The URL can be used to link to this page

2014-2015MIAMI AS' H 0 R E - sz), VILLeE /ADOPTED OPERATING AND CAPITAL BUDGETS A FLORIDA MUNICIPALITY BY DEPARTMENT BY D /V /S /ON for the Fiscal Year beginning October 1 & ending September 30 Miami Shores Village Florida Adopted Operating Budgets and Capital Budget By Department and Division for the fiscal year beginning... October 1, 2014 and ending... September 30, 2015 Approved by the Miami Shores Village Council September 16, 2014 Prepared by the Miami Shores Village Finance Department C_m Oa N ..............N.. .........N. ...... ............. . .O O ..... ...... .... ....... ..... ...... .0........0..0.. .......... ............. ...... ..... ..... ............ ...... 4 .....0... ....0... . .... > IT LL O 0 0 0 0 0 0 C� CI C� Et C� 0 00. O lr� ct N N O loll 11 -1 ;E; "t o 1 0 4 R q k �0, R k R R 6 g 0 C� I O m N Z� I ;z 1w �It �2 �2 I V 0 o ',2 Z; k 6 L'� i 11Z 11� Is .6 Iz rIF cc� 11� Lr; lr� 11� R I(f cT0 0 cl� k i 't ck ci 2 06 N- O V 7 7 7 7 7 9 9 9 9 9, 6 9 6 9 9 9 9 N N 4 A 6 9 6 6 9 7 9 1� 9 9 9 9 9 x 0 E Zoo 5x u. y -6 -6 tg p - -9 fu I 2 N .......... ro ..................... ... ...... .. .................. ............ ...... . ....... .. ...... ..... .. C7� 0 0 0 0 0 0 0 0 0 6 o o LI; LL O P 11 17� 7 7 7 6 6 6 6 6 9 9 7 7 9 In 'lr li 6 6 'v 12 So E E E E E 2 E E E 2 2 2 2 2 2 2 E o 0 E O M a m o C! c C; C; Cc; ..................... ..... ...... ...... ..... ...... . ...... . ...... . ..... . ..... . ...... . ...... . ..... • ... .. ..... . . .... .. . ...... . ...... . ...... . .... .. . ....... . ...... ...... ...... ...... ...... ...... ...... ... . ...... .... . > �2 osi o o 0 0 0 0 0. 02n M- 0 0 0 0 50� lml� 50i P Q c� of 0 -c� c� 'g C; t,7 C� �W� C� Lri lw� w c� m c=i c� Lri Lr! v� R O gh � 0 %c c� 1� t2 9 6 6 6 o 6 6 6 6 6 6 6 6 9 9 9 9 9 9 9 9 9 . . . . . 9 9 9 919 OO pp 9 9 g p0 9 9 T 9 9 9 9 9 . . . . . . . . . . . . . . . . . . > `m w<<< m 43 t5 E .0 4 le E E E ow -2 io 2- E li a -I U � L . M 'i 6 t! t ..................... ............ ..... ...... ...... . ..... ...... . .................. .. --- - - ..... ............ ..... . .... ...... ....... ...... Ci O i lw� oll C� LL 0 0 0 0 0: 0 0 0 0 0 0 Wi 1 cl� Lr� I.: wl ^ p^ 6 06 le N I I Z6 O oil 8 "i O R R I x: 1 A Ili A cl� Lr; Ci ll � 9 9 9 9 S O 6 6 6 6 9 6 9 6 6 6 6 6 O S O 00 9 9 9 6 9 9 9 9 9 9 9 9 9 9 9 1? 9 9 9 9 9 9 9 6 6 6 6 9 9 9 9 9 9 9 9 9 �2 'T a o° 76 2 E t4 12 E! O ..................... ........ ...... ...... . ...... ............. ...... .. ...... ...... ............. ...... ...... ...... .. ..... ...... ...... . ............ ..... ...... ............ ...... ...O M .... ...... Eli 0 O QW R Ct Q ct W It C� It cl H6 Iri wi Lk r1i ry 9 9 9 y 6 9 6 6 9 6 9 7- 'S 7- 9 9 9 9 9 9 O p 9 9 9 9 9 9 9 9 9 2i o 6 6 G 4; t Eo 2 u 7E i .............. .................. .... .... . ...... ...... ..... ...... ...... . ... .. ....... ....... ...... .. . ........... ...... ..... ............. ..... ..... ............. ..... G6 c6 r G6 as v� Lr; ocF P ae p ae ae ae ae ae ae ae ae ae ae ae ae ae op m Ilz c� -F 'IF mN C� cl cl � i cl� P Iq W 8!, j L'I 'R • Gr WR c,� c'I 2 Z2 f i 2 le is 0 E t v 0 0 0 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PLANNING AND ZONING DEPARTMENT Services, Functions and - Activities The mission of the Planning and Zoning Department is to provide Miami Shores Village with professional, courteous and timely planning services. Services that promote and facilitate the orderly and efficient development of the community; to protect existing neighborhoods through sound regulatory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code, Federal and State regulations. BUDGET HIGHLIGHTS FYI FYI Change Personnel Costs . ............................... $ 146,631 $146,644 $ 13 Operating Costs . ............................... 13,711 28,737 15,026 TOTAL ... ............................... $ 160,342 $175,381 $15,039 The department continues to hold costs down by providing professional planning services relating to the Village's Comprehensive Plan and Zoning Code rewrite, previously provided by consultants and by providing GIS services to Village departments. This department is estimated to generate $12,000 in General Fund Revenues PZ -2 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida PLANNING AND ZONING DEPARTMENT Code: 001.15.0450.00.515 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 103,565 Planning and Zoning Director base salary 11 -100 Executive Benefit 6,500 Executive benefit package 12 -000 Regular Salaries 16,098 Administrative Assistant (50% allocated with Code Enforcement Division) 14 -000 Overtime 1,000 Estimated overtime costs for attendance at Board meetings under FLSA regulations 18 -100 Longevity 500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 9,766 Social Security and Medicare taxes 23 -000 Health Insurance 5,417 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 1,222 Allocated costs of workers compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 2,576 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 146,644 OPERATING COSTS 31 -000 Professional Services $ 20,000 Village's cost for ongoing Comprehensive Plan revisions and funding to amend the Zoning Code 31 -100 Technology Public Works and Building will now pay annual maintenance fees to Energov for software PZ -4 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida PLANNING AND ZONING DEPARTMENT Code: 001.15.0450.00.515 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 40 -000 Travel 4,100 Attend national American Planning Association conference and Florida APA conference to acquire credits necessary to maintain AICP certification and to keep up with new ideas, trends and research in planning and zoning 41 -100 Cellular 42 -000 Postage 45 -000 46 -000 47 -000 51 -000 52 -200 54 -000 55 -000 25 Funding for ATBT cellular phone 100 Zoning hearing notices, certified mailings and miscellaneous correspondence ISF: Risk Management 1,615 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League ISF: Fleet Maintenance Printing Office Supplies Other Operating Supplies Dues, Subscriptions and Memberships Training and Education Subtotal: Operating Costs TOTAL: PLANNING AND ZONING DEPARTMENT Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to Florida League 500 Informational brochures, notice boards, and miscellaneous printing of promotional literature 500 General office supplies for one and one half (1.5) full -time employees 750 Costs associated with computer peripheral equipment, software and filing and storage 747 American Planning Association Florida Chapter, American Institute of Certified Planners and Florida Floodplain Managers Assocication 400 Costs associated with attending local planning meetings including seminar costs, parking and related expenses $ 28,737 $ 175,381 PZ -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Services, Functions andActivities The Building Department is responsible for the enforcement of all State, County and municipal construction and building related codes. Building inspections ensure compliance with the Miami Shores Village Code, the Florida Building Code and all other applicable State and Federal codes. Compliance includes examination of building plans, permitting and the inspection of construction methods and materials. The Department processes all permit applications, ensuring the mandatory information and documentation are included. Upon completion of a project, the Department issues a certificate of occupancy or certificate of completion. BUDGET HIGHLIGHTS FYI FYI Change Personnel Costs . ............................... $ 405,213 $ 475,912 $ 70,699 Operating Costs .. ............................... 18,091 10,661 7,430 TOTAL ... ............................... $ 423,304 $ 486,573 $ 63,269 This department is estimated to generate $817,000 in Revenue B -2 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Code: 001.24.0400.00.524 CODE CLASSIFICATION AMOUNT EXPLANATION .. .. PERSONNEL COSTS 11 -000 Executive Salaries $ 115,442 Building Director base salary 11 -100 Executive Benefit 6,500 Executive benefit package 12 -000 Regular Salaries 94,566 (1) Administrative Supervisor (2) Permit Clerks 13 -000 Other Salaries 198,800 (3) Chief Inspectors: Electrical, Plumbing and Mechanical (1) Building Inspector (1) Structural Engineer (Funded by structural review fees) 14 -000 Overtime Estimated overtime costs 18 -100 Longevity Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 31,809 Social Security and Medicare taxes 23 -000 Health Insurance 21,218 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 3,056 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 4,521 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 475,912 tits B -4 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Code: 001.24.0400.00.524 CODE CLASSIFICATION AMOUNT EXPLANATION •• OPERATING COSTS 34 -100 Temporary Personnel $ - Funding for temporary staff during vacancies B -5 vacations, special event and emergencies 42 -000 Postage 360 Correspondence and certified mail 45 -000 ISF: Risk Management 4,845 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -000 ISF: Fleet Maintenance 1,811 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46 -200 Repairs and Maintenance 300 Estimated funding requirement for repairs and maintenance to furniture, fixtures and equipment 47 -000 Printing 150 Miscellaneous printing 49 -700 Village Permit Fees 100 State and county fees for required Village permits 51 -000 Office Supplies 650 Pens, paper, ink and other office supplies for a one year period for (4) full time employees 52 -200 Other Operating Supplies 1,500 Paper, printer cartridges, filing cabinets and miscellaneous supplies for Building Department 54 -000 Dues, Memberships and Subscriptions 645 Funding for various professional associations and publications 55 -000 Training and Education 300 Continuing education funding Subtotal: Operating Costs $ 10,661 TOTAL: BUILDING DEPARTMENT $ 486,573 B -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida CODE ENFORCEMENT DEPARTMENT Services, Functions andActivities The Code Enforcement Department performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the community and its residents, staff is able to achieve an exceptionally high compliance percentage. Continuing violations are processed through the Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Police, Public Works and Finance Departments in order to achieve Village -wide community improvement programs. BUDGET HIGHLIGHTS FYI FYI Change Personnel Costs . ............................... $ 144,553 $ 150,006 $ 5,453 Operating Costs .. ............................... 24,683 25,093 410 TOTAL ... ............................... $ 169,236 $ 175,099 $ 5,863 This department is estimated to generate $350,000 in General Fund Revenues C -2 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida CODE ENFORCEMENT DEPARTMENT Code: 001.29.0351.00.529 . CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 117,909 (1) Code Enforcement Supervisor C -4 (1) Code Enforcement Officer (1) Administrative Assistant - 50% allocated with Planning and Zoning Department 14 -000 Overtime 2,100 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations 18 -100 Longevity 1,000 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 9,257 Social Security and Medicare taxes 23 -000 Health Insurance 16,048 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 1,153 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 2,539 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Costs $ 150,006 OPERATING COSTS 31 -100 Technology $ 1,600 Funding for EnerGov program maintenance 41 -200 Internet 1,000 Estimated cost for mobile internet access 42 -000 Postage 3,500 Correspondence and certified mail C -4 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida CODE ENFORCEMENT DEPARTMENT Code: 001.29.0351.00.529 ....._..........._.._.._ CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 45 -000 ISF: Risk Management 2,692 Allocated costs for property, casualty and 46 -000 ISF: Fleet Maintenance 7,901 46 -200 Repairs and Maintenance 250 47 -000 Printing 700 49 -600 Court Filing Fees 4,000 51 -000 Office Supplies 700 52 -200 Other Operating Supplies 1,500 52 -400 Uniforms 250 54 -000 Dues, Memberships and Subscriptions 200 55 -000 Training and Education 800 Subtotal: Operating Costs $ 25,093 TOTAL: CODE ENFORCEMENT : $ 175,099 general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Estimated funding requirement for repairs and maintenance to furniture, fixtures,and equipment Printing of educational or advisory pamphlets and violation notices Cost to record notices, orders and lien releases Pens, paper, ink and other office supplies for a one year period for two and one half (2.5) full - time employees and Code Enforcement program Toner for printers and special software to support the Code Enforcement program Uniform costs for two (2) staff members Florida Association of Code Enforcement dues Continuing education funding C -5 I FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida BROCKWAY MEMORIAL LIBRARY Services, Functions andActivities Brockway Memorial Library provides area residents with free access to library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistance to gain access to information, meeting various personal, educational and professional needs. The Library promotes community enrichment and individual achievement through reading and cultural programs. The Library keeps its shelves filled with best sellers, latest works by popular authors, magazines, periodicals, audio books, videos, large print books and the newest addition of ebooks. The Library Budget is reviewed and approved by the Brockway Memorial Library Board of Trustees. BUDGET HIGHLIGHTS The Library is estimated to generate $13,950 in revenues to the General Fund L -2 FY_14 FYI Change Personnel Costs . ............................... $ 304,456 $ 309,964 $ 5,508 Operating Costs .. ............................... 66,448 65,593 (855) Capital Outlay ..... ............................... 35,355 39,267 3,912 Non -Cash Transactions ..................... 6,700 6,700 TOTAL .. ............................... $ 406,259 $ 421,524 $ 15,265 The Library is estimated to generate $13,950 in revenues to the General Fund L -2 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida BROCKWAY MEMORIAL LIBRARY Code: 001.71.1500.00.571 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 83,102 Library Director base salary 11 -100 Executive Benefit 6,500 Executive benefit package 11 -300 Executive Benefit Allowance 600 Funding for car allowance 12 -000 Regular Salaries 171,036 (1) Youth Services Librarian (full -time) (1) Adult Services Librarian (full -time) (1) Library Assistant II (part -time) (5) Library Assistant I (part -time) (1) Library Page (part -time) 14 -000 Overtime 2,400 Estimated overtime costs for special events and coverage as needed by FLSA resolutions 18 -100 Longevity 4,000 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 20,474 Social Security and Medicare taxes 23 -000 Health Insurance 16,112 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 268 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 5,472 Projected costs for eligible employee salary increases (dependent upon union contract), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 309,964 OPERATING COSTS 34 -000 Contract Services $ 14,762 Maintenance contracts for A /C, smoke and fire alarms, security alarm, library management system, a -Book platform, and janitorial services 40 -000 Travel 680 Annual Florida Library Association Conference and Workshops for 2 attendees L -4 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida BROCKWAY MEMORIAL LIBRARY Code: 001.71.1500.00.571 . CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING COSTS (continued) 41 -200 Internet - Estimated costs for patrons Internet service 42 -000 Postage 540 Library correspondence and book and film postage 43 -100 Electric 14,080 43 -200 Water 252 45 -000 ISF: Risk Management 20,734 46 -200 Repairs and Maintenance 7,025 47 -000 Printing 400 48 -000 Promotional Activities 600 51 -000 Office Supplies 600 52 -200 Other Operating Supplies 5,400 54 -000 Dues, Memberships and Subscriptions 520 Subtotal: Operating Costs $ 65,593 Estimated annual cost of electrical services based on current actual FPL usage Estimated funding for water consumption Allocated costs for property, casualty and general liablity insurance premiums paid to the Florida League A/C service and parts not covered under contract, plumbing and electrical services, carpet cleaning, general maintenance of building and painting the interior of the Library Bookmarks, brochures and various library forms Summer reading programs, various reading programs and Reading Clubs Pens, paper and other office supplies for a one year period for three (3) full -time employees Book jacket covers, book processing supplies, DVD security cases, CD albums, magazine and paperback protectors, barcode labels, books and media repair supplies, data and printer cartridges, security tags, book and video pockets and paper products Florida Library Association membership L -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida BROCKWAY MEMORIAL LIBRARY Code: 001.71.1500.00.571 ... ... ... _.. _.. _.. ... .... CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY 66 -000 Books and Publications $ 31,412 Annual funding for books, ,periodicals, library materials, large print books, reference materials and a -Books 66 -100 Media 7,855 Annual funding for books -on -CDs, DVDs and on- line databases Subtotal: Capital Outlay $ 39 267 NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects $ 6,700 Funding for the drain field Subtotal: Non -Cash Transactions S 6,700 TOTAL: BROCKWAY MEMORIAL LIBRARY $ 421,524 L -6 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Administration Division Services, ,Functions andActivities The Administration Division is responsible for coordinating the highest quality of cultural and recreational programs for Village residents. This includes directing, planning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual recreation operating budget, five year capital plan, the Fine Arts programs, as well as coordinating the daily operations at each facility. BUDGET HIGHLIGHTS R -2 FYI FY_15 Change Personnel Costs . ............................... $ 179,013 $ 182,419 $ 3,406 Operating Costs .. ............................... 50,507 54,636 4,129 Non -Cash Transactions .................... 28,000 28,000 TOTAL ... ............................... $ 229,520 $ 265,055 $ 35,535 R -2 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida RECREATION DEPARTMENT Administration Division Code: 001.72.1401.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 96,904 Recreation Director 11 -100 Executive Benefit 6,500 Executive benefit package 12 -000 Regular Salaries 50,404 (1) Executive Assistant 14 -000 Overtime 600 Funding estimate for overtime required during summer and special events and Board meetings 18 -100 Longevity 2,000 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 11,965 Social Security and Medicare taxes 23 -000 Health Insurance 10,718 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 156 Allocated costs of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 3,172 Projected costs for all elegible employee salary increases (dependent upon union contracts), other contractually require personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 182,419 OPERATING COSTS 31 -100 Professional Services Technology $ 8,500 Funding for the Recreation Participant Insurance and related reports and Rectrac 34 -000 Contract Services 3,400 Service contracts on equipment, extermination fees, and other related activities to operate the department 40 -000 Travel 500 Funding to attend the FRPA conference, per -diem charges at conference and staff reimbursement for use of their personal vehicle 40 -100 Travel: Per Diem Allowance 85 Funding for per -diem charges at conference FY2014 -2015 OPERATING BUDGET Miami Shores Village. Florida RECREATION DEPARTMENT Administration Division Code: 001.72.1401.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING COSTS (continued) 40 -200 Travel: Local Mileage Reimbursement 50 Funding to reimburse staff for use of their OR personal vehicles 41 -200 Internet 1,540 Funding for internet connection 42 -000 Postage 75 Estimated costs for various mailings 43 -200 Water 65 Estimated funding for water consumption 45 -000 ISF: Risk Management 2,791 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -200 Repairs and Maintenance 3,000 General repair costs for items not under maintenance or warranty agreements 47 -000 Printing 250 Funding for publication of Recreation programs and events 48 -000 Promotional Activities 150 Estimated annual funding for advertisements and events for the department 49 -210 Unity Day 21,000 Funding for the Village's annual Unity Day 49 -220 Fine Arts 6,500 Annual funding request for the Fine Arts Commission, providing education and entertainment events throughout the year 49 -230 MSV Band 2,180 Annual funding for negotiated band appearances at Village- sponsored and other related community events 49 -800 License and Permits 350 Annual funding estimate for licenses and permits 51 -000 Office Supplies 1,400 Annual funding for general office supplies including pens, pencils, ink 52 -200 Other Operating Supplies 1,700 Annual funding for supplies necessary to maintain the operations of the department 52 -400 Uniforms 350 Funding to provide uniforms to staff OR FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida RECREATION DEPARTMENT Administration Division Code: 001.72.1401.00.5 72 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 54 -000 Dues, Memberships and Subscriptions 500 Annual funding estimate for membership to FRPA and NRPA 55 -000 Training and Education 250 Estimated funding required to attend mandatory training for staff Subtotal: Operating Costs $ 54,636 NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects $ 28,000 Subtotal: Non -Cash Transactions $ 28,000 TOTAL: RECREATION - ADMINISTRATION DIVISION $ 265,055 Funding for RecTrac upgrade and migration N. FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Services, ,Functions andActivities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball, softball, flag football and little cleats. The intramural programs average 250 participants per sport. The after school care program runs from August to June with an average of 70 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid - August with a maximum of 150 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, art and crafts, and facilities. Athletics also runs an average of 15 specialty sports camps throughout the year. BUDGET HIGHLIGHTS M FY'14 FY'15 Change Personnel Costs . ............................... $ 213,897 $ 253,178 $ 39,281 Operating Costs .. ............................... 78,323 82,024 3,701 Non -Cash Transactions ....................... 40,000 13,000 (27,000) TOTAL ... ............................... $ 332,220 $ 348,202 $ 15,982 This Division generates $576,050 in revenues to the General Fund M FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Code: 001.72.1402.00.572 .. CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 198,911 (1) Athletics Supervisor OPERATING COSTS 34 -000 Contract Services $ 7,087 Funding for annual service agreements on athletic equipment and sport official fees 34 -150 Program Instructors 26,250 Funding for specialty camp instructors not engaged as employees 40 -000 Travel 95 Funding to attend the FRPA Conference R -11 (1) Assistant Athletics Supervisor (1) Program Coordinator (1) Administrative Assistant 13 -000 Other Salaries 1,500 Employees who cover facility rental 14 -000 Overtime 2,000 Funding estimate for overtime required during summer and special events 18 -100 Longevity 1,500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 15,599 Social Security and Medicare taxes 23 -000 Health Insurance 26,733 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 3,178 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 3,757 Projected costs for eligible employee's salary increase (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 253,178 OPERATING COSTS 34 -000 Contract Services $ 7,087 Funding for annual service agreements on athletic equipment and sport official fees 34 -150 Program Instructors 26,250 Funding for specialty camp instructors not engaged as employees 40 -000 Travel 95 Funding to attend the FRPA Conference R -11 FY2014 -2015 OPERATING BUDGET Miami Shores Village. Florida RECREATION DEPARTMENT Athletics Division Code: 001.72.1402.00.5 72 .. CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING COSTS (continued) 40 -200 Travel: Local Mileage Reimbursement 50 Funding to reimburse staff for use of their R -12 personal vehicle 41 -100 Cellular 120 Funding for ATBT cellular phones 42 -000 Postage 40 Funding for special mailings 43 -100 Electric 9,100 Estimated annual cost for electrical services based on current actual FPL usage 43 -200 Water 450 Annual funding for water consumption 45 -000 ISF: Risk Management 3,797 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -000 ISF: Fleet Maintenance 15,935 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46 -200 Repairs and Maintenance 9,000 Funding to maintain and repair all athletic equipment and the facility 47 -000 Printing 400 Funding for special printing 51 -000 Office Supplies 1,600 Funding for general office supplies for four staff members including pens, pencils, etc 52 -200 Other Operating Supplies 6,200 Funding for supplies used by participants and equipment needs 52 -400 Uniforms 1,300 Funding for staff uniforms and uniforms for special camp programs R -12 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Code: 001.72.1402.00.572 ... _..... _.. _.. _..... _..... _.. _..., CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 54 -000 Dues, Memberships and Subscriptions $ 350 Funding for FRPA and NRPA memberships 55 -000 Training and Education 250 Funding to send staff to FRPA Training Subtotal: Operating Costs $ 82,024 NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects $ 13,000 Funding for Fieldhouse patio tables and benches Subtotal: Non -Cash Transactions $ 13,000 TOTAL: RECREATION - ATHLETICS DIVISION $ 348,202 R -13 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida RECREATION - ATHLETICS Summer Camp Program Code: 001.72.1402.11.572 CODE CLASSIFICATION AMOUNT EXPLANATION .. PERSONNEL COSTS 13 -000 Other Salaries $ 66,000 Summer Camp Counselors: Part -time 14 -000 Overtime 2,000 Funding estimate for overtime required during summer camp and special events 21 -000 FICA and Medicare 5,202 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 1,068 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs S 74,270 OPERATING COSTS 34 -400 Field Trips $ 21,000 Funding for events and trips sponsored by the summer camp program 34 -500 Transport Services 22,000 Funding for the payment of transportation and special programs assigned to outside vendors 44 -000 Equipment Rental 2,000 Rental of equipment/ supplies for program 45 -000 ISF: Risk Management Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 47 -000 Printing 500 Registration forms, flyers, and posters for summer camp 48 -000 Promotional Activities 200 Estimated annual funding for advertisements and events for the department 51 -000 Office Supplies 300 General office supplies for staff 52 -200 Other Operating Supplies 5,840 Supplies and equipment used for program 52 -400 Uniforms 3,200 Funding for uniform costs for staff, participants and CITs Subtotal: Operating Costs S 55,040 TOTAL: RECREATION - SUMMER CAMP $ 129,310 R -16 FY2014 -2015 OPERATING BUDGET L.— --- ------- ---- -- - Miami Shores Village, Florida —� --- - -- --�- - ----- - ---- --- --- RECREATION - ATHLETICS Intramural Soccer Program Code: 001.72.1402.12.5 72 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 12,000 Part -time seasonal coaches 21 -000 FICA and Medicare 918 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 188 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs $ 13,106 34 -000 Contract Services $ 350 Funding for referee payments 45 -000 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 52 -200 Other Operating Supplies 6,500 Equipment, trophies, and supplies 52 -400 Uniforms 5,600 Funding for uniform costs for participants and coaches Subtotal: Operating Costs $ 11,450 TOTAL: RECREATION - INTRAMURAL SOCCER $ 25,556 j FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida L..__- _.___._– _____._,_ _.___- _-- .— .____J RECREATION - ATHLETICS Intramural Baseball Program Code: 001.72.1402.14.572 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 12,500 Part -time seasonal coaches 21 -000 FICA and Medicare 1,056 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 217 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs $ 13,773 OPERATING COSTS 34 -000 Contract Services $ 1,000 Funding for umpire payments 45 -000 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 52 -200 Other Operating Supplies 3,200 Equipment, trophies and supplies 52 -400 Uniforms 7,500 Funding for uniform costs for participants and coaches Subtotal: Operating Costs $ 11,700 TOTAL: RECREATION - INTRAMURAL BASEBALL $ 25,473 R -20 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida R -22 RECREATION - ATHLETICS Softball Program Code: 001.72.1402.15.572 CODE CLASSIFICATION AMOUNT .. .. EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 2,700 Part -time seasonal coaches 21 -000 FICA and Medicare 207 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 42 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs $ 2,949 OPERATING COSTS 34 -000 Contract Services $ 500 Funding for umpire payments. 45 -000 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 52 -200 Other Operating Supplies 1,100 Equipment, trophies and supplies 52 -400 Uniforms 2,700 Funding for uniform costs for participants and coaches 55 -000 Training and Education - Association fees Subtotal: Operating Costs $ 4,300 TOTAL: RECREATION - SOFTBALL $ 7,249 R -22 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION - ATHLETICS Intramural Basketball Program Code: 001.72.1402.13.572 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 20,000 Part -time seasonal coaches 21 -000 FICA and Medicare 1,530 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation Subtotal: Personnel Costs OPERATING COSTS 34 -000 Contract Services 45 -000 ISF: Risk Management 52 -200 Other Operating Supplies 52 -400 Uniforms 314 Allocated cost of workers' compensation premiums paid to the Florida League $ 21,844 $ 1,200 Funding for referee payments. - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 4,200 Equipment, trophies and supplies 3,885 Funding for uniform costs for participants and coaches Subtotal: Operating Costs $ 9,285 TOTAL: RECREATION - INTRAMURAL BASKETBALL $ 31,129 R -24 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida RECREATION - ATHLETICS After School Care Program Code: 001.72.1402.10.5 72 .. CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 84,000 Part -time seasonal coaches 21 -000 FICA and Medicare 6,426 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 1,319 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs $ 91,745 OPERATING COSTS 34 -000 Contract Services $ 7,350 Funding to special instructors and teachers 34 -400 Field Trips 16,300 45 -000 ISF: Risk Management 51 -000 Office Supplies 200 52 -200 Other Operating Supplies 9,500 52 -400 Uniforms 630 Subtotal: Operating Costs $ 33,980 TOTAL: RECREATION - AFTER SCHOOL CARE $ 125,725 Funding for events and trips sponsored during kids day off programs. Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League General office supplies for staff Supplies used for program Funding for counselor uniforms R -26 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida --- -- �--- -- �--- ------ ---- -- --- --- --------------- - RECREATION - ATHLETICS Flag Football Program Code: 001.72.1402.16.5 72 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 5,500 Part -time seasonal coaches 21 -000 FICA and Medicare 421 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 86 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs $ 6,007 OPERATING COSTS 34 -000 Contract Services $ 1,800 Funding for referee payments 45 -000 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 52 -200 Other Operating Supplies 1,000 Equipment, trophies and supplies 52 -400 Uniforms 2,100 Funding for uniform costs for participants and coaches 54 -000 Subscriptions 8: Memberships 5,000 Fees to participate in multi - agency program Subtotal: Operating Costs $ 9,900 TOTAL: RECREATION - FLAG FOOTBALL $ 15,907 R -28 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida ---------------------------- RECREATION - ATHLETICS Little Cleats Program Code: 001.72.1402.17.5 72 - CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 13 -000 Other Salaries $ 3,400 Part -time seasonal coaches 21 -000 FICA and Medicare 260 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 53 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal: Personnel Costs $ 3,713 OPERATING COSTS 45 -000 ISF: Risk Management $ - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 52 -200 Other Operating Supplies 1,300 Equipment, trophies and supplies 52 -400 Uniforms 1,100 Funding for uniform costs for participants and coaches Subtotal: Operating Costs $ 2,400 TOTAL: RECREATION - LITTLE CLEATS $ 6,113 R -30 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Community Center Division Services, ,Functions andActivities The Recreation Community Center Division runs over 40 recreation classes a week and coordinates special events throughout the year. Special events include Unity Day, Winterfest, Marshmallow Drop and Memorial Day programs. BUDGET HIGHLIGHTS This Division generates $607,473 in revenues to the General Fund R -31 FYI FY_15 Change Personnel Costs . ............................... $ 219,782 $ 247,406 $ 27,624 Operating Costs .. ............................... 349,524 408,118 58,594 Non -Cash Transactions ....................... 5,400 24,500 19,100 TOTAL ... ............................... $ 574,706 $ 680,024 $ 105,318 This Division generates $607,473 in revenues to the General Fund R -31 FY 2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Community Center Division Code: 001.72.1403.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION . PERSONNEL COSTS 12 -000 Regular Salaries $ 146,912 (1) Recreation Superintendent (2) Maintenance Worker II 13 -000 Other Salaries 48,962 (3) Community Center Attendants (1) Basketball Attendant 14 -000 Overtime 4,800 Funding estimate for overtime required during summer, special events and facility rentals 18 -100 Longevity 3,000 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 15,581 Social Security and Medicare taxes 23 -000 Health Insurance 21,392 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 3,140 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 3,619 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 247,406 OPERATING COSTS 34 -000 Contract Services $ 6,500 To maintain AC, pest control, time clocks and office equipment 34 -150 Program Instructors 312,000 Funding for class /program instructors 34 -400 Field Trips 9,890 Funding for Adventure Camp Field Trips 40 -000 Travel 456 Funding to attend FRPA 41 -100 Cellular 66 Funding for AT &T cellular phone R -33 FY 2014 -2015 OPERATING BUDGET -, Miami Shores Village, Florida L--------------------- --------------------------------------------- RECREATION DEPARTMENT Community Center Division Code: 001.72.1403.00.572 ............................. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 43 -100 Electric 24,440 Estimated annual cost for electrical services based R -34 on current actual FPL usage 43 -200 Water 1,944 Annual funding for water consumption 44 -000 Equipment Rental 325 Funding to rent equipment and rides for special events 45 -000 ISF: Risk Management 15,058 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -200 Repairs and Maintenance 6,775 Funding to provide on -going maintenance and repairs to building and equipment at the Community Center 47 -000 Printing 100 Funding for special flyers 48 -000 Promotional Activities - Funding for promotional events 48 -100 Fireworks Display 10,000 Fireworks for Fourth of July 49 -000 Other current charges 497 Annual fire safety permit and elevator permit 51 -000 Office Supplies 199 General office supplies for staff 52 -200 Other Operating Supplies 18,500 Funding for supplies used in classes and other activities sponsored by the Village 52 -400 Uniforms 695 Funding to provide staff uniforms 54 -000 Dues, Memberships and Subscriptions 184 Membership to FRPA 55 -000 Training and Education 489 Estimated funding required to attend mandatory training for staff Subtotal: Operating Costs $ 408,118 R -34 FY 2014 -2015 OPERATING BUDGET Miami Shores Villaee, Florida RECREATION DEPARTMENT Community Center Division Code: 001.72.1403.00.572 CODE CLASSIFICATION AMOUNT NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects $ 24,500 Subtotal: Non -Cash Transactions $ 24,500 TOTAL: RECREATION - COMMUNITY CENTER $ 680,024 EXPLANATION Funding to renovate the Community Center doors and stage front and to upgrade the sound system in the auditorium R -35 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Aquatics Division Services, Functions andActivities The Miami Shores Aquatic Facility is comprised of an 8 lane competition pool, activity pool and jacuzzi offering comprehensive aquatic programs including adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons and interactive toys. This state -of- the -art facility offers the best aquatics facility in the area, competing with several large capacity facilities. The Aquatic Center also hosts several special events including egg dive, teen nights, dive -in theater and family nights. BUDGET HIGHLIGHTS R -36 FYI FYFF_15 Change Personnel Costs . ............................... $ 387,052 $ 425,621 $ 38,569 Operating Costs .. ............................... 163,275 170,244 6,969 Non -Cash Transactions ....................... 127,300 40,000 (87,300) TOTAL ... ............................... $ 677,627 $ 635,865 $ 41,763 This Division generates $241.800 in revenues to the General Fund R -36 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida RECREATION DEPARTMENT Aquatics Division Code: 001.72.1405.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 161,047 (1) Aquatics Supervisor I (1) Assistant Aquatics Supervisor (1) Lifeguard III (1) Swim Coach 13 -000 Other Salaries 206,000 Funding for (1) Swim Coach, part -time seasonal staff and (2) Lifeguard II 14 -000 Overtime 2,800 Funding estimate for overtime required during summer and special events 18 -100 Longevity 2,000 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 28,446 Social Security and Medicare taxes 23 -000 Health Insurance 16,023 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 5,838 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 3,467 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 425,621 BB OPERATING COSTS 34 -000 Contract Services $ 3,200 Funding for pest control at concession, office equipment, fire extinguishers and thorguard 34 -150 Program Instructors 6,000 Funding for swim class instructors 41 -100 Cellular 50 Funding for AT &T cellular phone I FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Aquatics Division Code: 001.72.1405.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION .' . OPERATING COSTS - Continued 43 -100 Electric 43,000 Estimated annual cost for electrical services based 43 -200 Water 7,000 45 -000 ISF: Risk Management 17,413 46 -200 Repairs and Maintenance 18,000 47 -000 Printing 400 48 -000 Promotional Activities 600 49 -000 Other current charges 2,195 51 -000 Office Supplies 800 52 -200 Other Operating Supplies 15,000 52 -250 Food for Resale 26,686 52 -400 Uniforms 2,000 52 -500 Fertilizer and Chemicals 27,000 54 -000 Dues, Memberships and Subscriptions 400 55 -000 Training and Education 500 Subtotal: Operating Costs $ 170,244 on current actual FPL usage Annual funding for water consumption Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Funding to maintain and repair equipment located at the aquatics facility Funding for printing of notices Funding for promotions Et lifeguard ads Funding for the pool, spa and activity area fees to the State of Florida and Dade County General office supplies for staff Supplies for non -food related concession and operations Funding for the purchase of concession stand supplies at the Aquatics facility Funding for staff uniforms Funding for the purchase of chlorine and other chemicals to operate facility Membership fee to FRPA Training fees required by state R -39 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Aquatics Division Code: 001.72.1405.00.572 CODE CLASSIFICATION AMOUNT NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects $ 40,000 Subtotal: Non -Cash Transactions $ 40,000 TOTAL: RECREATION AQUATICS DIVISION $ 635,865 EXPLANATION Funding to replace the Aquatic Center Strantrol System MIE FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Tennis Division Services, Functions andActivities The Operation of the Tennis Division was reorganized at the start of FY09 /10 with the Tennis Pro outsourced. The Tennis courts remain open and a part-time employee is present when the Tennis Pro is not on -duty. BUDGET HIGHLIGHTS Personnel Costs ............................... Operating Costs ............................... Non -Cash Transactions ...................... TOTAL.. ............................... FY_14 FY15 Change $ 10,426 $ 10,225 $ (201) 3,387 2,944 (443) 3,400 (3,400) $ 17,213 $ 13,169 $ 4,044 R -41 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee, Florida RECREATION DEPARTMENT Tennis Division Code: 001.72.1406.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION 13 -000 Other Salaries $ 8,985 (1) Tennis Attendant Part -time 14 -000 Overtime 200 Funding for intermittent overtime requirements 18 -100 Longevity - Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 703 Social Security and Medicare taxes 24 -000 ISF: Workers' Compensation 144 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 193 Projected costs for eligible employee salary increases (percent dependent upon union 51 -000 Office Supplies 100 contracts), other contractually required personnel 52 -200 Other Operating Supplies 85 cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 10,225 OPERATING COSTS 34 -000 Contract Services $ 750 Funding for the tennis pro, A/C maintenance, pest control and refrigerator maintenance 43 -200 Water 155 Annual funding for water consumption 45 -000 ISF: Risk Management 279 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -200 Repairs and Maintenance 1,500 Cleaning materials, wind screen replacement and other related repairs 51 -000 Office Supplies 100 General office supplies 52 -200 Other Operating Supplies 85 Miscellaneous supplies for tennis office R -43 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee, Florida RECREATION DEPARTMENT Tennis Division Code: 001.72.1406.00.572 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS - Continued 52 -400 Uniforms 75 Funding to provide staff uniforms Subtotal: Operating Costs $ 2,944 TOTAL: RECREATION - TENNIS DIVISION $ 13,169 R -44 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT Operations Division Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency of the Village. The Department is responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, responding to requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a data driven /community- oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Gang Resistance And Training (G.R.E.A.T.) officer is also assigned to ongoing gang resistence and drug prevention education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. BUDGET HIGHLIGHTS This Division generates approximately $501,000 in General Fund revenues P -2 FYI FYI Change Personnel Costs . ............................... $ 5,713,067 $ 5,657,788 $ (55,279) Operating Costs .. ............................... 746,154 734,471 (11,683) Non -Cash Transactions ....................... 93,000 81,500 (11,500) Crime Watch ...... ............................... 1,500 1,500 - TOTAL ... ............................... $ 6,553,721 $ 6,475,259 $ (78,462) This Division generates approximately $501,000 in General Fund revenues P -2 FY2014 -2015 OPERATING BUDGET Miami Shores Villaee. Florida POLICE DEPARTMENT - OPERATIONS Code: 001.21.0900.00.521 ........._....._....._.._ CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 351,877 (1) Police Chief (3) Lieutenants 11 -100 Executive Benefit 6,500 Executive benefit package 12 -000 Regular Salaries 2,822,820 (4) Sergeants (4) Detectives (1) Corporal (23) Police Officers (4) Telecommunication Officers (1) Special Projects Coordinator (1) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Courier (allocated) Funding for Holiday pay, Supervisor's relief pay and state supplement 14 -000 Overtime 136,000 Funding for overtime required for Taskforce operations 14 -200 County Court Standby 2,000 Payment due to Miami Dade, prorating the costs of the Court Coordinator 15 -000 Off -Duty Assignments 320,000 Funding for security details provided to private entities; services are provided off -duty, do not interfere with general operations and are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to General Fund revenue 18 -100 Longevity 10,500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 279,202 Social Security and Medicare taxes 22 -000 Pension Contribution 1,217,000 Actuarially calculated contribution required by the Village to fund the benefits paid to retirees of the Police Retirement Plan ;a: CODE PERSONNEL COSTS (continued) 23 -000 Health Insurance 23 -300 Insurance: Dependent FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT - OPERATIONS Code: 001.21.0900.00.521 AMOUNT EXPLANATION 240,986 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 9,600 Per PBA contract, employer will contribute fifty dollars ($50) per month toward the cost of dependent coverage 23 -400 Insurance: Bonus 65,600 Per PBA contract, employer will provide an insurance cash bonus of one hundred sixty dollars ($160) per month to each barganing unit member, to be applied by the employee toward insurance coverage 23 -500 Insurance: Retirement 4,800 Funding for the Village's contractual portion of the Police officers' Retirement insurance benefit 24 -000 ISF: Workers' Compensation 132,879 Allocated costs of workers compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 58,024 Projected costs for all eligible employee salary increases (dependent upon union contract), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 5,657,788 OPERATING COSTS 34 -000 Contract Services 80,935 Funding for contractual services including veterinary service, uniform cleaning, radios, A/C and other electrical items, janitorial services, decontamination services and annual physical exams 40 -000 Travel 3,500 Meals, lodging and per diem costs for staff attending training related events P -7 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT - OPERATIONS Code: 001.21.0900.00.5 21 ... ... _.. _.. _.. _.. _.. _.. _.. _.. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 41 -000 Telephone 2,961 Annual funding estimate for direct and special that lines assigned to police 41 -100 Cellular 11,500 Estimated charges for cellular communications 41 -300 Long Distance 350 Estimated costs for long distance or toll calls 42 -000 Postage 420 Correspondence and certified mail 42 -100 Courier and Delivery 700 Hand delivery and overnight service for regulatory documents 43 -100 Electric 19,425 Estimated annual cost for electrical services based on current actual FPL usage 43 -200 Water 500 Estimated utility costs for water consumption 44 -000 Equipment Rental 2,000 Fees related to the use of county -based equipment and unmarked vehicles 44 -100 Vehicle Rental- Special Detail 12,500 Funding for police motorcycle leases 45 -000 ISF: Risk Management 44,813 Allocated costs for property, casualty and general liablity insurance premiums paid to the Florida League 46 -000 ISF: Fleet Maintenance 401,054 Allocated costs for operating the Village's fleet, including the costs for automobile liability coverage paid to the Florida League 46 -200 Repairs and Maintenance 22,003 Funding for repairs or maintenance costs not under warranty or separate coverage including pistol range, IT Equipment and peripherals 47 -000 Printing 2,400 Funding for stationary, business cards, IDs, stickers, survey cards and notices 48 -000 Promotional Activities 8,000 Funding for officer recognition programs and the Annual Police Chiefs' Dinner 49 -300 Software Licensing 6,800 Funding for software and network licensing ME FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT - OPERATIONS Code: 001.21.0900.00.521 . CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 51 -000 Office Supplies 5,830 Pens, paper, ink and other office supplies for a �.] one year period for department staff 52 -100 Gas, Oil and Lubricants Funding for fuel, oil and lubricant costs 52 -200 Other Operating Supplies 33,390 Funding for the costs of firearm supplies and ammunition, first aid supplies, K9 supplies, materials for detective bureau and commissary supplies 52 -400 Uniforms 37,510 Funding for uniforms and equipment identified in PBA contract 54 -000 Dues, Memberships and Subscriptions 4,080 Funding for annual memberships, subscriptions and reference materials required for operations 55 -000 Training and Education 17,800 Funding for mandatory police recertification, training and specialized educational activities 55 -200 Tuition Reimbursement 16,000 Contractually required funding for elegible staff Subtotal: Operating Costs $ 734,471 NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects $ 81,500 Funding for 2/3 of the police station roof replacement, replacement of computer workstations and 1/2 of the taser replacement Subtotal: Non -Cash Transactions $ 81,500 �.] FY2014 -2015 OPERATING BUDGET Miami Shores Villaee, Florida POLICE DEPARTMENT - OPERATIONS Code: 001.21.0900.00.521 CODE CLASSIFICATION AMOUNT EXPLANATION CRIME WATCH COSTS 83 -200 Crime Watch $ 1,500 Funding for Crime Watch programs, including promotional materials and volunteer recognition Subtotal: Crime Watch Costs $ 1,500 TOTAL: POLICE - OPERATIONS $ 6,475,259 P -10 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT School Guard Division Services, Functions andActivities The Miami Shores Police Department provides crossing guards for the safety of the children as they come and go to school during the year. They assist children in crossing several major thoroughfares in the Village in addition to monitoring their safety. BUDGET HIGHLIGHTS P -11 FYI FYI Change Personnel Costs . ............................... $ 40,399 $ 40,974 $ 575 Operating Costs .. ............................... 1,826 830 996 TOTAL ... ............................... $ 42,225 $ 41,804 $ 421 This Division generates approximately $21,000 in General Fund revenues P -11 FY2014 -2015 OPERATING BUDGET Miami Shores Villne, Florida POLICE DEPARTMENT - SCHOOL GUARDS DIVISION Code: 001.21.0901.00.521 .._.. ..._.._.._........_.._.._.._... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 8,077 (1) School Guard /Courier(allocated) 13 -000 Other Salaries 27,861 (3) School Crossing Guards part -time 18 -100 Longevity - 21 -000 FICA and Medicare 2,749 24 -000 ISF: Workers' Compensation 1,513 29 -990 Personnel Services Contingency 774 Subtotal: Personnel Costs $ 40,974 OPERATING COSTS 45 -000 ISF: Risk Management $ 150 52 -400 Uniforms 680 Subtotal: Operating Costs $ 830 TOTAL: POLICE - SCHOOL GUARDS $ 41,804 Benefit paid to tenured employees per policy Social Security and Medicare taxes Allocated cost of workers' compensation premiums paid to the Florida League Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Funding for uniforms and equipment P -13 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Administration Division Services, ,Functions andActivities The Administration Division of Public Works is responsible for the organizational functions of a large Village Department. All paperwork associated with this function (payroll, accounts payable, purchasing, customer service, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities with support (intergovernmental coordination, etc.). A total of three budgeted positions supports this element of our department mission. BUDGET HIGHLIGHTS FYI Personnel Costs . ............................... $ 263,305 Operating Costs .. ............................... 99,462 TOTAL ... ............................... $ 362,767 FYI 5 $ 268,558 94,216 $ 362,774 Change $ 5,253 5,246 $ 7 PW -2 FY2014 -2015 OPERATING BUDGET i Miami Shores Village, Florida ------------------------------------ -- -- -- ---- -- -- -- -- ---- -- - -- - -I PUBLIC WORKS DEPARTMENT ADMINISTRATION DIVISION Code: 001.39.1203.00.539 CODE CLASSIFICATION AMOUNT EXPLANATION .. PERSONNEL COSTS 11 -000 Executive Salaries $ 106,592 Public Works Director base salary 11 -100 Executive Benefit 6,500 Executive Benefit package 12 -000 Regular Salaries 113,755 (1) Executive Assistant 14 -000 Overtime 18 -100 Longevity 21 -000 FICA and Medicare 23 -000 Health Insurance 24 -000 ISF: Workers' Compensation 29 -990 Personnel Services Contingency Subtotal: Personnel Costs OPERATING COSTS 34 -000 Contract Services 34 -300 Security 40 -000 Travel $ 268,558 $ 2,000 DERM fee and other regulatory fees paid to State and County agencies and Office machine maintenance contracts 73,000 Funding for contracted security services at Public Works compound 500 Management seminars and training PW -4 (1) Purchasing Agent - Funding for intermittent overtime requirements 3,000 Benefit paid to tenured employees per policy 17,583 Social Security and Medicare taxes 16,154 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 230 Allocated costs of worker's compensation premiums paid to the Florida League 4,744 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period $ 268,558 $ 2,000 DERM fee and other regulatory fees paid to State and County agencies and Office machine maintenance contracts 73,000 Funding for contracted security services at Public Works compound 500 Management seminars and training PW -4 45 -000 ISF: Risk Management 46 -000 ISF: Fleet Maintenance 47 -000 Printing 48 -000 Promotional Activities 51 -000 Office Supplies 52 -200 Other Operating Supplies 54 -000 Dues, Memberships and Subscriptions 55 -000 Training and Education Subtotal: Operating Costs FY2014 -2015 OPERATING BUDGET j _—_—_---_------------------------- Miami Shores Village, Florida _- -- -- _- -- ---- _- -- _----- _ -- -_—_ PUBLIC WORKS DEPARTMENT ADMINISTRATION DIVISION 13,066 Code: 001.39.1203.00.539 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) coverage paid to the Florida League 300 41 -100 Cellular 1,100 Funding for AT &T Cellular phones 42 -000 Postage 25 Funding requirements for letters to staff and 45 -000 ISF: Risk Management 46 -000 ISF: Fleet Maintenance 47 -000 Printing 48 -000 Promotional Activities 51 -000 Office Supplies 52 -200 Other Operating Supplies 54 -000 Dues, Memberships and Subscriptions 55 -000 Training and Education Subtotal: Operating Costs $ 94,216 TOTAL: ADMINISTRATION $ 362,774 PW -5 a, residents 475 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 13,066 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 300 Costs for publication of employment ads and mandatory reporting 750 Funding for public notices, advertisements or other public documents 1,200 Pens, paper, ink and other office supplies for a one year period 500 Costs for materials required that are not specifically classified in other departmental line items 600 Annual subscription renewals 700 Funding for staff reimbursement for educational advancements $ 94,216 TOTAL: ADMINISTRATION $ 362,774 PW -5 a, FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Facilities Maintenance / Streets Division Services, Functions anddActivities The Streets Division of the Public Works Department functions as a multifaceted work force which accomplishes building maintenance, and in conjuction with the Stormwater Division manages storm water and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry etc.) and manages downtown trash can / parking meter services. BUDGET HIGHLIGHTS FY'14 Personnel Costs ....... ............................... $ 148,783 Operating Costs ....... ............................... 295,014 Non -Cash Transactions ............................. 25,000 TOTAL .......... ............................... $ 468,797 FYI Change $ 151,627 $ 2,844 322,737 27,723 70,000 45,000 $ 544,364 $ 75,567 PW -6 FY2014 -2015 OPERATING BUDGET -, Miami Shores Village, Florida I ---------------------- -------------------------------------------- -� PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE /STREETS DIVISION Code: 001.39.1202.00.539 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 119,037 (1) Streets Supervisor (2) Maintenance Worker II 14 -000 Overtime 800 Funding estimate for overtime required for special events and staff shortages 18 -100 Longevity 500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 9,206 Social Security and Medicare taxes 23 -000 Health Insurance 16,140 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 3,381 Allocated costs of worker's compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 2,563 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 151,627 OPERATING COSTS 34 -000 Contract Services $ - Engineering, pest control and roof repairs 34 -200 Janitorial Services 30,210 Funding for Village -wide maintenance contracts including A /C, extermination, and janitorial services 40 -000 Travel 25 Seminars and training sessions for supervisor and maintenance workers PW -9 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE /STREETS DIVISION Code: 001.39.1202.00.539 CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING COSTS (continued) 43 -110 Electric: Streets 43 -120 43 -130 43 -200 44 -000 45 -000 46 -000 46 -200 51 -000 52 -200 52 -300 52 -400 Electric: Village Hall Electric: Public Works Water 200,000 Estimated annual cost for electrical services based on current actual FPL usage 14,388 Estimated annual cost for electrical services based on current actual FPL usage 8,194 Estimated annual cost for electrical services based on current actual FPL usage 1,200 Village Hall, Public Works and rights -of -way water Equipment Rental 100 Funding to rent specialized equipment for projects identified during the year ISF: Risk Management 2,010 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League ISF: Fleet Maintenance 35,310 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Repairs and Maintenance 20,000 Repairs to buildings and structures, miscellaneous parts not covered by service agreements; roadway repairs and sidewalks Office Supplies 50 Pens, pencils and paper for support staff Other Operating Supplies 10,000 Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies; tools and equipment Supplies: Kitchen 500 Kitchen supplies Uniforms 250 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants PW -10 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE /STREETS DIVISION Code: 001.39.1202.00.539 ._....._.._.._.._.._.._.._.._, CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 52 -500 Fertilizer and Chemicals 54 -000 Dues, Memberships and Subscriptions 55 -000 Training and Education Subtotal: Operating Costs NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects Subtotal: Non -Cash Transactions 300 Fertilizer and chemicals for street side plantings 50 Annual subscription renewals 150 Funding to provide training on use of machinery and equipment $ 322,737 $ 70,000 $ 70,000 TOTAL: FACILITIES MAINTENANCE/ STREETS $ 544,364 Village Hall renovation and purchase of 4 light towers PW -11 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Parks Division Services, gunctions andActivities The Parks Division of the Public Works Department maintains the grounds / landscaping needs for all Village non - recreational facilities, rights -of -way areas, plants and trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "The Village Beautiful." BUDGET HIGHLIGHTS FY'14 Personnel Costs . ............................... $ 350,351 Operating Costs .. ............................... 73,712 TOTAL ... ............................... $ 424,063 FYI 5 $ 250,812 67,681 $ 318,493 Change $ (99,539) 6,031 $ 105,570 PW -12 FY2014 -2015 OPERATING BUDGET -, j Miami Shores Village, Florida ----------------- ----------------------------------------- PUBLIC WORKS DEPARTMENT Parks Division Code: 00139.1201.00.539 ._.._.._.._.._.._.._.._.._.._ CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 189,152 (1) Parks Foreman 14 -000 Overtime 2,500 18 -100 Longevity 2,500 21 -000 FICA and Medicare 14,853 23 -000 Health Insurance 32,279 24 -000 ISF: Workers' Compensation 5,456 29 -990 Personnel Services Contingency 4,072 Subtotal: Personnel Costs OPERATING COSTS 34 -000 Contract Services 40 -000 Travel 43 -200 Water (1) Maintenance Worker) (4) Maintenance Worker II Wages for excess hours and special events Benefit paid to tenured employees per policy Social Security and Medicare taxes Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits Allocated costs of worker's compensation premiums paid to the Florida League Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period $ 250,811 0 $ - Tree installation - Travel to educational seminars 4,500 Funding for estimated water consumption at non - welled locations PW -14 FY2014 -2015 OPERATING BUDGET j Miami Shores Village, Florida ------------------------------------------------------------------ PUBLIC WORKS DEPARTMENT Parks Division Code: 00139.1201.00.539 .. CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING COSTS (continued) 44 -000 Equipment Rental 500 Funding to rent specialized equipment for 45 -000 ISF: Risk Management 46 -000 ISF: Fleet Maintenance 46 -200 Repairs and Maintenance 51 -000 Office Supplies 52 -200 Other Operating Supplies 52 -210 Supplies: Beautification 52 -300 Supplies: Kitchen 52 -400 Uniforms 52 -500 Fertilizer and Chemicals 52 -600 Supplies: Code Enforcement 54 -000 Dues, Memberships and Subscriptions Annual subscription renewals PW -15 projects identified during the year 4,013 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 39,568 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 2,600 Repairs to various parks and structures not covered by service agreements 100 Office supplies related to Parks operations 11,000 Cost associated with drains and curb repairs, supplies, tools and equipment for park maintenance and paper goods 2,000 Improvements for Village -wide projects 300 Kitchen supplies 800 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants 1,500 Funding for special fertilizers and chemicals to maintain landscaping 600 Costs associated with enforcement of code issues Annual subscription renewals PW -15 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Parks Division Code: 00139.1201.00.539 CODE CLASSIFICATION AMOUNT OPERATING COSTS (continued) 55 -000 Training and Education 200 Subtotal: Operating Costs $ 67,681 TOTAL: PARKS $ 318,493 EXPLANATION Funding to provide training on use of machinery and equipment z .. FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, Functions and-Activities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational grounds (multipurpose field, Tot -Lot playground, basketball /tennis courts, etc...). BUDGET HIGHLIGHTS FYI FY'15 Personnel Costs . ............................... $ 95,938 $ 98,563 Operating Costs .. ............................... 44,575 50,275 TOTAL ... ............................... $ 140,513 $ 148,838 Change $ 2,625 5,700 $ 8,325 PW -17 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Code: 001.39.1204.00.539 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 75,920 (1) Grounds Foreman (1) Grounds Keeper 14 -000 Overtime 1,600 Overtime for special events 18 -100 Longevity 500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 5,969 Social Security and Medicare taxes 23 -000 Health Insurance 10,747 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 2,192 Allocated costs of worker's compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency 1,635 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 98,563 OPERATING COSTS 43 -100 Electric $ 1,500 Estimated annual cost for electrical services based on current actual FPL usage 44 -000 Equipment Rental 100 Funding to rent specialized equipment for projects identified during the year 45 -000 ISF: Risk Management 236 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League PW -19 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Code: 001.39.1204.00.539 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 46 -000 ISF: Fleet Maintenance 15,539 Allocated costs for operating the Village's fleet TOTAL: RECREATION MAINTENANCE $ 148,838 PW -20 including the costs for automobile liability coverage paid to the Florida League 46 -200 Repairs and Maintenance 2,000 Minor repairs to building and Tot Lot equipment 52 -200 Other Operating Supplies 7,000 Costs for materials required that are not specifically classified in other departmental line items 52 -400 Uniforms 300 Per employee funding for contractually specified uniforms: (5) shirts (5) pants 52 -500 Fertilizers and Chemicals 23,000 Miscellaneous chemicals and fertilizers to ensure proper growth of field turf 54 -000 Dues, Memberships and Subscriptions 200 Funding for subscription renewals 55 -000 Training and Education 400 Funding to provide training on use of machinery and equipment Subtotal: Operating Costs $ 50,275 TOTAL: RECREATION MAINTENANCE $ 148,838 PW -20 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Fund Services, Functions andActivities The Sanitation Division is responsible for the management and disposal of all nonhazardous solid waste for Miami Shores Village residents and businesses. Curb side recycling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 12,875 tons of refuse to local disposal facilities. BUDGET HIGHLIGHTS This Fund is self - supporting. The majority of revenue is generated by Sanitation Fee Assessments estimated at $2.6 million This Fund pays a $350,000 Management Fee to the General Fund PW -21 FY_14 FYI Change Personnel Costs . ............................... $ 892,744 $ 940,487 $ 47,743 Operating Costs .. ............................... 1,565,320 1,385,413 (179,907) Capital Outlay .... ............................... 390,938 348,500 (42,438) Non -Cash Transactions ..................... 350,000 350,000 TOTAL ... ............................... $3,199,002 $3,024,400 $ (174,602) This Fund is self - supporting. The majority of revenue is generated by Sanitation Fee Assessments estimated at $2.6 million This Fund pays a $350,000 Management Fee to the General Fund PW -21 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Fund Code: 405.39.3000.00.534 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 12 -000 Regular Salaries $ 685,928 (1) Public Works Supervisor /Waste (4) Equipment Operator III (1) Equipment Operator II (9) Refuse Truck Drivers FT (1) Refuse Truck Driver Temp (4) Refuse Collectors 14 -000 Overtime 32,568 Holiday pay, special events, labor for driver and helper to pick up garbage on Saturdays and emergencies 18 -100 Longevity 9,500 Benefit paid to tenured employees per policy 18 -200 Accumulated Leave Settlement Payout of accumulated leave for employees expected to retire or separate employment 21 -000 FICA and Medicare 55,692 Social Security and Medicare taxes 23 -000 Health Insurance 102,296 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 25,169 Allocated costs of worker's compensation premiums paid to the Florida League 26 -000 OPEB 15,000 Estimated annual Other Post Employment Benefit employee costs for health, dental and other contractually obligated non - liability benefits 29 -990 Personnel Services Contingency 14,334 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs S 940,487 PW -25 M FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida I PUBLIC WORKS DEPARTMENT Sanitation Fund Code: 405.39.3000.00.534 .. CODE CLASSIFICATION AMOUNT EXPLANATION . 31 -250 Professional Services: Legal Other $ 34 -000 Contract Services 34 -100 Temporary Personnel Legal services to facilitate county collection of payments of waste fees Auction for disposal of unused vehicles and biotechnical services for ongoing chipper field enviornmental reporting 55,000 Funding for temporary staff during vacancies, vacations, special event, emergencies and Chipper Field remediation services 40 -000 Travel 400 Sunpass in garbage trucks to facilitate shorter travel times and distances to dump 41 -100 Cellular 550 Estimated annual costs for cellular service 42 -000 Postage Postage for past due collection notices 43 -400 Miami -Dade Solid Waste Fees 345,000 Estimated annual cost for dumping services paid to the County 43 -410 Waste Management Fees 315,000 Estimated annual cost for solid waste disposal 43 -420 Waste Disposal - Transfer Station 5,000 Estimated annual cost for transfer station for emegency dumping services 44 -000 Equipment Rental - Funding to rent specialized equipment for projects identified during the year 45 -000 ISF: Risk Management 10,486 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46 -000 ISF: Fleet Maintenance 431,957 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46 -100 Vehicle Maintenance - Vehicle Maintenance cost 46 -200 Repairs and Maintenance 4,920 Funding allocated for repairs and maintenance PW -26 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida ------------------------------------ -- -------- ---- -- -- -- -- -- - -- --� PUBLIC WORKS DEPARTMENT Sanitation Fund Code: 405.39.3000.00.534 CODE CLASSIFICATION AMOUNT EXPLANATION .. .. OPERATING COSTS (continued) 47 -000 Printing 1,000 Printing for recycling, statements, invoices, courtesy notices and recycling pamphlets 48 -000 Promotional Activities 10,000 Estimated cost for vacant position advertisements 49 -420 Miami -Dade Collection Fees 27,000 Fees charged by Miami Dade County for collection of sanitation assesments on the property tax bill 49 -800 Licenses and Permits 1,000 Annual DERM review fee 51 -000 Office Supplies 300 Estimated costs for general office supplies (pen, paper, etc.) 52 -200 Other Operating Supplies 40,000 Funding for specialized items related to sanitation, not specifically identified in other line items 52 -300 Supplies: Kitchen 1,300 Kitchen supplies 52 -400 Uniforms 2,000 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants 55 -000 Training and Education 100 Funding to provide training on use of machinery and equipment 59 -000 Depreciation 134,400 Estimated contribution to the renewal and replacement fund Subtotal: Operating Costs $ 1,385,413 PW -27 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Fund Code: 405.39.3000.00.534 CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY 64 -000 Machinery and Equipment 64 -100 Vehicles Subtotal: Capital Outlay NON -CASH TRANSACTIONS 95 -000 Management Fees Subtotal: Non -Cash Transactions TOTAL: SANITATION FUND $ 18,500 Map and Sign printer and upgrade of the Motor Pool Computer System 330,000 Replace Garbage Truck V -6149 and Trash Truck V- 0523 $ 348,500 350,000 Management fee paid to General Fund to offset administrative services costs provided by non - sanitation staff $ 350,000 $ 3,024,400 PW -28 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Stormwater Fund Services, Functions andActivities The Storm Water Division of the Public Works Department works in conjunction with the Streets Division to manage storm water and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs /replaces sidewalks and performs light maintenance. BUDGET HIGHLIGHTS Personnel Costs . ............................... Operating Costs . ............................... Non -Cash Transactions ..................... TOTAL ... ............................... FYI FY15 Change $ 99,423 $ 82,015 $ (17,408) 117,365 105,805 (11,560) 45,000 61,830 16,830 $ 261,788 $ 249,650 $ 12,138 This Fund is self - supporting. The majority of revenue is generated by Stormwater Fee Assessments estimated at $244,950. This Fund pays a $50.000 Management Fee to the General Fund PW -29 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Stormwater Fund Code: 402.39.3500.00.538 CODE CLASSIFICATION AMOUNT EXPLANATION . PERSONNEL COSTS 12 -000 Regular Salaries $ 57,650 (1) Equipment Operator I PW -31 (1) Maintenance Worker 1 14 -000 Overtime 2,000 Wages for excess hours and special events 18 -100 Longevity 2,000 Benefit paid to tenured employees per policy 18 -200 Accumulated Leave Settlement Estimated cost for payout of accumulated leave for employees expected to retire or separate employment 21 -000 FICA and Medicare 4,716 Social Security and Medicare taxes 23 -000 Health Insurance 10,728 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 1,880 Allocated costs of worker's compensation premiums paid to the Florida League 26 -000 OPEB 1,800 Estimated annual Other Post Employment Benefit employee costs for health, dental and other contractually obligated non - liability benefits 29 -990 Personnel Services Contingency 1,241 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 82,015 PW -31 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Stormwater Fund Code: 402.39.3500.00.538 .. CODE CLASSIFICATION AMOUNT EXPLANATION .. . 31 -300 Professional Services Engineering $ 10,000 Funding for professional engineering design services for storm water drainage system 34 -000 Contract Services 11,000 Preliminary cost for storm water basin rehabilitation program 43 -100 Electric 2,559 Estimated annual costs for electrical services based on current actual FPL usage 45 -000 ISF: Risk Management 1,090 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -000 ISF: Fleet Maintenance 8,561 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 46 -200 Repairs and Maintenance 5,000 Funding allocated for repairs and maintenance 48 -000 Promotional Activities 300 Estimated cost for vacant position advertisements 49 -800 Licenses and Permits 4,000 Annual filing fee with DERM 51 -000 Office Supplies 50 Estimated costs for general office supplies (pens, paper, etc.) 52 -200 Other Operating Supplies 4,000 Costs for materials required that are not specially classified in other departmental line items 52 -400 Uniforms 300 Per employee funding for contractually specified Uniforms: (5) shirts (5) pants 59 -000 Depreciation 58,945 Funding for year -end depreciation charges for fund assets Subtotal: Operating Costs $ 105,805 PW -32 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Stormwater Fund Code: 402.39.3500.00.538 CODE CLASSIFICATION NON -CASH TRANSACTIONS 95 -000 Management Fees 99 -000 Contingency Subtotal: Non -Cash Transactions TOTAL: STORMWATER FUND AMOUNT EXPLANATION $ 50,000 Management fee paid to General Fund to offset administrative service costs provided for non - stormwater staff 11,830 $ 61,830 $ 249,650 PW -33 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Services, Functions andActivities The Fleet Maintenance Fund, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory. Assets managed by this Fund include: police or squad units, heavy trucks, the Village's 29 passenger bus, recreation vans, small engine repair, pick up trucks, loaders and other heavy equipment. With its extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood /metal fabrication. Since October 2000, this function has operated as a self- supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Fund's services. Total costs, including revenues, are allocated to users based on a weighted scale using equipment quantities and types. BUDGET HIGHLIGHTS Personnel Costs . ............................... Operating Costs .. ............................... Capital Outlay .... ............................... Non -Cash Transactions ..................... TOTAL ... ............................... FY_14 FY_15 Change $ 179,572 $ 187,474 $ 7,902 1,018,850 886,470 (132,380) 181,000 145,000 (36,000) $1,379,422 $1,218,944 $ (160,478) PW -34 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida ------------------------------------ -- -- -- -- ---- -- -- -- -- -- -- - - - --J PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Code: 550.39.6000.* *.539 CODE CLASSIFICATION AMOUNT EXPLANATION 12 -000 Regular Salaries $ 147,622 (3) Equipment Mechanics (1) Auto Detailer 14 -000 Overtime 500 Funding for unanticipated operational needs 18 -100 Longevity 1,500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 11,446 Social Security and Medicare taxes 23 -000 Health Insurance 21,433 Estimated annual employee costs for health, Water 2,000 Estimated funding for water consumption dental and other contractually obligated non - ISF: Risk Management 13,361 Allocated costs for property, casualty and general liability benefits 24 -000 ISF: Workers' Compensation 1,795 Allocated costs of worker's compensation League premiums paid to the Florida League 29 -990 Personnel Services Contingency 3,178 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period PW -39 Subtotal: Personnel Costs $ 187,474 0 OPERATING COSTS 41 -100 Cellular $ - Funding for AT &T cellular phone 43 -100 Electric 5,388 Estimated annual cost for electrical services based on current actual FPL usage 43 -200 Water 2,000 Estimated funding for water consumption 45 -000 ISF: Risk Management 13,361 Allocated costs for property, casualty and general Liability insurance premiums paid to the Florida League PW -39 FY2014 -2015 OPERATING BUDGET 7 Miami Shores --- --- ---ida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Code: 550.39.6000.* *.539 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 45 -100 ISF: Auto Insurance 80,570 Consolidated costs for automobile 8t equipment * *46 -100 Vehicle Maintenance (Summary) 46 -200 Repairs and Maintenance 47 -000 Printing 49 -000 Other Current Charges 49 -800 Licenses and Permits 51 -000 Office Supplies * *52 -100 Gas, Oil and Lubricants (Summary) 52 -110 Solvents 52 -120 Oil, Lubricants and Other Fluids 52 -130 Village Hall Generator- Gas 52 -200 Other Operating Supplies 52 -220 Vehicle Convernsion Costs 52 -400 Uniforms *52 -700 Tires (Summary) 20,000 liability for the Village's fleet 141,150 Vehicle Maintenance cost by Division 5,500 Funding allocated for repairs and maintenance 100 Funding to print shop work orders and other inventory control reports - Advertisement for avaliable positions 200 Annual fee to operate facility 50 Miscellaneous supplies 401,775 Funding for all departmental fuel and lubricant costs 900 Funding for special fleet solvent costs 3,500 Funding for specialized oils used on police vehicles. 2,000 Funding to fuel the Village's emergency generators 20,000 Funding for materials and supplies used in the division not specifically listed in other lines, ie. equipment and supplies to operate fleet garage 15,000 Funding for repairs, materials and supplies to upgrade older vehicles 500 Per employee funding for contractually determined uniforms: (5) shirts (5) pants 58,516 Funding for all divisional tires PW -40 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Code: 550.39.6000.* *.539 - CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 55 -000 Training and Education 59 -000 Depreciation Subtotal: Operating Costs CAPITAL OUTLAY 64 -000 Machinery and Equipment 64 -100 Vehicles Subtotal: Capital Outlay 3,000 Recertification training for mechanics 132,960 Depreciation on vehicles and equipment $ 886,470 $ 15,000 Replacement of Top Dresser 130,000 Replacement of Recreation Van V -0203 $ 145,000 NON -CASH TRANSACTIONS 91 -201 Interfund Transfers Debt Service $ - Suntrust note Subtotal: Non -Cash Transactions $ - TOTAL: PUBLIC WORKS - FLEET MAINTENANCE $ 1,218,944 PW -41 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Services, Functions anddActivities Local Option Gas Tax is a special revenue fund which originates from a six and three cent tax levied by Miami -Dade County on all petroleum and petroleum - related products. Proceeds from this fund must be segregated and may only be used for repairs, maintenance, additions, deletions and modifications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right -of -ways. BUDGET HIGHLIGHTS FYI FYI Personnel Costs .. ............................... $ - Operating Costs .. ............................... 183,575 Capital Outlay .... ............................... 249,965 Non -Cash Transactions ....................... 93,700 TOTAL ... ............................... $ 527,240 FYI Change $ 106,955 $ 106,955 162,785 (20,790) 175,000 (74,965) 93,700 - $ 538,440 $ 11,200 This Fund is self - supporting. The maiority of revenue is generated by Transportation Tax Revenue estimated at $336,000 P W -42 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida ------------------------------------------------------------ - - - - -� PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Code: 130.39.1202.00.541 CODE CLASSIFICATION AMOUNT EXPLANATION . PERSONNEL COSTS 12 -000 Regular Salaries $ 84,940 (1) Tree Trimmer OPERATING COSTS 31 -000 Professional Services $ 34 -000 Contract Services 44 -000 Equipment Rental 500 45 -000 ISF: Risk Management 1,100 46 -000 ISF: Fleet Maintenance 66,985 Engineering services Paving contractor Funding to pay for temporary use of vehicles and equipment Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League PW -44 (1) Equipment Operator 1 18 -100 Longevity 1,500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 6,613 Social Security and Medicare taxes 23 -000 Health Insurance 10,716 Estimated annual employee costs for health, dental, long -term care and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation Allocated costs of worker's compensation 1,357 premiums paid to the Florida League 29 -990 Personnel Services Contingency Projected costs for all eligible employee salary increases (dependent upon union contracts), other 1,829 contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 106,955 OPERATING COSTS 31 -000 Professional Services $ 34 -000 Contract Services 44 -000 Equipment Rental 500 45 -000 ISF: Risk Management 1,100 46 -000 ISF: Fleet Maintenance 66,985 Engineering services Paving contractor Funding to pay for temporary use of vehicles and equipment Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League PW -44 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Code: 130.39.1202.00.541 CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING COSTS (continued 46 -200 Repairs and Maintenance 31,000 Estimated funds required to provide on -going maintenance and repairs to Village streets, alleys and parking lots 51 -000 Office Supplies 500 General office supplies for reporting purposes (pens, pencils, etc) 52 -200 Other Operating Supplies 20,000 Road materials, signage, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights -of- way 52 -210 Supplies: Beautification Estimated funding for Village -wide roadway 35,000 landscape projects 52 -400 Uniforms 200 Per employee funding for contractually specified uniforms: (5) shirts (5) pants 52 -500 Fertilizer and Chemicals Funding for purchase of sprays, fertilizers and 6,000 other chemicals 53 -000 Road Materials 1,000 Materials to repair the road 55 -000 Training and Education 500 Safety training for personnel Subtotal: Operating Costs $ 162,785 CAPITAL OUTLAY 63 -100 Road Resurfacing $ 75,000 Repair 96th Street Median 64 -000 Machinery and Equipment 100,000 Replace Chipper Truck #9661 Subtotal: Capital Outlay S 175,000 PW -45 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Code: 130.39.1202.00.541 CODE CLASSIFICATION AMOUNT NON -CASH TRANSACTIONS 91 -201 Transfer to Debt Service $ 93,700 Subtotal: Non -Cash Transactions $ 93,700 TOTAL: LOCAL OPTION GAS TAX $ 538,440 EXPLANATION Funding for principal and interest payments as per loan agreement (SunTrust $3.5 million) PW -46 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Services, Functions andActivities The Half -Cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half -cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Authority. Proceeds from this levy will be used to augment current transportation and transportation- related activities in the Village. BUDGET HIGHLIGHTS This Fund is self - supporting. The maiority of revenue is generated by Transportation Surtax Revenue estimated at $369,000 12fig UIA FYF_14 FY15 Change Personnel Costs ........................... 65,863 $ 80,690 $ 14,827 Operating Costs .. ............................... 150,771 139,336 (11,435) Capital Outlay .... ............................... 372,282 250,000 (122,282) TOTAL ... ............................... $ 588,916 $ 470,026 $ 118,890 Sigificant change due to Increase in Capital Projects This Fund is self - supporting. The maiority of revenue is generated by Transportation Surtax Revenue estimated at $369,000 12fig UIA FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Code: 135.39.1210.41 *.541* ._.._.._.._....._. CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNELCOSTS 41- 541 -12 -000 Regular Salaries $ 61,220 (1) Maintenance Lead Worker OPERATING COSTS 41- 541 -32 -000 Accounting and Auditing $ 2,500 Funding for annual external audit to comply with State, Federal and local statutory provisions 44'- 544 " -34 -500 Transport Services 120,000 Funding to engage an outside agent to manage and operate the Village's shuttle transportation program 41- 541 -45 -000 ISF: Risk Management 972 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League PW -49 (1) Maintenance Worker II 41- 541 -14 -000 Overtime 400 Funding for estimated additional assignments and services 41- 541 -18 -100 Longevity 500 Benefit paid to tenured employees per policy 41- 541 -21 -000 FICA and Medicare 4,752 Social Security and Medicare taxes 41- 541 -23 -000 Health Insurance 10,754 Estimated annual employee costs for health, dental, long -term care and other contractually obligated non - liability benefits 41- 541 -24 -000 ISF: Workers' Compensation 1,746 Allocated costs of worker's compensation premiums paid to the Florida League 41- 541 -29 -990 Personnel Services Contingency 1,318 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 80,690 OPERATING COSTS 41- 541 -32 -000 Accounting and Auditing $ 2,500 Funding for annual external audit to comply with State, Federal and local statutory provisions 44'- 544 " -34 -500 Transport Services 120,000 Funding to engage an outside agent to manage and operate the Village's shuttle transportation program 41- 541 -45 -000 ISF: Risk Management 972 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League PW -49 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Code: 13 5.39.1210.41 *. 541 * CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 41- 541 -46 -000 ISF: Fleet Maintenance 41- 541 -52 -200 Other Operating Supplies Subtotal: Operating Costs CAPITAL OUTLAY 41- 541 -63 -100 Road Resurfacing 41- 541 -64 -000 Machinery and Equipment Subtotal: Capital Outlay 13,864 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 2,000 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and right -of- way $ 139,336 $ 250,000 $ 250,000 TOTAL: HALF -CENT TRANSPORTATION SURTAX $ 470,026 Repair damaged sidewalks, street paving and replacement of street signs Machinery and equipment •' rl�lr� FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR AND COUNCIL Services, Functions andActivities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village functions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candidates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chambers of the Village Hall on the first and third Tuesday of each month (excluding August) at 7:30 p.m. Special meetings may be held when required. BUDGET HIGHLIGHTS FYI Change $ 180 $ (18) 9,367 3,557 $ 9,547 $ 3,539 MC -2 FY'14 Personnel Costs . ............................... $ 198 Operating Costs .. ............................... 5,810 TOTAL ... ............................... $ 6,008 FYI Change $ 180 $ (18) 9,367 3,557 $ 9,547 $ 3,539 MC -2 FY2014 -2015 OPERATING BUDGET —. Miami Shores Village, Florida —._.. OFFICE OF THE MAYOR AND COUNCIL Code: 001.11.0100.00.511 _.._.._.._.._.._......... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 5 Mayor and Council receive annual stipends of $1 MC -4 each as stipulated by the Village Charter 24 -000 ISF: Workers' Compensation 175 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Costs $ 180 r OPERATING COSTS 40 -000 Travel $ 2,000 Conference and meeting reimbursement for Council members 40 -100 Travel: Per Diem Allowance 280 Per diem costs for conference attendance 45 -000 ISF: Risk Management 212 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 47 -000 Printing 1,200 Stationary and business cards for Council members 48 -000 Promotional Activities 500 Promotional materials 49 -000 Other Current Charges 500 Plaques, flowers and awards requested by Council; photos for Council functions and presentations 51 -000 Office Supplies 125 Office supplies for five (5) Council members 52 -400 Uniforms 200 Village Shirts 54 -000 Dues, Memberships and Subscriptions 2,500 Annual memberships to Florida League of Cities and Miami -Dade League of Cities 55 -000 Training and Education 1,000 Registration Fees for Conference /Training Attendance MC -4 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR AND COUNCIL Code: 001.11.0100.00.511 CODE CLASSIFICATION AMOUNT OPERATING COSTS (continued) 55 -100 Organizational Meetings 850 Subtotal: Operating Costs $ 9,367 TOTAL: OFFICE OF THE MAYOR AND COUNCIL $ 9,547 EXPLANATION Attendance at Miami -Dade County League of Cities meetings MC -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE ATTORNEY Services, Functions andActivities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The Village Attorney provides legal counsel in the preparation of contracts or agreements, as well as other legal documents. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor- related matters, such as employment contracts and collective bargaining agreements. BUDGET HIGHLIGHTS FYI FY15 Change Operating Costs .. ............................... 126,300 167,850 41,550 TOTAL ... ............................... $ 126,300 $ 167,850 $ 41,550 VA -2 r--------------------------------------------------------------- i FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida 1 4_---_-_-_- _- _- _- _- _._- _- _- _____- _- _ -_ -_- _------------- - - - --i OFFICE OF THE VILLAGE ATTORNEY Code: 001.14.0200.00.514 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS 31 -200 Professional Services: Legal General $ 20,000 Fees anticipated for special legal research, TOTAL: OFFICE OF THE VILLAGE ATTORNEY S 167,854 VA -4 opinions, supplemental negotiations or representation 31 -210 Professional Services: Legal Retainer 50,400 Legal retainer for Village Attorney 31 -220 Professional Services: Legal Labor 42,000 Fees anticipated for costs associated with representation on labor issues as needed 31 -230 Professional Services: Legal Litigation 55,000 Legal fees anticipated for Village representation brought to the court system 45 -000 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 47 -000 Printing 100 Business cards/ stationary 55 -000 Training and Education 350 Registration Fees for Conference /Training Attendance Subtotal: Operating Costs S 167,850 TOTAL: OFFICE OF THE VILLAGE ATTORNEY S 167,854 VA -4 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE MANAGER Services, Functions ar d- Actwittes The Office of the Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Village, the Manager is appointed by and serves at the discretion of the Village Council. BUDGET HIGHLIGHTS FYI FY'15 Change Personnel Costs .................. ............ _ $ 202,387 $ 209,957 $ 7,570 Operating Costs .. ............................... 22,193 23,145 952 TOTAL ... ............................... $ 224,580 $ 233,102 $ 8,522 VM -2 FY2014 -2015 OPERATING BUDGET �— �— �— _— _— _— _—_ —_- I j Miami Shores Village, Florida _— _.__— _— _— _ —_ ------- J OFFICE OF THE VILLAGE MANAGER Code: 001.10.0300.00.512 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 166,087 Village Manager base salary 11 -100 Executive Benefit 6,500 Executive package 11 -200 Executive Benefits Manager 15,500 ICMA Retirement contribution 14.000 Overtime 5,448 Additional staff time devoted to newsletter production 18 -100 Longevity 1,500 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 9,368 Social Security and Medicare taxes 23 -000 Health Insurance 5,364 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 190 Allocated cost of workers' compensation premiums paid to the Florida League 29 -990 Personnel Services Contingency - Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 209,957 OPERATING COSTS 31 -260 Professional Services: Lobbyist $ 12,000 Funding to pay for Village's Tallahassee lobbyist 40 -000 Travel 250 Funding for local and intermediate training and administrative events 41 -100 Cellular 150 Funding for ATEtT cellular phone 41 -300 Long Distance - Estimated costs for long distance or toU calls VM -4 FY2014 -2015 OPERATING BUDGET -------------------0 � 1 Miami Shores Village, Florida ! OFFICE OF THE VILLAGE MANAGER Code: 001.10.0300.00.512 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 45 -000 ISF: Risk Management 46 -000 47 -000 48 -000 51 -000 52 -200 54 -000 55 -000 1,077 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League ISF: Fleet Maintenance 4,393 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Printing Promotional Activities Office Supplies Other Operating Supplies Dues, Memberships and Subscriptions Training and Education 150 Printing of miscellaneous forms and Letterhead 1,500 Cost for special advertisements, notices, and reporting requirements, including annual Chamber of Commerce Ad 125 Pens, paper, ink and other office supplies for a one year period 250 Supplies for printer and other equipment in Manager's office 3,000 Annual Association Dues (ICMA, FCCMA, DCCMA, etc.) 250 Funding for attendance at luncheons, meetings and other promotional activities Subtotal: Operating Costs $ 23,145 TOTAL: OFFICE OF THE VILLAGE MANAGER $ 233,102 VM -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Services, „unctions and Activities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as general elections, coordination of Village Council meetings, Board selection process and Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolutions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is responsible for complying with records requests in the form of paper copies, audio and video copies. In addition to the above duties, the Clerk's office administers the Village's Local Business Tax Receipts program, ensuring payments of applicable taxes on a yearly basis. The issuance of film and peddler (solicitor) permits is also facilitated by the Clerk's office. BUDGET HIGHLIGHTS FY'14 FY'15 Change Personnel Costs . ............................... $ 117,743 $ 119,942 $ 2,199 Operating Costs .. ............................... 17,921 44,562 26,641 TOTAL ... ............................... $ 135,664 $ 164,504 $ 28,840 This department is estimated to generate $82,000 in General Fund revenues VC -2 OFFICE OF THE VILLAGE CLERK Code: 001.12.0303.00.512 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNELCOSTS 11 -000 Executive Salaries $ 96,904 Village Clerk base salary 11 -100 Executive Benefit 6,500 Executive benefit package 18 -100 Longevity 1,000 Benefit paid to tenured employees per policy 21 -000 FICA and Medicare 7,987 Social Security and Medicare taxes 23 -000 Health Insurance 5,361 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 104 Allocated cost of workers' compensation premiums paid to the Florida League 29 -900 Personnel Services Contingency 2,086 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 119,942 OPERATING COSTS 31 -000 Professional Services $ 5,500 Funding to pay for Village -wide pre - employment testing services 40 -000 Travel 2,515 Costs to attend various conferences 40 -100 Travel: Per Diem Allowance 600 Meal allowance while attending conferences and training 42 -000 Postage 850 Charges for general mailing 45 -000 ISF: Risk Management 1,077 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League VC -4 FY2014 -2015 OPERATING BUDGET ' Miami Shores Village, Florida L __.__—_— _._______.__,__._,____, OPERATING COSTS 31 -000 Professional Services $ 5,500 Funding to pay for Village -wide pre - employment testing services 40 -000 Travel 2,515 Costs to attend various conferences 40 -100 Travel: Per Diem Allowance 600 Meal allowance while attending conferences and training 42 -000 Postage 850 Charges for general mailing 45 -000 ISF: Risk Management 1,077 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League VC -4 VC -4 0 FY2014 -209 5 OPERATING BUDGET i Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Code: 001.12.0303.00.512 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 47 -000 Printing 100 Cost for printing documents 48 -000 Promotional Activities 1,000 Employment and legal ads 49 -000 Other current charges 4,500 Codification of Code Book 49 -200 Elections 25,000 Election Costs 51 -000 Office supplies 225 Pens, pencils, paper, etc for staff 52 -200 Other Operating Supplies 250 Supplies for scanner and related equipment 54 -000 Dues, Memberships and Subscriptions 1,370 Annual fees for various organization memberships 55 -000 Training and Education 1,575 Registration Fees for Conference /Training Attendance Subtotal: Operating Costs $ 44,562 TOTAL: OFFICE OF THE VILLAGE CLERK $ 164,504 VC -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Services, Functions and Activities The Finance Department is responsible for the security of all Village funds. The department is a full - function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the department are: preparing the annual operating and capital budgets at the direction of the Village Manager, processing no less than fifty -two weekly payrolls and maintaining all appropriate records, filing the necessary payroll- related taxes and the corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village and, managing the information technology functions of the Village. The Department is responsible for the timely and accurate reporting of all financial activities. This includes the recording of the purchase orders, direct payments, invoices and daily deposits. The department is responsible for reconciling monthly bank statements as well as confirming all cash and electronic transactions. The department monitors and coordinates the Village's four retirement plans: the General Employees' Pension System, the Police Officers' Retirement System, the ICMA -457 Deferred Compensation Plan and the VALIC -457 Deferred Compensation Plan. The responsibilities include the coordination of quarterly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds and collating the year -end financial data for audit and year -end state reporting requirements. The department manages the Village's risk management function, employee benefit programs, cash management, debt service management, payroll, accounts payable, accounts receivable and other finance - related matters. BUDGET HIGHLIGHTS FY'14 FY'15 Change Personnel Costs ......... ....................... $415,789 $ 419,556 $ 3,767 Operating Costs .. ............................... 84,674 99,184 14,510 TOTAL., ........ ................. . I _, $ 500,463 $ 518,740 $ 18,277 F -2 F -4 FY2014 -2015 OPERATING BUDGET f Miami Shores Village, Florida FINANCE DEPARTMENT Code: 001.13.0500.00.513 CODE CLASSIFICATION AMOUNT r EXPLANATION PERSONNEL COSTS 11 -000 Executive Salaries $ 110,727 Finance Director base salary 11 -100 Executive Benefit 6,500 Executive benefit package 12 -000 Regular Salaries 236,299 (1) Administrative Services Coordinator (1) Junior Accountant (2) Finance Clerks Allocated chargebacks (1) Courier (30% split with Police) 14 -000 Overtime 2,500 Estimated overtime costs 18 -100 Longevity 1,500 Benefit paid to tenured employees per policy. 21.000 FICA and Medicare 27,312 Social Security and Medicare taxes 23 -000 Health Insurance 26,890 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24 -000 ISF: Workers' Compensation 357 Allocated cost of workers' compensation premiums paid to the FL League 29 -990 Personnel Services Contingency 7,471 Projected costs for eligible employees salary increase (dependent upon union contracts), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal: Personnel Costs $ 419,556 OPERATING COSTS 31 -000 Professional Services $ 10,000 Consulting Fees 32 -000 Accounting and Auditing 40,000 Funding for annual external audit to comply with State, Federal and local statutory provisions 34 -000 Contract Services 32,000 Funding for departmental and centralized service contracts F -4 FY2014 -2015 OPERATING BUDGET ' Miami Shores Village_ Florida L---------- - -�--- _----------- - -� - -- s _—_—_—,.— __,____------- ---- -_ FINANCE DEPARTMENT Code: 001.13.0500.00.513 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS - Continued 34 -100 Temporary Personnel - Funding for temporary staff during vacancies F -5 I vacations, special event and emergencies 40 -000 Travel 500 Funding for local and intermediate training and conference attendance. 42 -000 Postage 1,000 Correspondence and certified mail 42 -100 Courier and Delivery - Miscellaneous freight charges for purchases 45 -000 ISF: Risk Management 5,384 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 46 -200 Repairs and Maintenance - Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements 47 -000 Printing 1,500 Printing of CAFR, Budget (Proposed and Adopted), Pension reports and other state- mandated documents 48 -000 Promotional Activities 1,000 Provides funding for Annual Budget Notices, and other finance- related notices 51 -000 Office Supplies 1,000 Pens, paper, ink and other office supplies for a one year period for five (5) full -time employees 52 -200 Other Operating Supplies 1,500 Operating supplies required for Finance- related equipment, not already funded in Village -wide supply account 54 -000 Dues, Memeberhips and Subscriptions 1,800 Funding for subscriptions to various journals and membership to various organizations 55 -000 Training and Education 3,500 Conference registration fees; charges to attend local training sessions and other educational activities Subtotal: Operating Costs $ 99,184 TOTAL: Finance Department $ 518,740 F -5 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Services, „Functions andActivities The Non - departmental group of accounts represents administrative costs or services of the General Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Non - departmental account is also the central funding source for interfund transfers (i.e. - transfers to fund capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the Non - departmental department includes funding for accumulated leave settlements, representing the payout of leave time for individuals separating service with the Village through retirement or resignation. The Department centralizes costs for office equipment rental, maintenance, supplies and the costs to maintain and service the Village's information technology management. The Non - departmental department also includes the General Fund Contingency account. This account is for emergencies or Council- determined transfers. This year, the account is funded at $65,000 and can only be used with Council approval. BUDGET HIGHLIGHTS Personnel Costs . ............................... Operating Costs . ............................... Capital Outlay .... ............................... Non -Cash Transactions .................... Other Costs ....... ............................... TOTAL ... ............................... FY'14 FYI Change $ 315,052 $ 605,727 $ 290,675 298,771 340,568 41,797 1,000 1,000 - 336,800 342,800 6,000 142,978 80,000 (62,978) $1,094,601 $ 1,370,095 $ 275,494 Significant changes include an increase in expected employee retirements resulting in payout of accumlated leave F -6 FY2014 -2015 OPERATING BUDGET �- Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Code: 001.19.0800.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION " PERSONNEL COSTS 18 -200 Accumulated Leave Settlement $ 165,727 Payout of accumulated leave for employees 22 -000 Pension Contribution 23 -000 Health Insurance 23 -600 Life Insurance 25 -000 Re- Employment Tax Subtotal: Personnel Costs OPERATING COSTS 31 -000 Professional Services 31 -100 Professional Services: Technology 34 -000 Contract Services 41 -000 Telephone 41 -100 Cellular 41 -200 Internet 41 -300 Long distance 41 -400 Maintenance expected to retire or separate employment 400,000 Actuarially calculated required employer contribution for the General Employee Pension Plan - Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 35,000 Life and long term disability for general employees 5,000 Quarterly contribution mandated by the State for employees filing for unemployment $ 605,727 $ - Contractual services related to additional computer projects not included in contract 116,392 Contractual services for Computer and IT consulting 930 Contractual services for check signing and Shred -it 38,000 Vitlage -wide main telephone service through AT &T (excluding Police department and long distance) 480 Funding for AT &T cellular phone 14,115 Funding for internet access 850 Funding for long distance calls - Maintenance for phones F -9 FY2014 -2015 OPERATING BUDGET !- Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Code: 001 .19.0800.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION _... OPERATING COSTS - Continued 41 -500 Centrex 10,590 Funding for telephone service at the Police department 42 -100 Courier and Delivery - Courier and delivery services 44 -000 Equipment Rental 7,400 Rental agreement for postage machine and Village Hall copy machine 46 -200 Repairs and Maintenance 8,511 Maintenance agreement for Village -wide phone system, copy machine, recording equipment and website 47 -000 Printing 36,000 Village newsletter, notices, special mailings and forms not specifically associated with a single department or division 48 -100 Fireworks Display - Fireworks Display 49 -110 Special Projects: Manager 44,000 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council, included in this are the renderings for the new Community Center 49 -120 Special Projects: Village Hall 300 Funding for employee morale and appreciation programs in Village Hall 49 -400 Bank Charges 30,000 Bank fees and credit card fees 49 -500 Ad Valorem Tax Reimbursement 18,000 Reimbursement to Country Club for MSV component of annual tax bill 51 -000 Office Supplies 5,000 Village -wide supply for copy , paper, P pens, pencils, ribbons and other general office supplies plus reserves 52 -200 Other operating Supplies 5,000 Toner, drums and other copy machine supplies not covered by the maintenance agreement, Village Hall supplies, replacement of small office equipment and other supplies as needed for unallocated Village -wide use 52 -225 Supplies: Computer 2,000 Supplies necessary to operate technology F -10 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida _—_—_—_—_— _--------- _— _— _—_— _.__— _— _ FINANCE DEPARTMENT Non - Departmental Division Code: 001.19.0800.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS - Continued 52 -300 Supplies: Kitchen 2,000 Supplies necessary to operate Village Hall kitchen 54 -000 Dues, Memberships and Subscriptions Sub- total: Operating Costs CAPITAL OUTLAY 49.300 Software Licensing Sub - total: Capital Outlay NON -CASH TRANSACTIONS facilities 1,000 Costco Membership $ 340,568 1,000 Software license fees for computer program $ 1,000 91 -201 Transfer to Debt Service $ 286,800 Contribution to Debt Service Fund on $3,5 million Suntrust Loan 91 -301 Transfer to Capital Projects 56,000 Funding to replace a high speed printer and for the purchase of computer equipment and software 91 -501 Transfer to Risk Management - Tranfter to Risk Management Fund for Charter School insurance expenditure 91 -550 Transfer to Fleet Maintenance - Transfer to Fleet Maintenance Fund for the Capital Lease related to Police vehicles Sub- total: Non -Cash Transactions $ 342,800 OTHER COSTS 82 -000 North Miami Foundation $ 5,000 Annual appropriation for service organization F -11 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Code: 001.19.0800.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION OTHER COSTS - Continued 99 -000 Contingency 75,000 Reserve for unanticipated expenses Sub - total: Other Costs $ 80,000 TOTAL: NON - DEPARTMENTAL DIVISION $ 1,370,095 F -12 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Debt Service Fund Services, Functions andActi'vities This fund records the inflow and outflow of cash related to the dedicated ad valorem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bonds, Series 2013 which replaced Series 1999 sold to design, develop and construct the Miami Shores Aquatic Facility, as well as, the Series 2004 bond sold to build the Doctors Charter School Facility. Additionally, the payments toward clearing other outstanding debt are reported in this fund. Costs associated with the management, reporting and payment of principal, interest and fees are also included. The Village is required to complete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings and special notes to the Village's comprehensive annual financial report. BUDGET HIGHLIGHTS F -13 FYI FYI Change Operating Costs .. ............................... 9,000 8,500 (500) Costs of Funds ... ............................... 877,200 877,020 (180) Non -Cash Transactions .................... - TOTAL ... ............................... $ 886,200 $ 885,520 $ (680) F -13 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida L--- ,- _- --_- -- -------- - - - --- -- _.___,- _ - :.--- FINANCE DEPARTMENT Debt Service Fund Code: 201.19.0000.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS 00- 519 -31 -000 Professional Services $ 3,500 Funding for annual disclosure reports 00- 519 -32 -000 Accounting and Auditing 5,000 Funding for the pro -rated portion of the financial audit. 00- 519 -73 -100 Bond administration fee - Annual payment made to Deutsche Bank to manage bond disbursements 00- 519 -73 -150 Bond trustee fees - Annual payment to Florida League to manage bond proceeds and reporting requirements (Series 1999) Sub - total: Operating Costs S 8,500 COST OF FUNDS 0`- 517 -71 -100 Debt service: Principal Total $ 609,000 GO Bond Series 2013 - $115,000 GO Bond Series 2004 - $130,000 Suntrust - $312,000 Suntrust note 0*- 517 -72 -100 Debt service: Interest expense 268,020 GO Bond Series 2013 - $62,600 GO Bond Series 2004 - $189,100 Suntrust- $68,500 Suntrust note Sub - total: Cost of Funds $ 877,020 TOTAL: FINANCE - DEBT SERVICE FUND $ 885,520 F -15 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Risk Management Fund Services, Functions and-Activities The Village's Risk Management Internal Service Fund is a self balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services insured by the Florida League of Cities. The fund reports all costs associated with workers' compensation, general liability, property, casualty and auto liability costs. Additionally, certain qualified administrative expenses are included as an operating cost including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third - party administrator fees and state licensing fees. BUDGET HIGHLIGHTS F -16 FY'14 FY'l5 Change Personnel Costs . ............................... $ 231,214 $ 208,624 $ (22,590) Operating Costs .. ............................... 519,043 495,636 (23,407) Non -Cash Transactions ....................... - 122,000 122,000 TOTAL ... ............................... $ 750,257 $ 826,260 $ 76,003 F -16 FY2014 -2015 OPERATING BUDGET _......— _— _ —_ —_— — Miami Shares Village_ Florida -- _- - - --_— —_ _ _ —_ _— _— _------------ _ —_ —_� FINANCE DEPARTMENT Risk Management Fund Code: 501.19.6504.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL COSTS 115 -590 Insurance Reimbursement: Ward $ - Annual component of claims paid under the 115 -520 Insurance Reimbursement: Ulmer 23 -600 Life Insurance - Police 24 -100 Workers' Compensation 24 -110 Workers' Compensation -Audit Premium 24 -120 Workers' Compensation- Deudctibles Paid 24 -130 Workers' Compensation -Miami Dade Risk Subtotal: Personnel Costs OPERATING COSTS Village's self - insured plan - Annual component of claims paid under the Village's self - insured plan 1,400 Annual premium for coverage on all police officers per State Statutes 147,224 Annual component of premiums paid to the FL League for primary workers' compensation coverage - End of year audit adjustment based on payroll 60,000 Deductibles for claims - Annual fee to county for outstanding claim $ 208,624 31 -000 Professional Services $ 5,530 Estimated fees for actuarial costs and studies for outstanding workers compensation and liability claims pending from the self - insurance fund 31 -230 Professional Services Legal Litigation - Estimated annual cost for outside counsel to represent the Village in special claims or losses 31 -400 Professional Services TPA Charges 2,500 Estimated cost to manage outstanding self - insurance claims pending 34 -000 Contract Services Estimated annual cost for FMIT emergency management services 45 -100 ISF: Auto Insurance 80,570 Annual premium paid to the Florida League for Automobile Liability coverage F -18 FY2014 -2015 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Risk Management Fund Code: 501.19.6500.00.519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) 45 -200 Insurance Premium: Liability 107,131 Annual premium paid to the Florida League for 45 -210 Insurance Premium: Storage Tank 45 -220 Insurance Premium: Deductibles Paid 45 -300 Insurance Premium: Property 45 -310 Insurance Premium Adjustments 45 -320 Insurance Direct Payments 46 -200 Repairs and Maintenance 49 -400 Bank Charges Subtotal: Operating Costs NON -CASH TRANSACTIONS 91 -301 Transfer to Capital Projects 91 -550 Transfer to Fleet Maintenance Subtotal: Operating Costs TOTAL: FINANCE - RISK MANAGEMENT FUND $ 495,636 $ 62,000 Shipwreck Cove non -skid flooring and the railing at the Bay (See Capital Projects) 60,000 Replace two police vehicles $ 122,000 $ 826,260 F -19 General Liability coverage 1,300 Annual premium for three (3) storage tanks - Estimated cost for loss deductibles for all claims for the fiscal year paid to the Florida League 286,605 Annual premium paid to the Florida League for Property Value coverage 1,000 Adjustment for year -end audit 1,000 Estimated cost of direct claims, not processed through carrier or insurances 10,000 Repairs and maintenance for damages not covered by insurance It claims paid pending subrogation - Bank charged fees $ 495,636 $ 62,000 Shipwreck Cove non -skid flooring and the railing at the Bay (See Capital Projects) 60,000 Replace two police vehicles $ 122,000 $ 826,260 F -19 FY2014 -2015 CAPITAL PROJECT BUDGET Miami Shores Village, Florida Services, Functions and Activities The Capital Project Fund is used to account for the funding of municipal capital expenditures for the acquisition, construction or improvement of major capital facilities or infrastructure; machinery and equipment; and other general improvements with a life expectancy of more than three years. As reference, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. Many of the capital projects are multi -year projects and may not actually begin in FY 2015. The funds are encumbered to the subsequent year's budget as an obligation until used or released. This year's budget includes a transfer from the General Fund to the Capital Project Fund for several projects. BUDGET HIGHLIGHTS FYI FYI Ch_ ange Capital Outlay ........................... $ 374,400 $ 409,700 $ 35,300 TOTAL ......................... 374,400 $ 409,700 $ 35,300 CP -1 FY2014 -2015 CAPITAL PROJECT BUDGET Miami Shores Villaee, Florida CAPITAL PROJECT FUND Code: 301- * *- * * * *- * * - * ** CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY Non - Departmental 64 -000 Machinery and Equipment $ 56,000 Funding to replace a high speed printer and for the purchase of computer equipment and software Police 62 -000 Buildings 25,000 Funding for 2/3 of the police station roof replacement 64 -000 Machinery and Equipment 56,500 Replacement of computer workstations and 1/2 of the taser replacements Public Works - Facilities Maintenance /Streets 62 -000 Buildings 50,000 Village Hall renovation 63 -400 Land Improvements 50,000 Funding for the railing at the bay 64 -000 Machinery and Equipment 20,000 Purchase 4 light towers Library 63 -400 Land Improvements 6,700 Funding for the drain field Recreation - Administration 64 -000 Machinery and Equipment 28,000 Funding for RecTrac upgrade and migration Recreation - Athletics 64 -000 Machinery and Equipment 13,000 Funding for Fieidhouse patio tables and benches Recreation - Community Center 62 -000 Buildings 8,500 Funding to renovate the Community Center doors and stage front 64 -000 Machinery and Equipment 16,000 Upgrade the sound system in the auditorium C P -3 FY2014 -2015 CAPITAL PROJECT BUDGET Miami Shores Villaee, Florida CAPITAL PROJECT FUND Code: CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY (continued) Recreation - Aquatics 63 -400 Land Improvements 64 -000 Machinery and Equipment Sub - total: Capital Outlay TOTAL: Capital Project Fund 40,000 40,000 $ 409,700 $ 409,700 Funding for non -skid flooring in Shipwreck Cover Funding to replace the Aquatic Center Strantrol System C P -4