1996-1997Fiscal Year 1996 -1997
Annual Budget
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Miami Shores Village, Florida
MAYOR
Louis S. Imburgia, Jr.
COUNCILPERSON
Cesar Sastre
COUNCILPERSON
Michael Boyle
VILLAGE MANAGER
Michael R. Couzzo, Jr.
FINANCE DIRECTOR
Patricia Varney
COUNCILPERSON
William J. Heffernan
COUNCILPERSON
Mary Ross Agosta
ORES MIAMI SHORES V I L LAG E , s,'AtTRs `,
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L� —es �� 1996 -1997 �n_��
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VILLAGE ATTORNEY
VILLAGE CITIZENS
VILLAGE COUNCIL
BOARDS
Handicapped Services
MAYOR LOU IMBURGIA
Planning & Zoning
Pension
VICE MAYOR CESAR SASTRE
Personnel Appeals
COUNCILMAN WILLIAM HEFFERNAN
Code Enforcement
COUNCILMAN MICHAEL BOYLE
Historic Preservation
COUNCILWOMAN MARY ROSS AGOSTA
Library
Fine Arts
Recreation Advisory
Country Club Advisory
Beautification Advisory
VILLAGE MANAGER
VILLAGE CLERK
DEPARTMENT I I I WORKS I I I RECREATION
FINANCE DIRECTOR
BUILDING
ZONING& I I RESOURCES I ICOMPLANCE
I
LIBRARY
MARKETING
FFW!
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Miami Shores Village,
Florida
For the Fiscal Year Beginning
October 1, 1995
--71- -� `i zG� 2(� � President Executive Director ,
The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award
for Distinguished Budget Presentation to the Miami Shores Village, Florida for its annual budget for the fiscal
year beginning October 1, 1995. v
In order to receive this a%vard, a government unit must publish a budget document that meets program criteria
as a policy document, as an operation guide, as a financial plan and as a communication device.
The award is valid for a ceriod of one vear only. We believe our current budget continues to conform to
program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
HOW TO USE THE BUDGET DOCUMENT
The purpose ofthese next two pages is to quickly give you a guideline ofwhat is included in this document. This
will tell you what is in the budget, where and how to find the information, and the best approach to the budget
as a whole.
The budget is divided into six basic sections: Letter of Transmittal, Introduction, General Fund, Capital Project
Fund, Capital Improvement Program Operational Impact and Glossary.
Letter of Transmittal
The letter is addressed to the Village Council from the Village Manager. This letter discusses FY 97 General
Fund and Capital Project Fund budgets as well as pertinent information regarding the assessed value ofthe
Village and the millage rate to be levied for the new fiscal year. This letter will inform you ofthe current status
ofthe Village: changes in personnel, significant changes in revenues and expenditures, future concerns, the
financial situation ofthe Village and the direction the Village Council and Village Staffwill focus on in FY 1997.
Introduction
The section contains general information about Miami Shores Village, such as population, demographics, and
principal taxpayers. It also provides the long and short term goals and guidelines ofthe budget set forth in the
financial policies of the Village. These policies include budget, reserve, revenue, debt, and cash management.
In order to allow citizens to understand the budget cycle more thoroughly, an explanation ofthe budget basis
and budget process as well as a flow chart are included in this section. You can also find the Village's debt service
schedule.
General Fund
The first eleven pages ofthis section provide information regarding the Village millage rate calculation, the
forecast of FY 96 General Fund surplus and its fund balance, the revenue forecasts and its underlying
assumptions and significant changes, comparisons and summaries for 5 years ofrevenue and expenditures and
a summary of personnel positions. This is then followed by each department's budget. The departmental
budgets are broken down as follows:
1) Organizational Chart
2) Services, Functions & Activities
3) FY 1996 achievements and FY 1997 Goals and Objectives
4) Financial and Staffing Summary
5) Significant Changes/Trend History
6) Activity Report (ifavailable)
7) The department line-item budget and its explanation
Capital Project Fund
This section provides information regarding the five year capital improvement program, how and where funding
and expenditures are derived and how it affects the Village's future finances. It also provides a summary and
detailed information regarding each department's capital improvement for FY 1997.
CIP Operation Impact
This provides a quick glance ofthe major capital improvement projects approved in FY 1997, such as the costs
and the funding ofthe projects. It also indicates how the projects will impact the current or future operations
ofthe Village.
Glossary
This gives a brief explanation to some ofthe terminology used in this budget documents (including abbreviations
and acronyms).
TABLE OF CONTENTS
Village Manager Budget Message .......... ...............................
INTRODUCTION
Community Profile
PAGE
..... ............................... 1
PrincipalTaxpayers .......................................................... ...............................
FY 97 Goals & Budget Development Guidelines ............... ...............................
FinancialPolicies .............................................................. ...............................
DebtService .................................................................... ...............................
Explanation of Budget Basis & Budget Process ............... ...............................
GENERAL FUND
1996 Projected Millage & Taxable Value / Millage Rate Trend History (Graph)
Projected FY 96 -97 Fund Balance - General Fund ............ ...............................
Matrices to Show Relationship Between Certain Revenues & Expenses .........
Where the Money Comes From (Graph) .......................... ...............................
Estimated Revenue and Expenses - General Fund ............ ...............................
Estimated Revenue and Expenses - All Funds .................. ...............................
General Fund - Revenue with graphs ................................ ...............................
Where the Money Goes (Graph) ...................................... ...............................
What City Services Cost Per Week (Graph) ..................... ...............................
Summary of Personnel by Department ............................. ...............................
Expenditure Detail
Mayor and Council ....
Legal Counsel ...........
Village Manager ........
Marketing.................................... ...............................
Human Resources ....................... ...............................
VillageClerk ............................... ...............................
Building & Zoning ....................... ...............................
Code Compliance & Community Affairs ....................
Finance....................................... ...............................
Non - Departmental .....................................................
Police.......................................... ...............................
PublicWorks ............................... ...............................
Waste...................................... ...............................
Parks....................................... ...............................
Streets..................................... ...............................
Public Works Administration ..... ...............................
Recreation Maintenance ........... ...............................
MotorPool ............................... ...............................
Recreation.................................. ...............................
Library........................................ ...............................
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33
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40
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102
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126
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134
TABLE OF CONTENTS
(CONT'D)
PAGE
CAPITAL PROJECTS FUND
Five -Year Capital Plan ............................................................................ ............................... 143
Projected FY 96 -97 Fund Balance - Capital Projects Fund ....................... ............................... 145
Proposed Capital Expenditures FY 1997 -2001 (Graph) ............................ ............................... 146
Five Year Capital Improvement Plan Summary ........................................ ............................... 147
Combined Expenditures / Expenditures by Department (Graph) ............... ............................... 148
Capital Projects Fund - Revenue and Expenditures .................................. ............................... 149
Expenditure Detail
Non - Departmental .................................................................................. ............................... 150
Police...................................................................................................... ............................... 151
Waste..................................................................................................... ............................... 152
Parks...................................................................................................... ............................... 153
Recreation.............................................................................................. ............................... 154
CAPITAL IMPROVEMENT PROJECTS
FY 97 Capital Improvement Projects & Its Operational Impact ............... ............................... 155
GLOSSARY
Glossary.................................................................................................. ............................... 157
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Miami Shores Vzge
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June 20, 1996
Honorable Mayor and Members of the Village Council:
In accordance with the Village Charter of Miami Shores Village, I hereby submit the proposed General
and Capital Projects Fund budgets for Fiscal Year 1997 for your review and consideration.
The budget document represents a thorough analysis of Miami Shores Village's current conditions, and
allows for the financial needs for Fiscal Year 1996 -1997. As the Village's Chief Executive Officer, I
remain committed to fiscal conservatism, while continuing to provide the excellent level of service which
the residents have come to expect.
The proposed General Fund budget is $8,310,633, a decrease of $460,249 or 5% compared to the Fiscal
Year 1996 revised budget. The Capital Projects Fund for Fiscal Year 1996 -1997 is budgeted at
$603,158.
Once again, the proposed budget is comprised of a number of cost efficiencies, including use of surplus
funds from the previous year. The representative dollars which are being brought forward are
approximately $324,000; $224,000 from the General Fund and $100,000 from the Capital Projects Fund.
The proposed budget's overall goal of "NO GARBAGE FEE INCREASE" has been achieved. This
accomplishment represents the fourth consecutive year in which there has been no increase.
Information from the Dade County Tax Appraiser's office indicates an assessment of $342 million, an
increase of 2% when compared to the revised Fiscal Year 1996 assessment. The current roil -back rate
is 8.369 mills. The recommended budget for Fiscal Year 1997 represents a millage rate of 8.7.1.
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
BUDGET HIGHLIGHTS
The Fiscal Year 1997 budget includes a 2% Cost of Living adjustment for all general employees and 1
1/2% for the police union employees. The public works union employee's contract is open for
negotiation and a certain amount has been allocated to cover these costs in the Non - Departmental
contingency budget. Additionally, a true contingency of $70,000 has been budgeted in the Non -
Departmental budget.
With the anticipated completion of the new police department facilities by the end of 1996, we have
budgeted for utility charges, i.e. telephone, electricity and water, in the Fiscal Year 1997 budget.
Additionally, the debt payment for the renovation of the building is appropriated in the Capital Projects
Fund.
During Fiscal Year 1995, the Village realized a $127,000 surplus in the IBNR (Incurred But Not
Reported) reserve fund, effectively reducing the Fiscal Year 1996 budget for the appropriate amount in
funding of the self - insurance fund. In Fiscal Year 1997, there is an increase of $160,000 allocated for this
fund.
The Village Administration was successful in obtaining funds from Tallahassee, receiving $200,000 in
allocations from the State Capital. $150,000 has been earmarked for use by the police department, and
$50,000 is meant to fund a feasibility study regarding the Shores Performing Arts Theater. In order to
continue these inroads with State funding, I believe that it is in the best interests of the Village to budget
for lobbyist services in the new fiscal year. Therefore, $12,000 has been allocated within the Police
Department Professional Services budget for this expense.
In regards to Personnel changes, an additional Maintenance Worker I has been budgeted for within the
Streets Department. This position will be assigned to perform janitorial services for the new police
department facility. Due to the completion of the computerization/bar coding of the Brockway Memorial
Library inventory, the part -time data entry clerk position has been eliminated. This budget also includes
the funding of an additional equipment operator in the Parks Department as approved by the Council
during the budget workshop.
During the Fiscal Year 1997, a Village Council election will be held in April. Funds have been allocated
in the Clerk's budget in order to facilitate the cost of the election process. The receptionist position has
been reclassed from the Village Manager's office to the Village Clerk's office in Fiscal Year 1997.
The Recreation Department is proposing a number of new programs and events, including an additional
week of "summer camp ", an Octoberfest, splash and crash, and dive in theater.
Due to the receding of the 2¢ local option gas tax, funding for the streets resurfacing and sidewalk repairs
have been reduced.
2
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
GENERAL INFORMATION
Miami Shores Village serves 10,149 residents. It is an older, well established community in South
Florida. The Village is fully developed with very little new construction activity. As a consequence, the
Village is faced with the problem of a static revenue base. Additionally, the Community supports several
churches, the Catholic Archdiocese, and a private parochial educational institution which have removed
property from the Village's tax rolls. As the educational institution has expanded, additional taxable
land has been removed from the tax rolls. All of those factors place the Village of Miami Shores in an
unfavorable position with respect to future tax revenues, especially with Amendment 10 effective this
October that allows all Homestead properties to increase the property value by 3% or CPI whichever is
lower. The Village currently levies a millage rate of 8.493, while Florida Statutes impose a cap of 10
mills. The Village administration continues to investigate the potential for new revenues. Small inroads
are being realized with new businesses as the Marketing Department is working with various Chambers
of Commerce and business leaders to promote Miami Shores Village as a viable alternative to other
areas. As Miami Shores Village is virtually fully developed, building permit revenues are derived from
renovation projects rather than new construction. Diligent work by the Code Enforcement Department
will ensure compliance with permitting regulations to allow for maximum revenue. Management also
continues to look into the possiblility of contracting police services to other communities, annexation,
and performing user fees studies.
The Village continues to have a healthy fund balance. The General Fund Balance is projected to be
$1,407,476 after the Fiscal Year 1997 appropriations. The Capital Projects Fund is projected to be
$45,296. Additionally, the pool renovation fund balance will be $300,952 in Fiscal Year 1997.
I believe that the proposed budget represents a realistic forecast of operating expenses and revenues.
Once again, due to cost efficiencies and sound budget management, we are able to carry forward surplus
funds in order to balance the Fiscal Year 1997 budget. This practice allows us to provide the residents
with excellent sen•ices as well as continuing our program of improvements to the infrastructure.
The completed Fiscal Year 1997 Budget reflects the hard work and dedication of the Village staff and I
applaud them for their efforts. A special thanks to Patricia Varney and the Finance Department for the
extra hours of work expended on behalf of the Village.
Sincerely,
Michael R. Couzzo, Jr.
Village Manager
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Date of Incorporation
Form of Government
Area
Miles of Streets
Number of Street Lights
Land Use ( %)
Residential
Commercial
Recreational
Educational/Religious
Racial Composition ( %)
White
African American
Hispanic
Educational Attainment ( %)
Less than High School diploma
High School Diploma
Some College, no degree
Associate degree
Bachelor's degree
Graduate or Professional degree
Population
1996
1995
1994
1993
1992
1991
1990
MIAMI SHORES VILLAGE
COMMUNITYPROFILE
DEMOGRAPHICS
67.6
5.0
15.2
12.2
66.1
20.4
13.5
14.9
85.1
2.2
8.0
36.7
13.9
10,149
10,123
10,125
10,125
10,097
10,095
10,084
5
1932
Council/Manager
2 -1/2 square miles
40
1,038
Age position ( %)
Under 5
6.9
5 -14
11.3
15 -19
7.5
20 -29
13.0
30 -39
17.3
40 -49
14.8
50 -59
6.9
59 -64
5.2
65 & over
17.1
Household Income ( %)
Less than $15,000
16.7
$15,000- $24,999
18.7
$25,000- $34,999
6.0
$35,000- $44,999
10.9
$45,000454,999
9.6
Over $55,000
38.1
Median household income $41,670
Elections
Registered Voters 5,233
Vote carted last City election 1,369
% voting last City election 25.7
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Occuoation Composition (%
Professional
20.6
Executive /Administrative/Managerial
19.1
Administrative Support
18.5
Sales
13.8
Service
8.4
Precision, Craft and Repair
5.4
Protective Service
3.0
Transportation
2.6
Handlers, Equipment Cleaners, Laborers
2.5
Machine Operators, Assemblers & Inspectors
2.3
Technicians & Support
2.3
Farming, Forestry and Fishing
1.1
Private Household
0.4
Service Statistics
Construction Value
FY Commercial
Residential
95 1,881,706
5,152,751
94 7,682,079
4,697,261
93 1,439,194
61317,638
92 1,303,199
3,116,805
91 1,395,011
32027,508
90 6,142,111
2,627,706
1996 Property Tax Assessed Valuation
43
Real Property
327,242,080
Personal Property
14,159,332
Centrally Assessed
663,877
Fire Protection (Operated by Dade County): Number of Stations
Number of Firemen
Police Protection:
Recreation / Culture:
Number of Stations
Number of Police Officers
Number of Parks
Number of Libraries
Number of Volumes
1
7
1
33
5
1
58,858
Education:
University
Elementary School
Preschool and Centers
Number of Classrooms
102
75
18
Number of Teachers
400
101
43
Number of Students
7,048
1,838
281
rol
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MIAMI SHORES PILLAGE, FLORIDA
PRINCIPAL TAXPAYERS
TAXPAYER
PROPERTY OWNED 1996 ASSESSED VALUATION
Northern Trust Company
Puba
2,900,000
Boris Moroz and Phil Glassman
Shores Square
9301 Block of NE 6 Ave
Burger King
Shores Point
Blockbuster Video
2,803,870
Biscayne Kennel Club Inc.
Biscayne Kennel Club
2,407,494
Tropical Chevrolet
Tropical Chevrolet
2,353,837
Henry Everett
9600 Block of NE 2 Ave
Private Residence
1,939,005
Bennett Electric /George Bennett
9500 Block of NE 2 Ave
Private Residence
1,350,158
Sheila McDonald
11 Residential Properties
in Miami Shores
1,311,645
Konover Properties
Shores Theatre
9800 Block of NE 2 Ave
Private Residence
938,465
NationsBank
NationsBank
900,000
Ben Pumo
Private Residence
881,461
TOTAL
17,785,935
7
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Long Term Municipal Goals
FY 97 Goals and Budget Development Guidelines
The current Mayor and Council set a number of long -term goals for Miami Shores Village during a
planning workshop in April. In addition, they discussed priorities in relation to infrastructure repairs
and their desire to see continued progress in the area of beautification.
One of the Council's major goals is to maintain communication with the owners of the Biscayne Kennel
Club. Working through the Village Manager and Village Attorney, the Council's goal is to ensure
optimum utilization of the property's development.
Increasing available educational opportunities and options is a priority for the Village. With newly
enacted legislature, Charter Schools are now a viable solution to the problem of the Village's geographic
location and public school proximity. Barry University is working with community leaders to develop a
plan for submission to the School Board.
The Metropolitan Dade County Commission has formed a Boundaries Commission to study the Unin-
corporated areas of Dade County, particularly the enclave areas. Miami Shores Village is actively
pursuing the feasibility of annexing the Bel Mar subdivision. In addition, a commercial area located on
Biscayne Boulevard and the Davis Harbor subdivision are being investigated. A planning firm, The
Planning & Economics Group, Inc. has been engaged to represent the Village for the annexation pro-
cess.
In regards to the Village's infrastructure, the Council has committed to begin repairing the damaged
sidewalks within the Village and to continue general roadway improvements such as paving and curbing.
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FY 1997
Budget Goals and Guidelines
Property Tax Policy: Minimum increase in property taxes. In FY 96, the Village proposed to
levy $2,904,310 in property tax revenue at the roll -back rate. During the year, the Village's
largest taxpayer, the Biscayne Kennel Club closed resulting in a five million dollar reduction in
property value. This represented a loss of $46,864 in property tax revenue. In FY 97, the
Village proposes to levy an 8.74 millage rate generating $2,989,650 in property tax revenue.
2. New Revenue Options: The Village continues investigating the possibility of annexing
unincorpated areas that are contiguous to the Village's boundaries. The Village will also looking
into the possibility of securing state grants.
3. Garbage Fees Policy: The Village garbage fees remains at an annual rate of $420 per year, per
household for the fourth consecutive year.
4. Fund Balance Goal: The Village will continue to designate 10% of the budget to hurricane
expenses. Any surplus in FY 96 will be appropriated to balance the FY 97 budget.
Limit New Positions: There are two new positions to be funded in FY 97. An equipment
operator has been established in the Parks Department. Due to the opening of the new police
facility, a maintenance worker has been established in the Streets Department to maintain the
building.
6. Capital Projects Funding: For the past three years, the Village has increased funding to replace
and upgrade equipment and to take advantage of new technology to ensure efficiency in Village
services. The Village has also tremendously improved its infrastructure in FY 96. These include
the expansion and renovation of the Public Works building, a new roof for both the Recreation
Department and the Library, and Tennis Court lighting. The Village will continue to appropriate
$600,000 in Capital Projects funding in FY 97.
7. Continuation of a Full Range of Municipal Services: Overall, the budget reflects a realistic
forecast of operating expenses and revenues with a slight increase in property tax and recreation
fees. There are new programs to be implemented by the Recreation Department which include
Splash & Crash, Block Party, Oktoberfest, Dive -in Theatre, etc. The Police Department will
begin a juvenile cadet program when the new facility is completed.
9
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCIAL POLICIES
Oneratine Budeet Policies
The Village will comply with all State and local legal requirements pertaining to the adminis-
tration of an operating budget.
The Village will utilize a structured budget preparation and formulation process for all depart-
ments. The process will encourage citizen input and participation. Five year capital projec-
tions will be utilized in developing the operating budget.
Essential services will receive first priority for funding. The Village will attempt to maintain
current service levels for all essential services.
The Village will consider the establishment of user fees, or increase of user fees, as an altema-
tive to service reductions or elimination.
In all efforts to balance the budget, the Village will attempt to avoid layoffs of permanent
employees. The Village may freeze salary or replacement of vacancy.
The Village will pay for all current expenditures with current revenues. Long -term debt will
not be used to fund current expenditures.
- The Village will avoid budgetary procedures that balance current expenditures at the expense
of meeting future years' expenses such as accruing future years' revenues or rolling over
short-term debt.
The budget will provide for adequate maintenance and replacement of capital plant and
equipment.
The budget will appropriate sufficient funding to cover annual debt retirement costs.
The Village will consider technological and capital investment programs which are cost
effective and which will reduce operating costs.
The Village will maintain a budgetary control system to insure adherence to the budget.
The Village will employ a structured expenditure and revenue forecasting system to allow for
effective financial planning.
The Village will prepare regular reports comparing actual revenues and expenditures to
budgeted amounts.
10
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCIAL POLICIES
(Continued)
Operating Budget Policies
The Village will comply with a budgetary encumbrance control system to insure proper
budgetary control.
At least every 2 years the Village will hold a public auction of surplus and obsolete property.
An independent audit will be performed annually and a management letter received by the
Village Council.
The Village administration will promptly evaluate the audit management letter's recommenda-
tions and determine the proper action to take in response to these recommendations. A time
frame for each action will be established and adhered to.
The Village maintains a Capital Projects Fund. Fund will be appropriated annually to provide
for orderly replacement of equipment. The amount of the appropriations shall be sufficient to
provide funds for improvement or purchase of capital outlay.
Reserve Policies
The Village will establish a contingency reserve to provide for unanticipated expenditures.
The reserve will be maintained at 0.5 to 1.0 percent of the general fund budget.
The Village will maintain an adequate fund balance in the General Fund to indicate that it is in
sound financial condition. This reserve will be maintained at approximately 10 -15 percent of
general funds expenditures.
Revenue Policies
The Village will maintain a 10 year history of annual revenue. Any unusual circumstances or
events that affect drastic changes of revenue will be noted. This encourages an accurate
forecast of future revenues.
The Village sets garbage fees at a level related to the full cost of providing the services (i.e.
direct, indirect and capital costs).
The Village will establish affordable user fees for its Recreation Programs.
The Village will calculate annually the full cost of activities supported by user fees to identify
the impact of inflation and other cost increases, and will revise user fees upon approval by the
Council during the budget process.
11
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCIAL POLICIES
(Continued)
Revenue Policies (continued)
The Village will aggressively seek Federal and State grant and capital improvement funds and
evaluate future local fiscal impact.
The Village will aggressively seek other revenue sources, such as annexation, and contracting
Village services to other communities.
Debt Policies
The Village will issue debt only for capital improvements such as infrastructure and equip-
ment.
The term of any debt issuance shall not exceed the useful life of the capital improvement being
financed, if possible no longer than seven years.
The Village will not issue debt to subsidize or fund current operations.
General obligation debt will not be used to fund enterprise activities.
- The Village will pay off existing debt issues if the resulting savings is significant.
Cash Management/Investment Policies
The City will deposit all funds at the next day the funds are received.
Investment of City funds will emphasize preservation of principal. The primary investment
vehicle is through the State Board of Administration. Any competitive bids by other sources
must exceed the current rate of return of the State Board by a minimum of fifty basis points.
Besides State Board, the Village administration is authorized to invest in those instruments
authorized by the Florida Statutes which both secure principal amount and guarantee yield.
12
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
DEBT SERVICE
The City's debt history is one of conservatism. Every debt issue is discussed in detail and approved by
Council. The Village does not set up a debt limit, and in Florida there is no legal debt limit. Any
municipality can issue General Obligation Bond with voters approval, and the financing of the bonds can
go beyond the 10 mill cap. The outstanding principal balance on the Village indebtedness as of September
3 0, 1996 is $1,106,287 which is .3 % of the total assessed valuation ofthe taxable property within the City
boundaries. The breakdown of the debt service is as follows:
Nationsbank Barnett Bank Riverside Bank Riverside Bank
Issue Date
10/01/91
06/05/96
07/25/96
07/25/96
Maturity Date
10/01/97
07/01/2006
07/25/98
07/25/2001
Purpose of
Relocate Driving
Renovation of
Purchase of
Purchase of
Debt Issue
Range/Downtown
Police Bldg.
Police vehicles
Chipper truck
brick pavers/
purchase of
Streetsweeper
Payment Schedules
Annually
Quarterly
Quarterly
Quarterly
Interest Rate
7.4%
4.99%
5.36%
5.59%
Annual Debt
$77,444
$118,423-
$66,062
$9,687
Payment
$82,495
Outstanding
Principal
$139,787
$800,000
$124,500
$42,000
Funding
General Fund
Police Forfeiture
General Fund
General Fund
Fund
* Level Principal Payment
13
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
EXPLANATION OFBUDGET BASIS
Budgets for the General Fund is adopted on a basis consistent with generally accepted accounting
principles (GAAP). All governmental funds are budgeted using the modified accrual basis of accounting.
Under the modified accrual basis, revenues are recognized when they are susceptible to accrual, when
they become measurable and available. "Available" means collectible within the current period or shortly
thereafter so that current period liabilities may be liquidated. "Measurable" means that the dollar amount
is easily determinable. Revenues that are not available and measurable (e.g. building permits, fines and
forfeitures) are not recognized until time of collection (i. e. cash basis). Examples of revenues susceptible
to accrual under modified accrual basis include charges for services, rents and interest. Expenditures are
generally recognized under the modified accrual basis of accounting when the related fund liability is
incurred. An exception to this general rule is principal and interest on general long -term debt, accrued
sick pay and workers compensation which is recognized when due.
BUDGETPROCESS
The fiscal year for Miami Shores Village is from October 1 of each year to September 30, of the
following year. According to the TRIM calendar, the Village will have to adopt by ordinance the budget
on or before September 30th of each year for the coming fiscal year.
The budget process begins as early as February of each year. The Village will prepare a five -year
capital plan during the months of February and March, and submit it to the Council for review in late
March ending the process with a Special Council Workshop in mid -April. This process will indicate to
Council the infrastructure and capital projects the Village forecasts to incur in the next five years, and
where the funding is derived from. The approval of the coming next year projects will be incorporated
in the operating budget process.
The operating budget process begins in early April prior to the next coming fiscal year. During
this time, each department will forecast their expenditures for the coming year, and the Finance Director
will project revenue collections. Completed budget estimates will be submitted to the Finance Director
in mid -May. The Village Manager and Finance Director will then review the budget submissions.
Meetings will be conducted between the Village Manager, Finance Director and Department Heads in
early June. During the month of June, the Village Manager and Finance Director will review the budget
and prepare budget documents and message to Council. The budget package will be distributed to
Council two weeks before the Budget Workshops, which are usually held in mid -July. At the conclusion
of the Budget Workshops, the Council will direct the Finance Director as to what millage to certify to
Property Appraiser's Office. The Council also sets the garbage rate during this process. Public hearings
will be conducted in the first two weeks in September to adopt the budget for the coming year.
The budget can be amended in two ways. Transfer of amounts between line items within a
department needs approval from the Village Manager. Any amendments which increase expenditures or
the spending level of individual departments are requested by the Village Manager and approved by
Council through a budget review which is performed at the end of December and July.
14
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Village of Miami Shores Budgetary Process Flow
Start
Departments receive CIP*
Forms
1/22
Departments prepare CIP
1/22-2/26
Village Manager /Finance
Director /Department
Heads review submissions
2/27-3/14
Submit CIP to Council for
review
3/22
Special CIP Council
Workshop
4/16
Departments receive Operat-
ing Budget Forms
4/8
*CIP = 5 Year Capital Improvement Plan
1
Departments develop Budget
estimates.
Finance Director prepares
revenue forecasts
4/8-5/13
Village Council conducts
budget workshops
7/9
Village advises Property
Appraiser of proposed
millage rate 7/10
Estimated budgets submitted
to Finance Director
5/13
Budget documents
available to public 8/20
Village Manager /Finance
Director review budgets
5/14-5/24
1st Public Hearing
9/3
Advertise Final Budget
Hearing date and Budget
Summary 9/12
Village Manager & Finance
Director conduct budget
meetings with Department
Heads 5/28 - 5/31
2nd Public Hearing
Adopt final budget &
millage 9/17
Village Manager and Finance
Director balance budget and
prepare
documents 6/10 - 6/18
I
Submit final adoption
ordinance to Property
Appraiser, Tax Collector and
Department of Revenue
9/18
Proposed Budget
submitted to Council
6/21
i
15
End
GENERAL FUND
' THE GENERAL FUND IS THE PRINCIPAL FUND OF THE
' VILLAGE AND IS USED TO ACCOUNT FOR RESOURCES
TRADITIONALLY ASSOCIATED WITH GOVERNMENTS
WHICH ARE NOT REQUIRED TO BE ACCOUNTED FOR IN
ANOTHER FUND.
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 PROJECTED CERTIFIED MILLAGE AND TAXABLE VALUE
Real Property Value
$327,242,080
Personal Property Value
14,159,332
Centrally Assessed Property
663,877
Total Gross Taxable Value
342,065,289
Recommended 1996 Millage Rate
8.74
Ad Valorem Proceeds
2,989,650
Less 5% Discount and Adjustments
149,482
TAX REVENUE FOR BUDGET PURPOSES 2,842,168
One Mill Equals 324,962
Comparison of Village's Five Year Taxable Value
339,048,927 341,965,184 342,065,289
1993 1994 1995 1996 1997
FISCAL YEAR
17
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PROJECTED FY 96 GENERAL FUND SURPLUS
FY 96 Estimated Revenue
8,785,871
FY 96 Estimated Expenses
8,384,131
Estimated Surplus
401,740
Adjustments:
Replenish Fund Balance
(90,667)
Employee Retirement Payout
(12,837)
Gasoline Adjustment
( 9,000)
Library Roof
(36,330)
Unanticipated Expenses
(28,063)
(176,897)
Adjusted Estimated Surplus
224,843
PROJECTED FY 96 FUND BALANCE - GENERAL FUND
Fund Balance as of 9/30/95
FY 96 Appropriation:
Balance 96 Budget
FY 96 Additions:
Loan Repayment
Surplus
Projected Fund Balance as of 9/30/96
FY 97 Appropriations:
90,667
224,843
Projected Fund Balance after FY 96 Appropriations
18
1,508,909
(192,100)
315,510
1,632,319
(224,843)
1,407,476
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MATRICES TO SHOW RELATIONSHIP BETWEEN CERTAIN REVENUES & EXPENSES
SOURCE OF REVENUE
EXPENDITURES
AMOUNT
3 Cent Gasoline Tax
I
Street Resurfacing
$ 49,177
i 3 Cent Gasoline Tax
Sidewalk Repair
$ 60,800
jCountry Club Rent
Transfer to Capital Projects
Fund for Debt Payment
$ 52,566
Electricity Franchise Debt Payment $ 25,188
Blue Halo Grant Police Services $ 23,883
i
Cops Fast Grant Police Services $ 26,000
.2 Mill Ad Valorem Tax Pool Renovation / Reserve
for future Pool Projects $ 64,740
19
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Where the Monet/ Comes From
(16.7 %) Franchise /Other Taxe
(2.3 %) Licenses & Permits
(12.8 %) Inter
(34.6 %) Property Taxes
(24.4 %) Charges for Svcs.
(3.1 %) Appropriated Fund B
(4.0 %) Miscellaneous
1 %) Fines & Forfeitures
The General Fund Budget for FY 1997 is proposed at $8,310,633. Ad valorem tax accounts for
$2,875,168 or 34% of the total general fund revenues. Franchise and utility taxes show a decrease of
2% with a generated forecast of $1,386,700. As for licenses and permits, it is projected to generate
$189,000, a decrease of 7% compared to FY 96. In FY 96, major renovations to Barry University, St.
Rose of Lima School and Tropical Chevrolet contributed to the drastic increase in permitting for the
year. Intergovernmental revenue represents $1,067,752 while charge for services generates $2,024,761.
Garbage fees are projected at no increase. Fines and forfeitures generate $178,000 and other revenue
adds an additional $589,252. The FY 97 budget includes an appropriation of $224,843 from the Fund
Balance.
K11
MLAMI SHORES VILLAGE, FLORIDA
.......... FY 1996 -97 BUDGET
6,077
GENERAL FUND
11,884
11,391
Village Attorney
71,577
62,367
82.386
83,636
89,080
Village Manager
EST.
198,294
179,262
ACTUAL
ACTUAL
ACTUAL
ACTUAL
BUDGET
58.683
FY 1993
FY 1994
FY 1995
FY 1996
FY 1997
REVENUES /SOURCES
79,315
82,618
City Clerk **
0
0
Property Taxes
2,718,832
2,673,082
2,789,222
2,803,095
2,875,168
Franchise Taxes
465,530
479,610
475,152
486,851
472,480
Utility Taxes
849,691
892,075
887,209
915,800
914,220
Licenses & Permits
161,227
182,425
175,278
201,500
189,000
Intergovernmental Revenues
968,227
1,026,376
1,097,505
1,074,275
1,067,752
Charges for Services
1,785,167
1,790,393
1,902,751
1,959,008
2,024,761
Fines & Forfeitures
112,883
155,926
204,701
210,750
178,000
Miscellaneous Revenue
701,776
584,300
313,659
349,624
209,409
Interests
57,692
71,417
119,660
125,000
125,000
Appropriated Fund Balance
0
29,373
0
709,968
254,843
Total Revenues /Sources
$7,821,025
7,884,977
7,965,137
8,785,871
8,310,633
EXPENDITURES /USES
Village Council
4,835
6,077
6.967
11,884
11,391
Village Attorney
71,577
62,367
82.386
83,636
89,080
Village Manager
226,198
198,294
179,262
155,645
126,463
Marketing *
0
29,682
58.683
110,450
89,830
Human Resources **
0
0
98,551
79,315
82,618
City Clerk **
0
0
0
53,198
100,867
Building & Zoning
171,996
193,756
133,974
154,331
171,782
Code Enforcement
0
0
102,415
112.767
117,036
Finance
204,738
215,201
212,940
219,411
240,325
Non - Departmental
294,511
363,051
222,524
126,597
300,537
Police
2,535,769
2,601,958
2,614.726
2,580,141
2,717,695
Waste
1,202,966
1,192,390
1,167,481
1,186,644
1,231,408
Parks
303,142
441,525
282.303
351,249
367,153
Streets
699,841
612,220
475,511
726.587
526,864
Public Works Administration
149,461
165,708
223,737
263,083
269,029
Recreation Maintenance * **
0
98,831
104,647
123,181
121,380
Motor Pool * * **
0
0
182,451
223,280
231,597
Recreation
731,614
677,640
703,968
830,669
842,818
Library
218,604
219,687
240.764
259,232
254,566
Debt Service
186,178
388,854
25,188
28,450
35,036
Total Expenditures
7,001,430
7,467,241
7,118,478
7,679,750
7,927,475
Other Financing Uses
Interfund Transfers
372,070
417,736
572,239
704,381
383,158
Total Expenditures/Uses S
7,373,500
7,884,977
7,690,717
8,384,131
8,310,633
* A new department established in the fiscal year where figures are shown
* * A new department previously included in Village Manager's office, established in :he FY where figures are shown
* ** A new department previously included in Recreation Department, established in the FY where figures are shown.
* * ** A new department previously included in Streets Department. established in the FY where figures are shown.
21
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
ALL FUNDS COMBINED - General Fund and Capital Projects Fund
EST.
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET
FY 1993 FY 1994 FY 1995 FY 1996 FY 1997
Revenues /Sources
Property Taxes
2,718,832
2,673,082
2,789,222
2,803,095
2,875,168
Franchise/Utilities Fees
1,315,221
1,371,685
1,362,361
1,402,651
1,386,700
Licenses & Permits
161,227
182,425
175,278
201,500
189,000
Intergovernmental
968,227
1,026,376
1,097,505
1,074,275
1,067,752
Charges for Services
1,785,167
1,790,393
1,902,751
1,909,008
2,024,761
Fines/Forfeitures
112,883
155,926
204,701
210,750
178,000
Miscellaneous
701,776
584,300
313,659
349,624
209,409
Other financing sources
404,679
447,109
572,239
1,414,349
858,001
Interests
73,240
96,781
161,056
165,262
125,000
Total
$ 8,241,252
8,328,077
8,578,772
9,530,514
8,913,791
Expenditures /Uses
General Government
820,787
882,339
894,521
870,561
1,041,111
Public Safety
2,788,833
2,798,691
2,967,658
2,865,774
3,066,403
Public Services
2,073,345
2,121,691
2,375,973
2,810,927
2,425,898
Culture/Recreation
1,295,268
1,511,616
1,439,818
1,936,268
1,7247943
Debt Service
274,308
475,103
77,744
81,006
272,278
Interfund Charges
372,070
417,736
572,239
704,381
383,158
Total
S 7,624,611
8,207,176
8,327,953
9,268,917
8,913,791
22
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
GENERAL FUND - REVENUE
The General Fund Budget for FY 97 is proposed at $8,310,633, a decrease of $460,249 or 5% compared
to FY 96's revised budget.
Ad Valorem Tax
The 1996 assessed value of Miami Shores Village is
provided by Dade County Property Appraisal
Office. The Office sets the assessed value of the
property and certifies the tax roll to the Village on
July 1, 1996. The Village then sets the millage rate
according to the proposed budget at which the
property owners are taxed. Each mill generates $1
of tax revenue for every $1,000 of assessed property
value. Ad Valorem Taxes are the Village's primary
source of revenue. It generates $2,875,168 or 34%
of the total general fund revenues. The estimated
assessment for 1996 has increased by 1.0% from the
revised 1995 taxable value of $341,965,184 to
$342,065,289. The roll -back rate is 8.369. The
recommended budget is levied at 8.74 mills.
Franchise and Utility Taxes
The Village collects five (5) types of franchise fees:
electric, telephone, gas, cable T.V., and solid waste.
The revenue estimates are based on historical trends
since there is no growth in the Village. As for utility
taxes, the Village is levying the maximum of 10%
that Florida Statutes allow, except for telecommuni-
cations. In FY 89, the Village included long distance
calls for utility tax. Therefore, the maximum tax
allowed is 7 %. This category is projected to
generate 16.7% or $1,386,700 of the total revenue.
This revenue source shows a decrease of 2%
compared to the FY 96 estimated actual. This is due
to an extremely unusual increase in electricity
franchise and utility revenue collected in FY 96.
23
Ad Valorem Tax
3000
2500 H
7
0
r
2000 "_
1500
1993 1994 1995 1996 1997
FISCAL YEAR
Franchise and Utility Taxes
1993 1994 1995 1996
FISCAL YEAR
1600
1400 w
v
c
m
N
O
L
1200 ~
1000
1997
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Licenses and Permits
Licenses and permits are projected in the amount of
$189,000 or 2.3% of total revenue. There is an
increase in revenue projections for Occupational
Licenses because in July 1996 the Council passed an
ordinance to increase license fees. This category
shows a decrease of 7% in FY 97 compared to the
FY 96 estimated actual. In FY 96 major renovations
to Barry University, St. Rose of Lima School and
Tropical Chevrolet contributed to the increase in
building permits revenue.
Intereovernmental Revenue
The Village receives revenue from the State of
Florida. The State provides the estimate to the
Village based on receipts and population of the
municipality. The County License fees are based on
trend history. In FY 94 the Village was awarded the
"Cops Fast" Grant under Clinton's proposal. This
grant will provide the Village with an extra police
officer. The grant will fund 75% for the extra officer
expenditures with a 25% match from the Village.
Revenue in this category is projected to be
$1,067,752 representing 12.9% of the FY 97
budget. This category indicated a 1% decrease
which is attributed to Dade County receeding the
2% Local Option Gas Tax in FY97.
Charges for Services
This revenue source is estimated to generate
$2,024,761(24.4 %) of the budget. Garbage fees are
projected at no increase, remaining at a fee of $420
per year. Due to the efforts of Public Works, the
Village has recovered all commercial accounts using
outside haulers, thus bringing in additional revenue.
The budget is balanced at a minimum increase for
some recreation activities. Additional revenue of
$13,000 will also be generated due to new recreation
programs. A drastic increase in FY95 was due to
extra police duties and increased recreation fees.
24
Licenses and Permits
270
220
a
170
t
120
70
1993 1994 1995 1996 1997
FISCAL YEAR
Intergovernmental Revenue
1993 1994 1995 1996 1997
FISCAL YEAR
Charges for Services
1993 1994 1995 1996 1997
FISCAL YEAR
1300
1100
900
700
0
Soo ~
300
100
2300
2100
1900
0
1700
1500
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Fines and Forfeitures
Fines and forfeitures are based on trend history at the
same level of 2.1 % or $178,000 as compared to
FY 96. The decrease in FY 97 is attributed to lower
estimates for Code Enforcement fees. The
Department is hoping to bring cases into compliance
before any fines are levied on the property.
Other Revenue
This will generate $589,252 or 7.1 %. The decrease
in FY 97 budget compared to FY 96 is mainly due to
fourfactors: A decrease of $450,000 in appropriated
fund balance, a decrease of $42,000 in capital loan
proceeds, $28,000 in interfund transfer and $65,000
in the sale of surplus property.
25
Fines and Forfeitures
1993 1994 1995 1996
FISCAL YEAR
Other Revenue
1993 1994 1995 1996
FISCAL YEAR
270
220
170
120
-L-J 70
1997
1400
1200
1000 v
600
0
L
600
400
200
1997
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Where the Monev Goes
(3.5 %) B & Z/ Code Enf.
(20.5 %) Recreation /Cult
(33.2 %) Police
(16.8 %) Waste
;12.3 %) General govt
(0.4 %) Debt Service
12.4 %) Public Services
3ntingency
General Government
$ 1,023,667
Police
2,760,271
Recreation / Culture
1,706,943
Waste
1,398,408
Public Services
1,027,490
Building & Zoning / Code Compliance
288,818
Contingency
70,000
Debt Service
35,036
TOTAL $ 8,310,633
General Government: Mayor & Council, Legal Counsel, Village Manager,
Marketing, Human Resources, Village Clerk, Finance & Non - Departmental.
Public Services: Waste, Streets, Public Works Administration, Motor Pool.
Recreation / Culture: Parks, Recreation Maintenance, Recreation, Library-
2) 6
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
W,h a t City Services Cost Per Week
$5.58 Police
$0.75 Parks
$1.98 Recreation
.14 General Gov't
$0.52 Library
60.59 B & ZJCode Enf.
'ublic Svc
Based on a property value of $100,000 with homestead exemption of
$25,000, a property owner will have to pay $12.59 per week in ad valo-
rem tax to Miami Shores Village. The breakdown of the amount is indi-
cated in the chart above.
Village Manager
Marketing
Personnel
Village Clerk
Building & Zoning
Code Enf.
Finance
Police
Waste
Parks
Streets
Public Works Admin.
Recreation Maint.
Motor Pool
Recreation
Library
28
MIAMI SHORES VILLAGE, FLORIDA
.......... FY 1996 -97 BUDGET
Summary
of Personnel
FY 1995
FY 1996
FY 1997
Full-Time
Part -Time
Full-Time
Part-Time
Full-Time
Part-Time
Department
(FTE)*
(FTE)*
(FTE)*
Village Mgr.
3.00
0.00
2.00
0.00
1.00
0.00
Marketing
0.00
0.00
1.00
0.00
1.00
0.00
Human Res.
1.00
0.00
1.00
0.40
1.00
0.40
Village Clerk
0.00
0.00
1.00
0.14
2.00
0.06
B & Z
4.00
0.00
2.00
0.00
3.00
0.00
Code Enf.
0.00
0.00
3.00
0.00
3.00
0.00
Finance
5.00
0.00
5.00
0.00
4.00
0.68
Police
41.00
1.21
42.00
1.21
41.00
1.21
Waste
17.00
0.00
19.00
0.00
18.00
0.00
Parks
11.00
0.00
10.00
0.00
11.00
0.00
Streets
4.00
1.73
4.00
1.73
5.00
1.73
P.W. Admin.
3.00
0.00
4.00
0.00
5.00
0.50
Rec. Maint.
3.00
0.00
3.00
0.00
3.00
0.00
Motor Pool
4.00
0.00
4.00
0.50
4.00
0.50
Recreation
10.00
17.22
10.00
13.56
10.00
15.90
Library
4.00
2.13
4.00
2.63
4.00
2.30
110.00
22.28
115.00
20.16
116.00
23.28
* FTE = Full -time equivalent
Note: Part-time position = 1/2 full -time
Full -time Equivalent
0
10
20
30
40 50
Village Manager
Marketing
Personnel
Village Clerk
Building & Zoning
Code Enf.
Finance
Police
Waste
Parks
Streets
Public Works Admin.
Recreation Maint.
Motor Pool
Recreation
Library
28
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
BY DEPARTMENT FOR MIAMI SHORES VILLAGE
FY 94 -95 FY 95 -96 FY 96 -97
Village Manager Department
Village Manager 1 1 1
Village Clerk/Personnel Dir.* 0 0 0
Staff Assistant* 1 1 0
Executive Assistant 1 0 0
Marketing/Community Development Department
Marketing Director 1 1 1
Village Clerk/Personnel Department (Dept, renamed as Human Resources in mid FY 95)
Village Clerk * /Personnel Dir. 1 0 0
Human Resources Director 0 1 1
Administrative Secretary (P.T.) 1 1 1
Recording Secretary (P.T.)* 1 0 0
Village Clerk Department
Village Clerk*
0
1 1
Staff Assistant*
0
0 i
Recording Secretary (P.T.)*
0
1 1
Building & Zoning Department
Building & Zoning Director
I
I i
Assistant Building & Zoning Director
0
0 1
Code Enforcement Officers **
0
0 0
Executive Assistant
1
1 1
Code Compliance & Community Affairs Department
Community Affairs Specialist
I
1 1
Code Enforcement Officers **
0
2
Finance Department
Finance Director
I
I 1
Assistant Finance Director
1
1
Executive Assistant
1
I 1
Data Processing Specialist
1 (F.T.)
1 (P.T.) 1 (P.T.)
Accounts Pavable Clerk
1
l [
29
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
SUMMARY OFPERSONNEL AND POSITIONS
BYDEPARTMENT FOR MIAMI SHORES VILLAGE
(Continued)
FY 94 -95 FY 95 -96 FY 96 -97
Police Department
Police Chief
1
1
1
Captain
1
2
2
Lieutenant
1
1
I
Sergeant
5
4
4
Detective
4
4
4
Police Officer
21
22
21
Crime Analyst
1
I
1
Complaint Officer/Dispatcher
5
5
5
Executive Assistant
1
1
I
Police Records Specialist
1
1
1
School Crossing Guard (P.T.)
3
3
3
Waste Department
Collections Supervisor'
0
1
I
Equipment Operator lI
1
2
0
Equipment Operator III
1
1
2
Refuse Truck Driver
8
7
8
Refuse Collector
7
8
7
Maintenance Worker 11
1
0
0
Parks Department
Supervisor* * *
1
0
0
Equipment Operator III
0
0
1
Equipment Operator H
4
3
3
Equipment Operator I
1
1
2
Leadworker
1
I
1
Maintenance Worker 11
2
2
1 j
Maintenance Worker I
2
3
3
Custodian (P.T.)
1
1
I
Courier (P.T.)
i
1
1
Streets Department
Streets Supervisor
I
I
1
Maintenance Worker U
3
3
4
Parking Enforcement Officer (P.T.)
I
1
1
Custodian (P.T.)
1
1
1
Courier (P.T.)
1
1
1.
"till
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
BY DEPARTMENT FOR MIAMI SHORES VILLAGE
(Continued)
FY 94 -95
FY 95 -96
FY 96 -97
i Public Works Administration Department
Assistant Village Manager/
Public Works Director
I
1
I
Asst. Public Works Dir.
1
1
1
Purchasing Agent/Parts Mgr.
1
1
1
Special Projects Mgr.
0
0
1
Executive Assistant
1
1
1°
Administrative Secretary (P.T.)
0
0
1
Recreation Maintenance Department
it
Grounds Foreman
1
1
1
Groundskeeper
2
2
2
• Transfer from Streets department in FY 94 -95
Motor Pool Department
I
Equipment/Shop Foreman
1
1
1
Equipment Mechanic
3
3
3
i Auto- Detailer(P. T.)
I
1
1
1
Recreation
I
Recreation Director
1
0
0
Assistant Recreation Director
0
1
1
Executive Assistant
1
1
1
Community Center Supervisor
1
1
1
Athletics Supervisor
1
1
1
Asst. Athletics Supervisor
1
1
1
Aquatic Supervisor
1
1
l
Assistant Aquatic Supervisor
1
1
1
Tennis Pro
1
1
1
Clerk Typist (P.T.)
1
1
2
Coaches (P.T.)
25
20
19
Counselor (P.T.)
22
28
31
Community Center Attendant (P.T.)
3
3
3
Maintenance Worker H
2
2
2
Lifeguard (P.T.)
16
18
16
Tennis Attendant (P.T.)
4
4
4
Park Ranger (P.T.)
2
1
1
Head Counselor (P.T.)
3
1
2
Youth Center Attendant (P.T.)
0
2
2
31
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
SUMMARY OF PERSONNEL AND POSITIONS
BY DEPARTMENT FOR MIAMI SHORES VILLAGE
(Continued)
FY 94 -95 FY 95 -96 FY 96 -97
Library Dent.
Director of Library Services
1
1 1
Children's Services Librarian
I
1 1
Library Assistant H
1
2 2
Library Assistant H (P.T.)
2
1 1
Library Assistant I
1
0 0
Library Assistant I (P.T.)
0
1 1
Library Page (P.T.)
1
1 1
Library Aide (P.T.)
1
1 1
Custodian (P.T.)
1
1 I
Data Entry Clerk (P.T.)
1
1 0
P.T. = Part-time
Counselors/Coaches are seasonal
* / * * / * ** Employees were transferred from one department to another
32
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE CLERK
BARBARA FUGAZZI
MAYOR/COUNCIL
ORGANIZATION CHART
MAYOR / COUNCIL
MAYOR IMBURGIA
VICE MAYOR SASTRE
COUNCILMAN HEFFERNAN
COUNCILMAN BOYLE
COUNCILWOMAN ROSS AGOSTA
EXECUTIVE ASST VILLAGE I VILLAGE MANAGER
TO VILUIGE MANAGER I�-jl MICHAEL R. COUZZO, JR.
BARBARA FUGAZZI
ASST. VILLAGE MANAGER
TOM BENTON
33
VILLAGE ATTORNEY
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MAYOR AND COUNCIL
Services, Functions and Activities
Miami Shores Village is governed by a five member Village Council, elected at large on
a nonpartisan basis. The Mayor presides at all Council meetings and other functions and
is the ceremonial head of the Village.
The Council legislatively determines policy and appoints a Village Manager, who is
responsible for administration of that policy and for managing the Village's departments
and services.
Village Council elections are held on the second Tuesday of April, every odd numbered
year. The term of office of the Council members receiving the first and second highest
number of votes shall be four years and the term of office of the Council member receiv-
ing the third highest number of votes shall be two years. To be eligible to seek office, a
person must be a resident of Miami Shores Village for six months and must qualify as an
elector of the State and of the Village.
Council meetings are held in the Council Chamber of the Village Hall on the first and
third Tuesday of every month at 7:30 p.m.
34
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MAYOR AND COUNCIL
:}:{•\ ( >.:M1,iiiiiiiii:
:tiiii$'r':y} tilt? :::v.::i::}_:;i ?: ?j + >:$;:;:$j}•
t \iii ?' ? }+2t: \'}iii:
?i':i: ?'i::hq•: w::.� w::::: x: .... .: .::: \v: i.:': 4: iv? :iti:i ? ?:tiv ? +:•..:• ? ? ?i. ?: ?'.Y::
v.:�r:•iii ? ? ? ? ?:i4:Ji
j}j�
+r i4....;
} }}i::ii:4L.`,•. ?tL
ii' iRMi��
vti61 .:i. \v. <v \:ii:i: +'
:i•iiji \i:'r:ljii .;;nx.:..
{ } },•,.•�hj�•i•,y::::::i::.': �' ?v }`$iiti
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
3,521
5,423
5,540
Others
3,679
7,141
5,851
TOTAL
7,200
12,565
11,391
Appropriations
Personnel Services
1
5
5
Operating Services
6,966
11,879
11,386
TOTAL
6,967
11,884
11,391
The Village Council has become
more involved with associations
such as the Florida League and the
Dade League of Cities. In FY 96,
the Mayor and the Village Man-
ager went to Tallahassee during the
legislative session to lobby for
funding.
•;•: ff:: Y:•• isj ?�:::::itiiyi:iiiijf!;i'v:•iii i:;.::; :?
35
3U
25
H 20
a
c
1s
t
z
~ 10
5
0
1992 19933 1994 1995 1996 1997
CR FISCAL YEAR
FACTUAL
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
MAYOR & COUNCIL
001- 0100 -511
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11 Executive Salaries $
OPERATING EXPENSES
.40 Training & Per Diem
.47 Printing
.49 Other Current Charges
5 Mayor & Council receive $1 per year
per Village Charter
6,556 Conferences, Meetings & Function
Reimbursement
500 Business Cards, Letterhead
2,630 Plaques, Flowers & Awards requested
by Council, Photos for Council Func-
tions and Presentations
.5202 Other Operating Expenses 100
.54 Subscriptions & Memberships 1,600 Subscription / Membership to Florida
League of Cities, Membership to Dade
League of Cities
TOTAL $ 11,391
36
r..
I
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FF--LEGAL COUNSEL
Services, Functions and Activities
The Village Attorney is selected by the Village Council and is responsible for advising the
Village Council, the Village Manager, Village departments and various advisory boards
on the legal implications of their actions and other legal matters.
Ongoing functions include the drafting of ordinances and resolutions to implement the
legislative and policy goals of the Village Council, preparing and reviewing contracts and
other legal documents necessary to the operation of the Village and representing the
Village in legal proceedings.
The Village contracts a labor attorney to advise and represent the Village in labor issues,
including, but not limited to contracts, union negotiations and grievances.
3 i
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
LEGAL COUNSEL
k::v C•}::: ; }.•:::: •; }h m8iii
w:i:.wi:::v ^i: ?: :: ttti ii'i; }:}i
�.
?i::iti
•i
} }}: {•iii::} }, ................ ..................:............
isi4i:: ii} i' ii: ti< i}: ti:::•: i:i�F�$i %�ii''viiiji:tii�:•::t•'
<}[ii::}i}t \•.:. ;:.} };4.w::::::: •.�: ..,.:....•n ...........:::: :tiff \:i: i{`t vi:: v :S':,:i:: ? ?�i }iii$iiiii:itivi.:
ilA: �i1Fj:.' v•::.''.' ti? r.% isJ: C::::' i}: iti� '}:':'ii:: ?:ii�: ?:�i: >tii:
'iiii:Liii: is iiii }i: ^: ? ?ii. iiii
..k::L•i; ;:iiiii
i 4:Li•i:•:i:
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
41,631
38,169
44,255
Others
43,508
50,259
44,825
TOTAL
85,138
88,428
89,080
Appropriations
Personnel Services
1,500
0
0
Operating Services
80,886
83,636
89,080
TOTAL
82,386
83,636
89,080
The drastic decrease in FY 93
was attributed to the funding in
the "Super Fund" for the clean up
of the petroleum site in FY 92.
120
110
100
o:
g"
c 90
8N
t 80
z 70
60
50
1992 1993 1994 1995 1996 1997
FISCAL YEAR
oACTUAL
38
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
LEGAL COUNSEL
001 - 0200 -514
CODE CLASSIFICATION AMOUNT EXPLANATION
�..,. OPERATING EXPENSES
.31 Professional Services $ 50,000
.3103 EPA Related Expenses 15,000
.34 Other Contractual Services 23,080
.54 Subscriptions & Memberships 1,000
TOTAL $ 89,080
39
Village Attorney and Reserve for
Legal Service of Village Attorney not
covered by Retainer Fees
Legal Fees and Remediation Costs
Labor Attorney
Law Update, Miscellaneous Publica-
tions
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE MANAGER'S
OFFICE
ORGANIZATION CHART
EXECUTIVE ASST. VILLAGE MANAGER
TO VILLAGE MANAGER MICHAEL R. COLIZZO, JR. _ _ vILIAGE
BARBARA FUGAZZI ATTORNEY
ASST. VILLAGE MANAGER
TOM BENTON
HUMAN RESOURCES BUILDING $ ZONING
PUBLIC WORKS DIRECTOR FINANCE DIRECTOR CHIEF OF POLICE
TOM BENTON DIRECTOR PATRICIA VARNEY DIRECTOR MICHAEL ZOOVAS
SCOTT DAVIS FRANK LUBIEN
DIRECTOR OF OPERATIONS DIRECTOR OF LIBRARY COMMUNITY AFFAIRS MARKETING DIRECTOR
FOR RECREATION SERVICES SPECIALIST FM ILDRED RAMOS MAJOROS
TOM BENTON ELIZABETH ESPER WILLIAM NELSON
40
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE MANAGER
Services, Functions and Activities
The Department of the Village Manager oversees all administrative, management and
operational functions of the Village. This responsibility includes direct oversight of all
Village staff most directly Department Heads: Finance, Police, Human Resources, Mar-
keting, Village Clerk, Building and Zoning, Code Compliance, Library, Recreation and
Public Works.
The Village Manager, both independently and at the direction of Village Council, con-
ducts studies for various revenue sourcing projects, Village enhancements and Village
programs.
Through extensive involvement with legislative representatives at the State and Local level, the
Village Manager was able to obtain $150,000 in funding for the police department and $50,000 for an
analysis of the Shores Theatre. A cable t.v. franchise agreement with TCI was negotiated and signed in
October 1995. The Village also obtained a $50,000 PIC grant which partially funded the construction of
a Public Relations Communication Room in the Council Chamber.
In February 1996, the Village acquired a building to house the Police Department. Renovations of
the facility began in May 1996 and are expected to be completed by December of 1996.
A strategic planning workshop with the Village Council was held in April. Guidelines were given
to administration and staff regarding the future goals and objectives of the Village.
41
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE MANAGER
Of utmost importance in the coming year, as in past years, is to increase property values while
continuing to provide and deliver quality services in the most efficient and economic manner. To accom-
plish this goal, each Department will be called upon to improve their efficiency and effectiveness while
utilizing existing resources (labor, equipment and personnel). Additionally, a high level of Code En-
forcement /Compliance throughout the Village will be expected. Working with the Public Works Direc-
tor, short and long -term plans for beautification projects and infrastructure improvements and repairs
will be developed.
Generating new sources of revenue for the Village will be researched thoroughly. Through effec-
tive marketing efforts, new businesses will be introduced to Miami Shores Village, increasing revenues
from occupational licenses and building permit fees as buildings are renovated. Negotiations regarding
the possible annexation of Bel Mar, Davis Harbor, and portions of Unincorporated Dade County will be
actively pursued. Appropriating funds for Public Affairs Consultants Inc. will assist the Village in ob-
taining grant funds to offset recurring expenses.
With the Florida Legislature adopting provisions for charter schools, alternative educational op-
portunities are closer to fruition. The Village will look towards assisting Barry University in obtaining
the necessary credentials to open a charter school. Additionally, on -going discussions with Dade County
Public Schools regarding staffing and programming will continue. Private and parochial schools will be
contacted to investigate possibilities such as relocation, scholarship funding, cross utilization field agree-
ments, etc.
With the recent closing of the Biscayne Kennel Club, land use planning, appropriate zoning and
Comprehensive Plan compliance of the vacant property are at issue. Communication between the Florida
State Department of Community Affairs, the property owner and her attorneys, and our Village Attor-
ney will be closely monitored to ensure maximum benefits to the Village.
42
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE MANAGER
:Syty �:k \Liii:;::i;i}:i;:yi i:•tii•i2vYv ;vS•C 'v:iv:i•.i•ii:L:ti3:JiiC:4::
}i�4 i:vi`�{�'`::CCi::{... :`:\:. ii: v:<>.:.. i:>:': •;::�:,<:' "':t::':C, >. }iy:•i %:>
.v . .i i:�}.i.Y'.:.f1:.. . \:.'::
?}:i�:•:ii.'FvJ
;`:i;.v L. Cvv Lv
:i; ^i\ i::i: } ii:4i': �i }.:
::i:\
v: � :h j\i::iv.y<
....i.�V.,:•;
.i ;ii :v�%:1:i:iti;ii.i••:n::.\
.� v i •:�::. :
•..i.: : n.i. :n:j:. ; :::v::: i' i i.�...• • ?i:
. vii,•.ix
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
90,583
71,031
61,502
Others
94,668
93,531
64,961
TOTAL
185,251
164,563
126,463
Appropriations
Personnel Services
158,780
132,882
102,713
Operating Services
16,583
22,192
23,750
Equipment
3,899
571
0
TOTAL
179,262
155,645
126,463
Staffing
Full-Time
3
2
1
The continued decrease in this department stems
from personnel changes. In FY 1994, a new Vil-
lage Manager was hired. The Human Resource
Department was reclassed to a separate department
in 1995. In FY 1996, the Village Clerk was classi-
fied as a department and in 1997, the receptionist
was categorized under the Village Clerk's budget.
The increase in the Training and Per Diem account
is attributed to the ICMA conference. The 1996
conference will be held in October 1996 and the
1997 conference will be held in September 1997.
Both conferences take place in the same fiscal year.
43
251
it 201
Q N
J C
J
m
O 15(
U) L
Z
101
50
1992 1993 1994 1995 1996
$Cpl FISCAL YEAR
oA CTUA L
iaai
OPERATING EXPENSES
.40 Training and Per Diem
.41
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
.42
1996 - 1997 BUDGET EXPLANATION
.44
VILLAGE MANAGER
.47
001- 0300 -512
.48
CODE
CLASSIFICATION AMOUNT
EXPLANATION
PERSONNEL SERVICES
Gas, Oil & Lubricants
.11
Executive Salary $ 82,467
Village Manager
.21
Social Security 5,272
FICA % of Salary
.22
Retirement 7,500
As per Finance Director
.23
Life & Health Insurance 2,561
LTD / Health Insurance
.24
Worker's Compensation 550
As per Finance Director
OPERATING EXPENSES
.40 Training and Per Diem
.41
Telephone
.42
Postage
.44
Rentals & Leases
.47
Printing
.48
Advertising & Promotion
.51
Office Supplies
.5201
Gas, Oil & Lubricants
.5202
Other Operating Expenses
.54
Subscriptions & Memberships
44
7,850 Manager's Attendance at various
Meetings and Conferences
4,500
350
4,800
Manager Automobile Lease
100
Letterhead
1,000
Miscellaneous Promotions
500
Miscellaneous Office Supplies
2,750
Gasoline
400
1,500
Miscellaneous Publications, Books,
Miami Herald, Dade County City
Managers Assoc., Florida City /
County Managers Assoc., Interna-
tional City Managers Assoc.
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
VILLAGE MANAGER
001- 0300 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
NON - OPERATING EXPENSES
93 Contingency 4,363 Merit / Longevity
TOTAL $126,463
45
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MARKETING
ORGANIZATION CHART
MARKETING DIRECTOR
MILDRED RAMOS MAJOROS
46
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MARKETING
Services, Functions and Activities
The Marketing Department was established to facilitate the development of a marketing
and public relations plan for promoting Miami Shores as a preferred community with an
ultimate goal of increasing property values in the Village.
The function of the Marketing Department is to plan and administrate public relations
projects, marketing plans and other activities relating to the improvement and promotion
of Miami Shores Village to increase awareness of Miami Shores Village aiming to en-
hance community pride and involvement. Promotion of the Miami Shores Business
District to increase use is also planned.
Ongoing departmental functions include planning and administering the Village's public
relations projects such as Unity Day. Developing advertising and promotional materials,
acting as spokesperson to promote the Village, preparing the Village newsletter and
coordinating volunteer community events are also part of the job scope.
vj4' > ?��iiiiiiii } "• :v� \J::i:`vii \ii >.n:
}}:n }; } } } } }} } }v :�v•t .......::::: ib:<4v C:' tv.'.. w;: }: `;'ri ?-iiFt w.t.:.v.::.::v•: :4v..
': ivy ti" C}::: i::i:: }:•:.v. }': \'•.:v........t 4}............ti.' 4:• \: >C:k:`::i}.::.. -:t
•: •}•}} i:$::.: R:{ ti; i ::i::i: {i: }:ti +:ti'}�:'r':ii }:: }: tiff :: }:.L:iiiin::ii:v:' {:ii }ii:;:
is ?: ti1Ct :v }} {:tiC:fij, >.�:}:::�:i:v }. .t. \.:t• }�::
4;i$y:y;;:;i: }}}:��.} } }} •.t:h } } }::v: ?S};i:v �} ;{�fW} < }viiiiiiXivi:'i:::...: }.:v::: -t
Cik• <} v:k• }�i:;tiiT:
1996 was a successful year for the Marketing Department. The Village newsletter was replaced
with a new, more informative and professionally- produced newsletter. A 60- second video was also
produced highlighting the benefits of living in Miami Shores which aired on prime time television during
the Florida Lottery's "Flamingo Fortune." The video is also being used to promote the regional identity
of Miami Shores through cable television programming. For the first time ever, residents received a new
Community Information Guide, listing all the Village's Departments and a comprehensive listing of
Village requirements.
In conjunction with the Mayor's Community Task Force, a new decal project was implemented
to provide residents with auto decals in an effort to both promote community unity and enhance safety
measures throughout the Village. The project, designed and implemented by the Marketing Department,
was underwritten by the Task Force. Over the past year, the Marketing Department was also
instrumental in expanding the levels of sponsorships for special events. In fact, for the first time ever,
Unity Day became a revenue - producing event rather than an expenditure because it was totally
underwritten by sponsors.
47
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MARKETING
Perhaps the most significant achievement for 1996 is the development of new promotional
brochures for the Village, which will replace the 13 -year old brochure currently in use. The remainder
of the 1996 fiscal year will also bring a new program called "Know Miami Shores... Sell Miami Shores"
designed to acquaint area realtors with all the benefits of Village life and the opportunities available
through Miami Shores' diverse amenities.
To continue to increase the awareness of Miami Shores as a preferred South Florida community,
the Village's local recognition will be promoted through advertising, media coverage and cable television
programming.
The Village's presence on the Internet will also be identified through the World -Wide Web. The
program, to be called "Miami Shores at Your Fingertips ", will offer computer users access to Miami
Shores Village Hall at their convenience. Citizens will no longer be limited to making a phone call or
visiting a Village facility during business hours to obtain general information. "Miami Shores at Your
Fingertips" will provide the public with useful information about all of the Village's programs and
services.
The Marketing Department will also continue to attract new businesses to the Village's business
districts. In conjunction with the Miami Shores Chamber of Commerce, a planning/feasibility study will
be conducted for N.E. Second Avenue, with the Shores Performing Arts Theatre as a primary focus of
downtown development. New sources of revenue will also continue to be explored, specifically through
government funding and grants for economic development, infrastructure and beautification.
48
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MARKETING
vkvl\i;: >.Si:v`:yi;. >:i':
•ti.::.:ti::::: %: •iiiii
+v'tititi i(: }:{
.: k: i...::: •:.iiiiii:i�i :ii::iii viii: >.ivii >v; iiiiiiiiiii: ?ice: >.:i:::, :•::: :::ti tii::C >.i:�:;
'�::i?iiii: i;iiltiil;�::?j v v: v:tiv.- iii }: {n} +'^ v :i: ii::;k�;: \., }. \�: } }:•.
Jf f •{ii ^ii v: i.; 1 \i. +.':i'ti4 \•
i:'���Rti�• '^ ?•,- + -�'.�' C:. .� i:.i}:�itiii:4:}viN .;.iiitii
i:::
'•' iii:
ivv+v
ti4:^::: x:::::: v::::: n+ Y::::. iv: 2 .::...::::::::::::.
iv.'. G{^ iiiii i- v: :::::::::::.•.+�'..y�...:::•ii: ii::�::•: ••i:•i.b'•
::4i
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
29,653
50,406
43,686
Others
30,990
66,372
46,144
TOTAL
60,644
116,778
89,830
Appropriations
Personnel Services
25,490
54,336
56,930
Operating Services
29,132
54,978
32,000
Capital Outlay
4,061
1,136
900
TOTAL
58,683
110,450
89,830
Staffing
Full-Time
0
1
1
The Village brochure was designed and
sent to press in FY 1996, thus reducing the Mar-
keting budget by approximately $15,000. The
drastic increase was the result of hiring a Mar-
keting Director in April 1995. Special adver-
tising and promotions of the Village were initi-
ated in FY 1996 including the development and
printing of the Village brochure.
49
,zu
too
g 80
J C
8 m 60
N
r
Z 40
20 Lit
0
1992 1993 1994 1995 1996 1997
FOCAL YEAR
a 'Graph represents Operating & Personnel
Services only
50
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
MARKETING
001 - 0301 -512
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salary
$ 47,049
Marketing Director
.21
Social Security
3,599
FICA
.22
Retirement
569
As per Finance Director
.23
Life & Health Insurance
4,207
LTD / Health Insurance
.24
Worker's Compensation
235
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
1,500
Graphic Design for Promotional
Materials
.40
Training and Per Diem
1,430
City, County, Communication &
Marketing Assoc. Annual Conference,
Attendance at State Legislative Ses-
sion in Tallahassee, Miscellaneous
Luncheons / Meetings
.41
Telephone Expenses
400
.42
Postage
6,440
Mailing of Newsletter, Community
Information Guide,
Miscellaneous Correspondence
.47
Printing
13,130
Printing of Newsletter & Community
Information Guide, Miscellaneous
Printing of Flyers, Invitations,
Announcements, Contents of
Welcome Basket
.48
Advertising & Promotions
6,700
Placement of Ads, Internet Placement,
Realtor Forum Breakfast Conference,
Cable Time for 60 second MSV com-
mercial, Volunteer Christmas Party
50
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
MARKETING
001- 0301 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.48 Advertising & Promotions Cont'd Employee Breakfast, Miscellaneous
Promotional Expenses, Council Inau-
guration Event
51 Office Supplies 200
5202 Other Operating Expenses 1,250 Photography Development for
Monthly Newsletter, Video Duplica-
tion, Misc. Expenses: Clip -Art, Spe-
cialty Paper
54 Subscriptions & Memberships 950 Yearly Membership to City, County,
Communication & Marketing Assoc.,
North Dade Chamber, Miami Shores
Chamber, Kiwanis Club & Subscrip-
tion to Guide to Federal Funding
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
900 Computer Upgrade
1,271 Merit / Longevity
TOTAL $ 89,830
51
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
HUMAN RESOURCES
ORGANIZATION CHART
HUMAN RESOURCES DIRECTOR
SCOTT DAVIS
ADMINISTRATIVE SECRETARY
NICHOLA GRANT
52
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
HUMAN RESOURCES
Services, Functions and Activities
The Human Resources Department is responsible for the recruitment and employment of
a 150 person workforce, coordination of Village -wide training and safety programs,
administration of compensation plans, employee relations, collective bargaining and the
administration of contracts with the Village's two labor unions.
Risk management coordinates the workers compensation and liability claims of the
Village's self insurance program. Human Resources coordinates benefits for the workforce
which includes health insurance, vacation and sick leave records, deductions for various
benefits and after work activities such as administration of the Disney Club.
In FY 1996, the Human Resources Department has developed numerous training programs. These
include safety training for chain saws, defensive driving, team building, customer service and many
more. Miami Shores Game Day Lunches were implemented in order to increase employee morale and
team building. Employees from different departments get a chance to meet each other to interact in a
non job related activity by playing various board games.
The greatest achievement was the negotiation with the Federation of Public Employees Union. A
provision in the contract allows the Village and the Union to work together during the disciplinary
process. Both parties agree on a discipline that is fair and equitable thus avoiding arbitration. The
department also investigated, developed and implemented a Commercial Drivers License drug testing
program. All CDL holders are subject to random and quarterly testing as well as testing after a traffic
accident. Our pre - employment drug testing program revealed a number of drug users who the Village
did not employ essentially saving the Village from future liability.
53
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
HUMAN RESOURCES
The first goal for the Human Resources Department is to develop additional areas of training for
Village employees. In order to accomplish this, a survey will be performed to determine areas of inter-
est. Experts will be contracted to do the training. Working with Bayview Center and Gallagher Bassett,
Miami Shores will continue to provide quality training sessions at no additional cost to the Village
because of the existing contract.
The second goal is to develop additional morale /team building events. By working with other
municipalities and institutions new ideas will be created and more events will be scheduled during the
fiscal year. The department will continue to provide high quality, informative, easily understood orien-
tation for new employees. This goal can be accomplished by developing an employee benefit informa-
tion sheet which will illustrate the dollar value of benefits. An orientation video will be also be pro-
duced. Further, a Violence in the Workplace Handbook will be developed to provide information to
Village staff when handling difficult situations.
54
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
HUMAN RESOURCES
• i:: i::}}::}: <}::: }::iii::i:i:ii:C:iL:i::iti i:::': {:i:ji:..
••�� �j .<:� ?: i% viii:}=.•.: �*:. ..; >.4:} >CO ?::ii::iy'``�'::t�i:
lZu
The Human Resource Director
1994 -1995
1995 -1996
1996 -1997
Manager's office to its own de-
Actual $
Estimated $
Budget $
Revenue
z 40
cost savings in advertising em-
40
Ad Valorem Taxes
18,512
36,197
40,179
Occupational Licenses
61,917
0
0
Others
19,346
47,663
42,439
TOTAL
99,775
83,859
82,618
Appropriations
Personnel Services
61,004
60,266
60,822
Operating Services
37,547
19,049
21,796
Capital Outlay
0
0
0
TOTAL
98,551
79,315
82,618
Staffing
Full-Time
1
1
1
Part -Time
2
1
1
1992 1993 '994 1995 1996 1997
FISCAL YEAR
L-A
UAL
lZu
The Human Resource Director
100
was reclassed from the Village
a a 60
Manager's office to its own de-
-' N
S , 6o
partment in FY 95. The decrease
0
in FY 96 was mainly attributed to
z 40
cost savings in advertising em-
40
ployment opportunities.
0
1992 1993 '994 1995 1996 1997
FISCAL YEAR
L-A
UAL
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
HUMAN RESOURCES
1996 -1997
Projected
Number and percent of classified employees
hired that completed probationary period. 15 / 98%
Number and percent of recruitment in which
qualified applicants apply and one is selected. 12 / 95%
Percent exit interviews completed for non - temporary
employees. 90%
Percent of time that recruitment activities begin within
30 days of receipt of request for new hire. 100%
Number and minutes spent per item for wage
and employment verification. 30 / 180
Number of payroll changes entered into the computer. 420
56
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
HUMAN RESOURCES
001 - 0302 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
11 Executive Salary
.12 Regular Salaries
.21 Social Security
.22 Retirement
.23 Life & Health Insurance
.24 Worker's Compensation
OPERATING EXPENSES
$ 42,984
Human Resource Director
7,870
Part-Time Administrative Secretary
3,890
FICA % of Salaries
520
As per Finance Director
4,189
LTD / Health Insurance
248
As per Finance Director
.31
Professional Services
2,250
City wide Pre - employment Tests
.34
Other Contractual Services
1,800
Employee Assistance Program
.40
Training and Per Diem
3,410
Miscellaneous Conferences
Car Allowance for Director
.41
Telephone
450
Telephone Services
.42
Postage
260
.47
Printing
900
Letterhead, Applications. Timesheets
.48
Advertising and Promotions
11,000
Advertising for City wide vacancies
.51
Office Supplies
450
Miscellaneous Office Supplies
.5202
Other Operating Expenses
600
Employee Awards & Promotions
57
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
HUMAN RESOURCES
001 - 0302 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.54 Subscriptions & Memberships $
NON - OPERATING EXPENSES
.93 Contingency
676 Greater Miami Chamber of Commerce
International Personnel Mgmt. Assoc.,
Public Risk & Insurance Mgmt. Assoc,
Fla. Public Employee Labor Relations
Assoc., National Notary
1,121 Merit / Longevity
TOTAL S 82,618
58
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE CLERK
ORGANIZATION CHART
VILLAGE CLERK
BARBARA FUGAZZI
PART -TIME RECEPTIONIST
RECORDING SECRETARY SANDRA MOREDOCK
X'q
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE CLERK
Services, Functions and Activities
The function of the Clerk's office encompasses the traditional responsibility of archiving,
as well as voter registration, general elections, coordination of Village Council meetings
and coordination of the selection process for Board, Committee and Commission ap-
pointments.
Publishing of the Village Council agendas, as well as agendas for the various Boards is an
ongoing departmental activity. Recording secretarial services are provided to Village
Council and to many of the Boards, Committees and Commissions. The Clerk's office is
responsible for providing minutes of these meetings.
Other responsibilities include publication of public hearing notices for ordinances and
resolutions, requests for bids, and Board member vacancies. Notices are also published
for changes to the Comprehensive Plan and changes in land use. The Clerk's office is
responsible for complying with records requests in the form of paper, audio and video
copies.
In addition, the Clerk's office administers the Village's Occupational Licensing program,
ensuring payment of applicable fees on a yearly basis. The issuance of film and peddler/
solicitor permits are also facilitated by the Clerk.
60
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE CLERIC
Following the succesful completion of updating the Occupational License files and due to an agressive
follow -up program, 100% of all Occupational License revenues were realized for 1996. Year -to -date
revenues through May 31, 1996 total approximately $58,000. This figure exceeds the forecasted year
end total, which had included applicable license revenues from the Biscayne Kennel Club, which were
not collected due to the track closing.
Effective agenda management has shortened the length of the average Council Meeting to one hour
forty -five minutes. Significant advertising cost savings have been realized due to combining second
readings of Ordinances whenever possible.
The Clerk's office proposed various amendments to Ordinances which include instituting a fee for
processing solicitor /peddler permits, streamlining the process for issuing occupational licenses and cor-
recting the procedure for appointing individuals to the Election Board. These amendments were adopted
unanimously by the Village Council.
In April, 1997, Village Council elections will once again be held at the Community Center. The
Clerk's office plays a major role in the election process, beginning with the processing of a filing candi-
date and continuing through Election Day, announcing the winners of the election. Working closely
with the Dade County Supervisor of Elections, will help to effectively manage the election process,
ensuring a smooth campaign and Council transition.
In order to more effectively administer a records retention and retrieval program for the Village, a stand-
alone, electronic filing system has been requested in the Fiscal Year 1997 budget. The coordination of
transferring and scanning paper records onto optical disc will be achieved through detailed indexing and
cross - referencing of documents.
roil
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE CLERK
G:4: •i:J::i•i: i:?:{{? i:• iiii : ?: ^iiiiiiiii } } } <',:iirirn::•:
�!.� � v h:::: :vtiti4:i ^:•: v:i�iiiiiiiiiti:}v3iii:
is +•4�iiiiiiiiiiiiii % ?•: j� `,�� i�. '[�:� y{.�
iii {ii:
'• vvv::
•v.::.v:v.. ...:w::::::: w :::::::::::::::::::
}: :: ••.AV. �::: w::: ir:• :{•n:i:v } } }iiti ^:•i'v:6i:v:ip:•i
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
0
0
19,388
Occupational Licenses
0
58,000
61,000
Others
0
0
20,479
TOTAL
0
58,000
100,867
Appropriations
Personnel Services
0
44,968
80,882
Operating Services
0
8,230
15,155
Capital Outlay
0
0
4,830
TOTAL
0
53,198
100,867
Staffmg
Full-Time
0
1
2
Part-Time
0
1
1
The Village Clerk Department
was created in 1996. The reclas-
sification of the Receptionist po-
sition from the Village Manager's
Office to the Village Clerk's of-
fice indicates the increase in FY
1997. At the recommendation of
the Village Clerk, an electronic
filing system will be purchased
allowing for efficient record re-
tention and retrieval.
120
100
gso
V
J c
8 m 60
N
7
Z 40
20
0
1992 1993 1994 1995 1996 1997
FISCAL Y EAR
OACTUAL 'Graph represents Operating & Personnel
Services only
62
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
VILLAGE CLERK
Occupational Licenses Issued
% Occupational License Tax
Collection Rate:
By October 1
By January 1
By April 1
Ordianances Passed
Records Requests:
Passed within 48 Hours
Passed within 24 Hours
Agenda Management:
Average length of Council
Meetings (in Hours)
1994 -1995
Actual
595
1995 -1996
Estimated
625
1996 -1997
Projected
650
35
55
75
50
85
90
70
100
100
8
11
20
100
5
5
10
65
75
2.5
63
2.0
2.0
OPERATING EXPENSES
.31
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
2,200
I
1996 - 1997 BUDGET EXPLANATION
VILLAGE CLERK
forcement & Historic Preservation
001 - 0303 -512
Board. Temporary help while Recep-
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
Other Contractual Services
930
.11
Executive Salary
$ 34,996
Village Clerk
.12
Regular Salaries
31,474
Receptionist /Recording Secretary i
Clerk's Institute, Florida Assoc. of
for Planning & Zoning
.21
Social Security
5,085
FICA % of Salary
.22
Retirement
787
As per Finance Director
I
.23
Life & Health Insurance
5,786
LTD / Health Insurance
,24
Worker's Compensation
324
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
2,200
Recording Secretary for Code En-
forcement & Historic Preservation
Board. Temporary help while Recep-
tionist is on vacation.
.34
Other Contractual Services
930
Maintenance Contract
- Electronic Filing System, Typewriter
.40
Training and Per Diem
2,000
Clerk's Institute, Florida Assoc. of
City Clerks Annual Conference
Miscellaneous Luncheons / Meetings
.41
Telephone Expenses
360
.42
Postage
400
Mailing of Occupational Licenses
Follow -up Letters, etc.
.47
Printing
50
Letterhead
.49
Other Current Charges
8,500
Legal Advertising of Ordinances /
Village Council Elections
roll
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
VILLAGE CLERK
001- 0303 -512
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.51 Office Supplies $ 350
.5202 Other Operating Expenses 165 Supplies for Electronic Filing System
.54 Subscriptions & Memberships 200 Fl. Assn. of City Clerks
Int'1 Institute of Municipal Clerks
Fl. Assn. Occupational Licensing Off.
Dade County Municipal Clerks Assn.
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
TOTAL
4,830 Electronic Filing System $4,330
Computer Table 500
2,430 Merit / Longevity
$ 100,867
65
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
BUILDING & ZONING
ORGANIZATION CHART
DIRECTOR OF BUILDING & ZONING
FRANCIS J. LUBIEN
ASSISTANT DIRECTOR
VACANT
EXECUTIVE ASSISTANT
MARGARITA MONTIEL
66
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
BUILDING &_ ZONING
Services, Functions and Activities
The Building and Zoning Department strives to effectively and efficiently obtain compli-
ance with appropriate construction codes in a client sensitive manner. Building inspec-
tions ensure compliance with the Miami Shores Village Code, the South Florida Building
Code and all other applicable State and Federal codes. This is accomplished through
building plans examination, permitting and the inspection of construction methods and
materials. The department processes all permit applications ensuring that the required
information and documentation is included. This includes, but is not limited to signed
and sealed plans, specifications, surveys, licenses, certificates of insurance, letters of
acceptance from Dade County product control for materials to be used in the project.
Upon completion of the project, the Department issues a certificate of occupancy. This
division also accepts and prepares all items for hearing by the Planning and Zoning Board.
fi4: ffffffY�fiff}: �:': <t:f:v:fff::jfifffffjf:•i'^tCi'
4iiLiiii}i:{y. wn••w.�::.w:: v;•:v:::; .;. .. �w:::':::. in�v :::::...ti.i::viiii ^ :::::nn:. n.:.:.... v..::
:ii \ii :} :.n.}}.ii'�i'.:�ii;i•v; iii: ::f:..fill {:}$ }iY.v:::.::.fvryi; ;: v:;• iii:. ii}:. iiiisf:: f' :. }i: {•:iti- `..?:ii:: }::tiii::�:
ti fi{+•i }:. }:} ?ivii:i:: i:: hi•. �: i:i} }:l:'i :Qtii:;:tfX:ifiii:4:•nti ^xv tii ::.ii ii:: ?f::.:
............ �n..v ................ ..: is r }:i. w:iii:•: i4:i:•:4. . M1.. �:\.:i isi. }.:•ii: ^i:6iii:4ii:::::::::::rn
Handouts were created to inform residents and contractors about permit procedures to avoid de-
lays in issuing permits. This year, the department has processed more permit applications and per-
formed more inspections than in previous years. In 1995, 1,476 permits with a construction value of
$6,379,328 were issued. The first six months of 1996 yielded atotal of 1,107 permits valued at $4,380,527.
Major renovations at Barry University, St. Rose of Lima Church and Tropical Chevrolet attributed to
the total value. An estimated 800 permits should be issued through year end.
The Building and Zoning Department strives to maintain and preserve the residential integrity of
the Village in accordance with the Code of Ordinances. The development of new procedures, including
the computerization of issuing permits and scheduling inspections, will help the department in its profi-
ciency and effectiveness.
67
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
BUILDING &- ZONING ji
... \.Z, }:Yi'i1R�tili��i�'(:i " •1GR� ' '::� .• . ...• . • , ..i.. �v:: `.vij'vi:f`v ?:{C•':
?
}} i ?:•?
• ?
\• iii::?'•?::•? isti4: i•???: isf: titi4i?
:•:•:�.•�.:•.�''..•:••.:�.•:�•. ?:.} } ? ?:iJi• ?: ?•:<v'•
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
20,412
14,919
31,923
Building Permit Fees
91,240
1.20,000
104,000
Other Licenses & Permits
2,340
1,640
2,140
Others
21,332
19,645
33,719
TOTAL
135,324
156,204
171,782
Appropriations
Personnel Services
86,083
110,040
135,987
Operating Services
47,231
43,812
35,795
Capital Outlay
660
479
0
TOTAL
133,974
154,331
171,782
Staffing
Full-Time
2
3
3
The current trend is generating an increase in
the volume of work for the department. To
assist with this increase in flow, the department
hired an Assistant Director of Building and
Zoning. This position was only funded for a
six month period in 1996, thus increasing the
Personnel Services budget for 1997. The
reduction in operating expenses is due to the
completion of the programming expense for the
computerized permit issuance. The decrease of
expenditures in FY95 was attributed to the
separation of Code Compliance functions to
the Code Compliance /Community Affairs
Department.
2:
200
g 180
S�
N
7
v� 160
Z
140
120
1992 1993 1994 1995 1996 1997
Q FISCAL Y EA R
68
Building
Zoning
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
BUILDING &- ZONING
1994 -1995 1995 -1996 1996 -1997
Actual Estimated Budget
Permits Issued 1,476 1,897 1.686
Inspection Performance:
Building
765
925
845
Electrical
502
631
567
Plumbing
234
400
317
Mechanical
249
328
288
Structural Plans Review
36
62
49
Cases presented to the
Planning & Zoning Board 40 34 37
Cases Referred to Council 21 14 17
.•
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
BUILDING & ZONING
001 - 0400 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11 Executive Salary $ 45,147 Building & Zoning Director
.12 Regular Salaries 65,754 Asst. Building & Zoning Director
70
Executive Assistant
.21
Social Security
8,484
FICA % of Salaries
.22
Retirement
870
As per Finance Director
.23
Life & Health Insurance
7,488
LTD / Health Insurance
.24
Worker's Compensation
6,154
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
2,160
Recording of Liens, Covenants and
Programming Costs
.3101
Comprehensive Plan
2,500
Comprehensive Plan amend & review
Professional Services
Upgrade Plan to comply with State
Requirements
.34
Other Contractual Services
23,778
Fees for inspection on Plumbing,
Electrical and Mechanical
Maintenance Contract for Typewriter
.40
Training and Per Diem
1,798
Building Official's Association of
Florida Annual Seminar and Board
Meeting, South Florida Builiding
Official's Meeting
.41
Telephone
824
Telephone Services
.42
Postage
800
Correspondence and Certified Mail
70
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPL kNI ATION
BUILDING &' ZONING
001- 0400 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.47 Printing & Binding $ 2,000
.51 Office Supplies 615
.5201 Gasoline 1,034
.5202 Other Operating Expenses 116
.54 Subscriptions & Memberships 170
NON - OPERATING EXPENSES
.93 Contingency
TOTAL
Printed forms for Building & Zoning:
Permits, Garage Sale, Other Miscella-
neous Printing
Miscellaneous Office Supplies
Gasoline for Vehicles
Film
Building Official's Association of FL
South FL Building Official Council
Dade Council
National Notary Association
2,090 Merit / Longevity
$ 171,782
71
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
CODE COMPLIANCE
ORGANIZATION CHART
COMMUNITY AFFAIRS SPECIALIST
WILLIAM NELSON
SENIOR CODE
COMPLIANCE OFFICER
RICHARD TRUMBLE
CODE COMPLIANCE OFFICER
AMOS PIERRE
vJa
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
CODE COMPLIANCE
Services, Functions and Activities
The Code Compliance Department responds to complaints and performs community-
wide assessments for ordinance violations throughout the Village. The objective of the
department staff is to stimulate compliance and cooperation rather than punish or create
additional burdens for property owners. Notices of violation are issued and follow through
are initiated for compliance. Hearings, if necessary, are held by the Code Enforcement
Board. Findings of Fact and Conclusions of Law are then implemented by the Board and
carried out by staff. The department also works in conjunction with Dade County agen-
cies to achieve an acceptable level of compliance in surrounding unincorporated areas.
The Department (Community Response Team) has initiated a Village wide survey in order to im-
prove and maintain existing property values. Through May, the team has advised over 1700 residents
regarding the upgrade of their property in accordance with the Village Code of Ordinances. Most
citizens are now maintaining and upgrading their property to protect their investments.
The team is also working with Dade County to provide code enforcement to the outlying "Pocket
Areas". The Second Avenue and Biscayne Boulevard business corridor are showing improvements
aided by this effort. The Team continues to educate residents and maintain relationships with realtors,
neighborhood organizations and the local University. The "Paint Your Heart Out" program is opera-
tional and two houses have been painted with three more scheduled for the near future.
In order to maintain and upgrade the property value of the Village, periodic surveys to assess
problems will be performed. The Department will develop an action plan and will continue to educate
homeowners on code enforcement. Further, the Department will m- to locate funding for elderly and
disabled homeowners to help maintain the property. Rehabilitation of these properties with this funding
by utilizing local service clubs from Barry University, Turner Tech High School and Team Metro will
strengthen code compliance. The Village will continue to work with Team Metro to improve the County
pocket areas which are at the northern boundary of the Village.
73
MiAAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
CODE COMPLIANCE
(^� • isv4:??•::>. i: iti' iiii: ii {::i'v:ti}}}}'i'i ^ii'i'
i ?v Yti�::tiiv {iii::ti`v :i����!::i �.'v-M. •?iF��:Y�: L: ?�:}jiiiv ^}::},'.� {`:i-
�:
-:ii"
i• %ity;:
:: •: �,{:; �•},},'• :•;:••,:•••,..•,''iT,.;�i:C ?v' : i:^ Ci..? ii : %•iiiii: ^ii:•i: ?jviii:iC
??•v'
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
32,092
24,081
38,437
Code Enforcement Fines
38,905
60,000
38,000
Others
33,539
31,709
40,599
TOTAL
104,537
115,790
117,036
Appropriations
Personnel Services
89,496
94,477
100,428
Operating Services
12,919
16,228
16,608
Capital Outlay
0
2,062
0
TOTAL
102,415
112,767
117,036
Staffing
Full-Time
3
3
3
iwu
120
100 °
g"
� e 80
Sy
a 60
t
z 40
20
0
1992 1993 1994 1995 1996 1997
RSCAL Y EAR
o ACTUAL
74
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
CODE COMPLIANCE
* Includes Referrals to Metro -Dade
** Includes Occupational License Violations
* ** Based on Seven Month Actuals
75
1994 -1995
1995 -1996
1996 -1997
Actual
Estimated
Projected
Activity
Citizen Complaints
611
313
200
Village Complaints
149
135
150
Officer Initiated Complaints* 561
2,600
3,000
Follow- up/Re- ispection
1,532
2,425
2,800
Signs removed from
Rights -of -way
572
485
400
Miscellaneous **
201
217
300
TOTAL
3,626
6,175 * **
6,850
Disposition
Other Dept. Referrals
232
132
100
Verbal Warnings
268
96
100
Courtesy Letters
283
2,000
3,000
Orders To Comply
396
1,000
1,500
Notices of Violation
323
500
650
Violations Corrected
1,245
1,800
2,700
Code Board Referrals
199
300
400
Code Board Compliance
172
200
300
TOTAL
3,118
6,030 * **
8,750
* Includes Referrals to Metro -Dade
** Includes Occupational License Violations
* ** Based on Seven Month Actuals
75
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
CODE COMPLIANCE / COMMUNITY AFFAIRS
001 - 0401 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11 Executive Salary $ 44,262 Code Compliance / Community
76
Affairs Director
.12
Regular Salaries
35,643
Code Compliance Officers (2)
Support Staff from Finance for Code
Enforcement Input
.21
Social Security
6,113
FICA % of Salaries
.22
Retirement
1,215
As per Finance Director
.23
Life & Health Insurance
7,442
LTD / Health Insurance
.24
Worker's Compensation
4,236
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
3,020
Computer Upgrade
Recording Liens & Lien Search
.34
Other Contractual Services
1,470
Uniform Cleaning
.40
Training and Per Diem
1,575
Florida Association of Code Enforce-
ment Courses / Conferences
.41
Telephone
1,500
Telephone Services
.42
Postage
1,400
Correspondence and Certified Mail
.47
Printing & Binding
1,100
Educational Pamphlet Series
.48
Advertising & Promotions
800
Delivery of Educational Series
.51
Office Supplies
513
Miscellaneous Office Supplies
.5201
Gasoline
1,980
Gasoline for Vehicles
76
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
CODE COMPLIANCE / COMMUNITY AFFAIRS
001- 0401 -524
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont' d)
.5202 Other Operating Expenses $
.5204 Uniforms
.54 Subscriptions & Memberships
NON - OPERATING EXPENSES
.93 Contingency
2,140 Film Purchase & Development
Bike Bag Equipment, Recorder
Miscellaneous Equipment
810 Replacement of Uniforms
300 Florida Association of Enforcement
Florida Planning & Zoning Associa-
tion, Optimist Club
1,517 Merit / Longevity
TOTAL S 117,036
77
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCE DEPARTMENT
ORGANIZATION CHART
DATA PROCESSOR SPECIALIST
CLARA BENDER
FINANCE DIRECTOR
PATRICIA VARNEY
ASST. FINANCE DIRECTOR
DAVID WEINSTEIN
78
EXECUTIVE ASSISTANT
ELIZABETH KROBOTH
ACCOUNTS PAYABLE CLERK
GLORIA ALDANA
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCE
Services, Functions and Activities
The Finance Department is responsible for managing the Village's financial resources in
the most cost effective and efficient manner. The department provides relevant and
timely financial data to the public and assures safeguarding of procurement practices.
Since 1987, the Village has received the Certificate of Achievement for Excellence in
Financial Reporting from the Government Finance Officers Association.
The Finance Department is also responsible for preparing the annual operating budget,
forecasting revenues and forecasting expenditures with the assistance of department heads.
The department controls expenditures within the approved appropriations, prepares budget
revisions and holds two reviews during the fiscal year with the department heads to
ensure expenditures are within the budget. Finance prepares a five year capital plan each
year.
Ongoing departmental functions include the processing of weekly payroll, billing and
payables for the Village, handling of cash and investments, disbursing of funds, debt
issuance, data processing and management information services, and administration of
the Village Pension Plan.
79
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCE
The most significant achievement for 1996 was the conversion of the Village mainframe system to
a PC network. This has increased the capabilities for all departments which includes, but is not limited
to the in -house designing and printing of budget documents, recreation programs and special event
flyers. A budget -in -brief booklet was compiled to supplement the FY 1996 budget book. The depart-
ment once again received the Distinguished Budget Presentation Award and the Certificate of Achieve-
ment of Excellence in Financial Reporting from the Governmental Finance Officers Association.
The Finance Department was instrumental in obtaining direct payroll deposit for employees. The
long -term disability insurance premium was renegotiated reducing expenses by over $2,200. During the
budget workshop, an analysis of the recreation program fees was performed with a new fee structure
recommended.
As Plan Administrator for the pension fund, the Finance Director was succesful in renegotiating the
management fees charged by SunTrust, reducing the annual management fees effective July 1, 1996.
To maintain efficiency through computer technology, the Village will update the PC system to
Windows 95 and complete the conversion of Building & Zoning permit procedures. An analysis of user
fees as well as an audit of all utility vendors will be conducted to ensure proper remittance of utility and
franchise fees. Budget documents and financial statements will continue to be prepared in accordance
with the GFOA standards for the Distinguished Budget Presentation Award and Certificate of Achieve-
ment for Excellence in Financial Reporting. Since inception last year, the Finance Director will continue
to lead the Village in performance -based budgeting.
80
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCE
The overall budget for the Finance De-
partment increased by $7,903. There
was an increase in line item .3 2, "Ac-
counting and Auditing" from $22,965
to $32,650. The contract with Rachlin
Cohen & Holtz expired September
1995, but was renewed in 1996 for an
additional fee of $4,500. Due to the
procurement of Federal Grant monies,
a single audit costing $5,000 will also
be required.
240
U)
230
J O
J C
p m 220
(n G
F 210
Z
a
200
190 ' 1
1992
OCPI
QA CTUA L
1993 1994 1995 19 20 1997
FISCAL YEAR
'Graph represents Operating & Personnel
Services only
....m:: \v' \'•ii:: is i:• ............ ........:.........
i}i \• {: •:'•:' :.iiT. 1FX:vi: {•ii
v:•::�� \tiii4tii:
vv' %'i}v:; '::yinvtii:L :•,1l::�
\............ .: .....
?i:•i }Y.: iiYT: >. .;i \.vi'<:: ii?
x}} �'�1,�j• ... \:vv::v:ii: }tii4;:}`iii.{ ^ }:
vv'jTl✓.•.�.'.:.. ..
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
99,359
104,868
106,905
Solid Waste Fees
18,716
19,500
20,500
Others
103,839
138,086
112,920
TOTAL
221,914
262,454
240,325
Appropriations
Personnel Services
162,121
168,295
172,068
Operating Services
49,667
48,492
56,757
Capital Outlay
1,152
2,624
11,500
Non - Operating Expenses
2,405
29,877
0
TOTAL
215,345
249,288
240,325
Staffing
Full -Time
5
4
4
Part-Time
0
1
1
I
The overall budget for the Finance De-
partment increased by $7,903. There
was an increase in line item .3 2, "Ac-
counting and Auditing" from $22,965
to $32,650. The contract with Rachlin
Cohen & Holtz expired September
1995, but was renewed in 1996 for an
additional fee of $4,500. Due to the
procurement of Federal Grant monies,
a single audit costing $5,000 will also
be required.
240
U)
230
J O
J C
p m 220
(n G
F 210
Z
a
200
190 ' 1
1992
OCPI
QA CTUA L
1993 1994 1995 19 20 1997
FISCAL YEAR
'Graph represents Operating & Personnel
Services only
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FINANCE
Payroll
Checks issued
1994 -1995
1995 -1996
1996 -1997
Manual checks
Actual
Estimated
Projected
Accounts Payable*
7
4
4
Invoices processed
7,352
7,150
7,300
Checks issued
4,659
4,765
4,850
Manaual checks issued
19
12
10
Voided checks
23
21
19
Disbursement within 24 hours
100%
100%
100%
Invoices paid within 30 days
N /A*
88%
92%
Account Payable processed within 5 days
360
375
390
from receipt of department approval
100%
100%
100%
Payroll
Checks issued
7,958
7,738
7,700
Manual checks
3
0
0
Voided checks
7
4
4
Employees utilizing Direct Deposit
N /A*
31.5%
35%
Payroll prepared without errors
99.4%
100%
100%
Accounts Receivable
Number of garbage billings
13,143
13,202
13,207
Number of occupational license billings
601
630
650
Liens placed and/or released
131
130
135
Lien search replies
360
375
390
Number of billing arrangements made
N /A*
32
40
Billing arrangements fulfilled
N /A*
34%
40%
*N /A - Not Available
82
MIAMI SHORES VILLAGE, FLORIDA ..........FY 1996 -97 BUDGET
FINANCE
: i:{ n}. v;•:.,{. isL\} iii'•}niiiii: {pi:•.'•ii:::•: {.v � }4:: iiiiiii:•i: ^'•:iJ:::' iiti;::
:.i'wn {•: }v ; x.w::::....v..v. :...:.....v.... ..... .i}::i is {i ^.v
:: is {:::.t. :......... .......:... .:.. .. :... ..:..,
1994 -1995 1995 -1996 1996 -1997
Actual Estimated Projected
Accounting*
Number of journal entries 2,856 2,900 3,000
Number of posting closing entries 1 0 0
Average date month -end financial report generated 7 6 6
Time bank statements are reconciled to general
ledger cash balance within 15 days of receipt of
bank statement 100% 100% 100%
Cash Management
Average portfolio of investment
$4,061,017
$4,255,058
$4,350,000
Average rate of return ( %)
5.43
5.38
5.40
Average monthly deposit
$932,027
971,195
990,000
Average monthly disbursement
692,224
784,580
800,000
Budget
Number of years Government Finance
Officers Assoc. Distinguished Budget
Award received since 1995
1
2
3
Number of budget transfers
342
369
390
Number of budget revisions **
108
111
115
Accuracy rate in forecasting annual city
revenue estimate
98.4%
99%
99.5%
Revenue projections completed and
approved by Village Manager
100%
99,4%
100%
Departmental budgets submitted by deadline
N /A * **
58%
70%
* All funds
** Includes appropriate previous year encumbrances
* ** N/A - Not Available
83
84
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
FINANCE
001- 0500 -513
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salary
$ 56,088
Finance Director
.12
Regular Salaries
88,520
Assistant Finance Director
Data Processing Specialist (Part-Time)
Executive Assistant
Accounts Payable Clerk
.21
Social Security
11,063
FICA % of Salaries
.22
Retirement
1,204
As per Finance Director
.23
Life & Health Insurance
9,084
LTD / Health Insurance
.24
Worker's Compensation
721
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
4,800
Software Support
.32
Accounting and Auditing
32,650
Annual Village Audit, Single Audit,
Country Club Audit, Comprehensive
Annual Financial Report,
Distinguished Budget Award Program
.34
Other Contractual Services
5,265
Maintenance Contract
- Computer Systems
- Typewriters
.40
Training and Per Diem
3,600
Miscellaneous Conferences
Meetings for Gov't. Finance Officers
Assoc., Dade and Broward County
Municipal Finance Officers Assoc.
Car Allowance for Director
.41
Telephone
1,400
Telephone Services
84
CAPITAL OUTLAY
.64 Equipment 11,500 Computer Document Imaging System
($5,000)
Computer Upgrade ($6,500)
NON - OPERATING EXPENSES
.93 Contingency 5,388 Merit / Longevity
TOTAL S 240,325
I
85
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
FINAL CE
001- 0500 -513
CODE
CLASSIFICATION AMOUNT
EXPLANATION
OPERATING EXPENSES (cont'd)
.42
Postage $ 1,600
Postage for Accounts Payable and
Correspondence
.4602
Repair and Maintenance 450
Repairs to Equipment not covered by
contract such as: Cash Register,
Burster, Laser Printer
.47
Printing and Binding 1,560
Printed Forms, Deed Transfers,
Revenue Envelopes, Letterhead and
Envelopes, Budget Documents, etc.
i
.48
Advertising and Promotions 1,500
Budget Advertising
.51
Office Supplies 917
Miscellaneous Office Supplies
.5202
Other Operating Expenses 2,320
Computer Paper, Gummed Labels,
Data Binders, Printer Ribbons
.54
Subscriptions & Memberships 695
National / State Gov't. Finance Offic-
ers Assoc., Dade and Broward Mu-
mcipal Finance Officers Association,
PICK User's Group, GASB Review
CAPITAL OUTLAY
.64 Equipment 11,500 Computer Document Imaging System
($5,000)
Computer Upgrade ($6,500)
NON - OPERATING EXPENSES
.93 Contingency 5,388 Merit / Longevity
TOTAL S 240,325
I
85
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
NON - DEPARTMENTAL
Services, Functions and Activities
Budgeted non - departmental expenditures include personnel services for unemployment
compensation; operating expenditures include contractual services for office equipment
shared by all departments such as the copy machine and postage meter. Non - operating
expenditures include contributions to community organizations and contingence funds.
This department is monitored by the Finance Director.
:.
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
NON - DEPARTMENTAL
FY 97 includes Cost of Living of
$76,958 & True Contingency of g 250
$70,000 g o
r 200
z
150
100,'
1992 1993 1994 1995 1996 1997
FISCAL YEAR
b ACTUAL 'Graph represents Operating & Personnel
Services only
87
::: is i.... •v.:isii� Cii < i:\•: i{ jt}:{ r:' vi}`} i::' ii :}`i:.`:S{::•:,\::::.:::v`i' {. v :}: \C•: vv :.v.vw::.
`nv:::::::: n �!.� ...{. n........ •i: {:; ip} ti:�..
vn. ...
?:• tin: iiti.:• • {i {:•i {ti >.: \C.4,`};tiiiiiv:::: }��(�,� y� ��!yy�!���yy ivv: \�� {4ti n�iAt�4v;:i; � ?;.;•i,.;.
" •,
viti}i�i::':`d�l:3it7:�:RiZ6 ` :..tv: �::•vvP ti
v: {� \,`v't
vii::::::•: iiv�v ?:'� :v4v ii`
v: `•tij}i;}:xyyv;::::::: ^' : :•i:•:;
`:•::v:::::: •i: }:::: i';' .: 4. . \iii:::. \•:::..{v: ^O�iSii::ii:i
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
162,548
86,556
177,550
Others
169,878
113,974
186,053
TOTAL
332,426
200,530
363,603
Appropriations
Personnel Services
5,358
1,077
5,000
Operating Services
201,065
105,984
141,128
Capital Outlay
0
3,436
3,436
Non - Operating Expenses
115,256
79,166
214,039
TOTAL
321,679
189,663
363,603
FY 97 includes Cost of Living of
$76,958 & True Contingency of g 250
$70,000 g o
r 200
z
150
100,'
1992 1993 1994 1995 1996 1997
FISCAL YEAR
b ACTUAL 'Graph represents Operating & Personnel
Services only
87
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
NON - DEPARTMENTAL
001- 0800 -519
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.25 Unemployment Compensation $ 5,000 Reserve for all Village claims
OPERATING EXPENSES
.34 Contractual Services
.41 Telephone
.42 Postage
45 Insurance
5202 Other Operating Expenses
CAPITAL OUTLAY
.64 Equipment
DEBT SERVICE
.71 Debt Principal
.72 Debt Interest
2,808 Copier, Fax Machine, Check Signer,
Postage Meter, Service Agreements
800 Fax Machine Line
945 Postage Meter Permit Rental
Bulk Mail / 1st Class Mail Permits
132,825 Public Official Liability, Public Em-
ployee Bond, Fleet & Property
General Liability, Fidelity Bond
88
3,750 Copy Paper, Toner & Misc. Supplies
3,436 Copy Machine
9,786
724
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
NON - DEPARTMENTAL
001- 0800 -519
CODE CLASSIFICATION AMOUNT EXPLANATION
NON - OPERATING EXPENSES
.8201 Dade Partners/Horace Mann $ 500
.8202 Dade Partners /Shores Elementary 500
.8207 North Miami Foundation 5,000
.9103 Transfer to Capital Projects Fund 52,556
.93 Contingency 144,973 Cost of Living / Contingency
TOTAL $ 363,603
89
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
POLICE DEPARTMENT
ORGANIZATION CHART
CHIEF OF POLICE
MICHAEL ZOOVAS
Ell
CROSSING GUARD
ANNIE ELLIS
PR SCHOOL
CROSSING GUARD
ROGERGREENE
POLICE OFFICER
VACANT
RESERVE
POLICE OFFICER
MATT WESTBROOK
POLICE CHAPLAIN
EXECUTIVE ASSISTANT
FR. RAY GEISSER
IRENETOLENO
PR OFFICER
LEGALADVISOR
POLICE CAPTAIN
POLICE CAPTAIN
D.P HUGHES
RICHARD HARRISON
RICHARD HASTEN
PR OFFICER
POLICE CRIME
LEGAL ADVISOR
ANALYST
COMPLAINT OFFICER
PETER MAGRINO
FRAN MURPHY
VAST
LIEUTENANT
KEVIN LYSTAO
POLICE RECORDS
CLERK
COMPLAINT OFFICER
ELLEN WILLIS
AGNES LOUIS
SERGEANT
SERGEANT
SERGEPNf
SERGEANT
COMPLAINT OFFICER
DAVID MCLEOD
EOYWRD SANTIAGO
ROBERT KNOWLES
MAATHAREED- NORATO
DMPLAIN MURPHY
COMPLAINT OFFK:ER
:HRISTINE MENENDEZ
DETECTIVE
DETECTIVE
DETECTIVE
DETECTIVE
BRUCE CiMPORA
GLENN COSNER
STEVE SADOWSKI
TIM DEARDEN
COMPLAINT OFFICER
PAM ESTRADA
PATROLMAN
PATROLMAN
PATROLMAN
PATROLMAN
STAN TAYLOR
KEVIN REED
VACANT
VACANT
PATROLMAN
PATROLMAN
PATROLMAN
PATROLMAN
MINE RIVERA
KEVIN WINTERS
CHRIS HUBER
JPMES YOLNG
PATROLMAN
PATROLMAN
PATROLMAN
PATROLMAN
VACANT
DEWEY GRAYDON
STEVE BRENTON
JOHN LEE
PATROLMAN
PATROLMAN
PATROLMAN
EDOIE RAAOS
CUFFORO VICKERS
,1ACN ST THOMAS
PATROLMAN
PATROLMAN
MPATROL.M
PATROLMAN
ROBERT FRAME
OON IOINES
SERGIO GIACOMONE
PATROLMAN
NERRV TURNER
L
Ell
CROSSING GUARD
ANNIE ELLIS
PR SCHOOL
CROSSING GUARD
ROGERGREENE
POLICE OFFICER
VACANT
RESERVE
POLICE OFFICER
MATT WESTBROOK
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
POLICE
Services, Functions and Activities
The Miami Shores Police Department is the chief law enforcement agency in the Village
and is responsible for the investigation of crimes, public education, providing security and
traffic control at numerous Village events, responding to requests for police services,
issuing traffic citations and other law enforcement functions.
The Department operates as a community- oriented police agency with the philosophy
that the community and police should be interrelated as one, working together to resolve
problems that negatively affect the community. A Drug Abuse Resistance Education
(D.A.R.E.) officer is also assigned to ongoing drug education efforts within our
elementary schools.
The mission of the Department is to serve all people within the jurisdiction with the
utmost of respect, fairness and compassion. The department is committed to the
prevention of crime and the protection of life and property; the preservation of peace,
order and safety; the enforcement of all laws and ordinance; and the safeguarding of our
nations constitutional guarantees.
With service to our community as a foundation, the department is driven by goals to
enhance the quality of life, investigating problems and all incidents, seeking solutions and
fostering a sense of security in the community. The department strives daily to nuture
public trust by holding themselves to the highest standards of performance and ethics.
We are proud of the following, which is our Mission Statement:
"We, the Miami Shores Police Department exist to serve all people within our jurisdiction with the
utmost of respect, fairness and compassion. We are committed to the prevention of crime and the
protection of life and property; the preservation of peace, order and safety; the enforcement of all laws
and ordinance; and the safeguarding of our nations constitutional guarantees.
With service to our community as a foundation, we are driven by goals to enhance the duality of life,
investigating problems and all incidents, seeking solutions and fostering a sense of security in the com-
munity. We will strive daily to nurture public tnst by holding ourselves to the highest standards of
performance and ethics.
To fulfill our Mission, the Miami Shores Police .Department is dedicated to providing a quality work
environment and the development of its memhers through effective training and leadership. "
91
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
POLICE
This year has seen the ground breaking for our new Police Facility that will headquarter our law
enforcement efforts for the future. This major project has been driven and supported by the Village
Council and Village Manager, as well as embraced enthusiastically by the community.
Our technical acquisitions and tactics have included the implementation of Oleocapsicum spray as
an additional intermediate weapon, the consideration and testing of a new marking cartridge interactive
handgun training / live fire (Simunition) system, in- service training for acting supervisors in liability
awareness and reduction, line- officer training in crime scene processing and evidence collection and
continued emphasis on education as well as advanced training at the regional law enforcement training
centers. The armory has been newly outfitted with a state -of- the -art ultrasonic gun cleaning station.
The community- oriented police programs have grown and expanded to include the addition of our
third bicycle patrol officer which has expanded evening and weekend visibility. A new youth outreach
program "Hoop Night" was coordinated in cooperation with the Miami Heat. This event, coupled with
other programs, i.e. D.A.R.E. and Red Ribbon Week, were very successful.
In an effort to secure funds for the Village, Police staff traveled to Tallahassee for meetings with
State Representative Beryl- Roberts Burke. Continued successes in forfeiture proceedings have added
valuable revenue to our mission as well.
Our inter- agency agreement included the South Florida Robbery Interdiction Detail, Federal High
Intensity Drug Trafficking Area (HIDTA) task force, "Operation Mid - Customs Blue Lightning Strike
Force, a role in the Multi- Agency Gang Task Force and "Operation Greenback" money - laundering task
for detail.
In order to ensure the protection and safety of Village residents and property, optimal staffing
levels will be maintained.
Upon completion of the new Miami Shores Police Headquarters, a comprehensive plan to facilitate
a smooth transition and physical move to the new building will be implemented. This plan will encom-
pass strategies for maintaining effective communication, emergency response and public service.
G'l7►
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
POLICE
.: i.:}: �:: ivi: 4i:?:• h..... v ............................... ....v..:.....4':.v4iii::C'ry}ii'
.................
::.:.................
it \i�1t#ilF:i'fiRv• :�11J{A:�k�.::.�
�'•ii: }5:i:i iiiii:}:} ii: i }iXJii }: ?:•iiii;•} }i:;• }: ?:�::
:�f.ii:: il� ? >.:i ?iiiiiii}ii:::i0
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
1,151 ,742
1,050,494
1 ,184,116
Extra Police Duty
184,386
124,150
128,780
School Crossing Guards
11,564
11,000
22,900
Fines & Forfeitures
86,595
76,450
76,000
Alarm Permits
19,781
21,860
21,860
Cops Fast Grant
15,211
28,721
26,000
Blue Halo Grant
4,042
5,452
23,883
False Alarm Billings
14,250
11,000
11,000
Solid Waste Fees
15,000
15,000
15,000
Others
1,203,673
1,381,601
1,250,732
TOTAL
2,706,244
2,725,728
2,760,271
Appropriations
Personnel Services
2,440,489
2,375,442
2,465,071
Operating Services
174,237
199,217
230,187
Capital Outlay
0
5,482
8,900
Non - Operating Expenses
15,368
18,050
56,113
TOTAL
2,630,094
2,598,191
2,760,271
Staffing
Full-Time
42
42
41
Part -Time
3
3
3
93
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
POLICE
2850
2800
2750
Additional expenses such as 2700
electricity, water and telephone 2650 are attributed to the increase in
FY97 budget when the new po- r 2600
lice facility is scheduled to be z ~ 2550
completed. 2500
2450
2400
1992
� ACTUAL
94
1993 1994 1995 1996 1997
FISCAL Y EAR
'Graph represents Operating & Personnel
Services only
OTHER:
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
POLICE
:• }:• \ ^j:•: }' •ri \: {. i.} ;n:.: ':4:•: \vi: v:vi. \'L:i'ri ::iii: } :}i}iiii}i:iiti ::::vv
v�;:i }v. :ii::ii:: } }:• }:'i: 8:ir: ri• } }.�' ;:} \tiif }{X }::ij::i {: �::G:iiiiti { }:iY4':i:
iii} �: ii ::} \�::Y {Y:ii: ? >.i ^:6 }:• } } }:ix }'ii:v::. } }'. •` �:;':f'::G },vv�• vii:•} i:4:4 }iiii::i:iY::::::::: >.: >.:
95
1995
1996
1997
Jan - Dec
Jan - July
Jan - Dec
Actual
Estimated
Projected
Class I Crimes
990
613
N/A
Arrests
1056
693
N/A
Traffic Citations Issued
8,177
5,537
N/A
Accidents Investigated
541
313
N/A
Miles Patrolled in Village
311,941
199,502
N/A
False Alarm Fines Billed (in Dollars)
17,690
6,630
N/A
False Alarm Fines Collected (in Dollars)
9,900
2,910
N/A
% of Personnel Receiving Trmffig
& Professional Development
100
100
100
% of Supervisory Personnel Receiving
Supervisory Training
100
100
100
% of Public Safety Personnel Receiving
Mandatory State Training
100
100
100
% of Sworn Police Officers Receiving
16 hours of Diversity Training
100
100
100
% of Sworn Officers Meeting Minimum
Firearm Proficiency Requirements
100
100
100
% of Communications Personnel Receiving
In- Service Training / Professional Development
100
100
100
% of Command Staff Receiving Training in
Community- Oriented Policing
100
100
100
Average Response Time for a Routine Call (in minutes)
3.47
Percent of Calls with 20 -30 Minute Response
0.78
Average Bookings per Day
3.45
Arrest Increase Percentage - Year to Date
21.00
Number of D.U.I. Arrests - Year to Date
27.00
Number of D.U.I. Arrests - % decrease over 1995
27.00
Number of Vehicle Accidents Reported
272.00
Number of Vehicle Accidents - Year to Date
272.00
Number of Vehicle Accidents - % increase over 1995
4.30
Percent of Accidents Investigated
100.00
Percent Increase in Citations Written
21.00
Percent of Seatbelt Usage in Community - by Selective Survey
48.00
Number of Days for Internal Affairs Investigations to be Inititiated
3.00
Percent of Internal investigations Succestirily Completed
100.00
95
96
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
POLICE
001- 0900 -521
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salaries
$ 234,212
Chief (1)
Captain (2)
Lieutenant (1)
Base
Village Supplement (State Law)
Longevity / Holiday Pay
.12
Regular Salaries
1,479,867
Sergeants (4)
Detectives (4)
Police Officers (22: 21 Funded)
Complaint Officer / Dispatcher (5)
Exectutive Assistant (1)
Records Specialist (1)
Clerk / Crime Analyst (1)
Courier (1/4 funded in Streets dept)
Village Supplement
Longevity / Holiday Pay
Supervisor's Relief Pay
Vacation / Sick Time
.13
Other Salaries
18,183
School Crossing Guard (3)
Summer School Crossing Guard
.14
Overtime
37,850
Sergeants
Detectives
Police Officers
Complaint Officers
Executive Assistant
Records Specialist
Crime Analyst
.15
Extra Detail
104,064
Extra Detail Salary
.16
Blue Halo
23,883
96
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
POLICE
001 - 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES (cont'd)
.21 Social Security
.22 Retirement
.23 Life & Health Insurance
.2301 Retirement Insurance
.24 Worker's Compensation
OPERATING EXPENSES
.31 Professional Services
34 Other Contractual Services
40 Training and Per Diem
41 Telephone Expenses
42 Postage
$ 147,997
FICA % of Salaries
204,350
As per Finance Director
87,061
LTD / Health Insurance
7,139
City's matching portion of Police
14,601
Officer Retirees insurance
97,945
As per Finance Director
16,183 Lobbyist, Actuarial study for Retirees
97
Insurance, Pre - employment Poly-
graphs, Psychological Testing
Annual Physical Exam, Blood Testing
Decontamination Services
14,601
Uniform Cleaning
Maintenance on State, Local,
Computer
7,225
Mileage allowance
Meals & Lodging
Dog Kennel
Miscellaneous Training
Tuition Reimbursement
18,557
Emergency/Non- Emergency Lines
Long Distance Calls
Mobile Phones,' Fax Line
1,950
Postage, Freight Charges. Registered
and Certified Mail
97
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
POLICE
001 -0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.4301
Electricity S
13,140
Pistol Range, Police Headquarters
.4303
Water
940
Police Headquarters
.44
Rentals
21,943
County Based Computer
Motorcycle Lease
Detective Bureau Rental Vehicles
.45
Insurance
48,941
Police Professional Liability
Accidental Death & Disability,
Vehicle Coverage
.4602
Miscellaneous Maintenance
2,158
Pistol Range, Computer
Miscellaneous Equipment
.47
Printing & Binding
2,052
Stationary, Business Cards, ID Cards,
Phone Stickers, Permits, Case Referral
Forms, Survey Cards, Police Vehicle
Decals, Alarm Permit Decals
.48
Promotional Activity
2,900
Police Chief Dinner
.51
Office Supplies
3,014
Miscellaneous Office Supplies
.5201
Gasoline
33,923
.5202
Other Operating Expenses
21,964
Firearm Supplies and Ammunition
First Aid Supplies
Detective Bureau Supplies
K -9 Supplies
Other Operating Supplies
Coffee / Water
.5204
Uniforms
18,167
Uniforms and Personal Equipment
.54
Subscriptions
2,529
Memberships and Training Books,
Publications, Police Academy
98
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
POLICE
001- 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.64 Equipment $ 8,900 Bullet Proof Vests
Florida Crime Information Center
Workstation
NON - OPERATING EXPENSES
.83 Crime Watch
9103 Transfer to Capital
Projects Fund
93 Contingency
TOTAL
13,537 Crime Watch Coordinator
Cellular Phones, Gasoline, Postage,
Printing, Monthly Telephone Expense,
Miscellaneous Supplies
12,576
22,520 Merit / Longevity
$ 2,760,271
99
P/T ADMIN SEC
TERRY CLARKE
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PUBLIC WORKS
ORGANIZATION CHART
DIRECTOR OF PUBLIC WORKS/
ASSISTANT VILLAGE MANAGER
TOM BENTON
ASST. PUBLIC
WORKS DIRECTOR
EXECUTIVE ASSISTANT
PAMELA MENADIER
PARTS MANAGER
JOE SWARTZ
GROUNDS
COLLECTIONS SUPERVISOR
FOREMAN
WORKER
JOHN COBS
EJi
GROIRNDSKEEPER
CEN
EQUIPMENT
REFUSE
REFUSE
OPERATOR III
COLLECTOR
CHESTER PEARSON
TRUCK DRIVER
HAROLD WOODS
CURTIS SANFORD
ERNESTHAMILTOI
EQUIPMENT
REFUSE
REFUSE
OPERATOR 111
COLLECTOR
COLLECTOR
WILLIE BAILEY
ROBERT DIXON
RICHARD BUTAS
REFUSE
REFUSE
REFUSE
TRUCK DRIVER
COLLECTOR
COLLECTOR
EDWARD SMITH
GERALD HAWKINS
COLIN FRANCIS
REFUSE
REFUSE
REFUSE
TRUCK DRIVER
TRUCK DRIVER
TRUCK DRIVER
CHRIS WARD
LUIS HERNANDEZ
LEROY KNIGHT
REFUSE
REFUSE
REFUSE
TRUCK DRIVER
COLLECTOR
TRUCK DRIVER
JIMMIE BARNES
JAMES BRADLEY
ERNESTRAY
REFUSE
US
TRUCK DRIVER
COLLECTOR
WILLIE JAMES
STEVE JACK
PARTS MANAGER
JOE SWARTZ
GROUNDS
IAL
FOREMAN
WORKER
EJi
GROIRNDSKEEPER
CEN
SILVIO MARTINEZR
IKEN
EZ
GROUNDSKEEPER
R
CHESTER PEARSON
NE
100
SPECIAL PROJECTS
JOHN RUMBLE
STREETS SUPERVISOR
MELVIN MOORE
P
MAINTENANCE
WORKER II
VACANT I2)
MAINTENANCE
WORKERI
TERRY DINKINS
MAINTENANCE
WORKERI
GREG WHITE
MAINTENANCE
WORKER 1
MARVIN ROLLE
WORKER II
JESSIE FOSTER
MAINTENANCE
WORKER II
MARCEL LUC
MAINTENANCE
WORKER II
ERIC SOLBERG
EQUIPMENT
OPERATOR III
SAM BLACK
EQUIPMENT
OPERATOR II
FELIX FUENTES
EQUIPMENT
OPERATOR
STEVE BROWN
MAINTENANCE
WORKER I
VACANT
SHOP FOREMAN
JIM MCCOV
EQUIPMENT
MECHANIC
ED WALKER
EQUIPMENT
MECHANIC
DANTORO
EQUIPMENT
MECHANIC
VACANT
DETAILER
VACP7NT
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PUBLIC WORKS
The Public Works department has had a banner year with substantial improvement of basic ser-
vices, maintenance of public facilities and Village wide beautification. Each department has had signifi-
cant accomplishments which are listed following this section. By far, the greatest accomplishment is the
shaping of a department full of excellent employees - well equipped to meet daily challenges and eager
to make Miami Shores a consistently more beautiful village in which our residents, elected leadership
and co- workers can proudly enjoy the fruits of such unprecedented progress.
Public Works consistently maintains the overall appearance of Miami Shores in order to uphold its
reputation as the Village beautiful. Maintenance includes rights -of -way, barricades, streets, alleys, and
structures. Specialized training has allowed for projects to be completed in- house, reducing costs.
Enhancements to the Village will include the planting of various palm trees, upgrading bus stop
appearances, revitalizing downtown parking areas and repaving streets and alleyways. Four sidewalk
crews will continue to repair the Village sidewalks with priority given to areas deemed most hazardous
by the sidewalk survey.
Comprehensive training will be conducted to reduce safety incidents and to assure quality field
service in all departmental operations. In -house workforce education which includes seminars in horti-
culture, irrigation, vehicle maintenance and facility care will be held in the departmental training facility.
101
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
WASTE
Services, Functions and Activities
The Waste Department collects and disposes of all residential and commercial garbage.
It also collects and disposes of all yard trash, furniture and used appliances discarded by
Village residents. A recycling program is offered for newspapers, aluminum beverage
cans, as well as brown, green and clear glass.
Expansion and consolidation of commercial waste accounts utilizing existing resources has gener-
ated added fiscal benefits for the Village. Procurement and daily utilization of anew front end loader has
eliminated costly down time and added production capability to our trash removal / hurricane recovery
operations. Scheduled replacement of a key garbage packer added a credible packer substitute to cover
emergency needs.
102
i
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
I
WASTE
+ itiiiiiviiGi;?\ iiiji:
...:........
:ti \ivi +q4 ?iiv.;j4:C•i •:i•:
h\\\ ti} yti}• iii j:i isti `.t \>' ?��,,t7lri�u'M?f�*
�t>'• 4} titiii:>. L.. titi•: 4ivC'• i:: ti:. i:: i:::. vv}:}i i:::: iN?:?? \R'• jv: vji:?' C 'L.jYii}ijiiiiii}ii ?:•i: >.4:L6
: v
.•.� \ti•:}:•� {<:�%�::: M1.i:: ?:. ?y.::`� ? ? ?: {i ::•:::iti'}�i ?' •:: \.:: :•:i }:i:.:'•i:..:.li•.; •..iiii:�:::;:i�i
1[v�•..v \•..vv..lf..: \. •:v ...: n \•.........:
..:
-��i:{ ''::11f717ti :.1'itiiCiji}ijiiii:....
iii'
?f�
ii:\
\:vM1:k {•;
mercial accounts back into the Village
: n••.•.•. ••..:•i:
system. These additional costs include
1994 -1995
1995 -1996
1996 -1997
11C
Actual $
Estimated $
Budget $
Revenue
Solid Waste Fees
1,341,853
1,415,825
1,398,408
Recycling Grant
13,547
11,637
0
TOTAL
1,355,400
1,427,462
1,398,408
Appropriations
Personnel Services
593,747
589,666
624,221
Operating Services
556,215
586,978
604,387
Capital Outlay
17,519
10,000
2,800
Transfer to Capital
Projects Fund
97,914
191,000
167,000
TOTAL
1,265,395
1,377,644
1,398,408
Staff1ing
Full-Time
18
18
18
125
In FY 1997, additional expenses will be
(0 12C
incurred as a result of bringing all com-
a N
mercial accounts back into the Village
o
system. These additional costs include
an increase in dumping fees and the pur-
Z
chase of containers to provide waste
11C
hauling services.
1050
1992 1993 1994 1995 1996 1997
SCPI FISCAL YEAR
pACTUAL 'Grapn represents Operating & Personnel
Services only
103
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
WASTE
001 - 1200 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12 Regular Salaries 446,480
14 Overtime 24,010
.21 Social Security 35,992
.22 Retirement 4,574
.23 Life & Health Insurance 27,841
.24 Worker's Compensation 71,484
OPERATING EXPENSES
.34 Other Contractual Services 62,202
40
Training & Per Diem
1,000
42
Postage
3,500
4304
Waste Disposal
336,980
44
Rentals & Leases
3,500
45
Insurance
98,864
104
Waste Supervisor (1)
Code Enforcement Officer (70%
Refuse Truck Driver (8)
Equipment Operator III (2)
Refuse Collectors (7)
Holiday Pay
Labor for Driver and Helper to pick
up garbage on Saturdays
Emergencies
FICA % of Salaries
As per Finance Director
LTD / Health Insurance
As per Finance Director
Security Guard
Labor for Sick Leave, Vacation,
Personal Leave
Training for Supervisor & Employees
Mailing of Garbage Bills & Statements
Garbage and Trash Disposal
Rental to Clean Chipper Field
Department Share of City Vehicle
Coverage / Liability
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
WASTE
001- 1200 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.4601 Vehicle Maintenance
.47 Printing & Binding
5201 Gasoline & Lubricant
5202 Other Operating Expenses
.5203 Tires
.5204 Uniforms
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
41,200
563 Business Cards, Recycling Pamphlet
Courtesy Notices
26,060 Diesel Fuel, Gasoline, Oil &
Lubricants
10,954 Safety Equipment, Tote Barrels &
Tools
16,567 Tires for Waste Vehicles
2,997 Per Union Contract
2,800 Recycling Bins (500)
167,000 Replace Garbage Truck $ 120,000
Trash Truck $ 47,000
13,840 Merit / Longevity Pay
S 1,398,408
105
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PARIS
Services, Functions and Activities
The Parks Department is responsible for all mowing, edging and maintenance of Village
owned parks, lawns and center median strips. Trimming and planting of new trees within
the Village rights -of -way, as well as upkeep of Village owned irrigation systems are also
part of day -to -day operations. Beautification projects are coordinated and planned through
this division.
Approximately 150 beautiful live oak trees have been planted in Miami Shores, mainly in rights -of-
way and around Village facilities. Urban planter beds employing the installation of native ornamentals
and palms have been added at key locations along 96th Street, Grand Concourse and Biscayne Boule-
vard. Antiquated irrigation heads in Memorial and Optimist Parks have been replaced with safer, more
efficient retractable equipment.
106
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PARIS
�i4iii�:.v::::: ii:ili }• \: �} r` �� ;��� {M..'��•AA�Riiii:'i'• }:ti:: ii<::iiii:iii��::r::::::}ti
4::: i:. ^S .: }:::.i •: n4• i.4`•�:.�.F.�.
E.: n:':.�i:i:'
v...v �t \4; •:yxiSi'•::
�li:::.,{'.�1FF.I:,,....
4•ti vi •:::: i:..in }:tiri::
ii ?iiv:i:;:: ':.: ?i:iii:J:;'riii'ri v.
ii:::i: }:i.}:L .::'.;�:..,..: x: i:. �: n �. vv:
• ...:. �: i {ii:::::::.};i:4:•i:•i1 }SSiii. SSi:vr {:
+:
U)
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
174,659
146,976
180,757
Lot Clearing & Mowing
10,162
7,000
8,000
Department of Transportation
Z ~ 280
Landscape Maintenance
17,318
17,318
17,318
Others
182,534
233,036
180,279
TOTAL
384,673
434,330
386,354
Appropriations
e A CTUA L
'Graph represents Operating & Personnel
Personnel Services
213,890
209,436
259,594
Operating Services
67,933
86,104
82,112
Capital Outlay
480
55,709
14,800
Non - Operating Expenses
90,822
60,862
29,848
TOTAL
373,125
412,111
386,354
Staffing
Full-Time
11
10
11
The increase in FY 1994 was attrib-
uted to the exhaustion of barricade
funding. The salary of an employee
who used to be reclassed to the barri-
cade expense was no longer available.
The decrease in FY 95 was mainly due
to employee turnover. An additional
employee was approved by Council for
FY 97 thus increasing expenses.
107
360
340
U)
J320
nyJ C
u � 300
� t
Z ~ 280
260
240
1992
1993 1994 1995 1996 1997
�C
FISCAL YEAR
e A CTUA L
'Graph represents Operating & Personnel
Services only
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
PARKS
001 - 1201 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12 Regular Salaries $ 206,922 Crew Leader (1)
Equipment Operator III (1)
Equipment Operator II (3)
Equipment Operator I (2)
Maintenance Worker II (1)
Maintenance Worker I (3)
.14 Overtime 1,855
.21 Social Security 15,971
.22 Retirement 1,034
.23 Life & Health Insurance 16,690
.24 Worker's Compensation 11,308
OPERATING EXPENSES
.34 Other Contractual Services
.40 Training & Per Diem
.4303 Water
.5201 Gasoline
.5202 Other Operating Expenses
52021
Beautification Expenses
5204
Uniforms
5205
Fertilizers & Chemicals
54
Memberships & Subscriptions
3,587
222
15,450
8,341
12,491
35,875
1,484
4,635
27
108
FICA % of Salaries
As per Finance Director
LTD / Health Insurance
As per Finance Director
Contractual Labor
Management Seminars for Supervisor
Irrigation of Parks & Medians
Gasoline for Vehicles
Safety Equipment, Tools & Other
Supplies
Beautification
Per Union Contract
Dade County Nursery Report
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
PARKS
001 - 1201 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.63 Land Improvements $ 12,200 Tree Replacement $ 7,500
64 Equipment
DEBT SERVICE
j .71 Debt Principal
.72 Debt Interest
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
Auto Irrigation $ 4,700
2,600 Toro Mower $ 2,600
7,328
2,520
20,000
5,814 Merit / Longevity Pay
$ 386,354
109
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
STREETS
Services, Functions and Activities
The Streets Department cleans and maintains the catch basins and drainage systems
throughout the Village. Streets resurfacing and sidewalk repairs also fall within the
responsibility of this division. Building maintenance, including supervision of janitorial
staff for the Village Hall, Police Department, Motor Pool and Public Works buildings is
also provided.
Addition of a commercial grade sign making machine to our inventory has enabled this division to
manufacture in -house all street sign needs, as well as numerous other informational signs utilized in
public areas. Procurement of two 4" high - volume pumps has made a profound difference in meeting
emergency water management demands in low areas. Lighted four foot display walls denoting public
facilities have been constructed. Light poles and stop sign poles have been painted an attractive green
color in key areas. Long awaited and well received repair of dangerous sidewalks was initiated with
plans to replace over twenty -two miles of hazardous sidewalks throughout the Village. The implemen-
tation of our own "labor pool' and use of existing equipment resources will conserve scarce funds.
110
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
STREETS
•i:•t4;.}: i } } }}: {{• }:O:v:v. iii::;:' ::•: \ti.:: ... ...... i::}; ^:;•ii.
iiti:: i? v: ii: i{} ;::::j: {i ?':.iiiCi::: }:}'t { ?v:: •. -•
I` \,�i,:} iiii> ti: ?:::j} ?:i. +'} }t >. >.<vi:•iiii:•: i\ h`iiiii:•:4ii:• \:4:•i: }: \v ii:•i}`, {;•:
:::::::: {i::::.�: { ?ii;' \:}, Y.i: ?• \•} }Y.i4 } }iY.ii:. v.. \;. ••�x' `.:� \::j:. \..;:.... i..:.:::: •i n...
• +ti i}:v`v- iiiY:::4iii'
v.•.>::-••:, V�.' R�k4i :7JS:::!i:F:7tli; ?iNlalikik
?ii
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
272,507
357,457
258,013
Parking Meters
10,558
11,000
11,000
Others
284,794
470,686
283,176
TOTAL
567,859
839,143
552,189
Appropriations
Personnel Services
112,266
150,641
145,156
Operating Services
220,102
251,154
243,078
Capital Outlay
143,143
324,792
149,277
Non - Operating Expenses
74,331
67,678
14,678
TOTAL
549,842
794,265
552,189
Staffing
Full-Time
4
4
5
Part-Time
3
3
3
The drastic decrease in FY 95 was the
result of the Motor Pool division estab-
lishing its own department along with
some long -term employees terminating
service with the Village. In FY 96, the
vacancies were filled by new employees.
Extensive work in street resurfacing and
sidewalk repair was completed in FY96.
The decrease in FY97 is attributed to the
reduction in the budget for both these
areas.
55(
50(
Q N
J 2 45(
gn
40(
z
35(
300 ' L L
1992 1993 1994 1995 1996 1997
LA'QUAL FISCAL YAR
'Graph represents Cperating & Personnel
Services only
111
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
STREETS
001 -1202 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12
Regular Salaries
$ 104,867
Streets Supervisor (1)
Maintenance Worker II (4)
Parking Monitor (1)
Part-time Custodian
Courier (3/4 funded by Police
Dept.)
.14
Overtime
1,859
Seminars & Training Sessions
.21
Social Security
8,164
FICA % of Salaries
.22
Retirement
955
As per Finance Director
.23
Life & Health Insurance
7,757
LTD / Health Insurance
.24
Worker's Compensation
16,999
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
10,693
Termite Contract - Village Hall/ Public
Works, Air Conditioning - Police /
Public Works, Police Department
Generator, Shop Towels, Fulton Ext.,
Disposal of used oil, Temporary labor,
Service contract on Time Clock
.40
Training & Per Diem
1,000
Seminars & Training Sessions
.430101
Electricity
140,000
Street Lights
.430102
Electricity
14,746
Village Hall / Police Dept.
.430103
Electricity
7.416
Public Works / Nursery
.4303
Water
1,339
Village Hall / Public Works
112
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
STREETS
001 - 1202 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES
.44 Rentals & Leases $ 500 Pump & Asphalt Roller
.4602
Miscellaneous Maintenance
26,190
.4603
Sidewalk Maintenance
4,056
.47
Printing & Binding
472
.49
Other Current Charges
575
.5201
Gasoline
4,115
.5202
Other Operating Expenses
25,197
.5204
Uniforms
827
.5205
Chemicals
278
.53
Road Maintenance & Supplies
5,674
CAPITAL OUTLAY
.62 Building Improvements 16,200
63 Land Improvements 109,977
113
Rental for Flooding Conditions and
Asphalt Repairs
Repairs to Buildings & Structures
Miscellaneous Parts for Air
Conditioning Units / Water Heater
Miscellaneous Sidewalk Repairs
Business Cards, Repair Orders, Action
Requests, Parts Requisitions
Dade County Fuel Permits
Florida Fuel Permits
Gasoline & Diesel Fuel Purchases
Safety Equipment, Paper Towels,
Toilet Tissue, Cups and Other
Miscellaneous Operating Supplies
Per Union Contract
Weed Killer and Insecticide
Hot Asphalt Patch
Bus Bench Repairs
Miscellaneous Signs and Posts
Renovation of old Police bldg $10.000
Replace Village Hall front door 53,200
Replace Public Works Crate $3,000
Sidewalk Maintenance $ 57,177
Street Resurfacing S52.800
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
STREETS
001- 1202 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY (cont'd)
.64 Equipment
DEBT SERVICE
.71 Debt Principal
.72 Debt Interest
NON - OPERATING EXPENSES
.93 Contingency
$ 23,100 Replace Trash Cans $ 11,500
Replace Park Benches 7,200
Replace Stop Sign Posts 4,400
13,667
1,011
4,555 Merit / Longevity Pay
TOTAL $ 552,189
114
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PUBLIC WORKS ADMINISTRATION
Services, Functions and Activities
This Department provides direction and guidance to the Public Works Divisions to en-
sure successful completion of routine maintenance and special projects. The Depart-
ment also prepares the five -year Capital Improvement Budget as well as prepares and
administers the annual Operating Budget for all of the Public Works divisions.
Occupation of new and renovated administrative quarters now enhances an efficient discharge of
duties assigned to this department. Additionally, the complete repainting of existing facilities, electrical
upgrade, yard striping and arrangement of resources projects a collective image of professionalism and
organization. Over the past year, effective management of Village -wide contracted projects such as the
seawall railing replacement at Bayfront Park, reroofing of the community center and patio expansion at
the field house have resulted in cost - effective and attractive improvements to Village facilities.
115
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PUBLIC WORKS ADMINISTRATION
Revenue
Ad Valorem Taxes
90,127
100,605
98,126
Solid Waste Fees
74,579
54,637
67,257
Others
94,190
132,472
103,646
TOTAL
258,896
287,714
269,029
Appropriations
Personnel Services
198,368
236,907
251,868
Operating Services
24,466
19,011
17,161
Capital Outlay
903
7,165
0
Non - Operating Expenses
29,200
12,000
0
TOTAL
252,937
275,083
269,029
Staffing
Full-Time
4
5
5
Part-Time
0
1
1
JVu
Personnel additions were the result of
250
continuous escalating costs in this de-
N
3
partment. Additions include an Assis-
8 0 200
tant Public Works Director hired in
1995, a Special Projects Coordinator
z
— 150
and a part -time clerk hired in 1996.
100
1992 1993 1994 1995 1996 1997
CPI FISCAL YEAR
�ACTUA L
116
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
001 - 1203 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11 Executive Salary $ 70,022 Assistant Village Manager /
117
Public Works Director
.12
Regular Salaries
145,609
Assistant Public Works Director
Executive Assistant
Purchasing Agent
Special Projects Coordinator
Part-time Secretary
.21
Social Security
16,111
FICA % of Salaries
.22
Retirement
2,508
As per Finance Director
.23
Life & Health Insurance
10,912
LTD / Health Insurance
.24
Worker's Compensation
1,053
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
440
Copy Machine Maintenance Contract
Typewriter Maintenance
.40
Training & Per Diem
1,446
College Courses, Mgmt. Seminars
.41
Telephone
10,528
Telephone Systems
.42
Postage
192
.49
Other Current Charges
50
Advertising for Sealed Bids
.51
Office Supplies
1,664
Miscellaneous Office Supplies
.5201
Gasoline
2,178
.5202
Other Operating Expenses
53
Cope Paper / Toner
117
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
001 -1203 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.54 Memberships & Subscriptions $ 610 Dade County City Manager's Assoc.
Dade County Subscription Fee for
Purchasing Contracts
"Recycling Today"
American Public Works Association
NON - OPERATING EXPENSES
.93 Contingency
5,653 Merit / Longevity Pay
TOTAL $ 269,029
118
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
RECREATION MAINTENANCE
Services, Functions and Activities
This division maintains all playing fields, the baseball diamonds and the Tot -Lot play-
ground. Maintenance includes, but is not limited to mowing, edging, fertilization, weed
control and insect eradication. It also prepares game fields for play by striping, setting
up goals and any other necessary equipment as required by the Athletics department.
The crew also helps with the setup for Recreation sponsored community events like
Halloween Howl, the annual Christmas tree lighting, Unity Day and Taste of the Shores.
The appealing presentation of the five acre multipurpose field at the recreation center has become
a source of Village -wide pride. This accomplishment stems from the addition of top notch mowing and
clay maintenance equipment, a dedicated effort to employ the latest sports turf industry maintenance
technology and a solid agronomic program centered on nutrition and pest control. The erection of new
picnic tables, batting cage, bleachers, basketball goals, etc. has dramatically enhanced the centers ongo-
ing programs.
119
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
RECREATION MAINTENANCE
1994 -1995
Reclassification of an employee with a
higher salary from the Streets depart-
ment to Recreation Maintenance con-
tributed to the increase in FY 1995.
1995 -1996
Estimated $
59,182
77,929
137,111
91,784
23,097
8,300
6,500
129,681
3
1996 -1997
Budget $
59,030
62,350
121,380
94,463
25,117
1,800
0
121,380
3
130
Actual $
Revenue
m 120
Ad Valorem Taxes
67,483
Others
70,526
TOTAL
138,009
Appropriations
Personnel Services
82,161
Operating Services
22,486
Capital Outlay
0
Non - Operating Expenses
28,900
TOTAL
133,547
Staffing
Full-Time
3
Reclassification of an employee with a
higher salary from the Streets depart-
ment to Recreation Maintenance con-
tributed to the increase in FY 1995.
1995 -1996
Estimated $
59,182
77,929
137,111
91,784
23,097
8,300
6,500
129,681
3
1996 -1997
Budget $
59,030
62,350
121,380
94,463
25,117
1,800
0
121,380
3
130
—
m 120
tr
a
J 110
o
o 100
t
90
Z
60
70
1992
1993 1994 1995 1996 1997
fQ
FISCAL YEAR
-Graph represents Operating & Personnel
Services only
120
121
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
RECREATION MAINTENANCE
001 -1204 -541
CODE
CLASSIFICATION
AMOUNT
EXPLANATION
PERSONNEL SERVICES
.12
Regular Salaries
$ 71,625
Grounds Foreman
Grounds Keeper I (2)
.14
Overtime
4,973
Overtime for Special Events
.21
Social Security
5,860
FICA % of Salaries
.22
Retirement
867
As per Finance Director
.23
Life & Health Insurance
4,635
LTD / Health Insurance
.24
Worker's Compensation
4,394
As per Finance Director
OPERATING EXPENSES
.40
Training & Per Diem
420
Seminar
.41
Telephone
576
Public Phone at Tot Lot
.4301
Electricity
764
For Maintenance Shed & Security
Lighting
.4602
Miscellaneous Maintenance
316
Minor Repairs to Building & Tot Lot
Equipment
.5201
Gas, Oil & Lubricants
1,283
Gasoline for Recreation Equipment
.5202
Other Operating Expenses
11,870
Top Dressing, Clay, Irrigation, Tools,
Paint, Chalk, etc.
.5204
Uniforms
445
Per Union Contract
.5205
Fertilizers & Chemicals
9,443
Misc. Chemicals and Fertilizers to
ensure proper growth of Recreation
Field Turf
121
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
RECREATION MAINTENANCE
001 -1204 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
$ 1,800 Bush Hog Mower $ 630
Post Hole Digger 1,170
2,109 Merit / Longevity Pay
TOTAL $ 121,380
122
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MOTOR POOL
Services, Functions and Activities
The Motor Pool provides preventative maintenance and repairs to all Village owned
cars, trucks and mechanical equipment.
Obtaining some highly beneficial equipment (brake lathe, transmission jack, overhead oil supply,
etc.) has led to a profound financial savings and reduction of fleet wide down time. Our excellent
workforce currently undertakes many repairs using this new equipment which previously had to be
accomplished on the outside. The facility's new roof, exterior painting, installation of a base radio, plus
addition of a proper heavy -duty road service vehicle has helped to revitalize this division into a higher
level of maintenance operations.
123
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
MOTOR POOL
........... .. \,v iC}tiiv'rii'i:vtii}iiiii:{ iii ?iii:•v.iii:;.ui:�iji:L}':} iii: i< t{} ii: is� :;:i:tiivi:Ciii':yiiiii:;i:;i:
t:4: ^iii:v:ii:i:i:�iiii ...: ':i.4�.i•:viitii;.{j_f: {ii : �:.::::::..:: v ..... ...........:::.....vv:.:..:.:..
yvi \:i:{ii4, +i:i� \iiiii '•i �++(����tt ��], a��tc•.(�. �1t ��jj��
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
108,157
101,898
112,630
Others
113,034
134,175
118,967
TOTAL
221,191
236,073
231,597
Appropriations
Personnel Services
121,339
147,709
159,305
Operating Services
60,812
66,929
64,192
Capital Outlay
300
8,642
8,100
Non- Operating Expenses
31,589
0
0
TOTAL
214,040
223,280
231,597
Staffing
Full-Time
4
4
4
Part -Time
1
1
1
LJU
200
Q'
Q N
J �
O 150
O �
0
j F 100
Z
50
0
1992 1993 1994 1995 1996 1997
CPI FISCAL YEAR
o ACTUA L
*Graph represents Operating & Personnel
Services only
124
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 1997 BUDGET EXPLANATION
MOTOR POOL
001 - 1205 -541
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.12 Regular Salaries
$ 130,324 Equipment Mechanics (3)
Equipment Shop Foreman (1)
Part -rime Auto Detailer (1)
14 Overtime 668
21 Social Security 10,021
22 Retirement 1,105
23 Life & Health Insurance 6,299
24 Worker's Compensation 6,499
OPERATING EXPENSES
.4601
Vehicle Maintenance
.5201
Gasoline, Oil & Lubricants
.5202
Other Operating Expenses
.5203
Tires
.5204
i
Uniforms
CAPITAL OUTLAY
.64
Equipment
NON - OPERATING EXPENSES
.93 Contingency
TOTAL
FICA % of Salaries
As per Finance Director
LTD / Health Insurance
As per Finance Director
46,847
City -wide Vehicle Maintenance
3,977
Oil & Lubricants
1,236
Miscellaneous Supplies
11,467
City -wide Tires
665
Per Union Contract
8,100
Purchase of Misc. Shop Equipment
-Work Benches, Freon Machine, etc.
4,389
S 231,597
1�i
Merit / Longevity Pay
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
RECREATION DEPARTMENT
ORGANIZATION CHART
DIRECTOR OF
OPERATIONS
TOM BENTION
ASST. DIRECTOR
OFOPERATIONS
JOSEPH ABEL
EXECUTIVE ASSISTANT
ANITA RACKL
ANGELA DORNEY
PIT LIFEGUARD II
KATHY DLUZAK
TOM VAN NOTE
P/T LI FEGUARDI
LORLORENZO
PIT LIFEGUARD If
JOAN MANCUSO
MAINTENANCE
PR PARK
ASST. ATHLETIC
P ? COACH
PR COACH
WORKER II
RANGER
SUPERVISOR
HERBERTTORRES
JACK RENGSTL
HILDAALBUERNE
CALVIN HOLT
PR LIFEGUARD II
JESSE MACDONAID
HOWARDTRIPP
MAINTENANCE
PITHEAD
PIT CLERK
P/T CCUNSELOR
P ?COACH
WORKER II
COUNSELOR
TYPIST
MICHAEL ZAVERTNIK
EDWIN RODRIGUEZ
MARISABELGIRALDO
JOE HIBLER
ETHEL PATRICK
P/TCOMM. CENTER
PITHEAD
P/TCOACH
PIT COACH
P/TCOACH
ATTENDANT
COUNSELOR
THERESALONGMAN
DANIEL LONGMAN
LUIS ZEVALLOS
WIMBERLY LARKIN
BETHCLEARY
PIf CTTENDA CENTER
ATTENDANT
PIT COUNSELOR
P/T COACH
PIT COACH
PR COUNSELOR
MARTA FERNANDEZ
MARSFIACHEN
ANDREWFORTUN4
MICHAEL MAULINI
MORGPN NORDONE
P/TCOMM. CENTER
PR COUNSELOR
PR COACH
P/T COACH
PRCOACH
ATTENDANT
LESLIE RACKL
MICHELLE WEBER
CINDY JOHNSON
ROLANDOMEDINA
CLARK LEANDER
P/TCOUNSELOR
PITCOACH
P ?COACH
PR COACH
VACANT
PETERCIATOR
KELLY CHATMAN
LESTER MIR
PIT COACH
PIT COACH
PRCOACH
LOUIS HERRERA
CASEY KORKUS
GREG RONSEIII
P/T COACH
PIT COACH
PR COUNSELOR
PATRICK RENGSTL
KEVIN SCHAPLEY
24 VACANCIES
P/TYOUTH CENTER
P/TYOUTH CENTER
ATTENDANT
ATTENDANT
MICHELLE SOLI
STAGY PHRPoTT
126
AQUATIC SUPERVISOR
AMY DREILINGER
—I"
SUPERVISOR
KENYATTA STYLES
PIT LIFEGUARD II
KATHY DLUZAK
P/T LI FEGUARDI
LORLORENZO
PIT LIFEGUARD If
JOAN MANCUSO
PIT LIFEGUARD
CALLIE GLOE
P ? LIFEGUARD II
WILLIAM GIBSON
P/TLIFEGUARDI
DAWN MANCUSO
PIT LIFEGUARD II
VINCENT BELL
PIT LIFEGUARD
ROBERTA SANTOS
PIT LIFEGUARD II
DAVVNGIBSON
PR LIFEGUARD II
JESSE MACDONAID
P/TSWIM TEAM
COACH
HELENE PICHARDO
P/TLIFEGUARDI
ELIZABETH JACOBI
P/TLIFEGUARD II
2VACANCIES
PR LIFEGUARD
MICHAEL LEV1
P/TLIFEGUARDI
2VACANCIES
TENNIS PRO i
BEN HANKS
ATTENDANT
MAGGIE BTERMUDEZ
1
P/TTENNIS
ATTENDANT
VACANCY
T
PIT TENNIS
ATTENDANT
VACANCY
Z
PR TENNIS
ATTENDANT
BYRONNELSON
Z
PIT CLERK TYPIST
SILVA MUNOZ
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
RECREATION
Services, Functions and Activities
The Recreation Department strives to provide the residents of Miami Shores Village
with the best in leisure programs and recreational facilities. Programs are designed to
provide an uplifting experience for the participants and/or spectators. This is achieved
by professional allocation and management of personnel, physical plant and equipment
resources.
Facilities must be safe, attractive, clean, and suitable for the designated use. This re-
quires a critical eye, guarding against slow deterioration, diverting from initial uses when
necessary and initiating new construction as needed. Miami Shores Recreation Depart-
ment facilities include the Community Center, Field House, Tennis Center, Tot Lot, Soc-
cer Field, Baseball Fields and Basketball Courts.
Ongoing functions include after- school care, summer youth programs, youth and adult
classes, individual and team sports, special events and hosting of public and private meet-
ings.
127
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
RECREATION
It has been a successful year for the Recreation Department. In the Athletics Division, the brick
paver patio at the Field House was completed and additional umbrella tables were installed. The Youth
Center was opened in October of 1995 providing afterschool programs for school age children. This
division also purchased improved equipment to provide better programming.
The Community Center has a new look. A new roof, carpeting and ceilings were installed. New
mirrors were put in on dance class walls to enhance dance and karate classes and new gymnastics
equipment was purchased. Recreation Administration purchased an additional computer and upgraded
the existing computer to enhance program capabilities. Because of this, the Department has been de-
signing and printing its quarterly brochures in- house.
State of the art tennis court lighting used at facilities such as the Lipton Tennis Center were in-
stalled at the Village's tennis court in FY 1996. New fencing and awnings were also installed. As for the
Pool, new restroom partitions in both men's and women's restrooms were completed. A new on -deck
shower and deck awning were also installed.
The department has experienced increases in all program activities across the board. New special
events such as Christmas caroling, a block party, crash and splash etc. were well attended. Parent
meetings were initiated to better inform participants of program expectations and content. This en-
hances existing events and programs to better serve the community and create renewed interests.
The department will continue to enhance its recreational programs. Included in the 1997 budget
are new classes such as Tai -Chi, senior exercise classes and the scheduling of more special events.
Expenses for events such as Oktoberfest, Dive -in Theatre, speakers and seminars at the Community
Center, dances and an arcade at the Field House are budgeted. The target of the Aquatics division is to
increase class participation by at least five percent. To achieve this, additional lessons and classes at
additional time slots will be offered.
To improve communication of the Athletics Division programming to the community, the Parent
Information Brochure will be updated to provide more information regarding the athletics programs.
Further, parent orientation meetings will be held at the start of each sport season. Internally, communi-
cations will be improved by providing a comprehensive coaches manual for new and returning coaches
and volunteers. Regular mandatory coaches meetings before and during the season in all sports will also
be held.
128
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
RECREATION
n 4i +.vn vi'iti'vv.� �iii:'i•}i: 'i: } "i:: >':: {fiiii'•.: {i:: ?i} }iii ?iji:i:C'ii:4i:
is ;:; tit; �:;:; ti: k•: >vi'.•'i�v�•Y��:if2i�i:V.ii vtR:R:Ri>k,`{•iy' ?�•i•:�i }.+ :h • .v` `v .v �.•v.
$.{v:y,•i:1:.;3• "•:•:•}}:•}}�:•,•
�v }�vi::{ v.}:,w::
... ......................
dv.v': '.:ii;
�i:':.,:',:::;: ;:iiii:::::::.: #_2 ?::f;`.:.•
i....:.: :.v': '•:"- :•`.l:•iiii:\�• \:: \k.}w:::.v:
: : �i:? di: vivi:;:;. i:`. ::•::::rxa::::;::o-: ? %: }::tioi:ti<
1994 -1995
1995 -1996
1996 -1997
Actual $
Estimated $
Budget $
Revenue
Ad Valorem Taxes
295,409
402,128
332,905
User Fees
223,024
224,578
255,900
Others
308,729
529,507
355,039
TOTAL
827,163
1,156,213
943,844
Appropriations
Personnel Services
485,406
522,388
548,172
Operating Services
200,334
237,189
241,430
Capital Outlay
16,308
69,076
51,200
Non - Operating Expenses
105,583
277,074
103,042
TOTAL
807,631
1,105,727
943,844
Staffing
Full -Time
10
10
10
Part-Time
26
28
28
Seasonal Part-Time
50
50
50
Expenditures
900
goo
9
e 700
H
Soo Cpl
OA CTUA L
500
1992 1993 4 1995 1999 1997
FISCAL YEAR
As clearly indicated in the above charts, the increase in expenditures is contrib-
uted to an increase in participants and new programs offered by the Department.
The increase in personnel services of $6,000 is due to an extra week of summer camp in FY 97. Further,
additional coaches will be hired for new athletic programs. The department is forecasting approxi-
mately $13,000 to be generated in additional revenue.
129
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Community Center
- Classes
- Rental
- Community Groups
- Basketball
- Activity
- Spectator
- Village
Athletics
- Team
- Reservation
- Rental
- Activity
- Open Play
- Spectator
Pool
- Classes
- Swim Team
- Rentals
- Activity
- Private Lesson
- Open Swim
- Camp/Kids on the Move
- Special Events /Programs
Tennis
- Classes
- Reservations
- Activity
- Basketball
- Private Lessons
- Open Play
- Spectator
** Not Available
RECREATION
1994 -1995
1995 -1996
1996 -1997
Actual
Estimated
Projected
23,562
23,500
25,000
13,050
13,200
13,500
4,488
1,600
4,000
2,191
1,100
1,500
5,877
5,200
5,500
9
**
4,000
237
**
500
17,304
17,000
17,500
3,285
550
1,000
34
**
500
5,601
10,000
11,000
1,910
1,700
2,000
6,370
9,000
9,500
9,413
9,200
9,600
3,469
3,200
3,400
443
900
1,000
5,573
5,600
6,500
144
100
150
8,147
8,700
9,000
887
900
1,000
56
250
300
2,966
2,900
3,100
780
800
850
41
40
60
2,555
1,100
Community Center
344
350
400
5,110
5,000
5,500
1,617
1,500
1,600
130
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
RECREATION
001- 1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
Professional Services
66,513
.12
Regular Salaries
$ 238,950
Full-time Employment
.13
Other Salaries
232,336
Part-time Employment
.14
Overtime
1,762
.21
Social Security
36,572
FICA % of Salaries
.22
Retirement
2,227
As per Finance Director
.23
Life & Health Insurance
14,553
LTD / Health Insurance
.24
Worker's Compensation
12,979
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
66,513
Swim Team Coach, Engineer Studies,
Fireworks, Tennis Pro, Referee Fees
.34
Other Contractual Services
6,589
Air Conditioning, Pest Control, Time
Clocks, Typewriters
.40
Training and Per Diem
4,010
Tolls, Florida Parks & Recreation
Assoc. Conference, Education
Reimbursement, Car Allowance
.4001
Travel / Field Trips
4,028
.41
Telephone
5,521
Telephones (9)
,42
Postage
1,580
Mailings
.4301
Electricity
33,053
Pool, Community Center, Tennis
Center, Field House, Irrigation Pump
.4302
LP Gas
6,492
Pool
131
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
RECREATION
001 - 1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.4303 Water
.44
Rentals & Leases
.4602
Repair and Maintenance
.47
Printing and Binding
.49
Other Current Charges
.51
Office Supplies
.5201
Gasoline
.5202
Other Operating Expenses
5204
Uniforms
5205
Fertilizer & Chemicals
5210
Fine Arts Commission
54
Subscriptions & Memberships
3,889
Pool, Community Center, Tennis
Center, Field House
8,009
Tent, Fun Club Tapes, Costumes, Pool
22,585
Miscellaneous Repairs
1,630
Brochures, Posters, Programs
150
Pool/spa permits, Fireworks Permit
3,600
Miscellaneous Office Supplies
1,122
47,151
Athletic Uniforms & Equipment
Class & Activity Supplies
Maintenance & Custodial Supplies
First Aid Supplies
6,553
Staff Uniforms
10,100
Pool Chemicals
3,950
As per Fine Arts Commission
4,905
Staff Training
Florida Parks & Recreation Assoc.
League Fees
Tournament
132
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
RECREATION
001 -1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.62 Building $ 30,200
63 Land Improvements
64 Equipment
NON - OPERATING EXPENSES
.81 Community Band
.9103 Transfer to Capital
Projects Fund
93 Contingency
TOTAL
7,100
13,900
2,016
101,026
8,793
$ 943,844
1 33
Entrance Comm. Center $ 7,500
Door Crashbars 3,100
Front Office Remodeling 2,000
Office Expansion
3,500
Carpentry Work
6,800
Electric Box Housing
1,000
Brick Pavers -Patio
3,700
Hallway Lighting
2,600
Lazer Leveling $
4,100
Brick Pavers, Baseball
3,000
Trash Receptacles $
2,100
Special Events Tent
2,000
Portable Backstop
2,500
Furniture
2,400
Trash Receptacles
1,600
Tree Planters
2,200
Restrap Deck Chairs
1,100
Pool Contingency
Other Capital Projects
Merit / Longevity
MLAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
LIBRARY
ORGANIZATION CHART
DIRECTOR OF LIBRARY SERVICES
ELIZABETH ESPER
P/T LIBRARY OSISERVICES
ANNE
Y ASSISTANT I I I YOUTH SCKELLY LIBRARIAN I I F/T LIBRARY
ODDERANT II
P/T LIBRARY AIDE I I F/T LIBRARY ASSISTANT II
LUIS GOMEZ CONSTANCE BUTCHER
P/T CUSTODIAL WORKER P/T LIBRARY ASSISTANT II
DOROTHY SHORTER AGNES SHEEHAN
P/T LIBRARY PAGE
JESMA JOHNSON
134
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
LIBRARY
Services, Functions and Activities
Brockway Memorial Library provides area residents with free access to library materials
in a variety of formats. The Library staff is committed to providing patrons with a high
level of personal assistance in gaining access to information which meets diverse per-
sonal, educational and professional needs. The Library publicizes and promotes commu-
nity enrichment and individual achievement through reading. Keeping shelves filled with
best sellers, latest works by a popular author, a well - balanced collection of non - fiction
books, popular magazines and periodicals, audio books and large print books lends to
the adage "There's something for everyone."
The Library motivates children, as well as adults, to develop good reading habits and
skills through various programs. Ongoing functions include weekly story time for all age
groups, contests to encourage reading and library participation, adult book discussion
programs, and art exhibits. Seasonal and holiday programs are also offered with stories,
films, puppet shows, arts and crafts, and guest presentations.
135
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
LIBRARY
The initiation of a circulation management software program provided members with barcoded
library cards. Computerized bibliographic records will also maximize inventory control. The hours of
service have been expanded to include Saturday afternoons until three o'clock and a second evening has
been added for the summer.
With the completion of the computerization program, the Library has three workstations on line
with the Central Processing Unit. The workstations allow patrons to access the library's collection and
availability. Information and research may be acquired through the South East Florida Library Informa-
tion Network ( Seflin Free -net). Members may also use the Seflin E -mail system.
Patron participation is the key to increasing library circulation. Membership drives to involve
university students and various age groups will be held throughout the year specifically during National
Library Week. Saturday story times, time traveler and a teen advisory board should increase youth
participation.
Accessibililty and awareness help to improve library services as well as meet the needs of patrons.
By providing paperback books at the Community Center, family oriented promotional programs and on-
line computer access, community interest and awareness should increase.
IRR
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
LIBRARY
....................... ............................... .
:•; }:.R:t:{.�:%:.Q`•-:Mi. `.:i': : ;:;n4vyi:;:,t
1994 -1995
1995 -1996
1996 -1997
Of 250
Actual $
Estimated $
Budget $
Revenue
J c 240
Ad Valorem Taxes
130,827
119,099
120,396
User Fees
5,940
7,000
7,000
Others
136,726
156,825
127,170
TOTAL
273,493
282,925
254,566
Appropriations
210
Personnel Services
174,538
181,885
176,583
Operating Services
33,827
32,814
36,301
Capital Outlay
32,399
44,533
41,682
Non - Operating Expenses
24,079
8,740
0
TOTAL
264,843
267,972
254,566
Staffing
Full-Time
4
4
4
Part-Time
6
6
5
Since the Library has completed the
conversion of its card catalogue
into a computerized record, the
data entry clerk position was elimi-
nated. The roof replacement and
hurricane shutters requested in FY
1997 budget will instead be com-
pleted in FY 1996.
260
W
Of 250
Q
J c 240
o
o
230
� c
Z 220
210
200
1992
1993 1994 1995 1996 1997
FIS CAL Y EA R
�Ga1
-Graph represents Operating & Personnei
Services only
137
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
LIBRARY
1994 -1995
1995 -1996
1996 -1997
Actual
Estimated
Projected
Total Volume of Books & Videos
47,057
48,820
50,580
Book Collection
45,748
47,270
48,790
Video Collection
374
495
615
Books on Tape
935
1,055
1,175
Periodical Subscriptions
124
128
132
Volumes Withdrawn
1,761
500
500
Total Borrowers
4,288
4,740
4,965
Adult Resident Borrowers
3,033
3,355
3,500
Child Resident Borrowers
1,002
1,120
1,200
Adult Non - Resident Borrowers
193
200
200
Child Non - Resident Borrowers
60
65
65
% of Resident Borrowers
40
45
47
# of Items Borrowed
55,301
55,000
55,500
# of Items Borrowed Per User
12.90
11.61
9
Average # of Items Borrowed/week
1,063
1,058
1,067
# of Days to Reshelve Items
2
2
2
% of Items Reshelved within 3 days
100
100
100
% of Items Checked in & Reshelved
within 3 days
100
100
100
% of Items Processed within 10 days
99
99
99
% of Items Entered within 10 days
100
100
100
% of New Items Processed
within 10 days
100
100
100
% of Items Catalogued within 10 days 98
100
100
138
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
LIBRARY
001- 1500 -571
CODE CLASSIFICATION AMOUNT EXPLANATION
PERSONNEL SERVICES
.11
Executive Salary
$ 38,395
Director of Library Services
.12
Regular Salaries
110,204
Children's Services Librarian
Library Assistant II (2)
Part-rime Library Assistant II (1)
Part-time Library Assistant I (1)
Part -time Library Page (1)
Part-time Library Aide (1)
Part-time Custodian (1)
.21
Social Security
11,413
FICA % of Salaries
.22
Retirement
1,153
As per Finance Director
.23
Life & Health Insurance
8,995
LTD / Health Insurance
.24
Worker's Compensation
764
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
45338
Maintenance Contract: A/C, Com-
puter, Exterminator, Typewriters,
Smoke and Fire Alarm
.40
Training and Per Diem
1,631
Florida Library Assoc. Convention
Florida Public Library Assoc.
Convention
Car Allowance for Director
.41
Telephone
636
Telephone Services
.42
Postage
598
Library Correspondence
Book and Film Postage
.4301
Electricity
7,351
Electricity
139
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
LIBRARY
001- 1500 -571
CODE CLASSIFICATION AMOUNT EXPLANATION
OPERATING EXPENSES (cont'd)
.4303 Water $
.45 Insurance
.4602 Miscellaneous Maintenance
47 Printing and Binding
48 Advertising and Promotions
.51 Office Supplies
.5202 Other Operating Expenses
.54 Subscriptions & Memberships
CAPITAL OUTLAY
.62 Buildings
.64 Equipment
.66 Books, Publications,
Library Materials
.6601 Media
247
Water
10,985
Liability Insurance
2,600
A/C service not included in contract
Plumbing & Electrical services
9,579
General Maintenance of Building
1,239
Periodical Binding, Rebinding
Books, Bookcharging, Reserve Notifi-
cations, Applications
1,455
Summer Reading Programs, Christmas
Open House, Misc. Programs
369
Miscellaneous Office Supplies
4,462
Book Jacket Covers, Book Pockets,
Catalog Cards, Book Repair Supplies,
Vinyl Bond Laminate, Paper Towels/
Tissues, Cleaning Supplies, Audio
Cassette Cases, Magazine Protectors,
Barcoded Cards
390
Florida Library Assoc. Membership
Florida Public Library Association
2,035
Air- Conditioning
780
Video Displayer
29,288
Books, Periodicals, Library materials,
Large print books, Reference materials
9,579
CD -Roms, Books on Tape, Videos
140
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
LIBRARY
001 - 1500 -571
CODE CLASSIFICATION AMOUNT EXPLANATION
NON - OPERATING EXPENSES
.93 Contingency $ 5,069 Merit / Longevity
TOTAL S 254,566
141
CAPITAL PROJECTS FUND
THE CAPITAL PROJECTS FUND ACCOUNTS FOR FINAN-
CIAL RESOURCES TO BE USED FOR ACQUISITION OR
CONSTRUCTION OF MAJOR CAPITAL FACILITIES AND
IMPROVEMENTS.
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FIVE YEAR CAPITAL PLAN
The total capital projects submitted by department heads for the five year Capital Plan for FY 1997 to
FY 2001, including Waste Department, streets resurfacing and sidewalk repairs totaled $4,112,900. After
meeting with Department heads, various projects have been delayed, eliminated or financed to develop the most
affordable funding for the Village. The total expenditures come to $3,686,130 and the fundings come to
$3,513,315. A shortfall of $172,815 over a five year period.
According to yourinstructions, the following projects for FY 1997 have been eliminated, delayed or funding has
beenreduced:
Department
Project
Amount
Alternatives /Comments
B & Z
Mini Van
$22,900
Replace with used Police vehicles.
Code
Laptop Inquiry
12,900
Continue with the present system.
Enfor.
Police
Computer Workstation
2,700
Public
Streets Resurfacing
51,400
Is still funded for $52,8 00 for FY 97.
Works
Windows at Village Hall
8,600
VillageHall Sign
4,300
Irrigation Constitution Park
6,500
Truck Wash Containment
58,000
Negotiate a contract to wash trucks
at the privately owned car wash.
Constitution Park Impro.
17,500
Seaweed Removal
87,500
Banners - NE 2nd Ave.
7,500
May fund it ifthere is surplus at FY
96 year end.
Village Hall Storm Shutter
10,800
Continue to use the existing shutters.
Recreation
Tot Lot Playground
$24,390
Is still funded for $21,110.
ExteriorPainitng
6,500
To complete project in FY 1996.
Patio Renovation
7,100
Delayed to FY 1998.
Brick Pavers - Baseball Fld.
3,100
Used concrete instead.
Perimeter Wall
9,000
Delayed to FY 1998.
Playground - C.C.
26,100
Delayed to FY 1998.
Re- floorAuditorium/stage
23,900
Delayed to FY 2000.
Re -floor Field House
17,600
Delayed to FY 1-000.
Re -roof Tennis Office
3,600
To complete project in FY 1996.
143
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
The funding for each year Capital Plan is as follows:
1) Interest earnings in the C.I.F. Fund
2) Same dollar amount funding for capitals in FY 1996.
3) 5 cents Local Option Gas Tax.
4) H. J. Ross proposed projects for the pool will be funded under the. 2 mill
5) Garbage Fees
In fiscal year 1997, we will be utilizing FEMA surplus money on small projects to fund the hurricane shutters for
the Library. The police vehicles and the Pro - straint rear seats budgeted at $124,200 will be under lease purchase
for two years, reducing FY 1997 funding to $63,900 and increasing FY 1998 funding by the same amount. The
electronic filing system budgted at $14,000 will also be financed at $4,3 3 0 per year for four years.
The shortfalls for FY 1998 -2001 will be addressed further as the years approach. Management can either
eliminate more projects or fund the projects through financing.
As mentioned above, the Waste Department's capitals are funded by Solid Waste fees. A 3 %COL increase
was projected each year to the operating expenses and the funding ofthe capitals requested by Mr. Benton, the
Solid Waste Fees for the next five years will be as follows. In contrast, I am proposing that starting FY 1998
the Village should begin advance funding some ofthe capital expenditures for FY 2001.
Fiscal Year
Breakeven
Proposed Rate
Proposed Rate
Rate
% Increase
1997
$420.00
$420.00
0
1998
$412.00
$430.00
2.3
1999
$403.00
$430.00
0
2000
$402.00
$440.00
2.3
2001
$499.00
$440.00
0
Streets resurfacing, sidewalks repairs, signs and any other projects or equipment related to these will be funded
under the 5 Cents Capital Improvement Local Option Gas Tax. Mr. Benton has adjusted some of his original
requests in FY 1997 to meet the revenue forecasts of approximately $123,000.
144
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Projected FY 96 - 97 Fund Balance
Capital Projects Fund
9/30/95 Fund Balance
FY 96 Appropriations
Available Fund Balance
FY 96 Surplus / Interest
Projected Fund Balance
FY 97 Appropriations
Projected Fund Balance after FY 97 Appropriations
Designated Fund Balance for Pool Renovation as of 9/30/95
FY 96 Additions
Designated Fund Balance 9/30/96
FY 97 Additions
Projected FY 97 Designated Fund Balance for Pool Renovation
145
$ 341,479
(245,583)
95,896
49,400
$145,296
(100,000)
$45,296
$ 191,309
65,327
256,636
44,316
$ 300,952
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
PROPOSED CAPITAL EXPENDITURES
FY 1997 - 2001
1000
:ME
cn 600
c
0
�— 400
200
0
1997 1998 1999 2000 2001
FISCAL YEAR
146
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
Five Year Capital Improvement Plan Summary
Department
Expenditures:
Village Clerk
Finance
Non - Departmental
Police
Public Works
Recreation
Library
Total
Expenditures
Funding:
Garbage Fees
Local Option
Gas Tax
FEMA
.2 Mill
Interest
FY 95
Capital Funding
Total Funding
Excess/
(Shortfall)
FY FY FY
96 -97 97 -98 98 -99
$4,330
$4,330
$4,330
$11,500
$11,500
$5,700
$30,000
$30,000
$14,000
$90,900
$86,700
$202,300
$381,600
$552,200
$447,900
$118,810
$125,000
$31,300
$63,000
$2,200
$65,200
FY FY
99 -00 2000 -01 TOTAL
$4,330
$57,100
$17,320
$128,000
$11,500
$5,700
$30,000
$30,000
$14,000
$22,700
$171,700
$574,300
$533,000
$729,400
$2,644,100
$65,800
$18,800
$359,710
$2,200
$65,200
$670,140 $768,230 $699,830 $625,830 $922,100 $3,686,130
$181,300
$123,000
$23,115
$3,200
$30,000
$407,200
$767,815
S97,675
$121,300
$57,100
$125,500
$128,000
$6,100
$5,700
$30,000
$30,000
$407,200
$407,200
$690,100
$628,000
$3,200 $281,600 $644,500
$130,500 $133,000 $640,000
$23,115
$1,500 $3,200 $19,700
$30,000 $30,000 $150,000
$407,200 $407,200 $2,036,000
$572,400 $855,000 $3,513,315
($78,130) ($71,830) ($33,430) ($67,100) ($172,81)
1 47
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
COMBINED EXPENDITURES FY93 - FY97
1000
800
600
N
7
O
►�- 400
200
0
FISCAL Y EAR
® 1993 M 1994 X1995 D Est.1996 ® Bud.1997
EXPENDITURES BY DIVISION FY93 - FY97
500
400
300
c
m
N
7
O
-�f 200
100
0
GEN.GOV'T. PUBLIC SAFETY PUBLIC SERVICE CULTURE /REC. DEBT SVC.
®1993 0 1994 = 1995 = Est.1996 ® Bud.1997
i•
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
CAPI'T'AL PROJECTS FUND
REVENUES /SOURCES
Interests
Other financing sources
Total
EXPENDITURES/USES
General Government
Public Safety
Public Service
Culture/Recreation
Debt service
Total
EST.
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET
FY 1993 FY 1994 FY 1995 FY 1996 FY 1997
15,548
25,364
41,396
40,262
0
404,679
417,736
572,239
704,381
603,158
S 420,227
443,100
613,635
744,643
603,158
18,928
7,667
33,208
30,425
0
81,068
2,977
116,543
18,535
59,890
21,077
151,373
326,793
411,333
167,000
41,908
73,933
108,136
371,937
139,026
88,130
86,249
52,556
52,556
237,242
S 251,111
322,199
637,236
884,786
603,158
149
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
NON - DEPARTMENTAL
301- 0800 -519
CODE CLASSIFICATION AMOUNT EXPLANATION
NON - OPERATING EXPENSES
71 Debt Principal 48,935
72 Debt Interest 3,621
TOTAL S 52,556
150
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
POLICE
301 - 0900 -521
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.71 Debt Principal
72 Debt Interest
TOTAL
$ 59,890 Play Back Machine $ 15,390
GE 800MHZ Radio System 18,100
Computer System 26,400
140,3 57 Debt Payment for Police Building
Renovation $ 80,000
Debt Payment for Police Vehicles
$ 60,357
44,329 Interest Payment for Police Building
Renovation $ 38,423
Interest Payment for Police Vehicles
$ 5,906
$ 244,576
151
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
WASTE
301 - 1200 -534
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
64 Equipment $ 167,000 Replace Garbage Truck $ 120,000
Replace Trash Truck 47,000
TOTAL $ 167,000
152
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
PARKS
301 -1201 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
64 Equipment $ 38,000 Pick -up Truck (2)
TOTAL $ 38,000
1531
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
1996 - 1997 BUDGET EXPLANATION
RECREATION
301 - 1400 -572
CODE CLASSIFICATION AMOUNT EXPLANATION
CAPITAL OUTLAY
.62 Buildings
6302 Renovation ofPool
64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
TOTAL
$ 22,400 Replace Air Conditioning
$ 11,200
Refloor Rooms A & B
11,200
13,200 H.J. Ross Site Repairs
$ 3,200
Pool Deck Awning
10,000
21,110 Tot Lot Playground
44,316
$ 101,026
154
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
FY 1997 MAJOR CAPITAL IMPROVEMENT PROJECTS & THE OPERATIONAL IMPACT
Department Capital Project Funding
Police Play Back Machine CIF
Police Computer System CIF
Costs
$15,390
$26,400
Waste
Garbage Truck
Garbage Fees
$120,000
Waste
Trash Truck
Garbage Fees
$47,000
Parks
2 Pick -up Trucks
CIF
$38,000
Streets
Sidewalk Repairs
Gas Tax
$60,800
Streets
Streets Resurfacing
Gas Tax
$49,177
Recreation
Refloor Rooms A&B
CIF
$11,200
Recreation
Tot Lot Playground
CIF
$21,110
155
Impact on Current/Future
Operation
A decrease of $2,800 in
maintenance costs for FY 97.
A decrease of $2,000 in
maintenance costs for FY 97,
plus efficiency in productivity.
Lower vehicle maintenance
costs for the first two years.
Lower vehicle maintenance
costs for the first two years.
Lower vehicle maintenance
costs for the first two years.
Avoid liability claims.
Avoid liability claims.
Avoid liability claims and a
reduction in maintenance costs.
Avoid liability claims
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
GLOSSARY
A
ACTIVITY. The smallest unit of budgetary accountability and control which encompasses specific and distinguishable
lines of work performed by an organizational unit for the purpose of accomplishing a function for which the Village is
responsible.
AD VALOREM TAXES: Property taxes computed as a percentage of the value of real or personal property expressed in
Mills.
APPROPRIATION: A legal authorization granted by legislative body to make expenditures and to incur obligations for
specific purposes.
ASSESSED VALUATION: A valuation set upon real estate or other property by the County Property appraiser as a basis
for levying taxes.
APPROPRIATED FUND BALANCE: The process ofbringing forward unspent dollars from previous fiscal year's budget
to current year's approved budget: (1) Bring forward budgeted and encumbered amount from previous fiscal years, but
not as yet paid by year -end- closing. This requires Village Manager approval. (2) Appropriate amount from fund balance
to balance next year's budget. This needs Council approval at the budget process.
BUDGET. A plan of financial operation embodying an estimate of proposed expenditures for a given period of time and
the proposed means of financing them.
BUDGET MESSAGE: A general discussion of the proposed budget written by the Village Manager to the Village
Council.
BUDGET TRANSFER: The process by which approved budget amounts can be reallocated between line item expendi-
tures within the same Fund or Department to cover expenses.
C
CAPITAL 1WROVEMENT PLAN: A multiyear plan that forecasts spending for all anticipated capital projects. The
plan addresses the repair and replacement of existing infrastructure. It also helps to identify needed capital projects and
to coordinate facility financing and timing.
CAPITAL OUTLAY: Expenditures which result in the acquisition of or addition to fixed assets: building, land improve-
ments, or equipment.
CONTINGENCY: An appropriation to cover emergencies or unforeseen expenditures. Cost of Living and Merit in-
creases are budgeted in this line item and appropriate amount will be transferred to personnel account only if needed.
157
MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
DEBT SERVICE: The payments required for interests on, and repayment of, principal amount of debt.
E
ENCUMBRANCE: An amount of money committed for the payment of goods or services not yet received or paid for.
F
FISCAL YEAR: The period of 12 months to which the annual budget applies. The Village's fiscal year begins October 1
and ends September 30.
FRANCHISE FEE: Fees assessed on public utility corporations in return for granting a privilege to operate inside the
Village limits, eg. water, electricity.
FULL -TIlVIE EQUIVALENT POSITION: A part-time position converted to the decimal equivalent of a full -time position
based on 2,080 hours per year. For example, a summer lifeguard working for four months, or 690 hours, would be equiva-
lent to. 3 of a full -time position.
FUND: A fiscal and accounting entity with a self - balancing set of accounts recording cash and other financial resources,
together with all related liabilities and residual equities or balances, which are segregated for the purpose of carrying on
specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE: Changes in fund equity are a result of the difference of revenues to expenditures. Fund Balance
increases when revenue exceeds expenditures, while Fund Balance decreases when expenditures exceed revenue.
G
GOAL: A statement of broad direction, puropose or intent based on the needs of the community. A goal is general and
timeless; that is, it is not concerned with specific achievement in a given time period.
I
INTER -FUND TRANSFER: Equity transferred from one fund to another.
IBNR Incurred but not reported.
L.T.D.: Long term disability.
L
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MIAMI SHORES VILLAGE, FLORIDA .......... FY 1996 -97 BUDGET
W
Millage Rate: The tax rate to generate ad valorem tax revenue. One Mill equals $1 per $1000 of assessed property value.
IN
OBJECTIVE: Desired output oriented accomplishments which can be measured and achieved within a given time frame.
Achievement of the objective advances the activity and organization toward a corresponding goal.
OPERATING BUDGET: The portion of the budget that pertains to daily operations which provides basic governmental
services.
ORDINANCE: A formal legislative enactment by Village Council, barring conflict with higher law, having the full force
and effect of law within the Village.
P
PROGRAM: A group of related activities performed by one or more organizational units for the purpose of accomplish-
ing a function for which the Village is responsible.
W
ROLLED BACK RATE: The tax rate which when applied to the current year's adjusted taxable value, generates the same
ad valorem tax revenue as the prior year.
S
SPECIAL ASSESSMENT: A compulsory level made against certain properties to defray part or all of the cost of a
specific improvement or service deemed to primarily benefit those properties. All tax- exempt property in the affected area
will have to pay the special assessment.
T
TRIM: Truth in millage (section 200.065, F.S. )
TRUST FUND: A fund used to account for assets held by the Village in a trustee capacity for individuals, other govern-
ments or other funds, such as Pension Funds.
U
UTILITY TAXES: Municipal charges on consumers or various utilities such as electricity. gas, water, telecommunica-
tions.
159