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2010-2011OR ! � " ri`Iy #- g =�3� �i i�Q� is ®peg Ui i0 10050 N.E. SECOND AVE. R1 MIAMI SHORES, FLORIDA 33138 -2382 Telephone: (305) 795 -2207 Fax: (305) 756 -8972 THOMAS J. BENTON VILLAGE MANAGER July 2, 2010 Mayor Al Davis and Members of the Miami Shores Village Council 10050 NE 2nd Avenue Miami Shore, Florida 33138 Subject: Fiscal Year 2010 -2011 Operating and Capital Improvement Budgets Dear Mayor Davis and Village Council Members, To comply with the Florida State Statute 200.065 and Village Charter Section 34(2), I present to you the proposed Operating Budgets for the Village's fiscal year beginning October 1, 2010 and ending September 30, 2011. 1 have previously provided you with the June 1, 2010, preliminary Miami Dade County Tax Assessor's memorandum which reflected a loss of 9.54% to our total assessed property values. As the nation and our local South Florida economy continues to struggle with the recession, we were provided with our final tax assessment report, indicating a slight downward adjustment for a total loss of 9.6% of our property values. This percentage equates to an Ad Valorem property tax revenue loss of approximately $585,010. As we began the preparation of the budget, we compared our anticipated revenue stream with our current level of expenditures and budget requests as submitted by our Department Directors. As a result of those calculations, the budget was out of balance by approximately $1,093,421, representing the revenue versus expenses variance. During the current 2009/2010 fiscal year, I have kept in place the policies that we established last year, whereby a hiring freeze continues and only essential positions are being filled by new employees. Spending thresholds remain at reduced levels and only funding for operational necessities are being approved. As a result of these policies, we estimate that we will realize a savings of approximately $839,500 from the current fiscal year. Subtracting this number from our anticipated shortfall of $1,093,421, leaves us with a deficit of $253,961. If you will recall, the Council had the wisdom last fiscal year to raise the millage rate to 8.0 when 7.63 would have balanced the budget. This generated an additional $276,682 in tax dollars last year and was put in savings to be carried forward in order to assist in balancing the budget. In addition, the increase in millage generated $249,999 this year in revenue. Had we not increased the millage to 8 mills last year we would have had to raise the millage this year to 8.4038 in order to reach the same dollar threshold. As presented, there is no increase in the millage which will remain at 8.0, nor are there any cuts in services contained in this budget. The debt service millage is set at 0.3096 for the Aquatic Center and 0.4666 for the Charter School, for a total debt service levy of 0.7762. This budget does include the reduction of one staff member in the Finance Department. The duties for this position are being eliminated as we have contracted with Miami -Dade County to invoice and collect our garbage and stormwater fees through the County Tax collector. For the second straight year, Village employees will see a reduction in benefits. With the exception of step increases built into the pay scale of the newer police officers, there are no Cost of Living adjustments (COLA) or merit increases included in the budget for any of our employees. All other benefits will remain the same. These items are subject to the Collective Bargaining process. Fees for most of our services will stay the same with the exception of a few of our Recreation fees that are market adjustments, increases in lien search fees, the implementation of a $2 credit card transaction fee, and the increase in the local business tax receipt which was approved by the Council in May 2010. The proposed budgets for each of the individual reporting funds for fiscal year 2010/2011 are: General Fund $12,205,926, Special Revenue Funds $3,037,514, (Excise taxes, Local Option Gas tax, Transportation Surtax Fund), Enterprise Fund $3,175,455, (Sanitation and Stormwater Fund), Debt Service Fund, $1,021,364, (Charter School Bond, Pool Bond, and loans for capital improvements), and the Village's Internal Service Funds $1,985,453, (Risk Management and Fleet Maintenance), Grant Fund, $133,322 and a Capital Project Fund of $320,925. Our combined budgets total $21,879,959. The total FY 2010/2011 capital projects included in the above Funds totals $1,129,070 (a copy of the capital replacement schedule is attached). I should also point out that we are currently drawing down our cash reserves in our half cent CITT transit portion of the funding as required by our latest CITT audit. We are required to spend 20% of our CITT funding on transit related issues i.e. our shuttle service. Our 20% requirement totals $55,479 and we are anticipating spending $120,000 for the upcoming fiscal year. The transit balance in this fund is estimated to be $203,561 at 9/30110, and can only be used to pay for our shuttle bus. This additional funding is used to pay for the route to the Aventura Mall to draw down this fund balance. As required by Florida State Statutes, the Village must follow specific time frames and take certain steps to adopt and levy Ad Valorem Taxes for the new fiscal year. On Tuesday, July 13, and possibly Wednesday July 14, 2010, we will hold the Annual Budget Workshop. At this meeting, the Council will meet with the Manager and the Department Heads to review and consider each Department's operating budget request. No formal actions occur at this workshop. However this is the opportunity for Council to ask questions, include, exclude, add, delete, or modify the proposed budget. Following the workshop meeting, a resolution will be presented to you during the regularly scheduled July 20, 2010 Council Meeting. The resolution adopts legislation that tentatively sets the millage rates for the operating and capital budget, the two debt service levies, and will also set the first of two required public hearings in September. In September, the Village Council will hold two public hearings. The first of these two mandatory hearings to comply with the "Truth and Millage Legislation" is tentatively scheduled on Wednesday, September 8, 2010 at 6:30 PM. The second of two meetings will be held two weeks later and will be tentatively scheduled for Tuesday, September 21, 2010. At the second meeting, Council will adopt two resolutions; the first will be adopting the final Ad Valorem Tax levies for the new fiscal year, and the second will adopt the final Operating Budgets. Notice of those hearings will be provided according to the State's TRIM requirements and residents will have the opportunity to express their views on the proposed budgets. Respectfully Submitted, Tom Benton Village Manager 2010 -2011 Budget Message to Council Miami Shores Vittage Adopted FY 2010.11 Operating Budget Revenue Report by Fund / Classification FY2011 Revenue Summary by Fund Amended Budget S FY 09 -10 Actual thru 03,31.2010 Protected to 09,30.2010 TOTAL € PROJECTED: F( 2009.10 ' Budgary Variance: FY 2009 -10 is"gOPTEQ '1313I)G1rT F`,2{11„_,.; Variance € between € FY10 vs FY 11 % Chg: FY #0 v FY1 t Ad Valorem Taxes Current Ad Valorem Taxes $ 6,065,931 $ 5,041,304 $ 1,024,622 $ 6,065,931: $ - $:SQ�9,;;::1;. $ (585,010): -9.64% Sub- total: Taxes $ 6,065,931 $ 5,041,309 $ 1,024,612 $ 6,065,931 $'`�`"` �$ %-- 538p92�1?,, $ (585,0 #0 }i -9.64% Licenses ft Permits ✓:>�'3`';c?J:` >�# Building Permits $ 365,000 $ 189,389 $ 212,OD0 $ 401,389 $ 36,389, .45OAQ "j $ 85,000? 23.29% Plans submittal fees $ 12,000 S 4,020 $ 6,150 $ 10,170 (1,830) ��f.;7.��Q0l1', 41,000)E -8-33% Zoning Ft variance fees 5,000 4,075 - $ 4,075 4925 )i , -, -;'M^ r % %G f3Qp! 1,000 ; 20.00% Certificate of Re- occupancy $ 2,500 $ 3,990 $ 6,080 $ 10,070 7,570 6,500E 260.00% Licenses Ft Permits: Other S 50,000 $ 38,530 $ 32,500 $ 71,030 21,030 !;5,2s -OOi1_ 2,000E 4.00% Local Business Licenses: Village 70,000 67,988 S 67,988 ( ) 2,092 DOE-`( ". 0.00% Local Business Licenses: County 26,000 4,990 10,774 $ 15,764 (10,236) (10,000); - 38.46% Permit (Annual Alarm) 10,000 15,403 S 15,403 5,403 _ = 30,000 ; •' Sub - total: Licenses it Permits $ $40,500 $ 328,365 $ 267,504 $ 595,889: $ 55,389 y $ 113,5001 21.00% Fines ft Forfeitures Schco€ Crossing Guards $ 27,000 $ 6,822 $ 15,000 $ 21,822 $ (5,178) $ (7,otI0) 25.93% Fines & Forfeitures: Police Dept 300,000 29,030 56,000 85,030 (14,970)'' %Hr.�iJt+gLjp® Fines Er Forfeitures: Library 9,000 5,370 4,130 9,500 500 r9n006 0.00% Penalties 8 Delinquencies 1,000 575 490 1,065 € 65 0.00% Penalities: Local Business Licenses 1,500 2,375 - 2,375 € 875 0.00% Fines & Fotefeitures: Code Enforcement 100,000 128,265 155,245 283,510: 183,510 - ��_5p�..., 50,000E 54.00% Sub - total: Finesrt Forfeitures $ 238,500 $ 172,437 $ 230,865 $ 403,302: 164,802 43,000: 18.03% Rents Et Royalties � Doom �ar,. Country Club Rental S 25,000 $ 12,614 $ 12,614 $ 25,228;$ 228 ``i5 °- `0,(IOz $ _ 000% Other rentals Sub-total: Rents /Royalties $ 25,000 $ 12,614 $ 12,614 $ 25,228 ; $ 228 't5,pq $ 0,00% Interest Earnings one= Interest earnings - Checking $ 500 $ - $ _ $ (500) ,;fi,? ^�� ^'«s i,. x; ?! $ (SOOJ€ - 100 -00%_ Interest earnings - Investments 10,000 5,349 18,600 23,949 € 13,949 27,000: 270.00% Interest earnings - SBA 1,000 45 45 € (955) (819)` - 81.40% Sub- total: Interest $ 11,500 $ 5,394 $ 18,600 $ 23,994 € $ 12,494 == ,:;?3%?y.j�`' $ 25,686: 223.36% Miscellaneous Revenues - Other: Recycling sales $ 7,000 $ 4,005 $ 4,600 $ 8,605: $ 1,605 j'?; „ „`,r"�.;p(jg; $ 1,000E 14.29% Other: Lost & Paid books 600 380 340 720 ; 120 50 8,33% Surplus property sales 600,000 600,000 600,000 x '>= ,N-;",-'. - •* Other Miscellaneous Public Records 1,500 1,500: 1,500 r _ r •* Other Miscellaneous revenues 6,000 8,857 2,600 11,457 ! 5,457'.�i; - 0A046 Other: Library - miscellaneous 450 274 256 530 80 50 1 11,11% Local Grant: Fire Works 10,000 (10,000) (10,000); *• Other: Unity Day 13,500 17,251 17,251 ; 3,751 3,750 E *• Discounts 50 44 44 = (6) > %:5b. 0.00% Sub - total: Miscellaneous Revenues $ 37,600 $ 632,312 $ 7,796 $ 640,108: $ 602,508 (5,150); - 13.70% Intergovernmental Revenues State Revenue Sharing $ 203,519 $ 98,414 $ 108,415 $ 206,829: $ 3,310�� ;$ = "3�y2F%6,2$% $ 7,309: 3.59% Mobile Home License 125 84 41 125 (25) 500.00% Alcohol Beverage Licenses 1,022 49 973 1,022 ; ppp- (22)': 2.15% 1/2-cent Sales lax 588,612 235,228 362,955 598,183: 9,571 n% §'3, 9 7 74,835 i 12.71% Sub- total: Intergov'tal $ 793,278 $ 333,775 $ 472,384 $ 806,159 E $ 12,881 -$ ", =$875, $ 82,097 10.35% FY2011 Revenue Summary by Fund Miami Shores "iliage Adopted FY 2010.11 Operating Budget Revenue Report by Fund / Classification FY2011 Revenue Summary by Fund Amended Budget 6 FY 09.19 Actualthru 03.31.2910 Projected to 09.34.2010 TOTAL Budgary PROJECTED: •' Variance: ,2009 -10 FY 2909 -10 AAOP`TiD 3311RGET (:Y.:p11 :' Variance € "; between % Chg ;. FY between FY%Chg: 1 fi Char4esfor Services - Charges: Lien Search $ 5,000 $ 5,645 $ 2,135 $ 7,780 $ 2,780 3,000 60.00% Police Extra -duty Pay 217,534 71,650 145,884 217,534 �.. 0.44% Police Extra -duty Surcharge (incl PmPlay) 43,507 14,241 29,266 43,507 (0) s % §;; ` 43 0 0.00% Charges: Lot cleaning Et mowing 40,000 25,046 15,000 40,046 1 46 pr1 0.0056 Charges: DOT Landscape maintenance 19,901 9,951 9,950 19,9D1 [O) ;.,- „,- '?J01,�'i 0 -00% Charges: Parking meter Fees 200 (200)!'I;;> „'`.`xiElp,4; (100); - 50,00% Charges: Library Application Fees 4,000 2,140 1,860 4,000 - .;r3,;8,D0.' (200): -5.00% Charges: Library - Computer Access Fee 1,200 1,033 767 1,800 600 1409,; 200 16.67% Recreational fees: Summer Camp 142,000 142,000 142,000;9gfj„pi0% 3,000 ; 2.31% Recreational fees: After - school programs 126,000 93,223 38,674 131,897: 5,897, 3DDb'- �,- r - 4,000 3.17% Recreationalfees :IntramuaISoccer 32,000 33,676 33,676: 1,676 1,000 = 3.13% Recreational fees: Intramural Basehatl 25,000 30,483 30,483 € 5,483 2,060 8,00% Recreational fees: Intramural Basketball 24,000 32,974 32,974 8,974600, 3,000: 12.50% Recreational fees: Intramurat Softball 7,500 3,625 285 3,910 ? (3,590) {3,fl00): - 40.00% Recreational fees: Little Cleat 6,366 3,596_ 9,962 9,962 8,500 j •' Recreational fees: Flag Footbatt - 668 4,832 5,500: 5,500 '`>` Qp 5,000'. ** Recreational fees: Athletic Field Rental 4,500 3,695 1,500 5,195 € 695: 500 € 11,11% Recreational fees: Camp Trips 12,000 4,829 7,200 12,029: 29 {12,000 } - 100.00% Recreational fees: Bridge Rental 16,000 8,915 7,200 16,115 ; 115 640 1 4.00% Recreational fees: Comm Ctr Facil Rentals 14,022 8,414 5,000 13,414 (608) (522 ) -3.72% Recreational fees: Comm Ctr Classes 198,530 114,066 152,534 266,600: 68,070 ,2C�5;jS,1(i` 68,070: 34.29% Recreational fees: Adventure Camp 11,170 9,757 9,757 19,514: 8,344'..'` %.�a:;9a; - 34.74% Recreational fees: Speciality Camp 13,000 5,604 8,000 13,604: 604y- ;f;yigppp. 2,000: 15.38% Recreational fees: Ron Resident - 750 75D 1,500: 1,500 , -. '� -'' - •• Recreational. fees: Adventure Field Trips 7,484 8,400 8,400 1 936 it ;,,;;;�= 40,p;�, 916: 100.00% Recreational fees: Adventure Field Trips 750 750 750 :: ;'a5pp„ 1,500: 100.00% Recreational fees: Basketball 3,600 789 1,160 1,949 (1,400): 100.00% Recreational fees:Snack Shack Rental 734 734 1 734 s "'s1;r'794% 1,700 100.90% Recreational fees: Concession - Pool. 45,000 86 30,000 30,086 ( (14,914} (4,443); 100.00% Recreational fees: Tennis Admission Vil(age 249 249E 249 �'-f 500 1 " Recreational fees: Other Tennis Prgm 949. 1,000 1,949 ; 1,949 _ „'2ijDG= 2,04Q € *• Recreational fees: Aquatic Admissions 104,000 19,862 84,138 104,000 '; %3' };0(Ijlj,% 0.00% Recreational fees: Swim classes 37,000 7,380 29,000 36,280 (626);�^"H= Recreational fees: Aquatic Facility Rental 30,000 4,461 12,640 17,901: (12,899) i= _'= i'(¢i0;�!; (18,000); - 60,00% Recreational fees: SwimTeam Registration 9,000 7,867 4,800 12,667 € 3,667 - ^JIQ�D9i 3,000 33.33% Recreational fees: Umbrella Rental Admission 5,000 5,000 -- 5,000 _ 5,000E *" Recreational fees: Umbrella Rental Concession - 5,090 5,000E 5,000 5,000E Recreational. fees: Program Refunds (3,902) - (3,902)` (3,902) _ •' Recreational fees: Other Staff Reimbursement 2,371 2,371 = 2,371 ' •• Recreation Fees: Insurance proceeds 15,ODO 7,503 8,000 15,503: 503 1,000 ` 6 -67% Sub - total: Charges for services $ 1,208,148 $ 535,849 $ 775,328 $ 1,311,177: $ 103,029 s$%%1y'(;2J:;. $ 75,981 = 6.29% Interfund Et Eauitq,Transfers Interfund transfer from Excise Tax Fund $ 2,450,619 $ 865,403 $ 1,159,618 $ 2,025,021: $ (125,598) x245; $ 56,326: 2.62% Interfund transfer: Sanitation Mgmt Fee 200,000 10D,0D0 100,000 200,000 0,00% Interfund transfer: Storm water Mgmt Fee 35,000 17,500 17,500 35,000 i. 0.00% Contr bution Fund Balance 819,376 (879,376) �'`'j?s�69 ,- '��,�`'. 274,045 ., Appropriation from RESERVED Fund Balance Sub- total: Contributions $ 3,204,995 $ 982,903 $ 1,177,118 $ 2,260,021: $ (944,974 ) 334,371 [ 10.31% Total Income: General Fund $ 12,125,452 $ 8,044,978 $ 4,086,831 $ 12,131,809 $ 6,357 'SH`E,2;24;%6?; $ 80,474 0,66% FY2011 Revenue Summary by Fund Miami Shores Village Adopted FY x010 -11 Operating Budget Revenue Report by Fund / Classification FY2011 Revenue Summary by Fund Amended Budget g FY 09 -10 Actualthru 03.31.2010 Projected to 09.30.1010 TOTAL I Budgary PROJECTED; Variance: FY 2009 -10 FY 2009.10 AAPTD .; 43ED,GET F1'0,11 - Variance between % Chg: FY10 vs FY FY10 v f"Y11 11 Excise Tax Proceeds f F1201 Franchise Fees: Electricity S 640,000 $ 229,133 5 370,000 S 599,133: $ (40,867),,��,,,,,�y, ;r. $ 75,053: 1 1.73% Franchise Fees: Gas $ 10,500 $ 5,818 $ 4,1181 9,936: (564)�;,a7tk'S00; O.DO% Franchise Fees: Solid Waste $ 11,000 $ 3,468 $ 5,500 8,968E (2,032) : , , N,l;i 900. 0.00% Public Service Tax: Electricity 5 620,000 $ 306,687 S 341,000 647,687 27,687 97,392: 15.71% Public Service Tax: Simplified Telecom $ 746,119 $ 263,402 $ 364,000 627,402 (118,717) 3{ip0, (116,119); - 15.56% Public Service Tax: Water $ 92,000 $ 43,663 $ 60,000 103,663 11,663 0.00% Water (North Miami) Utility Taxes 5 6,000 $ 2,786 5 5,000 7,786 Public Service Tax: Gas S 25,000 $ 10,447 5 10,000 20,447 (4,553) 0.00% Total Income: Excise Taxes $ 2,150,619 $ 865,403 $ 1,159,618 $ 2,025,021; $(127,384)',='„!: %1f"}5�5 $ 56,326: 2.62% Local Option Gas Tax Proceeds fF1301 - �• >- "'r�; -a;?N LOGT:6 -cent Tax $ 178,561 $ 76,471 $ 102,090 5 178,561; 0 e�,,_;g�g� ^9 $ 11,428; 6.40% LOGT: 3- cent Tax $ 68,639 $ 26,637 $ 42,002 _ 68,639 (0) - t "''s�,3.8it 4,946: 7.21% State Revenue Sharing: Fuel Tax $ 75,069 $ 39,209 5 35,860 75,069 (1) ;$ ,,,';8Sp^J9¢ 11,127 i 14.82% Gasoline lax Refund $ 1,000 5 874 1 $ 126 1,000 i., ,, .z (200): - 20.00% Interest allocation $ 9,000 $ 3,206 $ 5,794 i rw,W. 0.00% Contribution from Fund Balance $ 135,136 $ $ 135,136 135,136: Total Income: Local Option Gas $ 467,405 $ 146,397 $ 321,008 $ 467,405 i $ (0) 7;LjS`_ $ 20,250E 4.33% Half -cent Transportation Surtax (F135} r Proceeds from Surtax Levy for operations 5 221,914 $ 64,091 $ 157,823 5 221,914 $ `r'= :21y9`<1= $ 0.00% Proceeds from Surtax (20% Transport Reserves) $ 55,479 16,023 S 39,456 55,479 E - 0.00% Interest earnings $ 1,000 495 S 505 1,000E 0.00% Total: 112 -Cent Transport Surtax $ 278,393 $ 80,609 $ 197,784 $ 278,393 F $ - �:%- -'A'R: $ 64,521: 23.18% Debt Service Fund IF201 } a, fP_ AV Taxes - Current Real Property $ 535,284 $ 444,719 $ 90,565 $ 535,284 $ - ``c'53::rBA' $ (3,504 ) -0.65% Intertund: General Fund 395,880 190,283 205,597 395,880E Intertund: Local Option Gas Tax Fund 93,702 46,851 46,851 93,702 _9743; 0.00% Intertund: Fleet Maintenance 34,971 34,971E 34,971 - •• Interest earnings 1,787 1,787E 1,787` %;' M -r`� •� Total Income: Debt Service $ 1,024,866 $ 718,611 $ 343,013 5 1,061,624E $ 36,758 (3,502): -0.94% Capital Project Fund 1F301) Intertund: General Fund $ 284,000 $ 284,000 $ - $ 284,000. 5 -5; <1�:;:' "Li}B(1A` $ (16,200): -5.70% Interest earnings 125 1,131 1,131E 1,006 <(rt`A` >75` 0.00% Contribution from Res Retained Earn. 175,000 - (175,000) >'3 =f0Q (122,000): •' Total Income: Capital Project $ 459,125 $ 285,131 $ - $ 285,131: $(173,994) -_9 S (138,200 ) - 30.10% 5tormwater Operations fF4021 $ 228,656: $�� Charges: Utility service Fees $ 228,656 $ 117,027 $ 111,629 1 "'��t 5,749 2,51% Utility Service Fee Discounts $ $ $ v- sr'::titi;Q,;i;6} (8,376)2 Penalties tx delinquencies _ 2,500 5,487 5,487E 2,987 (1,07'7) - 43.08% Interest: Allocation of Earnings 2,000 664 1,336 2,000: _��,__ (500): - 15.00% Contribution from Retained Earnings - 100,0001 *. Total income: Storm Water $ 233,156 $ 113,178 $ 112,965 $ 236,143 : $ 2,987 !'$','`;` %�3279,93� $ 94,796 F 40.66% Sanitation Operations (F405) Charges: Sanitation Service Fees $ 2,690,534 $ 1,453,098 $ 1,237,436 - 5 2,690,534E $ - :. "',,'2dSr?1r3' (8,761)i Sanitation Fee Discounts $ $ - $ E'. "%dpl,J3J (107,270): '* Charges: Special Pick -up Fees 3,000 442 2,558 3,000 Fees Billing Arrangements 483 483 489 .+ Charges: Recycling (Biscayne Park) 35,000 17,500 17,500 35,000 = S;i>1jA - 0.0o% Penalities: Delinquent & Penalty fees 50,000 74,444 74,444: 24,444 by ; %'f "25� (25,000): - 50.00% Interest: Allocation of Earnings 506 506 506 ' - *• Interrest: Bank of America 375 375E _ - •• Contribution from Retained Earnings 92,000 (92,000)''>i'� %'?1;0- ;�~� 118,000 128.26% Total income: Sanitation $ 2,870,534 S 1,546,848 $ 1,157,494 $ 2,809,342E $ (66, 567) $ (23,031 } -0,80% Grants Grant: Police COPS Grant $ - 5 73,088 $ 56,771 69,859: 69,859 133,322 = '" Total incame: Grants $ $ 13,086 $ 56,771 $ 69,859 $ 69,$59 " zG"'y°``� " g,;��;�,33 °32'?{ $ 133,312 $ - lnternal service Funds Finance: Risk Management (F501) $ 971,582 $ 479,486 $ 663,416 5 1,142,902 1 $ 171,320 '.- 7tA,S" $ (194,477) - 20.02% Public Works: Fleet Maintenance (F550) 1,279,724 618,869 711,548 11330,417: 50,693 3 ;r:QBSi (71,376)1 -5.58% Total income: Internal Services $ 2,251,306 $ 1,098,355 $ 1,374,964 $ 2,473,320 $ 222,014 $ (265,853); - 11.81% GRAND TOTAL ALL FUNDS $ 21,860,856 $ 12,922,597 $ 8,910,448 $ 21,833,046 S (29,971) $ 21,879,959 $ 19,103 0.09% FY2011 Revenue Summary by Fund Miami Shores Village Adopted FY 2010 -11 Operating Budget Expenditure by Department and Funds Department /Division AMENDED BUDGET FY 2010 TOTAL PROJECTED TO 09 -38 -2010 BUDGETARY € VARIANCE FOR FY2409 14 % Budget used Y 2D43 i1D ©larJ? Variance to FY 10 Budget %Chg Office of the Mayor B Village Council $ 5,345 $ 3,952 $ 1,443 26.75 %_,$„.:'Ifl,,(}9' $ 4,696 87.04% Office of the Village Attorney 139,450 137,109 2,341 i 1.68% (13 ,609) -9.76% Office of the Village Manager 235,265 229,334 5,931 1 2.52% j,;232,6¢ (2,656) -1.13% Office of the Village Clerk 143,378 130,768 12,610: 8.80 %,�� 19,994 13.94% Code Enforcement Division 175,897 162,881 13,016 7.40% 3T6,gEj8; 511 0,29% Building Department 349,527 333,384 16,143 4.62% X44 X71' (5,056) -1.45% Planning Et Zoning Department 156,242 147,694 8,548: 5,47%M -:11,1- 5 u 1,779 1.14% Finance Department 504,771 532,012 (27,241) 5.40% q 1 530;' (33,261) -6.59% Police Department 5,453,057 5,029,918 423,139: 7.76 =T, 553fy9p 178,533 3.27% Public Works: Parks Division 402,091 371)676 30,415 7.56% �: 7 Q2 F (27,848) -6.93% Public Works: Street Maintenance 420,385 414,773 5,612: 1 15,322 3.64% Public Works: Administration 392,331 363,790 28,541 € 7.27% 373,415 i (19,674) 5.01% Public Works: Recreation Maintenance 202,810 191,436 11,374: 5.61% 847Tab? (22,454) - 10.87% Recreation (Combined) 1,801,248 1,669,412 131,836 7.32 %,„r,8!},9 33,051 1 -83% Library Operations 413,872 364,646 49,226 € 11.89% 12,244; (1,631) -4.39% Unclassified 1 Non - Departmental 1,329,733 1,209,565 120,168 9.04 %2$,„ (47,620) -3.58% TOTAL General Fund Expenses $ 12,125,452 $ 11,292,349 $ 833,103: 6.87 %` 1, =,054`1 $ 84,474 0.66% Finance: Excise Tax Fund Transfers (F120) $ 2,150,619 $ 2,025,021 $ 125,598: 5.84% $ 1;146 3 $ 56,326 2.62% PWks: Local Option Gas Tax Funds (F130) 470,056 456,500 13,556: 2.88% 6'` 17,599 3.74% PWks: 112 -ct Transport Surtax Fund (F135) 278,393 237,299 41,094: 14.76% 64,521 23.18% Capital Project Fund (301 } 2,829,005 1,326,059 1,502,946: 53.13% 32t),� (2,548,080) - 88.66% Police COPS Grant 69,859 (69,859): 133,322 ** Sub - total: All Other Funds $ 5,728,073 $ 4,114,738. $ 1,613,335 $ 0 $ 3 4 91j1r $ (2,236,312) - 39.04% Internal Service Funds Finance: Risk Management Division (F501) $ 971,582 $ 663,416 5 308,166 i 31.72% $ 77�� 0S $ (194,477) - 20.02% Public Works: Fleet Maintenance Div. (F550) 1,289,424 1,137,970 151,454: 51.75% J 1r38 4,8: (81,076) 6.29% Sub - total: Internal Service Funds $ 2,261,006 $ 1,801,386 $ 459,620: 20.335Y. ,r; <,➢85 =43;` w� -r (275,553) - 11.19% Enterprise Funds Public Works: Storm Water Operations (F402) $ 233,156 $ 222,834 5 10,322: 4.43% $ 3A $ 94,796 40.66% Public Works: Sanitation Operations (F405) 2,870,534 2,592,653 277,881: 9.68% x;897;503;? (23,031) 0.80% Sub- total: Enterprise Funds $ 3,103,690 $ 2,815,487 $ 288,203: 9.29% 31i�5' 71,765 2.31% Debt Service Funds GO Bond, Series 1999 (Aquatics) $ 215,600 $ 215,141 S 459: 0.21%;" �-- (3,500) -1.62% GO Bond, Series 2004 (Chtr School) 319,684 319,684 0.00% 0.00% Suntrust Loan ($3.5m) 380,328 380,328 0.00 %, Capital lease 2008 109,254 109,254 0.00 Sub - total: Debt Service Funds $ 1,024,866 $ 1,024,407 $ 459: 0.04% :,;;;:;,;a. ?,;3G4 =< (3,502) -0.34% Grand Total: All Funds $ 24,243,087 $ 21,048,367 $ 3,194,720 13.18% $ Z�s89 "95q„ $ (2,3b3,128) 9.75% FY2011 Expenditure Summary by Fund FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PLANNING and ZONING DEPARTMENT Services, ,unctions andActivities The mission of the Planning and Zoning Department is to provide Miami Shores Village with professional, courteous and timely planning services that promote and facilitate the orderly and efficient development of the community; to protect existing neighborhoods through sound regulatory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code, Federal and State regulations. BUDGET HIGHLIGHTS The department continues to hold costs down by providing professional planning services relating to the Village's Comprehensive Plan and Zoning Code rewrite previously provided by consultants and by providing GIS services to Village departments. This de artment is estimated to genera te 6 000 in General Fund Revenues. PZ -2 FY'10 FYI Change Personnel costs .. ............................... $ 134,691 $ 136,147 $ 1,456 Operating costs .. ............................... 21,551 21,874 323 Capital outlay .... ............................... - - - TOTAL ... ............................... $ 156,242 $ 1 58,021 $ 1,779 The department continues to hold costs down by providing professional planning services relating to the Village's Comprehensive Plan and Zoning Code rewrite previously provided by consultants and by providing GIS services to Village departments. This de artment is estimated to genera te 6 000 in General Fund Revenues. PZ -2 Planning & Zoning Division Code 001 -0450- 524. * * * * ** CODE CLASSIFICATION AMOUNT EXPLANA110N .. � i i � y' PERSONNEL SERVICES .11000 Executive Salary $ 98,571 Planning and Zoning Director base salary .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular Salaries 14,756 Administrative Assistant (50% allocated with Code Enforcement Division) .14000 Overtime 1,000 Estimated overtime costs for attendance to Board meetings under FLSA regulations. .21000 FICA 9,243 Social Security and Medicare taxes .23000 Health Insurance 4,635 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 1,442 Allocation of workers compensation premiums paid to the Florida League. Subtotal Personnel Services $ 936,147 OPERATING EXPENSES .31000 Professional Services $ 5,000 In addition to funding for the Village's ongoing 34000 Contract services .40000 Travel .41200 Telecommunications: Cellular .42000 Postage Comprehensive Plan revisions and funding to amend the Zoning Code, there will be costs to create the EAR for the 2012 Comprehensive Plan amendments required by the state. 1,596 Annual maintenance fees to Enegov for software support and to ESRI for GIS support. 4,000 Attend national American Planning Association conference and Florida APA conference to acquire credits necessary to maintain AICP certification and to keep up with new ideas, trends and research in planning. 50 Funding for ATU cellular phone 400 Zoning hearing notices, certified mailings miscellaneous correspondence. PZ -4 Planning & Zoning Division Code 004 -0450- 524. * * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION .45100 ISF: Risk Management 2,214 Allocation costs for property, casualty and general liability insurance premiums paid to the Florida League. .45200 ISF: Fleet Maintenance 5,061 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .47000 Printing 500 Informational brochures, notice boards, miscellaneous printing of promotional literature .51000 Supplies: General Office 500 Pens, paper, ink and other office supplies for a one year period for one and one half (1.5) full - time employees .52200 Supplies: Other operating 1,500 Computer peripheral equipment, software, filing and storage facilities .54000 Subscriptions and Memberships 653 American Planning Association, Florida Chapter, American Institute of Certified Planners. .58000 Training and Education 400 Attend two (2) local Planning and Zoning seminars, to acquire specialized knowledge. Subtotal: Operating Expenses $ 21,874 TOTAL: PLANNING and ZONING DEPARTMENT $ 158,021 PZ -5 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida BUILDING DEPARTMENT Services, ,Functions andActivities The Building Department is responsible for the enforcement of all State, County and municipal construction and building related codes. Building inspections ensure compliance with the Miami Shores Village Code, the Florida Building Code and all other applicable State and Federal codes. Compliance includes building plans examination, permitting and the inspection of construction methods and materials. The Department processes all permit applications, ensuring the mandatory information and documentation are included. Upon completion of a project, the Department issues a certificate of occupancy or certificate of completion. This department is -estimated to „generate $522,000 in Building- related . General Fund Revenues. M BUDGET HIGHLIGHTS FYJ0 FYJ1 Change Personnel costs .. ............................... $ 286,855 $ 280,238 $ (6,617) Operating costs .. ............................... 62,672 64,233 1,561 Capital outlay .... ............................... - - - TOTAL ... ............................... $ 349,527 $ 344,471 $ 5,056 This department is -estimated to „generate $522,000 in Building- related . General Fund Revenues. M BUILDING DEPARTMENT Code 001 - 0400 - 524. * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICE .11000 Executive Salary $ 97,709 Building Director base salary .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular Salaries 67,108 (1) Administrative Supervisor (1) Permit Clerk .13000 Other Wages 70,000 (2) Inspectors: Plumbing Ft Mechanical (1) Inspector: Building (temporary as needed) (1) Structural Engineer (Funded by structural review fees) .21000 FICA 18,461 Social Security and Medicare taxes .23000 Health Insurance 14,017 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 6,443 Allocation cost of workers' compensation premimums paid to the Florida League. Subtotal Personnel Services $ 280,238 OPERATING EXPENSES .34000 Contractual Services $ 41,600 Fees to external contractor that provides 34100 Cont Svc: Temporary Labor .41002 Telecomm:Internet Electrical inspections. 3,000 Funding for temporary labor staff to assist with operations. 240 Estimated air card cost for internet access. M BUILDING DEPARTMENT Code 001 - 0400 - 524. * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION �... ! OPERATING EXPENSES_- Continued .42000 Postage 400 Correspondence and certified mail .45100 ISF: Risk Management 6,926 Allocation costs for property, casualty and general liability insurance premiums paid to the Florida League. .45200 ISF: Fleet Maintenance 8,417 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .46200 Repairs and Maintenance 500 Estimated funding requirement for repairs and maintenance to furniture, fixtures, equipment not otherwise insured by service contracts. .47000 Printing 350 Printed forms for Building: permits, garage sale, other miscellaneous printing .51000 Office Supplies 500 Pens, paper, ink and other office supplies for a one year period for three (3) full - time employees .52200 Other Operating Expenses 2,000 Paper, printer cartridges, filing cabinets 0 mince €laneous supplies for Building Department .54000 Subscriptions and Memberships 300 Funding for various professional associations and publications. Subtotal: Operating Expenses $ 64,233 TOTAL: Building Department $ 344,471 B -5 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida CODE ENFORCEMENT DEPARTMENT Services, ,Functions andActivities The Code Enforcement Department performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the community and its residents, staff is able to achieve an exceptionally high compliance percentage. Continuing violations are processed through the Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Police, Public Works and Finance Departments in order to achieve Village -wide community improvement programs. BUDGET HIGHLIGHTS This department is estimated to generate $150,000 in General Fund Revenues. C -2 FY'10 FY'11 Change Personnel costs .. ............................... $ 138,153 $ 139,775 $ 1,622 Operating costs .. ............................... 37,744 36,633 (1,111) Capital outlay .... ............................... - - - TOTAL ...... .................. I......... $ 175,897 $ 176,408 $ 511 This department is estimated to generate $150,000 in General Fund Revenues. C -2 Code Enforcement Division Code 001 - 0351 - 529. * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION" .r` PERSONNEL SERVICES .12000 Regular Salaries .14000 Overtime 18250 Longevity Pay 21000 FICA .23000 Health Insurance .24000 1SF: Workers' Compensation Subtotal Personnel Services $ 110,337 (1) - Code Enforcement Supervisor (1) - Code Enforcement Officer (1) Administrative Secretary - 50% allocated with Planning Et Zoning 2,000 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations 500 Benefit paid to tenured employees per policy. 8,632 Social Security and Medicare taxes 13,980 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 4,326 Allocation cost of workers' compensation premimums paid to the Florida League. $ 13 9, 775 OPERATING EXPEN5ES .34000 Contractual Services .34200 Court Filing Fees 41002 Telecomm:Internet 42000 Postage $ 1,200 Funding for outsourced clerical assistance 6,000 Cost to record notices, orders and lien releases. 1,000 Estimated air card cost for internet access. 6,000 Correspondence and certified mail, notice of violations C -4 Code Enforcement Division Code 001- 0351- 529. * * * ** CODE CLAS5IFICATION AMOUNT EXPLANATION Y ..... OPERATING EXPENSES - Continued .45100 ISF: Risk Management .45200 1SF: Fleet Maintenance 46200 Repairs and Maintenance .47000 Printing 51000 Supplies: General Office .52200 Supplies: Other operating 52225 Supplies: Computer IT Related .52400 Uniforms .54000 Subscriptions and Memberships .58000 Training and Education 6,642 Allocation costs for property, casualty and general liability insurance premiums paid to the Florida League. 10,721 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. 250 Funding for emergency repairs for equipment not under contractual arrangements. 1,200 Printing of educational or advisory pamphlets and notices of violation 900 Pens, paper, ink and other office supplies for a one year period for two and one half (2.5) full - time employees and Code Enforcement activities. 500 Toner for printers, special software requirements to support Code Enforcement program 1,100 Laptop computer replacement. 200 Uniform costs for two (2) staff members. 120 Florida Association of Code Enforcement 800 Continued education funding for enforcement staff. Subtotal: Operating Expenses $ 36,633 r TOTAL: Code Enforcement Department: $ 176,408 C -5 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida LIBRARY DEPARTMENT Services, ,unctions and Activities Brockway Memorial Library provides area residents with free access to library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistance to gain access to information, meeting various personal, educational and professional needs. The Library promotes community enrichment and individual achievement through reading. The Library keeps its shelves filled with best sellers, latest works by popular authors, magazines and periodicals, audio books, videos and large print books. BUDGET HIGHLIGHTS L -2 FY'10 FYI Change Personnel costs .. ............................... $ 293,222 $ 293,388 $ 166 Operating costs .. ............................... 83,038 83,498 460 Capital outlay .... ............................... 37,612 35,355 2,257 TOTAL ... ............................... $ 413,872 $ 412,241 $ 1,631 This Division generates $15,250 in revenues to the General Fund. L -2 LIBRARY DEPARTMENT Code 001 -1 500 -571 - * * * ** ....................................................... CODE CLASSIFICATION AMOUNT � � EXPLANATION ... �. .... PER50NNEL SERVICES .11000 Executive salaries $ 75,801 Library Director base salary .11001 Executive Benefit 6,500 Executive benefit package .11002 Executive Benefit Car Allowance 600 Funding for car allowance .12000 Regular Salaries 159,416 (1) Youth Services Librarian (full -time) (1) Adult Services Librarian (full -time) (1) Library Assistant 11 (part -time) (5) Library Assistant I (part -time) (1) Library Page (part-time) .18250 Longevity Pay 3,750 Benefit paid to tenured employees per policy. .21000 FICA 18,824 Social Security and Medicare taxes .23000 Health Insurance 14,077 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 14,420 Allocation cost of workers' compensation premimums paid to the Florida League. Subtotal Personnel Services $ 293,388 OPERATING EXPENSES .34000 Contractual Services $ 14,743 Maintenance contracts for A/C, smoke and fire alarms, and security alarm, exterminator, janitorial services. .40000 Training & Education 970 Annual Florida Library Association Conference and Workshops for 2 attendants. .41002 Telecommunication: Internet 1,166 Estimated costs for Follett services .42000 Postage 576 Library correspondence and book and film postage. .43100 Electricity 16,257 Estimated annual cost of electrical services based on current actual FPL usage .43300 Water 180 Estimated water consumption L -4 LIBRARY DEPARTMENT Code 001 - 1500 - 571 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION . .. . • • QPERATING EXPENSES- Continued_ .45100 ISF: Risk Management 35,465 Allocated costs for property, casualty and general liablity insurance premiums paid to the Florida League. .46200 Repair and Maintenance 4,425 A/C service 6t parts not covered under contract, plumbing and electrical services, carpet cleaning and general maintenance of building. .47000 Printing 1,192 Book binding, bookmarks, brochures, and various library forms. .48000 Advertising and Promotions 1,240 Summer reading programs, various reading programs, Reading Clubs. .51000 Supplies: General office 709 Pens, paper and other office supplies for a one year period for three (3) full -time employees. .52200 Supplies: Other operating 6,375 Book jacket covers, book processing supplies, audio -video cases, CD albums, magazine and paperback protectors, barcode labels, books It media repair supplies, back -up tapes, data It printer cartridges, security tags, book & video pockets, paper towels. .54000 Subscriptions and Memberships 200 Florida Library Association Subtotal: Operating Expenses $ 83,498 CAPITAL OUTLAY .66000 Books, Publications, Library $ 27,500 Annual funding or books, periodicals, library Materials materials, large print books, and reference materials. .66100 Media Subtotal: Capital Outlay TOTAL: Library Department 7.855 Annual funding for books -on -CDs, videos /DVDs and on -line databases. $ 35,355 $ 412,241 L -5 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami shores pillage, Florida RECREATION DEPARTMENT Administration Division Services, ,Functions anddActivities The Administration Division is responsible for coordinating the highest quality of cultural and recreational programs for Village residents. This includes directing, planning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual recreation operating budget, five year capital plan, the Fine Arts programs, as well as coordinating the daily operations. BUDGET HIGHLIGHTS R -2 FY'10 FY'11 Change Personnel costs .. ............................... $ 156,980 $ 157,649 $ 669 Operating costs .. ............................... 47,380 38,445 (8,935) Capital outlay .... ............................... - - - TOTAL ... ............................... $ 204,360 $ 196,094 $ 8,266 R -2 RECREATION DEPARTMENT - ADMINISTRATION Code 001 - 1401- 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION .. ...... PERSONNEL SERVICES .11000 Executive salaries $ 83,915 .11001 Executive Benefit 6,500 .12000 Regular wages 43,544 .14000 Overtime 500 .18250 Longevity 1,500 .21000 FICA 10,401 .23000 Health Insurance 9,398 .24000 ISF: Workers' Compensation 1,891 Recreation Director Executive benefit package (1 ) Executive Assistant Funding estimate for overtime required during summer and special events and Board meetings. Benefit paid to tenured employees per policy. Social Security and Medicare taxes Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits Allocated cost of workers' compensation premiums paid to the Florida League. R -5 Subtotal Personnel Services $ 157,649 OPERATING EXPENSES .31000 Professional services $ 5,250 Funding for the Recreation Participant Insurance and related reports. .34000 Contractual services 4,500 Service contracts on equipment, extermination fees, and other related activities to operate the department. .34750 Contr: Unity Day 16,000 Funding for the Village's annual Unity Day. .40200 Travel: per diem costs 65 Funding for per -diem charges at conference. .40300 Travel: Local mileage 50 Funding to reimburse staff for use of their personal vehicles. .41200 Telecomm: Cellular - Funding for AtftT cellular phones R -5 RECREATION DEPARTMENT - ADMINISTRATION Code 001- 1401 - 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION..l.W. ... ... OPERATING EXPENSES continued .42000 Postage 150 Estimated costs for postage .45100 ISF: Risk Management 2,750 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .46200 Repairs /Maintenance 150 General repair costs for items not under maintenance or warranty agreements. .47000 Printing 750 Funding for publication of Recreation programs and events. .48000 Advertising Et Promotions 150 Estimated annual funding for advertisements and events for the department .51000 Supplies: General Office 1,500 Annual funding for genera( office supplies including pens, pencils, ink. .52200 Supplies: Other operating 1,000 Annual funding for supplies necessary to maintain the operations of the department. .52400 Uniforms 350 Funding to provide uniforms to staff. .52100 Fine Arts Commission Et Program 3,000 Annual funding request for the Fine Arts Commission, providing education and entertainment events throughout the year. .54000 Dues, Membs, Subscript. 600 Annual funding estimate for membership to FRPA and NRPA. Subtotal: Operating Expenses $ 36,265 �,r. rv-w, ' `�:,r � .�:.�'�� '_. ;,,., .- ... ��' � �`✓ � �,: � Y',,.r�;; _� ` . ,i,z ice' .,..,N '..rr ;`"!;� �;.r�„ � ;�.., , ,�,;_.: ;�" ;� �,.:�: OTHER EXPENSES .81000 MSV Community Band $ 2,180 Annual funding for negotiated band appearances at Village- sponsored and other related events. Subtotal: Other Costs $ 2,180 ...,�... G' ^�'� ✓r:� - �..,„ci�f,= �.�,..,e�, Y � a - >.r" � � r- y^.��%-N Z �J t .✓rf�.,`'�.r' - � � A � ' ,�i-. ,F.... .�- y�X".�^ ,-' TOTAL: Recreation - Administration $ 196,094 M FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Athletics Division Services, ,unctions andActivities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball and softball. The intramural programs average 250 participants per sport. The Athletic Supervisor coordinates scheduling with the travel soccer and travel baseball club teams. The travel club programs were outsourced and all funding has been eliminated from this years budget. The after school care program runs from August to June with an average of 70 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid - August with a maximum of 150 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, art and crafts, and facilities. Athletics also runs an average of 15 specialty sports camps throughout the year. BUDGET HIGHLIGHTS This Division generates 1366,600 in revenues to the General Fund including programs R -7 FYI 0 FYI Change Personnel costs .. ............................... $ 211,424 $ 217,723 $ 6,299 Operating costs .. ............................... 72,500 76,575 $ 4,075 Capital outlay .... ............................... TOTAL ...... . ..................... . ..... $283,924 $ 294,298 $ 10,374 This Division generates 1366,600 in revenues to the General Fund including programs R -7 RECREATION DEPARTMENT - ATHLETICS Code 001 -1402 -572 * * * ** ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 162,283 (1) Athletics Supervisor Subtotal Personnel Services $ 217,723 (1) Assistant Athletics Supervisor OPERATING EXPENSES (1) Program Coordinator $ 4,200 Funding for annual service agreements on (1) Administrative Assistant .14000 Overtime 2,000 Funding estimate for overtime required during .34150 ConSvcs: Rec Programs 10,000 Funding for specialty camp instructors not summer and special events. .18250 Longevity 1,500 Benefit paid to tenured employees per policy. .21000 FICA 12,682 Social Security and Medicare taxes .23000 Health Insurance 18,600 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 24000 ISF: Workers' Compensation 20,658 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 217,723 OPERATING EXPENSES .34000 Contractual services $ 4,200 Funding for annual service agreements on equipment located in Athletics; payment for sports officials. .34150 ConSvcs: Rec Programs 10,000 Funding for specialty camp instructors not engaged as employees. .40200 Travel: Local Mileage 50 Funding to reimburse staff for use of their personal vehicles. .41200 Telecomm: Cellular 120 Funding for AT &T cellular phones. R -10 RECREATION DEPARTMENT - ATHLETICS Code 001 -1402- 572 - * * * ** _......., r........o.._.. o......._.._......._..®.. M...._..e ..s.._...,...._........_..... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .42000 Postage 40 Funding for special mail outs. .43100 Electricity 11,000 Estimated annual cost for electrical services based on current actual FPL usage. .43300 Water 500 Annual funding for water consumption. .45100 ISF: Risk Management 16,752 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .45200 ISF: Fleet Maintenance 18,793 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .46200 Repairs /Maintenance 7,800 Funding to maintain and repair all athletic equipment and the facility. .47000 Printing 200 Funding for special printing requirements. .51000 Supplies: General Office 1,800 Funding for general office supplies for four staff members including pens, pencils, etc .52200 Supplies: Other operating 3,500 Funding for supplies used by participants and equipment needs. .52400 Uniforms 1,300 Funding to provide uniforms to staff. .52420 Uniforms - Special Camps 150 Funding to provide specialty uniforms for special camp programs. .54000 Dues Et Subscriptions 270 Funding for FRPA Et NRPA memberships. .58000 Training Ft Education 100 Funding to send staff to FRPA Training. Subtotal: Operating Expenses $ 76,575 TOTAL: Recreation - Athletics $ 294,298 R -11 RECREATION DEPARTMENT Summer Camp Code 001 - 1407- 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION .. R PERSONNEL SERVICES .13000 Other Wages $ 61,281 Summer Camp Counselors: fulltime temporary .21000 FICA 4,688 Social Security and Medicare taxes .24000 ISF: Workers' Compensation - Allocated cost of workers` compensation premiums paid to the FL League. Subtotal Personnel Services $ 65,969 ...,.._�_..... z_..�.�._s - f"�,_a.,.� _ ..._...n_ - _.,..�c_r ..,r.��....,,. .- ,-- ,...... '��.- m..,:...z'.�. ,�.��.r✓�,.....r.�,.. Y'- .ter.. -�� ,'E';r,..,,,,.,,.'r r' e..�,>v. ?i." �.r.,. `"i�m,,._:� .�, r�....<._ OPERATING EXPENSES .34000 Contractual services $ 14,200 Funding for the payment of transportation and special programs assigned to outside vendors. .40100 Special Events /Field Trips 12,000 Funding for events and trips sponsored by the summer camp program. `44000 Rental 1,700 Rental of equipment / supplies for program. .45100 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .47000 Printing 400 Registration forms, flyers, and posters for summer camp. .48000 Advertising €t Promotion 400 .51000 Supplies: General Office 100 General office supplies for staff. .52200 Supplies: Other operating 4,500 Supplies and equipment used for program. .52400 Supplies: Uniform 3,500 Funding for uniform costs for staff /participants Et CITs Subtotal: Operating Expenses $ 36,800 ris �°�: �rr`^a .,sw,.::�1..;sF�" ,..,;_ >f, � 1::.,�,_s^y":.e..azj�. ✓.l' S ��- -.... t�. ,� ✓^, i - ' ��v" � ,�.w�- ,'�- s:.- ..�- :,/�c'�Y,i -w� r�t� __ i'''^. ��... f� it r i -,M r{t i., TOTAL: Recreation - Summer Camp $ 102,769 R -14 CODE CLASSIFICATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation RECREATION DEPARTMENT Intramural Soccer Program Code 001 -1409- 572 - * * * ** AMOUNT EXPLANATION $ 18,571 Part time Et seasonal coaches 1,421 Social Security and Medicare taxes - Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 19,992 �..��'Z'�'. -..SAM r�.:. �`��s�1��✓ Vi=i, f. :.: of ✓1�� - j,;,i� {'�.. - -Z �r t� i rr s- - �; j �, _ _ _ __, OPERATING EXPENSES .34000 Contract services $ 1,250 Funding for the payment of referees. .45100 ISF: Risk Management 52200 Supplies: Other Operating 52400 Uniforms - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. 8,225 Equipment, trophies, and supplies 6,500 Funding for uniform costs for participants and coaches. Subtotal: Operating Expenses $ 15,975 TOTAL: Recreation - Intramural Soccer $ 35,967 R -16 CODE CLASSIFICATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation RECREATION DEPARTMENT Intramural Baseball Program Code 001 - 1411 - 572 - * * * ** AMOUNT EXPLANATION $ 11,841 Part time Et seasonal coaches 906 Social Security and Medicare taxes - Allocated cost of workers' compensation premiums paid to the Forida League. Subtotal Personnel Services $ 12,747 ,.,e �.. -r -� .,_,_ ,.,,.. -. i r � .r,.�,,.. ., �...,� .,�..,,� -. _dry, a- r^,� -».�.. �.,r ..__F..:,m �,.��r- :.,✓� =�' r�.�rn. „vy-._.. �..,.� -4� ✓ e� r u,%f_��.,.,1 OPERATING. EXPENSES .34000 Contract services $ 1,500 Funding for the payment of umpires .45100 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .52200 Supplies: Other Operating 4,500 Equipment, trophies and supplies used for program. .52400 Uniforms 7,200 Funding for uniform cost for participants and coaches. Subtotal: Operating Expenses $ 13,200 ,- r—e, �,-. _.a.. _t,-, - :.,..ro .. . r. -..,.- ,.....,....r: / i.- ..�m, , ,zfn,. _..,,. =A. � ....,,.T. -N il.,'.r.,:.,rm f rixv ,��','t .r_f /�,..,. ✓:.,,Ji�f`f .. ,.r,..n { i,.,.,,_,�! t .,r»... ,.- I, -«..., r...>.,., i TOTAL: Recreation - Intramural Baseball $ 25,947 R -18 RECREATION DEPARTMENT Softball Program Code 001 -1412- 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation $ 3,807 Part time a seasonal coaches 291 Social Security and Medicare taxes Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 4,098 OPERATING EXPENSES �, ... .34000 Contract services $ 600 Funding for the payment of umpires. .45100 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .52200 Supplies: Other Operating 1,200 Equipment, trophies and supplies used for program. .52400 Uniforms 1,500 Funding for uniform cost for participants and coaches. .58000 Membership subscriptions 350 Fees to participate in multi- agency program. Subtotal: Operating Expenses $ 3,650 TOTAL: Recreation - Softball $ 7,748 R -20 RECREATION DEPARTMENT Intramural Basketball Program Code 001 -1413- 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES 13000 Other Wages 21000 FICA 24000 ISF: Workers' Compensation $ 13,386 Part time & seasonal coaches 1,024 Social Security and Medicare taxes - Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 14,410 ...,., m� ..�"'r..��,,._,-- w,;.,.�„,� -; Y ✓' f; ,t. >.'�s �z.,,,,� _ _ ,.n, ;✓ .,, zr,. -.l 1 ;'�..r� ,r.�:» »r, .�f �.,rr.,. :�.c '�� ..,._.::�'"r; W ...,.yc. .r.,�:_,.- f , � � - Q OPERATING EXPENSES .34000 Contract services $ 1,000 Funding for the payment of referees 45100 ISF: Risk Management 52200 Supplies: Other Operating .52400 Uniforms - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. 4,300 Equipment, trophies and supplies used for program. 3,500 Funding for uniform cost for participants and coaches. Subtotal: Operating Expenses $ 8,800 �._W „<.. ,,.,...,. --�:. ✓� ., r >, sa.' >�..�...�<% _ ,- .,.,,.,, �. ,._.Wr.r ..��' ».._. �, „rcr - ,_..,�,�. r” r�.,�, .> ,' .,rW ». r'�0,. >. n....' a� �.,,,h�' r.,.,... ,� /l _,.✓ ..,�...,.. „��_,,._ >..��.. TOTAL: Recreation - Intramural Baseball $ 23,210 R -22 RECREATION DEPARTMENT After School Program Code 001- 1414 - 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation $ 58,000 Part time ft seasonal coaches 4,437 Social Security and Medicare taxes - Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services S 62,437 .r�r. � �v<.�, ,. �,,,.�.. , ,.h.. - -,,. ,_.,,.. �<� � r'�,✓ r-x „�� .�,- r:"ro.,r ltrT,fl -�!. rf r �',,,: -� N��; -� .2,... . ,_ rr., -.., .,T,,,.,. OPERATING EXPENSES .34000 Contract services .40100 Special Events / Field Trips .45100 ISF: Risk Management 051000 Supplies: General Office $ 3,000 Funding for the payment for special instructors and teachers. 5,000 Funding for events and trips sponsored by the after school program. - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. - General office supplies for staff. .52200 Supplies: Other Operating 8,000 Supplies used for program. .52400 Uniforms 800 Funding to provide uniforms to staff. Subtotal: Operating Expenses $ 16,800 TOTAL: Recreation - After School $ 79,237 R -24 RECREATION DEPARTMENT Flag Football Program Code 001- 1415 - 572 - * * * ** ........................_................_.....,.........._....._..,... ......_......._...,...._....._ CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 5,220 Part time Et seasonal coaches .21000 FICA 399 Social Security and Medicare taxes .24000 ISF: Workers' Compensation Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 5,619 r_.:..,:,�. _ rte, .�...r,ai ,.....,,�. .�,.�£,_ l � :,:,._.., ... -,a., ,...,., - 1 ✓ ! _z.. � OPERATING EXPENSES 34000 Contract services $ 300 Referees .45100 ISF: Risk Management - Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .52200 Supplies: Other Operating 400 Equipment for program, footballs, f €agbelts ect. 52400 Uniforms 500 Funding for uniform cost for participants and coaches. .58000 Membership subscriptions 1,000 Fees to participate in multi - agency program. Subtotal: Operating Expenses $ 2,200 TOTAL: Recreation - Flag Football $ 7,899 R -26 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Community Center Division Services, ,Functions and Activities The Recreation Community Center Division runs over 40 recreation classes a week and coordinates special events throughout the year including Unity Day, Winterfest, Marshmallow Drop and Memorial Day program. BUDGET HIGHLIGHTS This Division „generates „k296,000 in revenues to the General„ Fund. R -27 FY'09 FY'10 Chance Personnel costs .. ............................... $ 206,294 $ 207,881 $ 1,587 Operating costs .. ............................... 217,340 256,302 38,962 Capital outlay .... ............................... - _ _ TOTAL ............. . .................... $ 423,634 $ 464,183 $ 40,549 The capital outlay has been centralized in the Capital Project Fund. This Division „generates „k296,000 in revenues to the General„ Fund. R -27 RECREATION DEPARTMENT - COMMUNITY CENTER Code 001- 1403 - 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 140,698 (1) Recreation Superintendent (2) Maintenance Worker II (1) Basketball Attendant .13000 Other Wages 32,819 (2) Comm. Ctr. Attendant. .14000 Overtime 1,950 Funding estimate for overtime required during summer, special events and facility rentals. .18250 Longevity 2,500 Benefit paid to tenured employees per policy. .21000 FICA 13,614 Social Security and Medicare taxes .23000 Health Insurance 14,055 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 1SF: Workers' Compensation 2,245 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 207,881 .34000 Contractual services $ 2,500 To maintain AC, pest control, time clocks, .34150 Cont Svcs: Recreation office equipment and fund police costs for special events. 182,671 Funding for classes and programs offered at the Center R -30 RECREATION DEPARTMENT - COMMUNITY CENTER Code 001 -1403- 572. * * * ** ............................................................... r.... �.. �. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .41200 Telecomm: Cellular 60 Funding for AT&T cellular phone. .43100 Electricity 25,725 Estimated annual cost for electrical services based on current usage. .43300 Water 1,044 Annual funding for water consumption. .45100 ISF: Risk Management 24,303 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .46200 Repairs /Maintenance 10,840 Funding to provide on -going maintenance and repairs to building and equipment at the Community Center. .47000 Printing - Funding for special flyers. `:48000 Advertising & Promotions Funding for promotional events. .49000 Other current charges 312 Annual fire safety permit and elevator permit. .51000 Supplies: General Office - General office supplies for staff. .52200 Supplies: Other operating 7,450 Funding for supplies used in classes and other activities sponsored by the Village. .52400 Uniforms 600 Funding to provide uniforms to staff. .54000 Subscriptions /Memberships 360 Membership to FRPA .58000 Training Ft Education 255 Estimated funding required to attend mandatory training for staff. Subtotal: Operating Expenses $ 256,120 ___��,: -�Y. s^f✓ 1z.,.- hrf^r„tf ;1`�_rdf ..�,x�.r.. �. . �.,,_._, l`y 7i. l,.- ?r..,°, /, .r�.:�?.,? 7.s�r.`~':-"`�l,s �,1r"J _ �,t _} I j�. -.- f - TOTAL: Recreation - Community Center $ 649,172 R -31 Fly 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Aquatics Division Services, Functions and Ac tiv ittes The Miami Shores Aquatic Facility is comprised of a 8 lane competition pool, activity pool and jacuzzi offering comprehensive aquatic program including adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons, and interactive toys. This state -of- the -art facility offers the best aquatics facility in the area, competing with several large capacity facilities. The Aquatic Center also hosts several special events including egg dive, teen nights, dive -in theater and family nights. BUDGET HIGHLIGHTS Significant changes include reduction in personnel costs for other wages and workers' compensation cost allocation. This Division generates $236,000 in revenues to the General Fund R -32 FY'10 FYI Change Personnel costs .. ............................... $ 374,712 $ 364,164 $ (10,548) Operating costs .. ............................... 213,898 218,281 4,383 Capital outlay .... ............................... 23,084 - 23,084 TOTAL ... ............................... $ 611,694 $ 582,445 $ 29,249 Significant changes include reduction in personnel costs for other wages and workers' compensation cost allocation. This Division generates $236,000 in revenues to the General Fund R -32 RECREATION DEPARTMENT - AQUATICS FACILITY Code 001- 1405- 572 - * * * ** ...... e.._..._.._.._.......... w........ e.._.._. ._..............o............ CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 150,108 (1) Aquatics Supervisor (1) Assistant Aquatics Supervisor (1) Lifeguard III .13000 Other Wages 161,000 Funding for (1) Swim Coach and part time and seasonal staff and (2) Lifeguard II .14000 Overtime 2,000 Funding estimate for overtime required during summer and special events. .18250 Longevity 1,750 Benefit paid to tenured employees per policy. .21000 FICA 24,087 Social Security and Medicare taxes ..23000 Health Insurance 13,994 Estimated annual employee costs for health, denta€ and other contractually obligated non liability benefits .24000 ISF: Workers' Compensation 11,225 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotol Personnel Services $ 364,164 OPERATING EXPENSES .34000 Contractual services $ 2,573 Funding for pest control at concession, .34150 Cont Svcs: Recreation Aquatics .34250 Cont Svcs: Pool Concession office equipment, fire extinguisher, and thorguard. 7,000 Funding for swim instructors. 30,000 Funding for the purchase of supplies at the concession stand at the Aquatics facility. R -35 RECREATION DEPARTMENT - AQUATICS FACILITY Code 001 - 1405 - 572 - * * * ** ........ •................ wy...................... .....i...................w.r... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued .41200 Telecomm: Cellular 50 Funding for ATILT cellular phone, .43100 Utilities: Electricity 52,500 Estimated annual cost for electrical services based on current usage. .43200 Utilities: Water 6,500 Annual funding for water consumption. .45100 iSF: Risk Management 40,858 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .46200 Repairs & Maintenance 8,500 Funding to maintain and repair equipment located at the aquatics facility. .47000 Printing 400 Funding for printing of notices. 48000 Advertising & Promotions 600 Funding for promotions Et lifeguard ads. .49000 Other current charges 2,500 Funding for the pool, spa, and activity area fees to the State of Florida and Dade County. .51000 Supplies: General Office 750 General office supplies for staff. .52200 Supplies: Other operating 15,000 Supplies for concession and operations. .52400 Supplies: Uniform 3,500 Funding to provide uniforms to staff. .52500 Supplies: Chemicals 47,200 Funding for the purchase of chlorine and other chemicals to operate facility. .54000 Subscriptions Et Memberships 350 Membership fee to FRPA. Subtotal: Operating Expenses $ 218,281 TOTAL: Recreation - Aquatics Facility $ 582,445 R -36 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT Tennis Division Services, .Tunctions andAct v tie The Operation of the Tennis Division was reorganized at the start of FY09110 with the Tennis position outsourced. The Tennis courts remain open and a part -time employee is present when the Tennis Pro is not on- duty. BUDGET HIGHLIGHTS FY'10 Personnel costs .. ............................... $ 65,029 Operating costs .. ............................... 7,502 Capital outlay .... ............................... - TOTAL ... ............................... $ 72,531 FY'11 Change $ 9,925 $ (55,104) 4,656 (2,846) $ 14,581 $ (57,950 R -37 RECREATION DEPARTMENT - TENNIS Code 001 -1406- 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION . w .. PERSONNEL SERVICES .13000 Other Wages $ 8,553 (1) Clerical Assistant (PT) ,.18250 ..... .Longevity 2.50......... Contractual... benefit ....paid to....tenured...employees per contract Et policy. .21000 FICA 673 Social Security and Medicare taxes Subtotal Personnel Services $ 9,476 f f - ...L `..� �.r..'��o.._ C .'��r,;,...,� r^ ft�. ,.r,.'"1' ,�.r,r N ".° .!_ �.. /_,1�....m 1. h3,f..l,..uzf„ �-" .,,,rri, >>- -,r ._.ariria_ ✓,r,..;n',, ,.,?�sl,.f�j.. _: ,2 f. `'.i .r:I ., ,,L.',.,,,; P,, ..,�.;, r:r .._, ,.�, Gr.,,,,;,..: OPERATING EXPENSES .43000 Utilities: Water $ 150 Annual funding for water consumption. .45100 ISF: Risk Management 2,101 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League, A6200 Repairs/ Maintenance 1,500 Cleaning materials, wind screen replacement and other related repairs. .51000 Supplies: General Office 25 General office supplies .52200 Supplies: Other operating 700 Supplies for maintenance of tennis office. Subtotal. Operating Expenses S 4,476 TOTAL: Recreation - Tennis $ 13,952 R -39 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT Operational Division Services, ,unctions andActivities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, responding to ....... ......... ... requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a data driven/community-oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Drug Abuse Resistance Education (D.A.R.E.) officer is also assigned to ongoing drug education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. BUDGET HIGHLIGHTS Personnel costs .. ............................... Operating costs ......... . ............. . ......... . Capital outlay ..... ............................... Crime Watch .......................... TOTAL... ............................... FYI FYI Change $ 4,763,337 $ 4,913,232 $ 149,895 649,016 675,104 26,088 1,650 .1,500 (150) $ 5,414,003 1 5,589,836 $ 175,833 Significant changes include increase in personnel cost due to the increases on pension costs. Increase in operating costs are due to reallocation of workman's compensation costs. This Division generates app o. xi mately $381,ODD m General ,eral , , Fund revenues. MV. POLICE DEPARTMENT - OPERATIONS Code 001 -0900 -521 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive sa €aries $ 383,453 (1) Police Chief; (3) Lieutenants .11001 Exec Benefit 6,500 Executive benefit package .12000 Regular wages 2,574,540 (4) Sergeants (4) Detectives (1) Corporal (21) Police Officers (4) Telecommunication Officers (1) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Courier (allocated) Funding for Holiday pay; Supervisor's relief pay; Vacation / Sick time 114000 Overtime 168,500 Funding for intermittant overtime requirements. Taskforce operations. (HIDTA,SFMLTF) .14500 Court Standby Program 2,400 Payment due to Miami Dade, prorating the costs of the Court Coordinator. .15000 Offduty Assignment 217,534 Funding for security details provided to private entities. Services are provided off -duty, do not interfere with general operations and are fully funded by fees charged to the vendor along with a 25% surcharge to the General Fund. .18250 Longevity 7,500 Benefit paid to tenured employees per policy .21000 FICA 256,575 Social Security and Medicare taxes .22000 Retirement - Police Pension 940,000 Actuarially calculated contribution required by the Village to fund the benefits paid to members of the PBA / Police Retirement Plan. W POLICE DEPARTMENT - OPERATIONS Code 001 -0900- 521 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES (continued) .23000 Health Insurance 198,928 Annual costs for Village- sponsored health, dental and long term care policies. .23001 Dependent - Insurance 19,200 Per PBA contract employer will contribute fifty dollars ($50) per month toward the cost of obtaining dependent coverage. .23020 Insurance - Bonus 61,440 Per PBA contract employer will provide an insurance cash bonus of one hundred sixty dollars ($160) per month to each barganing unit member, to be applied by the employee toward insurance coverage. .23100 Retirement Insurance 5,500 Funding for the Village's contractual portion of the Police officers' Retirement insurance benefit. .23200 Emp Benefit - Savings Bond 1,800 Contractually mandated purchase of $100 savings bond for qualified officers. 24000 ISF: Workers' Compensation 69,362 Allocation of workers compensation premiums paid to the Florida League. Subtotal Personnel Services $ 4,913,232 OPERATING EXPENSES .34000 Contractual services $ 82,991 Funding for contractual services including veterinary service, uniform cleaning, radios, AC and other electrical items, janitorial services, decontamination services and annual physical exams. .40000 Travel 2,500 Meals, lodging and per diem costs for staff attending training related events. .41100 Telecomm: Long distance 200 Estimated costs for long distance or toU calls. .41200 Telecomm: Cellular 10,992 Estimated charges for cellular communications. .41300 Telecomm: Pager Svc 510 Estimated charges for pager services. .42000 Postage 600 Postage for miscellaneous correspondence. P -7 POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 - 521 -* ; * ** .......... s... ............. r............r.. ......s..............w......... .......... •. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING.. EXPENSES (continued) .42100 Courier/ Delivery charges 250 Hand delivery and overnight service for regulatory 43100 Electricity .43300 Water .44000 Rental 44100 Rental - Spec Detail Vehicle 45100 ISF: Risk Management 45200 ISF: Fleet Maintenance .46200 Repairs /Maintenance .47000 Printing .48000 Advertising Fa Promotions 51000 Supplies: General office 7,800 Funding for officer recognition programs and the Annual Police Chief Dinner, 6,400 Pens, paper, ink and other office supplies for a one year period for department staff . .; documents. 31,320 Estimated annua€ cost for electrical services based on current actual FPL usage. 1,000 Estimated utility costs for water consumption at the station. 4,390 Fees related to the use of county -based equipment and unmarked vehicles. 11,800 Funding for supplemental enforcement vehicles and police motorcycle leases. 76,806 Allocated costs for property, casualty and general fiablity insurance premiums paid to the Florida League. 307,757 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. 10,600 Funding for repairs or maintenance costs not under warranty or separate coverage including pistol range, IT Equipment and peripherals. 2,200 Funding for stationary, business cards, IDs, stickers, survey cards, and notices. 7,800 Funding for officer recognition programs and the Annual Police Chief Dinner, 6,400 Pens, paper, ink and other office supplies for a one year period for department staff . .; POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 - 521 - * * * ** .rw. w..nr w.... w. e......... w...... w.... v......r.. r...... ....we........ w. w.......®..........s CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued .52200 Supplies: Other Operating 39,634 Funding for the costs of firearm supplies and ammunition, first aid supplies, K9 supplies, materials for detective bureau and commissary supplies. .52400 Uniforms 32,128 Funding for uniforms and equipment identified in PBA contract. .54000 Subscriptions / Memberships 3,676 Funding for annual memberships, subscriptions and reference materials required for operations. .54500 Licenses Et Permits 5,000 Funding for software and network licensing. .58000 Training Et Education 30,850 Funding for mandatory police retraining and other specialized educational activities. .58100 Tuition Reimbursements 6,500 Contractually required funding for qualified staff associates. Subtotal: OperatinS Expenses $ 675, 104 - ,.__..». l ....:.: .. �.,, -, .... ...s ,r�i.n �., >�� t r..- �.. ..,.,.,.1 1 ✓ ' »_..r, l3 f' - - - �j i/ .58100 Crime Watch $ 1,500 Funding for specialized Crime Watch programs, including promotional materials 8 volunteer promotions. .83100 Crime Watch hostage Et Shipping - Postage for miscellaneous mailings. Subtotal: Crime Watch Expenses $ 1,500 TOTAL: Police - Operations $ 5,589,836 =0 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT School Guard Division Servfces, Functions andActivities The Miami Shores Police Department provides crossing guards for the safety of the children as they come and go to school during the year. They assist children in crossing several major thoroughfares in the Village in addition to monitoring their safety. This Division generates approximately $20,000 in General Fund revenues. P -10 BUDGET HIGHLIGHTS FYI FY'10 Chance Personnel costs .. ............................... $ 36,434 $ 39,907 $ 3,473 Operating costs .. ............................... 2,620 1,847 (773) Capital outlay .... ............................... - - - TOTAL ... ............................... $ 39,054 $ 41,754 $ 2,700 This Division generates approximately $20,000 in General Fund revenues. P -10 Subtotal: Operating Expenses $ 1,847 TOTAL: Police - School Guards $ 41,754 P -12 POLICE DEPARTMENT - SCHOOL CROSSING GUARDS ......... e...... a........w.... Code 001 -0901- 521 - * * * ** CODE ................ CLASSIFICATION — . .............. AMOUNT ...... w w o..s........r ... w EXPLANATION PERSONNEL SERVICES .12000 Regular Wages $ 7,106 (1) School Guard / Courier (allocated) .13000 Other Wages 26,017 (3) School Crossing Guards .18250 Longevity 250 Benefit paid to tenured employees per policy .21000 FICA 2,553 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 3,981 Allocation of workers compensation premiums paid to the Florida League. Subtotal Personnel Services $ 39,907 OPERATING EXPENSES .45100 ISF: Risk Management $ 1,247 Allocated costs associated with Village wide property, casualty and liability coverage provided by the Florida League. .52400 Uniforms 600 Funding for uniforms and equipment. Subtotal: Operating Expenses $ 1,847 TOTAL: Police - School Guards $ 41,754 P -12 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida POLICE DEPARTMENT COPS Grant Services, ,unctions andActivities In 2009, The Miami Shores Police Department applied for, and was awarded a COPS (CHRP) Grant. This competitive grant program was designed to provide funding directly to law enforcement agencies to create and preserve jobs and to increase our community policing capacity and crime prevention efforts. Miami Shores was very fortunate to receive an award for two officer positions for three years totaling $436,030. These officers have completed the Police Academy and are currently in the FTO program with our Police Department. BUDGET HIGHLIGHTS FY'l0 IFY'11 Change Personnel costs .. ............................... $ - $ 133,322 $ 133,322 Operating costs .. ............................... - - - TOTAL ... ............................... $ - $ 133,322 $ 133,322 P -13 POLICE DEPARTMENT - COPS Grants Code 150 -0902- 331 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Wages .21000 FICA .23000 Health Insurance 23001 Dependent - Insurance .23020 Insurance Bonus .24000 ISF: Workers' Compensation $ 106,837 (2) Police Officers 8,679 Social Security and Medicare taxes 9,463 Actuarially calculated contribution required by the Village to fund the benefits paid to members of the PBA / Police Retirement Plan. 1,200 Per PBA contract employer will contribute fifty dollars ($50) per month toward the cost of obtaining dependent coverage. 3,840 Annual costs for Village- sponsored health, dental and long term care policies. 3,303 Allocation of workers compensation premiums paid to the Florida League. Subtotal Personnel Seryices $ 133,322 R- M10 OPERATING EXPENSES "( Subtotal: Operating Expenses $ - TOTAL: Police - COPS Grants $ 133,322 P -15 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Administration Division Services, Functions and Activities The Administration Division of Public Works is responsible for the organizational functions of the. largest Village Department. All paperwork associated with this function (payroll, accounts payable, purchasing, customer service, workers' compensation, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities with support (intergovernmental coordination, etc.). A total of three budgeted positions supports this element of our department mission. BUDGET HIGHLIGHTS PW -2 FYI FY111 Charge Personnel costs .. ............................... $ 272,599 $ 269,218 $ (3,381) Operating costs .. ............................... 119,732 103,439 (16,293) Capital outlay... ... ........... ................. - - _ TOTAL .. ............................... $ 392,331 $ 372,657 $ (19,674) PW -2 PUBLIC WORKS - ADMINISTRATION DIVISION Code 001- 1203 - 534-* * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 101,289 Public Works Director base salary .11001 Executive Benefit 6,500 Executive Benefit package .12000 Regular Salaries 120,806 (1) Executive Assistant .14000 Overtime Funding for intermittent overtime requirements (1) Purchasing Agent (1) Data Processor (PT) .18250 longevity pay 3,000 Benefit paid to tenured employees per policy. .21000 FICA 17,717 Social Security and Medicare taxes .23000 Health Insurance 14,138 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 5,768 Allocated cost of workers' compensation premiums paid to the Florida league. Subtotal Personnel Services $ 269,218 a-. ,. ,..._FR.'S. ., i.. >.r �, f ,.., � >.,., �..... ,. >. i. _.. � �...r..,. ,.r. -�-- ..n, _f .r-.., ;,. . ,. -, �..r �, i. >...;5, - »,e..1 -�f ✓ - ..,,.,.,, i ,i..._ , >_. � _.� s. >.. -,.,. >..F,. >.. OPERATING EXPENSES .34000 Contractual Services $ 800 Office machine maintenance contracts .34300 Contract Services: Security 70,000 Funding for contracted security services at Public Works compound. .40000 Travel 500 Management seminars If training PW -5 PUBLIC WORKS - ADMINISTRATION DIVISION Code 001 -1203 -534= 't CODE CLASSIFICATIQN AMOUNT EXPLANATION , OPERATING EXPENSES - Continued .41200 Telecommunications: Cellular 1,000 Funding for AT&T Cellular phone .42000 Postage 60 Funding requirements for letters to staff and residents .45100 ISF: Risk Management 4,117 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. .45200 ISF: Fleet Maintenance 17,812 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .47000 Printing 100 Costs for publication of 'want ads' and mandatory reporting. .48000 Advertising and Promotions 2,000 Funding for public notices, advertisements or other public documents .49000 Other Current Charges 250 Funding for miscellaneous materials. .51000 Office Supplies 1,500 Pens, paper, ink and other office supplies for a one year period. .52200 Other Operating Expenses 1,500 Costs for materials required that are not specifically classified in other departmental line items. .54000 Dues, memberships & subscriptions 300 Funding for renewal of subscriptions. .54500 Licenses Permits and Taxes 3,000 GERM fee and other regulatory fees paid to State & County agencies .58000 Training and Education 500 Funding for staff reimbursement for educational advancements. Subtotal: Operating Expenses $ 103,439 - .-., TOTAL: Public Works - Administration $ 372,657 PW -6 FY 201 0 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Streets Division Services, Functions and - Activities The Streets Division of the Public Works Department functions as a multifaceted work force which accomplishes building maintenance, storm water management, and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry etc.) and manages downtown trash can / parking meter services. BUDGET HIGHLIGHTS PW -7 FYI FYI I Change Personnel costs ....... ............................... $ 148,211 $ 141,569 $ (6,642) Operating costs ....... ............................... 272,174 294,138 21,964 Capital outlay ........ ............................... - - - TOTAL ... ............................... $ 420,385 $ 435,707 $ 15,322 PW -7 PUBLIC WORKS - STREETS DIVISION Code 001-1202-541-***** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 111,622 (1) Streets Supervisor (2) Maintenance Worker II .14000 Overtime 400 Estimated funding measurement using past trends .21000 FICA 8,570 Social Security and Medicare taxes .23000 Health Insurance 13,960 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 7,017 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 141,569 PW -10 PUBLIC WORKS - STREETS DIVISION Code 001 - 1202- 541 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .34900 Contractual Services: $ 28,776 Funding for Village-wide maintenance Property Maintenance contracts includin A/C t erm� i t services based on current actual FPL usage .43300 Water 735 Village Hall, Public Works and rights -of- way water. .45100 ISF: Risk Management 3,941 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. PW -11 g , ex na on, janitorial services and elevator. .40000 Travel 25 Seminars and training sessions for supervisor and maintenance workers. .40200 Travel: Local Mileage - Reimbursement for local mileage, tolls and parking. .43101 Electricity: 189,000 Estimated annual cost for electrical Streetlights Village wide services based on current actual FPL usage .43102 Electricity: 16,800 Estimated annual cost for electrical Village Hall services based on current actual FPL usage .43103 Electricity: 12,705 Estimated annual cost for electrical Public Works services based on current actual FPL usage .43300 Water 735 Village Hall, Public Works and rights -of- way water. .45100 ISF: Risk Management 3,941 Allocated costs for property, casualty and general liability insurance premiums paid to the Florida League. PW -11 PUBLIC WORKS - STREETS DIVISION Code 001 - 1202 -541 * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Coniinued .45200 ISF: Fleet Maintenance 26,786 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .46200 Repairs and Maintenance 7,000 Repairs to buildings and structures, miscellaneous parts not covered by service agreements. Roadway repairs and sidewalks. .48000 Advertising Et Promotions 400 Costs for publication of 'want ads' and mandatory reporting. .51000 Office Supplies 20 Pens, pencils and papers for support staff .52200 Other Operating expenses 7,000 Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies. Tools and equipment. .52205 Supplies: Commissary 250 Funding for food /beverage used by staff .52400 Uniforms 550 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants .54000 Subscriptions and Memberships 50 Annual subscriptions renewals .58000 Training and Education 100 Funding to attend training for equipment and machines. Subtotal: Operating Expenses $ 294,138 TOTAL: Public Works - Streets Division $ 435,707 PW -12 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Parks Division Services, Functions andActivittes The Parks Division of the Public Works Department maintains the grounds 1 landscaping needs for all Village non - recreational facilities, rights -of -way areas, plants and trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "The Village Beautiful." BUDGET HIGHLIGHTS Significant changes inclue the decrease in personnel costs due to a realloctions of workman's compensation cost Pw -13 FY'10 FY'11 Change Personnel costs .. ............................... $ 319,776 $ 299,536 $ (20,240) Operating costs .. ............................... 82,315 74,707 (7,608) Capital outlay .... ............................... - - - TOTAL ... ............................... $ 402,091 $ 374,243 $ - (27,848) Significant changes inclue the decrease in personnel costs due to a realloctions of workman's compensation cost Pw -13 PUBLIC WORKS - PARKS DIVISION Code 001-1201-572-****" CODE CLASSIFICATION AMOUNT EXPLANATION .` _w. PERSONNEL SERVICES .12000 Regular Salaries $ 241,268 (1) Parks Foreman (1) Equipment Operator (1) Maintenance Worker 1 (4) Maintenance Worker II (1) Tree Trimmer .14000 Overtime 1,400 Wages for excess hours and special events .15100 Overtime: Lot Clearing 1,050 Funding for vacant home property maintenance. .18250 Longevity pay 1,000 Benefit paid to tenured employees per policy. .21000 FICA 18,721 Social Security and Medicare taxes .23000 Health Insurance 32,520 Estimated annual employee costs for health, dental and other contractually obligated non - Liability benefits .24000 ISF: Workers' Compensation 3,577 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 299,536 PW -15 PUBLIC WORKS - PARKS DIVISION Code 001-1201-572-*"*** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .43300 Utilities: Water 1,500 Funding for estimated water consumption at non .58000 Training and Education 150 Funding to provide training on use of equipment and supplies Subtotal: Operating Expenses $ 74,707 PW -16 welled locations. .44000 Rentals and leases 1,000 Estimates to use special equipment and tools not warehoused by Vil €age .45100 ISF: Risk Management 12,428 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .45200 ISF: Fleet Maintenance 46,845 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .51000 Office Supplies 100 Office supplies related to Parks operations .52200 Other Operating Expenses 8,900 Cost associated with drains and curb repairs, supplies, tools and equipment for park maintenance, and paper goods. .52204 Supplies: Code Enforcement 500 .52205 Supplies: Commissary 284 Funding for food /beverage used by staff .52210 Supplies: Beautification EXP 300 Funding for the costs of plants, trees and other landscape - related items planted throughout the village during the year. .52400 Uniforms 1,200 Funding for contractually specified uniforms: (5) shirts, (5) pants .52500 Fertilizer Et chemicals 1,500 Funding for special fertilizers and chemicals to maintain landscaping. .54500 License Permit and Taxes - Funding for Florida Dept. of Agriculture license. .58000 Training and Education 150 Funding to provide training on use of equipment and supplies Subtotal: Operating Expenses $ 74,707 PW -16 PUBLIC WORKS - PARKS DIVISION Code 001 -1201- 572 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION r TOTAL: Public Works -Parks Division $ 374,243 PW -16 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, ,Functions andActivities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational facilities (multipurpose field, Tot -Lot playground, basketball /tennis courts, etc...). BUDGET HIGHLIGHTS F'Y' 10 Personnel costs .. ............................... $ 163,071 Operating costs .. ............................... 39,739 Capital outlay .... ............................... - TOTAL ................. . ..... . .......... $ 202,810 FYI Change $ 137,143 $ (25,928) 41,413 1,674 2,200 2,200 $ 180,756 $ (22,054) Significant changes include the decrease in personnel costs due to the retirement and replacement of staff and a reailoction of workman's compensation cost. PW -17 PUBLIC WORKS - RECREATION MAINTENANCE DIVISION Code 001-1204-541-***** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES OPERATING EXPENSES .12000 Regu €ar Salaries $ 109,419 (1) Grounds Foreman 1,365 Estimates annual cost for electrical (1) Grounds Keeper (I) (1) Grounds Keeper (II) .14000 Overtime 600 Overtime for special events .18250 Longevity pay 3,000 Benefit paid to tenured employees per policy. .21000 FICA 8,646 Social Security and Medicare taxes .23000 Health Insurance 14,131 Estimated annual employee costs for health, dental and other contractually ob €igated non - liability benefits .24000 ISF: Workers' Compensation 1,347 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 137,143 OPERATING EXPENSES .43101 Electricity $ 1,365 Estimates annual cost for electrical .44000 Rental 45100 ISF: Risk Management services based on current actual FPL usage. 100 Estimated costs to rent small equipment and tools not warehoused by the Division 2,305 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. amews PUBLIC WORKS - RECREATION MAINTENANCE DIVISION Code 001 - 1204541 * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .45200 ISF: Fleet Maintenance 16,543 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .46200 Repairs and Maintenance 200 Minor repairs to building and Tot Lot equipment .52200 Supplies: Other operating 5,500 Costs for materials required that are not specifically classified in other departmental line items. .52400 Uniforms 350 Funding for contractually specified uniforms: (5) shirts (5) pants .52500 Fertilizers and Chemicals 15,000 Miscellaneous chemicals and fertilizers to ensure proper growth of field turf .58000 Training and Education 50 Funding to provide for staff training Subtotal: Operating ,Expenses $ 41,413 CAPITAL OUTLAY .64000 Equipment on machinery and equipment $ 2,200 Funding for machinery and equipment. Subtotal: Capital Outlay $ 2,200 TOTAL: Public Works - Recreation Maintenance Division $ 180,756 PW -20 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Sanitation Enterprise Division Services, ,unctions and.Activities The Sanitation Division is responsible for the management and disposal of all nonhazardous solid waste for Miami Shores Village residents and businesses. Curb side recycling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 12,200 tons of refuse to local disposal facilities. BUDGET HIGHLIGHTS FY'10 FY'1'1 Personnel costs .. ............................... $ 925,897 $ 859,617 Operating costs .. ............................... 1,823,009 1,732,080 Capital outlay .... ............................... 92,000 210,000 Noncash transactions ...... 29,628 45,806 TOTAL ... ............................... $2,870,534 $ 2,847,503 Change $ (66,280) (90,929) 118,000 16,178 $ (23,031) This Division is fully self - supporting generating $2.6 million in revenues. This fund also pays a $200,000 management fee to the General Fund. PW -21 PUBLIC WORKS - SANITATION DIVISION Code 405 - 3000 - 534 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 638,170 Subtotal Personnel Services $ 859,617 PW -24 (1) Public Works Supervisor/ Waste (4) Equipment Operator III (10) Refuse Truck Drivers FT (1) Refuse Truck Driver Temp (4) Refuse Collectors .14000 Overtime 32,000 Holiday pay, special events, labor for driver and helper to pick up garbage on Saturdays and emergencies .18250 Longevity pay 6,500 Benefit paid to tenured employees per policy. .21000 FICA 51,765 Social Security and Medicare taxes .23000 Health Insurance 105,704 Estimated annual employee costs for health, dental and other contractually obligated non- liability benefits .24000 ISF: Workers' Compensation 25,473 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 859,617 PW -24 PUBLIC WORKS - SANITATION DIVISION Code 405 - 3000 - 534 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .34100 Contractual Services: $ 30,000 Funding for temporary staff during Temporary Labor PW -25 vacancies, vacations, special events & emergencies. .42000 Postage 2,500 Postage related costs .43400 Waste Disposal - Dumping 755,000 Estimated annual cost for dumping services paid to the County under contract. .44000 Rentals and Leases 1,500 Funding to rent specialized equipment for projects as identified during the year .45100 ISF: Risk Management 24,039 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .45200 ISF: Fleet Maintenance 525,684 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .47000 Printing 2,500 Printing for recycling, statements, invoices, courtesy notices, recycling pamphlets .48000 Advertising 8 Promotions 500 Estimated cost for position advertisements. .51000 Supplies: General Office 200 Estimated costs for general office supplies (pen paper, etc.). .52200 Supplies: Other Operating 26,834 Funding for specialized items related to sanitation, not specifically identified in other line items. PW -25 PUBLIC WORKS - SANITATION DIVISION Code 405-3000-534-***** _............. ...........®.......... o.._..... ... _......._.............._....... CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .52205 Supplies: Commissary 1,000 Funding for food /beverage used by staff .52800 Bank fees 100 Charges to maintain account .52400 Uniforms 2,400 Funding for contractually specified uniforms: (5) shirts, (5) pants .54500 Licenses, fees and permits 1,000 Annual DERM review fee. .58000 Training Ft Education - Funding to provide training on use of equipment and supplies. .59000 Depreciation 132,000 Estimated contribution to the renewal and replacement fund .26898 Miami Dade Collection Fees 26,818 59500 Management fee 200,000 Management fee paid to General Fund to offset administrative services costs provided for non - sanitation staff. Subtotal: Operating Expenses $ 1,732,080 ,n.: -.n ,� C -...: ..�,cdv N.4i ,., .. l ..i` .� .:..,T. J i F> ,-.d. ✓ >.,,..,.,... ��.D+..! -c. :".r�...T. .iiJl .iar i >o�.,.3,.. �,,.6�r_ , n ,.�lY/, -.. .., n..l.. ,. a..... .�.,..v. �, CAPITAL OUTLAY .64000 Equipment $ 210,000 Replace (2) Garbage Trucks Subtotal: Capital Outlay $ 210,000 f NON CASH TRANSACTION .93000 Budgetary Contingent $ 45,806 Budgetary "set- aside" account for unforeseen emergencies Subtotal: Other Expenses $ 45,806 �>v��G.��:.s.�, fry iv /r P �5"r �" -_„� - �..r ,T -.., �,% '` - �'r`.��,K -��✓- �.. fi J ti t - w.��°.'� -. _ L,:r >rY;;' ?' - .. .,, - ..�-!.u- .,.... � - ' 1 - �Y ✓� {T, x .......a�,r., M.. ?r ,,.�- ,..i.�- ,.�/C�.�.h.�fu..,� - -r _ ,,.:�.� - r,..,.,.. �n .,..s3�i�,o..s. PW -26 PUBLIC WORKS - SANITATION DIVISION Code 405 - 3000 - 534 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION TOTAL: Public Works - Sanitation $ 2,847,503 "r1 FY 2010 - 2011 ADOPTED OPERATING; BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Storm Water Enterprise Division Services, ,unctions and Activities The Storm Water Division of the Public Works Department works in conjunction with the Streets Division to manage storm water and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs / replaces sidewalks, and performs light maintenance. BUDGET HIGHLIGHTS FY' 10 Personnel costs .. ............................... $ 84,177 Operating costs .. ............................... 83,870 Capital outlay .... ............................... 30,109 Noncash transactions ........................ 35,000 $ 233,156 TOTAL ................... . ........... FYI Ch ange $ 82,867 $ (1,310) 73,837 (10,033) 100,000 69,891 71,248 36,248 $ 327,952 $ 94,796 This fund is self- supporting generating $233,156 in recurring revenues. This fund pays a management fee to the General Fund of $35,000. PW -27 PUBLIC WORKS - STORM WATER DIVISION Code 402 - 3500 -541 * * * ** ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .. CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 60,706 (1) Equipment Operator 1 Subtotal Personnel Services $ 82,867 OPERATING EXPENSES .31100 Professional Serv: Engineering $ 7,000 Funding for professional engineering .34000 Contractual Services .42000 Postage design services for storm water drainage system. 5,000 Preliminary cost for storm water basin rehabilitation program. 2,500 Mailing of invoices and statements PW -29 (1) Maintenance Worker 1 .18250 Longevity pay 1,500 Benefit paid to tenured employees per policy. .21000 FICA 4,759 Social Security and Medicare taxes .23000 Health Insurance 11,224 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 4,678 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 82,867 OPERATING EXPENSES .31100 Professional Serv: Engineering $ 7,000 Funding for professional engineering .34000 Contractual Services .42000 Postage design services for storm water drainage system. 5,000 Preliminary cost for storm water basin rehabilitation program. 2,500 Mailing of invoices and statements PW -29 PUBLIC WORKS - STORM WATER DIVISION Code 402-3500-541-***** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .45100 ISF: Risk Management 3,612 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .45200 ISF: Fleet Maintenance 94,881 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .47000 Printing - Pro -rated costs for invoice printing and other notices .51000 Supplies: Other operating 7,500 Costs for materials required that are not specially classified in other departmental Line items. .52900 Depreciation 24,000 Funding for year -end depreciation charges for fund assets. .53000 Miami -Dade Collection Fee 2,344 County Collection Fees on Stormwater Bitting .54500 DERM Regulatory fee 7,000 Annual filing fee with DERM Subtotal. Operating Expenses $ 73,837 CAPITAL OUTLAY .64000 Equipment $ - Funding for vehicle replacement .64250 Infrastructure $ 100,000 Street resurfacing for better drainage. Subtotal: Capital Outlay $ 900,000 y- - - S :��.., i....It,..Lre. _' ✓�._ 'ue...,- . �k �,... ,. '.m r ._ „_� W-r� .f�.i�_✓ ,;..;.: � r � !” �:.r�.',`�,. a �..,..r� �" n „�,n^...�r„ ''. r._�__..� '� � -s`r , , 'I,►�� PUBLIC WORKS - STORM WATER DIVISION Code 402- 3500 - 541 CODE CLASSIFICATION AMOUNT EXPLANATION OTHER EXPENSES 191800 Management fee to General Fund $ 93000 Budgetary Contingent $ 35,000 Management fee paid to General Fund to offset administrative service costs provided for non -storm water staff 36,248 Budgetary "set- aside" account for unforseen emergencies Subtotal: Other Expenses $ 71,248 TOTAL: Public Works -Storm water $ 327,952 PW -30 FY 2010 0 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT ISF: Fleet Maintenance Division Services, ,unctions andActivities The Fleet Maintenance Division, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory. Assets managed by this Division include: police or squad units, heavy trucks and the Village's 29 passenger bus, recreation vans, small engine repair, pick up trucks and loaders and other heavy equipment. With it's extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood /metal fabrication. Since 1010112000, this function has operated as a self - supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Division's services. Total costs, including revenues, are allocated to users based on a weighted scale using equipment quantities and types. BUDGET HIGHLIGHTS FY' 10 Personnel costs .. ............................... $ 280,939 Operating costs .. ............................... 676,767 Capital outlay .... ............................... 145,000 Noncash transactions ........................ 1811 918 $1,284,624 TOTAL............................... FY'11 Ch. ange $ 281,153 $ 214 616,195 (60,572) 151,000 6,000 160,000 (21,918) $1,208,348 $ 76,276 PW -31 PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 - 541-** * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 226,273 (1)Shop Foreman 14000 Overtime 18250 Longevity pay .21000 FICA .23000 Health Insurance 24000 ISF: Workers' Compensation (3) Equipment Mechanic (1) Auto Detailer 500 Funding for unanticipated operational needs 2,500 Benefit paid to tenured employees per policy. 17,534 Social Security and Medicare taxes 28,013 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 6,328 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 281,153 PW -36 PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550- 6000 - 541 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES_ .41200 Telephone: Cellular 110 Funding for AT&T cellular phone. .45900 ISF: Risk Management 5,977 Allocated costs for property, casualty and 45110 ISF: Risk Mgmt (Automobile) 88,071 46 * ** Vehicle Maintenance (Summary) 129,501 47000 Printing 100 51000 Supplies: Office supplies 50 520`* Gas, Fuel, Oil (Summary) 290,223 .52030 Tires (Summary) 56,163 .52100 Supplies: Solvents 1,000 .52105 Supplies: Conversion 12,000 .52120 Supplies: Spec Oil (Police) 2,600 .51221 Gas /Fuel /OiL• Generator 4,500 .52200 Supplies: Other Operating 22,000 general liability insurance premiums paid to the FL League. Consolidated costs for automobile Et equipment liability for the Village's fleet. Vehicle maintenance cost by Division maintained by Finance Funding to print shop work orders and other inventory control reports. Miscellaneous supplies Funding for all departmental fuel and lubricant costs. Funding for all divisional tires Funding for special fleet solvent costs Funding for repairs, materials and supplies to upgrade older vehicles. Funding for specialized oils used on police vehicles. Funding to fuel the Village's emergency generators. Funding for materials and supplies used in the division not specifically listed in other lines, ie. equipment and supplies to operate fleet garage. PW -37 PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 - 541 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .52400 Uniforms .52800 Bank Fees 54500 License fees & permits 500 Funding for contractually determined uniforms: (5) shirts, (5) pants 200 Charges to maintain separate account, 1,700 Annual fee to operate facility. .58000 Training and Education 1,500 Recertification training for mechanics Subtotal: Operating Expenses $ 616,195 Ia1- well "Em .65000 Vehicles $ 151,000 Replacement of vehicles Subtotal: Capital Outlay $ 151,000 Reserved for emergencies and unforeseen w NON -CASH ACTIVITIES .91900 Depreciation $ 145,000 Year -end auditors adjusting entry. .93000 Budgetary Contingency 15,000 Reserved for emergencies and unforeseen activities Subtotal: Other Expenses $ 160,000 x,:.e »,r-- ..-r=- - ,, ..,- <.r�✓..., -.� .re,, _.0 r..- ,u.,., -,.:., - _, -,,,.- ,?,,. w. ,,..,., >.. >,. >. _,.._.n.- .,... �.,�,t�,v ✓..,_s:,r �..,_..� a, ., lf�' ,mss- C .-� r. _.:n:nr r... TOTAL: Public Works -Fleet Maintenance $ 1,208,348 PW -38 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Local Option Gas Tax Division Services, ,Functions and-Activities Local Option Gas Tax is a special revenue fund which originates from a six and three cent tax levied on all petroleum and petroleum - related products. Proceeds from this fund are segregated and may only be used for repairs, maintenance, additions, deletions and modifications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right -of -ways. BUDGET HIGHLIGHTS FYI E f11 Personnel costs .. ............................... $ - $ _ Operating costs .. ............................... 188,904 173,953 Capital outlay .... ............................... 183,500 220,000 Noncash transactions ........................ 93,702 93,702 TOTAL ... ............................... $ 466,106 $ 487,655 Change (14,951) 36,500 $ 21,549 PW -39 PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 -1202- 541 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .44000 Rent and lease charges .45100 ISF: Risk Management .45200 ISF: Fleet Maintenance .46200 Repairs and Maintenance 51000 Supplies: General Office 52200 Supplies: Other operating .52210 Beautification expense .52500 Fertilizer and chemicals $ 500 4,325 38,328 50,000 800 41,000 33,000 6,000 Funding to pay for temporary use of vehicles and equipment Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. Estimated funds required to provide on -going maintenance and repairs to Village streets, alleys and parking lots. General office supplies for reporting purposes (pens, pencils, etc). Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights -of -way Estimated funding for Village -wide roadway landscape projects. Funding for purchase of sprays, fertilizers and other chemicals. Subtotal: Operating Expenses $ 173,953 ,` ✓�;?Y ._��.: C- r.,,,l." .r � .�_ r � r. ., < r 1j � -t - �r 1 � � r - ..�`f� �Wrrt� -.1 l r ' r - -F .. - n.,,.rs.,. - ✓�rx.i. 1'....,.,.,�,- 1��„ IM�.R' f ,.S ^, Zr'r ,..._ lw.y_ -. -.> ,.,.. ». /.ia. PW-41 PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130-1202-541-***** CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY .64250 Infrastructure Improvement $ 220,000 Various Village -wide infrastructure improvement projects. Subtotal: Capital Outlay $ 220,000 =>e � .. �._ a.. `'.,.�., ..�� /,.» �,�. `� r, F.. ,,,.. i.,,� » �,..., x:.�.,._ � ,� ,.�,- . , ,r�� .r.,- ''' ,..�:::� � w {,. ,a.,;.,...... ,a��r"� -? -v„ �. -F r✓.s >s,., ,,.... _.,. ,,_�.�,,.. _.. NON -CASH ACTIVITIES 91160 Transfer to Debt Service $ 93,702 Funding principal and interest payments as per loan agreement (SunTrust $3.5million). Subtotal: Non -cash Activities $ 93,702 TOTAL: Public Works - Local Option Gas Tax Fund $ 487,655 PW -42 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS DEPARTMENT Half -Cent Transportation Surtax Division Services, Functions andActivittes The Half -Cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half - cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Authority. Proceeds from this levy will be used to augment current transportation and transportation - related activities in the Village. BUDGET HIGHLIGHTS The significant change includes an increase in operating costs due to the expansion of shuttle route. This Division is fully self-supporting from Trans ortation Surtax revenues of $278,,,393. PW -43 FY'10 FYI Change Personnel costs .. ............................... $ 63,805 $ 65,548 $ 1,743 Operating costs .. ............................... 166,365 150,096 (16,269) Capital outlay .... ............................... 48,223 127,270 79,047 Noncash transactions ........................ - TOTAL .................... . ....... . ..... $ 278,393 $ 342,914 $ 64,521 The significant change includes an increase in operating costs due to the expansion of shuttle route. This Division is fully self-supporting from Trans ortation Surtax revenues of $278,,,393. PW -43 PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135-1210-641-***** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES 12000 Regular Salaries .14000 Overtime .21000 FICA .23000 Health Insurance 24000 ISF: Workers' Compensation $ 46,278 (1) Maintenance Lead Worker (1) Maintenance Worker II - Funding for special duty assignments and services. 3,540 Social Security and Medicare taxes 11,052 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 4,678 Allocated cost of workers compensation premiums paid to the Florida League. Subtotal Personnel Services $ 65,548 f, PW -45 PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135-1210-541-***** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .34050 Cont Svc: Transportation 120,000 Funding to engage an outside agent to manage and operate the Village's shuttle transportation program. .34100 Cont Svc: Temp Labor 2,000 Funding for temporary staff during vacations, special events 8 emergencies. .45100 ISF: Risk Management 4,325 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .45200 ISF: Fleet Maintenance 20,577 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .52200 Supplies: Other operating 3,194 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and right -of -way Subtotal: Operating Expenses $ 150,096 "' -- � _-..,... ,,;��e_ -- '.» ��..f,..,� -. lr.,,..s.. ;f` >� W�W.,,_, r' fit' ✓,s,W� �"ri„,,�., r __,�..,«. PW -46 PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135-1210-541-***** CODE CLASSIFICATION AMOUNT EXPLANATION .. ..... CAPITAL OUTLAY .63250 Capital: Infrastructure $ 127,270 Subtotal: Operating Expenses $ 127,270 r TOTAL: Pubiic Works- Transp Surtax Fund $ 342,914 Repair Et upgrade Railway crossing Village boundary. PW -47 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR & COUNCIL Services, ,Functions andActivities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village functions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candidates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chambers of the Village Hall on the first and third Tuesday of each month (excluding August) at 7:30 p.m. Special meetings may be held when required. BUDGET HIGHLIGHTS FYI 0 Personnel costs .. ............................... $ 255 Operating costs .. ............................... 5,140 Capital outlay.. . ................................ - --- - - - - -- - TOTAL ... ............................... $ 5,395 FYI Chance $ 2,660 $ 2,405 7,431 2,291 $ 10,091 $ 4,696 �8[4i; OFFICE OF THE MAYOR & COUNCIL Code 001 - 0100 - 511. * * * ** ..... a........ ....................................................... CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salaries $ 5 Mayor It Council receive annual stipends of $1 each as stipulated by the Village Charter 24000 ISF: Workers' Compensation 2,655 Allocated cost of workers' compensation premiums paid to the Florida League. MC -4 Subtotal Personnel Services $ 2,660 OPERATING EXPENSES .40000 Travel $ 1,000 Conference and meeting reimbursement for Council members .40200 Travel, Per Diem Allowance 140 Per diem costs for conference attendance .45100 ISF: Risk Management 1,016 Allocationed costs for property, casualty and general liability insurance premiums paid to the Florida League. .47000 Printing 800 Stationary and business cards for Council members .48000 Advertising ft Promotion 250 Promotional materials .49000 Other Current Charges 350 Plaques, flowers and awards requested by Council; photos for Council functions and presentations .51000 Office Supplies 50 Office supplies for five (5) Council members .52400 Uniforms 225 Uniform Shirts for five (5) Council members MC -4 OFFICE OF THE MAYOR 8t COUNCIL CODE CLASSIFIQATIQN AMOUNT EXPLANATION .54000 Subscriptions and Memberships 2'500 4nnuai membership to Florida League of [ides, and Miami-Dade League of Cities .58000 Training EkEducation 500 Registration Fees for Conference /Training Attendance. ,58300 Organization Meetings 600 Attendance at Miami -Dade County League of Cities meetings Subtotal: Operating Expenses mom TOTAL: Office mythe Mayor and Village Council FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE ATTORNEY Services, ,unctions and - Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The Village Attorney provides legal counsel in the preparation of contracts or agreements, as well as other legal documents. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor - related matters, such as employment contracts and collective bargaining agreements. BUDGET HIGHLIGHTS FYI FYI Change Personnel costs .. ............................... $ - $ - $ Operating costs .. ............................... 139,450 125,841 (13,609) Capital outlay .... ............................... - - - TOTAL ... ............................... $ 139,450 $ 125,841 $ 13.609 VA -1 OFFICE OF THE VILLAGE ATTORNEY Code 001- 0200 - 314. * * *** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .31200 Professional Services: Legal $ 20,000 Fees anticipated for special legal - General h VA -3 researc , opinions, supplemental negotiations or representation .31210 Professional Services: Legal 50,400 Legal retainer for Village Attorney - Retainer .31220 Professional Services: Legal 35,000 Fees anticipated for general labor costs - Labor and representation on labor issues as needed .31230 Professional Services: Legal 15,000 Legal fees anticipated for Village - Litigation representation brought to the court system .31245 Professional Services: Legal 1,000 Legal fees anticipated for Village - Franchise representation concerning franchise agreements. .31250 Professional Services: Legal 2,500 Fees for serving notices, taking - Other depositions, and other court related services .31275 Professional Services: Legal 500 Legal fees anticipated for Village - Charter School representation associated with the Charter School. .45100 ISF: Risk Management 1,016 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports. .47000 Printing 75 Business cards / stationary .54000 Subscriptions and Memberships - Law Update, miscellaneous publications .58000 Training Ft Education 350 Attendance at workshops and seminars Subtotal: Operating Expenses $ 125,841 TOTAL: LEGAL COUNSEL $ 125,841 VA -3 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE CLERK Services, ,unctions andActivities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as general elections, coordination of Village Council meetings and Board selection process, Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolutions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is responsible for complying with records requests in the form of paper copies, audio and video copies. In addition to the above duties, the Clerk's office administers the Village's Local Business Tax Receipts program, ensuring payments of applicable taxes on a yearly basis. The issuance of film and peddler (solicitor) permits are also facilitated by the Clerk's office. BUDGET HIGHLIGHTS Significant changes include increased costs due to having the Village Council election this fiscal year. estimated o generate is department is $86 000 in General Fund ,.,... , revenues. VC -2 FY'10 FYI Change Personnel costs ... ............................... $ 107,203 $ 107,839 $ 636 Operating costs ... ............................... 36,175 55,529 19,354 Capital outlay .............................. - _ TOTAL ... ............................... $ 143,378 $ 163,368 $ 19,990 Significant changes include increased costs due to having the Village Council election this fiscal year. estimated o generate is department is $86 000 in General Fund ,.,... , revenues. VC -2 CODE CLASSIFICATION PERSONNEL SERVICES .11000 Executive Salary .11001 Executive Benefit .18250 Longevity pay .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation OFFICE OF THE VILLAGE CLERK Code 001 -0303- 512. * * * ** AMOUNT EXPLANATION $ 86,979 Village Clerk base salary 6,500 Executive package 1,000 Benefit paid to tenured employees per policy. 7,228 Social Security and Medicare taxes 4,690 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits 1,442 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 107,839 �,,.'�n.. .1.,.:.> ...... _;..., .., 1.,, , .. ,.,.;�. „- . ":.... ....,. ...,,.iii, .. ,:,i., .i:..v.i .,. �,..,. ,. .i.. .,i,.. ,.. .. ,,. �.. ....,...... .. ..... .. ... ... .. ....... OPERATING EXPENSES .31000 Professional services $ 7,000 Funding to pay for Village -wide pre - employment .40000 Travel .40200 Travel: Per diem allowance .42000 Postage .45100 ISF: Risk Management .47000 Printing .48000 Advertising & Promotions .49000 Other current charges .49010 Other current charges: Election testing services. 1,300 Costs to attend various conferences 315 Meal allowance while attending conferences and training 800 Charges for general mailing 2,214 Allocationed costs for property, casualty and general liability insurance premiums paid to the Florida League. 150 Cost for printing documents. 4,000 Employment and legal ads. 8,000 Codification of Code Book. 30,000 Municipal Election VC -5 CODE CLASSIFICATION OPERATING EXPENSES - Continues .51000 Office supplies .52200 Other operating expenses OFFICE OF THE VILLAGE CLERK Code 001 - 0303 - 512. * * * ** AMOUNT EXPLANATION 200 Pens, pencils, paper, etc for staff . 75 Supplies for scanner and related equipment. 54000 Subscriptions /Memberships 1,000 Annual fees for various organization memberships. 58000 Training it Education 475 Registration fees for conference attendance. Subtotal.' Operating Expenses $ 55,529 TOTAL: Office of the Village Clerk $ 163,368 VC -6 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Services, Functions andActivities The Finance Department is responsible for the security of all Village funds. The department is a full - function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the department are: preparing the annual operating and capital budgets at the direction of the Village Manager; processing no less than fifty -two weekly payrolls and maintaining all appropriate records; filing the necessary payroll- related taxes and the corresponding recording of all financial transactions, ensuring the fiscal integrity of the Village; and, managing the information technology functions of the Village. The Department is also responsible for the timely and accurate reporting of all financial activities. This includes the recording of the purchase orders, direct payments, invoices and daily deposits. The department is responsible for reconciling monthly bank statements, confirming all cash and electronic transactions. The department also is charged with monitoring and coordinating the Village's four retirement plans: the General Employees' Pension System, the Police Officers' Retirement System, the ICMA -457 Deferred Compensation Plan and the VALIC -457 Deferred Compensation Plan. The responsibilities include the coordination of quarterly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds; and collating the year -end financial data for audit and year -end state reporting requirements. The department also manages the Village's risk management function, employee benefit programs, cash management, debt service management, payroll, accounts payable and receivable and other finance - related matters. BUDGET HIGHLIGHTS Significant changes inclue decrease in personnel costs due to the elmination of staff. Increase in operating costs are due to reallocation of ISF Risk Management and audit fees. 1= -2 FY'90 FY'11 Change Personnel costs .. ............................... $ 395,588 $ 345,767 $ (49,821) Operating costs ... ............................... 104,240 125,743 21,503 Capital outlay ..... ............................... - - TOTAL ... ............................... $ 499,828 $__471,510 $ {28,318} Significant changes inclue decrease in personnel costs due to the elmination of staff. Increase in operating costs are due to reallocation of ISF Risk Management and audit fees. 1= -2 FINANCE DEPARTMENT Code 001 -0500- 513"""11 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES Contractual Services 17,000 .11000 Executive Salary $ 905,444 Finance Director base salary .11001 Executive Benefit 6,500 Executive benefit package .12000 Regular Salaries 179,520 (1) Accountant and conference attendance. .42000 Postage (1) Human Resource Administrator Postage for accounts payable, collection (1) Finance Clerk - Accounts Payable Et Payroll Allocated char ebacks (1) Courier (30% split with Police) 13000 Temporary Wages 5,000 Temporary wages. 18250 Longevity pay 1,000 Benefit paid to tenured employees per policy. .21000 FICA 22,373 Social Security and Medicare taxes .23000 Health Insurance 18,720 Estimated annual employee costs for health, dental and other contractually obligated non - liability benefits .24000 ISF: Workers' Compensation 7,210 Allocated cost of workers' compensation premiums paid to the FL League with State, Federal and local statutory F -5 provisions. .34000 Contractual Services 17,000 Funding for departmental and centralized service contracts. .40000 Travel 2,500 Funding for local and intermediate training and conference attendance. .42000 Postage 1,000 Postage for accounts payable, collection letters and correspondence. .42100 Freight / Delivery Charges 250 Miscellaneous freight charges for purchases. F -5 FINANCE DEPARTMENT Code 001 - 0500 - 513 - *"'* CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .45100 ISF: Risk Management 9,993 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .46200 Repairs and Maintenance 500 Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements. .47000 Printing 2,500 Printing of CAFR, Budget (Proposed Et Adopted), Pension reports and other state - mandated documents. .48000 Advertising and Promotions 1,500 Provides funding for Annual Budget Notices, Solid waste cost disclosure and other finance - related notices. .51000 Supplies: General office 1,000 Pens, paper, ink and other office supplies for a one year period for four (4) full -time employees . .52200 Supplies: Other operating 1,000 Operating supplies required for Finance - related equipment, not already funded in Vittage -wide supply account. .54000 Subscriptions and Memberships 1,500 Funding for subscriptions to various journals and membership to various organizations. .58000 Training and Education 2,000 Conference registration fees; charges to attend local training sessions and other educationally - related activities. Subtotal: Operating Expenses $ 125,743 TOTAL: Finance Department $ 471,510 F -6 FY 2010 - 20'1'1 ADOPTED OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Non - Departmental Division Services, ,unctions andActivities The Non - departmental group of accounts represents administrative cost or services of the General Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Non - departmental account is also the central funding source for interfund transfers (i.e. - transfers to fund capital projects, transfers out to the Debt Service Fund, etc.). Additionally, the Non - departmental department includes funding for accumulated leave settlements, representing the payout of leave time for individuals separating service with the Village through retirement or resignation. The Department centralizes costs for office equipment rental, maintenance, supplies and the costs to maintain and service the Villages information technology management. The Non - departmental department also includes the General Fund Contingency account. This account is for emergencies or Council- determined transfers. This year, the account is funded at $75,000 and can only be used with Council approval. BUDGET HIGHLIGHTS Significant changes include reduction in personnel costs for estimated leave settlement for the next fiscal year. F -7 FYI FYI Change Personnel costs .. ............................... $ 277,076 $ 203,060 $ (74,016) Operating costs .. ............................... 322,955 326,625 3,670 Capital outlay .... ............................... - 8,750 8,750 Other Expenses . ............................... 725,868 743,678 17,810 TOTAL ... ............................... $1,325,899 $ 1,282,113 $ (43,786) Significant changes include reduction in personnel costs for estimated leave settlement for the next fiscal year. F -7 FINANCE DEPARTMENT Non- Departmental Accounts Cade 001 -0800 -519 * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .18500 Accumulated Leave Settlements 21000 FICA 22000 Employers Pension Contribution .25000 Unemployment Compensation $ 40,000 Payout of accumulated leave for 27,000 employees expected to retire or separate employment 3,060 Social Security and Medicare taxes 125,000 Actuarially calculated required employer 17,100 contribution for the General Employee Pension Plan. 35,000 Quarterly contribution mandated by the State for contributions to employees filing for unemployment Subtotal Personnel Services $ 203,060 OPERATING EXPENSES .31000 Professional Services $ 27,000 Contractual services for grant writing and computer projects. .34000 Contractual Services $ 17,100 Contractual services for Village Halt copies, EAP, check signing, Shred -it, Village telephone system email archive. .34400 Contractual Services: IT 70,200 Contractual services for Computer and IT consulting. .41000 Telecommunications: PRI 15,000 Village -wide main telephone service through AT &T (excluding Police department and tong distance). .41001 Telecommunications: Frame Relay 23,000 Annual frame relay operating fees paid to ATEtT for high -speed communication links between Village Hall and other facilities .41002 Telecommunications: Internet 13,500 Funding for internet access .41003 Telecommunications: Centrex 24,000 Funding for telephone service at the Police department. .412000 Telecommunication: Long distance 1,000 Funding for long distance calls F -11 FINANCE DEPARTMENT Non - Departmental Accounts Code 001- 0800 - 519 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES- Continued .42101 Courier/ Delivery Services 44000 Rentals Et Leases .45000 Insurance .46200 Repairs and Maintenance .47000 Printing .48000 Advertising and Promotions .48400 Special Projects: Village Manager 48410 Special Projects Village Hall .48950 Special Projects: Annexation .51000 Supplies: General office 52200 Supplies: Other operating 100 Courier and delivery services 10,550 Rental agreement for postage machine and Village Hall copy machine 32,000 Life and long term disability for general employees 29,375 Maintenance agreement for Village -wide phone system (excluding Police), copy machine. 1,000 Notices, special mailings, paper, forms not specifically associated with a single department or division 1,000 Project and general position advertisements not specifically budgeted in other operating divisions 10,000 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council 300 Funding for employee morale and appreciation programs in Village Hall - Funding for costs associated with the review and analysis of Village's annexation. 7,500 Village -wide supply for copy paper; pens, pencils, ribbons and other general office supplies plus reserves 5,000 Toner, drums and other copy machine supplies not covered by the maintenance agreement; Village Hall supplies; replacement of small office equipment; other supplies as needed for unallocated Village -wide use F -12 52311 AV Tax Reimbursement FINANCE DEPARTMENT Reimbursement to Country Club for MSV Non - Departmental Accounts component of annual tax bill .52800 Bank Fees Code 001-0800-51V**** Accounts, checking and investment fees CODE CLASSIFICATION AMOUNT EXP__- _...LANAT10-N_ +. OPERATING EXPENSE$,- Continued credit card fees .52205 Supplies: Village Hall - Kitchen 2,000 Supplies necessary to operate Village Hall OTHER OPERATING EXPENSES kitchen facilities .52225 Supplies: Computer IT related 2,000 Supplies necessary to operate computers 52311 AV Tax Reimbursement 15,000 Reimbursement to Country Club for MSV component of annual tax bill .52800 Bank Fees 20,000 Accounts, checking and investment fees offset by equal revenue from interest; credit card fees Sub - total: Operating Expenses $ 326,625 OTHER OPERATING EXPENSES .6450D Software License Fees 8,750 Software license fees for various computer programs. .82070 Contribution: North Miami $ 5,000 Annual appropriation for service Foundation organization .91130 Transfer to Capital Projects 267,800 Transfer to Capital Project Fund for the purchasing of computers and servers, thermal pool blankets, resuface Tennis Court, Basketball Court, Activity Poo(, replace competition pool lane ropes, replace police radio infrastructure, prone system and wiring, emergency call recorder and key management. .91602 Transfer to Debt Service Fund 395,878 Contribution to Debt service Fund on $3.5 million SunTrust Loan and $550,000 Capital Lease Loan. .93000 Contingency 75,000 Reserve for Village -wide emergencies Sub- total: Other Operating Costs $ 752,428 ? „�.��(. �.,,rti _. .fw �. £�.,;,,,.., _�:n.. „, jig;: ,a:,, >.._ -.. ✓r„ Zl.,n.: ✓:a �,,, ..._,.a .,.:.s:._.i ,rj. lC� ,r n._.j ., .. ,.., a >. -.. .. TOTAL: Non - Departmental Costs $ 1,282,113 F -13 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Debt Service Division Services, Functions andActivities This fund records the inflow and outflow of cash related to the dedicated ad valorem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bond, Series 1999 sold to design, develop and construct the Miami Shores Aquatic Facility as well as the Series 2004 bond sold to build the Doctors Charter School Facility. The fund records the dedicated ad valorem taxes paid for the Village's two general obligation bonds. Additionally, the payments toward clearing other outstanding debt are also reported in this fund. Costs associated with the management, reporting and payment of principal, interest and fees are also included. The Village is required to complete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings, and special notes to the Village's annual financial statement. BUDGET HIGHLIGHTS FYI 0 FY'11 Ch anae Personnel costs .............................. - $ - $ _ Operating costs .. ............................... 11,950 11,950 - Costs of Funds .. ............................... 1,012,916 1,009,414 (3,502) Capital outlay .... ............................... - - - TOTAL ............. ..................... $1,024,866 $ 1,021.364 $ ,,13,502} F -14 FINANCE DEPARTMENT - DEBT SERVICE FUND Code 201 -0000- 519 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .31000 Professional Services $ 3;250 Funding for annual disclosure reports (Series 1999) 32000 Auditing and Accounting Fees 5,000 Funding for the pro -rated portion of the financial audit. .49100 Bond administration fee 3,000 Annual payment made to Deutsche Bank to manage bond disbursements (Series 1999) 49150 Bond trustee fees 700 Annual payment to Florida League to manage bond proceeds and reporting requirements. (Series 1999) Sub- total: Operating Expenses $ 11,950 C COST OF FUNDS .71000 Debt service: Principal .72000 Debt service: Interest expense $ 569,695 GO Bond Series 1999 - $80,000 GO Bond Series 2004 - $115,000 Suntrust - $272,248 Capital Lease - $102,447 439.719 GO Bond Series 1999 - $122,650 GO Bond Series 2004 - $202,184 Suntrust - $108,079 Capital Lease - $6,806 Sub- total: Cost of Funds $ 1,009,414 :t=;. - '` /. -.�,_� .r,? a _b �A, -.�; ,. AN,.,lr- ,� � � e��.,�., .,s .,..... >. _.,v,:,_..,., a,,.,�,.,...1 �' >� � >.�"� -. �,.r_�, ;�,�f,,.r .�1.- ,,.�� ✓�-= 'ter= -. T �% . >.�.,:rr ,. - ,�,..:. ,- ,.;>... ..r.,,,,. TOTAL: Finance - Debt Service Funds $ 1,021,364 F -16 FY 201 0 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT ISF: Risk Management Division Services, Functions andActivittes The Village's Risk Management Internal Service Fund is a self balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services provided by the Florida League of Cities. The fund reports all costs associated with workers' compensation, general liability, property, casualty and bond insurance costs. Additionally, certain qualified administrative expenses are included as an operating cost including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third -party administrators fees and state licensing tees. BUDGET HIGHLIGHTS FYI FrlI Change Personnel costs .. ............................... $ 279,172 $ 210,205 $ (68,967) Operating costs .. ............................... 692,410 566,900 (125,510) Noncash transactions ........................ - Capital outlay .... ............................... - TOTAL ... ............................... $ 971,582 $ 777,105 $ (194,477) F -17 Finance Department - Risk Management ISF Code 501 - 6500 - 519 - * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION .... PERSONNEL SERVICES .24400 W /C: PREMIUM Primary Claims $ 162,605 Annual component of premiums paid to the FL League for primary workers' compensation coverage. .24410 W/C Deductibles Paid 25,000 Deductibles for claims .24421 WIC: Miami -Dade Administrative Fee 12,000 Annual fee to county for outstanding claim. .24425 AJE: Workers' Compensation Adjust 8,000 End of year audit adjustment based on payroll. .24440 WC: Third Party Administrative Fees 2,600 Estimated cost to manage outstanding self - insurance claims pending. Subtotal Personnel Services $ 210,205 OPERATING_ COSTS .31000 Professional services $ 4,000 Estimated fees for actuarial costs and studies for outstanding workers compensation and liability claims pending from the self - insurance fund. .34230 Prof Svc -Legal Litigation 20,000 Estimated annual cost for outside counsel to represent the Village in special claims or losses. .31250 Prof Svc -Legal Other 7,000 Estimated annual cost for outside counsel to represent the Village in special claims or losses. .45920 ISF: RM - Premium - Property 313,309 Annual premium paid to the FL League for Property Value coverage. .45131 ISF: RM- Premium - Liability 89,240 Annual premium paid to the FL League for General Liability coverage. .45140 ISF: RM- Premium - Automobile 88,701 Annual premium paid to the FL League for Automobile Liability coverage. .45169 ISF: RM- Premium - Police Life 2,000 Annual premium for coverage on all police officers per State statutes F -19 Finance Department - Risk Management ISF Code 501- 6500 - 519. * * * ** . m..... o..... ®....w.. w............... w.................... w........r... o..... rw. CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS continued .45170 ISF: RM- Premium - FinDirector Surety 45200 ISF: Storage Tank Premium .45425 ISF: RM - Premium Adj ................ . 45550 ISF: RM -Third Party Administration 45600 ISF: RM- Direct Payments .45900 ISF: Auto Liability Deductibles paid 45902 ISF: Liability Deductible Paid .46200 Repairs Et Maintenance 52800 Bank fees - Liability Account 3,000 Annual premium for bond to cover Finance Personnel as required by law. 1,450 Annual premium for storage tank. Liability for two (2) tanks in PW and in Police. 5,000 Adjustment for year -end audit. 3,000 Estimated costs to manage outstanding self - insurance claims pending. 5,000 Estimated cost of direct claims, not Subtotal: Operating Expenses $ 56 €,900 /t..,, ri.1 I �, ✓s�.t! e,�,.,., ., /., >r r� 7..- ..nT.:.� .. >....,.,_, .. ..,,,�. , >, »_ter >. ..;., 'gw/iJ 1 /�f�.r?r .. ..M-:, ,.c t _..,.,. i,... �,.,.. ��.a � .., ,,...._,,, .�,. _.. ,.:., >,..,.✓.,.. .,.,..,,,, .. TOTAL: Finance -Risk Management ISF $ 777,105 F -20 processed through carrier or insurances. 10,000 Estimated cost for toss deductibles for all claims for the fiscal year paid to the FL League. 5,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the FL League. 10,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the FL League. 200 Bank charged fees. Subtotal: Operating Expenses $ 56 €,900 /t..,, ri.1 I �, ✓s�.t! e,�,.,., ., /., >r r� 7..- ..nT.:.� .. >....,.,_, .. ..,,,�. , >, »_ter >. ..;., 'gw/iJ 1 /�f�.r?r .. ..M-:, ,.c t _..,.,. i,... �,.,.. ��.a � .., ,,...._,,, .�,. _.. ,.:., >,..,.✓.,.. .,.,..,,,, .. TOTAL: Finance -Risk Management ISF $ 777,105 F -20 FY 2010 - 2011 ADOPTED OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE MANAGER Services, Functions and-Activities The Office of the Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Village, the Manager is appointed by and serves at the discretion of the Village Council, BUDGET HIGHLIGHTS FY'10 211 Ch. ange Personnel costs .. ............................... $ 210,394 $ 209,517 $ (877) Operating costs .. ............................... 24,871 23,092 (1,779) Capital outlay ........................ TOTAL .. ............................... $ 235,265 $ 232,609 $ ..(2,656) VM -2 OFFICE OF THE VILLAGE MANAGER Code 001- 0300 - 512. * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 166,088 Village Manager base salary .11001 Executive Benefit 6,500 Executive package .11001 Executive Benefit - Manager 15,500 ICMA Pension contribution .18250 Longevity pay 1,500 Benefit paid to tenured employees per policy. .21000 FICA 14,503 Social Security and Medicare taxes .23000 Health Insurance 24000 ISF: Workers' Compensation 4,690 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits 736 Allocated cost of workers' compensation premiums paid to the Florida League. Subtotal Personnel Services $ 209,597 OPERATING EXPENSES .31260 Prof Services: Lobbyist $ 12,000 Funding to pay for Village's .40000 Travel 41200 Telecommunications: Cellular Tallahassee lobbyist. 350 Funding for local and intermediate training and administrative events. 75 'Funding for AT &T Cellular phone VM -4 OFFICE OF THE VILLAGE MANAGER Code 001 -0300- 512. * * * ** CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES - Continued .45100 ISF: Risk Management 2,214 Allocationed costs for property, casualty and general liability insurance VM -5 premiums paid to the Florida League. .45200 ISF: Fleet Maintenance 4,203 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the Florida League. .47000 Printing 75 Printing of miscellaneous forms and letterhead .48000 Advertising and Promotions 1,200 Cost for special advertisements, notices, and reporting requirements, including annual Chamber of Commerce Ad. .51000 Office Supplies 75 Pens, paper, ink and other office supplies for a one year period. .52200 Other Operating Expenses 50 Supplies for printer and other equipment in Manager's office. .54000 Subscriptions and Memberships 2,600 Annual Association Dues (ICMA, FCCMA, DCCMA, etc) .58000 Training and Education 250 Funding for luncheons, meetings and other promotional activity. Subtotal: Operating Expenses $ 23,092 TOTAL: Offoe of the Village Manager $ 232,609 VM -5