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2013-2014Miami Shores Village Operating Budget FY2013 -14 Revenue Report by Fund /Classification Page 1 AUDITED AMENDED TOTAL ? BUDGETARY ACTUAL BUDGET PROJECTED TO [ VARIANCE fY2014 VARIANCE TO? FY2012 FY2013 9.30.2013 F FY2012 -13 ADOPTED FY13 BUDGETS %CHG Ad Valorem Taxes Current Ad Valorem Taxes $ 5,524,395 $ 5,704,698 S 5,758,000 $ 53,302 $ 5,821,679 5 176,9611 2.05% Sub - total: Taxes $ 5,524,395 $ 5,704,698 $ 5,758,000 $ 53,302 S 5,821,679 $ 116,981 2.05% Licenses a Permits Building Permits $ 692,653 $ 500,000 $ 650,000 $ 150,000 $ 700,000 $ 200,000 i 40.00% Plain Submittal Fees $ 0 $ 0 $ (511) (511) $ structural Engeneering Fees 11,920 $ 20,000 $ 20,000 Doing OVadance Fees 8,675 $ 6,000 _ $ 3,925 32,000 12,000 » ertfficate of Re-occupancy S 70,320 $ 10,000 (2,075) $ 11,500 9,500 3,500: » irnnses fi Permits: Other $ 61,939 $ 50,000 1,SOp $ 50,000 S 14,000 4,000; 40.00% Local Business Licenses: Village 77,456 $ 70,000 0 $ 69,882 5 65,000 15,000` 30.009: acal Business Licenses: County 19,413 $ 18,000 (118) $ 20,330 80,000 10,000 •• Permit (Annual Marm) 32,457 $ 36,000 2,330 $ 30,354 20,000 2,00D i 11.11% (5,646) 32,000 (4,000): .. Sub -tohl: LicensesBPermfts $ 914,833 $ 710,000 $ 855,481 $ 145,481 $ 952,500 $ 242,500; Fines B Fortettures 34.15% hool Crossing Guards $ 23,722 $ 21,000 $ 20,063' =.$ (937) $ 21,000 $ D.DD% Tres fi Forfeitures: Police Dept 722854 75,000 $ 82,425 [ 7,425 ines ft Forteitures: Library 7,937 8,000 $ 6,968: e+ 000 9 000 12 DO% Penalties & Delinquencies 912 1,000 (1d(600 $ 400: 8000 p 00% PenalRies: Loral Business Licenses 2,296 2000 $ 3.744 = 1,000 Toes a Forefe(tures: Code Fnfortement 213,205 130,000 1 $ 351,070: 171 2,000 - 0.00% Sub -totaL Fines fi Forfeitures $ 320,927 $ 287,000 $ 464,070 i $ 177$ 250,000 70,000 , 38.89% Rents a Royalties 366,000 S 79,000 t 27.53% Country Club Rental $ 74,667 $ 25,000 $ 25,000 s $ i) $ harter School Lease Payment 180,0001 180,000 180,000 25,000 $ 180,000 » Sub -toml: RenufIRoyames $ 254,6671 S 205,000 $ 205,000' S (o) $ 205,000 S Interest Earninvs 0.00% Interest Earnings - Imeslments 1,521 15,000 2,650: (12,350) 8,000 (7,000)1 46.67% litterest Earnings - Investments 15,553 - 4,806; 4,806 » Interest Earnings - SBA 25,478 _ 419 419 « Sub - total: Interest $ 42,552 I $ 157000 $ 7,875 [ $ (7,125) $ 8,000 $ (7,000)_ - 46.67% Miscellaneous Revenues her. Recycling Sales $ 257616 $ 35,000 $ 3.222 1$ (31,778) $ $ her: Lost a PaW Backs 838 800 808 ? - (35,000)? - 700.00% ees: Clerk Fees for Misc. 368 8 850 5D. 6.25% n Miscellaneous Revenues 6,417 10,000 513 19,487) tgoOD r: Library - Mixellmrews 440 500 429pt 0.00% : Pilot Program Fees 27,368 27,000 ZB,339 1,339 500 0.00% r: Auction fi Sales Proceeds 28,166 28,350 1,350 r: Public Retards Fees 5960 10,413 ; 10,413 r: Unity Day 17,SW 17,250 13,394; (3,856) 5,000 19,000 5,000 2D5 200 1,750unts Sub - total: Mhcelkpeous Revenues [1/2-Cent 5 112,885 S 90,750 (2001: $ 57,118 ; $ (33,632) !$ 200 63,900 ? 0.00% Intergovernmental Revenues S (26,850} - 29.59% Revenue Sharing $ 209,762 $ 221,470 $ 215,799 $ (5,6711 -$ 220,000 $ % e Xome Liceme - 100 ol Beverage Licenses 1,077 1,0W - ; 100 930; - 0% Sales Tax 681,635 721,721 QO) 704,305 (17,416). 1,000 720,000 % Sub-total: Intergm/tal $ 892,474 $ 944,297 $ 927,034 ; $ (23,057)$ 941,000 % % Page 1 Miami Shores Village Operating Budget FY2013 -14 Revenue Report by Fund /Classification Page 2 AUDITED ACTUAL FY3012 AMENDED BUDGET FY2013 TOTAL BUDGETARY PROJECTED TO VARIANCE 9.30.2013 [ FY2012 -13 FY2014 ADOPTED VARIANCE TO FYI BUDGET %CHG [harees for SeMCes harg6s: Lien Search PWI<e EM2- tlUty Pay slice Extra-duty Surcharge harge5: Lot Cleaning6Movdng barges: DOT Landscape Maintenance barges: Parking Meer Fees barges: Library Application Fees barges: Library- Computer Access Fee ecreational Fees: Summer Cam P Recreational Fees :After -sch000ccer ams Recreational Fees: Intramura Sower Recreatonal Fees: Intramural Baseball Recreational Fees: Intramural Basketball Recreatonal Fees: Intramural Softball Reueational Fees: Little Cleat Recreational Fees: Flag Football ecreational Fees: Athletic Field Rental Recreational Fees: Camp Field Trips 5 26,400 263,982 52,790 49,434 19,901 433 4,660 1,193 184,262 173,030 35,180 27,877 37,445 5,415 11,604 19,620 5,712 541 $ 15,000 237,711 47,542 40,000 19,901 500 4,000 1,000 135,000 145,000 33,000 24,000 25,000 4,200 91500 14,500 6,000 $ 28,290'$ 13,290 278,053: 40,342 55,616, 8,074 42,146: 21146 19,902: 1 591 ; 91 4,108 f 108 1,140: 140 164,937 ' 29,937 183,359 j 38,359 39,097_ 6,097 28,202 ? 4,202 33,614 r 8,614 5,6881 8,121 `: (1,379) 15,011 € 511 6,810 i 810 36' 36 5 25,000 274,000 54,800 40,000 19,900 500 4,000 1 400 165,000 180,000 35,000 27,000 32,000 5,200 9,000 15,000 6 000 $ 10,000' 66.67% 36,289; 15.27% 7,258; 15.27% 0.00% (1)[ -0.01% 0.00% ' 0.00% 400 40.00% 30,000 22,22% 35,000 1 24.14% 2,000: 2.5 % 3,000; 12.50% 7,000; 28.00% 1,000_2 23.81% (500). 500. 0 00% ecreational Fees: Bridge Rental ecreattonal Fees: Comm Ctr Fadl Rentals ecreational Fees: Comm Ctr Classes Recreational Fees: Imentary For Resale 16,914 17,024 417,682 224 16,500 7,103 330,000 - 14,912: (1,588: 12,848 ! 5,745 383,678: 53,678 290 [ 290 15,000 8,523 385,000 750 (1,500): -9.09% 1,420: 19.99% 55,000 s 16.67% Reoeational Fees: Adventure Camp Reueational Fees: peciality Camp ecreational Fees: Non Resident Recreatonal Fees: Basketball Fees:Snack Shack Rental ecreational Fees: Concession -Pool Recreattona. Fees: Tennis Admission Village reational Fees: Other Tennis Prgm reational Fees: A uatic Admissions 9 reational Fees: Swim classes reational Fees: Aquatic Facility Rental reational Fees: SwlmTeam RegisTretlon aUanal Fees: Umbrella Rental Admission Reveational Fees: Umbrella Rental Concession Receationat Fees: Program Refunds Recreational Fees: Other Staff Reimbursement ecreational Fees: Insurance proceeds Sub - total• Charges for services Interfund a Eouity Tra f 241941 61,073 13,152 1,174 1,930 32,307 628 1,237 77,069 77,425 40,912 9,467 5,767 5,714 (75,585) 3,793 21,478 $ 1,727,777 18,000 40,000 6,750 2,100 7,800 30,000 500 1,500 82,000 50,000 35,000 11,000 6,000 B.ODO (16,000) 5,000 8,000 $ 1,405,107 19,452 ; 1,452 45,105; 5,105 5,250 ; j1,500 J 988 ; (1,712) 1,850: 50 30,413 ? 413 521 [ 21 1,742 :' 242 73 ,499 j (8,501) 67,964 j 17,964 35,]00 700 10,137 ' (86J,500); 4,688 j1,312) 5,505 j (2,495) (16,000); 0 4,976` (24J 16,558 8,558 $ 1,634,794: $ 229,687 19,452 45,000 ]500 950 17M2,OOO 5,505- ,500 (15,000) 5,000 20 000 $ 1,629,688 1,452; 8.07% S,M, 12.50% 750; ('11150Y 11,150); 700.00% 50[ 100.00% 100.00% •• (200)_ 0,000 ): - 12.20% ,063 ( 56.13% 5,000 14.29% - 73.61% (500): (2.500): N 1,000E .. 12 0000 00% $ 224,337: 15.97% Intertund Trerufer from Eznse Tax Fund Interfund Transfer: Sanitation Mgmt Fee IntertuM Transfer: Storm water Mgmt Fee In[ertund Transfer from General Trust ontribution from Fund Balance Sub - total: Contributions 5 1,939,045 300,000 35,000 - $ 2,274,045 $ 1,120,600 350,000 45,000 96,185 843,432 $ 3,455,217 $ 2,023,451 $ (97,149) 350,000 45,000 - 85,377 (10,808). - (843,432) $ 2,503,828 f S (951,389) 42,393,500 350 000 45,000 532,000 $ 3,320,500 $ 272,900; 12.87% (96, (311, $ (134,Total J7) Income; General Fund S 12,064,554 $ 12,817,063 $ 12,407,201 $ (409,662).$ 13,308,267 $ 491, Page 2 Miami Shores Village Operating Budget FY2013 -14 Revenue Report by Fund /Classification Page 3 AUDITED AMENDED TOTAL [ BUDGETARY ACTUAL FY2012 BUDGET FY2013 PROJECTED TO VARIANCE 9.30.2013 `: FY2012 -13 FV2014 ADOPTED VARIANCE TO FYI BUDGET : %CNG Excise Tax Proceedt IF1201 ranchise Fees: Electricity ranchise Fees: Gas ranchise Fees: Solid Waste b8c Servfre Tax: Elec[rtdty Public Service Tax: Simplified Telecom Public5ervice Tax; Water ater (North Miami) Utility Taxes Public Service Tax: Gas Contribution from Fund Balance $ 624,427 12,842 10,247 732734 571,087 115,710 7,633 23,993 - 5 650,OW 14,000 M723,OOO 5 646,572 ' $ (3,4281 14,064 64 11,4501,850 756,235 33,235 461,866 [ (108,734 102,737: (19,863) 7,600E 600 23,528: (1,4]2) 1"M 8,0.00% (30,000): -4.62% p 00% 400; 4.17% 7,0001 0.97% 20,000 ; 3.51% 112,000)] -9.84% 500: 7.14% Total Income: Excse Taxes Local Option Gas Tax Proceeds 1E7301 $ 2,098,267 2,023,451 ; $ 197,749) 5 2,393,500 $ (14,100)! -0.6 6% LOGT: 6. Cent Tax LOGT: 3 -Cent Tax State Revenue Sharing; Fuel Tax azoli,ce Tax Refund Interest Earnings - Investments onWbution from Fund Balance Totallncomr.LOCaI Option Gas Half -rent Trarmporta8on Surtax IF135) $ 185,476 71,996 80,528 14,104 945 - 5 352,950 $ 188,753 73,454 80,343 15,405 1,468 51,46fi $ 410,889 $ 177,768 (10,985) 68,899 i (4,555) 78,163; (2,780) 13,685 (1,720) 1,392 ; pb) . ; (51,466) $ 339,906 $ (70,963) $ 172,000 65,000 eO,OW 14,000 1,200 163,277 S 495,477 $ (16,]53); 4.88% (8,454); - 11.57% (343); -OA3% (1,405)i -9.12% 12681E - 18.26% - 111,811 ' •• $ 84,588[ 20.59% proceeds from Surtax Levy for Operations Proceeds from Surtax (20.°d Transit) Interest Earnings- Investments ontrtbution: Fund Balance from Transit Contribution: Fund Balance from Transportation Total: 1/2 -Cent Transport Surtax Debt Servf<e Fund (F201) $ 276,254 69,063 512 - $ 345,829 5 275,000 69p00 630 4,000 - $ 348,630 $ 282,455'$ 7,455 70,615' 7,615 1,134: 504 (4,000) - ` $ 354,203 ; $ 5,573 $ 283,000 71,000 1,000 55,000 176,634 S 566,634 $ 8,000E 2.91% 2,000', 2.90% 370 ; 58.73% 51,000 1 1275.00% 176,634' XDN /01 $ 238,004; 68.27% V Taxes - Current Real Property nterfund Transfer from General Fund Imarfund Transfer from Local Option Gas Fund Interest Earnings .Investments $ 553,690 286,628 93,702 2,849 $ 535,376 286,630 93,702 S 535,323]$ (53) 286,630 - 93,702: - 3,794 :` 3,794 $ 505,700 286,e00 93,700 S (29,676): -554% 170E 0.06% (2); 0.00% .. Totallncome: Debt Service Capital Protect Fund (F301) $ 936,869 $ 915,708 $ 918,849 ? $ 3,141 $ 886,200 1 $ (29,508)E -3.22% Interfund Transfer from General Fund Interest Earnings - Investments Contribution from Fund Balance Total Income: Capital project Stormwater Operations fF4021 $ 270,200 6,740 - $ 276,9401S $ 276,070 33,567 309,637 $ 276,070 $ - 198'. 198 - (33,567) $ 276,268 i $ (33,369) $ 284,300 - $ 284,300 1 $ 8,230 2.98% 0.00% (33,567): - 100.00% $ (25,337); -8.18% Charges: Utility Service Fees Utility Service Fee Discounts Penalties: Delinquent 8 Penalty Fees Interest Earnings - Investments Contribution from Retained Earnings Total Income: Storm Water $ 247,458 $ - 4,962 458 - $ 252,878 $ 251,598 $ (10,214) 3,000 665 to'- S 345,049 $ 241,387;$ (10,211);$ 10,214 4,453 ; 1,453 1,161E 496 -= (100,OW) $ 247,001 ; $ (98,048) 252,882 (10,115) 4,800 1,200 1,413 $ 250,180 $ 1,284E 0.51% 9qE « _1,8W1 60.00% 535: 80.45% (98,587): •• $ (94,869): 47.49% SanttaHOn Operations fF1051 Charges: Sanitation Service Fees $ 2,642,472 $ 2,688,855 $ 2,556,781 i $ (132,074) S 2,690,000 1,745E O.Oq% anitation Fee Discounts - (107,765) - 107,765 $ (107,600) 165 « harges: Special Pick-up Fees Charges: Recycling (Biscayne Park) Penalties: Delinquent It Penalty Fees Interest Earnings - Investments anitation Fee Refunds 2,378 35,000 87,001 1,301 (7,076) 1,000 35,000 73,500 974 2,000 4,959 ` 3,959 35,000 65,212: (8,288) 4,856E 3,882 (480): (2,48D) 5,000 35,000 60,000 5,000 (11000) 4,00 400.00% _ 0,00% ry3,500J - 78.37% 4,026 ! •• (3,000)' ontribution from Retained Earnings Total Income: Sanitationj - $ 2,767,075 1 550,933 $ 3,244,497 1 (550,933) $ 2,666,328 i $ (578,169)1,$ 374,061 3,060,461 (776,872); - 32.10% $ (184,036): -5,67% Page 3 Miami Shores Village Operating Budget FY2013 -14 Revenue Report by Fund /Classification Page 4 AUDITED AMENDED TOTAL BUDGETARY ACTUAL FY2012 BUDGET rY2013 PROJECTED TO 9.30.2013 ` VARIANCE FY2012 -13 FY2014 ADOPTED VARIANCE TO FYI BUDGET ? % CHG Grants Grant: Police COPS Gran[ Grant: Other Grants $ 142,953 $ 74,728 $ 52,999 $ 58,809 5,810 $ - (52,999)? •• Total income: Grants Internal Service Funds $ 217,681 $ 52,999 $ 58,809 $ 5,870 Finance: Risk Management (f507) Public Works: Fleet Maintenance IF550) To[ai income: Intermn Services $ 889,017 2,762,028 $ 31651,045 $ 775,139 1,224,866 $ 2,000,005 $ 749,326 1,189,366 $ 1,938,692 ': $ (25,813) (35,500) $ (61,313) $ 730,967 1,375,612 $ 2,106,579 $ (44,172); 150,746 $ 106,574 - 5.7016 12.31% 5.33% GRAND TOTAL ALL FUNDS $ 22,964,088 $ 22,565,077 $ 21,230,708 $ (1,334,169) $ 23,377, 59H $ 519,521 F 2 -30% Page 4 Miami Shores Village Operating Budget FYI 3-14 Expense Report by Fund /Classification Department / Division AUDITED ACTUAL FY2012 AMENDED BUDGET FY2013 TOTAL PROJECTED TO 9.30.2013 BUDGETARY VARIANCE FOR FY2012 -13 FY2014 ADOPTED VARIANCE TO FY13 BUDGET %CHG Office of the Mayor and Villa ge Council Office of the Village Attorney Office of the Village Manager Office of the Village Clerk Code Enforcement Building Department Planning 8 Zoning Department Finance Department Police Department Police Department: School Guard Public Works: Parks Division Public Works-. Facilities Maintenance /Streets Public Works: Administration Public Works: Recreation Maintenance Recreation (Combined) Brockway Library Unclassified / Non - Departmental $ 4,662 111,216 221,487 117,109 152,052 356,626 138,808 488,847 5,507,873 39,912 389,806 444,566 345,999 140,604 1,963,799 355,070 1,002,911 $ 5,969 121,325 225,323 161,629 164,394 361,192 154,731 523,884 6,312,062 40,538 398,802 439,527 368,643 135,415 1,983,669 390,968 7,028,992 $ 6,105 139,034 226,086 153,060 161,492 366,704 149,605 487,167 6,096,017 40,538 qpq 782 439,016 361,028 135,159 1,981,971 389,606 861,fi00 $ (136) (i (709) (763) 8,569 2,902 (5,512) 5,126 36,717 216,045 (5,980) 511 7,615 256 1,698 1,362 167,392 6,006 126,580 224,580 128,597 164,140 409,536 157,182 500,463 6,523,142 42'124 401,964 466,888 362,767 139,467 2,094,495 392,367 1,168,747 5 3) 2) 1 T�2342 9 1) 27,361 (5,876) 4,052 110,826 1,399 139,155 0.65% - 10% -0.33% - 20.44% ) -0,15% 13.38% 1.58% -4.47% 3.34% 4.16% 0.79% 6.23% -1.59% 2.99% 5.59% 0.36% 17.52% TOTAL General Fund Expenses Finance: Excise Tat Fund Transfers (F120) PWks: Local Option Gas Tax Funds (Ff30) PWks: 1 /2 -ct Transport Surtax Fund (F135) Capital Project Fund (301) Police COPS Grant (150) Other Grants (150) $ 11,781,347 $ 1,939,045 437,534 183,459 1,093,115 142,953 74 728 $ 12,817,063 $ 2,120,600 410,889 348,630 309,637 52,999 $ 12,398,970 $ 2,023,451 527,370 315,583 503 224 58,809 $ 418,093 5 97,149 (116,481) 33,047 (193,587) (5,810) $ 13,308,267 $ 2,393,500 495,477 586,634 284,300 - $ 491,204 $ 272,900 84,588 238,004 (25,337) ($2 qqq ) 3.83% 12,87% 20.59% 68.27% -8.18% -100.00% Subtotal: All Other Funds Internal Service Funds $ 3,870,834 $ 3,242,755 $ 3,428,437 $ (185,682) $ 3,759,911 $ 577,156 75.95% Finance: Risk Management Fund (F501) Public Works: Fleet Maintenance Fund (F550) $ 733,503 1,119,143 $ 775,139 1,237,466 $ 692,908 1,171,825 $ 82,231 65,641 $ 730,967 1,375,612 5 (44,172) 138,146 -5.70% 11.16% Sub - total. Internal Service Funds Enterprise Funds 5 1,852,646 5 2,012,605 5 1,864,733 5 147,872 2,106,579 93,974 4.67% Public Works: SLOrmwater Fund (F402) Public Works: Sanitation Fund (F405) $ 210,761 2,508,582 $ 345,180 3,244,497 $ 227,491 3,123,792 $ 117,689 120,705 $ 250,180 3,060,461 $ (95,000) (184,036) - 27.52% -5.67% Sub - total: Enterprise Funds Debt Service Funds $ 2,719,343 $ 3,589,677 $ 3,351,183 S 238,394 3,310,641 (279,036J -7.77% GO Bond, Series 1999 (Aquatics) GO Bond, Series 2004 (Chtr School) Suntrust Loan ($3.5m) GO Bond, Series 2013 $ 212,427 $ 322,758 385,082 $ 214,100 321,276 380,332 - $ 190,488 321,276 380,332 $ 23,612 - - $ - 323,600 380,500 182,100 $ (214,100) 2,324 168 182,100 - 100.00% 0.72% Sub - total: Debt Service Funds $ 920,267 S 915,708 $ 892,096 $ 23,612 $ 886,200 (29,508) -3.223' Grand Total: All Funds $ 21,144,437 $ 22,577,808 $ 21,935,519 $ 642,289 $ 23,371,598 $ 793,790 3.52% Page 5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PLANNING AND ZONING DEPARTMENT Services, ,unctions andActivities The mission of the Planning and Zoning Department is to provide Miami Shores Village with professional, courteous and timely planning services that promote and facilitate the orderly and efficient development of the community; to protect existing neighborhoods through sound regulatory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code, Federal and State regulations. BUDGET HIGHLIGHTS The department continues to hold costs down by providing professional planning services relating to the Village's Comprehensive Plan and Zoning Code rewrite, previously provided by consultants and by providing GIS services to Village departments. This department is estimated to generate $9,500 in General Fund Revenues PZ -2 FY'13 FY'14 Change Personnel costs .............. ......... I......... $ 138,053 $ 143,471 $ 5,418 Operating costs .. ............................... 16,678 13,711 (2,967) Capital outlay .... ............................... - - TOTAL . ....... ............. .... I........ $ 154,731 $ 157,182 $ 2,451 The department continues to hold costs down by providing professional planning services relating to the Village's Comprehensive Plan and Zoning Code rewrite, previously provided by consultants and by providing GIS services to Village departments. This department is estimated to generate $9,500 in General Fund Revenues PZ -2 2013 -2014 OPERATING BUDGET Miami Shores Village. Florida PLANNING AND ZONING DEPARTMENT Code 001 -0450 - 524. * * * * ** CODE CLASSIFICATION AMOUNT ]EXPLANATION . •• •• PERSONNEL SERVICES .11000 Executive Salary $ 100,542 Planning and Zoning Director base salary .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular Salaries 12,779 Administrative Assistant (50% allocated with Code Enforcement Division) .14000 Overtime 1,000 Estimated overtime costs for attendance at Board meetings under FLSA regulations .18250 Longevity Pay 500 Benefit paid to tenured employees per policy .21000 FICA 9,281 Social Security and Medicare taxes .23000 Health Insurance 7,871 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers Compensation 1,306 Allocated costs of workers compensation premiums paid to the Florida League .29990 Contingent Personnel Casts 3,692 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services S 143,471 OPERATING EXPENSES .31000 Professional Services $ 2,000 Village's cost for ongoing Comprehensive Plan revisions and funding to amend the Zoning Code .34000 Contractual Services 1,632 Annual maintenance fees to Energov ($1,232) for software support and to ESRI ($400) for CIS support PZ-4 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PLANNING AND ZONING DEPARTMENT Code 001 - 0450 - 524. * * * * ** _ _ _ _ CODE CLASSIFICATION AMOUNT •• EXPLANATION OPERATING EXPENSES Continued) .40000 Travel 4,100 Attend national American Planning Association conference and Florida APA conference to acquire credits necessary to maintain AICP certification and to keep up with new ideas, trends and research in planning and zoning .41200 Telecommunications: Cellular 25 Funding for AT &T cellular phone .42000 Postage 100 Zoning hearing notices, certified mailings and miscellaneous correspondence .45100 ISF: Risk Management 2,362 Allocated costs for property, casualty and general liability insurance Premiums paid to the Florida League .45200 ISF: Fleet Maintenance 775 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to Florida League .47000 Printing 300 Informational brochures, notice boards, and miscellaneous printing of Promotional literature .51000 Supplies: General Office 500 General office supplies for one and one half (1.5) full -time employees .52200 Supplies: Other operating 750 Costs associated with computer peripheral equipment, software, and filing and storage .54000 Dues, Subscriptions and Memberships 767 American Planning Association Florida Chapter, American Institute of Certified Planners, and Florida Floodplain Managers Assocication .58000 Training and Education 400 Costs associated with attending local planning meetings includes seminar costs, parking and related expenses Subtotal: Operating Expenses $ 13,711 TOTAL: PLANNING AND ZONING DEPARTMENT $ 157,182 PZ -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Services, Functions andActivities The Building Department is responsible for the enforcement of all State, County and municipal construction and building related codes. Building inspections ensure compliance with the Miami Shores Village Code, the Florida Building Code and all other applicable State and Federal codes. Compliance includes building plans examination, permitting and the inspection of construction methods and materials. The Department processes all permit applications, ensuring the mandatory information and documentation are included. Upon completion of a project, the Department issues a certificate of occupancy or certificate of completion. BUDGET HIGHLIGHTS This department is estimated to generate $811,0 0 in Revenue L--19 FY_13 FY'14 Chance Personnel costs .. ............................... $ 335,962 $ 391,445 $ 55,483 Operating costs .. ............................... 25,230 18,091 (7,139) Capital outlay .... ............................... - - - TOTAL ... ............................... $ 361,192 $ 409,536 $ 48,344 This department is estimated to generate $811,0 0 in Revenue L--19 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Code 001 - 0400 - 524.-"-- ._.._ .._..- -._.._.._.._.._....._.._. CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 99,664 Building Director base salary .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular Salaries 93,506 (1) Administrative Supervisor (1) Permit Clerk (1) File Clerk .13000 Other Wages 136,600 (3) Chief Inspectors: Electrical, Plumbing and Mechanical (1) Building Inspector(temporary as needed) (1) Structural Engineer (Funded by structural review fees) .18250 Longevity 500 Benefit paid to tenured employees per policy .21000 FICA 24,998 Social Security and Medicare taxes .23000 Health Insurance 20,763 Estimated annual employee costs for health, dental and other contractually obligated non - Liability benefits .24000 ISF: Workers' Compensation 2,676 Allocated cost of workers' compensation Premiums paid to the Florida League .29990 Contingent Personnel Costs 6,238 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 391,445 M-1 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Code 001 -0400 - 524. * * * - CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .42000 Postage 360 Correspondence and certified mail .45100 ISF: Risk Management 7,087 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .45200 ISF: Fleet Maintenance 7,349 .46200 Repairs and Maintenance 500 .47000 Printing 250 .51000 Office Supplies 400 .52200 Other Operating Expenses 1,500 .54000 Dues, Memberships and 645 Subscriptions Subtotal: Operating Expenses $ 18,091 TOTAL: BUILDING DEPARTMENT $ 409,536 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League Estimated funding requirement for repairs and maintenance to furniture, fixtures, and equipment Miscellaneous printing Pens, paper, ink and other office supplies for a one year period for (4) full time employees Paper, printer cartridges, filing cabinets & miscellaneous supplies for Building Department Funding for various professional associations and publications B -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida CODE ENFORCEMENT DEPARTMENT Services, Functions and-Activities The Code Enforcement Department performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the community and its residents, staff is able to achieve an exceptionally high compliance percentage. Continuing violations are processed through the Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Police, Public Works and Finance Departments in order to achieve Village -wide community improvement programs. BUDGET HIGHLIGHTS This department is estimated to generate 1250,000 in General Fund Revenues C -2 FY'13 FY'14 Change Personnel costs .. ............................... $ 134,733 $ 139,457 $ 4,724 Operating costs .. ............................... 29,661 24,683 (4,978) Capital outlay .... ............................... TOTAL ... ............................... $ 164,394 $ 164,140 $ 254 This department is estimated to generate 1250,000 in General Fund Revenues C -2 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida CODE ENFORCEMENT DEPARTMENT Code 001 - 0351 -529 * * *— .._.. _.._..- --- •-..._.._.._.._...... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 109,868 (1) - Code Enforcement Supervisor 14000 Overtime 18250 Longevity Pay .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs Subtotal Personnel Services OPERATING EXPENSES .34000 Contractual Services .34200 Court Filing Fees .41002 Telecomm:Internet .42000 Postage (1) - Code Enforcement Officer (1) Administrative Assistant - 50% allocated with Planning and Zoning Department 2,040 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations 1,000 Benefit paid to tenured employees per policy 8,637 Social Security and Medicare taxes 13,088 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 1,210 Allocated cost of workers' compensation Premiums paid to the Florida League 3,614 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period $ 139,457 $ 1,200 Funding for EnerGov program maintenance 4,000 Cost to record notices, orders and lien releases 1,000 Estimated cost for mobil internet access 3,500 Correspondence and certified mail for violation notices C-4 FY2013 -2014 OPERATING BUDGET Miami Shores Villaqe, Florida CODE ENFORCEMENT DEPARTMENT Code 001- 0351 - 529. " " "' CODE CLASSIFICATION AMOUNT EXPLANATION .. OPERATING EXPENSES (continued) .45100 ISF: Risk Management 3,937 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .45200 ISF: Fleet Maintenance 6,896 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .46200 Repairs and Maintenance 250 Funding for repairs to Equipment .47000 Printing 1,000 Printing of educational or advisory pamphlets and violation notices .51000 Supplies: General Office 700 Pens, paper, ink and other office supplies for a one year period for two and one half (2.5) full -time employees and Code Enforcement program .52200 Supplies: Other operating 1,000 Toner for printers, special software requirements to support Code Enforcement program .52400 Uniforms 200 Uniform costs for two (2) staff members .54000 Dues, Memberships and Subscriptions 200 Florida Association of Code Enforcement dues .58000 Training and Education 800 Continuing education funding for enforcement staff Subtotal: Operating Expenses $ 24,683 TOTAL: CODE ENFORCEMENT: $ 164,140 C -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida BROCKWAY MEMORIAL LIBRARY Services, Functions and - Activities Brockway Memorial Library provides area residents with free access to library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistance to gain access to information, meeting various personal, educational and professional needs. The Library promotes community enrichment and individual achievement through reading and cultural programs. The Library keeps its shelves filled with best sellers, latest works by popular authors, magazines and periodicals, audio books, videos, large print books and the newest addition of ebooks. The Library Budget is reviewed and approved by the Brockway Memorial Library Board of Trustees. BUDGET HIGHLIGHTS The Library is estimated to generate $14,750 in revenues to the General Fund L -2 FYI FY'14 Chance Personnel costs .. ............................... $ 275,340 $ 290,564 $ 15,224 Operating costs .. ............................... 80,273 66,448 (13,825) Capital outlay .... ............................... 35,355 35,355 - TOTAL ... ............................... $ 390,968 $ 392,367 $ 1,399 The Library is estimated to generate $14,750 in revenues to the General Fund L -2 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida BROCKWAY MEMORIAL LIBRARY CODE CLASSIFICATION ...... _.. _. ........... AMOUNT -' .......... ..... EXPLANATION . PERSONNEL SERVICES .11000 Executive salaries $ 77,022 Library Director base salary .11001 Executive Benefit 6,500 Executive benefit package .11002 Executive Benefit - Car Allowance 600 Funding for car allowance .12000 Regular Salaries 157,403 (1) Youth Services Librarian (full -time) (1) Adult Services Librarian (full -time) (1) Library Assistant II (part-time) (5) Library Assistant 1 (part-time) (1) Library Page (part-time) .14000 Overtime Pay 2,400 Estimated overtime costs for special events and coverage as needed by FLSA resolutions .18250 Longevity Pay 4,000 Benefit paid to tenured employees per policy .21000 FICA 18,966 Social Security and Medicare taxes .23000 Health Insurance 15,751 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 274 Allocated cost of workers' compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 7,648 Projected costs for eligible employee salary increases (dependent upon union contract), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services 5 290,564 OPERATING EXPENSES .34000 Contractual Services $ 14,762 Maintenance contracts for A/C, smoke and fire alarms, security alarm, library management system, janitorial services .40000 Training & Education 640 Annual Florida Library Association Conference and Workshops for 2 attendees .41002 Telecommunication: Internet 816 Estimated costs for patrons Internet service .42000 Postage 505 Library correspondence and book and film postage .43100 Electricity 13,305 Estimated annual cost of electrical services based on current actual FPL usage L -4 FY2013 -2014 OPERATING BUDGET - __Miami Shores Village, Florida BROCKWAY MEMORIAL LIBRARY Code 001- 1500-571 - "" • v • • •• ••.•• ••.••.••.•• •• CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .43300 Water 252 Estimated funding for water consumption .45100 ISF: Risk Management 23,847 Allocated costs for property, casualty and general liablity insurance premiums paid to the Florida League .46200 Repair and Maintenance 4,425 A/C service Et parts not covered under contract, plumbing and electrical services, carpet cleaning and general maintenance of building .47000 Printing 600 Bookmarks, brochures, and various library forms .48000 Advertising and Promotions 800 Summer reading programs, various reading programs, Reading Clubs .51000 Office Supplies 642 Pens, paper and other office supplies for a one year period for three (3) full -time employees .52200 Other Operating Supplies 5,424 Book jacket covers, book processing supplies, DVD security cases, CD albums, magazine and paperback protectors, barcode labels, books Fc media repair supplies, data Et printer cartridges, security tags, book B video pockets, paper products .54000 Dues, Memberships and 430 Florida Library Association membership Subscriptions Subtotal: Operating Expenses $ 66,448 CAPITAL OUTLAY .66000 Books, Publications, Library $ 27,500 Annual funding for books, periodicals, library Materials materials, large print books, and reference materials .66100 Media 7,855 Annual funding for books -on -CDs, DVDs and on -line databases Subtotal: Capital Outlay $ 35,355 TOTAL: BROCKWAY MEMORIAL LIBRARY $ 392,367 L -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Administration Division Services, Functions andActivities The Administration Division is responsible for coordinating the highest quality of cultural and recreational programs for Village residents. This includes directing, planning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual recreation operating budget, five year capital plan, the Fine Arts programs, as well as coordinating the daily operations at each facility. BUDGET HIGHLIGHTS IN FY'13 Fr14 Ch_ anae Personnel costs .. ..............................1 $ 159,333 $ 164,589 $ 5,256 Operating costs .. ............................... 42,293 48,327 6,034 Capital outlay .... ............................... Other expenses ............................... 2,180 2,180 TOTAL ...................... 203,806 $ 215,096 $ 11,290 IN FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Administration Division Code 001-1401-572.""- ......... CODE CLASSIFICATION AMOUNT EXPLANATION •• •• .11000 Executive salaries $ 85,593 Recreation Director .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular wages 44,415 (1) Executive Assistant .14000 Overtime 600 Funding estimate for overtime required during summer and special events and Board meetings .18250 Longevity 2,000 Benefit paid to tenured employees per policy .21000 FICA 10,642 Social Security and Medicare taxes .23000 Health Insurance 10,487 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 154 Allocated costs of workers' compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 4,198 Projected costs for all elegible employee salary increases (dependent upon union contracts), other contractually require personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services S 164,589 OPERATING EXPENSES .31000 Professional services $ 8,200 Funding for the Recreation Participant Insurance and related reports .34000 Contractual services 3,100 Service contracts on equipment, extermination fees, and other related activities to operate the department .34750 Contr: Unity Day 19,500 Funding for the Village's annual Unity Day .40000 Travel 615 Funding to attend the FRPA conference, per -diem charges at conference and staff reimbursement for use of their personal vehicle .41002 Telecomm:Internet 1,540 Funding for internet connection .42000 Postage 120 Estimated costs for various mailings .43300 Utility - Water 65 Estimated funding forwater consumption .45100 ISF: Risk Management 3,787 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League R -5 FY2013 -2014 OPERATING BUDGET __Miami Shores Village, Florida RECREATION DEPARTMENT Administration Division Code 001. 1401 - 572'•• " - ................................................................................ CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .46200 Repairs and Maintenance 350 General repair costs for items not under maintenance or warranty agreements .47000 Printing 250 Funding for publication of Recreation programs and events .48000 Advertising 1i Promotions 150 Estimated annual funding for advertisements and events for the department .51000 Supplies: General Office 1,800 Annual funding for general office supplies including pens, pencils, ink .52100 Fine Arts Commission ft Program 6,000 Annual funding request for the Fine Arts Commission, Providing education and entertainment events throughout the year .52200 Supplies: Other operating 1,500 Annual funding for supplies necessary to maintain the operations of the department .52400 Uniforms 350 Funding to provide uniforms to staff .54000 Dues, Memberships and Subscriptions 500 Annual funding estimate for membership to FRPA and NRPA .54500 License and Permits 350 Annual funding estimate for licenses and permits .58000 Training B Education 150 Estimated funding required to attend mandatory training for staff Subtotal: Operating Expenses $ 48,327 OTHER EXPENSES .81000 MSV Community Band 2,180 Annual funding for negotiated band appearances at Village - sponsored and other related community events Subtotal: Other Cost $ 2,180 TOTAL: RECREATION • ADMINISTRATION DIVISION $ 215,096 IM FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Services, Functions and-Activities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball, softball, flag football and little cleats. The intramural programs average 250 participants per sport. The Athletic Supervisor coordinates scheduling with the travel soccer and travel baseball club teams. The travel club programs were outsourced and all funding was eliminated in last year's budget. The after school care program runs from August to June with an average of 70 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid - August with a maximum of 150 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, art and crafts, and facilities. Athletics also runs an average of 15 specialty sports camps throughout the year. BUDGET HIGHLIGHTS R -7 FY13 FY'14 Change Personnel costs ................. ....... I........ $ 201,295 $ 208,217 $ 6,922 Operating costs .. ............................... 74,309 78,323 4,014 Capital outlay .... ............................... - Other Expenses . ............................... 23,000 40,000 17,000 TOTAL.. ............... ................ $ 298,604 $ 326,540 $ 27,936 R -7 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Code 001-1402-572* ..** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages 13000 Other Wages 14000 Overtime 18250 Longevity .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Costs $ 164,326 (1) Athletics Supervisor $ 6,750 (1) Assistant Athletics Supervisor (1) Program Coordinator (1) Administrative Assistant 1,113 Employees who cover facility rental. 500 Funding estimate for overtime required during summer and special events. 500 Benefit paid to tenured employees per policy. 12,647 Social Security and Medicare taxes 20,967 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 2,857 Allocated cost of workers' compensation 120 premiums paid to the Florida League 5,307 Projected costs for eligible employee's salary increase (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 208,217 OPERATING EXPENSES .34000 Contractual services $ 6,750 Funding for annual service agreements on athletic equipment and sport official fees. .34150 ConSvcs: Rec Programs 25,000 Funding for specialty camp instructors not engaged as employees. .40200 Travel: Local Mileage 50 Funding to reimburse staff for use of their personal vehicle .41200 Telecomm: Cellular 120 Funding for AT &T cellular phones R -10 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Code 001 - 1402 - 572 - * * * ** .............................................................. .............. CODE CLASSIFICATION AMOUNT EXPLANATION •• OPERATING EXPENSES (continued) .42000 Postage 40 Funding for special mailings .43100 Electricity 8,600 Estimated annual cost for electrical services based on current actual FPL usage .43300 Water 400 Annual funding for water consumption .45100 ISF: Risk Management 5,790 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .45200 ISF: Fleet Maintenance 14,823 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .46200 Repairs and Maintenance 9,000 Funding to maintain and repair all athletic equipment and the facility .47000 Printing 400 Funding for special printing .51000 Supplies: General Office 2,000 Funding for general office supplies for four staff members including pens, pencils, etc .52200 Supplies: Other operating 3,700 Funding for supplies used by participants and equipment needs .52400 Uniforms 1,000 Funding for staff uniforms .52420 Uniforms - Special Camps 150 Funding to provide staff uniforms for special camp programs .54000 Dues, Memberships and 300 Funding for FRPA & NRPA memberships Subscriptions .58000 Training ft Education 200 Funding to send staff to FRPA Training Subtotal: Operating Expenses $ 78,323 OTHER EXPENSES .93101 Transfer to Capital Budget $ 40,000 Improvements to and remodeling of concession stand, resurface locker room floors, rebuild baseball dugouts and purchase of outdoor exercise equipment Subtotal: Other Expenses $ 40,000 TOTAL: RECREATION - ATHLETICS DIVISION $ 326,540 R -11 FY2013 -2014 OPERATING BUDGET _____._._._____ -___- ___Miami Shores Village,-Florida ---------------------- RECREATION - ATHLETICS Summer Camp Program Code 001- 1407 - 572 ..... ... ...._....._....._....._....... ._.._.._.._.._.. ............... CODE CLASSIFICATION AMOUNT EXPLANATION .13000 Other Wages $ 62,000 Summer Camp Counselors: full -time temporary .14000 Overtime 2,000 Funding estimate for overtime required during summer camp and special events. .21000 FICA 4,896 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 1,106 Allocated cost of workers' compensation premiums paid to the FL League, Subtotal: Personnel Services $ 70,002 OPERATING EXPENSES .34000 Contractual services $ 13,500 Funding for the payment of transportation and special programs assigned to outside vendors. .40100 Special Events and Field Trips 18,000 Funding for events and trips sponsored by the summer camp program. .44000 Rental 2,000 Rental of equipment / supplies for program. .45100 ISF: Risk Management 9,371 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .47000 Printing 500 Registration forms, flyers, and posters for summer camp. .48000 Advertising & Promotion 400 Estimated annual funding for advertisements and events for the department. .51000 Supplies: General Office 500 General office supplies for staff. .52200 Supplies: Other operating 4,800 Supplies and equipment used for program. .52400 Supplies: Uniform 3,050 Funding for uniform costs for staff, participants and CITs Subtotal: Operating Expenses $ 51,121 TOTAL: RECREATION - SUMMER CAMP $ 122,123 R -14 FY2013 -2014 OPERATING BUDG Miami Shores Villaee, Florida RECREATION - ATHLETICS Intramural Soccer Program Code 001-1409-572-***** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 12,000 .21000 FICA 918 .24000 ISF: Workers' Compensation 207 Subtotal: Personnel Services $ 13,125 OPERATING EXPENSES .34000 Contractual services $ 350 .45100 ISF: Risk Management 4,260 52200 Supplies: Other Operating 7,500 52400 Uniforms 5,000 Subtotal: Operating Expenses $ 17,110 TOTAL: RECREATION - INTRAMURAL SOCCER S 30,235 Part -time seasonal coaches Social Security and Medicare taxes Allocated cost of workers' compensation premiums paid to the FL League. Funding for referee payments Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League Equipment, trophies, and supplies Funding for uniform costs for participants and coaches. R -16 FY2013 -2014 OPERATING BUDG Miami Shores Village, Florida RECREATION - ATHLETICS Intramural Baseball Program Code 001 - 1411 - 572 - * *" ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 12,000 Part -time seasonal coaches .21000 FICA 918 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 207 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal: Personnel Services $ 13,125 .34000 Contractual Services $ 1,000 Funding for umpire payments .45100 ISF: Risk Management 4,260 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .52200 Supplies: Other Operating 3,200 Equipment, trophies and supplies used for program. .52400 Uniforms 7,000 Funding for uniform costs for participants and coaches. Subtotal: Operating Expenses S 15,460 rOTAL: RECREATION - INTRAMURAL BASEBALL $ 28,585 ME FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida .34000 Contractual Services $ 420 Funding for umpire payments. .45100 ISF: Risk Management 852 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .52200 Supplies: Other Operating 1,300 Equipment, trophies and supplies used for program. .52400 Uniforms 2,300 Funding for uniform costs for participants and coaches. Subtotal: Operating Expenses $ 4,872 TOTAL: RECREATION - SOFTBALL $ 7,602 R -20 RECREATION - ATHLETICS Softball Program Code 001 - 1412 - 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 2,500 Part -time seasonal coaches .21000 FICA 191 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 39 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal: Personnel Services 5 2,730 .34000 Contractual Services $ 420 Funding for umpire payments. .45100 ISF: Risk Management 852 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .52200 Supplies: Other Operating 1,300 Equipment, trophies and supplies used for program. .52400 Uniforms 2,300 Funding for uniform costs for participants and coaches. Subtotal: Operating Expenses $ 4,872 TOTAL: RECREATION - SOFTBALL $ 7,602 R -20 FY2013 -2014 OPERATING BUDGET _ Miami Shores Village, Florida RECREATION - ATHLETICS Intramural Basketball Program Code 001 -1413 - 572 - * « * *• CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 15,000 Part -time seasonal coaches .21000 FICA .24000 ISF: Workers' Compensation Subtotal: Personnel Services .34000 Contract services .45100 ISF: Risk Management 52200 Supplies: Other Operating .52400 Uniforms Subtotal: Operating Expenses 1,148 Social Security and Medicare taxes 285 Allocated cost of workers' compensation premiums paid to the Florida League. $ 16,433 $ 1,100 4,260 4,000 3,700 $ 13,060 TOTAL: RECREATION - INTRAMURAL BASKETBALL $ 29,493 Funding for referee payments. Allocated costs for property, casualty and general Liability insurance premiums paid to the Florida League Equipment, trophies and supplies used for program. Funding for uniform costs for participants and coaches. R -22 FY2013 -2014 OPERATING BUDGET Miami Shores Vitlaee, Ftorida OPERATING EXPENSES .34000 Contractual services $ 7,000 Funding to special instructors and teachers. .40100 Special Events / Field Trips RECREATION - ATHLETICS Funding for events and trips sponsored during kids After School Care Program day off programs. Code 001 - 1414. 572 -• "` *` CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 65,004 Part -time seasonal coaches .21000 FICA 4,973 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 1,123 Allocated cost of workers' compensation premiums General office supplies for staff. .52200 paid to the Florida League. 8,500 Subtotal: Personnel Services $ 71,100 OPERATING EXPENSES .34000 Contractual services $ 7,000 Funding to special instructors and teachers. .40100 Special Events / Field Trips 13,500 Funding for events and trips sponsored during kids day off programs. .45100 ISF: Risk Management 4,260 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .51000 Supplies: General Office 100 General office supplies for staff. .52200 Supplies: Other Operating 8,500 Supplies used for program. .52400 Uniforms 600 Funding for counselor uniforms Subtotal: Operating Expenses $ 33,960 TOTAL: RECREATION - AFTER SCHOOL CARE $ 105,060 R -24 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION - ATHLETICS Flag Football Program Code 001 -1415 - 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages 5 5,300 Part -time seasonal coaches .21000 FICA 383 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 87 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal: Personnel Services $ 5,770 .34000 Contractual Services $ 1,500 Funding for referee payments. .45100 ISF: Risk Management 852 Allocated costs for property, casualty and general Liability insurance premiums paid to the Florida League .52200 Supplies: Other Operating 1,000 Equipment for program; including footballs, flag belts, etc. .52400 Uniforms 2,000 Funding for uniform costs for participants and coaches. .58000 Membership subscriptions 3,400 Fees to participate in multi - agency program. Subtotal: Operating Expenses $ 8,752 TOTAL: RECREATION - FLAG FOOTBALL $ 14,522 R -26 FY2013 -2014 OPERATING BUDGET - _Miami Shores Village, Florida RECREATION- ATHLETICS Little Cleats Program Code 001 - 1416 - 572 ' -- CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 3,400 Part -time seasonal coaches .21000 FICA 260 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 53 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal: Personnel Services $ 3,713 OPERATING EXPENSES .45100 ISF: Risk Management 852 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .52200 Supplies: Other Operating 1,000 Equipment for program including footballs, soccerballs, etc. .52400 Uniforms 700 Funding for uniform costs for participants and coaches. Subtotal: Operating Expenses $ 2,552 TOTAL: RECREATION - LITTLE CLEATS $ 6,265 R -28 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Community Center Division Services, Functions andActivities The Recreation Community Center Division runs over 40 recreation classes a week and coordinates special events throughout the year including Unity Day, Winterfest, Marshmallow Drop and Memorial Day programs. BUDGET HIGHLIGHTS This Division generates S423,925 in revenues to the General Fund R -29 FY'13 FY'14 Chance Personnel costs .. ............................... $ 212,727 $ 219,782 $ 7,055 Operating costs .. ............................... 323,274 349,524 26,250 Capital outlay .... ............................... 2,500 5,400 2,900 TOTAL ... ............................... $ 538,501 $ 574,706 $ 36,205 This Division generates S423,925 in revenues to the General Fund R -29 FY 2013 -2014 OPERATING BUDGET �I (— _ _ — —_— _ —, —_ —, Miami Shores Village_ Florida I -- -- -- - -- -- -- -- -- -- -- -- -- -- -- -- -- -- - -- --' RECREATION DEPARTMENT Community Center Division Code 001 - 1403 - 572' **"* CODE CLASSIFICATION AMOUNT EXPLANATION 12000 Regular wages $ 142,619 (1) Recreation Superintendent (2) Maintenance Worker II 13000 Other Wages 32,607 (2) Community Center Attendants (1) Basketball Attendant .14000 Overtime 3,500 Funding estimate for overtime required during summer, special events and facility rentals .18250 Longevity 3,000 Benefit paid to tenured employees per policy .21000 FICA 13,902 Social Security and Medicare taxes .23000 Health Insurance 15,731 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 3,127 Allocated cost of workers' compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 5,296 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 219,782 OPERATING EXPENSES .34000 Contractual services S 6,500 To maintain AC, pest control, time clocks, office equipment .34150 Cont Svcs: Recreation 259,455 Funding for class /program instructors .34400 Contractual Svcs: Adventure Camp 11,000 Funding for Adventure Camp Field Trips .40000 Travel 426 Funding to attend FRPA .41200 Telecomm: Cellular 66 Funding for AT &T cellular phone .43100 Electricity 23,000 Estimated annual cost for electrical services based on current actual FPL usage R -32 FY 2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Community Center Division Code 001 -1403 -572 * -"* CODE CLASSIFICATION AMOUNT EXPLANATION - OPERATING EXPENSES (continued) .43300 Water 1,300 Annual funding for water consumption. .44000 Rental 400 Funding to rent equipment and rides for special events .45100 ISF: Risk Management 20,498 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .46200 Repairs and Maintenance 7,500 Funding to provide on -going maintenance and repairs to building and equipment at the Community Center .47000 Printing 100 Funding for special flyers .51000 Supplies: General Office 600 General office supplies for staff .52200 Supplies: Other operating 17,200 Funding for supplies used in classes and other activities sponsored by the Village .52400 Uniforms 650 Funding to provide staff uniforms .54000 Dues, Memberships and 369 Membership to FRPA Subscriptions .58000 Training Et Education 460 Estimated funding required to attend mandatory training for staff Subtotal: Operating Expenses $ 349,524 OTHER EXPENSES 91301 Transfer to Capital Budget 5,400 Replace electrical panels in the Community Center Subtotal: Other Expenses $ 5,400 TOTAL: RECREATION - COMMUNITY CENTER $ 574,706 R -33 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Aquatics Division Services, ,Functions andActivities The Miami Shores Aquatic Facility is comprised of an 8 lane competition pool, activity pool and jacuzzi offering comprehensive aquatic programs including adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons, and interactive toys. This state -of- the -art facility offers the best aquatics facility in the area, competing with several large capacity facilities. The Aquatic Center also hosts several special events including egg dive, teen nights, dive -in theater and family nights. BUDGET HIGHLIGHTS This Division generates $240,000 in revenues to the General Fund R -34 FY'13 FY'14 Change Personnel costs .. ............................... $ 361,730 $ 387,052 $ 25,322 Operating costs .. ............................... 188,646 162,503 (26,143) Capital outlay .... ............................... Other Expenses .. ............................... 30,000 67,500 37,500 TOTAL ... ............................... $ 580,376 $ 617,055 $ 36,679 This Division generates $240,000 in revenues to the General Fund R -34 FY2013 -2014 OPERATING BUDGET Miami Shores Village. Florida RECREATION DEPARTMENT Aquatics Division Code 001- 1405- 572 -" -- ..................................................... CODE CLASSIFICATION AMOUNT EXPLANATION .12000 Regular wages $ 157,405 (1) Aquatics Supervisor (1) Assistant Aquatics Supervisor (1) Lifeguard III .13000 Other Wages 171,702 Funding for (1) Swim Coach, part -time .34250 Cant Svcs: Pool Concession 26,686 seasonal staff and (2) Lifeguard II .14000 Overtime 2,800 Funding estimate for overtime required .41200 Telecomm: Cellular 50 during summer and special events .18250 Longevity 2,250 Benefit paid to tenured employees per poLicy. .21000 FICA 25,563 Social Security and Medicare taxes .23000 Health Insurance 15,880 Estimated annual employee costs for health, dental and other contractually obligated non liability benefits .24000 ISF: Workers' Compensation 5,492 Allocated cost of workers' compensation - premiums paid to the Florida League .29990 Contingent Personnel Costs 5,960 Projected costs for eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 387,052 OPERATING EXPENSES .34000 Contractual services $ 1,798 Funding for pest control at concession, office equipment, fire extinguishers, and thorguard .34150 Cant Svcs: Recreation Aquatics 4,536 Funding for swim class instructors .34250 Cant Svcs: Pool Concession 26,686 Funding for the purchase of concession stand supplies at the Aquatics facility .41200 Telecomm: Cellular 50 Funding for ATET cellular phone .43100 Utilities: Electricity 43,000 Estimated annual cost for electrical services based on current actual FPL usage R -37 FY2013 -2014 OPERATING BUDG Miami Shores Villaee, Florida RECREATION DEPARTMENT Aquatics Division Code 001 -1405 - 572- - -- ............................................ .................. CODE CLASSIFICATION AMOUNT EXPLANATION •• OPERATING EXPENSES - Continued .43200 Utilities: Water 6,388 Annual funding for water consumption .45100 ISF: Risk Management 21,857 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .46200 Repairs & Maintenance 14,988 Funding to maintain and repair equipment located at the aquatics facility .47000 Printing 400 Funding for printing of notices .48000 Advertising & Promotions 600 Funding for promotions It lifeguard ads .49000 Other current charges 2,195 Funding for the pool, spa, and activity area fees to the State of Florida and Dade County .51000 Supplies: General Office 722 General office supplies for staff .52200 Supplies: Other operating 9,792 Supplies for non -food related concession and operations .52400 Supplies: Uniform 2,000 Funding for staff uniforms .52500 Supplies: Chemicals 26,591 Funding for the Purchase of chlorine and other chemicals to operate facility .54000 Subscriptions & Memberships 400 Membership fee to FRPA .58000 Training it Education 500 Training fees required by state Subtotal: Operating Expenses $ 162,503 OTHER EXPENSES .91301 Transfer to Capital Budget 67,500 Improvement to Aquatics: structual repair to Shipwreck Cove, replacement of deck chairs, lounges and tables, Aquatic center ADA lift, pool concession refrigerator and freezers Subtotal: Other Expenses $ 67,500 TOTAL: RECREATION AQUATICS DIVISION $ 617,055 R -38 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Tennis Division Services, Functions andActivities The Operation of the Tennis Division was reorganized at the start of FY09110 with the Tennis Pro outsourced. The Tennis courts remain open and a part-time employee is present when the Tennis Pro is not on -duty. BUDGET HIGHLIGHTS R -39 FY_13 FY'14 Change Personnel costs .. ............................... $ 10,353 $ 10,426 $ 73 Operating costs ........................ I ....... . 4,533 3,387 (1,146) Capital outlay .... ............................... 3,400 3,400 TOTAL ... ............................... $ 14,886 $ 17,213 $ 2,327 R -39 FY2O13 -2014 OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Tennis Division Code 001 -1406 - 572 ••• *• ............... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 8,724 (1) Tennis Attendant Part -time .14000 Overtime 200 Funding for intermittent overtime requirements .18250 Longevity 350 Benefit paid to tenured employees per policy. .21000 FICA 709 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 161 Allocated cost of workers' compensation premiums paid to the FL. League .29990 Contingent Personnel Costs 282 Projected costs for eligible employee salary increases (percent dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 10,426 OPERATING EXPENSES .34000 Contractual services $ 750 Funding for the tennis pro, A/C maintenance, pest control and refrigerator maintenance .43000 Utilities: Water 155 Annual funding for water consumption .45100 ISF: Risk Management 777 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .46200 Repairs /Maintenance 1,500 Cleaning materials, wind screen replacement and other related repairs .51000 Supplies: General Office 100 General office supplies .52200 Supplies: Other operating 30 Miscellaneous supplies for tennis office .52400 Supplies: Uniform 75 Funding to provide staff uniforms Subtotal: Operating Expenses $ 3,387 OTHER EXPENSES .93101 Transfer to Capital Budget $ 3,400 Funding to replace Tennis Center Awning Subtotal: Other Expenses $ 3,400 TOTAL: RECREATION - TENNIS DIVISION $ 17,213 R -41 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT Operations Division Services, Functions andActivities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, responding to requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a data driven /community- oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Gang Resistance And Training (G.R.E.A.T.) officer is also assigned to ongoing gang resistence and drug prevention education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. BUDGET HIGHLIGHTS FY'14 FY'13 Personnel costs .. ............................... $ 5,429,621 Operating costs ... ............................... 780,941 Capital outlay ..... ............................... 100,000 CrimeWatch ..... ............................... 1.500 TOTAL ......... ....................... . $6,312,062 FY'14 Chanae $ 5,713,068 $ 283,447 715,574 (65,367) 93,000 (7,000) 1,500 - $ 6,523,142 $ 211,080 This Division generates approximately $412,800 in General Fund revenues P -2 FY2013 -2014 OPERATING BUDGET Miami Shores Villaee, Florida POLICE DEPARTMENT - OPERATIONS Code 001- 0900 -521 '' -- CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive salaries $ 387,865 (1) Police Chief; (3) Lieutenants .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular wages 2,838,098 (4) Sergeants (4) Detectives (1) Corporal (23) Police Officers (4) Telecommunication Officers (1) Special Projects Coordinator (1) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Courier (allocated) Funding for Holiday pay, Supervisor's relief pay, and state supplement .14000 Overtime 152,000 Funding for overtime required for Taskforce operations .14500 Court Standby Program 2,400 Payment due to Miami Dade, prorating the costs of the Court Coordinator .15000 Offduty Assignment 274,000 Funding for security details provided to private entities. Services are provided off -duty, do not interfere with general operations and are fully funded by fees charged to the vendor along with a 20% administrative surcharge added to General Fund revenue .18250 Longevity 9,000 Benefit paid to tenured employees per policy .21000 FICA 279,194 Social Security and Medicare taxes .22000 Retirement - Police Pension 1,295,000 Actuarially calculated contribution required by the Village to fund the benefits paid to retirees of the Police Retirement Plan M. FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT - OPERATIONS Code 001- 0900 - 521... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES (continued) .23000 Health Insurance 233,318 Annual costs for Village - sponsored health, dental and long term care policies .23001 Insurance - Dependent 7,800 Per PBA contract, employer will contribute fifty dollars ($50) per month toward the cost of dependent coverage .23020 Insurance - Bonus 65,600 Per PBA contract, employer will provide an insurance cash bonus of one hundred sixty dollars ($160) per month to each barganing unit member, to be applied by the employee toward insurance coverage .23100 Retirement Insurance 4,800 Funding for the Village's contractual portion of the Police officers' Retirement insurance benefit .23200 Emp Benefit - Savings Bond - Contractually mandated purchase of $100 savings bond for qualified officers .24000 ISF: Workers' Compensation 132,639 Allocated costs of workers compensation premiums paid to the Florida League .29999 Contingent Personnel Costs 24,854 Projected costs for all eligible employee salary increases (dependent upon union contract), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 5,713,068 OPERATING EXPENSES .34000 Contractual services $ 81,151 Funding for contractual services including veterinary service, uniform cleaning, radios, A/C and other electrical items, janitorial services, decontamination services and annual physical exams .40000 Travel 3,500 Meals, lodging and per diem costs for staff attending training related events .41000 Telephone 2,961 Annual funding estimate for direct and special dial lines assigned to police .41100 Telecomm: Long distance 200 Estimated costs for long distance or toll calls .41200 Telecomm: Cellular 12,484 Estimated charges for cellular communications .42000 Postage 400 Postage for miscellaneous correspondence P -7 FY2013 -2014 OPERATING BUDGET Miami Shores Villaee, Florida POLICE DEPARTMENT - OPERATIONS Code 001-0900-521----- CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .42100 Courier/ Delivery charges 250 Hand delivery and overnight service for regulatory documents .43100 Electricity 18,500 Estimated annual cost for electrical services based on current actual FPL usage .43300 Water 1,000 Estimated utility costs for water consumption .44000 Rental 3,500 Fees related to the use of county -based equipment and unmarked vehicles .44100 Rental - Motorycycles 12,500 Funding for police motorcycle leases .45100 ISF: Risk Management 66,093 Allocated costs for property, casualty and general liablity insurance premiums paid to the Florida League .45200 ISF: Fleet Maintenance 378,565 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .46200 Repairs and Maintenance 15,600 Funding for repairs or maintenance costs not under warranty or separate coverage including pistol range, IT Equipment and peripherals .47000 Printing 2,350 Funding for stationary, business cards, IDs, stickers, survey cards, and notices .48000 Advertising and Promotions 8,320 Funding for officer recognition programs and the Annual Police Chiefs' Dinner .51000 Office Supplies 5,500 Pens, paper, ink and other office supplies for a one year period for department staff 10.1 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .52200 Other Operating Supplies 31,800 Funding for the costs of firearm supplies and ammunition, first aid supplies, K9 supplies, materials for detective bureau and commissary supplies .52400 Uniforms 34,500 Funding for uniforms and equipment identified in PBA contract .54000 Dues, Memberships and 4,000 Funding for annual memberships, subscriptions Subscriptions and reference materials required for operations .54500 Licenses and Permits 6,100 Funding for software and network licensing .58000 Training and Education 14,800 Funding for mandatory police recertification, training, and specialized educational activities .58100 Tuition Reimbursement 11,500 Contractually required funding for elegible staff Subtotal: Operating Expenses $ 715,574 .91301 Transfer to Capital Projects 93,000 Partial funding for radio repeater replacement, exterior painting of police facility, and funding to replace and upgrade Village surveillance cameras Subtotal: Capital Expenses $ 93,000 .58100 Crime Watch $ 1,500 Funding for Crime Watch programs, including Subtotal: Crime Watch Expenses $ 1,500 promotional materials and volunteer recognition TOTAL: POLICE - OPERATIONS $ 6,523,142 we FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT School Guard Division Services, Functions andActivities The Miami Shores Police Department provides crossing guards for the safety of the children as they come and go to school during the year. They assist children in crossing several major thoroughfares in the Village in addition to monitoring their safety. BUDGET HIGHLIGHTS This Division generates approximately $21,000 in General Fund revenues P -10 FY_13 FY'14 Change Personnel costs .. ............................... $ 38,344 $ 40,398 $ 2,054 Operating costs .. ............................... 2,194 1,826 (368) Capital outlay .... ............................... TOTAL ... ............................... $ 40,538 $ 42,224 $ 1,686 This Division generates approximately $21,000 in General Fund revenues P -10 FYZU13 -2014 OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT - SCHOOL GUARDS DIVISION Code 001-0901-521-**"* _.._. _.._.._.._.._... CODE CLASSIFICATION AMOUNT .• •• EXPLANATION .12000 Regular Wages $ 7,689 .13000 Other Wages 26,518 .18250 Longevity 750 .21000 FICA 2,686 .24000 ISF: Workers' Compensation 1,626 .29990 Contingent Personnel. Costs 1,129 Subtotal: Personnel Services $ 40,398 (1) School Guard / Courier (allocated) (3) School Crossing Guards part -time Benefit paid to tenured employees per policy Social Security and Medicare taxes Allocated costs of workers compensation premiums paid to the Florida League. Projected costs for all eligible employee annual increases (dependent upon union contract), other contractually required personnel cost increases, and the associated federal taxes for a one year period .45100 ISF: Risk Management $ 1,146 Allocated costs associated with Village wide property, casualty and liability coverage provided by the Florida League .52400 Uniforms 680 Funding for uniforms and equipment Subtotal: Operating Expenses $ 1,826 TOTAL: POLICE - SCHOOL GUARDS $ 42,224 P -12 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Administration Division Services, Functions andActivities The Administration Division of Public Works is responsible for the organizational functions of a large Village Department. All paperwork associated with this function (payroll, accounts payable, purchasing, customer service, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities with support (intergovernmental coordination, etc.). A total of three budgeted positions supports this element of our department mission. BUDGET HIGHLIGHTS FY'13 FY14 Personnel costs .. ............................... $ 254,824 $ 263,305 Operating costs .. ............................... 103,249 99,462 Capital outlay .... ............................... 10,570 TOTAL ... ............................... $ 368,643 $ 362,767 Change $ 8,481 (3,787) (10,570) $ (5,876) i,® FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT ADMINISTRATION DIVISION Code 001 - 1203 - 534 -'•' ** ..__.._.._.._.._.._....._. CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 103,324 Public Works Director base salary .11001 Executive Benefit 6,500 Executive Benefit package .12000 Regular Salaries 110,444 (1) Executive Assistant (1) Purchasing Agent .18250 Longevity pay 3,000 Benefit paid to tenured employees per polity. .21000 FICA 17,080 Social Security and Medicare taxes .23000 Health Insurance 15,807 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 246 Allocated costs of worker's compensation Premiums paid to the Florida League .29990 Contingent Personnel Costs 6,904 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 263,305 OPERATING EXPENSES .34000 Contractual Services $ 300 Office machine maintenance contracts .34300 Contract Services: Security 75,000 Funding for contracted security services at Public Works compound .40000 Travel 500 Management seminars & training PW -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT ADMINISTRATION DIVISION Code 001 - 1203 - 534...... _..- --- .._.._.._....._....._.._ CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .41200 Telecommunications: Cellular 890 Funding for ATET Cellular phones .42000 Postage 25 Funding requirements for letters to staff and residents .45100 ISF: Risk Management 1,969 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .45200 ISF: Fleet Maintenance 12,778 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .47000 Printing 300 Costs for publication of employment ads and mandatory reporting .48000 Advertising and Promotions 1,500 Funding for public notices, advertisements or other public documents .51000 Office Supplies 1,500 Pens, paper, ink and other office supplies for a one year period .52200 Other Operating Expenses 1,000 Costs for materials required that are not specifically classified in other departmental line items .54000 Dues, Memberships and 600 Funding for subscription renewals Subscriptions .54500 Licenses, Permits, and Taxes 2,500 DERM fee and other regulatory fees paid to State and County agencies .58000 Training and Education 600 Funding for staff reimbursement for educational advancements Subtotal: Operating Expenses S 99,462 TOTAL: ADMINISTRATION $ 362,767 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Facilities Maintenance / Streets Division Services, Functions and - Activities The Streets Division of the Public Works Department functions as a multifaceted work force which accomplishes building maintenance, and in conjuction with the Stormwater Division manages storm water, and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry etc.) and manages downtown trash can / parking meter services. BUDGET HIGHLIGHTS PW -7 FY13 FY'14 Chance Personnel costs ....... ............................... $ 144,286 $ 146,874 $ 2,588 Operating costs ....... ............................... 285,241 295,014 9,773 Other Expenses ....... ............................... 10,000 25,000 15,000 TOTAL ... ............................... $ 439,527 $ 466,888 $ 27,361 PW -7 FY2013 -2014 OPERATING BUDGET Miami Shores Village. Florida PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE/STREETS DIVISION Code 001- 1202 - 541 "` *' CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 113,854 (1) Streets Supervisor (2) Maintenance Worker II .14000 Overtime 800 Funding estimate for overtime required for special events and staff shortages .18250 Longevity pay 500 Benefit paid to tenured employees per policy .21000 FICA 8,809 Social Security and Medicare taxes .23000 Health Insurance 15,645 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 3,563 Allocated costs of workers compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 3,703 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 146,874 PW -10 FY2013 -2014 OPERATING BUDGET Miami Shores Village. Florida PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE/STREETS DIVISION Code 001-1202-541""* _.._.._.._.._....•. ••---- CODE CLASSIFICATION 6MOUNT EXPLANATION OPERATING EXPENSES .34900 Contractual Services: $ 28,776 Funding for Village -wide maintenance Property Maintenance contracts including A /C, extermination, and janitorial services .40000 Travel 25 Seminars and training sessions for supervisor and maintenance workers .43101 Electricity: 188,559 Estimated annual cost for electrical Streetlights Village wide services based on current actual FPL usage .43102 Electricity: 14,000 Estimated annual cost for electrical Village Hall services based on current actual FPL usage .43103 Electricity: 8,500 Estimated annual cost for electrical Public Works services based on current actual FPL usage .43300 Water 1,200 Village Hall, Public Works and rights -of. way water .44000 Rentals and Leases 100 Short-term rental of special equipment and tools not owned by department .45100 ISF: Risk Management 3,505 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League PW -11 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT FACILITIES MAINTENANCE/STREETS DIVISION Code 001 - 1202 -541 -* * * ** _.. ---- .._.._.._.._.. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .45200 ISF: Fleet Maintenance 29,781 Allocated costs for operating the Village's fleet including the costs for automobile liability Subtotal: Other Expenses $ 25,000 TOTAL: FACILITIES MAINTENANCE / STREETS $ 466,888 PW -12 coverage paid to the Florida League .46200 Repairs and Maintenance 9,868 Repairs to buildings and structures, miscellaneous parts not covered by service agreements. Roadway repairs and sidewalks .51000 Office Supplies 50 Pens, pencils and paper for support staff .52200 Other Operating Supplies 9,500 Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies. Tools and equipment .52205 Supplies: Commissary 500 Kitchen supplies .52400 Uniforms 250 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants .52500 Fertilizer If chemicals 200 Hot asphalt patch, bus bench repairs, miscellaneous signs and posts .54000 Dues, Memberships and 50 Annual subscription renewals Subscriptions .58000 Training and Education 150 Funding to attend training for equipment and machines Subtotal: Operating Expenses $ 295,014 .91301 Transfer to Capital Budget 25,000 Replace windows at Village Hall Subtotal: Other Expenses $ 25,000 TOTAL: FACILITIES MAINTENANCE / STREETS $ 466,888 PW -12 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Parks Division Services, ,unctions andActivities The Parks Division of the Public Works Department maintains the grounds landscaping needs for all Village non - recreational facilities, rights -of -way areas, plants and trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "The Village Beautiful:' BUDGET HIGHLIGHTS PW -13 FY'13 Fr14 Change Personnel costs .. ............................... $ 316,043 $ 328,252 $ 12,209 Operating costs .. ............................... 82,759 73,712 (9,047) Capital outlay .... ............................... TOTAL ... ............................... $ 398,802 $ 401,964 $ 3,162 PW -13 FY2013 -2014 OPERATING BUDGET Miami Shores Villaqe, Florida PUBLIC WORKS DEPARTMENT Parks Division Code 001 - 1201 -572 . * * ** CODE CLASSIFICATION AMOUNT EXPLANATION. .. .. PERSONNEL SERVICES .12000 Regular Salaries $ 246,178 (1) Parks Foreman PW -15 (1) Equipment Operator I (1) Maintenance Worker 1 (4) Maintenance Worker II (1) Tree Trimmer .14000 Overtime 2,500 Wages for excess hours and special events .15100 Overtime: Lot Clearing - Funding for vacant home property maintenance .18250 Longevity pay 3,500 Benefit paid to tenured employees per policy .21000 FICA 19,292 Social Security and Medicare taxes .23000 Health Insurance 42,023 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers Compensation 6,728 Allocated costs of worker's compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 8,031 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 328,251 PW -15 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Parks Division Code 001- 1201 -572 * * * ** ... ... ... ... _.. ... ... ... ... ... ... ... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .43300 Utilities: Water 1,000 Funding for estimated water consumption at nom TOTAL: PARKS $ 401,964 PW -16 welled locations .44000 Rentals and leases 800 Estimates to use special equipment and tools not warehoused by Village .45100 ISF: Risk Management 8,866 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League .45200 ISF: Fleet Maintenance 48,611 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .46200 Repairs and Maintenance 1,185 Repairs to various parks and structures not covered by service agreements .51000 Office Supplies 100 Office supplies related to Parks operations .52200 Other Operating Supplies 8,500 Cost associated with drains and curb repairs, supplies, tools and equipment for park maintenance and paper goods .52204 Supplies: Code Enforcement 700 Costs associated with enforcement of code issues .52205 Commisary Supplies 450 Kitchen supplies .52210 8eutification EXP Supplies 1,200 Improvements for Village -wide projects .52400 Uniforms 1,000 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants .52500 Fertilizer Et chemicals 1,100 Funding for special fertilizers and chemicals to maintain landscaping .54500 License Permit Et Taxes - Funding for permit and taxes .58000 Training and Education 200 Funding to provide training on use of equipment and supplies Subtotal: Operating Expenses 5 73,712 TOTAL: PARKS $ 401,964 PW -16 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, Functions andActivities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational grounds (multipurpose field, Tot -Lot playground, basketball /tennis courts, etc...). BUDGET HIGHLIGHTS PW -17 FY'13 FYI Change Personnel costs .. ............................... $ 90,757 $ 94,892 $ 4,135 Operating costs .. ............................... 44,658 44,575 (83) Capital outlay .... ............................... - TOTAL ... ............................... $ 135,415 $ 139,467 $ 4,052 PW -17 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Code 001-1204-541-*'*** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 71,933 (1) Grounds Foreman (1) Grounds Keeper .14000 Overtime 1,600 Overtime for special events .18250 Longevity pay 500 Benefit paid to tenured employees per policy .21000 FICA 5,664 Social Security and Medicare taxes .23000 Health Insurance 10,529 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 2,291 Allocated costs of worker's compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 2,375 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services 5 94,892 OPERATING EXPENSES .43101 Electricity $ 1,600 Estimated annual cost for electrical services based on current actual FPL usage .44000 Rental 100 Estimated costs to rent small equipment and tools not warehoused by the Division .45100 ISF: Risk Management 1,731 Allocated costs for property, casualty and general liability insurance Premiums paid to the FL League PW -19 FY2013 -2014 OPERATING BUDGET Miami Shores Villaqe, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Code 001-1204-541-" CODE CLASSIFICATION OPERATING EXPENSES (continued) .45200 ISF: Fleet Maintenance .46200 Repairs and Maintenance .52200 Other Operating Supplies .52400 Uniforms .52500 Fertilizers and Chemicals 54000 Dues, Memberships Et Subscriptions 58000 Training and Education Subtotal: Operating Expenses TOTAL: RECREATION MAINTENANCE AMOUNT EXPLANATION 14,244 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 1,000 Minor repairs to building and Tot Lot equipment 6,000 Costs for materials required that are not specifically classified in other departmental line items 300 Per employee funding for contractually specified uniforms: (5) shirts (5) pants 19,000 Miscellaneous chemicals and fertilizers to ensure proper growth of field turf 200 Funding for subscription renewals 400 Funding for staff training on machinery and equipment $ 44,575 $ 139,467 PW -20 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Fund Services, ,Functions and.Activities The Sanitation Division is responsible for the management and disposal of all nonhazardous solid waste for Miami Shores Village residents and businesses. Curb side recycling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 12,875 tons of refuse to local disposal facilities. BUDGET HIGHLIGHTS This Fund is self - supporting. The maiority of revenue is generated by Sanitation Fee Assessments estimated at $2.7 million This Fund pays a $350.000 Management Fee to the General Fund PW -21 FY'13 FY'14 Change Personnel costs .. ............................... $ 891,748 $ 892,743 $ 995 Operating costs .. ............................... 1,886,351 1,907,718 21,367 Capital outlay .... ............................... 454,588 260,000 (194,588) Noncash transactions ...................... 11,810 - (11 810) TOTAL ... ............................... $3,244,497 $ 3,060,461 $ (184,036) This Fund is self - supporting. The maiority of revenue is generated by Sanitation Fee Assessments estimated at $2.7 million This Fund pays a $350.000 Management Fee to the General Fund PW -21 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Fund Code 405 - 3000 - 534 - "* ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 635,405 (1) Public Works Supervisor /Waste (4) Equipment Operator III (1) Equipment Operator II (9) Refuse Truck Drivers FT (1) Refuse Truck Driver Temp (4) Refuse Collectors .14000 Overtime 32,568 Holiday pay, special events, labor for driver and helper to pick up garbage on Saturdays and emergencies .18250 Longevity pay 10,500 Benefit paid to tenured employees per polity .21000 FICA 51,903 Social Security and Medicare taxes .21100 OPEB- Accrued Expense 15,000 Estimated annual Other Post Employment Benefit employee costs for health, dental and other contractually obligated non- liability benefits .23000 Health Insurance 99,737 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 26,092 Allocated costs of worker's compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 21,538 Projected costs for all eligible Subtotal: Personnel Services S 892,743 employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period PW -24 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Fund Code 405-3000-534-""' —........_................._.._..—•-- CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .34100 Contractual Services: $ 55,000 Funding for temporary staff during Temporary Labor vacancies, vacations, special events 8: emergencies and Chipper Field remediation services .42000 .43100 .43400 .43405 .43410 .44000 .45100 Postage Telephone: Cellular 1,500 Postage for past due collection notices 400 Estimated annuals cost for cellular service Waste Disposal - Dumping 444,925 Estimated annual cost for dumping Allocated costs for operating the Village's services paid to the County Solid Waste Disposal 315,200 Estimated annual cost for solid waste League 700 disposal Waste Disposal - T!F St 5,000 Estimated annual cost for transfer station Printing for recycling, statements, for emegency dumping services Rentals and Leases 1,500 Funding to rent specialized equipment for Estimated cost for vacant position projects identified during the year ISF: Risk Management .45200 15F: Fleet Maintenance .46200 Repairs and Maintenance .47000 Printing .48000 Advertising and Promotions 16,485 Allocated costs for property, casualty and general liability insurance premiums paid PW -25 to the FL League 455,808 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 700 Funding allocated for repairs and maintenance 1,000 Printing for recycling, statements, invoices, courtesy notices, recycling pamphlets 4,000 Estimated cost for vacant position advertisements PW -25 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT SANITATION FUND Code 405- 3000 - 534 ..... ... ... ... ... ... _.. ... ... ... ... ... ... .... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .51000 Office Supplies 300 Estimated costs for general office sup p lies ( an a Subtotal: Operating Expenses $ 1,907,718 CAPITAL OUTLAY 65000 Capital: Vehicles $ 260,000 Replace V -6149: Garbage Truck Replace V -35 2003 Loader Subtotal: Capital Outlay $ 260,000 TOTAL: SANITATION FUND $ 3,060,461 PW -26 p , p per, etc.) .52200 Other Operating Supplies 35,000 Funding for specialized items related to sanitation, not specifically identified in other tine items .52205 Commissary Supplies 1,300 Kitchen supplies .52400 Uniforms 2,000 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants .54500 Licenses, Fees and Permits 1,000 Annual DERM review fee .58000 Training and Education 100 Funding to provide training on use of equipment and supplies .59000 Depreciation 190,000 Estimated contribution to the renewal and replacement fund .59510 Miami Dade Collection Fees 26,500 Fees charged by Miami Dade County for collection of sanitation assesments on the property tax bill .59500 Management fee 350,000 Management fee paid to General Fund to offset administrative services costs provided by non - sanitation staff Subtotal: Operating Expenses $ 1,907,718 CAPITAL OUTLAY 65000 Capital: Vehicles $ 260,000 Replace V -6149: Garbage Truck Replace V -35 2003 Loader Subtotal: Capital Outlay $ 260,000 TOTAL: SANITATION FUND $ 3,060,461 PW -26 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Stormwater Fund Services, Functions andActivities The Storm Water Division of the Public Works Department works in conjunction with the Streets Division to manage storm water and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs / replaces sidewalks, and performs light maintenance. BUDGET HIGHLIGHTS FY13 FY14 Personnel costs .. ............................... $ 81,061 $ 99,423 Operating costs .. ............................... 96,640 105,757 Capital outlay .... ............................... 100,000 Noncash transactions ........................ 67,348 45,000 TOTAL ... ............................... $ 345,049 $ 250,180 Change $ 18,362 9,117 (100,000) (22,348 $ (94,869 This Fund is self - supporting. The majority of revenue is generated by Stormwater Fee Assessments estimated at $248.000. This Fund pays a $45.000 Management Fee to the General Fund PW -27 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Stormwater Fund Code 402 -3500 -541 " "" _.._.._....._.._....._.._... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 61,378 (1) Equipment Operator .31100 Professional Serv: Engineering $ 5,000 Funding for professional engineering design services for storm water drainage system .34000 Contractual Services 6,000 Preliminary cost for storm water basin rehabilitation program .43100 Electricity 2,500 Estimated annual costs for electrical services based on current actual FPL usage PW -29 (1) Maintenance Worker 1 .14000 Overtime 2,000 Wages for excess hours and special events .18250 Longevity pay 2,000 Benefit paid to tenured employees per policy .19100 Accumulated Leave Settlement 12,021 Estimated cost for payout of accumulated leave for employees expected to retire or separate employment .21000 FICA 5,032 Social Security and Medicare taxes .22100 OPEB - Accrued Exp 1,800 Estimated annual Other Post Employment Benefit employee costs for health, dental and other contractually obligated non - Liability benefits .23000 Health Insurance 10,550 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 2,207 Allocated costs of workers compensation premiums paid to the Florida League .29999 Contingent Personnel Costs 2,435 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 99,423 .31100 Professional Serv: Engineering $ 5,000 Funding for professional engineering design services for storm water drainage system .34000 Contractual Services 6,000 Preliminary cost for storm water basin rehabilitation program .43100 Electricity 2,500 Estimated annual costs for electrical services based on current actual FPL usage PW -29 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Storrnwater Fund Code 402 - 3500- 541"" ._.._.._ .._.._.._.._.._.._.._..�.._.._. CODE CLASSIFICATION AMOUNT EXPLANATION •• OPERATING EXPENSES (continued) .45100 ISF: Risk Management .45200 ISF: Fleet Maintenance .46200 Repairs and Maintenance 48000 Advertising and Promotions .51000 Office Supplies .51000 Other Operating Supplies 52400 Uniforms .52900 Depreciation .54500 DERM Regulatory fee Subtotal: Operating Expenses OTHER EXP 1,430 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 10,177 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 5,000 Funding to pay for costs to maintain and repair equipment and other infrastmcture in the Stormwater Fund 300 Estimated cost for vacant position advertisements 50 Estimated costs for general office supplies (pens, paper, etc.) 5,000 Costs for materials required that are not specially classified in other departmental line items 300 Per employee funding for contractually specified uniforms: (5) shirts (5) pants 64,000 Funding for year -end depreciation charges for fund assets 6,000 Annual filing fee with DERM $ 105,757 .91800 Management fee to General Fund $ 45,000 Management fee paid to General Fund to offset administrative service costs provided for non- stormwater staff Subtotal: Other Expenses $ 45,000 TOTAL: STORMWATER FUND $ 250,180 PW -30 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Services, ,Functions andActivities The Fleet Maintenance Fund, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory. Assets managed by this Fund include: police or squad units, heavy trucks and the Village's 29 passenger bus, recreation vans, small engine repair, pick up trucks and loaders and other heavy equipment. With its extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood /metal fabrication. Since October 2000, this function has operated as a self- supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Fund's services. Total costs, including revenues, are allocated to users based on a weighted scale using equipment quantities and types. BUDGET HIGHLIGHTS PW -31 FY'13 Fr14 Chance Personnel costs .. ............................... $ 174,307 $ 179,572 $ 5,265 Operating costs .. ............................... 973,459 1,015,040 41,581 Capital outlay .... ............................... 42,000 181,000 139,000 Debt Service .. ............................... 54,700 - (54,700) Noncash transactions ........................ - TOTAL ... ............................... $1,244,466 $1,375,612 $ 131,146 PW -31 FY2013 -2014 OPERATING BUDGET Miami Shores Village. Florida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Code 550-6000-541----** — .._.._.._.._.._.._......... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 139,326 (1)Shop Foreman (Allocated) (3) Equipment Mechanic (1) Auto Detailer .14000 Overtime 500 Funding for unanticipated operational needs .18250 Longevity pay 1,500 Benefit paid to tenured employees per policy 21000 FICA 10,811 Social security and Medicare taxes .23000 Health Insurance 21,049 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 1,870 Allocated costs of worker's compensation premiums paid to the Florida League .29990 Contingent Personnel Costs 4,516 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 179,572 PW-36 FY2013 -2014 OPERATING BUDGET _ Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Code 550 - 6000 -541 *••`" CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .41200 Telecommunications: Cellular 200 Funding for ATBT cellular phone .43100 Utility- Electricity 5,000 Estimated annual cost for electrical services based on current actual FPL usage .45100 ISF: Risk Management 14,213 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League .45110 ISF: Risk (Automobile) Liability 80,207 Consolidated costs for automobile & equipment liability for the Village's fleet .46`.. Vehicle Maintenance (Summary) 144,500 Vehicle maintenance cast by Division .47000 Printing 250 Funding to print shop work orders and other inventory control reports .51000 Office Supplies 50 Miscellaneous supplies .520" Gas, Fuel, Oil (Summary) 406,677 Funding for all departmental fuel and lubricant costs .5203` Tires (Summary) 56,118 Funding for all divisional tires .52100 Solvent Supplies 800 Funding for special fleet solvent costs .52105 Conversion Supplies 15,000 Funding for repairs, materials and supplies to upgrade older vehicles .52120 Special Oil (Police) Supplies 3,500 Funding for specialized oils used on police vehicles. .51221 Gas /Fuel /Oil: Generator 5,000 Funding to fuel the Village's emergency generators .52200 Other Operating Supplies 18,000 Funding for materials and supplies used in the division not specifically listed in other lines, ie. equipment and supplies to operate fleet garage P W -37 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Fleet Maintenance Fund Code 550-6000-541-"*** _........ --- --. _.. _.. --- -.. _.. _.. _.. _ CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .52400 Uniforms .54500 License Fees and Permits .58000 Training and Education Subtotal: Operating Expenses CAPITAL OUTLAY .64000 Equipment .65000 Vehicles 500 Per employee funding for contractually determined uniforms: (5) shirts, (5) pants 200 Annual fee to operate facility 2,000 Recertification training for mechanics $ 751,215 $ 10,000 171,000 Subtotal: Capital Outlay $ 181,000 NON -CASH ACTIVITIES .52900 Depreciation $ 262,825 Subtotal: Other Expenses $ 262,825 TOTAL: PUBLIC WORKS - FLEET MAINTENANCE $ 1,375,612 Replace Fuel Pump at Public Works Compound. Replace V -9660 Recreation Van, Replace V -140 Reel Master 3100D, Replace (2) Pickup Trucks V -9768 Et V -9764, Replace V9835 Police Van, Replace V0100 Building Official's Vehicle Depreciation on vehicles and equipment PW -38 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Services, Functions andActivities Local Option Gas Tax is a special revenue fund which originates from a six and three cent tax levied by Miami -Dade County on all petroleum and petroleum - related products. Proceeds from this fund must be segregated and may only be used for repairs, maintenance, additions, deletions and modifications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right -of -ways. BUDGET HIGHLIGHTS FY_13 FY_14 Personnel costs .............. - $ Operating costs .. ............................... 157,171 181,777 Capital outlay .... ............................... 160,016 220,000 Noncash transactions ........................ 93,702 93,700 TOTAL ... ............................... $ 410,889 $ 495,477 Change 24,606 59,984 (2) $ 84,588 This Fund is self - supporting. The maiority of revenue is generated by Transportation Tax Revenue estimated at $331,000. PW -39 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Code 130-1202-541-**" ............................. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .45200 ISF: Fleet Maintenance 65,277 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .46200 Repairs and Maintenance 45,000 Estimated funds required to provide on -going maintenance and repairs to Village streets, alleys and parking lots .51000 Office Supplies 500 General office supplies for reporting purposes (pens, pencils, etc) .52200 Other Operating Supplies 30,000 Road materials, signage, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights -of -way .52210 Supplies: Beautification Expense 35,000 Estimated funding for Village -wide roadway landscape projects .52500 Fertilizer and Chemicals 6,000 Funding for purchase of sprays, fertilizers and other chemicals Subtotal: Operating Expenses S 181,777 PW-41 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Fund Code 130-1202-641-***** —.._ .._.._.._.._..- ---.._.._.._.._. CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY .64250 Infrastructure Improvement Subtotal: Capital Outlay NON -CASH ACTIVITIES .91160 Transfer to Debt Service Subtotal: Non -cash Activities $ 220,000 ADA ramps & improvement to Village's intersection, 96th Street Marquee, Street Medians, Roadway tree replacement, street resurfacing, replace sidewalks and damaged walls $ 220,000 $ 93,700 Funding for principal and interest payments as per loan agreement (SunTrust $3.5 million) $ 93,700 TOTAL: LOCAL OPTION GAS TAX $ 495,477 PW -42 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Services, Functions andActivities The Half -Cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half - cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Authority. Proceeds from this levy will be used to augment current transportation and transportation- related activities in the Village. BUDGET HIGHLIGHTS Sigificant change due to Increase in Capital Projects This Fund is self - supporting. The maiority of revenue is generated by Transportation Surtax Revenue estimated at $354,000. PW -43 FY'13 FY'14 Change Personnel costs .. ..............................1 $ 62,372 $ 65,863 $ 3,491 Operating costs .. ............................... 156,258 150,771 (5,487) Capital outlay .... ............................... 130,000 370,000 240,000 Noncash transactions ........................ TOTAL ... ............................... $ 348,630 $ 586,634 $ 238,004 Sigificant change due to Increase in Capital Projects This Fund is self - supporting. The maiority of revenue is generated by Transportation Surtax Revenue estimated at $354,000. PW -43 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Code 135 - 1210 -541 - - *' ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 47,204 (1) Maintenance Lead Worker (1) Maintenance Worker It .14000 Overtime 400 Funding for estimated additional assignments and services. 18250 Longevity Pay 1,000 Benefit paid to tenured employees per polity. .21000 FICA 3,718 Social Security and Medicare taxes .23000 Health Insurance 10,495 Estimated annual employee costs for health, dental, long -term care and other contractually obligated non- .24000 ISF: Workers' Compensation 13508 1: L --- I..- Allocated costs of worker's compensation premiums paid to the Florida League .299999 Contingent Personnel Costs 1,538 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 65,863 PW -45 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Code 135 - 1210 -541 ....* _.. _.._.._.._.._.._.._.._.._...... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .32000 Professional Services: Audit Fees 2,500 Funding for annual external audit to comply with State, Federal and local statutory provisions .34050 Cont Svc: Transit 126,000 Funding to engage an outside agent to manage and operate the Village's shuttle transportation program .34100 Cont Svc: Temp Labor - Funding for temporary staff during vacations, special events and emergencies .45100 ISF: Risk Management 1,735 Allocated costs for property, casualty and general liability insurance Premiums paid to the FL League .45200 ISF: Fleet Maintenance 18,536 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League .52200 Supplies: Other operating 2,000 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and right -of -way Subtotal: Operating Expenses $ 150,771 PW -46 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Fund Code 135-1210-541-***** .- --- --..._.._.. _.._..- ----._.._.._.._.. CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY .63250 Capital: Infrastructure $ 370,000 Street and Drainage Improvements, street signs, repair 8 upgrade Railway crossing Village boundary, Replace V- 0532 Street Sweeper Box Subtotal: Operating Expenses $ 370,000 TOTAL: HALF -CENT TRANSPORTATION SURTAX $ 586,634 PW -47 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR AND COUNCIL Services, Functions and -- Activities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village functions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candidates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chambers of the Village Hall on the first and third Tuesday of each month (excluding August) at 7:30 p.m. Special meetings may be held when required. BUDGET HIGHLIGHTS Fr13 Personnel costs .. ............................... $ 163 Operating costs .. ............................... 5,806 Capital outlay... , . .............................. - TOTAL ... ............................... $ 5,969 FY'14 Chance $ 198 $ 35 5,810 4 $ 6,008 $ 39 MC -2 FY201 3 -2014 OPERATING BUDGET __Miami Shores Village, Florida OFFICE OF THE MAYOR AND COUNCIL Code 001 - 0100- 511. "... _.._..�.._.._.._..__._.._..� CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salaries $ 5 Mayor 8: Council receive annual .24000 ISF: Workers' Compensation Subtotal: Personnel Services .40000 Travel 193 $ 198 $ 100 stipends of $1 each as stipulated by the Village Charter Allocated cost of workers' compensation premiums paid to the Florida League Conference and meeting reimbursement for Council members .45100 ISF: Risk Management 710 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .47000 Printing 125 Stationary and business cards for Council members .48000 Advertising ff Promotion 500 Promotional materials .49000 Other Current Charges 500 Plaques, flowers and awards requested by Council; photos for Council functions and presentations .51000 Office Supplies 125 Office supplies for five (5) Council members .52400 Uniforms Uniform Shirts for five (5) Council members MC -4 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR AND COUNCIL Code 001 - 0100 - 511.* " «« - • CODE CLASSIFICATION AMOUNT EXPLANATION - . OPERATING EXPENSES (continued) .54000 Dues, Memberships and 2,400 Annual membership to Ftorida League Subscriptions of Cities and Miami -Dade League of Cities .58000 Training Et Education 500 Registration Fees for Conference /Training Attendance .58300 Organization Meetings 850 Attendance at Miami -Dade County League of Cities meetings Subtotal: Operating Expenses $ 5,810 TOTAL: OFFICE OF THE MAYOR AND COUNCIL MC -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE ATTORNEY Services, ,Functions andActivities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The Village Attorney provides legal counsel in the preparation of contracts or agreements, as well as other legal documents. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor- related matters, such as employment contracts and collective bargaining agreements. BUDGET HIGHLIGHTS FY'13 Fr14 Change Personnel costs .. ............................... $ - $ $ Operating costs .. ............................... 121,325 126,300 4,975 Capital outlay .... ............................... TOTAL... ............................... $121,325 $ 126,300 $ 4,975 VA -1 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE ATTORNEY Code 001 - 0200 - 514. '"' _.._.. _.._.._.._.._.._.._.._.._.._... CODE CLASSIFICATION MA OUNT EXPLANATION OPERATING EXPENSES .31200 Professional Services: Legal $ 20,000 Fees anticipated for special legal - General research, opinions, supplemental VA -3 negotiations or representation .31210 Professional Services: Legal 50,400 Legal retainer for Village Attorney - Retainer .31220 Professional Services: Legal 35,000 Fees anticipated for costs associated - Labor with representation on labor issues as needed .31230 Professional Services: Legal 20,000 Legal fees anticipated for Village - Litigation representation brought to the court system .45100 ISF: Risk Management 450 Allocated costs to fund general liability insurance .47000 Printing 100 Business cards / stationary .58000 Training a Education 350 Attendance at workshops and seminars Subtotal: Operating Expenses $ 126,300 TOTAL: OFFICE OF THE VILLAGE ATTORNEY $ 126,300 VA -3 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Services, ,Functions andActivities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as general elections, coordination of Village Council meetings and Board selection process, Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolutions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is responsible for complying with records requests in the form of paper copies, audio and video copies. In addition to the above duties, the Clerk's office administers the Village's Local Business Tax Receipts program, ensuring payments of applicable taxes on a yearly basis. The issuance of film and peddler (solicitor) permits is also facilitated by the Clerk's office. BUDGET HIGHLIGHTS This department is estimated to generate $80 000 in General Fund revenues VC -2 FY'13 FY'14 Chance Personnel costs .. ............................... $ 108,334 $ 111,795 $ 3,461 Operating costs .. ............................... 53,295 16,802 (36,493) Capital outlay .... ............................... TOTAL ... ............................... $161,629 $ 128,597 $ 33,032 This department is estimated to generate $80 000 in General Fund revenues VC -2 2013 -2014 OPERATING BUDG Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Code 001 - 0303 - 512." ' CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 88,719 Village Clerk base salary .11001 Executive Benefit 6,500 Executive package .18250 Longevity pay 1,000 Benefit paid to tenured employees per policy .21000 FICA 7,360 Social Security and Medicare taxes .23000 Health Insurance 5,245 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers Compensation 106 Allocated cost of workers' compensation Premiums paid to the Florida League .29990 Contingent Personnel Costs 2,865 Projected costs for all eligible employee salary increases (dependent upon union contracts), other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal: Personnel Services $ 111,795 OPERATING EXPENSES .31000 Professional services $ 4,000 Funding to pay for Village -wide pre. employment testing services. .40000 Travel 2,182 Costs to attend various conferences .40200 Travel: Per diem allowance 495 Meal allowance while attending conferences and training VC -5 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Code 001. 0303 - 512. * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continue .42000 Postage .45100 ISF: Risk Management .47000 Printing .48000 Advertising and Promotions .49000 Other current charges .49010 Other current: Elections .51000 Office supplies .52200 Other Operating Supplies 54000 Dues, Memberships and Subscriptions .58000 Training a Education 850 Charges for general mailing 1,575 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League 150 Cost for printing documents 1,200 Employment and legal ads 3,000 Codification of Code Book - Election Costs 250 Pens, pencils, paper, etc for staff 250 Supplies for scanner and related equipment 1,200 Annual fees for various organization memberships 1,650 Registration fees for conference attendance Subtotal Operating Expenses $ 16,802 TOTAL: OFFICE OF THE VILLAGE CLERK $ 128,597 VC -6 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE MANAGER Services, Functions andActivities The Office of the Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Village, the Manager is appointed by and serves at the discretion of the Village Council. BUDGET HIGHLIGHTS FY'12 FV13 Change Personnel costs .. ............................... $ 203,525 $ 202,387 $ (1,138) Operating costs ... ............................... 21,798 22,193 395 Capital outlay ..... ............................... TOTAL ... ............................... $ 225,323 $ 224,580 $ (743) VM -2 FY2013 -2014 OPERATING BUDGET -Miami Shores Village, Florida OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 -512 " " "* CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 166,087 Village Manager base salary .11001 Executive Benefit 6,500 Executive package .11001 Executive Benefit - Manager 13,000 ICMA Retirement contribution .18250 Longevity pay 1,500 Benefit paid to tenured employees Per policy .21000 FICA 9,843 Social Security and Medicare taxes .23000 Health Insurance 5,248 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 209 Allocated cost of workers' compensation premiums paid to the Florida League Subtotal: Personnel Services $ 202,387 OPERATING EXPENSES .31260 Prof Services: Lobbyist $ 12,000 Funding to pay for Village's Tallahassee lobbyist .40000 Travel 250 Funding for local and intermediate training and administrative events .41200 Telecommunications: Cellular 125 Funding for ATEtT Cetlular phone VM -4 FY2013 -2014 OPERATING BUDGET Miami Shores Villaqe, Florida OFFICE OF THE VILLAGE MANAGER Code 001- 0300 - 512." " CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .45100 ISF: Risk Management 1,575 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League .45200 ISF: Fleet Maintenance 3,068 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League 47000 Printing 150 Printing of miscellaneous forms and Letterhead .48000 Advertising and Promotions 1,500 Cost for special advertisements, notices, and reporting requirements, including annual Chamber of Commerce Ad .51000 Office Supplies 125 Pens, paper, ink and other office supplies for a one year period .52200 Other Operating Supplies 150 Supplies for printer and other equipment in Managers office .54000 Dues, Memberships and 3,000 Annual Association Dues (ICMA, FCCMA, Subscriptions DCCMA, etc) .58000 Training and Education 250 Funding for attendance at luncheons, meetings and other promotional activities Subtotal: Operating Expenses $ 22,193 TOTAL: OFFICE OF THE VILLAGE MANAGER $ 224,580 VM -5 FY2013 -2014 OPERATING BUDGET MIAMI SHORES VILLAGE FINANCE DEPARTMENT Services, Functions andActivities The Finance Department is responsible for the security of all Village funds. The department is a full - function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the department are: preparing the annual operating and capital budgets at the direction of the Village Manager; processing no less than fifty -two weekly payrolls and maintaining all appropriate records; filing the necessary payroll - related taxes and the corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village; and, managing the information technology functions of the Village. The Department is responsible for the timely and accurate reporting of all financial activities. This includes the recording of the purchase orders, direct payments, invoices and daily deposits. The department is responsible for reconciling monthly bank statements, confirming all cash and electronic transactions. The department monitors and coordinates the Village's four retirement plans: the General Employees' Pension System, the Police Officers' Retirement System, the ICMA- 457 Deferred Compensation Plan and the VALIC-457 Deferred Compensation Plan. The responsibilities include the coordination of quarterly board of trustee meefings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds; and collating the year -end financial data for audit and year -end state reporting requirements. The department manages the Village's risk management function, employee benefit programs, cash management, debt service management, payroll, accounts payable and accounts receivable and other finance- related matters. BUDGET HIGHLIGHTS F -2 Fr112 FY'13 Ch. ange Personnel costs .. ............................... $ 385,677 $ 415,789 $ 30,112 Operating costs .. ............................... 88,207 84,674 (3,533) Capital outlay .... ............................... 50,000 - (50,000) TOTAL ... ............................... $ 523,864 $ 500,463 $ (23,421) F -2 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Code 001- 0500 -513- CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES 26,215 Estimated annual employee costs for health, .11000 Executive Salary $ 107,510 Finance Director base salary .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular Salaries 236,184 (1) Controller (1) Human Resource Administrator .29990 Contingent Personnel Costs 11,100 (1) Finance Clerk (1) Accountant .42000 Postage 1,000 Allocated chareebacks (1) Courier (30% split with Police) .18250 Longevity pay 1,000 Benefit paid to tenured employees per policy. .21000 FICA 26,866 Social Security and Medicare taxes .23000 Health Insurance 26,215 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 414 Allocated cost of workers' compensation premiums paid to the FL League .29990 Contingent Personnel Costs 11,100 Projected costs for eligible employees salary increase (dependent upon union contracts), .42000 Postage 1,000 other contractually required personnel cost increases, and the associated federal taxes for a one year period Subtotal. Per onne /Services $ 415,789 OPERATING EXPENSES .32000 Professional services: Audit $ 37,500 Funding for annual external audit to comply with State, Federal and local statutory provisions. .34000 Contractual Services 26,000 Funding for departmental and centralized service contracts. .40000 Travel 1,500 Funding for local and intermediate training and conference attendance. .42000 Postage 1,000 Postage for accounts payable, collection letters and correspondence. F•5 FY2013 -2014 OPERATING BUDGET Miami Shores Villaee, Florida FINANCE DEPARTMENT Code 001- 0500 - 513 - ---- ............................................................................... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .45100 ISF: Risk Management 7,874 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League .46200 Repairs and Maintenance Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements .47000 Printing 2,000 Printing of CAFR, Budget (Proposed Et Adopted), Pension reports and other state - mandated documents .48000 Advertising and Promotions 1,500 Provides funding for Annual Budget Notices, and other finance-related notices .51000 Office Supplies 1,000 Pens, paper, ink and other office supplies for a one year period for five (5) full -time employees .52200 Other Operating Supplies 1,000 Operating supplies required for Finance- related equipment, not already funded in Village -wide supply account .54000 Dues, Memeberhips and Subscriptions 1,800 Funding for subscriptions to various journals and membership to various organizations .58000 Training and Education 3,500 Conference registration fees; charges to attend local training sessions and other educational activities Subtotal: Operating Expenses 5 84,674 TOTAL: Finance Department $ 500,463 F -6 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Services, ,Functions andActivities The Non - departmental group of accounts represents administrative costs or services of the General Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Non - departmental account is also the central funding source for interfund transfers (i.e. - transfers to fund capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the Non - departmental department includes funding for accumulated leave settlements, representing the payout of leave time for individuals separating service with the Village through retirement or resignation. The Department centralizes costs for office equipment rental, maintenance, supplies and the costs to maintain and service the Villages information technology management. The Non - departmental department also includes the General Fund Contingency account. This account is for emergencies or Council- determined transfers. This year, the account is funded at $225,000 and can only be used with Council approval. BUDGET MUM T HTS Fr14 FY'13 Personnel costs .. ............................... $ 175,000 Operating costs .. ............................... 294,609 Capital outlay .... ............................... 1,800 Other Expenses . ............................... 557,583 TOTAL ... ............................... $1,028,992 Fr14 Chance $ 283,052 $ 108,052 285,295 (9,314) 1,000 (800) 598,800 41,217 $1,168,147 $ 139,155 Significant changes include an increase in expected employee retirements resulting in payout of accumlated leave F -7 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Code 001-0800-519--" - _.._.._..— .._..— .._..-------------------- CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .18500 Accumulated Leave Settlements $ 128,052 Payout of accumulated leave for employees expected to retire or separate employment .22000 Retirement: General Employees 150,000 Actuarially calculated required employer contribution for the General Employee Pension Plan .25000 Unemployment Compensation 5,000 Quarterly contribution mandated by the State for employees filing for unemployment Subtotal: Personnel Services $ 283,052 OPERATING EXPENSES .31000 Professional Services $ 10,000 Contractual services related to additional computer projects not included in contract .34000 Contractual Services $ 7,200 Contractual services for check signing, and Shred -it .34400 Contractual Services: IT 86,000 Contractual services for Computer and IT consulting .41000 Telecommunications: PRI 15,000 Village -wide main telephone service through ATaT (excluding Police department and long distance) .41001 Telecommunications: Frame Relay Annual frame relay operating fees paid to AT &T for high -speed communication links between Village Halt and other facilities .41002 Telecommunications: Internet 11,960 Funding for internet access .41003 Telecommunications: Centrex 21,000 Funding for telephone service at the Police department .412000 Telecommunications: Long distance 850 Funding for long distance calls F -11 FY2013 -2014 OPERATING BUDGET ___ Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Code 001- 0800 -519-* ... _.._.._........_.._.._.-- CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) Project and general position .42101 Courier/ Delivery Services - Courier and delivery services .44000 Rentals and Leases 7,025 Rental agreement for postage machine .48400 Special Projects: Village Manager 10,000 and Village Hall copy machine .45000 Insurance 32,000 Life and long term disability for general employees .46200 Repairs and Maintenance 33,800 Maintenance agreement for Village -wide .48410 Special Projects Village Hall 300 phone system, copy machine, recording equipment and website .47000 Printing 1,000 Notices, special mailings, paper, forms not specifically associated with a single department or division .48000 Advertising and Promotions Project and general position advertisements not specifically budgeted in other operating divisions .48400 Special Projects: Village Manager 10,000 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council .48410 Special Projects Village Hall 300 Funding for employee morale and appreciation programs in Village Hall .51000 Office Supplies 5,000 Village -wide supply for copy paper; pens, pencils, ribbons and other general office supplies plus reserves .52200 Other Operating Supplies 5,000 Toner, drums and other copy machine supplies not covered by the maintenance agreement; Village Hall supplies; replacement of small office equipment; other supplies as needed for unallocated Village -wide use F -12 FY2013 -2014 OPERATING BUDGET L ' Miami Shores Village,-Florida ------ - -------------- - ---- -- ---- -- - ---- - - -- -_° — --- -- -_— --- FINANCE DEPARTMENT Non - Departmental Division Code 001 - 0800 - 519 -""** ....._.._.._....._. ...._....._.._.._.._.._.._..... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .52205 Supplies: Village Hall- Kitchen 2,000 Supplies necessary to operate Village Haft kitchen facilities .52225 Supplies: Computer IT related 2,000 Supplies necessary to operate technology 52311 AV Tax Reimbursement 15,000 Reimbursement to Country Club for MSV component of annual tax bill .52800 Bank Fees 20,000 Bank fees and credit card fees .54000 Dues, Memberships and Subscriptions 160 Costoo Membership Sub-total: Operating Expenses $ 285,295 OTHER OPERATING EXPENSES .64500 Software License Fees .82070 Contribution: North Miami Foundation .91130 Transfer to Capital Projects .91602 Transfer to Debt Service Fund .93000 Contingency $ 1,000 Software license fees for computer program. 5,000 Annual appropriation for service organization 50,000 Funding for the purchase of computer equipment and software 286,800 Contribution to Debt service Fund on $3.5 million SunTrust Loan 257,000 Reserve for newsletter, adjustments related to pay plan study, and unanticipated expenses Sub- total: Other Operating Expenses $ 599,800 TOTAL: NON- DEPARTMENTAL DIVISION $ 1,168,147 F -13 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Debt Service Fund Services, F'uncti'ons andActivities i nis tuna records the inflow ano outflow of cash related to the decicated as valorem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bonds, Series 2013 which replaced Series 1999 sold to design, develop and construct the Miami Shores Aquatic Facility, as well as, the Series 2004 bond sold to build the Doctors Charter School Facility. The fund records the dedicated ad valorem taxes paid for the Village's two general obligation bonds. Additionally, the payments toward clearing other outstanding debt are also reported in this fund. Costs associated with the management, reporting and payment of principal, interest and fees are also included. The Village is required to complete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings, and special notes to the Village's comprehensive annual financial report. BUDGET HIGHLIGHTS Personnel costs .. ............................... $ Fr13 - $ Fr14 _ g Change Operating costs .. ............................... 11,375 9,000 (2,375) Costs of Funds .. ............................... 904,333 877,200 (27,133) Capital outlay .... ............................... - - TOTAL ... ............................... $ 915,708 $ 886,200 $ (29 508) F -14 FY2013 -2014 OPERATING BUDGET ___ Miami Shores Village, Florida FINANCE DEPARTMENT Debt Service Fund Code 201- 0000 -519 * * * ** CODE CLASSIFICATION AMOUNT - EXPLANATION -` -� -. —' OPERATING EXPENSES .31000 Professional Services .32000 Auditing and Accounting Fees .49100 Bond administration fee Sub - total: Operating Expenses COST OF FUNDS .71000 Debt service: Principal Total 72000 Debt service; Interest expense Total Sub - total: Cost of Funds TOTAL: FINANCE - DEBT SERVICE FUND Et 4,000 Funding for annual disclosure reports 5,000 Funding for the pro -rated portion of the financial audit. - Annual payment made to Deutsche Bank to manage bond disbursements $ 9,000 $ 557,000 GO Bond Series 2013 - $115,000 GO Bond Series 2004 - $130,000 Suntrust - $312,400 320,200 GO Bond Series 2013 - $62,600 GO Bond Series 2004 - $189,100 Suntrust - $68,500 $ 877,200 S 886,200 F -16 FY2013 -2 }'14 OPERATING BUDGET Miami Shares Village, Florida FINANCE DEPARTMENT Risk Management Fund Services, ,Functions and Activities The Village's Risk Management Internal Service Fund is a self balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services insured by the Florida League of Cities_ The fund reports all costs associated with workers' compensation, general liability, property, casualty and auto liability costs. Additionally, certain qualified administrative expenses are included as an operating cost including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third -party administrator fees and state licensing fees. BUDGET HIGHLIGHTS Fr13 Fr14 Ch_ an ae Personnel costs .. ............................... $ 200,077 $ 212,924 $ 12,847 Operating costs .. ............................... 575,062 518,043 (57,019) Noncash transactions ....................... Capital outlay ................ . .................. - - TOTAL ... ............................... $ 775,139 $ 730,967 $ (44,172) F -17 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Risk Management Fund Code 501- 6500- 599 -** * ** " CODE CLASSIFICATION AMOUNT EXPLANATION ........ PERSONNEL SERVICES .24101 WC Settlements: Police Dept $ - Annual component of claims paid under the for outstanding workers compensation and Village's self - insured plan .24103 WC Settlements: Street, Road $ Annual component of claims paid under the insurance fund 34230 Prof Svc -Legal Litigation 10,000 Village's self - insured plan .24400 Premium Primary Claims $ 147,224 Annual component of premiums paid to the Losses .34000 FL League for primary workers' compensation 1,000 Estimated annual cost for FMIT emergency coverage .24410 Deductibles Paid ISF: RM - Premium - Property 50,000 Deductibles for claims .24421 Miami -Dade Administrative Fee 13,200 Annual fee to county for outstanding claim .24440 WC: Third Party Administrative Fees Annual premium paid to the FL League for 2,500 Estimated cost to manage outstanding self - General Liability coverage insurance claims pending Subtotal: Personnel Services $ 212,924 OPERATING COSTS .31000 Professional services $ Estimated fees for actuarial costs and studies for outstanding workers compensation and liability claims pending from the self - insurance fund 34230 Prof Svc -Legal Litigation 10,000 Estimated annual cost for outside counsel to represent the Village in special claims or Losses .34000 Contractual Services 1,000 Estimated annual cost for FMIT emergency management services .45120 ISF: RM - Premium - Property 286,605 Annual premium paid to the FL League for Property Value coverage .45131 ISF: RM- premium - Liability 107,131 Annual premium paid to the FL League for General Liability coverage F -19 FY2013 -2014 OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Risk Management Fund Code 501-6500-519-***** r - CODE CLASSIFICATION AMOUNT EXPLANATION •.s ` OPERATING, COSTS (continWed) .45140 ISF: PM-Premium - Automobile 80,207 Annual premium paid to the FL League for Automobile Liability coverage. .45161 ISF: RM- Premium -Police Life .45180 iSF: RM- Premium - General Fin Bond .45200 ISF: Storage Tank Premium .45300 ISF: RM- Management Claims Pending .45425 fSF: RM - Premium Adj 45550 ISF: RM -Third Party Administration .45600 ISF: RM- Direct Payments 45800 ISF: RM- Premium Recreation Participants .45902 ISF: Liability Deductible Paid .46200 Repairs & Maintenance 52800 Bank fees - Liability Account Subtotal: Operating Expenses TOTAL: FINANCE - RISK MANAGEMENT FUND 1,500 Annual premium for coverage on all police officers per State Statutes. Annual premium for bond to cover Finance Personnel as required by law. 1,400 Annual premium for three (3) storage tanks. - Claims paid pending subrogation. 5,000 Adjustment for year -end audit. Estimated costs to manage outstanding $ 518,043 $ 730,967 F -20 self - insurance claims pending. 5,000 Estimated cost of direct claims, not processed through carrier or insurances. - Insurance purchased by Recreation participants. 10,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the FL League. 10,000 Repairs and maintenance for damages not covered by insurance. 200 Bank charged fees. $ 518,043 $ 730,967 F -20 FY2013 -2014 CAPITAL PROJECT BUDGET Miami Shores Village, Florida Services, Functions and- Activit, Les The Capital Project Fund is used to account for the funding of municipal capital expenditures for the acquisition, construction or improvement of major capital facilities or infrastructure; machinery and equipment, and other general improvements with a life expectancy of more than three years. As reference, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. Many of the capital projects are multi -year projects and may not actually begin in FY 2014. The funds are encumbered to the subsequent year's budget as an obligation until used or released. This year's budget includes a transfer from the General Fund to the Capital Project Fund for several projects. BUDGET HIGHLIGHTS FYI FY'14 Ch_ _ ange Personnel costs ......................... $ - $ _ $ _ Operating costs ....... ............................... _ Capital outlay ............................ 312,637 284,300 28,337 TOTAL .............................. $ 312,637 $ 284,300 $ 28,337 CP -1 FY2013 -2014 CAPITAL PROJECT BUDGET Miami Shares Village, Florida CAPITAL PROJECT FUND Code 301 -0000 -519 CDDE CLASSIFICATION AM NT PjX LANATfON CAPITAL OUTLAY .54000 Machinery / Equipment $ 50,000 Upgrade Server, purchase new computers and installation 25,000 Police repeater replacement (partial funding 2/2) 20,000 Police painting of exterior police facility 48,000 Police replace and upgrade Bayfront Park and Tot Lot Cameras. 25,000 Windows for Village Hall 12,000 Rebuild baseball dugouts. 8,000 Refurbish locker room floors in Athletics. 9,000 Remodeling Concession stand. 11,000 Outdoor Excersice Equipment, 5,400 Replace electrical panel and install generator disconnect in Community Center. 40,000 Repair Shipwreck Cove play structutre. 8,000 Aquatic Ctr deck chairs, lounges and tables 8,000 Aquatics: ADA Lift 11,500 Pool concession refrigerator /freezeers (2) 3,400 Replace Tenis Center Awning Sub - total: Capital Outlay $ 284,300 TOTAL: Capital Project Funds $ 284,300 CP -3 MIAMI SHORES VILLAGE Capital Project Budget Master List For Fiscal Year 2013 -2014 Project description Dept 15,000 FY 2014 Fund Source TOTAL: ALL DEPARTMENTS 40,000 $ 1,315,300 PW: LOGT Purchase Computer Equipment and Software NON $ 50,000 GEN FINANCE Roadway tree replacement $ 50,000 LOGT -FB LOGT -FB Rebuild baseball dugouts REC -1402 $ 12,000 GEN _ Replace electrical panels and install generator disconnect 50,000 CITT -FB PW:CT 20,000 REC -1403 5,400 GEN Replace Tennis Center Awning - REC -1406 3,400 GEN Repair shipwreck cove play structure REC 1405 40,000 GEN Replace pool deck chairs, tables, and lounges REC -1405 8,000 GEN Aquatic center ADA lift REC -1445 8,000 GEN Refurbish locker room floors REC -1402 8,000 GEN Qutdoor Exercise Equipment REC -1402 11,000 GEM Concession stand remodeling REC 1402 9,000 GEN Pool concession refrigerator /freezers (2) REC -1405 11,500 GEN RECREATION $ 116,300 Painting of exterior police facility PDL 20,000 GEN Replace and upgrade Bayfront Park and Tot Lot Cameras POL 48,000 GEN Radio repeater replacement (Partial funding 2/2) POL 25,000 GEN POLICE $ 93,000 Windows for Village Hall PW:STR 25,000 GEN PUBLIC WORKS $ 25,000 ep ace VIM Recreation Van PW: FF $ 35,000 FF F6 2epalce V140 Reel Master 31000 PW: FF 35,000 FF FB teplace two {2) Pickup Trucks -V9 76 8 6t V 4764 PW: FF 50,000 FF FB teplace V -9835 Police an PW: FF 25,000 FF FB ep ace 1 uu-i ing7ffiaa s Vehicle PW: FF 26,000 PW: FF 10,000 LFFFB FLEET MAINTENANCE (F. 550) $ 181,000 ADA ramps ft improvement to Village intersections PW: LOGT $ 15,000 LOGT Marque on 96th Street PW; LOGT 40,000 LOGT -FB Replace sidewalks - a PW: LOGT 50,000 LOGT -FB Repair damaged walls PW: LOGT 20,000 LOGT Roadway tree replacement PW; LOGT PW:LOGT 20,000 75,000 LOGT -FB LOGT -FB 96th Street Medians r LULAL UPTIUN GAS TAXES (F. 130) Loader [V- 35]2.003 Garbage Truck (V-6149] 112 cast SANITATION FUND (F. 405) -et signage resurfacing id Drainage Improvements CITT FUND (F. 135) $ 370,000 CP-4 $ 220,000 PW:SAN $ 115,000 SAN F8 PW:SAN 145,000 SAN $ 260,000 PW:CT PW:CT 100,000 100,000 CITT -F8 CITT -FB PW:CT 100,000 CITT -FB PW:CT - 50,000 CITT -FB PW:CT 20,000 CITT $ 370,000 CP-4