintain contribution method (percentage of payroll or fixed dollar contributions) that best fits the funding
requirements of the Plan. The Plan determined to use the “percentage of payroll contribution” method for the
fiscal year ended September 30, 2014.
The actual contribution from the Village for active members were actuarially determined using the actuarial
valuation as of October 1, 2011 for the year ended September 30, 2014. The contributions consisted of the
following at September 30, 2014:
Actual
Contribution
Percentage of
Covered Payroll
Village $ 261,966 9.29%
Members $ 179,680 N/A
42
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
A. General Employees’ Retirement Plan (Continued)
Net Pension Liability
Total pension liability $ 13,222,806
Plan fiduciary net position 11,644,993
Net pension liability $ 1,577,813
Plan fiduciary net position as a percentage of total pension liability 88.07%
Significant Actuarial Assumptions
The total pension liability was determined by an actuarial valuation as of October 1, 2013, using the following
actuarial assumptions:
Interest rates:
Single discount rate 7.70%
Long-term expected rate of return 5.90%
Mortality table
RP-2000 Combined Healthy Participant Mortality
Table for males and females with mortality
improvement projected to all future years after
2000 using Scale BB.
Long-Term Expected Rate of Return
The long-term expected rate of return on pension plan investment was determined using the long-term nominal
building block data less the long-term inflation assumption of 2.5%. The building block long-term real return
projections were develop considering the long-term historic capital market returns, 10-15 year expected capital
market return assumptions, as well as, historical, current, and expected inflation data. Best estimates of
arithmetic real return for each asset class included in the pension plan’s target allocation as of September 30,
2014 are summarized in the following table:
Asset Group
Long-Term Expected Real
Rate of Return
Domestic Equity 7.5%
International Equity 8.5%
Domestic Bonds 2.5%
International Bonds 3.5%
Real Estate 4.5%
Discount Rate
A single discount rate of 7.70% was used to measure the total pension liability. This single discount rate was
based on the expected rate of return on pension plan investments of 7.70%. The projection of cash flows used
to determine this single discount rate assumed that plan member contributions will be made at the current
contribution rate and that employer contributions will be made at rates equal to the difference between the total
actuarially determined contribution rates and the member rate. Based on these assumptions, the pension plan’s
fiduciary net position was projected to be available to make all projected future benefit payments of current plan
members. Therefore, the long-term expected rate of return on pension plan investments (7.70%) was applied to
all periods of projected benefit payments to determine the total pension liability.
43
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
A. General Employees’ Retirement Plan (Continued)
Discount Rate (Continued)
Regarding the sensitivity of the net pension liability to changes in the single discount rate, the following presents
the plan’s net pension liability, calculated using a single discount rate of 7.70%, as well as what the plan’s net
pension liability would be if it were calculated using a single discount rate that is 1-percentage-point lower or 1-
percentage-point higher:
Sensitivity of the Net Pension Liability to the Single Discount Rate Assumption
Current Single Discount
1% Decrease Rate Assumption 1% Increase
6.70% 7.70% 8.70%
$ 3,110,860 $ 1,577,813 $ 295,996
Prior Period Adjustment
Management determined based on their analysis of GASB Statement No. 67 that the deferred retirement option
plan (DROP) liability recorded in the previous year did not meet the criteria of DROP liability. According to GASB
statement No. 67, a pension plan is required to recognize a liability for benefits when the benefits currently are
due and payable to a plan member. Therefore, only those amounts in the DROP accounts that are due and
payable to the plan member at the Plan’s reporting date should be reported as a liability in the pension plan’s
statement of fiduciary net position. As a result, the beginning net position restricted for pension benefits has
been restated in order to include the investments and the activity held in the DROP. The restatement is detailed
below:
Net position held in trust for pension benefits - beginning as
previously reported $ 10,437,121
Correction of DROP Liability 481,371
Net position held in trust for pension benefits - beginning as
restated $ 10,918,492
Financial Information
The Plan does not issue separate stand-alone financial statements, therefore, included below is the Statement of
Plan Net Position and the Statement of Changes in Plan Net Position as of and for the fiscal year ended
September 30, 2014.
STATEMENT OF FIDUCIARY NET POSITION
SEPTEMBER 30, 2014
ASSETS
Cash and cash equivalents $ 265,234
Investments, at fair value 11,339,552
Other receivables 12,498
Accrued interest receivable 27,709
Total assets 11,644,993
NET POSITION
Net position held in trust for pension benefits $ 11,644,993
44
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
A. General Employees’ Retirement Plan (Continued)
Financial Information (Continued)
B. Police Officers' Retirement Plan
Plan Description
The Police Officers' Retirement System (the Plan) is a single-employer defined benefit pension plan that covers
substantially all of the Village's certified police officers. The Plan was established as of the effective date of
January 1, 1957 by the Village Council. It was amended on December 31, 1999, to split the Plan between
General Employees and Police Officers. The Plan is also governed by certain provisions of Chapter 185, Florida
Statutes. The Board of Trustees for the Plan administers the Plan. Plan amendments must be authorized by the
Village Council. The Plan provides retirement, disability, and death benefits to Plan members and beneficiaries.
The Plan does not issue a separate financial report.
Deferred Retirement Option Plan
Effective May 5, 1998, subsequent to the approval from the State of Florida, Division of Retirement, current
employees with at least 25 but not more than 30 years of continuous service as a member of the plan may elect
to participate in the deferred retirement option plan (DROP) for sworn police personnel. The employee may elect
to participate in the plan for a maximum of 60 months before the employee attains 30 years of continuous
service. A member's continuous service and accrued benefit under the plan shall be determined and frozen on
the effective date of the employee's election to participate in the DROP. Additional continuous service or
benefits under the plan shall not be accrued, except for cost-of-living adjustments provided to retirees under the
plan. No payments are made directly to the employee from the pension plan while the member participates in
the drop plan.
During the period of the member's participation in the DROP, the employee's normal retirement benefit shall be
credited to the employee's DROP account. No further contributions to the police officers' retirement system will
be required by the Village nor the employee on behalf of any employee who has elected participation in the
DROP. The member's account is invested as part of the corpus of the system by the Board and is credited with
interest equal to the overall net rate of return on the fund assets during the reporting period during which the
member participates in the DROP.
STATEMENT OF CHANGES IN PLAN NET POSITION
FISCAL YEAR ENDED SEPTEMBER 30, 2014
ADDITIONS
Contributions $ 441,646
Net investment income 715,959
Total additions 1,157,605
DEDUCTIONS
Pension benefits 401,693
Administrative expenses 29,411
Total deductions 431,104
Increase 726,501
Net position held in trust for pension benefits:
Beginning of year – as previously reported 10,437,120
Prior period adjustment 481,371
Beginning of year – as restated (Note VIII) 10,918,492
End of year $ 11,644,993
45
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
B. Police Officers' Retirement Plan (Continued)
Deferred Retirement Option Plan (Continued)
At the conclusion of the member's participation in the DROP, the member will receive a normal benefit calculated
in accordance with the plan using an average monthly earnings and continuous service as of the effective date of
the member's election to participate in the DROP. The DROP account is distributed to the member in a cash
lump sum, unless the member alternatively elects to receive payments in approximately equal quarterly or
annual installments over a period designated by the member. If a member dies before distribution of the
member's DROP plan commences, the account balance is paid to the member's designated beneficiary in an
immediate cash lump sum. Provisions of the plan do not allow for the distribution of a member's DROP account
to begin later than April 1 following the later of the calendar year in which the member separates from service
with the Village or attains age 701/4 years. As of September 30, 2014, there were 4 members in the DROP and
their fair value of DROP investment was $ 503,705 which is included in the Plan’s net position. At the end of
September 30, 2014, total liabilities for the DROP were $377,542.
Funding Requirement
Plan members are required to contribute 9% of their annual covered salary. The Village contributes at actuarially
determined rates that are designed to accumulate sufficient assets to pay benefits when due. Effective May 30,
2012, the Division of Retirement mandated that local go vernments confer with the Plan’s actuary to select and
maintain contribution method (percentage of payroll or fixed dollar contributions) that best fits the funding
requirements of the Plan. The Plan determined to use the “percentage of payroll contribution” method for the
fiscal year ended September 30, 2014.
Pursuant to Chapter 185, Florida Statutes, a portion of all insurance premium tax monies received in excess of
the threshold of $60,386 are to be utlized to provide future minimum extra benefits and may not be used to
reduce or offset the contribution requirements of the employer. The excess of insurance premium tax monies
allocated to pay for additional beneifts in this plan amounted to $113,175 for the fiscal year ended September 30,
2014 and is inluded in state contributions on the statements of changes in fiduciary net position.
The actual contribution from the Village for active members were actuarially determined using the actuarial
valuation as of October 1, 2012 for the year ended September 30, 2014. The contributions consisted of the
following at September 30, 2014:
Actual
Contribution
Percentage of
Covered Payroll
Village $ 1,207,161 47.49%
State of Florida __ _ 173,561 1.19%
Total contributions from
Village and State of Florida 1,402,581 48.68%
Members $ 205,660 N/A
Net Pension Liability
Total pension liability $ 25,075,360
Plan fiduciary net position 18,778,520
Net pension liability $ 6,296,840
Plan fiduciary net position as a percentage of total pension liability 74.89%
46
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
B. Police Officers' Retirement Plan (Continued)
Significant Actuarial Assumptions
The total pension liability was determined by an actuarial valuation as of October 1, 2013, using the following
actuarial assumptions:
Interest rates:
Single discount rate 7.70%
Long-term expected rate of return 5.65%
Mortality table
RP-2000 Combined Healthy Participant Mortality
Table for males and females with mortality
improvement projected to all future years after
2000 using Scale BB.
Long-Term Expected Rate of Return
The long-term expected rate of return on pension plan investment was determined using the long-term nominal
building block data less the long-term inflation assumption of 2.5%. The building block long-term real return
projections were develop considering the long-term historic capital market returns, 10-15 year expected capital
market return assumptions, as well as, historical, current, and expected inflation data. Best estimates of
arithmetic real return for each asset class included in the pension plan’s target allocation as of September 30,
2014 are summarized in the following table:
Asset Group
Long-Term Expected Real
Rate of Return
Domestic Equity 7.5%
International Equity 8.5%
Domestic Bonds 2.5%
International Bonds 3.5%
Real Estate 4.5%
Discount Rate
A single discount rate of 7.70% was used to measure the total pension liability. This single discount rate was
based on the expected rate of return on pension plan investments of 7.70%. The projection of cash flows used
to determine this single discount rate assumed that plan member contributions will be made at the current
contribution rate and that employer contributions will be made at rates equal to the difference between the total
actuarially determined contribution rates and the member rate. Based on these assumptions, the pension plan’s
fiduciary net position was projected to be available to make all projected future benefit payments of current plan
members. Therefore, the long-term expected rate of return on pension plan investments (7.70%) was applied to
all periods of projected benefit payments to determine the total pension liability.
Regarding the sensitivity of the net pension liability to changes in the single discount rate, the following presents
the plan’s net pension liability, calculated using a single discount rate of 7.70%, as well as what the plan’s net
pension liability would be if it were calculated using a single discount rate that is 1-percentage-point lower or 1-
percentage-point higher:
Sensitivity of the Net Pension Liability to the Single Discount Rate Assumption
Current Single Discount
1% Decrease Rate Assumption 1% Increase
6.70% 7.70% 8.70%
$ 9,536,590 $ 6,296,840 $ 3,625,669
47
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
B. Police Officers' Retirement Plan (Continued)
Prior Period Adjustment
Management determined based on their analysis of GASB Statement No. 67 that the deferred retirement option
plan (DROP) liability recorded in the previous year did not meet the criteria of DROP liability. According to GASB
statement No. 67, a pension plan is required to recognize a liability for benefits when the benefits currently are
due and payable to a plan member. Therefore, only those amounts in the DROP accounts that are due and
payable to the plan member at the Plan’s reporting date should be reported as a liability in the pension plan’s
statement of fiduciary net position. As a result, the beginning net position restricted for pension benefits has
been restated in order to include the investments and the activity held in the DROP. In addition, management
considered necessary to correct the Village’s contribution to the Plan for the fiscal year ended September 30,
2013, but received during the current fiscal year. The restatement is detailed below:
Net position held in trust for pension benefits - beginning as
previously reported $ 16,927,194
Correction of DROP Liability 294,435
Correction of Employer’s Contribution 21,859
Net position held in trust for pension benefits - beginning as
restated $ 17,243,488
Financial Information
The Plan does not issue separate stand-alone financial statements, therefore, included on the next page is the
Statement of Plan Net Position and the Statement of Changes in Plan Net Position as of and for the fiscal year
ended September 30, 2014.
STATEMENT OF FIDUCIARY NET POSITION
SEPTEMBER 30, 2014
ASSETS
Cash and cash equivalents $ 227,026
Investments, at fair value 18,771,407
Other Receivables 107,191
Accrued interest receivable 50,438
Total assets 19,159,062
LIABILITIES AND NET POSITION
DROP liability 377,542
Net position held in trust for pension benefits $18,778,520
48
VIII. EMPLOYEE RETIREMENT PLANS (Continued)
B. Police Officers' Retirement Plan (Continued)
Financial Information (Continued)
IX. RISK MANAGEMENT
The Village is exposed to various risks of loss related to torts, theft, damage to and destruction of assets, errors
and omissions and natural disasters for which it has purchased commercial insurance. Prior to October 1, 2005,
the Village was self-insured for these claims up to certain limits.
As of September 30, 2014, there were two workers' compensation claims outstanding under the previous self-
insurance program.
The amount of settlements for each of the past three fiscal years did not exceed insurance coverage.
Liabilities in the risk management internal service fund include amounts for claims that have been incurred but
not reported (IBNR's) as well as known claims that existed prior to purchasing commercial insurance. Claim
liabilities are calculated considering the recent claim settlement trends.
Changes in the balances of estimated claims for the past three years ended September 30, 2014 are as follows:
2014 2013 2012
Unpaid claims, beginning $464,136 $464,136 $508,411
Incurred claims (including IBNR’s) - - -
Claim payments and disbursements (124,136) - ( 44,275)
Unpaid claims, ending $340,000 $464,136 $464,136
STATEMENT OF CHANGES IN PLAN NET POSITION
FISCAL YEAR ENDED SEPTEMBER 30, 2014
ADDITIONS
Contributions $ 1,586,382
Net investment income 1,168,552
Total additions 2,754,934
DEDUCTIONS
Pension benefits 1,180,510
Administrative expenses 39,392
Total deductions 1,219,902
Increase 1,535,032
Net position held in trust for pension benefits:
Beginning of year – as previously reported 16,927,194
Prior period adjustment 316,294
Beginning of year – as restated (Note VIII) 17,243,488
End of year $18,778,520
49
X. COMMITMENTS AND CONTINGENCIES
1. Litigation
Various suits and claims arising in the ordinary course of operations are pending against the Village. While
the ultimate effect of such litigation cannot be ascertained at this time, in the opinion of legal counsel, the
Village has sufficient insurance coverage to cover any claims and/or liabilities, which may arise from such
action. The effect of such losses would not materially affect the financial position of the Village or the results
of its operations.
2. Grants
Amounts received or receivable from grant agencies are subject to audit and adjustment by grantor
agencies. Any disallowed claims, including amounts already collected may constitute a liability of the
applicable funds. In the opinion of management, future disallowances of grant expenditures, if any, would
not have a material adverse effect on the Village's financial condition.
XI. OTHER POST EMPLOYMENT BENEFITS
Plan Description and Provisions
Other Post-Employment Benefits (OPEB) are available to all employees eligible for Disability, Early or
Normal Retirement, as above, after terminating employment with the Village. The OPEB benefits include
access to coverage for the retiree and dependents under the Medical and Prescription Plans as well as
participation in the Dental group plans sponsored by the Village for employees.
HEALTH-RELATED BENEFITS
Eligible retirees may choose among the same Medical Plan options available for active employees of the
Village. Dependents of retirees may be covered at the retiree’s option the same as dependents of active
employees. Prescription Drug coverage is automatically extended to retirees and their dependents who
continue coverage under any one of the Medical Plan options. Covered retirees and their dependents are
subject to all the same Medical and Prescription benefits and rules for coverage as are active employees.
Retired Police Officers who are over age 65 are only eligible to enroll in Medicare Advantage Plan.
RETIREE CONTRIBUTIONS FOR MEDICAL/PRESCRIPTION
In order to begin and maintain retiree Medical/Prescription coverage, premium contributions are required
from the retiree. For dependent coverage, the retiree is required to pay a premium as well. If any required
amounts are not paid timely, the coverage for the retiree and/or the dependent(s) will cease. The amount of
the contributions required for retiree and dependent coverage may change from time to time.
MEDICAL INSURANCE SUPPLEMENT
Retired Police Officers are eligible for supplemental payments from the Village in the amount of $100 per
month to help paying for the costs of health insurance, even if retired officers have coverage through a
different health plan. Eligibility is conditioned upon demonstration that the Officer has health insurance
coverage. The benefit stops at age 65.
This benefit is partially funded during active employment with the Village – Police officers contribute $4.05
per pay period towards future payments from the Village. In the event of termination prior to 10 years of
service, the accumulated employee contributions are forfeited. In the event of termination after 10 years of
service but prior to OPEB eligibility, the member may request a refund of the employee contribution and
forfeit the right to future coverage. The employee contributions are not held in a qualifying trust or similar
arrangement.
DISABLED RETIREES PREMIUM CONTRIBUTIONS
Members eligible for disability retirement are subject to premium payments the same as all regular retirees.
An exception is made to Police Officers who had sustained catastrophic injuries in the line of duty.
Premiums for health coverage of such officers, their spouses and any dependent children will be paid by the
Village as prescribed by the Florida Statute Sections 112.19(2)(g)1 and 112.19(2)(h)1 respectively (first
introduced as the Alu-O'Hara Public Safety Act).
Funding Policy
Benefits are funded on a pay-as-you-go basis.
50
XI. OTHER POST EMPLOYMENT BENEFITS (Continued)
Annual Required Contribution (ARC)
In accordance with GASB Statement No. 45, an actuarial study was prepared calculating the
postemployment healthcare costs as of October 1, 2012. The actuarial valuation estimated the Unfunded
Actuarial Accrued liability (UAAL) of $1,273,964 and an Annual Required Contribution (ARC) of $167,477.
The ARC represents a level of funding that if paid on an ongoing basis, is projected to cover normal cost
each year and amortize any unfunded liability amounts over a period not to exceed 30 years.
The Village’s annual OPEB cost for the fiscal year ended 2014 is as follows:
Annual required contribution (ARC) $ 165,956
Interest on net OPEB obligation 22,499
Adjustment to annual required contribution (20,978)
Annual pension cost (APC) 167,477
Contributions made 60,201
Increase in net OPEB obligation 107,276
Net OPEB obligationt, beginning of year 529,387
Net OPEB obligation, end of year $ 636,663
Annual Required Contribution (ARC) (Continued)
Annual OPEB Costs
Fiscal Year
Ending
September 30,
Annual
OPEB
Cost
Actual
Contribution
Percentage
Contributed
Net
OPEB
Obligation 2012 $ 186,086 $ 79,418 42.68% $ 417,414
2013 157,459 45,486 28.89% 529,387
2014 167,477 60,201 35.95% 636,663
Schedule of Funding Progress
Actuarial
Valuation
Date
Actuarial
Value of
Assets
(a)
Actuarial
Accrued
Liability
(AAL)
(b)
Unfunded
AAL
(UAAL)
(b)-(a)
Funded
Ratio
(a)/(b)
Covered
Payroll
(c)
UAAL as a
% of
Covered
Payroll
[(b)-(a)] /(e)
10/1/2008 - $ 1,597,598 $ 1,597,598 0% $ 4,767,200 33.51%
10/1/2012 - 1,273,964 1,273,964 0% 5,118,382 24.89%
The schedule of funding progress presented as required supplementary information (RSI) above, present
multiyear trend information about whether the actuarial values of the plan assets are increasing or
decreasing over time relative to the AALs for benefits.
The Village's annual contribution is based on the actuarial valuation.
Actuarial Cost Method: Entry Age
Amortization Method: Level % Closed
Remaining Amortization Period: 26 Years
Asset Valuation Method: Unfunded
Actuarial Assumptions:
Investment rate of return 4.25% (includes general price inflation at 3.0%)
Projected salary increases 5.2% - 13.0%
Payroll growth assumptions 4.0%
Initial per capital cost trend rate 9.0%
REQUIRED SUPPLEMENTARY INFORMATION
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE
GENERAL FUND
Variance with
Final Budget -
Actual Positive
Original Final Amounts (Negative)
Revenues:
Taxes:
Property taxes 5,821,679$ 5,821,679$ 5,894,716$ 73,037$
Licenses and permits:
Business licenses - Village 80,000 80,000 79,439 (561)
Business licenses - County 20,000 20,000 21,885 1,885
Building permits 700,000 700,000 706,149 6,149
Certificate of reoccupancy 14,000 14,000 13,575 (425)
Other licenses and permits 138,500 138,500 197,253 58,753
Total licenses and permits 952,500 952,500 1,018,301 65,801
Intergovernmental revenues:
State shared revenues:
State revenue sharing 220,000 220,000 238,970 18,970
Local government half cent sales tax 720,000 720,000 762,264 42,264
Other 1,000 1,000 949 (51)
Total intergovernmental revenues 941,000 941,000 1,002,183 61,183
Charges for services:
Physical environment 40,500 70,500 70,925 425
Police extra duty 328,800 328,800 395,483 66,683
Landscape maintenance 19,900 19,900 14,926 (4,974)
Culture/recreation 1,248,838 1,396,838 1,499,047 102,209
Total charges for services 1,638,038 1,816,038 1,980,381 164,343
Fines and forfeitures:
Court fines and costs 84,000 84,000 83,645 (355)
School crossing guards 21,000 21,000 16,899 (4,101)
Other 261,000 261,000 391,741 130,741
Total fines and forfeitures 366,000 366,000 492,285 126,285
Miscellaneous:
Rents 25,000 25,000 149,921 124,921
Other 235,550 235,550 238,014 2,464
Total miscellaneous 260,550 260,550 387,935 127,385
Interest 8,000 8,000 (573) (8,573)
Total revenues 9,987,767$ 10,165,767$ 10,775,228$ 609,461$
(Continued)
Budgeted Amounts
FISCAL YEAR ENDED SEPTEMBER 2014
See notes to budgetary comparison schedule
51
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE
GENERAL FUND
Variance with
Final Budget -
Actual Positive
Original Final Amounts (Negative)
Expenditures:
Current:
General government:
Village council 6,008$ 6,008$ 4,991$ 1,017$
Village attorney 126,300 246,300 242,995 3,305
Village manager 224,280 224,280 222,939 1,341
Village clerk 128,897 132,964 132,708 256
Code enforcement 164,140 166,236 165,371 865
Building department 409,536 491,304 489,075 2,229
Planning and zoning 157,182 150,342 147,593 2,749
Finance 500,463 450,463 447,535 2,928
Other general government 831,347 757,801 752,369 5,432
Total general government 2,548,153 2,625,698 2,605,576 20,122
Public safety:
Law enforcement 6,430,142 6,346,321 6,177,335 168,986
School crossing guard 42,224 42,625 42,597 28
Total public safety 6,472,366 6,388,946 6,219,932 169,014
Public works:
Parks 401,964 433,063 432,627 436
Street maintenance 441,888 457,297 457,016 281
Public works administration 362,767 354,267 352,409 1,858
Recreation maintenance 139,467 151,513 150,981 532
Total public services 1,346,086 1,396,140 1,393,033 3,107
Culture and recreation:
Recreation 1,978,195 2,144,071 2,141,273 2,798
Library 392,367 406,260 389,590 16,670
Total culture and recreation 2,370,562 2,550,331 2,530,863 19,468
Total expenditures 12,737,167 12,961,115 12,749,404 211,711
Deficiency of revenues over expenditures (2,749,400) (2,795,348) (1,974,176) (821,172)
Other financing sources (uses)
Transfers in 3,320,500 3,426,248 2,548,500 (877,748)
Transfers out (571,100) (630,900) (571,100) 59,800
Total other financing sources (uses)2,749,400 2,795,348 1,977,400 (817,948)
Net change in fund balance - - 3,224 (1,639,120)
Fund balance, beginning of year - - 7,963,213 7,963,213
Fund balance, end of year -$ -$ 7,966,437$ 6,324,093$
FISCAL YEAR ENDED SEPTEMBER 2014
Budgeted Amounts
See notes to budgetary comparison schedule
52
Variance with
Final Budget
Budgeted Amounts Actual Positive
Original Final Amounts (Negative)
Revenues:
Public service taxes 2,393,500$ 2,393,500$ 2,214,451$ (179,049)$
Total revenues 2,393,500 2,393,500 2,214,451 (179,049)
Other financing uses
Transfers out (2,393,500) (2,393,500) (2,116,500) 277,000
Total other financing uses (2,393,500) (2,393,500) (2,116,500) 277,000
Net change in fund balance - - 97,951 97,951$
Fund balances, beginning - - 588,106
Fund balances, ending -$ -$ 686,057$
Excise Tax
MIAMI SHORES VILLAGE, FLORIDA
BUDGETARY COMPARISON SCHEDULES
MAJOR SPECIAL REVENUE FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
See notes to budgetary comparison schedules
53
54
MIAMI SHORES VILLAGE, FLORIDA
NOTE TO BUDGETARY COMPARISON SCHEDULES
FISCAL YEAR ENDED SEPTEMBER 30, 2014
Budgetary Information
Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States
of America. The Village annually adopts operating budgets for the following governmental funds: General Fund,
Excise Tax Fund, Grants Fund, Local Option Gas Tax Fund, Half Cent Surtax Fund, the Capital Improvements Fund and
Debt Service Fund. Budgets are also adopted for the Stormwater fund, Sanitation fund, Risk Management and Fleet
Maintenance Fund.
1. 35 days prior to the fiscal year end, the Village Manager submits to the Village Council a proposed operating
budget for the fiscal year commencing the following October 1st. The operating budget is restricted to
proposed expenditures and the means of financing them by means of appropriated revenues, other financing
sources and appropriations of fund balances. Budgetary control over expenditures for the General Fund is
legally maintained at the departmental level. For all other funds it is legally maintained at the fund level.
2. Two public hearings are conducted to obtain taxpayer comments as required by Truth in Millage (TRIM)
legislation.
3. Prior to September 28th (unless preempted by TRIM) as stated in the Village's Charter, the budget is legally
enacted through passage of a resolution.
4. The Village Manager may at any time transfer any unencumbered appropriated balance or portion thereof
between general classifications of expenditures within an office, department or agency. At the request of
the Village Manager and within the last three months of the budget year, the Council may by resolution
transfer any unencumbered appropriated balance or portion thereof, from one office, department or agency
to another.
5. Budgeted amounts are as originally adopted or as amended. There were supplemental appropriations in
the General Fund totaling $223,948, during the fiscal year ended September 30, 2014 for funding
outstanding obligations and unanticipated expenses.
6. Unencumbered appropriations lapse at year end.
Excesses of expenditures over appropriations
For the year ended September 30, 2014, expenditures exceeded appropriations in the Debt Service Fund by $34,386.
These over-expenditures were funded by greater than anticipated revenues or available fund balance.
Fiscal year ending September 30,2014
Total Pension Liability
Service Cost 308,880$
Interest 960,279
Benefit Changes -
Difference between actual & expected experience (7,788)
Assumption Changes -
Benefit Payments (373,038)
Refunds (28,655)
Other -
Net Change in Total Pension Liability 859,678
Total Pension Liability - Beginning 12,363,128
Total Pension Liability - Ending (a)13,222,806$
Plan Fiduciary Net Position
Contributions - Employer 261,966$
Contributions - Member 179,680
Net Investment Income 715,959
Benefit Payments (373,038)
Refunds (28,655)
Administrative Expense (29,411)
Other -
Net Change in Plan Fiduciary Net Position 726,501
Plan Fiduciary Net Position - Beginning 10,918,492
Plan Fiduciary Net Position - Ending (b) 11,644,993$
Net Pension Liability - Ending (a) - (b)1,577,813$
Plan Fiduciary Net Position as a Percentage of Total Pension Liability 88.07%
Covered Employee Payroll 2,994,667$ 1
Net Pension Liability as a Percentage of Covered Employee Payroll 52.69%
1
Thisschedule is presented to illustratetherequirement to showinformationfor 10 years.However,
untilafull10-yeartrend is compiled,pension plans shouldpresentinformationforthoseyearsfor
which information is available.
Totalcoveredpayrollforfiscalyear ending September 30,2014.Thisfigurewascalculated
based on actual member contributions for the fiscal year divided by employee contribution rate.
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS
GENERAL EMPLOYEES' RETIREMENT SYSTEM
55
Fiscal
Year Actuarially Contribution Actual Contribution
Ending Determined Actual Deficiency Covered as a % of
September 30,Contribution Contribution (Excess)Payroll Covered Payroll
2014 261,966$ 261,966$ -$ 2,994,667$ 1 8.75%
1
Valuation Date 10/1/2013
Measurement Date:10/1/2014
Notes
Methods and Assumptions Used to Determine Contribution Rates:
Entry Age Normal
Amortization Method Level Dollar, Closed
Remaining Amortization Period 20 years
Asset Valuation Method 5-year smoothed market
Inflation 4.0%
Salary Increases 5.5%
Investment Rate of Return 7.7%
Retirement Age
Mortality
Thisschedule is presented to illustratetherequirement to showinformationfor 10 years.However,until
afull10-yeartrend is compiled,pension plans shouldpresentinformationforthoseyearsforwhich
information is available.
Experience-basedtable of ratesthatarespecific to thetype ofeligibility
condition
RP-2000CombinedHealthyParticipantMortalityTableformales and
femaleswithmortalityimprovementprojected to all futureyearsafter
2000 using Scale BB.
Actuarial Cost Method
Actuariallydeterminedcontributionratesarecalculated asof October 1,
which is twoyearsprior to the endof thefiscalyear in which
contributions are reported.
Notes to the Schedule of Contributions
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF CONTRIBUTIONS
GENERAL EMPLOYEES' RETIREMENT SYSTEM
Totalcoveredpayrollforfiscalyear ending September 30,2014.Thisfigurewascalculatedbased on
actual member contributions for the fiscal year divided by employee contribution rate.
56
Fiscal year ending
September 30,
Annual Money-Weighted
Rate of Return, Net of
Investment Expense
2005 1.08%
2006 0.23%
2007 -0.39%
2008 3.49%
2009 7.10%
2010 8.51%
2011 9.06%
2012 12.95%
2013 10.44%
2014 6.23%
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF INVESTMENT RETURNS
GENERAL EMPLOYEES' RETIREMENT SYSTEM
57
Fiscal year ending September 30,2014
Total Pension Liability
Service Cost 672,275$
Interest 1,796,408
Benefit Changes -
Difference between actual & expected experience 5,315
Assumption Changes -
Benefit Payments (1,180,510) 1
Refunds -
Other 113,175
Net Change in Total Pension Liability 1,406,663
Total Pension Liability - Beginning 23,668,697
Total Pension Liability - Ending (a)25,075,360$
Plan Fiduciary Net Position
Contributions - Employer 1,207,161$
Contributions - Non-Employer Contributing Entity 173,561
Contributions - Member 205,660
Net Investment Income 1,168,552
Benefit Payments (1,180,510) 1
Refunds -
Administrative Expense (39,392)
Net Change in Plan Fiduciary Net Position 1,535,032
Plan Fiduciary Net Position - Beginning 17,243,488
Plan Fiduciary Net Position - Ending (b) 18,778,520$
Net Pension Liability - Ending (a) - (b)6,296,840$
Plan Fiduciary Net Position as a Percentage of Total Pension Liability 74.89%
Covered Employee Payroll 2,285,111$ 2
Net Pension Liability as a Percentage of Covered Employee Payroll 275.56%
1
2
Thisschedule is presented to illustratetherequirement to showinformationfor 10 years.However,
untilafull10-yeartrend is compiled,pension plans shouldpresentinformationforthoseyearsfor
which information is available.
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS
POLICE OFFICERS' RETIREMENT SYSTEM
Totalcoveredpayrollforfiscalyear ending September 30,2014.Thisfigurewascalculatedbased
on actualmembercontributionsforthefiscalyeardivided by employeecontributionrate.However,
ExpectedCoveredPayrollshownabove is not thesame as Covered-employeePayroll as defined
by GASB Statement No. 67.
Pursuant to Q&A 37of theGASBStatementNo.67 ImplementationGuide,includesDROP
distribution in the amount of $377,542 that was due and payable as 9/30/2014.
58
Fiscal
Year Actuarially Contribution Actual Contribution
Ending Determined Actual Deficiency Covered as a % of
September 30,Contribution Contribution (Excess)Payroll Covered Payroll
2014 1,237,354$ 1,267,547$ 1 (30,193)$ 2,285,111$ 2 55.47%
1
2
Valuation Date 10/1/2013
Measurement Date:10/1/2014
Notes
Methods and Assumptions Used to Determine Contribution Rates:
Entry Age Normal
Amortization Method Level Dollar, Closed
Remaining Amortization Period 20 years
Asset Valuation Method 5-year smoothed market
Inflation 4.0%
Salary Increases 6.5%
Investment Rate of Return 7.7%
Retirement Age
Mortality
Reflects$1,207,161Employercontributionforfiscalyear ending September 30,2014plus State
contribution of $60,386(maximumamountemployermayusefromtheStatecontributions to fundregular
pensionbenefits).ExcessStatecontribution of $113,175 is added to the beginningof yearState
ContributionReserve,which is used to fundfuturebenefitimprovements.ThetotalStateContribution
Reserve asofbeginningandendof fiscalyearare$420,746 and $533,921,respectively,whichare
reflected in the Total Pension Liability.
Pursuant to Q&A 58of GASBStatementNo.67 ImplementationGuide,allor apart of theproceedsfrom
theState)wereintended to pay aseparatelyfinanced liability to thePlan,amountsreceived by thePlanfor
purposewould notbe acontributionrelated to theactuariallydeterminedcontribution.Therefore,this
amountthatreflects only theStatecontributionsthatarerelated to theEmployer'sActuariallyDetermined
Contribution.
Thisschedule is presented to illustratetherequirement to showinformationfor 10 years.However,untila
full10-yeartrend is compiled,pension plans shouldpresentinformationforthoseyearsforwhich
information is available.
Actuarial Cost Method
Allactivesareassumed to retirewhenfirst eligible forNormal
Retirement.Therate of retirement is 1%foreachyear ofeligibility for
Early Retirement.
RP-2000CombinedHealthyParticipantMortalityTableformales and
femaleswithmortalityimprovementprojected to all futureyearsafter
2000 using Scale BB.
Notes to the Schedule of Contributions
Actuariallydeterminedcontributionratesarecalculated asof October 1,
which is twoyearsprior to the endof thefiscalyear in whichcontributions
are reported.
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF CONTRIBUTIONS
POLICE OFFICERS' RETIREMENT SYSTEM
Totalcoveredpayrollforfiscalyear ending September 30,2014.Thisfigurewascalculatedbased on
actual member contributions for the fiscal year divided by employee contribution rate.
59
Fiscal year ending
September 30,
Annual Money-Weighted
Rate of Return, Net of
Investment Expense
2005 1.55%
2006 0.75%
2007 0.22%
2008 3.74%
2009 6.89%
2010 7.99%
2011 8.38%
2012 11.52%
2013 9.48%
2014 6.30%
MIAMI SHORES VILLAGE, FLORIDA
REQUIRED SUPPLEMENTARY INFORMATION
SCHEDULE OF INVESTMENT RETURNS
POLICE OFFICERS' RETIREMENT SYSTEM
60
COMBINING FINANCIAL STATEMENTS
NONMAJOR GOVERNMENTAL FUNDS
Special Revenue Funds
Special revenue funds are used to account for specific revenue that is legally restricted to
expenditure for particular purposes.
Transportation Surtax – This fund accounts for the Village’s portion of the Miami-Dade County
one-half percent transportation surtax approved by voters in November 2002.
Local Option Gas Tax – This fund accounts for the revenues from the six cents and additional
three cents sales tax levied on all petroleum products sold in Miami-Dade County.
Building Better Communities – This fund accounts for the improvements to sidewalks and
drainage systems which are being funded by granting agencies.
Grants – This fund accounts for the use of specific designated resources related to grant
programs.
Law Enforcement Training – This fund accounts for proceeds obtained through fines
designated specifically for training law enforcement officers.
Debt Service Fund
General Obligation Bonds – This fund accounts for the 1999 and 2004 General Obligation
bonds issued to fund the design, developments and construction of the Miami Shores Aquatic
Facility (1999) and for the charter school construction (2004) and other banking financing.
Capital Project Funds
Capital Improvement Fund – This fund accounts for major capital acquisitions and projects to
improve the Village.
Charter High School Construction – This fund accounts for all costs associated with the
construction of the Doctors Charter School of Miami Shores which was substantially completed
in 2005.
Local Building Law
Transportation Option Better Enforcement
Surtax Gas Tax Communities Grants Training Total
ASSETS
Cash and cash equivalents 548,568$ 600,880$ -$ 15,456$ 15,547$ 1,180,451$
Accounts receivable - net 92,501 25,601 181,333 - 473 299,908
Due from other funds - - - - - -
Total assets 641,069 626,481 181,333 15,456 16,020 1,480,359
LIABILITIES
Accounts payable and accrued liabilities - - - - - -
Due to other funds - - 181,333 - - 181,333
Unearned revenues - - - 2,000 - 2,000
Total liabilities - - 181,333 2,000 - 183,333
FUND BALANCES
Nonspendable - - - - - -
Restricted 484,053 588,182 - 13,456 16,020 1,101,711
Committed 157,016 38,299 - - - 195,315
Total fund balances 641,069 626,481 - 13,456 16,020 1,297,026
Total liabilities and fund balances 641,069$ 626,481$ 181,333$ 15,456$ 16,020$ 1,480,359$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2014
Special Revenue Funds
61 (Continued)
Debt
Service
Total
Capital Charter Nonmajor
Improvement High School Governmental
GO Bonds Fund Construction Total Funds
ASSETS
Cash and cash equivalents 1,057,752$ 303,974$ 63,456$ 367,430$ 2,605,633$
Accounts receivable - net - - - - 299,908
Due from other funds - - - - -
Total assets 1,057,752 303,974 63,456 367,430 2,905,541
LIABILITIES
Accounts payable and accrued liabilities - - - - -
Due to other funds - - - - 181,333
Total liabilities - - - - 183,333
FUND BALANCES
Nonspendable - - - - -
Restricted 1,057,752 210,202 - 210,202 2,369,665
Committed - 93,772 63,456 157,228 352,543
Total fund balances 1,057,752 303,974 63,456 367,430 2,722,208
Total liabilities and fund balances 1,057,752$ 303,974$ 63,456$ 367,430$ 2,905,541$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
SEPTEMBER 30, 2014
Capital Projects
62
Local Building Law
Transportation Option Better Enforcement
Surtax Gas Tax Communities Grants Training Total
Revenues:
Property taxes -$ -$ -$ -$ -$ -$
Intergovernmental revenues 384,663 356,324 474,079 2,434 - 1,217,500
Fines and forfeitures - - - - 3,433 3,433
Interest income 1,061 1,308 - - 29 2,398
Total revenues 385,724 357,632 474,079 2,434 3,462 1,223,331
Expenditures:
Current:
General government - - - - 4,637 4,637
Public safety - - - - - -
Public works 199,758 168,434 - - - 368,192
Capital outlay 110,099 98,192 525,452 2,434 - 736,177
Debt service:
Principal - - - - - -
Interest - - - - - -
Total expenditures 309,857 266,626 525,452 2,434 4,637 1,109,006
Excess (deficiency) of revenues
over (under) expenditures before
other financing sources 75,867 91,006 (51,373) - (1,175) 114,325
Other financing sources:
Transfers (out)(51,373) (93,700) - - - (145,073)
Transfers in - - 51,373 - - 51,373
Total other financing sources (uses)(51,373) (93,700) 51,373 - - (93,700)
Net change in fund balance 24,494 (2,694) - - (1,175) 20,625
Fund balances, beginning 616,575 629,175 - 13,456 17,195 1,276,401
Fund balances, ending 641,069$ 626,481$ -$ 13,456$ 16,020$ 1,297,026$
FISCAL YEAR ENDED SEPTEMBER 30, 2014
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
Special Revenue Funds
63 (Continued)
Debt
Service
Total
Capital Charter Nonmajor
Improvement High School Governmental
GO Bonds Fund Construction Total Funds
Revenues:
Property taxes 512,127$ -$ -$ -$ 512,127$
Intergovernmental revenues - - - - 1,217,500
Fines and forfeitures - - - - 3,433
Interest income 3,090 354 - 354 5,842
Total revenues 515,217 354 - 354 1,738,902
Expenditures:
Current:
General government 11,350 - - - 15,987
Public safety - - - - -
Public works - - - - 368,192
Capital outlay - 491,961 2,984 494,945 1,231,122
Debt service:
Principal 589,036 - - - 589,036
Interest 283,840 - - - 283,840
Total expenditures 884,226 491,961 2,984 494,945 2,488,177
Excess (deficiency) of revenues
over (under) expenditures before
other financing sources (369,009) (491,607) (2,984) (494,591) (749,275)
Other financing sources:
Transfers (out)(37,000) - - - (182,073)
Transfers in 380,500 284,300 - 284,300 716,173
Total other financing sources (uses)343,500 284,300 - 284,300 534,100
Net change in fund balance (25,509) (207,307) (2,984) (210,291) (215,175)
Fund balances, beginning 1,083,261 511,281 66,440 577,721 2,937,383
Fund balances, ending 1,057,752$ 303,974$ 63,456$ 367,430$ 2,722,208$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
Capital Projects
64
Local Option Gas Tax Transporation Surtax
Variance with Variance with
Final Budget Final Budget
Budgeted Amounts Actual Positive Budgeted Amounts Actual Positive
Original Final Amounts (Negative)Original Final Amounts (Negative)
Revenues:
Intergovernmental revenues 331,000$ 331,000$ 356,324$ 25,324$ 354,000$ 354,000$ 384,663$ 30,663$
Interest income 1,200 1,200 1,308 108 1,000 1,000 1,061 61
Total revenues 332,200 332,200 357,632 25,432 355,000 355,000 385,724 30,724
Expenditures:
Current:
Public works 401,777 433,540 266,626 166,914 586,634 588,916 309,857 279,059
Total expenditures 401,777 433,540 266,626 166,914 586,634 588,916 309,857 279,059
Excess (deficiency) of revenues
over expenditures (69,577) (101,340) 91,006 192,346 (231,634) (233,916) 75,867 309,783
Other financing sources (uses)
Transfers out (93,700) (93,700) (93,700) - - - (51,373) (51,373)
Transfer from unappropriated fund balance 163,277 195,040 - (195,040) 231,634 233,916 - (233,916)
Total other financing sources (uses)69,577 101,340 (93,700) (195,040) 231,634 233,916 (51,373) (285,289)
Net change in fund balance - - (2,694) (2,694)$ - - 24,494 24,494$
Fund balances, beginning - - 629,175 - - 616,575
Fund balances, ending -$ -$ 626,481$ -$ -$ 641,069$
Special Revenue Funds
MIAMI SHORES VILLAGE, FLORIDA
SCHEDULES OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES-BUDGET AND ACTUAL
NONMAJOR GOVERNMENTAL FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
65
Variance with Variance with
Final Budget Final Budget
Budgeted Amounts Actual Positive Budgeted Amounts Actual Positive
Original Final Amounts (Negative)Original Final Amounts (Negative)
Revenues:
Property taxes 505,700$ 505,700$ 512,127$ 6,427$ -$ -$ -$ -$
Interest income - - 3,090 3,090 - - 354 354
Total revenues 505,700 505,700 515,217 9,517 - - 354 354
Expenditures:
Current:
General government 9,000 9,000 11,350 (2,350) - - - -
Capital outlay - - - - 284,300 547,857 491,961 55,896
Debt service:
Principal 557,000 557,000 589,036 (32,036) - - - -
Interest 320,200 320,200 283,840 36,360 - - - -
Total expenditures 886,200 886,200 884,226 1,974 284,300 547,857 491,961 55,896
(Deficiency) of revenues over expenditures
before other financing sources (380,500) (380,500) (369,009) 11,491 (284,300) (547,857) (491,607) 56,250
Other financing sources
Transfers in 380,500 380,500 380,500 - 284,300 344,100 284,300 (59,800)
Transfers out - (37,000) (37,000) - - - - -
Appropriations from prior year fund balance - 37,000 - (37,000) - 203,757 - (203,757)
Total other financing sources 380,500 380,500 343,500 (37,000) 284,300 547,857 284,300 (263,557)
Net change in fund balance - - (25,509) (25,509)$ - - (207,307) (207,307)$
Fund balances, beginning - - 1,083,261 - - 511,281
Fund balances, ending -$ -$ 1,057,752$ -$ -$ 303,974$
MIAMI SHORES VILLAGE, FLORIDA
SCHEDULES OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCES-BUDGET AND ACTUAL NONMAJOR GOVERNMENTAL FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
Debt Service Fund Capital Improvement Fund
66
INTERNAL SERVICE FUNDS
Internal service funds are used to account for the financing of goods or services provided by
one department to other departments of the Village on a cost reimbursement basis.
Risk Management Fund – This fund accounts for the accumulation and allocation of costs
associated with insurance.
Fleet Maintenance Fund – This fund accounts for all direct and indirect costs to maintain and
operate the Village’s vehicles and equipment fleet.
Risk Fleet
Management Maintenance
Fund Fund Total
ASSETS
Current assets:
Cash and cash equivalents 1,138,152$ 927,304$ 2,065,456$
Accounts receivable - net 91,056 - 91,056
Inventories - 69,166 69,166
Prepaid items 156,270 - 156,270
Total current assets 1,385,478 996,470 2,381,948
Capital assets:
Capital assets not being depreciated - 7,127 7,127
Capital assets being depreciated, net - 1,843,896 1,843,896
Total noncurrent assets - 1,851,023 1,851,023
Total assets 1,385,478 2,847,493 4,232,971
LIABILITIES
Current liabilities:
Compensated absences - 3,769 3,769
Total current liabilities - 3,769 3,769
Noncurrent liabilities:
Compensated absences - 11,305 11,305
Claims payable 340,000 - 340,000
Total noncurrent liabilities 340,000 11,305 351,305
Total liabilities 340,000 15,074 355,074
NET POSITION
Net investment in capital assets - 1,851,023 1,851,023
Unrestricted 1,045,478 981,396 2,026,874
Total net position 1,045,478$ 2,832,419$ 3,877,897$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF NET POSITION
INTERNAL SERVICE FUNDS
SEPTEMBER 30, 2014
67
Risk Fleet
Management Maintenance
Fund Fund Total
Revenues:
Charges for services 701,590$ 1,085,251$ 1,786,841$
Operating expenses:
Administrative and general 5,879 670,898 676,777
Personnel expenses - 181,345 181,345
Depreciation - 214,490 214,490
Insurance premiums and claims 682,265 - 682,265
Total operating expenses 688,144 1,066,733 1,754,877
Operating income 13,446 18,518 31,964
Non-operating revenues (expenses):
Interest income 1,520 984 2,504
Total non-operating revenues (expenses)1,520 984 2,504
Income before transfers and contributions 14,966 19,502 34,468
Change in net position 14,966 19,502 34,468
Net position, beginning 1,030,512 2,812,917 3,843,429
Net position, ending 1,045,478$ 2,832,419$ 3,877,897$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN NET POSITION
INTERNAL SERVICE FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
68
Risk Fleet
Management Maintenance
Fund Fund Total
Cash flows from operating activities:
Cash received from customers, governments and other funds 883,033$ 1,085,251$ 1,968,284$
Cash paid to suppliers (691,772) (708,461) (1,400,233)
Cash paid to employees - (182,115) (182,115)
Net cash provided by operating activities 191,261 194,675 385,936
Cash flows from capital related financing activities:
Acquisition and construction of fixed assets - (134,687) (134,687)
Net cash (used in) capital and related financing activities - (134,687) (134,687)
Cash flows from investing activities:
Interest and other income 1,520 984 2,504
Net cash provided by investing activities 1,520 984 2,504
Net increase in cash and cash equivalents 192,781 60,972 253,753
Cash and cash equivalents, October 1 945,371 866,332 1,811,703
Cash and cash equivalents, September 30 1,138,152$ 927,304$ 2,065,456$
Reconciliation of operating income to net cash provided by (used in)
operating activities:
Operating income 13,446$ 18,518$ 31,964$
Adjustments to reconcile operating income to net
cash provided by operating activities:
Depreciation - 214,490 214,490
Change in assets and liabilities:
(Increase) decrease in:
Accounts receivable 181,443 - 181,443
Inventories - (34,259) (34,259)
Prepaids (3,628) - (3,628)
Increase (decrease) in:
Accounts payable and accrued liabilities - (3,304) (3,304)
Compensated absences - (770) (770)
Total adjustments 177,815 176,157 353,972
Net cash provided by operating activities 191,261$ 194,675$ 385,936$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FISCAL YEAR ENDED SEPTEMBER 30, 2014
69
FIDUCIARY FUNDS
These funds account for assets held by the Village in a trustee capacity or as an agent for
employees.
Pension Trust Funds:
Police Officers Retirement System – To account for the accumulation of resources for
pension benefit payments to police officers who have retired from Miami Shores Village.
General Employees Retirement System – To account for the accumulation of resources for
pension benefit payments to employees, other than police, who have retired from Miami Shores
Village.
Agency Fund:
Police Insurance Trust Fund – To accumulate resources on behalf of police personnel to
partially cover retirement health insurance.
General
Employee's Police
Pension Pension
Trust Trust Total
ASSETS
Cash and cash equivalents 265,234$ 227,026$ 492,260$
Receivables:
Other receivables 12,498 107,191 119,689
Accrued interest and dividends 27,709 50,438 78,147
Total receivables 40,207 157,629 197,836
Investments, at fair value
U.S. Government securities 699,355 1,681,887 2,381,242
Municipal bonds 18,248 30,413 48,661
Corporate/Foreign bonds 1,714,211 3,131,292 4,845,503
Mutual funds - equity 4,148,424 6,188,784 10,337,208
Common stocks 3,180,588 5,003,144 8,183,732
Mortgage Backed Securities 1,530,818 2,667,581 4,198,399
Unit Investment Trust 47,908 68,306 116,214
Total investments 11,339,552 18,771,407 30,110,959
Total assets 11,644,993 19,156,062 30,801,055
LIABILITIES
DROP liability - 377,542 377,542
Total liabilities - 377,542 377,542
NET POSITION
Net position held in trust for pension benefits 11,644,993$ 18,778,520$ 30,423,513$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF FIDUCIARY NET POSITION
PENSION TRUST FUNDS
SEPTEMBER 30, 2014
70
General
Employee's Police
Pension Pension
Trust Trust Total
ADDITIONS
Contributions:
Employer 261,966$ 1,207,161$ 1,469,127$
Employees 179,680 205,660 385,340
State of Florida - 173,561 173,561
Total contributions 441,646 1,586,382 2,028,028
Investment income:
Unrealized gains 314,459 497,773 812,232
Realized gains 126,866 209,531 336,397
Interest and dividend income 336,440 549,675 886,115
Total investment 777,765 1,256,979 2,034,744
Less investment expenses 61,806 88,427 150,233
Net investment income 715,959 1,168,552 1,884,511
Total additions 1,157,605 2,754,934 3,912,539
DEDUCTIONS
Benefits paid 401,693 1,180,510 1,582,203
Administrative expenses 29,411 39,392 68,803
Total deductions 431,104 1,219,902 1,651,006
Net increase 726,501 1,535,032 2,261,533
Net position held in trust for pension benefits
Beginning of year - as previously reported 10,437,121 16,927,194 27,364,315
Prior period adjustment 481,371 316,294 797,665
Beginning of year - as restated (Note VIII)10,918,492 17,243,488 28,161,980
End of year 11,644,993$ 18,778,520$ 30,423,513$
MIAMI SHORES VILLAGE, FLORIDA
COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET POSITION
PENSION TRUST FUNDS
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2014
71
Balance Balance
September 30, September 30,
2013 Additions Deductions 2014
ASSETS
Cash and cash equivalents 167,431$ 7,362$ -$ 174,793$
LIABILITIES
Other liabilities 167,431$ 7,362$ -$ 174,793$
MIAMI SHORES VILLAGE, FLORIDA
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
AGENCY FUND
SEPTEMBER 30, 2014
POLICE INSURANCE TRUST AGENCY FUND
72
STATISTICAL SECTION
MIAMI SHORES VILLAGE, FLORIDA
STATISTICAL SECTION
This part of the Miami Shore Village’s comprehensive annual financial report presents detailed information
as a context for understanding what the information in the financial statements, note disclosures, and
required supplementary information says about the Village’s overall financial health.
Contents Page
Financial Trends 73-77
These schedules contain trend information to help the reader understand how the Village’s
financial performance and well-being have changed over time.
Revenue Capacity 78-82
These schedules contain information to help the reader assess the Village’s most significant
local revenue source, the property tax.
Debt Capacity 83-85
These schedules contain information to help the reader assess the affordability of the
Village’s current levels of outstanding debt and the Village’s ability to issue additional debt in
future.
Demographic and Economic Information 86-87
These schedules offer demographic and economic indicators to help the reader understand
the environment within which the Village’s financial activities take place.
Operating Information 88
These schedules contain service and infrastructure data to help the reader understand
how the information in the Village’s financial report relates to the services the Village provides
and the activities it performs.
Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive
annual financial reports for the relevant years.
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
Governmental activities:
Net investment in capital assets 14,460,317$ 13,445,077$ 13,160,184$ 12,279,776$ 11,507,713$ 12,276,631$ 11,255,620$ 9,393,138$ 4,993,244$ 4,325,823$
Restricted 5,521,292 6,042,082 5,834,992 3,975,983 3,509,136 3,025,933 4,112,366 3,345,154 3,487,313 3,627,263
Unrestricted 9,971,992 9,430,521 9,592,734 9,904,824 9,350,904 8,901,635 6,373,568 4,506,954 (653,531) (1,860,128)
Total governmental activities net position 29,953,601 28,917,680 28,587,910 26,160,583 24,367,753 24,204,199 21,741,554 17,245,246 7,827,026 6,092,958
Business-type activities:
Net investment in capital assets 2,195,243 2,252,711 1,921,615 1,924,061 2,043,795 558,671 624,398 770,301 748,120 704,574
Restricted - - - - - - - -
Unrestricted 2,677,461 2,583,830 2,688,382 2,385,331 2,032,852 1,578,649 1,132,430 625,851 540,462 520,859
Total business-type activities net position 4,872,704 4,836,541 4,609,997 4,309,392 4,076,647 2,137,320 1,756,828 1,396,152 1,288,582 1,225,433
Primary government:
Net investment in capital assets 16,655,560 15,697,788 15,081,799 14,203,837 13,551,508 12,835,302 11,880,018 10,163,439 5,741,364 5,030,397
Restricted 5,521,292 6,042,082 5,834,992 3,975,983 3,509,136 3,025,933 4,112,366 3,345,154 3,487,313 3,627,263
Unrestricted 12,649,453 12,014,351 12,281,116 12,290,155 11,383,756 10,480,284 7,505,998 5,132,805 (113,069) (1,339,269)
Total primary government net position 34,826,305$ 33,754,221$ 33,197,907$ 30,469,975$ 28,444,400$ 26,341,519$ 23,498,382$ 18,641,398$ 9,115,608$ 7,318,391$
MIAMI SHORES VILLAGE, FLORIDA
NET POSITION BY COMPONENT
FOR THE LAST TEN FISCAL YEARS
(accrual basis of accounting)
Fiscal Year
73
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
Governmental activities:
General government 2,760,901$ 2,418,939$ 2,336,763$ 2,396,446$ 2,390,719$ 2,489,426$ 2,325,019$ 2,941,291$ 4,509,714$ 3,330,873$
Public safety 6,206,349 6,425,432 5,509,508 5,596,692 5,216,724 5,056,573 4,649,985 4,451,336 4,166,932 4,144,837
Public works 2,239,056 2,385,338 2,346,575 1,949,960 2,201,667 2,237,962 2,407,032 2,357,012 2,232,714 2,133,108
Culture and recreation 2,946,167 2,816,882 2,583,688 2,498,408 2,341,310 2,417,232 2,321,392 2,190,507 2,273,686 2,317,936
Interest on debt 283,840 432,997 425,355 443,542 465,672 486,658 500,045 504,411 448,986 544,778
Total governmental activities expenses 14,436,313 14,479,588 13,201,889 12,885,048 12,616,092 12,687,851 12,203,473 12,444,557 13,632,032 12,471,532
Business-type activities:
Sanitation 2,294,399 2,119,723 2,208,585 2,257,285 2,382,893 2,262,446 2,260,374 2,328,930 2,274,983 2,201,480
Stormwater 165,537 180,702 175,761 190,992 206,300 160,808 133,913 150,783 111,931 133,396
Total business-type activities expenses 2,459,936 2,300,425 2,384,346 2,448,277 2,589,193 2,423,254 2,394,287 2,479,713 2,386,914 2,334,876
Total primary government expenses 16,896,249 16,780,013 15,586,235 15,333,325 15,205,285 15,111,105 14,597,760 14,924,270 16,018,946 14,806,408
Program revenues:
Governmental activities:
Charges for services:
General government 1,063,095 841,572 1,069,135 1,177,047 747,353 914,062 128,389 119,903 169,058 1,655,350
Public safety 1,087,055 1,553,168 2,326,376 777,655 733,926 746,055 424,353 472,470 377,470 274,322
Public works 117,815 843,218 727,160 814,600 750,145 1,082,667 644,197 611,097 674,852 285,611
Culture and recreation 1,436,999 1,375,506 1,293,788 1,117,160 1,079,727 965,541 854,747 837,492 759,962 -
Operating grants and contributions 784,430 87,368 170,234 217,303 95,692 - - - 1,900,256 697,160
Capital grants and contributions 474,079 35,564 47,447 65,921 171,549 - - - 188,709 2,111,291
Total governmental activities program revenues 4,963,473 4,736,396 5,634,140 4,169,686 3,578,392 3,708,325 2,051,686 2,040,962 4,070,307 5,023,734
Business-type activities:
Charges for services:
Sanitation 2,641,284 2,667,843 2,765,775 2,665,041 2,886,107 2,781,700 2,729,793 2,508,236 2,538,269 2,666,340
Stormwater 244,107 248,132 252,420 248,668 247,349 228,393 225,719 195,582 189,428 209,852
Total business-type activities program revenues 2,885,391 2,915,975 3,018,195 2,913,709 3,133,456 3,010,093 2,955,512 2,703,818 2,727,697 2,876,192
Total primary government program revenue 7,848,864$ 7,652,371$ 8,652,335$ 7,083,395$ 6,711,848$ 6,718,418$ 5,007,198$ 4,744,780$ 6,798,004$ 7,899,926$
(Continued)
MIAMI SHORES VILLAGE, FLORIDA
CHANGES IN NET POSITION
FOR THE LAST TEN FISCAL YEARS
(accrual basis of accounting)
Fiscal Year
74
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
Net (expenses) revenue:
Governmental activities (9,472,840)$ (9,743,192)$ (7,567,750)$ (8,715,362)$ (9,037,699)$ (8,479,225)$ (9,194,005)$ (10,150,679)$ (9,561,725)$ (7,447,798)$
Business-type activities 425,455 615,550 633,849 465,432 544,263 590,839 561,225 224,105 340,783 541,316
(9,047,385) (9,127,642) (6,933,901) (8,249,930) (8,493,436) (7,888,386) (8,632,780) (9,926,574) (9,220,942) (6,906,482)
General revenues and other changes in net position:
Governmental activities:
Property taxes 6,406,843 6,255,087 6,078,085 6,143,806 6,583,883 7,275,746 7,224,338 7,373,484 6,260,392 5,372,790
Public services tax 2,214,451 2,045,767 2,098,267 2,137,473 2,222,743 2,113,032 3,076,198 2,923,499 2,849,982 2,145,784
Intergovernmental 1,002,183 929,762 918,034 936,215 797,773 789,922 895,188 954,600 1,059,067 1,169,950
Miscellaneous 469,614 415,330 493,243 1,019,320 950,040 447,741 562,941 577,719 308,426 239,325
Interest earning - unrestricted 20,670 32,015 61,071 36,378 38,978 100,429 242,563 398,463 504,743 189,699
Gain on sale of capital assets - - - - - - - 2,269 3,175 1,651
Transfers 395,000 395,000 335,000 235,000 (1,392,164) 215,000 215,000 210,000 310,000 210,000
Total governmental activities 10,508,761 10,072,961 9,983,700 10,508,192 9,201,253 10,941,870 12,216,228 12,440,034 11,295,785 9,329,199
Business-type activities:
Investment earnings 5,708 5,994 1,756 2,313 2,900 4,653 14,451 22,377 6,868 8,427
Other general revenues - - - - - - - - 25,500 66,615
Transfers (395,000) (395,000) (335,000) (235,000) 1,392,164 (215,000) (215,000) (210,000) (310,000) (210,000)
Total business-type activities (389,292) (389,006) (333,244) (232,687) 1,395,064 (210,347) (200,549) (187,623) (277,632) (134,958)
Total primary government 10,119,469 9,683,955 9,650,456 10,275,505 10,596,317 10,731,523 12,015,679 12,252,411 11,018,153 9,194,241
Change in net position:
Governmental activities 1,035,921 329,769 2,415,950 1,792,830 163,554 2,462,645 3,022,223 2,289,355 1,734,060 1,881,401
Business-type activities 36,163 226,544 300,605 232,745 1,939,327 380,492 360,676 36,482 63,151 406,358
Total primary government 1,072,084$ 556,313$ 2,716,555$ 2,025,575$ 2,102,881$ 2,843,137$ 3,382,899$ 2,325,837$ 1,797,211$ 2,287,759$
MIAMI SHORES VILLAGE, FLORIDA
CHANGES IN NET POSITION
(Continued)
FOR THE LAST TEN FISCAL YEARS
Fiscal Year
(accrual basis of accounting)
75
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
General fund:
Reserved -$ -$ -$ -$ 134,569$ 80,052$ 71,923$ 189,953$ 199,435$ 168,497$
Unreserved - - - - 6,391,651 5,014,190 5,449,842 4,022,283 2,050,103 1,437,867
Nonspendable *11,698 32,305 33,480 1,885 - - - - - -
Restricted *- - - - - - - - - -
Committed *31,562 45,947 77,512 63,109 - - - - - -
Assigned *- - - - - - - - - -
Unassigned *7,923,177 7,884,961 7,846,925 7,609,716 - - - - - -
Total general fund 7,966,437$ 7,963,213$ 7,957,917$ 7,674,710$ 6,526,220$ 5,094,242$ 5,521,765$ 4,212,236$ 2,249,538$ 1,606,364$
All other governmental funds:
Reserved -$ -$ -$ -$ 5,247,645$ 5,449,479$ 4,300,256$ 2,852,772$ 2,439,044$ 2,949,951$
Unreserved reported in:
Special revenue funds - - - - 201,327 348,194 229,152 861,799 682,726 297,583
Capital project funds - - - - 566,251 603,735 551,837 560,171 1,029,557 (990,986)
Nonspendable *- - 59,270 61,225 - - - - - -
Restricted *5,731,494 6,042,082 5,798,976 3,975,983 - - - - - -
Committed *649,494 611,766 955,728 1,748,148 - - - - - -
Assigned *- - - - - - - - - -
Unassigned *- - - - - - - - - -
Total all other governmental funds 6,380,988$ 6,653,848$ 6,813,974$ 5,785,356$ 6,015,223$ 6,401,408$ 5,081,245$ 4,274,742$ 4,151,327$ 2,256,548$
*During FY2011 the Village implemented the new fund balance classifications.
Fiscal Year
MIAMI SHORES VILLAGE, FLORIDA
FUND BALANCES FOR GOVERNMENTAL FUNDS
FOR THE LAST TEN FISCAL YEARS
76
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
Revenues:
Taxes 5,894,716$ 6,255,087$ 6,078,085$ 6,143,806$ 6,583,883$ 7,275,746$ 7,224,338$ 7,373,484$ 6,260,392$ 5,372,790$
Public services taxes - 2,799,637 2,795,688 2,851,593 2,874,645 2,906,861 2,925,431 2,923,499 2,849,982 2,431,395
Licenses and permits 1,018,301 841,572 914,833 1,052,626 658,833 671,674 682,951 666,628 776,199 790,257
Intergovernmental 1,002,183 1,052,694 1,135,715 1,219,439 1,065,014 1,290,223 1,837,400 1,188,368 3,125,789 1,756,820
Charges for services 1,980,381 1,941,090 1,734,095 1,542,432 1,460,451 1,310,257 1,101,300 1,077,259 967,235 865,093
Fines and forfeitures 492,285 858,753 1,955,837 423,905 444,944 495,503 267,435 297,075 237,908 264,742
Miscellaneous 382,149 415,330 493,243 986,649 950,040 447,741 529,163 577,719 308,426 248,905
Investment earnings 5,213 32,015 59,289 31,796 35,153 94,300 227,663 349,971 201,466 166,715
Contributions - - - - - - 15,570 19,148 22,243 2,221,581
Confiscation property - - - - - - - - - 31,697
Total revenues 10,775,228 14,196,178 15,166,785 14,252,246 14,072,963 14,492,305 14,811,251 14,473,151 14,749,640 14,149,995
Expenditures:
General government 2,605,576 2,500,274 2,291,190 2,391,556 2,235,855 2,284,775 2,131,535 2,604,109 3,831,791 2,972,126
Public safety 6,219,932 6,111,942 5,536,160 5,399,589 5,022,542 5,050,239 4,659,900 4,257,493 3,581,621 3,751,476
Public works 1,393,033 1,662,089 1,684,822 1,540,755 1,625,085 1,753,100 1,973,446 2,144,151 1,747,689 1,797,164
Culture and recreation 2,530,863 2,428,789 2,209,660 2,161,213 2,076,176 2,169,671 2,139,027 2,005,558 1,890,555 1,869,382
Capital outlay - 1,115,631 1,449,486 1,173,423 1,398,405 1,651,286 1,015,184 1,252,210 1,436,523 7,189,961
Debt services:
Principal - 4,362,580 487,690 465,351 448,297 431,763 415,130 399,008 1,140,461 709,822
Interest - 432,997 421,599 436,736 455,810 473,831 495,997 507,244 406,413 403,445
Total expenditures 12,749,404 18,614,302 14,080,607 13,568,623 13,262,170 13,814,665 12,830,219 13,169,773 14,035,053 18,693,376
(Deficiency) excesss of revenues over
expenditures (1,974,176) (4,418,124) 1,086,178 683,623 810,793 677,640 1,981,032 1,303,378 714,587 (4,543,381)
Other financing sources (uses):
Proceeds from long-term debt - 3,923,000 - - - - - - 2,500,000 -
Payment to refunding agent - - - - - - - - - -
Transfer in 2,548,500 3,028,480 2,983,374 3,331,180 3,283,369 6,066,843 3,308,918 3,745,053 4,128,423 2,275,298
Transfer out (571,100) (2,688,180) (2,757,627) (3,096,180) (3,048,369) (5,851,843) (3,173,918) (3,946,546) (4,805,054) (2,065,298)
Total other financing sources (uses)1,977,400 4,263,300 225,747 235,000 235,000 215,000 135,000 (201,493) 1,823,369 210,000
Net change in fund balances 3,224$ (154,824)$ 1,311,925$ 918,623$ 1,045,793$ 892,640$ 2,116,032$ 1,101,885$ 2,537,956$ (4,333,381)$
Debt service as a percentage of
noncapital expenditures 0.0%27.4%7.2%7.3%7.6%7.4%7.7%7.6%12.3%9.7%
Fiscal Year
MIAMI SHORES VILLAGE, FLORIDA
CHANGES IN FUND BALANCES FOR GOVERNMENTAL FUNDS
FOR THE LAST TEN FISCAL YEARS
77
Ad-Valorem Taxes Public Licenses Charges Fines and Interest
Fiscal Year General Purpose Service Taxes and Permits Intergovernmental for Services Forfeitures Miscellaneous Income Total
2005 4,723,963 1,831,958 790,257 994,950 865,093 264,742 190,978 36,381 9,698,322
2006 5,626,022 2,215,461 776,199 1,059,067 967,235 237,908 246,205 104,444 11,232,541
2007 6,676,178 2,209,125 666,628 954,600 1,077,259 297,075 52,150 199,092 12,132,107
2008 6,605,878 2,222,806 682,951 895,188 1,101,300 267,435 163,325 134,903 12,073,786
2009 6,699,188 2,263,799 671,674 789,921 1,310,257 495,503 161,227 30,488 12,422,057
2010 6,050,360 2,222,743 658,833 797,773 1,460,451 346,463 705,358 19,633 12,261,614
2011 5,614,746 2,137,473 1,052,626 912,421 1,542,432 329,906 633,318 12,859 12,235,781
2012 5,524,395 2,098,267 914,833 892,474 1,734,095 320,926 361,318 42,552 11,888,860
2013 5,719,016 2,045,767 841,572 964,755 1,941,090 609,029 276,811 18,746 12,416,786
2014 5,894,716 2,214,451 1,018,301 1,002,183 1,980,381 492,285 382,149 5,213 12,989,679
Revenues included in the General and Excise Tax Funds
GENERAL GOVERNMENTAL AND EXCISE TAX REVENUES BY SOURCE
LAST TEN FISCAL YEARS
(accrual basis of accounting)
MIAMI SHORES VILLAGE, FLORIDA
78
Fiscal
Year Total Total Total
Ended Residential Personal Centrally Assessed Direct Tax Market
September 30,Property Property Assessed Value Rate Value
2005 572,491,450 23,151,545 1,078,390 596,721,385 9.3751 1,132,666,381
2006 686,912,201 23,406,085 1,233,756 711,552,042 9.1796 1,443,293,476
2007 810,656,588 22,876,703 1,319,888 834,853,179 9.1059 1,853,915,592
2008 939,127,227 22,814,441 1,317,506 963,259,174 7.8164 2,214,199,534
2009 902,193,025 18,873,700 1,612,487 922,679,212 8.2929 2,047,175,031
2010 778,813,734 17,201,636 2,133,438 798,148,808 8.7059 1,524,554,727
2011 703,899,345 15,775,621 1,498,857 721,173,823 8.7762 1,283,953,769
2012 698,738,442 16,953,525 1,544,711 717,236,678 8.7855 1,243,667,012
2013 727,955,201 17,910,658 1,530,814 747,396,673 8.7500 1,284,277,736
2014 744,161,594 18,898,889 1,071,836 764,132,319 8.6949 1,294,780,508
Source: Miami-Dade County Property Appraisal Office.
Note: Property in the Village is reassessed each year. State law requires the Property Appraiser to appraise property at 100% of market value.
The Florida Constitution was amended, effective January 1, 1995, to limit annual increases in assessed value of property with homestead
exemption to 3 percent per year or the amount of the Consumer Price index, whichever is less. The increase is not automatic since no
assessed value shall exceed market value. Tax rates are per $1,000 of assessed value.
58.20%
59.02%
MIAMI SHORES VILLAGE, FLORIDA
ASSESSED VALUE AND ACTUAL VALUE OF TAXABLE PROPERTY
FOR THE LAST TEN FISCAL YEARS
57.67%
56.17%
52.68%
52.35%
Assessed Value
as a percentage
49.30%
45.03%
43.50%
45.07%
of Market Value
79
Fiscal Total
Year Total Direct &
Ended City Debt Direct County-Debt Overlapping
September 30,Wide Service Rate Wide Service Fire Library School State Rates
2005 8.2500 1.1251 9.3751 6.3792 0.2850 2.6610 - 8.6870 0.7355 28.1228
2006 8.2500 0.9296 9.1796 6.2638 0.2850 2.6610 - 8.4380 0.7355 27.5629
2007 8.2500 0.8559 9.1059 6.0373 0.2850 2.6510 - 8.1050 0.7355 26.9197
2008 7.1400 0.6764 7.8164 5.0019 0.2850 2.2477 - 7.9480 0.6585 23.9575
2009 7.6351 0.6578 8.2929 5.2945 0.2850 2.2487 - 7.7970 0.6585 24.5766
2010 8.0000 0.7059 8.7059 5.3370 0.2850 2.2271 7.9950 0.6585 25.2085
2011 8.0000 0.7762 8.7762 5.9275 0.2850 2.5953 8.2490 0.6585 26.4915
2012 8.0000 0.7855 8.7855 4.8050 0.2850 2.4627 8.0050 0.9708 25.3140
2013 8.0000 0.7500 8.7500 4.7035 0.2850 2.4627 7.9980 0.9634 25.1626
2014 8.0000 0.6949 8.6949 4.7035 0.4220 2.4623 7.9770 0.9455 25.2052
(1) Overlapping rates are those of local and county governments that apply to property owners within the Village of Miami Shores.
Additional information:
Property tax rates are assessed per $1,000 of Taxable Assessed Valuation
Tax rate limits:
City 10.000 Mils
County 10.000 Mils
School 10.000 Mils
State 10.000 Mils
Source: Miami Dade County Finance Department, Tax Collector's Division
Miami Shores Village County Special Districts
MIAMI SHORES VILLAGE, FLORIDA
PROPERTY TAX RATES
DIRECT AND OVERLAPPING GOVERNMENTS (1)
FOR THE LAST TEN FISCAL YEARS
80
Percentage Percentage
Taxable of Total City Taxable of Total City
Assessed Taxable Assessed Taxable
Taxpayer Value Rank Value Value Rank Value
Shore Square Properties, LLC 8,400,000$ 1 1.12%3,200,000$ 2 0.54%
Florida Power & Light Co.7,265,910 2 0.97%0.00%
Northern Trust Bank (Publix)7,200,000 3 0.00%7,414,598 1 1.24%
Tropical Chevrolet, Inc.6,639,839 4 0.89%2,409,092 3 0.40%
Wal Miami LLC 2,800,000 5 0.37%0.00%
Palazzo Leoni LLC (Everett)2,400,000 6 0.32%0.00%
Omar Cassola 1,960,423 7 0.26%2,233,411 4 0.37%
Miami Shores Village 1,900,540 8 0.25%0.00%
DVS LLC 1,900,000 9 0.25%0.00%
Norton L Barchan & W 1,877,532 10 0.25%0.00%
Robert Ader & W - 0.00%1,616,058 7 0.27%
Bujolo, Inc - 0.00%2,223,705 5 0.37%
David & June Heller - 0.00%1,748,536 6 0.29%
Leung Venture - 0.00%1,429,546 8 0.24%
Thomas and Sandra Chaille - 0.00%1,320,579 9 0.22%
Tsao Investment, Inc - 0.00%1,283,524 10 0.22%
Total 42,344,244$ 4.70%24,879,049$ 3.95%
Source: Miami-Dade County Property Appraiser Office
2014 2005
MIAMI SHORES VILLAGE, FLORIDA
PRINCIPAL PROPERTY TAX PAYERS
CURRENT YEAR AND TEN YEARS AGO
81
Fiscal
Year Total Levied Collections
Ended for the Percentage in Subsequent Percentage
September 30,Fiscal Year Amount of Levy Years Amount of Levy
2005 4,922,951 4,525,683 91.9%198,280 4,723,963 96.0%
2006 5,870,304 5,441,607 92.7%184,415 5,626,022 95.8%
2007 6,887,539 6,571,642 95.4%104,536 6,676,178 96.9%
2008 6,877,671 6,396,440 93.0%209,438 6,605,878 96.0%
2009 7,044,748 6,474,514 91.9%224,674 6,699,188 95.1%
2010 6,385,190 5,903,212 92.5%147,128 6,050,340 94.8%
2011 5,769,391 5,474,167 94.9%140,579 5,614,746 97.3%
2012 5,756,124 5,658,135 98.3%60,881 5,719,016 99.4%
2013 5,998,630 5,672,080 94.6%46,936 5,719,016 95.3%
2014 6,113,059 5,894,716 96.4%98 5,894,814 96.4%
Source: Miami Shores Village Finance Department and Miami-Dade County Property Appraisers Office.
Collected within the
Fiscal Year of the Levy Total collections to Date
MIAMI SHORES VILLAGE, FLORIDA
OPERATING PROPERTY TAX LEVIES AND COLLECTIONS
FOR THE LAST TEN FISCAL YEARS
82
Percentage
Fiscal of Actual
Year General Taxable Percentage
Ended Obligation Loan Value of of Personal
September 30,Bonds Payable Total Property Income
2005 7,750,000 1,405,069 9,155,069 1.53%2.77%
2006 7,585,000 3,444,879 11,029,879 1.55%3.04%
2007 7,415,000 3,215,811 10,630,811 1.27%2.86%
2008 7,235,000 3,438,552 10,673,552 1.11%2.76%
2009 7,050,000 3,095,362 10,145,362 1.10%2.58%
2010 6,860,000 2,737,674 9,597,674 1.20%3.92%
2011 6,665,000 2,358,637 9,023,637 1.25%3.29%
2012 6,460,000 1,922,581 8,382,581 1.17%2.38%
2013 6,298,000 1,645,000 7,943,000 1.06%2.22%
2014 6,053,000 1,300,964 7,353,964 0.96%1.85%
Governmental Activities
MIAMI SHORES VILLAGE, FLORIDA
RATIOS OF OUTSTANDING DEBT BY TYPE
FOR THE LAST TEN FISCAL YEARS
83
Percentage Amount
Debt Applicable Applicable
Governmental Unit Outstanding To City To City
701,809,370
Overlapping debt:
Miami-Dade County, Florida (1)1,179,986$ 0.39%4,593$
Miami-Dade County Public Schools (2)359,623 0.36%1,281
Total overlapping debt 1,539,609$ 5,874
Miami Shores Village 7,354 100.00%7,354
Total direct and overlapping debt 1,546,963$ 13,228$
Sources:
(1) Miami-Dade County, Finance Department - Bond Administration Division
(2) The School Board of Miami-Dade County - Office of the Controller
(3) The percentage of overlapping debt applicable is estimated using the taxable assessed
property values of the Village as compared to the taxable assessed property value
of the County and the School Board.
MIAMI SHORES VILLAGE, FLORIDA
DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT
AS OF SEPTEMBER 30, 2014
(in thousands)
84
Legal debt margin calculation for fiscal year 2014:
Assessed value 764,132,319$
Debt limit (10% of assessed value)76,413,232
Debt applicable to limit:
Total bonded debt 7,353,964
Less:
Revenue bonds
Installment loans (1,300,964)
Total debt applicable to limitation 6,053,000
Legal debt margin 70,360,232$
2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
Debt limit 70,360,232$ 68,441,667$ 65,491,549$ 65,452,382$ 72,954,881$ 72,117,382$ 92,267,921$ 82,713,158$ 71,155,204$ 59,672,139$
Total net debt applicable to limit 6,053,000 6,298,000 6,460,000 6,665,000 6,860,000 7,235,000 7,415,000 7,415,000 7,585,000 7,750,000
Legal debt margin 64,307,232$ 62,143,667$ 59,031,549$ 58,787,382$ 66,094,881$ 64,882,382$ 84,852,921$ 75,298,158$ 63,570,204$ 51,922,139$
Total net debt applicable to the
limit as a percentage of debt limit 8.60%9.20%9.86%10.18%9.40%10.03%8.04%8.96%10.66%12.99%
Fiscal Year
MIAMI SHORES VILLAGE, FLORIDA
LEGAL DEBT MARGIN INFORMATION
FOR THE LAST TEN FISCAL YEARS
85
Personal Per
Income Capita
Estimated (Thousand of Personal Unemployment
Year Population (1)Dollars) Income (2)Rate (3)
2005 10,380 330,779 31,867 4.3%
2006 10,462 363,126 34,709 3.8%
2007 10,380 371,511 35,791 3.6%
2008 10,380 386,800 37,264 5.3%
2009 10,380 393,495 37,909 8.9%
2010 10,654 244,648 22,963 12.1%
2011 10,500 274,407 26,134 11.8%
2012 10,493 352,932 33,635 8.7%
2013 10,659 358,515 33,635 8.4%
2014 10,781 396,741 36,800 6.6%
Sources:
(1) State of Florida Department of Revenue
(2) United State Census Bureau
(3) U.S. Department of Labor Statistics
MIAMI SHORES VILLAGE, FLORIDA
DEMOGRAPHIC AND ECONOMIC STATISTICS
FOR THE LAST TEN CALENDAR YEARS
86
Percentage Percentage
of Total County of Total County
Employer Employees Rank Employment Employees Rank Employment
Miami-Dade County Public Schools 33,477 1 2.57%48,417 1 4.35%
Miami-Dade County, Florida 25,502 2 1.96%32,265 2 2.90%
Federal Government 19,200 3 1.48%20,100 3 1.81%
Florida State Government 17,100 4 1.31%18,900 4 1.70%
University of Miami 12,818 5 0.99%9,079 7 0.82%
Baptist Health Systems of South FL 11,353 6 0.87%10,300 6 0.92%
American Airlines 11,031 7 0.85%9,000 8 0.81%
Jackson Health System 9,797 8 0.75%11,700 5 1.05%
Publix Super Markets 4,604 9 0.35%
City of Miami 3,997 10 0.31%
Florida International University 5,000 10 0.45%
Miami Dade Community College 7,500 9 0.67%
United Parcel Service 5,000 10 0.45%
Total Civilian Labor Force Employment 1,300,476 1,113,560
Source: The Beacon Council, Miami Florida, Miami Business Profile
2014 2005
MIAMI SHORES VILLAGE, FLORIDA
PRINCIPAL EMPLOYERS LOCATED IN MIAMI-DADE COUNTY
CURRENT YEAR AND TEN YEARS AGO
87
Function/Program 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005
General government:
Administration:
Full time 8 10 9 9 9 9 9 10 11 10
Part time 5 5 5 5 - - - - - -
Finance:
Full time 5 5 5 5 5 4 4 4 5 5
Part time - - - - 1 1 1 1 1 1
Public works:
Full time 43 41 40 40 47 45 44 60 66 55
Part time - 1 - - 1 2 1 2 2 2
Culture and recreation:
Recreation:
Full time 12 12 13 13 13 11 12 12 12 12
Part time 72 51 30 30 51 56 48 64 64 64
Library:
Full time 2 3 3 3 3 3 3 3 4 4
Part time 8 7 6 6 7 7 7 7 6 7
Public safety
Police
Full time 43 43 44 44 45 45 43 47 47 44
Part time 4 3 3 3 3 3 3 5 5 5
Total 202 181 158 158 185 186 175 215 223 209
Source: Village Finance Office
Fiscal Year
MIAMI SHORES VILLAGE, FLORIDA
VILLAGE EMPLOYEES BY FUNCTION/PROGRAM
LAST TEN FISCAL YEARS
88
COMPLIANCE SECTION
89
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4649 Ponce de Leon Blvd
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INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor and Members of the Village Council
Miami Shores Village, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller
General of the United States, the financial statements of the governmental activities, the business -type activities,
each major fund, and the aggregate remaining fund information of Miami Shores Village, Florida (the “Village”), as of
and for the fiscal year ended September 30, 2014, and the related notes to the financial statements, which
collectively comprise the Village’s basic financial statements, and have issued our report thereon dated May 27,
2015.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Village’s internal control over
financial reporting (internal control) to determine the audit procedures that are app ropriate in the circumstances for
the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the Village’s internal control. Accordingly, we do not express an opinion on the effectiveness
of the Village’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect a nd correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will
not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a
combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to
merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and
was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant
deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
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Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Village’s financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements, noncompliance with which could have a direct and material effect on the determination of financial
statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our
audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the Village’s internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards
in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any
other purpose.
Alberni Caballero & Fierman, LLP
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
May 27, 2015
91
Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Blvd
Suite 404
Coral Gables, FL 33146
T: 305.662.7272 F: 305.662.4266
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I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I
MANAGEMENT LETTER REQUIRED BY SECTION 10.550 OF THE RULES OF THE AUDITOR
GENERAL OF THE STATE OF FLORIDA
Honorable Mayor and Members of the Village Council
Miami Shores Village, Florida
Report on the Financial Statements
We have audited the financial statements of Miami Shores Village, Florida (the “Village), as of and for the fiscal year
ended September 30, 2014, and have issued our report thereon dated May 27, 2015.
Auditors’ Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of America;
the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States, and Chapter 10.550, Rules of the Florida Auditor General.
Other Reports and Schedule
We have issued our Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance
and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government
Auditing Standards; and Independent Accountants’ Report on Compliance with the Requirements of Section 218.415
Florida Statutes in accordance with Chapter 10.550, Rules of the Auditor General of the State of Florida. Disclosures
in those reports, which are dated May 27, 2015, should be considered in conjunction with this management letter.
Prior Audit Findings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions
have been taken to address findings and recommendations made in the preceding annual financial audit report.
There were no findings or recommendations made in the preceding annual financial audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for the
primary government and each component unit of the reporting entity be disclosed in this management letter, unless
disclosed in the notes to the financial statements. The Village was created pursuant to the constitution of the State of
Florida, Home Rule Charter of Miami-Dade County, Article 5, Section 5.05. There were no component units related to
the Village.
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Financial Condition
Section 10.554(1)(i)5.a., Rules of the Auditor General, requires that we report the results of our determination as to
whether or not the Village has met one or more of the conditions described in Section 218.503(1), Florida Statutes,
and identification of the specific condition(s) met. In connection with our audit, we determined that the Village did not
meet any of the conditions described in Section 218.503(1), Florida Statutes.
Pursuant to Sections 10.554(1)(i)5.c. and 10.556(8), Rules of the Auditor General, we applied financial condition
assessment procedures. It is management’s re sponsibility to monitor the Village’s financial condition, and our
financial condition assessment was based in part on representations made by management and the review of
financial information provided by same.
Annual Financial Report
Section 10.554(1)(i)5.b., Rules of the Auditor General, requires that we report the results of our determination as to
whether the annual financial report for the Village for the fiscal year ended September 30, 2014, filed with the Florida
Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual
financial audit report for the fiscal year ended September 30, 2014. In connection with our audit, we determined that
these two reports were in agreement.
Other Matters
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the
financial statements that is less than material but which warrants the attention of those charged with governance. In
connection with our audit, we did not have any such findings.
Purpose of this Letter
Our Management Letter is intended solely for the information and use of the Legislative Auditing Committee,
members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and
state awarding agencies, Members of the Village Council and management of the Village, and is not intended to be
and should not be used by anyone other than these specified parties.
Alberni Caballero & Fierman, LLP
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
May 27, 2015
93
Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Blvd
Suite 404
Coral Gables, FL 33146
T: 305.662.7272 F: 305.662.4266
ACF-CPA.COM
I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I
INDEPENDENT ACCOUNTANTS’ REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF
SECTION 218.415 FLORIDA STATUTES IN ACCORDANCE WITH CHAPTER 10.550, RULES OF THE
AUDITOR GENERAL OF THE STATE OF FLORIDA
Honorable Mayor and Members of the Village Council
Miami Shores Village, Florida
We have examined the Miami Shores Village, Florida (the “Village) compliance with the requirements of Section
218.415 Florida Statutes during the fiscal year ended September 30, 2014. Management is responsible for the
Village's compliance with those requirements. Our responsibility is to express an opinion on the Village's compliance
based on our examination.
Our examination was conducted in accordance with attestation standards established by the American Institute of
Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the Village's
compliance with those requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does
not provide a legal determination on the Village's compliance with specified requirements.
In our opinion, the Village complied, in all material respects, with the aforementioned requirements for the year ended
September 30, 2014.
Alberni Caballero & Fierman, LLP
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
May 27, 2015