2012-2013Miami SLrej llilfaae
10050 N.E. SECOND AVENUE
MIAMI SHORES, FLORIDA 331 36 -2382
TELEPHONE (305) 795 -2207
FAX (305) 756 -8972
June 28, 2012
Mayor Jim McCoy and Members
of the Miami Shores Village Council
10050 N.E. 2nd Avenue
Miami Shores, FL 33138
Subject: Fiscal Year 2012 -2013 Operating
and Capital Improvement Budgets
Dear Mayor McCoy and Village Council Members:
JIM McCoy
MAYOR
HuNT DAvls
VICE MAYOR
AL DAv15
COUNCILMAN
STEVE LOFFREDO
COUNCILMAN
JESSE WALTERS
COUNCILMAN
TOM BENTON
VILLAGE MANAGER
BARBARA ESTEP, MME
VILLAGE CLERK
RICHARD SARAFAN
VILLAGE ATTORNEY
To comply with the Florida State Statute 200.065 and Village Charter Section 34 (2), 1
present to you the proposed Operating Budgets for the Village's fiscal year beginning October
1, 2012 and ending September 30, 2013. On June 1, 2012 we received the Dade County Tax
Assessor's preliminary ad valorm tax information which indicated that our property values
increased 2.8% or $155,682. This is the first increase in property values in four years' time. We
anticipate receiving the final property assessment number from the County on Monday, July
2nd and should there be any significant change in value, we will provide you with an updated
Budget Message. As is customary when we begin to prepare the budget document, we
compare our anticipated revenue stream with our current level of expenditures and budget
requests as submitted by our Department Directors. As a result of those calculations, the
budget was out of balance by approximately $905,308, which is down from this year's deficit of
$1,130,328.
We have continued our four year policy which established a hiring freeze, with only
essential positions being filled by new employees. Spending thresholds also remain at reduced
levels, with each operational expense thoroughly reviewed. In order to makeup the $ 905,308
expense versus revenue variance, we are proposing to take the difference from our Fund
Balance account which currently stands at approximately $7.6 million. This Fund Balance
account represents the Village's "savings account" and consists of unencumbered funding to be
used for emergency purchases and /or other projects for which the Council chooses to initiate
or designate funding. As a general rule of thumb, a Village our size with a $12 million General
Fund budget should keep a Fund Balance of at least $3 million.
We are currently in contract negotiations with the Police Benevolent Association (PBA)
whose contract expired September 30, 2012. We also have a wage reopener in the Federation
of Public Employees contract for the upcoming fiscal year. The Village Council has the final say
on both of these important issues as the negotiations conclude subject to the collective
bargaining process.
As presented, there is no increase in the millage rate which will remain at 8.0, nor are
there any cuts in services contained in this budget. The debt service millage is set at 0.3046 for
the Aquatic Center and at 0.4570 for the Doctors Charter School, for a total debt service levy of
0.7616. It should be noted that we have budgeted the Charter School rent payment of $180,000
in this year's budget, $49,004 of which goes towards insurance for the building and the
remaining $130,996 as revenue.
The proposed budgets for each of the individual reporting funds for fiscal year 2012-
2013 are: General Fund $12,739,550, Special Revenue Funds $2,844,103, (Excise taxes, Local
Option Gas tax, Transportation Surtax Fund), Enterprise Fund $3,589,546, (Sanitation and
Stormwater Fund), Debt Service Fund, $915,708, (Charter School Bond, Pool Bond, and loans
for capital improvements), and the Village's Internal Service Funds $1,981,790, (Risk
Management and Fleet Maintenance), Grant Fund, $52,999 and a Capital Project Fund of
$276,070. Our combined budgets total $22,399,766. The total FY 2012 -2013 capital projects
included in the above Funds totals $1,128,658 (a copy of the capital replacement schedule is
attached).
As in past years, each departmental budget contains line items which reflect the various
insurance premium obligations paid by the Village and designated to each Village department.
The Village utilizes a formula recommended by our insurance carrier, the Florida League of
Cities to calculate the costs. As a result of this adjustment, shown on line .24000, several
departments' personnel costs increased or decreased from the prior year. Of particular
significance is the increase to the Police Department workers comp line item of $46,381 due to
an increase in the rate for Police personnel. It should also be noted that the Police Department
pension cost to the Village has increased $260,000 to $1,200,000.
As required by Florida State Statutes, the Village must follow specific time frames and
take certain steps to adopt and levy Ad Valorem Taxes for the new fiscal year. On Tuesday, July
10, and possibly Wednesday July 11, 2012, we will hold the Annual Budget Workshop, The
Budget Workshop begins at 6:00 PM. At this meeting, the Council will meet with the Manager
and the Department Heads to review and consider each Department's operating budget
request. No formal actions occur at this workshop. However this is the opportunity for Council
to ask questions, include, exclude, add, delete, or modify the proposed budget.
Following the workshop meeting, a resolution will be presented to you during the
regularly scheduled July 17, 2012 Council Meeting. The resolution adopts legislation that
tentatively sets the millage rates for the operating and capital budget, the two debt service
levies, and will also set the first of two required public hearings in September.
In September, the Village Council will hold two public hearings. The first of these two
mandatory hearings to comply with the "Truth and Millage Legislation" is tentatively scheduled
on Tuesday, September 4, 2012 at 6:30 PM. The second of two meetings will be held two weeks
later and will be tentatively scheduled for Tuesday, September 18, 2012. At the second
meeting, Council will adopt two resolutions; the first will be adopting the final Ad Valorem Tax
levies for the new fiscal year, and the second will adopt the final Operating Budgets. Notice of
those hearings will be provided according to the State's TRIM requirements and residents will
have the opportunity to express their views on the proposed budgets during either of those
two hearings.
Respectfully Submitted,
Tom Benton
Village Manager
2012 -13 Budget Message Letter
Miami Shores Village
Adopted FY2012 -13
Operating Expense
Revenue Report by Fund /Classification
AUDITED
ACTUAL
FY2011
AMENDED
BUDGET
FY2012
TOTAL
PROJECTED TO
9.30.2012
BUDGETARY
VARIANCE
FY2011 -12
FY2013
ADOPTED
VARIANCE TO
FYI 2 BUDGET
% CHG
Ad Valorem Taxes
Current Ad Valorem Taxes
$
5,614,746
$
5,469,370
$
5,468,318
$
(1,052)
$
5,704,697
s $
235,327 '
4.30%
Sub- total: Taxes
$
5,614,746
$
5,469,370
$
5,468,318
i $
(1,052).$
5,704,697.:
$
235,327 i
4.30%
Licenses It Permits
Building Permits
$
802,425
$
450,000
$
500,000
$
50,000
$
50010001
$
50,000 i
11.11%
Plans submittal fees
$
(223)
$
0
$
0
0
$
•<
(0)
- 100.00%
Structural Engeneering Fees
10,560
$
-
S
4,140
4,140
'..
20,000.
20,000
"
Zoning & variance fees
14,733
$
6,000
$
6,000
-
6,000
-'s
TM
Insurance Inspection Fee
120
$
-
Certificate of Re- occupancy
$
8,825
$
91000
'$
10,000
1,000
$
10,000
1,000 E
11.11%
Licenses It Permits: Other
$
58,697
$
52,000
$
50,000
(2,000)
$
50,000
`
(2,000);
-3.85%
Local Business Licenses: Village
101,402
$
70,000
$
70,000
70,000
TM
Local Business Licenses: County
18,785
$
16,000
$
18,000
2,000
i
18,000.:
2,000
12.50%
Permit (Annual Alarm)
37,302
S
40,000
$
36,000
(4,000)
36,000
(4,000):
"*
Sub - total: Licenses & Permits
$
1,052,625
$
643,000
$
694,140
j $
51,140
$
710,000
$
67,000 ;
10.42%
Fines & Forfeitures
School Crossing Guards
$
21,145
$
20,000
$
20,000
E
; $
(0)
$
21,000
$
1,000 ;
5.00%
Fines & Forfeitures: Police Dept
77,055
69,000
$
69,000
0
75,0001
6,000 ;
8.70%
Fines & Forfeitures: Library
8,805
9,000
$
8,000
(1,000)
8,000
(1,000);
- 11.11%
Penalties & Delinquencies
971
1,000
$
1,000
i
1,0004
TM
Penalities: Local Business Licenses
1,990
11500
$
2,296
;
796
2,000
500 ;
33.33%
Fines & Forefeitures: Code Enforcement
219,940
150,000
$
180,000
[
30,000
180,000
30,000 ':
20.00%
Sub- total: Fines & Forfeitures
$
329,906
$
250,500
$
280,297 ;
$
29,797
$
287,000.:
$
36,500 i
14.57%
Rents & Royalties
Country Club Rental
$
24,495
$
25,000
$
25,000 ;
$
-
$
25,000
$
- ;
•*
Charter School Rental
-
-
180,6110::
180,000
*•
Sub- total: Rents /Royalties
$
24,495
$
25,000
$
25,000
$
-
$
205,000;
$
180,000 :'
720.00%
Interest Earnings
Interest earnings - Investments
4,886
24,000
1,504 ;
(22,496)
15,000!
(9,000)]
- 37.50%
Interest earnings - Investments
7,817
-
13,245 [
13,245
•'
-
••
Interest earnings - SBA
156
341
341
••
Sub- total: Interest
$
12,859
$
24,000
$
15,090 1
$
(8,910)
$
.15,000
$
(9,000):
- 37.50%
Miscellaneous Revenues
Other: Recycling sales
$
42,137
$
8,000
$
16,412
$
8,412
$
35,000.:
$
27,000
337.50%
Other: Lost It Paid books
762
650
647
(3)
?
BOO
150;
23.08%
Local Government Grant
10,000
-
++
Fees: Clerk Fees for Misc.
6,337
-
368 €
368
•'
- ;
TM
Other Misc: Insurance Proceeds
493,880
18,000
'
(18,000)
-'
(18,000);
••
Other Miscellaneous revenues
25,893
6,000
(1,284);
(7,284)
10,000
'..
4,000 ;
66.67%
ther: Library - miscellaneous
740
500
198E
(302)
Soo
E
0.00%
Barry: Pilot Program Fees
26,425
-
26,000
26,000
27,0001
27,000
TM
they. Auction & Sales Proceeds
-
-
20,000
20,000
•'
- [
+�
Other: Legal Settlement
3,945
)ther: Public Records Fees
3,131
-
4,310 ;
4,310
•
"
- ;
•*
then. Unity Day
17,845
17,250
17,427 i
177
17,250'.
Discounts
144
50
196
146
200'
150 [
300.00%
Sub- total: Miscellaneous Revenues
$
631,239
$
50,450
$
84,274:
$
33,824
$
90,7501
$
40,300:
79.88%
Intergovernmental Revenues
State Revenue Sharing
$
217,854
$
212,269
$
221,470 j
$
9,201
$
221,470
$
9,201
4.33%
Mobile Home License
95
100
100
1004
100.00%
Alcohol Beverage Licenses
979
1,000
979 [
(21)1
1,0001
1/2 -cent Sales Tax
683,493
660,419
721,721 [
61,302
721,721
61,302 [
9.28%
Miami Shores Village
Adopted FY2012 -13
Operating Expense
Revenue Report by Fund /Classification
AUDITED
ACTUAL
FY2011
AMENDED
BUDGET
FY2012
TOTAL
PROJECTED TO
9.30.2012
BUDGETARY
VARIANCE
FY2011 -11
FY2013
ADOPTED ".
VARIANCE TO
FYI BUDGET
%CHG
Sub - total: Intergov'tal
$
902,421
$
873,788
$
944,270
': $ 70,482
i:$ 944,291;r
$ 70,503 ':
8.07%
Lharees for Services
Charges: Lien Search
$
26,050
$
8,000
$
15,000
; $ 7,000
i$ 15,000!1
$ 7,000 ;
87.50%
Police Extra -duty Pay
251,079
226,392
237,711
11,319
:: 237,7111
11,319
5.00%
Police Extra -duty Surcharge
50,197
45,278
47,542
2,264
'. 47,5421
1,264 1
5.00%
Charges: Lot cleaning a mowing
51,057
40,000
40,000
40,000:;
0.00%
Charges: DOT Landscape maintenance
19,901
19,901
19,901
19,901':
0.00%
Charges: Parking meter Fees
1,990
100
500
400
500'.:
400
400.00%
Charges: Library Application Fees
5,426
3,800
4,000
200
I 4,OD0 i'
200
5.26%
Charges: Library- Computer Access Fee
1,150
1,400
1,000
1 (400)
I 1,000:'.
(400):
- 28.57%
Recreational fees: Summer Camp
153,791
120,000
150,063
: 30,063
135,000:1
15,000
12.50%
Recreational fees: After - school programs
154,618
140,000
158,246
18,246
145,0005
5,000
3.57%
Recreational fees: intramual Soccer
35,156
33,000
34,458
; 1,458
i 33,000':
- ;
0.00%
Recreational fees: Intramural Baseball
25,996
222000
27,967
5,967
? 24,000:
2,000
9.09%
Recreational fees: intramural Basketball
31,843
25,000
36,903
; 11,903
1 25,000=
-i
0.00%
Recreational fees: Intramural Softball
4,100
4,200
5,135
935
! 4,2001.
0.00%
Recreational fees: Little Cleat
8,081
9,000
11,786
2,786
s 9,500:'.
500
Recreational fees: Flag Football
16,852
15,000
13,378
(1,622)
14,500:
(500);
"
Recreational fees: Athletic Field Rental
8,341
6,000
6,725
; 725
: 6,000::
0.00%
Recreational fees: Camp Trips
19
19
-
*•
Recreational fees: Bridge Rental
17,705
16,332
17,000
[ 668
:. 16,500"
168 i
1.03%
Recreational fees: Comm Ctr Facil Rentals
14,272
12,280
7,103
i (5,177)
7,103=
(5,177):
- 42.16%
Recreational fees: Comm Ctr Classes
313,724
266,600
318,959
52,359
330,000'=
63,400
23.78%
Recreational fees: Adventure Camp
19,474
18,000
17,930
(70)
18,000'
0.00%
Recreational fees: Speciality Camp
35,531
20,000
40,768 i
20,768
: 40,000
20,000
100.00%
Recreational fees: Non Resident
13,401
6,000
7,902
1,902
6,750!
750 ':
'•
Recreational fees: Basketball
2,693
2,100
1,797 (
(303)
1 2,1001
-
100.00%
Recreational fees:Snack Shack Rental
1,470
1,800
1,870
70
! 1,800..
100.00%
Recreational fees: Concession -Pool
30,709
32,000
30,006 [
(1,995)
30,0001
(2,000);
100.00%
Recreational fees: Tennis Admission Village
221
500
509:
9
500'
Recreational fees: Other Tennis Prgm
1,313
1,500
1,331;
(169)
S 1,500'
Recreational fees: Aquatic Admissions
84,233
100,000
85,406
(14,594)
! 82,000!
(18,000):
- 18.00%
Recreational fees: Swim classes
65,113
50,000
50,962
962
50,000:
-
0.00%
Recreational fees: Aquatic Facility Rental
42,495
35,000
32,990 ;
(2,010)
!. 35,000'..
-
0.00%
Recreational fees: SwimTeam Registration
12,905
12,000
11,617
(383)
'.: 11,000 :.
(1,000);
-8.33%
Recreational fees: Umbrella Rental Admissioi
10,091
6,000
6,688 1
688
6,000'
- ;
••
Recreational fees: Umbrella Rental Concessi
11,349
6,000
7,188
1,188
8,000
2,000
Recreational fees: Program Refunds
(16,749)
-
(14,363);
(14,363)
(16,006)
(16,000);
Recreational fees: Other Staff Reimbursemer
5,403
-
4,862 i
4,862
5,000:..
5,000 i
Recreation Fees: Insurance proceeds
20,346
-
9,447
9,447
8,000'.
8,000 ;
0.00%
Sub - total: Charges for services
$
1,531,327
$
1,305,183
$
1,450,304 i
$ 145,121
$ 1,405,1071
$ 99,924 '
7.66%
Interfund & Eauity Transfers
->
Interfund transfer from Excise Tax Fund
$
2,137,473
$
2,191,000
$
2,191,000
$
$ 2,120,600
$ (70,400);
-3.21%
Interfund transfer: Sanitation Mgmt Fee
200,000
300,000
300,000
350,006;
50,000 ':
16.67%
Interfund transfer: Storm water Mgmt Fee
35,000
35,000
35,000
45,000
10,000
28.57%
Interfund tansfers from Grant Fund
96,185 !
96,185 f
0.00%
Interfund transfers from Hurricane Fund
201,327
-
0.00%
Contribution Fund Balance
1,130,328
-
(1,130,328)
; 765,920
(364,408);
-
Contribution Fund Balance Amendment #1
63,109
-
(63,109)
(63,109);
Sub- total: Contributions
$
2,573,800
$
3,719,437
$
2,526,000
$ (1,193,437)
$ 3,377,705;
$ (341,732);
-9.19%
Total Income: General Fund
$
12,673,419
$
12,360,728
$
11,487,694 1
$ (873,034)
$ 12,739,550'.
$ 378,822
3.06%
Miami Shores Village
Adopted FY2012 -13
Operating Expense
Revenue Report by Fund /Classification
AUDITED
ACTUAL
FY2011
AMENDED
BUDGET
FY2012
TOTAL
PROJECTED TO
9.30.2012
!
[
BUDGETARY
VARIANCE
FY2011 -12
Fy2613
ADOPTED
VARIANCE TO o
d FYI2 BUDGET j
% CHG
Excise Tax Proceeds (F 120)
Franchise Fees: Electricity
$ 652,393
$ 705,000
$
705,000
$
(0)
$
650,000;
$
(55,000)i
-7.80%
Franchise Fees: Gas
$ 11,828
S 10,000
10,000
(0)
'.„
14,000:
4,000 j
40.00%
Franchise Fees: Solid Waste
$ 8,606
$ 8,000
8,000
(0)
-
9,600:
1,600 [
20.00%
Public Service Tax: Electricity
$ 737,523
$ 698,000
698,000'
723,0004
25,000:
3.58%
Public Service Tax: Simplified Telecom
$ 568,859
$ 630,000
630,000
0
:
570,000!
(60,000);
-9.52%
Public Service Tax: Water
$ 131,845
$ 110,000
109,999
(1)
122,400
12,000
10.91%
Water (North Miami) Utility Taxes
$ -
$ 7,000
7,374
374
7,000
- ;
0.00%
Public Service Tax: Gas
$ 26,419
$ 23,000
23,000
0
25,600
2,000
8.70%
Total Income: Excise Taxes
$ 2,137,473
$ 2,191,000
$
2,191,372:
$
372
$
2,120,600!
$
(70,400);
.3.21%
Local Option Gas Tax Proceeds (F130)
t
LOGT: 6. cent Tax
$ 196,135
$ 193,147
$
183,034
!
(10,113)
$
188,753'
$
(4,394)'
-2.27%
LOGT: 3 -cent Tax
$ 76,219
$ 73,707
63,511
(10,196)
$
73,454
(253)!
State Revenue Sharing: Fuel Tax
$ 86,060
$ 93,286
79,506
(13,780)
$
80,343
(12,943);
- 13.87%
Gasoline Tax Refund
$ 14,776
$ 12,000
16,449
4,449
$
15,405
3,405 !
26.38%
Interest allocation
$ 1,529
$ 1,051.
1,082
;
31
$
4,468'
417 ;
39.68%
Contribution from Fund Balance
$ -
$ 373,335
373,335
$
15,450
(357,885):
Total Income: Local Option Gas
$ 374,719
$ 746,526
$
716,917
': $
(29,609)
$
374,873:
$
(371,653)!
- 49.78%
Half -cent Transoortation Surtax (F 135)
Proceeds from Surtax Levy for operations
$ 221,914
$ 221,914
$
40,462
! $
(181,452)
$
275,000!:.
S
53,086
23.92%
Proceeds from Surtax (20% Transport Reserve
$ 55,479
$ 55,479
10,115
:
(45,364)
!!
64,000
13,521 1
24.37%
Interest earnings
$ 1,000
$ 1,000
506
(494)
::
63D
(370);
- 37.00%
Contribution from Fund Balance
$ 64,521
$ 64,527
-
!
(64,521)
4,400':
(60,521);
- 93.80%
Total: 1/2 -Cent Transport Surtax
$ 342,914
$ 342,914
$
51,083
$
(291,831)
$.
348,6300;.
$
5,716
1.67%
Debt Service Fund fF201)
V Taxes - Current Real Property
$ 529,060
$ 532,810
$
532,810
; $
-
$
535,376!
$
2,566 !
0.48%
Interfund: General Fund
395,878
286,628
286,630
!
2
286,6304
2
0.00%
Interfund: Local Option Gas Tax Fund
93,702
93,702
93,702
93,702
-
0.00%
Interest earnings
3,163
-
940 !
940
Total Income: Debt Service
$ 1,021,803
$ 913,140
$
914,082
$
942
$
91.5,708
$
2,568
0.28%
Capital Project Fund (F301)
Interfund: General Fund
$ 267,800
$ 270,200
$
270,200
$
$
276,070
$
5,870
2.17%
Interest earnings
3,297
-
-
0.00%
ontribution from Surplus
575,321
1,105,165
1,223,727
778,562
-'
(7,105,165);
- 100.00%
Total income: Capital Project
$ 846,418
$ 1,375,365
$
1,493,927 [
$
118,562
$
276,076;
$
(1,099,295);
- 79.93%
Stormwater Operations (F402)
$ 235,867
$ 255,357
$
238,870:$
(16,487)
Charges: Utility service Fees
$ 251,442';
$ (3,915);
-1.53%
Utility Service Fee Discounts
$ -
$ (10,214)
- !
10,214
$
(10,058) !
156
Penalties Et Delinquencies
12,800
3,000
4,433
1,433
3,400:
0.00%
Interest: Allocation of Earnings
1,152
1,150
665 [
(485)
I
665
(485);
42.17%
ontribution from Retained Earnings
-
9,154
-
(9,154)
100,000':
90,846 [
*'
Total Income: Storm Water
$ 249,819
$ 258,447
$
243,968
$
(14,479)
$
345,0491
$
86,602
33.51%
Sanitation Operations (F405)
Charges: Sanitation Service Fees
$ 2,522,596
$ 2,694,134
$
2,586,369 ':
$
(107,765)
$
2,688,635,
(5,499):
Sanitation Fee Discounts
$ -
$ (107,765)
107,765
$
(107,945)
220
*'
Charges: Special Pick -up Fees
1,292
3,000
976 !
(2,024)
"
1,000!
(2,000):
- 66.66%
Fees Billing Arrangements
(6,370)
-
�*
Charges: Recycling (Biscayne Park)
35,000
35,000
35,000 :
35,000
0.00%
Penalities: Delinquent it Penalty fees
103,584
50,000
76,052 i
26,052
73,5001
23,500
47.00%
Interrest Bank of America
1,161
2,279
868:
(1,411)
974;
(1,305):
Sale of Surplus Assets
8,880
-
0.00%
Santion Fees Refund
59
-
4,149 ':
4,149
2,000
2,000 i
0.00%
Contribution from Retained Earnings
210,413
195,996 !
(14,417)
?
550,933:
340,520 ':
161.83%
Miami Shores Village
Adopted FY2012 -13
Operating Expense
Revenue Report by Fund /Classification
$ 22,363,504 1 $ 23,302,635 $ 13,456,429 $ (95,676)1 $ 22,399,766 "$""(-90-27 -3.87%
AUDITED
AMENDED
AUDITED
ACTUAL
FY2011
BUDGETARY
AMENDED
BUDGET
FY2012
TOTAL
PROJECTED TO .`
9.30.2012 I
BUDGETARY
VARIANCE
FY2011 -12
BUDGET
ADOPTEOPTE
VARIANCED FY12 BUDGET ET [
%CHG
Total income: Sanitation
$
2,666,202
$
2,887,061
$ 2,899,410 i $
12,349
$
3,244,4971
$
357,436 i
12.38%
Grants
Grant: Police COPS Grant
$
133,322
$
141,815
-
(141,815)
$
52,999
(88,816):
Total income: Grants
$
133,322
$
141,815
$ - $
(141,815)
$
52,999i$
(88,816) $
Internal Service Funds
Finance: Risk Management (F501)
$
838,150
$
861,413
$ 783,523 $
(77,890)
$
756,924'.
$
(104,489);
- 12.13%
Public Works: Fleet Maintenance (F550)
1,079,265
1,224,225
1,184,700
(39,525)
i
1,224,866'!:
641
0.05%
Total income: Internal Services
$
1,917,415
$
2,085,639
$ 1,968,223 $
(117,415)
$
1,981,790;
$
(103,849);
-4.98%
GRAND TOTAL ALL FUNDS
$
22,363,504
$
23,302,635
$ 21,966,676 $
(1,335,958)$
22,399,766
$
(902,868)
7-73787%
$ 22,363,504 1 $ 23,302,635 $ 13,456,429 $ (95,676)1 $ 22,399,766 "$""(-90-27 -3.87%
AUDITED
AMENDED
TOTAL -
BUDGETARY
PROPOSED
Variance
ACTUAL
BUDGET
PROJECTED TO
I
VARIANCE
BUDGET
I
between ; % Chg:
I
FV2011
FY2012
9.30.2012
FY2011 -12
FY 2013
FY12 vs FY 13 FY12 v FY 13
Revenues 12,673,419 12,360,728 11,487,694 873,034 12,739,550 378,822 3.06%
Expenses 11,523,618 12,360,728 11,700,252 660,476 12,739,550 378,822
1,149,801 (0) (212,559) 212,558 (0) 0 6.13%
N'fiami Shores Village
Adopted FY12 -13
Operating Expense
Expense Report by Fund /Classification
Department / Division
AUDITED
ACTUAL
FYI011
AMENDED
BUDGET
FY2012
TOTAL PROJECTED
To 9.30.2012
BUDGETARY
VARIANCE FOR
FY2011 -12
FY 2013
ADOPTED
VARIANCE TO
FY12 BUDGET
% CHG
Office of the Mayor It Village Council
$
8,995
$ 5,906
$ 4,958
$
948
$ 5,969.:
S 63
1.07%
Office of the Village Attorney
131,200
120,299
109,916
10,383
$ 121,325;
1,026
0.85%
Office of the Village Manager
223,059
234,189
222,094
12,095
$ 225,323 :
(8,866)
-3.79%
Office of the Village Clerk
144,978
132,028
115,088
16,940
$ 148,5214
16,493
12.49%
Code Enforcement Division
170,764
166,528
14B,621
17,907
162,020':
(4,508)
-2.71%
Building Department
341,512
345,251
342,358
2,893
357,598!
12,347
3.58%
Planning R Zoning Department
147,805
153,885
146,397
7,488
152,308
(1,577)
-1.02%
Finance Department
503,037
513,026
494,723
18,303
516,957
3,931
0.77%
Police Department
5,259,661
5,875,168
5,536,499
338,669
6,245,160
369,992
6,30%
Police Department: School Guard
40,864
38,927
37,032
1,895
39,$03!
876
2.25%
Public Works: Parks Division
340,974
387,807
383,363
4,444
393,462
5,655
1.46%
Public Works: Street Maintenance
383,777
471,223
443,078
18,145
437,002:
(34,221)
-7.26%
Public Works: Administration
357,819
373,359
346,794
26,565
363,445 :
(9,914)
-2.66%
Public Works: Recreation Maintenance
139,748
134,231
135,403
(1,172)
133,830 ";
(401)
-0.30%
Recreation (Combined)
1,808,653
1,921,867
1,863,429
58,438
1,964.,788:
42,921
2.23%
Library Operations
389,360
379,496
363,879
15,617
386,0821
6,586
1.74%
Unclassified / Non - Departmental
1,131,412
1,107,538
1,006,622
100,916
1,085,957;
(21,581)
-1.95%
TOTAL General Fund Expenses
$
11,523,618
$ 12,360,728
$ 11,700,252
$
660,476
$ 12,739,550
$ 378,822
3.06%
Finance: Excise Tax Fund Transfers (F120)
$
2,137,473
$ 2,191,000
$ 2,191,371
$
(371)
$ 2,120,600.:
$ (70,400)
-3.21%
PWks: Local Option Gas Tax Funds (F130)
218,682
754,503
719,526
34,977
374,873!
(379,630)
. 50.32%
PWks: 1 /2.ct Transport Surtax Fund (F135)
196,976
346,817
343,125
3,692
348,630':
1,813
0.52%
Capital Project Fund (301)
846,379
1,387,365
1,493,927
(106,562)
276,070
(1,111,295)
- 80.10%
Police COPS Grant (150)
156,376
141,815
126,455
15,360
52,999:
(88,816)
"
Sub- total: All Other Funds
$
3,555,886
$ 4,811,500
$ 4,874,404
$
(51,904)
$ 3,173,171
$ (1,648,319)
- 34.19%
Internal Service Funds
Finance: Risk Management Division (F501)
$
710,690
$ 861,413
$ 747,864
$
113,549
$ 756,924
$ (104,489)
- 12.13%
Public Works: Fleet Maintenance Div. (F550)
1,055,572
1,224,225
1,130,139
94,086
1,224,8664
641
0.05%
Sub - total: Internal Service Funds
$
1,766,262
$ 2,085,639
$ 1,878,003
$
107,636
1,981,790
(103,849)
-4.98%
Enterprise Funds
Public Works: Storm Water Operations (F402)
$
225,992
$ 258,447 1
$ 216,208
$
42,239
$ 345,049'.
$ 86,602
33.51%
Public Works: Sanitation Operations (F405)
2,457,285
2,887,061
2,763,189
123,672
3,244,497!
357,436
12.38%
Sub - total: Enterprise Funds
$
2,683,177
$ 3,145,508
$ 2,979,397
$
166,111
3,589,546
444,038
14.12%
Debt Service Funds
GO Bond, Series 1999 (Aquatics)
$
217,344
$ 212,150
$ 210,600
$
1,550
$ 214,100:
$ 1,950
0.92%
GO Bond, Sene5 2004 (Carr Schaal)
$
324,110
320,660
320,660
-
321,276
616
0.19%
Suntrust Loan ($3.5m)
380,327
380,330
380,330
-
380,332.:
2
**
Capital Lease 2008
«
Sub - total: Debt Service Funds
$
911,781
$ 913,140
$ 911,590
$
1,550
$ 9f5,708i
2,568
0.28%
Grand Total: All Funds
$
20,450,824
$ 23,326,515
$ 22,343,646
$
982,870
$ 22,399,766;
$ (926,750)
-3.97%
OFFICE OF THE MAYOR & COUNCIL
Services, Functions andActivities
Miami Shores Village is governed by a five member Village Council,
elected at large on a nonpartisan basis. The Mayor presides at all Council
meetings and other Village functions and is the ceremonial head of the
Village.
The Council legislatively establishes policy and appoints the Village
Manager, who is responsible for administration of that policy and for
managing the Village's departments and services. Additionally, the Village
Council appoints the Village Clerk and Village Attorney.
Council elections are held on the second Tuesday of April, every odd
numbered year. Council member terms are four years for the candidates
receiving the first and second highest number of votes. The candidate
receiving the third highest number of votes is elected to Council for a two
year term. To be eligible to seek office, prospective candidates must
reside in Miami Shores Village for six months and must qualify as a voter
of the State and of the Village.
Regular Council meetings are held in the Council Chambers of the Village
Hall on the first and third Tuesday of each month (excluding August) at
7:00 p.m. Special meetings may be held when required.
BUDGET HIGHLIGHTS
FY_12
FYI
Change
Personnel costs .. ...............................
$ 916
$ 163
$ (753)
Operating costs .. ...............................
4,990
5,806
816
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 5,906
$ 5,969
$ 63
OFFICE OF THE MAYOR & COUNCIL
Code 001 - 0100 - 511. * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000 Executive Salaries $ 5 Mayor 8 Council receive annual
24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
.40000 Travel
.45100 ISF: Risk Management
.47000 Printing
.48000 Advertising 8 Promotion
.49000 Other Current Charges
.51000 Office Supplies
52400 Uniforms
158
$ 163
$ 800
781
500
200
250
50
225
stipends of $1 each as stipulated by
the Village Charter
Allocated cost of workers'
compensation premiums paid to the
Florida League.
Conference and meeting
reimbursement for Council members
Allocated costs for property, casualty
and general liability insurance
premiums paid to the Florida League.
Stationary and business cards for
Council members
Promotional materials
Plaques, flowers and awards requested
by Council; photos for Council
functions and presentations
Office supplies for five (5) Council
members
Uniform Shirts for five (5) Council
members
OFFICE OF THE MAYOR & COUNCIL
Code 001 - 0100 - 511. * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.54000 Subscriptions and Memberships 2,100 Annual membership to Florida League
of Cities, and Miami -Dade League of
Cities
.58000 Training 8 Education 400 Registration Fees for
Conference /Training Attendance.
.58300 Organization Meetings 500 Attendance at Miami -Dade County
League of Cities meetings
Subtotal: Operating Expenses $ 5,806
TOTAL: Office of the
Mayor and Village Council $ 5,969
OFFICE OF THE VILLAGE ATTORNEY
Services, Functions andActivities
The Village Attorney, appointed by the Village Council, provides legal
counsel to the Village Council, the Village Manager, Village departments
and various advisory boards.
The Village Attorney has the primary responsibility to coordinate legal
matters of the Village. The Village Attorney provides legal counsel in the
preparation of contracts or agreements, as well as other legal documents.
The Village contracts a separate and independent labor attorney to provide
counsel and representation on labor- related matters, such as employment
contracts and collective bargaining agreements.
BUDGET HIGHLIGHTS
FYI FYI Change
Personnel costs .. ............................... $ - $ - $ -
Operating costs .. ............................... 120,299 121,325 1,026
Capital outlay .... ............................... - - -
TOTAL ... ............................... $ 120,299 $ 121,325 $ 1,026
OFFICE OF THE VILLAGE ATTORNEY
Code 001 - 0200 - 514. * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.31200
Professional Services:
$ 20,000
Fees anticipated for special legal
Legal - General
research, opinions, supplemental
negotiations or representation
.31210
Professional Services:
50,400
Legal retainer for Village Attorney
Legal - Retainer
.31220
Professional Services:
30,000
Fees anticipated for general tabor costs
Legal- Labor
and representation on labor issues as
needed
.31230
Professional Services:
20,000
Legal fees anticipated for Village
Legal- Litigation
representation brought to the court
system
.31245
Professional Services:
-
Legal fees anticipated for Village
Legal- Franchise
representation concerning franchise
agreements.
.31250
Professional Services:
-
Fees for serving notices, taking
Legal- Other
depositions, and other court related
services
.31275
Professional Services:
-
Legal fees anticipated for Village
Legal- Charter School
representation associated with the
Charter School.
.45100
ISF: Risk Management
475
Allocated costs to fund general liability
insurance.
.47000
Printing
100
Business cards / stationary
.58000
Training Et Education
350
Attendance at workshops and
seminars
Subtotal: Operating Expenses
$ 121,325
TOTAL: LEGAL COUNSEL
$ 121,325
OFFICE OF THE VILLAGE MANAGER
Services, Functions andActivities
The Office of the Village Manager is responsible for the management and
operation of all aspects of the Village. As Chief Executive and Administrative
Officer for the Village, the Manager is appointed by and serves at the discretion
of the Village Council.
BUDGET HIGHLIGHTS
FY_12
FY'13
Change
Personnel costs .. ...............................
$ 208,947
$ 203,525
$ (5,422)
Operating costs .. ...............................
25,242
21,798
(3,444)
Capital outlay ..... ...............................
TOTAL ... ...............................
$234,189
$ 225,323
$ (8,866)
OFFICE OF THE VILLAGE MANAGER
Code 001 - 0300 -512 * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000 Executive Salary $ 165,451 Village Manager base salary
.11001 Executive Benefit 6,500 Executive package
.11001 Executive Benefit - Manager 15,500 ICMA Pension contribution
.18250 Longevity pay 1,500 Benefit paid to tenured employees
per policy.
.21000 FICA 9,361 Social Security and Medicare taxes
.23000 Health Insurance 5,024 Estimated annual per employee
costs for health, dental and other
contractually obligated non - liability
benefits
.24000 ISF: Workers' Compensation 189 Allocated cost of workers'
compensation premiums paid to the
Florida League.
Subtotal Personnel Services $ 203,525
OPERATING EXPENSES
.31260 Prof Services: Lobbyist $ 12,000 Funding to pay for Village's
.40000 Travel
.41200 Telecommunications: Cellular
Tallahassee lobbyist.
250 Funding for local and intermediate
training and administrative events.
100 Funding for AT&T Cellular phone
OFFICE OF THE VILLAGE MANAGER
Code 001 - 0300 - 512' * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
45100 ISF: Risk Management 2,131 Allocated costs for property, casualty
and general liability insurance
premiums paid to the Florida League.
.45200 ISF: Fleet Maintenance 3,017 Allocated costs for operating the
Village's fleet including the costs for
automobile liability coverage paid to
the Florida League.
.47000 Printing 75 Printing of miscellaneous forms and
letterhead
.48000 Advertising and Promotions 1,200 Cost for special advertisements,
notices, and reporting requirements,
including annual Chamber of
Commerce Ad.
.51000
Office Supplies
75
Pens, paper, ink and other office
supplies for a one year period.
.52200
Other Operating Expenses
50
Supplies for printer and other
equipment in Manager's office.
.54000
Subscriptions and Memberships
2,600
Annual Association Dues (ICMA, FCCMA,
DCCMA, etc)
.58000
Training and Education
300
Funding for luncheons, meetings and
other promotional activity.
Subtotal: Operating Expenses $
21,798
TOTAL:
Office of the Village Manager $
225,323
OFFICE OF THE VILLAGE CLERK
Services, ,Tunctions and.Activities
The Office of the Village Clerk encompasses the traditional responsibility of
record archiving, as well as general elections, coordination of Village
Council meetings and Board selection process, Council and Commission
appointments.
Publishing of the Village Council agendas, as well as agendas for the
various Boards is an ongoing departmental activity. Recording secretarial
services are provided to the Village Council and to many of the Boards,
Committees and Commissions. The Clerk is responsible for providing
minutes of these meetings.
Other responsibilities include publication of public hearing notices for
ordinances and resolutions, requests for bids and board member
vacancies. Notices are also published for changes to the Comprehensive
Plan and changes in land use. The Clerk's office is responsible for
complying with records requests in the form of paper copies, audio and
video copies.
In addition to the above duties, the Clerk's office administers the Village's
Local Business Tax Receipts program, ensuring payments of applicable
taxes on a yearly basis. The issuance of film and peddler (solicitor)
permits are also facilitated by the Clerk's office.
Personnel costs ............
Operating costs ............
Capital outlay ...............
TOTAL ............
FY'12
FY13
Change
..................... $106,705
$ 106,466
$ (239)
..................... 25,323
42,055
16,732
...................... $132,028
$ 148,521
$ 16,493
This department is estimated to generate $86.000 in General Fund
revenues.
Increases in this budget year are due to Council Election costs and Training
Education costs once again being charged to the Village.
CODE CLASSIFICATION
PERSONNEL SERVICES
11000
Executive Salary
11001
Executive Benefit
18250
Longevity pay
21000
FICA
23000
Health Insurance
.24000 ISF: Workers' Compensation
OFFICE OF THE VILLAGE CLERK
Code 001 - 0303 - 512. * * * **
AMOUNT EXPLANATION
$ 86,646 Village Clerk base salary
6,500 Executive package
1,000 Benefit paid to tenured employees per policy.
7,202 Social Security and Medicare taxes
5,024 Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
94 Allocated cost of workers' compensation
premiums paid to the Florida League.
.40200 Travel: Per diem allowance
.42000 Postage
.45100 ISF: Risk Management
.47000 Printing
.48000 Advertising & Promotions
.49000 Other current charges
.49010 Other current: Elections
490 Meal allowance while attending conferences and
training
800
Charges for general mailing
2,131
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
150
Cost for printing documents.
1,000
Employment and legal ads.
6,000
Codification of Code Book.
23,000
2013 Council Election Costs
CODE CLASSIFICATION
OPERATING EXPENSES - Continues
.51000 Office supplies
.52200 Other operating expenses
OFFICE OF THE VILLAGE CLERK
Code 001- 0303 - 512. * * * **
AMOUNT EXPLANATION
200 Pens, pencils, paper, etc for staff .
50 Supplies for scanner and related equipment.
.54000 Subscriptions /Memberships 1,000 Annual fees for various organization
memberships.
.58000 Training & Education 1.050 Registration fees for conference attendance.
Subtotal. Operating Expenses $ 42,055
to . "4Tfi
TOTAL: Office of the Village Clerk $ 148,521
NEUKIM
CODE ENFORCEMENT DEPARTMENT
Services, ,Functions andd.Activities
The Code Enforcement Department performs community -wide inspections
to maintain the highest standards of Miami Shores Village. By forging an
alliance with the community and its residents, staff is able to achieve an
exceptionally high compliance percentage. Continuing violations are
processed through the Code Enforcement Board which may impose fines
in the form of property liens. Staff associates work closely with the Police,
Public Works and Finance Departments in order to achieve Village -wide
community improvement programs.
BUDGET HIGHLIGHTS
This department is estimated to generate $180,000 in General Fund
Revenues.
FYI
FYI
Change
Personnel costs .. ...............................
$ 138,289
$ 132,359
$ (5,930)
Operating costs .. ...............................
28,239
29,661
1,422
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 166,528
$ 162,020
$ 4,508
This department is estimated to generate $180,000 in General Fund
Revenues.
Code Enforcement Division
Code 001 -0351- 529. " * "
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries $ 107,301 (1) - Code Enforcement Supervisor
(1) - Code Enforcement Officer
(1) Administrative Secretary - 50% allocated
with Planning Et Zoning
.14000 Overtime 2,000 Estimated overtime costs for special
enforcement efforts and attendance at Board
meetings under FLSA regulations
.18250 Longevity Pay 1,000 Benefit paid to tenured employees per policy.
.21000 FICA 8,438 Social Security and Medicare taxes
.23000 Health Insurance 12,547 Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
.24000 ISF: Workers' Compensation 1,073 Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services $ 132,359
OPERATING EXPENSES
.34000
Contractual Services
$ 1,200
Funding forintergov computer program
.34200
Court Filing Fees
6,000
Cost to record notices, orders and lien
releases.
.41002
Telecomm: Internet
1,000
Estimated air card cost for internet access.
.42000
Postage
4,000
Correspondence and certified mail, notice of
violations
Code Enforcement Division
Code 001- 0351 - 529. * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.45100 ISF: Risk Management 5,328 Allocated costs for property, casualty and
general liability insurance premiums paid to
the Florida League.
.45200 ISF: Fleet Maintenance 8,163 Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200
Repairs and Maintenance
250
Funding for emergency repairs for equipment
not under contractual arrangements.
.47000
Printing
1,200
Printing of educational or advisory pamphlets
and notices of violation
.51000
Supplies: General Office
900
Pens, paper, ink and other office supplies for a
one year period for two and one half (2.5) full -
time employees and Code Enforcement
activities.
.52200
Supplies: Other operating
500
Toner for printers, special software
requirements to support Code Enforcement
program
.52225
Supplies: Computer IT Related
-
Laptop computer replacement.
.52400
Uniforms
200
Uniform costs for two (2) staff members.
.54000
Subscriptions and Memberships
120
Florida Association of Code Enforcement
.58000
Training and Education
800
Continued education funding for enforcement
staff.
Subtotal: Operating Expenses $
29,661
2%,U .h.+'^.a 1. a1 {t�l i. �n'�., :1.,?u vA .., "n
... . i� Vas 4 .�.t7L .,vS„ v?a N34., i. .., m..li .vt7A� \,ux ""t
TOTAL: Code Enforcement Department: $ 162,020
BUILDING DEPARTMENT
Services, Functions andActivities
The Building Department is responsible for the enforcement of all State,
County and municipal construction and building related codes. Building
inspections ensure compliance with the Miami Shores Village Code, the
Florida Building Code and all other applicable State and Federal codes.
Compliance includes building plans examination, permitting and the
inspection of construction methods and materials. The Department
processes all permit applications, ensuring the mandatory information and
documentation are included. Upon completion of a project, the Department
issues a certificate of occupancy or certificate of completion.
BUDGET HIGHLIGHTS
FYI
FY'12
Personnel costs .. ...............................
$ 323,385
Operating costs .. ...............................
21,866
Capital outlay .... ...............................
-
TOTAL ... ...............................
$ 345,251
FYI
Change
$ 332,368
$ 8,983
25,230
3,364
$ 357,598 $ 12,347
This department is estimated to generate $576.000 in Revenue
BUILDING DEPARTMENT
Code 001 - 0400 - 524. * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.11000
Executive Salary
$ 97,709
Building Director base salary
.11001
Executive Benefit
6,500
Executive benefit package
.12000
Regular Salaries
67,108
(1) Administrative Supervisor
(1) Permit Clerk (1) Part -Time Clerk
.13000
Other Wages
121,200
(3) Inspectors: Electrical, Plumbing Et
Mechanical
(1) Inspector: Building (temporary as
needed)
(2) Structural Engineer (Funded by
structural review fees)
.21000
FICA
22,530
Social Security and Medicare taxes
.23000
Health Insurance
15,025
Estimated annual employee costs for
health, dental and other contractually
obligated non - liability benefits
.24000
ISF: Workers' Compensation
2,296
Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$ 332,368
OPERATING
EXPENSES
.34100
Cant Svc: Temporary Labor
3,000
Funding for temporary labor staff to assist
with operations during regular employee
vacation.
.41002 Telecomm:Internet Estimated air card cost for internet
access.
BUILDING DEPARTMENT
Code 001 - 0400 - 524..' ""
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
OPERATING EXPENSES - Continued
.42000
Postage
700
Correspondence and certified mail.
.45100
ISF: Risk Management
9,591
Allocated costs for property, casualty and
general liability insurance premiums paid
to the Florida League.
.45200
ISF: Fleet Maintenance
9,031
Allocated costs for operating the Village's
fleet including the costs for automobile
liability coverage paid to the Florida
League.
.46200
Repairs and Maintenance
500
Estimated funding requirement for repairs
and maintenance to furniture, fixtures,
equipment not otherwise insured by
service contracts.
.47000
Printing
Miscellaneous printing
.51000 Office Supplies 400 Pens, paper, ink and other office supplies
for a one year period for three (3) full -
time employees (1) part time employee
.52200 Other Operating Expenses 1,500 Paper, printer cartridges, filing cabinets 8
miscellaneous supplies for Building
Department
.54000 Subscriptions and Memberships 508 Funding for various professional
associations and publications.
Subtotal: Operating Expenses $ 25,230
TOTAL: Building Department $ 357,598
PLANNING and ZONING DEPARTMENT
Services, ,Functions anddActivities
The mission of the Planning and Zoning Department is to provide Miami
Shores Village with professional, courteous and timely planning services
that promote and facilitate the orderly and efficient development of the
community; to protect existing neighborhoods through sound regulatory
controls; and to promote development that is in conformity with the
Comprehensive Plan, Village Code, Federal and State regulations.
BUDGET HIGHLIGHTS
The department continues to hold costs down by providing
professional planning services relating to the Village's
Comprehensive Plan and Zoning Code rewrite previously provided by
consultants and by providing GIS services to Village departments.
This department is estimated to generate $6,000 in General Fund
Revenues.
FYI
FYI
Change
Personnel costs .. ...............................
$ 136,435
$ 135,630
$ (805)
Operating costs .. ...............................
17,450
16,678
(772)
Capital outlay .... ...............................
TOTAL ... ...............................
$ 153,885
$ 152,308
$ (1,577)
The department continues to hold costs down by providing
professional planning services relating to the Village's
Comprehensive Plan and Zoning Code rewrite previously provided by
consultants and by providing GIS services to Village departments.
This department is estimated to generate $6,000 in General Fund
Revenues.
Planning & Zoning Division
Code 001 - 0450 - 515. * * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.11000
Executive Salary
$ 98,193
Planning and Zoning Director base salary
.11001
Executive Benefit
6,500
Executive benefit package
.12000
Regular Salaries
12,480
Administrative Assistant (50% allocated with Code
Enforcement Division)
.14000
Overtime
800
Estimated overtime costs for attendance to Board
meetings under FLSA regulations.
.21000
FICA
91040
Social Security and Medicare taxes
.23000
Health Insurance
7,462
Estimated annual employee costs for health,
dental and other contractually obligated non-
liability benefits.
.24000
ISF: Workers' Compensation
1,155
Allocated costs of workers compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$ 135,630
OPERATING EXPENSES
.31000
Professional Services
$ 4,000
Village's cost for ongoing Comprehensive Plan
.34000 Contract services
.40000 Travel
.41200 Telecommunications: Cellular
.42000 Postage
revisions and funding to amend the Zoning Code.
1,632 Annual maintenance fees to Enegov ($1232)for
software support and to ESRI ($400) for GIS
support.
4,000 Attend national American Planning Association
conference and Florida APA conference to acquire
credits necessary to maintain AICP certification
and to keep up with new ideas, trends and
research in planning.
25 Funding for ATS:T cellular phone.
100 Zoning hearing notices, certified mailings
miscellaneous correspondence.
Planning & Zoning Division
Code 001 - 0450 - 515. * * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.45100 ISF: Risk Management 3,197 Allocated costs for property, casualty and
general liability insurance premiums paid to the
Florida League.
.45200 ISF: Fleet Maintenance 907 Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to Florida League.
.47000 Printing 300 Informational brochures, notice boards,
51000 Supplies: General Office
.52200 Supplies: Other operating
.54000 Subscriptions and Memberships
.58000 Training and Education
miscellaneous printing of promotional literature
400 General office supplies for one and one half
(1.5) full -time employees
1,000 Computer peripheral equipment, software,
filing and storage facilities
717 American Planning Association, Florida Chapter,
American Institute of Certified Planners, Florida
Floodptain Managers Assoc
400 Costs associated with attending local planning
meetings includes seminar cost, parking and
related expenses.
Subtotal: Operating Expenses $ 16,678
1f1, d�TtaS 4��;L�7� 'Sf";ffTf
TOTAL: PLANNING and ZONING DEPARTMENT $ 152,308
FINANCE DEPARTMENT
Services, ,Functions andActivities
The Finance Department is responsible for the security of all Village funds.
The department is a full- function operation ranging from basic accounting to
comprehensive financial management and planning. Included in the many
responsibilities of the department are: preparing the annual operating and
capital budgets at the direction of the Village Manager; processing no less
than fifty -two weekly payrolls and maintaining all appropriate records; filing the
necessary payroll - related taxes and the corresponding recording of all financial
transactions, ensuring the fiscal integrity of the Village; and, managing the
information technology functions of the Village.
The Department is also responsible for the timely and accurate reporting of all
financial activities. This includes the recording of the purchase orders, direct
payments, invoices and daily deposits. The department is responsible for
reconciling monthly bank statements, confirming all cash and electronic
transactions.
The department also is charged with monitoring and coordinating the Village's
four retirement plans: the General Employees' Pension System, the Police
Officers' Retirement System, the ICMA -457 Deferred Compensation Plan and
the VALIC -457 Deferred Compensation Plan. The responsibilities include the
coordination of quarterly board of trustee meetings, distribution of materials
and information to trustees and plan members, timely deposits of employee
and Village contributions to all funds; and collating the year -end financial data
for audit and year -end state reporting requirements.
The department also manages the Village's risk management function,
employee benefit programs, cash management, debt service management,
payroll, accounts payable and receivable and other finance - related matters.
BUDGET HIGHLIGHTS
Change
$ (2,588)
6,519
$ 3,931
FY'12
FYI
Personnel costs .. ...............................
$ 381,338
$ 378,750
Operating costs .. ...............................
81,688
88,207
Capital outlay .... ...............................
50,000
50,000
TOTAL... ...............................
$ 513,026
$ 516,957
Change
$ (2,588)
6,519
$ 3,931
FINANCE DEPARTMENT
Code 001-0500-513" ....
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000
Executive Salary
$ 104,998
Finance Director base salary
.11001
Executive Benefit
6,500
Executive benefit package
.12000
Regular Salaries
216,381
(1) Comptroller
.34000
Contractual Services
28,000
(1) Human Resource Administrator
(2) Finance Clerk - Accounts Payable i}
.40000
Travel
1,500
Payroll
Allocated chargebacks
.42000
Postage
1,000
(1) Courier (30% split with Police)
.18250
Longevity pay
1,000
Benefit paid to tenured employees per policy.
.21000
FICA
25,159
Social Security and Medicare taxes
.23000
Health Insurance
24,383
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
.24000
ISF: Workers' Compensation
329
Allocated cost of workers' compensation
premiums paid to the FL League
Subtotal Personnet Services
$ 378,750
OPERATING EXPENSES
.32000
Professional services: Audit
$ 37,000
Funding for annual external audit to comply
with State, Federal and local statutory
provisions.
.34000
Contractual Services
28,000
Funding for departmental and centralized
service contracts.
.40000
Travel
1,500
Funding for local and intermediate training
and conference attendance.
.42000
Postage
1,000
Postage for accounts payable, collection
letters and correspondence.
.42100
Freight / Delivery Charges
50
Miscellaneous freight charges for purchases.
FINANCE DEPARTMENT
Code 001-0500-513' ....
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.45100
ISF: Risk Management
10,657
Allocated costs for property, casualty and
general liability insurance premiums paid to
the FL League.
.46200
Repairs and Maintenance
500
Funding for equipment not on service contracts
or to repair items which are excluded from
existing contract agreements.
.47000
Printing
2,000
Printing of CAFR, Budget (Proposed 8
Adopted), Pension reports and other state -
mandated documents.
.48000
Advertising and Promotions
1,500
Provides funding for Annual Budget Notices,
and other finance-related notices.
.51000
Supplies: General office
1,000
Pens, paper, ink and other office supplies for a
one year period for five (5) full -time
employees .
.52200
Supplies: Other operating
1,000
Operating supplies required for Finance -
related equipment, not already funded in
Village -wide supply account.
.54000
Subscriptions and Memberships
1,500
Funding for subscriptions to various journals
and membership to various organizations.
.58000
Training and Education
2,500
Conference registration fees; charges to attend
local training sessions and other educationally -
related activities.
Subtotal: Operating Expenses
$
88,207
.91130
Transfer to Capital Projects
$
50,000
kkT
Partial funding for purchase of new Financial
Administrative Software
Sub - total: Capital outlay
$
50,000
TOTAL: Finance Department
$
516,957
FINANCE DEPARTMENT
Non - Departmental Division
Services, ,unctions and - Activities
The Non - departmental group of accounts represents administrative cost or
services of the General Fund that do not necessarily affect a single department
or, to the contrary, affects multiple departments. The Non - departmental account
is also the central funding source for interfund transfers (i.e. - transfers to fund
capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the
Non- departmental department includes funding for accumulated leave
settlements, representing the payout of leave time for individuals separating
service with the Village through retirement or resignation.
The Department centralizes costs for office equipment rental, maintenance,
supplies and the costs to maintain and service the Villages information
technology management.
The Non - departmental department also includes the General Fund Contingency
account. This account is for emergencies or Council- determined transfers. This
year, the account is funded at $75,000 and can only be used with Council
approval.
BUDGET IMBLIGFITS
FY'13 Change
$ 175,000 $ (36,913)
278,825 (75,185)
1,800 (13,934)
630,332 104,451
$1,085,957 $ (21,581)
Significant changes include reduction in personnel costs for estimated
leave settlement for the next fiscal year and reclassification of capital
projects to the appropriate departments.
FYI
Personnel costs .. ...............................
$ 211,913
Operating costs .. ...............................
354,010
Capital outlay .... ...............................
15,734
Other Expenses . ...............................
525,881
TOTAL... ... ... - ......................
$1,107,538
FY'13 Change
$ 175,000 $ (36,913)
278,825 (75,185)
1,800 (13,934)
630,332 104,451
$1,085,957 $ (21,581)
Significant changes include reduction in personnel costs for estimated
leave settlement for the next fiscal year and reclassification of capital
projects to the appropriate departments.
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 - 519 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.18500
Accumulated Leave Settlements
$ 20,000
Payout of accumulated leave for
projects not included in contract.
.34000
Contractual Services
employees expected to retire or
1,000
Contractual services for check signing,
separate employment
.21000
FICA
-
Social Security and Medicare taxes
.22000
Employers Pension Contribution
150,000
Actuarially calculated required employer
contribution for the General Employee
consulting.
.41000
Telecommunications:
Pension Plan.
.25000
Unemployment Compensation
5,000
Quarterly contribution mandated by the
through ATFT (excluding Police
State for contributions to employees
filing for unemployment
.41001
Subtotal Personnel Services
5 175,000
-
OPERATING EXPENSES
.31000 Professional Services
$ 10,000 Contractual services additional computer
projects not included in contract.
.34000
Contractual Services
$
1,000
Contractual services for check signing,
and Shred -it.
.34400
Contractual Services:
IT
79,700
Contractual services for Computer and IT
consulting.
.41000
Telecommunications:
PRI
15,000
Village -wide main telephone service
through ATFT (excluding Police
department and Long distance).
.41001
Telecommunications:
Frame Relay
-
Annual frame relay operating fees paid
to AT&T for high -speed communication
links between Village Hall and other
facilities
.41002
Telecommunications:
Internet
13,500
Funding for internet access
.41003
Telecommunications:
Centrex
20,400
Funding for telephone service at the
Police department.
.412000
Telecommunication:
Long distance
850
Funding for long distance calls
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 - 519 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.42101 Courier / Delivery Services
Courier and delivery services
.44000
Rentals Ft Leases
6,625
Rental agreement for postage machine
and Village Hall copy machine
.45000
Insurance
32,000
Life and long term disability for general
employees
.46200
Repairs and Maintenance
39,450
Maintenance agreement for Vittage -wide
phone system (excluding Police), copy
machine, recording equipment and
website
.47000
Printing
1,000
Notices, special mailings, paper, forms
not specifically associated with a single
department or division
.48000
Advertising and Promotions
-
Project and general position
advertisements not specifically budgeted
in other operating divisions
.48400
Special Projects: Village Manager
10,000
Projects identified by the Village Manager
on an as needed basis which are not
normally budgeted or presented to staff
by Council
.48410
Special Projects Village Hall
300
Funding for employee morate and
appreciation programs in Village Hatt
.51000
Supplies: General office
5,000
Village -wide supply for copy paper; pens,
pencils, ribbons and other general office
supplies plus reserves
.52200
Supplies: Other operating
5,000
Toner, drums and other copy machine
supplies not covered by the maintenance
agreement; Village Hall supplies;
replacement of small office equipment;
other supplies as needed for unallocated
Vittage -wide use
FINANCE DEPARTMENT
Non - Departmental Accounts
Code 001 - 0800 - 519 - " "'
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.52205 Supplies: Village Hall - Kitchen 2,000 Supplies necessary to operate Village Hall kitchen
facilities
.52225 Supplies: Computer IT related 2,000 Supplies necessary to operate computers
.64500
Software License Fees
.81608
Police Pension: Legal
.82070
Contribution: North Miami
Foundation
.91130
Transfer to Capital Projects
.91501 Transfer to Risk Management
91550 Transfer to Fleet Maintenance
.91602 Transfer to Debt Service Fund
$ 1,800 Software license fees for computer program.
Professional legal services for pension plan attorney
5,000 Annual appropriation for service organization
50,000 Funding for the purchase of computer equipment and
software.
49,004 Trasfter to Risk Management Fund for Charter School
insurance expenditure.
54,700 Transfer to Fleet Maintenance Fund, for the Capital
Lease related to Police vehicles.
286,628 Contribution to Debt service Fund on $3.5 million
SunTrust Loan.
FINANCE DEPARTMENT
Debt Service Division
Services, Functions andActivities
This fund records the inflow and outflow of cash related to the dedicated ad
valorem tax levies used to pay for the annual principal and interest costs
associated with the General Obligation Bond, Series 1999 sold to design,
develop and construct the Miami Shores Aquatic Facility as well as the Series
2004 bond sold to build the Doctors Charter School Facility.
The fund records the dedicated ad valorem taxes paid for the Village's two
general obligation bonds. Additionally, the payments toward clearing other
outstanding debt are also reported in this fund. Costs associated with the
management, reporting and payment of principal, interest and fees are also
included. The Village is required to complete a series of reports relating to the
debt including Continuing Disclosure Reports, State Bond Filings, and special
notes to the Village's annual financial statement.
BUDGET HIGHLIGHTS
FYI
FYI
Change
Personnel costs .. ...............................
$ -
$ -
$ -
Operating costs .. ...............................
10,600
11,375
775
Costs of Funds .. ...............................
902,540
904,333
1,793
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 913,140
$ 915,708
$ 2,568
FINANCE DEPARTMENT - DEBT SERVICE FUND
Code 201- 0000 - 519 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.31000
Professional Services $
3,175
Funding for annual disclosure reports
(Series 1999)
.32000
Auditing and Accounting Fees
5,000
Funding for the pro -rated portion of the
financial audit.
.49100
Bond administration fee
2,500
Annual payment made to Deutsche Bank to
manage bond disbursements (Series 1999)
.49150
Bond trustee fees
700
Annual payment to Florida League to
manage bond proceeds and reporting
requirements. (Series 1999)
Sub - total: Operating Expenses $
11,375
COST OF FUNDS
.71000 Debt service: Principal
.72000 Debt service: Interest expense
$ 513,091 GO Bond Series 1999 - $90,000
GO Bond Series 2004 - $125,000
Suntrust- $298,091
391.242 GO Bond Series 1999 - $115,225
GO Bond Series 2004 - $196,057
Suntrust- $82,236
Sub - total: Cost of Funds $ 904,333
1d,
TOTAL: Finance - Debt Service Funds $ 915,708
=ai,r_„[a]:a aiJ,I:4,rIII=
ISF: Risk Management Division
Services, ,Functions andActivities
The Village's Risk Management Internal Service Fund is a self balancing group
of accounts designed to accumulate the necessary financial resources to pay for
the Village's insurance premiums, costs, deductibles and administrative services
provided by the Florida League of Cities. The fund reports all costs associated
with workers' compensation, general liability, property, casualty and bond
insurance costs. Additionally, certain qualified administrative expenses are
included as an operating cost including, but not limited to the costs of annual
actuarial and auditing reports, filing fees, third -party administrators fees and state
licensing fees.
BUDGET HIGHLIGHTS
FY'12
FY_13
Change
Personnel costs .. ...............................
$ 247,398
$ 181,862
$ (65,536)
Operating costs .. ...............................
611,240
575,062
(36,178)
Noncash transactions ........................
-
-
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 858,638
$ 756,924
$ (101,714)
Finance Department - Risk Management ISF
Code 501- 6500 - 519 - * ****
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.24101 WC Settlements: Police Dept
.24103 WC Settlements: Street, Road
.24400 W /C: PREMIUM Primary Claims
.24410 W/C Deductibles Paid
.24421 W /C: Miami -Dade Administrative Fee
.24440 WC: Third Party Administrative Fees
$
Annual component of claims paid under the
20,000 Estimated annual cost for outside counsel to
Village's self- insured plan.
$ 15,600
Annual component of claims paid under the
Village's self - insured plan.
$ 116,262
Annual component of premiums paid to the
Prof Svc -Legal Other
FL League for primary workers' compensation
coverage.
25,000
Deductibles for claims
12,500
Annual fee to county for outstanding claim.
2,500 Estimated cost to manage outstanding self -
insurance claims pending.
Subtotal Personnel Services $ 181,862
OPERATING COSTS
.31000 Professional services $ - Estimated fees for actuarial costs and studies
for outstanding workers compensation and
liability claims pending from the self -
insurance fund.
.34230
Prof Svc -Legal Litigation
20,000 Estimated annual cost for outside counsel to
represent the Village in special claims or
losses.
.31250
Prof Svc -Legal Other
- Estimated annual cost for outside counsel to
represent the Village in special claims or
losses.
34000
Contractual Services
- Estimated annual cost for FMIT emergency
management services.
.45120
ISF: RM - Premium - Property
318,968 Annual premium paid to the FL League for
Property Value coverage.
.45131
ISF: RM- Premium - Liability
114,530 Annual premium paid to the FL League for
General Liability coverage.
Finance Department - Risk Management ISF
Code 501-6500-519-"'"
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING COSTS (continued)
.45140 ISF: RM- Premium - Automobile
.45161 ISF: RM- Premium - Police Life
.45180 ISF: RM- Premium- General Fin Bond
.45200 ISF: Storage Tank Premium
.45300 ISF: RM- Management Claims Pending
.45425 ISF: RM - Premium Adj
77,464 Annual premium paid to the FL League for
Automobile Liability coverage.
2,500 Annual premium for coverage on all police
officers per State statutes.
4,000 Annual premium for bond to cover
Finance Personnel as required by law.
1,400 Annual premium for three (3) storage
tanks.
3,000 Claims paid pending subrogation.
8,000 Adjustment for year -end audit.
.45550
ISF: RM -Third Party Administration
-
Estimated costs to manage outstanding
self - insurance claims pending.
.45600
ISF: RM- Direct Payments
5,000
Estimated cost of direct claims, not
processed through carrier or insurances.
.45800
ISF: RM- Premium Recreation Participants
-
Insurance purchased by Recreation
participants.
.45902
ISF: Liability Deductible Paid
10,000
Estimated cost for loss deductibles for all
claims for the fiscal year paid to the FL
League.
.46200
Repairs It Maintenance
10,000
Repairs and maintenance for damanges
not covered by insurance.
.52800
Bank fees - Liability Account
200
Bank charged fees.
Subtotal: Operating Expenses
$ 575,062
TOTAL: Finance -Risk Management ISF
$ 756,924
POLICE DEPARTMENT
Operational Division
Services, Functions andActivities
The Miami Shores Police Department is the chief law enforcement agency of the
Village, responsible for the investigation of crimes, public safety education,
providing security and traffic control at numerous Village events, responding to
requests for police services, issuing traffic citations and other law enforcement
functions.
The Department operates as a data driven /community- oriented police agency
with the philosophy that the community and police should be interrelated as one,
working together to resolve problems that negatively affect the community. A
Gang Resistance And Training (G.R.E.A.T.) officer is also assigned to ongoing
gang resistence and drug prevention education efforts within our elementary
schools.
The mission of the Department is to serve all people within the Village with the
utmost respect, fairness and compassion. The Department is committed to the
prevention of crime and the protection of life and property; the preservation of
peace, order and safety; the enforcement of all laws and ordinances; and the
safeguarding of our nation's constitutional guarantees.
With service to our community as a foundation, the Department is driven by goals
to enhance the quality of life, investigating problems and all incidents, seeking
solutions and fostering a sense of security in the community. The Department
strives daily to nurture public trust by holding themselves to the highest standards
of performance and ethics.
FY'13
FYI
Personnel costs _ ...............................
$5,017,471
Operating costs .. ...............................
777,597
Capital outlay .... ...............................
78,600
Crime Watch ..... ...............................
1,500
TOTAL ... ...............................
$ 5,875,168
FY'13
Change
$ 5,412,986
$ 395,515
730,674
(46,923)
100,000
21,400
1,500
-
$ 6,245,160
$ 369,992
This Division generates approximately $75.000 in General Fund revenues.
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 - 521 " * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.11000
Executive salaries
$ 380,526
(1) Police Chief; (3) Lieutenants
.11001
Exec Benefit
6,500
Executive benefit package
.12000
Regular wages
2,765,867
(4) Sergeants
(4) Detectives
(1) Corporal
(21) Police Officers
(4) Telecommunication Officers
(1) Executive Assistant
(1) Police Records Specialist
(1) Crime Analyst
(1) Courier (allocated)
(1) special Projects Coordinator
Funding for Holiday pay; Supervisor's relief pay;
Vacation / Sick time
.14000
Overtime
152,000
Funding for intermittant overtime requirements.
Taskforce operations.(HIDTA,SFMLTF) Court.
.14500
Court Standby Program
2,400
Payment due to Miami Dade, prorating the costs of
the Court Coordinator.
.15000
Offduty Assignment
237,711
Funding for security details provided to private
entities. Services are provided off -duty, do not
interfere with general operations and are fully
funded by fees charged to the vendor along with a
25% surcharge to the General Fund.
.18250
Longevity
8,500
Benefit paid to tenured employees per policy
.21000
FICA
240,967
Social Security and Medicare taxes
.22000
Retirement - Police Pension
1,200,000
Actuarially calculated contribution required by the
Village to fund the benefits paid to members of
the PBA / Police Retirement Plan.
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 -521 " * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES (continued)
.23000 Health Insurance 225,093 Annual costs for Village- sponsored health, dental and
tong term care policies.
.23001
Dependent - Insurance
7,800
Per PBA contract employer will contribute fifty dollars
($50) per month toward the cost of obtaining dependent
coverage.
.23020
Insurance - Bonus
66,560
Per PBA contract employer will provide an insurance
cash bonus of one hundred sixty dollars ($160) per month
to each barganing unit member, to be applied by the
employee toward insurance coverage.
.23100
Retirement Insurance
-
Funding for the Village's contractual portion of the
Police officers' Retirement insurance benefit.
.23200
Emp Benefit - Savings Bond
1,800
Contractually mandated purchase of $100 savings bond
for qualified officers.
.24000
ISF: Workers' Compensation
117,262
Allocated costs of workers compensation premiums paid
to the Florida League.
Subtotal Personnel Services
$ 5,412,986
OPERATING EXPENSES
.34000
Contractual services
$ 81,151
Funding for contractual services including veterinary
service, uniform cleaning, radios, AC and other
electrical items, janitorial services, decontamination
services and annual physical exams.
.40000
Travel
3,500
Meats, lodging and per diem costs for staff attending
training related events.
.41100
Telecomm: Long distance
200
Estimated costs for long distance or toll calls.
.41200
Tetecomm: Cellular
12,000
Estimated charges for cellular communications.
.41002
Telecomm:Internet
2,820
Funding for internet connection
.42000
Postage
420
Postage for miscellaneous correspondence.
POLICE DEPARTMENT - OPERATIONS
Code 001 - 0900 -521 ` * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (continued)
.42100
Courier /Delivery charges
250
Hand delivery and overnight service for regulatory
documents.
.43100
Electricity
25,635
Estimated annual cost for electrical services
based on current actual FPL usage.
.43300
Water
950
Estimated utility costs for water consumption at
the station.
.44000
Rental
3,750
Fees related to the use of county -based
equipment and unmarked vehicles.
.44100
Rental- Spec Detail Vehicle
12,400
Funding for supplemental enforcement vehicles
and police motorcycle leases.
.45100
ISF: Risk Management
84,830
Allocated costs for property, casualty and general
liabtity insurance premiums paid to the Florida
League.
.45200
ISF: Fleet Maintenance
398,319
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200
Repairs /Maintenance
10,100
Funding for repairs or maintenance costs not
under warranty or separate coverage including
pistol range, IT Equipment and peripherals.
.47000
Printing
2,200
Funding for stationary, business cards, IDs,
stickers, survey cards, and notices.
.48000
Advertising It Promotions
8,000
Funding for officer recognition programs and the
Annual Police Chief Dinner.
.51000
Supplies: General Office
5,300
Pens, paper, ink and other office supplies for a
one year period for department staff .
CODE CLASSIFICATION
OPERATING EXPENSES (continued)
.52200 Supplies: Other Operating
POLICE DEPARTMENT - OPERATIONS
Code 001-0900-521-*****
EXPLANATION
30,000 Funding for the costs of firearm supplies and
ammunition, first aid supplies, K9 supplies,
materials for detective bureau and commissary
supplies.
.52400
Uniforms
32,349
Funding for uniforms and equipment identified in
PBA contract.
.54000
Subscriptions / Memberships
4,000
Funding for annual memberships, subscriptions
and reference materials required for operations.
.54500
Licenses Et Permits
5,500
Funding for software and network licensing.
.58000
Training Et Education
-
Funding for mandatory police retraining and other
specialized educational activities.
.58100
Tuition Reimbursements
7,000
Contractually required funding for qualified staff
associates.
Subtotal: Operating Expenses
$
730,674
.91301
Transfer to Capital Projects
100,000
Partial funding for roof replacement, partial
funding for radio repeater replacement, and
funding for computer system infrastructure.
Subtotal: Crime Watch Expenses
$
100,000
.58100
Crime Watch
$
1,500
Funding for specialized Crime Watch programs,
including promotional materials Et volunteer
promotions.
Subtotal: Crime Watch Expenses
$
1,500
TOTAL: Police - Operations $ 6,245,160
POLICE DEPARTMENT
School Guard Division
Services, ,Functions anddActivities
The Miami Shores Police Department provides crossing guards for the safety
of the children as they come and go to school during the year. They assist
children in crossing several major thoroughfares in the Village in addition to
monitoring their safety.
BUDGET HIGHLIGHTS
This Division generates approximately $20,000 in General Fund
revenues.
FYI
FYI
Change
Personnel costs .. ...............................
$ 36,889
$ 37,609
$ 720
Operating costs .. ...............................
2,038
2,194
156
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 38,927
$ 39,803
$ 876
This Division generates approximately $20,000 in General Fund
revenues.
POLICE DEPARTMENT - SCHOOL CROSSING GUARDS
Code 001 - 0901 - 521" * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Wages $ 7,106 (1) School Guard / Courier (allocated)
.13000 Other Wages 25,766 (3) School Crossing Guards
.18250 Longevity 750 Benefit paid to tenured employees per policy
.21000 FICA 2,572 Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 1,415 Allocated costs of workers compensation
premiums paid to the Florida League.
.52400 Uniforms 630 Funding for uniforms and equipment.
Subtotal: Operating Expenses $ 2,194
TOTAL: Police - School Guards $ 39,803
POLICE DEPARTMENT
COPS Grant
Services, Functions andActivities
In 2009, The Miami Shores Police Department applied for, and was awarded a COPS
(CHIRP) Grant. This competitive grant program was designed to provide funding
directly to law enforcement agencies to create and preserve jobs and to increase our
community policing capacity and crime prevention efforts.
Miami Shores was very fortunate to receive an award for two officer positions for three
years totaling $436,030. Fiscal year 2013 will be the final year that grant funding will
be received.
BUDGET HIGHLIGHTS
FY'12 FYY13 Change
Personnel costs .. ............................... $ 141,815 $ 52,999 $ (88,816)
Operating costs .. ............................... - - -
TOTAL ... ............................... $ 141,815 $ 52,999 $ (88,816)
POLICE DEPARTMENT - COPS Grants
Code 150-0900-521-""'
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.12000
Regular Wages
$
42,932
(2) Police Officers
.21000
FICA
3,284
Social Security and Medicare taxes
.23000
Health Insurance
3,385
Annual costs for Village- sponsored health,
dental and long term care policies.
.23001
Insurance Bonus
1,680
Per PBA contract employer will contribute
fifty dollars ($50) per month toward the cost
of obtaining dependent coverage.
.24000
ISF: Workers' Compensation
1,718
Allocated costs of workers compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$
52,999
OPERATING EXPENSES
Subtotal: Operating Expenses $
TOTAL: Police - COPS Grants $ 52,999
Si► D '•Z"
Parks Division
Services, Functions andActivities
The Parks Division of the Public Works Department maintains the grounds /
landscaping needs for all Village non - recreational facilities, rights -of -way areas,
plants and trees throughout Miami Shores. The Division maintains dozens of
automated and manual irrigation systems, develops and cares for approximately
fifty specialized plant beds and barricade landscapes. The Division routinely
accomplishes both beautification and irrigation capital improvement upgrades or
projects to enhance the image of "The Village Beautiful."
BUDGET HIGHLIGHTS
Personnel costs .. ............................... $
Operating costs .. ...............................
Capital outlay .... ...............................
FYI FYI Change
307,063 $ 310,703 $ 3,640
80,744 82,759 2,015
TOTAL ... ............................... $ 387,807 $ 393,462 $ 5,655
PUBLIC WORKS - PARKS DIVISION
Code 001 - 1201 - 572 --*"*
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries $ 239,833 (1) Parks Foreman
(1) Equipment Operator I
(1) Maintenance Worker t
(4) Maintenance Worker II
(1) Tree Trimmer
.14000
Overtime
1,600
Wages for excess hours and special events
.15100
Overtime: Lot Clearing
1,050
Funding for vacant home property maintenance.
.18250
Longevity pay
3,500
Benefit paid to tenured employees per policy.
.21000
FICA
18,818
Social Security and Medicare taxes
.23000
Health Insurance
39,964
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
.24000
ISF: Workers' Compensation
5,938
Allocated costs of worker's compensation
premiums paid to the Florida League.
Subtotal Personnel Services
S 310,703
PUBLIC WORKS - PARKS DIVISION
Code 001- 1201 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.43300 Utilities: Water 1,500 Funding for estimated water consumption at non-
welled locations.
.44000
Rentals and teases
800
Estimates to use special equipment and tools not
warehoused by Village
.45100
ISF: Risk Management
8,677
Allocated costs for property, casualty and general
liability insurance premiums paid to the FL
League.
.45200
ISF: Fleet Maintenance
58,057
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200
Repairs /Maintenance
550
Repairs to various parks and structures not
covered by service agreements.
.51000
Office Supplies
100
Office supplies related to Parks operations
.52200
Other Operating Expenses
8,900
Cost associated with drains and curb repairs,
supplies, tools and equipment for park
maintenance, and paper goods.
.52204
Supplies: Code Enforcement
600
Costs associated with enforcement of code issues.
.52205
Supplies: Commissary
450
Kitchen supplies
.52210
Supplies: Beautification EXP
900
Improvements for Village -wide projects.
.52400
Uniforms
1,000
Funding for contractually specified uniforms: (5)
shirts, (5) pants
.52500
Fertilizer Ex chemicals
1,000
Funding for special fertilizers and chemicals to
maintain landscaping.
.54500
License Permit 8t Taxes
25
Funding for permit and taxes
.58000
Training and Education
200
Funding to provide training on use of equipment
and supplies
Subtotal: Operating Expenses
$ 82,759
TOTAL: Public Works -Parks Division
$ 393,462
tot
PUBLIC WORKS DEPARTMENT
Streets Division
Services, Functions and.Activities
The Streets Division of the Public Works Department functions as a multifaceted
work force which accomplishes building maintenance, storm water management,
and local option (street maintenance) applications.
This Division maintains drains, pumps flooded locations during storms, cleans
streets, repairs and replaces sidewalks, performs light maintenance (plumbing,
carpentry, masonry etc.) and manages downtown trash can / parking meter
services.
Personnel costs ....... ...............................
Operating costs ....... ...............................
Other Expenses ...... ...............................
TOTAL ... ...............................
FYI
FYI
Change
$ 142,083
$ 141,761
$ (322)
311,140
285,241
(25,899)
18,000
10,000
(8,000)
$ 471,223
$ 437,002
$ (34,221)
PUBLIC WORKS - STREETS DIVISION
Code 001 - 1202 - 541 " """
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries $ 111,194 (1) Streets Supervisor
(1) Concrete Foreman
(2) Maintenance Worker 11
.14000 Overtime 400 Estimated funding measurement using past
trends
.18250 Longevity pay 500 Benefit paid to tenured employees per
policy.
.21000 FICA 8,575 Social Security and Medicare taxes
.23000 Health Insurance 14,975 Estimated annual employee costs for
health, dental and other contractually
obligated non - liability benefits
.24000 ISF: Workers' Compensation 6,117 Allocated costs of worker's compensation
premiums paid to the Florida League.
.29990 Contingent Personnel Costs - Projected costs for all eligible employee's
annual merit (percent dependent upon
union contract's), other contractually
required personnel cost increases and the
associated federal taxes for a one year
period.
Subtotal Personnel Services S 141,761
PUBLIC WORKS - STREETS DIVISION
Code 001-1202-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.34900 Contractual Services: $ 28,776 Funding for Village -wide maintenance
Property Maintenance contracts including A/C extermination
.40000 Travel
janitorial services and elevator.
25 Seminars and training sessions for
supervisor and maintenance workers.
.43101
Electricity:
182,045
Estimated annual cost for electrical
Streettights Village wide
services based on current actual FPL
usage
.43102
Electricity:
14,361
Estimated annual cost for electrical
Village Hall
services based on current actual FPL
usage
.43103
Electricity:
9,000
Estimated annual cost for electrical
Public Works
services based on current actual FPL
usage
.43300
Water
1,184
Village Hatt, Public Works and rights -of-
way water.
.45100
ISF: Risk Management
2,603
Allocated costs for property, casualty and
general liability insurance premiums paid
to the Florida League.
PUBLIC WORKS - STREETS DIVISION
Code 001-1202-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.45200 ISF: Fleet Maintenance 27,135 Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200 Repairs and Maintenance 9,612 Repairs to buildings and structures,
miscellaneous parts not covered by service
agreements. Roadway repairs and sidewalks.
.48000 Advertising & Promotions - Costs for publication of 'want ads' and mandatory
reporting.
.51000 Office Supplies 50 Pens, pencils and papers for support staff
.52200
Other Operating expenses
9,500
Safety equipment, paper towels, toilet tissue,
cups and other miscellaneous operating supplies.
Toots and equipment.
.52205
Supplies: Commissary
500
Kitchen supplies
.52400
Uniforms
250
Per employee funding for contractually specified
uniforms: (5) shirts, (5) pants
.53000
Road Materials
Hot asphalt patch, bus bench repairs,
miscellaneous siens and costs
.54000
Subscriptions and Memberships
50
Annual subscriptions renewals
.58000
Training and Education
150
Funding to attend training for equipment and
machines.
Subtotal: Operating Expenses $
285,241
.91301
Transfer to Capital Budget
10,000
Improvement Bayfront Park railing.
Subtotal: Other Expenses $ 10,000
TOTAL: Public Works - Streets Division $ 437,002
PUBLIC WORKS DEPARTMENT
Administration Division
Services, ,Functions andActivities
The Administration Division of Public Works is responsible for the organizational
functions of the largest Village Department. All paperwork associated with this
function (payroll, accounts payable, purchasing, customer service, workers'
compensation, etc...) is coordinated through this Division.
The administrative unit also coordinates interdepartmental activities with support
(intergovernmental coordination, etc.). A total of three budgeted positions
supports this element of our department mission.
BUDGET HIGHLIGHTS
FYI FYI
Personnel costs .. ............................... $ 252,688 $ 250,326
Operating costs .. ............................... 102,671 102,549
Capital outlay .... ............................... 18,000 10,570
TOTAL ... ............................... $ 373,359 $ 363,445
Change
$ (2,362)
(122)
(7,430)
$ (9,914)
PUBLIC WORKS - ADMINISTRATION DIVISION
Code 001-1203-534-"`
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000 Executive Salary
.11001 Executive Benefit
.12000 Regular Salaries
.18250 Longevity pay
.21000 FICA
.23000 Health Insurance
24000 ISF: Workers' Compensation
Subtotal Personnel Services
100,910
6,500
107,863
3,000
16,698
15,137
218
$ 250,326
Public Works Director base salary
Executive Benefit package
(1) Executive Assistant
(1) Purchasing Agent
Benefit paid to tenured employees per policy.
Social Security and Medicare taxes
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
Allocated costs of worker's compensation
premiums paid to the Florida League.
.34000 Contractual Services $ 300 Office machine maintenance contracts
.34300 Contract Services: Security 76,821 Funding for contracted security services at
Public Works compound.
.40000 Travel 500 Management seminars Ft training
PUBLIC WORKS - ADMINISTRATION DIVISION
Code 001 - 1203 - 534 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.41002
Telecommunications: Internet
1,540
Funding for internet connection
.41200
Telecommunications: Cellular
744
Funding for ATBT Cellular phone
.42000
Postage
25
Funding requirements for letters to staff and
residents
.45100
ISF: Risk Management
2,603
Allocated costs for property, casualty and
general liability insurance premiums paid to the
Florida League.
.45200
ISF: Fleet Maintenance
12,816
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.47000
Printing
300
Costs for publication of 'want ads' and mandatory
reporting.
.48000
Advertising and Promotions
500
Funding for public notices, advertisements or
other public documents
.51000
Office Supplies
1,500
Pens, paper, ink and other office supplies for a
one year period.
.52200
Other Operating Expenses
1,000
Costs for materials required that are not
specifically classified in other departmental line
items.
.54000
Dues, memberships Ft subscriptions
300
Funding for renewal of subscriptions.
.54500
Licenses Permits and Taxes
3,000
DERM fee and other regulatory fees paid to State
It County agencies
.58000
Training and Education
600
Funding for staff reimbursement for educational
advancements.
Subtotal: Operating Expenses
S 102,549
Improvement Administration Building Roof
.91301
Transfer to Capital Budget
10,570
TOTAL: Public Works - Administration
$ 363,445
Recreation Maintenance Division
Services, Functions andActivities
The Recreation Maintenance Division of the Public Works Department maintains
the exterior recreational facilities (multipurpose field, Tot -Lot playground,
basketball /tennis courts, etc...).
i Ji IH r_I
FYI
FYJ3
Change
Personnel costs .. ...............................
$ 88,651
$ 89,172
$ 521
Operating costs .. ...............................
45,580
44,658
(922)
Capital outlay .... ...............................
-
-
-
TOTAL ... ...............................
$ 134,231
$ 133,830
$ (401)
PUBLIC WORKS - RECREATION MAINTENANCE DIVISION
Code 001-1204-541-*****
CODE CLASSIFICATION
12000 Regular Salaries
14000 Overtime
.21000 FICA
.23000 Health Insurance
.24000 ISF: Workers' Compensation
AMOUNT
EXPLANATION
$ 70,253 (1) Grounds Foreman
(1) Grounds Keeper
1,500 Overtime for special events
5,416 Social Security and Medicare taxes
10,013 Estimated annual employee costs for
health, dental and other
contractually obligated non- liabitity
benefits
1,990 Allocated costs of worker's
compensation premiums paid to the
Florida League.
.44000 Rental
.45100 ISF: Risk Management
services based on current actual FPL
usage.
100 Estimated costs to rent small
equipment and tools not warehoused
by the Division
2,240 Allocated costs for property,
casualty and general liability
insurance premiums paid to the FL
League.
PUBLIC WORKS - RECREATION MAINTENANCE DIVISION
Code 001-1204-641-*****
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
OPERATING EXPENSES - Continued
.45200
ISF: Fleet Maintenance
14,268
Allocated costs for operating the
Village's fleet including the costs for
automobile liability coverage paid to
the Florida League.
.46200
Repairs and Maintenance
1,000
Minor repairs to building and Tot Lot
equipment
.52200
Supplies: Other operating
6,000
Costs for materials required that are
not specifically classified in other
departmental line items.
.52400
Uniforms
300
Funding for contractually specified
uniforms: (5) shirts (5) pants
.52500
Fertilizers and Chemicals
19,000
Miscellaneous chemicals and
fertilizers to ensure proper growth
of field turf
.58000
Training and Education
250
Funding to provide for staff training
on machinery and equipment
Subtotal: Operating Expenses
$ 44,658
TOTAL: Public Works - Recreation
Maintenance Division $ 133,830
PUBLIC WORKS DEPARTMENT
Local Option Gas Tax Division
Services, Functions andActivities
Local Option Gas Tax is a special revenue fund which originates from a six and
three cent tax levied on all petroleum and petroleum - related products. Proceeds
from this fund are segregated and may only be used for repairs, maintenance,
additions, deletions and modifications to streets, sidewalks, streetlights,
easements, curbs, alleys, medians and right -of -ways.
FYI
FY_13
Change
Personnel costs .. ...............................
$ -
$ -
$
Operating costs .. ...............................
175,801
155,171
(20,630)
Capital outlay .... ...............................
485,000
126,000
(359,000)
Noncash transactions ........................
93,702
93,702
TOTAL ... ...............................
$ 754,503
$ 374,873
$ (379,630)
PUBLIC WORKS - LOCAL OPTION GAS TAX
Code 130-1202-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.44000 Rent and lease charges $ Funding to pay for temporary use of vehicles
and equipment
.45100 ISF: Risk Management Allocated costs for property, casualty and
general liability insurance premiums paid to
the FL League.
.45200
ISF: Fleet Maintenance
45,671
Allocated costs for operating the Village's
fleet including the costs for automobile
liability coverage paid to the Florida League.
.46200
Repairs and Maintenance
45,000
Estimated funds required to provide on -going
maintenance and repairs to Village streets,
alleys and parking lots.
.51000
Supplies: General Office
500
General office supplies for reporting purposes
(pens, pencils, etc).
.52200
Supplies: Other operating
25,000
Road materials, signs, concrete and other
supplies needed to maintain the Village's
streets, sidewalks, roads, easements, curbs
and rights -of -way
.52210
Beautification expense
33,000
Estimated funding for Village -wide roadway
landscape projects.
.52500
Fertilizer and chemicals
6,000
Funding for purchase of sprays, fertilizers and
other chemicals.
Subtotal: Operating Expenses
$ 155,171
PUBLIC WORKS - LOCAL OPTION GAS TAX
Code 130-1202-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.64250 Infrastructure Improvement $ 126,000 Various Viltage -wide infrastructure
improvement projects.
Subtotal: Capital Outlay $ 126,000
NON -CASH ACTIVITIES
.91030 Transfer to Capital Projects
Replace broken and damage sidewalk
Village wide, maintain inventory of sign
materials and Roadway resurfacing
.91160 Transfer to Debt Service $ 93,702 Funding principal and interest
payments as per loan agreement
(SunTrust $3.5miltion).
Subtotal: Non -cash Activities $ 93,702
tu"it�lSt
TOTAL: Public Works - Local Option Gas Tax
Fund $ 374,873
PUBLIC WORKS DEPARTMENT
Half -Cent Transportation Surtax Division
Services, Functions andActivities
The Half -Cent Transportation Surtax was approved by County voters with levies
imposed beginning on January 1, 2003. The tax is levied as a supplemental half -
cent fee for all qualified purchases in Miami -Dade County and allocated by the
County's Transit Authority. Proceeds from this levy will be used to augment
current transportation and transportation - related activities in the Village.
BUDGET HIGHLIGHTS
This Division is fully self - supporting from Transportation Surtax revenues
of $278,393.
FYI
FYI
Change
Personnel costs .. ...............................
$ 62,088
$ 62,372
$ 284
Operating costs .. ...............................
151,729
156,258
4,529
Capital outlay .... ...............................
133,000
130,000
(3,000)
Noncash transactions .........................
-
TOTAL ... ...............................
$ 346,817
$ 348,630
$ 1,813
This Division is fully self - supporting from Transportation Surtax revenues
of $278,393.
PUBLIC WORKS - TRANSPORTATION SURTAX FUND
Code 135-1210-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
12000 Regular Salaries $ 46,101 (1) Maintenance Lead Worker
(1) Maintenance Worker II
.21000
FICA
3,527
Social Security and Medicare taxes
.23000
Health Insurance
9,949
Estimated annual employee costs for
health, dental and other contractually
obligated non - liability benefits
.299999
Contingent Personnel
1,500
Funding for contingent personnel
expenses
.24000
ISF: Workers' Compensation
1,295
Allocated costs of workers
compensation premiums paid to the
Florida League.
Subtotal Personnel Services
$ 62,372
PUBLIC WORKS - TRANSPORTATION SURTAX FUND
Code 135 - 1210 -541 * " ""
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.34050
Cant Svc: Transportation
126,000
Funding to engage an outside agent to
manage and operate the Village's
shuttle transportation program.
.34100
Cant Svc: Temp Labor
2,000
Funding for temporary staff during
vacations, special events It
emergencies.
.45100
ISF: Risk Management
1,735
Allocated costs for property, casualty
and general liability insurance
premiums paid to the FL League.
.45200
ISF: Fleet Maintenance
24,523
Allocated costs for operating the
Village's fleet including the costs for
automobile liability coverage paid to
the Florida League.
.52200
Supplies: Other operating
2,000
Road materials, signs, concrete and
other supplies needed to maintain the
Village's streets, sidewalks, roads,
easements, curbs and right -of -way
Subtotal: Operating Expenses
$ 156,258
PUBLIC WORKS - TRANSPORTATION SURTAX FUND
Code 135-1210-541-*****
CODE CLASSIFICATION AMOUNT
CAPITAL OUTLAY
.63250 Capital: Infrastructure $ 130,000
Subtotal: Operating Expenses $ 130,000
EXPLANATION
Repair 8 upgrade Railway crossing
Village boundary.
TOTAL: Public Works - Transp Surtax Fund
$ 348,630
PUBLIC WORKS DEPARTMENT
Sanitation Enterprise Division
Services, Functions and Activities
The Sanitation Division is responsible for the management and disposal of all
nonhazardous solid waste for Miami Shores Village residents and businesses.
Curb side recycling, commercial and residential garbage collection and bulk trash
removal services constitute the Division's focus.
Annually, the Division transports approximately 12,200 tons of refuse to local
disposal facilities.
Chance
$ 860
119.112
190,938
46,526
$ 357,436
This Division is fully self - supporting generating $2.6 million in revenues.
This fund also pays a $300,000 management fee to the General Fund.
FYI
FYI
Personnel costs .. ...............................
$ 856,172
$ 857,032
Operating costs .. ...............................
1,767,239
1,886,351
Capital outlay .... ...............................
263,650
454,588
Noncash transactions ......
46,526
TOTAL.. ................................
$2,887,061
$ 3,244,497
Chance
$ 860
119.112
190,938
46,526
$ 357,436
This Division is fully self - supporting generating $2.6 million in revenues.
This fund also pays a $300,000 management fee to the General Fund.
PUBLIC WORKS - SANITATION DIVISION
Code 405-3000-534-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries $ 629,781
(1) Public Works Supervisor /Waste
(4) Equipment Operator III
(10) Refuse Truck Drivers FT
(1) Refuse Truck Driver Temp
(4) Refuse Collectors
.14000 Overtime 31,000 Holiday pay, special events, labor for
driver and helper to pick up garbage on
Saturdays and emergencies
.18250 Longevity pay 10,500 Benefit paid to tenured employees per
policy.
.21000 FICA 51,353 Social Security and Medicare taxes
.21100 OPED- Accrued Expense 15,000 Social Security and Medicare taxes
.23000 Health Insurance 94,960 Estimated annual employee costs for
health, dental and other contractually
obligated non - liability benefits
.24000 ISF: Workers' Compensation 24,438 Allocated costs of worker's
compensation premiums paid to the
Florida League.
Subtotal Personnel Services S 857,032
PUBLIC WORKS - SANITATION DIVISION
Code 405 - 3000 - 534 -'"
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.34100 Contractual Services: $ 58,000 Funding for temporary staff during
vacancies, vacations, special events 8
emergencies and Chipper Field
remediation services.
.43400
Waste Disposal - Dumping
750,000
Estimated annual cost for dumping
services paid to the County under
contract.
.43410
Waste Disposal - T/F St
5,000
Estimated annual cost for transfer station
for emegency dumping services.
.44000
Rentals and Leases
1,500
Funding to rent specialized equipment for
projects as identified during the year
.45100
ISF: Risk Management
16,485
Allocated costs for property, casualty and
general Liability insurance premiums paid
to the FL League.
.45200
ISF: Fleet Maintenance
488,268
Allocated costs for operating the Villages
fleet including the costs for automobile
liability coverage paid to the Florida
League.
.46200
Repairs / Maintenance
500
Funding allocated for repairs and
maintenance
.47000
Printing
400
Printing for recycling, statements,
invoices, courtesy notices, recycling
pamphlets
.48000
Advertising fx Promotions
500
Estimated cost for position
advertisements.
.51000
Supplies: General Office
300
Estimated costs for general office supplies
(pen paper, etc.).
PUBLIC WORKS - SANITATION DIVISION
Code 405 - 3000 - 534 - "'
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES -Continued
$
454,588
.52200
Supplies: Other Operating
30,500
Funding for specialized items related to sanitation, not
.93000 Budgetary Contingent
specifically identified in other line items.
.52205
Supplies: Commissary
1,000
Kitchen supplies
.52400
Uniforms
2,000
Funding for contractually specified uniforms: (5) shirts,
20,000
Payout of accumulated leave for employees expected
Accumulated Leave Settlement
(5) pants
.54500
Licenses, fees and permits
1,000
Annual DERM review fee.
.59000
Depreciation
154,012
Estimated contribution to the renewal and replacement
TOTAL: Public Works- Sanitation
fund
.59510
Miami Dade Collection Fees
26,886
Fees charged by Miami Dade County for collection of
sanitation assesments on the property tax bill.
.59500
Management fee
350,000
Management fee paid to General Fund to offset
administrative services costs provided for non -
sanitation staff.
Subtotal: Capital Outlay
$
454,588
NON CASH TRANSACTION
.93000 Budgetary Contingent
$
26,526
Budgetary "set- aside" account for unforeseen
emergencies
.91000 Transfer to General Fund for
$
20,000
Payout of accumulated leave for employees expected
Accumulated Leave Settlement
to retire or separate employment
Subtotal: Capital Outlay
$
46,526
TOTAL: Public Works- Sanitation
$
3,244,497
PUBLIC WORKS DEPARTMENT
Storm Water Enterprise Division
Services, Functions anddActivities
The Storm Water Division of the Public Works Department works in conjunction
with the Streets Division to manage storm water and local option (street
maintenance) applications.
This Division maintains drains, pumps flooded locations during storms, cleans
streets, repairs / replaces sidewalks, and performs light maintenance.
BUDGET HIGHLIGHTS
FYI FY'13
Personnel costs .. ............................... $ 80,091 $ 81,061
Operating costs .. ............................... 59,526 96,640
Capital outlay .... ............................... - 100,000
Noncash transactions ........................ 118,830 67,348
TOTAL ... ............................... $ 258,447 $ 345,049
Change
$ 970
37,114
100,000
(51,482)
$ 86,602
This fund is self - supporting generating $240,000 in recurring revenues.
This fund pays a management fee to the General Fund of $45,000.
PUBLIC WORKS - STORM WATER DIVISION
Code 402 - 3500 -541 ' * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries $ 60,473 (1) Equipment Operator I
(1) Maintenance Worker I
.18250 Longevity pay 2,000 Benefit paid to tenured employees per policy.
.21000
FICA
4,779
Social Security and
Medicare taxes
.23000
Health Insurance
10,104
Estimated annual
employee costs for health,
dental and other
contractually obligated non-
liability benefits
.21100
OPED- Accrued Exp
1,800
Estimated annual
employee costs for health,
dental and other
contractually obligated non -
liability benefits
.24000
ISF: Workers' Compensation
1,905
Allocated costs
of workers compensation
premiums paid to the Florida League.
Subtotal Personnel Services $
81,061
OPERATING EXPENSES
.31100
Professional Sew: Engineering $
5,000
Funding for professional engineering design
34000 Contractual Services
.43100 Electricity
.46200 Repairs and Maintenance
services for storm water drainage system.
5,000 Preliminary cost for storm water basin
rehabilitation program.
1,000 Funding for electrical services
400 Funding to pay for costs to maintain and repair
equipment and other infranstruction owned by the
Storm. Water Enterprise operation
PUBLIC WORKS - STORM WATER DIVISION
Code 402-3500-541-"`
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.45100 ISF: Risk Management 1,735 Allocated costs for property, casualty and
general liability insurance premiums paid
OTHER EXPENSES
.91800 Management fee to General Fund $
.91000 Budgetary Contingent $
45,000 Management fee paid to General Fund to
offset administrative service costs
provided for non -storm water staff
22,348 Budgetary "set- aside" account for
unforseen emergencies
Subtotal: Other Expenses S 67,348
TOTAL: Public Works -Storm water $ 345,049
to the FL League.
.45200
ISF: Fleet Maintenance
12,046
Allocated costs for operating the Village's
fleet including the costs for automobile
liability coverage paid to the Florida
League.
.51000
Supplies: Other operating
5,000
Costs for materials required that are not
specialty classified in other departmental
tine items.
.52900
Depreciation
57,945
Funding for year -end depreciation charges
for fund assets.
.53000
Miami -Dade Collection Fee
2,514
County Collection Fees on Stormwater
Bitting
.54500
DERM Regulatory fee
6,000
Annual filing fee with DERM
OTHER EXPENSES
.91800 Management fee to General Fund $
.91000 Budgetary Contingent $
45,000 Management fee paid to General Fund to
offset administrative service costs
provided for non -storm water staff
22,348 Budgetary "set- aside" account for
unforseen emergencies
Subtotal: Other Expenses S 67,348
TOTAL: Public Works -Storm water $ 345,049
PUBLIC WORKS DEPARTMENT
ISF: Fleet Maintenance Division
Services, ,Functions anddActivities
The Fleet Maintenance Division, created in FY 2000 as an Internal Service Fund
of the Public Works Department, is responsible for the acquisition and
maintenance of all Village owned vehicles in the municipal inventory. Assets
managed by this Division include: police or squad units, heavy trucks and the
Village's 29 passenger bus, recreation vans, small engine repair, pick up trucks
and loaders and other heavy equipment.
With it's extensive tool and equipment inventory, Fleet Maintenance provides
extremely valuable assistance in the construction or repair of other Village
property, such as street signs and alley gates, plus other tasks such as spray
painting and wood /metal fabrication.
Since 10/01/2000, this function has operated as a self - supporting Internal
Service Fund. Operating revenues provide the funding from the user division
which received the Division's services. Total costs, including revenues, are
allocated to users based on a weighted scale using equipment quantities and
types.
Change
$ (102,755)
(1,053)
6,743
54,700
43,006
$ 641
BUDGET HIGHLIGHTS
FYI
FYI
Personnel costs .. ...............................
$ 274,072
$ 171,317
Operating costs .. ...............................
722,358
721,305
Capital outlay .... ...............................
35,257
42,000
Debt Service .. ...............................
-
54,700
Noncash transactions .........................
192,538
235,544
TOTAL ... ...............................
$1,224,225
$1,224,866
Change
$ (102,755)
(1,053)
6,743
54,700
43,006
$ 641
PUBLIC WORKS - FLEET MAINTENANCE ISF
Code 550-6000-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular Salaries
14000 Overtime
18250 Longevity pay
.21000 FICA
.23000 Health Insurance
.24000 ISF: Workers' Compensation
$ 136,868 (1)Shop Foreman
(3) Equipment Mechanic
(1) Auto Detailer
500 Funding for unanticipated operational needs
1,500 Benefit paid to tenured employees per policy.
10,585 Social Security and Medicare taxes
20,204
1,660
Subtotal Personnel Services $ 171,317
;5�
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
Allocated costs of worker's compensation
premiums paid to the Florida League.
PUBLIC WORKS - FLEET MAINTENANCE ISF
Code 550-6000-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
.41200
Telephone: Cellular
-
Funding for AT&T cellular phone.
.43100
Utility- Electricity
4,620
Funding for electrical services
.45100
ISF: Risk Management
11,937
Allocated costs for property, casualty and
general liability insurance premiums paid to
the FL League.
.45110
ISF: Risk Mgmt (Automobile)
77,464
Consolidated costs for automobile & equipment
liability for the Village's fleet.
.46 * *'
Vehicle Maintenance (Summary)
134,100
Vehicle maintenance cost by Division
maintained by Finance
.47000
Printing
-
Funding to print shop work orders and other
inventory control reports.
.51000
Supplies: Office supplies
50
Miscellaneous supplies
.520 **
Gas, Fuel, Oil (Summary)
387,816
Funding for all departmental fuel and lubricant
costs.
.5203*
Tires (Summary)
59,018
Funding for all divisional tires
.52100
Supplies: Solvents
800
Funding for special fleet solvent costs
.52105
Supplies: Conversion
15,000
Funding for repairs, materials and supplies to
upgrade older vehicles.
.52120
Supplies: Spec Oil (Police)
3,500
Funding for specialized oils used on police
vehicles.
.51221
Gas /Fuel /Oil: Generator
5,000
Funding to fuel the Village's emergency
generators.
.52200
Supplies: Other Operating
20,000
Funding for materials and supplies used in the
division not specifically listed in other lines,
ie. equipment and supplies to operate fleet
garage.
PUBLIC WORKS - FLEET MAINTENANCE ISF
Code 550-6000-541-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES - Continued
.52400 Uniforms
.52800 Bank Fees
.54500 License fees 8 permits
.58000 Training and Education
Subtotal: Operating Expenses
CAPITAL OUTLAY
.64000 Equipment
500 Funding for contractually determined
uniforms: (5) shirts, (5) pants
- Charges to maintain separate account.
Annual fee to operate facility.
1,500 Recertification training for mechanics
$ 721,305
$ 6,000 Replace Fuel Pomp at Public Work Compound
.65000 Vehicles 36,000 Replace one (V -9663) Pick -up Truck
Subtotal: Capital Outlay $ 42,000
CAPITAL OUTLAY
.71000 Debt Service: Principal $ 54,075 Funding for payments on Capital Lease Police
Vehicles
.72000 Debt Service: Interest 625 Funding for interest expense payments on
Capital Lease Vehicles.
Subtotal: Capital Outlay $ 54,700
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NON -CASH ACTIVITIES
RECREATION DEPARTMENT
Administration Division
Services, ,Functions andActivities
The Administration Division is responsible for coordinating the highest quality of
cultural and recreational programs for Village residents. This includes directing,
planning, developing and implementing programs, facility maintenance and special
events. The Division also oversees the preparation and administration of the
annual recreation operating budget, five year capital plan, the Fine Arts programs,
as well as coordinating the daily operations.
FYI
FY_13
Change
Personnel costs .. ...............................
$ 158,952
$ 156,586
$ (2,366)
Operating costs .. ...............................
38,570
42,293
3,723
Capital outlay ..... ...............................
-
-
-
Other expenses ...............................
2,180
2,180
-
TOTAL ... ...............................
$ 199,702
$ 201,059
$ 1,357
RECREATION DEPARTMENT - ADMINISTRATION
Code 001 - 1401 - 572 - **" **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000 Executive salaries
.11001 Executive Benefit
12000 Regular wages
14000 Overtime
.18250 Longevity
.21000 FICA
.23000 Health Insurance
.24000 ISF: Workers' Compensation
.29990 Contingent Personnel budget
$ 83,593
Recreation Director
6,500
Executive benefit package
43,377
(1) Executive Assistant
500
Funding estimate for overtime required during
summer and special events and Board meetings.
2,000
Benefit paid to tenured employees per policy.
10,402
Social Security and Medicare taxes
10,078
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
136
Allocated costs of workers' compensation
premiums paid to the Florida League.
-
Projected costs for all eligible employee's annual
merit (percent dependent upon union contract's),
other contractually required personnel cost
increases and the associated federal taxes for a
one year period.
Subtotal Personnel Services $ 156,586
OPERATING EXPENSES
.31000 Professional services $ 8,000 Funding for the Recreation Participant Insurance
.34000 Contractual services
.34750 Contr: Unity Day
and related reports.
3,100 Service contracts on equipment, extermination
fees, and other related activities to operate the
department.
18,000 Funding for the Village's annual Unity Day.
RECREATION DEPARTMENT - ADMINISTRATION
Code 001 - 1401 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (continued)
.40000
Travel
265
Funding to attend the FRPA conference, per -diem charges
.41002
Telecomm: Internet
1,540
Funding for internet connection
.42000
Postage
120
Estimated costs for postage
.43300
Utility - Water
65
Annual funding of water consumption.
.45100
ISF: Risk Management
3,828
Allocated costs for property, casualty and general liability
insurance premiums paid to the Florida League.
.46200
Repairs/Maintenance
75
General repair costs for items not under maintenance or
warranty agreements.
.47000
Printing
750
Funding for publication of Recreation programs and events.
.48000
Advertising 8: Promotions
150
Estimated annual funding for advertisements and events for
the department
.51000
Supplies: General Office
1,500
Annual funding for general office supplies including pens,
pencils, ink.
.52200
Supplies: Other operating
900
Annual funding for supplies necessary to maintain the
operations of the department.
.52400
Uniforms
350
Funding to provide uniforms to staff.
.52100
Fine Arts Commission Et Program
3,000
Annual funding request for the Fine Arts Commission,
providing education and entertainment events throughout
the year.
.54000
Dues, Membs, Subscript.
500
Annual funding estimate for membership to FRPA and NRPA.
58000 Training 8 Education
1.50 Estimated funding required to attend mandatory training for
staff.
Subtotal: Operating Expenses $ 42,293
OTHER EXPENSES
.81000 MSV Community Band 2,180 Annual funding for negotiated band appearances at Village -
sponsored and other related events.
Subtotal: Other Costs $ 2,180
YSh`1&5t+'S3 TS3'a�1S�Tti2, `ttT1'3AS�
TOTAL: Recreation - Administration $ 201,059
RECREATION DEPARTMENT
Athletics Division
Services, Functions andActivities
The Athletics Division of the Miami Shores Recreation Department is
responsible for the sports, after school care and summer camp programs.
The Athletics Division is managed directly by the Athletic Supervisor with
assistance from the Assistant Athletic Supervisor and the Program Director.
The sports program runs all year round and offers intramural soccer,
intramural basketball, intramural baseball and softball. The intramural
programs average 250 participants per sport. The Athletic Supervisor
coordinates scheduling with the travel soccer and travel baseball club
teams. The travel club programs were outsourced and all funding has been
eliminated from this years budget. The after school care program runs
from August to June with an average of 70 children a week. The program
hires an average of seven counselors throughout the year. The summer
camp program runs from mid -June to mid - August with a maximum of 150
participants each week. We staff an average of 18 counselors each week
with 4 supervisors who monitor the pool, field trips, art and crafts, and
facilities. Athletics also runs an average of 15 specialty sports camps
throughout the year.
vim 11clonal".010
FYI
FY'13
Change
Personnel costs .. ...............................
$ 201,112
$ 197,769
$ (3,343)
Operating costs .. ...............................
83,001
74,309
$ (8,692)
Capital outlay .... ...............................
-
-
$ -
Other Expenses . ...............................
-
23,000
23,000
TOTAL ... ...............................
$ 284,113
$ 295,078
$ 10,965
RECREATION DEPARTMENT - ATHLETICS
Code 001- 1402 - 572 - * ****
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000 Regular wages $ 158,384 (1) Athletics Supervisor
13000 Other Wages
.14000
Overtime
.18250
Longevity
.21000
FICA
.23000
Health Insurance
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
.34000 Contractual services
.34150 ConSvcs: Rec Programs
.40200 Travel: Local Mileage
.41200 Telecomm: Cellular
1,000
2,000
1,500
12,384
19,959
2,542
$ 197,769
(1) Assistant Athletics Supervisor
(1) Program Coordinator
(1) Administrative Assistant
Funding estimate for overtime required during
summer and special events.
Funding estimate for overtime required during
summer and special events.
Benefit paid to tenured employees per policy
Social Security and Medicare taxes
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
Allocated cost of workers' compensation
premiums paid to the Florida League.
$ 6,750 Funding for annual service agreements on
equipment located in Athletics; payment for
sports officials.
18,000 Funding for specialty camp instructors not
engaged as employees.
50 Funding to reimburse staff for use of their
personal vehicles.
120 Funding for AT &T cellular phones.
RECREATION DEPARTMENT - ATHLETICS
Code 001-1402-572-*****
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (continued
.42000
Postage
40
Funding for special mail outs.
.43100
Electricity
9,000
Estimated annual cost for electrical services
based on current actual FPL usage.
.43300
Water
350
Annual funding for water consumption.
.45100
ISF: Risk Management
9,668
Allocated costs for property, casualty and
general liability insurance premiums paid to the
Florida League.
.45200
ISF: Fleet Maintenance
15,311
Allocated costs for operating the Village's fleet
including the costs for automobile liability
coverage paid to the Florida League.
.46200
Repairs /Maintenance
7,800
Funding to maintain and repair all athletic
equipment and the facility.
.47000
Printing
400
Funding for special printing requirements.
.51000
Supplies: General Office
1,800
Funding for general office supplies for four
staff members including pens, pencils, etc
.52200
Supplies: Other operating
3,500
Funding for supplies used by participants and
equipment needs.
.52400
Uniforms
1,000
Funding to provide uniforms to staff.
.52420
Uniforms - Special Camps
150
Funding to provide specialty uniforms for
special camp programs.
.54000
Dues Et Subscriptions
270
Funding for FRPA & NRPA memberships.
.58000
Training Et Education
100
Funding to send staff to FRPA Training.
Subtotal: Operating Expenses
5 74,309
OTHER EXPENSES
.93101 Transfer to Capital Budget $ 23,000 Improvement to the Field House alarm system,
North Locker A/C unit and interior fixtures.
Subtotal: Other Expenses $ 23,000
TOTAL: Recreation - Athletics $ 295,078
RECREATION DEPARTMENT
Summer Camp
Code 001-1407-572* ****
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 62,000 Summer Camp Counselors: fulitime temporary
.21000 FICA 4,743 Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 973 Allocated cost of workers' compensation premiums
paid to the FL League.
.40100 Special Events /Field Trips
.44000 Rental
.45100 ISF: Risk Management
.47000 Printing
.48000 Advertising Ft Promotion
.51000 Supplies: General Office
special programs assigned to outside vendors.
14,000 Funding for events and trips sponsored by the
summer camp program.
1,900 Rental of equipment / supplies for program.
11,336 Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
400 Registration forms, flyers, and posters for summer
camp.
400
100 General office supplies for staff.
.52200 Supplies: Other operating 4,500 Supplies and equipment used for program.
.52400 Supplies: Uniform 3,500 Funding for uniform costs for staff /participants 8
CITs
Subtotal: Operating Expenses $ 51,136
TOTAL: Recreation - Summer Camp $ 118,852
RECREATION DEPARTMENT
Intramural Soccer Program
Code 001 - 1409 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
.13000
Other Wages
$
11,000
Part time Et seasonal coaches
.21000
FICA
918
Social Security and Medicare taxes
.24000
ISF: Workers' Compensation
188
Allocated cost of workers' compensation premiums
paid to the FL League.
Subtotal Personnel Services
$
12,106
OPERATING EXPENSES
.34000
Contract services
$
750
Funding for the payment of referees.
.45100 ISF: Risk Management 5,153 Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
.51000 Supplies: General Office - General office supplies for staff.
.52200 Supplies: Other Operating 8,000 Equipment, trophies, and supplies
.52400 Uniforms 6,500 Funding for uniform costs for participants and
coaches.
Subtotal: Operating Expenses $ 20,403
TOTAL: Recreation - Intramural Soccer $ 32,509
RECREATION DEPARTMENT
Intramural Baseball Program
Code 001 - 1411 - 572 - * "**
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages
.21000 FICA
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
34000 Contract services
.45100 ISF: Risk Management
52200 Supplies: Other Operating
.52400 Uniforms
Subtotal: Operating Expenses
$ 12,000
Part time Ft seasonal coaches
918
Social Security and Medicare taxes
188
Allocated cost of workers' compensation premiums
paid to the Florida League.
$ 13,106
$ 1,500
Funding for the payment of umpires
5,153
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
4,000
Equipment, trophies and supplies used for
program.
7,000
Funding for uniform cost for participants and
coaches.
$ 17,653
TOTAL: Recreation - Intramural Baseball $ 30,759
CODE CLASSIFICATION
PERSONNEL SERVICES
.13000 Other Wages
21000 FICA
24000 ISF: Workers' Compensation
RECREATION DEPARTMENT
Softball Program
Code 001 - 1412 - 572 *""
AMOUNT
EXPLANATION
$ 3,450 Part time & seasonal coaches
264 Social Security and Medicare taxes
54 Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services $ 3,768
OPERATING EXPENSES
.34000 Contract services $ 400 Funding for the payment of umpires.
.45100 ISF: Risk Management
52200 Supplies: Other Operating
52400 Uniforms
58000 Membership subscriptions
Subtotal: Operating Expenses
1,031 Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
1,200 Equipment, trophies and supplies used for
program.
1,700 Funding for uniform cost for participants and
coaches.
- Fees to participate in multi - agency program.
$ 4,331
TOTAL: Recreation - Softball $ 8,099
RECREATION DEPARTMENT
Intramural Basketball Program
Code 001 - 1413 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
13000 Other Wages
$ 16,500 Part time 8 seasonal coaches
.21000 FICA 1,262 Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 259 Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services S 18,021
34000 Contract services
.45100 ISF: Risk Management
52200 Supplies: Other Operating
52400 Uniforms
$ 1,200 Funding for the payment of referees.
5,153 Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
4,000 Equipment, trophies and supplies used for
program.
3,500 Funding for uniform cost for participants and
coaches.
Subtotal: Operating Expenses S 13,853
v
TOTAL: Recreation - Intramural Baseball $ 31,874
RECREATION DEPARTMENT
After School Program
Code 001- 1414 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.34000
Contract services
$ 5,800
Funding for the payment for special instructors and
teachers.
.40100
Special Events / Field Trips
10,200
Funding for events and trips sponsored by the after
school program.
.45100
ISF: Risk Management
5,153
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
.51000
Supplies: General Office
50
General office supplies for staff.
.52200
Supplies: Other Operating
8,000
Supplies used for program.
RECREATION DEPARTMENT
Flag Football Program
Code 001 - 1415 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000 Other Wages $ 5,000 Part time Ft seasonal coaches
.21000 FICA 383 Social Security and Medicare taxes
.24000 ISF: Workers' Compensation 79 Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services $ 5,462
OPERATING EXPENSES
.34000 Contract services $ 600 Referees
.45100 ISF: Risk Management 1,031
.52400 Uniforms 2,000
.58000 Membership subscriptions 4,500
Subtotal: Operating Expenses $ 8,131
Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
Funding for uniform cost for participants and
coaches.
Fees to participate in multi -agency program.
TOTAL: Recreation - Flag Football $ 13,593
RECREATION DEPARTMENT
Little Cleats Program
Code 001 - 1416 - 572 - * **"*
CODE CLASSIFICATION AMOUNT EXPLANATION
.13000 Other Wages
.21000 FICA
.24000 ISF: Workers' Compensation
Subtotal Personnel Services
OPERATING EXPENSES
$ 6,000 Part time Et seasonal coaches
459 Social Security and Medicare taxes
79 Allocated cost of workers' compensation premiums
paid to the Florida League.
$ 6,538
.52400 Uniforms 700 Funding for uniform cost for participants and
coaches.
.58000 Membership subscriptions - Fees to participate in multi - agency program.
Subtotal: Operating Expenses $ 2,731
TOTAL: Recreation - Flag Football $ 9,269
RECREATION DEPARTMENT
Community Center Division
Services, Functions andActivities
The Recreation Community Center Division runs over 40 recreation classes
a week and coordinates special events throughout the year including Unity
Day, Winterfest, Marshmallow Drop and Memorial Day program.
BUDGET HIGHLIGHTS
The capital outlay has been centralized in the Capital Project Fund.
This Division generates $337,703 in revenues to the General Fund.
FYI
FYI
Change
Personnel costs .. ...............................
$ 212,300
$ 209,646
$ (2,654)
Operating costs .. ...............................
263,889
323,274
59,385
Capital outlay .... ...............................
17,000
2,500
(14,500)
TOTAL ... ...............................
$ 493,189
$ 535,420
$ 42,231
The capital outlay has been centralized in the Capital Project Fund.
This Division generates $337,703 in revenues to the General Fund.
RECREATION DEPARTMENT - COMMUNITY CENTER
Code 001 - 1403 - 572 - *** **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000
Regular wages
$
139,286
(1) Recreation Superintendent
(2) Maintenance Worker II
(1) Basketball Attendant
.13000
Other Wages
34,579
(2) Comm. Ctr. Attendant.
.14000
Overtime
1,250
Funding estimate for overtime required
during summer, special events and facility
rentals.
.18250
Longevity
3,000
Benefit paid to tenured employees per policy.
.21000
FICA
13,702
Social Security and Medicare taxes
.23000
Health Insurance
15,075
Estimated annual employee costs for health,
dental and other contractually obligated non -
liability benefits
.24000
ISF: Workers' Compensation
2,754
Allocated cost of workers' compensation
premiums paid to the Florida League.
Subtotal Personnel Services
$
209,646
OPERATING EXPENSES
.34000
Contractual services
$
17,184
To maintain AC, pest control, time clocks,
office equipment.
.34150
Cant Svcs: Recreation
220,000
Funding for class /program instructors
.34400
Contractual Svcs: Adventure Camp
10,800
Funding for Adventure Camp Field Trips
RECREATION DEPARTMENT - COMMUNITY CENTER
Code 001 - 1403 - 572 - * * * **
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
OPERATING EXPENSES (continued)
.40000
Travel
$ 300
Funding to attend FRPA.
.41000
Telephone
-
Funding for dedicated telephone tines.
.41200
Telecomm: Cellular
50
Funding for AT&T cellular phone.
.43100
Electricity
23,000
Estimated annual cost for electrical services
based on current usage.
.43300
Water
1,560
Annual funding for water consumption.
.44000
Rental
400
Funding to rent equipment and rides for
special events.
.45100
ISF: Risk Management
28,166
Allocated costs for property, casualty and
general liability insurance premiums paid to
the Florida League.
.46200
Repairs /Maintenance
7,500
Funding to provide on -going maintenance and
repairs to building and equipment at the
Community Center.
.49000
Other current charges
600
Annual fire safety permit and elevator
permit.
.52200
Supplies: Other operating
12,500
Funding for supplies used in classes and other
activities sponsored by the Village.
.52400
Uniforms
600
Funding to provide uniforms to staff.
.54000
Subscriptions /Memberships
359
Membership to FRPA
.58000
Training & Education
255
Estimated funding required to attend
mandatory training for staff.
Subtotal: Other Expenses $ 2,500
TOTAL: Recreation - Community Center $ 535,420
RECREATION DEPARTMENT
Aquatics Division
Services, ,Functions andActivities
The Miami Shores Aquatic Facility is comprised of an 8 lane competition
pool, activity pool and jacuzzi offering comprehensive aquatic programs
including adult and youth swimming lessons, swim team competitions,
water exercise classes and free swim. The activity pool features slides,
water cannons, and interactive toys. This state -of- the -art facility offers the
best aquatics facility in the area, competing with several large capacity
facilities. The Aquatic Center also hosts several special events including
egg dive, teen nights, dive -in theater and family nights.
BUDGET HIGHLIGHTS
FY_13
FYI
Personnel costs .. ...............................
$ 362,577
Operating costs .. ...............................
206,849
Capital outlay .... ...............................
16,948
Other Expenses .. ...............................
47,600
TOTAL ... ...............................
$ 633,974
FY_13
Change
$ 354,907
$ (7,670)
187,874
(18,975)
-
(16,948)
30,000
(17,600)
$ 572,781
$ (61,193)
This Division generates $222,000 in revenues to the General Fund.
RECREATION DEPARTMENT - AQUATICS FACILITY
Code 001 - 1405 - 572" * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12000
Regular wages
$
149,533
.13000
Other Wages
161,000
.14000
Overtime
1,750
.18250
Longevity
3,500
.21000
FICA
24,157
.23000
Health Insurance
10,009
.24000
ISF: Workers' Compensation
4,958
Subtotal Personnel Services
$
354,907
L
OPERATING EXPENSES
.34000
Contractual services
$
2,650
.34150
Cont Svcs: Recreation Aquatics
19,027
.34250
Cont Svcs: Pool Concession
27,142
(1) Aquatics Supervisor
(1) Assistant Aquatics Supervisor
(1) Lifeguard III
Funding for (1) Swim Coach and part time
and seasonal staff and (2) Lifeguard II
Funding estimate for overtime required
during summer and special events.
Benefit paid to tenured employees per
policy.
Social Security and Medicare taxes
Estimated annual employee costs for
health, dental and other contractually
obligated non - liability benefits
Allocated cost of workers' compensation
premiums paid to the Florida League.
Funding for pest control at concession,
office equipment, fire extinguisher, and
thorguard.
Funding for swim instructors.
Funding for the purchase of supplies at the
concession stand at the Aquatics facility.
RECREATION DEPARTMENT - AQUATICS FACILITY
Code 001- 1405 - 572 - " ""
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
OPERATING
EXPENSES (continued)
.41002
Telecomm: Internet
1,300
Funding for internet connection
.41200
Telecomm:Cellular
50
Funding for ATB:T cellular phone.
.43100
Utilities: Electricity
47,000
Estimated annual cost for electrical services
based on current usage.
.43200
Utilities: Water
6,500
Annual funding for water consumption.
.44000
Rental
-
Funding for the rental of special equipment
required to maintain the pool.
.45100
ISF: Risk Management
28,405
Allocated costs for property, casualty and
general liability insurance premiums paid to
the Florida League.
.46200
Repairs 8: Maintenance
12,000
Funding to maintain and repair equipment
located at the aquatics facility.
.47000
Printing
400
Funding for printing of notices.
.48000
Advertising & Promotions
600
Funding for promotions Ft lifeguard ads.
.49000
Other current charges
2,500
Funding for the pool, spa, and activity area
fees to the State of Florida and Dade
County.
.51000
Supplies: General Office
900
General office supplies for staff.
.52200
Supplies: Other operating
10,500
Supplies for concession and operations.
.52400
Supplies: Uniform
3,500
Funding to provide uniforms to staff.
OPERATING
EXPENSES (continued)
.52500
Supplies: Chemicals
25,000
Funding for the purchase of chlorine and
other chemicals to operate facility.
.54000 Subscriptions Et Memberships 400 Membership fee to FRPA.
.58000 Training I3 Education - Training fees required by state.
Subtotal: Operating Expenses $ 187,874
OTHER EXPENSES
.91301 Transfer to Capital Budget 30,000 Improvement to Aquatics structuat repair to
Shipwreck Cove and replacement of deck
chairs, lounges and tables.
Subtotal: Other Expenses $ 30,000
TOTAL: Recreation - Aquatics Facility S 572,781
RECREATION DEPARTMENT
Tennis Division
Services, Functions andActivities
The Operation of the Tennis Division was reorganized at the start of
FY09 /10 with the Tennis position outsourced. The Tennis courts remain
open and a part-time employee is present when the Tennis Pro is not on-
duty.
1 Ift pie) yj011 CC) :Ia re) a,t11j.`
FYI
FYI
Change
Personnel costs .. ...............................
$ 9,961
$ 10,161
$ 200
Operating costs .. ...............................
3,803
4,533
730
Capital outlay .... ...............................
TOTAL ... ...............................
$ 13,764
$ 14,694
$ 930
RECREATION DEPARTMENT - TENNIS
Code 001 - 1406 - 572 - * * * **
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.13000
Other Wages
.14000
Overtime
.18250
Longevity
.21000
FICA
.24000
ISF: Workers' Compensation
$ 8,553
(1) Clerical Assistant (PT)
150
(3) Tennis Attendants (PT)
.52200 Supplies:
(1) Clerical Assistant (PT)
250
Funding for intermittent overtime requirements.
500
Benefit paid to tenured employees per policy.
712
Social Security and Medicare taxes
146
Allocated cost of workers' compensation premiums
$ 4,533
paid to the FL League.
.43000 Utilities: Water $ 155 Annual funding for water consumption.
.45100 ISF: Risk Management 2,023 Allocated costs for property, casualty and general
liability insurance premiums paid to the Florida
League.
.46200 Repairs /Maintenance 1,500 Cleaning materials, wind screen replacement and
other related repairs.
.51000 Supplies:
General Office
150
General office supplies
.52200 Supplies:
Other operating
30
Supplies for maintenance of tennis office.
.52400 Supplies:
Uniform
75
Funding to provide uniforms to staff.
Subtotal:
Operating Expenses
$ 4,533
TOTAL: Recreation - Tennis
$ 14,694
� II
Services, Functions anddActivities
Brockway Memorial Library provides area residents with free access to
library materials in a variety of formats and media. The Library staff is
committed to providing patrons with a high level of personal assistance to
gain access to information, meeting various personal, educational and
professional needs. The Library promotes community enrichment and
individual achievement through reading. The Library keeps its shelves
filled with best sellers, latest works by popular authors, magazines and
periodicals, audio books, videos and large print books.
BUDGET HIGHLIGHTS
FY_12
FY'13
Change
Personnel costs .. ...............................
$ 276,384
$ 270,454
$ (5,930)
Operating costs .. ...............................
67,757
80,273
12,516
Capital outlay .... ...............................
35,355
35,355
-
TOTAL ... ...............................
$ 379,496
$ 386,082
$ 6,586
This Division generates
$15,250 in revenues to the General Fund.
LIBRARY DEPARTMENT
Code 001 - 1500- 571"' *`*
m
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11000
Executive salaries
$ 75,801
Library Director base salary
.11001
Executive Benefit
6,500
Executive benefit package
.11002
Executive Benefit - Car Allowance
600
Funding for car allowance
.12000
Regular Salaries
148,374
(1) Youth Services Librarian (full -time)
(1) Adult Services Librarian (full -time)
(1) Library Assistant II (part-time)
(5) Library Assistant I (part-time)
(1) Library Page (part-time)
.14000
Overtime Pay
2,520
Funding required for hours needed during expected
FMLA absence.
.18250
Longevity Pay
4,000
Benefit paid to tenured employees per policy.
.21000
FICA
17,343
Social Security and Medicare taxes
.23000
Health Insurance
15,081
Estimated annual employee costs for health, dental
and other contractually obligated non - liability
benefits
.24000
ISF: Workers' Compensation
235
Allocated cost of workers' compensation premiums
paid to the Florida League.
Subtotal Personnel Services
$ 270,454
OPERATING EXPENSES
.34000
Contractual Services
$ 18,692
Maintenance contracts for A/C, smoke and fire
alarms, security alarm, library management system,
janitorial services.
.40000
Training & Education
640
Annual Florida Library Association Conference and
Workshops for 2 attendants.
.41002
Telecommunication: Internet
816
Estimated costs for patrons Internet service.
.42000
Postage
505
Library correspondence and book and film postage.
.43100
Electricity
14,305
Estimated annual cost of electrical services based
on current actual FPL usage
.43300
Water
252
Estimated water consumption
LIBRARY DEPARTMENT
Code 001 - 1500 - 571 " "`
.
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES- Continued
.45100
ISF: Risk Management
32,798
Allocated costs for property, casualty and general
liablity insurance premiums paid to the Florida
League.
.46200
Repair and Maintenance
4,425
A/C service 8: parts not covered under contract,
plumbing and electrical services, carpet cleaning
and general maintenance of building.
.47000
Printing
690
Bookmarks, brochures, and various library forms.
.48000
Advertising and Promotions
800
Summer reading programs, various reading
programs, Reading Clubs.
.51000
Supplies: General office
625
Pens, paper and other office supplies for a one
year period for three (3) full -time employees.
.52200
Supplies: Other operating
5,295
Book jacket covers, book processing supplies, DVD
security cases, CD albums, magazine and
paperback protectors, barcode labels, books 8
media repair supplies, data Et printer cartridges,
security tags, book 8 video pockets, paper towels.
.54000
Subscriptions and Memberships
430
Florida Library Association membership.
Subtotal: Operating Expenses
$
80,273
ALTS
CAPITAL OUTLAY
.66000
Books, Publications, Library
$
27,500
Annual funding for books, periodicals, library
Materials
materials, large print books, and reference
materials.
.66100
Media
7,855
Annual funding for books -on -CDs, DVDs and on -line
databases.
Subtotal: Capital Outlay
$
35,355
TOTAL: Library Department
$
386,082
Tt7a 5"tLV
Services, ices, Functins andActi itces
The FY 2013 -2017 Capital Improvement Plan (CIP) represents department
requests for capital equipment and projects valued at more than $5,000 with a
life expectancy of at least three years. The purpose of the CIP is to establish a
long term plan of proposed capital expenditures with the means and methods of
financing. The Village is required to adopt a five -year comprehensive plan in
order to comply with state requirements.
The five -year CIP is updated annually to add new projects, to re- evaluate the
program and project priorities in light of unanticipated needs, and to revise
recommendations to take into account new requirements and new sources of
funding. Capital Improvement programming thus becomes a continuing part of
the Village's budgeting and management procedures.
The Proposed Budget is divided into each funding year and identifies the
following: 1) project or program description; 2) the department submitting the
request; 3) the division that will benefit from the investment; and, 4) the cost of
the project by funding source. For the five -year period scheduled to begin on
October 1, 2012 and continue through September 30, 2017, $14,912.811 is
planned for investment in Village assets and infrastructure as follows:
FISCAL YEAR
REQUESTED
2012 -2013
$ 1,128,658
2013 -2014
975,703
2014 -2015
1,394,950
2015 -2016
1,212,500
2016 -2017
10,201,000
TOTAL
$ 14,912,811
DEPT.
FIVE -YEAR TOTAL
Finance
$ 450,000
Library
8,950
Police Dept.
100,000
Public Works Dept.
4,172,361
Recreation Dept.
10,181,500
TOTAL
$ 14,912,811
CIP -1
Miami Shores Village
Capital Project Master List
FY2013 thru 2017
by Department
Project Description
Dept
FY 2013
Fund
Source
TOTAL: ALL DEPARTMENTS
$ 1,128,658
Purchase Accounting Software (partial funding)
FIN
$ 50,000
GEN
Purchase Computer Equipment and Software
FIN
50,000
GEN
FINANCE
$ 100,000
Field House Alarm System
-A/C
REC
$ 8,500
GEN
Field House North Locker Unit
REC
8,500
GEN
Replace
Replace quatic Ctr deck chairs, ounges an tables
REC
10,000
-
—GEN
Sfi pwreck Cove structural inspection. an -repair
REC
20,000
GEN
Rep ace to les at Community Cecter
REC
21500
GEN
Field House interior fixtures
REC
6,000
GEN
RECREATION
Facility roof rep acemen a is un ing
POL
EN
Computer Infrastructure
POE
EN
Radio repeater replacement (Partial funding 1/2)
POE
410,570
EN
POLICE
Bay front Park railing (partial un mg
PW
EN
PW A ministration Building Roof
pW
EN
PUBLIC WORKS
$ 20,570
Replace Fuel Pump at PuBlic Works Compound PW: FF
6,000
FF
Replace 1 (V- 9663)Pick -up Truck PW: FF
36,000
FF FB
FLEET MAINTENANCE (F. 550)
$ 42,000
Replace ro en amage sidewalk age wide
PW: LOGT
$ 25,000
LOGT FB
Maintain inventory of sign materials
W. LOGT
1,000
LOGT
Roadway resurfacing
PW:LOGT
100,000
LOGT
LOCAL OPTION GAS TAXES (F. 130)
$ 126,000
rainage mitigalioi1i Project
PW:STW
$ 100,000
STW FB
STORMWATER FUND (F. 402)
$ 100,000
Replace V-4148 Garbage I ruclZ
PW:SAN
$ 233,225
SAN FB
eplace V -2002 Trash Truck
PW:SAN
91,000
SAN FB
Rep ace -161 Trash Grabber
PW:SAN
130,363
SAN FB
SANITATION FUND (F. 405)
$ 454,588
Repair ri upgra e of at way crossing Village Boundary
PW:CT
$ 20,000
CITT
Roadway resurfacing
PW:CT
110,000
CITT FUND (F. 135) 1
$ 130,000
Source: Departmental Submissions CIP_2
Miami Shores Village
Capital Project Master List
FY2013 thru 2017
by Department
Source: Departmental Submissions CIP -3
Year
Project Description
Dept
FY 2014
Fund
Source
TOTAL: ALL DEPARTMENTS
$ 975,703
Purchase Accounting Software
Fin
$ 50,000
GEN
Purchase Computer Equipment and Software
Fin
50,000
GEN
FINANCE
$ 100,000
Sand and varnish Community 117 Mors and stage front
REC
$ 7,000
GEN
Replace auditorium soun system
REC
6,000
GEN
Field House patio tables and benches
REC
10,000
GEN
Resurface activity pool
REC
32,000
GEN
Replace pool Stranta systeT- m
REC
31,000
GEN
Re uitd 3 baseball dugouts
REC
7,500
GEN
RECREATION
$ 93,500
Public Works Generator (1/3)
PW :ADM
20,000
GEN
Public Works
$ 20,000
ep ace - Purchasing Van
PW: FF
$ 30,000
FF FB
Replace V-9662 Motor Pool Truck
PW: FF
40,000
FF FB
Replace V -9660 Recreation Van
PW: FF
25,870
FF FB
RepalcReet Master 3100D
-PW: FF
26,333
FF FB
_.__.._
Replace - we
"Mor
-two-(I)
PW: FF
20,000
FF FB
Replace PickuT ruc Trucks & V- 764
PW: FF
50,000
FF FB
Replace V -0101 Bull ing Official's Vehicle
PW: FF
35,000
FF FB
Replace V -9835 Police Van
PW: FF
30,000
FF FB
Rep ace Jo n Deere Tractor V--1-79- (1994)
PW: FF
20,000
FF FB
Replace Y -0702 Village Manager's Ve icle
PW: FF
35,000
FF FB
Replace V -0202 Public Works Directors Ve le
PW: FF
35,000
FF FB
Rep ace V -0 8 Detective Bureau Vehicle (2-
-PW:FF
30,000
FF FB
FLEET MAINTENANCE (F. 550)
$ 377,203
ADA ramps Ft improvement to Village intersections
PW: LOGT
15,000
LOGT
Replace V -9661 Chipper Truck
PW:LOGT
$ 95,000
LOGT
LOCAL OPTION GAS TAX (F. 130)
$ 110,000
Replace Loader [V-35] 2003
PW:SAN
$ 130,000
SAN FB
Replace Garbage Truck [V- 6149] 1/2 cost
PW:SAN
145,000
SAN FB
SANITATION FUND (F. 405)
$ 275,000
Source: Departmental Submissions CIP -3
Miami Shores Village
Capital Project Master List
FY2013 thru 2017
by Department
Project Description
Dept
FY 2015
Fund
Source
TOTAL: ALL DEPARTMENTS
$ 1,394,950
Purchase Accounting Soffware (Partial fun cling
Fin
$ 50,000
Purchase Computer Equipment and Software
Fin
50,000
GEN
FINANCE
$ 100,000
Replace lifeguard stands
REC
$ 6,500
GEN
Replace field house windows
REC
8,500
GEN
Replace pool lockers with plastic lockers
REC
81000
GEN
RECREATION
$ 23,000
Replace air con itioner in Porth Wing area
LIB
$ 8,950
GEN
LIBRARY
$ 8,950
Replace Public Works Generator (2/3)
Pw:ADM
$ 35,000
GEN
PUBLIC WORKS
$ 35,000
Replace V -172 Toro Workman (2003)
PW:FF
$ 20,000
FF FB
Replace V -9767 Box Truck
PW:FF
32,000
FF FB
Replace four (4) Police Vehicles
PW:FF
124,000
Replace V -0203 Recreation Van
40,000
FF FB
Replace V -0310 Recre —due & White Bus
4PW:FF
140,000
FF FB
Replace VT -6 18 Foot Lawn T 2rear ii 005)
10,000
FF FB
FLEET MAINTENANCE (F. 550)
$ 366,000
Replace V -9920 Green Bucket Truck
PW; LOGT
$ 140,000
LOGT FB
Replace Vehicle T -4 Arrow Board
W. LOGT
5,000
LOGT
Replace 9 AlYec Chipper
pW;LOGT
28,000
LOGT
LOCAL OPTION GAS TAXES (F. 130)
$ 173,000
Replace Loader [V-361
PW:SAN
$ 130,000
SAN FB
Replace - ig I e nterna Bona
PW:SAN
80,000
SAN FB
ep dce dr age ruc - cost
--PW SAN
149,000
SAN FB
ep ace ras ruc
PW:SAN
90,000
SAN FB
eplace I rash Truck-
PW:SAN
90,000
SAN FB
SANITATION FUND (F. 405)
$ 539,000
Replace V -0532 Street Sweeper
PW:CT
$
CITT FUND (F. 135)
$ E150,0M00
Source: Departmental Submissions CIP -4
Miami Shores Village
Capital Project Master List
FY2013 thru 2017
by Department
Project Description
Dept
FY 2016
Fund
Source
TOTAL: ALL DEPARTMENTS
$ 1,212,500
Purchase Accounting Soffware (Parfial I un ing
FIN
$ 50,000
GEN
Purchase Computer Equipment and Software
FIN
50,000
GEN
FINANCE
$ 100,000
Planning and design for new Community Center
REC
500,000
BOND
Replace concession stand shutters at Aquatic Center
REC
5,000
GEN
Irrigation system for Constitution Park
REC
4,500
GEN
RECREATION
$ 509,500
Replace Pubtic Works Generator (3/3)
PW:ADM
$ 35,000
GEN
Replace V -0401 Village Hatt Generator (partial funding yr 1)
pW
$ 70,000
GEN
PUBLIC WORKS
$ 105,000
Replace V -0201 Pickup Truck
PW:FF
30,000
FF FB
Replace V -0463 F250 Pickup Truck
PW:FF
30,000
FF FB
ep ace V -175 Toro Sprayer (002)
PW:FF
8,000
FF FB
Replace V -174 Smit co Groom Master (2005)
-PW:FF
15,000
Rep ace 4 Police Vehicles
PW:FF
140,000
Replace V -0505 Cr me Watch Vehic�
pW;FF
35,000
JFFFB
Replace V -0552 F250 Pickup Truck Recreation Maintenance
PW:FF
35,000
FLEET MAINTENANCE (F. 550)
$ 293,000
Replace V -0318 Backhoe PW:SAN
$ 125,000
SAN FB
Replace V -9558 Low Side International PW:SAN
80,000
SAN FB
SANITATION FUND (F. 405)
$ 205,000
Source: Departmental Submissions CIP -5
Miami Shores Village
Capital Project Master List
FY2013 thru 2017
by Department
Project Description
Dept
FY 2017
un
Source
TOTAL: ALL DEPARTMENTS
$ 10,201,00;BOND
urc ase Computer Equipment an o ware
FIN
50,00
FINANCE
$ 50,00
New Community Center
REC
$ 9,500,00
RECREATION
$ 9,500,000
replace V-17101 Village Halt Generator (Partial tun ding yr
pw
$ 70,000
GEN
PUBLIC WORKS
$ 70,000
Replace V-0711 Crew Cab PicRup Truck
PW: FF
$ 35,000
FF FB
Replace V-0704 Trail Blazer
PW: FF
40,000
FF FB
Replace 4 Police Ve is es
PW: FF
140,0001
FF FB
Replace V -06 1 F250 Pickup Truc (Y
PW: FF
3Q,000
FF FB
Replace V -T -11 Lawn railer
PW:FF
6,000
FF FB
FLEET MAINTENANCE (F. 550)
$ 251,000
Source: Departmental Submissions CIP -6