The URL can be used to link to this page

2007-2008Tniami S40pej Villac e 10050 N.E. SECOND AVE. MIAMI SHORES, FLORIDA 33138 -2382 Telephone: (305) 795 -2207 Fax: (305) 756 -8972 THOMAS J. BENTON VILLAGE MANAGER October 1, 2007 Mayor Herta Holly and the Members Of the Miami Shores Village Council 10050 Northeast Second Avenue Miami Shores, FL 33138 -2382 SUBJECT: ADOPTED FY 2007 ® 2008 OPERATING BUDGETS Dear Mayor Holly and Village Council Members: Attached you will find a copy of the Village's Adopted FY 2007 -2008 Operating Budgets. The total Village -wide budget for the year is $21,748,908, representing a 2.2% increase from the prior fiscal year. No modifications were made between the Proposed and Adopted Operating Budgets. However, I would like to highlight a few key areas for the new year: • Reduced the Village's Operating Tax Levy at 7.1400 mills. • Reduced the Village Debt Service Levy to 0.6764 mills to continue funding the principal and interest payments associated with the Village's two General Obligation Bonds. ® Increased sanitation and storm water quarterly fees by $11.00 and $1.50 respectively. ® Includes the elimination of various vacant positions in Code Enforcement, Planning & Zoning, Finance, Police and Public Works. The Operating Budgets which were adopted by you are effective October 1, 2007 and provides for operations through September 30, 2008. This budget was prepared under the restrictions placed by the State of Florida and may be revised upon future State legislative action. Thank you for your assistance and support during this process. Respectfully submitted, THOMAS J. BENTON Village Manager TJB:eak Miami Shores Vittage Adopted FY 2007 -08 Operating Budget Revenue Report by Fund I Classification AMENDED FY Bud Farm RV01 -R Adopted: 10 /0112007 Revenue Report:: FY '08 2006 -D7 BUDGET Actual thnr 05.23,2007 Projected to 09.30.2007 TOTAL Budgary PRO.3ECTEo FY :Variance; FY 2046 2004.07 07 TOTAL AMENDED: FY 2007.08 Variance ' %Chg. FY'07 between rY'47 B E FY'OB V 'D8 Ad Valorem Taxes Current Ad Valorem Taxes $ 6,321,257 $ 5,757,808 $ 932,765 § 6,690,573 S 369,316 $ 6,533,787 $ 212,534 3.36% Current Ad Valorem Taxes - Pers. Prop- 129,005 247,915 86,770 334,685 205,680 - (129,005 ); - 100.00% AV Tax Sales it other taxes - 304,264 304;264: 304,264 - IfDIY101 Oetinquent Ad Valorem Taxes 200,000 4,092 12,(Y50 16,142E {783,858) (200,ODO); - 100.00% Sub - total: Taxes $ 6,650,262 $ 6,009,815 S 1,335,849 $ 7.345,664 $ 695,402 1 $ 6,533,787 S (116,475); -1.75% Licenses B Permits Building Permits $ 511,199 $ 341,168 S 166,470 $ 507,638 $ (3,561) $ 500,400 $ (f 1,149); 2.19% 'Plans submittal fees 15,000 (920) (920)•, 1,000 {14,004} - 93,33% Permits: Udtity service digging - - - fIDIV101 Zoning & Variance fees 10,0170 8,445 6,555 15,00E 5,000 20;000 10,000 E 100,00% Certificate of Re- occupancy 12,750 5,445 2,OOD 7,445E (5,305) - 7,000. (5,750), - 45.10% Licenses & Permits: Other 26,050 37,194 10,004 47,194E 21,144 35,000 8,954 i 34.36% Occupational Licenses: Village 71,571 57,734 1,500 59,234 [ (12,337) 70,000 (1,571)'.• -2.20% Occupationat Licenses: County 25,000 15,261 6,739 22,000 1 (3,000) 22,000 {3,004); - 12At1% Permit (Annual Alarm) 35,000 5,678 2,000 7,678 (27,322) . 5,000 (30,000): - 85.71% Sub - total. Licenses Et Permits $ 7'06,570 $ 470,0735 S 195,264 S 665,269 $ (41,301) $ 660,000 S (46,.570); -6.59% Fines & Forfeitures School Crossing Guards $ 34,GOD $ 15,988 $ 15,OOD 30,988: S (3,012) $ 35,00D S 1,000 2.44% Fines & Forfeitures: Police Dept 75,000 45,617 3,500 52,517 (22,483) 70,00D (5,000); -6.67% Fines & Forfeitures: Library 5,50D 6,396 1,000 7,396E 1,896 6,500 1,000E 18.18% Penalties & Detinquencies 10,000 952 500 1,452 _ (8,548) i,SQO - 8.5.0096 Penalities: Occupational licensces 2,500 1,595 340 1,895 ? (6051 2,500 0,04% Fines & Forefeitures: Cade Enforcement 125,ODO 84,515 60,000 144,515 19,515 - 125,000 - 0,00% Sub- total; Fines Et Forfeitures S 252,,000 $ 154,463 $ 84,300 $ 238,763 S (13,237) $. 240,560 $ (13,500 ) -4,56% Rents & Royaitles Country Club Rental $ 25,D00 $ 17,377 $ 7,623 S 25,060 $ $ P5,040 $ - 0,00% Other rentals - ADIVIDI Sub - total: Rents /Royalties $ 25,000 $ 17,.377 S 7,623 $ 25,000I $ - $ 25,000 $ - 0..00% Interest Earnings Interest earnings • Checking $ 12,500 $ 12,324 $ 2,548 -$ 14,872 ; $ 2,372. $. 24;000. $ 7,500 60.00% Interest earnings - investments 6,506 82,716 35,000 117,716: 111,216 100,000 93,500 f 1438,46'% Interest earnings • SSA 35,000 30,561 40,040 70,561E 35,561 75,000 40,000 '= 114.29% Sub- total: Interest $ 54,000 S 125,601 S 77,548 $ 203,149: S 149,149 $ 195,OOD $ 141,000: 261.11% Bud Farm RV01 -R Adopted: 10 /0112007 Revenue Report:: FY '08 Miami Shores Village Adopted FY 2007 -08 Operating Budget Revenue Report by Fund 1 Classification AMENDED FY Actual thru Projected to Bud Form RV81•R Adopted: 10101/2D07 Revenue Report: FY'08 2006 -07 BUDGET 05.23.2007 D9.30.2007 TOTAL Budgary PR FY FY Variance: FY 2006 2006,07 07 TOTAL AMENDED: FY 2007.OB Variance %Chg. F5"07 between FY'07 8 IF v 08 Miscellaneous Revenues Other: Recycling. sales $ 2,500 S 81 S 50 $ 131: $ (2,369) $ 250 $ (2,150); - 90.00% Other: Lost Ft Paid books 1,200 892 350 1,242E 42 1,200 - 0.06% Surplus property sales 25,100 863 863 ? (24,137) 1,000 (24,000): - 96,00% O tiler M113CellaneetnS reVEOUeS 40,761 4,542 2,500 7,042; (33,719) 5,000 (35,761): - 87.73% Other: Library - miscellaneous 1,000 400 100 500, (500) 500 (500): - 50.00% Other: Health Insurance Revenue Offset #DIV/01 Discounts 250 330 25 355 ; 105 250 0.00% Sub- total; Miscellaneous Revenues'' $ 70,714 S 7,108 S 3,.025 $ 10,133 ; $ (60,578) $ 8,200 S (62,511): - 88..40% Inter ¢uyernmehtaM1 Revenues S 324,629 S 165,326 5 103,325 $ 268,651 E S (55,978) State Revenue Sharing $ 233,337 S (91,292)' - 28.12% Alcohol Beverage Licenses 1,100 1,022 50 1,072E (28j 1,125 25 217% 112 -cent Sales Tax 673,888. 353,024 240,OOD 593,024 (00,864) 718,726 44,838 5 6,6596 Gasoline Tax Refund 9,5011 2,684 7,500 10,184: 684 10,000 500 = 5.26% Other governmental proceeds 1;250 1,250 1,250E 500 (750); - 60,00% Sub- total: Intergov`tal S 1,010,367 S 522,056 S 352,125 $ 874,181 ; $ (136,186) $ 963,688 $ (46,679); -4.62% Charges for Services Charges: Lien Search S 27,500 S 8,635 S 8,635 S (18,865) $ 10,000 $ (17,504); - 63.64% Police Extra -duty Pay 127,000 61,715 37,.500 99,215 (27,785) 100,000. (27,000): - 21.26% Police Extra -duty Surcharge (Inca ProPtay) 41,750 19,188 9,375 28,563E (13,187) 35,000 (6,750): - 16,17% Police: Special Secunty Detail - - #DIVl01 Police: Dreg Enforcement Task Farce 29,000 - - (29,o00) (29,000): -100.00% Charges: False Alarm Responses 3,ODO 240 200 440 (2,56D) 500 (2,500): - 83.33% Charges: Lot cleaning 8. mowing 12,000 20,446 2,500 22,946: 10,946 10,000 (2,000); - 16,67% Charges: DOT Landscape maintenance 19,901 9,951 9,950 19;901 19,901 0,00% Charges: Parking meter Fees 3,500 2,440 1,000 3,440 ? (60) 4,000 Soot 14.29% Charges: Library Application Fees 4,988 2,925 1,500 4,425: (563) 5,000 12 0.24% Charges: Library - Computer Access Fee 3,000 1,116 500 1,616: (1,184), 1,000 (1.000)' Recreational fees: Summer Camp 104,000 74,775 62,312 137;087 ; 33,087 156,400 54,400 52.31% Recreational fees: After•school programs 118,406 95,194 22,100 117,294: {1,112} 117,000 (1,406); -1.99% Recreational fees: Intramual Soccer 25,321 25,803 25,803: 482 30,000 4,679: 18.48% Recreational fees: Intramural Baseball 22,000 21,034 21,034E (966) , 25,30D 3,300 E 15.00% Recreational fees: intramural Basketball 19,000 19,439 19,439 € 439 22,525 3,525E 18.,5576 Recreational fees: Intramural Softball 7,500 7,165 7,165E (335) 8;100 600E 8.00% Recreational fees: Travel Soccer 15,ODo 11,435 11,435 ; (3,565) 15,600 600E 4.00% Recreational fees: Travel Baseball 6,500 6,20D - 6,200E (300) 8;900 2,400 36.92% Recreational fees: Other Athletic Prgm 2,000 3,268 300 3,568 ; 1,568 - -4,200 2,200E 110,00% Recreational fees: Camp TripsIFYSA 10,000 10,547 10,547 ` 547 11,000 1,000E 10.00% Recreational fees: Comm Ctr Rentals 12.554 22,897 2,880 25,777 ; 13,223 30,155 17,601 140.20% Recreational fees: Comm Ctr Classes 125,000 127,483 15,000 142,483 ; 17,483 157,545 32,545 1 26,04% Recreational fees: Comm Ctr Special 2, 5w 1,308 1,308E (1,192) - (2,500); •100,00% Recreational fees: Adventure Camp 9,480 3,405 12,885 12,885 11,544 11,544 ; #DIV /Of Recreational fees.: Speciality Camp 21,000 29,408 - 29,408E 8,408 16,000 (5,000): - 23.81% Recreational fees: Comm Ctr PR 1,000 14,286 6,544 20,836: 19,830 13,260 12,260 E 100.08% Recreationalfccs: Basketbalt 1,000 3,043 838 3,H81 ': 2,881 - (1,090): - 100.00% Recreational fees; Concession Fees 1,800 - (1,800) (1,800) - 100.00% Recreational Fees: Concession - Pool 48,589 26,651 26,309 52,960: 4,371 58,256 9,667E 19.90% Recreational fees: Tennis Fees 5,431 4,779 4.,779 ; (652) 6,400 969: 17.84% Recreational Fees: Aquatic Admissions 89,250 67,068 68,125 135,193E 45,943 152,092 62,842 i 70,41% Recreational fees: Aquatic Admissions 13,285 8,869 22,154 22,154 Recreational fees: Swim classes 26,250 26,338 9,799 36,437 ;' 9,887 37,943 11,693 ; 44.54% Recreationat fees: Aquatic Facility 30,000 12,026 12,250 24,276 ; (5,724) 27,310. (2,690); -8.97% Recreational fees: SwimTeam Registratior 13,000 51764 692 6,476 (6,524) 6,000 (7,000)' Recreation Fees: Insurance proceeds 24,000 8,621 7,DD0 15,621 (8,379) 15 ow (9,000); - 37..50% Recreational fees: (Program Refunds) (4,028) - (4,028); (4,028) #DIVlOi Sub - total. Charges for services $ 1,002,740 $ 769,945 $ 308,948 $ 1,078,893 ': $ 76,153 $ 1,118,931 $ 116,191E 11.59% Interfund ti EauitvTransfers Interfund transfer from Excise Tax Fund § 1 ,806,380 § 1,351,021 $ 739,338 $ 2,090,359 ? § 283,979 $ 2,270,611 S 464,231E 25.70% Interfund transfer: Sanitatfon Mgmt Fee 285,000 166,250 118,756 285,000 - 185,000 (100,000): - 35.09% Interfund transfer: Storm water Mgmt Fe 25,000 14,583 10,417 25,000 - 30,000 5,060 `•. 20.00% Contribution from Local Option Gas Tax 241,739 - (241,739) (241,739); - 100.00% Bud Form RV81•R Adopted: 10101/2D07 Revenue Report: FY'08 Miami Shores Village Adopted FY 2007 -08 Operating Budget Revenue Report by Fund 1 Classification Bud Form RV01 -R Adopted: 10/01/2D07 Revenue Report: FY "08 AMENDED FY Actual thru Projected to TOTAL Budgary TOTAL AMENDED: Variance % Chg. FY'07 20GS -07 BUDGET ¢5.23.2007 09.30.2007 PROJECTED: FY Variance: FY 2006 FY 2007.08 between FY'07 rt v'0a 2006.07 07 FY'08 Contributions from Grants, Bonds Fa D/Svc 73,750 (73,750) (73,750) 100,00% Appropriation from RESERVED Fund Salan. 112,983 - (112,483) 202,306. 84,323 1 74.06% Sub - total: Contributions $ 2,544,852 $ 1,535,a54 IS 968,505 $ 2,400,359 $ (544,493) $ 2,687,917 $ 1¢3,¢65 5.62% Totallncome: General Fund S 12,316,502 $ 9,608,224 1 S 3,233,187 $ 12,841,411 $ 524,909 1 S 12,433,023 1 $ 116,521 3 0.45% Bud Form RV01 -R Adopted: 10/01/2D07 Revenue Report: FY "08 Miami Shares Village Adopted FY 2007 -08 Operating Budget Revenue Report by Fund / Classification Bud Form RV01 -R Adopted: 10/01 /2007 Revenue Report: FY'08 AMENDED FY 2006 -07 BUDGET Actual tiro 05,23.2007 Projected to 09.331.2(107 TOTAL Budgary PROJECTED: FY [Variance: 006 FY 2 2006.07 07 TOTAL AMENDED., FY 2007 -08 Variance a between FY'07 Bt FY'OB %Chgt FY'07 v '09 Excise Tax Proceeds fFt201 Franchise Fees: Electricity S 550,000 $ 444,844 $ 250,000 $ 654,844 ; $ 104,844 $ 675,000 S 125,000: 22.73% Franchfse Fees. Gas 17,000 11,963 8,037 20;400: 3,000 19,040- 2,000E 11.76% Franchise Fees: Solid Waste 9,500 6,469 3,000 9,469: (31) 9,500 0.00% Public Service Tax: Electricity 665,000 420,455 209,545 630,000 (35,OOD) 635,000 (30,000); -4.51% Public Service Tax: Simplified Telecom 462,736 421,249 303,751 725,000 ; 262,264 792,611 329,875: 71.29% Public Service Tax: Water 101,050 71,318 46,187 117,505 ; 16,455 117;500 16,450E 16.28% Public Service Tax: Gas _ 15,00D 14,741 7,259 22,000 7,000 22,000 7,000 46.67% Public Service Tax: Fuel Oil 1D4 - - (100j (100); - 100.00% Total income: Excise Taxes $ 1,820,386 $ 1,351,039 $ 627,779 $ 2,178,818 $ 358,432 $ 2,270,611 $ 450,225 ' 24.73% Local Option Gras Tax Proceeds IF130) _ LOGT' 6 • cent Tax $ 144,000 $ 134,350 S 67,173 $ 201,523E $ 57,523 $ 296,627 $ 62,627 43.49% LOGT: 3 -cent Tax 14,540 49,528 24,764 74,292E 59,752 77,3.19 62,779: 431.77% State Revenue Sharing: Fuel Tax - 62,185 20,034 82,219E 82,219 87,798 87,798 E Contribution from Fund Balance 185,747 (185,707) (185,707)l Interest allocation 5,ODO 1,502 500 2;002 E (2,948) 3,152 (1,648); - 36.96% Total income: Loca€ Option Gas $ 349,247 S 247,565 $ 112,471 $ 360,036 '. '$ 10,789 S 374,896 $ 25,649 1 7.34% Half -cent Transportation Surtax {F135) Proceeds from Surtax Levy for operattons S 352,262 S 147,466 5 59,760 S 207,228 ; $ (145,034) $ 295,431 $ (56,831)E - 16.13% Proceeds from Surtax (20% Transport Res $8,066 36,867 32,178 69,045 (19,021) 73,858 (14,208); - 16,13% Interest earnings 1,000 2,230 127 2,357 1,357 3,500 2,500 254.00% pprop. From Retainage Earning Amd. #1 18,245 - (38,245j - {18,245)[ 'Contabutionfrom Fund Balance 303,766 (303,766) 87y108 (216,658)E - 71,32% Total: 1/2 -Cent Transport Surtax $ 763,339 S 186,565 $ 92,065 $ 278,630 ; $ (484,709) $ .459,897 $ (303,442): - 39.75% Bud Form RV01 -R Adopted: 10/01 /2007 Revenue Report: FY'08 Miami Shores Village Adopted FY 2007 -08 Operating Budget Revenue Report by Fund I Classification GRAND TOTAL ALL FUNDS $ 21,285,723 1 S 15,697,184 1 $ 5,979,383 1 $ 21,676,567 1 $ 390,844 1 $ 21,748,908 1 $ 463,185 1 2.18% Dud Form RVO1 -R Adopted: 10/0112007 Revenue Report: FY `08 AMENDED FY 22'106 -07 BUDGET Actual thru 05.23.2007 Projected to 09.30.20@7 TOTAL SudgarY PROJECTED. FY :Variance: FY 2006 2006.07 07 TOTAL AMENDED; FY 2007-08 Variance between FY'07 & FY'08 %Chij FY'07 v'08 Debt Service Fund (F201) AV Taxes - Current Real Property 5 605,556 $ 59&,000 $ moo S 616,0918 ; $ 10,444 $ 651,511 $ 45,955 # 7.59% AV Taxes- Current PersonatProp" 65,890 25.,925 35,000 60,925; (4,455) (65,890); - 10 0, 00% Interfund: General Fund - - 286,626 285,626 E Interfund: Local Option Gas Tax Fund - 93,702 93,102 E Interest eamings 10,664 10,664: 10,664 10,000 10,000 [ #piV101 Equity Transfers #DIYI01 Total Income: Debt Service $ 671,445 S 632,589 S 55,000 $ 687,589: $ 16,143 $ 1,041,839 $ 370,393 F 55.16% Stormwater Operations (4021 t Charges: Utility service Fees $ 193,370 $ 145,594 S 48,591 $ 194,1$5: $ 815 $, 124,415. S 39,045: 16.05% Penalties & Delinquencies 48,000 2,12.9 1,371 3 „500 (44,500) .� 3,000 (45,000) - 93,75% Interest: Allocation of Earnings 1,085 goo 200 1,0 W (85) 921 (164); - 15,12% Other. Miscellaneous - #DIV1 0I Transfers -in from General Fund #DIYIOI Contribution from Retained Earnings 471,289 37,764 37,764 = (433,525) (471,289)i -00,00% Contribution from Res Retained Earn. 23,3D0 - (23,300) (23,304); - 100.00% Total Income. Storm Water $ 737,044 $ 148,523 S 87,926 S 236,449 $ (500,595) 228,335 $ (508,708) 59,02% Sanitation Operations {(4051 Charges: Sanitation Service Fees $ 2,731,713 $ 1,915,029 $ 566,350 $ 2,481,379 1 $ (250,334) $ - 2,532,481 S (99,232); -3,63% Charges: Speciat Pick -up Fees - 2,200 100 2.,300E 2,300 7,130 7,.130 3 #DlV10i Charges: Recycting (8iscayne Park) - 17,500 17,500 35,000 ? 35,000 35,OOD. 35,000 ; #DEMO! Grant award: Recycling #DEVl03 Penalities: Delinquent Fa Penalty fees 49,101 15,000 64,101 1 64,101 50,000 60,000 #D9VJ0i Interest: Allocation of Earnings 2,500 3,018 100 3,118 ': 618 3,500 1,040 i 40,OD% Sale of Surplus Assets - - - #0lVA01 Contribution from Renewal it Replaceme - - #OlVIOI Contribution from Res Retained Earn. - - - - #0EY101 Contribution from Retained Earnings 5,800 (S,SOO)- (5,800)_ - 100.00% Total Income: Sanitation $ 2,740,013 S 1,986,848 $ 599,050 S 2,585,898 ' S (154,115) S 2,738,111: $ (1,902); -0,07% Internal Service Funds Finance: Risk Management (F501) $ 846,599 $ 460,097 $ 708,282 $ 1,168,374 $ 321,780 $ 1.,151,492 $ 304,893 i 36.01% Public Works: Fleet Maintenance (F550) 1,041,147 1,075,734 263,623 1,334,357 248,210 1,050,703 9,558 € 0,92% Total income., Internal Services $ 1,887,746 $ 1,535,831 $ 971,905 $ 2,507,736 $ 619,990. $ 2,202,195 $ 314,449 ? 16.66% GRAND TOTAL ALL FUNDS $ 21,285,723 1 S 15,697,184 1 $ 5,979,383 1 $ 21,676,567 1 $ 390,844 1 $ 21,748,908 1 $ 463,185 1 2.18% Dud Form RVO1 -R Adopted: 10/0112007 Revenue Report: FY `08 Miami Shares Village Proposed FY 2007 -08 Operating Budget Expenditure by department Funds Department 1 Division FY 2007 AMENDED TOTAL PROJECTED TO 09- 30 -ZO07 BUDGETARY VARIANCE FOR FY2006- 07 FY 2008 REQUEST Variance to FY 07 Budget %Chg Office of the Mayor 8 Village Council $ 81818 $ 7,751 S 1,067 S 7,501 $ (1,317) - 14.94% Office of the Village Attorney 216,920 175,938 40,982 196,989 (19,931) -9.19% Office of the Village Manager 248,062 239,271 8,791 253,453 5,391 2.17% Office of the Village Clerk 171,162 148,323 22,839 141,625 (29,537) -17.26% Code Enforcement Division 259,257 143,339 115,918 178,449 (80,808) - 31.17% Building Department 412,581 322,839 89,742 393,629 (18,952) -4.59% Planning l£ Zoning Department 334,864 238,985 95,879 238,580 (96,284) - 28.75% Finance Department 668,419 598,915 159,504 573,421 (94,998) - 14.21% Police Department 4,560,939 4,173,341 387,598 4,728,427 167,488 3.67% Public Works: Parks Division 574,444 568,258 6,186 559,693 (14,751) -2.57% Public Works: Street Maintenance 589,481 542,391 47,090 627,144 37,663 6,39% Public Works: Administration 549,045 437,034 112,011 498,149 (50,896) -9.27% Public Works: Recreation Maintenance 200,895 185,029 15,866 215,340 14,445 7.19% Recreation (Combined) 1,904,545 1,756,487 148,058 1,986,355 81,810 434% Library Operations 393,029 395,260 (2,231) 441,695 48,666 12.38% Unclassified 1 Nan - Departmental 1,224,041 1,692,803 (468,762) 1,392,574 168,533 13.77% TOTAL General Fund Expenses $ 12,316,502 $ 11,535,962 $ 780,540 $ 12,433,023 $ 116,521 0195% Finance: Excise Tax Fund Transfers $ 1,820,386 $ 2,178,800 $ (358,414) $ 2,270,611 $ 450,225 24.73% PWks: Local Option Gas Tax Funds (130) 349,247 622,815 (273,568) 374,896 25,649 7.34% PWks: 11Z -ct Transport Surtax Fund (135) 763,339 264,062 499,277 459,897 (303,442) - 39.75% Sub - total: All Other Funds S 2,932,972 S 3,065,677 S {132,705) S 3,105,404 $ 172,432 5.88% Internal Service Funds Finance: Risk Management Division $ 846,599 S 1,168,379 $ (321,780) $ 1,151,492 $ 304,893 36.01% Public Works: Fleet Maintenance Div. 1,041,147 1,086,059 (44,912) 1,050,703 9,556 0.92% Sub- totat.Internaf Service Funds $ 1,887,746 S 2,254,438 $ (366,692) 2,202,195 314,449 16.66% Enterprise Funds Public Works. Storm Water Operations $ 737,044 S 235,178 S 501,866 $ 228,336 S (508,708) - 69.02% Public Works: Sanitation Operations 2,740,013 2,580,762 159,251 2,738,111 (1,902) -1.07% Sub - total: Enterprise Funds $ 3,477,457 S 2,815,940 S 661,117 2,966,447 (510,610) - 14.69% Debt Service Funds GO Bond, Series 1999 (Aquatics) S 217,086 S 209,035 S 8,051 S 274,931 S 57,845 26.65% GO Bond, Series 2004 (ChtrSchool) 5 454,360 $ 323,352 131,008 $ 386,580 (67,780) - 14.92% Suntrust Loan (S3.5m) 380,328 380,328 Sub - total: Debt Service Funds $ 671,446 $ 532,387 $ 139,059 1,449,839 370,393 55.1636 Grand Total: All Funds $ 21,285,723 $ 70,204,404 $ 1,081,319 $ 21,748,908 $ 463,185 2.18% Form Bud-Per-Sum (Rev- Jun'94) Revised: 06.27.2006 FY'08: Expenditure Summary By Funds MAYOR/COUNCIL ORGANIZATION CHART MAYOR 1 COUNCIL MAYOR HERTA HOLLY VICE MAYOR STEPHEN LOFFREDO COUNCILMAN HUNT DAVIS COUNCILMAN PROSPERO HERRERA COUNCILMAN JC RODRIGUEZ CLERK VILLAGE ATTORNEY BARBARAA. STEP ` I RICHARD SA AFAN, ESQ. EXECUTIVE VILLAGE MANAGER T0VILLAGER i THOMAS J. �EP'i� -pN BARB ADOPTED FY 2007-2008 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR & COUNCIL Services, Functions and Activities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village functions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candi- dates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chamber of the Village Hall on the first and third Tuesday of every month (excluding August) at 7:30 p.m- Special meetings may be held when required. APOPTEP BUDGET HIGH LIGHT$ FY'07 FY'08 Chan e Personnel cosh .................... ............................... $ 100 $ 318 $ 218 Operating costs .................. ............................... 8,718 7,183 (1,535) Capitatoutlay ................... ............................... - TOTAL ................... ............................... $8.81 7 501 1 ,317) Significant changes include an increase in the workers' compensation premium alloca- tion and decreases in the operating budget due to this being a non- election year. j FY 2007 -0$ ADOPTED OPERATING BUDGET j Miami Shores Village, Florida OFFICE OF THE MAYOR & COUNCIL Code 001 -0100-511.* .... CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salaries .24000 ISF: Workers' Compensation $ 5 Mayor & Council receive annual stipends of $1 each as stipulated by the Village Charter 313 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal Personnel Services $ 398 OPERATING EXPENSES .40000 Travel $ 1,000 Conferences and meetings reimbursement for Council members .40200 Travel, Per Diem Allowance 200 Per Diem Costs For Conference Attendance .42000 Postage 75 Mailing costs for Village Council correspondence .45100 ISF: Risk Management 383 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .47000 Printing 200 Stationary and business cards for Council members .48000 Advertising & Promotion 500 Promotional Materials --------------------------------------------- FY 2007 -08 ADOPTED OPERATING BUDGET t j Miami Shores Vi Haee, Florida f --- :----- -- --- --- --- --- - -- Jar- -- ---- --w- s----- i ---- -� OFFICE OF THE MAYOR & COUNCIL Code 001 - 0100 - 511. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .49000 Other Current Charges .51000 Office Supplies 52200 Other Operating Expenses 52400 Uniforms 54000 Subscriptions and Memberships 58000 Training & Education 58300 Organization Meetings 1,000 Plaques, flowers and awards requested by Council, photos for Council functions and presentations 100 Office supplies for five (5) Council members 150 Supplies, materials, services to support the department's operation 175 Village Shirts 2,500 Annual subscription membership to Florida League of Cities, membership to Miami -Dade League of Cities 500 Registration Fees for Conference/Training Attendance. 400 Attendance at Miami -Dade County League of Cities meetings Subtotal: Operating Expenses $ 7,183 TOTAL: Office of the Mayor and Village Council $ 7,501 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE ATTORNEY Services, Functions and Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The duties include, but are not limited to, the preparation of Village ordi- nances, resolutions and the implementation of Council goals and legislative priori- ties. The Village Attorney also provides legal counsel, representation in legal matters, the preparation and review of contracts or agreements, as well as other legal docu- ments. When required, the Village Attorney prepares and provides legal opinions on a myriad of issues where the Village may have litigatory exposure. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor - related matters, including, but not limited to employment contracts and collective bargaining agreements, union negotiations and grievances. ADOPTED BUDGET HIGHLIGHT Significant changes include decreased litigation cost resulting from the engagement of the Florida Leauge of Cities to represent the Village on claims handling, but not limited to, general liability, auto liability and workers compensation as well as decreased costs for specialized IRS representation. FY'07 FY'08 Chi Personnel costs ................. ............................... $ 95 S 614 $ 519 Operating costs ............... ............................... 216,825 195,375 (20,450) Capitaloutlay ................... ............................... - - - TOTAL .............. ............................... $216,920 $196,989 14 931 Significant changes include decreased litigation cost resulting from the engagement of the Florida Leauge of Cities to represent the Village on claims handling, but not limited to, general liability, auto liability and workers compensation as well as decreased costs for specialized IRS representation. �-- -- -- = —j ---- F�QQ7 8 ADC ----------------------------------- � Y PTED OPERATING l Miami Shores Village, Florida �_______— _— _____--- -__ —__ �__..... ...____----- ____-_____- ___y___. OFFICE OF THE VILLAGE ATTORNEY Code 001 -0200- 514.• * *** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .24000 ISF: Workers' Compensation $ 514 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Subtotal Personnel Services $ 694 5�`P.�i� ?r s_'`�",�� "'IER��'r.,w�t`�r„�i•�F•un s'x�s� - - OPERATING EXPENSES .31200 Professional Services: Legal $ 45,000 Fees anticipated for special legal - General research, opinions, supplemental negotiations or representation .31210 Professional Services: Legal 50,400 Legal retainer for Village Attorney - Retainer .31220 Professional Services: Legal 50,000 Fees anticipated for general labor - Labor costs and representation on labor issues as needed .31230 Professional Services: Legal 30,000 Legal fees anticipated for Village - Litigation representation brought to the court system .31245 Professional Services: Legal 3,000 Legal fees anticipated for Village - Franchise representation concerning legal franchise agreements. .31250 Professional Services: Legal 5,000 Fees for serving notices, taking - Other depositions, and other court related services .31275 Professional Services: Legal 1,000 Legal fees anticipated for Village - Charter School representation associated with the Charter School. .31300 Professional Services: IRS 10,000 Legal Fees associated with IRS. .40000 Travel - Not requested for this fiscal year. FY 2007 -08 ADOPTED OPERATING BUDGET 1 Miami Shores Villages Florida d-_-_-!-_-,-l-_-_-_-_-_-_-_-_---_-_-_- _.--- _- __...._...._�- _- _.._ -_� OFFICE OF THE VILLAGE ATTORNEY Code 001 -0200- 514. "' CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES {continued] .45100 ISF: Risk Management .47000 Printing .54000 Subscriptions and Memberships .58000 Training & Education Subtotal Operating ,Expenses 75 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports. 150 Special delivery of legal materials 1,500 Law Update, miscellaneous publications 250 Attendance at workshops and seminars 996,375 TOTAL: LEGAL COUNSEL $ 196,989 VILLAGE MANAGER'S OFFICE ORGANIZATION CHART VILLAGE MANAGER THOMAS J BENTON VILLAGE ATTORNEY I I 7d R CLERK t� RICHARD SAfZ4FAN &YILLAGEC�RK RECREATION CHIEF OF POLICE FINANCE DIRECTOR PUBLIC WORKS DIRECTOR KEVIN LYSTAD VACANT DIRECTOR .TERRY ESTEP SCOTT DAVIS BUILDING DIRECTOR PLANNING & ZONING DIRECTOR OF CLAUDIO GRANDE DIRECTOR LIBRARY SERVICES DAVID A. DACOUISTO EL[i_'AABETH ESPER AQQPTED FY 2007 -2048 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE MANAGER Services, Functions and Activities The Office of the Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Vil- lage, the Manager is appointed by and serves at the discretion of the Village Council, implementing the directives, policies and objectives of the Council through the oper- ating departments of the Village. The Manager is also responsible for the appointment of all department heads with the exception of the Village Clerk and the Village Attor- ney, both of whom are appointed directly by the Mayor and Village Council. AP_QPTED BUDGET HIGHLIGHTS Significant changes include the increased costs for employee benefits, fleet maintenance and auto lfabiffty. FY'07 FY'08 Chhanee personnel costs ................ ............................... $207,708 $210,119 $ 2,411 Operating costs ................. ............................... 40,354 43,334 2,980 Capitaloutlay ................... ............................... - - TOTAL .............. ............................... 248,062 $253, 453 5,391 Significant changes include the increased costs for employee benefits, fleet maintenance and auto lfabiffty. �..._..�.._._..,..,�._ ......_ FY 2007 -08 ADOPTED OPERATING BUaCET��______...s_ -,.._ � Miami Shores Village, Florida is: rawer: a_ rrrr�_ �_ �_ �_ �_ �_ �., r�sr+•, �rr�_rr�.��.... :_�_..�_.w,►.nw. ,r ,K.._�._��_�...r,�.r.►w_J OFFICE OF THE VILLAGE MANAGER Code 001 -0300- 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 165,447 Village Manager base salary .11001 Executive Benefit - General 6,500 Executive package .11001 Executive Benefit - Manager 16,750 Executive package .12000 Regular Salaries - Receptionist f Recording Secretary .18250 Longevity pay 1,500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) .21000 FICA, 14,435 Social Security and Medicare taxes .22000 Retirement costs - Social Security and Medicare taxes .23000 Health Insurance 4,335 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12 %q inflationary factor included. .24000 ISF: Workers' Compensation 1,152 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .20900 Contingent Personnel Costs - Not requested for this fiscal year. Subtotal Personnel Services $ 210,119 �------ ___ —_ -- FY 2007-08 ADOPTED OPERATING BUDGET - -f -------- -- -- E Miami Shores Village, Florida OFFICE OF THE VILLAGE MANAGER Code 001 - 0300- 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31260 Prof Services: Lobbyist $ 12,000 Funding to pay for Village's Tallahassee lobbyist. .34000 Contractual Services - Not requested for this fiscal year. .40000 Travel 400 Funding for local and intermediate training and administrative events. .41000 Telecommunications: 1,300 Funding for private and dedicated fax lines located in Village Manager's office. .41100 Telecommunications: L /Distance 50 Estimated costs for long distance or toll calls .41200 Telecommunications: Cellular 650 Funding for Nextel Cellular phone .42000 Postage 150 Special mailings, certified and overweight shipments .45100 ISF: Risk Management 14,552 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45200 ISF: Fleet Maintenance 9,432 Finance Calculated budget to fund fleet maintenance. .47000 Printing 125 Printing of forms .48000 Advertising and Promotions 1,500 Cost for special advertisements, notices, and reporting requirements, including annual Chamber of Commerce Ad. FY 2007 -08 ADOPTED OPERATING BUDGET Miami Shores Village, Florida I 4----. r— .r-- ----- ----- -r— »- -.w.rfs,rr- ------ w®•- -.r---- -- -- -- .r ----- ---- -d OFFICE OF THE VILLAGE MANAGER. Code 001 -0300- 512."** ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .51000 Office Supplies 150 Pens, paper, ink and other office supplies for a one year period. .52200 Other Operating Expenses 125 Supplies for printer and other equipment in Manager's office. .52400 Uniforms 150 Village Shirts .54000 Subscriptions and Memberships 2,500 Annual Association Dues (ICMA, FCCMA, DCCMA, etc) .58000 Training and Education 250 Funding for luncheons, meetings and other promotional activity. Subtotal. Operating Expenses $ 43,334 TOTAL; Office of the Village Manager $ 253,453 VILLAGE CLERK ORGANIZATION CHART VILLAGE CLERK BARBARA A. ESTEP ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Tillage, Florida OFFICE OF THE VILLAGE CLERK Services, Functions and Activities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as voter registration, general elections, coordination of Village Council meetings and Board selection process, Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk's office is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolutions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is re- sponsible for complying with records requests in the form of paper copies, audio and video copies. In addition to the above duties, the Clerk's office administers the Village's Occupational Licensing program, ensuring payment of applicable taxes on a yearly basis. The issuance of film and peddler (solicitor) permits are also facilitated by the Clerk's office. ADOPTED BUDQET HIGHLIGHTS FY'07 FY'08 Ch_ ante Personnel costs ................ ............................... $ 120,922 $105,757 $(15,165) Operating costs ................. ............................... 50,240 35,868 (14,372) Capitaloutlay ................... ............................... - - - MTAL .............. ............................... $171,162 $141,625 S(29,537) Significant changes include decreased casts associated with the 2007 Wiloge Council election and decreased personnel costs due to the elimination of a shared receptionist position. This department is estimated to generate $96,000 in General Fund Revenues for occupational license fees. P -------------- •--- •------------- - - - --- - - -..... .....---- _-- - - -_-- -, FY 2007 -08 ADOPTED OPERATING BUDGET I i Miami Shores Village, Florida I L--------...__ --- ----- ---------------------------------------------------- OFFICE OF THE VILLAGE CLERK Code 001- 0303- 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 51,781 Village Clerk salary .11001 Executive Benefit - General 6,500 Executive package .18250 Longevity pay 1,000 Funding for bonus paid to employees with more than seven years of service. .21000 FICA 7,586 Social Security and Medicare taxes .22000 Retirement casts - Not required for this Department .23000 Health Insurance 4,322 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. .24000 ISF: Workers' Compensatior 623 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .20990 Contingent Personnel Costs 3,965 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 105,757 OPERATING EXPENSES 31060 Professional services $ 12,000 Funding to pay for Village -wide pre - employment testing services. --- — r— r —r —i —r r —rte r— r�.r�r —»r— i ^ FY 2007 -08 ADOPTED OPERATING BUDGET ! Miami Shores Village, Florida ---------- --------------------------- ----- ----------------------- OPERATING EXPENSES - Continues .34100 Cont Svc: Temp Labor 1,200 Costs for temporary service for receptionist t .40000 Travel clerk. 1,200 Costs to attend various conferences .40200 Travel: Per diem allowance 280 Meal allowance while attending conferences and training .41000 Telephone - Not required for this Department .41100 Telecomm: Long distance 20 Costs of long- distance tails. .42000 Postage 700 Charges for general mailing .45100 ISF: Risk Management 2,668 Finance- initiated calculation for total risk exposure costs to Village. .47000 Printing 400 Cost for printing documents. .48000 Advertising & Promotions 10,000 Employment and legal ads. .49000 Other current charges 5,500 Volunteer Reception /Employee Breakfast .51000 Office supplies 300 Pens, pencils, paper, etc for two staff associates. .52200 Other operating expenses 150 Supplies for scanner and related equipment. .52400 Uniforms 150 Village Shirts .54000 Subscriptions /Memberships 900 Annual fees for various organization memberships. .58000 Training & Education 400 Registration fees for conference attendance. Subtotal.- Operatingi Expense 35,868 �y,$ TOTAL: Office of the Village Clerk $ 141,625 CODE ENFORCEMENT ORGANIZATION CHART CODE ENFORCEMENT SUPERVISOR ANTHONY FLARES CODE ENFORCEMENT OFFICER MICHAELORTA ADMINISTRATIVEASSISTANT VALERIE BIERLEY(O.5 FfE) ADOPTED FY 2007 -2008 OPEIRATING BUDGET Miami Shares Tillage, Florida THE CODE ENFORCEMENT DEPARTMENT Services, Functions and Activities - -- -, The Code Enforcement Department performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the commu- nity and its residents, staff is able to achieve an exceptionally high compliancy percent- age. Continuing violations are processed through the Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Police, Public Works and Finance Departments in order to achieve Village -wide commu- nity improvement programs. APOPTED BUDGET HIGHLIGHTS FY'07 FY'08 Change Personnel casts ................. ............................... $ 215,840 $134,509 $ (51,331) Operating casts ................ ............................... 43,417 43,940 523 Capitaloutlay ................... ............................... - - - TOTAL ................. ............................... $259,257 $178,449 80'808) Significant changes include a decrease in personnel costs resulting from the elimination of the Code Enforcement Director position partially offset by increased costs relating to workers' compensation premiums. This Department is estimated to generate $125,0 00 in General Fund (enforcement - related) revenues. Additional revenue fees associated with the implementation of the automated code compliance report system. I FY 2007 -2008 ADOPTED OPERATING BUDGET � Miami Shores Village, Florida I Code Enforcement Division Code 001 -0351- 512...... CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Wages $ - (1) - Code Enforcement Director 11001 Executive Benefits - Department head benefit package .12000 Regular Salaries 98,455 (2) - Code Enforcement Officers (1) Administrative Secretary - 50% allocated with Planning & Zoning .14000 Overtime 1,500 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations 21000 FICA 7,990 Social Security and Medicare taxes 23000 Health Insurance 12,905 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with12% inflationary factor included. 24000 ISF: Workers' Compensation 9,170 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 29990 Contingent Personnel Costs 4,489 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services 134,509 f FY-2007-2008- ADOPTED OPERATING BUDGET Miami Shores Village, Florida I _ ____________.�____— _— _— __y —__.. y_.._.__________ _________-- _- _______.._...___s. Code Enforcement Division Code 001 -0351 -512 * »... CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 2,000 Funding for outsvurced clerical assistance .34100 Contractual Services: $ 804 Funding for outsourced clerical Temporary labor assistance needed for meetings. .34200 Court Filing Fees 4,000 Record notices, orders and lien releases .40000 Travel 500 Funding for staff to attend training and certification courses throughout year. .41000 Telephone 2,100 Annual cost for telephone operations. .41100 Telecommunications: Long 100 Funding for long- distance calls nictnnra .41200 Telecommunications: Cellular - Funding for three (2) cellular phones for one year. .42000 Postage 3,800 Correspondence and certified mail, notices of violations .45100 ISF: Risk Management 5,336 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. .45110 ISF: Auto Insurance - Calculations prepared by the Finance Department using a Village -wide schedule, allocating automobile liability I FY 2007 -2008 ADOPTED OPERATING BUDGET I I Miami Shores Village, Florida Code Enforcement Division Cade 001- 0351 - 512.' * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .45200 ISF: Fleet Maintenance 18,864 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 500 Funding for emergency repairs for equipment not under contractual arrangements. .47000 Printing 1,500 Printing of educational or advisory pamphlet and notice of violations .51000 Supplies: General Office $ 1,000 Pens, paper, ink and other office supplies for a one year period for two and one half (2.5) full -time employees .52200 Supplies: Other operating 1,250 Film purchase and development, toner for printers, special software requirements to support Code Enforcement program .52400 Uniforms 800 Uniform costs for two (3) staff members per contract: (5) pants, (5) uniform shirts with loge, belts and shoes where applicable .54000 Subscriptions and Memberships 190 Florida Association of Code Enforcement 58000 Training and Education 1,200 Subtotal. Qperafing Expenses $ 43,940 TOTAL: Code Enforcement Department: $ 178,449 Continued education funding for enforcement staff. BUILDING DEPARTMENT ORGANIZATION C HART BUILDING DIRECTOR CLAUDIG GRANDE ADMI NISTRATI VEASSISTANT MABELVARGAS PERMFrCLERKI PERMITCLERKI MC7WA DIAZ I I CLAUDiA CLIBILLQS ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida r> a��r��. ��rr��r�r�rr �r+ ��r��r��r rar�r>a��r�r�r�►r��r�r�� THE BUILDING DEPARTMENT Services, Functions and Activities The Building Department is responsible for the enforcement of all State, County and municipal construction and building related codes. Building inspections ensure compli- ance with the Miami Shores Village Code, the Florida Building Code and all other appli- cable State and Federal codes. Compliance includes building plans examination, permit - ting and the inspection of construction methods and materials_ The Department pro- cesses all permit applications, ensuring the mandatory information and documentation are included. This includes, but is not limited to signs and plans, specifications, calcula- tions, surveys, licenses, certificates of insurance, Miami -Dade product approval for mate- rials to be used. Upon completion of the project, the Department issues a certificate of occupancy or certificate of completion. ADOPTED BUDGET HIGHLIGHTS Significant changes include a decrease in contractual services offset by the addition of an inspector to regular payroll thus increasing personnel costs. This Department is estimated to generate $500,,000 in Building- related General Fund Revenues. 1=Y'07 FY'08 Chan e Personnel costs ................ ............................... $255,899 $282,586 $26,687 Operating costs ............... ............................... 156,682 111,043 (45,639) Capitaloutlay ................... ............................... _ - - - TOTA! .............. ............................... $412,581 $393,629 $(18,952) Significant changes include a decrease in contractual services offset by the addition of an inspector to regular payroll thus increasing personnel costs. This Department is estimated to generate $500,,000 in Building- related General Fund Revenues. FY 2007-20138 ADOPTED OPERATING BUDGET Miami Shores. Village, Florida BUILDING DEPARTMENT Cade 001 -0400- 524. * *'** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES - .11000 Executive Salary $ 88,432 Building Director base salary .11001 Executive Benefit - General 6,500 Executive benefit package .12000 Regular Salaries 115,607 (1) Executive Assistant (2) Clerical Assistant (1) Building Inspector .13000 Other Wages 14,560 (1) Filing Clerk .14000 Overtime - Not requested for this fiscal year. .21000 FICA 17,850 Social Security and Medicare taxes .23000 Health Insurance 17,380 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. .24000 ISF: Workers' Compensation 14,024 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 8 233 Projected casts for all eligible employee's annual COLA, Merit (percent dependent Upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 282,586 ��._ - - -- - - - - -- FY 2007 =2008 ADOPTED OPERATING BUDGET -------- - - - - -, Miami Shores Village, Florida 0 -- ---_---_-------- w----- _------------- - - - - -- BUILDING DEPARTMENT Code 007- 04017 - 524. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 75,000 Fees to external contractors that provide inspection on Building, Plumbing, Electrical and Mechanical in department head's absence or leave. .34100 Cont Svc: Temporary Labor 3,800 Funding for temporary labor staff to .45110 ISF: Auto Insurances - Calculations prepared by the Finance Department using a Village -wide schedule, allocating the direct automobile liability and casualty insurances. assist with meetings and operations. .40000 Travel 3,000 Funding to provide transportation costs associated with trips planned by Department. .41000 Telephone Expenses 1 ,200 Base fee allocated to all users for Centrex line dedications and anticipated internet licensing .41100 Telephone Long Distance 50 Estimated costs for long distance or toll calls .41200 Cellular Telephone 1,140 Nextel cellular telephone costs .42000 Postage 400 Correspondence and certified mail .45100 ISF: Risk Management 5,621 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. .45110 ISF: Auto Insurances - Calculations prepared by the Finance Department using a Village -wide schedule, allocating the direct automobile liability and casualty insurances. -------------------------------------------- FY 2007-2008 ADOPTED OPERATING BUDGET ---------------- Miami Shores Village, Florida BUILDING DEPARTMENT Cade 001 - 0400-524. *** ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES- Continued .45200 ISF: Fleet Maintenance 0,432 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 1,100 Estimated funding requirement for repairs and maintenance to furniture, fixtures, equipment not otherwise insured by service contracts. .47000 Printing 2,000 Printed forms for Building: permits, garage sale, other miscellaneous printing .51000 Office Supplies 2,000 Pens, paper, ink and other office supplies for a one year period for three (3) full-time employees .52200 Other Operating Expenses 1 ,000 Paper, printer cartridges, miscellaneous supplies for Building Department .52200 Uniforms 700 Funding for shirts, shoes and other required uniforms for building staff. .54000 Subscriptions and Memberships 600 Funding as defined on Subscription worksheet. .58000 Training and Education 3,000 Funding for education and training requirements for direct attendance or associated with travel. Subtotal.- Operating Expenses $ 111,043 TOTAL: Building Department $ 393,629 PLANNING &ZONING ORGANIZATION C HART PLANNING & ZONING DIRECTOR DAVIDA. DACQUISTO ADMINISTRATIVE ASSISTANT VALERIE SIERLEY (0.5 FTE) AbOPTEb FY 2007 -2008 OPERATING BUbGET Miami Shores Village, Florida THE PLANNING and ZONING DEPARTMENT Services, Functions and Activities The mission of the Planning and Zoning Department is to provide Miami Shores Village with professional, courteous and timely planning services that promote and facilitate the orderly and efficient development ofthe community; to protect existing neighborhoods through sound regu- latory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code, federal and state regulations. APOPTEP BUDGET HIGHLIGHTS Significant changes include decreases in personnel costs resulting from the elimination of a planning technician and a decrease in the special funding request for professional services to complete the statutorily required update of the Villages Comprehensive Alan and Zoning Code rewrite. This Dep artment generates an estimates( X20,000 in General Fund Revenues. FY'07 FY'08 Change Per-sonnet costs ................. ............................... $ 182,479 $141,770 $ (40,709) Operating costs .............. ............................... 150,385 94,810 (55,575) Capital outlay ............... ............................... 2,000 2,000 -0- TOTAL ................ ............................... $334, $238,580 S(96,284) Significant changes include decreases in personnel costs resulting from the elimination of a planning technician and a decrease in the special funding request for professional services to complete the statutorily required update of the Villages Comprehensive Alan and Zoning Code rewrite. This Dep artment generates an estimates( X20,000 in General Fund Revenues. ----------------------------- ------------------------------------------ # FY 2007 -2008 ADOPTED OPERATING BUDGET � Miami Shores Village, Flc- ------ _______— _— __..._______ Planning & Zoning Division Cole 001 -0450- 524. * * * *** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 83,952 Planning and Zoning Director base salary .11001 Executive Benefit - General .12000 Regular Salaries .21004 FICA .23404 Health Insurance .24400 ISF: Workers' Compensation .29990 Contingent Personnel Costs 6,500 Executive benefit package 19,682 Administrative Assistant (50% allocation for Code Enforcement Division) 9,091 Social Security and Medicare taxes 8,640 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with12% inflationary factor included. 5,241 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 8,704 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 141,770 OPERATING EXPENSES .31004 Professional Services $ 70,000 Funding for the Village's Comprehensive Flan revisions, filing with the State and EAR amendments. Funding to amend the Zoning Code. Costs of adoption. �-- ---- -- - -- - -- -- - -- --- -- ---- - -- --- - -- --- -_ - --- - --- -- -1 FY 2007 -2008 ADOPTED OPERATING BUDGET 0 Miami Shores Village, Florida ------------------------ ) Planning & Zoning Division Code 001 -0450- 524. * * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .34100 Contractual Services : 1,000 Funding for outsourced clerical assistance at Temporary Labor hearings. .40000 Travel 4,555 Attend national American Planning Association conference and Florida APA conference. .41100 Telecommunications: Long - Estimated costs for long distance or toll calls Distance Calls .41200 Telecommunications: Cellular 800 Funding for Nextel telephone .42000 Postage 1,300 Zoning hearing notices, certified mailings miscellaneous correspondence. .45100 ISF: Risk Management 2:,668 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .45110 ISF: Auto Liability - Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self- insurance reserve requirement to all divisions. .45200 ISF: Fleet Maintenance 9,432 Calculations prepared by Finance using a village -wide schedule, allocating the maintenance costs of vehicles. OPERATING EXPENSES - Continued .46200 Repairs and Maintenance 5010 Estimated repair costs on equipment protected by contract or service agreement I--------_—_—_------ -_—_—_, e,. _— _— _--- _— _---- _-------- _ —_ --f— r —_ —__.r FY 2007 -2008 ADOPTED OPERATING BUDGET Miamii Shores Village, Florida Planning & Zoning Division Cade 001 -0450- 524. * * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .47000 Printing 1,000 Information brochures, notice boards, miscellaneous printing of promotional literature .51 000 Supplies: General Office 500 Pens, paper, ink and other office supplies for a one year period for one and one half (1.5) full - time employees .52200 Supplies. Other operating 2,000 Computer peripheral equipment, software, filing and storage facilities .54000 Subscriptions and Memberships 555 American Planning Association, Florida Chapter, American Institute of Certified Planners, Florida Planning and Zoning Association .58000 Training and Education $ 500 Attend two (2) local Planning and Zoning seminars, acquire credits necessary to maintain AICP designation. Subtotal- Operating Expenses $ 9010 CAPITAL OUTLAY 64000 Equipment $ 2,004 Funding to purchase computer and specialized equipment- Subtotal.- Capital outlay $ 2,000 TOTAL: PLANNING and ZONING DEPARTMENT 1 238.580 FINANCE DEPARTMENT ORGANIZATION CHART FINANCE DIRECTOR VACANT COMPTROLLER CAROLYN MODESTE ACCOUNTS PAYABLE CLERK HCHELINE ELLIS HUMAN RESOURCE ADMINISTRATOR ELIZABETH KEELEY DATA PROCESSOR SPECIALIST CIARA BENDER ADOPTED FY 2007-2008 OPERATING BUDGET Miami Shores Village, Florida �a��., ��r��r��ra��r�rar�, ��r�rlw�� .��►�r�r��ra�r��ror�� THE FINANCE DEPARTMENT Services, Functions and Activities The Finance Department is responsible for the security of all Village funds. The de- partment is a full- function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the de- partment are: preparing the annual operating and capital budgets at the direction of the Village Manager; processing no less than fifty -two weekly payrolls and maintaining all appropriate records; fling the necessary payroll - related taxes and the corresponding reports; preparing twelve monthly financial reports and the annual financial report; recording all financial transactions, ensuring the fiscal integrity of the Village, and, managing the information technology functions of the Village. The Department is also responsible for the timely and accurate reporting of all finan- cial activities. This includes the recording of all purchase orders, direct payments, invoices and daily deposits. The department is responsible to reconcile monthly bank statements, confirming all cash and electronic transactions. The department also is charged with monitoring and coordinating the Village's four retirement plans: the General Employees' Pension System,, the (new) Police Officers' Retirement System, the ICMA -457 deferred Compensation Plan and the VALIC -457 Deferred Compensation Plan. The responsibilities include the coordination of quar- terly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds; and collating the year -end financial data for audit and year -end state reporting require- ments. The department also manages the Village's risk management function, employee ben- efit programs, cash management, debt service management, central stores, payroll, accounts payable and receivable and other finance- related matters. ADOPTED BUDGET HIGHLIGHTS Significant changes include changes in personnel costs with the elimination of the Assistant Finance Director position offset by the addition of a Finance Clerk full -time as well as a decrease in contractual services for IT equipment reclassified to non - departmental. FY'07 FY'08 Change Personnel costs... . ............. ............................... $457,892 $416, 521 $ (41,371) Operating costs ............... ............................... 207,427 156,900 (50,527) Capital outlay ............ ............................... _ 3.100 1 TOTAL ................. ............................... 668,419 S573J21 $(94,998) Significant changes include changes in personnel costs with the elimination of the Assistant Finance Director position offset by the addition of a Finance Clerk full -time as well as a decrease in contractual services for IT equipment reclassified to non - departmental. -------------------------------------------------- FY 2007-2008 ADAPTED OPERATING BUDGET ------------- Miami Shores Village, Florida FINANCE DEPARTMENT Code 001 -0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 105,000 Chief Financial Officer base salary .11001 Executive Benefit - General 6,500 Executive benefit package .12000 Regular Salaries 235,151 (1) Comptroller (1) Human Resource Administrator (1) Payroll & Utility Specialist (1) Accounts Payable Clerk Allocated chargeback's (1) Courier (30% split with Police) .14000 Overtime 1,040 Funding for intermittent overtime requirements. .18250 Longevity pay 2,000 Funding for bonus pay for employees with more than seven years of service. .21400 FICA 27,595 Social Security and Medicare taxes .23000 Health Insurance 26,204 Anticipated premium costs for health, dental, hospitalization & long -term care insurances. .24400 ISF: Workers' Compensation 2,006 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs _ 11,065 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 416,521 OPERATING EXPENSES ------------ _ -------------------------------------------------- FY 2007 -2008 ADOPTED OPERATING BUDGET 1 I Miami Shores Village, Flvrida -.I --_—__.._._..._..... ._— _— _— _— _ ------------- — _— _ —_ —_— __..— __._ —_ —_ —. FINANCE DEPARTMENT Code 001 -0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION .31000 Professional Services $ - Not requested for this fiscal year .32000 Professional services: Audit 100,000 Funding for annual external audit to comply with State, Federal and local statutory provisions as well as Special Audit to review Building Permit submissions to county. .32100 Professional service: Computerization 5,000 Funding for special reporting request .34000 Contractual Services .34100 Contractual Services: Temp Labor .40000 Travel .40200 Per diem allowances .41100 Telecommunications: L /Distance .42000 Postage .42100 Freight / Delivery Charges _42101 Courier 1 Delivery Services to Main Street Software, the Village's financial reporting contractor. 20,000 Funding for departmental and centralized service contracts. 3,000 Funding for staff requires at reception and other finance related functions. Not requested for this fiscal year. Not requested for this fiscal year. 200 Estimated costs for long distance or toll calls 3,320 Postage for accounts payable, collection letters and correspondence. 50 Miscellaneous freight charges for purchases. 200 Hand delivery and overnight service for regulatory documents; partially offset thru bond reimbursements --------------------------------------------------------------- co r la � Miami Shores Village, Florida FINANCE DEPARTMENT Cade 001 -0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION .45100 ISF: Risk Management 7,805 Finance- calculated budget to fund 600 Uniform shirts for five {5) staff annual risk insurance and loss 2,500 Funding for subscriptions to various accounts which are actuarially 1,225 Annual licensing agreement for determined based on prior year risk reports. .44000 Rentals & leases - Not requested for this fiscal year. .46200 Repair and Maintenance 2,500 Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements. .47000 Printing 2,500 Provides funding for CAFR, Budget (Proposed & Adopted); Pension reports and other state - mandated documents. 48000 Advertising and Promotions 51000 Supplies: General office 52200 Supplies: tither operating .52400 Supplies: Uniform .54000 Subscriptions and Memberships 54500 Licenses and permits 2,000 Provides funding for Annual Budget Notices, Solid waste cost disclosure and other finance - related notices. 1,500 Pens, paper, ink and other office supplies for a one year period for five (5) full -time employees with 5% cost increase. 3,000 Operating supplies required for Finance- related equipment, not already funded in Village -wide supply account. 600 Uniform shirts for five {5) staff members with 5% cost increase. 2,500 Funding for subscriptions to various journals and organizations. 1,225 Annual licensing agreement for Symantic. --------------------------------------------------------------- 2007 -2008 ADOPTED OPERATING BUDGET ,— '__.......— _— __ -_--� Miami Shores Village, Florida FINANCE DEPARTMENT Code 001 -0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION .58000 Training and Education 1,500 Conference registration fees; charges to attend local training sessions and other educationally - related activities to improve staff productivity and knowledge. Subtotal- Operating Expenses 956,960 TOTAL. Finance Department $ 573,421 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Non - Departmental Division Services, Functions and Activities The Unclassified (or Non- depacrttnenta4 group of accounts represents administrative costs or services of the General. Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Unclassified account is also the cen- tral funding source for interfund transfers (i.e. - transfers to fund capital projects, trans- fers -out to the Police and General Employee Pension Yunds, etc.). Additionally, the Unclassified department includes funding for accumulated leave settlements, repre- senting the payout of leave time for individuals separating service with the Village through retirement or resignation. Beginning with FY 2€103, the Department began to centralize costs for office equipment rental, maintenance and supplies. In Contract Services, for example, the costs to main- tain and service the Villages expanded information management technology is now reported. here. Previously, these costs were charged to several departments and were not equitably allocated. The Unclassified department also includes the General Fund Contingency account. This account represents a cash reserve for emergencies or council- determined trans- fers. This year, the account is funded at $490,509 and can only be used with Council approval. ADOPTEQ BURGET HIGH LIGHTS FY'07 FY'08 Personnel costs .................. ............................... $82,325 $190,200 Operating costs ................ ............................... 396,463 355,239 Capital Outlay ................... ............................... -0- -0- Other Expenses ............. ............................... 745,253 847,135 MTAL ........... ............................... S1,224,041 $1,392,574 This Division is used to accumulate and report costs which are not directly related to a single operating department. The increase in FY'08 relates primarily to the $286,676 funding request to transfer funds to the Debt Service fund and additional reserves for emergencies. Change $107,875 (41,224) -0- 101.882 $168,533 r---------------------------------------------------------------- 1 FY 2007 -2008 ADOPTED OPERATING BUDGET � Miami Shores Village, Florida _ :___- _--- ___._. L-__— �—_-_—_---_— ______- _--- _- _-- _,__________ -_. -- FINANCE DEPARTMENT { for ! - Departmental- Unclassified Accounts Code 401 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .18500 Accumulated Leave Settlements $ 100,000 Payout for accumulated leave for employees retiring or separating employment .21000 FICA 11,200 Social Security and Medicare taxes 22000 Empir Contrib (Retirement) 75,000 Actuarially calculated required employer contribution .24000 iSF: Workers' Compensation - Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation casts to all user divisions .25000 Unemployment Compensation 4,000 Quarterly contribution mandated by the State for contributions to employees fling for unemployment 29500 Personnel Administration Subtotal Personnel Services $ 190,200 OPERATING EXPENSES .34000 Contractual Services $ 76,565 Copier, Postage Service, Fax machine, Voice mail maintenance, Internet server maintenance, backup system support contract, Frame relay service contract, Computer service maintenance agreements, other to be allocated .34500 Contractual Services: Newsletter 45,100 Design, printing, publishing and delivering of monthly "Village News" newsletter. Al 000 Telephone 35,860 Main telephone service through AT &T (excluding long distance). .41001 Telecommunications: Frame Relay 33,192 Annual Frame relay operating fees paid to AT &T for high -speed communication links between Village Hall and other facilities �_----------- _.,-- _— _— _ —_ —_ — ---- ._...._..._... -- --- — — ___-- - - - - - -- —i FY 2007 -2008 ADOPTED OPERATING BUDGET � Miami Shares Village, Florida L -------------------------------------------------------------- —� FINANCE DEPARTMENT Non - Departmental- Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES- Continued .41100 Telecom Expense: Long distance $ 5,000 Funding for long distance calls. 500 Funding for cellular calls .41200 Telecomm Expense: Celluculor .42000 Postage 2,000 General postage costs not specifically budgeted in other operating accounts .45000 Insurances 30,000 Life and long term disability .45100 ISF: Risk Management 17,497 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports .46200 Repair and Maintenance 7,500 Equipment repairs in Village Hall; repairs to furniture; unallocated repairs which may not be under repair agreements .47000 Printing 1,000 Notices, special mailings, paper, forms not specifically associated with a single department or division .48000 Advertising and Promotions 4,500 Project and general position advertisements not specifically budgeted in other operating divisions .48400 Special Projects Account 10,000 Projects identified by the Village Manager on an as needed basis which are not normally budgeted or presented to staff by Council A8410 Special Projects Village Hall 500 Funding for Employee morale and appreciation programs in Village Hall .48750 Advertising: Pre - employment 7,500 Funding for pre - employment backgrounds and physicals for new employees. .48950 Spec Projects: Annexation 141,000 Funding for costs associated with the review and analysis of Village -wide r---------------------------------------------------------------- I FY 2007 -2008 ADOPTED OPERATING BUDGET � Miami Shores Village, Florida ` —,- 1----------_—_—_—_.__:______----- .�_____— _— _— _— _— _— _— _— _— _ —_ —_-- FINANCE DEPARTMENT Non - Departmental- Unclassified Accounts Code 001 -0800 -518 CODE CLASSIFICATION AMOUNT EXPLANATION .51000 Supplies General office 9,000 Village -wide supply for copy paper; pens, pencils, ribbons and other general office supplies plus reserves OPERATING EXPENSES - Continued .52200 Supplies: Other operating $ 13,525 Toner, drums and other copy machine supplies not covered by the maintenance agreement; Village supplies (coffee, tea, cups, plates, etc.), Replacement of small office equipment; Other supplies as needed for Village -wide use unallocated .52205 Supplies: Vhall- Kitchen 2,500 Supplies necessary to operate Village Hall kitchen facilities 52311 AV Tax Reimbursement 20,000 Reimbursement to Country Club for MSV component of Annual tax bill .52840 Bank Fees 15,000 Account, check and investment fees offset by equal revenue from interest .54000 Subscriptions and Memberships 3,400 Employee assistance program (EAP); Village -wide subscriptions; Reserves for others unallocated .54400 Licenses, permits and fees 3,000 Annual software renewals (Anti - virus); Annual software update renewal fees .58000 Training and Education $ 2,500 Village -wide educational programs Sub- total.- Operating Expenses $ 355,239 MEN -------------------------------- ------------ FY 2001 -2008 ADOPTED OPERATING BUDGET Miami Shores Village, Florida FINANCE DEPARTMENT Non- Departmental- Unclassifed Accounts Code 001 -0800 -8113 CODE CLASSIFICATION AMOUNT EXPLANATION OTHER OPERATING EXPENSES .84605 Transfer to General Pension $ 25,000 Funding for the administrative costs to Administration manage the non - investment related activities of the General Pension Fund. .80608 Transfer to Police Pension 25,404 Funding for the administrative costs to Administration manage the non - investment related activities of the Police Pension Fund. .81605 General Emp. Pension: Legal 10,400 Professional legal services for pension plan attorney .81608 Police Pension: Legal 10,000 Professional legal services for pension plan attorney .82070 Contribution: North Miami Foundation 5,000 Annual appropriation for service organization .91602 Transfer to Debt Service Fund 286,526 Contribution to Debt service Fund on $3.5 Suntrust Loan .96000 CONTINGENCY 485,509 Reserve for Village -wide emergencies Sulu- total: Other Operating Costs $ 847, 135 9u�k�i:��.�a�•: ��t�..�:�3[3[�:w`•{'c�iiF� h..°�i'�.ii�jS.�.,,��¢tn.�+�trt �uE. 7�k"•�ir�" . A�S7� � �+...':`dii� .� TOTAL: Non - Departmental Costs $ 1,392,574 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami ,shores Village, Florida THE FINANCE DEPARTMENT Debt Service Division Services, Functions and Activities The Village created a special Debt Service Fund beginning with FY 2000. The purpose of this fund is to record the inflow and outflow of cash related to the dedicated ad valo- rem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bond, Series 1999 frond sold to design, develop and construct the Miami Shores Aquatics Facility as well as the Series 2004 bond sold to build the Doctors Charter School Facility. This fund records the dedicated ad valorem taxes paid for the Village's two general obligation fronds. Additionally, the payments toward clearing the outstanding debt are also reported in this fund. Costs associated with the management, reporting and pay- ment of principal, interest and fees are also included. The Village is required to com- plete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings, and special notes to the Village's annual financial statement. APOPTED BUDGET H €GHLIGHT FY'07 FY'08 Change Personnel casts ................... ............................... $ - $ - S - Operating costs ................ ............................... 23,710 10,000 (13,710) Costs of Funds ................... ............................... 647,736 1,031,839 3844,103 Capitaloutlay ................... ............................... - - - TOTAL ................. ............................... $671,446 $1,0419$39 $370,393 Significant changes include increases in this fund Glue to the consolidation of all debt service ,previously allocated to various departments and the repayment of a S3.5 million loan. FY 2007 -2008 ADOPTED OPERATING BUDGET Miami- Shores Village, Florida FINANCE DEPARTMENT - DEBT SERVICE FUND Code 201 -0000 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES 31000 Professional Services .32000 Auditing and Accounting Fees .49100 Band administration fee .49150 Bond trustee fees $ - Funding for annual disclosure reports 5,000 Funding for the pro -rated portion of the financial audit. 4,500 Annual payment made to Wachovia to manage bond disbursements $ 500 Annual payment to Florida League to manage bond proceeds and reporting Sub - total., Operating Expenses $ 10,000 Fiscal Expenses .71000 Debt service: Principal $ 400,728 Funding for annual debt service principal on GO Bonds, Series'99 and'04, SunTrust ($75,000 , $105,000 and $220,728 respectively .72000 Debt service Interest expense 506,111 Funding for both bond issues bonds interest costs on Series '99 and '04, and SunTrust loan ($132,431, $204,080 and $159,600 respectively) .91999 Transfer to Bond Sinking Fund $ 125,000 Funding for surplus tax levy and Bond sinking fund to accumulate funds prepayment of debt Sub -total- Fiscal Expenses $ 1,031,839 mom TOTAL: Finance - Debt Service Funds $ 1,041,839 ADOPTED FY 2007-2008 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Risk Management Division Services, Functions and Activities The Village's Risk Management Internal Service Fund is a self-balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services provided by the Florida League of {Cities, the new underwriter for Village policies as of October 1, 2005. The fund reports all costs associated with workers' compensation, general li- ability, property, casualty and bond insurance costs. Additionally, certain qualified ad- ministrative expenses are included as an operating costs including, but not limited to the costs of annual actuarial and auditing reports, fling fees, third -party administra- tors fees and state licensing fees. This is a self - supporting fund reporting internal costs related to the Village's risk management, liability, property, casualty, bonds and workers' compensation costs. This will be the third year the Village is insured with the Florida League of Cities Insurance pool. This was underfunded in FY'07 thus the increases for workers' compensation, property and liability premiums and associated costs. The decrease in noncash transactions is due to a smaller contribution to the insurance reserve fund. ADOPTED BVDGET HIGHLIGHTS FY'07 FY'08 Change Personnel costs ................ ............................... $ 186,288 $ 233,022 $46,734 Operating costs ....................... ........................ 510,311 823,470 313,159 Noncash transactions ........................................ 150,000 95,000 (55,000) Capitaloutlay .................. ............................... - - - TOTAL ................ ............................... $946,599 51,151,492 $304,893 This is a self - supporting fund reporting internal costs related to the Village's risk management, liability, property, casualty, bonds and workers' compensation costs. This will be the third year the Village is insured with the Florida League of Cities Insurance pool. This was underfunded in FY'07 thus the increases for workers' compensation, property and liability premiums and associated costs. The decrease in noncash transactions is due to a smaller contribution to the insurance reserve fund. ------------------ — — 2U4b -2 --------------------------------- RATING - -_- -- -I ------ ,---- _�- ,--- .___- _- iMiarrt Shares Village,, l- lorida__- _______- _- _- _--- _ -_ -_- Finance Department - Risk Management ISF Code 501 -6500 -514 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .24400 WIC: PREMIUM Primary Claims $ 192,022 Annual component of premiums paid to the FL League for primary workers' compensation .24410 WIC Deductibles Paid $ 25,000 Deductibles for claims .24421 WIC: Miami -Dade Administrative Fee $ 11,000 Annual Fee to county for outstanding claims. ,24425 AJE: Workers' Compensation Adjust $ 5,000 End of year audit adjustment based on payroll. .45140 Subtotal Personnel Services $ 233,022 Annual premium paid to the FL League for w" ' t7�rit?7�tikL '>.m2.,�'?°°..C.��< ...: ..:Xawni�_ris_�.y`.E::� -.�ilr �: __.�a.r.��= :a "�"EwStT,SYd'r?°+ �. l.'..i'�.., ^E�-+y.�°•FS°1 °�,v�w��mces � -r.I<w:.•sin• OPERATING COSTS Automobile Liability coverage's. .45161 .31000 Professional services $ 4,000 Estimated fees for actuarial costs and studies for officers per State statutes outstanding workers compensation and liability ISF: RM- Premium- FinDirector Surety 3,000 Annual premium for bond to cover Finance claims pending from the self- insurance fund. .34000 Prof Svc -Legal Litigation 43,500 Estimated annual cost for outside counsel to ISF: Storage Tank Premium 1,000 Annual premium for storage tank. Liability for 2 represent the Village in special claims or losses. .34500 Accounting & Auditing services 7,500 Annual fee for the self- insurance audit requirement ISF: RM -Third Party Administration 6,000 Estimated costs to manage outstanding self - issued from the State of Florida. .42100 Courier /Delivery charges 75 Funding for hand delivery and overnight service related to reports & filings. .45120 ISF: RM - Premium - Excess Prop #1 449,320 Annual premium paid to the FL League for Property value coverage. .45130 ISF: RM- Premium Excess Prop #2 - Annual premium paid to the FL League for Property value coverage. .45131 ISF: RM- Premium Excess Liability 145,612 Annual premium paid to the FL League for General Liability coverage's. .45140 ISF: RM- Premium Automobile 103,058 Annual premium paid to the FL League for Automobile Liability coverage's. .45161 ISF: RM- Premium - Police Liability 2,200 Annual premium for blanket coverage on all police officers per State statutes .45170 ISF: RM- Premium- FinDirector Surety 3,000 Annual premium for bond to cover Finance Director as required by law. .45200 ISF: Storage Tank Premium 1,000 Annual premium for storage tank. Liability for 2 tanks in PW and in Police. .45550 ISF: RM -Third Party Administration 6,000 Estimated costs to manage outstanding self - insurance claims pending for FY'07. r—_—_—_,_,_:_—____------_—_—_—_.__—_—_—___---- ,__— _— _— _— _— _-- _---- _— _— __._ -- E FY 2006 -2407 ADOPTED OPERATING. BUDGET f 1 Miami Shores Village, Florida Finance Department - Risk Management ISF Code 501- 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION (OPERATING COSTS (continued) .45600 ISF: RM- Direct Payments 10,000 Estimated cost of direct claims, not processed through carrier or insurances. .45900 ISF: LEAGUE Deductibles paid 25,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the FL League. .54000 Subscriptions /Memberhsips 125 Annual funding for membership to PRIMA (State Risk Management Association). .54510 Florida State WC Reporting Fees 22,080 Mandatory workers' compensation filing fee for losses. .58040 Training & Education 1,000 Funding to attend workshops designed to reduce losses and claims. Subtotal.- Operating Expenses $ 323,470 (OTHER EXPENSES .91300 Transfer to SIR Reserves $ 95,000 Funding require to the retention account as actuarially determined for all losses prior to FY'06. Sub-total.- Other Expenses $ 95,000 TOTAL: Finance -Fisk Management ISF $ 1,151,492 COMPLAINT OFFICER JANICE OLDACRE T COMPLAINT OFFICER MELISSA LEON T_ COMPLAINT OFFICER SHAKITTA AJAC E COMPLAINT OFFICER VACANT COMPLAINT OFFICER VACANT POLICE DEPARTMENT ORGANIZATION CHART CHIEF OF POLICE KEVI N LYSTAIO SF'ECIALASSISTANT I f � EXECUTIE ASSISTANT SHAWNOR© IE LLY II 1 )AVID EDD I JLAMES YOUNG { I JOHN WHITE SPECIAL PROJECTS RECORDS CLERK COORDINATOR BEVERLY GURNEY JON HUGHES CRIME ANALYST STEVE WATSON DETECT COURIER PAUL OLIVER PFT OFFI CER LEGALADVISOR PETER MRGRINO POLICE CHAPLAIN JOSE RIVERA KERRY TURNER EDD ESERGEANT RAMOS I ICHRISEINEEHERBERT I I j JOSEPH KEEL EY I M CHEL LE A SOLI CORPORAL STEVEN SADOWSKI DETECTIVE DETECT DETECTIVE ❑ETECTIVE JOSE RIVERA KERRY TURNER VACANT NATASHA MCKAY OFFICER OFFICER OFFICER V%H REED .JACK[ ST. THOMAS JUSTIN 7A.LONS V OFFICER OFFICER OFFICER N LOH ES PALL V✓ERA ANDRE SOU?A pFFIOER OFFICER OFFICER TH RAIBimly DAWN R-IO GLADIMRR DOCTE- 6F1ICEft OFFCER OPFICER OFFICER RBNEIi VARCIAS CLIFFORD VICKERS ChSitS gCOOFLM1LD SERUO OIACO6IO OFFICER OFFlC ER DFFICER PALYL CAHIXA TAKE 6REE+1 OK.taR NLLANUEVR OFFICER OFFICER FFICER 1N TRNNfdG HEATHER BRADLEY EHRIOUE RlO3 WILLIALI GODWIN PIT KhooL CROSSING WARD MAXINE CAPUTO I PIT SCHOOL CROSSING GUARD JOAN ZEPHYRINE PrF SCHOOL CROSSING GUARD POLICE OFFICER JEROME BENSINGER RESERVE POLICE OFFICER JEFF KASKY ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida THE POLICE DEPARTMENT Operational Division Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, respondingto requests for police services, issuing traffic citations and rather law enforcement functions. The Department operates as a community - oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Drug Abuse Resistance Education (1D.A.R.E.) officer is also assigned to ongoing drug education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost of respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics, This Division generates approximately $205,000 in General Fund revenues. ADOPTED BUPGET HIGHLiGHT5 l=Y'07 FY'08 Chan &e Personnel costs ............... ............................... $3,980,523 $4,045,560 $65,037 Operating costs ............. ............................... 544,462 628,562 84,100 Capital outlay ................ ............................... -0- 12,500 12,500 Crime Watch ................ ............................... -0- 2,650 2,650 TOTAL .............. ............................... $4,524.985 $4,689.272 $164,287 Significant changes include the elimination of two unfilled Police Officer positions placing sworn strength at 34 budgeted positions which is the service level of previous years. Additionally, the FY' 07 budget includes estimated costs for enhanced pension benefits negotiated in the last PBA contract. The actual pension contribution for FY'08 is estimated at $650,000 or $50,000 more than previously expensed. Operating costs increaser) resulting ,primarily from reallocated property and liability costs. _------------------ - - -_ -- _ —_ _ ,_ —_!_ -- --- — - -- FY 2007 -2008 ADOPTED OPERATING BUDGET r f 01-- -- -_-- -__ --__ Miami - V tl --- si.age, Fla` --- — 1 POLICE DEPARTMENT - OPERATIONS Code 001 -0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive salaries $ 342,597 (1) police Chief; (3) Lieutenants .11001 Exec Benefit 5,500 Executive benefit package .12000 Regular wages 1,973,728 (4) Sergeants (4) Detectives (1) Corporal (21) Police Officers (5) Telecommunication Officers (1) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Special Project Coordinator (1) Special Assistant (1) Courier (allocated) Funding for Holiday pay; Supervisor's relief pay; Vacation 1 Sick time .13000 Other wages 10,500 (1) Crime Watch Coordinator .14000 Overtime 181,411 Funding for intermittent overtime requirements. .14500 Court Standby Program 2,400 Payment due to Miami Dade, prorating the costs of the Court Coordinator. .15000 Offduty Assignment 157,380 Funding for security details provided to private entities. Services are provided off -duty, do not interfere with general operations and are fully funded by fees charged to the vendor along with a 25% surcharge to the General Fund. .18250 Longevity 6,500 Funding for bonus pay for employees with more than seven years of service. .21000 FICA 212,780 Social Security and Medicare taxes .22000 Retirement - Police Pension 650,000 Actuarially calculated contribution required by the Village to fund the benefits paid to members of the PBA 1 Police Retirement Plan. ------------------------------------------------------------ FY 2007 -2008 ADOPTED OPERATING BUDGET _ _— _ 1 l Miami Shores Village, Florida i POLICE DEPARTMENT - OPERATIONS Code 001 -0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES (continued .23000 Health Insurance 255,200 Annual costs for Village- sponsored health, dental and long term care policies. .23900 Retirement Insurance 9,640 Funding for the Village's portion of the Police officers' Retirement insurance. .23200 Enp Benefit - Savings Bond 1,700 Contractually mandated purchase of $300 savings bonds for qualified officers. .24000 ISF: Work' Compensation 134,842 Allocation of workers compensation premiums paid to the Florida League. .29990 Contingent Personnel 1.00,422 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 4,045,560 OPERATING EXPENSES .34000 Contractual services $ 84,704 Funding for contractual services including veterinary service, uniform cleaning, service on IT equipment, radios, AC and other electrical items, janitorial services, decontamination services and annual physical exams. .40000 Travel 10,000 Meals, lodging and per diem costs for staff attending village- related events. .41000 Telephone 9,185 Annual funding estimate for direct and special dial lines identified in police. ------------------------------------------------------ FY 207 -2008 ADOPTED OPERATING BUDGET ---------_ —� i Miami Shores Vjllage, Florida t -------------------_-----------_____._ .....___..._....---- __- ____—__ - -_... -- POLICE DEPARTMENT - OPERATIONS Code 001 -0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES continued .41001 Telecomm: Frame Relay 12,750 Charges for DSL connections and laptop of vehicles and equipment along with costs for auto liability coverages paid to the FL League. communication charges from vehicle to station. .41100 Telecomm: Long distance 250 Estimated costs for long distance or toll calls. .41200 Telecomm: Cellular 4,000 Estimated charges for cellular communications. .41300 Telecomm: Pager Svc 605 Estimated charges for pager services. .42000 Postage 1,000 Postage for accounts payable, collection letters and correspondence. .42100 Courier/ Delivery charges 585 Hand delivery and overnight service for regulatory documents; partially offset thru bond reimbursements .43100 Electricity 26,500 Estimated utility costs based on 15% of projected costs for current year. .43300 Water 1,000 Estimated utility costs for water consumption at the station. .44000 Rental 11,152 Fees related to the use of county -based equipment and unmarked vehicles. .44100 Rental - Spec Detail Vehicle 18,500 Funding for supplemental enforcement vehicles (unmarked). .45100 ISF: Risk Management 1331303 Allocated costs associated with Village wide property, casualty and liability coverage provided by the FL League. .45200 ISF: FL Mtce 1 Auto Liabity 180,429 Allocated charges for fleet maintenance operation of vehicles and equipment along with costs for auto liability coverages paid to the FL League. FY 2007 -200$ ADOPTED OPERATING BUDGET Miami Shares Village, Florida ,I POLICE DEPARTMENT - OPERATIONS Code 001 -0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES continued .46200 Repairs /Maintenance 10,000 Funding for repairs or maintenance costs not under warranty or separate coverage including pistol range, IT Equipment and periferals. .47006 Printing 2,280 Funding for stationary, business cards, IDs, stickers, survey cards, notices and annual permit decals. .48000 Advertising Et Promotions 8,000 Funding for officer recognition programs and the Annual Police Chief Dinner. .51000 Supplies: General Office 6,322 Pens, paper, ink and other office supplies for a one year period department staff with 5% inflation factor included. .52200 Supplies: Other Ops 35,978 Funding for the costs of firearm supplies and ammunition, first aid supplies, K9 supplies, materials for detective bureau and commissary supplies. .52400 Uniforms 31,120 Funding for uniforms and equipment identified in PBA contract. .54000 Subscriptions /rMemberhsips 3,400 Funding for annual memberships, subscriptions and reference materials required for operations. .54500 Licenses Et Permits 2,580 Funding for software and network licensing. .58000 Training Et Education 28,319 Funding for mandatory police retraining and other specialized educational activities. .58100 Tuition Reimbursements 6,500 Contractually required funding for qualified staff associates. Subtotal: Operating Expenses $ 628,562 .58100 Crime Watch $ 2,500 funding for specialized Crime Watch programs, including promotional materials Et volunteer .83100 Crime Watch Postage Et Shipping 150 postage for miscellaneous mailings. Subtotal: Crime Watch Expenses $ 2,650 ,_— ___— _— _ —_ —_ —_ FY 2D{i7 -20x8 ADOPTED OPERATING BUDGET _ _ _ __,_ —+—_ —, 1 I ----------------------------------------------------------- Miami Shores Village, Florida CODE CLASSIFICATION POLICE DEPARTMENT - OPERATIONS Code 001 -0900 -521 AMOUNT EXPLANATION CAPITAL OUTLAY .64000 Machinery £t Equipment $ 12,540 Funding for computer service upgrade. Sub - total. Capital outlay $ 32,540 TOTAL: Police - Operations $ 4,689,272 ADOPTED FY 2007 -2408 OPERATING BUDGET Miami Shares Village, Florida rar��ar�r�rl*• r��rrorarl�rar�ra�rer�rt��r�► r�r�r��r�r�r�r�r�r�rar�r�r��r� THE POLICE DEPARTMENT School Guard Division Services, Functions and Actrvlties The Miami Shores Police Department provides crossing guards to provide for the safety of our children as they come and go to school during the year. They assist residential I children in crossing several major thoroughfares in the Village in addition to imonitoring their safety. This Division generates $35,000 in General Fund revenues. APOPTEP BUDGET HIGHLIGHTS The most significant change is due to increased personnel costs resulting from a higher aollocation in Workers' Compensation costs. FY'07 FY'08 Change Personnel costs .................. ............................... $ 35,254 $ 38,355 $ 3,101 Operating costs ................... ............................... 700 800 100 Capitaloutlay .................... ............................... - e TOTAL ................. ............................... 35,954 39,155 3,201 The most significant change is due to increased personnel costs resulting from a higher aollocation in Workers' Compensation costs. -------------------------------------- FY 2007 -2008 ADOPTED OPERATING BUDGET -- ^— _.,.__— _ —_ —_,� Miami Shores Village, Florida L—___— ------------------- A POLICE DEPARTMENT - SCHOOL CROSSING GUARDS Code +001 -0901 -521 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Salaries: Standard $ 8,300 .13000 Other Wages 25,919 .21000 FICA 2,630 .24000 ISF: Workers' Compensation 1,351 .29990 Contingent Personnel budget 155 Subtotal Personnel Services $ 38,355 (1) School Guard 1 Courier (allocated) (4) School Crossing Guards Social Security and Medicare taxes Allocation of workers compensation premiums paid to the Florida League. Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period ion OPERATING EXPENSES .45100 ISF: Risk Management $ 250 Allocated costs associated with Village wide property, casualty and liability coverage provided by the FL League. 52400 Uniforms 550 Funding for uniforms and equipment identified in PSA contract. Subtotal: Operating Expenses $ 800 TOTALS Police - School. Guards $ 34,155 PUBLIC WORKS DEPARTMENT ORGANIZATION CHART D I R ECTOR OF PUBLJ C WORKS! SCOTTDAVIS PIT AI MIN SECRETARY I I �CLITIVEASSISTANT TERRY CLARKE �^-^� PAMELACAPPUCC10 PURCHASING AGENT { � SPECIALPRQJECTS I HlI UA[Arr UCL:: JUAN PAULINO , CARLOS©UUANO rI VVYKEFDRA WASTEIRECYCUNG SUPERVISOR I STREETS MIKES SUPERVISOR PAULCAZZGLA L I I I EQUIPMENT REFUSE REFUSE STORM WATER PARKS RECREATION OPERATOR III TRUCK DRIVER TRUCK DRIVER STREETS MAINTENANCE WILLIE 6WLEY VACANT ERNEST HAMILTON STORM WATER PARKS GROUNDS CEM K A UALADE.1 EQUIPMENT REFUSE REFUSE MAINT WORKER I FOREMAN FOREMAN OPERATOR III COLLECTOR COLLECTOR R08ERTQ PA80N CARLOS ESPINOZA FRANK ALB.ALADE�O LUIS URQIHA HAROLD WOODS MARK BOWMAN STERLING BARKER STORM WATER ARKS LEAD WORKER MAINTENANCE GROVNDSKEEPER It EQUIPMENT REFUSE REFUSE EQUIP OPERATOR I WORKER II OPERATOR 111 COLLECTOR COLLECTOR JULIO ROWAN LUIS VRZQUEZ VACANT CHESTER PEARSON SAM SLACK DONALD CAMBRIDGE CURTIS HICKS MAINTENANCE MAINTENANCE GROUNDSKEEPERi OUIPMENT REFUSE REFUSE HALF CENTTAX WORKER II WORKER II OPERATOR Ill TRUCK DRIVER TRUCK DRIVER JON HERNANDEZ VACANT SILVIO MARPNFZ RETIE COLON ERNEST RAY LEROY KNIGHT MAINTENANCE MAINTENANCE MAINTENANCE REFUSE REFUSE REFUSE WORKER II WORKER II WORKER II TRUCK DRIVER TRUCK DRNER COLLECTOR HENRY DAVIS RENE GARCIA VACANT EMMANUEL LOUIS RICHARD HALL VACANT MAINTENANCE MAINTENANCE REFUSE REFUSE REFUSE V ERI WORKER II TRUCK DRIVER TRUCK DRIVER COLLECTOR WILLIAM LOTT WILLIAM SMfM MIILLIE CU96AGE BENJAMIN FLORES ROMAN THOMAS MAINTENANCE REFUSE REFUSE WORKER TRUCK DRIVER RECYCLING TRUCK DRIVER JAMES COMBS TOMAS RIVERA VACANT REFUSE EQUIPMENT TRUCK DRIVER - OPERATOR II TAVARES WRIGHT SHOP FOREMAN VACANT JIM MCCOY EQUIPMENT REFUSE OPERATOR TRUCK DRIVER EQUIPMENT ALIZEE MERE JOHN ENGLISH MECHANIC ABELARDO GARCIA TREE TRIMMER EQUIPMENT JAMES SPRING MECW NIC CkiRRLIE HARBER TREE TRIMMER CAIRO BONILLA MECHANIC ERIC REYNOLDS DETAILER FELI:K ALEGRtA ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida ra, �. �rer��rl�r�r��ro��r��r��r�rl�r> ��rl�r�� ►�ararl��rarl�rl��r��r��r� THE PUBLIC WORKS DEPARTMENT Parks Division Services, Functions and Activities The Parks Division of the Public Works Department maintains the grounds J landscaping needs for all Village non- recreational facilities, rights -of -way areas, plants and thousands of trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and over one hundred barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "the Village Beautiful." APOPTED BUDGET HIGHLIGHTS FY'07 FY °08 Change Personnel costs ................. ............................... $332,705 $ 374,485 $ 37,780 Operating costs ................ ............................... 241,739 189,208 (52,531) Capital outlay ................ ............................... - - TOTAL ................ ............................... $574,444 $559,693 (14,7511 Significant changes include ,personnel costs increased by the chargeback for workers' compensation which is partially offset in operating costs by a decrease in both the fleet main tenancelauto liability chargeback and the beautification expenditures. ----------------------------------------------------- 2007-2008 ADOPTED OPERATING BUDGET --------------- i f Miami Shores Village, Florida I PUBLIC WORKS - PARKS DIVISION Code 001 -1209 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 265,878 (1) Park Foreman 14000 Overtime 15100 Overtime: Lot Clearing 18250 Longevity pay 21000 FICA 23000 Health Insurance 24000 ISF: Workers` Compensation (1) Crew Leader (1) Equipment Operator II (1) Equipment Operator I (1) Maintenance Worker 1 (3) Maintenance Worker it (2) Tree Trimmer 3,100 Wages for excess hours and special events 2,000 Funding for intermittent overtime requirements. 500 Funding fof bonus paid to employees with more than seven years of service. 21,846 Social Security and Medicare taxes 42,870 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included 20,201 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers` compensation costs to all user divisions ------ -___Fr 2007-2008 ADOPTED OPERATING BUDGET "_ ____ — "� Miami Shares Village, Florida PUBLIC WORKS - PARKS DIVISION Code 001 -1201 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .29990 Contingent Personnel Costs $ 94,090 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 370, 485 OPERATING EXPENSES .34100 Cont Svc: Temp Labor .43300 Utilities: Water .44000 Rentals and leases .45100 ISF: Risk Management 45200 ISF. Fleet Maintenance $ 500 Funding for supplemental labor costs which may be required throughout the fiscal year. 2,000 Funding for estimated water consumption at non - welled locations. 9,500 Estimates to use special equipment and tools not warehoused by Village 9,811 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuariaily determined based on prior year risk loss 132,597 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function ----------- ----------------- 2007-200$ ADOPTED OPERATING BUDGET _— ____.._— ___ ---_.� f ti Miami Shares Village, Florida 1 —_ s_—_—_---_—_—_—_—___—_--- _— _— _— _— _— _— _— _— _— _— __.___ —_— _— _— _— ___ —_j PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .51000 Office Supplies 200 Office supplies related to Parks operations .52200 Other Operating Expenses 18,000 Cast associated with drains and curb repairs .52205 Supplies: Commissary 200 Funding for emergency radio as a result of storms. .52210 Supplies: Beautification EXP 20,000 Funding for the costs of plants, trees and other landscape - related items planted throughout the village during the year. .52400 Uniforms 1,300 Funding for contractually specified uniforms: (5) shirts, (5) pants .52500 Fertilizer & chemicals 2,200 Funding for special fertilizers and chemicals to maintain landscaping. .58000 Training and Education $ 300 Funding to provide training on use of equipment and supplies Subtotal• Operating Expenses $ 189,208 i'7, .,,' TOTAL: Public Works -Parks Division $ 559,693 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida �r��ro�., �n��ra�r' �r�r✓ ��r�r�r��r��r��r��r�s��rr�r�r�r��r�r�r� THE PUBLIC WORKS DEPARTMENT Streets Division Services, Functions and Activities The Streets Division of the Public Works Department functions as a multifaceted work force which accomplishes building maintenance, storm water management, and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, ma- sonry, etc.) and manages downtown trash can /parking meter services. This Division is partially funded by Local Option Gas Tax proceeds of $283,946, ADOPTED BUDGET HIGHLIGHT FY'07 FY'08 Change Personnel costs ................ ............................... $187,743 $213,610 $ 25,867 Operating costs .............................................. 401,738 413,534 11,796 Capitaloutlay ................ ............................... - TOTAL .............. ............................... 589 481 $627,144 37,663 The most significant impact to the Division results from the increased chargebacks for Workers' Compensation in Personnel Costs and for Fleet Maintenance in Operating Costs. r --------------------------------------------------------------- FY 20Q7 -2bfl8 ADOPTED OPERATING BUDGET I Miami Shores Village, Florida ; L -------------------------------------------------------------- PUBLIC WORKS - STREETS DIVISION Code 001 -1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 159,414 (1) Streets Supervisor (1 ) Concrete Foreman (3) Maintenance Worker II .14000 Overtime 1,000 Estimated funding measurement using past trends .18250 Longevity pay 500 funding for bonus paid to employees with more than seven years of service. .21000 FICA 12,974 Social Security and Medicare taxes .23000 Health Insurance 17,284 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. .24000 ISF: Workers' Compensation 14,251 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. .29990 Contingent Personnel Costs $ 8,187 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period. Subtotal Personnel Services $ 213,610 � _____�___.�._.� FY 2007 -2008 ADOPTED OPERATING BUDGET �_ _____:__.,� 1 I Miami Shores Village, Florida .___ .----- ________— __________�_____ ________,_,___________________, PUBLIC WORKS - STREETS DIVISION Code 001 -1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34900 Contractual Service: $ 26,000 Funding for Village -wide maintenance Property Maintenance contracts including A/C, extermination, janitorial services and elevator - excludes cost recorded in Recreation. .40200 Travel: Local Mileage 100 Reimbursement for local mileage, tolls and parking. .43101 Electricity: 180,000 Street light estimates based on FPL Streetlights Village Wide analysis and projections. .43102 Electricity: 21,306 Village estimated based on FPL Village Hall analysis and projections. .43103 Electricity: 14,765 Public Works Motor Pool estimated Public Works based on FPL analysis and projections. .43300 Water 1,612 Village Hall, Public Works and rights -of- way water reflective of savings from conversion program. .44400 Rentals and Leases 500 Short -term rental of special equipment and tools not warehoused by department. .45100 ISF: Risk Management 69,985 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. 1 —_ _ _ —_ —_ .- ..___— ____-____--- __„_.__ —_ —_I FY 2007 -2oo8 ADOPTED OPERATING BUDGET � Miami Shores pillage, Florida �---- - - -_ —_ .._. __—_—_—_-------- ..__— _— }__— _l- -___--- - -_--- _— _ —_ —_, PUBLIC WORKS - STREETS DIVISION Code 001- 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .45200 ISF: Fleet Maintenance 55,245 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 21,000 Repairs to buildings and structures, miscellaneous part for A/C units and water heater not covered by service agreements. .48000 Advertising & Promotions 400 Costs for publication of 'want ads` and mandatory reporting. .51000 Office Supplies 221 Pens, pencils and papers for support staff .52200 Other Operating expenses 21,000 Safety equipment, paper towels, toilet tissue, cups and other miscellaneous operating supplies. .52205 Supplies: Commisary 300 Funding for food /beverage used by staff during emergencies. .52400 Uniforms 800 Per employee funding for contractually specified uniforms: (5) shirts, (5) pants .54000 Subscriptions and Memberships 100 Annual subscriptions renewals for chemical reviews. .58000 Training and Education 200 Funding to attend training for equipment and machines. Subtotal- Operating Expenses $ 413,534 TOTAL: Public Works - Streets Division $ 627,144 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida ��r�r�r�r�, r��r�rra�r��r��r�rara�r�� »��r�r�ra��►a��r�r��►�r�r�r�� THE PUBLIC FORKS DEPARTMENT Administrative Division Services, Functions and Activities The Administrative Division of Public Works is responsible for the organizational functions of the largest Village Department. All paperwork associated with this func- tion (payroll, accounts payable, purchasing, customer service, workers' compensa- tion, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities through spe- cial projects support (G1S logistics, intergovernmental coordination, etc.). A total of seven budgeted positions support this element of our departmental mission, ADOPTED BUDGET HIGHLIGHTS Significant changes include personnel cost decreases with the elimination of the Assistant Public Works Director position which is partially offset by are increase in contractual services and security services as well as the fleet maintenance chargeback. FY'07 FY'08 Change Personnet costs ................. ............................... $ 415,858 $ 339,440 S (76,418) Operating costs .............. . ............................... 133,187 158,709 25,522 Capitaloutlay ................. ............................... - - TOTAL ............................................... 549,045 $498,149 (50,8961 Significant changes include personnel cost decreases with the elimination of the Assistant Public Works Director position which is partially offset by are increase in contractual services and security services as well as the fleet maintenance chargeback. �— ..--- _ -_ - - -_ —_ �Y' 20Q7 -20i}8 R ®OP�'E[3 OPERATING BUDGET _— _,..__ —_ _— __.._- 11 i MIamB Shores Village, Florida ------ — ---- ---- _[ PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001- 1203 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 95,123 Public Works Director .11001 Executive Benefit _ General 6,500 Executive Benefit package .12000 Regular Salaries 177,239 (1) Executive Assistant (1) Purchasing Agent (1) Special Projects Cooridinator (1) Administrative Secretary (PT) (1) Data Processor (PT) .18250 Longevity pay 1,750 Funding for bonus paid to employees with more than seven years of service. .21000 FICA 22,4500 Social Security and Medicare taxes .23400 Health Insurance 21,654 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. .24000 ISF: Workers' Compensation 1,871 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions. .29990 Contingent Personnel Costs $ 12,853 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract "s), other contractually required personnel cost increases and the associated federal taxes for a one year period. Subtotal Personnel Services $ 339,440 ------------------- _ -- _----- _— _— _ - - - --- _— _— _----------------------- FY 2007 -2008 ADOPTED OPERATING BUDGET --- _,_— _--- -,_— _ —_ - -- Miami Shores Village, Fiorida_— �— _------------------ PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001 -1203 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 7,950 Office machine maintenance contracts .34300 Contract Services: Security 61,000 Full funding of contracted security services partially offset from management fee payments from the Sanitation Fund .40000 Travel 500 Management seminars & training .41100 Telecommunications: Ul7istance 100 Estimated long distance calls .41200 Telecommunications: Cellular 3,500 Funding for five (5) NexTel Cellular communication units .42000 Postage 60 Funding requirements for letters to staff and residents indicative of past trends .42101 Courier & delivery 25 Funding to hand - deliver and overnight ship documents. .43500 Storm water Utility Fee 3,€300 Annual fee paid to DERM. .45100 ISF: Risk Management 6,362 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45200 ISF: Fleet Maintenance 59,962 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .47000 Printing 104 Costs for publication of 'want ads' and mandatory reporting. "FY 2007 -2008 ADOPTED OPERATING -------- BUDGET "— ------------ I Miami Shores Vilia_ge, Florida PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001- 1203 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES continued .48000 Advertising and Promotions $ 4,000 Funding to public notices, advertisements or other public documents .40000 Other Current Charges 250 Funding for miscellaneous materials. .51000 Office Supplies 3,500 Pens, paper, ink and other office supplies for a one year period for seven (7) full time employees .52200 Other Operating Expenses 2,000 Costs for materials required that are not specially classified in other departmental line items. .54000 Dues, memberships & subscriptions 500 Funding for renewal of subscriptions. .54500 Licenses Permits and Taxes 5,400 DERM fee and other regulatory fees paid to State & County agencies .58000 Training and Education 500 Funding for staff reimbursement for educational advancements. .58100 Tuition reimbursement $ - Not requested for this fiscal year. Subtotal. Operating Expenses $ 158,709 TOTAL: Public Works - Administration $ 498,149 ADOPTED FY 2007 -2048 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, Functions and Activities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational facilities (multipurpose field, Tot -Lot playground, basketball/ tennis courts, etc...). Due to the specialized care these facilities require, this Division requires specialized equipment to carry out this function and ensures safe playing conditions for our residents with corresponding staff training. In addition, these employees support an aggressive program of specialized events through- out the year such as Unity Day, Memorial Day, and so on, setting up and supporting each activity in an outstanding manner. APOPTED BUDGET HIGHLIGHTS FY'07 F f'08 Change Personnel costs ................. ............................... $152,091 $154,826 $ 2,735 Operating costs ................................................ 48,804 60,514 11,710 Capitaloutlay ................... . .............................. - - - TOTAL ............................................. $200,895 $215,340 $14,445 Significant changes include increases resulting from a higher allocation of workers' compensation and auto Uahility chargebacks for risk management costs. I FY 2007 -2008 ADOPTED OPERATING BUDGET 1 Miami Snores Village, Florida PUBLIC WORKS _ RECREATION MAINTENANCE DIVISION Cade 001 -1204 -541 CODE CLASSIFICATION PERSONNEL SERVICES .12000 Regular Salaries .14000 Overtime .18250 Longevity pay .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation 29990 Contingent Personnel Costs AMOUNT ADOPTED $ 112,694 3,300 3,500 9,572 10,173 9,953 $ 5,634 Subtotal Personnel Services $ 154,826 EXPLANATION (1) Grounds Foreman (2) Grounds Keeper Overtime for special events Funding for beaus paid to employees with more than seven years of service. Social Security and Medicare Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period -------------------------------------------------------------- I FY 2007 -2008 ADOPTED OPERATING BUDGET A Miami Shores Village, Florida --- ------------------ - - - - -- - - -- PUBLIC WORKS - RECREATION MAINTENANCE DIVISION Code 001 -1 204 -541 CODE CLASSIFICATION OPERATING EXPENSES .43101 Electricity .44000 Rental .45100 ISF: Risk Management .45200 ISF: Fleet Maintenance .46200 Repairs and Maintenance .52200 Supplies: Other operating .52400 Uniforms .52500 Fertilizers and Chemicals AMOUNT ADOPTED $ 1,735 500 1 ,744 200 12,300 400 14,490 .54000 Dues, memberships & subscriptions 100 EXPLANATION Electricity costs at Public Works Estimated costs to rent small equipment and tools not warehoused by the Division Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function Minor repairs to building and Tot Lot equipment Casts for materials required that are not specially classified in other departmental line items. Funding for contractually specified uniforms: (5) shirts (5) pants Miscellaneous chemicals and fertilizers to ensure proper growth of field turf Funding for renewal of subscriptions. I FY 2007 -2008 ADOPTED OPERATING BUDGET i f ' Miami Shores Viifage, Florida I PUBLIC WORKS - RECREATION MAINTENANCE DIVISION Code 001 - 1204 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .58000 Training and Education $ 100 Funding to provide for staff training on machinery and equipment SLIbOtal- Operating Expenses $ 60,514 TOTAL: Public Works - Recreation Maintenance Division $ 215,340 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Local Option Gas Tax Division Services, Functions and Activities Local option gas tax is a special revenue fund which originates from a six- and three -cent tax levied on all petroleum and petroleum - related products. Proceeds from this fund are segregated and may only be used for repairs, maintenance, additions, deletions and modi- fications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right - of -ways. This fund is fully self- supporting from new revenues. ,ADOPTED BUDGET HIGHLIGHTS FY'07 FY'08 C Personnel costs ................. ............................... $ - $ - $ Operating costs ............... ............................... 300,601 203,869 (96,732) Debt service costs ............. ............................... 23,646 (23,646) CapitalOutlay .................. ............................... - - Noncash transactions ....... ............................... 25,000 171,027 146,027 TOTAL ................................................. 349 247 $374,896 25,649 Significant changes include a decrease in contractuol services originally slated for sidewalk improvements which have been temporairly suspended. Additionally, the debt service payment was consolidated and the increase in Transfer to Better Community is for costs associated with the new drainage project. This Division is fully self - supporting from gas tax revenues of $283,946. PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 -1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional Services $ 15,000 Engineering fees to draw and design sidewalk improvement program .44000 Rent and lease charges 540 Funding to pay for temporary use of vehicles and equipment .45100 ISF: Risk Management 10,311 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss .45200 ISF: Fleet Maintenance 48,115 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .46200 Repairs and Maintenance 50,000 Estimated funds required to provide on- going maintenance and repairs to village streets, alleys and parking lots. .51000 Supplies: General Office 800 General office supplies for reporting purposes (pens, pencils etc). .52200 Supplies: Other operating 41,343 Road materials, signs„ concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and rights -of -way - _,_— _— _— _ —_ —__ -- _--- _ —..,. - -_ ___— _— _— _— _— _— _ —_ —_— _ —_ —_— __._-I FY 2007 -2008 ADOPTED OPERATING BUDGET � ' Miami Shares Village, Florida ' _ -------------------- PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 - 1202 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued Estimated funding for village -wide landscape .52210 Beautification expense 35,000 projects. .52500 Fertilizer and chemicals 2,500 Funding for purchase of sprays, fertilizers and other chemicals. .54500 License tees & permits - Funding for special permits. .58000 Training and Education 300 Funding to pay for necessary training on the proper use of chemicals and other agents Subtotal: Operating Expenses $ 203,869 NON -CASH ACTIVITIES 91150 Transfer to Better Comm. .91160 Transfer to Debt Service 77,325 Year -end auditors adjusting entry. 93,702 Funding principal and interest payments as Subtotal: Non-cash Activities $ 171,027 n �M �.' +r F rd= .SmY= 4i�i.9K7P�E�'*i TOTAL: Public Works - Local Option Gas Tax Fund $ 374,896 ADOPTED FY 2007 -2 008 OPERATING BUDGET Miami Shores Village, Florida �r��a�r��r��r��ra, r��r�r��ar��r�r� .r��r•��r��►��r�r�r��r�� THE PUBLIC WORKS DEPARTMENT Half Cent Transportation Sur Tax Division Services, Punctions and Activities The Half -cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003- The tax is levied as a supplemental half -cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Author- ity. Proceeds from this tax levy will be used to augment current transportation and trans- 6 portation- related activities in the Village. The current year appropriation is approxi- mately $200,000 annually. j ADOPTED BUDGET HIGHLIGHT Significant changes include a decrease in operating costs due to contractual services project completion for engineering services associated with the drainage design and the reallocation of the road paving project as well as a decrease in the costs to manage and operate the Miami Shores Transit system which was overfunded in FY'07. Addtionat funding to maintain capital assets associated with the Transit system was added as well as a Transfer to Better Community for the drainage project. FY'07 FY'08 Change Personnel casts ................. ............................... $ 58,005 $ 57,112 $ (893) Operating costs ............... ............................... 705,334 105,466 (599,868) hloncash transactions ......... ............................... -0- 277,319 277,319 Capital outlay .............. ............................... - X20 _0_00 20.000 TOTAL ................. ............................... 763,339 $459,897 $(303.442) Significant changes include a decrease in operating costs due to contractual services project completion for engineering services associated with the drainage design and the reallocation of the road paving project as well as a decrease in the costs to manage and operate the Miami Shores Transit system which was overfunded in FY'07. Addtionat funding to maintain capital assets associated with the Transit system was added as well as a Transfer to Better Community for the drainage project. 1 FY 2007-2008 ADOPTED OPERATING BUDGET I 0 Miami Shores Village, Florida 1 ------------------------------------------------------------ PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135- 1210-541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES 12000 Regular Salaries $ 38,607 (1) Maintenance Worker I (1) Maintenance Worker 11 14000 Overtime 500 Funding for special duty assignments and services. .21000 FICA 3,141 Social Security and Medicare taxes 23000 Health Insurance 8,542 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included .24000 ISF: Workers' Compensation 4,369 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 29990 Contingent Personnel Costs 1,953 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services 57. 112 r— _ - - -_., --- --- w_r—s— .— __-- :-- - - - - -- ----- - - -r —i FY 2007 -2008 ADOPTED OPERATING BUDGET 1 Miami Shores Village, Florida i A ---------------- _ -_ -_- ----- - :_ --- �_. �.. ------------------ �— _ PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135 - 1210 -541 CODE CLASSIFICATION OPERATING EXPENSES AMOUNT ADOPTED EXPLANATION .34050 Cont Svc: Transportation 65,000 Funding to engage an outside agent to manage and operate the Village's shuttle transportation program. .34100 Cont Svc: Temp Labor 2,000 Funding for temporary staff during vacations, special events & emergencies. .45100 ISF: Risk Management 15,157 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss .45200 ISF: Fleet Maintenance 19,309 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .52200 Supplies: Other operating 4,000 Road materials, signs, concrete and other supplies needed to maintain the Village's streets, sidewalks, roads, easements, curbs and right -of- way Subtotal Operating Expenses $ 105,466 f FY 2007 -2008 ADOPTED OPERATING BUDGET Miami Shores Village, Florida PUBLIC WORKS - TRANSPORTATION SURTAX FUND Code 135 - 1210 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION CAPITAL OUTLAY .63500 Capital: Prop Improvemt 20,000 To maintain road and bus benches. Subtotal- Operating Expenses $ 20,000 b, NON CASH TRANSACTION .91150 T/F to Better Comm 277,319 Year -end auditors adjusting entry. Subtotal., Other Expenses $ 277,319 TOTAL: Public Works- Transp Surtax Fund $ 459,597 ADOPTED FY 2007-2008 OPERATING BUDGET Miami Shores Village, Florida �r��r��r�r��r��► ro��r��a, �r�r��rr�r��r�rar��r�r�r��r�r�r�r� THE PUBLIC WORKS DEPARTMENT Sanitation Division Services, .Functions and Activities The Sanitation Division is responsible for the management and disposition of all nonhaz- ardous solid waste for Miami Shores Village residents and businesses. Curb side recy- cling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 11,500 tons of refuse to local disposal facilities and has had an exemplary safety record, operating big equipment and vehicles over many thousands of miles annually. This Division has 23 full -time employees in- cluding one sanitation supervisor. This Division is fully self - supporting generating $2,632,481 in annual surcharges. A rate increase of $11.00 per quarter will be required in Fiscal Year 2008.. APOPTEL BUDGET HIGHLIGHTS TOTAL ............. ............................... S2,740,013 X2,738,111 $0,902) Significant changes include personnel cost increases due to reallocation of workers' compensation costs. increases in disposal fees and additional cost depreciation of assets increased the overall operational costs. The decrease in [and improvement was due to the closing of the chipper field and the increase in the contingency is for Iron- budgeted emergencies and any future chipper field environmental compliance or remediation. This fund is fully self - supporting, generating $2.6 million in new revenues. This fund also pays a $185,000 management fee to the General Fund. FY'07 FY'08 Chime Personnel costs ........... ............................... $ 974,941 $1,029,825 $ 54,884 Operating costs ............. ............................... 1,530,072 1,658,286 128,214 Capital outlay ............... ............................... 150,000 -0- (150, 000) Debt service ft Koncash transactions ................... 85,000 T 50,000 (35,000) TOTAL ............. ............................... S2,740,013 X2,738,111 $0,902) Significant changes include personnel cost increases due to reallocation of workers' compensation costs. increases in disposal fees and additional cost depreciation of assets increased the overall operational costs. The decrease in [and improvement was due to the closing of the chipper field and the increase in the contingency is for Iron- budgeted emergencies and any future chipper field environmental compliance or remediation. This fund is fully self - supporting, generating $2.6 million in new revenues. This fund also pays a $185,000 management fee to the General Fund. 0-------- -- -------------- -- ------ - - - -- -- -- - -- - -- ems ------ --- --- I FY 2007 -2008 ADOPTED OPERATING BUDGET 1 Miami Shores Village, Florida 1 d ------------------------------------------------------------- PUBLIC WORKS - SANITATION DIVISION Code 405 -3000 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 668,637 (1) Public Works SupervisorMaste (4) Equipment Operator III (11) Refuse Truck Drivers (7) Refuse Collectors .14000 Overtime 35,700 Holiday pay, special events, labor for driver and helper to pick up garbage on Saturdays and emergencies .18250 Longevity pay 6,000 Funding for bonus paid to employees with more than seven years of service. .21000 FICA 56,845 Social Security and Medicare taxes .23000 Health Insurance 94,726 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included 24000 ISF: Workers' Compensation 134,485 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensafion costs to all user divisions .29950 Contingent Personnel Costs $ 33,432 Subtotal Personnel Services $ 1,029,825 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period R. . ..t ." `> f ` � ' � 777,774,5777"T {-T, ; ' a; --------------------------------- --- - - - - -- ^--i i FY 2007 -2008 ADOPTED OPERATING BUDGET I Miami Shores Village, Florida a- -_-- ------------------------------------------------------------- PUBLIC WORKS - SANITATION DIVISION Code 405 -3000 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34100 Contractual Services: $ 25,000 Funding for temporary staff during Temporary Labor vacations, special events & .40000 Travel - Not requested for this fiscal year. .42000 Postage 2,889 Postage related costs .43400 Waste Disposal - Dumping 785,000 Estimated annual cost for dumping services paid to the County under contract. .44000 Rentals and Leases 6,000 Funding to rent specialized equipment for projects as identified during the year .45100 ISF: Risk Management 77,705 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss .45200 ISF: Fleet Maintenance 429,118 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .47000 Printing 3,540 Printing for recycling, statements, invoices, courtesy notice, recycling pamphlets .48000 Advertising & Promotions 2,000 Estimated cost for position advertisements. .51000 Supplies: General Office 200 Estimated costs for general office supplies (pen paper, etc.). -------------------_---- f FY 2007.2008 ADOPTED OPERATING BUDGET -------- - Miami Shores Village, Florida I PUBLIC WORKS - SANITATION DIVISION Code 405 -3000 -534 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .52200 Supplies: Other Operating 16,533 Funding for specialized items related to sanitation, not specifically identified in other lines. .52205 Supplies; Commissary $ 1,000 Funding for foodibeverage used by staff during emergenies. .52400 Uniforms 3,000 Funding for contractually specified uniforms: (5) shirts, (5) pants .54500 Licenses, fees and permits 1,000 Annual Derm review fee. .58000 Training & Education 300 Funding to provide training on use of equipment and supplies. .59000 Depreciation 120,000 Estimated contribution to the renewal and replacement fund .59500 Management fee $ 185,000 Inter -fund transfer to the General fund to pay for the direct and indirect costs provided to the Division by other Village operations including billing contract, security services (prorated), collections, lien searches Subtotal Operating Expenses $ 1,658,286 OTHER EXPENSES .93000 Budgetary Contingent $ 50,000 Budgetary "set- aside" account for unforeseen emergencies .93100 Transfer to R &R Fund $ - Not requested for this fiscal year. Subtotal.- Other Expenses $ 50,000 TOTAL: Public Works- Sanitation $ 2,738,111 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Storm Water Division Services, .Functions and Activities The Storm Water Division of the Public Works Department works in conjunction with the Streets Division to maintain buildings, to manage storm water and local. option (street maintenance) applications. Storm water is self - balanced and self- supporting fund gener- ating $228,336 in recurring revenues. A six dollar increase is recommended to ensure a secure financial position of this fund. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs /replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry, etc.) and manages downtown trash can / parking meter services. ADOPTED BUDGET HIGHLIGHTS FY'07 FY'08 Change Personnel costs ................. ............................... $ 66,990 $ 68,955 $ 1,965 Operating casts ............................................... 545,054 129,381 (515,673) Noncash transactions ......... ............................... 25,000 30,000 51000 TOTAL .............. ............................... $737,044 $228,336 $(508,708) Significant changes include decreased funding in contractual services for drainage projects that have been reallocated. An decrease in fleet maintenance was partially offset by an increase in the added depreciation for this frond. This fund is self-support- ing generating $228,336 in recurring revenues annually and received a $200,000 grant in FY'06 and was awarded a $250,000 grant from the State of Florida for FY'07. This fund pays a management fee to the General Fund of $30,000. FY 20(}7 -2008 ADOPTED OPERATING BUaGET: Miami Shores Village, Florida A.— _— __---- _— _--- _--- _ - -_-., ----------------------------------------------------------- PUBLIC WORKS _ STORM WATER DIVISION Code 402 -3500 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES 12000 Regular Salaries .14000 Overtime 18250 Longevity pay 21000 FICA .23000 Health Insurance .24000 ISF. Workers' Compensation 29990 Contingent Personnel Costs Subtotal Personnel Services $ 46,865 (1) Equipment Operator I (1 ) Maintenance Worker 1,000 Wages for excess hours and special events 500 Funded for Cronus paid to employees with more than seven years of service. 3,962 Social Security and Medicare taxes 8,698 Estimated annual per employee costs for health, denial and other contractually obligated non - liability benefits with 12% inflationary factor included 5,048 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 2,882 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period $ 68,955 0 ------------------------------------------------------------ r FY 2007 -2008 ADOPTED OPERATING BUDGET I 1 Miami Shares Village, Florida 1 4 ------------------------------------------------------------ A PUBLIC WORKS - STORM WATER DIVISION Cade 402 - 3500 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31100 Professional Serv: Engineering 66,700 Funding for professional engineering design services for storm water drainage system. OPERATING EXPENSES - Continued .42000 Postage 2,300 Mailing of quarterly invoices and statements .45100 ISF: Risk Management 5,453 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss .45200 ISF: Fleet Maintenance 20,878 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function .47000 Printing 2,750 Pro -rated costs for invoice printing and other notices .51000 Supplies: Other operating 7,500 Costs for materials required that are not specially classified in other departmental line items. .52000 Depreciation 23,500 funding for year -end depreciation charges for fund asstes. .52400 Uniforms - Funding for contractually specified uniforms: (5) shirts, (5) pants .54500 DERM Regulatory fee 300 Annual filing fee with DERM .58000 Training and Education $ - Not requested for this fiscal year. Subtotal. Operating Expenses $ 129,381 FY 2007 -2008 ADOPTED OPERATING BUDGET Miami Shores Village, Florida 1 PUBLIC WORKS - STORM WATER DIVISION Cade 402-3500-541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OTHER EXPENSES .91800 Management fee to General Fund $ 30,000 Management fee to paid to General Fund to offset administrative service costs provided for non -storm water staff Subtotal.- Other Expenses .$ 30,000 TOTAL; Public Works -Storm water $ 228,338 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shares Village, Florida THE PUBLIC WORKS DEPARTMENT Fleet Maintenance Division Services, Functions and Activities The Fleet Maintenance Division, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory, except those vehicles and equipment owned by the Sanitation or Storm Water Divisions. Assets managed by this Division include: police or squad units, heavy trucks and the Village's 29 passenger bus. With it's extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood /metal fabrication. Fleet Maintenance has earned a high level of confidence from all areas of the Village - due to its solid reputation of being able to fix or create almost anything on a professional level, given extremely short notice. Since I0/ 01 /2000, this function has operated as a self - supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Division's services. Total costs, including revenues, are allocated to users based on a weighted scale using equipment quantities and types. ADOPTED BUDGET_ HIGHLIGHTS TOTAL .............. ............................... $1,041,_147 $_1_.050,703 9 556 Significant changes include a decrease in debt service costs due to the consolidation of related costs into the Debt Service Fund budget. Additionally, there was an increase in the noncash transactions for the depreciation costs of the fleet. FY'07 FY'08 Change Personnel costs ................ ............................... $269,532 $287,055 $ 17,523 Operating. costs .............. ............................... 606,767 603,548 (3,119) Debt service costs ................. ............................... 84,260 -0- (84,260) Capital Outlay ...................... ............................... 30,588 5,000 (25,588) Noncash transactions ....... ............................... 50,000 155,000 105,000 TOTAL .............. ............................... $1,041,_147 $_1_.050,703 9 556 Significant changes include a decrease in debt service costs due to the consolidation of related costs into the Debt Service Fund budget. Additionally, there was an increase in the noncash transactions for the depreciation costs of the fleet. ----------------------- —,,._. --_---_-_- _--- _- _- _- _____- _- __---- _-_ -_ -1 I FY 2007 -2008 ADOPTED OPERATING BUDGET I Miami Shores Village, Florida , I_- _- _- _- _- _- _- _- _- _- ___________� .,._._ ____- _- _----- _- _- ____- -- -_ -� PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 -6000 -541 COTE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 218,828 (1) Equipment Foreman (3) Equipment Mechanics ( 1) Auto Detailer .14000 Overtime 1,000 Funding for unanticipated operational needs .18250 Longevity pay 2,500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Reaulations) .21000 FICA 17,845 Social Security and Medicare taxes .23000 Health Insurance 21,636 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included .24000 ISF: Workers' Compensation 14,305 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 10,941 Projected costs for all eligible employee's annual COLA, merit (percent dependent upon union contract's), other contractually required personnel cost increases and the associated federal taxes for a one year period &ibtotel Personnel Services $ 287,055 f— _----------- - - - - -- —r.. -- _------- - - - -_— _--- :.....,..__._ - -- ---------------- I FY 2007 -2008 ADOPTED OPERATING BUDGET —' Miami Shores Village, Florida ..---_---_—_—_— _— _,__--- _— _— -------------- PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 -6000 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .45100 ISF: Risk Management $ 49,862 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss .45110 ISF: Risk Mgmt (Automobiles 103,058 Consolidated costs for automobile & equipment liability for the Village's fleet. .46 * ** Vehicle Maintenance (Summary) 116,475 Vehicle maintenance cost by Division Printing 100 Funding to print shop work orders and other .47000 inventory control reports. .51000 Supplies: Office supplies 50 Miscellaneous supplies .520 ** Gas, Fuel, Oil (Summary 247,358 Funding for all departmental fuel and lubricant costs. .5208* Tires (Summary) 45,270 Funding for all divisional tires .52100 Supplies: Solvents 1,500 Funding for special fleet solvent costs .52105 Supplies: Conversion 10,000 Funding for specialized materials and supplies on vehicles. .52120 Supplies: Spec Oil (Police) 2,000 Funding for specialized oils used on police vehicles. .51210 Gas /Fuel /Oil: Generator 5,000 Funding to fuel the Village's emergency generators. .52200 Supplies: Other Operating 20,000 Funding for meterials and supplies used in the division not specifically listed in other lines. .52400 Uniforms 550 Funding for contractually determined uniforms: (5) shirts, (5) pants --------------------------------------------- __ ------------- 11 FY 2007 -2008 ADOPTED OPERATING BUDGET I -- _- _- _- __-- _- _- _-- Miatnl Shores Village, Fiorida- _____ ------------ �---- ! PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 -6000 -541 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .52800 Bands Fees 225 Charges to maintain separate reserve account. .54500 License fees & permits 200 Annual fee to operate facility. .58000 Training and Education $ 2,000 Recertification training for mechanics Subtotal. Operating Expenses $ 603,648 CAPITAL OUTLAY .64000 Equipment $ 5,000 Funding for rehabilitation of equipments. Subtotal. Capital Outlay $ 5, 000 NON -CASH ACTIVITIES .91900 [Depreciation 105,000 Year -end auditors adjusting entry. .93000 Budgetary Contingency $ 50,000 Reserved for emergencies and unforeseen activities Subtotal.- Other Expenses $ 155,000 TOTAL: Public Works -Fleet Maintenance $ 1,050,703 RECREATION DEPARTMENT ORGANIZATION CHART DIRECTOR OF OPERAWNS JERRY A. ESTEP { EXF-CUTIVE ASSISTANT LESLIE RACKY ATTENTMNT r„ `•r PIT LIFEGUARD 11 PIT TENNIS SEASONAL SHA4 AY MIGNOTT '14 VACANCIES ERNEST JOHNSON ATTENDANT WENDY WINEAP PIT SWIM TEAM PIT LIFEGUARD II COACH TIFFANY GONDEK NOEW ZAHARIA SUPERINTEMdENT ATHLETIC SUPERV}S17R A4LPATIC SLIPERVI9DR TENtddffi PR© ANGELA DORNEY ANN MARIE tND)O ERIK OLSEN 8EN kANKS PIT BASKETBALL ASST_ ATHLETIC ASST AQUATIC PIT GLERk 20 FULL TIME MAINTENANCE MRKER II ATTENDANT SUPERVISOR SEASONAL SUPERVISOR FIT LIFEGUARD !IF TYPIST REINA LOPEZ GIOVANNI SANTOS STACY PHILPOTT COUNSELORS WILLIAM GIBSgN VACANT R1U G'E'ER MAINTENANCE PIT HEAD PROGRAM 20 PART TIME PIT CASHIER PIT TENNIS VVDRKER II MARISABEL PALDO COUNSELOR AI'MEE JONES CDaRD]NA;iOR MAURICE JOHNSON SEASONAL COUNSELORS DERLYNE JACQUES FIT LIFEGUARD III VACANT AT _ LUCY NELSON PIT COMM. CE3JTER ATTENDANT WT COUNSELOR CLERK TYPIST Z) PART TIME PIT CASHIER P/T LIFEGUARD 13 PYT TENNIS NNEKA CRAWFORO CHRISTOPHER SIMON. KATIE MACRPIST SEASONAL COACHES EVYN MERRILL ANNE ROSE HACHET ATTENDANT .,xm� ATTENTMNT r„ `•r PIT LIFEGUARD 11 PIT TENNIS SEASONAL SHA4 AY MIGNOTT '14 VACANCIES ERNEST JOHNSON ATTENDANT WENDY WINEAP PIT SWIM TEAM PIT LIFEGUARD II COACH TIFFANY GONDEK NOEW ZAHARIA ADOPTED FY 2407 -2008 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Administrative Division ervices, Functions and Activities The Administrative Division is responsible to coordinate the highest quality of cul- tural and recreational programs for Village residents. This includes directing, plan- ning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual operat- ing budget, five year capital plan, as well as coordinating the daily operations. ADOPTED BUDGET HIGHLIGHT Significant changes include increased funding in personnel costs for workers' compensation cost reallocation. Additionally, operating costs are increased in risk management, but offset by a decrease in Unity Day costs and Fine Arts. FY'07 l=Y'08 Chance Personnel costs ................ ............................... $ 162,408 $ 173,128 $ 10,720 Operating costs ................ ............................... 71,559 55,630 (15,929) 2,500 Capitaloutlay ................... ............................... - - - TOTAL ................. ............................... $236,467 $231,258 (5,209) Significant changes include increased funding in personnel costs for workers' compensation cost reallocation. Additionally, operating costs are increased in risk management, but offset by a decrease in Unity Day costs and Fine Arts. f_-_ a_-_-_-. s-_ -_-_-_-_-_-_-_-_-_-_-_- _- _-_- _.- _- _- _- _- _--- --_- _ -_ -_* FY 2007 -2008 ADOPTED OPERATING BUDGET 1 Miami Shares Village, Florida j RECREATION DEPARTMENT - ADMINISTRATION Code 001 -1441 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive salaries .11001 Executive Benefit .12000 Regular wages .14000 Overtime .18250 Longevity .21000 FICA .23000 Health Insurance 24040 ISF: Workers" Compensation 29990 Contingent Personnel budget 83,939 6,500 42,192 3,000 1,500 10,403 8,680 11,104 5,810 Recreation Director - Base Executive benefit package (1) Executive Assistant Funding estimate for overtime required during summer and special events. Contractual benefit paid to tenured employees per contract ft policy. Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non- Liability benefits with 12% inflationary factor included. Allocated cost of workers' compensation premiurros paid to the FL League. Projected costs for all eligible employee's annual COLA, Merit percent dependent upon union contract's), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 173,128 %::` "k-ii "0.65t'.9f1J.stl &# `iSY^ w-:.e `�'- 6 '.a'vR l�k'.. �3 Ry.,,w�"RI �aT.t -- :6�SVl.Qd�$1"'S '.a. # "L'�4k' '.'d•W y� LYi� �.�I iJfK'c:a.:ru� Ak= Yff'z_..v4i a13:9@:°L�GtR�'.r .. -: 'PavA� .' bF; r�` k: iA !�aF°��AA4+"Y➢._Pre4iF?F'36Y'Ai _._ _,�itn':� OPERATING EXPENSES .31000 Professional services $ 5,500 Funding for the Recreation Participant Insurance and related reports. .34000 Contractual services 5,400 Service contracts on equipment, extermination fees, and other related activities to operate the department. FY 2007 -2008 ADOPTED OPERATING BUDGET ` - - -- —_ j Miami 'Shores Village, Florida rr ! r_:_ _- _- --- -_- _- _--- -- _- r- r- _ -;��_� I -- - -- -_- _- _- _- _ -_ -_- _ -_-- RECREATION DEPARTMENT - ADMINISTRATION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .34750 Contr: Unity Day 5,000 Funding for the Village's annual Unity Day. .40000 Travel 800 Funding to attend the FRPA conference. .40200 Travel: per diem costs 135 Funding for per -diem charges at conference. .40300 Travel: Local mileage 150 Funding to reimburse staff for use of their personal vehicles. .41000 Telephone 750 Funding for dedicated lines (fax /etc) .41100 Telecomm: Long distance 50 Funding for long- distance calls .41200 Telecomm: Cellular 500 Funding for cellular phones .42000 Postage 300 Estimate costs for postage to ship mailings and statements .45100 ISF: Risk Management 15,540 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .46200 Repairs /Maintenance 250 General repair costs for items not under maintenance or warranty agreements. .47000 Printing 1,500 Funding for publication of Recreation programs .48000 Advertising i* Promotions 175 Estimated annual funding for advertisements and events for the department .51000 Supplies: General Office 2,500 Annual funding for general office supplies including pens, pencils, ink. .52200 Supplies: Other operating 3,500 Annual funding for supplies necessary to maintain the operations of the department. .52400 Uniforms 650 Funding for the contractual requirement to provide uniforms to staff. .52100 FineArts Cmte &t Program 12,100 Annual funding request for the Fine Arts Commission, providing education and entertainment events throughout the year. _irr�'yJ�.ri_i_�rsri I FY 2007 -2008 ADOPTED OPERATING BUDGET 0 Miami Shores Village, Florida r�i_ iri: i_ ir�rr_i_i_i_i_r.rrr.r...._i_i: _i_ir _■ RECREATION DEPARTMENT - ADMINISTRATION Code €301- 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued .54000 Dues, Membs, Subscript. 730 Annual funding estimate for membership to FRPA and NRPA. .58000 Training a Education 500 Estimated funding required to attend mandatory training for staff. Subtotal: Operating Expenses $ 55,630 Ty— OTHER EXPENSES .81000 MSV Community Band $ 2,500 Annual funding for negotiated band appearances at Village- sponsored and other retated events. Subtotal: Other Costs $ 2,500 TOTAL: Recreation - Administration $ 231,258 ADOPTED FY 2007 -2008 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Athletics Division Services, Functions and Activities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball and softball, travel soccer and travel baseball. The intramural programs average 300 participants a season and the travel programs average 80 participants a season. The after school care program runs from August to June managing an average of 50 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid- August and manages a maximum of 200 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, arts and crafts, and facilities. ADOPTED BUDGET HiGHLlGHTS FY'07 FY'08 Change Personnel costs ................ ............................... $189,487 $201,667 $13,180 Operating costs ................ ............................... 67,333 85,034 17,701 Capitaloutlay ................... ............................... TOTAL ................. ............................... $256,820 $286,701 JL9,881 Significant changes include increases in personnel costs resulting from the reallocation of workers' compensation and increases in operating costs relating to risk management and auto liability costs. This Division generates 374,025 in revenues to the General Fund including programs. j ---------------------- FY 20177- 2008 ADOPTED OPERATING BUDGET I Miami Shores Village, Florida j ___.-:__--_--_------- ---------- ------- ------ RECREATION DEPARTMENT - ATHLETICS Code 001 -1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES - 12000 Regular wages $ 148,123 (1) Athletics Supervisor (1) Assistant Athletic Supervisor (1) Program Coordinator (1) Clerical Assistant .14000 Overtime 2,000 Funding estimate for overtime required during summer and special events. .18250 Longevity 1,000 Contractual benefit paid to tenured employees per contract 0 policy. .21000 FICA 12,854 Social Security and Medicare taxes .23000 Health Insurance 17,198 Estimated annual per employee costs for health, dental and other contractually obligated non- liability benefits with 12% inflationary factor included. .2400{} ISF: Workers Compensation 13,985 Allocated cost of workers' compensation premiums paid to the FL League. .29994 Contingent Personnel budget 6.507 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services S 201,667 OPERATING EXPENSES .34000 Contractual services $ 4,500 Funding for annual service agreements on equipment located in Athletics; payment for sports officials. .34950 ConSvcs: Rec Programs 5,500 Funding for specialty camp instructors not engaged as employees. FY 2007` -2008 ADOPTED OPERATING BUDGET I Miami Shores Village, Florida RECREATION DEPARTMENT - ATHLETICS Code 001- 1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES continued .40000 Travel 1,000 Funding to attend the FRPA Conference .40100 Travel: Special Events /Ftrips 500 Funding for field trips, kids day off, pass ft kick and other related events. .40300 Travel: Local Milage 200 Funding to reimburse staff for use of their personal vehicles. .41000 Telephone 425 Funding for a dedicated telephone line located at the athletics facility. .41100 Telecomm: Long distance 150 Funding for long - distance calls. .41200 Telecomm: Cellular 360 Funding for cellular communications. .42000 Postage 150 Funding for special mail outs. .43100 Electricity 12,533 Estimated annual cost for electrical services including a 15% increase based on FPL. .43300 Water 550 Annual funding for water consumption. .45100 1SF: Risk Management 13,466 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .45200 ISF: FL Mtce 1 Auto Liability 28,445 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the FL League. .46200 Repairs /Maintenance 7,500 Funding to maintain and repair all athletic equipment. .47000 Printing 100 Funding for special printing requirements. .51000 Supplies: General Office 2,200 Funding for general office supplies for four staff members including pens, pencils, etc .52200 Supplies: Other operating 4,000 Funding for supplies used by participants and equipment needs. 0 FM 2007 -2008 ADOPTED OPERATING BUDGET � ! Miami Shores Village, Florida RECREATION DEPARTMENT - ATHLETICS Cade 401 -1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING_ EXPENSES (continued) .52440 Uniforms .52420 Uniforms - Special Camps .54000 Dues Ft Subscriptions .58000 Training £t Education 2,100 Funding to provide uniforms to staff. 250 Funding to provide specialty uniforms for special camp programs. 225 Funding for FRPA £t NRPA memberships. 380 Funding to send staff to FRPA Training. Subtotal: Operating Expenses $ 85,034 TOTAL: Recreation - Athletics $ 286,701 r• ------- -- -- -- »------ -- - - - --r 1 FY 2007 -2008 ADOPTED OPERATING BUDGET J 1 I Miami Shares Village, Florida I RECREATION DEPARTMENT Summer Camp Code 001 -1407 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation Subtotal Personnel Services $ 62,000 Part time Et seasonal coaches 4,743 Social Security and Medicare taxes 4,436 Allocated cost of workers' compensation premiums paid to the FL League. $ 71,17) OPERATING EXPENSES .34000 Contractual services $ 15,000 Funding for the payment of coaches and trainers .40100 Special Events /Field Trips .41000 Telecommunications .44000 Rental .45100 ISF: Risk Management .47000 Printing 52200 Supplies: Other operating 52400 Supplies: Uniform not assigned as employees. 3,000 Funding for events and trips sponsored by the travel soccer program. 250 Funding for dedicated tines (fax /etc). 1,400 Rental of equipment 1 supplies for program. 3,405 Allocated casts for property, casualty and general liability insurance premiums paid to the FL League. 500 Cleaning materials, wind screen replacement and other retated repairs. 3,400 Supplies used for program. 4,500 Funding for uniform costs for staff /participants Subtotal; Operating Expenses $ 31,455 Imo. TOTAL: Recreation - Summer Camp $ 102,634 # FY 2007 -2008 ADOPTED OPERATING BUDGET ! Miami Shores Village, Florida 1, RECREATION DEPARTMENT Travel Soccer Program Code 001 -1408 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 13,000 Part time Et seasonal coaches .21000 FICA 995 Social Security and Medicare taxes .24006 ISF: Workers' Compensation 1,031 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 15,026 OPERATING EXPENSES .34000 Contract services $ 2,500 Funding for the payment of coaches and trainers not assigned as employees. .40000 Travel 300 Funding for transportation costs .40100 Special Events 1 Field Trips 300 Funding for events and trips sponsored by the travel soccer program. .45100 ISF: Risk Management 2,148 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies. Other Operating 3,190 Supplies used for program. .52400 Uniforms 4,450 Funding for uniform costs for staff/ participants .54000 Memberships 3,240 Fees to participate in mutti- agency program. .58000 Training Ft Education 300 Estimated funding required to attend mandatory training for staff. Subtotal: Operating Expenses $ 16,088 TOTAL: Recreation - Travel Soccer $ 31,114 I FY 2007 -2008 ADOPTED OPERATING BUDGET —_ --- Shores Village, Florida _!__- ,__ ------- _____�_ RECREATION DEPARTMENT Intramural Soccer Program Code 001- 1404 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 tither Wages $ 12,000 Part time £t seasonal coaches .21000 FICA 418 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 781 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 13,699 OPERATING EXPENSES .34000 Contract services 200 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 1,748 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .51000 Supplies: General Office 300 General office supplies for staff. .52200 Supplies: Other Operating 6,400 Supplies used for program. .52400 Uniforms 4,800 Funding for uniform costs for staff /participants Subtotal: Operating Expenses $ 13,448 TOTAL: Recreation - Intramural Soccer $ 27,147 �--------- -_ —_ —_ FY 2007 -2008 ADOPTED OPERATING BUDGET Miami Shares Village, Florida RECREATION DEPARTMENT Travel Baseball Program Code 001 -1410 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 5,0(}0 Part time I* seasonal coaches .21000 FICA 383 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 377 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 5,760 OPERATING EXPENSES .34000 Contract services $ 2,500 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 2,148 Allocated costs for property, casualty and general .52200 Supplies: Other Operating .52400 Uniforms 58000 Membership subscriptions liability insurance premiums paid to the FL League. 3,500 Supplies used for program. 2,250 Funding for uniform costs for staff /participants 800 Fees to participate in multi - agency program. Subtotal: Operating Expenses $ 11, 198 TOTAL: Recreation - Travel Baseball $ 16,958 FY 2007 -2008 ADOPTED {OPERATING BUDGET Miami wShores Village, Florida RECREATION DEPARTMENT Intramural Baseball Program Code 001 -1411 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 15,000 Part time Ii seasonal coaches .21000 FICA 1,148 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 1,035 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 17,183 OPERATING EXPENSES .34000 Contract services $ 2,500 Funding for the payment of coaches and trainers not assigned as employees. ,45100 ISF: Risk Management 1,748 Allocated costs for property, casualty and general Liability insurance premiums paid to the FL League. .522003 Supplies: Other Operating 2,250 Supplies used for program. .52400 Uniforms 7,500 Funding for uniform costs for staff/ participants Subtotal: Operating Expenses $ 13,998 TOTAL: Recreation - Intramural Baseball $ 31,181 I FY 2007 -2008 ADOPTED OPERATING BUDGET ' - - -- I -----------------------Miami Shores Village, F[or da 0 CODE CLASSIFICATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .74000 ISF: Workers' Compensation RECREATION DEPARTMENT Softball Program Code 001 -1417 -572 AMOUNT ADOPTED $ 3,900 298 516 EXPLANATION Part time ft seasonal coaches Social Security and Medicare taxes Allocated cost of workers` compensation premiums paid to the FL League. Subtotal Personnel Services $ 4,714 OPERATING EXPENSES .34000 Contract services $ 650 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 1,748 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 7,000 Supplies used for program. .52400 Uniforms 3,500 Funding for uniform costs for staff/ participants .58000 Membership subscriptions 250 Fees to participate in multi- agency program. Subtotal: Operating Expenses $ 8,148 TOTAL: Recreation - Softball $ 12,862 FY 2007 -2008 ADOPTED OPERATING BUDGET I _— __________________- Miami 'Shores Village, — Florida -- _______-- -- __.________- RECREATION DEPARTMENT Intramural Basketball Program Code 001- 1413 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 19,000 Part time Et seasonal coaches .21000 FICA 1,454 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 1,580 Allocated cast of workers' compensation premiums paid to the FL League. Subtotal Personnel Services S 22, 134 OPERATING EXPENSES .34000 Contract services $ 1,500 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 1,748 Allocated costs for property, casualty and general Liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 5,500 Supplies used for program. .52400 Uniforms 3,650 Funding for uniform costs for staff/ participants Subtotal; Operating Expenses S 12,398 TOTAL: Recreation - Intramural Baseball $ 34,532 I FY 2007 -2008 ADOPTED OPERATING BUDGET Miami Shares pillage, Florida I ._.____- _______,.__... RECREATION DEPARTMENT After School Program Code 001 -1414 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 58,250 Part time Ft seasonal coaches .21000 FICA 4,456 Social Security and Medicare taxes .24000 ISF: Workers' Compensations 3,731 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 56,437 OPERATING EXPENSES .34000 Contract services $ 5,000 Funding for the payment of coaches and trainers not assigned as employees. .40100 Special Events 1 Field Trips 400 Funding for events and trips sponsored by the after school program. .44000 Rental 200 Rental of equipment 1 supplies for program. .45100 ISF: Risk Management 4,425 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 9,400 Supplies used for program. .52400 Uniforms 1,500 Funding for uniform costs for staff /participants Subtotal: Operating Expenses $ 20,925 �A''r`T �c fie`ri �.:e =� - •. °�i, a��.h _ � �C'. ' -t� �5t�� ;,'ire �'s.- r ;R1�c � y S � ;'�,, a �,-'. �, �`� TOTAL: Recreation � School Ab©PTEb FY 2007 -2008 OPERATING BUbGET Miami Shares Village, Florida �r��r�r��r�r��r��r��rr�r��ar�r�� ►�r��r��rar�r��r��r��►r�r�� THE RECREATION DEPARTMENT Community Center Division Services, Punctions and Activities The Recreation Community Center Division sponsors 18 special events a year in- cluding Light Up the Village Hayride and Caroling, Marshmallow Drop, Memorial Day program and an independence Day Celebration with fireworks. It also coordinates events throughout the year for children including Dive in Theaters and Dances. ADOPTED BUDGET HIGHLIGHTS FY'07 FY'08 Change Personnel costs ................ ............................... $195,873 $211,385 515,512 Operating costs .............. ............................... 181,230 218,370 37,140 Capita( outlay ................... ............................... - - - TOTAL .................... ............................ 377,103 429.755 52,652 Significant changes include personnel cost increases resulting from the reallocation of associated workers' compensation costs. Operational costs like recreation contractual services (instructor fees), will increase due to more program offerings, in addition to expected electricity cost Increases and the reallocation of property premiums . This Division generates $228,504 in revenues to the General Fund. _---_— _----- _— :_._— s— _— _— _— _— _ —_—_,. __,_--- E— _--- -- _- - -- -.. 0 E FY 2007 -2008 ADOPTED OPERATING BUDGET I I Miami. Shores Vi page, Florida I RECREATION DEPARTMENT - COMMUNITY CENTER Code 001 -1403 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 141,286 (1) Recreation Superintendent (2) Maintenance Worker II .13000 Other Wages 20,464 Funding for part time and seasonal staff .14000 Overtime 1,540 Funding estimate for overtime required during summer and special events. .18250 Longevity 2,000 Contractual benefit paid to tenured employees per contract Et policy. .21000 FICA 13,214 Social Security and Medicare taxes .23000 Health Insurance 12,823 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. .24000 ISF: Workers' Compensation 13,547 Allocated cost of workers" compensation premiums paid to the FL League. .29990 Contingent Personnel budget 6,506 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 111,385 OPERATING EXPENSES .34000 Contractual services $ 16,177 Contractual services to maintain AC, pest control, time clocks, office equipment and fund police costs for special events. .34150 Cont Svcs: Recreation 109,151 Funding for classes and programs offered at the Center (net of revenues). .40000 Travel 300 Funding to attend FRPA. rrr r riririr.irr_rri � t FY 2007 -2008 ADOPTED OPERATING BUDGET Miami Shores Village, Florida RECREATION DEPARTMENT - COMMUNITY CENTER. Cade 001 -1403 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES continued .41000 Telephone $ 400 Funding for dedicated telephone lines. .41100 Telecomm: Long distance .43100 Electricity 50 Funding for long - distance calls. 31,659 Estimated annual cost for electrical services including a 15% increase based on FPL. .43300 Water 1,017 Annual funding for water consumption. .44000 Rental 6,260 Funding to rent equipment and rides for special events. .45100 ISF: Risk Management 19,540 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .46200 Repairs /Maintenance 16,890 Funding to provide on -going maintenance and repairs to building and equipment at the Community Center. .47000 Printing 200 Funding for special fliers. .48000 Advertising 6t Promotions 50 Funding for promotional events. .49000 Other current charges 447 Annual file safety permit .51000 Supplies: General Office 365 General office supplies for staff. .52200 Supplies: Other operating 14,704 Funding for supplies used in classes and other activities sponsored by the Village. .52205 Supplies: Commissary - Not requested for this fiscal year. .52400 Uniforms 500 Funding to provide uniforms to staff. .54000 Subscriptions /Memberships 410 Membership to FRPA .58000 Training €t Education 250 Estimated funding required to attend mandatory training for staff. Subtotal. Operating Expenses $ 218,370 TOTAL: Recreation - Community Center $ 429,755 ADOPTED FY 2047 -2008 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Aquatics Division Services, Functions and Activities The Miami Shores Aquatics Facility opened in November 2000, is comprised of a lap pool, activity pool and jacuzzi offering an expanded comprehensive aquatic program in- cluding adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons, and interac- tive toys. This state -of -the -art facility offers the best aquatics facility in the area, com- peting with several large capacity facilities. ADOPTED BUDGET HIGHLIGHT FY'07 FY'08 Change Personnel costs ................ ............................... $420,565 $390,714 $(29,851) Operating costs ................ ............................... 208,579 228,317 19,738 Capitaloutlay ................... ............................... - - TOTAL .............. ............................... $629,144 $619,031 (10,113 Significant changes include a decrease in personnel costs regular wages due to an overstated funding in FY'07 as well as a decrease in other wages based on a reduction in operational hours, thus decreasing staffing needs both savings which are slightly offset by an increase in workers' compensation cost reallocation. Contractual services are reduced by the elimination of a part -time swim coach offsetting the additional operational cost increases of electricty and the additional property and liability costs. This Division generates 281.601 in revenues to the General Fund. �----------- --T FY 2007-2008 ADOPTED OPERATING BUDGET --------------- Miami Shores -i llake, Florida RECREATION DEPARTMENT - AQUATICS FACILITY Code 001 -1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular wages .13000 Other Wages .14000 Overtime .18250 Longevity .21000 FICA .23000 Health Insurance 24000 ISF; Workers' Compensation .29990 Contingent Personnel budget $ 155,406 (1) Aquatics Supervisor (1) Assistant Aquatics Supervisor (2) Lifeguard III 162,484 Funding for part time and seasonal staff 5,000 Funding estimate for overtime required during summer and special events. 1,000 Contractual benefit paid to tenured employees per contract Et policy. 25,349 Social Security and Medicare taxes 12,915 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. 21,095 Allocated cost of workers' compensation premiums paid to the FL League. 7,465 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 340,714 OPERATING EXPENSES .31000 Professional services $ - Not requested for this fiscal year. .34000 Contractual services 24,500 Funding for the swim team coach, assistant coach, pest control at concession, office equipment, DJ, �-------- -,---- FY 2007-2008 ADOPTED OPERATING BUDGET - ....�-- .� - -_ —_— 1 Miami Shores Village, Florida 0 .------..,..___________—_—_____—_—_ __— _— _,_________— _— _,_— _— _ —_ —_A RECREATION DEPARTMENT - AQUATICS FACILITY Code 001- 1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .34150 Cont Svcs: Recreation Aquatics 11,360 Funding for special event trainers. .34260 Cont Svcs: Pool Concession 32,000 Funding for the purchase of supplies at the concession stand at the Aquatics facility. .40000 Travel 900 Funding to attend the FRPA conference. .41000 Telephone 1,500 Funding for specialized telephone services including mandatory dedicated lines. .41100 Telecomm: Long distance 200 Funding for long- distance toll charges .41200 Telecomm: Cellular 240 Funding for cellular phone. .43100 Utilities: Electricity 57,298 Estimated annual cost for electrical services including a 15% increase based on FPL. .43200 Utilities: Water 7,000 Annual funding for water consumption. .44000 Rental 400 Funding for the rental of special equipment required to maintain the pool. .45100 ISF: Risk Management 42,454 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .46200 Repairs/ Maintenance 7,000 Funding to maintain and repair equipment Located at the aquatics facility. .47000 Printing 380 Funding for printing of notices. .48000 Advertising £t Promotions 1,150 Funding for promotions & lifeguard ads. .49000 Other current charges 3,200 Funding for the pool, spa, and activity area fees to the State of Florida. .51000 Supplies: General Office 750 General office supplies for staff. .52200 Supplies: Other operating 12,000 Supplies for concession and operations. .52400 Supplies: Uniform 3,000 Funding to provide uniforms to staff. ------------------------------------------------------ FY 2D07 -2[l08 ADOPTED OPERATING BUDGET ------- � Miami Shores Village; Florida 0 RECREATION DEPARTMENT - AQUATICS FACILITY Code 001- 1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES [continued] .52500 Supplies: Chemicals 21,500 Funding for the purchase of chlorine and other chemicals to operate facility. .54000 Subscriptions /Memberships 685 Membership fee to FRPA. .58000 Training & Education 800 Training fees required by state. Subtotal: Operating Expenses $ 228,317 `...r ....�._. _ :i1x+ ..i'i'- -°f• Aab :i�M. .r �f..A,..��_'.Lt .. _...}n. .,:L �_.c::tl'.lj{ TOTAL: Recreation - Aquatics Facility $ 619,431 ADOPTED FY 2007-2008 OPERATING BUDGET Miami Shores Village, Florida ��, ro��rl��r��ra�r��r�ra�, �,��r�r�►�r��r�r��r�r�r�rl�� THE RECREATION DEPARTMENT Tennis Division Services, Functions and Activities The Tennis Division provides a wide variety of programs and classes designed to challenge and attract all skill levels and age groups while maintaining a safe and attractive facility. ADOPTED BUDGET .H IGH LIGHTS Significant changes include personnel casts reduction in other wages due to the reduction of operational hours. Additionally, the reallocation of property premiums increased operating costs. This Division generates $6,400 to the General. Fund. F i rye/ 6Y'08 Chanee Personnel costs .................. ............................... $35,672 $26,713 S(8,959) Operating costs ................. ............................... 32,634 48,509 45,875 Capitaloutlay............ ....... ............................... - - - TOTAL ................ ............................... $68,306 $75,222 $6,916 Significant changes include personnel casts reduction in other wages due to the reduction of operational hours. Additionally, the reallocation of property premiums increased operating costs. This Division generates $6,400 to the General. Fund. 1 FY 2007 -2008 ADOPTED OPERATING BUDGFT~______—_______,� Miami Shores Village, Florida l RECREATION DEPARTMENT - TENNIS Code 4301- 4406 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages 18250 Longevity .21000 FICA .24000 ISF: Workers' Compensation .29990 Contingent Personnel budget $ 20,614 (4) Tennis Attendants (PT) 250 Contractual benefit paid to tenured employees per contract Et policy. 1,704 Social Security and Medicare taxes 2,736 Allocated cost of workers' compensation premiums paid to the FL League. 1,409 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 26,713 NEW OPERATING EXPENSES .34000 Contractual services $ 28,293 Funding for the tennis pro, AC maintenance, pest control and refrigerator maintenance. .41000 Telephone 250 Funding for specialized telephone services including mandatory dedicated tines. .43000 Utilities: Water 200 Annual funding for water consumption. .45100 ISF: Risk Management 16,981 Allocated costs for property, casualty and general Liability insurance premiums paid to the FL League. A FY 2007 -2008 ADOPTED OPERATING BUDGET f Miami Shores Village, Florida RECREATION DEPARTMENT - TENNIS Code 001 - 1406 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .46200 Repairs /Maintenance 1,760 Cleaning materials, wind screen replacement and other related repairs. .51000 Supplies: General Office 25 General office supplies for staff. .52200 Supplies- Other operating 700 Supplies for maintenance of tennis office. .52400 Supplies: Uniform 300 Funding to provide uniforms to staff. Subtotal: Operating Expenses $ 48,509 TOTAL. Recreation - Tennis $ 75,222 PIT LIBRARYASSISTANT I JANELLE CROSS P/T LIBRARYASSISTANT I DEBRA REESE Pif LIBRARYASSISTANT I ANA PAULINO P/T LIBRARYASSISTANT I ROSEROSSER LIBRARY DEPARTMENT ORGANIZATION CHART DIRECTOR OF LIBRARY SERVICES ELIZABETH ESPER YOUTH SER=ES LIBRARIAN ANNE KELLY F1T LIBRARIAN I MICHELLE BROWN PIT LIBRARYASSISTANT II MARIA TEMKIN P)T LIBRARYASSISTANTI PHILIP GREENE PIT LIBRARY PAGE JAMESBODDEN ADOPTED FY 2007 -2 008 OPERATING BUDGET Miami Shores Village, Florida THE LIBRARY DEPARTMENT Services, Functions and Activities Brockway Memorial. Library provides area residents with free access to a diversified portfolio of library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistan ce to gain access to information, meeting diversified personal, educational and professional needs. The Library promotes community enrichment and individual achievement through read- ing. The Library keeps its shelves filled with best sellers, latest works by a popular author, a well - balanced collection of non- fiction books, popular magazines and periodi- cals, audio books, videos and large print books lends to the adage "There's something for everyone." The Library motivates children, as well as adults, to develop good reading habits and skills through various programs and events. Ongoing functions include weekly story time for all age groups, contests to encourage reading and library participation, adult book discussion programs, and art exhibits. Seasonal and holiday programs are also offered with stories, films, puppet shows, arts and crafts, and guest presentations. ADOPTED BUDGET HIGHLIGHT FY'07 FY'08 Change Person net costs ................. ............................... $279,940 $364,797 $24,357 Operating Costs ................ ............................... 62,864 89,278 26,414 Capital outlay .................................................. 50.225 48,120 (2.1 TOTAL ............... .:.................e........... 393.0 29 441 695 $48,666 Significant changes include an increase in personnel costs due to underbudgeted regular wages in FY'07 as well as an increase in operating costs for increased allocutions of the property insurance premium. This Department is estimated to generate in excess of $15,200 in General Fund Revenues r------------------------------------------------------------ I I FY 2007 -2008 ADOPTED OPERATING BUDGET L----------------------------------------------------------- l Sf a Village, I LIBRARY DEPARTMENT Code 001 -1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive salaries .11001 Executive Benefit .12000 Regular Salaries 18250 Longevity Pay 21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation .29990 Contingent Personnel Casts $ 70,913 Library Director base salary $ 7,100 Executive benefit package $ 170,570 (1) Youth Services Librarian (full -time) contract's), longevity, (1) Librarian I (full -time) contractually required personnel cost (2) Library Assistant II (part -time) federal (1) Library Assistant I (full -time) (3) Library Assistant I (part -time) (1) Library Page (part -time) $ 4,500 Funding for bonus paid to employees with more than seven years of service. $ 20,257 Social Security and Medicare taxes $ 17,330 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 12% inflationary factor included. $ 1,912 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions $ 11,715 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract's), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 3114,297 ------------------------------------------------------------ I FY 2047 -2408 ADOPTED OPERATING BUDGE Miami Shores Village, Florida !__—_:_—_—_—_—_—_—_—_—_—_—_—_—_— _— _--- _— ___— _— _— _— _,_— _— _ —__-I LIBRARY DEPARTMENT Cade 001 -1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services .41000 Telecommunications $ 23,553 Maintenance contracts for A/C, computers, smoke and fire alarms, and security alarm, exterminator, Janitorial Services. $ 926 Telephone and secured internet service access fees .41100 Telecommunication: UDistance $ 40 .42400 Postage .43100 Electricity $ 575 $ 15,933 .43300 Water $ 252 .45100 iSF: Risk Management $ 32,000 .46200 Repair and Maintenance $ 4,425 .47000 Printing $ 1,543 .48040 Advertising and Promotions $ 1,240 Estimated costs for long distance or toll calls Library correspondence and book and film postage Estimated casts for library electricity usage. Water connection charge Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. A/C service & parts not covered under contract, plumbing and electrical services, carpet cleaning and general maintenance of building. Book binding, bookmarks, brochures, and various library forms. Summer reading programs, various reading programs, Reading Clubs. I FY 2007 -2008 ADOPTED OPERATING BUDGET Miami Shares Village, Florida I..__ y________ _...,..____------- _— _____._____ LIBRARY DEPARTMENT Code 001.1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .51000 Supplies: General office $ 705 Pens, paper and other office supplies for a one year period for four (4) full - time employees. OPERATING EXPENSES - Continued ,52200 Supplies: Other operating $ 7,675 Book jacket covers, book processing supplies, audio -video cases, CD albums, magazine and paperback protectors, books & media repair supplies, back -up tapes, data & printer cartridges, barcode scanners, security tags, book & video pockets, paper towels /tissues. .54000 Subscriptions and Memberships $ 300 Florida Library Association Subtotal., Operating Expenses $ 89,278 CAPITAL OUTLAY .66000 Books, Publications, Library $ 41,670 Annual funding for books, periodicals, Materials library materials, large print books, and reference materials. .66100 Media $ 6,450 Annual funding for books -on- tapes, books -on -CDs, videos, DVDs and on- line databases. Subtotal.• Capital Outlay $ 48,120 TOTAL: Library Department $ 441,695 MIAMI SHORES VILLAGE, FLORIDA ....................... ............................... FY 2007 -2008 BUDGET GLOSSARY OF FUNDS & KEY TERMS General Fund: The balanced group of accounts used to record all financial resources except those required to be recorded and accounted for in another fund. The General Fund is normally used to record day -to -day operating activities. Special Revenue Fund: A group of self - balancing accounts where revenues and expenditures are identified for specific and/or restricted uses. Financial activity reported in this fund include excise Tax proceeds, Local Option Gas Tax proceeds, Half —cent Transportation Tax proceeds, Grant activities, and, when necessary, hurricane or storm related costs. Capital Projects Fund: A group of accounts used to record the costs (or use of financial resources) for the acquisition or construction of major capital facilities or infrastructure, except those transactions specifically related to proprietary (or enterprise), special assessments, or expendable trust funds. Qualified transactions must be valued at least $750 and have a life expectancy of a minimum of 3 years. Debt Service Fund: A group of self-balancing funds established to record the accumulation of resources (cash) and corresponding disbursements for the payment of general obligation bond principal and interest costs. Only voter - approved debt is recorded in this fund which is supported by separate ad valorem tax levies. Enterprise (or Proprietary) Fund(s): A group of segregated accounts, grouped together to record the costs (whether direct or indirect) for operations financed and operated in the same or similar manner as a private business. The concept of an enterprise fund is that it is an on -going concern and does not legally or formally require legislative authority to operate — except to determine and set up fees. Unlike the general fund, enterprise funds are recorded using the full- accrual method of accounting meaning that revenues are recorded as earned, whether or not received and expenses are recorded as incurred, whether or not paid. Enterprise Funds also include depreciation charges to accumulate Replacement Funds. Internal Service Funds: Individual groups of accounts established to record the financing of goods or services provided by one village division to another. Funding (or the revenue portion) for these funds are based upon cost allocation schedules. The Village uses Internal Service Funds to centralize costs for insurance and fleet; record all transactions using the full accrual accounting method. Expendable Trust or Agency Fund: Individual groups of funds and accounts used to segregate specific dollars or assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, or other governmental units and /or funds. Included in this category are the Law Enforcement Training Trust Fund and Pension Fund.. Ad Valorem Taxes: Taxes paid on the assessed value of land, buildings and personal properties including business inventory and equipment as determined by the Miami -Dade County Property Appraisers Office. The ad valorem taxes represent the largest source of revenues for general operations and are used to support the general operations and debt service obligations of the Village. (Cross reference "Property Taxes" and " Millage Rate "). Appropriation: Monies, funds or dollars allocated and authorized by the Village Council for specifically designated purposes. Bond Funds: Proceeds from the sale of general obligation or revenue bonds for the construction of capital facilities. (Cross reference Capital Projects .Fund to which bond funds are occasionally referred). Budget: A balanced fiscal plan for programs, services and construction projects funded within available resource limits during a specific period of time - usually one year. A Balanced Budget is legislatively mandated by Florida State Statute Section 200.065 for the General and Special Revenue Funds each fiscal year. NflAM1 SHORES VILLAGE, FLORIDA ....................... ............................... FY 2007 -2008 BUDGET GLOSSARY OF FUNDS & KEY TERMS - Continued Fiscal Year: A 365 -day period of time during which operations are recorded. Under statutory provisions, the fiscal year for Miami Shores Village is October 1 through September 30. Fund: A self- balancing group of accounts treated as an entity to meet legal requirements of Generally Accepted Accounting Principals commonly referred to as "GAAP". Fund Balance: The Equity position or Net Worth of the general, special revenue and trust funds resulting from the residual cash balance accumulated through the excess of revenues over expenditures from operations. (Cross reference to retained earnings "to explain equity positions of proprietary funds). Half -Cent Transportation Surtax: Effective January 1, 2003, a new '/2 -cent tax on products sold in Miami -Dade County, proceeds of which are accumulated and a portion of which is distributed to participating municipalities.. Receipts in this fund must be used to promote, enhance, maintain and /or expand transportation and transportation- related activities in the community. Proposed budgets are submitted to the Miami -Dade Transit Authority by the Village by June V of each year.The proposed budgets are reviewed and considered by a community board. Once approved, the Village receives proceeds on a monthly basis. Local Government 1/2-cent Sales Taxes: The value of a state- imposed $0 -005 (1/2 -cent tax levy collected on all taxable sales state wide which is subsequently allocated to all Counties then apportioned to the local taxing authorities within the counties' jurisdiction based upon the proportion of gross sales in the community. Local Option Gas Taxes: A two -part county - imposed levy on each gallon of motor fuel or other petroleum related products. The tax, levied with state approval, is comprised to two portions: a six-cent levy and a three -cent levy. These funds are restricted to repairs to roads, rights -of -ways, easements, sidewalks, streetlights, curbs and alleys. General provisions of this tax are defined in Florida State Statute Section 206, and further defined by the Miami -Dade County Home Rule Charter. Miillag+e Rate: The value of one dollar ($ 1.00) of tax for each $1,000.00 of assessed value of tangible and intangible, real and personal properties as determined by the Miami -Dade County Property Appraisers Office on the first of each calendar year for the subsequent fiscal year. Operating Budget: A balanced and consolidated fiscal plan to provide governmental programs and services for a single fiscal year. Personnel casts: The total planned expenditures related to salaries, taxes, and fringe benefits including health insurance premiums, leave time (paid or unpaid), pension, compensatory time when applicable, worker's compensation premiums, longevity, cost -of- living and merit increases. Prior year encumbrances: Outstanding financial obligations of the Village to purchase goods and /or services which had not yet been paid at the end of any given fiscal period. It is not necessary to ascertain whether or not the product or service had been received, but that the obligation existed. The transaction to record the obligation is identified in each respective funds' Reserved Fund Balance of Reserve Retained Earnings account, requiring re- appropriation in the subsequent fiscal budget. This procedure is required to conform with generally accepted accounting principles. Property Tax: (See Ad Valorem Taxes) - Taxes paid on the assessed or "just" value of land, buildings, business inventory or assets as determined by the Miami -Dade County Property Appraisers Office on January 1st of each year. MIAMI SHORES VILLAGE, FLORIDA ....................... ............................... FY 2047 -2008 BUDGET GLOSSARY OF FUNDS & KEY TERMS - Continued Retained Earnings: The accumulated income less the costs incurred during operations and/or transferred out of the funds, resulting in the fund's net worth. As with Fund Balance, positive retained earnings may be used to accumulate surplus cash for renewal and replacement of the respective funds' assets or may be used to offset deficit operations. Revenues: Income derived from taxes, fees and charges for use. In the broad sense, revenue refers to all government income regardless of source, used to fund operations. Rolled -back Millage Rate or Levy: The value of a millage levy which will provide the same amount of property (or ad valorem) taxes as was collected in the previous year, adjusted for the increase or decrease in net property assessments as determined by the Miami - Dade County Property Appraisers' Office. Excluded in the calculation are new levies for construction in progress, additions or deletions to structures, deletions or additions to property resultant from mergers, acquisitions or annexation efforts involving the geographical boundaries of the Village. State Revenue Sharing: Funds collected and distributed by the State Department of Revenue directly to municipalities and other taxing authorities throughout the state as determined in the respective distribution formulas. The revenues included in this class are the "sin taxes" and other non- petroleum or general sales tax based goods.