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2006-2007MIAMI SHORES VILLAGE Thomas J. Benton Vi/ /age Manager October 1, 2006 Mayor Al Davis and the Members Of the Miami Shores Village Council 10050 Northeast Second Avenue Miami Shores, Florida 33138 -2382 Miami Shores Village Office of the Village Manager 10050 N.E.2nd Avenue Miami Shores, Florida 33138 Tel: (305) 795.2207 Fax: (305) 756.8972 E -mail: www.MiamiShoresVillage.com SUBJECT: ADOPTED FY 2006 -2007 OPERATING BUDGETS Dear Mayor Davis and Village Council Members: Attached you will find a copy of the Village's Adopted FY2006 -07 Operating Budgets. The total Village -wide budget for the year is $21,081,301, representing a 10.8% increase from the prior fiscal year. No modifications were made between the Proposed and Adopted Operating Budgets. However, I would like to highlight a few key areas for the new year: • Maintains the Village's Operating Tax Levy at 8.2500 mills. • Reduces the Village Debt Service Levy to 0.8559 mills, funding the principal and interest payments associated with the Village's two General Obligation Bonds. • Maintains sanitation and storm water fees at $165.38 and $9.75 quarterly. • Includes a reorganization of the Police Department, eliminating the Captain and Assistant Chief positions, adding four additional officers to the uniform patrol division. • Adds one position in the Planning Division to ensure the expeditious processing of plans and designs. • Provides funding for the State - mandated revision of the Comprehensive Plan and Zoning Code revisions. The Operating Budgets which were adopted by you are effective October 1, 2006 and provides for operations through September 30, 2007. This budget was prepared in a conservative manner, ensuring the current and future fiscal integrity of the Village. Thank you for your assistance and support during this process. Respectfully submitted, CHIEF ADMINISTRATIVE OFFICER J d THOMAS J. BENTON Village Manager TJB: 9.0000 8.8000 ,n 8.6000 ro 8.4000 8.2000 b 8.0000 7.8000 7.6000 7.4000 7.2000 Miami Shores Village Adopted FY 2006 -07 Operating Budget Property Tax LevV and Assessed Value Trend Analysis TREND HISTORY - MILLAGE RATES q r, '98 '99 00 01 '02 '03 '04 '05 '06 '07 Fiscal years Assessed value as of January 1, 2006 Addback adjustments in progress Current year adjusted taxable valuation Proposed FY 2006 -07 Ad valorem levy Ad valorem proceeds Less 5% collection discount factor FY 2006 -07 PROPERTY TAX REVENUES TREND HISTORY on ASSESSED VALUES $900 $800 -------------------------- - - - - -- — -._._ N $700 — Q) $600 — > $500 v $400 H $300 a $200 $100 Fiscal Years $ 823,000,000 $ 823,000,000 8.2500 $ 6,789,750 $ 203,693 Form Bud RT 01 (Rev- Jun'06) Trend Analysis Pages (FY'06 -07) $ 6,586,058 Chg FY Assessed values 0.03% '98 342,065,289 7.73% '99 368,516,109 4.69% 100 385,801,088 5.73% 101 407,910,505 8.06% '02 440, 802, 640 9.52% '03 482,755,673 11.39% '04 537,759,034 10.96% '05 596,721,345 19.24% '06 711,552,042 15.66% '07 $ 823,000,000 Form Bud RT 01 (Rev- Jun'06) Trend Analysis Pages (FY'06 -07) Miami Shores Village Adopted FY 2006 -07 Operating Budget Millacle and Taxable Value Worksheet The Miami -Dade County Property Appraisers Office is responsible for providing all municipalities in Dade County with certified information associated with taxable assessed property values on July 1 of each year. The information is determined as of January 1st of the preceeding year and used to set ad valorem tax levies for the subsequent fiscal year beginning October 1st The Village receives Form DR -420 reflecting the Property Tax Values as of January 1, 2006 which were $823,000.00 and incorporated into the Proposed Operating Budgets. FY 2007 FY 2002 Final FY 2003 Final FY 2004 Final FY 2005 FY 2006 Estimated Activity or Information Valuation Valuation Valuation Valuation Valuation Valuation Adjusted values ................ ............................... $ 436,567,916 $ 482,755,673 $ 535,413,799 $ 593,325,733 $ 708,156,430 $ 823,000,000 First time additions......... 4,234,727 7,118,057 2,345,235 3,395,612 3,395,612 - TOTAL VALUE ....................... ............................... $ 440,802,643 $ 489,873,730 $ 537,759,034 $ 596,721,345 $ 711,552,042 $ 823,000,000 Millage levied by Village Equalization adjustments ............................... $ (887,001) $ (775,550) $ (121,550) $ 135,080 $ . $ - % of adjustments -0.20% -0.16% 0.00% 0.02% 0.00% 0.00% Final value for Taxes ......... ............................... $ 439,915,642 $ 489,098,180 $ 537,637,484 $ 5962856,425 $ 711,552,042 $ 823,000,000 Value of one mill for operating purposes ................. ............................... $ 439,916 $ 489,098 $ 537,637 $ 596,856 $ 711,552 $ 823,000 95% collection factor $ 417,920 $ 464,643 $ 510,756 $ 567,014 $ 675,974 $ 781,850 Millage levied by Village General operating purposes 8.0000 7.7500 7.7500 8.2500 8.2500 8.2500 Voter - approved debt service 0.5151 0.5151 0.5151 1.1251 1.1251 0.8559 TOTAL MILLAGE 8.5151 8.2651 8.2651 9.3751 9.3751 9.1059 Tax levy category Proposed FY'07 Estimated FY'07 Milage Revenues Tax levy for Operating: 8.2500 $ 6,450,263 Tax levy for Voter - approved Debt Service 0.8559 669,185 TOTAL PROPOSED MILLAGE (FY 2006 -07) 9.1059 $ 7,119,448 Form Bud RT 02 (Rev- Jun'06) FY'07: Tax Levy Analysis Miami Shores Village Adopted FY 2006 -07 Operating Budget Revenue Report including Trend Source Data Ad valorem Taxes The 2007 assessed value of Miami Shores Village is provided by the Dade County Property appraiser's office. For FY 2006• 07, the preliminary values as of January 1, 2006 were $823,000,000. The Village then sets the millage rates at which the property owners are taxed. Ad valorem tax revenues are the Village's primary source of revenue generating $6,450,263 (net of $339,488 collection allowance of 95 %). These revenues represent 54.5% of the total General Fund Budget. The proposed FY'06 millage levy remains 8.2500 mills; 15.7% greater than the FY'07 roll- back rate of 7.1272 mills. Delinquent revenues from prior years are reported separately. For FY'07, delinquent revenues are estimated at $125,000. FY 2006 -07 Revenues: $6,650,263 Franchise Et Utility (Excise) Taxes The Village collects five types of franchise fees: electricity, telephone, gas, cable TV, and solid waste. Revenue estimates for the new year are based upon historical trends except for the "Simplified Telecommunication Tax" implemented in FY 2001 -02 by the State Legislation. Utility taxes are levied at the maximum allowable rate of 10% under State Statutes. Projections in these categories are initially reported as revenues in Fund 120 (Excise Tax) then expensed into the General Fund as revenues. This procedure is required by the General Obligation Bond, Serie! 1999 (Aquatics) as the Excise Tax Revenues are pledged as a subordinated revenue stream for debt service purposes. FY 2006 -07 Revenues: $1,846,141 in thousands $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 Ad Valorem Tax Revenues 1998 1999 0 0 0 0 11304 0 0 0 0 in thousands $2,000 $1,500 $1,000 $500 Fiscal Year Franchise /Utility_(Excise) Taxes . °°'� X94 ti ° °° Fiscal Year Form Rev RC -1 (Rev- Jun'04) FY'06 -'07 Revenue Report Miami Shores Village Adopted FY 2006 -07 Operating Budget Revenue Report including Trend Source Data Licenses ft permits This category represents fees collected for occupational licenses issued by the Village and County along with permits issued by the Building and Planning /Zoning Departments for Thousands 800 construction, renovation or planning activities. These accounts have reflected strong growth experiences 600 beginning with FY'00. The demand for contined property 400 — improvement is evident by the number of permits issued; however, as the economic conditions indicate higher 200 interest rates, some construction may slow. As such, the FY'07 projection is slightly down. 0 FY 2006 -07 Revenues: $706,570 InteruovernmentalRevenues The Village receives proceeds from state revenues distributed to the Village and other municipalities in Miami - Dade County by the State of Florida. Revenues for this category are based solely upon projections issued and released by the Florida Department of Revenue. Revenues in this category include local option sales taxes, cigarette and motor fuel taxes and other miscellaneous revenues issued by the State. Revenues include state revenue sharing proceeds and local option sales taxes. Reports disseminated by the State Department of Financial Services indicate that revenues generated by these categories have demonostrated some growth due to the favorable economic environment. FY 2006 -07 Revenues: $975,366 License & permits & o� o° K 06 0� o� ,yo ,yo yo 10 IV yo Io Fiscal Year in thousands Interoovernmental Revenues $1,200 $1,000 $800 $600 $400 $200 $- off' 00 Off` O� OrO 01 00 ,�O IV r10 .l0 i0 L0 �O Fiscal Year Form Rev RC -1 (Rev- Jun'04) FY'06 =07 Revenue Report Miami Shores Village Adopted FY 2006 -07 Operating Budget Revenue Report including Trend Source Data Charges for services Revenues recorded in this category include all service fees associated with our recreational and leisure activity programs. Also included are fees earned from the library, rental of the Community Center and Miami Shores Aquatics Facility. Prior to 10/01 /2000, all sanitation and storm water utility fees were recorded as a separate, self - balancing reporting entity. Beginning with the FY 2001, Sanitation was reclassified to an Enterprise operation and fees resulting from this activity are recorded as an income to the Sanitation Fund. Fees relating to the athletic programs are scheduled for an increase to cover operations. FY 2006 -07 Revenues: $978,739 Fines £t forfeitures This category represents revenue account related to the school crossing guard program code enforcement violations, police - issued fines and forfeitures, library fines, false alarm fees, and parking meter collections. Additionally, extra duty charges and the corresponding 25% surcharge revenues are recorded here. Note: penalties charged for storm - water and sanitation - related delinquencies are reflected as enterprise fund revenues as of 10/ 112004. FY 2006 -07 Revenues: $252,000 N $2,500 v c $2,000 0 Ft- $1,500 $1,000 $500 Thousands $600 $500 $400 $300 $200 $100 Charges for services 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Fiscal Year Fines & Forfeitures O� o0 0o O� O1 03 , o`' O`l O� OIb IO O ,yo O lO Fiscal Year Form Rev RC -1 (Rev- Jun'04) FY'06 '07 Revenue Report Miami Shores Village Adopted FY 2006 -07 Operating Budget Revenue Report including Trend Source Data Interest Et Investment Earnings This category reflects net earnings generated from conservative and /or collateralized investments. Principal invested is comprised of: 1) surplus working capital not required to fund immediate obligations or commitments; proceeds from advanced loan funding; 3) available general or other bond - related proceeds; and 4) reserve funds held for emergencies and /or future capital requirements. Investments prior to FY'99 were consolidated in the General Fund. Subsequent to 10/1 /99, investment earnings were reported as revenue in each respective fund. Earnings are directly related to net cash available to invest as well as general market conditions and rates. Indicators report som increase in investment returns, however minimal for the new fiscal year. FY 2006 -07 Revenues: $54,000 Other Revenues and Transfers -in This category encompasses all other revenues recorded in the General Fund. Source items included in this category include transfers -in (excluding Excise Tax proceeds already disclosed); interest income, rentals and royalty fees, contributions from reserved and unreserved fund balances; management fees from Sanitation Et Storm Water; school crossing guards; off -duty fees and miscellaneous income. For information, transfers -in from equity and budgetary surpluses reappropriated from prior years do not have an impact on cash and are reported strictly for budgetary purposes to comply with State Statutes and other financial and accounting rules. FY 2006 -07 Revenues: $741,169 Hundreds Interest / Investment Earnings $4,000 $3,500 $3,000 $2,500 $2,000 $1,500 $1,000 $500 X99$ �99g Z� Z ")N Z 'ZO. 20z3 Zzzd Z��y 20 6 Zozl Z��$ Fiscal Year in thousands $2000 , $1,500 $1,000 $500 Other Revenue Sources '�9g��9992�pOZ�p�2��2 ��32�OD2��520�62�Q124�0 Fiscal Year Form Rev RC -1 (Rev- Jun'04) FY'06=07 Revenue Report Miami Shores Village Adopted FY 2006 -07 Operating Budget Revenue Report including Trend Source Data Sanitation Service Charges The Village provides residential and commercial sanitation services. Last fiscal year, as a direct result of Miami -Dade, the Village restructured the manner in which trash and debris were collected and removed. The Village was restricted from continuing to use the chipper field as a component of trash dumping. As such, the Administration recommend and received a fee increase last fiscal year. No additional increases are required as cost are relatively constant and customer service responses indicate a positive position. FY 2006 -07 Revenues: $2,743,21 Storm water Utility Charges This fee is accumulated and dedicated to the maintenance and construction of various storm -water utility (drainage) projects. The utility is regulated by Florida State Statute 5403 and Village Code 520 -101, is a dedicated service -fee levy is charged to all property owners based on a Miami - Dade County determined calculation referenced as their Equivalent Residential Unit (ERU) . The calculation determines the impervious (non -water absorbing) property area and charges a fee to "drain" the flood waters. Reports are filed with the State and other regulatory agencies to provide flooding statistics. Prior to FY'01, this service fee was incorporated on property owners' County Utility bill; however, the Village was better able to manage the funds a of 10/1 /2001. The Administration recommends a $2.00 per year increase, raising the annual charge to $39.00 per ERU. FY 2006 -07 Revenues: $471,289 Annual Sanitation Fee to Homeowners Annual Fee $750 $500 $250 $0 Annual Fee $45 $40 $35 $30 $25 $20 $15 $10 $5 $0 0 90 00 & & R° & & 0� 00 No ^o Ip ,yo Ip l , f yo yo yo yo Fiscal Year Annual Storm water per Equivelent Residential Unit (ERU) Rtio� do °y do °6 �o °� tio ob Fiscal Year Form Rev RC -1 (Rev- Jun'04) FY'06 =07 Revenue Report MAYOR /COUNCIL ORGANIZATION CHART MAYOR/COUNCIL MAYOR AL DAVIS VICE MAYOR JC RODRIGUEZ COUNCILMAN JIM MCCOY COUNCILWOMAN HERTA HOLLY COUNCILMAN STEVE LOFFREDO VILLAGE CLERK VILLAGEATTORNEY BAR ARAA. ESTEP I I I RICHARD SARAFAN SQ. ExECUTIVEASST. VILLAGE MANAGER TO VILLAGE MANAGER - BARBARA A. ESTEP THOMAS J. BENTON ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE MAYOR & COUNCIL Services, Functions and Activities Miami Shores Village is governed by a five member Village Council, elected at large on a nonpartisan basis. The Mayor presides at all Council meetings and other Village functions and is the ceremonial head of the Village. The Council legislatively establishes policy and appoints the Village Manager, who is responsible for administration of that policy and for managing the Village's departments and services. Additionally, the Village Council appoints the Village Clerk and Village Attorney. Council elections are held on the second Tuesday of April, every odd numbered year. Council member terms are four years for the candidates receiving the first and second highest number of votes. The candidate receiving the third highest number of votes is elected to Council for a two year term. To be eligible to seek office, prospective candi- dates must reside in Miami Shores Village for six months and must qualify as a voter of the State and of the Village. Regular Council meetings are held in the Council Chamber of the Village Hall on the first and third Tuesday of every month (excluding August) at 7:30 p.m. Special meetings may be held when required. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs .................... ............................... $ 100 $ 100 $ - Operating costs .................. ............................... 6,995 8,718 1,723 Capitaloutlay ................... ............................... - - - TOTAL .................... ............................... $7,095 $8,818 $1,723 Significant changes include increases in printing, uniforms and promotional materials as a result of the upcoming April 2007 election year. OFFICE OF THE MAYOR & COUNCIL Code 001 - 0100 - 511. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salaries $ 5 Mayor & Council receive annual .24000 ISF: Workers' Compensation stipends of $1 each as stipulated by the Village Charter 95 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions reimbursement for Council members .40200 Travel, Per Diem Allowance 200 Per Diem Costs For Conference Attendance .42000 Postage 100 Mailing costs for Village Council correspondence .42100 Freight / Shipping Charges - .45100 ISF: Risk Management 383 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. .47000 Printing 950 Stationary and business cards for Council members .48000 Advertising & Promotion 600 Promotional Materials OFFICE OF THE MAYOR & COUNCIL Code 001 - 0100 - 511. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .49000 Other Current Charges 1,200 Plaques, flowers and awards requested by Council, photos for Council functions and presentations .51000 Office Supplies 125 Office supplies for five (5) Council members .52200 Other Operating Expenses 250 Supplies, materials, services to support the department's operation .52400 Uniforms 200 Village Shirts .54000 Subscriptions and Memberships 2,500 Annual subscription membership to Florida League of Cities, membership to Miami -Dade League of Cities .58000 Training & Education 800 Registration Fees for Conference/Training Attendance. .58300 Organization Meetings 410 Attendance at Miami -Dade County League of Cities meetings Subtotal, Operating Expenses $ 8,718 TOTAL: Office of the Mayor and Village Council $ 8,818 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida OFFICE OF THE VILLAGE ATTORNEY Services, Functions and Activities The Village Attorney, appointed by the Village Council, provides legal counsel to the Village Council, the Village Manager, Village departments and various advisory boards. The Village Attorney has the primary responsibility to coordinate legal matters of the Village. The duties include, but are not limited to, the preparation of Village ordi- nances, resolutions and the implementation of Council goals and legislative priori- ties. The Village Attorney also provides legal counsel, representation in legal matters, the preparation and review of contracts or agreements, as well as other legal docu- ments. When required, the Village Attorney prepares and provides legal opinions on a myriad of issues where the Village may have litigatory exposure. The Village contracts a separate and independent labor attorney to provide counsel and representation on labor - related matters, including, but not limited to employment contracts and collective bargaining agreements, union negotiations and grievances. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $ 95 $ 95 $ Operating costs ............... ............................... 214,225 207,825 (6,400) Capitaloutlay ................... ............................... - - - TOTAL .............. ............................... $214,320 $207,920 $(6,400) Significant changes include decreased litigation cost resulting from the engagement of the Florida Leauge of Cities to represent the Village on claims handling, but not limited to, general liability, auto liability and workers compensation. OFFICE OF THE VILLAGE ATTORNEY Code 001 - 0200 - 514. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .24000 ISF: Workers' Compensation $ 95 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 31210 Professional Services - Retainer 31220 Professional Services - Labor 31230 31245 31250 31275 Professional Services - Litigation Professional Services - Franchise Professional Services - Other Professional Services: - Charter School Legal Legal Legal Legal Legal Legal .31300 Professional Services: Work Comp. 50,400 Legal retainer for Village Attorney 50,000 Fees anticipated for general labor costs and representation on labor issues as needed 30,000 Legal fees anticipated for Village representation brought to the court system 12,000 Legal fees anticipated for Village representation concerning legal franchise agreements. 5,000 Fees for serving notices, taking depositions, and other court related services 2,500 Legal fees anticipated for Village representation associated with the Charter School. 10,000 Legal Fees associated with Worker's Compensaiton. OFFICE OF THE VILLAGE ATTORNEY Code 001 - 0200 - 514. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .40000 Travel 150 .42000 Postage - Special delivery of legal materials .45100 ISF: Risk Management 75 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports. .47000 Printing 250 Special delivery of legal materials .54000 Subscriptions and Memberships 1,500 Law Update, miscellaneous publications .58000 Training & Education 350 Attendance at workshops and seminars Subtotal.- Operating Expenses $ 207,825 TOTAL: LEGAL COUNSEL $ 207,920 VILLAGE MANAGER'S OFFICE ORGANIZATION CHART VILLAGE MANAGER THOMAS J BENTON EXECLITIVEASST VILLAGE ATTORNEY I I I TO BVILLAGE ARBARA MANAGER RICHARD SARAFAN &VILLAGE CLERK CLERK RECREATION CHIEF OF POLICE FINANCE DIRECTOR DIRECTOR KEVIN LYSTAD MARKAMALATAK JERRY ESTEP BUILDING DIRECTOR I I DAV DNA. OUISTO I CODE TEMENT CLAUDIO GRANDE DIRECT CT OR DIRECTIRECTOR PUBLIC WORKS DIRECTOR SCOTT DAVIS DIRECTOR OF LIBRARY SERVICES ELIZABETH ESPER ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�rr ar�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r� OFFICE OF THE VILLAGE MANAGER Services, Functions and Activities The Office of the Village Manager is responsible for the management and operation of all aspects of the Village. As Chief Executive and Administrative Officer for the Vil- lage, the Manager is appointed by and serves at the discretion of the Village Council, implementing the directives, policies and objectives of the Council through the oper- ating departments of the Village. The Manager is also responsible for the appointment of all department heads with the exception of the Village Clerk and the Village Attor- ney, both of whom are appointed directly by the Mayor and Village Council. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................ ............................... $198,680 $207,708 $ 9,028 Operating costs ................. ............................... 37,601 40,354 2,753 Capitaloutlay ................... ............................... - - TOTAL .............. ............................... $236,281 $248,062 11,781 Significant changes include the increased costs for employee benefits, fleet maintenance and auto liability as well as general risk costs associated with property and casualty. OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 148,876 Village Manager base salary .11001 Executive Benefit - General 6,500 Executive package 11001 Executive Benefit - Manager 16,000 Executive package 12000 Regular Salaries - Receptionist / Recording Secretary 18250 Longevity pay 1,500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations) 21000 FICA 14,364 Social Security and Medicare taxes 22000 Retirement costs - Social Security and Medicare taxes 23000 Health Insurance .24000 ISF: Workers' Compensation 29990 Contingent Personnel Costs 4,155 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 1,427 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 14,886 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 207,708 OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31260 Prof Services: Lobbyist $ 12,000 Funding to pay for Village's Tallahassee lobbyist. .34000 Contractual Services - Funding not requested for FY'07 .40000 Travel 500 Funding for local and intermediate training and administrative event3. .41000 Telecommunications: 1,300 Funding for private and dedicated fax lines located in Village Manager's office. .41100 Telecommunications: L /Distance 100 Estimated costs for long distance or .41200 Telecommunications: Cellular 850 Funding for Nextel Cellular phone .42000 Postage 200 Special mailings, certified and overweight shipments .42101 Freight/Shipping Charges 100 Priority Shipping Charges .45100 ISF: Risk Management 14,552 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45110 ISF: Auto Liability - Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk loss. .45200 ISF: FL Mtce / Auto Insur 4,977 Finance Calculated_ budget to.:.fund fleet maintenance. .47000 Printing 225 Printing of forms .48000 Advertising and Promotions 2,000 Cost for special advartis- mants, notices, and reporting requirements, including annual Chamber of Commerce Ad. OFFICE OF THE VILLAGE MANAGER Code 001 - 0300 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .51000 Office Supplies 200 Pens, paper, ink and other office supplies for a one year period. .52200 Other Operating Expenses 450 Supplies for printer and otk ier equipment in Manager's office. .52400 Uniforms 150 Village Shirts .54000 Subscriptions and Memberships 2,500 Annual Association Dues (ICIVA, FCCMA, DCCMA, etc) .58000 Training and Education 250 Funding for luncheons, meetings and other promotional activity. Subtotal- Operating Expenses $ 40,354 TOTAL: Office of the Village Manager $ 248,062 VILLAGE CLERK ORGANIZATION CHART VILLAGE CLERK BARBARA A. ESTEP RECEPTIONIST YOLANDATHOMAS ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�ra�r�r�r�r�r�r�r�rar�r�r�r�r�r�r�r�r�r�r�r��r�r� OFFICE OF THE VILLAGE CLERK Services, Functions and Activities The Office of the Village Clerk encompasses the traditional responsibility of record archiving, as well as voter registration, general elections, coordination of Village Council meetings and Board selection process, Council and Commission appointments. Publishing of the Village Council agendas, as well as agendas for the various Boards is an ongoing departmental activity. Recording secretarial services are provided to the Village Council and to many of the Boards, Committees and Commissions. The Clerk's office is responsible for providing minutes of these meetings. Other responsibilities include publication of public hearing notices for ordinances and resolutions, requests for bids and board member vacancies. Notices are also published for changes to the Comprehensive Plan and changes in land use. The Clerk's office is re- sponsible for complying with records requests in the form of paper copies, audio and video copies. In addition to the above duties, the Clerk's office administers the Village's Occupational Licensing program, ensuring payment of applicable taxes on a yearly basis. The issuance of film and peddler (solicitor) permits are also facilitated by the Clerk's office. Fiscal Year 2006 Achievements Attained Master Municipal Clerk designation from the International Institute of Municipal Clerks, becoming one of only 460 clerks out of over 10,400 clerks worldwide to obtain the designation. Achieved collection rate of approximately 95% of Village Occupational License Tax revenues due to an active billing follow -up program. Completed Word formatting of the Comprehensive Plan document. ADOPTEl) FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�rar�r+ r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�� OFFICE OF THE VILLAGE CLERK Goals and Objectives for Fiscal Year 2007 ❖ To coordinate and manage the April 2007 Village Council Election. ➢ To facilitate Candidate qualifying process. ➢ To direct absentee ballot voting procedures. ❖ To process Fiscal Year 2007 occupational licenses. ➢ To conduct an audit of the license files to ensure accuracy. ➢ To ensure licenses are available per the Statutory requirements. ❖ To develop and distribute the twice monthly Village Council meeting agenda. ➢ To ensure appropriate back -up material is available for each agenda item. ➢ To ensure that Village Council agenda packages are delivered in a timely manner. ❖ To facilitate meetings of the Historic Preservation Board. To evaluation applications for Certificate of Appropriateness. ➢ To schedule and attend Board meetings. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ............... ............................... $ 118,443 $120,922 $2,479 Operating costs ................. ............................... 39,563 48,119 8,551 Capitaloutlay ................... ............................... - - - TOTAL .............. ............................... $158,006 $169,041 $11,030 Significant changes include increased costs associated with Village Council election related costs scheduled for April 2007 along with increased liability costs. This depart- ment is estimated to generate $96,000 in General Fund Revenues for occupational license fees. CODE CLASSIFICATION PERSONNEL SERVICES OFFICE OF THE VILLAGE CLERK Code 001 - 0303 - 512. * * * ** AMOUNT ADOPTED EXPLANATION .11000 Executive Salary $ 79,468 Village Clerk salary .11001 Executive Benefit - General 6,500 Executive package .12000 Regular Salaries 11,500 Wages for receptionist / secretary split(50 /50) with Finance. .18250 Longevity pay 500 Longevity bonus paid to employees with more than seven years (as defined by Personnel Regulations.) .21000 FICA 7,907 Social Security and Medicare taxes .22000 Retirement costs - Not required for this Department .23000 Health Insurance 8,110 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 2% inflationary factor included. .24000 ISF: Workers' Compensation 1,543 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 5,394 Projected costs for all eligibe employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, otlh ,�Y_ contractually required cost increases and tile. alssc ., ' federal taxes for a one year peg ire-` Subtotal Personnel Services $ 120,922 OFFICE OF THE VILLAGE CLERK Code 001 - 0303 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional services $ 12,000 Funding to pay for Village -wide= pre- employment testing services. .34000 Contractual services - Service contract on Clerk scanning system .34100 Cont Svc: Temp Labor 2,000 Costs for temporary service for receptionist / clerk (split with Finance) .34200 Court Filing fees - Not required for this Department .40000 Travel 1,300 Costs to attend various conferences .40200 Travel: Per diem allowance 280 Meal allowance while attending conferences and training .41000 Telephone - Not required for this Department .41100 Telecomm: Long distance 25 Costs of long- distance calls. .42000 Postage 800 Charges for general mailing .42101 Courier/ Delivery charges - Not required for this Department .45100 ISF: Risk Management 2,414 Finance - initiated calculation for total risk exposure costs to Village. .47000 Printing 500 Cost for printing documents. .48000 Advertising Ft Promotions 12,000 Employment and legal ads. .48100 Staff meals - Not required for this Department .49000 Other current charges 3,500 Volunteer Reception/ Employee Breakfast .49010 Other current: Elections 11,000 Costs Associated with Council Election OFFICE OF THE VILLAGE CLERK Code 001 - 0303 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION .51000 Office supplies 500 Pens, pencils, paper, etc for two staff associates. OPERATING EXPENSES - Continued .52200 Other operating expenses 250 Supplies for scanner and related equipment. .52400 Uniforms 150 Village Shirts .54000 Subscriptions /Memberships 900 Annual fees for various organization memberships. .58000 Training Et Education 500 Registration fees for conference attendance. Subtotal: Operating Expenses $ 48,119 e, TOTAL: Office of the Village Clerk $ 169,041 CODE ENFORCEMENT ORGANIZATION CHART CODE ENFORCEMENT DIRECTOR VACANT ADMINISTRATIVE ASSISTANT VACANT (0.5 FTE) CODEENFORCEMENT I I CODEENFORCEMENT OFFICER OFFICER ANTHONY FLORES MICHAELORTA ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�rr �r�r�r�rr �rr ar�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r� THE CODE ENFORCEMENT DEPARTMENT Services, Functions and Activities The Code Enforcement Department performs community -wide inspections to maintain the highest standards of Miami Shores Village. By forging an alliance with the commu- nity and its residents, staff is able to achieve an exceptionally high compliancy percent- age. Continuing violations are processed through the Code Enforcement Board which may impose fines in the form of property liens. Staff associates work closely with the Police, Public Works and Finance Departments in order to achieve Village -wide commu- nity improvement programs. Fiscal Year 2006 Achievements Upgraded the computer system to provide improved complaint tracking and record keep- ing. Implemented a more customer friendly approach to code enforcement by encouraging efforts to establish contacts in the field without the necessity of writing "violations ". Investigated over 8,400 cases of alleged violations of Village codes. Collected over $120,000 in fines for non - compliance with the code. Reduced code complaints by creating brochures and newspaper articles informing the public about building and zoning requirements. Attended seminars and housing workshops to improve certification and public relation skills. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $ 200,890 $ 215,840 $ 14,950 Operating costs ................ ............................... 37,080 41,317 4,237 Capital outlay ................... ............................... - - TOTAL ................. ............................... $237,970 $257,157 $19,187 Significant changes include adjustments to personnel costs resulting from a service reorganization, separating the planning and zoning functions from code enforcement which are partially offset by savings in workers' compensation, risk -loss costs and several lesser operating accounts. This Department is estimated to generate $125,000 in General Fund (enforcement - related) revenues. Additional revenue fees associated with the implementation of the automated code compliance report system. Code Enforcement Division Code 001 - 0351 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Wages $ 80,000 (1) Code Enforcement Director 11001 Executive Benefits 12000 Regular Salaries .14000 Overtime .21000 FICA .23000 Health Insurance 6,500 Department head benefit package 86,613 (2) Code Enforcement Officer (1) Administrative Secretary - 50% allocated with Planning Et Zoning 1,000 Estimated overtime costs for special enforcement efforts and attendance at Board meetings under FLSA regulations 13,872 Social Security and Medicare taxes 18,779 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 1,852 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 7,224 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 215,840 Code Enforcement Division Code 001 - 0351 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .34000 Contractual Services $ 2,000 Funding for outsourced clerical assistance .34100 Contractual Services: Temporary $ 1,200 Funding for outsourced clerical labor assistance needed for meetings. .34200 Court Filing Fees 3,780 Record notices, orders and lien releases .40000 Travel 800 Funding for staff to attend training and certification courses throughout year. .41100 Telecommunications: Long 100 Funding for long - distance calls Distance .41200 Telecommuncations: Cellular 500 Funding for three (3) cellular phones for one year. .42000 Postage 3,200 Correspondence and certified mail, notices of violations .45100 ISF: Risk Management 4,621 Calculations prepared by the Finance Department using a Villa e- wide schedule, allocating the total general liability and casu6ity insurance costs and the actuarialty determined self - insurance reserve requirement to all divisions. .45110 ISF: Auto Insurance - Calculations prepared by the Finance Department using a Village - wide schedule, allocating automobile liability costs. .45200 ISF: Fleet Maintenance 17,976 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to aU user divisions and the total numn'ter and types of vehicles assigned to each user function. Code Enforcement Division Code 001 - 0351 - 512. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .46200 Repairs and Maintenance 500 Funding for emergency repairs for equipment not under contractual arrangements. .47000 Printing 2,000 Printing of educational or advisory pamphlet and notice of violations .51000 Supplies: General Office $ 1,000 Pens, paper, ink and other office supplies for a one year period for three and one half (3.5) full -time employees .52200 Supplies: Other operating 1,250 Film purchase and development, toner for printers, special software, requirements to support Code Enforcement program .52400 Uniforms 700 Uniform costs for three (3) staff members per contract: (5) pants, (5) uniform shirts with logo, belts and shoes where applicable .54000 Subscriptions and Memberships 190 Florida Association of Code Enforcement .58000 Training and Education 1,500 Continued education funding for enforcement staff. .58100 Tuition reimbursement $ Contract policy, reimbursing staff for continued higher education. Subtotal: Operating Expenses S 41,317 TOTAL: Code Enforcement Division $ 257,157 BUILDING DEPARTMENT ORGANIZATION CHART BUILDING DIRECTOR CLAUDIO GRANDE ADMINISTRATIVE ASSISTANT MABELVARGAS PERMITCLERKI I I PERMIT CLERK I MONICA DIAZ YORLENY HERNANDEZ ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE BUILDING DEPARTMENT Services, Functions and Activities The Building Department is responsible for the enforcement of all State, County and municipal construction and building related codes. Building inspections ensure compli- ance with the Miami Shores Village Code, the Florida Building Code and all other appli- cable State and Federal codes. Compliance includes building plans examination, permit- ting and the inspection of construction methods and materials. The Department pro- cesses all permit applications, ensuring the mandatory information and documentation are included. This includes, but is not limited to signs and plans, specifications, calcula- tions, surveys, licenses, certificates of insurance, Miami -Dade product approval for mate- rials to be used. Upon completion of the project, the Department issues a certificate of occupancy or certificate of completion. Fiscal Year 2006 Achievements Hired two new permit clerks to enhance permit processing and customer service. Completed Phase I and II of the computer program installation for permitting and inspections. Awarded contract for Scanning and Imaging of all Building Department records for placement on Website program for homeowner and general public viewing. Upgraded Building Code Effectiveness Grading Classification to a 3 from previous 2000 grade of 4 for level 1 & 2 residential and commercial properties from Insurance Services Office. Are on pace to perform over 5,000 inspections this fiscal year and issue over 3,000 permits this fiscal year. Goals and Objectives for Fiscal Year 2007 ❖ To continue to provide the highest quality of customer service. ➢ To install new technology equipment in order to link the Building Department programs with field inspectors. ➢ To install a computer station in the Village Hall lobby providing access for viewing Building Department records on the Village website. ➢ To update Web service by providing public access for online permit and information submittal. ➢ To complete the preparation of Building department records for scanning and imaging. ➢ To provide customer training courses to all Building Department staff. To continue to maintain the superior quality of life in Miami Shores Village by being open and responsive to all customers needs. To process and issue all minor permits within three (3) working days. To process and issue all permits, except new structures, within five (5) working days. ➢ To perform requested inspection service within one (1) working day. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE BUILDING DEPARTMENT ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................ ............................... $247,450 $255,899 $ 8,449 Operating costs ............... ............................... 137,736 156,682 18,946 Capital outlay ................... ............................... - - TOTAL .............. ............................... $385,186 $412,581 $27,395 Significant changes include increased personnel costs resulting from the full staff, contracted costs for out - sourced inspection services and has been impacted by increase risk management and fleet costs. This Department is estimated to generate $550,000 in Building- related General Fund Revenues. BUILDING DEPARTMENT Code 001 - 0400 - 524. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 85,441 Building Director base salary .11001 Executive Benefit - General 6,500 Executive benefit package 12000 Regular Salaries 14000 Overtime 21000 FICA 23000 Health Insurance 24000 ISF: Workers' Compensation 29990 Contingent Personnel Costs 109,017 (1) Administrative Assistant (2) Clerical Assistant 1,000 Estimated funding requirement for three staff members during FY'07 16,607 Social Security and Medicare taxes 19,878 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 2,335 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 15.121 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 255,899 BUILDING DEPARTMENT Code 001 - 0400 - 524. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional services $ - Line item funding not requested for FY 2006 -07. .34000 Contractual Services 124,000 Fees to external contractors that provide inspection on buildings, Plumbing, Electrical and Mechanical in department head's absence or leave. .34500 Cont Svc: Temporary Labor 3,800 Funding for temporary labor staff to assist with meetings and operations. .40000 Travel 3,800 Funding to provide transportation costs associated with trips planned by Department. .41000 Telephone Expenses - Base fee allocated to all users for Centrex line dedications and anticipated internet licensing .41100 Telephone Long Distance 50 Estimated costs for long distance or toll calls .41200 Cellular Telephone 1,140 Nextel cellular telephone costs .42000 Postage 400 Correspondence and certified mail .42101 Courier / Delivery Services - Hand delivery of plans, recovered by fees .45100 ISF: Risk Management 6,621 Calculations prepared by the Finance Department using a Viila:ge- °rlide schedule, allocating the total ge arai liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. BUILDING DEPARTMENT Code 001 - 0400 - 524. * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES- Continued .45110 ISF: Auto Insurances - Calculations prepared by the Finance Department using a Village -wide schedule, allocating the direct automobile liability and casualty insurances. .45200 ISF: Fleet Maintenance 4,977 Calculations prepared by the Finance Department, applying the total fleet maintenance costs to all user divisions and the total number and types of vehicles assigned to each user function. .46200 Repairs and Maintenance 1,100 Estimated funding requirement for repairs and maintenance to furniture, fixtures, equipment not othervfise insured by service contracts. .47000 Printing 3,000 Printed forms for Building: permits, garage sale, other miscellaneous printing .51000 Office Supplies 2,500 Pens, paper, ink and other office supplies for a one year period for three (3) full -time employees .52200 Other Operating Expenses 1,000 Paper, printer cartridges, miscellaneous supplies for Building Department .52200 Uniforms 700 Funding requirements for four (4) administrative staff members. .54000 Subscriptions and Memberships 594 Funding for membership & subscriptions for building related activities. CODE CLASSIFICATION OPERATING EXPENSES- Continued 58000 Training and Education Subtotal. Operating Expenses BUILDING DEPARTMENT Code 001 - 0400 - 524. * * * ** AMOUNT ADOPTED 3.000 $ 156,682 TOTAL: Building Department $ 412,581 EXPLANATION Funding for education and training requirements for direct attendance or associated with travel. PLANNING &ZONING ORGANIZATION CHART PLANNING & ZONING DIRECTOR DAVIDA. DACQUISTO PLANNING TECHNICIAN VACANT ADMINISTRATIVE ASSISTANT VACANT (0.5 FTE) ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PLANNING and ZONING DEPARTMENT Services, Functions and Activities The mission of the Planning and Zoning Department is to provide Miami Shores Village with professional, courteous and timely planning services that promote and facilitate the orderly and efficient development of the community; to protect existing neighborhoods through sound regu- latory controls; and to promote development that is in conformity with the Comprehensive Plan, Village Code, federal and state regulations. Fiscal Year 2006 Achievements Administration hired a new Planning Director. October 2005 through June 2006 the Department processed 73 hearing items. A large part of the day to day activity of the Department involves review of building permits for code compliance. This number is not available; however, it would be in excess of 1,000 permits. While Building permit review does not generate revenue attributable to the Plan- ning and Zoning Department, it is an essential element in the review and issuance of build- ing permits. Goals and Objectives for Fiscal Year 2007 The Department will: 1. Strive for continuous improvement. 2. Provide the most efficient and effective system for review and processing of development applications; 3. Provide accurate and timely customer service, information, and education on planning and zon- ing regulation and issues. 4. Encourage, promote and facilitate healthy and safe private construction and development that is harmonious with the community. 5. Maintain planning and zoning records. 6. Maintain and update the Village Comprehensive Plan and Village Code. 7. Work with all city departments and outside agencies to carry out the Village mission. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PLANNING and ZONING DEPARTMENT Goals and Objectives for Fiscal Year 2007 Continued Objectives: 1. Revise and file the Village Comprehensive Plan and make necessary EAR amend- ments to remain consistent with the Comprehensive Plan and compliant with State requirements. 2. Amend the Village Code to address identified issues and issues resulting from a thor- ough review of the Code. 3. Hire and train a planning technician to increase service level. 4. Assist customers by providing accurate and timely general planning and zoning infor- mation, discussing development proposals and assisting customers in obtaining per - mits for development. 5. Implement an efficient and effective system to coordinate the review and processing of Planning and Zoning Board applications and building permits. 6. Provide professional staff support to the Planning and Zoning Board and Village Coun- cil 7. Compile and maintain planning and zoning information and the accurate and timely record of Planning and Zoning Board meetings. 8. Propose, facilitate, and support the adoption of ordinances and policies that reflect the goals contained in the Comprehensive Plan. 9. Assist other City departments with special requests and as necessary. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $ 120,303 $182,479 $ 62,176 Operating costs ................ ............................... 79,372 150,385 71,013 Capital outlay .................. ............................... 600 2,000 1,400 TOTAL ................. ............................... $200,275 $334,864 $134,589 Significant changes include increases in personnel costs resulting from a new planning technician and a special funding request of $130,000 for professional services to com- plete the statutorily required update of the Village's Comprehensive Plan and Zoning Code rewrite. This Department generates an estimated $15,000 in General Fund Revenues. PLANNING Et ZONING DEPARTMENT Code 001 - 0450 - 524. * * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 80,000 Planning and Zoning Director base .11001 Executive Benefit - General 6,500 .12000 Regular Salaries 65,280 .21000 FICA 12,135 .23000 Health Insurance 10,300 .24000 ISF: Workers' Compensation 1,420 .29990 Contingent Personnel Costs 6,845 Subtotal Personnel Services $ 182,479 salary Executive benefit package Planning Technician (1); Administrative Assistant (50% allocation for Code Enforcement Division) Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 8% inflationary factor included. Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period PLANNING £t ZONING DEPARTMENT Code 001 - 0450 - 524. * * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .31000 Professional Services $ 130,000 Funding for the Village's Comprehensive Plan revisions, filing with the State and EAR amendments. Funding to amend the Zoning Code. .34000 Contract services $ - .34100 Contractual Services : $ 1,000 Funding for outsourced clerical Temporary Labor assistance at hearings. .40000 Travel $ 3,750 Attend national American Planning Association conference and Florida APA conference. .41100 Telecommunications: Long Distance Calls $ - Estimated costs for long distance or toll calls .41200 Telecommunications: Cellular $ - Funding for Nextel telephone .42000 Postage $ 500 Zoning hearing notices, certified mailings ft Other correspondence. .45100 ISF: Risk Management $ 2,668 Calculations prepared by the Finance Department using a Village -wide schedule, allocating the total general liability and casualty insurance costs and the actuarially determined self - insurance reserve requirement to all divisions. .45110 ISF: Auto Liability $ - Reclassified into Fleet .45200 ISF: Fleet Maintenance / Auto Liability $ 6,488 Calculations prepared by Finance using a village -wide schedule, allocating the maintainance £t insurance costs. PLANNING Et ZONING DEPARTMENT Code 001 - 0450 - 524. * * * * ** CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .46200 Repairs and Maintenance $ 500 Estimated repair costs on equipment 47000 Printing .51000 Supplies: General Office 52200 Supplies: Other operating .54000 Subscriptions and Memberships .58000 Training and Education Subtotal: Capital outlay $ 2,000 TOTAL: PLANNING Et ZONING DEPARTMENT $ 334,864 protected by contract or service agreement $ 1,000 Information brochures, notice boards, miscellaneous printing of promotional literature $ 1,000 Pens, paper, ink and other office supplies for a one year period for two and one half (2.5) full -time employees $ 2,500 Computer peripheral equipment, filing and storage facilities $ 479 American Planning Association, Florida Chapter, American Institute of Certified Planners, Florida Planning and Zoning Association $ 500 Attend two (2) local Planning and Zoning seminars. Subtotal: Capital outlay $ 2,000 TOTAL: PLANNING Et ZONING DEPARTMENT $ 334,864 FINANCE DEPARTMENT ORGANIZATION CHART FINANCE DIRECTOR MARK A. MALATAK, CPA ASSISTANT FINANCE DIRECTOR VACANT COMPTROLLER CAROLYN MODESTE ACCOUNTS PAYABLE CLERK GLORIAALDANA HUMANRESOURCE ADMINISTRATOR ELIZABETH KEELEY DATA PROCESSOR SPECIALIST CLARA BENDER AbOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Services, Functions and Activities The Finance Department is responsible for the security of all Village funds. The de- partment is a full- function operation ranging from basic accounting to comprehensive financial management and planning. Included in the many responsibilities of the de- partment are: preparing the annual operating and capital budgets at the direction of the Village Manager; processing no less than fifty -two weekly payrolls and maintaining all appropriate records; filing the necessary payroll- related taxes and the corresponding reports; preparing twelve monthly financial reports and the annual financial report; recording all financial transactions, ensuring the fiscal integrity of the Village;. and, managing the information technology functions of the Village. The Department is also responsible for the timely and accurate reporting of all finan- cial activities. This includes the recording of all purchase orders, direct payments, invoices and daily deposits. The department is responsible to reconcile monthly bank statements, confirming all cash and electronic transactions. The department also is charged with monitoring and coordinating the Village's four retirement plans: the General Employees' Pension System, the (new) Police Officers' Retirement System, the ICMA -457 Deferred Compensation Plan and the VALIC -457 Deferred Compensation Plan. The responsibilities include the coordination of quar- terly board of trustee meetings, distribution of materials and information to trustees and plan members, timely deposits of employee and Village contributions to all funds; and collating the year -end financial data for audit and year -end state reporting require- ments. The department also manages the Village's risk management function, employee ben- efit programs, cash management, debt service management, central stores, payroll, accounts payable and receivable and other finance - related matters. Fiscal Year 2006 Achievements Prepared and implemented the FY 2005 -2006 Operating and Capital Budgets. Completed the FY 2004 -2005 Comprehensive Annual Financial Report. Implemented the new "Voice over Net" telecommunications system, resulting in more than 35% annual savings in Village -wide telecommunication costs. Implemented the transition to new computer software programs for the Building and Code Enforcement Departments Financially oversaw the completion of the new Doctors Charter High School. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�rr��r�r�r�r�r�r�r�r�r�r�r�r�r�r�rr�r�r�r�r� •r�r�r�r�r�r�r�r�r�r�r�r� THE FINANCE DEPARTMENT Goals and Objectives for Fiscal Year 2007 ❖ To process accounting reports ➢ To prepare a minimum of 52 weekly payrolls by 9 -30 -2007. ➢ To close a minimum of twelve monthly financial reports by 9 -30 -2007. ➢ To reconcile a minimum of 28 bank statements by 9 -30 -2007. ➢ To prepare a minimum of 12 tax return reports by 9 -30 -2007. ❖ To prepare financial reports ➢ To complete the FY 2005 -2006 CAFR by 01 -15 -2007. ➢ To prepare a minimum of four quarterly financial performance reports for management review by 9 -30 -2007. ➢ To prepare a Proposed Operating Budget for FY 2007 -2008 by 07 -31 -2007. ➢ To prepare a Proposed Capital Improvement Budget for FY 2008 -2012 by 06 -30 -2007. ❖ To manage the information technology systems of the Village ➢ To complete no less than 360 system backups by 09/30/2007. ➢ To implement no less than five system upgrades each quarter. ➢ To upload and implement no less than twelve virus- protection upgrades by 09/30/2007. ➢ To implement the Purchase Order and Requisition Module by 06/30/2007. ➢ To implement the Human Resource Management module by 09/30/2007. ➢ To implement the fax modem system by 12/31/2006. ➢ To begin Phase I of the Ach Debit Payment system and on -line access to accounts by 06/30/2007. To manage the Village's Risk Programs. ➢ To negotiate the Village's $1MM risk management contracts thru RFP by 05/31/2007. ➢ To complete the annual actuarial report no later than 04/30/2007. ➢ To issue an Internal Service Status report no later than 05/31/2007. To comply with State and Federal Reporting Statutes ➢ To file a minimum of four quarterly Payroll reports by 09/30/2007. ➢ To prepare and issue no less than 350 IRS Form W2s by 01/31/2007. ➢ To complete and file four quarterly IRS Form 941 by 09/30/2007. ➢ To complete and file the annual IRS Form 940 by 01/31/2007. ➢ To complete and file four Florida UCT6 Reports to the Dept of Labor by 09/30/2007. ➢ To complete and file the annual Police Pension Report with the State by 03/31/2007. ADOPTED BUDGET HIGHLIGHTS Significant changes include increased personnel costs in addition to additional contractual services for IT equipment, temporary labor shared with Village Clerk and liability insurance. FY'06 FY'07 Change Personnel costs ................. ............................... $ 424,785 $457,892 $ 33,107 Operating costs ............... ............................... 201,611 200,497 (1,114) Capitaloutlay ............... ............................... - - - TOTAL ................. ............................... $626,396 $658,389 31,993 Significant changes include increased personnel costs in addition to additional contractual services for IT equipment, temporary labor shared with Village Clerk and liability insurance. FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive Salary $ 95,013 Chief Financial Officer base salary .11001 Executive Benefit - General 6,500 Executive benefit package .12000 Regular Salaries 272,800 (1) Assistant Finance Director (1) Comptroller (1) Human Resource Coordinator (1) Accounts Payable Clerk (1) Data Processing Specialist Allocated charPgebacks (1) Receptionist (50% split with Clerk) (1) Courier (30% split With Police) .14000 Overtime 1,000 Funding for intermittent overtime requirements. .18250 Longevity pay 3,500 Funding for bonus pay for employees with more than seven years of service. .21000 FICA 30,374 Social Security and Medicare taxes .23000 Health Insurance 21,760 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances. .24000 ISF: Workers' Compensation 8,712 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 18,233 Projected costs for all eligible employee's annual COLA, Merit (perC.w t dependent upon union contract(s)), longevity, other contractually requair,�d personnel cost increases and io-e associated federal taxes for a one year period Subtotal Personnel Services $ 457,892 FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .31000 Professional Services $ - Not requested for this fiscal year. .32000 Professional services: Audit 85,000 Funding for annual external audit to comply with State, Federal and le, :al statutory provisions. .32100 Professional service: Computerization 15,000 Funding required to maintain optinial security systems for Village -wide IT Operations. .34000 Contractual Services 57,500 Funding for departmental and centralized service contracts (see Contract Service Worksheet for specific details). .34000 Contractual Services: Temp Labor 7,500 Funding for staff required at reception and other finance or clerk related functions (split 50/50 with clerk). .40000 Travel - No travel plans anticipated in FY'07. .40200 Per diem allowances Not required in FY'0 .41000 Telecommunications Consolidated into Vil(age- "'1' e expenditures located in the llncls Accounts. .41100 Telecom muncations: L /Distance 800 Estimated costs for long distance or toll calls. .42000 Postage 3,225 Postage for accounts payable, cottection letters and correspondence. .42100 Freight / Delivery Charges 100 Miscellaneous freight charges for purchases. .42101 Courier / Delivery Services 250 Hand delivery and overnight service for regulatory documents; partially offset thru bond reimbursements FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION .45100 ISF: Risk Management 7,805 Finance - calculated budget to fund annual risk insurance and loss accounts which are actuarially determined based on prior year risk reports. .44000 Rentals if leases - Not required in FY'07. .46200 Repair and Maintenance 2,100 Funding for equipment not on service contracts or to repair items which are excluded from existing contract agreements. .47000 Printing 3,250 Provides funding for CAFR, Budget (Proposed lit Adopted); Pension reports` and other state - mandated documents. .48000 Advertising and Promotions 2,000 Provides funding for Annual Budlget Notices, Solid waste cost disclosure and other finance - related notices. " .51000 Supplies: General office 1,750 Pens, paper, ink and ' other office supplies for a one year period for six (6) full -time employees with 5% cost increase. .52200 Supplies: Other operating 2,000 Operating supplies required for Finance - related equipment, not already funded in Village -wide supply account. .52400 Supplies: Uniform 350 Uniform shirts for six (6) staff members. .54000 Subscriptions and Memberships 9,142 Funding for subscriptions to various journals, organizations and security programming. .54500 Licenses and permits 1,225 Annual licensing for software Ft network security programs. FINANCE DEPARTMENT Code 001 - 0500 -513 CODE CLASSIFICATION AMOUNT EXPLANATION 58000 Training and Education .58300 Organizational meetings Subtotal: Operating Expenses 1,500 Conference registration fees; charges to attend local training sessions and other educationally- related activities to improve staff productivity and knowledge. Not anticipated in FY'07. S 200,497 .64000 Machinery Et Equipment $ - Not requested in FY'07. Sub - total: Capital outlay S TOTAL: Finance Department $ 658,389 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Non- Departmental Division Services, Functions and Activities The Unclassified (orNon- departmental) group of accounts represents administrative costs or services of the General Fund that do not necessarily affect a single department or, to the contrary, affects multiple departments. The Unclassified account is also the cen- tral funding source for interfund transfers (i.e. — transfers to fund capital projects, trans- fers -out to the Police and General Employee Pension Funds, etc.). Additionally, the Unclassified department includes funding for accumulated leave settlements, repre- senting the payout of leave time for individuals separating service with the Village through retirement or resignation. Beginning with FY 2003, the Department began to centralize costs for office equipment rental, maintenance and supplies. In Contract Services, for example, the costs to main- tain and service the Villages expanded information management technology is now reported here. Previously, these costs were charged to several departments and were not equitably allocated. The Unclassified department also includes the General Fund Contingency account. This account represents a cash reserve for emergencies or council- determined trans- fers. This year, the account is funded at $300,000 and can only be used with Council approval. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Chan e Personnel costs ................ ............................... $127,325 $82,325 $ (45,000) Operating costs ............... ............................... 861,767 1,079,284 217,517 Capital outlay ............. ............................... 4,750 - (4,750) TOTAL .............. ............................... 993 842 $1,161,609 $167,767 This Division is used to accumulate and report costs which are not directly related to a single operating department. The increase in FY'07 relates primarily to the $377,895 funding request to transfer funds to the Capital Projects Fund and a $300,000 reserve for emergencies. Non - departmental / Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .18500 Accumulated Leave Settlements .21000 FICA .22000 Gen Emp Retirement Contrib. .24000 ISF: Workers' Compensation .25000 Unemployment Compensation .29500 Personnel Administration $ 50,000 Funding to settle accumulated vacation and leave accounts for employees separating service with the Village. 3,825 Social Security and Medicare taxes - Anticipated premium costs for health, dental, hospitalization Et long -term care insurances. 20,000 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions 5,000 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances. 3,500 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 34000 Contractual Services .34500 Contractual Services: Newsletter 76,565 Annual costs for service and maintennace agreements on IT equipment, telecommunications, copier, other major technolologies. 45,100 Funding for the editorial preparation, printing and mailing of the monthly newsletter. Non - departmental / Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (Continued) .41000 Telecommunications 35,860 Annual cost for telephone operations. .41001 Tecommunications: Frame Rlt 33,264 Annual cost for the five frame relays operating village wide for communication and data transfers. .42000 Postage 1,500 Postage and shipping fees for general mailings not specifically charged to other funds (Sanitation /Stormwater). .42100 Courier/ Delivery charges 250 Estimated costs for long distance or toll calls. .45100 ISF: Risk Management 43,767 Allocated charges for property, casualty and liability insurance policies issued through the Florida League of Cities, not specifically charged to other departments. .46200 Repairs /Maintenance 7,500 Repairs for items not covered by repair contracts. .47000 Printing 1,000 Costs for general printing of notices, fliers and other informational documents. .48000 Advertising &t Promotions 4,500 Funding for special advertisements, notices or informational statements published in local papers. .48400 Special project - Manager 10,000 Funding for projects and events identified by the Manager and Council which are not funded in other divisions or line items. .48750 Advertising: Pre - employment 15,000 Funding for pre employment backgrounds and physicals for new employees. Non - departmental / Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (Continued) .48900 Spec Projects: Charter School 48950 Spec Projects: Annexation .51000 Supplies: General office .52200 Supplies: Other operating .52205 Supplies: Vhall- Kitchen 52311 AV Tax Reimbursement .52800 Bank Fees 54000 Subscriptions /Memberhsips .54400 License, permits Et fees 750 Funding for non - budgeted projects related specifically to the Charter School not related to contributions. 5,000 Funding for costs associated with the 5,500 Annual subscriptions for village -wide services including Anti -virus and firewall maintenance of IT equipment; League dues and similar organizations. 8,625 Annual fee for Norton /Symantic license, Main Street, E *gov systems, and RecTrac. 58000 Training Et Education 2,500 Funding for annual customer trainha seminars. Subtotal: Operating Expenses $ 346,031 review and analysis of village -wide annexation opportunities. 15,050 Village -wide office supply purchases including pens, paper, toner and other daily operating supplies. 13,525 Operating supplies required for Fir nce- related equipment, not already fu d dd in Village -wide supply account. 2,275 Supplies for Village Hall commirary partially reserved for storms. 17,000 Estimated funding per contract to reimburse PCM III (Golf Course Operators) for the ad valorem taxes paid for Village Operations. 1,500 Fees paid to Bank of America and Suntrust for trust fund maintenance. 5,500 Annual subscriptions for village -wide services including Anti -virus and firewall maintenance of IT equipment; League dues and similar organizations. 8,625 Annual fee for Norton /Symantic license, Main Street, E *gov systems, and RecTrac. 58000 Training Et Education 2,500 Funding for annual customer trainha seminars. Subtotal: Operating Expenses $ 346,031 Non - departmental / Unclassified Accounts Code 001 - 0800 -519 CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY .64000 Machinery 8t Equipment $ - Not requested in FY'07. Sub - total: Debt Service $ - OTHER EXPENSES .80605 Transfer: Poi Pension -Admin $ 25,229 Funding for the administrative costs to manage the non- investment related activities of the Police Pension Fund .80608 Transfer: GE Pension -Admin 24,129 Funding for the administrative costs to manage the non - investment related activities of the General Employees Pension. .82100 Contribution: Horace Mann 500 Annual contribution to Horace Mann Middle School. .82200 Contribution: Shores Elem'y 500 Annual contribution to the Miami Shores Elementary School. .82700 Contribution: N Miami Found. 5,000 Annual contribution to the North Miam Foundation for programs aiding Shores Residents. .91300 Transfer to Capital Projects 377,895 Cash transfer to the Capital Project Fund to support previously - adopted FY'07 Capital Projects. .96000 CONTINGENCY 300,000 Reserves for emergencies. Sub- total: Other expenses $ 733,253 TOTAL: Finance Department $ 1,161,609 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r rar�r�r�r�rrr~rrr~r�r�rxr�r� THE FINANCE DEPARTMENT Debt Service Division Services, Functions and Activities The Village created a special Debt Service Fund beginning with FY 2000. The purpose of this fund is to record the inflow and outflow of cash related to the dedicated ad valo- rem tax levies used to pay for the annual principal and interest costs associated with the General Obligation Bond, Series 1999 bond sold to design, develop and construct the Miami Shores Aquatics Facility as well as the Series 2004 bond sold to build the Doctors Charter School Facility. This fund records the dedicated ad valorem taxes paid for the Village's two general obligation bonds. Additionally, the payments toward clearing the outstanding debt are also reported in this fund. Costs associated with the management, reporting and pay- ment of principal, interest and fees are also included. The Village is required to com- plete a series of reports relating to the debt including Continuing Disclosure Reports, State Bond Filings, and special notes to the Village's annual financial statement. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................... ............................... $ - $ - $ - Operating costs ................ ............................... 19,100 23,710 4,610 Principal Et Interest .............. ............................... 518,411 522,736 4,325 Sinking 8t reserves ................ ............................... 97,735 125,000 27,265 Capitaloutlay ................... ............................... - - TOTAL ................. ............................... $635,246, $671,446 $36,200 Significant changes include two debt service installments for each bond for FY'07. Additionally, sinking fund contributions will continue to advance fund the outstanding debt. The ad valorem levy required by FY '07 will be 0.8559 comprised of 0.3408 and 0.4779 for the Aquatics Facility and the Charter School respectively. Total FY'07 debt levy is 12% less than the FY'06 charge. Finance: Debt Service Fund Code 201 - 0000 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .31000 Professional services $ 7,500 Legal fees to file annual disclosure .32000 Auditing It Accounting fees 5,000 .42000 Postage 50 .42100 Courier/ Delivery charges 125 .47000 Printing 750 .49100 Bond administration fee 5,210 .49150 Bond trustee fees 3,025 .51000 Supplies: General Office 50 .52200 Supplies: Other Operating 1,000 .52205 Dues, Memberships 250 .52311 License, fees Et permits 750 Subtotal: Operating Expenses $ 23,710 statements and semi - annual actuarial reviews of each of the two outstanding general obligation bonds. Annual costs for service and maintenance agreements on IT equipment, telecommunications, copier, other major technologies. General postal costs for report submissions. Funding to hand - deliver and overnight ship reports and statements. Pro -rated funding for the publication of annual statements and disclosure reports. Annual payments made to Wachovia and SunTrust to manage bond payment disbursements for the Series 1999 and Series 2004 bonds respectively. Annual fees paid to bond trustees for each of the two GO Bonds for fiduciary management. Village -wide office supply purchases including pens, paper, toner and other daily operating supplies. Supplies required to general annual financial reports on both GO Bonds Funding for bond - related subscriptions Annual General Obligation Bond Filing Fees to State of Florida. Finance: Debt Service Fund Code 201 - 0000 -519 CODE CLASSIFICATION AMOUNT EXPLANATION Sub - total: Debt Service $ 522,736 OTHER EXPENSES ,91999 Transfer to Bond Sinking $ 125,000 Cash transfer to the Capital Project Fund to support previously- adopted FY'07 Capital Projects. Sub - total: Other expenses $ 125,000 TOTAL: Finance -Debt Service Fund $ 671,446 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE FINANCE DEPARTMENT Risk Management Division Services, Functions and Activities The Village's Risk Management Internal Service Fund is a self - balancing group of accounts designed to accumulate the necessary financial resources to pay for the Village's insurance premiums, costs, deductibles and administrative services provided by the Florida League of Cities, the new underwriter for Village policies as of October 1, 2005. The fund reports all costs associated with workers' compensation, general li- ability, property, casualty and bond insurance costs. Additionally, certain qualified ad- ministrative expenses are included as an operating costs including, but not limited to the costs of annual actuarial and auditing reports, filing fees, third -party administra- tors fees and state licensing fees. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................ ............................... $ 311,856 $186,288 $(125,568) Operating costs .................. ............................... 448,790 510,311 61,521 Noncash transactions ..................... ............................... 150,000 1501000 Capitaloutlay ................... ............................... - - - TOTAL ................ ............................... $760,646 $846,599 $85,953 This is a self - supporting fund reporting internal costs related to the Village's risk management, liability, property, casualty, bonds and workers' compensation costs. This is the second year the village is insured with the Florida League of Cities insurance pool. The underwriters have projected cost increases of 125% for property, 10% for casualty, liability and auto with a 4.4% reduction in workers compensation premium. Finance Department - Risk Management ISF Code 501 - 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .24400 W /C: PREMIUM Primary Claims $ 122,950 .24420 W /C: PREMIUM Exccess Coverage 63,338 Annual component of premiums paid to the FL League for primary workers' compensation coverage. Annual component of premium paid to the FL League for supplement / excess workers' compensation coverage. .34000 Prof Svc -Legal Litigation .34500 Accounting ft Auditing services .42100 Courier/ Delivery charges .45130 ISF: RM- Premium Excess Prop #2 .45131 ISF: RM- Premium Excess Liability .45140 ISF: RM- Premium Automobile .45550 ISF: RM -Third Party Administration 43,500 Estimated annual cost for outside counsel to represent the Village in special claims or losses. 7,500 Annual fee for the self - insurance audit requirement issued from the State of Florida. 75 Funding for hand delivery and overnight service related to reports Et filings. 162,506 Annual premium paid to the FL League for Property value coverage (increased 125% from prior year). 114,463 Annual premium paid to the FL League for General Liability coverages (increased 10% from prior year). 105,841 Annual premium paid to the FL League for Automobile Liability coverages (increased 10% from prior year). 1,250 Estimated costs to manage outstanding self - insurance claims pending for FY'07. Finance Department - Risk Management ISF Code 501 - 6500 -519 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING COSTS (continued) .45600 ISF: RM- Direct Payments 7,500 Estimated cost of direct claims, not processed through carrier or insurances. .45900 ISF: LEAGUE Deductibles paid 35,000 Estimated cost for loss deductibles for all claims for the fiscal year paid to the FL League. .47000 Printing 150 Cost to publish notices and claims. .48000 Advertising Ft Promotions 100 Funding to advertise and report self - insurance losses with state. .51000 Supplies: General office 250 General office supplies required for the operations of this self - balanced fund. .52800 Bank fees - Liability Account 50 Fees paid to SunTrust to manage reserve account. .54000 Subscriptions /Memberhsips 125 Annual funding for membership to PRIMA (State Risk Management Association). 54500 License, permits Et fees 3,750 Annual fee paid to the State to retain outstanding self - insured losses prior to FY'06. 54510 Florida State WC Reporting Fees 21,750 Mandatory workers' compensation filing fee for losses incurred prior to FY'06. 58000 Training Et Education 1,000 Funding to attend workshops designed to reduce losses and claims. Sub - total: Other Expenses $ 150,000 TOTAL: Finance -Risk Management ISF $ 846,599 POLICE DEPARTMENT ORGANIZATION CHART CHIEF OF POLICE KEVIN LYSTAD SPECIAL I I EXECUTIVE ASSISTANT JOHN HUGHES CRIMEANALYST RECORDS CLERK STEVE WATSON BEVERLY GURNEY PIT OFFICER KIMBERLY JAMES LEGAL ADVISOR COURIER D.P. HUGHES PAUL OLIVER PIT OFFICER LEGAL ADVISOR PETER MAGRINO POLICE CHAPLAIN LIEUTENANT LIEUTENANT DAV DTMC EOD I I JAMES YOUNG I I JOHN WHITE COMPLAINT OFFICER SERGEANT SERGEANT SERGEANT SERGEANT PIT S CHOOL CROSSING GUARD KIMBERLY JAMES EDDIE RAMOS CHRISTIME HERBERT JOSEPH KEELEY MICHELLE SOLI MAXINE CAPUTO COMPLAINT OFFICER PIT SCHOOL JANICE OLDACRE CROSSING GUARD CORPORAL JOAN ZEPHYRINE STEVEN SADOWSKI COMPLAINT OFFICER PIT SCHOOL MELISSA LEON CROSSING GUARD BERENISE MONESTII DETECTIVE DETECTIVE DETECTIVE DETECTIVE COMPLAINT OFFICER JOSE RIVERA KERRY TURNER JOHN GONZALEZ NATASHA MCKAY RESERVE POLICE OFFICER DAWN ROIG JEROME BENSINGER COMPLAINT OFFICER r RESERVE VACANT K -9 UNITS OFFICER OFFICER OFFICER POLICE OFFICER KEVIN REED JACK ST THOMAS JUSTIN ZALONIS JEFF KASKY OFFICER OFFICER OFFICER OFFICER RICHARDJESSUP DONLOHNES SERGIO GARCIA ABNERVARGAS ' OFFICER OFFICER OFFICER OFFICER JOHN LEE KEITH HARRELL ROBERT FRAME GLADIMIR DOCTEUR OFFICER OFFICER OFFICER CLIFFORD VICKERS LEEANNJONCHUCK SERGIO GIACOMON OFFICER OFFICER OFFICER JUAN PINILLOS MIKE GREEN OMARVILLANUEVA Of -FILER OFFICER OFFICER HEATHER BRADLEY VACANT VACANCT OFFICER OFFICER OFFICER VACANT' VACANT VACANCT ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE POLICE DEPARTMENT Operational Division Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, responding to requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a community- oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Drug Abuse Resistance Education (D.A.R.E.) officer is also assigned to ongoing drug education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost of respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. This Division generates approximately $205,000 in General Fund revenues. We are proud of the following, which is our Mission Statement: "We, the Miami Shores Police Department, exist to serve all people within our jurisdic- tion with the utmost of respect, fairness and compassion. We are committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinance; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, we are driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and foster- ing a sense of security in the community. We will strive daily to nurture public trust by holding ourselves to the highest standards of performance and ethics. To fu fill our Mission, the Miami Shores Police Department is dedicated to providing a quality work environment and the development of its members through effective train- ing and leadership." ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE POLICE DEPARTMENT Operational Division Services, Functions and Activities The Miami Shores Police Department is the chief law enforcement agency of the Village, responsible for the investigation of crimes, public safety education, providing security and traffic control at numerous Village events, responding to requests for police services, issuing traffic citations and other law enforcement functions. The Department operates as a community- oriented police agency with the philosophy that the community and police should be interrelated as one, working together to resolve problems that negatively affect the community. A Drug Abuse Resistance Education (D.A.R.E.) officer is also assigned to ongoing drug education efforts within our elementary schools. The mission of the Department is to serve all people within the Village with the utmost of respect, fairness and compassion. The Department is committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinances; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, the Department is driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and fostering a sense of security in the community. The Department strives daily to nurture public trust by holding themselves to the highest standards of performance and ethics. This Division generates approximately $205,000 in General Fund revenues. We are proud of the following, which is our Mission Statement: "We, the Miami Shores Police Department, exist to serve all people within our jurisdic- tion with the utmost of respect, fairness and compassion. We are committed to the prevention of crime and the protection of life and property; the preservation of peace, order and safety; the enforcement of all laws and ordinance; and the safeguarding of our nation's constitutional guarantees. With service to our community as a foundation, we are driven by goals to enhance the quality of life, investigating problems and all incidents, seeking solutions and foster- ing a sense of security in the community. We will strive daily to nurture public trust by holding ourselves to the highest standards of performance and ethics. To fulfill our Mission, the Miami Shores Police Department is dedicated to providing a quality work environment and the development of its members through effective train - ing and leadership." ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE POLICE DEPARTMENT Operational Division Fiscal Year 2006 Achievements During the first several months of 2006, our new Chief of Police, Kevin Lystad, was selected to attend the FBI National Academy in Quantico, Virginia. The FBI National Academy is the most prestigious law enforcement training center in the world. Law Enforcement professionals from around the world receive intense academic instruction and demanding physical training for ten weeks. It provides a wide range of leadership and specialized training, as well as an opportu- nity for professional law enforcement officers to share ideas, techniques, and experiences. FBI Director Robert S. Muller invites less than '/2 of 1 percent of law enforcement executives to attend. Last year Miami Shores Police Officers responded to over 9720 calls for service not including officer- initiated contacts such as traffic stops, etc. This represents an increase from 2004's calls for service of over 14 %. For the first six months of 2006, the police department has re- sponded to over 4950 calls for service, a 13.7% increase. For the first five months of 2006, our officers have been actively targeting criminal activity throughout Miami Shores. Enforcement and surveillance operations have resulted in an in- crease in arrests over last year by 42 %. While our overall Class I crimes increased by 7.5 %, many of these cases resulted in arrests. Our enforcement and surveillance operations will continue as specific criminal trends and patterns develop. The Department's ongoing efforts in support of Unity Day and Halloween Howl continue to pro- vide safe, monitored events for children and adults. Our K -9 demonstration at Unity Day contin- ues to be a great success and is strongly supported by the community. The Department contin- ues to promote bicycle and pedestrian safety by conducting Bicycle Safety Rodeos at local schools. Our Crime Watch and Mobile patrol program continues to flourish. While several long- standing members have "retired" from the program, new volunteers have joined our mobile patrol, which patrol our Village and log numerous hours of service time. The Miami Shores Police Department has received several grants to enhance the police department's community policing efforts. With funding from these grants, the Miami Shores Police Department continues to provide CPR training to the community, conduct crime preven- tion surveys, vehicle VIN - etching and bicycle registration program, as needed or requested. AbOPTEb FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�rar�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r� THE POLICE DEPARTMENT Operational Division Goals and Objectives for Fiscal Year 2007 The Miami Shores Police Department will maintain its sworn and civilian employee strength in personnel and will continue to deliver high quality police service to the citizens of our Village. The effectiveness of our Police Department will continue to be the benchmark for municipal police agencies in South Florida. ➢ The budgeted strength of both our sworn and civilian ranks will be kept at its maximum allow- able level. Understanding that personnel cuts are often efficient in times of budget constraint, we also recognize the fact that our quality of service and our response time relative to our available strength is one of our most important assets. Vigilant efforts in the area of recruiting and personnel selection/ screening will continue. ➢ Quality service will continue to be our model for delivery to our citizens. Personalized service and attention, rapid response time, high visibility and effective crime prevention methods will remain in place. The Department will increase its efforts to empower our citizen segments of the community by establishing a communicative and participative bridge through increased efforts in the area of Crime Watch, Mobile Crime Patrol and our NCOP officer program. Our Crime Watch Coordinator will bolster the community component of volunteerism through these programs. Our Citizen's Police Academy will enhance and enlarge our base of contacts. Officer safety and professionalism will continue to be prioritized. The continued health and safety of our police officers is paramount and will be supported by an emphasis on training, physical and mental maintenance, and by providing for officer needs in the areas of equipment, facilities, fleet and available programs. The dividends of a healthy work force, well served community and a reduc- tion in liability exposure will result. ➢ Training will be conducted necessary .to insure compliance with the Florida Police Standards and Training Commission requirements for continued certification. Region XIV funded pro- grams will be utilized and .supplemented with forfeiture funds for the support of advanced training and new programs. ➢ The police fleet will be maintained and replaced as necessary on the regular calendar of pur- chase. ➢ The armory and complement of police equipment will be maintained at quality levels on a constant basis. New tools will be purchased through forfeiture funds and fundamental equip- ment will be purchased for renewal and replacement. ➢ The recruitment and selection process will be vigilantly monitored and maintained. Background processing and investigations will be funded and conducted to insure our continued profes- sionalism. ❖ To enforce traffic laws vigorously to improve the quality of life for our residents. In response to citizen concerns regarding speeding motorists, the Department began its "Zero Tolerance" en- forcement campaign "Safe & Slow." We will continue to promote this campaign to ensure the safety of our citizens until we achieve voluntary compliance with posted speed limits. ➢ To utilize our traffic radar equipment to conduct traffic enforcement operations in the school zones and thoroughfares to cite violators, reduce speeds and endeavor to obtain voluntary compliance. ➢ "Operation Safe Streets" traffic safety checkpoints will be conducted. At least 12 operations will be conducted. ➢ We will conduct/ participate in at least (2) DUI checkpoint operations during the year. ➢ We will continue to deploy our digital speed measuring S.M.A.R.T. system and trailer at key locations to monitor speed conditions for possible enforcement action. ➢ To provide traffic enforcement training to patrol officers. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r lar�r�r�r�r�r�rl�r�r�r�r�r�rl� THE POLICE DEPARTMENT Operational Division Goals and Objectives for Fiscal Year 2007 - Continued To enhance our relationship with the community through community events and crime prevention contacts. ➢ Plan and coordinate the police department's participation in Halloween Howl and Unity Day. ➢ Utilizing our crime prevention officers, we will conduct a minimum of 50 residential security surveys. ➢ We will provide the community with VIN - etching for their vehicles to prevent auto theft. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ............... ............................... $4,419,342 $3,980,523 $(438,819) Operating costs ............. ............................... 437,052 527,616 90,564 Capitaloutlay ................. ............................... - - TOTAL .............. ............................... $4,856,394 $4,508,139 $(348,255) Significant changes include savings resulting from a departmental restructuring of the command staff and patrol unit. Four additional new police officers will be added, funded by the elimination of two, vacant command staff positions. Additionally, the FY'06 budget includes estimated costs for enhanced pension benefit negotiated and retroactive to October 1, 2004. However, the actual pension contribution for FY'07 is estimated at $605,000 or $250,000 more than previously expensed. Operating costs increases result primarily from additional liability and fleet costs. POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .11000 Executive salaries $ 318,403 (1) Police Chief; (3) Lieutenants .11001 Exec Benefit 1- 6,500 Executive benefit package .12000 Regular wages 2,093,357 (4) Sergeants (4) Detectives (1) Corporal (24) Police Officers (5) Telecommunication Officers (1) Executive Assistant (1) Police Records Specialist (1) Crime Analyst (1) Special Project Coordinator (1) Courier (allocated) Funding for Holiday pay; Supervisor's relief pay; Vacation / Sick time .13000 Other wages 10,500 (1) Crime Watch Coordinator .14000 Overtime 145,000 Funding for intermittent overtime requirements. .14500 Court Standby Program 2,300 Payment due to Miami Dade, prorating the costs of the Court Coordinator. .15000 Offduty Assignment 131,150 Funding for security details provided to private entities. Services are provided off duty, do not interfere with general operations and are fully funded by fees charged to the vendor along with a 25% surcharge to the General Fund. .18250 Longevity 6,000 Funding for bonus pay for employees with more than seven years of service. .21000 FICA 222,697 Social Security and Medicare taxes .22000 Retirement- Police Pension 605,050 Actuarially calculated contribution required by the Village to fund the benefits paid to members of the PBA / Police Retirement Plan. POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES (continued) .23000 Health Insurance 190,350 Annual costs for Village- sponsored health, dental and long term care policies adjusted for a 2% increase. .23100 Retirement Insurance 7,500 Funding for the Village's portion of the Police officers' Retirement insurance. .23200 Enp Benefit - Savings Bond 1,700 Contractually mandated purchase of $100 savings bonds for qualified officers. .24000 ISF: Work' Compensation 42,150 Allocation of workers compensation premiums paid to the Florida League, representing an overall reduction of 4x')D from FY'06 .29990 Contingent Personnel 197,866 Projected costs for all eligible employc 's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxis for a one year period Subtotal Personnel Services $ 3,980,523 OPERATING EXPENSES .34000 Contractual services $ 63,000 Funding for contractual services including veterinary service, uniform cleaning, service on IT equipment, radios, AC and other electrical items, janitorial services, decontamination services and annual physical exams. .40000 Travel 10,000 Meals, lodging and per diem costs for staff attending village - related events. .41000 Telephone 9,500 Annual funding estimate for direct and special dial lines identified in polio_. POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .41001 Telecomm: Frame Relay 10,900 Charges for DSL connections and laptop .41100 Telecomm: Long distance 350 .41200 Telecomm: Cellular 5,775 .41300 Telecomm: Pager Svc 600 .42000 Postage 1,200 .42100 Courier/ Delivery charges 650 .43100 Electricity 23,979 .43300 Water 1,700 .44000 Rental 10,100 .44100 Rental - Spec Detail Vehicle 7,500 .45100 ISF: Risk Management 83,179 .45200 ISF: FL Mtce / Auto Liabity 180,233 communication charges from vehicle to station. Estimated costs for long distance or toll calls. Estimated charges for cellular communications. Estimated charges for pager services. Postage for accounts payable, collection; letters and correspondence. Hand delivery and overnight service for regulatory documents; partially offset thru bond reimbursements Estimated utility costs based on 15% of projected costs for current year. Estimated utility costs for water consumption at the station. Fees related to the use of county -based equipment and unmarked vehicles. Funding for supplemental enforcement vehicles (unmarked). Allocated costs associated with Village wide property, casualty and liability coverage provided by the FL League. Allocated charges for fleet maintenance operation of vehicles and equipment along with costs for auto liability coverages paid to the FL League. POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .46200 Repairs /Maintenance 9,800 Funding for repairs or maintenance costs not under warranty or separate coverage including pistol range, IT Equipment and peripherals. .47000 Printing 1,950 Funding for stationary, business cards, IDs, stickers, survey cards, notices and annual permit decals. .48000 Advertising Et Promotions 6,800 Funding for officer recognition programs and the Annual Police Chief Dinner. .51000 Supplies: General Office 5,750 Pens, paper, ink and other office supplies for a one year period department staff with 5% inflation factor included. .52200 Supplies: Other Ops 35,000 Funding for the costs of firearm supplies and ammunition, first aid supplies, K9 supplies, materials for detective bureau and commissary supplies. .52400 Uniforms 35,750 Funding for uniforms and equipment identified in PBA contract. .54000 Subscriptions /Mem berhsi ps 3,400 Funding for annual memberships, subscriptions and reference materials required for operations. .54500 Licenses Et Permits 2,500 Funding for software and network licensing. .58000 Training Et Education 12,000 Funding for mandatory police retraining and other specialized educational activities. .58100 Tuition Reimbursements 6,000 Contractually required funding for qualified staff associates. Subtotal: Operating Expenses $ 527,616 POLICE DEPARTMENT - OPERATIONS Code 001 - 0900 -521 CODE CLASSIFICATION AMOUNT EXPLANATION CAPITAL OUTLAY .64000 Machinery Et Equipment $ - Not requested in FY'07. Sub - total: Capital outlay $ - TOTAL: Police - Operations $ 4,508,139 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida rrr rrrrrr r>� rrr rrrrrr rr rrrrrrr &0.400 � THE POLICE DEPARTMENT School Guard Division Services, Functions and Activities The Miami Shores Police Department provides crossing guards to provide for the safety of our children as they come and go to school during the year. They assist residential children in crossing several major thoroughfares in the Village in addition to monitoring their safety. This Division generates $33,505 in General Fund revenues. Fiscal Year 2006 Achievements Provided over 2000 service hours of school crossing guard duty. Goals and Objectives for Fiscal Year 2007 ❖ The Miami Shores Police Department will maintain its School Crossing Guard program. ➢ By ensuring budgeted strength will be kept at its maximum allowable level. ➢ Vacancies shall be filled as soon as practical. ➢ By monitoring the recruiting and selection process. Background processing and investigations will be funded and conducted to insure our continued professionalism The Miami Shores Police Department's School Crossing Guard program will provide the community with quality and personalized service. ➢ By providing annual training to all School Crossing Guards. ➢ By issuing all School Crossing Guards the necessary equipment to ensure safe and effective performance of tasks. ADOPTED BUDGET HIGHLIGHTS Significant changes include increased personnel costs resulting from full staffing FY'06 FY'07 Change Personnel costs .................. ............................... $ 33,466 $ 35,254 $ 1,788 Operating costs ................... ............................... 676 700 24 Capitaloutlay .................... ............................... - - - TOTAL ................. ............................... 34,142 35,954 1,812 Significant changes include increased personnel costs resulting from full staffing POLICE DEPARTMENT - SCHOOL GUARDS Code 001 - 0901 -521 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Salaries: Standard $ 8,250 (1) School Guard / Courier (allocated) .13000 Other Wages 24,000 (3) School Crossing Guards .21000 FICA 2,477 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 392 Allocation of workers compensation premiums paid to the Florida League, representing an overall reduction of 4.4% from FY'06 .29990 Contingent Personnel budget 135 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 52400 Uniforms 650 Funding for uniforms and equipment identified in PBA contract. Subtotal: Operating Expenses $ 700 TOTAL: Police - Operations $ 35,954 P/TADMIN SECRETARY TERRY CLARKE PUBLIC WORKS DEPARTMENT ORGANIZATION CHART DIRECTOR OF PUBLIC WORKS/ SCOTT DAVIS ASST. PUBLIC WORKS DIRECTOR VACANT EXECUTIVE ASSISTANT PURCHASING AGENT PAMELACAPPUCCIO JUAN PAULINO WASTE/ RECYCLING SUPERVISOR PAULCAZZOLA EQUIPMENT OPERATOR III WILLIE BAILEY EQUIPMENT OPERATOR III HAROLD WOODS EQUIPMENT OPERATOR III SAM BLACK EQUIPMENT OPERATOR III RENE COLON REFUSE TRUCK DRIVER EMMANUEL LOUIS REFUSE TRUCK DRIVER ORANDO BAKER REFUSE TRUCK DRIVER TOMAS RIVERA REFUSE TRUCK DRIVER LUIS HERNANDEZ I REFUSE COLLECTOR MARK BOWMAN I REFUSE COLLECTOR DONALD CAMBRIDGE I REFUSE TRUCK DRIVER ERNESTRAY I- REFUSE TRUCK DRIVER RICHARD HALL I REFUSE TRUCK DRIVER BENJAMIN FLORES I- REFUSE TRUCK DRIVER RODOLFO VALDEZ I REFUSE TRUCK DRIVER VACANT REFUSE TRUCK DRIVER ERNEST HAMILTON REFUSE COLLECTOR RICHARDBUJTAS REFUSE COLLECTOR CURTIS HICKS REFUSE TRUCK DRIVER LEROYKNIGHT REFUSE COLLECTOR ROBERTO PABON REFUSE COLLECTOR JEAN ARCHELUS REFUSE TRUCK DRIVER YVON DABEL SHOP FOREMAN JIM MCCOY SPECIALPROJECTS PIT DATA PROCESSOR CARLOSQUIJANO VACANT STREETS SUPERVISOR MIKE SKOFSTAD STORM WATER PARKS STORM WATER PARKS MAINT WORKER I FOREMAN VACANT CARLOS ESPINOZF STORM WATER LUIS URQUTA EQUIP OPERATOR I ARKS LEAD WORKS JULIO ROMAN LUIS VAZQUEZ DIEUNE BENJAMIN MAINTENANCE HALFCENTTAX WORKER II JON HERNANDEZ WORKER II MAINTENANCE MAINTENANCE WORKER II WORKER II HENRY DAVIS KELVIN BYRD MAINTENANCE MAINTENANCE WORKER I WORKER II VACANT TERENCE HALL MAINTENANCE WORKER I WILLIAM LOTT EQUIPMENT MECHANIC ABELARDTO GARCIA I EQUIPMENT MECHANIC CHARLIETHARBER I EQUIPMENT MECHANIC ERIC REYNOLDS T AUTO DETAILER FELIX ALEGRIA STREETS RECREATION MAINTENANCE GROUNDS CEMENTFOREMAN FRANK ALBALADEJO FOREMAN LUIS URQUTA MAINTENANCE GROUNDSKEEPERII WORKER II CHESTER PEARSON DIEUNE BENJAMIN MAINTENANCE WORKER II VACANT GROUNDSKEEPER SILVIOMARTINEZ MAINTENANCE WORKER II VACANT EQUIPMENT OPERATORII REMY PALLIANT EQUIPMENT OPERATORI ALIZEE MERE TREE TRIMMER JAMES SPRING TREE TRIMMER CAIRO BONILLA ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�rl�r�r�r�r�rl �r�r�r�rl ar�rl �r�rl �r�rlar�r�r�r�r�r�r�rar l�r�r�rl�r�� THE PUBLIC WORKS DEPARTMENT Parks Division Services, Functions and Activities The Parks Division of the Public Works Department maintains the grounds / landscaping needs for all Village non - recreational facilities, rights -of -way areas, plants and thousands of trees throughout Miami Shores. The Division maintains dozens of automated and manual irrigation systems, develops and cares for approximately fifty specialized plant beds and over one hundred barricade landscapes. The Division routinely accomplishes both beautification and irrigation capital improvement upgrades or projects to enhance the image of "the Village Beautiful." Goals and Objectives for Fiscal Year 2007 ❖ To provide an increase in health and appearance of park and roadway trees, plants and sodded areas. ➢ By continuing with our current, in house fertilization program for hedge material continuing with applying 3 times per year and fertilizing sod at least two times per year with one application as a weed and feed application. ➢ By continuing with our on going irrigation repair and maintenance schedule to prevent plants from being affected by lack of water. ❖ To increase tree canopy through out the Village as a mutual goal of the Village and Miami Dade County. ➢ By replacing trees that were destroyed in the hurricane with Live Oak and other wind resistant trees. ➢ By continuing to identify new tree vendors to insure an adequate supply of desirable tree species at the best possible cost to the Village. ➢ By continuing to seek grants for problem tree species removal, and funds for replanting of desired tree species. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $326,766 $332,705 $ 5,939 Operating costs ................ ............................... 232,569 241,739 9,170 Capital outlay ................... ............................... 23,700 (23,700) TOTAL ................. ............................... $583,035 $574,444 (8,591) Significant changes include personnel costs increased anticipating full hiring which is offset by savings in the elimination of capital outlay and debt service charge. PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -541 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 240,899 (1) Parks Foreman (1) Crew Leader (1) Equpment Operator 11 (1) Equpment Operator 1 (3) Maintenance Worker II (1) Maintenance Worker 1 (2) Tree Trimmer .14000 Overtime 2,158 Funding for intermittant overtime requirements. .15100 Overtime: Lot Clearing Services 2,300 Funding for intermittent overtime requirements. .18250 Longevity pay - Funding for bonus pay for employees with more than seven years of service. .21000 FICA 20,735 Social Security and Medicare taxes .23000 Health Insurance 37,700 Anticipated premium costs for health, dental, hospitalization ft long -term care insurances. .24000 ISF: Workers' Compensation 3,226 Calculation prepared by the Finance Department using a Village -wide schedule, allocating the total workers' compensation costs to all user divisions .29990 Contingent Personnel Costs 25.688 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services S 332,705 PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .34100 Cont Svc: Temp Labor $ 800 Funding for supplemental labor costs which may be required throughoLEt th, fiscal year. .43300 Utilities: Water 3,000 Funding for estimated water consumption at non - welled locations. .44000 Rental £t leases 250 Funding for short -term rentals of specialized equipment required through the year. .45100 ISF: Risk Management 9,811 Allocated charges related to the fees paid for property, casualty and liability insurances underwritten by the FL League. .45200 ISF: FL Mtce /Auto Liab 162,597 Allocated charges for the maintenance and operation of the division's fleet along with the cost for auto liability cost paid to the FL League. .52100 Supplies: Gas, fuel, Oil 50 Funding for special lubricants not included in the fleet maintenance operation. .52200 Supplies: Other operating 18,900 Funding for materials and sub plies necessary to maintain the V ilage s landscape, trees and other periferals.. . .52205 Supplies: Commissary 289 Funding for emergency ratios as a result of storms. .52210 Supplies: Beautification EXP 42,000 Funding for the costs of plants, trees and other landscape- related items planted throughout the village during the year. .52400 Uniforms 1,500 Funding for contractually - required uniforms: (5) shirts, (5) pants .52500 Fertilizer It chemicals 2,192 Funding for special fertilizers and chemicals to maintain landscaping. PUBLIC WORKS - PARKS DIVISION Code 001 - 1201 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .54000 Subscriptions /Memberhsips 50 Annual membership fee for tree trimming guides. .58000 Training &t Education 300 Funding for specialized training for parks staff. Subtotal: Operating Expenses $ 241,739 .64000 Machinery &t Equipment $ Not requested in FY'07. Sub- total: Capital outlay $ - TOTAL: Public Works -Parks Division $ 574,444 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Streets Division Services, Functions and Activities The Streets Division of the Public Works Department functions as a multifaceted work force which accomplishes building maintenance, storm water management, and local option (street maintenance) applications. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs and replaces sidewalks, performs light maintenance (plumbing, carpentry, ma- sonry, etc.) and manages downtown trash can /parking meter services. This Division is partially funded by Local Option Gas Tax proceeds of $254,175. Goals and Objectives for Fiscal Year 2007 ❖ To continue to provide quality service to our residents. ➢ By training all current Streets personnel on the correct and safe methods for movement of traffic during street closure operations. ➢ By continuing to contract out the most critical sidewalk repair work, thus allowing our in house personnel to concentrate on more projects. ADOPTED BUDGET HIGHLIGHTS The most significant impact to the Division results from the FPL estimated electricity cost increase of 15116 or $30,000. Additionally, the cost of Risk and Fleet are partially offset by restructuring the cost of street and sidewalk services to subordinate funds. FY'06 FY'07 Change Personnel costs ................ ............................... $187,811 $187,743 $ (68) Operating costs ............... ............................... 383,221 401,738 18,517 Capital outlay ................ ............................... - - - MTAL .............. ............................... $571,032 $589,481 18,449 The most significant impact to the Division results from the FPL estimated electricity cost increase of 15116 or $30,000. Additionally, the cost of Risk and Fleet are partially offset by restructuring the cost of street and sidewalk services to subordinate funds. PUBLIC WORKS - STREETS DIVISION Code 001 - 1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular Salaries $ 145,655 (1) Street Supervisor (1) Concrete Foreman (3) Maintenance Worker II .14000 Overtime 1,000 Funding for intermittant overtime requirements. .18250 Longevity pay - Not required for FY'07. .21000 FICA 11,909 Social Security and Medicare taxes .23000 Health Insurance 19,050 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances with 2% inflation. .24000 ISF: Workers' Compensation 1,108 Allocated costs for workers' compensation insurance through the FL League representing a 4.4% cost reduction. .29990 Contingent Personnel Costs 9,021 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period .40000 Travel 100 Local milage reimbursement costs .43101 Electricity: Streetlights 191,445 Funding using FPL Projection of 15% (over the projected use for FY'06). PUBLIC WORKS - STREETS DIVISION Code 001 -1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .43102 Electricity: Village Hall 18,872 Funding using FPL Projection of 15% (over the projected use for FY'06). .43103 Electricity: Pub Wks 12,983 Funding using FPL Projection of 15% (over the projected use for FY'06). .43000 Water 900 Funding for water usage based on modifications to well. .44000 Rental 500 Funding for the rental of small equipment not maintained in .45100 ISF: Risk Management 69,985 Finance- calculated allocation funding FY'07 property, casualty £t liability coverage through the FL League. .45200 ISF: FL Mtce / Auto Liabil. 38,001 Finance - calculated allocation funding FY'07 costs for operating and insuring the Village's fleet. .46200 Repairs /Maintenance 21,000 Funding for general maintenance and repairs of equipment not under warranty or servise agreements. .48000 Advertising Et Promotions 400 Costs for publication of 'want ads' and mandatory reporting. .51000 Supplies: General Office 210 Funding the costs of pens, pencils Et other office materials. .52200 Supplies: Other operating 20,000 Funding for non - office related supplies. .52205 Supplies: Commisary 350 Funding for food /beverage used by staff during emergencies. .52400 Uniforms 992 Funding for contractually- required uniforms: (5) shirts, (5) pants .52500 Fertilizer It chemicals 500 Funding for chemicals & other materials to maintain landscapes. PUBLIC WORKS - STREETS DIVISION Code 001 - 1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .54000 Dues, memberships Et subscriptions 100 Funding for renewal of subscriptions relating to street materials. 58000 Training Et Education 400 Funding for staff training (including proper procedures Et safety) Subtotal: Operating Expenses $ 401,738 CAPITAL OUTLAY .64000 Machinery Et Equipment $ - Not requested in FY'07. Sub - total: Capital outlay $ - TOTAL: Public Works- Streets Division $ 589,481 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Administrative Division Services, Functions and Activities The Administrative Division of Public Works is responsible for the organizational functions of the largest Village Department. All paperwork associated with this func- tion (payroll, accounts payable, purchasing, customer service, workers' compensa- tion, etc...) is coordinated through this Division. The administrative unit also coordinates interdepartmental activities through spe- cial projects support (GIS logistics, intergovernmental coordination, etc.). A total of seven budgeted positions support this element of our departmental mission. Goals and Objectives for Fiscal Year 2007 ❖ To step up efforts to ensure that positions are filled through out the Department by developing new and innovative methods of advertising for vacancies. ❖ To continue to work with the Department's work order system by refining the inputs into the system to develop better tracking of the types and number of tasks performed by the Department's personnel. ❖ To continue to ensure that employee evaluations are written, delivered and processed on a timely basis. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $ 386,207 $ 415,858 $ 29,651 Operating costs ............... ............................... 138,641 130,469 (8,172) Capitaloutlay ................................................ - - TOTAL ................. ............................... $524,848 $546,327 21,479 Significant changes include personnel cost increases for risk and fleet costs which are partially offset by savings in security services and advertising. PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001 - 1203 -534 CODE CLASSIFICATION AMOUNT EXPLANATICJ PERSONNEL SERVICES .11000 Executive salaries $ 84,975 (1) Public Works Director .11001 Exec Benefit 6,500 Supplemental non - pensionable 22,831 Anticipated prerniUM c rst.s for benefit for department heads. .12000 Regular wages 242,749 (1) Assistant Director (1) Executive Assistant long -term care insurances wir ,.' 2;3a (1) Special Projects Coordinator inflation. (1) Purchasing Agent ISF: Workers' Compensation 4,663 (1) Administrative Assistant (PT) (1) Data Processor (PT) .18250 Longevity pay 3,000 Supplemental pay for tenured employees with seven or more, .21000 FICA 27,599 Social security It medicare t£a,�c .23000 Health Insurance 22,831 Anticipated prerniUM c rst.s for health, dental, hospita?iza_.) long -term care insurances wir ,.' 2;3a inflation. .24000 ISF: Workers' Compensation 4,663 Allocated costs for wo -)-s' compensation insurance through the FL League representing a 4.44E cu -A reduction. .29990 Contingent Personnel Costs 23,541 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year pe l,kj Subtotal Personnel Services $ 415,858 PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001 - 1203 -534 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .34300 Cont Svcs: Security Svcs $ 51,368 Funding for outside security ser,.dc es for the public works yard facitity after hours >:t weekends. .40000 Travel 480 Local milage reimburse cent .c.f. ;- .41200 Telecomm: Cellular 2,863 Funding for six (6) ce[ku�a:r l' .43500 Storm water Utility Fee 4,157 Annual fee paid to DEP %, .45100 ISF: Risk Management 6,362 Finance - calculated funding FY'07 property, rt liability coverage League. ,. .45200 ISF: FL Mtce / Auto Liability 45,820 Finance- calculated �.f�e::` ;:i:: funding FY'07 costs for ope9 aLing an insuring the Village's fleet. .46200 Repairs /Maintenance 450 Funding for general maintenance and repairs of equipment not under warranty or servise agreements. .47000 Printing 345 Costs for publication of 'want ads' and mandatory reporting. .48000 Advertising Et Promotions 6,000 Funding for publication costs Et annual employee celebration. .49000 Other current charges 200 Funding for miscellaneous materials not charged to other accounts. .51000 Supplies: General Office 3,400 Funding for the purchase of pencils, paper, ink, toner e 'Dc office materials. .52200 Supplies: Other Operating 1,024 Costs for materials requlined V%"a i;J not specifically classified ir of 'WIC departmental line items. PUBLIC WORKS - ADMINISTRATIVE DIVISION Code 001 - 1203 -534 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .54000 Dues, memberships Et subscriptions 1,500 Funding for renewal of subscriptions relating to street materials. .54500 License, permits Et taxes 1,500 Funding for the payment of specialized license fees F_ permits .58000 Training Ft Education 2,500 Funding for staff training including, procedural and safety. .58100 Tuition Reimbursement 2,500 Funding for staff reimbursement for educational advancements. Subtotal: Operating Expenses $ 130,469 .64000 Machinery Et Equipment $ - Not requested in FY'07. Sub - total: Capital outlay $ - TOTAL: Public Works- Administration $ 546,327 r� ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�rxr�r�r�r�r�r�r�r�r�r�r�r�r�r��rr�r�r�r�r� THE PUBLIC WORKS DEPARTMENT Recreation Maintenance Division Services, Functions and Activities The Recreation Maintenance Division of the Public Works Department maintains the exterior recreational facilities (multipurpose field, Tot -Lot playground, basketball/ tennis courts, etc...). Due to the specialized care these facilities require, this Division requires specialized equipment to carry out this function and ensures safe playing conditions for our residents with corresponding staff training. In addition, these employees,support an aggressive program of specialized events through- out the year such as Halloween Howl, Unity Day, Memorial Day, and so on, setting up and supporting each activity in an outstanding manner. Goals and Objectives for Fiscal Year 2007 ❖ To decrease weed production in the playing fields thus adding to the beautification of our Recreation Facilities. ➢ By increasing the use of pre- emergent spraying. ➢ By keeping a closer eye on the fields in the months of December and January when weeds are a significant problem to prevent development and spread of weeds. ➢ By increasing spot spraying of weeds that have developed. ➢ By adding additional flower beds to increase beauty of the facility. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $140,752 $152,092 $ 11,340 Operating costs ................. ............................... 36,929 48,804 11,875 Capital outlay ................... ............................... - - TOTAL .............. ............................... $177,681 $200,896 $23,215 Significant changes include increases in personnel costs resulting from return to a full staff contingent and chargeback for automobile liability costs. PUBLIC WORKS - RECREATION MAINTENANCE DIVISION Code 001 - 1204 -572 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 113,470 (1) Grounds Foreman (2) Groundskeepers .14000 Overtime 3,200 Social security & medicare taxes .18250 Longevity Pay 4,000 Supplemental pay for tenured employees with seven or more years. .21000 FICA 9,875 Social security Et medicare taxes .23000 Health Insurance 11,478 Anticipated premium costs for health, dental, hospitalization & long -term care insurances with 2% inflation. .24000 ISF: Workers' Compensation 1,648 Allocated costs for workers' compensation insurance through the FL League representing a 4.4% cost reduction. .29990 Conting Personnel costs 8,420 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 44000 Rental 500 Local milage reimbursement costs OPERATING EXPENSES (continued) PUBLIC WORKS - RECREATION MAINTENANCE DIVISION Code 001 - 1204 -572 CODE CLASSIFICATION AMOUNT EXPLANATION .45100 ISF: Risk Management 1,744 Finance - calculated allocation funding FY'07 property, casualty Ft liability coverage through the FL League. .45200 ISF: FL Mtce / Auto Liability 19,910 Finance - calculated allocation funding FY'07 costs for operating and insuring the Village's fleet. .46200 Repairs /Maintenance 200 Funding for general maintenance and repairs of equipment not under warranty or servise agreements. .51000 Supplies: General Office 50 Funding for the purchase of ,teens, pencils, paper, ink, toner Et end; er office materials. .52200 Supplies: Other operating 11,550 Costs for materials required that are not specifically classified in other departmental line items. .52400 Uniforms 300 Funding for contractually required clothing for staff. .52500 Fertilizer Et Chemicals 12,600 Funding for materials required to maintain landscape .58000 Training Et Education 100 Funding for education sessions for landscape staff. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Storm Water Division Services, Functions and Activities The Storm Water Division of the Public Works Department works in conjunction with the Streets Division to maintain buildings, to manage storm water and local option (street maintenance) applications. Storm water is self - balanced and self- supporting fund gener- ating $257,841 in recurring revenues and will use $223,754 from prior year reserves. A fifty cent increase is recommended to ensure a secure financial position of this fund. This Division maintains drains, pumps flooded locations during storms, cleans streets, repairs/ replaces sidewalks, performs light maintenance (plumbing, carpentry, masonry, etc.) and manages downtown trash can / parking meter services. Goals and Objectives for Fiscal Year 2007 •3 To continue to provide quality service to our residents. ➢ By improving street drainage by installing drainage structures and contracting out the installation of deep injection wells in areas prone to flooding. ➢ By increasing storm drain cleaning frequency through an established mainte- nance schedule and the utilization of outside contractors. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $ 57,880 $ 66,990 $ 9,110 Operating costs ................ ............................... 387,418 646,754 259,336 Capital outlay ................... ............................... 13,600 - (13,600) TOTAL .............. ............................... $458,898 $713,744 $254,846 Significant changes include increased funding for professional engineering design services for storm water drainage system. This fund is self - supporting generating $260,000 in new revenues annually and has received a $200,000 grant in FY'06 and was awarded a $250,000 grant from the State of Florida for FY'07. This fund pays a management fee to the General Fund of $25,000. PUBLIC WORKS - STORM WATER OPERATIONS Code 402 - 3500 -541 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 47,744 (1) Equipment Operator I (1) Maintenance Worker 1 .14000 Overtime 1,785 Wages for extra hours required for special duties Et assignments .21000 FICA 4,140 Social security Et medicare taxes .23000 Health Insurance 7,650 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances with 2% inflation. .24000 ISF: Workers' Compensation 1,078 Allocated costs for workers' compensation insurance through the FL League representing a 4.4% cost reduction. .29990 Conting. Personnel costs 4,593 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 34000 Contractual services 500,000 Funding to engage contractors to construct / redesign of various village -wide drainage projects. .42000 Postage 2,300 Allocated costs for postage associated with quarterly billings and interim statements. PUBLIC WORKS - STORM WATER OPERATIONS Code 402 - 3500 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued .45100 ISF: Risk Management 5,453 Allocated costs associated with premiums paid for property, casualty and general liability insurances with the FL League. .45200 ISF: FL Maint / Auto Liabil. 36,501 Allocated costs associated with the operations of the Division's fleet and equipment along with the costs for automobile liability insurance. .52200 Supplies: Other operating 7,500 Costs for materials required that are not specifically classified in other departmental line items. .54500 DERM Regulatory fee 5,000 Annual DERM fee authorizing the Village to operate a storm water drainage system. TOTAL: Public Works -Storm Water Ops $ 713,744 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r��r�r�r�r�r�r�r�r r�r�r�r�r�r�rrl~r�r�r�•r�r�r�r� THE PUBLIC WORKS DEPARTMENT Sanitation Division Services, Functions and Activities The Sanitation Division is responsible for the management and disposition of all nonhaz- ardous solid waste for Miami Shores Village residents and businesses. Curb side recy- cling, commercial and residential garbage collection and bulk trash removal services constitute the Division's focus. Annually, the Division transports approximately 11,500 tons of refuse to local disposal facilities and has had an exemplary safety record, operating big equipment and vehicles over many thousands of miles annually. This Division has 23 full -time employees in- cluding one sanitation supervisor. This Division is fully self - supporting generating $2,512,660 in annual surcharges. No rate increase will be required in Fiscal Year 2006. Goals and Objectives for Fiscal Year 2007 ❖ To continue to provide excellent service to our residents. ➢ By instructing crews on the importance of customer service, in order to have the crews internalized the high level of customer service and excellence required by the department. ➢ By working with crews in picking up small trash items, bags of grass or palm fronds. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs .............. ............................... $965,025 $974,941 $ 9,916 Operating costs ............. ............................... 1,597,685 1,674,272 76,587 Debt service Et non cash activities ...................... 25,000 235,000 210,000 Capitaloutlay ................... ............................... - - - TOTAL ............. ............................... $2,587,710 $2,734,213 $146,503 Significant changes include personnel cost increases anticipating full hiring and transfer station costs which are offset by savings in waste disposal costs. Fleet maintenance increased to accumulate funds for future replacement with an additional $150,000 included for chipper field environmental compliance. This fund is fully self - supporting, generating $2.7 million in new revenues. This fund also pays a $285,000 management fee to the General Fund. PUBLIC WORKS - SANITATION OPERATIONS Code 405 - 3000 -534 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 670,766 (1) Public Works Waste Supervisor (12) Refuse Truck Drivers (6) Refuse Collectors (4) Equipment Operator III (1) Maintenance Worker 1 .14000 Overtime 35,700 Funding for special duty assignments and cleanup projects. .18250 Longevity Pay 11,500 Supplemental pay for tenured employees with seven or more years. .21000 FICA 60,240 Social security Et medicare taxes .23000 Health Insurance 90,200 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances with 2% inflation. .24000 ISF: Workers' Compensation 37,044 Allocated costs for workers' compensation insurance through the FL League representing a 4.4% cost reduction. .29990 Conting. Personnel costs 69,491 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period .40000 Travel 200 Local milage reimbursement costs. PUBLIC WORKS - SANITATION OPERATIONS Code 405 - 3000 -534 OPERATING EXPENSES (continued) .42000 Postage 2,625 Allocated costs for postage associated with quarterly billings 59000 Depreciation 61,000 Funding for year -end depreciation charges for fund assets. and interim statements. .43400 Waste Disposal - Dumping 728,000 Estimated annual costs for dumping services paid to the County under contract. 45100 ISF: Risk Management 77,706 Allocated costs associated with premiums paid for property, casualty and general liability insurances with the FL League. .45200 ISF: FL Mtce / Auto Liab. 424,741 Allocated costs associated with the operations of the Division's fleet and equipment along with the costs for automobile liability insurance. .47000 Printing 2,000 Annual costs for billings, notices and fliers. .48000 Advertising Et Promotions 2,000 Estimated costs for position advertisements. .51000 Supplies: General Office 200 Estimated costs for general office supplies (pens, paper, etc). .52200 Supplies: Other Operating 11,500 Funding for specialized items related to sanitation, not specifically identified in other lines. .52400 Uniforms 3,000 Funding for contractually- required uniforms: (5) shirts, (5) pants .54500 License fees Et permits 1,000 Funding for special dumping permits. 59000 Depreciation 61,000 Funding for year -end depreciation charges for fund assets. PUBLIC WORKS - SANITATION OPERATIONS Code 405 - 3000 -534 OPERATING EXPENSES (continued) .59500 Management fee 185,000 Allocated costs for general administrative services performed by general fund divisions. .58000 Training Ft Education 300 Annual DERM fee authorizing the Village to operate a storm water drainage system. Subtotal: Operating Expenses $ 1,524,272 CAPITAL OUTLAY .63000 Capital: Land Improvement 150,000 Funding for rehabilitation of chipper field areas. Subtotal: Capital Outlay $ 150,000 TOTAL: Public Works- Sanitation Ops $ 2,734,213 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Fleet Maintenance Division Services, Functions and Activities The Fleet Maintenance Division, created in FY 2000 as an Internal Service Fund of the Public Works Department, is responsible for the acquisition and maintenance of all Village owned vehicles in the municipal inventory, except those vehicles and equipment owned by the Sanitation or Storm Water Divisions. Assets managed by this Division include: police or squad units, heavy trucks and the Village's 29 passenger bus. With it's extensive tool and equipment inventory, Fleet Maintenance provides extremely valuable assistance in the construction or repair of other Village property, such as street signs and alley gates, plus other tasks such as spray painting and wood/ metal fabrication. Fleet Maintenance has earned a high level of confidence from all areas of the Village - due to its solid reputation of being able to fix or create almost anything on a professional level, given extremely short notice. Since 10/ 01 / 2000, this function has operated as a self- supporting Internal Service Fund. Operating revenues provide the funding from the user division which received the Division's services. Total costs, including revenues, are allocated to users based on a weighted scale using equipment quantities and types. The Fund is scheduled to accumulate full replacement funding through depreciation charges by FY 2008. Goals and Objectives for Fiscal Year 2007 ❖ To improve the technical knowledge and skills of the motor pool staff. ➢ By continuing with ASE certification of staff in existing areas and to encourage staff to become certified in new areas. ➢ By attending professional enrichment classes and seminars to expand our scope of capabilities. ➢ By continuing to assign vehicles to specific staff members to allow them to take pride in their work and to make them responsible for ensuring that their vehicles run safely and properly. ❖ To continue to reduce the down time of vehicles and equipment maintained by the Fleet Maintenance Division. ➢ By increasing the number of preventative maintenance check list items on each vehicle. ➢ By continuing to work with the drivers and operators in filling out their pre -trip check list forms to catch problems before they require the vehicles to be taken out of service. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�rl�r��r�r�rl�s�r�r�rl�r�r�r�r�r�r�r�r�rl�r�r�r r�r�r�rl�rl�r�rl�rl� THE PUBLIC WORKS DEPARTMENT Fleet Maintenance Division ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Chan e Personnel costs ................ ............................... $257,848 $269,532 $ 11,684 Operating costs .............. ............................... 609,723 603,267 (6,456) Debt service costs ................. ............................... 57,945 84,260 26,315 Capital Outlay .............................. ............................... 10,000 10,000 Noncash transactions ....... ............................... 50,000 50,000 - TOTAL ................. ............................... $975,516 $1,017,059 $41,543 Significant changes include higher fuel costs expected to exceed 20% and expected 7- 10% increase for tires and related supplies. The full cost of auto liability ($105,000) is now included in Fleet to centralize all costs related to the maintenance of Fleet. PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 -541 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 210,020 (1) Equipment Foreman (3) Equipment Mechanics (1) Auto Detailer .14000 Overtime 2,000 Funding for special duty assignments and services. .18250 Longevity pay 3,000 Supplemental pay for tenured employees with seven or more years. .21000 FICA 16,889 Social security 8 medicare taxes ,23000 Health Insurance 25,704 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances with 2% inflation. .24000 ISF: Workers' Compensation 6,172 Allocated costs for workers' compensation insurance through the FL League representing a 4.4% cost reduction. .29990 Contingent Personnel budget 5,747 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .45110 ISF: Risk Mgmt (Automobile) 105,841 Consolidated costs for automobile Et equipment liability for the Village's f leet. .46 * ** Vehicle Maintenance - Summary 124,225 Funding to maintain the Village's fleet as identified by division. .47000 Printing 446 Funding to print shop work orders and other inventory control reports. .51000 Supplies:Office supplies 160 Funding for office supplies used by division. .52010 Gas, oil Et lubricants 8,750 Funding for general lubricants and supplies not specifically identified by vehicle. .520 ** Gas / Fuel - Summary 239,934 Funding for he price of unleaded and diesel fuel, assuming $3.00 /gallon on average. .5203* Tires - Summary 47,470 Funding for the purchase of tires, charged back by division Et vehicle. .52100 Supplies, Solvents 1,800 Funding for general solvents and supplies not specified in other lines. .52120 Supplies: Spec Oil (Police) 2,500 Funding for specialized oils used on police vehicles. .52121 Gas /Fuel /Oil: Generator 5,000 Funding to fuel the Village's four emergency generators. .52200 Supplies: Other Operating 18,900 Funding for materials and supplies used in the division not specifically listed in other lines. .52400 Supplies: Uniforms 762 Funding for contractually- required uniforms: (5) shirts, (5) pants PUBLIC WORKS - FLEET MAINTENANCE ISF Code 550 - 6000 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued) .52800 Bank Fees 200 Charges to maintain separate reserve account. .54500 License fees 5t permits 200 Annual fee to operate facility. Subtotal: Capital Outlay $ 10,000 DEBT SERVICE .71000 Debt Service: Principal $ 77,010 Principal payment due on the $1MM Fleet Maintenance Construction Loan .72000 Debt Service: Interest 7,250 Interest payments due on the $1MM Fleet Maintenance Construction Loan 93000 Budgetary Contingency 50,000 Set -aside for emergency use; requires administrative action to transfer. Sub - total: Non -cash Activities $ 50,000 TOTAL: Public Works -Fleet Maintenance ISF $ 1,017,059 ADOPTE0 FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Local Option Gas Tax Division Services, Functions and Activities Local option gas tax is a special revenue fund which originates from a six- and three -cent tax levied on all petroleum and petroleum - related products. Proceeds from this fund are segregated and may only be used for repairs, maintenance, additions, deletions and modi- fications to streets, sidewalks, streetlights, easements, curbs, alleys, medians and right - of -ways. This fund is fully self- supporting from new revenues. Goals and Objectives for Fiscal Year 2007 ❖ To utilize the revenue from the gas tax to improve the safety and beauty of Miami Shores roadways. ➢ By identifying roadway and alleyway surfaces that require resurfacing and contract with a firm to do the required work. ➢ By researching problem sidewalks through out the Village and replace through outside contractors. ➢ By utilizing LOGT beautification funds to improve the appearance of the thor- oughfares throughout the Village. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $ - $ - $ - Operating costs ............... ............................... 222,313 294,601 72,288 Debt service costs ............. ............................... 28,597 23,646 (4,951) CapitalOutlay .................. ............................... - - Noncash transactions ....... ............................... 67,000 25,000 4( 2,000) TOTAL ................. ............................... $317,910 $343,247 25,337 Significant changes include an increase in risk -loss and beautification costs which are offset by a decrease in debt service costs. This Division is fully self - supporting from gas tax revenues of $310,300. PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 - 1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .31000 Professional services $ 15,000 Engineering and other professional service to assist with design of sidewalk and street rehabilitation. .34000 Contractual services 105,000 Funding to engage outside contractors to replace sidewalks and pave streets /alleys. .34150 Road /Street Facility Rehab 10,000 Funding for specialty street resurfacing and repair services. .44000 Rent and lease charges 500 Funding for short -term rental of equipment not readily available from inventory. .45100 ISF: Risk Management 10,311 Allocated costs associated with premiums paid for property, casualty and general liability insurances with the FL League. .45200 ISF: FL Mtce / Auto Liab. 48,115 Allocated costs associated with the operations of the Division's fleet and equipment along with the costs for automobile liability insurance. .46200 Repairs /Maintenance 25,000 Estimated funds required to provide on -going maintenance and repairs to village streets, alleys and parking lots. .51000 Supplies: General Office 800 General office supplies for reporting purposes (pens, pencils, etc). .52200 Supplies: Other operating 39,375 Funding to purchase road materials, signs, concrete Et other supplies needed to maintain roads Et rights of ways. PUBLIC WORKS - LOCAL OPTION GAS TAX Code 130 - 1202 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES .52210 Beautification expense 52500 Fertilizer It chemicals 53000 Road Materials .58000 Training Et Education 35,000 Estimated funding for village -wide landscape projects. 2,500 Funding for sprays, fertilizers and other chemicals. 2,500 Funding for the purpose of hot and cold asphalt and other road materials. 500 Training for safety and specialized equipment uses. Subtotal: Capital Outlay $ - DEBT SERVICE ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE PUBLIC WORKS DEPARTMENT Half Cent Transportation Sur Tax Division Services, Functions and Activities The Half -cent Transportation Surtax was approved by County voters with levies imposed beginning on January 1, 2003. The tax is levied as a supplemental half -cent fee for all qualified purchases in Miami -Dade County and allocated by the County's Transit Author- ity. Proceeds from this tax levy will be used to augment current transportation and trans- portation- related activities in the Village. The current year appropriation is approxi- mately $280,000 annually. Goals and Objectives for Fiscal Year 2007 ❖ To utilize tax revenue provided through Miami Dade County to improve the transportation facilities in the Village through extensive re- paving projects, roadway drainage projects and beautification of rights of ways. ➢ By continuing to provide safe and clean streets through the Village's street sweeping program. ➢ By continuing to utilize designated personnel to maintain the Village's transportation facilities through various programs such as watering, median and rights of way mainte- nance and road repair. ➢ By implementing and managing a circulator bus to serve Miami Shores Residents. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................... ............................... $ 53,287 $ 58,005 $ 4,718 Operating costs ............... ............................... 295,427 687,089 391,662 Capital outlay ................... ............................... 7.500 (7,500) TOTAL ................. ............................... $356,214 $745,094 $388,880 Significant changes include an increase in contractual services to manage and operate the Miami Shores Transit system scheduled to begin Fall 2006 and using the 20% fund dedication for engineering costs to design drainage at curbs and road paving. PUBLIC WORKS - 1/2 -CENT TRANSPORTATION SURTAX Code 135 - 1210 -541 CODE CLASSIFICATION AMOUNT EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 40,560 (1) Maintenance Worker I (1) Maintenance Worker II .14000 Overtime 1,000 Funding for special duty assignments and services. .21000 FICA 3,457 Social security Et medicare taxes .23000 Health Insurance 8,568 Anticipated premium costs for health, dental, hospitalization Et long -term care insurances with 2% inflation. .24000 ISF: Workers' Compensation 793 Allocated costs for workers' compensation insurance through the FL League representing a 4.4% cost reduction. .29990 Contingent Personnel budget 3,627 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s)), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period Subtotal Personnel Services $ 58,005 OPERATING EXPENSES .31000 Professional services $ 50,000 Engineering and other professional service to design drainage programs associated with street improvements. .34000 Contractual services 475,000 Funding to engage outside contractors to pave streets. .34050 Cont Svc: Transportation 125,000 Funding to engage an outside agent to manage and operate the Village's shuttle transportation program PUBLIC WORKS - 1/2 -CENT TRANSPORTATION SURTAX Code 135 - 1210 -541 CODE CLASSIFICATION AMOUNT EXPLANATION OPERATING EXPENSES (continued .34100 Cont Svc: Temp Labor 2,000 Funding for temporary staff during vacations, special events Et emergencies. .45100 ISF: Risk Management 15,157 Allocated costs associated with premiums paid for property, casualty and general liability insurances with the FL League. 45200 ISF: FL Mtce / Auto Liab. 14,932 Allocated costs associated with the operations of the Division's fleet and equipment along with the costs for automobile liability insurance. Subtotal: Operating Expenses $ 687,089 CAPITAL OUTLAY .64000 Equipment $ Not requested in FY'07 Subtotal: Capital Outlay $ - TOTAL: Public Works- Transport Surtax $ 745,094 RECREATION DEPARTMENT ORGANIZATION CHART ANGELA DORNEY MAINTENANCE PIT BASKETBALL WORKER II ATTENDANT REINA LOPEZ NNEKA CRAWFORD ANNE ROSE HACHET MARIA MIRO MAINTENANCE PIT HEAD WORKER II COUNSELOR MARISABELGIR ALDO AIMEE JONES PIT COMM. CENTER PIT COUNSELOR ATTENDANT JACQUELYN CHRIS ALOISE BURBANK COACHES SEASONAL PIT COMM. CENTER ATTENDANT & JOHN STEVENS SHANA -KAY MIGNOTT PIT COMM. CENTER ATTENDANT DERLYNE JACQUES DIRECTOR OF OPERATIONS JERRY A. ESTEP (ATHLETIC SUPERVISOR ANN MARIE INDORF ASST. ATHLETIC SUPERVISOR BROOKE PINNEY PROGRAM COORDINATOR STACY PHILPOTT CLERK TYPIST KAREN BANDA EXECUTIVE ASSISTANT LESLIE RACKL 20 IM SEASOFULL A E N TL COUNSELORS 20 PART TIME SEASONAL COUNSELORS 20 PART TIME SEASONAL COACHES AQUATIC SUPERVISOR ERIK OLSEN ASSTAQUATIC FIT L SUPERVISOR IFEGUARD III VACANT WILLIAMGIBSON PIT CASHIER F/T LIFEGUARD III iETTE MONESTIME ROBERT MCBRIDE PIT CASHIER CARLINE PAMPHILE P!f LIFEGUARD I VACANT PIT LIFEGUARD II PIT LIFEGUARD I ANNE ROSE HACHET MARIA MIRO PIT LIFEGUARD II PIT MAINTENANCE ERNEST JOHNSON EVYN MERRILL P/T LIFEGUARD I SEASONAL 14 VACANCIES PIT LIFEGUARD II OVACANCIES PIT SWIM TEAM FIT LIFEGUARD II COACHES SEASONAL NOEMI ZAHARIA 4 VACANCIES & JOHN STEVENS TENNIS PRO BEN HANKS PIT CLERK TYPIST RITAGEER PIT TENNIS ATTENDANT LUCY NELSON PIT TENNIS ATTENDANT MARIE EUGENE P/T TENNIS ATTENDANT ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Administrative Division Services, Functions and Activities The Administrative Division is responsible to coordinate the highest quality of cul- tural and recreational programs for Village residents. This includes directing, plan- ning, developing and implementing programs, facility maintenance and special events. The Division also oversees the preparation and administration of the annual operat- ing budget, five year capital plan, as well as coordinating the daily operations. Fiscal Year 2006 Achievements Reorganized travel sports programs reducing the Village subsidy and improved the program quality by contracting quality coaches. Expanded the Recreation Department's summer programs to provide more diversity by developing six new summer specialty camps for a total of fifteen summer camps. Installed a lighting warning system that provides an advance warning at the sports fields and aquatic center to improve patron safety. Goals and Objectives for Fiscal Year 2007 To expand the recreation programs opportunities for teenagers. ➢ By developing a teen advisory committee. ➢ By hosting a special teen night summer program at the Aquatic Center. ❖ To update the Recreational Comprehensive plan and Departmental Operational Manual. ➢ By evaluating all current policy and procedures and recommend updates and improvements. ➢ By replacing existing forms and information with updated and newly developed forms. ➢ By scanning the newly developed Comprehensive Plan and Operational Manual onto disk to facilitate future updates. ❖ To analyze the feasibility of a Village operated emergency radio station to broadcast information to residents during and after hurricanes. ➢ By researching the setup and equipment utilized by other municipalities. ➢ By conducting a federal frequency availability study. ➢ By requesting bids for purchase and installation of station. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�rar�r�r�r�r l�r�r�r�r�r�r�r� THE RECREATION DEPARTMENT Administrative Division ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ............... ............................... $ 146,038 $ 162,408 $ 16,370 Operating costs ................ ............................... 45,861 74,059 28,198 Capitaloutlay ................... ............................... - - - TOTAL ................. ............................... $191,899 $236,467 $44,568 Significant changes include increased funding for the Village's 75th Anniversary celebration to be held in conjunction with Unity Day 2007. RECREATION DEPARTMENT - ADMINISTRATION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive salaries .11001 Executive Benefit .12000 Regular wages .14000 Overtime 18250 Longevity .21000 FICA 23000 Health Insurance .24000 ISF: Workers' Compensation 29990 Contingent Personnel budget $ 81,101 Recreation Director - Base 6,500 Executive benefit package 40,003 (1) Executive Assistant 3,000 Funding estimate for overtime required during summer and special events. 1,500 Contractual benefit paid to tenured employees per contract It policy. 10,840 Social Security and Medicare taxes 8,190 Estimated annual per employee costs fir health, dental and other contractuaaRy; obligated non - liability benefits whit 5% inflationary factor included. 1,685 Allocated cost of workers' premiums paid to the FL Leag€le. 9,589 Projected costs for all eligible emptoya,z's annual COLA, Merit (percent depelilenit upon union contract(s), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 34000 Contractual services .34750 Contr: Anniversry Insurance and related reports. 8,600 Service contracts on equipment, extermination fees, and other re €at��d activities to operate the department. 20,000 Funding for the,Viltaoe's 75th Asa celebration to be held iln a ..,F,-, Unity Day. RECREATION DEPARTMENT - ADMINISTRATION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .40000 Travel 800 Funding to attend the FRPA conference. .40200 Travel: per diem costs 135 Funding for per -diem charges at conference. .40300 Travel: Local mileage 150 Funding to reimburse staff for use ^f them personal vehicles. .41000 Telephone 750 Funding for dedicated lines (fnxl,�t ) .41100 Telecomm: Long distance 75 Funding for long- distance catlls .41200 Telecomm: Cellular 550 Funding for cellular phones: .42000 'Postage 300 Estimate costs for postage " I4, ,jT and statements .45100 ISF: Risk Management 2,669 Allocated costs for property, casu l,.ty and general liability insurance premiums paid to the FL League. .46200 Repairs /Maintenance 250 General repair costs for items not under maintenance or warranty agreements. .47000 Printing 1,900 Funding for publication of Recreation .48000 Advertising Et Promotions 500 Estimated annual funding for advertisements and events for the department .51000 Supplies: General Office 3,000 Annual funding for general office supplies including pens, pencils, ink. .52200 Supplies: Other operating 3,500 Annual funding for supplies nece -_ . ray to maintain the operations of 52400 Uniforms 650 Funding for the 'cont.iactu'al � ec' k " t: provide uniforms to staff. .52100 FineArts Cmte Et Program 21,500 Annual funding request for the Dir e: 't 't. Commission, providing education a d entertainment events throughout the year. RECREATION DEPARTMENT - ADMINISTRATION Code 001 - 1401 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued .54000 Dues, Membs, Subscript. 730 Annual funding estimate for membership to FRPA and NRPA. .58000 Training Et Education 500 Estimated funding required to z5:ttTA mandatory training for staff. Subtotal: Operating Expenses $ 71,559 OTHER EXPENSES .81000 MSV Community Band $ 2,500 Annual funding for negotiated band appearances at Village- sponsored and other related events. Subtotal: Other Costs $ 2,500 TOTAL: Recreation - Administration $ 236,467 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Athletics Division Services, Functions and Activities The Athletics Division of the Miami Shores Recreation Department is responsible for the sports, after school care and summer camp programs. The Athletics Division is managed directly by the Athletic Supervisor with assistance from the Assistant Athletic Supervisor and the Program Director. The sports program runs all year round and offers intramural soccer, intramural basketball, intramural baseball and softball, travel socoer and travel baseball. The intramural programs average 300 participants a season and the travel programs average 80 participants a season. The after school care program runs from August to June managing an average of 50 children a week. The program hires an average of seven counselors throughout the year. The summer camp program runs from mid -June to mid - August and manages a maximum of 200 participants each week. We staff an average of 18 counselors each week with 4 supervisors who monitor the pool, field trips, arts and crafts, and facilities. Fiscal Year 2006 Achievements Expanded the variety and enrollment of Sports Specialty Camps like flag football. Limited the number of residents on the waiting list for athletic programs due to the advertised late fee and pressure to enroll in the program on time. Maintained an average of 70% sponsorship for all sport programs. Created a new After School Care Program called "Art Soup ", a specialized art class. By request from St. Rose of Lima parents/ students, an additional Kid's Day Off pro- gram was offered. Goals and Objectives for Fiscal Year 2007 To create and implement a Teen Advisory Board. ➢ By selecting six Miami Shores resident teens to serve in an advisory capacity to help plan teen events. To continue implementation of NYSCA Coaching Clinic and Certification for all coaches and volunteers. ➢ By mandating clinic and certification for all coaching staff and volunteers. To implement a tutorial program in the After School Care program to include subjects such as Spanish, English, and Mathematics. ➢ By hiring specialized counselors and /or hire teachers who tutor in these subjects. ➢ By advertising programs to all After School Care participants during registration. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r��r�r�rlar�r�r�r�rr�r�r�r�r�r�r�r�r�r�r�r�r r�r�r�r�r�r�rlar�r�r�r� THE RECREATION DEPARTMENT Athletics Division ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................ ............................... $173,007 $189,476 $16,469 Operating costs ................ ............................... 77,596 63,344 (14,252) Capital outlay ................... ............................... - - - TOTAL ................. ............................... $250,603 $252,820 2,217 Significant changes include increases in personnel costs resulting from return to a full staff contingent which is offset by reduced automobile liability and risk loss. This Division generates $317,700 in revenues to the General Fund including programs. RECREATION DEPARTMENT - ATHLETICS Code 001 -1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 140,201 (1) Athletics Supervisor (1) Assistant Athletic Supervisor (1) Program Coordinator (1) Clerical Assistant .14000 Overtime 2,825 Funding estimate for overtime required during summer and special events. .18250 Longevity 500 Contractual benefit paid to tenured employees per contract Et policy. .21000 FICA 11,997 Social Security and Medicare taxes 23000 Health Insurance 18,756 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 24000 ISF: Workers' Compensation 1,895 Allocated cost of workers' compensation premiums paid to the FL League. 29990 Contingent Personnel budget 13,302 Projected costs for all eligible employees annual COLA, Merit (percent dependL —vt upon union contract(s), longevity, c,`h,cr contractually required personnel cost increases and the associated federal taxes for a one year period equipment located in Athletics; payment for sports officials. .34150 ConSvcs: Rec Programs 5,280 Funding for specialty camp instructors not engaged as employees. RECREATION DEPARTMENT - ATHLETICS Code 001 - 1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .40000 Travel 1,680 Funding to attend the FRPA Conference .40100 Travel: Special Events /Ftrips 420 Funding for field trips, kids day off, pass It kick and other related events. .40300 Travel: Local Mileage reimburse 200 Funding to reimburse staff for use of their personal vehicles. .41000 Telephone 425 Funding for a dedicated telephone line located at the athletics facility. .41100 Telecomm: Long distance 250 Funding for long- distance calls. .41200 Telecomm: Cellular 600 Funding for cellular communications. .42000 Postage 250 Funding for special mail outs. .43100 Electricity 7,150 Estimated annual cost for electrical services including a 15% increase based on FPL. .43300 Water 550 Annual funding for water consumption. .45100 ISF: Risk Management 3,669 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .45200 ISF: FL Mtce / Auto Liability 19,910 Allocated costs for operating the Village's fleet including the costs for automobile liability coverage paid to the FL League. .46200 Repairs /Maintenance 7,150 Funding to maintain and repair all athletic equipment. .47000 Printing 100 Funding for special printing requirements. .51000 Supplies: General Office 2,200 Funding for general office supplies for four staff members including pens, pencils, etc .52200 Supplies: Other operating 5,000 Funding for supplies used by part,cippnts and equipment needs. RECREATION DEPARTMENT - ATHLETICS Code 001 - 1402 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .52400 Uniforms 2,100 .52420 Uniforms - Special Camps 250 .54000 Dues, memberships Et subscriptions 480 .58000 Training Et Education 380 Subtotal: Operating Expenses $ 63,344 TOTAL: Recreation - Athletics $ 252,820 Funding to provide uniforms to staff. Funding to provide specialty uniforms for special camp programs. Funding for FRPA Et NRPA memberships. Funding to send staff to FRPA Training. RECREATION DEPARTMENT Summer Camp Code 001 -1407 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation $ 66,000 Part time Et seasonal coaches 5,049 Social Security and Medicare taxes 659 Allocated cost of workers' compensation premiums paid to the FL League. trainers not assigned as employees. .40100 Special Events /Field Trips 2,728 Funding for events and trips sponsored by the summer camp program. .44000 Rental 1,400 Rental of equipment / supplies for program. .45100 ISF: Risk Management 2,405 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .47000 Printing 580 Cleaning materials, wind screen replacement and other related repairs. .52200 Supplies: Other operating 3,399 Supplies used for program. .52400 Supplies: Uniform 4,532 Funding for uniform costs for staff /participants Subtotal: Operating Expenses $ 17,684 TOTAL: Recreation - Summer Camp $ 89,392 CODE CLASSIFICATION PERSONNEL SERVICES 13000 Other Wages .21000 FICA .24000 ISF: Workers' Compensation RECREATION DEPARTMENT Travel Soccer Program Code 001 - 1408 -572 AMOUNT ADOPTED $ 18,750 Part time Et seasonal coaches 1,434 Social Security and Medicare taxes 174 Allocated cost of workers' compensation premiums paid to the FL League. .40100 Special Events / Field Trips 300 Funding for events and trips sponsored by the summer camp program. .45100 ISF: Risk Management 1,352 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 3,190 Supplies used for program. .52400 Uniforms 4,450 Funding for uniform costs for staff /participants .54000 Memberships 3,470 Fees to participate in multi - agency program. Subtotal: Operating Expenses $ 15,562 N TOTAL: Recreation - Travel Soccer $ 35,920 RECREATION DEPARTMENT Intramural Soccer Program Code 001 -1409 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 10,000 Part time R seasonal coaches .21000 FICA 765 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 119 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 10,884 OPERATING EXPENSES .34000 Contract services $ 400 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 1,322 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 6,400 Supplies used for program. RECREATION DEPARTMENT Travel Baseball Program Code 001 -1410 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 8,500 Part time Ft seasonal coaches .21000 FICA 650 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 198 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 9,348 OPERATING EXPENSES .34000 Contract services $ 2,500 Funding for the payment of coaches .and, trainers not assigned as employees. .45100 ' ISF: Risk Management 975 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 3,500 Supplies used for program. RECREATION DEPARTMENT Intramural Baseball Program Code 001 - 1411 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 20,746 Part time Et seasonal coaches .21000 FICA 1,587 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 240 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 22,573 OPERATING EXPENSES .34000 Contract services $ 3,000 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 1,748 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 2,750 Supplies used for program. RECREATION DEPARTMENT Softball Program Code 001 -1412 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 3,908 Part time Et seasonal coaches .21000 FICA 299 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 62 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 4,269 OPERATING EXPENSES .34000 Contract services $ 720 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 266 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 2,780 Supplies used for program. .52400 Uniforms 3,090 Funding for uniform costs for staff /participants .58000 Membership subscriptions 250 Fees to participate in multi - agency program. Subtotal: Operating Expenses $ 7,106 TOTAL: Recreation - Softball $ 11,375 RECREATION DEPARTMENT Intramural Basketball Program Code 001 - 1413 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 19,800 Part time 8t seasonal coaches .21000 FICA 1,515 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 214 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 21,529 OPERATING EXPENSES .34000 Contract services $ 1,900 Funding for the payment of coaches and trainers not assigned as employees. .45100 ISF: Risk Management 1,440 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 5,500 Supplies used for program. RECREATION DEPARTMENT After School Program Code 001 - 1414 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages $ 64,784 Part time It seasonal coaches .21000 FICA 4,956 Social Security and Medicare taxes .24000 ISF: Workers' Compensation 874 Allocated cost of workers' compensation premiums paid to the FL League. Subtotal Personnel Services $ 70,614 OPERATING EXPENSES .34000 Contract services $ 3,300 Funding for the payment of coaches and trainers not assigned as employees. .40100 Special Events / Field Trips 550 Funding for events and trips sponsored by the summer camp program. .44000 Rental 200 Rental of equipment / supplies for program. .45100 ISF: Risk Management 3,425 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .52200 Supplies: Other Operating 9,488 Supplies used for program. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Community Center Division Services, Functions and Activities The Recreation Community Center Division sponsors 18 special events a year in- cluding Halloween Howl, Light Up the Village Hayride and Caroling, Marshmallow Drop, Memorial Day program and an Independence Day Celebration with fireworks. It also coordinates events throughout the year for children including Dive in Theaters and Dances. Fiscal Year 2006 Achievements Enhanced the gymnastic program with a new contracted instructor, Expressions of Talent offering classes three days a week on various levels, entering competitions and performing at various community events. The Memorial Day program was attended by over 300 people with a guest speaker from South- ern Command Center. Due to Hurricane Wilma cancelling Halloween Howl, the annual Tree Lighting event was expanded by adding rides, bounce houses and games with a festive decor. Held in Constitu- tion Park, over one thousand people attended complimenting the event additions. Added several specialty summer camps for all ages including "Jumpin' Jellybeans, Twinkle Toes and I Can Dance" camps for pre - schoolers, "Dance, Cheer and Acrobatics" and "Art At- tack" for pre -teens with all camps enrolled to capacity. Updated the Recreation web page to include the seasonal brochure and special event informa- tion. Goals and Objectives for Fiscal Year 2007 To enhance children's gymnastics program. ➢ By offering Saturday morning classes. ➢ By adding additional class levels. To enhance Community Center revenue by 3 %. ➢ By adding additional classes geared toward pre- school aged children such as mommy and baby classes and dance classes. ➢ By adding specialty seminars geared toward specific groups such as Feng Shui for real estate agents. ❖ To add programs and services for the general community. ➢ By conducting two (2) AARP Driving Classes for senior citizens. ➢ By conducting one (1) Red Cross Babysitting course for teens. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores. Village, Florida r�rr�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�rlar�r�r�r�r�rlar� THE RECREATION DEPARTMENT Community Center Division ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Chan e Personnel costs ................ ............................... $200,529 $195,872 $ (4,657) Operating costs .............. ............................... 155,670 178,597 22,927 Capitaloutlay .................. ............................... TOTAL ................. ............................... $356,199 $374,469 18,270 Significant changes include personnel cost savings resulting from an internal staff reorganization which is offset in the increased contractual services. Additionally, electricity costs are projected to increase by 15% per FPL. This cost represents over Two of the Division's total operating budget. This Division generates $164,500 in revenues to the General Fund. RECREATION DEPARTMENT - COMMUNITY CENTER Code 001 -1403 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular wages .13000 Other Wages .14000 Overtime .18250 Longevity .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation 29990 Contingent Personnel budget $ 137,934 (1) Recreation Superintendent (2) Maintenance Worker II 10,200 Funding for part time and seasonal staff 1,540 Funding estimate for overtime required during summer and special events. 2,500 Contractual benefit paid to tenured employees per contract >t policy. 12,634 Social Security and Medicare taxes 15,975 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. 2,118 Allocated cost of workers' compensation premiums paid to the FL League. 12,972 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 34150 Cont Svcs: Recreation .40000 Travel control, time clocks, office equipment and fund police costs for special events. 95,000 Funding for classes and programs offered at the Center (net of revenues). 300 Funding to attend FRPA. TOTAL: Recreation - Community Center $ 374,469 RECREATION DEPARTMENT - COMMUNITY CENTER Code 001 - 1403 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .41000 Telephone $ 485 Funding for dedicated telephone lines. .41100 Telecomm: Long distance 50 Funding for long- distance calls. .43100 Electricity 20,700 Estimated annual cost for electrical services including a 15% increase based on FPL. .43300 Water 960 Annual funding for water consumption. .44000 Rental 5,200 Funding to rent equipment and rides for special events. .45100 ISF: Risk Management 8,475 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .46200 Repairs /Maintenance 15,642 Funding to provide on -going maintenance and repairs to building and equpiment at the Community Center. .47000 Printing 500 Funding for special. fliers. .48000 Advertising 8t Promotions 150 Funding for promotional events. .49000 Other current charges 360 Annual file safety permit .51000 Supplies: General Office 100 General office supplies for staff. .52200 Supplies: Other operating 14,000 Funding for supplies used in classes and other activities sponsored by the Village. .52205 Supplies: Commissary 650 Funding to provide supplies during .52400 Uniforms 585 Funding to provide uniforms to staff. .54000 Subscriptions /Memberships 240 Membership to FRPA .58000 Training & Education - Not requested in FY'07. Subtotal: Operating Expenses $ 178,597 TOTAL: Recreation - Community Center $ 374,469 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE RECREATION DEPARTMENT Aquatics Division Services, Functions and Activities The Miami Shores Aquatics Facility opened in November 2000, is comprised of a lap pool, activity pool and jacuzzi offering an expanded comprehensive aquatic program in- cluding adult and youth swimming lessons, swim team competitions, water exercise classes and free swim. The activity pool features slides, water cannons, and interac- tive toys. This state -of -the -art facility offers the best aquatics facility in the area, com- peting with several large capacity facilities. Fiscal Year 2006 Achievements Increased concession revenue by 35% for same comparative time period. Increased umbrella rental and pool parties by 25% over Fiscal Year 2004. Implemented new evening water exercise class, Swim and Sculpt. Increased revenue by contracting with outside organizations to utilize the facility during slow periods. Goals and Objectives for Fiscal Year 2007 To continue increasing concession revenue by at 10 %. ➢ By adjusting / increasing prices. To increase umbrella rentals by 5 %. ➢ By increasing advertising to residents. To increase concession stand efficiency. ➢ By installing a conveyor belt style oven to reduce baking time and eliminate overcooked pizza. ➢ By adding new menu items. 43 To increase competition pool rentals during the winter months. ➢ By contracting with university swim teams for winter training. ➢ By contracting with the Doctors Charter School for swim team practice. AbOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r r�rr� THE RECREATION DEPARTMENT Aquatics Division ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................ ............................... $360,256 $420,565 $60,309 Operating costs ................ ............................... 200,638 205,146 4,508 Capital outlay ................... ............................... - - - TOTAL .............. ............................... $560,894 $625,711 64,817 Significant changes include personnel costs which will are anticipated to increase under Federal mandate raising minimum wage to $7.25 per hour affecting seasonal workers at the facility. Additional liability costs and chemicals have increased. This Division generates $158,500 in revenues to the General Fund. RECREATION DEPARTMENT - AQUATICS FACILITY Code 001 -1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .12000 Regular wages $ 195,608 (1) Aquatics Supervisor (1) Assistant Aquatics Supervisor (2) Lifeguard III .13000 Other Wages 156,156 Funding for part time and seasonal staff .14000 Overtime 3,000 Funding estimate for overtime required during summer and special events. .18250 Longevity 500 Contractual benefit paid to tenured employees per contract Et policy. .21000 FICA 28,224 Social Security and Medicare taxes .23000 Health Insurance 19,975 Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. .24000 ISF: Workers' Compensation 3,429 Allocated cost of workers' compensation premiums paid to the FL League. .29990 Contingent Personnel budget 13,673 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period .34000 Contractual services 33,642 Funding for the swim team coach, assistant coach, pest control at concession, office equipment, DJ. RECREATION DEPARTMENT - AQUATICS FACILITY Code 001 - 1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .34150 Cont Svcs: Recreation Aquatics 11,363 Funding for special event trainers. .34260 Cont Svcs: Pool Concession 30,450 Funding for the purchase of supplies at the concession stand at the Aquatics facility. .40000 Travel 985 Funding to attend the FRPA conference. .41000 Telephone 1,566 Funding for specialized telephone services including mandatory dedicated lines. .41100 Telecomm: Long distance 200 Funding for long- distance toll charges .41200 Telecomm: Cellular 240 Funding for cellular phone. .43100 Utilities: Electricity 46,000 Estimated annual cost for electrical services including a 15% increase based on FPL. .43200 Utilities: Water 7,000 Annual funding for water consumption. .44000 Rental 400 Funding for the rental of special equipment required to maintain the pool. .45100 ISF: Risk Management 25,237 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. .46200 Repairs /Maintenance 7,078 Funding to maintain and repair equipment located at the aquatics facility. .47000 Printing 380 Funding for printing of notices. .48000 Advertising 8t Promotions 1,150 Funding for promotions Et lifeguard ads. .49000 Other current charges 1,370 Funding for the pool, spa, and activity area fees to the State of Florida. .51000 Supplies: General Office 1,000 General office supplies for staff. .52200 Supplies: Other operating 12,000 Supplies for concession and operations. .52400 Supplies: Uniform 3,350 Funding to provide uniforms to staff. RECREATION DEPARTMENT - AQUATICS FACILITY Code 001 -1405 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES (continued) .52500 Supplies: Chemicals 20,000 Funding for the purchase of chlorine and other chemicals to operate facility. .54000 Subscriptions /Memberships 625 Membership fee to FRPA. .58000 Training Et Education 800 Training fees required by state. Subtotal: Operating Expenses $ 205,146 TOTAL: Recreation - Aquatics Facility $ 625,711 ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida rr �r�r�rr arr�r�r�r�r�r�r�r�r�r�r��r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r� THE RECREATION DEPARTMENT Tennis Division Services, Functions and Activities The Tennis Division provides a wide variety of programs and classes designed to challenge and attract all skill levels and age groups while maintaining a safe and attractive facility. Fiscal Year 2006 Achievements Increased open play and tennis revenue by 10 %. Advertised the junior and tiny tot programs in local schools increasing participation by 5 %. Goals and. Objectives for Fiscal Year 2007 To increase open play by providing a top level tennis facility. ➢ By increasing advertising on the marquee. ➢ By holding special events to attract players. To lower tennis programs operational costs. ➢ By evaluating participation utilization and adjusting hours of operation. ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Chance Personnel costs .................. ............................... $31,418 $35,672 $4,254 Operating costs ................. ............................... 30,896 32,634 1,738 Capitaloutlay ................... ............................... - - - TOTAL ................ ............................... $62,314 $68,306 $5,992 Significant changes include increases in personnel and contractual services costs. This Division generates $7,000 to the General Fund. RECREATION DEPARTMENT - TENNIS Code 001 - 1406 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .13000 Other Wages .18250 Longevity 21000 FICA 24000 ISF: Workers' Compensation .29990 Contingent Personnel budget $ 29,597 (3) Tennis Attendants (PT) 250 Contractual benefit paid to tenured employees per contract 8t policy. 2,503 Social Security and Medicare taxes 450 Allocated cost of workers' compensation premiums paid to the FL League. 2,872 Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period 41000 Telephone .43000 Utilities: Water .45100 ISF: Risk Management pest control and refrigerator maintenance. 250 Funding for specialized telephone services including mandatory dedicated lines. 200 Annual funding for water consumption. 1,981 Allocated costs for property, casualty and general liability insurance premiums paid to the FL League. RECREATION DEPARTMENT - TENNIS Code 001 -1406 -572 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES .46200 Repairs /Maintenance .51000 Supplies: General Office 52200 Supplies: Other operating 52400 Supplies: Uniform 1,760 Cleaning materials, wind screen replacement and other related repairs. 25 General office supplies for staff. 700 Supplies for maintenance of tennis office. 250 Funding to provide uniforms to staff. Subtotal: Operating Expenses $ 32,634 TOTAL: Recreation - Tennis $ 68,306 FIT LIBRARYASSISTANT I JULIANA REESE P/T LIBRARYASSISTANT I DEBRA REESE P/T LIBRARYASSISTANT I ANAPAULINO P/T LIBRARYASSISTANT I MATRINY ESCOBAR LIBRARY DEPARTMENT ORGANIZATION CHART DIRECTOR OF LIBRARY SERVICES ELIZABETH ESPER YOUTH SERVICES LIBRARIAN ANNE KELLY F/T LIBRARIAN I MICHELLE BRIDGES P/T LIBRARYASSISTANT II MARIA TEMKI N P/T LIBRARYASSISTANT II VACANT P/T LIBRARY PAGE ALEJANDRO QUINTANA ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE LIBRARY DEPARTMENT Services, FunctionsandActivities Brockway Memorial Library provides area residents with free access to a diversified portfolio of library materials in a variety of formats and media. The Library staff is committed to providing patrons with a high level of personal assistance to gain access to information, meeting diversified personal, educational and professional needs. The Library promotes community enrichment and individual achievement through read- ing. The Library keeps its shelves filled with best sellers, latest works by a popular author, a well - balanced collection of non - fiction books, popular magazines and periodi- cals, audio books, videos and large print books lends to the adage "There's something for everyone." The Library motivates children, as well as adults, to develop good reading habits and skills through various programs and events. Ongoing functions include weekly story time for all age groups, contests to encourage reading and library participation, adult book discussion programs, and art exhibits. Seasonal and holiday programs are also offered with stories, films, puppet shows, arts and crafts, and guest presentations. Fiscal Year 2006 Achievements This year the library was equipped with a wireless connection to allow patrons to work on their laptops anywhere in the library. We dedicated a special area in the Children's section of the library to our Teens. This area has been furnished with comfortable chairs and a Caf6 table and is surrounded by shelves of books and magazines especially selected for this age group. Several Special Programs were presented throughout the year in order to attract community participation by both adults and children in library activities and to encourage reading. We installed a new book drop box at the front of the library to facilitate book returns when the library is closed. We improved the lighting in the Children's Room by purchasing and installing new lighting fixtures in that area. Our statistics demonstrate successful fulfillment of our goals: We kept our collections cur- rent by adding 2,369 new books, 435 new media, 615 material donations; by repairing 479 books and other materials; and by withdrawing 2,025 items. Our 6,762 registered library patrons checked out 62,752 items. We presented over 140 programs attended by approxi- mately 2,360 participants. ADOPTED FY 2006 -2007 OPERATING BUDGET Miami Shores Village, Florida THE LIBRARY DEPARTMENT Goals and Objectives for Fiscal Year 2007 ❖ To function as a source of recreational reading, self - education and enrichment. ➢ Purchase a minimum of 1,000 books of all genres, including best - sellers, popular reading, reference, non - fiction, to meet the needs of library patrons. (By September 2007). ❖ To function as a reading and information center for children and young adults. ➢ Purchase a minimum of 500 new books for children and young adults to help with homework, and encourage independent reading and learning. (By August 2007) ❖ To provide audio - visual materials for education and pleasure. ➢ Purchase a minimum of 350 audio books, videos, & DVD's. (By September 2007) ❖ To sponsor a variety of language arts programs for all ages to foster a love of books and reading. ➢ Encourage community participation in library activities by providing cultural events and educational programs. ➢ Offer a minimum of 75 programs for children and adults. Continue new children book clubs, adult book clubs & family programs. (By August 2007). ❖ Provide services to the sight impaired and home bound patrons. ➢ Purchase a minimum of 100 new large print books and respond to request for material delivery 100% of the time. Maintain and keep current library computer system to provide efficient access to information made available through technology. ➢ Provide access to Internet and databases during 95% of library's operating hours. Keep the collection current and withdraw materials as they become dated or worn beyond repair. ➢ Maintain a minimum annual weeding rate of 2% of collection or 1,200 titles. (By August 2007). Maintain an effective staff committed to the provision of library services. ➢ Improve the question- answering abilities of staff with current and expanded sources so that less than 2% of questions are unanswered. Process and catalog materials within 10 days of acquisition. Reshelve materials within 2 days after return 99% of the time. ❖ Maintain a collection which is current, well- rounded, and meets user demands. ➢ Maintain a minimum of 52,000 library materials available for reference and circulation. ❖ Provide faster and more efficient computer access to our patrons and staff. ➢ Replace public access and staff computers that are 6 years and older. (By January 2007). Improve lighting in the Non - Fiction Stacks of the library. ➢ Replace old fixtures to provide more efficacious lighting. (By March 2007). ❖ Protect Library Windows against Hurricane force wind. ➢ Purchase and install hurricane shutters on windows in Media Center Wing. (By March 2007). ADOPTED FY 2006-2007 OPERATING BUDGET Miami Shores Village, Florida r�r�r�r�r�r�r�r�r�r�r�rxr�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r� THE LIBRARY DEPARTMENT ADOPTED BUDGET HIGHLIGHTS FY'06 FY'07 Change Personnel costs ................. ............................... $297,243 $279,940 $(17,303) Operating costs ................ ............................... 62,920 61,784 (1,136) Capital outlay ................... ............................... 51,175 50,225 (950) TOTAL ................. ............................... $411,338 $391,949 $(19,389) Significant changes include personnel costs savings resulting from an internal staff reorganization which offsets the increased contract maintenance and utility costs anticipated in FY'07. This Department is estimated to generate in excess of $27,700 in General Fund Revenues. LIBRARY DEPARTMENT Code 001 - 1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION PERSONNEL SERVICES .11000 Executive salaries .11001 Executive Benefit .11002 Exec Benef: Car Allowance .12000 Regular Salaries .18250 Longevity Pay .21000 FICA .23000 Health Insurance .24000 ISF: Workers' Compensation $ 72,980 $ 6,500 $ 600 $ 133,512 $ 4,250 $ 18,365 $ 17,687 $ 3,817 29990 Contingent Personnel Costs $ 22,228 Library Director base salary Executive benefit package Executive benefit package (1) Youth Services Librarian (full -time) (1) Librarian I (full -time) (2) Library Assistant 11 (part -time) (1) Library Assistant I (full -time) (3) Library Assistant I (part -time) (1) Library Page (part -time) Contractual benefit paid to tenured employees per contract Et policy. Social Security and Medicare taxes Estimated annual per employee costs for health, dental and other contractually obligated non - liability benefits with 5% inflationary factor included. Allocated cost of workers' compensation premiums paid to the FL League. Projected costs for all eligible employee's annual COLA, Merit (percent dependent upon union contract(s), longevity, other contractually required personnel cost increases and the associated federal taxes for a one year period LIBRARY DEPARTMENT Code 001 - 1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .40000 Travel $ 925 Travel costs for two Library associates to attend the Florida Library Association Convention. .41000 Telecommunications $ 926 Telephone and secured internet service access fees .41100 Telecommunication: L /Distance $ 40 Estimated costs for long distance or toll calls .42000 Postage $ 529 Library correspondence and book and film postage .43100 Electricity $ 14,128 Estimated costs for library electricity usage. .43300 Water $ 240 Water connection charge .45100 ISF: Risk Management $ 6,699 Allocated costs for property, casualty and general liability coverage provided and paid to the FL League. .46200 Repair and Maintenance $ 4,200 A/C service Et parts not covered under contract, plumbing and electrical services, carpet cleaning and general maintenance of building. .47000 Printing $ 1,447 Book binding, bookmarks, brochures, and various library forms. .48000 Advertising and Promotions $ 1,145 Summer reading programs, Holiday open house, Reading Clubs. .51000 Supplies: General office $ 678 Pens, paper and other office supplies for a one year period for four (4) full -time employees. LIBRARY DEPARTMENT Code 001 - 1500 -571 CODE CLASSIFICATION AMOUNT ADOPTED EXPLANATION OPERATING EXPENSES - Continued .52200 Supplies: Other operating $ 7,342 Book jacket covers, book processing supplies, audio -video cases, CD albums, magazine and paperback protectors, books Et media repair supplies, back -up tapes, data Et printer cartridges, barcode scanners, security tags, book Ft video pockets, paper towels /tissues. .54000 Subscriptions and Memberships $ 250 Florida Library Association Subtotal: Operating Expenses $ 61,784 CAPITAL OUTLAY .66000 Books, Publications, Library Materials .66100 Media $ 39,800 Annual funding for books, periodicals, library materials, large print books, and reference materials. $ 10,425 Annual funding for books -on- tapes, books - on -CDs, videos, DVDs and on -line databases. Subtotal: Capital Outlay $ 50,225 TOTAL: Library Department $ 391,949 MIAMI SHORES VILLAGE, FLORIDA ......................... ............................... FY 2006 -2007 BUDGET GLOSSARY OF FUNDS & KEY TERMS General Fund: The balanced group of accounts used to record all financial resources except those required to be recorded and accounted for in another fund. The General Fund is normally used to record day -to -day operating activities. Special Revenue Fund: A group of self - balancing accounts where revenues and expenditures are identified for specific and /or restricted uses. Financial activity reported in this fund include excise Tax proceeds, Local Option Gas Tax proceeds, Half —cent Transportation Tax proceeds, Grant activities, and, when necessary, hurricane or storm related costs. Capital Projects Fund: A group of accounts used to record the costs (or use of financial resources) for the acquisition or construction of major capital facilities or infrastructure, except those transactions specifically related to proprietary (or enterprise), special assessments, or expendable trust funds. Qualified transactions must be valued at least $750 and have a life expectancy of a minimum of 3 years. Debt Service Fund: A group of self - balancing funds established to record the accumulation of resources (cash) and corresponding disbursements for the payment of general obligation bond principal and interest costs. Only voter - approved debt is recorded in this fund which is supported by separate ad valorem tax levies. Enterprise (or Proprietary) Fund(s): A group of segregated accounts, grouped together to record the costs (whether direct or indirect) for operations financed and operated in the same or similar manner as a private business. The concept of an enterprise fund is that it is an on -going concern and does not legally or formally require legislative authority to operate — except to determine and set up fees. Unlike the general fund, enterprise funds are recorded using the full - accrual method of accounting meaning that revenues are recorded as earned, whether or not received and expenses are recorded as incurred, whether or not paid. Enterprise Funds also include depreciation charges to accumulate Replacement Funds. Internal Service Funds: Individual groups of accounts established to record the financing of goods or services provided by one village division to another. Funding (or the revenue portion) for these funds are based upon cost allocation schedules. The Village uses Internal Service Funds to centralize costs for insurance and fleet; record all transactions using the full accrual accounting method. Expendable Trust or Agency Fund: Individual groups of funds and accounts used to segregate specific dollars or assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, or other governmental units and /or funds. Included in this category are the Law Enforcement Training Trust Fund and Pension Fund. Ad Valorem Taxes: Taxes paid on the assessed value of land, buildings and personal properties including business inventory and equipment as determined by the Miami -Dade County Property Appraisers Office. The ad valorem taxes represent the largest source of revenues for general operations and are used to support the general operations and debt service obligations of the Village. (Cross reference `Property Taxes" and `Tillage Bate'). Appropriation: Monies, funds or dollars allocated and authorized by the Village Council for specifically designated purposes. Bond Funds: Proceeds from the sale of general obligation or revenue bonds for the construction of capital facilities. (Cross reference Capital Projects Fund to which bond funds are occasionally referred). Budget: A balanced fiscal plan for programs, services and construction projects funded within available resource limits during a specific period of time - usually one year. A Balanced Budget is legislatively mandated by Florida State Statute Section 200.065 for the General and Special Revenue Funds each fiscal year. MIAMI SHORES VILLAGE, FLORIDA ......................... ............................... FY 2006 -2007 BUDGET GLOSSARY OF FUNDS & KEY TERMS - Continued Fiscal Year: A 365 -day period of time during which operations are recorded. Linder statutory provisions, the fiscal year for Miami Shores Village is October 1 through September 30. Fund: A self- balancing group of accounts treated as an entity to meet legal requirements of Generally Accepted Accounting Principals commonly referred to as "GAAP ". Fund Balance: The Equity position or Net Worth of the general, special revenue and trust funds resulting from the residual cash balance accumulated through the excess of revenues over expenditures from operations. (Cross reference to "retained earnings "to explain equity positions of proprietary funds). Half -Cent Transportation Surtax: Effective January 1, 2003, anew '/z -cent tax on products sold in Miami -Dade County, proceeds of which are accumulated and a portion of which is distributed to participating municipalities. Receipts in this fund must be used to promote, enhance, maintain and /or expand transportation and transportation- related activities in the community. Proposed budgets are submitted to the Miami -Dade Transit Authority by the Village by June Vt of each year. "The proposed budgets are reviewed and considered by a community board. Once approved, the Village receives proceeds on a monthly basis. Local Government 1/2-cent Sales Taxes: The value of a state - imposed $0.005 (1/2 -cent tax levy collected on all taxable sales state wide which is subsequently allocated to all Counties then apportioned to the local taxing authorities within the counties' jurisdiction based upon the proportion of gross sales in the community. Local Option Gas Taxes: A two -part county - imposed levy on each gallon of motor fuel or other petroleum related products. The tax, levied with state approval, is comprised to two portions: a six -cent levy and a three -cent levy. These funds are restricted to repairs to roads, rights -of -ways, easements, sidewalks, streetlights, curbs and alleys. General provisions of this tax are defined in Florida State Statute Section 206, and further defined by the Miami -Dade County Home Rule Charter. Millage Rate: The value of one dollar ($1.00) of tax for each $1,000.00 of assessed value of tangible and intangible, real and personal properties as determined by the Miami -Dade County Property Appraisers Office on the first of each calendar year for the subsequent fiscal year. Operating Budget: A balanced and consolidated fiscal plan to provide governmental programs and services for a single fiscal year. Personnel costs: The total planned expenditures related to salaries, taxes, and fringe benefits including health insurance premiums, leave time (paid or unpaid), pension, compensatory time when applicable, worker's compensation premiums, longevity, cost -of- living and merit increases. Prior year encumbrances: Outstanding financial obligations of the Village to purchase goods and /or services which had not yet been paid at the end of any given fiscal period. It is not necessary to ascertain whether or not the product or service had been received, but that the obligation existed. The transaction to record the obligation is identified in each respective funds' Reserved Fund Balance of Reserve Retained Earnings account, requiring re- appropriation in the subsequent fiscal budget. This procedure is required to conform with generally accepted accounting principles. Property Tax: (See Ad Valorem Taxes) - Taxes paid on the assessed or "just" value of land, buildings, business inventory or assets as determined by the Miami -Dade County Property Appraisers Office on January 1 st of each year. MIAMI SHORES VILLAGE, FLORIDA ......................... ............................... FY 2006 -2007 BUDGET GLOSSARY OF FUNDS & KEY TERMS - Continued Retained Earnings: The accumulated income less the costs incurred during operations and /or transferred out of the funds, resulting in the fund's net worth. As with Fund Balance, positive retained earnings may be used to accumulate surplus cash for renewal and replacement of the respective funds' assets or may be used to offset deficit operations. Revenues: Income derived from taxes, fees and charges for use. In the broad sense, revenue refers to all government income regardless of source, used to fund operations. Rolled -back Millage Rate or Levy: The value of a millage levy which will provide the same amount of property (or ad valorem) taxes as was collected in the previous year, adjusted for the increase or decrease in net property assessments as determined by the Miami - Dade County Property Appraisers' Office. Excluded in the calculation are new levies for construction in progress, additions or deletions to structures, deletions or additions to property resultant from mergers, acquisitions or annexation efforts involving the geographical boundaries of the Village. State Revenue Sharing: Funds collected and distributed by the State Department of Revenue directly to municipalities and other taxing authorities throughout the state as determined in the respective distribution formulas. The revenues included in this class are the "sin taxes" and other non - petroleum or general sales tax based goods.