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2010 MIAMI SHORES VILLAGE, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 PREPARED BY THE FINANCE DEPARTMENT MIAMI SHORES VILLAGE, FLORIDA TABLE OF CONTENTS Page I. INTRODUCTORY SECTION (Unaudited) Letter of Transmittal i-iv List of Elected Officials v List of Appointed Officials vi Organizational Chart vii II. FINANCIAL SECTION Independent Auditors’ Report 1-2 Managements’ Discussion and Analysis (Required Supplementary Information) 3-12 Basic Financial Statements: Government-Wide Financial Statements: Statement of Net Assets 13 Statement of Activities 14 Fund Financial Statements: Balance Sheet – Governmental Funds 15 Reconciliation of the Balance Sheet to the Statement of Net Assets-Governmental Funds 16 Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds 17 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 18 Statement of Net Assets – Proprietary Funds 19 Statement of Revenues, Expenses, and Changes in Fund Net Assets – Proprietary Funds 20 Statement of Cash Flows – Proprietary Funds 21 Statement of Fiduciary Net Assets- Fiduciary Funds 22 Statement of Changes in Fiduciary Net Assets 23 Notes to Financial Statements 24-46 Required Supplementary Information: Budgetary Comparison Schedule: General Fund 47-48 Excise Tax Fund 49 Notes to Budgetary Comparison Schedule 50 Schedule of Funding Progress 51 Schedule of Employer Contributions 52 Combining and Individual Financial Statementsand Schedules: Combining Balance Sheet – Nonmajor Governmental Funds 53-54 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances – Nonmajor Governmental Funds 55-56 Schedules of Revenues, Expenditures and Changes in Fund Balances-Budget and Actual Nonmajor Governmental Funds 57-58 Internal Service Funds: Combining Statement of Net Assets 59 Combining Statement of Revenues, Expenses and Changes in Net Assets 60 Combining Statement of Cash Flows 61 MIAMI SHORES VILLAGE, FLORIDA TABLE OF CONTENTS II. FINANCIAL SECTION Fiduciary Funds: Combining Statement of Fiduciary Net Assets – Pension Trust Funds 62 Combining Statement of Changes in Fiduciary Net Assets – Pension Trust Funds 63 Statement of Changes in Assets and Liabilities – Agency Fund 64 III. STATISTICAL SECTION Net Assets by Component 65 Changes in Net Assets 66-67 Fund Balances for Governmental Funds Changes in Fund Balances of Governmental Funds 68 69 General Governmental and Excise Tax Revenues by Source 70 Assessed Value and Actual Value of Taxable Property 71 Property Tax Rates Direct and Overlapping Governments 72 Principal Property Taxpayers 73 Operating Property Tax Levies and Collections 74 Ratios of Outstanding Debt By Type 75 Direct and Overlapping Governmental Activities Debt 76 Legal Debt Margin Information 77 Demographic and Economic Statistics 78 Principal Employers Located in Miami Dade County 79 Village Employees by Function 80 IV. COMPLIANCE SECTION Independent Auditors’ Report on Internal Controls over Financial Reporting 81-82 and Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Management Letter in Accordance with the Rules of the Auditor General of the 83-84 State of Florida Schedule of Findings and Responses 85 INTRODUCTORY SECTION -i- Miami Shores Village 10050 N.E.2nd Avenue Miami Shores, Florida 33138 Tel: (305) 795.2207 Fax: (305) 758.7849 August 26, 2011 The Mayor and Members of the Village Council 10050 Northeast Second Avenue Miami Shores, Florida 33138-2382 Subject: FY 2009-10 Financial Report (CAFR) To the Mayor and Members of the Village Council: In compliance with Florida State Statute Chapter §11.45, Chapter §10.550 of the Rules of the Auditor General, and Chapter 34(3) of the Miami Shores Village Code of Ordinances, we are pleased to submit for your review and consideration the Miami Shores Village Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2010. The financial statements included in this report conform to generally accepted accounting principles in the United States of America (“GAAP”) as prescribed by the Governmental Accounting Standards Board (“GASB”). The responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the Village. This report consists of management’s representations concerning the financial condition of Miami Shores Village (“The Village”). Consequently, management assumes full responsibility for the complete presentation, reliability, and accuracy of all of the information presented in this report. To provide a reasonable basis for making these representations, the Village’s management has established a comprehensive internal control framework that is designed both to protect the government’s assets from loss, theft or misuse and to compile sufficient reliable information for the preparation of the Village’s financial statements in conformance with accounting principles generally accepted in the United States. Because the cost of internal controls should not outweigh their benefits, the Village’s comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The financial statements have been audited by Alberni, Caballero & Company, L.L.P. Certified Public Accountants. The independent auditor has issued an unqualified opinion that this report fairly represents the financial position of the Village in conformity with GAAP. Their audit was in accordance with auditing standards generally accepted in the United States, Government Auditing Standards issued by the Comptroller General of the United States and the Rules of the Auditor General, State of Florida. The goal of the independent auditor is to provide reasonable assurance that the financial statements of the Village for the fiscal year ended September 30, 2010 are free of material misstatements. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the financial statements of Miami Shores Village for the fiscal year ended September 30, 2010 are fairly presented in conformity with generally accepted accounting principles (GAAP). FY 2009-10 Financial Report August 26, 2011 -ii- The contents of the CAFR have been influenced by compliance with GASB pronouncements, including Statement 34 that has required the preparation of new government-wide financial statements on a full accrual basis of accounting for all funds as well as Management’s Discussion and Analysis (MD&A). The MD&A can be found immediately following the independent auditors’ report. PROFILE OF THE GOVERNMENT Miami Shores Village, a Florida municipal corporation incorporated in 1932, is located in Northeast Miami-Dade County. The Village has a year-round population estimated at 10,500 residents living within the 2.8 square mile jurisdiction. The Village begins at Biscayne Bay on the east and goes west to Northwest Second Avenue. The north and south boundaries are 115th Street and 91st Street respectively. The Village is a residential-based community with two (2) commercial districts located on Second Avenue and Biscayne Boulevard. With limited commercial presence, new growth will likely be limited to redevelopment. The Village is almost entirely built out, which is reflected in its below average growth in full value, increasing at just 0.3% from 2006 to 2010. Wealth levels in the Village are above average, with per capita income at $26,134 or 121.2% of the state, and median family income at $64,963 or 142.4% of the state. Operating under a Council-Manager form of government, the Council consists of five members elected at large. The Mayor is chosen by each of the newly formed councils. Historically, the individual receiving the highest number of votes during the election is chosen as the Mayor and the Vice-Mayor has received the second highest. Both the Mayor and Vice-Mayor serve four (4) year terms, two as mayor/vice-mayor and two as regular council members. The Village Council is responsible for the selection and appointment of the Village Manager, Village Clerk and Village Attorney. The Village Manager is responsible for engaging all department heads and their subordinates. Miami Shores Village provides a full range of municipal services including recreation and culture, public safety through the police, public works and general administrative services for its residents and businesses. For the fiscal year ended September 30, 2010, no legally separate authorities or agencies operated under the auspices of the Village; therefore, no additional financial information will be incorporated into these statements. Florida State Statute §200.065 requires that all municipal governments prepare, approve, adopt and execute an annual budget for such funds as may be required by law or by sound fiscal practices. In compliance with this Statute as well as other state regulatory items, the Village adopts an annual operating budget into which funds are either formally appropriated by resolution or non-appropriated in nature, depending upon the fund (i.e. – general, special revenue, debt service, enterprise, internal service or trust funds). However, in practice, all funds by those identified as fiduciary in nature, receive annual budgets and corresponding appropriations. The annual budget serves as a foundation for the financial planning, guidance and control of the Village. Funds which require legal appropriations cannot exceed their original and amended budgets. All departments are required to annually submit requests for appropriations to the Village Manager by June 1st of each year. The Village Manager then uses those requests as the base from which the annual operating and capital budgets are developed. The budget is presented to the Village Council following the release of the tentatively assessed property values in early July of each year. A workshop is held in July during which council members are free to address department staff with general and specific issues proposed in the budget. Following the summer workshop, the Council adopts a resolution which sets the tentative millage rates which are subsequently sent to the County using Florida Form DR420 for inclusion on the Proposed Tax Bills. Two public hearings are held in September of each year during which members of the public are offered the opportunity to provide insight and solicit information regarding the operations of their municipality. After the second public hearing, resolutions presenting the final operating and debt service millage rates along with corresponding budgets for the fiscal year and are subsequently adopted by the Village Council. FY 2009-10 Financial Report August 26, 2011 -iii- The annual budget is adopted at the fund and department level. Line-item transfers are permitted with the approval of the Finance Director and Village Manager; however, changes to the bottom line of department or fund totals require council approval and are executed by resolution. Budget to actual comparisons are provided in this report for each individual governmental fund for which an appropriated annual budget has been adopted. FACTORS AFFECTING FINANCIAL CONDITIONS The information presented in the Village’s financial statements primarily focus on the financial position at the end of each fiscal year as measured by existing resources and claims against those resources. To better understand the Village’s financial condition, readers should focus on both existing and future resources and potential claims (or liabilities) against those resources. This broader concept is used to assess the financial condition of Miami Shores, reflecting the current financial position as well as the prospects that today’s financial condition will improve or deteriorate. To achieve this objective, the Village uses a wide-range of information including local economic conditions and outlook; long-term debt management; capital construction and investments; cash management / investments; and, of course, risk controls. ECONOMIC CONDITION AND OUTLOOK During the past few years, various State tax initiatives have been passed in order to lower property taxes throughout the State. This, coupled with the significant decrease in assessed values due to the downturn in the economy, has resulted in a reduction in the property taxes levied in 2010. Actual taxes levied by the Village in 2010 reflected a drop of $903,000 as compared with taxes levied in 2009. It is further expected that assessed values within the Village will continue to decline due to the current economic downturn and the impact of the housing bubble that could further reduce revenues at the current millage rate. In order to continue to provide the high level of services which has become a hallmark of the community, Management has taken steps to control costs by closely monitoring purchasing procedures, purchasing only as required, and not filling vacant positions when possible. Revenues have been reviewed and monitored for collection. The collection of sanitation and storm water fees have been outsourced to the County via the property tax bills to maximize collection while continuing to actively collect the existing receivable. Through these efforts, the general fund surplus increased $1.4 million dollars in 2010, increasing the unreserved surplus to $6.4 million. This surplus will enable the Village to continue to provide the same level of services to the residents in the upcoming fiscal years. In December of 2010, Moody’s Investors Service affirmed the Village’s A1 rating with expectation that the financial position will remain stable in the near term. The A1 rating reflects the Village’s strong financial position with healthy reserve levels, modest tax base with above average socioeconomic indices, and a manageable debt profile with no additional borrowing plans. The increasingly stable financial operations are a result of management’s commitment to conservative budgeting. AWARDS and ACKNOWLEDGEMENTS This year the Village has applied for the Certificate of Achievement for Excellence in Financial Reporting awarded by the Governmental Finance Officers Association of the United States (“GFOA”). The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards of preparation of state and local government financial reports. In order to be awarded a Certificate of Financial Report, a government must publish an easily readable and efficiently organized Comprehensive Annual Financial Report, whose contents conform to program standards. This report must satisfy both generally accepted accounting principles and applicable legal requirements. Mayor Al Davis Vice Mayor Prospero Herrera Councilman Hunt Davis Councilman Herta Holly Councilman Stephen Loffredo MIAMI SHORES VILLAGE, FLORIDA LIST OF ELECTED OFFICIALS SEPTEMBER 30, 2010 -vi- MIAMI SHORES VILLAGE, FLORIDA LIST OF APPOINTED OFFICIALS SEPTEMBER 30, 2010 APPOINTED OFFICIALS Village Manager ....................................................................................................Thomas J. Benton Village Clerk .............................................................................................. Barbara A. Estep, MMC Village Attorney ....................................................................................................... Richard Sarafan DEPARTMENT HEADS Building Director ...................................................................................................... Norman Bruhn Finance Director............................................................................................... Holly Hugdahl, CPA Library Director ....................................................................................................... Elizabeth Esper Planning & Zoning Director ...................................................................................David Dacquisto Chief of Police ............................................................................................................. Kevin Lystad Public Works Director .................................................................................................... Scott Davis Recreation Director .......................................................................................................... Jerry Estep VILLAGE AUDITORS Alberni Caballero & Company, LLP Certified Public Accountants and Consultants -vii- MIAMI SHORES VILLAGE, FLORIDA ORGANIZATION CHART SEPTEMBER 30, 2010 MAYOR & COUNCIL MAYOR - AL DAVIS VICE MAYOR - PROSPERO HERRERA COUNCILMAN - HUNT DAVIS COUNCILWOMAN - HERTA HOLLY COUNCILMAN - STEPHEN LOFFREDO VILLAGE CLERK BARBARA A. ESTEP, MMC VILLAGE ATTORNEY RICHARD SARAFAN, ESQ. VILLAGE MANAGER THOMAS J. BENTON BUILDING DIRECTOR NORMAN BRUHN FINANCE DIRECTOR HOLLY HUGDAHL, CPA PLANNING & ZONING DIRECTOR DAVID DACQUISTO PUBLIC WORKS DIRECTOR SCOTT DAVIS CHIEF OF POLICE KEVIN LYSTAD DIRECTOR OF LIBRARY SERVICES ELIZABETH ESPER RECREATION DIRECTOR JERRY ESTEP FINANCIAL SECTION 1 INDEPENDENT AUDITORS' REPORT Honorable Mayor and Members of the Village Council Miami Shores Village, Florida We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Miami Shores Village, Florida (the Village) as of and for the fiscal year ended September 30, 2010, which collectively comprise the Village’s basic financial statements as listed in the table of contents. These basic financial statements are the responsibility of the Village's management. Our responsibility is to express opinions on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Village’s internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Miami Shores Village, Florida as of September 30, 2010, and the respective changes in financial position and cash flows, where applicable, thereof for the fiscal year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated August 26, 2011 on our consideration of the Village's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. The Management’s Discussion and Analysis and the Budgetary Comparison Schedules, listed in the table of contents, are not a required part of the basic financial statements but are supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. 4649 PONCE DE LEON BLVD. SUITE 404 CORAL GABLES, FL 33146 TEL: 305-662-7272 FAX: 305-662-4266 ACC-CPA.COM 2 Honorable Mayor and Members of the Village Council Miami Shores Village, Florida Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Miami Shores Village, Florida, basic financial statements. The combining and individual fund financial statements, the schedules of funding progress and employer contributions are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual fund financial statements have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The schedules of funding progress and employer contributions have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. Alberni Caballero & Company, LLP August 26, 2011 Coral Gables, Florida MANAGEMENT’S DISCUSSION AND ANALYSIS (Required Supplementary Information) -3- Management’s Discussion and Analysis As management of Miami Shores Village, we offer readers of the Village’s financial statements this narrative overview and analysis of the financial activities of Miami Shores Village for the fiscal year ended September 30, 2010. Financial Highlights for Fiscal Year 2010  At September 30, 2010, the Miami Shores Village assets exceeded its liabilities by $28.4 million (net assets). Of this amount, $13.6 million was invested in capital assets, net of related debt. Additionally, $3 million was restricted by law, agreements, debt covenants or for capital projects. The Village had unrestricted net assets of $11.4 million at September 30, 2010, an increase of $1 million or 8.6% as compared with the prior year.  During the fiscal year 2010, net assets increased by $2.1 million. Of this increase, $1.94 million was in business-type activities and the remaining increase of $160 thousand was in governmental activities.  At September 30, 2010, the Miami Shores Village’s governmental funds had fund balances totaling $12.5 million. Of the total fund balance, approximately $7.2 million or 58% was unreserved and undesignated and approximately $5.3 million or 42% was reserved for prepaid items, encumbrances and other restricted funds. The net change in fund balances during the year was an increase of $1 million. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the basic financial statements of Miami Shores Village. The Village’s basic financial statements comprise three components: 1) government-wide financial statements; 2) individual fund financial statements; and, 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide financial statements. The government-wide financial statements are designed to provide readers with a broad overview of the financial activity of Miami Shores Village, in a manner similar to a private-sector business. The Statement of Net Assets presents information on all of the assets and liabilities of Miami Shores Village, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the Village is improving or deteriorating. The Statement of Activities presents information showing how the government’s net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). Both of the government-wide financial statements distinguish functions of Miami Shores Village that are principally supported by taxes and intergovernmental revenues (governmental activities) as well as other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of Miami Shores Village include general government, public safety, public works, building, planning, zoning, code enforcement, parks and recreation. The business-type activities of the Village include Sanitation and Storm water operations. The government-wide financial statements may be found on pages 13-14 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Miami Shores Village, like other local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of Miami Shores Village can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term cash flow and financing requirements. -4- Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions and the impact on short term cash flow requirements to meet basic on-going operations. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures and changes in fund balance provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. Miami Shores Village maintains fourteen (14) individual governmental funds. Information is presented separately in the governmental funds balance sheet and in the governmental funds statement of revenues, expenditures and changes in fund balance for the general fund and the four major funds. Data from the other nine governmental funds are combined into a single, aggregated presentation. Individual fund data for each of these non-major governmental funds is provided in the form of combining statements elsewhere in this report. The basic governmental fund financial statements may be found on pages 15 to 18 of this report. Proprietary funds. Miami Shores Village maintains two proprietary or enterprise funds. Enterprise Funds are used to report the same functions presented as business-type activities in the government-wide financial statements. Miami Shores uses enterprise funds to account for its Sanitation and Storm water operations. Internal service funds provide for an accounting method whereby the organization can accumulate and allocate costs internally among the other user divisions. The Village uses internal service funds to account for its risk management costs as well as its’ fleet operation. Because both of these services predominantly benefit governmental rather than business-type functions, they have been included within governmental activities in the government-wide financial statements. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the Village’s Sanitation and Stormwater operations, the Sanitation fund is considered to be a major fund of the Village. Additionally, the Village segregates the financial reporting of both internal service funds to better distinguish the costs of each function. The basic proprietary fund financial statements may be found on pages 19 to 21 of this report. Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are not available to support the Village’s own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statements may be found on pages 22 to 23 of this report. Notes to the financial statements. The notes provide additional information that is essential to fully understand the data provided in the government-wide and fund financial statements. The notes to the financial statements may be found on pages 24 to 46 of this report. Other information. In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the progress in funding its obligations to provide pension benefits to the employees of Miami Shores Village. Required supplementary information may be found on pages 47 to 52 of this report. The combining statements referred to earlier in connection with non-major governmental funds and internal service funds are presented immediately following the required supplementary information on pensions. Combining and individual fund statements and schedules may be found on pages 53 to 64 of this report. -5- Government-wide Financial Analysis The difference between a government’s assets and its liabilities is its net assets. The Village’s net assets are summarized below: Table 1 Miami Shores Village Summary of Net Assets (in thousands) Total Total primary percentage Governmental activities Business-type activities government Change 2010 2009 2010 2009 2010 2009 2010-2009 Current and other assets $ 15,579 $ 14,248 $ 2,895 $ 2,623 $ 18,474 $ 16,871 9.5% Capital assets 21,105 22,422 2,044 559 23,149 22,981 0.7% Total assets 36,684 36,670 4,939 3,182 41,623 39,852 4.4% Long-term liabilities outstanding 10,261 10,711 78 51 10,339 10,762 -3.9% Other liabilities 2,055 1,755 784 994 2,839 2,749 3.3% Total liabilities 12,316 12,466 862 1,045 13,178 13,511 -2.5% Invested in capital assets, net of related debt 11,508 12,276 2,044 559 13,552 12,835 5.6% Restricted 3,509 3,026 - - 3,509 3,026 15.9% Unrestricted 9,351 8,902 2,033 1,578 11,384 10,480 8.6% Total net assets $ 24,368 $ 24,204 $ 4,077 $ 2,137 $ 28,445 $ 26,341 8.0% Net assets may be used to assess the financial position of the Village. The Village’s combined net assets as of September 30, 2010 were $28.4 million. Approximately 48%, or $13.5 million, of the Village’s net assets represent investment in capital assets, net of outstanding related debt. These assets include land, buildings, machinery and equipment, and infrastructure and are not available for future spending. Additionally, $3.5 million are restricted net assets and are subject to external restrictions on how they may be spent. At September 30, 2010, Miami Shores Village had unrestricted net assets of $11.4 million. At the end of the current fiscal year, the Miami Shores Village is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. Governmental activities. Financial activities for the fiscal year are reported below. Key indicators, including revenues and expenditures by category are presented herein for review: -6- Table 2 Miami Shores Village Changes in Net Assets (in thousands) Total Total primary percentage Governmental activities Business-type activities government Change 2010 2009 2010 2009 2010 2009 2010-2009 Revenues: Program revenues: Charges for services $ 3,311 $ 3,708 $ 3,133 $ 3,010 $6,444 $6,718 -4.1% Operating grants & Contributions 96 88 - 4 96 92 4.3% Capital grants and Contributions 172 412 - - 172 412 -58.3% General Revenues: Property taxes 6,584 7,276 - - 6,584 7,276 -9.5% Other taxes 2,222 2,113 - - 2,222 2,113 5.2% Intergovernmental revenues, unrestricted 798 790 - - 798 790 1.0% Interest earnings - unrestricted 39 100 3 4 42 104 -59.6% Miscellaneous 950 448 - - 950 448 112.1% Total revenues 14,172 14,935 3,136 3,018 17,308 17,953 -3.6% Expenses: General government 2,391 2,489 - - 2,391 2,489 -3.9% Public safety 5,217 5,056 - - 5,217 5,056 3.2% Highways Streets 2,202 2,238 - - 2,202 2,238 -1.6% Sanitation / Stormwater - - 2,589 2,423 2,589 2,423 6.9% Culture & recreation 2,341 2,417 - - 2,341 2,417 -3.1% Interest on Long-term Debt 465 487 - - 465 487 -0.9% Total expenses 12,616 12,687 2,589 2,423 15,205 15,110 0.6% Increase in net assets before Transfers 1,556 2,248 547 595 2,103 2,843 -26.0% Transfers (1,392) 215 1,392 (215) - - - Increase in net assets 164 2,463 1,939 380 2,103 2,843 -26.0% Beginning net assets 24,204 21,741 2,137 1,757 26,341 23,498 12.1% Ending net assets $ 24,368 $ 24,204 $ 4,076 $ 2,137 $ 28,444 $ 26,341 8.0% For FY 2010, increases in ending net assets were substantially due to the unanticipated vacation of property for $600 thousand, reductions in expenditures in the general fund, and capital funds reserved for future projects. General government expenditures were less than anticipated due to unfilled vacant positions and a reduction in general government operating expenditures. -7- Figure A-1 Expenses and Program Revenues – Governmental Activities For the Fiscal Year Ended September 30, 2010 0 1000000 2000000 3000000 4000000 5000000 6000000 RevenuesExpenses General government Public safety Public Works Culture/recreation Interest on long-term debt Figure A-2 Revenues by Source – Governmental Activities For the Fiscal Year Ended September 30, 2010 Other taxes 17% Charges for services 25% Property Taxes 49% Investment earnings 0% Other 7% Grant/contribution 2% Business-type activities. The Miami Shores Village major business-type activities include the following enterprise funds:  Sanitation Fund  Stormwater Fund Net assets of business-type activities increased by approximately $1.9 million due to the completion of a major drainage project. The bar graph below summarizes the expenses and program revenues of the business-type activities. -8- Figure A-3 Expenses and Program Revenues – Business-type Activities For the Fiscal Year ended September 30, 2010 Financial Analysis of the Government’s Funds As noted earlier, Miami Shores Village uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental funds. The focus of the governmental funds for Miami Shores Village is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the Village’s financing requirements. In particular, the unreserved fund balance may serve as a useful indicator of the governments net resources available for spending at the end of a fiscal year. As of the end of the current fiscal year, the governmental funds for Miami Shores Village reported combined ending fund balances of $12.5 million, a $1 million increase over FY 2009. Of this amount, $7.2 million reflects unreserved fund balance, which is available for spending at the government’s discretion. The remainder of the fund balance is reserved or designated to indicate that it is not available for new spending as those dollars have already been committed to: 1) liquidate contacts or encumbered fiscal obligations (outstanding purchase orders) valued at $1.8 million 2) reserved $71 thousand for prepaid assets and 3) reserved for funds which restrict how the funds may be spent $3.4 million. The general fund is the primary operating fund of the Village. At the end of the current fiscal year, the unreserved fund balance for the general fund was $6.4 million as compared with $5.0 million in the prior year. Reserved fund balance increased from $80 thousand in the prior year to $134 thousand for the current fiscal year. This increase was mainly due to encumbrances relating to ongoing projects which had not been completed as of last year-end. The Village's general fund balance increased by $1.4 million during the fiscal year. The main factors associated with this increase were $600 thousand in unanticipated revenues associated with the vacation of property and a reduction in anticipated expenditures due to tight spending policies and maintaining vacant positions wherever possible. The Village has four other major funds, excise tax fund, grants fund, capital improvement fund, and general trust fund. The excise tax fund collects public service taxes, per loan requirements, and transfers the taxes to the general fund. The fund balance increased $12 thousand dollars in 2010 for a total of $128 thousand. This balance will be transferred to the general fund in future years. The grants fund is utilized to account for federal and state grants. The fund balance of $17 thousand will be used to offset the related future grant expense. The capital improvement fund accounts for major capital items. All capital appropriations are transferred to this fund to account for each of the projects. During fiscal year 2010, the fund balance decreased $720 thousand due to the completion of a major road project. The remaining fund balance of $2.2 million consists of $1.7 million of funds encumbered for ongoing projects and $500 thousand of unrestricted funds to be used for cost overruns or future projects. The general trust fund accumulates funds that are restricted for specific purposes, i.e. recreation, building department, and charter school repairs. During fiscal year 2010, the fund balance increased $50 thousand dollars for a total of $1.1 million. 0 1000000 2000000 3000000 SanitationStormwater Program Revenue Expenses -9- Proprietary funds. The Village’s proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail.  Unrestricted net assets of the Sanitation Fund at the end of the year totaled $1.6 million, a $400 thousand increase in net asset values. Unrestricted net assets will be used to fund future purchases of capital assets.  Unrestricted net assets of the Storm water Fund at the end of the year totaled $465 thousand, an $85 thousand increase in net asset values. Unrestricted net assets are maintained to fund future maintenance projects for the existing storm water system. General Fund Budgetary Highlights The Village adopts annual budgets by fund, department and line item in compliance with Florida State Statute Section 200.065 (commonly referred to as the Truth-in Millage Legislation). The law requires municipal organizations to prepare and adopt annual operating budgets for the General, Special Revenue and Debt Service Funds following uniform time frames related to property tax levies. The balanced budgets may be revised throughout the year. The Village’s code allows for department level budget transfers without council approval; however, department and fund total changes require Council-approved budget amendments adopted by resolution. The Village’s policy is to adopt the budget following the second public hearing of each fiscal year, held in September for an October 1st year. The Village has also adopted a policy which provides for the reappropriation of reserved fund balance for encumbrances and prepaid assets. This amendment is always adopted as the first budget amendment of each fiscal year and is normally presented at the first meeting in November of each fiscal year. Additional budget amendments may be presented to council at any time during the fiscal year. Over the course of the year, the Village amended the General Fund budget two times. The budget amendments fall into two categories: (1) Amendments are approved for rollovers related to prior year encumbrances; and (2) supplemental appropriations to provide appropriations for various other needs which have arisen since the adoption of the budget. With these adjustments, disbursements were approximately $1.1 million below final budgeted amounts. General government, $413 thousand, and public safety, $493 thousand, were the most significant contributors to this variance. There was a significant savings in general government costs and various departmental savings due to staff vacancies and conservative spending. The fiscal year 2010 final amended budget was $12.2 million, an increase of 0.8 % over the original General Fund budget of $12.1 million. Correspondingly, the Consumer Price Index (or inflation index) from the U.S. Bureau of Labor Statistics – All Urban Consumers for the past year was 1.1%. Beyond base revenues of $8.7 million and $2.2 million in operating transfers from Excise Tax, Sanitation Fund and Stormwater Fund, the final Adopted Budget is balanced by an additional $1.1 million from fund balance. However, unanticipated revenues of $600 thousand and reductions in expenditures of $1.1 million resulted in a decrease in use of fund balance. Differences between the original budget and the final amended budget increased appropriations by $127 thousand and can be briefly summarized as follows:  $67 thousand in encumbrances carried over  $60 thousand substantially due to increases in transfers from other funds resulting in an increase in contingency. Other Budgetary Highlights There were supplemental appropriations in the Excise Tax fund totaling $60 thousand due to additional revenues during 2010, in the Local Option Gas Tax fund totaling $4 thousand and the Fleet Maintenance fund totaling $10 thousand for prior year encumbrances. There were supplemental appropriations of $2.4 million to the Capital Project fund for encumbrances related to the Second Avenue Project and the construction of the fleet maintenance building. These supplemental appropriations increased the Capital Project fund budget to $2.8 million for 2010. -10- Capital Asset and Debt Administration Capital Assets. Miami Shores Village’s investment in capital assets for its governmental and business-type activities as of September 30, 2010 amounts to $23.1 million (net of accumulated depreciation). This investment in capital assets includes Village-owned buildings, equipment and other infrastructure (streets, sidewalks, easements, right-of-ways). The value of capital investments includes the cost of the Doctors’ Charter School of Miami Shores. The following table summarizes the components of the Villages’ investments in capital assets. Miami Shores Village Capital Assets as of September 30, 2010 and 2009 (net of depreciation, in thousands) Governmental Activities Business-Type Activities Total Classification 2010 2009 2010 2009 2010 2009 Land $ 2,358,437 $ 2,358,437 $ - $ - $ 2,358,437 $ 2,358,437 Construction in progress 1,518,342 2,395,631 - - 1,518,342 2,395,631 Building 8,370,374 8,572,022 - - 8,370,374 8,572,022 Land Improvement 1,837,390 1,755,128 - - 1,837,390 1,755,128 Infrastructure 5,926,228 6,321,908 1,597,735 47,381 7,523,963 6,369,289 Machinery and equipment 1,094,617 1,018,867 446,060 511,290 1,540,677 1,530,157 Totals $21,105,388 $22,421,993 $2,043,795 $ 558,671 $23,149,183 $22,980,664 Additional information on Miami Shores’ capital assets may be found in Note V on Page 33 of this report. Long-term Liabilities. At September 30, 2010, Miami Shores Village had $11 million in long-term liabilities, which are summarized in the schedule below. Additional information on the Village’s long-term debt may be found in Note VI on Pages 34 to 35 of this report. Miami Shores Village Outstanding Long-term Liabilities as of September 30, 2010 and 2009 Governmental Activities Business-type activities Total Primary Government 2010 2009 2010 2009 2010 2009 General obligation bonds $ 6,860,000 $ 7,050,000 $ - $ - $ 6,860,000 $ 7,050,000 Other( issuance discount) (77,818) (81,202) - - (77,818) (81,202) Other debt 2,737,675 3,095,362 - - 2,737,675 3,095,362 9,519,857 10,064,160 - - 9,519,857 10,064,160 OPEB liability 172,948 85,622 31,130 15,225 204,078 100,847 Estimated insurance claims payable 543,707 508,387 - - 543,707 508,387 Compensated absences 709,496 735,214 74,852 54,679 784,348 789,893 Total $10,946,008 $11,393,383 $105,982 $69,904 11,051,990 11,463,287 -11- Economic Factors and Next Year’s Budgets and Rates Miami Shores Village is a residential, single-family community. As such, standard economic indicators used to determine the overall health of a community are slightly different for Miami Shores. Since the Village’s “business community” is restricted to a four-block area on Second Avenue and isolated pockets of business entities on Biscayne Boulevard, the Village must monitor property values and other residentially-related trends to determine the health and vitality of the community. Quality recreational activities, including the Village’s first-class aquatics facility, support the residents’ requirement for high standards and outstanding recreation and leisure activities. This, along with its own public safety department, provides a higher standard of living than that which is found in surrounding municipalities. The State of Florida, by constitution, does not have a state personal income tax and therefore, the State operates primarily using sales, gasoline and corporate income taxes. Local governments (cities, counties, and school boards) primarily rely upon property taxes and a limited array of permitted other taxes (sales, telecommunication, gasoline, utilities services, etc.) and fees (franchise, building permits, occupational licenses, etc.) for funding of their governmental activities. In addition, there are a number of state-shared revenues and recurring and non-recurring (one-time) grants from both the state and federal governments. On January 29, 2008, the Florida electorate approved an amendment to the Florida Constitution relative to property taxation. This amendment (referred to as Amendment 1) was placed on the ballot by the Florida legislature at a special session held in October 2007. With respect to homestead property, Amendment 1 increases the current $25,000 homestead exemption by another $25,000 (for property values between $50,000 - $75,000), except for school district taxes. Since the new $25,000 homestead exemption foes not apply to school district taxes, this effectively amounts to a $15,000 increase to the existing homestead exemption. Amendment 1 also allows property owners to transfer (make portable) up to $500,000 of their Save Our Homes benefits to their next homestead when they move. Save Our Homes became effective in 1995 and limits (caps) the annual increase in assessed value for homestead property to three percent (3%) or the percentage change in the Consumer Price Index, whichever is less. With respect to non-homestead property, Amendment 1 limits (caps) the annual increase in assessed value for non- homestead property (businesses, industrial property, rental property, second homes, etc.) to ten percent (10%), except for school district taxes. The Amendment also provides a $25,000 exemption for tangible personal property. Amendment 1 became effective on October 1, 2008 with the exception of the ten percent (10%) assessment cap on non-homestead property which became effective on January 1, 2009. Additional tax relief bills are expected to be introduced at the upcoming legislative session which could, if ratified, further limit the extent to which municipalities can levy taxes. Based on information received from Miami-Dade County Property Appraiser’s Office, the estimated annual loss of property tax revenues for our city from the additional homestead exemption and the $25,000 exemption for tangible personal property is approximately $548,527. Actual taxes levied by the Village in 2010 reflected a drop of $903 thousand, precipitated by a drop in property values of $125 million or 13.4% in property values as compared with 2009. It is further expected that assessed values within the Village will decline considerably due to the current economic downturn and the impact of the housing bubble that could further reduce revenues at the current millage rate. Property values for fiscal year 2011 dropped an additional $77 million or 9.6%, reducing property tax revenues by an additional $585 thousand. Fund balance surplus of $1.1 million is budgeted in 2011 to make up the required loss of revenues. During the current fiscal year, unreserved fund balance in the General Fund was $6.4 million compared to $5 million in 2009. This $6.4 million is approximately equal to 6.5 months of General Fund operating expenditures. The Village, as can be shown in the following graph, is maintaining its unrestricted fund balance so that a portion of unrestricted fund balance will be available to preclude or moderate future tax and user fee increases. -12- General Fund Unrestricted Surplus For the Fiscal Years ended September 30, 2001-2010 0 1000000 2000000 3000000 4000000 5000000 6000000 7000000 2001200220032004200520062007200820092010 In 1995, the state of Florida limited all local governments’ ability to increase property assessments of homestead property in any given year to 3 percent or cost of living, whichever is lower. The graph below shows the millage rates over the past ten years. For many years, the Village, just like many cities across the country, had to face the challenge of keeping taxes and service charges as low as possible while providing residents with the level of service they have come to expect. Miami Shores Village Total Village Millage For the Fiscal Years ended September 30, 2001-2010 0 2 4 6 8 10 2001200220032004200520062007200820092010 Operating Millage Debt Service Millage Fiscal year 2011 budgeted expenditures and transfers are expected to increase $80,000 over fiscal year 2010. This minimal increase in expenditures helps to mitigate the continued loss of revenues and reduce the amount of fund balance required to meet the ongoing needs of the Village. Requests for Information This financial report is designed to provide a general overview of Miami Shores Villages’ finances to our citizens, taxpayers, customers, investors, creditors, and others with an interest in the Villages’ finances. Questions concerning this report or requests for additional financial information should be directed to the Finance Director, Holly Hugdahl, CPA. MIAMI SHORES VILLAGE Finance Department 10050 Northeast Second Avenue Miami Shores, Florida 33138-2382 BASIC FINANCIAL STATEMENTS Business- GovernmentalType Activities Activities Total ASSETS Cash and cash equivalents13,688,678$ 1,396,811$ 15,085,489$ Investments133,680 - 133,680 Accounts receivable - net 1,314,561 1,383,942 2,698,503 Prepaid items228,173 - 228,173 Inventories38,514 113,967 152,481 Net pension asset 175,186 - 175,186 Capital assets not being depreciated3,876,779 - 3,876,779 Capital assets being depreciated, net 17,228,609 2,043,795 19,272,404 Total assets36,684,180 4,938,515 41,622,695 LIABILITIES Accounts payable and accrued liabilities1,156,791 11,699 1,168,490 Unearned revenues 99,046 753,683 852,729 Accrued interest payable 114,582 - 114,582 Noncurrent liabilities: The amount due in one year 684,563 18,642 703,205 The amount due in more than one year10,261,445 77,844 10,339,289 Total liabilities12,316,427 861,868 13,178,295 NET ASSETS Invested in capital assets, net of related debt11,507,713 2,043,795 13,551,508 Restricted for: Law enforcement251,278 - 251,278 Debt service1,071,100 - 1,071,100 Transportation1,011,928 - 1,011,928 Capital projects99,691 - 99,691 Library66,585 - 66,585 Recreation59,309 - 59,309 Buildings52,960 - 52,960 Pilot program84,673 - 84,673 Charter school811,612 - 811,612 Unrestricted9,350,904 2,032,852 11,383,756 Total net assets24,367,753$ 4,076,647$ 28,444,400$ MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF NET ASSETS SEPTEMBER 30, 2010 See notes to basic financial statements 13 Op e r a t i n g Ca p i t a l Business- Ch a r g e s f o r Gr a n t s a n d Gr a n t s a n d Go v e r n m e n t a l Type Ex p e n s e s Se r v i c e s Co n t r i b u t i o n s Co n t r i b u t i o n s Ac t i v i t i e s ActivitiesTotal Fu n c t i o n s / p r o g r a m s G o v e r n m e n t a l a c t i v i t i e s : G e n e r a l g o v e r n m e n t 2, 3 9 0 , 7 1 9 $ 74 7 , 3 5 3 $ 95 , 6 9 2 $ - $ (1 , 5 4 7 , 6 7 4 ) $ -$ (1,547,674)$ P u b l i c s a f e t y 5, 2 1 6 , 7 2 4 73 3 , 9 2 6 - - (4 , 4 8 2 , 7 9 8 ) - (4,482,798) P u b l i c w o r k s 2, 2 0 1 , 6 6 7 75 0 , 1 4 5 - 17 1 , 5 4 9 (1 , 2 7 9 , 9 7 3 ) - (1,279,973) C u l t u r e a n d r e c r e a t i o n 2, 3 4 1 , 3 1 0 1, 0 7 9 , 7 2 7 - - (1 , 2 6 1 , 5 8 3 ) - (1,261,583) I n t e r e s t o n l o n g - t e r m d e b t 46 5 , 6 7 2 - - - (4 6 5 , 6 7 2 ) - (465,672) T o t a l g o v e r n m e n t a l a c t i v i t i e s 12 , 6 1 6 , 0 9 1 3, 3 1 1 , 1 5 1 95 , 6 9 2 17 1 , 5 4 9 (9 , 0 3 7 , 6 9 9 ) - (9,037,699) Bu s i n e s s - t y p e a c t i v i t i e s : S a n i t a t i o n 2, 3 8 2 , 8 9 3 2, 8 8 6 , 1 0 7 - - - 503,214 503,214 S t o r m w a t e r 20 6 , 3 0 0 24 7 , 3 4 9 - - - 41,049 41,049 T o t a l b u s i n e s s a c t i v i t i e s 2, 5 8 9 , 1 9 3 3, 1 3 3 , 4 5 6 - - - 544,263 544,263 T o t a l 15 , 2 0 5 , 2 8 4 $ 6, 4 4 4 , 6 0 7 $ 95 , 6 9 2 $ 17 1 , 5 4 9 $ (9 , 0 3 7 , 6 9 9 ) $ 544,263$ (8,493,436)$ Ge n e r a l r e v e n u e s : P r o p e r t y t a x e s , l e v i e d f o r g e n e r a l p u r p o s e 6, 5 8 3 , 8 8 3 $ -$ 6,583,883$ P u b l i c s e r v i c e t a x e s 2, 2 2 2 , 7 4 3 - 2,222,743 I n t e r g o v e r n m e n t a l ( u n r e s t r i c t e d ) 79 7 , 7 7 3 - 797,773 I n v e s t m e n t i n c o m e ( u n r e s t r i c t e d ) 38 , 9 7 8 2,900 41,878 M i s c e l l a n e o u s 95 0 , 0 4 0 - 950,040 Tr a n s f e r s (1 , 3 9 2 , 1 6 4 ) 1,392,164 - T o t a l g e n e r a l r e v e n u e s 9, 2 0 1 , 2 5 3 1,395,064 10,596,317 C h a n g e i n n e t a s s e t s 16 3 , 5 5 4 1,939,327 2,102,881 N e t a s s e t s , b e g i n n i n g 24 , 2 0 4 , 1 9 9 2,137,320 26,341,519 N e t a s s e t s , e n d i n g 24 , 3 6 7 , 7 5 3 $ 4,076,647$ 28,444,400$ MI A M I S H O R E S V I L L A G E , F L O R I D A FI S C A L Y E A R E N D E D S E P T E M B E R 3 0 , 2 0 1 0 Pr o g r a m R e v e n u e s Ne t ( E x p e n s e ) R e v e n u e a n d Ch a n g e s i n N e t A s s e t s ST A T E M E N T O F A C T I V I T I E S Se e n o t e s t o b a s i c f i n a n c i a l s t a t e m e n t s 14 Ca p i t a l OtherTotal Ex c i s e Im p r o v e m e n t Ge n e r a l GovernmentalGovernmental Ge n e r a l Ta x Gr a n t s Fu n d Tr u s t FundsFunds AS S E T S Ca s h a n d c a s h e q u i v a l e n t s 5, 9 0 4 , 9 9 7 $ - $ - $ 2, 9 4 5 , 4 5 7 $ 1, 1 5 1 , 6 6 0 $ 2,334,661 $ 12,336,775$ In v e s t m e n t s 75 , 0 6 4 - 14 , 1 7 3 - 11 , 7 5 5 32,688 133,680 Ac c o u n t s r e c e i v a b l e - n e t 44 6 , 9 0 9 33 7 , 9 0 8 26 3 , 2 4 5 - - 204,472 1,252,534 Du e f r o m o t h e r f u n d s 54 5 , 8 1 6 - - - - - 545,816 Pr e p a i d i t e m s 8, 0 4 3 - - - - 62,848 70,891 T o t a l a s s e t s 6, 9 8 0 , 8 2 9 $ 33 7 , 9 0 8 $ 27 7 , 4 1 8 $ 2, 9 4 5 , 4 5 7 $ 1, 1 6 3 , 4 1 5 $ 2,634,669 $ 14,339,696$ LI A B I L I T I E S Ac c o u n t s p a y a b l e a n d a c c r u e d l i a b i l i t i e s 35 5 , 5 6 3 $ - $ 1, 3 6 2 $ 70 7 , 4 9 5 $ 88 , 2 7 6 $ 695 $ 1,153,391$ Du e t o o t h e r f u n d s - 20 9 , 1 8 5 25 9 , 0 3 6 - - 77,595 545,816 Un e a r n e d r e v e n u e s 99 , 0 4 6 - - - - - 99,046 T o t a l l i a b i l i t i e s 45 4 , 6 0 9 20 9 , 1 8 5 26 0 , 3 9 8 70 7 , 4 9 5 88 , 2 7 6 78,290 1,798,253 FU N D B A L A N C E S Re s e r v e d f o r : P r e p a i d i t e m s 8, 0 4 3 - - - - 62,848 70,891 E n c u m b r a n c e s 12 6 , 5 2 6 - - 1, 6 7 1 , 7 1 1 - 3,950 1,802,187 L a w e n f o r c e m e n t - - - - - 251,278 251,278 D e b t s e r v i c e - 1,071,100 1,071,100 T r a n s p o r t a t i o n - 12 8 , 7 2 3 - - - 883,205 1,011,928 C a p i t a l p r o j e c t s - - 17 , 0 2 0 - - 82,671 99,691 L i b r a r y - - - - 66 , 5 8 5 - 66,585 R e c r e a t i o n - - - - 59 , 3 0 9 - 59,309 B u i l d i n g s - - - - 52 , 9 6 0 - 52,960 P i l o t p r o g r a m - - - - 84 , 6 7 3 - 84,673 C h a r t e r s c h o o l - - - - 81 1 , 6 1 2 - 811,612 Un r e s e r v e d a n d u n d e s i g n a t e d , r e p o r t e d i n : G e n e r a l f u n d 6, 3 9 1 , 6 5 1 - - - - - 6,391,651 S p e c i a l r e v e n u e f u n d s - - - - - 201,327 201,327 C a p i t a l p r o j e c t s f u n d s - - - 56 6 , 2 5 1 - - 566,251 T o t a l f u n d b a l a n c e s 6, 5 2 6 , 2 2 0 12 8 , 7 2 3 17 , 0 2 0 2, 2 3 7 , 9 6 2 1, 0 7 5 , 1 3 9 2,556,379 12,541,443 T o t a l l i a b i l i t i e s a n d f u n d b a l a n c e s 6, 9 8 0 , 8 2 9 $ 33 7 , 9 0 8 $ 27 7 , 4 1 8 $ 2, 9 4 5 , 4 5 7 $ 1, 1 6 3 , 4 1 5 $ 2,634,669 $ 14,339,696$ MI A M I S H O R E S V I L L A G E , F L O R I D A BA L A N C E S H E E T GO V E R N M E N T A L F U N D S SE P T E M B E R 3 0 , 2 0 1 0 Ma j o r F u n d s Se e n o t e s t o b a s i c f i n a n c i a l s t a t e m e n t s 15 Fund balances - total government funds (Page 15)12,541,443$ Amounts reported for governmental activities in the statement of net assets are different as a result of: Capital assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds. Governmental capital assets 36,001,239 Less accumulated depreciation (15,561,567) Unamortized bond issuance costs are not available to pay for current period expenditures and therefore are not reported in the governmental funds77,818 Net pension asset 175,186 Long-term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported in the governmental funds. Bonds and notes payable(9,335,621)$ OPEB liability (172,948) Claims payable (168,388) Accrued interest payable(114,582) Compensated absences(663,148) (10,454,687) Net assets of internal service funds are not reported with governmental funds1,588,321 Net assets of governmental activities (Page 13)24,367,753$ SEPTEMBER 30, 2010 MIAMI SHORES VILLAGE, FLORIDA RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS GOVERNMENTAL FUNDS See notes to basic financial statements 16 C a p i t a l O t h e r T o t a l Ex c i s e Im p r o v e m e n t Ge n e r a l Go v e r n m e n t a l Governmental Ge n e r a l Ta x Gr a n t s Fu n d Tr u s t Fu n d s Funds Re v e n u e s : P r o p e r t y t a x e s 6, 0 5 0 , 3 6 0 $ - $ - $ - $ - $ 533,523 $ 6,583,883$ P u b l i c s e r v i c e t a x e s - 2, 2 2 2 , 7 4 3 - - - - 2,222,743 O t h e r t a x e s - - - - - 651,902 651,902 L i c e n s e s a n d p e r m i t s 65 8 , 8 3 3 - - - - - 658,833 I n t e r g o v e r n m e n t a l r e v e n u e s 79 7 , 7 7 3 - 26 7 , 2 4 1 - - - 1,065,014 C h a r g e s f o r s e r v i c e s 1, 4 6 0 , 4 5 1 - - - - - 1,460,451 F i n e s a n d f o r f e i t u r e s 34 6 , 4 6 3 - - - - 98,481 444,944 M i s c e l l a n e o u s 70 5 , 3 5 8 - - - 22 1 , 7 5 0 22,932 950,040 I n t e r e s t i n c o m e 19 , 6 3 3 - 34 2, 2 1 7 4, 0 9 8 9,171 35,153 T o t a l r e v e n u e s 10 , 0 3 8 , 8 7 1 2, 2 2 2 , 7 4 3 26 7 , 2 7 5 2, 2 1 7 22 5 , 8 4 8 1, 3 1 6 , 0 0 9 14,072,963 Ex p e n d i t u r e s : C u r r e n t : G e n e r a l g o v e r n m e n t 2, 0 5 6 , 5 1 5 - 75 , 4 1 5 68 , 8 1 0 35,115 2,235,855 P u b l i c s a f e t y 4, 9 4 0 , 5 6 7 - - - - 81,975 5,022,542 P u b l i c W o r k s 1, 2 8 1 , 4 8 7 - - - - 343,598 1,625,085 C u l t u r e a n d r e c r e a t i o n 2, 0 5 6 , 6 5 7 - - - - 19,519 2,076,176 C a p i t a l o u t l a y 37 , 4 0 6 - 19 1 , 8 2 5 1, 0 7 1 , 0 3 8 42 , 9 1 7 55,219 1,398,405 D e b t s e r v i c e : P r i n c i p a l - - - - - 448,297 448,297 I n t e r e s t - - - - - 455,810 455,810 T o t a l e x p e n d i t u r e s 10 , 3 7 2 , 6 3 2 - 26 7 , 2 4 0 1, 0 7 1 , 0 3 8 11 1 , 7 2 7 1, 4 3 9 , 5 3 3 13,262,170 (D e f i c i e n c y ) e x c e s s o f r e v e n u e s o v e r e x p e n d i t u r e s b e f o r e o t h e r f i n a n c i n g s o u r c e s ( u s e s ) (3 3 3 , 7 6 1 ) 2, 2 2 2 , 7 4 3 35 (1 , 0 6 8 , 8 2 1 ) 11 4 , 1 2 1 (1 2 3 , 5 2 4 ) 810,793 Ot h e r f i n a n c i n g s o u r c e s ( u s e s ) : T r a n s f e r s ( o u t ) (6 7 9 , 8 8 0 ) (2 , 2 1 0 , 6 1 9 ) - - (6 4 , 1 6 8 ) (93,702) (3,048,369) T r a n s f e r s i n 2, 4 4 5 , 6 1 9 - - 34 8 , 1 6 8 - 489,582 3,283,369 T o t a l o t h e r f i n a n c i n g s o u r c e s ( u s e s ) 1, 7 6 5 , 7 3 9 (2 , 2 1 0 , 6 1 9 ) - 34 8 , 1 6 8 (6 4 , 1 6 8 ) 395,880 235,000 Ne t c h a n g e i n f u n d b a l a n c e s 1, 4 3 1 , 9 7 8 12 , 1 2 4 35 (7 2 0 , 6 5 3 ) 49 , 9 5 3 272,356 1,045,793 Fu n d b a l a n c e s - b e g i n n i n g 5, 0 9 4 , 2 4 2 11 6 , 5 9 9 16 , 9 8 5 2, 9 5 8 , 6 1 5 1, 0 2 5 , 1 8 6 2, 2 8 4 , 0 2 3 11,495,650 Fu n d b a l a n c e s - e n d i n g 6, 5 2 6 , 2 2 0 $ 12 8 , 7 2 3 $ 17 , 0 2 0 $ 2, 2 3 7 , 9 6 2 $ 1, 0 7 5 , 1 3 9 $ 2, 5 5 6 , 3 7 9 $ 12,541,443$ MI A M I S H O R E S V I L L A G E , F L O R I D A ST A T E M E N T O F R E V E N U E S , E X P E N D I T U R E S , A N D C H A N G E S I N F U N D B A L A N C E S GO V E R N M E N T A L F U N D S FI S C A L Y E A R E N D E D S E P T E M B E R 3 0 , 2 0 1 0 Ma j o r F u n d s Se e n o t e s t o b a s i c f i n a n c i a l s t a t e m e n t s 17 Amounts reported for governmental activities in the statement of activities are different as a result of: Net change in fund balances - total government funds (Page 17)1,045,793$ Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is depreciated over their estimated useful lives. Expenditures for capital outlays 1,398,405$ Less current year depreciation (1,045,999) Net adjustment 352,406 The net effect of various transactions involving capital assets (i.e., sales, trade-ins, and donations) is to increase (decrease) net assets. Capital outlays not meeting threshold for capitalization (41,722) Transfer of assets to stormwater fund (1,627,164) Other (16,706) The issuance of long term debt (e.g., bonds, leases) provides current financial resources to governmental funds, while the repayment of the principal of long term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. Principal payments 448,297 Amortization of issuance costs, premiums and discounts (3,384) 444,913 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds Increase of net pension asset (31,572) Decrease in compensated absences 32,676 Increase in OPEB liability (87,325) Decrease in accrued interest payable 3,271 Allocation of internal service funds' net income 88,984 6,034 Change in net assets of governmental activities (Page 14)163,554$ FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 MIAMI SHORES VILLAGE, FLORIDA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES See notes to basic financial statements 18 Governmental Activities - Major Fund Non-Major Fund Internal Service ASSETS Sanitation Stormwater Total Funds Current assets: Cash and cash equivalents 965,509$ 431,302$ 1,396,811$ 1,351,903$ Accounts receivable - net 1,280,784 103,158 1,383,942 62,027 Inventories 113,967 - 113,967 38,514 Prepaid items - - - 157,282 Total current assets 2,360,260 534,460 2,894,720 1,609,726 Capital assets: Capital assets not being depreciated - - - 7,127 Capital assets being depreciated, net 446,061 1,597,734 2,043,795 658,589 Total noncurrent assets 446,061 1,597,734 2,043,795 665,716 Total assets 2,806,321 2,132,194 4,938,515 2,275,442 LIABILITIES Current liabilities: Accounts payable and accrued liabilities 10,788 911 11,699 3,400 Unearned revenues 691,752 61,931 753,683 - Compensated absences 17,218 1,424 18,642 9,213 Capital lease - - - 102,447 Claims payable - - - 61,595 Total current liabilities 719,758 64,266 784,024 176,655 Non-current liabilities: Compensated absences 44,597 2,117 46,714 37,134 Capital lease - - - 159,607 OPEB liability 27,671 3,459 31,130 - Claims payable - - - 313,725 Total noncurrent liabilities 72,268 5,576 77,844 510,466 Total liabilities 792,026 69,842 861,868 687,121 NET ASSETS Invested in capital assets, net of related debt 446,061 1,597,734 2,043,795 403,662 Unrestricted 1,568,234 464,618 2,032,852 1,184,659 Total net assets 2,014,295$ 2,062,352$ 4,076,647$ 1,588,321$ Enterprise Funds Business-type Activities - MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF NET ASSETS PROPRIETARY FUNDS SEPTEMBER 30, 2010 See notes to basic financial statements 19 Governmental Activities - Major Fund Non-Major Fund Internal Service Sanitation Stormwater Total Funds Operating revenues: Charges for services 2,886,107$ 247,349$ 3,133,456$ 1,968,463$ Operating expenses: Administrative and general 782,562 19,079 801,641 613,907 Personnel expenses 738,370 75,418 813,788 271,208 Depreciation 143,073 76,811 219,884 163,883 Contractual services 718,888 34,992 753,880 - Insurance premiums - - - 704,147 Insurance claims - - - 120,297 Total operating expenses 2,382,893 206,300 2,589,193 1,873,442 Operating income 503,214 41,049 544,263 95,021 Non-operating revenues (expenses): Interest income 1,567 1,333 2,900 3,825 Interest expense - - - (9,862) Total non-operating revenues (expenses)1,567 1,333 2,900 (6,037) Income before transfers and contributions 504,781 42,382 547,163 88,984 Transfers (out)(200,000) (35,000) (235,000) - Contributions - 1,627,164 1,627,164 - Change in net assets 304,781 1,634,546 1,939,327 88,984 Total net assets, beginning 1,709,514 427,806 2,137,320 1,499,337 Total net assets, ending 2,014,295$ 2,062,352$ 4,076,647$ 1,588,321$ Enterprise Funds Business-type Activities - MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FISCAL YEAR ENDED SEPTEMBER 30, 2010 See notes to basic financial statements. 20 Governmental Activities- Major Fund Non-Major Fund Internal Service Sanitation Stormwater Total Funds Cash flows from operating activities: Cash received from customers, governments and other funds 2,788,685$ 225,742$ 3,014,427$ 1,933,252$ Cash paid to suppliers (1,812,216) (68,889) (1,881,105) (1,595,028) Cash paid for employees (611,477) (59,769) (671,246) (232,892) Net cash provided by operating activities 364,992 97,084 462,076 105,332 Cash flows from non-capital financing activities: Transfers out (200,000) (35,000) (235,000) - Net cash (used in) non-capital financing activities (200,000) (35,000) (235,000) - Cash flows from capital related financing activities: Acquisition and construction of fixed assets (77,844) - (77,844) (180,451) Principal retirements of capital debt - - - (99,391) Interest paid on capital debt - - - (9,862) Net cash (used in) capital and related financing activities (77,844) - (77,844) (289,704) Cash flows from investing activities: Interest and other income 1,567 1,333 2,900 3,825 Net cash provided by investing activities 1,567 1,333 2,900 3,825 Net increase in cash and cash equivalents 88,715 63,417 152,132 (180,547) Cash and cash equivalents, October 1 876,794 367,885 1,244,679 1,532,450 Cash and cash equivalents, September 30 965,509$ 431,302$ 1,396,811$ 1,351,903$ Reconciliation of operating income to net cash provided by operating activities: Operating income 503,214$ 41,049$ 544,263$ 95,021$ Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 143,073 76,811 219,884 163,883 Change in assets and liabilities: (Increase) decrease in: Accounts receivable (97,422) (21,607) (119,029) (35,211) Inventories 125 - 125 66,700 Prepaid items - - - 6,822 Increase (decrease) in: Accounts payable and accrued liabilities (60,695) (4,269) (64,964) (70,281) Claims payable - - - 35,320 Compensated absences 10,674 3 10,677 6,957 OPEB liability 14,138 1,767 15,905 - Due to other funds - - - (163,879) Unearned revenues (148,115) 3,330 (144,785) - Total adjustments (138,222) 56,035 (82,187) 10,311 Net cash provided by operating activities 364,992$ 97,084$ 462,076$ 105,332$ Enterprise Funds Business-type Activities - MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FISCAL YEAR ENDED SEPTEMBER 30, 2010 See notes to basic financial statements 21 PensionPrivate TrustPurpose Funds Trust Agency ASSETS Cash and cash equivalents1,054,165$ 1,854,079$ 144,925$ Receivables: Accrued interest and dividends73,511 - - Total receivables73,511 - - Investments, at fair value U.S. Government securities2,471,946 - - Municipal bonds324,906 Corporate bonds3,977,672 - - Mutual funds - equity1,579,056 - - Common stocks10,769,223 - - LGIP Fund B Surplus Trust Fund- 74,453 - Total investments19,122,803 74,453 - Total assets20,250,479 1,928,532 144,925 LIABILITIES DROP liability389,855 - - Deposits held in trust- - 144,925 Total liabilities389,855 - - NET ASSETS Net assets held in trust19,860,624$ 1,928,532$ 144,925$ MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS SEPTEMBER 30, 2010 See notes to basic financial statements 22 Pension Private Trust Purpose Funds Trust ADDITIONS Contributions: Employer 891,644$ -$ Employees 383,923 - Total contributions 1,275,567 - Investment income: Net depreciation in fair value of investments 839,976 - Interest and dividend income 532,507 9,263 Total investment income 1,372,483 9,263 Less investment expenses 183,397 - Net investment income 1,189,086 9,263 Total additions 2,464,653 9,263 DEDUCTIONS Benefits paid 1,237,600 - Total deductions 1,237,600 - Changes in net assets 1,227,053 9,263 Net assets- beginning 18,633,571 1,919,269 Net assets- ending 19,860,624$ 1,928,532$ MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS FIDUCIARY FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 See notes to basic financial statements 23 NOTES TO BASIC FINANCIAL STATEMENTS 24 MIAMI SHORES VILLAGE, FLORIDA NOTES TO THE BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2010 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Financial Reporting Entity Miami Shores Village, Florida, (the Village) was incorporated in 1931 and is a political subdivision of the State of Florida located in northeastern Miami-Dade County. The Village operates under a Council-Manager form of government, with its legislative function being vested in a five-member council. The Village Council is governed by the Village Charter and by state and local laws and regulations. The Village Council is responsible for the establishment and adoption of policy. The Village provides the following full range of municipal services as authorized by its charter: public safety, streets, sanitation, stormwater, culture and recreational activities, public improvements, planning and zoning, and general administrative services. The criteria for including component units consist of identification of legally separate organizations for which the elected officials of the Village are financially accountable. This criteria also includes identification of organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity’s financial statements to be misleading or incomplete. Blended component units, although legally separate entities, are in substance, part of the government’s operations and so data from these units are combined with data of the primary government. Discretely presented component units are reported in a separate column in the government-wide financial statements to emphasize that they are legally separate from the government. At September 30, 2010 the Village had no entities that met the definition for inclusion as a blended or discretely presented component unit. The financial statements of the Village have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard-setting body for establishing governmental accounting and financial reporting. The more significant of the Village's accounting policies are described below: B. Government-wide and fund financial statements The government-wide financial statements (i.e., the statement of net assets and the statement of changes in net assets) report information on all of the nonfiduciary activities of the Village. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds, proprietary funds and fiduciary funds, even though the latter are excluded from the government-wide financial statements. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. All remaining non-major governmental funds are aggregated and reported as other governmental or other proprietary funds. 25 C. Measurement Focus, Basis of Accounting and Basis of Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the Village considers receivables collected within 60 days after year-end to be available and recognizes them as revenues of the current year. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Revenues for expenditure driven grants are recognized when the qualifying expenditures are incurred. All other revenue items are considered to be measurable and available only when cash is received by the Village. The Village reports the following major governmental funds: General Fund – This fund is the Village’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. Excise Tax Fund – This fund records revenues received by the Village for contractually-adopted franchise fee agreements and corresponding public service or utility taxes. The receipts of these funds are used to subordinate the Village’s General Obligation Bond Series 1999 should insufficient debt service revenues be received from ad valorem levies. Surplus proceeds are then transferred out of this fund and into the General Fund for operating purposes. Grants – This fund accounts for the use of specific designated resources related to grant programs. Capital Improvement Fund – This fund accounts for major capital acquisitions and projects to improve the Village. General Trust Fund – This fund accumulates assets for its employees, other governmental entities and/or funds, primarily for the recreation, library and police departments, as well as the charter school. The Village reports the following major proprietary fund: Sanitation Fund - This fund accounts for the operations and maintenance of the Village’s sanitation system. Additionally, the Village reports the following fund types: Internal Service Funds – The internal service funds are used to account for the financing of goods or services provided by one department to other departments of the Village, on a cost reimbursement basis. The Village has two internal service funds, the Risk Management Fund and the Fleet Maintenance Fund. Pension Trust Funds - The pension trust funds account for the activities of the Police Pension and General Employees’ Retirement Plans, which accumulate resources for pension benefits to qualified employees. Private Purpose Trust Fund – This fund accounts for a donation from a foundation to be held by the Village on behalf of the Doctors Charter School to assist with meeting the operating needs of the school. 26 Agency Fund – The agency fund is custodial in nature and does not present results of operations or have a measurement focus. This fund is used to account for assets that the Village holds for others in an agency capacity. Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. Governments also have the option of following subsequent private-sector guidance for their business-type activities and enterprise funds, subject to this same limitation. The Village has elected not to follow subsequent private-sector guidance. As a general rule the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between the Village’s enterprise fund functions and various other functions of the Village. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, and 2) operating grants and contributions, and 3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proceeds from local option gas tax and Transportation Surtax are used to fund transportation related expenditures and therefore are reported as program revenues under the function “Public Works”. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the sanitation, and stormwater fund and internal service funds are charges to customers or other funds for services. Operating expenses for the enterprise funds and internal service funds include the cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is Village policy to use restricted resources first, and then unrestricted resources as needed. D. Deposits and Investments The Village's cash and cash equivalents, for purpose of the statement of cash flows, include cash on hand, time and demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. The Village maintains a cash pool that is available for use by all funds. Interest earned on pooled cash is allocated to each of the funds, based on the fund’s average equity balance on a monthly basis. All of the Village’s investments are reported at fair value, which is based on quoted market prices The Village’s investment in the State Board of Administration Investment Pool is divided into the Local Government Surplus Funds Trust Fund Investment Pool (“LGIP”) and the Fund B Surplus Funds Trust Funds (“Fund B”). The LGIP is considered a SEC 2A-7-like fund, thus reported at its fair value of its position in the pool, which is the same as its value of the pool shares. The Fund B is accounted for as a fluctuating NAV pool. The fair value factor for September 30, 2010 was .707058094. The account balance in Fund B should be multiplied by the factor in order to calculate the fair value of the Village’s investment in Fund B. The Plan’s investments are carried at fair value using quoted market prices to value investments. Differences between cost and market value are recorded as net unrealized gains or losses. Net realized gains or losses for securities which are sold are combined with the unrealized gains and losses and shown as “net appreciation (depreciation) in fair value of investments” in plan net assets. Dividends and interest are recognized as earned. Purchases and sales of investments are recorded on a trade-date basis. Investments in the Village's local government surplus funds are governed by the provisions of Florida Statutes Section 218.415. Investments in the Village's retirement plans are governed by the Plan's investment policies. 27 E. Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either “due to/from other funds” (i.e. the current portion of interfund loans) or “advances to/from other funds” (i.e. the non-current portion of interfund loans). All other outstanding balances between funds are reported as “due to/from other funds.” Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as “internal balances.” F. Inventories and Prepaid Items Inventories are valued at cost using the first-in, first-out (FIFO) method. The costs of governmental fund-type inventories are recorded as expenditures when consumed rather than when purchased (consumption method). In the governmental funds, reported inventories are offset by fund balance reserve which indicates that they do not constitute available spendable resources. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Amounts reported in the governmental funds are offset by an equal reservation of fund balance in the fund financial statements. This is an indication that these components of current assets do not constitute available spending resources. G. Property Taxes Property values are assessed as of January 1 of each year, at which time taxes become an enforceable lien on the property. Tax bills are mailed for the Village by Miami Dade County on or about October 1 of each year and are payable with discounts of up to 4% offered for early payment. Taxes become delinquent on April 1 of the year following the year of assessment and State law provides for enforcement of collection of property taxes by seizure of the personal property or by the sale of interest-bearing tax certificates to satisfy unpaid property taxes. Assessed values are established by the Miami-Dade County Property Appraiser. In November 1992, a Florida constitutional amendment was approved by the voters, which provides for limiting the increases in homestead property valuations for ad valorem tax purposes to a maximum of 3% annually and also provides for reassessment of market values upon changes in ownership. The County bills and collects all property taxes and remits them to the Village. State statutes permit municipalities to levy property taxes at a rate of up to 10 mills ($10 per $1,000 of assessed taxable valuation). The tax levy of the Village is established by the Village Council and the Miami-Dade County Property Appraiser incorporates the Village’s millage into the total tax levy, which includes the County and the County School Board tax requirements. The millage rate assessed by the Village for the year ended September 30, 2010 was 8.7059 mills ($8.7059 per $1,000 of taxable assessed valuation). H. Restricted Assets Assets of the debt service fund have been classified as restricted because their use is restricted by a bond indenture agreement for the Village’s debt service requirements. Proceeds from forfeiture funds are classified as restricted in the Law Enforcement Training and Police Forfeiture Special Revenue Funds since these resources are specifically earmarked for law enforcement purposes only. Additionally, proceeds from the People’s Transportation Tax and Local Option Gas Tax are classified as restricted since these resources may only be used for road and transportation related expenditures. Assets held in the General Trust Fund are restricted primarily for recreation, library and police departments, as well as the charter school. 28 I. Capital Assets Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. The Village defines capital assets as assets with an initial, individual cost of more than $1,000 and an estimated useful life in excess of three years. Purchased or constructed assets are recorded at historical cost or estimated historical cost. Donated capital assets are recorded at estimated fair market value at the date of donation. Major outlays for capital assets and improvements are capitalized as projects are constructed. The costs of normal maintenance and repairs that do not add value to the asset or materially extend its useful life are not capitalized. Capital assets of the Village are depreciated using the straight line method over the following estimated useful lives: Assets Years Buildings and improvements 10-40 Land improvements 40 Infrastructure 30 Sanitation equipment 10 Vehicles 5 Other equipment, machinery, furniture and fixtures 3-10 J. Deferred Charges Deferred charges in the government-wide financial statements represent unamortized portion of bond issuance costs. These costs are being amortized over the term of the related bond issue. K. Compensated Absences Village employees are granted vacation and sick leave in varying amounts based on length of service and the department which the employee serves. The Village’s vacation policy allows all regular non-temporary employees to accrue vacation leave on a monthly basis. Vacation leave accrued in previous year must be used prior to the next year’s anniversary date (unless authorized by the Village Manager). Upon separation from Village employment in good standing, employees shall receive a lump sum payment for any unused accrued vacation leave up to a maximum allotted for the employee’s length of service. The Village’s sick leave policy provides for the accumulation of one work day per month up to a maximum of 720 hours for a general employee. A general employee shall receive payment for one hundred percent (100% to a maximum of 720 hours) of accrued sick leave upon retirement and fifty (50%) upon separation in good standing. For both vacation and sick leave, there is no payout for an employee who is discharged for misconduct, termination or is not in good standing with the Village. All vacation and sick leave is accrued and reported as a fund liability when it is probable that the Village will compensate the employee with expendable available financial resources. Vacation and sick leave is accrued when incurred in proprietary funds and reported as a fund liability. All vacation pay is accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in governmental funds only if they have matured, for example, as a result of employee resignations and retirements. For governmental funds, compensated absences are generally liquidated by the General Fund. 29 L. Unearned Revenues Unearned revenues include amounts collected before revenue recognition criteria are met and receivables, which, under the modified accrual basis of accounting, are measurable, but not yet available. The unearned items consist primarily of license and permit revenues. Unearned revenues in the proprietary funds are related to billings for the 10-11 fiscal year. M. Long-Term Obligations In the government-wide financial statements, and proprietary fund types in the fund financial statements, long- term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net assets. Bond issuance costs are amortized over the term of the related debt. For proprietary fund types, bonds payable are reported net of the applicable bond premium, discount, and issuance costs. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs are reported as debt service expenditures. N. Net Assets In accordance with GASB Statement No. 34, total equity as of September 30, 2010, is classified into three components of net assets:  Invested in capital assets, net of related debt: This category consists of capital assets (including restricted capital assets), net of accumulated depreciation and reduced by any outstanding balances of bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, and improvements of those assets.  Restricted net assets: This category consists of net assets restricted in their use by (1) external groups such as grantors, creditors or laws and regulations of other governments; or (2) law, through constitutional provisions or enabling legislation.  Unrestricted net assets: This category includes all of the remaining net assets that do not meet the definition of the other two categories. O. Fund Equity In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. The description of each reserve indicates the purpose for which each is intended. Designations of fund balance represent tentative management plans that are subject to change. Unreserved, undesignated fund balance is the portion of fund equity available for any lawful use. P. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the amounts of assets, liabilities, disclosures of contingent liabilities, revenues and expenditures/expenses reported in the financial statements and accompanying notes. These estimates include assessing the collectibility of receivables, the realization of pension obligations and the useful lives of capital assets. Although these estimates as well as all estimates are based on management's knowledge of current events and actions it may undertake in the future, they may ultimately differ from actual results. 30 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY By its nature as a local government unit, the Village is subject to various federal, state, and local laws and contractual regulations. The Village has no material violations of finance-related legal and contractual obligations. 1. Fund Accounting Requirements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Village, like any other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance related requirements, bond covenants, and segregation for management purposes. 2. Revenue Restrictions The Village has various restrictions placed over certain revenue sources from federal, state, or local requirements. The primary revenue sources include: Revenue Source Legal Restrictions of Use Gas Tax Roads, sidewalks, streets Transportation Surtax Transportation and roads Police Forfeitures Law Enforcement Federal Emergency Management Agency Disaster mitigation For the fiscal year ended September 30, 2010, the Village complied, in all material respects, with these revenue restrictions. III. DEPOSITS AND INVESTMENTS Deposits In addition to insurance provided by the Federal Depository Insurance Corporation, all deposits are held in banking institutions approved by the State Treasurer of the State of Florida to hold public funds. Under Florida Statutes Chapter 280, Florida Security for Public Deposits Act, the State Treasurer requires all Florida qualified public depositories to deposit with the Treasurer or another banking institution eligible collateral. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. Accordingly, all amounts reported as deposits are insured or collateralized with securities held by the entity or its agent in the entity's name. Investments The Village is authorized to invest in obligations of the U.S. Treasury, its agencies, instrumentalities and the Local Government Surplus Funds Trust Fund administered by the State Board of Administration. The investment policy defined in the statutes attempts to promote, through state assistance, the maximization of net interest earnings on invested surplus funds of local units of governments while limiting the risk to which the funds are exposed. 31 Investments – Village As of September 30, 2010, the Village had the following investments: Investment Type Fair Value Weighted Average Maturity (Days) Weighted Average Maturity (Years) SBA- LGIP 101,017 52 n/a SBA- Fund B 107,117 n/a 7.49 Total $208,134 Interest Rate Risk - Interest rate risk refers to the portfolio’s exposure to fair value losses arising from increasing interest rates. The Village does not have a written policy on interest rate risk; however, the Village manages its exposure to declines in fair values by limiting the weighed average monthly maturity of its investment portfolio to less than 180 days. Credit Risk - State law limits investments in bonds, U.S. Treasuries and agency obligations, or other evidences of indebtedness to the top ratings issued by nationally recognized statistical rating organizations (NRSRO) of the United States. The LGIP is rated AAAm by Standard and Poor’s and Fund B is not rated by nationally recognized statistical rating agencies. Concentration of Credit Risk - The Village’s investment policy does not stipulate any limit on the percentage that can be invested in any one issuer. GASB Statement No. 40 requires disclosure when the percent is 5% or more in any one issuer. As of September 30, 2010, the value of each position held in the Village’s portfolio comprised of less than 5% of the Village’s investment assets. Investments – Pension Plans As of September 30, 2010, the Plan had the following investments: Investment Maturities (in Years) Investment Type Fair Value Less than 1 Year 1-5 Years 6-10 Years More than 10 Years U.S. Government Securities $2,796,852$195,969$374,483 $220,142 $2,001,543 Corporate bonds 3,977,672 122,494 1,418,028 1,633,414 803,736 Total fixed income securities $6,774,524 $318,463 $1,792,511 $1,853,556 $2,805,279 Interest Rate Risk – Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment the greater the sensitivity of its fair value to changes in market interest rates. As a means of limiting its exposure to interest rate risk, the Plan diversifies its investments by security type and institution, and limits holdings in any one type of investment with any one issuer with various durations of maturities. Credit Risk – Credit risk is the risk that a security or a portfolio will lose some or all of its value due to a real or perceived change in the ability of the issuer to repay its debt. This risk is generally measured by the assignment of a rating by a nationally recognized statistical rating organization. The Plan’s investment policy utilizes portfolio diversification in order to control this risk. The Plan’s investment policies limit investments in fixed income securities to a rating of investment grade or higher. 32 The following table discloses credit ratings by investment type, at September 30, 2010: Standard & Poor’s Quality ratings of credit risk debt securities Fair Value Percentage of Fixed Income Portfolio AAA $1,838,157 27% AA+ 192,939 3% AA 195,245 3% AA- 80,150 1% A+ 268,126 4% A 999,536 15% A- 604,342 9% BBB+ 316,287 5% BBB 243,897 4% BBB- 260,147 4% N/R 1,775,697 26% $6,774,524 100.00% Concentration of Credit Risk –The investment policy of the Plan contains limitations on the amount that can be invested in any one issuer as well as maximum portfolio allocation percentages. As of September 30, 2010, no investment by any one issuer was above the 5% threshold required for disclosure. Custodial of Credit Risk –This is the risk that in the event of a failure of the counterparty, the Plan will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. Consistent with the Plan’s investment policy, the investments are held by Plan’s custodial bank and registered in the Plan’s name. Risks and uncertainties - The Plan has investments in a combination of stocks, bonds, government securities and other investment securities. Investment securities are exposed to various risks, such as interest rate, market and credit risk. Due to the level of risk associated with certain investment securities and the level of uncertainty related to changes in the value of investment securities, it is at least reasonably possible that changes in risks in the near term would materially affect balances and the amounts reported in the statement of plan net assets and the statement of changes in plan net assets. The Plan, through its investment advisors, monitors the Plan's investments and the risks associated therewith on a regular basis, which the Plan believes minimizes these risks. The Village does not participate in any securities lending transactions nor has it used, held or written derivative financial instruments. IV. RECEIVABLES Receivables at year-end are as follows: NonmajorNonmajorInternal Excise TaxSanitationGovernmentalEnterpriseService General Fund Grants Fund Funds Funds Funds Total Receivables: Accounts-$ -$ -$ 1,280,784$ -$ 103,158$ 62,027$ 1,445,969$ Taxes207,949 337,908 263,245 - 102,574 - - 911,676 Grants and other238,960 - - - 101,898 - - 340,858 Total receivables446,909 337,908 263,245 1,280,784 204,472 103,158 62,027 2,698,503 Governmental funds report deferred revenues for revenues considered to be not yet available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition on revenues received but not yet earned. 33 V. CAPITAL ASSETS Capital assets activity for the fiscal year ended September 30, 2010 was as follows: Beginning Additions Deletions Ending Governmental activities Capital assets not being depreciated: Land $ 2,358,437 $ - $ - $ 2,358,437 Construction in progress 2,395,631 749,875 (1,627,164) 1,518,342 Total capital assets not being depreciated 4,754,068 749,875 (1,627,164) 3,876,779 Capital assets being depreciated: Building and improvements 11,000,731 -- 11,000,731 Land improvements 3,806,346266,269 - 4,072,615 Infrastructure 15,666,387 9,483 - 15,675,870 Machinery and equipment 3,666,231 331,056 (92,623) 3,904,664 Total capital assets being depreciated 34,139,695 606,808 (92,623) 34,653,880 Less accumulated depreciation for: Building and improvements (2,428,709) (201,648) - (2,630,357) Land improvements (2,051,218) (184,007) - (2,235,225) Infrastructure (9,344,479) (405,163) - (9,749,642) Machinery and equipment (2,647,364) (255,181) 92,498 (2,810,047) Total accumulated depreciation (16,471,770) (1,045,999) 92,498 (17,425,271) Total capital assets being depreciated, net 17,667,925 (439,191) (125) 17,228,609 Governmental activities capital assets, net $ 22,421,993 $ 310,684 $(1,627,289) $ 21,105,388 Business-type activities Beginning Additions Deletions Ending Capital assets being depreciated: Machinery and equipment $ 1,866,249$ 77,844$ - $1,944,093 Drainage improvements 379,425 1,627,164 - 2,006,589 2,245,674 1,705,008 3,950,682 Less accumulated depreciation for: Machinery and equipment (1,354,959) (143,073) - (1,498,032) Drainage improvements (332,044)(76,811) - (408,855) (1,687,003)(219,884) (1,906,887) Total capital assets being depreciated, net $558,671 1,485,124 - $2,043,795 Business activities capital assets, net $558,671 $1,485,124 - $2,043,795  Depreciation expense was charged to functions/programs of the Village as follows: General Government $ 148,789 Public Safety 68,933 Public Works 570,623 Culture and Recreation 257,654 Total depreciation expense – governmental activities $1,045,999 Business- type activities Sanitation $143,073 Stormwater 76,811 Total depreciation expense – business- type activities $219,884 34 VI. LONG-TERM DEBT 1. 1999 General Obligation Bonds (Aquatic Center) The 1999 General Obligation Bonds were issued by the Florida Municipal Loan Council. Principal is due annually over 30 years at various amounts ranging from $80,000 in 2011 to a final payment of $195,000 in 2029. The bonds bear interest at variable rates ranging from 3.2% to 5.00%, payable semi-annually. The bonds are secured by ad-valorem revenues. Debt service requirements to maturity for the fiscal year ending September 30, 2010 are summarized as follows: Principal Interest Total 2011 $ 80,000 $ 122,650 $ 202,650 2012 85,000 119,050 204,050 2013 90,000 115,225 205,225 2014 95,000 111,175 206,175 2015 100,000 106,306 206,306 2016-2020 575,000 450,844 1,025,844 2021-2025 730,000 221,750 951,750 2026-2029 725,000 92,750 817,750 Total $2,480,000 $1,339,750 $3,819,750 2. 2004 General Obligation Bonds (Charter School) The 2004 General Obligation Bonds were issued by the Village of Miami Shores. Principal is due annually over 30 years at various amounts ranging from $115,000 in 2011 to final payment of $305,000 in 2033. The bonds bear interest at variable rates ranging from 3% to 5%, payable semi-annually. The bonds are secured by ad-valorem revenues. Debt service requirements to maturity for the fiscal year ending September 30, 2010 are summarized as follows: Principal Interest Total 2011 $115,000 $200,258 $315,258 2012 120,000 196,058 316,058 2013 125,000 191,495 316,495 2014 130,000 186,620 316,620 2015 135,000 181,220 316,220 2016-2020 755,000 812,858 1,567,858 2021-2025 935,000 611,163 1,546,163 2026-2030 1,195,000 343,250 1,538,250 2031-2033 870,000 45,000 915,000 Total $4,380,000 $2,767,920 $7,147,920 3. Series 2006 Promissory Note In May 2006, the Village borrowed $3,500,000 from SunTrust Bank. The note bears interest at a rate of 4.56% per annum. The note was obtained for the purpose of repaying outstanding notes and lines of credit. The Village pledge local option gas tax revenues and ad valorem tax revenues to secure the note. The note matures in May 2018 and requires quarterly principal and interest payments throughout the life of the note. Debt service requirements to maturity for the fiscal year ending September 30, 2010 are summarized as follows: Principal Interest Total 2011 $292,248 $88,079 $380,327 2012 284,877 95,450 380,327 2013 298,091 82,236 380,327 2014 311,918 68,409 380,327 2015 327,144 53,184 380,327 2016-2018 961,344 68,142 1,029,486 Total $2,475,621 $455,500 $2,931,121 35 4. Capital leases The Village has entered into a lease purchase agreement as lessee for financing the acquisition of police vehicles in the fleet maintenance fund. The lease agreement qualifies as a capital lease for accounting purposes and has been recorded at the present value of the future minimum lease payments as of the inception date. Under the terms of the agreement, the Village will make quarterly payments of $27,313, including interest at 3.04% per annum, over a period of 60 months. Future minimum lease payments and the present value of net minimum lease payments as of September 30, 2010 are as follows: Fiscal Year Ending September 30, Governmental Activities 2011 $109,253 2012 109,253 2013 54,626 Total minimum lease payments 273,132 Less amount representing interest (11,078) Present value of net minimum lease payments $262,054 The assets acquired through capital leases outstanding as of September 30, 2010 are as follows: Assets: Fleet $406,522 Less accumulated depreciation (119,024) Total $287,498 Long-term debt activity for the fiscal year ended September 30, 2010 was as follows: Due within Beginning Additions Reductions Ending One Year Governmental Activities Bonds and notes payable: General obligation bonds payable-1999 $ 2,560,000 $ - $(80,000) $ 2,480,000 $80,000 General obligation bonds payable-2004 4,490,000 - (110,000) 4,380,000 115,000 Promissory note – 2006 2,733,917 - (258,296) 2,475,621 292,248 Less deferred amounts – discounts (81,202) - 3,384 (77,818) (3,384) Total bonds and notes payable 9,702,715 - (444,912) 9,257,803 483,864 Other liabilities: Capital lease 361,445 - (99,391) 262,054 102,447 OPEB liability 85,622 87,326 - 172,948 - Claims payable 508,387 45,454 (10,134) 543,707 61,595 Compensated absences 735,214 551,784 (577,502) 709,496 36,657 Governmental activity long-term liabilities $11,393,383 $684,564 $(684,027) $10,946,008 $684,563 Business-type activities Other liabilities: OPEB liability $15,225 $ 15,905 $ - $31,130 $ - Compensated absences 54,679 51,659 (40,982) 65,356 18,642 Business-type activities Long-term liabilities $69,904 $67,564 $(40,982) $96,486 $18,642 36 VII. INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS Interfund balances at September 30, 2010 are as follows: Interfund Receivable Interfund Payable General Fund $545,816 $ - Excise Tax - 209,185 Grants - 259,036 Non-Major Governmental Funds - 77,595 Total $545,816 $545,816 The outstanding balances between funds result mainly from the time lag between the dates that (1) interfund goods and services are provided or reimbursable expenditures occur, (2) transactions are recorded in the accounting system, and (3) payments between funds are made. Interfund transfer activity for the year ended September 30, 2010 was as follows: Transfers In Transfers Out General fund $2,445,619 $679,880 Excise tax - 2,210,619 Capital improvement fund 348,168 - General trust fund - 64,168 Sanitation fund - 200,000 Stormwater fund – non-major - 35,000 Non-major governmental funds 489,582 93,702 $3,283,369 $3,283,369 Transfers are used to (a) move revenues from the fund that statute or budget requires to collect them to the fund the statute or budget requires to expend them and (b) move unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorization. VIII. EMPLOYEE RETIREMENT PLANS The Village maintains two separate defined benefit single-employer pension plans, the General Employees' Retirement Plan and the Police Officers' Retirement Plan which cover substantially all of its full-time employees. The Village accounts for these pension plans as pension trust funds. Basis of Accounting The Village's pension plans are accounted for using the accrual basis of accounting. Plan member contributions are recognized in the period in which the contributions are due. Employer contributions to each Plan are recognized when due and the employer has made a formal commitment to provide the contributions. Benefits and refunds are recognized when due and payable in accordance with the terms of each Plan. Method Used to Value Investments Investments are reported at fair value. Securities traded on national or international exchanges are valued at the last reported sales price or exchange rate. Net appreciation (depreciation) in fair value of investments includes the difference between cost and fair value of investments held as well as the net realized gains or losses from securities sold. Interest and dividend income is recognized on the accrual basis when earned. Purchases and sales of investments are recorded on a trade date basis. 37 Membership The membership in the Plans as of October 1, 2009 consisted of: General Employees Police Inactive employees: Retirees and beneficiaries currently receiving benefits and terminated employees entitled to benefits but not yet receiving them 41 22 Active participants: 71 28 A. General Employees’ Retirement Plan Plan Description The General Employees' Retirement System (the Plan) is a single-employer defined benefit pension plan that covers all Village employees, except for police, and certain appointed employees. The Plan was established on January 1, 1957 by the Village Council. On December 31, 1999, the Plan was split between the general employees and the police officers. The Plan is governed by certain provisions of Chapter 112, Florida Statutes. The Board of Trustees for the Plan administers the Plan. Plan amendments must be authorized by the Village Council. The Plan provides retirement and death benefits to Plan members and beneficiaries. The Plan does not issue a separate financial report. Deferred Retirement Option Plan Effective December 5, 2006, current employees may elect to participate in the deferred retirement option plan (DROP) the first day of the month coincident with or next following the date of normal retirement. Election into the DROP is voluntary. The employee may elect to participate in the plan for a maximum of 60 months. Once participation in the DROP commences, such participation constitutes an irrevocable election. A member's continuous service and accrued benefit under the Plan shall be determined and frozen on the effective date of the employee's election to participate in the DROP. Additional continuous service or benefits under the Plan shall not be accrued. No payments are made directly to the employee from the Plan while the member participates in the drop plan. During the period of the member's participation in the DROP, the employee's normal retirement benefit shall be credited to the employee's DROP account. No further contributions to the General Employees' Pension Plan will be required by the Village nor the employee on behalf of any employee who has elected participation in the DROP. The member's account is invested as part of the corpus of the system by the Board and is credited with interest equal to the overall net rate of return on the fund assets during the reporting period during which the member participates in the DROP. Upon termination of employment with the Village or 60 months of DROP participation, the balance of the DROP account will become payable in addition to the monthly normal retirement benefit (which is based on credited service and average monthly salary on the DROP election date). The DROP account is distributed to the member in a single lump sum payment or a direct rollover to another qualified retirement plan. If a member dies before the member's DROP account balance has been paid in full, distribution of the DROP account balance will be made according to the member's designation. DROP payments to a beneficiary will be in addition to any retirement benefits payable by the Plan. Under any option and in no event may the total benefit payments to the member or the beneficiary be less than the member's own accumulated contributions. At the end of September 30, 2010, total liabilities for the DROP were $175,064. Funding Policy Plan members are required to contribute 6% of their annual covered salary. The employer contributions for the fiscal year ending September 30, 2010, determined using the actuarial valuation dated October 1, 2007, were 2.02% of covered payroll. The Village contributes at actuarially determined rates that are designed to accumulate sufficient assets to pay benefits when due. 38 Funded Status and Funding Progress The funded status of the Plan as of October 1, 2007, the most recent actuarial valuation date, is as follows: UAAL as a Actuarial Actuarial Percentage Value Accrued Unfunded of Actuarial of Liability AAL Funded Covered Covered Valuation Assets (AAL) - (UAAL) Ratio Payroll Payroll Date (a) (b)(*) (b-a) (a/b) (c) (b-a)/c 10/1/2007 $ 8,989,754 $ 8,474,105 $ (515,649)106.1% $ 2,918,493 -17.7% (*)For purposes of this schedule, the AAL for the Plan is determined using the entry age actuarial cost method. Note the ARC for the Plan is calculated using the aggregate cost method. The schedule of funding progress, presented as required supplementary information (RSI) following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of Plan assets are increasing or decreasing over time relative to the AAL for benefits. Annual Pension Cost and Net Pension Obligation (Asset) The Village's 2010 contribution was determined through an actuarial valuation performed as of October 1, 2007. Significant actuarial assumptions used in the latest actuarial valuation are as follows: Valuation date 10/1/07 Actuarial cost method Aggregate Amortization method NA Equivalent Single Amortization Period NA Asset Valuation Method 5-year smoothed market Actuarial assumptions: Investment rate of return * 8.0% Projected salary increases* 5.5% Cost-of-living adjustments Not applicable *Includes inflation and other general increases at 4% The aggregate actuarial cost method is used to determine the annual required contribution of the employer for the Plan. Because the method does not identify or separately amortize unfunded actuarial liabilities, information about the Plan's funded status and funding progress has been prepared using the entry age actuarial cost method for that purpose, and the information presented is intended to serve as a surrogate for the funded status and funding progress of the Plan. 39 The Village's annual pension cost and net pension asset for the Plan for the year ended September 30, 2010 was as follows: Annual required contribution $68,362 Interest on net pension obligation (3,318) Adjustment to annual required contribution (6,853) Annual pension cost 71,897 Contributions made 101,644 (Decrease) in net pension asset 29,747 Net pension asset, beginning of year 41,479 Net pension asset, end of year $71,226 Three Year Trend Information Fiscal Year Ended Annual Pension Cost (APC) Actual Contribution % of Annual Pension Cost Contribution (APC) Net Pension Asset 9/30/08 88,651 88,622 99% 1,006 9/30/09 59,027 99,500 112% 41,479 9/30/10 71,897 101,644 141% 71,226 Financial Information The Plan does not issue separate stand-alone financial statements, therefore, included below is the Statement of Plan Net Assets and the Statement of Changes in Plan Net Assets as of and for the fiscal year ended September 30, 2010. STATEMENT OF PLAN NET ASSETS SEPTEMBER 30, 2010 ASSETS Cash and cash equivalents $ 258,614 Investments, at fair value 8,059,540 Accrued interest receivable 28,539 Total assets 8,346,693 LIABILITIES AND NET ASSETS DROP liability 175,064 Net assets held in trust for pension benefits $8,171,629 STATEMENT OF CHANGES IN PLAN NET ASSETS FISCAL YEAR ENDED SEPTEMBER 30, 2010 ADDITIONS Contributions $294,962 Net investment income 496,919 Total additions 791,881 DEDUCTIONS Pension benefits 383,099 Change in net assets 408,782 Net assets held in trust for pension benefits: Beginning 7,762,847 Ending $8,171,629 40 B. Police Officers' Retirement Plan Plan Description The Police Officers' Retirement System (the Plan) is a single-employer defined benefit pension plan that covers substantially all of the Village's certified police officers. The Plan was established as of the effective date of January 1, 1957 by the Village Council. It was amended on December 31, 1999, to split the Plan between General Employees and Police Officers. The Plan is also governed by certain provisions of Chapter 185, Florida Statutes. The Board of Trustees for the Plan administers the Plan. Plan amendments must be authorized by the Village Council. The Plan provides retirement, disability, and death benefits to Plan members and beneficiaries. The Plan does not issue a separate financial report. Deferred Retirement Option Plan Effective May 5, 1998, subsequent to the approval from the State of Florida, Division of Retirement, current employees with at least 25 but not more than 30 years of continuous service as a member of the plan may elect to participate in the deferred retirement option plan (DROP) for sworn police personnel. The employee may elect to participate in the plan for a maximum of 60 months before the employee attains 30 years of continuous service. A member's continuous service and accrued benefit under the plan shall be determined and frozen on the effective date of the employee's election to participate in the DROP. Additional continuous service or benefits under the plan shall not be accrued, except for cost-of-living adjustments provided to retirees under the plan. No payments are made directly to the employee from the pension plan while the member participates in the drop plan. During the period of the member's participation in the DROP, the employee's normal retirement benefit shall be credited to the employee's DROP account. No further contributions to the police officers' retirement system will be required by the Village nor the employee on behalf of any employee who has elected participation in the DROP. The member's account is invested as part of the corpus of the system by the Board and is credited with interest equal to the overall net rate of return on the fund assets during the reporting period during which the member participates in the DROP. At the conclusion of the member's participation in the DROP, the member will receive a normal benefit calculated in accordance with the plan using an average monthly earnings and continuous service as of the effective date of the member's election to participate in the DROP. The DROP account is distributed to the member in a cash lump sum, unless the member alternatively elects to receive payments in approximately equal quarterly or annual installments over a period designated by the member. If a member dies before distribution of the member's DROP plan commences, the account balance is paid to the member's designated beneficiary in an immediate cash lump sum. Provisions of the plan do not allow for the distribution of a member's DROP account to begin later than April 1 following the later of the calendar year in which the member separates from service with the Village or attains age 701/4 years. At the end of September 30, 2010, total liabilities for the DROP were $214,791. Funding Policy The Village's contribution rate is adjusted each year to an amount equal to the total pension cost for the year, as determined by the most recent actuarial valuation which is designed to accumulate sufficient assets to pay benefits when they are due. Members are required to contribute 9% of their annual covered earnings. Pursuant to Chapter 185 of the Florida Statutes, a premium tax on certain casualty insurance contracts written on Miami Shores properties is collected by the State and is remitted to the Plan. This amount totaled $0 for the fiscal year ended September 30, 2010. This amount was recognized as expenditure and revenue in the General Fund. The Village is required to contribute the remaining amounts necessary to finance the benefits through periodic contributions of actuarially determined amounts. For the fiscal year ended September 30, 2010, the Village's contribution was 40.53% of annual covered earnings which was determined by the October 1, 2008 actuarial valuation. 41 Funded Status and Funding Progress The funded status of the Plan as of October 1, 2008, the most recent actuarial valuation date, is as follows: UAAL as a Actuarial Actuarial Percentage Value Accrued Unfunded of Actuarial of Liability AAL Funded Covered Covered Valuation Assets (AAL) - (UAAL) Ratio Payroll Payroll Date (a) (b)(*) (b-a) (a/b) (c) (b-a)/c 10/1/2008 $ 11,728,021 $ 16,032,250 $ 4,304,229 73.2% $ 1,901,236 226.4% (*)For purposes of this schedule, the AAL for the Plan is determined using the entry age actuarial cost method. Note the ARC for the Plan is calculated using the aggregate cost method. The schedule of funding progress, presented as required supplementary information (RSI) following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of Plan assets are increasing or decreasing over time relative to the AAL for benefits. Annual Pension Cost and Net Pension Obligation (Asset) The Village's 2010 contribution was determined through an actuarial valuation performed as of October 1, 2008. Significant actuarial assumptions used in the latest actuarial valuation are as follows: Valuation date 10/1/08 Actuarial cost method Aggregate Amortization method NA Equivalent Single Amortization Period NA Asset Valuation Method 5-year smoothed market Actuarial assumptions: Investment rate of return * 8.0% Projected salary increases* 6.5% Cost-of-living adjustments 1.5% *Includes inflation and other general increases at 4.0% The aggregate actuarial cost method is used to determine the annual required contribution of the employer for the Plan. Because the method does not identify or separately amortize unfunded actuarial liabilities, information about the Plan's funded status and funding progress has been prepared using the entry age actuarial cost method for that purpose, and the information presented is intended to serve as a surrogate for the funded status and funding progress of the Plan. 42 The Village's annual pension cost and net pension asset to the Plan for the fiscal year ended September 30, 2010 was as follows: Annual required contribution $800,787 Interest on net pension obligation (9,786) Adjustment to annual required contribution (17,369) Annual pension cost 808,370 Contributions made 790,000 (Decrease) in net pension asset (18,370) Net pension asset, beginning of year 122,330 Net pension asset, end of year $103,960 Three Year Trend Information Fiscal Year Ended Annual Pension Cost (APC) Actual Contribution % of Annual Pension Cost Contribution (APC) Net Pension Asset 9/30/08 701,256 700,455 99.9% 12,835 9/30/09 703,633 813,128 115.6% 122,330 9/30/10 808,370 790,000 98% 103,960 Financial Information The Plan does not issue separate stand-alone financial statements, therefore, included below is the Statement of Plan Net Assets and the Statement of Changes in Plan Net Assets as of and for the fiscal year ended September 30, 2010. STATEMENT OF NET PLAN ASSETS SEPTEMBER 30, 2010 ASSETS Cash and cash equivalents $ 795,551 Investments, at fair value 11,063,263 Accrued interest receivable 44,972 Total assets 11,903,786 LIABILITIES AND NET ASSETS DROP liability 214,791 Net assets held in trust for pension benefits $11,688,995 STATEMENT OF CHANGES IN PLAN NET ASSETS FISCAL YEAR ENDED SEPTEMBER 30, 2010 ADDITIONS Contributions $980,605 Net investment income 692,167 Total additions 1,672,772 DEDUCTIONS Pension benefits 854,501 Change in net assets 818,271 Net assets held in trust for pension benefits: Beginning 10,870,724 Ending $11,688,995 43 IX. RISK MANAGEMENT The Village is exposed to various risks of loss related to torts, theft, damage to and destruction of assets, errors and omissions and natural disasters for which it has purchased commercial insurance. Prior to October 1, 2005, the Village was self-insured for these claims up to certain limits. As of September 30, 2010, there were two liability claims and three workers' compensation claims outstanding under the previous self-insurance program. Since the claims are still outstanding and have not been settled as of year-end; the Village increased the liability in order to meet actuarially determined reserves to be able to meet the self-insured amount when these claims are ultimately settled. The amount of settlements for each of the past three fiscal years did not exceed insurance coverage. Liabilities in the risk management internal service fund include amounts for claims that have been incurred but not reported (IBNR's) as well as known claims that existed prior to purchasing commercial insurance. Claim liabilities are calculated considering the recent claim settlement trends. Changes in the balances of estimated claims for the past three years ended September 30, 2010 are as follows: 2010 2009 2008 Unpaid claims, beginning $508,387 $509,047 $406,000 Incurred claims (including IBNR’s) 45,454 9,474 123,705 Claim payments and disbursements ( 10,134) ( 10,134) (20,658) Unpaid claims, ending $543,707 $508,387 $509,047 The above claims liability includes the Village's commitment to Miami-Dade County for a prior workers' compensation claim for $168,387. This is the final remaining claim from a program with the County that the Village participated in previously. The Village is required to pay $2,200 per quarter as well as any medical expenses the claimant incurs related to the injury. In the current year, the Village paid the County $10,134 related to this claim. The current portion related to the Miami-Dade County claim is $10,000. X. COMMITMENTS AND CONTINGENCIES 1. Litigation Various suits and claims arising in the ordinary course of operations are pending against the Village. While the ultimate effect of such litigation cannot be ascertained at this time, in the opinion of legal counsel, the Village has sufficient insurance coverage to cover any claims and/or liabilities, which may arise from such action. The effect of such losses would not materially affect the financial position of the Village or the results of its operations. 2. Grants Amounts received or receivable from grant agencies are subject to audit and adjustment by grantor agencies. Any disallowed claims, including amounts already collected may constitute a liability of the applicable funds. In the opinion of management, future disallowances of grant expenditures, if any, would not have a material adverse effect on the Village's financial condition. 44 XI. OTHER POST EMPLOYMENT BENEFITS Plan Description and Provisions Other Post-Employment Benefits (OPEB) are available to all employees eligible for Disability, Early or Normal Retirement, as above, after terminating employment with the Village. The OPEB benefits include access to coverage for the retiree and dependents under the Medical and Prescription Plans as well as participation in the Dental group plans sponsored by the Village for employees. HEALTH-RELATED BENEFITS Eligible retirees may choose among the same Medical Plan options available for active employees of the Village. Dependents of retirees may be covered at the retiree’s option the same as dependents of active employees. Prescription Drug coverage is automatically extended to retirees and their dependents who continue coverage under any one of the Medical Plan options. Covered retirees and their dependents are subject to all the same Medical and Prescription benefits and rules for coverage as are active employees. Retired Police Officers who are over age 65 are only eligible to enroll in Medicare Advantage Plan. Retired General Employees and their dependents who are over age 65 are not required to enroll for Part B under Medicare in order to remain covered under the program. For claims otherwise covered under the Medicare Part B, the Plan pays as secondary only for retirees actually enrolled into Parts A and B. However, currently no retired General Employee stays in the program after attaining age 65. RETIREE CONTRIBUTIONS FOR MEDICAL/PRESCRIPTION In order to begin and maintain retiree Medical/Prescription coverage, premium contributions are required from the retiree. For dependent coverage, the retiree is required to pay a premium as well. If any required amounts are not paid timely, the coverage for the retiree and/or the dependent(s) will cease. The amount of the contributions required for retiree and dependent coverage may change from time to time. MEDICAL INSURANCE SUPPLEMENT Retired Police Officers are eligible for supplemental payments from the Village in the amount of $100 per month to help paying for the costs of health insurance, even if retired officers have coverage through a different health plan. Eligibility is conditioned upon demonstration that the Officer has health insurance coverage. The benefit stops at age 65. This benefit is partially funded during active employment with the Village – Police officers contribute $4.05 per pay period towards future payments from the Village. In the event of termination prior to 10 years of service, the accumulated employee contributions are forfeited. In the event of termination after 10 years of service but prior to OPEB eligibility, the member may request a refund of the employee contribution and forfeit the right to future coverage. The employee contributions are not held in a qualifying trust or similar arrangement. DISABLED RETIREES PREMIUM CONTRIBUTIONS Members eligible for disability retirement are subject to premium payments the same as all regular retirees. An exception is made to Police Officers who had sustained catastrophic injuries in the line of duty. Premiums for health coverage of the such officers, their spouses and any dependent children will be paid by the Village as prescribed by the Florida Statute Sections 112.19(2)(g)1 and 112.19(2)(h)1 respectively (first introduced as the Alu-O'Hara Public Safety Act). Funding Policy Benefits are funded on a pay-as-you-go basis. 45 Annual Required Contribution (ARC) In accordance with GASB Statement No. 45, an actuarial study was prepared calculating the postemployment healthcare costs as of September 30, 2010. The actuarial valuation estimated the Unfunded Actuarial Accrued liability (UAAL) and an Annual Required Contribution (ARC) of $177,205. The ARC represents a level of funding that if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfunded liability amounts over a period not to exceed 30 years. Annual OPEB Costs Year Ended September 30 Annual OPEB Cost Actual Contribution Percentage Contributed Net OPEB Obligation 2009 $168,479 $67,632 40.14% $100,847 2010 177,205 73,974 41.74% 204,078 Schedule of Funding Progress Actuarial Valuation Date Actuarial Value of Assets (a) Actuarial Accrued Liability (AAL) (b) Unfunded AAL (UAAL) (b)-(a) Funded Ratio (a)/(b) Covered Payroll (c) UAAL as a % of Covered Payroll [(b)-(a)] /(e) 10/1/2008 - $1,597,598 $1,597,590% $4,767,200 33.51% The schedule of funding progress presented as required supplementary information (RSI) above, present multiyear trend information about whether the actuarial values of the plan assets are increasing or decreasing over time relative to the AALs for benefits. The Village's annual contribution is based on the actuarial valuation. Actuarial Cost Method: Entry Age Amortization Method: Level % Closed Amortization Period: 30 Years Asset Valuation Method: Unfunded Actuarial Assumptions: Investment rate of return 4.25% (includes general price inflation at 3.0%) Projected salary increases 5.5% - 6.5% Payroll growth assumptions 4.0% Initial per capital cost trend rate 2.0% 46 XII. SUBSEQUENT EVENTS Management evaluated subsequent events from October 1, 2010 through August 26, 2011, the date that the financial statements were available to be published. No events were identified during this review of subsequent events that required adjustment to or disclosure within these financial statements. REQUIRED SUPPLEMENTARY INFORMATION MIAMI SHORES VILLAGE, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION BUDGETARY COMPARISON SCHEDULE GENERAL FUND FISCAL YEAR ENDED SEPTEMBER 2010 Variance with Final Budget - Actual Positive Original Final Amounts (Negative) Revenues: Taxes: Property taxes6,065,931$ 6,065,931$ 6,050,360$ (15,571)$ Licenses and permits: Business licenses - Village 70,000 70,000 67,780 (2,220) Business licenses - County 26,000 26,000 15,605 (10,395) Building permits 365,000 365,000 433,059 68,059 Certificate of reoccupancy 2,500 2,500 9,279 6,779 Other licenses and permits 77,000 77,000 133,110 56,110 Total licenses and permits540,500 540,500 658,833 118,333 Intergovernmental revenues: State shared revenues: State revenue sharing203,519 203,519 200,434 (3,085) Local government half cent sales tax 588,612 588,612 586,117 (2,495) Other 1,147 1,147 11,222 10,075 Total intergovernmental revenues793,278 793,278 797,773 4,495 Charges for services: Physical environment40,000 40,000 70,477 30,477 Police extra duty261,041 261,041 188,302 (72,739) Landscape maintenance19,901 19,901 19,901 - Culture/recreation 887,206 887,206 1,181,771 294,565 Total charges for services 1,208,148 1,208,148 1,460,451 252,303 Fines and forfeitures: Court fines and costs 100,000 100,000 73,523 (26,477) School crossing guards 27,000 27,000 25,495 (1,505) Other 111,500 111,500 247,445 135,945 Total fines and forfeitures 238,500 238,500 346,463 107,963 Miscellaneous: Rents 25,000 25,000 24,480 (520) Other 37,600 37,600 680,878 643,278 Total miscellaneous 62,600 62,600 705,358 642,758 Interest 11,500 11,500 19,633 8,133 Total revenues 8,920,457$ 8,920,457$ 10,038,871$ 1,118,414$ (Continued) Budgeted Amounts See notes to budgetary comparison schedule 47 MIAMI SHORES VILLAGE, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION BUDGETARY COMPARISON SCHEDULE GENERAL FUND Variance with Final Budget - ActualPositive Original Final Amounts (Negative) Expenditures: Current: General government: Village council5,395$ 5,395$ 4,352$ 1,043$ Village attorney 139,450 139,450 125,063 14,387 Village manager 235,265 235,265 229,195 6,070 Village clerk 134,878 134,878 120,607 14,271 Code enforcement 175,897 175,897 167,143 8,754 Building department 349,527 349,527 335,770 13,757 Planning and zoning156,242 156,242 146,347 9,895 Finance499,828 499,828 385,500 114,328 Other general government 646,018 773,445 542,538 230,907 Total general government 2,342,500 2,469,927 2,056,515 413,412 Public safety: Law enforcement 5,394,348 5,394,348 4,902,289 492,059 School crossing guard39,054 39,054 38,278 776 Total public safety 5,433,402 5,433,402 4,940,567 492,835 Public works: Parks394,680 394,680 341,744 52,936 Street maintenance420,385 420,385 397,439 22,946 Public works administration392,331 392,331 354,899 37,432 Recreation maintenance202,810 202,810 187,405 15,405 Total public services1,410,206 1,410,206 1,281,487 128,719 Culture and recreation: Recreation1,778,163 1,778,163 1,739,508 38,655 Library 413,872 413,872 354,555 59,317 Total culture and recreation2,192,035 2,192,035 2,094,063 97,972 Total expenditures11,378,143 11,505,570 10,372,632 1,132,938 Deficiency of revenues over expenditures (2,457,686) (2,585,113) (333,761) 2,251,352 Other financing sources (uses) Transfers in2,108,936 2,168,936 2,445,619 276,683 Transfers out(679,880) (679,880) (679,880) - Appropriations from prior year fund balance 1,028,630 1,096,057 - (1,096,057) Total other financing sources (uses)2,457,686 2,585,113 1,765,739 (819,374) Net change in fund balance- - 1,431,978 1,431,978 Fund balance, beginning of year - - 5,094,242 5,094,242 Fund balance, end of year -$ -$ 6,526,220$ 6,526,220$ FISCAL YEAR ENDED SEPTEMBER 2010 Budgeted Amounts See notes to budgetary comparison schedule 48 Variance with Final Budget Budgeted AmountsActualPositive Original Final Amounts (Negative) Revenues: Public service taxes2,150,619$ 2,210,619$ 2,222,743$ 12,124$ Total revenues2,150,619 2,210,619 2,222,743 12,124 Other financing uses Transfers out(2,150,619) (2,210,619) (2,210,619) - Total other financing uses(2,150,619) (2,210,619) (2,210,619) - Net change in fund balance- - 12,124 12,124$ Fund balances, beginning- - 116,599 Fund balances, ending-$ -$ 128,723$ MIAMI SHORES VILLAGE, FLORIDA BUDGETARY COMPARISON SCHEDULE MAJOR SPECIAL REVENUE FUND- EXCISE TAX FISCAL YEAR ENDED SEPTEMBER 30, 2010 See notes to budgetary comparison schedule 49 50 MIAMI SHORES VILLAGE, FLORIDA NOTE TO BUDGETARY COMPARISON SCHEDULE FISCAL YEAR ENDED SEPTEMBER 30, 2010 Budgetary Information Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America. The Village annually adopts a operating budgets for the following governmental funds: General Fund, Excise Tax Fund, Local Option Gas Tax Fund, Half Cent Surtax Fund, the Capital Improvements Fund and Debt Service Fund. Budgets are also adopted for the Stormwater fund, Sanitation fund, Risk Management and Fleet Maintenance Fund. 1. 35 days prior to the fiscal year end, the Village Manager submits to the Village Council a proposed operating budget for the fiscal year commencing the following October 1st. The operating budget is restricted to proposed expenditures and the means of financing them by means of appropriated revenues, other financing sources and appropriations of fund balances. B udgetary control over expenditures for the General Fund is legally maintained at the departmental level. For all other funds it is legally maintained at the fund level. 2. Two public hearings are conducted to obtain taxpayer comments as required by Truth in Millage (TRIM) legislation. 3. Prior to September 28th (unless preempted by TRIM) as stated in the Village's Charter, the budget is legally enacted through passage of a resolution. 4. The Village Manager may at any time transfer any unencumbered appropriated balance or portion thereof between general classifications of expenditures within an office, department or agency. At the request of the Village Manager and within the last three months of the budget year, the Council may by resolution transfer any unencumbered appropriated balance or portion thereof, from one office, department or agency to another. 5. Budgeted amounts are as originally adopted or as amended. There were supplemental appropriations in the general fund totaling $127,427, in the Excise Taxes fund totaling $60,000, in the Local Option Gas Tax Fund Totaling $3,950, in the Capital Improvement Fund totaling $2,354,880 and the Fleet Maintenance fund totaling $9,700 during the fiscal year ended September 30, 2010 for funding outstanding obligations and unanticipated expenses. 6. Unencumbered appropriations lapse at year end. UAAL as a Actuarial Actuarial Percentage Value Accrued Unfunded of Actuarial of Liability AAL Funded Covered Covered Valuation Assets (AAL) -(UAAL)Ratio Payroll Payroll Date (*)(a)(b)*(b-a)(a/b)(c)(b-a)/c 10/1/2007 8,989,754$ 8,474,105$ (515,649)$ 106.1%2,918,493$ -17.7% 10/1/2006 8,297,232 7,995,304 (301,928) 103.8%3,243,186 -9.3% 10/1/2005 8,173,688 7,680,175 (493,513) 106.4%2,786,865 -17.7% 10/1/2003 7,458,449 6,533,561 (924,888) 114.2%2,895,480 -31.9% 10/1/2002 7,038,780 5,959,283 (1,079,497) 118.1%2,871,867 -37.6% 10/1/2001 6,739,527 4,908,521 (1,831,006) 137.3%2,490,298 -73.5% (*) An actuarial valuation was not performed for 10/1/08 UAAL as a Actuarial Actuarial Percentage Value Accrued Unfunded of Actuarial of Liability AAL Funded Covered Covered Valuation Assets (AAL) -(UAAL)Ratio Payroll Payroll Date (a)(b)*(b-a)(a/b)(c)(b-a)/c 10/1/2008 11,728,021$ 16,032,250$ 4,304,229$ 73.2%1,901,236$ 226.4% 10/1/2007 11,320,831 15,114,334 3,793,503 74.9%1,683,969 225.3% 10/1/2006 10,332,878 14,573,821 4,240,943 70.9%1,630,878 260.0% 10/1/2005 10,151,153 13,679,903 3,528,750 74.2%1,424,759 247.7% 10/1/2003 10,238,221 10,983,149 744,928 93.2%1,514,310 49.2% 10/1/2002 10,112,018 10,279,369 167,351 98.4%1,425,992 11.7% *The annual required contribution (ARC) is calculated using the aggregate actuarial cost method. Information in this schedule is calculated using the entry age actuarial cost method as a surrogate for the funding progress of the plan. Police Officer's Retirement System PENSION TRUST FUNDS MIAMI SHORES VILLAGE, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF FUNDING PROGRESS General Employees' Retirement System 51 Fiscal Year Annual Ended Required Percentage September 30,Contribution Contributed 2010 68,362$ 149% 2009 58,998 169% 2008 88,622 100% 2007 56,709 128% 2006 15,845 100% 2005 15,845 0% Fiscal Year Annual Ended Required Percentage September 30,Contribution Contributed 2010 770,594$ 100% 2009 700,455 100% 2008 739,887 100% 2007 594,211 100% 2006 297,812 100% 2005 279,522 100% Police Officers' Retirement System MIAMI SHORES VILLAGE, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF EMPLOYER CONTRIBUTIONS PENSION TRUST FUNDS General Employees' Retirement System 52 COMBINING FINANCIAL STATEMENTS NONMAJOR GOVERNMENTAL FUNDS Special Revenue Funds Special revenue funds are used to account for specific revenue that is legally restricted to expenditure for particular purposes. Transportation Surtax – This fund accounts for the Village’s portion of the Miami-Dade County one-half percent transportation surtax approved by voters in November 2002. Local Option Gas Tax – This fund accounts for the revenues from the six cents and additional three cents sales tax levied on all petroleum products sold in Miami-Dade County. Building Better Communities – This fund accounts for the improvements to sidewalks and drainage systems which are being funded by granting agencies. Hurricane – This fund accounts for hurricane related expenditures as well as FEMA reimbursements. The fund is used to centralize financial activities required to restore the Village to normal operations following a natural disaster. Law Enforcement Training – This fund accounts for proceeds obtained through fines designated specifically for training law enforcement officers. Police Forfeiture – This fund accounts for proceeds obtained through the sale of confiscated and unclaimed property turned over to the Village through court judgments. Proceeds are to be used solely for law enforcement purposes. Debt Service Fund General Obligation Bonds – This fund accounts for the 1999 and 2004 General Obligation bonds issued to fund the design, developments and construction of the Miami Shores Aquatic Facility (1999) and for the charter school construction (2004) and other banking financing. Capital Project Funds Aquatic Facility – This fund accounts for all the cost associated with the design, development and construction of the aquatic facility which was completed in fiscal year 2005 and funded by general obligation bonds issued through the Florida Municipal Loan Council. Charter High School Construction – This fund accounts for all costs associated with the construction of the Doctors Charter School of Miami Shores which was substantially completed in 2005. INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department to other departments of the Village on a cost reimbursement basis. Risk Management Fund – This fund accounts for the accumulation and allocation of costs associated with insurance. Fleet Maintenance Fund – This fund accounts for all direct and indirect costs to maintain and operate the Village’s vehicles and equipment fleet. FIDUCIARY FUNDS These funds account for assets held by the Village in a trustee capacity or as an agent for employees. Pension Trust Funds: Police Officers Retirement System – To account for the accumulation of resources for pension benefit payments to police officers who have retired from Miami Shores Village. General Employees Retirement System – To account for the accumulation of resources for pension benefit payments to employees, other than police, who have retired from Miami Shores Village. Agency Fund: Police Insurance Trust Fund – To accumulate resources on behalf of police personnel to partially cover retirement health insurance. Lo c a l Bu i l d i n g La w Tr a n s p o r t a t i o n Op t i o n Be t t e r En f o r c e m e n t Po l i c e Su r t a x Ga s T a x Co m m u n i t i e s Hu r r i c a n e Tr a i n i n g Fo r f e i t u r e Total AS S E T S Ca s h a n d c a s h e q u i v a l e n t s 30 8 , 1 7 9 $ 47 7 , 0 9 7 $ - $ 18 9 , 1 4 7 $ 13 , 1 3 4 $ 228,184 $ 1,215,741$ In v e s t m e n t s - - - 12 , 1 8 0 - 6,797 18,977 Ac c o u n t s r e c e i v a b l e - n e t 76 , 3 5 0 26 , 2 2 4 85 , 9 3 6 - 26 3 2,900 191,673 Du e f r o m o t h e r f u n d s - - - - Pr e p a i d i t e m s - - - - - - - T o t a l a s s e t s 38 4 , 5 2 9 $ 50 3 , 3 2 1 $ 85 , 9 3 6 $ 20 1 , 3 2 7 $ 13 , 3 9 7 $ 237,881 $ 1,426,391$ LI A B I L I T I E S Ac c o u n t s p a y a b l e a n d a c c r u e d l i a b i l i t i e s 69 5 $ - $ - $ - $ - $ - $ 695$ Du e t o o t h e r f u n d s - - 77 , 5 9 5 - - - 77,595 T o t a l l i a b i l i t i e s 69 5 - 77 , 5 9 5 - - - 78,290 FU N D B A L A N C E S Re s e r v e d f o r : P r e p a i d i t e m s - - - - - - - E n c u m b r a n c e s - 3 , 9 5 0 - - - - 3 , 9 5 0 L a w e n f o r c e m e n t - - - - 1 3 , 3 9 7 2 3 7 , 8 8 1 2 5 1 , 2 7 8 D e b t s e r v i c e - - - - - - - T r a n s p o r t a t i o n 3 8 3 , 8 3 4 4 9 9 , 3 7 1 - - - - 8 8 3 , 2 0 5 C a p i t a l p r o j e c t s - - 8 , 3 4 1 - - - 8 , 3 4 1 Un r e s e r v e d a n d u n d e s i g n a t e d - - - 20 1 , 3 2 7 - - 201,327 T o t a l f u n d b a l a n c e s 38 3 , 8 3 4 50 3 , 3 2 1 8, 3 4 1 20 1 , 3 2 7 13 , 3 9 7 237,881 1,348,101 T o t a l l i a b i l i t i e s a n d f u n d b a l a n c e s 38 4 , 5 2 9 $ 50 3 , 3 2 1 $ 85 , 9 3 6 $ 20 1 , 3 2 7 $ 13 , 3 9 7 $ 237,881 $ 1,426,391$ MI A M I S H O R E S V I L L A G E , F L O R I D A CO M B I N I N G B A L A N C E S H E E T NO N M A J O R G O V E R N M E N T A L F U N D S SE P T E M B E R 3 0 , 2 0 1 0 Sp e c i a l R e v e n u e F u n d s 53 (Continued) Debt Service Total CharterNonmajor Aquatic High SchoolGovernmental GO Bonds Facility Construction Total Funds ASSETS Cash and cash equivalents1,044,590$ 258$ 74,072$ 74,330$ 2,334,661$ Investments13,711 - - - 32,688 Accounts receivable - net12,799 - - - 204,472 Due from other funds- - - - - Prepaid items62,848 - - - 62,848 Total assets 1,133,948$ 258$ 74,072$ 74,330$ 2,634,669$ LIABILITIES Accounts payable and accrued liabilities-$ -$ -$ -$ 695$ Due to other funds- - - - 77,595 Total liabilities- - - - 78,290 FUND BALANCES Reserved for: Prepaid items62,848 - - - 62,848 Encumbrances- - - - 3,950 Law enforcement- - - - 251,278 Debt service1,071,100 - - - 1,071,100 Transportation- - - - 883,205 Capital projects- 258 74,072 74,330 82,671 Unreserved and undesignated- - - - 201,327 Total fund balances 1,133,948 258 74,072 74,330 2,556,379 Total liabilities and fund balances1,133,948$ 258$ 74,072$ 74,330$ 2,634,669$ MIAMI SHORES VILLAGE, FLORIDA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS SEPTEMBER 30, 2010 Capital Projects 54 Lo c a l Bu i l d i n g La w Tr a n s p o r t a t i o n Op t i o n Be t t e r En f o r c e m e n t Po l i c e Su r t a x Ga s T a x Co m m u n i t i e s Hu r r i c a n e Tr a i n i n g Fo r f e i t u r e Total Re v e n u e s : P r o p e r t y t a x e s - $ - $ - $ - $ - $ - $ -$ O t h e r t a x e s 31 3 , 3 1 0 33 8 , 5 9 2 - - - - 651,902 I n t e r g o v e r n m e n t a l r e v e n u e s - - - - - - - F i n e s a n d f o r f e i t u r e s - - - - - 98,481 98,481 M i s c e l l a n e o u s - - - - 3, 3 6 0 19,572 22,932 I n t e r e s t i n c o m e 1, 0 0 3 1, 7 4 7 - 1, 5 1 5 63 882 5,210 T o t a l r e v e n u e s 31 4 , 3 1 3 34 0 , 3 3 9 - 1, 5 1 5 3, 4 2 3 11 8 , 9 3 5 778,525 Ex p e n d i t u r e s : C u r r e n t : G e n e r a l g o v e r n m e n t - $ - $ - $ 3 1 , 7 8 3 $ - $ - $ 3 1 , 7 8 3 $ P u b l i c s a f e t y - - - - 2, 9 1 7 79,058 81,975 P u b l i c w o r k s 22 5 , 1 9 6 11 8 , 4 0 2 - - - 343,598 C u l t u r e a n d r e c r e a t i o n - - 19 , 5 1 9 - - - 19,519 C a p i t a l o u t l a y - 18 , 9 0 0 - - - 36,108 55,008 D e b t s e r v i c e : P r i n c i p a l - - - - - - - I n t e r e s t - - - - - - - T o t a l e x p e n d i t u r e s 22 5 , 1 9 6 13 7 , 3 0 2 19 , 5 1 9 31 , 7 8 3 2, 9 1 7 11 5 , 1 6 6 531,883 Ex c e s s ( d e f i c i e n c y ) o f r e v e n u e s o v e r ( u n d e r ) e x p e n d i t u r e s b e f o r e o t h e r f i n a n c i n g s o u r c e s 89 , 1 1 7 20 3 , 0 3 7 (1 9 , 5 1 9 ) (3 0 , 2 6 8 ) 50 6 3,769 246,642 Ot h e r f i n a n c i n g s o u r c e s : T r a n s f e r s ( o u t ) - ( 9 3 , 7 0 2 ) - - - - ( 9 3 , 7 0 2 ) T r a n s f e r s i n - - - - - - - T o t a l o t h e r f i n a n c i n g s o u r c e s ( u s e s ) - (9 3 , 7 0 2 ) - - - - (93,702) Ne t c h a n g e i n f u n d b a l a n c e 89 , 1 1 7 10 9 , 3 3 5 (1 9 , 5 1 9 ) (3 0 , 2 6 8 ) 50 6 3,769 152,940 Fu n d b a l a n c e s , b e g i n n i n g 29 4 , 7 1 7 39 3 , 9 8 6 27 , 8 6 0 23 1 , 5 9 5 12 , 8 9 1 23 4 , 1 1 2 1,195,161 Fu n d b a l a n c e s , e n d i n g 38 3 , 8 3 4 $ 50 3 , 3 2 1 $ 8, 3 4 1 $ 20 1 , 3 2 7 $ 13 , 3 9 7 $ 23 7 , 8 8 1 $ 1,348,101$ FI S C A L Y E A R E N D E D S E P T E M B E R 3 0 , 2 0 1 0 MI A M I S H O R E S V I L L A G E , F L O R I D A CO M B I N I N G S T A T E M E N T O F R E V E N U E S , E X P E N D I T U R E S AN D C H A N G E S I N F U N D B A L A N C E S NO N M A J O R G O V E R N M E N T A L F U N D S Sp e c i a l R e v e n u e F u n d s 55 (Continued) Debt Service Total CharterNonmajor Aquatic High SchoolGovernmental GO Bonds Facility Construction Total Funds Revenues: Property taxes533,523$ -$ -$ -$ 533,523$ Other taxes- - - - 651,902 Intergovernmental revenues- - - - - Fines and forfeitures- - - - 98,481 Miscellaneous- - - - 22,932 Interest income3,591 - 370 370 9,171 Total revenues 537,114 - 370 370 1,316,009 Expenditures: Current: General government3,241$ 8$ 83$ 91$ 35,115$ Public safety - - - - 81,975 Public works- - - - 343,598 Culture and recreation- - - - 19,519 Capital outlay- - 211 211 55,219 Debt service: Principal 448,297 - - - 448,297 Interest 455,810 - - - 455,810 Total expenditures 907,348 8 294 302 1,439,533 Excess (deficiency) of revenues over (under) expenditures before other financing sources(370,234) (8) 76 68 (123,524) Other financing sources: Transfers (out)- - - - (93,702) Transfers in489,582 - - - 489,582 Total other financing sources (uses)489,582 - - - 395,880 Net change in fund balance 119,348 (8) 76 68 272,356 Fund balances, beginning 1,014,600 266 73,996 74,262 2,284,023 Fund balances, ending 1,133,948$ 258$ 74,072$ 74,330$ 2,556,379$ MIAMI SHORES VILLAGE, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FISCAL YEAR ENDED SEPTEMBER 30, 2010 Capital Projects 56 Lo c a l O p t i o n G a s T a x Tr a n s p o r a t i o n S u r t a x Va r i a n c e w i t h Variance with Fi n a l B u d g e t Final Budget B u d g e t e d A m o u n t s Ac t u a l Po s i t i v e B u d g e t e d A m o u n t s ActualPositive Or i g i n a l Fi n a l Am o u n t s (N e g a t i v e ) Or i g i n a l Fi n a l Amounts(Negative) Re v e n u e s : O t h e r t a x e s 3 2 9 , 9 7 0 $ 3 2 9 , 9 7 0 $ 3 3 8 , 5 9 2 $ 8 , 6 2 2 $ 2 7 7 , 3 9 3 $ 2 7 7 , 3 9 3 $ 3 1 3 , 3 1 0 $ 35,917$ I n t e r e s t i n c o m e 1, 0 0 0 1, 0 0 0 1, 7 4 7 74 7 1, 0 0 0 1, 0 0 0 1,003 3 T o t a l r e v e n u e s 3 3 0 , 9 7 0 3 3 0 , 9 7 0 3 4 0 , 3 3 9 9 , 3 6 9 2 7 8 , 3 9 3 2 7 8 , 3 9 3 314,313 35,920 Ex p e n d i t u r e s : C u r r e n t : P u b l i c w o r k s 37 2 , 4 0 4 37 6 , 3 5 4 13 7 , 3 0 2 23 9 , 0 5 2 27 8 , 3 9 3 27 8 , 3 9 3 225,196 53,197 T o t a l e x p e n d i t u r e s 37 2 , 4 0 4 37 6 , 3 5 4 13 7 , 3 0 2 23 9 , 0 5 2 27 8 , 3 9 3 27 8 , 3 9 3 225,196 53,197 Ex c e s s ( d e f i c i e n c y ) o f r e v e n u e s o v e r e x p e n d i t u r e s (4 1 , 4 3 4 ) (4 5 , 3 8 4 ) 20 3 , 0 3 7 24 8 , 4 2 1 - - 89,117 89,117 Ot h e r f i n a n c i n g s o u r c e s ( u s e s ) T r a n s f e r s o u t (9 3 , 7 0 2 ) (9 3 , 7 0 2 ) (9 3 , 7 0 2 ) - - - - - T r a n s f e r f r o m u n a p p r o p r i a t e d f u n d b a l a n c e 13 5 , 1 3 6 13 9 , 0 8 6 - (1 3 9 , 0 8 6 ) - - - - T o t a l o t h e r f i n a n c i n g s o u r c e s ( u s e s ) 41 , 4 3 4 45 , 3 8 4 (9 3 , 7 0 2 ) (1 3 9 , 0 8 6 ) - - - - Ne t c h a n g e i n f u n d b a l a n c e - - 10 9 , 3 3 5 10 9 , 3 3 5 $ - - 89,117 89,117$ Fu n d b a l a n c e s , b e g i n n i n g - - 39 3 , 9 8 6 - - 294,717 Fu n d b a l a n c e s , e n d i n g - $ - $ 50 3 , 3 2 1 $ - $ - $ 383,834$ Sp e c i a l R e v e n u e F u n d s MI A M I S H O R E S V I L L A G E , F L O R I D A SC H E D U L E S O F R E V E N U E S , E X P E N D I T U R E S A N D C H A N G E S I N F U N D B A L A N C E S - B U D G E T A N D A C T U A L NO N M A J O R G O V E R N M E N T A L F U N D S FI S C A L Y E A R E N D E D S E P T E M B E R 3 0 , 2 0 1 0 57 Va r i a n c e w i t h V a r i a n c e w i t h Fi n a l B u d g e t F i n a l B u d g e t B u d g e t e d A m o u n t s A c t u a l P o s i t i v e B u d g e t e d A m o u n t s A c t u a l P o s i t i v e Or i g i n a l Fi n a l Am o u n t s (N e g a t i v e ) Or i g i n a l Fi n a l Amounts(Negative) Re v e n u e s : P r o p e r t y t a x e s 5 3 5 , 2 8 4 $ 5 3 5 , 2 8 4 $ 5 3 3 , 5 2 3 $ ( 1 , 7 6 1 ) $ - $ - $ - $ -$ I n t e r e s t i n c o m e - - 3, 5 9 1 3, 5 9 1 1 2 5 - 2,217 2,217 T o t a l r e v e n u e s 5 3 5 , 2 8 4 5 3 5 , 2 8 4 5 3 7 , 1 1 4 1 , 8 3 0 1 2 5 - 2,217 2,217 Ex p e n d i t u r e s : C u r r e n t : G e n e r a l g o v e r n m e n t 1 1 , 9 5 0 1 1 , 9 5 0 3 , 2 4 1 8 , 7 0 9 - - - - C a p i t a l o u t l a y - - - - 4 5 9 , 1 2 5 2 , 8 1 4 , 0 0 5 1 , 0 7 1 , 0 3 8 1,742,967 D e b t s e r v i c e : P r i n c i p a l 5 5 4 , 5 7 1 5 5 4 , 5 7 1 4 4 8 , 2 9 7 1 0 6 , 2 7 4 - - - - I n t e r e s t 4 5 8 , 3 4 5 45 8 , 3 4 5 45 5 , 8 1 0 2, 5 3 5 - - - - T o t a l e x p e n d i t u r e s 1 , 0 2 4 , 8 6 6 1, 0 2 4 , 8 6 6 90 7 , 3 4 8 11 7 , 5 1 8 45 9 , 1 2 5 2, 8 1 4 , 0 0 5 1,071,038 1,742,967 (D e f i c i e n c y ) o f r e v e n u e s o v e r e x p e n d i t u r e s b e f o r e o t h e r f i n a n c i n g s o u r c e s ( 4 8 9 , 5 8 2 ) (4 8 9 , 5 8 2 ) (3 7 0 , 2 3 4 ) 11 9 , 3 4 8 (4 5 9 , 0 0 0 ) (2 , 8 1 4 , 0 0 5 ) (1,068,821) 1,745,184 Ot h e r f i n a n c i n g s o u r c e s T r a n s f e r s i n 4 8 9 , 5 8 2 4 8 9 , 5 8 2 4 8 9 , 5 8 2 - 2 8 4 , 0 0 0 2 8 4 , 0 0 0 3 4 8 , 1 6 8 64,168 T r a n s f e r s o u t - - - - - - - - A p p r o p r i a t i o n s f r o m p r i o r y e a r f u n d b a l a n c e - - - - 1 7 5 , 0 0 0 2, 5 3 0 , 0 0 5 - (2,530,005) T o t a l o t h e r f i n a n c i n g s o u r c e s 4 8 9 , 5 8 2 48 9 , 5 8 2 48 9 , 5 8 2 - 4 5 9 , 0 0 0 2, 8 1 4 , 0 0 5 348,168 (2,465,837) Ne t c h a n g e i n f u n d b a l a n c e - - 11 9 , 3 4 8 11 9 , 3 4 8 $ - - (720,653) (720,653)$ Fu n d b a l a n c e s , b e g i n n i n g - - 1, 0 1 4 , 6 0 0 - - 2,958,615 Fu n d b a l a n c e s , e n d i n g - $ - $ 1, 1 3 3 , 9 4 8 $ - $ - $ 2,237,962$ Ca p i t a l I m p r o v e m e n t F u n d MI A M I S H O R E S V I L L A G E , F L O R I D A SC H E D U L E S O F R E V E N U E S , E X P E N D I T U R E S A N D C H A N G E S I N FU N D B A L A N C E S - B U D G E T A N D A C T U A L N O N M A J O R G O V E R N M E N T A L F U N D S FI S C A L Y E A R E N D E D S E P T E M B E R 3 0 , 2 0 1 0 De b t S e r v i c e F u n d 58 (Continued) Risk Fleet Management Maintenance Fund Fund Total ASSETS Current assets: Cash and cash equivalents780,085$ 571,818$ 1,351,903$ Accounts receivable - net 62,027 - 62,027 Inventories- 38,514 38,514 Prepaid items157,282 - 157,282 Total current assets999,394 610,332 1,609,726 Capital assets: Capital assets not being depreciated- 7,127 7,127 Capital assets being depreciated, net - 658,589 658,589 Total noncurrent assets- 665,716 665,716 Total assets 999,394$ 1,276,048$ 2,275,442$ LIABILITIES Current liabilities: Accounts payable and accrued liabilities -$ 3,400$ 3,400$ Compensated absences- 9,213 9,213 Capital lease- 102,447 102,447 Claims payable61,595 - 61,595 Total current liabilities61,595 115,060 176,655 Noncurrent liabilities: Compensated absences- 37,134 37,134 Capital lease- 159,607 159,607 Claims payable313,725 - 313,725 Total noncurrent liabilities313,725 196,741 510,466 Total liabilities375,320 311,801 687,121 NET ASSETS Invested in capital assets, net of related debt - 403,662 403,662 Unrestricted624,074 560,585 1,184,659 Total net assets624,074$ 964,247$ 1,588,321$ MIAMI SHORES VILLAGE, FLORIDA COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS SEPTEMBER 30, 2010 59 Risk Fleet Management Maintenance Fund Fund Total Revenues: Charges for services870,141$ 1,098,322$ 1,968,463$ Operating expenses: Administrative and general 76,030$ 537,877$ 613,907$ Personnel expenses- 271,208 271,208 Depreciation- 163,883 163,883 Insurance premiums597,276 106,871 704,147 Insurance claims108,315 11,982 120,297 Total operating expenses781,621 1,091,821 1,873,442 Operating income88,520 6,501 95,021 Non-operating revenues (expenses): Interest income2,480 1,345 3,825 Interest expense- (9,862) (9,862) Total non-operating revenues (expenses)2,480 (8,517) (6,037) Change in net assets91,000 (2,016) 88,984 Net assets, beginning533,074 966,263 1,499,337 Net assets, ending624,074$ 964,247$ 1,588,321$ MIAMI SHORES VILLAGE, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS INTERNAL SERVICE FUNDS FISCAL YEAR ENDED SEPTEMBER 30, 2010 60 RiskFleet ManagementMaintenance Fund Fund Total Cash flows from operating activities: Cash received from customers, governments and other funds834,633$ 1,098,619$ 1,933,252$ Cash paid to suppliers(784,412) (810,616) (1,595,028) Cash paid for employees- (232,892) (232,892) Net cash provided by operating activities50,221 55,111 105,332 Cash flows from capital related financing activities: Acquisition and construction of fixed assets- (180,451) (180,451) Principal retirements of capital debt - (99,391) (99,391) Interest paid on capital debt - (9,862) (9,862) Net cash (used in) capital and related financing activities- (289,704) (289,704) Cash flows from investing activities: Interest and other income2,480 1,345 3,825 Net cash provided by investing activities2,480 1,345 3,825 Net increase in cash and cash equivalents52,701 (233,248) (180,547) Cash and cash equivalents, October 1727,384 805,066 1,532,450 Cash and cash equivalents, September 30780,085$ 571,818$ 1,351,903$ Reconciliation of operating income to net cash provided by operating activities: Operating income88,520$ 6,501$ 95,021$ Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation - 163,883 163,883 Change in assets and liabilities: (Increase) decrease in: Accounts receivable(35,508) 297 (35,211) Inventories- 66,700 66,700 Prepaids6,822 - 6,822 Increase (decrease) in: Accounts payable and accrued liabilities (44,933) (25,348) (70,281) Claims payable35,320 - 35,320 Compensated absences- 6,957 6,957 Due to other funds- (163,879) (163,879) Total adjustments(38,299) 48,610 10,311 Net cash provided by operating activities50,221$ 55,111$ 105,332$ MIAMI SHORES VILLAGE, FLORIDA COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS FISCAL YEAR ENDED SEPTEMBER 30, 2010 61 General Police Employee's PensionPension Trust Trust Total ASSETS Cash and cash equivalents795,551$ 258,614$ 1,054,165$ Receivables: Accrued interest and dividends44,972 28,539 73,511 Total receivables44,972 28,539 73,511 Investments, at fair value U.S. Government securities1,526,968 944,978 2,471,946 Municipal bonds196,986 127,920 324,906 Corporate bonds2,365,612 1,612,060 3,977,672 Mutual funds- equity896,924 682,132 1,579,056 Common stocks6,076,773 4,692,450 10,769,223 Total investments11,063,263 8,059,540 19,122,803 Total assets11,903,786 8,346,693 20,250,479 LIABILITIES DROP liability214,791 175,064 389,855 Total liabilities214,791 175,064 389,855 NET ASSETS Held in trust for pension benefits11,688,995$ 8,171,629$ 19,860,624$ MIAMI SHORES VILLAGE, FLORIDA COMBINING STATEMENT OF FIDUCIARY NET ASSETS PENSION TRUST FUNDS SEPTEMBER 30, 2010 62 General Police Employee's PensionPension Trust Trust Total ADDITIONS Contributions: Employer 790,000$ 101,644$ 891,644$ Employees190,605 193,318 383,923 Total contributions980,605 294,962 1,275,567 Investment income: Net depreciation in fair value of investments484,230 355,746 839,976 Interest and dividend income 311,844 220,663 532,507 Total investment income 796,074 576,409 1,372,483 Less investment expenses103,907 79,490 183,397 Net investment income692,167 496,919 1,189,086 Total additions1,672,772 791,881 2,464,653 DEDUCTIONS Benefits paid854,501 383,099 1,237,600 Changes in net assets818,271 408,782 1,227,053 Net assets- beginning10,870,724 7,762,847 18,633,571 Net assets- ending 11,688,995$ 8,171,629$ 19,860,624$ MIAMI SHORES VILLAGE, FLORIDA COMBINING STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS PENSION TRUST FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2010 63 Balance Balance September 30, September 30, 2008 Additons Deductions 2009 ASSETS Cash and cash equivalents137,814$ 7,111$ -$ 144,925$ LIABILITIES Deposits held in trust 137,814$ 7,111$ -$ 144,925$ MIAMI SHORES VILLAGE, FLORIDA STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUND SEPTEMBER 30, 2010 POLICE INSURANCE TRUST AGENCY FUND 64 STATISTICAL SECTION MI A M I S H O R E S V I L L A G E , F L O R I D A NE T A S S E T S B Y C O M P O N E N T FO R T H E L A S T T E N F I S C A L Y E A R S ( 1 ) (a c c r u a l b a s i s o f a c c o u n t i n g ) Fi s c a l Y e a r 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20042003 Go v e r n m e n t a l a c t i v i t i e s : I n v e s t e d i n c a p i t a l a s s e t s , n e t o f r e l a t e d d e b t 1 1 , 5 0 7 , 7 1 3 $ 1 2 , 2 7 6 , 6 3 1 $ 1 1 , 2 5 5 , 6 2 0 $ 9 , 3 9 3 , 1 3 8 $ 4 , 9 9 3 , 2 4 4 $ 4 , 3 2 5 , 8 2 3 $ 2 , 0 5 5 , 7 2 5 $ 2,665,994$ R e s t r i c t e d 3 , 5 0 9 , 1 3 6 3 , 0 2 5 , 9 3 3 4 , 1 1 2 , 3 6 6 3 , 3 4 5 , 1 5 4 3 , 4 8 7 , 3 1 3 3 , 6 2 7 , 2 6 3 6 , 8 9 6 , 2 3 4 2,229,354 U n r e s t r i c t e d 9 , 3 5 0 , 9 0 4 8, 9 0 1 , 6 3 5 6, 3 7 3 , 5 6 8 4, 5 0 6 , 9 5 4 ( 6 5 3 , 5 3 1 ) (1 , 8 6 0 , 1 2 8 ) (4,887,241) 245,014 To t a l g o v e r n m e n t a l a c t i v i t i e s n e t a s s e t s 2 4 , 3 6 7 , 7 5 3 24 , 2 0 4 , 1 9 9 21 , 7 4 1 , 5 5 4 17 , 2 4 5 , 2 4 6 7, 8 2 7 , 0 2 6 6, 0 9 2 , 9 5 8 4,064,718 5,140,362 Bu s i n e s s - t y p e a c t i v i t i e s : I n v e s t e d i n c a p i t a l a s s e t s , n e t o f r e l a t e d d e b t 2 , 0 4 3 , 7 9 5 5 5 8 , 6 7 1 6 2 4 , 3 9 8 7 7 0 , 3 0 1 7 4 8 , 1 2 0 7 0 4 , 5 7 4 1 , 0 3 6 , 8 4 2 864,077 R e s t r i c t e d - - - - - - U n r e s t r i c t e d 2 , 0 3 2 , 8 5 2 1, 5 7 8 , 6 4 9 1, 1 3 2 , 4 3 0 62 5 , 8 5 1 5 4 0 , 4 6 2 52 0 , 8 5 9 (95,782) (102,566) To t a l b u s i n e s s -ty p e a c t i v i t i e s n e t a s s e t s 4 0 7 6 6 4 7 2 1 3 7 3 2 0 1 7 5 6 8 2 8 1 3 9 6 1 5 2 1 2 8 8 5 8 2 1 2 2 5 4 3 3 941060761511 To t a l bu s i n e s s t y p e ac t i v i t i e s ne t as s e t s 4,07 6 ,64 7 2,13 7 ,32 0 1,75 6 ,82 8 1,39 6 ,15 2 1,28 8 ,58 2 1,22 5 ,433 941,060 761,511 Pr i m a r y g o v e r n m e n t : I n v e s t e d i n c a p i t a l a s s e t s , n e t o f r e l a t e d d e b t 1 3 , 5 5 1 , 5 0 8 1 2 , 8 3 5 , 3 0 2 1 1 , 8 8 0 , 0 1 8 1 0 , 1 6 3 , 4 3 9 5 , 7 4 1 , 3 6 4 5 , 0 3 0 , 3 9 7 3 , 0 9 2 , 5 6 7 3,530,071 R e s t r i c t e d 3 , 5 0 9 , 1 3 6 3 , 0 2 5 , 9 3 3 4 , 1 1 2 , 3 6 6 3 , 3 4 5 , 1 5 4 3 , 4 8 7 , 3 1 3 3 , 6 2 7 , 2 6 3 6 , 8 9 6 , 2 3 4 2,229,354 U n r e s t r i c t e d 1 1 , 3 8 3 , 7 5 6 10 , 4 8 0 , 2 8 4 7, 5 0 5 , 9 9 8 5, 1 3 2 , 8 0 5 ( 1 1 3 , 0 6 9 ) (1 , 3 3 9 , 2 6 9 ) (4,983,023) 142,448 To t a l p r i m a r y g o v e r n m e n t n e t a s s e t s 2 8 , 4 4 4 , 4 0 0 $ 26 , 3 4 1 , 5 1 9 $ 23 , 4 9 8 , 3 8 2 $ 18 , 6 4 1 , 3 9 8 $ 9, 1 1 5 , 6 0 8 $ 7, 3 1 8 , 3 9 1 $ 5,005,778$ 5,901,873$ (1 ) I n f o r m a t i o n f o r f i s c a l y e a r s e n d i n g S e p t e m b e r 3 0 , 2 0 0 1 - 2 0 0 2 a r e u n a v a i l a b l e i n t h i s f o r m a t s i n c e t h e V i l l a g e i m p l e m e n t e d Go v e r n m e n t a l A c c o u n t i n g S t a n d a r d s B o a r d S t a t e m e n t N o . 3 4 , B a s i c F i n a n c i a l S t a t e m e n t s a n d M a n a g e m e n t ' s D i s c u s s i o n an d A n a l y s i s f o r S t a t e a n d L o c a l G o v e r n m e n t s . 6565 MI A M I S H O R E S V I L L A G E , F L O R I D A CH A N G E S I N N E T A S S E T S FO R T H E L A S T T E N F I S C A L Y E A R S ( 1 ) 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20042003 Go v e r n m e n t a l a c t i v i t i e s : G e n e r a l g o v e r n m e n t 2 , 3 9 0 , 7 1 9 $ 2 , 4 8 9 , 4 2 6 $ 2 , 3 2 5 , 0 1 9 $ 2 , 9 4 1 , 2 9 1 $ 4 , 5 0 9 , 7 1 4 $ 3 , 3 3 0 , 8 7 3 $ 3 , 5 1 7 , 3 0 7 $ 2,420,450$ P u b l i c s a f e t y 5 , 2 1 6 , 7 2 4 5 , 0 5 6 , 5 7 3 4 , 6 4 9 , 9 8 5 4 , 4 5 1 , 3 3 6 4 , 1 6 6 , 9 3 2 4 , 1 4 4 , 8 3 7 3 , 6 9 9 , 8 0 5 3,891,173 P u b l i c w o r k s 2 , 2 0 1 , 6 6 7 2 , 2 3 7 , 9 6 2 2 , 4 0 7 , 0 3 2 2 , 3 5 7 , 0 1 2 2 , 2 3 2 , 7 1 4 2 , 1 3 3 , 1 0 8 1 , 4 0 9 , 9 8 2 1,749,842 Cl t d t i 2 3 4 1 3 1 0 2 4 1 7 2 3 2 2 3 2 1 3 9 2 2 1 9 0 5 0 7 2 2 7 3 6 8 6 2 3 1 7 9 3 6 24883782280170 Fi s c a l Y e a r Cultu r e a n d r e c r e a t ion 2,34 1 ,31 0 2,41 7 ,23 2 2,32 1 ,39 2 2,19 0 ,50 7 2,27 3 ,68 6 2,31 7 ,936 2,488,378 2,280,170 I n t e r e s t o n d e b t 4 6 5 , 6 7 2 4 8 6 , 6 5 8 5 0 0 , 0 4 5 5 0 4 , 4 1 1 4 4 8 , 9 8 6 5 4 4 , 7 7 8 186,174 159,124 To t a l g o v e r n m e n t a l a c t i vi t i e s e x p e n s e s 1 2 , 6 1 6 , 0 9 2 1 2 , 6 8 7 , 8 5 1 1 2 , 2 0 3 , 4 7 3 1 2 , 4 4 4 , 5 5 7 1 3 , 6 3 2 , 0 3 2 1 2 , 4 7 1 , 5 3 2 11,301,646 10,500,759 Bu s i n e s s - t y p e a c t i v i t i e s : S a n i t a t i o n 2 , 3 8 2 , 8 9 3 2 , 2 6 2 , 4 4 6 2 , 2 6 0 , 3 7 4 2 , 3 2 8 , 9 3 0 2 , 2 7 4 , 9 8 3 2 , 2 0 1 , 4 8 0 1 , 4 8 6 , 9 8 3 1,390,255 St o r m w a t e r 20 6 , 3 0 0 16 0 , 8 0 8 13 3 , 9 1 3 15 0 , 7 8 3 11 1 , 9 3 1 13 3 , 3 9 6 149,011126,965 St o a t e 06 , 3 0 0 60 , 8 0 8 33 , 9 3 50 , 8 3 ,9 3 33,3969,06,965 To t a l b u s i n e s s - t y p e a c t i v i t i e s e x p e n s e s 2 , 5 8 9 , 1 9 3 2 , 4 2 3 , 2 5 4 2 , 3 9 4 , 2 8 7 2 , 4 7 9 , 7 1 3 2 , 3 8 6 , 9 1 4 2 , 3 3 4 , 8 7 6 1,635,994 1,517,220 To t a l p r i m a r y g o v e r n m e n t e x p e n s e s 1 5 , 2 0 5 , 2 8 5 1 5 , 1 1 1 , 1 0 5 1 4 , 5 9 7 , 7 6 0 1 4 , 9 2 4 , 2 7 0 1 6 , 0 1 8 , 9 4 6 1 4 , 8 0 6 , 4 0 8 12,937,640 12,017,979 Pr o g r a m r e v e n u e s : Go v e r n m e n t a l a c t i v i t i e s : C h a r g e s f o r s e r v i c e s : G e n e r a l g o v e r n m e n t 7 4 7 , 3 5 3 9 1 4 , 0 6 2 1 2 8 , 3 8 9 1 1 9 , 9 0 3 1 6 9 , 0 5 8 1 , 6 5 5 , 3 5 0 1 , 3 0 5 , 4 5 0 1,415,025 P u b l i c s a f e t y 7 3 3 , 9 2 6 7 4 6 , 0 5 5 4 2 4 , 3 5 3 4 7 2 , 4 7 0 3 7 7 , 4 7 0 2 7 4 , 3 2 2 2 5 3 , 1 2 1 310,430 P u b l i c w o r k s 7 5 0 , 1 4 5 1 , 0 8 2 , 6 6 7 6 4 4 , 1 9 7 6 1 1 , 0 9 7 6 7 4 , 8 5 2 2 8 5 , 6 1 1 - - C u l t u r e a n d r e c r e a t i o n 1 , 0 7 9 , 7 2 7 9 6 5 , 5 4 1 8 5 4 , 7 4 7 8 3 7 , 4 9 2 7 5 9 , 9 6 2 - - - O p e r a t i n g g r a n t s a n d c o n t r i b u t i o n s 9 5 , 6 9 2 - - - 1 , 9 0 0 , 2 5 6 6 9 7 , 1 6 0 8 9 , 5 4 5 637,595 C a p i t a l g r a n t s a n d c o n t r i b u t i o n s 1 7 1 , 5 4 9 - - - 1 8 8 , 7 0 9 2 , 1 1 1 , 2 9 1 - - To t a l gov e r n m e n t a l a c t i v i t i e s pro gra m r e v e n u e s 3 ,57 8 ,39 2 3 ,70 8 ,32 5 2 ,05 1 ,68 6 2 ,04 0 ,96 2 4 ,07 0 ,30 7 5 ,02 3 ,734 1 ,648,116 2,363,050 gp g ,, ,, ,, ,, ,, ,,,,,, Bu s i n e s s - t y p e a c t i v i t i e s : C h a r g e s f o r s e r v i c e s : S a n i t a t i o n 2 , 8 8 6 , 1 0 7 2 , 7 8 1 , 7 0 0 2 , 7 2 9 , 7 9 3 2 , 5 0 8 , 2 3 6 2 , 5 3 8 , 2 6 9 2 , 6 6 6 , 3 4 0 1 , 8 4 4 , 8 0 7 1,734,146 S t o r m w a t e r 2 4 7 , 3 4 9 2 2 8 , 3 9 3 2 2 5 , 7 1 9 1 9 5 , 5 8 2 1 8 9 , 4 2 8 2 0 9 , 8 5 2 165,094 142,704 To t a l b u s i n e s s - t y p e a c t i v i t i e s p r o g r a m r e v e n u e s 3 , 1 3 3 , 4 5 6 3 , 0 1 0 , 0 9 3 2 , 9 5 5 , 5 1 2 2 , 7 0 3 , 8 1 8 2 , 7 2 7 , 6 9 7 2 , 8 7 6 , 1 9 2 2,009,901 1,876,850 To t a l p r i m a r y g o v e r n m e n t p r o g r a m r e v e n u e 6 , 7 1 1 , 8 4 8 $ 6, 7 1 8 , 4 1 8 $ 5, 0 0 7 , 1 9 8 $ 4, 7 4 4 , 7 8 0 $ 6 , 7 9 8 , 0 0 4 $ 7, 8 9 9 , 9 2 6 $ 3,658,017$ 4,239,900$ (1 ) I n f o r m a t i o n f o r f i s c a l y e a r s e n d i n g S e p t e m b e r 3 0 , 2 0 0 1 - 2 0 0 2 a r e u n a v a i l a b l e i n t h i s f o r m a t s i n c e t h e V i l l a g e i m p l e m e n t e d Go v e r n m e n t a l A c c o u n t i n g S t a n d a r d s B o a r d S t a t e m e n t N o . 3 4 , B a s i c F i n a n c i a l S t a t e m e n t s a n d M a n a g e m e n t ' s D i s c u s s i o n an d A n a l y s i s f o r S t a t e a n d L o c a l G o v e r n m e n t s . (C o n t i n u e d ) 6666 MI A M I S H O R E S V I L L A G E , F L O R I D A CH A N G E S I N N E T A S S E T S (C o n t i n u e d ) FO R T H E L A S T T E N F I S C A L Y E A R S ( 1 ) 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20042003 Ne t ( e x p e n s e s ) r e v e n u e : Go v e r n m e n t a l a c t i v i t i e s ( 9 , 0 3 7 , 6 9 9 ) $ ( 8 , 4 7 9 , 2 2 5 ) $ ( 9 , 1 9 4 , 0 0 5 ) $ ( 1 0 , 1 5 0 , 6 7 9 ) $ ( 9 , 5 6 1 , 7 2 5 ) $ ( 7 , 4 4 7 , 7 9 8 ) $ ( 9 , 6 5 3 , 5 3 0 ) $ (8,137,709)$ Bu s i n e s s t y p e a c t i v i t i e s 54 4 2 6 3 59 0 8 3 9 56 1 2 2 5 22 4 1 0 5 34 0 7 8 3 54 1 3 1 6 373907359630 Fi s c a l Y e a r Bu s i n e s s -ty p e ac t i v i t i e s 54 4 ,26 3 59 0 ,83 9 56 1 ,22 5 22 4 ,10 5 34 0 ,78 3 54 1 ,316 373,907 359,630 (8 , 4 9 3 , 4 3 6 ) ( 7 , 8 8 8 , 3 8 6 ) ( 8 , 6 3 2 , 7 8 0 ) ( 9 , 9 2 6 , 5 7 4 ) ( 9 , 2 2 0 , 9 4 2 ) ( 6 , 9 0 6 , 4 8 2 ) (9,279,623) (7,778,079) Ge n e r a l r e v e n u e s a n d o t h e r c h a n g e s i n n e t a s s e t s : Go v e r n m e n t a l a c t i v i t i e s : P r o p e r t y t a x e s 6 , 5 8 3 , 8 8 3 7 , 2 7 5 , 7 4 6 7 , 2 2 4 , 3 3 8 7 , 3 7 3 , 4 8 4 6 , 2 6 0 , 3 9 2 5 , 3 7 2 , 7 9 0 5 , 3 9 8 , 4 1 7 4,362,922 P u b l i c s e r v i c e s t a x 2 ,22 2 ,74 3 2 ,11 3 ,03 2 3 ,07 6 ,19 8 2 ,92 3 ,49 9 2 ,84 9 ,98 2 2 ,14 5 ,784 1 ,213,775 1,221,854 ,, ,, ,, ,, ,, ,,,,,, I n t e r g o v e r n m e n t a l 7 9 7 , 7 7 3 7 8 9 , 9 2 2 8 9 5 , 1 8 8 9 5 4 , 6 0 0 1 , 0 5 9 , 0 6 7 1 , 1 6 9 , 9 5 0 1 , 4 4 2 , 2 7 4 961,636 M i s c e l l a n e o u s 9 5 0 , 0 4 0 4 4 7 , 7 4 1 5 6 2 , 9 4 1 5 7 7 , 7 1 9 3 0 8 , 4 2 6 2 3 9 , 3 2 5 2 8 4 , 2 2 4 117,731 I n t e r e s t e a r n i n g - u n r e s t r i c t e d 3 8 , 9 7 8 1 0 0 , 4 2 9 2 4 2 , 5 6 3 3 9 8 , 4 6 3 5 0 4 , 7 4 3 1 8 9 , 6 9 9 4 3 , 3 6 3 55,096 G a i n o n s a l e o f c a p i t a l a s s e t s - - - 2 , 2 6 9 3 , 1 7 5 1 , 6 5 1 - T r a n s f e r s ( 1 , 3 9 2 , 1 6 4 ) 2 1 5 , 0 0 0 2 1 5 , 0 0 0 2 1 0 , 0 0 0 3 1 0 , 0 0 0 2 1 0 , 0 0 0 195,834 (17,500) To t a l g o v e r n m e n t a l a c t i v i t i e s 9 , 2 0 1 , 2 5 3 1 0 , 9 4 1 , 8 7 0 1 2 , 2 1 6 , 2 2 8 1 2 , 4 4 0 , 0 3 4 1 1 , 2 9 5 , 7 8 5 9 , 3 2 9 , 1 9 9 8,577,887 6,701,739 Bu s i n e s s - t y p e a c t i v i t i e s : I n v e s t m e n t e a r n i n g s 2 , 9 0 0 4 , 6 5 3 1 4 , 4 5 1 2 2 , 3 7 7 6 , 8 6 8 8 , 4 2 7 1 , 4 7 7 263 O t h e r g e n e r a l r e v e n u e s - - - - 2 5 , 5 0 0 6 6 , 6 1 5 - T r a n s f e r s 1 , 3 9 2 , 1 6 4 ( 2 1 5 , 0 0 0 ) ( 2 1 5 , 0 0 0 ) ( 2 1 0 , 0 0 0 ) ( 3 1 0 , 0 0 0 ) ( 2 1 0 , 0 0 0 ) (195,834) 17,500 To t a l b u s i n e s s - t y p e a c t i v i t i e s 1 , 3 9 5 , 0 6 4 ( 2 1 0 , 3 4 7 ) ( 2 0 0 , 5 4 9 ) ( 1 8 7 , 6 2 3 ) ( 2 7 7 , 6 3 2 ) ( 1 3 4 , 9 5 8 ) (194,357) 17,763 To t a l p r i m a r y g o v e r n m e n t 10 5 9 6 3 1 7 10 7 3 1 5 2 3 12 0 1 5 6 7 9 12 2 5 2 4 1 1 11 0 1 8 1 5 3 9 1 9 4 2 4 1 83835306719502 To t a l pr i m a r y go v e r n m e n t 10 ,59 6 ,31 7 10 ,73 1 ,52 3 12 ,01 5 ,67 9 12 ,25 2 ,41 1 11 ,01 8 ,15 3 9,19 4 ,241 8,383,530 6,719,502 Ch a n g e i n n e t a s s e t s : Go v e r n m e n t a l a c t i v i t i e s 1 6 3 , 5 5 4 2 , 4 6 2 , 6 4 5 3 , 0 2 2 , 2 2 3 2 , 2 8 9 , 3 5 5 1 , 7 3 4 , 0 6 0 1 , 8 8 1 , 4 0 1 ( 1 , 0 7 5 , 6 4 3 ) (1,435,970) Bu s i n e s s - t y p e a c t i v i t i e s 1 , 9 3 9 , 3 2 7 3 8 0 , 4 9 2 3 6 0 , 6 7 6 3 6 , 4 8 2 6 3 , 1 5 1 4 0 6 , 3 5 8 179,550 377,393 To t a l p r i m a r y g o v e r n m e n t 2 , 1 0 2 , 8 8 1 $ 2 , 8 4 3 , 1 3 7 $ 3 , 3 8 2 , 8 9 9 $ 2 , 3 2 5 , 8 3 7 $ 1 , 7 9 7 , 2 1 1 $ 2 , 2 8 7 , 7 5 9 $ (896,093)$ (1,058,577)$ (1 ) I n f o r m a t i o n f o r f i s c a l y e a r s e n d i n g S e p t e m b e r 3 0 , 2 0 0 1 - 2 0 0 2 a r e un a v a i l a b l e i n t h i s f o r m a t s i n c e t h e V i l l a g e i m p l e m e n t e d Go v e r n m e n t a l A c c o u n t i n g S t a n d a r d s B o a r d S t a t e m e n t N o . 3 4 , B a s ic F i n a n c i a l S t a t e m e n t s an d M a n a g e m e n t ' s D i s c u s s i o n an d A n a l y s i s f o r S t a t e a n d L o c a l G o v e r n m e n t s . 6767 MI A M I S H O R E S V I L L A G E , F L O R I D A FU N D B A L A N C E S F O R G O V E R N M E N T A L F U N D S FO R T H E L A S T T E N F I S C A L Y E A R S 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20 0 4 20 0 3 20022001 Ge n e r a l f u n d : R e s t r i c t e d 1 3 4 , 5 6 9 $ 8 0 , 0 5 2 $ 7 1 , 9 2 3 $ 1 8 9 , 9 5 3 $ 1 9 9 , 4 3 5 $ 1 6 8 , 4 9 7 $ 1 7 8 , 7 8 6 $ 6 3 8 , 3 7 3 $ 4 1 1 , 8 3 6 $ 107,291$ U n r e s t r i c t e d 6 , 3 9 1 , 6 5 1 5 , 0 1 4 , 1 9 0 5 , 4 4 9 , 8 4 2 4 , 0 2 2 , 2 8 3 2 , 0 5 0 , 1 0 3 1 , 4 3 7 , 8 6 7 1 , 0 1 1 , 4 1 8 7 4 9 , 2 2 1 1,724,356 2,766,757 To t a l g e n e r a l f u n d 6 5 2 6 2 2 0 $ 5 0 9 4 2 4 2 $ 5 5 2 1 7 6 5 $ 4 2 1 2 2 3 6 $ 2 2 4 9 5 3 8 $ 1 6 0 6 3 6 4 $ 1 1 9 0 2 0 4 $ 1 3 8 7 5 9 4 $ 2136192$2874048$ Fi s c a l Y e a r To t a l ge n e r a l fu n d 6,52 6 ,22 0 $ 5,09 4 ,24 2 $ 5,52 1 ,76 5 $ 4,21 2 ,23 6 $ 2,24 9 ,53 8 $ 1,60 6 ,36 4 $ 1,19 0 ,20 4 $ 1,38 7 ,594 $ 2,136,192$ 2,874,048$ Al l o t h e r g o v e r n m e n t a l f u n d s : R e s t r i c t e d 5 , 2 4 7 , 6 4 5 $ 5 , 4 4 9 , 4 7 9 $ 4 , 3 0 0 , 2 5 6 $ 2 , 8 5 2 , 7 7 2 $ 2 , 4 3 9 , 0 4 4 $ 2 , 9 4 9 , 9 5 1 $ 6 , 5 4 6 , 8 7 5 $ 1 , 5 9 2 , 9 8 1 $ 1 4 , 9 8 1 , 6 7 7 $ 18,280,459$ U n r e s t r i c t e d r e p o r t e d i n : S p e c i a l r e v e n u e f u n d s 2 0 1 , 3 2 7 3 4 8 , 1 9 4 2 2 9 , 1 5 2 8 6 1 , 7 9 9 6 8 2 , 7 2 6 2 9 7 , 5 8 3 1 9 2 , 8 3 3 2 0 0 , 6 5 6 8 2 2 , 8 2 9 574,647 Ci t l j t f d 56 6 2 5 1 60 3 7 3 5 55 1 8 3 7 56 0 1 7 1 1 0 2 9 5 5 7 (9 9 0 9 8 6 ) 29 8 0 7 8 89 2 4 7 5 144261(184995) Cap it al p r o jec t fun ds 56 6 ,25 1 60 3 ,73 5 55 1 ,83 7 56 0 ,17 1 1,02 9 ,55 7 (9 9 0 ,98 6 ) 29 8 ,07 8 89 2 ,475 144,261 (184,995) To t a l a l l o t h e r g o v e r n m e n t a l f u n d s 6 , 0 1 5 , 2 2 3 $ 6 , 4 0 1 , 4 0 8 $ 5 , 0 8 1 , 2 4 5 $ 4 , 2 7 4 , 7 4 2 $ 4 , 1 5 1 , 3 2 7 $ 2 , 2 5 6 , 5 4 8 $ 7 , 0 3 7 , 7 8 6 $ 2 , 6 8 6 , 1 1 2 $ 15,948,767$ 18,670,111$ 6868 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20 0 4 200320022001 Fi s c a l Y e a r MI A M I S H O R E S V I L L A G E , F L O R I D A CH A N G E S I N F U N D B A L A N C E S F O R G O V E R N M E N T A L F U N D S FO R T H E L A S T T E N F I S C A L Y E A R S 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20 0 4 200320022001 Re v e n u e s : Ta x e s 6 , 5 8 3 , 8 8 3 $ 7 , 2 7 5 , 7 4 6 $ 7 , 2 2 4 , 3 3 8 $ 7 , 3 7 3 , 4 8 4 $ 6 , 2 6 0 , 3 9 2 $ 5 , 3 7 2 , 7 9 0 $ 6 , 0 8 7 , 8 0 0 $ 4 , 8 0 8 , 7 5 4 $ 5 , 6 7 4 , 9 2 3 $ 5,265,542$ Pu b l i c s e r v i c e s t a x e s 2 , 8 7 4 , 6 4 5 2 , 9 0 6 , 8 6 1 2 , 9 2 5 , 4 3 1 2 , 9 2 3 , 4 9 9 2 , 8 4 9 , 9 8 2 2 , 4 3 1 , 3 9 5 5 3 8 , 5 3 7 1 , 2 2 1 , 8 5 4 - - Li c e n s e s a n d p e r m i t s 6 5 8 , 8 3 3 6 7 1 , 6 7 4 6 8 2 , 9 5 1 6 6 6 , 6 2 8 7 7 6 , 1 9 9 7 9 0 , 2 5 7 6 4 5 , 2 3 8 4 3 3 , 1 5 6 3 9 6 , 7 6 6 355,561 In t e r g o v e r n m e n t a l 1 , 0 6 5 , 0 1 4 1 , 2 9 0 , 2 2 3 1 , 8 3 7 , 4 0 0 1 , 1 8 8 , 3 6 8 3 , 1 2 5 , 7 8 9 1 , 7 5 6 , 8 2 0 1 , 4 4 2 , 2 7 4 1 , 2 0 2 , 2 0 4 1 , 1 2 0 , 4 6 5 1,161,550 Ch a r g e s f o r s e r v i c e s 1 , 4 6 0 , 4 5 1 1 , 3 1 0 , 2 5 7 1 , 1 0 1 , 3 0 0 1 , 0 7 7 , 2 5 9 9 6 7 , 2 3 5 8 6 5 , 0 9 3 6 5 3 , 9 4 3 6 2 9 , 1 8 1 6 7 2 , 9 4 6 671,075 Fi n e s a n d f o r f e i t u r e s 4 4 4 , 9 4 4 4 9 5 , 5 0 3 2 6 7 , 4 3 5 2 9 7 , 0 7 5 2 3 7 , 9 0 8 2 6 4 , 7 4 2 2 5 3 , 1 2 1 2 4 9 , 5 6 0 2 6 4 , 2 4 8 290,484 Mi s c e l l a n e o u s 9 5 0 , 0 4 0 4 4 7 , 7 4 1 5 2 9 , 1 6 3 5 7 7 , 7 1 9 3 0 8 , 4 2 6 2 4 8 , 9 0 5 2 8 4 , 2 2 4 2 6 7 , 7 3 1 3 6 8 , 2 2 3 280,756 In v e s t m e n t e a r n i n g s 3 5 , 1 5 3 9 4 , 3 0 0 2 2 7 , 6 6 3 3 4 9 , 9 7 1 2 0 1 , 4 6 6 1 6 6 , 7 1 5 4 3 , 3 6 3 5 5 , 0 9 6 3 2 0 , 4 5 0 312,050 Co n t r i b u t i o n s - - 1 5 , 5 7 0 1 9 , 1 4 8 2 2 , 2 4 3 2 , 2 2 1 , 5 8 1 4 9 , 9 7 0 3 1 , 9 0 6 2 5 2 , 8 5 7 35,612 Co n f i s c a t i o n p r o p e r t y - - - - - - 3 1 , 6 9 7 60,870 96,352 145,929 To t a l r e v e n u e s 1 4 , 0 7 2 , 9 6 3 1 4 , 4 9 2 , 3 0 5 1 4 , 8 1 1 , 2 5 1 1 4 , 4 7 3 , 1 5 1 1 4 , 7 4 9 , 6 4 0 1 4 , 1 1 8 , 2 9 8 1 0 , 0 3 0 , 1 6 7 8 , 9 6 0 , 3 1 2 9,167,230 8,518,559 Ex p e n d i t u r e s : Ge n e r a l g o v e r n m e n t 2 2 3 5 8 5 5 2 2 8 4 7 7 5 2 1 3 1 5 3 5 2 6 0 4 1 0 9 3 8 3 1 7 9 1 2 9 7 2 1 2 6 2 6 3 5 9 1 5 2 2 1 2 2 3 3 19009391282557 Ge n e r a l go v e r n m e n t 2,23 5 ,85 5 2,28 4 ,77 5 2,13 1 ,53 5 2,60 4 ,10 9 3,83 1 ,79 1 2,97 2 ,12 6 2,63 5 ,91 5 2,212,233 1,900,939 1,282,557 Pu b l i c s a f e t y 5 , 0 2 2 , 5 4 2 5 , 0 5 0 , 2 3 9 4 , 6 5 9 , 9 0 0 4 , 2 5 7 , 4 9 3 3 , 5 8 1 , 6 2 1 3 , 7 5 1 , 4 7 6 3 , 5 8 5 , 6 9 9 3 , 5 8 3 , 9 7 4 3 , 9 2 0 , 4 8 4 5,186,646 Pu b l i c w o r k s 1 , 6 2 5 , 0 8 5 1 , 7 5 3 , 1 0 0 1 , 9 7 3 , 4 4 6 2 , 1 4 4 , 1 5 1 1 , 7 4 7 , 6 8 9 1 , 7 9 7 , 1 6 4 1 , 2 3 2 , 0 0 9 1 , 5 2 2 , 2 4 6 1 , 9 7 1 , 3 9 4 1,284,847 Cu l t u r e a n d r e c r e a t i o n 2 , 0 7 6 , 1 7 6 2 , 1 6 9 , 6 7 1 2 , 1 3 9 , 0 2 7 2 , 0 0 5 , 5 5 8 1 , 8 9 0 , 5 5 5 1 , 8 6 9 , 3 8 2 2 , 0 8 2 , 2 1 8 1 , 8 9 4 , 5 3 7 1 , 6 5 0 , 6 8 1 2,174,840 Ca p i t a l o u t l a y 1 , 3 9 8 , 4 0 5 1 , 6 5 1 , 2 8 6 1 , 0 1 5 , 1 8 4 1 , 2 5 2 , 2 1 0 1 , 4 3 6 , 5 2 3 7 , 1 8 9 , 9 6 1 9 9 7 , 4 5 6 5 5 6 , 7 8 3 6 9 , 4 9 2 122,440 De b t s e r v i c e s : P r i n c i p a l 4 4 8 , 2 9 7 4 3 1 , 7 6 3 4 1 5 , 1 3 0 3 9 9 , 0 0 8 1 , 1 4 0 , 4 6 1 7 0 9 , 8 2 2 2 5 4 , 1 3 2 1 6 8 , 2 0 2 1 0 4 , 5 1 1 95,831 I n t e r e s t 4 5 5 ,81 0 4 7 3 ,83 1 4 9 5 ,99 7 5 0 7 ,24 4 4 0 6 ,41 3 4 0 3 ,44 5 2 7 4 ,70 7 1 5 9 ,124 1 5 1 ,615 157,073 , , , , , , , ,,, To t a l e x p e n d i t u r e s 1 3 , 2 6 2 , 1 7 0 1 3 , 8 1 4 , 6 6 5 1 2 , 8 3 0 , 2 1 9 1 3 , 1 6 9 , 7 7 3 1 4 , 0 3 5 , 0 5 3 1 8 , 6 9 3 , 3 7 6 1 1 , 0 6 2 , 1 3 6 1 0 , 0 9 7 , 0 9 9 9,769,116 10,304,234 (D e f i c i e n c y ) e x c e ss s o f r e v en u e s o v e r ex p e n d i t u r e s 8 1 0 , 7 9 3 6 7 7 , 6 4 0 1 , 9 8 1 , 0 3 2 1 , 3 0 3 , 3 7 8 7 1 4 , 5 8 7 ( 4 , 5 7 5 , 0 7 8 ) ( 1 , 0 3 1 , 9 6 9 ) ( 1 , 1 3 6 , 7 8 7 ) ( 6 0 1 , 8 8 6 ) (1,785,675) Ot h e r f i n a n c i n g s o u r c e s ( u s e s ) : Pr o c e e d s f r o m l o n g - t e r m d e b t - - 2 , 5 0 0 , 0 0 0 - 4 , 9 9 0 , 4 1 3 1 , 6 8 0 , 0 0 0 - - Pa y m e n t t o r e f u n d i n g a g e n t - - - - - ( 3 3 0 , 0 0 0 ) - - Tr a n s f e r i n 3 , 2 8 3 , 3 6 9 6 , 0 6 6 , 8 4 3 3 , 3 0 8 , 9 1 8 3 , 7 4 5 , 0 5 3 4 , 1 2 8 , 4 2 3 2 , 2 7 5 , 2 9 8 2 , 1 0 9 , 2 1 3 2 , 0 2 2 , 8 4 0 2 , 4 8 2 , 3 0 9 2,020,212 Tr a n s f e r o u t ( 3 , 0 4 8 , 3 6 9 ) ( 5 , 8 5 1 , 8 4 3 ) ( 3 , 1 7 3 , 9 1 8 ) ( 3 , 9 4 6 , 5 4 6 ) ( 4 , 8 0 5 , 0 5 4 ) ( 2 , 0 6 5 , 2 9 8 ) ( 1 , 9 1 3 , 3 7 9 ) ( 2 , 0 4 0 , 3 4 0 ) (2,234,059) (1,861,212) To t a l o t h e r f i n a n c i n g s o u r c e s ( u s e s ) 2 3 5 , 0 0 0 2 1 5 , 0 0 0 1 3 5 , 0 0 0 ( 2 0 1 , 4 9 3 ) 1 , 8 2 3 , 3 6 9 2 1 0 , 0 0 0 5 , 1 8 6 , 2 4 7 1 , 3 3 2 , 5 0 0 248,250 159,000 Ne t c h a n g e i n f u n d b a l a n c e s 1 , 0 4 5 , 7 9 3 $ 8 9 2 , 6 4 0 $ 2 , 1 1 6 , 0 3 2 $ 1 , 1 0 1 , 8 8 5 $ 2 , 5 3 7 , 9 5 6 $ ( 4 , 3 6 5 , 0 7 8 ) $ 4 , 1 5 4 , 2 7 8 $ 195,713 $ (353,636)$ (1,626,675)$ De b t s e r v i c e a s a p e r c e n t a g e o f it l d i t 82 % 80 % 84 % 82 % 14 0 % 10 7 % 55 % 36%27%25% no n c a p it al e x p e n di t ur e s 8.2% 8.0% 8.4% 8.2% 14 .0% 10 .7% 5.5% 3.6%2.7%2.5% 6969 Ad - V a l o r e m T a x e s P u b l i c L i c e n s e s C h a r g e s F i n e s a n d I n t e r e s t Fi s c a l Y e a r G e n e r a l P u r p o s e S e r v i c e T a x e s a n d P e r m i t s I n t e r g o v e r n m e n t a l f o r S e r v i c e s F o r f e i t u r e s M i s c e l l a n e o u s I n c o m e T o t a l 20 0 1 3 , 1 5 2 , 9 7 6 1 , 6 1 6 , 4 8 8 3 5 5 , 5 6 1 9 1 9 , 3 3 9 6 7 1 , 0 7 5 2 9 0 , 4 8 4 2 8 0 , 7 5 6 2 2 6 , 5 9 3 7 , 5 1 3 , 2 7 2 20 0 2 3 , 4 0 4 , 1 1 0 2 , 0 4 9 , 4 2 2 3 9 6 , 7 6 6 1 , 0 9 7 , 2 3 1 6 7 2 , 9 4 6 2 6 4 , 2 4 8 2 1 1 , 9 7 4 9 3 , 2 1 4 8 , 1 8 9 , 9 1 1 20 0 3 3 , 5 1 2 , 0 6 8 1 , 7 4 3 , 1 7 8 4 3 3 , 1 5 6 1 , 1 2 0 , 1 5 2 6 2 9 , 1 8 1 2 4 9 , 5 6 0 2 6 1 , 6 4 2 2 8 , 7 8 4 7 , 9 7 7 , 7 2 1 20 0 4 4 , 0 4 2 , 6 5 6 1 , 7 5 2 , 5 2 0 6 4 5 , 2 3 8 1 , 1 6 4 , 6 3 1 6 5 3 , 9 4 3 2 5 3 , 1 2 1 2 2 4 , 5 2 8 2 , 2 4 9 8 , 7 3 8 , 8 8 6 20 0 5 4 , 7 2 3 , 9 6 3 1 , 8 3 1 , 9 5 8 7 9 0 , 2 5 7 9 9 4 , 9 5 0 8 6 5 , 0 9 3 2 6 4 , 7 4 2 1 9 0 , 9 7 8 3 6 , 3 8 1 9 , 6 9 8 , 3 2 2 20 0 6 5 , 6 2 6 , 0 2 2 2 , 2 1 5 , 4 6 1 7 7 6 , 1 9 9 1 , 0 5 9 , 0 6 7 9 6 7 , 2 3 5 2 3 7 , 9 0 8 2 4 6 , 2 0 5 1 0 4 , 4 4 4 1 1 , 2 3 2 , 5 4 1 20 0 7 6 , 6 7 6 , 1 7 8 2 , 2 0 9 , 1 2 5 6 6 6 , 6 2 8 9 5 4 , 6 0 0 1 , 0 7 7 , 2 5 9 2 9 7 , 0 7 5 5 2 , 1 5 0 1 9 9 , 0 9 2 1 2 , 1 3 2 , 1 0 7 20 0 8 6 , 6 0 5 , 8 7 8 2 , 2 2 2 , 8 0 6 6 8 2 , 9 5 1 8 9 5 , 1 8 8 1 , 1 0 1 , 3 0 0 2 6 7 , 4 3 5 1 6 3 , 3 2 5 1 3 4 , 9 0 3 1 2 , 0 7 3 , 7 8 6 20 0 9 6 , 6 9 9 , 1 8 8 2 , 2 6 3 , 7 9 9 6 7 1 , 6 7 4 7 8 9 , 9 2 1 1 , 3 1 0 , 2 5 7 4 9 5 , 5 0 3 1 6 1 , 2 2 7 3 0 , 4 8 8 1 2 , 4 2 2 , 0 5 7 20 1 0 6 , 0 5 0 , 3 6 0 2 , 2 2 2 , 7 4 3 6 5 8 , 8 3 3 7 9 7 , 7 7 3 1 , 4 6 0 , 4 5 1 3 4 6 , 4 6 3 7 0 5 , 3 5 8 1 9 , 6 3 3 1 2 , 2 6 1 , 6 1 4 Ge n e r a l G o v e r n m e n t a l a n d E x c i s e T a x R e v e n u e s B y S o u r c e La s t T e n F i s c a l Y e a r s (a c c r u a l b a s i s o f a c c o u n t i n g ) MI A M I S H O R E S V I L L A G E , F L O R I D A 70 Fi s c a l Ye a r T o t a l T o t a l T o t a l En d e d R e s i d e n t i a l P e r s o n a l C e n t r a l l y A s s e s s e d D i r e c t T a x M a r k e t Se p t e m b e r 3 0 , Pr o p e r t y Pr o p e r t y As s e s s e d Va l u e Ra t e Va l u e 20 0 1 3 9 0 , 0 4 0 , 9 5 8 1 6 , 9 7 5 , 4 0 7 8 9 4 , 1 4 0 4 0 7 , 9 1 0 , 5 0 5 8 . 8 7 8 N / A 20 0 2 4 1 5 , 3 9 3 , 6 2 0 1 7 , 3 9 9 , 7 9 2 9 0 3 , 0 8 1 4 3 3 , 6 9 6 , 4 9 3 8 . 5 1 5 N / A 20 0 3 4 6 2 , 9 5 4 , 4 5 0 1 8 , 8 5 4 , 9 8 3 9 4 6 , 2 4 0 4 8 2 , 7 5 5 , 6 7 3 8 . 2 6 5 7 9 4 , 2 2 6 , 7 2 4 20 0 4 5 1 6 , 4 2 5 , 6 4 2 2 0 , 3 8 9 , 3 8 3 9 4 4 , 0 0 9 5 3 7 , 7 5 9 , 0 3 4 8 . 2 6 5 9 5 0 , 4 6 1 , 2 3 2 20 0 5 5 7 2 , 4 9 1 , 4 5 0 2 3 , 1 5 1 , 5 4 5 1 , 0 7 8 , 3 9 0 5 9 6 , 7 2 1 , 3 8 5 9 . 3 7 5 1 , 1 3 2 , 6 6 6 , 3 8 1 20 0 6 6 8 6 , 9 1 2 , 2 0 1 2 3 , 4 0 6 , 0 8 5 1 , 2 3 3 , 7 5 6 7 1 1 , 5 5 2 , 0 4 2 9 . 1 8 0 1 , 4 4 3 , 2 9 3 , 4 7 6 20 0 7 8 1 0 , 6 5 6 , 5 8 8 2 2 , 8 7 6 , 7 0 3 1 , 3 1 9 , 8 8 8 8 3 4 , 8 5 3 , 1 7 9 9 . 1 0 6 1 , 8 5 3 , 9 1 5 , 5 9 2 20 0 8 9 0 2 , 1 9 3 , 0 2 5 1 8 , 8 7 3 , 7 0 0 1 , 6 1 2 , 4 8 7 9 2 2 , 6 7 9 , 2 1 2 7 . 8 1 6 2 , 2 1 4 , 1 9 9 , 5 3 4 20 0 9 7 0 3 , 8 9 9 , 3 4 5 1 5 , 7 7 5 , 6 2 1 1 , 4 9 8 , 8 5 7 7 2 1 , 1 7 3 , 8 2 3 8 . 2 9 3 2 , 0 4 7 , 1 7 5 , 0 3 1 20 1 0 7 0 0 , 8 9 9 , 4 3 1 1 7 , 0 7 2 , 0 6 5 1 , 5 4 3 , 9 9 5 7 1 9 , 5 1 5 , 4 9 1 8 . 7 0 6 1 , 5 2 4 , 5 5 4 , 7 2 7 So u r c e : M i a m i - D a d e C o u n t y P r o p e r t y A p p r a i s a l O f f i c e . No t e : P r o p e r t y i n t h e V i l l a g e i s r e a s s e s s e d e a c h y e a r . S t a t e l a w r e q u i r e s t h e P r o p e r t y A p p r a i s e r t o a p p r a i s e p r o p e r t y a t 1 0 0 % o f m a r k e t v a l u e . T h e F l o r i d a C o n s t i t u t i o n w a s a m e n d e d , e f f e c t i v e J a n u a r y 1 , 1 9 9 5 , t o l i m i t a n n u a l i n c r e a s e s i n a s s e s s e d v a l u e o f p r o p e rt y w i t h h o m e s t e a d e x e m p t i o n t o 3 p e r c e n t p e r y e a r o r t h e a m o u n t o f t h e C o n s u m e r P r i c e i n d e x , w h i c h e v e r i s l e s s . T h e i n c r e a s e i s n o t a ut o m a t i c s i n c e n o a s s e s s e d v a l u e s h a l l e x c e e d m a r k e t v a l u e . T a x r a t e s a r e p e r $ 1 , 0 0 0 o f a s s e s s e d v a l u e . 52.68%Assessed Value as a percentage MI A M I S H O R E S V I L L A G E , F L O R I D A AS S E S S E D V A L U E A N D A C T U A L V A L U E O F T A X A B L E P R O P E R T Y FO R T H E L A S T T E N F I S C A L Y E A R S 49.30%45.03%41.67%35.23%47.20%of Market Value N/A N/A 60.78%56.58% 71 Fi s c a l Total Ye a r T o t a l Direct & En d e d C i t y D e b t D i r e c t C o u n t y - D e b t O v e r l a p p i n g Se p t e m b e r 3 0 , Wi d e Se r v i c e Ra t e Wi d e Se r v i c e Fi r e Li b r a r y Sc h o o l StateRates 20 0 1 8 . 3 6 2 7 0 . 5 1 5 0 8 . 8 7 7 7 5 . 7 5 1 0 0 . 6 5 2 0 2 . 7 5 2 0 - 9 . 6 1 7 0 0 . 7 3 8 0 2 8 . 3 8 7 7 20 0 2 8 . 0 0 0 0 0 . 5 1 5 0 8 . 5 1 5 0 5 . 7 1 3 0 0 . 5 5 2 0 2 . 7 5 2 0 - 9 . 3 7 6 0 0 . 7 3 5 5 2 7 . 6 4 3 5 20 0 3 7 . 7 5 0 0 0 . 5 1 5 0 8 . 2 6 5 0 5 . 8 8 9 0 0 . 3 9 0 0 2 . 6 6 1 0 - 9 . 2 5 2 0 0 . 7 3 5 5 2 7 . 1 9 2 5 20 0 4 7 . 7 5 0 0 0 . 5 1 5 0 8 . 2 6 5 0 5 . 9 6 9 0 0 . 2 8 5 0 2 . 6 6 1 0 - 9 . 1 0 0 0 0 . 7 3 5 5 2 7 . 0 1 5 5 20 0 5 8 . 2 5 0 0 1 . 1 2 5 1 9 . 3 7 5 1 5 . 9 3 5 0 0 . 2 8 5 0 2 . 6 6 1 0 - 8 . 6 8 7 0 0 . 7 3 5 5 2 7 . 6 7 8 6 20 0 6 8 . 2 5 0 0 0 . 9 3 0 0 9 . 1 8 0 0 5 . 8 3 5 0 0 . 2 8 5 0 2 . 6 6 1 0 - 8 . 4 3 8 0 0 . 7 3 5 5 2 7 . 1 3 4 5 20 0 7 8 . 2 5 0 0 0 . 8 5 5 9 9 . 1 0 5 9 5 . 6 1 5 0 0 . 2 8 5 0 2 . 6 5 1 0 - 8 . 1 0 5 0 0 . 7 3 5 5 2 6 . 4 9 7 4 20 0 8 7 . 1 4 0 0 0 . 6 7 6 4 7 . 8 1 6 4 4 . 5 7 9 6 0 . 2 8 5 0 2 . 2 4 8 7 - 7 . 9 4 8 0 0 . 6 5 8 5 2 3 . 5 3 6 2 20 0 9 7 . 6 3 5 1 0 . 6 5 7 8 8 . 2 9 2 9 4 . 8 3 7 9 0 . 2 8 5 0 2 . 2 2 7 1 7 . 7 9 7 0 0 . 6 5 8 5 2 4 . 0 9 8 4 20 1 0 8 . 0 0 0 0 0 . 7 0 5 9 8 . 7 0 5 9 4 . 8 3 7 9 0 . 2 8 5 0 2 . 2 2 7 1 7 . 9 9 5 0 0 . 6 5 8 5 2 4 . 7 0 9 4 (1 ) O v e r l a p p i n g r a t e s a r e t h o s e o f l o c a l a n d c o u n t y g o v e r n m e n t s t h a t a p p l y t o p r o p e r t y o w n e r s w i t h i n t h e V i l l a g e o f M i a m i S h o r e s. Ad d i t i o n a l i n f o r m a t i o n : Pr o p e r t y t a x r a t e s a r e a s s e s s e d p e r $ 1 , 0 0 0 o f T a x a b l e A s s e s s e d V a l u a t i o n Ta x r a t e l i m i t s : C i t y 1 0 . 0 0 0 M i l s C o u n t y 1 0 . 0 0 0 M i l s S c h o o l 1 0 . 0 0 0 M i l s S t a t e 1 0 . 0 0 0 M i l s So u r c e : M i a m i D a d e C o u n t y F i n a n c e D e p a r t m e n t , T a x C o l l e c t o r ' s D i v i s i o n MI A M I S H O R E S V I L L A G E , F L O R I D A PR O P E R T Y T A X R A T E S DI R E C T A N D O V E R L A P P I N G G O V E R N M E N T S ( 1 ) FO R T H E L A S T T E N F I S C A L Y E A R S Mi a m i S h o r e s V i l l a g e C o u n t y S p e c i a l D i s t r i c t s 72 PercentagePercentage Taxableof Total CityTaxableof Total City AssessedTaxableAssessedTaxable Taxpayer Value Rank Value Value Rank Value Northern Trust Bank8,970,151$ 11.25%2,900,000$ 30.71% Tropical Chevrolet, Inc.6,998,282 20.97%2,907,881 20.71% Shore Square Investments, LLC6,413,817 30.89%0.00% Florida Power & Light Co.5,677,241 40.79%- 0.00% Camp Biscayne at the Grove3,362,286 50.47%- 0.00% Bujolo, Inc.2,688,645 60.37%1,857,565 40.46% BellSouth Telecommunications Inc.2,642,752 70.37%- 0.00% Bank of America2,391,887 80.33%1,267,122 80.31% Bahman Ashraf2,294,640 90.32%- 0.00% Omar Cassola2,202,547 100.31%- 0.00% Boris Moroz & Phil Glassman- 0.00%3,328,497 10.82% Sheila McDonald- 0.00%1,582,421 50.39% Bennett Electric/George Bennett- 0.00%1,467,858 60.36% Ben Pumo- 0.00%1,280,516 70.31% Angelo Napolitano Trust- 0.00%1,120,855 90.27% Thomas & Sandra Chaille- 0.00%1,048,156 100.26% Total43,642,248$ 6.07%17,712,715$ 4.34% Source: Miami-Dade County Property Appraiser Office 20102001 MIAMI SHORES VILLAGE, FLORIDA PRINCIPAL PROPERTY TAX PAYERS CURRENT YEAR AND TEN YEARS AGO 73 Fi s c a l Ye a r T o t a l L e v i e d C o l l e c t i o n s En d e d f o r t h e P e r c e n t a g e i n S u b s e q u e n t P e r c e n t a g e Se p t e m b e r 3 0 , Fi s c a l Y e a r Am o u n t of L e v y Ye a r s Am o u n t of L e v y 20 0 1 3 , 2 7 7 , 9 9 6 2 , 9 9 9 , 4 9 6 9 1 . 5 % 1 5 3 , 4 8 0 3 , 1 5 2 , 9 7 6 9 6 . 2 % 20 0 2 3 , 5 0 7 , 0 4 0 3 , 2 9 8 , 4 9 2 9 4 . 1 % 1 0 5 , 6 1 8 3 , 4 0 4 , 1 1 0 9 7 . 1 % 20 0 3 3 , 7 5 0 , 9 8 2 3 , 3 9 0 , 0 9 0 9 0 . 4 % 1 2 1 , 9 7 8 3 , 5 1 2 , 0 6 8 9 3 . 6 % 20 0 4 4 , 1 8 3 , 4 9 8 3 , 8 7 1 , 3 2 2 9 2 . 5 % 1 7 1 , 3 3 4 4 , 0 4 2 , 6 5 6 9 6 . 6 % 20 0 5 4 , 9 2 2 , 9 5 1 4 , 5 2 5 , 6 8 3 9 1 . 9 % 1 9 8 , 2 8 0 4 , 7 2 3 , 9 6 3 9 6 . 0 % 20 0 6 5 , 8 7 0 , 3 0 4 5 , 4 4 1 , 6 0 7 9 2 . 7 % 1 8 4 , 4 1 5 5 , 6 2 6 , 0 2 2 9 5 . 8 % 20 0 7 6 , 8 8 7 , 5 3 9 6 , 5 7 1 , 6 4 2 9 5 . 4 % 1 0 4 , 5 3 6 6 , 6 7 6 , 1 7 8 9 6 . 9 % 20 0 8 6 , 8 7 7 , 6 7 1 6 , 3 9 6 , 4 4 0 9 3 . 0 % 2 0 9 , 4 3 8 6 , 6 0 5 , 8 7 8 9 6 . 0 % 20 0 9 7 , 0 4 4 , 7 4 8 6 , 4 7 4 , 5 1 4 9 1 . 9 % 2 2 4 , 6 7 4 6 , 6 9 9 , 1 8 8 9 5 . 1 % 20 1 0 6 , 3 8 5 , 1 9 0 5 , 9 0 3 , 2 1 2 9 2 . 5 % 1 4 7 , 1 2 8 6 , 0 5 0 , 3 4 0 9 4 . 8 % So u r c e : M i a m i S h o r e s V i l l a g e F i n a n c e D e p a r t m e n t a n d M i a m i - D a d e C o u n t y P r o p e r t y A p p r a i s e r s O f f i c e . Co l l e c t e d w i t h i n t h e Fi s c a l Y e a r o f t h e L e v y T o t a l c o l l e c t i o n s t o D a t e MI A M I S H O R E S V I L L A G E , F L O R I D A OP E R A T I N G P R O P E R T Y T A X L E V I E S A N D C O L L E C T I O N S FO R T H E L A S T T E N F I S C A L Y E A R S 74 Percentage Fiscal of Actual YearGeneralTaxable EndedObligation LoanValue of Per September 30,Bonds Payable Total Property Capita 20013,090,000 531,751 3,621,751 0.89%358 20023,030,000 438,202 3,468,202 0.80%334 20032,970,000 1,680,000 4,650,000 0.96%448 20047,910,000 1,485,868 9,395,868 1.75%905 20057,750,000 1,405,069 9,155,069 1.53%882 20067,585,000 3,444,879 11,029,879 1.55%1,054 20077,415,000 3,215,811 10,630,811 1.27%1,024 20087,235,000 3,438,552 10,673,552 1.16%1,028 20097,050,000 3,095,362 10,145,362 1.41%977 20106,860,000 2,737,674 9,597,674 1.33%901 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. Governmental Activities MIAMI SHORES VILLAGE, FLORIDA RATIOS OF OUTSTANDING DEBT BY TYPE FOR THE LAST TEN FISCAL YEARS 75 Pe r c e n t a g e A m o u n t De b t A p p l i c a b l e A p p l i c a b l e Go v e r n m e n t a l U n i t Ou t s t a n d i n g To C i t y To C i t y 70 1 , 8 0 9 , 3 7 0 Ov e r l a p p i n g d e b t : M i a m i - D a d e C o u n t y , F l o r i d a ( 1 ) 8 2 2 , 2 2 7 $ 0 . 3 3 % 2 , 6 7 4 $ M i a m i - D a d e C o u n t y P u b l i c S c h o o l s ( 2 ) 3 5 6 , 9 9 2 0 . 3 1 % 1 , 0 9 7 T o t a l o v e r l a p p i n g d e b t 1 , 1 7 9 , 2 1 9 $ 3 , 7 7 1 Mi a m i S h o r e s V i l l a g e 9 , 5 9 8 1 0 0 . 0 0 % 9 , 5 9 8 T o t a l d i r e c t a n d o v e r l a p p i n g d e b t 1 , 1 8 8 , 8 1 7 $ 1 3 , 3 6 9 $ So u r c e s : MI A M I S H O R E S V I L L A G E , F L O R I D A DI R E C T A N D O V E R L A P P I N G G O V E R N M E N T A L A C T I V I T I E S D E B T AS O F S E P T E M B E R 3 0 , 2 0 1 0 (i n t h o u s a n d s ) (1 ) M i a m i - D a d e C o u n t y , F i n a n c e D e p a r t m e n t - B o n d A d m i n i s t r a t i o n D i v i s i o n (2 ) T h e S c h o o l B o a r d o f M i a m i - D a d e C o u n t y - O f f i c e o f t h e C o n t r o l l e r (3 ) T h e p e r c e n t a g e o f o v e r l a p p i n g d e b t a p p l i c a b l e i s e s t i m a t e d u s i n g t h e t a x a b l e a s s e s s e d p r o p e r t y v a l u e s o f t h e V i l l a g e a s c o m p a r e d t o t h e t a x a b l e a s s e s s e d p r o p e r t y v a l u e o f t h e C o u n t y a n d t h e S c h o o l B o a r d . 76 Le g a l d e b t m a r g i n c a l c u l a t i o n f o r f i s c a l y e a r 2 0 1 0 : As s e s s e d v a l u e 7 1 9 , 5 1 5 , 4 9 1 $ De b t l i m i t ( 1 0 % o f a s s e s s e d v a l u e ) 7 1 , 9 5 1 , 5 4 9 De b t a p p l i c a b l e t o l i m i t : To t a l b o n d e d d e b t 9 , 5 9 7 , 6 7 4 Le s s : Re v e n u e b o n d s In s t a l l m e n t l o a n s ( 2 , 7 3 7 , 6 7 4 ) To t a l d e b t a p p l i c a b l e t o l i m i t a t i o n 6 , 8 6 0 , 0 0 0 Le g a l d e b t m a r g i n 6 5 , 0 9 1 , 5 4 9 $ 20 1 0 20 0 9 20 0 8 20 0 7 20 0 6 20 0 5 20 0 4 200320022001 De b t l i m i t 7 1 , 9 5 1 , 5 4 9 $ 7 2 , 1 1 7 , 3 8 2 $ 9 2 , 2 6 7 , 9 2 1 $ 8 2 , 7 1 3 , 1 5 8 $ 7 1 , 1 5 5 , 2 0 4 $ 5 9 , 6 7 2 , 1 3 9 $ 5 3 , 7 7 5 , 9 0 3 $ 4 8 , 2 7 5 , 5 6 7 $ 4 3 , 3 6 9 , 6 4 9 $ 40,791,051$ To t a l n e t d e b t a p p l i c a b l e t o l i m i t 6 , 8 6 0 , 0 0 0 7 , 2 3 5 , 0 0 0 7 , 4 1 5 , 0 0 0 7 , 4 1 5 , 0 0 0 7 , 5 8 5 , 0 0 0 7 , 7 5 0 , 0 0 0 7 , 9 1 0 , 0 0 0 2 , 9 7 0 , 0 0 0 3,030,000 3,090,000 Le g a l d e b t m a r g i n 6 5 , 0 9 1 , 5 4 9 $ 6 4 , 8 8 2 , 3 8 2 $ 8 4 , 8 5 2 , 9 2 1 $ 7 5 , 2 9 8 , 1 5 8 $ 6 3 , 5 7 0 , 2 0 4 $ 5 1 , 9 2 2 , 1 3 9 $ 4 5 , 8 6 5 , 9 0 3 $ 4 5 , 3 0 5 , 5 6 7 $ 40,339,649$ 37,701,051$ To t a l n e t d e b t a p p l i c a b l e t o t h e li m i t a s a p e r c e n t a g e o f d e b t l i m i t 9 . 5 3 % 1 0 . 0 3 % 8 . 0 4 % 8 . 9 6 % 1 0 . 6 6 % 1 2 . 9 9 % 1 4 . 7 1 % 6 . 1 5 % 6 . 9 9 % 7 . 5 8 % Fi s c a l Y e a r MI A M I S H O R E S V I L L A G E , F L O R I D A LE G A L D E B T M A R G I N I N F O R M A T I O N FO R T H E L A S T T E N F I S C A L Y E A R S 77 Pe r s o n a l P e r In c o m e C a p i t a Es t i m a t e d ( T h o u s a n d o f P e r s o n a l U n e m p l o y m e n t Ye a r Po p u l a t i o n ( 1 ) Do l l a r s ) In c o m e ( 2 ) Ra t e ( 3 ) 20 0 1 1 0 , 1 3 0 2 6 7 , 8 8 8 2 6 , 4 4 5 6 . 1 % 20 0 2 1 0 , 3 8 0 2 8 1 , 7 8 6 2 7 , 1 4 7 6 . 6 % 20 0 3 1 0 , 3 8 5 2 8 9 , 6 4 8 2 7 , 8 9 1 5 . 9 % 20 0 4 1 0 , 3 8 5 3 0 9 , 6 5 0 2 9 , 8 1 7 5 . 4 % 20 0 5 1 0 , 3 8 0 3 3 0 , 7 7 9 3 1 , 8 6 7 4 . 3 % 20 0 6 1 0 , 4 6 2 3 6 3 , 1 2 6 3 4 , 7 0 9 3 . 8 % 20 0 7 1 0 , 3 8 0 3 7 1 , 5 1 1 3 5 , 7 9 1 3 . 6 % 20 0 8 1 0 , 3 8 0 3 8 6 , 8 0 0 3 7 , 2 6 4 5 . 3 % 20 0 9 1 0 , 3 8 0 3 9 3 , 4 9 5 3 7 , 9 0 9 8 . 9 % 20 1 0 1 0 , 6 5 4 2 4 4 , 6 4 8 2 2 , 9 6 3 1 2 . 1 % So u r c e s : (1 ) S t a t e o f F l o r i d a D e p a r t m e n t o f R e v e n u e (2 ) F l o r i d a R e s e a r c h a n d E c o n o m i c D a t a b a s e - M i a m i - D a d e C o u n t y (3 ) M i a m i - D a d e C o u n t y F i n a n c e D e p a r t m e n t MI A M I S H O R E S V I L L A G E , F L O R I D A DE M O G R A P H I C A N D E C O N O M I C S T A T I S T I C S FO R T H E L A S T T E N C A L E N D A R Y E A R S 78 PercentagePercentage of Total Cityof Total City Employer Employees Rank Employment Employees Rank Employment Miami-Dade County Public Schools48,571 13.81%37,500 13.41% Miami-Dade County, Florida29,000 22.28%30,000 22.73% Federal Government19,500 31.53%18,276 31.66% Florida State Government17,100 41.34%18,100 41.65% University of Miami16,000 51.26%8,000 70.73% Baptist Health Systems of South FL13,376 61.05%7,500 80.68% Jackson Health System12,871 799.00%10,000 50.91% Publix Super Markets10,800 885.00%4,000 100.36% American Airlines9,000 971.00%9,000 60.82% Florida International University8,000 1063.00%2,591 130.24% Miami-Dade College6,200 1149.00%2,400 140.22% Precision Response Corp.5,000 1239.00%4,360 90.40% City of Miami4,309 1334.00%3,400 120.31% Florida Power & Light3,840 1430.00%3,823 110.35% Carnival Cruise Lines3,500 1527.00%2,000 150.18% 207,067 16.24%160,950 14.65% Source: The Beacon Council, Miami Florida, Miami Business Profile Miami-Dade County, 2010 Florida Comprehensive Annual Financial Report 20102001 MIAMI SHORES VILLAGE, FLORIDA PRINCIPAL EMPLOYERS LOCATED IN MIAMI-DADE COUNTY CURRENT YEAR AND TEN YEARS AGO 79 Function/Program 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 General government: Administration: Full time9 9 9 10 11 10 - 10 11 9 Part time- - - - - - - - - 1 Finance: Full time5 4 4 4 5 5 5 5 5 4 Part time1 1 1 1 1 1 1 1 1 1 Public works: Full time47 45 44 60 66 55 54 53 55 50 Part time1 2 1 2 2 2 2 2 2 2 Culture and recreation: Recreation: Full time13 11 12 12 12 12 12 12 12 12 Part time51 56 48 64 64 64 64 64 64 86 Library: Full time3 3 3 3 4 4 4 4 4 7 Part time7 7 7 7 6 7 7 7 6 6 Public safety Police Full time45 45 43 47 47 44 44 44 35 42 Part time3 3 3 5 5 5 4 4 5 4 Total185 186 175 215 223 209 197 206 200 224 Source: Village Finance office Fiscal Year MIAMI SHORES VILLAGE, FLORIDA VILLAGE EMPLOYEES BY FUNCTION/PROGRAM LAST TEN FISCAL YEARS 80 COMPLIANCE SECTION 81 INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Mayor and Members of the Village Council Miami Shores Village, Florida We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of Miami Shores Village, Florida (the Village) as of and for the fiscal year ended September 30, 2010 which collectively comprise the Village’s basic financial statements, and have issued our report thereon dated August 26, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered Village's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Village's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of Village's internal control over financial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined above. 4649 PONCE DE LEON BLVD. SUITE 404 CORAL GABLES, FL 33146 TEL: 305-662-7272 FAX: 305-662-4266 ACC-CPA.COM 82 Honorable Mayor and Members of the Village Council Miami Shores Village, Florida Compliance and Other Matters As part of obtaining reasonable assurance about whether Village's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Pursuant to Chapter 119, Florida Statutes, this report is public record and its distribution is not limited. Auditing standards generally accepted in the United States of America require us to indicate that this report is intended solely for the information and use of the Village Council and management of Miami Shores Village and the State of Florida Auditor General, and is not intended to be and should not be used by anyone other than these parties. Alberni Caballero & Company, LLP August 26, 2011 Coral Gables, Florida 83 MANAGEMENT LETTER REQUIRED BY SECTION 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Honorable Mayor and Members of the Village Council Miami Shores Village, Florida We have audited the financial statements of Miami Shores Village, Florida, as of and for the fiscal year ended September 30, 2010, and have issued our report thereon dated August 26, 2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. We have issued our Independent Auditors’ Report on Internal Control over financial reporting and on Compliance and Other Matters. Disclosures in that report, which are dated August 26, 2011, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits performed in the State of Florida and, unless otherwise required to be reported in the report on compliance and internal controls, this letter is required to include the following information.  Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial report. There were no recommendations made in the preceding annual financial report.  Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the provisions of Section 218.415., Florida Statutes, regarding the investment of public funds. In connection with our audit, we determined that the Miami Shores Village, Florida complied with Section 218.415, Florida Statutes.  Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management, accounting procedures, and internal controls. In connection with our audit we have no recommendations to report.  Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of provisions of contracts and grant agreements or abuse that have an effect on the financial statements that is less than material but more than inconsequential. In connection with our audit, we did not have any such findings.  Section 10.554(1)(i)5., Rules of the Auditor General, provides that the auditor may, based on professional judgment, report the following matters that have an inconsequential effect on financial statements, considering both quantitative and qualitative factors: (1) violations of provisions of contracts or grant agreements, fraud, illegal acts, or abuse, and (2) Deficiencies in internal control that are not significant deficiencies. In connection with our audit, we did not have any such findings. 4649 PONCE DE LEON BLVD. SUITE 404 CORAL GABLES, FL 33146 TEL: 305-662-7272 FAX: 305-662-4266 ACC-CPA.COM 84 Honorable Mayor and Members of the Village Council Miami Shores Village, Florida  Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in the management letter, unless disclosed in the notes to the financial statements. The Village was incorporated in accordance with the laws of the State of Florida Chapter 165 of 1963. There are no component units related to the Village.  Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether or not the local government entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that the Miami Shores Village, Florida did not meet any of the conditions described in Section 218.503(1), Florida Statutes.  Section 10.554(1)(i)7.b., Rules of the Auditor General, we determined that the annual financial report for the Miami Shores Village, Florida for the fiscal year ended September 30, 2010, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2010. In connection with our audit, we determined that these two reports were in agreement.  Pursuant to Sections 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, we applied financial condition assessment procedures. It is management's responsibility to monitor the Village’s financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. Pursuant to Chapter 119, Florida Statutes, this management letter is public record and its distribution is not limited. Auditing standards generally accepted in the United States of America require us to indicate that this letter is intended solely for the information and use of management, and the State of Florida Auditor General, and is not intended to be and should not be used by anyone other than these parties. We wish to thank Miami Shores Village, Florida, and the personnel associated with it, for the opportunity to be of service to them in this endeavor as well as future engagements and the courtesies extended to us. Alberni Caballero & Company, LLP August 26, 2011 Coral Gables, FL 85 MIAMI SHORES VILLAGE, FLORIDA SCHEDULE OF FINDINGS AND RESPONSES FISCAL YEAR ENDED SEPTEMBER 30, 2010 PRIOR YEAR FINANCIAL STATEMENT FINDINGS NONE CURRENT YEAR FINANCIAL STATEMENT FINDINGS NONE