1998-1999F
Y
I
00
00
00
00
o 0
HORES
COUNCILPERSON
Cesar Sastre
COUNCILPERSON
Michael Boyle
W I / _�
Mary Ross Agosta
VILLAGE MANAGER
Thomas J. Benton
FINANCE DIRECTOR
Patricia Varney, CGFO
COUNCILPERSON
Louis S. hnburgia, Jr.
COUNCILPERSON
Stephen Loffredo
MIAMI SHORES VILLAGE
ORGANIZATION CHART
1998 -1999
VILLAGE CITIZENS
VILLAGE ATTORNEY [- --- ---- •- --• --1 VILLAGE COUNCIL
POLICE
MAYOR MARYROSS AGOSTA
VICE MAYOR MICHAEL BOYLE
COUNCILMAN LOU IMBURGIA
COUNCILMAN STEPHEN LOFFREDO
COUNCILMAN CESAR SASTRE
VILLAGE CLERK
BUILDING &
ZONING
VILLAGE MANAGER
PUBLIC
WORKS
RECREATION
CODE
COMPLIANCE
I BOARDS
Handicapped Services
Planning & Zoning
Pension
Personnel Appeals
Code Enforcement
3 Historic Preservation
Litxary
Fine Arts
Recreation Advisory
'• Country Club Advisory
Beautification Advisory
FINANCE
COMMUNITY
DEVELOP-
MENT
LIBRARY
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
/Y/e;3.4 �e.�inml &ye
June 9, 1998
Honorable Mayor and Members ofthe Village Council:
Miami shorel Village
%0050nn 2' idvaaua
l//iaw,: Jlw.w, 5eC//��///3//))3138
09- o`(f+.a Vila ///ana�ar
(305) 795 -2207
In accordance with the Village Charter of Miami Shores Village, the enclosed General and Capital Fund
Budgets for Fiscal Year 1999 are respectfully submitted for your consideration. The proposed General Fund
Budget of $8,543,160 represents a decrease of $275,079, or 3.12 %, when compared to the revised Fiscal
Year 1998 Budget. The Fiscal Year 1999 Capital Project Fund Budget of $478,160 represents a decrease of
$426,200 compared to the revised Fiscal Year 1998 Budget.
As the Village's Acting Chief Executive Officer, I remain committed to fiscal conservatism, and believe that we
should strive to avoid an increase in our millage rate, while at the same time, continue to provide the same
excellent level of service that our residents have come to enjoy.
Once again, the proposed budget is comprised of a number of cost efficiencies, including the use of surplus
funds from the previous year. The representative dollars brought forward are approximately $68,122 in the
General Fund and $9,000 from the Capital Projects Fund. We were successful in balancing this budget
without appropriating any monies from the fund balance. We anticipate $3,735 will be added to the General
Fund Fund Balance based on estimated revenues and expenditures for Fiscal Year 1998.
On July 1, 1998 the Dade County Tax Appraiser's Office certified the taxable value at $3 68, 516,109 repre-
senting a 3.57 % increase from the Fiscal Year 1998 assessment. The current roll back rate is 8.497 mills.
The recommended budget for Fiscal Year 1999 is based on the current millage rate of 8.74 being levied.
The garbage fee for FY 1999 remains at $420.00. This accomplishment represents the sixth consecutive year
with garbage fees remaining constant. This $420 yearly fee will include $47,260 for advance funding of future
capital improvements.
BUDGET HIGHLIGHTS
The Fiscal Year 1998 budget includes a 1 -1/2% Cost ofLiving adjustment for all general employees. The FPE
(Federation ofPublic Employees) and PBA (Police Benevolent Association) contracts are open for negotia-
tion and associated costs have been allocated in the Non - Departmental contingency budget. Additionally, a
true contingency of $83,941
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
has been budgeted in the Non - Departmental budget. Merit increases for FY 1999 are budgeted at 1.5% of
the payroll in the amount of $60,231 for all employees and department heads. With the assistance of our
insurance agent, we are negotiating the cost for next years health insurance premium. As the Village has not
increased the level of this benefit for over ten years, we have budgeted a $5.00 per covered employee, per
month increase (excluding sworn police officers). This figure of $5,400 is included in the non - departmental
contingency. These monies will only be appropriated should the premium cost increase.
As in past years, costs associated with funding the personnel services for the Village's Departments encom-
pass a large portion ofthe overall budget. For Fiscal Year 1999, Personnel Services represent approximately
70% ofthe total budget. In Fiscal Year 1999, one additional employee, a Special Projects Coordinator, is
requested by the Police Department. Instead of filling the Captain position vacancy, the Police Department has
proposed a reorganization ofthe police management team by hiring one police officer and a Special Projects
Coordinator. The net impact of this change is approximately $10,000 in additional salaries costs. This budget
also includes funding for an additional full-time code enforcement officer, for a total ofthree individuals within
the Code Compliance Department, as well as funding for a Community Development Director.
Supplies for the DARE program in the amount of $2,600 and $4,218 in operating expenses for the Crime
Watch Program will be funded under the Forfeiture Fund. The Village Administration was successful in obtain-
ing funds from Tallahassee in the amount of $65,000, which will fund the reverse 911 system in the Capital
Projects Fund.
The FY 1999 police building debt service of $110,969 will also be paid from the Forfeiture Fund. We are also
proposing $23 5,900 in financing for the purchase of police vehicles and a vehicle for the Assistant Public
Works Director. The police vehicles will be financed for a two year period and the Assistant Public Works
Director's vehicle for a five year period at a borrowing rate of 5.5 %.
In this budget, we do not propose any increase in fees for recreational programs or building permits. The only
proposed increase is for Occupational License Taxes as provided for in the Florida Statutes, which allow an
increase ofup to 5% every other year.
This budget does not provide any funding for annexation, the building of a new swimming pool nor the imple-
mentation of a guard gate at 961' Street. Should funding be required during Fiscal Year 1999, it can either be
appropriated from contingency /fund balance with Council approval, or be financed.
GENERAL INFORMATION
The Village finances consist of three fund types:
Governmental Fund - General Fund and Capital Projects Fund
Proprietary Fund - Internal Service Fund
Fiduciary Fund - Trust and Agency Fund
The General Fund serves as the primary reporting vehicle for current government operations. It can be used
for all government activities and functions which are not required by law or need administrative action to be
accounted for in another fund. The Capital Projects Fund is established to account for the financial resources
to be used for the acquisition or construction or major capital facilities other than those financed by proprietary
funds and trust funds.
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
Under the Proprietary Fund, the Village has an Internal Service Fund which accounts for the financing on a
cost - reimbursement basis of goods or services provided by one department or agency to other departments or
agencies within the same government. The self insurance fund is the only internal service fund used by the
Village. The Village chose the flexible budget in this fund, which means a non - appropriated budget. It is mainly
dependent on the claims and losses the Village incurs during the year thus amounts of excess insurance premi-
ums, claims and reserves are budgeted each year.
The Village also has an expendable trust, a non - expendable trust and an agency fund. Legally adopted bud-
gets and formal budgetary integration are not required for trust funds. Expendable trusts account for revenues
usually from donations, police forfeitures, and police training trusts. The non - expendable trust fund accounts
for the Village pension fund and the agency fund for the deferred compensation.
Miami Shores Village serves 10,149 residents. It is one ofthe older, well - established communities in South
Florida. The Village is fully developed with very little new construction activity. Asa consequence of these
conditions, the Village is faced with the problem of a static revenue base. The Community also supports
several churches, the Catholic Archdiocese, and a religious educational institution, which have all been re-
moved for the Village's tax rolls. As the educational institution has expanded, additional taxable land has been
removed for the tax rolls. All of those factors place the Village ofMiami Shores in an unfavorable position with
respect to future tax revenues. Additionally, the passage of Amendment 10 effective October 1995, allowing
for a maximum property value increase of 3% ofthe CPI (whichever is lower) for all Homesteaded properties
inhibits the growth of total taxable value.
The Village's General Fund balance is projected to be $1,339,899 after the Fiscal Year 1999 appropriations.
The Capital Projects Fund is projected to be $95,182. Additionally, the pool renovation fund balance is
projected to be $294,686 by September 30, 1998. Based on revenues received to date, the Fund balance for
the Police Forfeiture Fund, will be approximately $180,000 for year ending September 30, 1998.
I believe that the proposed budget represents a realistic forecast of operating expenses and revenues. Once
again, due to cost efficiencies and sound budget management, we are able to carry forward surplus funds in
order to balance the Fiscal Year 1999 budget. This practice allows us to provide the residents with excellent
services as well as continuing our program ofimprovements to the infrastructure.
The completed Fiscal Year 1999 Budget reflects the hard work and dedication of the Village staff and I
applaud them for their efforts. A special thanks to Patricia Varney and the Finance Department for the extra
hours ofwork expended on behalf of the Village.
Sincerely,
I--- �1�1 ;��
Tom Benton
Village Manager
3
THIS PAGE INTENTIONALLY
LEFT BLANK
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
MIAMI SHORES VILLAGE
COMMUNITY PROFILE
Date ofIncorporation 1932
Form of Government Council / Manager
Area 2 1/2 Square Miles
Miles of Streets 40
Number of Street Lights 1,038
DEMOGRAPHICS
Land Use O/o
Age Composition ( %)
Residential
67.6
Under 5
6.9
Commercial
5.0
5 -14
11.3
Recreational
15.2
15 -19
7.5
Educational /Religious
12.2
20 -29
13.0
30 -39
17.3
40 -49
14.8
Racial Composition (%)
50-59
6.9
60 -64
5.2
White
66.1
65 & Over
17.1
African American
20.4
Hispanic
13.5
Household Income ( %)
Educational Attainment /o
Less than $15,000
16.7
$15,000 - $24,999
18.7
Less than High School dimploma
14.9
$25,000 - $34,999
6.0
High School Diploma.
85.1
$35,000 - $44,999
10.9
Some College, no degree
2.2
$45,000 - $54,999
9.6
Associate Degree
8.0
Over $55,000
38.1
Bachelor's Degree
36.7
Graduate or Professional Degree
13.9
Median household income
$41,670
Population
Elections
1998
10,214
Registered Voters
5,471
1997
10,149
Votes cast in last Village election
1,341
1996
10,149
% voting in last Village election
24.51
1995
10,123
1994
10,125
1993
10,125
1992
10,097
4
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
Occupation Composition (%
Professional
20.6
Executive / Administrative / Managerial
19.1
Administrative Support
18.5
Sales
13.8
Service
8.4
Precision, Craft and Repair
5.4
Protective Service
3.0
Transportation
2.6
Handlers, Equipment Cleaners, Laborers
2.5
Machine Operators, Assemblers & Inspectors
2.3
Technicians & Support
2.3
Farming, Forestry and Fishing
1.1
Private Household
0.4
Construction Value
FY
Commercial
Residential
97
1,622,916
3,934,603
96
4,196,947
4,958,956
95
1,881,706
5,152,751
94
7,682,079
4,697,261
93
1,439,194
6,317,638
92
1,303,199
3,116,805
1998 Property Tax Assessed Valuation
Real Property
Personal Property
Centrally Assessed
Service Statistics
Fire Protection (Operated by Dade County)
Police Protection:
Recreation/ Culture
Education:
University
Number of Stations 1
Number of Firemen 7
Number of Stations 1
Number ofPolice Officers 34
Number ofParks
Number ofLibraries
Number of Volumes
Elementary School
5
1
50,695
Preschool and Centers
Number of Classrooms
166
68
22
Number of Teachers
545
89
48
Number of Students
6,899
1,807
360
5
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
Taxpayer
Boris Moroz and
Phil Glassman
Northern Trust Bank
of Florida
Tropical Chevrolet, Inc.
Bulolo Inc
Sheila McDonald
Henry Everett
George Bennett
BenPumo
Konover Properties
MIAMI SHORES VILLAGE, FLORIDA
PRINCIPAL TAXPAYERS
Property Owned
Shores Square
9301 Block ofN.E. 6th Avenue
Burger King
Eckerd Drugs
Blockbuster
Publix
Tropical Chevrolet, Inc.
Walgreen
11 Residential Properties
9600 Block ofN.E 2nd
Avenue/private residence
9500 Block ofN.E. 2nd
Avenue/private residence
Private Residence
Shores Theatre
9800 Block ofN.E. 2nd
Avenue,/private residence
TOTAL
6
1998 Assesed Valuation
3,078,771
2,900,000
2,691,619
1,875,000
1,316,055
1,362,220
1,360,301
1,124,827
1,022,950
16,731,743
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
EXPLANATION OF BUDGET BASIS
Budgets for the General Fund is adopted on a basis consistent with generally accepted accounting
principles (GAAP). All governmental funds are budgeted using the modified accrual basis of accounting.
Under the modified accrual basis, revenues are recognized when they are susceptible to accrual, when they
become measurable and available. "Available" means collectible within the current period or shortly there-
after so that current period liabilities may be liquidated. "Measurable" means that the dollar amount is easily
determinable. Revenues that are not available and measurable (e.g. building permits, fines and forfeitures)
are not recognized until time of collection (i. e. cash basis). Examples ofrevenues susceptible to accrual
under modified accrual basis include charges for services, rents and interest. Expenditures are generally
recognized under the modified accrual basis of accounting when the related fund liability is incurred. An
exception to this general rule is principal and interest on general long -term debt, accrued sick pay and
workers compensation which is recognized when due.
BUDGET PROCESS
The fiscal year for Miami Shores Village is from October 1 of each year to September 3 0, ofthe
following year. According to the TRIM calendar, the Village will have to adopt by ordinance the budget on
or before September 30th of each year for the coming fiscal year.
The budget process begins as early as February of each year. The Village will prepare a five -year
capital plan during the months ofFebruary and March, and submit it to the Council for review in late March
ending the process with a Special Council Workshop in mid -April. This process will indicate to Council the
infrastructure and capital projects the Village forecasts to incur in the next five years, and where the funding
is derived from. The approval ofthe coming next year projects will be incorporated in the operating budget
process.
The operating budget process begins in early April prior to the next coming fiscal year. During this
time, each department will forecast their expenditures for the coming year, and the Finance Director will
project revenue collections. Completed budget estimates will be submitted to the Finance Director in mid -
May. The Village Manager and Finance Director will then review the budget submissions. Meetings will be
conducted between the Village Manager, Finance Director and Department Heads in early June. During the
month of June, the Village Manager and Finance Director will review the budget and prepare budget
documents and message to Council. The budget package will be distributed to Council two weeks before
the Budget Workshops, which are usually held in mid -July. At the conclusion ofthe Budget Workshops,
the Council will direct the Finance Director as to what millage to certify to Property Appraiser's Office.
The Council also sets the garbage rate during this process. Public hearings will be conducted in the first two
weeks in Septemberto adopt the budget for the coming year.
The budget can be amended in two ways. Transfer of amounts between line items within a depart-
ment needs approval from the Village Manager. Any amendments which increase expenditures or the
spending level of individual departments are requested by the Village Manager and approved by Council
through a budget review which is performed at the end ofDecember and July.
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
FINANCIAL POLICIES
Oyeratins Budget Policies
The Village will comply with all State and local legal requirements pertaining to the administration of an
operating budget.
The Village will utilize a structured budget preparation and formulation process for all departments.
The process will encourage citizen input and participation. Five year capital projections will be utilized
in developing the operating budget.
Essential services will receive first priority for funding. The Village will attempt to maintain current
service levels for all essential services.
The Village will consider the establishment ofuser fees, or increase of user fees, as an alternative to
service reductions or elimination.
In all efforts to balance the budget, the Village will attempt to avoid layoffs of permanent employees.
The Village may freeze salary or replacement of vacancy.
The Village will pay for all current expenditures with current revenues. Long -term debt will not be
used to fund current expenditures.
The Village will avoid budgetary procedures that balance current expenditures at the expense of meet-
ing future years' expenses such as accruing future years' revenues or rolling over short -term debt.
- The budget will provide for adequate maintenance and replacement of capital plant and equipment.
The budget will appropriate sufficient funding to cover annual debt retirement costs.
The Village will consider technological and capital investment programs which are cost effective and
which will reduce operating costs.
The Village will maintain a budgetary control system to insure adherence to the budget.
The Village will employ a structured expenditure and revenue forecasting system to allow for effective
financial planning.
The Village will prepare regular reports comparing actual revenues and expenditures to budgeted
amounts.
8
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
FINANCIAL POLICIES
(Continued)
The Village will comply with a budgetary encumbrance control system to insure proper budgetary
control.
- At least every two years the Village will hold a public auction of surplus and obsolete property.
An independent audit will be performed annually and a management letter received by the Village
Council.
The Village administration will promptly evaluate the audit management letter's recommendations and
determine the proper action to take in response to these recommendations. A time frame for each
action will be established and adhered to.
The Village maintains a Capital Projects Fund. Fund will be appropriated annually to provide for
orderly replacement of equipment. The amount of the appropriations shall be sufficient to provide
funds for improvement or purchase of capital outlay.
Reserve Policies
The Village will establish a contingency reserve to provide for unanticipated expenditures. The reserve
will be maintained at 0.5 to 1.0 percent ofthe general fund budget.
The Village will maintain an adequate fund balance in the General Fund to indicate that it is in sound
financial condition. This reserve will be maintained at approximately 10 -15 percent of general funds
expenditures.
Revenue Policies
- The Village will maintain a 10 year history of annual revenue. Any unusual circumstances or events that
affect drastic changes of revenue will be noted. This encourages an accurate forecast of future rev-
enues.
The Village sets garbage fees at a level related to the full cost of providing the services (i.e. direct,
indirect and capital costs).
The Village will establish affordable user fees for its Recreation Programs.
The Village will calculate annually the full cost of activities supported by user fees to identify the impact
of inflation and other cost increases, and will revise user fees upon approval by the Council during the
budget process.
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
FINANCIAL POLICIES
(Continued)
The Village will aggressively seek Federal and State grant and capital improvement funds and
evaluate future local fiscal impact.
The Village will aggressively seek other revenue sources, such as annexation, and contracting Village
services to other communities.
Debt Policies
The Village will issue debt only for capital improvements such as infrastructure and equipment.
- The term of any debt issuance shall not exceed the useful life of the capital improvement being fi-
nanced, if possible no longer than seven years.
The Village will not issue debt to subsidize or fund current operations.
General obligation debt will not be used to fund enterprise activities.
The Village will pay off existing debt issues ifthe resulting savings is significant.
Cash Management/Investment Policies
The City will deposit all funds at the next day the funds are received.
Investment of City funds will emphasize preservation of principal. The primary investment vehicle is
through the State Board of Administration. Any competitive bids by other sources must exceed the
current rate of return of the State Board by a minimum offifty basis points.
Besides State Board, the Village administration is authorized to invest in those instruments authorized
by the Florida Statutes which both secure principal amount and guarantee yield
10
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
here the Money Comes From
Revenue Sources Dollar Amount
Property Taxes
$3,096,789
Charges for Services
2,120,753
Franchise & Other Taxes
1,470,200
Inter- Government
1,065,646
Miscellaneous
337,750
Licenses & Permits
198,900
Fines & Forfeitures
185,000
TOTAL OPERATING REVENUES 8,475,038
Appropriated Fund Balance 68,122
TOTAL BUDGETED REVENUES $8,543,160
Franchise & Other Taxes
17.2%
Licenses & Permits
2.3%
Inter -Gover
12.57
Property Taxes
11
24.8°%
Miscellaneous
4.0%
Appropri ated Fund Bal.
0.8%
ines & ForEtures
2.2%
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
GENERAL FUND -REVENUE
Ad Valorem Tag
The 1997 assessed value of Miami Shores Village is
provided byDade County Property Appraiser's Office.
The Office sets the assessed value ofthe property and
certifies the tax roll to the Village. The Village then sets
the millage rate at which the property owners are taxed
according to the proposed budget. Each mill generates
$1 oftaxrevenue for every $1,000ofassessedproperty
value. Ad Valorem Taxes are the Village's primary
source ofrevenue. It generates $2,974,262 or 3 5% of
the total general fund revenues. The preliminary
estimated assessment for 1997 has increased by 3.49%
from the 1996 taxable value of $342,065,289 to
$354,000,000. The roll -back rate is 8.445. The
recommended budget is levied at 8.74 mills. The final
assessessed value will be provided to the Village by July
1, 1997.
Franchise and Utility Taxes
The Village collects five (5) types of franchise fees:
electric, telephone, gas,, cable T. V., and solid waste.
The revenue estimates are based on historical trends
since there is no growth in the Village. As for utility taxes,
the Village is levying the maximum 10% that Florida
Statutes allow, except for telecommunications. InFY
89, the Village included long distance calls in utility tax.
Therefore, the maximum tax allowed is 7 %. This
category is projected to generate 16.7% or $1,417,700
of the total revenue. This revenue source shows a
increase of 1.5% compared to the FY 97 estimated
actual. This is due to a mild winter in FY 97 with an
extremely unusual low revenue collected in electricity
franchise andutility revenue.
Licenses and Permits
Licenses and permits are projected at $202,000 or
2.41/o of total revenue. This category shows an increase
of 3% in FY 98 compared to the FY 97 estimated
actual. This is because in Feburary 1997 Council
passed an ordinance to implement the issuance of a
Certificate of Re- occupancy which generates $50.00
for each inspection.
12
1994 1995 1996 1997
FISCAL YEAR
ar 3000
2750
2500 C
z
a
2250
0
2000 H
1750
1500
1999
1600
1500
1400
z
1300
0
1200 F
1100
1001
1994 1995 1996 1997 I"s
FISCAL YEAR
230
1994 199S 1996 1997 1996
FISCAL YEAR
22S
200 p
17S
0
1s*
iu
100
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
Intergovernmental Revenue
The Village receives revenue from the State of Florida
and Dade County. The State provides the estimate to
the Village based on receipts and population of the
municipality. The County License fees are based on
trend history. Revenue in this category is projected to
be $1,118,133 representing 13.2% of the FY 98
budget. This category indicates al. 7% decrease which
is attributed to the exhaustion ofthe COPS grant.
Charges for Services
This revenue source is estimated to generate
$2,033,439 (23.9 %) ofthe budget. Garbage fees are
projected at no increase, remaining at a fee of $420 per
year. This is the fifth year that garbage fee remains
constant. An increase of 1.2% is forecasted in this
category in FY 98 compared to FY 97 estimated
actual. This is mainly due to an increase in recreation
programs that will generate additonal revenue. This
includes additional team sports and extra weeks of
summer camp.
Fines and Forfeitures
Fines and forfeitures are based on trend history. FY 98
is forecasted to generate 2.4% or $205,000 of the total
revenue.
Other Revenue
This will generate $541,395 or 6.4 %. The decrease in
FY 98 budget compared to FY 97 is mainly due to a
decrease of $300,000 in appropriated fund balance.
13
1994 1995 1994 1997
FISCAL YEAR
1200
1100
1000 C
900 Z
I
aoo 0
x
700 f'
600
500
1993
2050
2000
1950 p
Z
1900 9
0
1850 }
1800
1750
1777 1777 1770 1771 1770
FISCAL YEAR
1994 1995 1996 1997 Me
FISCAL YEAR
1994 1995 1996 1997 1996
FISCAL YEAR
300
275
250
N
225 Z
200
175 2
150
125
100
1.00
aoo
700
N
100 �
500
400 =
300 1-
200
100
MIAMI SHORES VILLAGE, FLORIDA ...................... ............................... FY 1998 -1999 BUDGET
here the MoneLv Goes
WHERE THE MONEY GOES: TOTAL
Public Safety
$ 3,166,601
Physical Environment
2,373, 540
Recreation/Culture
1,684,232
General Governmental Services
955,850
Debt Services
145,736
Contingency
83,941
TOTAL APPROPRIATIONS $ 8,409,900
Transfers to Other Funds 133,260
TOTAL BUDGETED EXPENDITURES $8,543,160
Dal
Physical Environment
27.8%
Public Safety
11.2%
14
lntmknd Tsf
1.6%
Contingency
1.0%
culture
yo
MIAMI SHORES VILLAGE, FLORIDA .................... ............................... FY 1998 -1999 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
BY DEPARTMENT FOR MIAMI SHORES VILLAGE
FY 96 -97 FY 97 -98 FY 98 -99
Village Manager Dept.
Village Manager 1 1 1
Marketin2/Community Development Dept.
Marketing Director 1 1 1
Human Resources Dept. (Dept. dissolved in mid FY 97)
Human Resources Director
1
0 0
Administrative Secretary (P.T.)
1
0 0
Village Clerk Dept.
1
1 0
Village Clerk
1
1 1
Staff Assistant
1
1 1
Recording Secretary (P.T.)
0
1 1
Building & Zonin2 Dept.
0
0 2
Building & Zoning Director
1
1 1
Assistant Building & Zoning Director
1
1 1
Executive Assistant
1
1 1
Code Enforcement & Community Affairs Dept.
Community Affairs Specialist
1
1 1
Code Enforcement Officers
1
1 2
Code Enforcement Officer (P.T.)
1
1 0
Finance Dent.
Finance Director
1
1 1
Assistant Finance Director
1
1 0
Accountant I
0
0 2
Executive Assistant
1
1 0
Accounts Payable Clerk
1
1 1
Data Processing Specialist (P.T.)
1
1 1
Clerk Typist (P.T.)
0
0 1
15
M.IIAMI SHORES VILLAGE, FLORIDA .................... ............................... FY 1998 -1999 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
B Y DEPARTMENT FOR MIAMI SHORES VILLAGE
(Continued)
15
FY 96 -97
FY 97 -98
FY 98 -99
Police Department
Police Chief
1
1
1
Captain
2
2
1
Lieutenant
1
1
2
Sergeant
4
4
4
Detective
4
4
4
Police Officer
22
22
23
Crime Analyst
1
1
1
Complaint Officer/Dispatcher
5
5
5
Executive Assistant
1
1
1
Police Records Specialist
1
1
1
Special Projects Coordinator
0
0
1
School Crossing Guard (P.T.)
3
3
3
Waste Dept.
Collections Supervisor
1
1
1
Equipment Operator III
2
2
3
Refuse Truck Driver
8
8
9
Refuse Collector
7
7
7
Parks Dept.
Parks Foreman
0
0
1
Equipment Operator III
1
1
0
Equipment Operator II
3
2
4
Equipment Operator 1
2
3
0
Leadworker
1
1
1
Maintenance Worker II
1
1
0
Maintenance Worker 1
3
3
4
Tree Trimmer
0
0
1
Streets Dept.
i
Streets Supervisor
1
1
1
Maintenance Worker II
4
1
4
Maintenance Worker 1
0
3
0
Parking Enforcement Officer (P.T.)
1
1
1
Custodian
1 (P.T.)
1 (F.T.)
1 (F.T.)
! Courier (P.T.)
1
1
1
15
MIAMI SHORES VILLAGE, FLORIDA .................... ............................... FY 1998 -1999 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
BY DEPARTMENT FOR MIAMI SHORES VILLAGE
(Continued)
FY 96 -97 FY 97 -98 FY 98 -99
Public Works Administration Dept.
Assistant Village Manager/
Public Works Director
Assistant Public Works Director
Purchasing Agent/Parts Mgr.
Special Projects Manager
Executive Assistant
Administrative Secretary (P.T.)
Recreation Maintenance Dept.
Grounds Foreman
Groundskeeper
Motor Pool Dept.
Equipment/Shop Foreman
Equipment Mechanic
Auto- Detailer(P.T.)
Recreation
Assistant Recreation Director
Executive Assistant
Community Center Supervisor
Athletics Supervisor
Asst. Athletics Supervisor
Aquatic Supervisor
Assistant Aquatic Supervisor
Tennis Pro
Clerk Typist (P.T.)
Coaches (P.T.)
Counselor (P.T.)
Community Center Attendant (P.T.)
Maintenance Worker II
Lifeguard (P.T.)
Tennis Attendant (P.T.)
Park Ranger (P.T.)
Head Counselor (P.T.)
Youth Center Attendant (P.T.)
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
1 1 1
2 2 2
1 1 1
3 3 3
1 1 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
3
19
18
18
31
31
3.1
3
3
2
2
2
2
16
18
6
4
3
3
1
2
0
2
1
1
2
2
0
17
MIA_WII SHORES VILLAGE, FLORIDA .................... ............................... FY 1998 -1999 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
BY DEPARTMENT FOR MIAMI SHORES VILLAGE
(Continued)
Library Dept.
Director of Library Services
Youth Services Librarian
Library Assistant II
Library Assistant II (P.T.)
Library Assistant I (P.T.)
Library Page (P.T.)
Library Aide (P.T.)
Custodian (P.T.)
P.T. = Part-time
F.T. = Full -time
Counselors/Coaches are seasonal
FY 96 -97
FY 97 -98
FY 98 -99
1
1
1
1
1
1
2
2
2
1
1
1
2
2
2
1
1
1
1
1
1
1
1
1
18
ORES Llf MAYOR/COUNCIL
ORGANIZATION CHART
�LOR1Dp'
VILLAGE CLERK
BARBARA FUGAZZI
MAYOR / COUNCIL
MAYOR ROSS AGOSTA
VICE MAYOR BOYLE
COUNCILMAN IMBURGIA
COUNCILMAN SASTRE
COUNCILMAN LOFFREDO
EXECUTIVE ASST VILLAGE MANAGER
TO VILLAGE MANAGER TOM BENTON
BARBARA FUGAZZI
ASST. VILLAGE MANAGER
19
VILLAGE ATTORNEY
RICHARD SARAFAN
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
MAYOR &_ COUNCIL
Services, Functions and Activities
Miami Shores Village is governed by a five member Village Council, elected at large on
a nonpartisan basis. The Mayor presides at all Council meetings and other functions and
is the ceremonial head of the Village.
The Council legislatively determines policy and appoints a Village Manager, who is
responsible for administration of that policy and for managing the Wage's departments
and services.
Village Council elections are held on the second Tuesday of April, every odd numbered
year. The term of office of the Council members receiving the first and second highest
number of votes shall be four years and the term of office of the Council member receiv-
ing the third highest number of votes shall be two years. To be eligible to seek office, a
person must be a resident of Miami Shores Village for six months and must qualify as an
elector of the State and of the Village.
Council meetings are held in the Council Chamber of the Village Hall on the first and
third Tuesday of every month at 7:30 p.m.
25
20
N
-¢+ 15
4J
L] 0
fn L 10
Z_
5
0
-111- CPI
-4- ACTUAL
1995 1996 1997 1958 1999
FISCAL YEAR
20
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
MAYOR & COUNCIL
001 - 0100 -511
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11 Executive Salaries $
OPERATING EXPENSES
.40 Training & Per Diem
5 Mayor & Council receive $1 per year
per Village Charter
=1
.42
Postage
100
.47
Printing
1,000
.49
Other Current Charges
2,000
.5202
Other Operating Expenses
200
.54
Subscriptions & Memberships
1,580
TOTAL $ 10,885
21
Conferences, Meetings & Function
Reimbursement
Inaugural Printing
Plaques, Flowers & Awards requested
by Council, Photos for Council
Functions and Presentations
Subscription / Membership to Florida
League of Cities, Membership to Dade
League of Cities
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
LEGAL COUNSEL
Services, Functions and Activities
The Village Attorney is selected by the Village Council and is responsible for advising the
Village Council, the Village Manager, Village departments and various advisory boards
on the legal implications of their actions and other legal matters.
Ongoing functions include the drafting of ordinances and resolutions to implement the
legislative and policy goals of the Village Council, preparing and reviewing contracts and
other legal documents necessary to the operation of the Village and representing the
Village in legal proceedings.
The Village contracts a labor attorney to advise and represent the Village in labor issues,
including, but not limited to contracts, union negotiations and grievances.
The dramatic increase in FY 1998 was due to the settlement for legal fees incurred for the ADA
lawsuit as well as the change of Village Attorney. In FY 1998, there were three different attorneys
during different periods of time thus expenses were incurred for discussion between attorneys for
unsettled cases.
180
160
Q 140
J C
a 120
0
Z 100
80
60
1995 19% 1997 1988 1999
FISCAL YEAR
22
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
LEGAL COUNSEL
001 - 0200 -514
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES
31 Professional Services $ 70,000 Village Attorney and Reserve for
Legal Service of Village Attorney not
covered by Retainer Fees
.34 Other Contractual Services 36,000 Labor Attorney
.54 Subscriptions & Memberships 1,000 Law Update, Miscellaneous Publica-
tions
TOTAL
$ 107,000
23
sNOR
VILLAGE MANAGER'S
toll vollif" OFFICE
�tORID p'
ORGANIZATION CHART
EXECUTIVE ASST. VILLAGE MANAGER
TO VILLAGE MANAGER TOM BENTON VILLAGE ATTORNEY
BARBARA FLIGAZZI RICHARD SARAFAN
PUBLIC WORKS DIRECTOR FINANCE DIRECTOR
TOM BENTON PATRICIA VARNEY
DIRECTOR OF OPERATIONS DIRECTOR OF LIBRARY
FOR RECREATION SERVICES
TOM BENTON ELIZABETH ESPER
ASST. VILLAGE MANAGER
BUILDING & ZONING
DIRECTOR RICHARD HASTEN CHIEF OF POLICE FRANK LUBIEN III
21
CODE COMPLIANCE ( (COMMUNITY DEVELOPMENT
DIRECTOR DIRECTOR
WILLIAM NELSON VACANT
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
VILLAGE MANAGER
Services, Functions and Activities
The Department of the Village Manager oversees all administrative, management and
operational functions of the Village. This responsibility includes direct oversight of all
Village staff most directly Department Heads: Finance, Police, Marketing, Village Clerk,
Building and Zoning, Code Compliance, Library, Recreation and Public Works.
The Village Manager, both independently and at the direction of Village Council, con-
ducts studies for various revenue sourcing projects, Village enhancements and Village
programs.
250
200
J�
J C
n0 150
0
�
H
? 100
K11
—' CPI
+ ACTUAL
1995 1996 1997 1998 1999
FISCAL YEAR
Increases in FY 1998 were mainly attributed to
the severance pay for the Village Manager due
to his termination.
25
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
VILLAGE MANAGER
001 - 0300 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11
Executive Salary
$ 92,500
Village Manager
.21
Social Security
5,920
FICA
.22
Retirement
7,800
ICMA contributions
.23
Life & Health Insurance
1,905
LTD / Health Insurance
.24
Worker's Compensation
364
As per Finance Director
OPERATING EXPENSES
.40 Training and Per Diem
41
Telephone
42
Postage
44
Rentals & Leases
47
Printing
48
Advertising & Promotion
51
Office Supplies
5201
Gasoline
5202
Other Operating Expenses
3,795 Manager's attendance at various
meetings and conferences
3,200 Telephone services / Cellular phone
200
6,000
200
350
600
1,000
350
26
Manager automobile lease
Letterhead / Business cards
Miscellaneous promotions
Miscellaneous office supplies
Gasoline for vehicle
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
VILLAGE MANAGER
001- 0300 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd
.54 Subscriptions & Memberships 1,705 Miscellaneous publications, Books,
Dade County Assoc. of Police, South
Florida Dade City, County Manage-
ment Association, FCCMA, ICM.A,
America on Line
TOTAL $ 125,889
27
COMMUNITY DEVELOPMENT
`.... 111211"
ORGANIZATION CHART
ORIDp'
COMMUNITY DEVELOPMENT
DIRECTOR
VACANT
23
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
COMMUNITY DEVELOPMENT
Services, Functions and Activities
The Community Development Department was established to facilitate the development
of a marketing and public. relations plan for promoting Miami Shores as a preferred
community with an ultimate goal of increasing property values in the Village.
The function of the Community Development Department is to plan and administrate
public relations projects, marketing plans and other activities relating to the improve-
ment and promotion of Miami Shores Village to increase awareness of Miami Shores
Village aiming to enhance community pride and involvement. Promotion of the Miami
Shores Business District to increase use is also planned.
Ongoing departmental functions include planning and administering the Village's public
relations projects such as Unity Day. Developing advertising and promotional materials,
acting as spokesperson to promote the Village, preparing the Village newsletter and
coordinating volunteer community events are also part of the job scope.
The drastic increase in FY 1995 was due to
the hiring of a full -time Community Devel-
opment Director. In FY 1996, 1997 and
1998, the department's expenditures in-
cluded the development and printing of the
Village brochure, annexation studies, and
other special advertising and promotions of
the Village. In FY1999, these expenditures
will no longer be incurred, therefore the
Department is proposing a reduction in its
expenditure budget.
29
< C
8�
7
Z
200
175
150
125
100
75
25
-0- CPI
-0 ACTUAL
1995 1996 1997 1998 1999
FISCAL YEAR
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
COMMUNITY DEVELOPMENT
001 - 0301 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11 Executive Salary
.21 Social Security
.23 Life & Health Insurance
.24 Worker's Compensation
OPERATING EXPENSES
.31 Professional Services
.40 Training and Per Diem
41 Telephone Expenses
42 Postage
47 Printing
$ 42,000 Community Devolpment Director
3,213 FICA
4,185 LTD / Health Insurance
166 As per Finance Director
12,000 Lobbying services
1,200 Attendance at State Legislative
Session in Tallahassee, Miscellaneous
luncheons / meetings
500
6,500
11,000
.48 Advertising & Promotions 1,850
.51 Office Supplies 250
.5202 Other Operating Expenses 1,000
30
Mailing of newsletter, Community
information guide, Miscellaneous
correspondence
Printing of newsletter; Miscellaneous
printing of flyers, invitations,
announcements
Miscellaneous promotional expenses
Photography development for
monthly newsletter; Miscellaneous
expenses: Clip :art, Specialty paper
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
COMMUNITY DEVELOPMENT
001- 0301 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (con
t'd)
.54 Subscriptions & Memberships 500 Yearly membership to 3CMA, North-
Dade Chamber, NEami Shores Cham-
ber, Downtown Bay Forum
CAPITAL OUTLAY
64 Equipment 700 Upgrade of computer system
TOTAL $85,064
31
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
HUMAN RESOURCES
Services, Functions and Activities
The Human Resources Department was reorganized in mid FY 1997. The Village Clerk
handles advertising of employment opportunities. The Finance Director is responsible
for all other personnel issues and employee benefits such as health insurance, sick and
vacation records, etc. and risk management. Risk management includes worker's com-
pensation and liability claims of the Village's self-insurance program.
120
110
100
(a 90
a 80
0 M 70
° 60
m
� 50
Z 40
30
20
10
1995 1996 1997 1998 1999
FISCAL YEAR
An organizational restructure took place in February
1997. The Village Clerk took over the responsibilities
for new -hire employees, while the Finance Department
handles all day -to -day personnel and insurance issues_
No personnel expenditures are budgeted for FY 98.
32
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPIANATIOti
HUMAN RESOURCES
001- 0302 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES
.31 Professional Services $ 3,500 Village wide pre - employment tests
.34 Other Contractual Services 2,000 Employee assistance program
.41 Telephone 400 Telephone services
.42 Postage 300
.47 Printing 100 Forms
.48 Advertising and Promotions 9,000 Advertising for Village wide vacancies
.5202 Other Operating Expenses 2,700 Volunteer appreciation reception
Employee breakfast
TOTAL $18,000
33
VILLAGE CLERK
�R�SL'` ORGANIZATION CHART
�LORIDp'
VILLAGE CLERK
BARBARA FUGAZZI
PART -TIME RECEPTIONIST
RECORDING SECRETARY SANDRA MOREDOCK
34
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
VILLAGE CLERIC
Services, Functions and Activities
The function of the Clerk's office encompasses the traditional responsibility of record archiving,
as well as voter registration, general elections, coordination of Village Council meetings and
coordination of the selection process for Board, Committee and Commission appointments.
Publishing of the Village Council agendas, as well as agendas for the various Boards is an
ongoing departmental activity. Recording secretarial services are provided to the Village Council
and to many of the Boards, Committees and Commissions. The Clerk's office is responsible for
providing minutes of these meetings.
Other responsibilities include publication of public hearing notices for ordinances and resolu-
tions, requests for bids and board member vacancies. Notices are also published for changes to
the Comprehensive Plan and changes in land use. The Clerk's office is responsible for comply-
ing with records requests in the form of paper copies, audio and video copies.
In addition to the above duties, the Clerk's office administers the Village's Occupational Li-
censing program, ensuring payment of applicable fees on a yearly basis. The issuance of film
and peddler (solicitor) permits are also facilitated by the Clerk's office.
New responsibilities which have been assigned by the Village Manager include, new employee
advertisement placement, new employee orientations and select personnel departmental func-
tions.
*1 r;
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
VILLAGE CLERK =1
The Village Clerk, subsequent to attendance at the State Clerk's Institute, completed the necessary
course requirements and received her Certified Municipal Clerk designation effective December 30,
1997. This designation, established by the International Institute of Municipal Clerks, recognizes the
professional competency in fulfilling the responsibilities of the Clerk's Office and the service standard
criteria set by the organization.
The Clerk's office initiated a complete review of the existing Personnel Rules & Regulations Hand-
book. Working together with the various Department Heads, each section of the Handbook was
reviewed for possible changes, clarifications and deletions. The Handbook was then reorganized into
a more effective format and forwarded to the Village's labor attorney for comments and suggestions.
The updated Personnel Rules & Regulations Handbook was brought before the Village Council for
official adoption.
The Village Clerk completed a legal review of the Village's Code of Ordinances, utilizing the services
provided by The Municipal Code Corporation. This type of review has not been done since the mid -
1980's and represents a major revision to the Code. An Ordinance adopting the revised Code of
Ordinances will be presented to the Village Council.
By February 1, 1998, 100% of projected revenues had been received for Village Occupational Li-
censes. The collection rate continues to improve from year to year due to the increase in follow -up
procedures for delinquent accounts.
In April, 1999, Village Council election will be held at the Community Center. The Clerk's office will
process the appropriate candidate paperwork, ensure proper filing requirements and deadlines are
met, mandatory advertisements are placed, and facilitate the absentee ballot voting. Additionally, the
Clerk will serve as the Deputy Clerk on election day, April 13, 1999.
The Clerk's office will develop an orientation handbook for newly elected Council members, as well
as newly appointed Board and Committee members.
Working with staff and the Council, the Clerk's office will work towards ensuring a smooth transition
period for a new Village Manager.
The Clerk's office will continue inputting data into the Electronic Filing System in order to allow for
the efficient retrieval of records requests.
36
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
VILLAGE CLERIC
The Village Clerk Department was created in 1996. The reclassification of the
Receptionist position from the Village Manager's Office to the Village Clerk's
office indicated the increase in FY 1997.
� yy
J U
J C
0
� H
ii
120
100 CPI
-a
80 ACTUAL
—9a
60
40
20
0
1995 1996 1997 1998 1999
FISCAL YEAR
� 7
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
VILLAGE CLERK
001 - 0303 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11
Executive Salary
$39,806
Village Clerk
.12
Regular Salaries
33,200
Receptionist / Recording Secretary
.21
Social Security
5,585
FICA
.22
Retirement
69
As per Finance Director
.23
Life & Health Insurance
5,812
LTD / Health Insurance
.24
Worker's Compensation
280
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
900
Temporary help while Receptionist is
on vacation
.34
Other Contractual Services
1,883
Maintenance contract
- Electronic filing system
- Selectric III typewriter
.40
Training and Per Diem
2,800
FAOLA
FACC annual conference
Mayor's Ball / Chamber installation
Miscellaneous luncheons / 1\.ieetings
Miscellaneous personnel seminars
.41
Telephone Expenses
750
.42
Postage
350
Mailing of occupational licenses
Follow -up letters, etc.
.49
Other Current Charges
8,000
Legal advertising of Ordinances
Election expenses
.51
Office Supplies
500
.�R
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
VILLAGE CLERK
001 - 0303 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd)
.5202 Other Operating Expenses
54 Subscriptions & Memberships
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
400 Supplies for electronic filing system
250 Florida Assoc. of City Clerks
Int'1 Institute of Municipal Clerks
Florida Assoc. of Licensing Officials
Dade County Municipal Clerks Assoc.
4,525 Electronic filing system
2,689 Merit / Longevity
TOTAL $107,799
39
OR
BUILDING & ZONING
---- ORGANIZATION CHART
RIDA
DIRECTOR OF BUILDING & ZONING
FRANCIS J. LUBIEN
ASSISTANT DIRECTOR
VACANT
EXECUTIVE ASSISTANT
MARGARITA MONTIEL
40
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
BUILDING &_ ZONING �
Services, Functions and Activities
The Building and Zoning Department strives to effectively and efficiently obtain compli-
ance with appropriate construction codes in a client sensitive manner. Building inspec-
tions ensure compliance with the Miami Shores Village Code, the South Florida Building
Code and all other applicable State and Federal codes. This is accomplished through
building plans examination, permitting and the inspection of construction methods and
materials. The department processes all permit applications ensuring that the required
information and documentation are included. This includes, but is not limited to signed
and sealed plans, specifications, surveys, licenses, certificates of insurance, letters of
acceptance from Dade County product control for materials to be used in the project.
Upon completion of the project, the Department issues a certificate of occupancy. This
division also accepts and prepares all items for hearing by the Planning and Zoning Board.
A 1
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
BUILDING &ZONING
For a seven month period (October 1, 1997 to April 30, 1998), the department processed 829 permits
with a construction value of $2,936,43' ). Some major renovations were undertaken at the Miami
Shores Community Church, a historical landmark For the remainder of the "1998 projected period ",
the department estimates an additional 590 permits to be issued for a total of 1,419.
The department's two month vacancy ofthe Assistant director's position was recently filled by Ramon
Camayd. The department continues it's education of residents and contractors regarding permit
requirements to adhere to the strict policies of Dade County Code Compliance.
.:. ......:::::
...... ... :::....... :::.,,....:::.. J..._...................... .........
.....::.::::::....::::::::
The Building & Zoning Department is to maintain and serve the residential integrity of the Village in
accordance with the Code of Ordinances and the South Florida Building Code. The trend of younger
families moving into Miami Shores continues. The majority of them want to expand and/or improve
their homes. Since Hurricane Andrew, there has been a deluge of more stringent requirements to this
activity. The department will strive to ensure that these requirements are met with a minimum amount
of stress to our citizenry. Check lists and processing aids will be upgraded to assure concurrency with
the changes to applicable codes. Sensitivity and uniform response to the wants and needs of the public
will be emphasized.
The reduction of operating expenditures in
FY 1995 was attributed to the separation
of Code Compliance functions to the Code
Compliance /Community Affairs Depart-
ment. Personnel expenditures were in-
creased in FY 1997 due to the hiring of a
full -time Assistant Building and Zoning
Director. The Village is also updating the
Comprehensive Plan in FY 1997 incurring
an additional cost of approximately $8,500.
a2
240
220
0:
200
a
m c° ,80
� F
Z 160
140
CPI
-11--
ACTUAL
1995 1996 1997 1998 1999
FISCAL YEAR
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
BUILDING & ZONING
001- 0400 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
11
Executive Salary
$ 46,741
Building & Zoning Director
12
Regular Salaries
70,720
Assistant B & Z Director
.3101
Comprehensive Plan
2,000
Executive Assistant
21
Social Security
8,985
FICA % of Salaries
22
Retirement
170
As per Finance Director
23
Life & Health Insurance
7,517
LTD / Health Insurance
24
Worker's Compensation
5,145
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
1,500
Inspectors (Certified)
Covenants
.3101
Comprehensive Plan
2,000
Comprehensive Plan amend & review
Professional Services
Upgrade plan to comply with State
requirements
.34
Other Contractual Services
24,456
Fees for inspection on Plumbing,
Electrical and Mechanical
Maintenance contract for typewriter
.40
Training and Per Diem
1,963
Building Official's Association of
Florida annual seminar and Board
meeting, South Florida Builiding
Official's Meeting
.41
Telephone
1,680
Telephone services
.42
Postage
200
Correspondence and certified mail
43
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
BUILDING & ZONING
001 - 0400 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd)
.47
Printing & Binding
1,300
Printed forms for Building & Zoning:
permits, Garage sale, Other miscella-
neous printing
.51
Office Supplies
500
Miscellaneous office supplies
.5201
Gasoline
700
Gasoline for vehicles
.5202
Other Operating Expenses
384
Film, Filing cabinets
.54
Subscriptions & Memberships
210
Building Official's Association of FL
South FL Building Official Council
Dade Council
National Notary Association
NON- OPERATING EXPENSES
.93 Contingency
3,713 Merit / Longevity
TOTAL $177,884
44
CODE COMPLIANCE
OR ORGANIZATION CHART
..i. d .....�
RIDA
CODE COMPLIANCE DIRECTOR
WILLIAM NELSON
SENIOR CODE
COMPLIANCE OFFICER
RICHARD TRUMBLE
FULL -TIME
CODE COMPLIANCE OFFICER
ERNST LOUIS
45
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
CODE COMPLIANCE
Services, Functions and Activities
The Code Compliance Department responds to complaints and performs community-
wide survey assessments for ordinance violations throughout the Village. The objective
of the department staff is to stimulate compliance and cooperation rather than punish or
create additional burdens for property owners. Notices of violation are issued and fol-
low through are initiated for compliance. Hearings, if necessary, are held by the Code
Enforcement Board. Findings of Fact and Conclusions of Law are then implemented by
the Board and carried out by staff. The department also works with other organizations
throughout the community to achieve compliance.
The Department (Community Response Team) works using a Village wide survey in the assess-
ment when improving and maintaining existing property values. Using survey results as a guide, area
residents are advised to upgrade their property in accordance with the Village Code of Ordinances.
More citizens are now maintaining and upgrading their property to protect their investments and
improve their quality of life.
The team is also working with the local Miami Shores Chamber of Commerce Committee giving
Code enhancement ideas to the County for use in revamping operational and legislative approaches.
The Team continues to educate residents and maintain relationships through courtesy letters using a
friendly approach to achieve compliance. Additional measures of improved techniques are always
explored when looking for new ways to achieve compliance.
In order to maintain and upgrade existing property in the Village, surveys will be continued and
followed by enforcement on a priority basis. This year it is expected that two additional compliance
tools may aid in achieving compliance. The department will work towards the implementation of
ticket powers and the establishment of post enforcement procedures. The department will work
along with the Village Attorney's office in achieving these goals.
46
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
CODE COMPLIANCE
The Code Enforcement department was established in FY
1995. The decrease in FY 97 and FY 98 is mainly due to the
reduction of Code Enforcement officers. However, in FY
1999, the department is budgeting for an additional half a
personnel Code Enforcement officer.
N
J C
0 C
N
U, r
� r
120
100
80
60
40
20
0
CPI
a
ACTUAL
—0 -
1995 1996 1997 1998 1999
FISCAL YEAR
47
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
CODE COMPLIANCE
001- 0401 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
11 Executive Salary
12 Regular Salaries
.21 Social Security
.22 Retirement
.23 Life & Health Insurance
.24 Worker's Compensation
OPERATING EXPENSES
.31
Professional Services
.34
Other Contractual Services
.40
Training and Per Diem
.41
Telephone
.42
Postage
.47
Printing & Binding
.51
Office Supplies
.5201
Gasoline
$48,001 Code Compliance Director
29,200 Code Compliance Officer
3,046
- 2 full -time
1,260
Support staff from Finance
5,905
FICA % of Salaries
189
As per Finance Director
7,488
LTD / Health Insurance
6,427
As per Finance Director
3,046
Computer upgrade; Recording liens
1,260
Uniform cleaning
1,895
Florida Assoc. of Code Enforcement
1,530
Telephone service
1,575
Correspondence and certified mail
1,000
Educational pamphlet series
525
Miscellaneous office supplies
1,620
Gasoline for vehicles
M;
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
CODE COMPLIANCE
001 - 0401 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd)
5202 Other Operating Expenses
5204 Uniforms
54 Subscriptions & Memberships
NON - OPERATING EXPENSES
93 Contingency
1,181 Film purchase & development
Toner for printer
Upgrade of cellular phone
1,215 Replacement of uniforms
280 Florida Association of Enforcement
Florida Planning &Zoning Assoc.
Optimist Club
1,621 Merit / Longevity
TOTAL $113,958
t'S "'ESLft FINANCE DEPARTMENT
ORGANIZATION CHART
l RI
ACCOUNTANT
CAROLYN MODESTE
ACCOUNTS PAYABLE CLERK
GLORIA ALDANA
FINANCE DIRECTOR
PATRICIA VARNEY
50
ACCOUNTANT
ELIZABETH KROBOTH
PART -TIME
CLERK TYPIST
DATA PROCESSOR SPECIALIST
CLARA BENDER
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
FINANCE
Services, Functions and Activities
The Finance Department is responsible for managing the Village's financial resources in
the most cost effective and efficient manner. The department provides relevant and
timely financial data to the public and assures safeguarding of procurement practices.
Since 1987, the Village has received the Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers Association.
The Finance Department is also responsible for preparing the annual operating budget,
forecasting revenues and forecasting expenditures with the assistance of department heads.
The department controls expenditures within the approved appropriations, prepares budget
revisions and holds two reviews during the fiscal year with the department heads to
ensure expenditures are within the budget. Finance prepares a five year capital plan each
year.
Due to reorganization in mid -fiscal year 1997, the department is also responsible for all
insurance issues. These include health insurance, worker's compensation and liability
insurance.
Ongoing departmental functions include the processing of weekly payroll, billing and
payables for the Village, handling of cash and investments, disbursing of funds, debt
issuance, data processing and management information services, and administration of
the Village Pension Plan.
51
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
FINANCE
This fiscal year brought many new challenges to the Finance Department beginning with the imple-
mentation of the 125 cafeteria plan. This plan allows employees to pre -tax child care and medical
expenses. A Flexible Benefit Plan was developed to explain the advantages of the cafeteria plan. The
biannual Pension Plan Summary was updated to reflect the most recent pension plan information.
Due to the various problems with the previous health insurance company, the department undertook
a major task in seeking a better health care provider through a bid procedure. Because of the Village's
self - insured status, claims were filed against the Village. However, the status of the claims was not
significant enough to involve our third party administrator thus the department handled three liability
cases in -house saving the Village $1,050 in administrative costs with recovered losses equalling $1,152.
There were also three cases filed against the Village, ongoing more than two years, which were settled
through diligent negotiation. One was a liability claim and two were worker's compensation claims.
The department began foreclosure proceedings for those properties with liens outstanding for more
than four years. Along with the imminent threat of routine lien filings, these processes netted the
Village a total increase in garbage revenue of $143,457 for delinquent accounts without counsel
involvement.
With the advent of new computer processors, all of the Village computer systems were upgraded to
pentium processing systems.
The department will finish implementing changes in the Village's software to prepare for Year 2000.
A "Request for Proposal" will be obtained in fiscal year 1999 to provide the most cost efficient
banking services for the Village with the possibility of on -line banking services.
Budget documents and financial statements will continue to be prepared in accordance with the Gov-
ernment Finance Officers Association standards for the Distinguished Budget Presentation Award and
Certificate of Achievement for Excellence in Financial Reporting.
In conjunction with Village Special Counsel, the department will continue in its efforts to collect
delinquent waste fees.
52
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1c.99 BUDGET
FINANCE
Contributing to the increase in FY 97 was the renewal of the
auditor's contract with an increase of $4,500. Fy 98's in-
crease is due to the professional fees for annexation and pro-
grain changes for Year 2000. In FY 1999, the Village has
budgeted an additional $3,000 for auditing fees should pro-
gramming audits be required due to the grant received by the
Village.
260
250
240
Q N
J r
QJ 230
U
t 220
� I-
? 210
200
190
1995 1998 1997 1998 1999
FISCAL YEAR
53
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
FINAL \TCE
001 - 0500 -513
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11
Executive Salary
$62,807
Finance Director
.12
Regular Salaries
97,725
Accountant I (2)
Data Processing Specialist (Part -
Time)
Accounts Payable Clerk
Clerk Typist (Part-time)
.14
Overtime
900
.21
Social Security
12,349
FICA % of Salaries
.22
Retirement
251
As per Finance Director
.23
Life & Health Insurance
9,135
LTD / Health Insurance
.24
Worker's Compensation
655
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
5,800
Software support
.32
Accounting and Auditing
33,280
Annual Village audit, Program audit,
Country Club audit, CAFR,
Distinguished Budget Program
.34
Other Contractual Services
4,440
Maintenance contract
- Computer systems
- Typewriters
.40
Training and Per Diem
8,590
Miscellaneous conferences
Meetings for Government Finance
Officers Assoc, Dade and Broward
County Municipal Finance Officers
Assoc., Car allowance for Director
.41
Telephone
1,850
Telephone services
54
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
FINANCE
001 - 0500 -513
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd)
.42
Postage
1,500
Postage for accounts payable and
correspondence
.4602
Repair and Maintenance
450
Repairs to equipment not covered by
contract such as: cash register, burster,
laser printer
.47
Printing and Binding
2,260
Printed forms, Deed transfers, W -2,
941 -A, Revenue envelopes, Letterhead
and envelopes, Budget documents,
etc.
.48
Advertising and Promotions
1,500
Budget advertising
.51
Office Supplies
900
Miscellaneous office supplies
.5202
Other Operating Expenses
2,315
Computer paper, Gummed labels,
Data binders, Printer ribbons,
Computer tape
.54
Subscriptions & Memberships
790
National Govt Finance Officers Assoc,
State Govt Finance Officers Assoc,
Dade and Broward Municipal Finance
Officers Association, PICK User's
Group, GASB Review
CAPITAL OUTLAY
.64 Equipment 2,670 Upgrade Computers to Pentium 200
NON - OPERATING EXPENSES
.93 Contingency 7,135 Merit / Longevity
TOTAL $257,302
55
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
NON - DEPARTMENTAL
Services, Functions and Activities
Budgeted non - departmental expenditures include personnel services for unemployment
compensation; operating expenditures include contractual services for office equipment
shared by all departments such as the copy machine and postage meter. Non- operating
expenditures include contributions to community organizations and contingency funds.
This department is monitored by the Finance Director.
300
250
Q U)
J �
J C
8 200
O
(n t
� F-
Z_
150
100
CPI
1995 1996 1997 1998 1999
FISCAL YEAR
56
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
NON - DEPARTMENTAL
001 -0800 -519
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.25 Unemployment Compensation $ 4,000 Reserve for all Village
OPERATING EXPENSES
.34 Contractual Services 3,700
41 Telephone 540
42 Postage 1,046
45 Insurance 124,060
5202 Other Operating Expenses
DEBT SERVICE
.8201 Dade Partners/Horace Mann
.8202 Dade Partners/Shores Elementary
.8207 North Miami Foundation
.93 Contingency
:.I
500
500
5,000
184,646
TOTAL $327,852
57
Copier, Fax Machine, Check Signer,
Postage Meter, Service Agreements
Fax Machine Line
Meter Permit Rental
Bulk Mail / 1 st Class Mail Permits
Public Official Liability, Public
Employee Bond, Flt. & Property
General Liability, Fidelity Bond
Copy Paper, Toner & Misc. Supplies
Cost of Living / Contingency
,SNoe�s�POLICE DEPARTMENT
a °loom ORGANIZATION CHART
I0 IDp'
COMPLAINT OFFICER
VACANT
COMPLAINT OFFICER
DAWN ROIG
COMPLAINT OFFICER
MICHELLE SOLI
COM__ OFFICER
JASON BRUDER
I
COMPLAINT OFFICER
I PAM ESTRADA
CHIEF OF POLICE
RICHARD MASTEN
SERGEANT SERGEANT
DAVID MCLEOD EDDIE RAMO
EXECUTIVE ASSISTANT
IRENE TOLENO
POLICE CHAPLAIN
FR- RAY GEER
UELITENANT I
KEVIN LYSTAD
SERGEANT I I SERGEANT
ROBERTKNOWLES MARTHA REED- NORATO
DETECTIVE
SPECIAL PROJECTS
DETECTIVE
COORDINATOR
DETECT -
PfT OFFICER
GLENN .ER
STEVE SADOWSKI
LEGAL ADVISOR
K -9 LINTS
PATROLMAN
D3. HUGHES
PATROLMAN
OFFICER
IEUTENANT
LEGPTT
LEGAL ADVISOR
JOSEPH KEELEY
JACK LIMNER
PETER AAAGRINO
CORPORAL
PATROLMAN
SERGEANT SERGEANT
DAVID MCLEOD EDDIE RAMO
EXECUTIVE ASSISTANT
IRENE TOLENO
POLICE CHAPLAIN
FR- RAY GEER
UELITENANT I
KEVIN LYSTAD
SERGEANT I I SERGEANT
ROBERTKNOWLES MARTHA REED- NORATO
DETECTIVE
DETECTIVE
DEECTNE
DETECT -
MIKE RIVERA
GLENN .ER
STEVE SADOWSKI
TIM DEARDEN
K -9 LINTS
PATROLMAN
PATROLMAN
PATROLMAN
KEVNREED
PATRICKM RARITY
JOSEPH KEELEY
CORPORAL
PATROLMAN
PATROLMAN
PATROLMAN
STAN TAYLOR
DONLOHES
CHRIS HBER
JAMES YOIAIG
PATROLMAN
PATROLMAN
PATROLMAN
PATROLMAN
RICHARD JESSUP
DEWEY GTAYDON
STEVESRENTON
JOHN LEE
PATROIMVW
PATROLMAN
PATROLMAN
PATROLMAN
SC OTT BARNNELL
CLIFFORD VK3UM
ROBERT FRAME
JACK ST. THOMAS
PATROLMAN
PATROLMAN
PATROLMAN
AARON GYSAN
MME CAEQM
SERGIO CNACOMONE
PATROLMAN
PATROLMAN
PATRIX/AAW
KERRYTLANER
CHRISTlE 11EPEllOEZ
EDWViD SANTIAGO
PATROLMAN
PATROLMAN
VACANT
VACANT
•
POLICE CRIME
ANALYST
FRAN MURPHY
POLICE RECORDS
CLSRK
CROSSING GUARD
ANNIE ELLIS
P/T SCHOOL
CROSSING GUARD
ROGER GREENE
PIT SCHOOL
CROSSING GUARD
POLICE OFFICER
JEROME BENSINGER
T
RESERVE
POLICE OFFICER
MATT WESTBROOK
T
RESERVE
POLICE OFFICER
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
POLICE
Services, Functions and Activities
The Miami Shores Police Department is the chief law enforcement agency in the Village
and is responsible for the investigation of crimes, public education, providing security and
traffic control at numerous Village events, responding to requests for police services,
issuing traffic citations and other law enforcement functions.
The Department operates as a community - oriented police agency with the philosophy
that the community and police should be interrelated as one, working together to resolve
problems that negatively affect the community. A Drug Abuse Resistance Education
(D.A.R.E.) officer is also assigned to ongoing drug education efforts within our
elementary schools.
The mission of the Department is to serve all people within the jurisdiction with the
utmost of respect, fairness and compassion. The department is committed to the
prevention of crime and the protection of life and property; the preservation of peace,
order and safety; the enforcement of all laws and ordinance; and the safeguarding of our
nation's constitutional guarantees.
With service to our community as a foundation, the department is driven by goals to
enhance the quality of life, investigating problems and all incidents, seeking solutions and
fostering a sense of security in the community. The department strives daily to nurture
public trust by holding themselves to the highest standards of performance and ethics.
We are proud of the following, which is our Mission Statement:
"We, the Miami Shores Police Department exist to serve all people within our jurisdiction with the
utmost of respect, fairness and compassion. We are committed to the prevention of crime and the
protection of life and property; the preservation of peace, order and safety; the enforcement of all laws
and ordinance, and the safeguarding of our nation's constitutional guarantees.
With service to our community as a foundation, we are driven by goals to e71iance the rpiality of life,
investigating problems and all incidents, seeking solutions and fostering a sense of security in the com-
munity. We will strive daily to nurture public trust by holding 4nurselves to the highest standards of
performance and ethics.
To fu yill our Mission, the Miami Shores Police Department is dedicated to providing a quality work
environment and the development of its members through effective training and leadership. "
59
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
POLICE
This year the Police Department began its year with a changing of the guard as former Chief of Police
Michael Zoovas retired after 32 years of service. Following an intensive search for a replacement, our
own Richard H. Masten was selected to ascend to this coveted position. Following the swearing in of
the new Chief of Police, a departmental assessment process was initiated to evaluate current pro-
grams /assignments and to make modifications where necessary.
In April, the department was restructured with the assignment of uniform operations to Lieutenant
Jack Ulmer and the administrative and investigative functions to Lieutenant Kevin Lystad. Lieutenant
Ulmer rejoined our organization from retirement upon the departure of Captain Richard Harrision
who retired to assume the position of Chief of Police for the new city of Sunny Isles.
In response to citizen concerns regarding speeding motorists, the Department began its "Zero Toler-
ance" enforcement campaign "Safe & Slow." Since the start of "Safe & Slow ", the number of cita-
tions issued to speeding motorists has increased dramatically. The Department has received numer-
ous compliments from citizens and very few complaints since the operation's inception. We will
continue to promote this campaign to ensure the safety of our citizens until we achieve voluntary
compliance with posted speed limits.
We are currently reviewing all department policies and procedures in preparation for pursuing Ac-
creditation with the State of Florida. The Accreditation process requires a department to meet or
exceed standards and will enhance our department's level of professionalism.
The Miami Shores Police Department will maintain its sworn and civilian employee strength in per-
sonnel and will continue to deliver the highest quality of police service to the citizens of our Village.
The effectiveness of our Police Department will continue to be the benchmark for municipal police
agencies in South Florida.
The Miami Shores Police Department will strive to enhance its police - community partnership with a
team- oriented approach to community problem solving. Our officers will receive additional training
in community policing to support this team - oriented approach.
The Miami Shores Police Department Aill maintain its vigorous emphasis on traffic control with
strong enforcement aimed at speeders. We will continue to enforce the "Safe & Slow" campaign of
"Zero Tolerance." The Police Department is proceeding toward the deployment of laptop computers
to patrol officers. This anticipated deplo,,znent would enhance our current service delivery.
60
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
3000
2900
2800
m
g 2700
z_
2600
2500
POLICE
CPI
-a-
ACTUAL
1995 1996 1997 1998 1999
FISCAL YEAR
61
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
POLICE
001- 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
11 Executive Salaries $184,101 Chief (1)
Lieutenant (2)
Base
Village Supplement (State Law)
Longevity / Holiday Pay
12 Regular Salaries 1,656,864 Sergeants (4)
Detectives (4)
Police Officers (23)
Complaint Officer / Dispatcher (5)
Exectutive Assistant (1)
Records Specialist (1)
Clerk / Crime Analyst (1)
Special Projects Coordinator (1)
Courier (1/2 funded by Streets
Dept)
Village Supplement
Longevity / Holiday Pay
Supervisor's Relief Pay
Vacation / Sick Time
.13 Other Salaries 19,019 School Crossing Guard (3)
Summer School Crossing Guard
.14 Overtime 76,910 Sergeants
Detectives
Police Officers
Complaint Officers
Executive Assistant
Records Specialist
Crime Analyst
15 Extra Detail 112,108 Extra detail salary
16 Operation Midstream 23,883
IN
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
POLICE
001 - 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES (cont'd
.21
Social Security
158,989
FICA % of Salaries
.22
Retirement
186,307
As per Finance Director
.23
Life & Health Insurance
102,660
LTD / Health Insurance
.2301
Retirement Insurance
7,300
City's matching portion of Police
Officer Retirees insurance
.24
Worker's Compensation
85,192
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
15,566
Actuarial study for retirees insurance
Lobbyist
Annual physical exam
Decontamination services
.34
Other Contractual Services
14,804
Veterinary contract; Uniform cleaning;
Maintenance on computers, software,
photocopier, dictaphone
Car wash contract
.40
Training and Per Diem
9,610
Mileage allowance, Meals and lodging,
Dog kennel, Miscellaneous training,
Tuition reimbursement, Citizens Police
Academy, Cadet Academy
.41
Telephone Expenses
14,361
Emergency rotary and non - emergency
lines, Long distance equipment
purchase, Equipment maintenance,
Mobile Phones / Fax Line / Pagers
.42
Postage
1,938
Postage, Freight charges, Registered
and certified mail
63
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
POLICE
001 - 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd)
.4301 Electricity 13,819 Pistol range, Police headquarters
.4303 Water 1,020 Police headquarters
.44 Rentals 15,337 County based computer
F)4
Motorcycle lease
Unmarked vehicles
.45
Insurance
62,572
Police professional liability
AD &D, Vehicle coverage
.4602
Miscellaneous Maintenance
2,403
Pistol range, Computer
Miscellaneous equipment
.47
Printing & Binding
1,966
Stationary, Business cards, ID cards,
Phone stickers, Permits, Case referral
forms, Survey cards, Police vehicle
decals, Alarm permit decals
.48
Promotional Activity
3,000
Police Chief dinner
Winterfest
.51
Office Supplies
3,060
Miscellaneous office supplies
.5201
Gasoline
34,300
.5202
Other Operating Expenses
20,567
Firearm supplies and ammunition
First aid supplies
Detective bureau supplies
K -9 supplies
Other operating supplies
Coffee / water
.5204
Uniforms
18,324
Uniforms and personal equipment
.54
Subscriptions
2,605
Memberships and training books,
Publications, Police Academy
F)4
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
POLICE
001 -0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.71 Debt Service Principal
5,702 Bullet Proof Vests $4,450
Service Weapon $1,252
104,857 Debt payment for police vehicles
72 Debt Service Interest 9,720 Debt payment for police vehicles
93 Contingency 20,472 Merit / Longevity
TOTAL
$2,989,336
hti
OR
PUBLIC WORKS
Nall , final" ORGANIZATION CHART
V`
FLORIDA
PJT ADMIN SECRETARY
TERRY CLARKE
DIRECTOR OF PUBLIC WORKS/
ASSISTANT VILLAGE MANAGER
TOM BENTON
ASST. PUBLIC
WORKS DIRECTOR
EXECUTIVE ASSISTANT PURCHASING AGENT I SPECIAL PROJECTS
PAMELA MENADIER SCOTT DAVIS 'F ---1I JOHN RUMBLE
j
COLLECTIONS SUPERVISOR
JOHN COBS
REFUSE
JIM MCCOY
TRUCK DRIVER
gECAJIPMENT
S
LUIS HERNANDEZ
REFUSE
CUSTODIAL
COLLECTOR
Y
CURTIS SANFORD
EQUIPMENT
REFUSE
OPERATOR II
COLLECTOR
OFNIEL WILSON
TERRY DINKINS
REFUSE
REFUSE
TRUCK DRIVER
TRUCK DRIVER
J;NMY BARNES
ERNEST RAY
REFUSE
REFUSE
TRUCK DRIVER
COLLECTOR
WILLIEJAMES
GREGWHITE
REFUS47
REFUSE
TRUCK DRIVER
TRUCK DRIVER
MILTON CHONG
VACANT
COLLECTOR
REFUSE
KEN VARONE
TRUCK DRIVER
DIRECTOR OF PUBLIC WORKS/
ASSISTANT VILLAGE MANAGER
TOM BENTON
ASST. PUBLIC
WORKS DIRECTOR
EXECUTIVE ASSISTANT PURCHASING AGENT I SPECIAL PROJECTS
PAMELA MENADIER SCOTT DAVIS 'F ---1I JOHN RUMBLE
j
SHOP FOREMAN
STREETS SUPERVISZR
1
JIM MCCOY
MELVIN MOORE
CUSTODIAL
PARKS
McMTaV�NCE
GRO VDS
REFUSE
EQUIPMENT
WORKER I
FOREMAN
WORKER II
FOREMAN
TRUCK DRIVER
MECHANIC
JORGE DIEZ
VACANT
S-- SALTIAGA
1U15 URCUTA
ERNESTHMAILTON
JOE ALLEN
REFUSE
EQUIPMENT
COURIER
PARKS LEAD WORKER
M4N - NJCE
wr_RKER 11
GROUNDSKEEPER
SILNO MARTPIE2
COLLECTOR
MECHANIC
KEN VARONE
RICK MILLER
My;CEL LUC
RICHARD BUTAS
CHARLIE HARBER
REFUSE
EQUIPMENT
METER ENFORCEMENT
MAINTENANCE
k" atANCE
GROUNDSKEEPER
COLLECTOR
MECHANIC
OFFICER
WORKER II
W -RKER1
CHESTER PEARSON
COL. FRMICIS
ERIC REYNOLDS
VACANT
TALES ST. FLEUR
JO-N PINDER
REFUSE
AUTO
CEMENT FINISHERY
EQUIPMENT�t
FOR II
TRUCK DRIVER
DETAILER
FOREMAN
OPERATOR
Sw BLACK
LEROY KNIGHT
HELIX ALEGRIA
FRANK ALBALADEJO
JULIO ROMAN
REFUSE
MANTENAN
TEE
�!NWER
COLLECTOR
WORKERI
ROBERTO PABON
J.� +MOINE
ROBERT DIXON
REFUSE
MAINTENANCE
-11PMENT
COLLECTOR
WORKER I
F
0- 7ATOR 11
GERALC HAWKINS
TAVIS KEMP
5' =,E BROWN
EQIPMENT
O= -RATOR I
S -E_CN SMITH
_l IPMENT
O= ,iRATOR I
I
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
PUBLIC WORKS
The Public Works Department proudly reports another highly successful year of constant accomplish-
ment. In reviewing our stated departmental goals and objectives for our current year to date, we have
successfully achieved impressive results in every of the major accomplishments claimed for the fiscal
year of 1997 - 1998.
Because Public Works encompasses various areas within the department, there are numerous arenas
to be addressed in the upcoming year. The first being the expansion of trash collection operations to
reduce customer service requests by twenty -five percent utilizing existing equipment and establishing
a full crew to operate on a daily swing shift.
Secondly, the department will continue with efforts to reduce water consumption for the medians and
parks by switching irrigation water from city supply to wells until all areas are converted. Minimizing
costs by engaging requests for proposal to identify competitive bidders for multiple electrical and
drilling projects in addition to analyzing Village water bills to convert the highest consumption sites
will be a top priority.
The upgrade of both the motor pool office and the chipper field will facilitate maximum efficiency for
operations. The department will select a general contractor to demolish the existing motor pool
structure ensuring a permit is secured to build the replacement structure at a minimal cost. In addi-
tion, the chipper field paved area will double in size to allow for sorting, establishing a dedicated
metals recycling area and rebuilding a culvert overpass.
In order to continue the compilation of data, information will be integrated into the latest technologi-
cal systems in particular DMS. Operational activities will be documented into the computer database
in order to track the department's daily usages for encumbrances, payments and capital line items. By
utilizing the latest technology, high yield practices can minimize energy and equipment overhead as
well as maximize the efficiency of daily operations.
67
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
WASTE
Services, Functions and Activities
The Waste Department collects and disposes of all residential and commercial garbage.
It also collects and disposes of all yard trash, furniture and used appliances discarded by
Village residents. A recycling program is offered for newspapers, plastics, aluminum
beverage cans, as well as brown, green and clear glass.
......
>.: °:::fit
The Waste section has turned in another remarkable year of solid waste management efforts. Process-
ing thousands of tons of residential trash on an annual basis, the section has worked hard to maintain
the Village's reputation as a beautiful locale in which to live.
Very noteworthy is the switch from contracted to in -house utilization of talented personnel to bull-
doze our multi -acre receiving field, saving valuable financial resources in the process.
A new garbage truck completed our fleet upgrade program on schedule. In conclusion, we are
especially proud of the Waste section's outstanding performance in early February to clean up the
extensive debris throughout Miami Shores as a result of a ferocious rain and wind storm which left an
ugly but very brief mark on the community.
Waste department increase is mainly
due to the funding of two additional
employees which was approved by the
Council in mid -fiscal year 1998.
1400
1350 CFI
1300 ACTUAL
J
J C
TO 1250
q
D ~ 1200
z
1150
I
1100 '
1995 1996 1997 1998 1999
FISCAL YEAR .
68
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
WASTE
001 - 1200 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.12 Regular Salaries $ 523,535 Waste Supervisor (1)
Code Enforcement Officer
Refuse Truck Driver (9)
Equipment Operator III (3)
Refuse Collectors (7)
.14 Overtime 25,286 Holiday Pay
Labor for Driver and Helper to pick
up garbage on Saturdays
Emergencies
.21
Social Security
41,985
FICA % of Salaries
.22
Retirement
934
As per Finance Director
.23
Life & Health Insurance
31,549
LTD / Health Insurance
.24
Worker's Compensation
78,924
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
65,032
Security Guard
Labor for sick leave, vacation,
personal leave
.40
Training & Per Diem
1,000
Training for Supervisor & Employees
.42
Postage
3,600
Mailing of Garbage Bills & Statements
.4304
Waste Disposal
360,896
Garbage and Trash Disposal
.44
Rental
3,570
Rental for cleaning chipper field
.45
Insurance
92,657
Department share of City vehicle
coverage / liability
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
WASTE
001- 1200 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES
.4601
Vehicle Maintenance
41,528
Equipment maintenance
.47
Printing & Binding
1,609
PR for recycling
Statements, Invoices,
Courtesy notices, Recycling pamphlet
.5201
Gasoline & Lubricant
26,724
Diesel fuel, Gasoline, Oil & Lubricants
.5202
Other Operating Expenses
15,595
Safety equipment, Tote barrels &
Tools
.5203
Tires
18,272
Tires for Waste vehicles
.5204
Uniforms
4,097
Per F.P.E. contract
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
130,460
16,116 Merit / Longevity Pay
$1,483,369
70
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
PARIS
Services, Functions and Activities
The Parks Department is responsible for all mowing, edging and maintenance of Village
owned parks, lawns and center median strips. Trimming and planting of new trees within
the Village rights -of -way, as well as upkeep of Village owned irrigation systems are also
part ofday -to -day operations. Beautification projects are coordinated and planned through
this division.
While maintaining all Village -wide landscaping assignments (parks, facility grounds and parkways),
the Parks Section has once again made profound beautification improvements throughout Miami
Shores. Included among its achievements are new flower bed and traffic constrictors on NE 96 Street
between NE 10 and NE 12 Avenues, a downtown planter bed on NE 95 Street, three beautiful medi-
ans on North Miami Avenue and the planting of numerous new trees of various species to enhance our
appearance in every corner of the municipality.
Additionally, the section has successfully converted our two highest cost water irrigation systems
used to maintain flower beds along NW 103 Street from city water to wells; a project that will save
many hundreds of dollars annually (with more conversions currently in progress at this time). Further
stretching precious financial resources, or Parks personnel have been utilizing our water truck daily to
offset a dependence on expensive city water supply.
Lastly, the Parks crew has completed an extensive anti -weed barrier installation and plant improve-
ment project in a highly positive manner for the numerous focal point plant beds around the Village in
key areas, reducing man hours to maintain these areas while receiving wide acclaim in the process.
71
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
PARIGS
The drastic increase in FY 1997 was mainly due to lower
turnover in personnel and an additional employee approved
by Council in FY 1997 budget. The decrease in FY 1998 is
mainly due to employee turnover and vacancies during the
year.
380
360 CPI
340 ACTUAL
J C
o 320
Z 300
280
260
1995 1996 1997 1998 1999
FISCAL YEAR
72
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
PARKS
001 -1201 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.12
Regular Salaries
S 232,755
Parks Foreman (1)
Crew Leader (1)
Equipment Operator (4)
Maintenance Worker (4)
Tree Trimmer (1)
.14
Overtime
3,555
.21
Social Security
18,077
FICA % of Salaries
.22
Retirement
351
As per Finance Director
.23
Life & Health Insurance
17,164
LTD / Health Insurance
.24
Worker's Compensation
11,350
As per Finance Director
OPERATING EXPENSES
.40
Training & Per Diem
199
Management seminars for supervisor
.4303
Utility Services
18,741
Water used to irrigate parks &
medians
.5201
Gasoline
8,609
Gasoline for vehicles
.5202
Other Operating Expenses
14,762
Safety equipment, tools & other
supplies
.52021
Beautification Expenses
37,507
Beautification
.5204
Uniforms
1,853
Per F.P.E. contract
T�
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
PARKS
001- 1201 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (continued)
.5205 Fertilizers & Chemicals 1,616 Fertilizer for grass and trees
.54 Memberships & Subscriptions 95 Dade Counry Nursery Report
CAPITAL OUTLAY
.63 Land Improvements 7,500 Tree replacement
.64 Equipment 2,700 Toro Walk Behind (TWB -2)
DEBT SERVICE
.71 Debt Principal 21,425
.72 Debt Interest 5,062
NON - OPERATING EXPENSES
.9103 Transfer to Capital Projects Fund 2,800
.93 Contingency 4,547 Merit / LongeNity Pay
TOTAL $410,568
74
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
STREETS
Services, Functions and Activities
The Streets Department cleans and maintains the catch basins and drainage systems
throughout the Village. .Streets resurfacing and sidewalk repairs also fall within the
responsibility of this division. Building maintenance, including supervision of janitorial
staff for the Village Hall, Police Department, Motor Pool and Public Works buildings is
also provided.
Our very capable Streets section has made remarkable strides in elevating our already famous munici-
pal appearance to a higher level. Throughout Miami Shores, the replacement of more than twenty key
bus stop, recreational or facility park benches (and matching trash receptacles) with high quality,
visually appealing fixtures made a quantum improvement.
The construction of all our medians, planter beds and new mail drop led to highly impressive acclaim
for our personnel in Streets. Replacement of dangerous sidewalks continued as a noteworthy safety
campaign as well as the very extensive and noticeable ADA compliance activity at all Village owned
facilities.
To round out a sound performance, our many faded street signs have been replaced by attractive new
ones; the Village's "Safe & Slow" anti - speeding campaign's signs have been rapidly deployed to
strategic locations to enhance policing efforts and nearly one hundred unsightly parking logs in the
downtown area have been replaced with new ones to considerably improve such areas.
75
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
STREETS
500
450
400
p 350 ---�
ZL
300 CPI
ACTUAL
250
200
1995 1996 1997 1998 1999
FISCAL YEAR
7 F
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
STREETS
001 -1202 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.12
Regular Salaries
S 94,281
Streets Supervisor (1)
Electricity
142,461
.430102
Maintenance Worker (4)
12,240
.430103
Electricity
Parking Monitor (1)
.4303
Water
1,895
Custodian
Courier (3/4 funded by Police
Dept.)
14
Overtime
2,189
21
Social Security
7,380
FICA % of Salaries
22
Retirement
178
As per Finance Director
23
Life & Health Insurance
9,492
LTD / Health Insurance
24
Worker's Compensation
17,316
As per Finance Director
OPERATING EXPENSES
.34 Other Contractual Services 9,041
.40
Training & Per Diem
500
.430101
Electricity
142,461
.430102
Electricity
12,240
.430103
Electricity
6,222
.4303
Water
1,895
77
Termite Contract - Village Hall/ P.W.
A/C - Police / P.W.
Police Department Generator
Shop Towels, Fulton Ext., Disposal of
used oil, Temporary labor, Service
contract on time clock
Seminars & Training Sessions for
Supervisor & Mechanics
Street Lights
Village Hall / Police Dept.
Public Works Motor Pool / Nursery
Village Hall / Public Works
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
STREETS
001 - 1202 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES
i
.4602
Miscellaneous Maintenance
21,636
Repairs to buildings & structures
Miscellaneous parts for A/C units /
water heater
.47
Printing & Binding
408
Business cards, Repair orders, Action
Requests, Parts requisitions
.49
Other Current Charges
714
Dade County fuel permits
Florida fuel permits
.5201
Gasoline
5,142
Gasoline & Diesel fuel purchases
.5202
Other Operating Expenses
26,650
Safety equipment, Paper towels, toilet
tissue, cups and other miscellaneous
operating supplies
.5204
Uniforms
1,669
Per F.P.E. contract
.5205
Chemicals
284
Weed Killer and Insecticide
.53
Road Maintenance & Supplies
6,830
Hot asphalt patch
Bus bench repairs
Miscellaneous signs and posts
CAPITAL OUTLAY
.63 Land Improvements 72,000 Streets resurfacing; Sidewalk repairs
6301 Street Closures 5,000 Miscellaneous replacement of shrubs,
trees, signage mulch, etc. necessary
for the upkeep and maintenance of the
street and alley road closures
NON - OPERATING EXPENSES
.93 Contingency 3,078 Merit / Longevity Pay
TOTAL $446,606
72
MIAMI SHORES VILLAGE, FLORIDA... .................................. FY 1998 -1999 BUDGET
PUBLIC WORKS ADMINISTRATION
Services, Functions and Activities
This Department provides direction and guidance to the Public Works Divisions to en-
sure successful completion of routine maintenance and special projects. The Depart-
ment also prepares the five -year Capital Improvement Budget as well as prepares and
administers the annual Operating Budget for all of the Public `Forks divisions.
A long sought goal of implementing a computer -based work order system has been realized, thereby
enabling a greater efficiency and accountability in managing multimillion dollar budgets and resources.
Transition to full compliance under ADA and NPDES (National Pollution Discharge Elimination
System) legislation and management of a major drainage improvement project on NE 103 Street have
been time consuming - and successful!
Through careful screening and hiring practices, the quality of new personnel is at an all time high.
While at the same time, the potential and productivity of the regular work force constantly improves.
Finally, the versatility and performance of our Special Projects and Purchasing personnel have been
instrumental in our departmental success, matched by the constant administrative monitoring and
reporting tasks accomplished by our efficient Executive Assistant.
Personnel additions and reclassification
were the result of continuous escalat-
ing costs in this department. Additions
include an Assistant Public Works Di-
rector hired in 1995, a Special Projects
Coordinator and a part-time clerk hired
in 1996 and the reclassification of the
Human Resource Director as Parts
Manager in FY 1997.
350
CPI
300
-a-
ACTUAL
a 250
200
Z
150
100
1995 1536 1997 1998 1999
FISCAL YEAR
'7 n
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
001 -1203 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11
Executive Salary
$ 77,647
Assistant Village Manager /
Public Works Director
.12
Regular Salaries
190,575
Assistant Public Works Director
Executive Assistant
Purchasing Agent
Special Projects Coordinator
Dispatcher / Secretary
.21
Social Security
20,087
FICA % of Salaries
.22
Retirement
537
As per Finance Director
.23
Life & Health Insurance
12,680
LTD / Health Insurance
.24
Worker's Compensation
1,060
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
650
Copy machine maintenance contract
Typewriter maintenance
.40
Training & Per Diem
1,224
Managememt seminars
.41
Telephone
8,407
Telephone systems
.42
Postage
100
.49
Other Current Charges
90
Advertising for Sealed Bids
.51
Office Supplies
1,740
Miscellaneous Office Supplies
.5201
Gasoline
1,470
.5202
Other Operating Expenses
150
Copy Paper / Toner
80
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
001 - 1203 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd)
54 Memberships & Subscriptions
OTHER EXPENSES
71 Debt Service Principal
73 Debt Service Interest
NON - OPERATING EXPENSES
93 Contingency
745 City Manager's Association
Dade County Subscription fee for
purchasing contracts
"Recycling Today"
American Public Works Association
3,629
1,043
6,769 Merit / Longevity Pay
TOTAL $328,603
81
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
RECREATION MAINTENANCE
Services, Functions and Activities
This division maintains all plaSing fields, the baseball diamonds and the Tot -Lot play-
ground. Maintenance includes, but is not limited to mowing, edging, fertilization, weed
control and insect eradication. It also prepares game fields for play by striping, setting
up goals and any other necessary equipment as required by the Athletics department.
The crew also helps with the setup for Recreation sponsored community events like
Halloween Howl, the annual Christmas tree lighting, Unity Day and Taste of the Shores.
The Village's multipurpose recreational field at the Community Center continues to be a source of
pride to our residents. Supporting a vibrant year round athletic program, our skilled and dedicated
section personnel have done an outstanding job of providing safe and appealing grounds to our ath-
letes.
History was made when we proudly hosted a regional Southern Turf Grass Maintenance Association
regional meeting at this facility to demonstrate the outstanding appearance to dozens of South Florida
turf professionals from four counties. As host, we placed this facility in the same company as Pro
Player Stadium, the University of Miami, etc.
Moving on, the numerous special annual events sponsored by Recreation (Halloween Howl, Winterfest,
Unity Day, etc.) were faithfully and professionally supported by our recreation maintenance staff,
solidly helping each event to achieve the success such activities are known for.
In the area of facility maintenance, extensive upgrades to the Tot Lot, ball field dugouts, batting cage,
etc., were effected by sectional personnel. Lastly, replacement of the maintenance area / storage
center's roof was completed, eliminating a weather threat to safe storage of very valuable equipment
and supplies.
82
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
RECREATION MAINTENANCE
150
140
130
g 120
o 110
� g
100
Z
90
80
70
CPI
-W-
ACTUAL
1995 1996 1997 1998 1999
FISCAL YEAR
8
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
RECREATION MAINTENANCE
001 -1204 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.12
Regular Salaries
$ 77,256
Grounds Foreman
Grounds Keeper (2)
.14
Overtime
6,683
Overtime for special events
.21
Social Security
6,421
FICA % of salaries
.22
Retirement
170
As per Finance Director
.23
Life & Health Insurance
4,732
LTD / Health Insurance
.24
Worker's Compensation
3,856
As per Finance Director
OPERATING EXPENSES
.40
Training & Per Diem
420
Seminar
.41
Telephone
557
Public phone at Tot Lot
.4301
Electricity
869
Maintenance shed; Security lighting
.4602
Miscellaneous Maintenance
316
Minor repairs to building & Tot Lot
equipment
.5201
Gas, Oil & Lubricants
1,366
Gasoline for recreation equipment
.5202
Other Operating Expenses
10,010
Top dressing, Clay, Irrigation, Tools,
Paint, Chalk, Etc.
.5204
Uniforms
434
Per F.P.E. contract
.5205
Fertilizers & Chemicals
10,802
Miscellaneous chemicals and fertilizers
to ensure proper growth of Recreation
field turf
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
RECREATION MAINTENA�INCE
001 -1204 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
NON - OPERATING EXPENSES
93 Contingency
2,638
TOTAL $126,530
Flem
Merit / Longevity Pay
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
MOTOR POOL
Services, Functions and Activities
The Motor Pool provides preventative maintenance and repairs to all Village owned
cars, trucks and mechanical equipment.
The Motor Pool has had another banner year of activity, maintaining a constantly growing fleet of
diverse vehicles. Seeking a wider array of responsibilities through more in shop repairs, thousands of
dollars were saved through the knowledge and experience of a highly capable staff.
A recent public auction of surplus vehicles netted revenues of many thousands of dollars through the
hard work of our personnel to make all the vehicles road worthy thus maximizing their worth.
Happily, the loss of a legendary 30 plus year career mechanic was softened through the acquisition of
a highly qualified individual already achieving impressive results to this point.
300
250
200
0 150
F- 100
CPI
z
50
ACTUAL
0
1995 1996 1997 1998 1999
FISCAL YEAR
86
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
MOTOR POOL
001 -1205 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.12 Regular Salaries $ 144,282 Equipment Mechanics (3)
Equipment Shop Foreman (1)
Part-time Auto Detailer (1)
.14 Overtime
.21 Social Security
.22 Retirement
.23 Life & Health Insurance
.24 Worker's Compensation
OPERATING EXPENSES
.4601 Vehicle Maintenance
.5201 Gasoline, Oil & Lubricants
.5202 Other Operating Expenses
.5203 Tires
.5204 Uniforms
NON - OPERATING EXPENSES
.93 Contingency
1,319
11,139 FICA % of Salaries
233 As per Finance Director
6,451 LTD / Health Insurance
5,810 As per Finance Director
53,903
City -wide vehicle maintenance
4,080
Oil & lubricants
6,628
Miscellaneous supplies
11,702
City -wide tires
1,084
Per F.P.E. contract
3,463 Merit / Longevity pay
TOTAL $250,094
E,V�O R yf RECREATION DEPARTMENT
ORGANIZATION CHART
gain ui
FLORI
MAINTENANCE
PR PARK
ASST. ATHLETIC
WORKER II
RANGER
SUPERVISOR
HLDA ALBUERNE
VACANT
J.R. BRADDOCK
MAINTENANCE
PR HEAD
PIT YOUTH CENTER
WORKER 11
COUNSELOR
ATTENDANT
MARISABEL GIRALDO
JEA NETTE SARDINA
STACY PHILPOTT
PT CC&*& CENTER
PT COUNSELOR
PIT COACH
AN
ATTENDT
VAC-4NT
EDDY LONGMAI
,MMBERLY LARKI N
KEVIN KRUSE
%FI COMhI CENTER
PR COUNSELOR
P? COACH
ATTENDANT
VACANT
JOSEPH FOSAFY
%lARTA FERNANDQ
VACANT
PT CCMlA CENTER
P? COACH
ATTENDANT
CINDY JOHNSON
LESLIE RACKL
PIT COACH
MICHAEL ZAVERTNK
PR COACH
ERIN JAESEK
PR COACH
RICHARD JEAN
DIRECTOR OF
OPERATIONS
TCM BENTION
ASST. DIRECTOR
OF OPERATIONS
JERRY A. ESTEP
ATHLETIC SUPERVISOR I
HCNARD TRIPP
PIT COACH
KAREN LITTLE
PIT COUNSELOR
JARRET KAPLAN
PR COACH
CATHY LONGMON
PT COACH
WCHAEL MAULINI
PIT COACH
ROLANDO MEDINA
PT COACH
KELLY CHATMAN
PIT COACH
CASEY KORKUS
PIT COACH
LUIS ZEIALLOS
P? COUNSELOR
KYLLENE WESS
PR COACH
CLARK LEANDER
PIT COACH
ERIC MARTIN
PIT COACH
DON WEISS
PIT COACH PIT COUNSELOR
GRMENACEVEDO 11 24 VACANCIES
m
PIT LIFEGUARD I
SKY STEVENSON
PIT LIFEGUARD
VACANT
PTT LIFEGUARD I
8 VACANCIES
PIT LIFEGUARD 11
2VACANCIES
PT LIFEGUARD II
JAMES TOTH
S
PTT LIFEGUARD 11
AARON CORLISS
PIT LIFEGUARD It
ANGELA RIGOON
T
PT SWIM TEAM
COACH
HELENE PICKARDO
TENNIS PRO
BEN HANKS
PT TENNIS
ATTENDANT
VACANT
PT TENNIS
ATTENDANT
SANDRABLOOM
PNNIS ADANT SALVIA 2 M NNOZ
PT TENTS
ATTENDANT
EXECUTIVE ASSISTANT
ANITA RACKL
AQUATIC SUPERVISOR
AMY DREILINGER
PT COACH
ASST. AQUATIC
PFT LIFEGUARD 11
BARRY SNESEL
SUPERVISOR
KATHY DLUZAK
KEVIN KRUSE
PT CDACH
PR LIFEGUARD I
P? LIFEGUARD 11
MICHAEL HOMERDWG
WILLIAM GIBSCN
VACANT
PIT COACH
LUIS ZEIALLOS
P? COUNSELOR
KYLLENE WESS
PR COACH
CLARK LEANDER
PIT COACH
ERIC MARTIN
PIT COACH
DON WEISS
PIT COACH PIT COUNSELOR
GRMENACEVEDO 11 24 VACANCIES
m
PIT LIFEGUARD I
SKY STEVENSON
PIT LIFEGUARD
VACANT
PTT LIFEGUARD I
8 VACANCIES
PIT LIFEGUARD 11
2VACANCIES
PT LIFEGUARD II
JAMES TOTH
S
PTT LIFEGUARD 11
AARON CORLISS
PIT LIFEGUARD It
ANGELA RIGOON
T
PT SWIM TEAM
COACH
HELENE PICKARDO
TENNIS PRO
BEN HANKS
PT TENNIS
ATTENDANT
VACANT
PT TENNIS
ATTENDANT
SANDRABLOOM
PNNIS ADANT SALVIA 2 M NNOZ
PT TENTS
ATTENDANT
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
RECREATION
Services, Functions and Activities
The Recreation Department strives to provide the residents or ivftami Shores Village
with the best in leisure programs and recreational facilities. Programs are designed to
provide an uplifting experience for the participants and/or spectators. This is achieved
by professional allocation and management of personnel, physical plant and equipment
resources.
Facilities must be safe, attractive, clean, and suitable for the designated use. This re-
quires a critical eye, guarding against slow deterioration, diverting from initial uses when
necessary and initiating new construction as needed. Miami Shores Recreation Depart-
ment facilities include the Community Center, Field House, Tennis Center, Tot Lot, Soc-
cer Field, Baseball Fields and Basketball Courts.
Ongoing functions include after - school care, summer youth programs, youth and adult
classes, individual and team sports, special events and hosting of public and private meet-
ings.
t
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
RECREATION
The number of classes, programs and meetings continues to grow with several new programs, such as
Tai Chi, In Motion for Seniors and additional morning Weight Training and Jazzercise programs in the
evening. This year the department conducted sixteen special events, including Winterfest which fea-
tured arts & crafts, food booths several tons of snow attracting over 5,000 patrons. Our nationally
recognized Easter Marshmallow Drop posted a record attendance and featured a performance by
Mother & Father Goose with standing room only. The recreation staff continued to assist the Mayor's
Task Force in producing events such as Unity Day. A remarkable 110 residents participated in the
Memorial Day program. The Fine Arts Commission sponsored a special children's Summer Art
program.
The Miami Shores Aquatic Center is experiencing an all time high in attendance and participation. To
meet demands, the staff conducted Swim Challenge lessons throughout the entire year, including the
winter season. To further meet the residential needs, an additional session of Learn to Swim was
introduced. The Aquatic Fitness program continues to grow prodding the eery best in rehabilitation.
The swim team increased membership by 42% with continued support from the team parent's organi-
zation.
Fueled by producing quality programs, the Athletic Division increased participation by 30% over last
year with over 800 community youths participating in the various athletic programs. This increase in
participation stimulated an increase in revenues for the third consecutive year supplemented by 100%
sponsorship for every sports team. The department hosted a variety of local events including the
South Florida Major League Baseball Diamond skill competition and the Junior Goodwill games.
Earlier in the year, the department took over the operation of the after school care program for 6 -12
year olds with participation increasing trifold.
The Tennis Center continues to offer high quality instruction at affordable prices. Both the summer
program and the junior holiday program have seen increased participation. As such, the junior holi-
day program was expanded to six days. The tennis facility began hosting free tennis tournaments on
select Saturdays.
90
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
RECREATION
Setting higher goals to reach the increased demand in recreational services will be a priority for 1999.
To maintain the outstanding programming offered by the Recreation department requires a depart-
mental communication network, both internally between divisions and externally with those using the
recreational facilities and programs. Not only will this develop a team- oriented atmosphere between
the divisions, it will allow for outside suggestions from users regarding the needs and possible im-
provements of the programs and facilities.
Ascertaining patron needs and/or wants will allow for the continuing increase in quality of recre-
ational programs as well as the ability to maintain the outstanding record of safety of the facilities and
programs. This will be accomplished through employee training, by using only certified instructors
and coaches, and by identifying safety concerns within the facilities.
With attention focused on quality recreational programs, the department will continue to familiarize
the community through the Village Newsletter, the Miami Herald "Neighbors ", the quarterly recre-
ational brochure, the local marquee and flyers to local schools. Increasing awareness will boost
attendance at special events and hopefully increase sponsorship /donations for various programs and
events.
Meeting these objectives will entail servicing both patrons and employees creating an atmosphere of
excellence in recreational programming not only throughout the Village but on the leading edge through-
out the recreational community.
Expenditures
900
CPI
�-
800 ACTUAL
-A-
50
J Cm
o LL� 700
U F
Z
600
500
1995 1996 1997 1998 1999
FISCAL YEAR
Revenues
350
C7
300 +
y AC;JAL
v
O250
D
Z
150
1995 1996 1997 1998 1999
FISCAL YEAR
As clearly indicated in the above charts, the increase in expenditures is contributed
to an increase in participation and new programs offered by the department.
91
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
RECREATION
001 -1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.12
Regular Salaries
$ 260,340
Full -time Employment
.13
Other Salaries
283,978
Part-time Employment
.14
Overtime
1,394
Air conditioning, Pest control, Time
.21
Social Security
41,745
FICA % of Salaries
.22
Retirement
383
As per Finance Director
.23
Life & Health Insurance
14,573
LTD / Health Insurance
.24
Worker's Compensation
8,542
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
75,088
Fireworks, Tennis pro, Swim team
coach, Referee fees
.34
Other Contractual Services
7,602
Air conditioning, Pest control, Time
clocks, Typewriters
.40
Training and Per Diem
3,980
Tolls, FPRA conference, Education
reimbursement, Car allowance
.4001
Travel / Field Trips
5,790
Field trips - Kid's day off program and
Special Events
.41
Telephone
5,882
Telephones (9)
.42
Postage
1,200
Mailings
.4301
Electricity
33,424
Pool, Community Center, Tennis
Center, Field House, Irrigation Pump
.4302
LP Gas
6,528
Pool
92
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
RECREATION
001- 1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd
.4303
Water
4,940
Pool, Community Center, Tennis
Center, Field House
.44
Rentals & Leases
7,409
Tent, Fun Club tapes, Costumes, Pool
.4602
Repair and Maintenance
23,132
Miscellaneous Repairs
.47
Printing and Binding
1,950
Brochures, Posters, Programs
.48
Advertising & Promotions
500
.49
Other Current Charges
285
Pool/spa permits, Fireworks permit
.51
Office Supplies
4,604
Miscellaneous office supplies
.5201
Gasoline
1,200
.5202
Other Operating Expenses
55,800
Athletic uniforms & equipment
Class & activity supplies
Maintenance & custodial supplies
First aid supplies
.5204
Uniforms
5,302
Staff uniforms
.5205
Fertilizer & Chemicals
9,077
Pool chemicals
.5210
Fine Arts Commission
3,500
As per Fine Arts Commission
.54
Subscriptions & Memberships
9,230
Staff Training
FRPA
League Fees
Tournament
93
MIAMI SHORES VILLAGE. FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
RECREATION
001- 1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY
62 Building
64 Equipment
NON - OPERATING EXPENSES
81 Community Band
93 Contingency
3,900 Auditorium lighting
1,900 Intramural soccer goals
Card tables (20)
9,365 Merit / Longevity
TOTAL $894,559
$1,200
$ 700
OiES' LIBRARY
5�e L
' ORGANIZATION CHART
R1DA
DIRECTOR OF LIBRARY SERVICES
ELIZABETH ESPER
P/T LIBRARY ASSISTANT I I I YOUTH SERVICES LIBRARIAN
ILKA LOZZI ANNE KELLY
P/T LIBRARY AIDE
JULIANA REESE
P/T LIBRARY ASSISTANT I
MICHELLE BRIDGES
P/T CUSTODIAL WORKER
DOROTHY SHORTER
95
FIT LIBRARY ASSISTANT II
DALIA HODDER
F/T LIBRARY ASSISTANT II
MARIA TEMKIN
P/T LIBRARY ASSISTANT II
AGNES SHEEHAN
P/T LIBRARY PAGE
ELLEN GUERRA
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
LIBRARY
Services, Functions and Activities
Brockway Memorial Library provides area residents with free access to library materials
in a variety of formats. The Library staff is committed to providing patrons with a high
level of personal assistance in gaining access to information which meets diverse per-
sonal, educational and professional needs. The Library promotes community enrichment
and individual achievement through reading. Keeping shelves filled v ith best sellers,
latest works by a popular author, a well- balanced collection of non- fiction books, popu-
lar magazines and periodicals, audio books, videos and large print books lends to the
adage "There's something for everyone."
The Library motivates children, as well as adults, to develop good reading habits and
skills through various programs. Ongoing functions include weekly store time for all age
groups, contests to encourage reading and library participation, adult book discussion
programs, and art exhibits. Seasonal and holiday programs are also offered with stories,
films, puppet shows, arts and crafts, and guest presentations.
96
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
EELIBRARY
This year, the library added new programs for children to encourage reading and library participation.
A new puppet theater was donated by Friends of the Library; this initiated our monthly and well
attended puppet presentations.
Computer training classes were provided to staff to maintain our commitment to the provision of
quality service to the community. As well, we developed a collection consistent with patron's usage
and requests.
The library was awarded a grant of $10,000 through the FloriNet Basic Connectivity Grand, State
Library of Florida, to provide greater and improved Internet access to the public.
The exterior of the library infrastructure was enhanced with the addition of new lamp post fixtures
along the walkway. The lighted passage increased evening safety when members visit during Brockway's
late nights.
The mission of the Library is be a dynamic community learning center where checking out books is
only the beginning. To support this mission this year, the following goals and objectives will be
implemented.
The library computers will be upgraded to Pentium to increase efficiency and quality of computer
search. Internet access will be improved by converting to digital connection and offering access on
several more computer stations.
The Library will plan two main events to increase visibility and community attendance. The first event
of the year will be the annual Mystery Night which also raises funds for Friends of the Library. The
second event, a month long celebration, is the 50th anniversary of Brockway Memorial Library. The
festivities which will include both activities and programs will be family oriented.
The Library will coordinate several early childhood reading workshops with Barry University to pro-
mote reading aloud to children and foster the love of reading to those of all ages.
97
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
LIBRARY
270
260 CPI
-0
250 ACTUAL
w
240
O
o 3
$ 230
� F-
? 220
210
200
1995 1996 1997 1998 1999
FISCAL YEAR
98
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
LIBRARY
001 -1500 -571
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
PERSONNEL SERVICES
.11
Executive Salary
$ 45,000
Director of Library Services
.12
Regular Salaries
117,678
Youth Services Librarian
Library Assistant 11 (2)
Part-time Library Assistant H (1)
Part -time Library Assistant I (2)
Part-time Library Page (1)
Part-time Library Aide (1)
Part-time Custodian (1)
.21
Social Security
12,445
FICA % of Salaries
.22
Retirement
264
As per Finance Director
.23
Life & Health Insurance
6,540
LTD / Health Insurance
.24
Worker's Compensation
632
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
4,709
Maintenance contract:A/C, Computer,
Exterminator, Typewriters, Smoke and
Fire alarm, Security alarm
.40
Training and Per Diem
1,991
Florida Library Association
Convention
Various seminars
Car allowance for Director
.41
Telephone
1,867
Telephone services
.42
Postage
722
Library correspondence
Book and film postage
.4301
Electricity
7,380
Electricity
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
LIBRARY
001 -1500 -571
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
OPERATING EXPENSES (cont'd
.4303
Water
232
Water
.45
Insurance
10,296
Liability insurance
.4602
Repair and Maintenance
2,817
A/C service not included in contract
Plumbing & electrical services
General maintenance of building
.47
Printing and Binding
1,108
Periodical binding, Rebinding OP
books, Bookmarks, Brochures,
Reserve notifications, Applications
.48
Advertising and Promotions
1,455
Summer reading programs
Christmas open house, Miscellaneous
programs, Reading clubs
.51
Office Supplies
408
Miscellaneous office supplies
.5202
Other Operating Expenses
3,832
Book jacket covers, Book pockets,
Catalog cards, Book repair supplies,
Vinyl bond laminate, Paper towels/
tissues, Cleaning supplies, Audio-
cassette cases, Magazine protectors
.54
Subscriptions & Memberships
220
Florida Library Association
Florida Public Library Association
Internet Connection
CAPITAL OUTLAY
.62 Buildings 900 Repair and paint Library ceiling
.64 Equipment 7,100 Upgrade 8 Library Computers from
486 to Pentium
Inn
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
LIBRARY
001 - 1500 -571
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY (continued)
66 Books, Publications,
Library Materials
6601 Media
NON - OPERATING EXPENSES
93 Contingency
33,502 Books, Periodicals, Library materials,
Large print books, Reference
materials
9,366 CD -Roms, Books on tape, Video
11,298 Merit / Longevity
TOTAL $281,762
101
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
Capital Improvement Fund
"ere the Monet/ Comes From
TiansfirFrom General Fund
27.9%
LaN
Appropriated Fund Balance
13.6%
Capital Loan Proceeds
49.3%
Capital Loan Proceeds
$ 235,900
Transfer From General Fund
133,260
Law Enforcement Grant
65,000
Interest Earnings
35,000
Appropriated Fund Balance
9,000
TOTAL BUDGETED REVENUES $ 478,160
102
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
Capital Improvement Fund
here the Money Goes
Police
27.3%
Park
2.8%
P.W. Admin
4.2%
Police $ 313,800
Waste 130,460
Public Works Administration 20,300
Parks 13,600
TOTAL BUDGETED EXPENDITURES $478,160
103
MIAMI SHORES VILLAGE, FLORIDA ...... ............................... FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
POLICE
301 - 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY
.62 Building $ 17,400 Hurricane shutters for building
.64 Equipment 296,400 Vehicles $215,600
Radio System $ 15,800
Reverse 911 System $ 65,000
TOTAL $ 313,800
i nn
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
WASTE
301- 1200 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY
63 Land Improvements $ 28,200 Chipper pad
64 Equipment 55,000 Trash truck
NON - OPERATING EXPENSES
93 Contingency 47,260 Advanced funding for future
capitals.
TOTAL $ 130,460
105
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
PARKS
301- 1201 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY
64 Equipment $ 13,600 Hustler mower
TOTAL $ 13,600
in(,
MIAMI SHORES VILLAGE, FLORIDA ........ .............................FY 1998 -1999 BUDGET
1998 - 1999 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
301 -1203 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
REQUESTED
CAPITAL OUTLAY
64 Equipment $ 20,300
TOTAL $ 20,300
107
Vehicle for Assistant Public Works
Director