1994-1995MIAMI SHORES VILLAGE
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AAWUAL BUDGET
FISCAL YEAR 1994 -1995
i
Councilperson
Michael Boyle,
Councilperson
Richard Fernandez
Village Attorney
William F. Fann, Jr.
MAYOR
William J. Heffernan
VILLAGE MANAGER
Michael R. Couzzo, Jr.
Councilperson
Robert Cook
Councilperson
Steven Johnson
Finance Director
Patricia Varney
MIANII SHORES VILLAGE, FLORIDA
Organization Chart
Citizens
Boards
Handicapped Services
Planning and Zoning
Village
g Village
Pension
Attorney Council
Personnel A eals
Code Enforcement
Historic Preservation
Library
Fine Arts
Recreation Advisory
Country Club Advisory
Beautification Advisory
Downtown Revitalization
Village
Manager
Personnel/ Finance
Deputy Village Director
Clerk
Administration
F- °-- - - -- - °-I
only i
Police Public Building
Department Works Recreation & Zoning Library
i
1
TABLE OF CONTENTS
PAGE
Village Manager Budget Message ...... ..............................1
INTRODUCTION
Trend History MSV Millage (Chart) .. ..............................5
1994 Projected Certified Millage and Taxable Value ................6
Projected FY 1994 General Fund Surplus & Fund Balance .............7
Projected FY 1994 Fund Balance - Capital Projects Fund ............ 8
Personnel Services By Functions ( Chart ) ...........................9
Summary of Personnel and Positions .. .............................10
FY1995 Capital Projects ............ .............................13
Financial Policies ....... .......... .............................15
Explanation of Budget Basis and Budget Process ...................18
Matrices to Show Relationship Between Certain Revenues and
Expenses ............................ .............................20
GENERAL FUND
Explanation of General Fund ......... .............................21
Revenue By Source ( Chart) ........... .............................22
Estimated Revenue - By Line Item .... .............................23
Revenue Assumptions .. .............. .............................26
Expenditures by Functions ( Chart) ... .............................28
Estimated Expenditures - By Department ...........................29
Estimated Expenditures - By Line Item ............................30
Personnel Services By Functions ( Chart ) ..........................32
Expenditure Detail
Mayor and Council ................... .............................33
Legal Counsel ....................... .............................36
VillageManager .............. ............................... .40
Marketing.. .....................46
Personnel Director /Village Clerk .... .............................50
Building, Zoning & Code Enforcement . .............................56
Finance ............................. .............................65
Non - Departmental .................... .............................71
Police ............................... ..........................73
I Public Works ........................ .............................83
Waste.. ... ...... ............ ...... .89
Parks ............................. .............................91
Streets ........................... .............................95
Public Works Administration ....... .............................99
Recreation Maintenance....... ........................ .....102
Motor Pool ........................ ............................104
ii
TABLE OF CONTENTS
(CONT'D)
Recreation .......................... ............................106
Library .............................. ...........................115
CAPITAL PROJECTS FUND
Explanation of Capital Projects Fund ........................ ...121
Financial Impact on Capital Projects ............................122
Revenue By Source ( Chart) ........... ............................123
Estimated Revenue - By Line Item .............................. .124
Expenditures By Functions (Chart). ............................125
Estimated Expenditures - By Department ..................... ...126
Estimated Expenditures - By Line Item ...........................127
Expenditure Detail
Finance ........ ............. ............................... • .128
... ..
Non - Departmental ........... ............................... .130
Police ........................ ............................ .132
Waste ............................... ............................134
Parks ....................... ............................... .... .136
Streets......... ..... .. ............................... .138
Public Works Administration ......... ............................140
Recreation Maintenance .............. ............................142
Motor Pool .......................... ............................144
Recreation ............... ............................... .146
Library ...... ................. ...................148
Five -Year Capital Improvement Plan .. ............................150
MISCELLANEOUS
Principal Taxpayers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Miscellaneous Statistics ............ ............................153
GLOSSARY............................ ............................154
iii
August 2, 1994
10050 N.E. SECOND AVENUE
MIAMI SHORES, FLORIDA 33138-2382
TELEPHONE (305) 795 -2209
FAX (305) 756 -8972
Honorable Mayor and Members of the Village Council
Miami Shores Village
Gentlemen:
In accordance with the Village Charter of Miami Shores Village, I
hereby submit the proposed General and Capital Projects Fund
budgets for Fiscal Year 1995 for your review and consideration.
The proposed General Fund budget after the July budget workshops
held by Council totals $7,996,069 and represents a decrease of
$644,755 or a 7% decrease from the revised Fiscal Year 1994
budget. The proposed Capital Projects Fund budget for FY 95 is
$715,556 compared to $650,252 in FY 94.
The FY95 Operating budget is predicated on the Village's existing
millage of 8.66, a 5.66% increase over the roll -back rate of 8.196
mills. The Village tax roll has increased by $20,563,124. Based
on the current millage, this will generate an additional $169,172
in ad valorem tax revenues. The FY95 budget does not include any
tax increase nor outside financing. To accomplish this, we have
appropriated $168,848 from the anticipated FY94 General Fund
surplus and $219,515 from the Capital Projects Fund fund balance.
$155,015 of the $219,515 represents advance funding for police
vehicles and waste department equipment purchases.
This budget allows for a continuation of the goals and objectives
which I have set forth since becoming Village Manager. The
direction taken in the 1994 -1995 budget is "No Tax Nor Garbage Fees
Increase ", improve the level of service and improve the Village
infrastructure and capital projects. There has been a major
restructuring of the individual department budgets to more
accurately provide accountability within the framework of the
General Fund. I have outlined some of the changes below.
VILLAGE MANAGER
The duties of the Village Clerk /Personnel Director, and applicable
expenses, have been removed from the Village Manager budget. A new
department has been established as a result of this.
VILLAGE CLERK /PERSONNEL DIRECTOR
All costs associated with personnel functions, i.e. personnel
advertising, pre - employment drug screening, and employee assistance
program costs are now fiscally managed by this new department. In
the past, these costs had been allocated by individual department.
I believe that this change will allow for more effective
management of the funds. The recording secretary position which
had formerly been budgeted in the Building and Zoning Department
has been transferred to the Village Clerk /Personnel Director
budget. In addition, the Village Clerk will be responsible for
issuing occupational licenses beginning with the new fiscal year.
BUILDING, ZONING AND CODE ENFORCEMENT
A new position, Community Affairs Specialist, has been added to
this department, at a cost of $50,000 for salary, fringe benefits
and other operating expenses.
WASTE
There had been a request for $14,286 to fund temporary labor costs.
However, I have proposed that a full -time position of Maintenance
Worker I be instituted to replace a large portion of the temporary
labor. This will allow better management of staff, and therefore
reducing the funding of the temporary labor costs to $2,000.
STREETS
Motor Pool personnel expenses have been transferred to a new
department budget. The newly budgeted department allows for
centralized vehicle maintenance, improved efficiency, and fiscal
accountability. A part -time "auto detailer" position has been
added. Funding for vehicle washing which was previously allocated
in the Police Department budget has been deleted.
PUBLIC WORKS ADMINISTRATION
A new position of Assistant Public Works Director has been budgeted
for FY95. The Assistant Public Works Director will assist the
Public Works Director to effectively and efficiently manage the
department.
RECREATION
The proposed FY95 budget as submitted by the Recreation Director,
provided for large increases in services and employee hours. I
have chosen to scale back a number of the proposed programming
additions because user fees could not be increased sufficiently to
recoup the anticipated cost of the programs.
LIBRARY
A part -time Data Entry Clerk position has been funded in the FY95
budget to allow for input into the database which provides for
computerized catalog access.
CONTINGENCY
A true contingency of $50,000 is budgeted for FY95. Merit
increases, and longevity pay are budgeted in each department's
contingency line item. Appropriate funds will be transferred to
salary and fringe benefits accounts when longevity pay and merit
increases are given to employees. Village wide cost of living
allowance is budgeted under Non - departmental Contingency, and
appropriate funds will be transferred to each department
accordingly.
GARBAGE FEES
As indicated, the proposed budget allows for garbage fees to remain
constant at $420 per household through the fiscal year. This is
possible due to the reduced tipping fees which we had contracted
through Wheelabrator of South Broward for FY94 and whom we have
again contracted for in FY95 with only a 2% increase.
DEBT HISTORY
The Village's debt history is one of conservatism. The last bond
issue by the Village was October 1, 1991 for a Capital Improvement
Revenue Bond in the amount of $443,782. The Village philosophy
regarding debt service, is a "pay -as- you -go policy, although
sometimes advance funding is appropriated for financing
infrastructure and capital improvements. The outstanding principal
balance on the Village indebtedness as of September 30, 1994 is
$260,974. In the State of Florida, municipality can issue General
Obligation Bonds with voters approval, and the financing of the
Bonds can be funded outside the 10 mill cap as allowed by Florida
Statutes.
3
Miami Shores Village serves 10,125 residents. It is one of the
older, well established communities in South Florida. The Village
is fully developed with very little new construction activity. As
a consequence of these conditions, the Village is faced with the
problem of a static revenue base. The community also supports
several churches, the Catholic archdiocese, and a private religion
educational institution which have removed property from the
Village's tax rolls. As the educational institution has expanded,
additional taxable land has been removed from the tax rolls. All
of these factors place the Village of Miami Shores in an
unfavorable position with respect to future tax revenues. The
Village currently levies a millage rate of 8.66, while Florida
Statutes impose a cap on millage rate of 10 mills. Management
continues to work diligently in expanding revenue sources, these
include annexation studies, contracting the Village police services
to other communities, and negotiating a new Cable Television
Franchise agreement. Through union negotiations, management also
has reduced future accrued sick leave liability by amending the
sick leave pay -out policy.
Miami Shores Village maintains three trust and agency funds which
are available for use by Village Departments. These funds include
the Miami Shores Village Trust Fund, which is used for accounting
of donations; a Law Enforcement Education Trust Fund which is used
to fund police training and equipment; and the Miami Shores
Forfeiture Trust Fund which is the vehicle used to account for
confiscated property.
I believe that this budget package, as proposed, represents a
realistic forecast of operating expenses and revenues. Although I
have not proposed an increase in either the garbage fees nor the
millage rate, I have appropriated surplus funds to adequately
provide services (police, public works, solid waste, recreation,
code enforcement) to our residents which are essential to the day -
to -day operation of the Village.
This budget document was prepared under the auspices of the Finance
Department under the leadership of Ms. Patricia Varney and her
continued assistance to the Village is of immense value.
Respectfully Submitted,
Michael R. Couzzo, Jr.
Village Manager
MRC:ba
4
TREND HISTORY MSV MILEAGE
10
FY 1991 FY 1992 FY 1993 FY 1994 FY 1995
1994 PROJECTED CERTIFIED MILLAGE AND TAXABLE VALUE
Real Property Value $324,627,082
Personal Property Value 13,757,768
Centrally Assessed Property 664,077
Total Gross Taxable Value $339,048,927
Recommended 1994 Millage 8.66
Ad Valorem Proceeds $2,936,163
Less 5% Discount and Adjustments (146,808)
TAX REVENUE FOR BUDGET PURPOSES $2,789,355
ONE MILL EQUALS $322,096
C:
PROJECTED FY 94 GENERAL FUND SURPLUS
FY 94 Estimated Revenue $8,537,909
FY 94 Estimated Expenses 8,019,605
Estimated Surplus 518,304
Adjustments:
FEMA Reimbursement
5 cents gasoline tax
Replenish Fund Bal.
Roof Repairs
Streets Closure
Reserve for Bad Debt
Cable T.V. Attorney
Unanticipated Expense
25,823
(20,000)
(25,039)
( 9,500)
(135,448)
(125,000)
( 20,000)
as( 40,000) (349,164)
Adjusted Estimated Surplus 169z140
PROJECTED FY 94 FUND BALANCE - GENERAL FUND
Fund Balance as of 9/30/93
$1,374,184
FY 94 Appropriations:
Payoff 10 -year loan
$298,264
Budget
27,771
(326,035)
FY 94 Additions:
Loan repayment
25,039
Surplus
169,140
194,179
Projected Fund Balance
as of 9/30/94
1,242,328
FY 95 Appropriations:
(168,848)
Projected Fund Balance
after FY 95 appropriations
$1,073,480
7
PROJECTED FY 1994 FUND BALANCE - CAPITAL PROJECTS FUND
FY 93 Designated for capital
projects
$ 137,806
FY 93 Designated for Police
vehicles
77,101
Available Fund Balance as of
9/30/93
214,907
FY 94 appropriation for gas
tank
contamination study
(80,000)
FY 94 additions to CIF:
Adv. funding for Waste
Capitals
$77,914
Surplus /Interest earnings
38,973
Contingency
18,303
135,190
Projected Fund Balance
as of 9/30/94
270,097
FY 95 Appropriations: (219,515)
Projected Fund Balance
after FY 95 appropriations $50,582
Designated Fund Balance for RECREATION
as of 9/30/93 $ 64,277
FY 94 additions: 50,118
Designated For Pool Renovation � 114,395
as of 9/30/94
PERSONNEL SERVICES BY FUNCTIONS
GENERAL GOVERNMENT:
Mayor & Council, Legal Counsel, Village Manager, Village
Clerk, Marketing, Building & Zoning, Finance, & Non -Dept.
PUBLIC WORKS:
Parks, Streets, Public Works Admin., Recreation Maint.,
and Motor Pool
RECREATION:
Recreation Admin., Athletics, Community Center, Pool, and
Tennis
Summary of Personnel and Positions
By Department for Miami Shores Village
FY 92 -93 FY 93 -94 FY 94 -95
Village Manager's Dept.
Village Manager
1
1 1
Village Clerk
1
1 0
Staff Assistant
1
1 1
Executive Assistant
0
1 1
Villaqe Clerk /Personnel DeDt.
Village Clerk/ 0 0 1
Personnel Director
Administrative 0 0 1
Secretary (P.T.)
Building & Zoning Dept.
Building & Zoning Director
1
1 1
Code Enforcement /Community
0
0 1
Affairs Specialist
1
1 1
Code Enforcement Officers
3
3 2
Executive Assistant
1
1 1
Finance Dept.
Finance Director
1
1 1
Assistant Finance Director
1
1 1
Data Processing Specialist
1
1 1
Accounts Payable Clerk
1
1 1
Administrative Secretary
1
1 1
Police Dept.
Police Chief
1
1
1
Assistant Police Chief
F
1
1
0
Captain
0
0
1
Lieutenant
1
1
1
Sergeants
5
5
5
Detectives
4
4
4
Police Officers
21
21
_2-3:- .9-)
Complaint Officer /Dispatcher
5
5
5
School Crossing Guard (P.T.)
3
3
3
Crime Analyst
1
1
1
Executive Assistant
1
1
1
Police Records Clerk
1
1
1
10
Summary of Personnel and Positions
By Department for Miami Shores village
(cont'd)
FY 92 -93 FY 93 -94
Waste
Equipment Operator
II
Equipment Operator
III
Refuse Truck Drivers
1
Refuse Collector
1
Maintenance Worker
II
Parks
i i
1
Supervisor
8
Equipment Operator
II
Equipment Operator
I
Leadworker
1
Maintenance Worker
II
Maintenance Worker
I
Streets
1
Supervisor
2
Maintenance Worker
II
Parking Enforcement
Officer (P.T.)
Custodian (P.T.)
Courier (P.T.)
Public Works Administration
Public Works Director
Asst. Public Works
Dir.
Purchasing Agent
Executive Assistant
Motor Pool
Shop Foreman
Equipment Mechanics
Auto- Detailer(P.T.)
Recreation Maintenance
Grounds Foreman
Groundskeeper
11
FY 94 -95
2
2
1
i
1
1
1
1
7
7
8
i i
1
9
8
7
0
0
1
1
1 1 1
4 4 4
1 1 1
1 1 1
1 1 2
3 3 2
1 1
1
3 3
3
1 1
1
0 1
1
1 1
1
1 1
i i
1
0 0
1
1 1
1
1 1
1
3 3
3
0 0
1
1 1
1
2 2
2
Summary of Personnel and Positions
By Department for Miami Shores village
(cont'd)
FY 92 -93 FY 93 -94
Recreation
Recreation Director 1✓
Community Center Supervisor 1/
Athletics Supervisor
1�
Asst. Athletics Supervisor
1✓
Pool Supervisor
1✓
Assistant Pool Supervisor
1✓
Tennis Pro
1✓
Clerk Typist (P.T.)
1.
Coaches (P.T.)
�/ Z4
Counselor
18
Community Center
Attendant (P.T.)
3
Maintenance Worker II
Lifeguard (P.T.)
,16
Tennis Attendant (P.T.)
4
Park Ranger (P.T.)
0
Head Counselor (P.T.)
(Lo)
Counselor (P.T. )
.__.0"
�- -
Library
Librarian
Children's Services -
Librarian
Library Assistant II
Library Assistant II (P.T.)
Library Assistant I (P.T.)
Library Assistant I
Library Page (P.T.)
Library Aide (P.T.)
Custodian (P.T.)
Data Entry Clerk (P.T.)
1
1
1
1
1
1
1
1
1
24
18
3
16
4
1
1
2
1
1
FY 94 -95
1
1
1
1
1
1
1
26
18
3
16
4
2
3
4
1
1
1 0 0
2 3 3
2 0 0
0 1 1
1 1 1
1 1 1
1 1 1
0 0 1
P.T. = Part -time
Counselors /Coaches are seasonal
12
FY 1995 CAPITAL PROJECTS
Department Proiects
Amount Funding
Building & Telephone $ 758
Zoning
Finance Computer System /Network 19,500
Non- Copy Machine 4,204
Departmental Village Hall 8,000
Phone System
Police 5 Marked Police
vehicles 1 102,900
2 Unmarked police J
vehicles
Bulletproof vests 4,000
Waste Garbage Truck 116,000
Recycling Truck 95,000
Dumpsters 2,192
Parks Irrigation Systems 7,560
Water Truck 42,600
Chipper 18,112
Streets Street Resurfacing 123,000
Seal Coat Downtown 5,400
Dump Truck 33,400
Truck Compressor 1,600
Public Works Expansion of Office 29,200
facilities
Recreation
Field House-
10,000
Maintenance
Refreshment Area
Bumper Stops
1,900
Pick -up Truck
13,000
Cushman Truck
4,000
Motor Pool
Reroof Motor Pool
20,500
Recreation
Community Center
2,500
Roof Repair
Water Fountain
775
Resurface Basketball
6,700
Courts
Batting Cage
950
Pool Renovations
8,900
Copy Machine
1,900
Folding chairs
730
Four Trash Receptacles
1,000
Chair caddy
400
Tables (Community Ctr)
897
Portable Outfield Fences
4,845
Tables with umbrellas
5,900
(Refreshment Area)
13
General Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
General Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital Projects Fund
Capital
Capital
Capital
Capital
Capital
Capital
General
Capital
Projects Fund
Projects Fund
Projects Fund
Projects Fund
Projects Fund
Projects Fund
Fund
Projects Fund
General Fund
Capital Projects Fund
Capital Projects Fund
General Fund
General Fund
General Fund
General Fund
Capital Projects Fund
Capital Projects Fund
FY 1995 CAPITAL PROJECTS
(cont Id)
Department
Projects
Amount
Recreation
Hooded Backstop
$2,299
(cont'd)
Portable Basketball
1,800
Goals
In -line skating borders 3,300
Pool Deck chairs
700
Library
Carpet
13,769
Computer /printers/
computer table
6,500
$726,691
RECAP:
TOTAL PROJECTS $129,210
TOTAL PROJECTS 597,481
$726,691
14
Fu
Capital
Capital
Capital
General
Capital
Capital
nding
Projects Fund
Projects Fund
Projects Fund
Fund
Projects Fund
Projects Fund
General Fund
Capital Projects Fund
FINANCIAL POLICIES
Operating Budget Policies
o The Village will comply with all State and local legal
requirements pertaining to the administration of an
operating budget.
o The Village will utilize a structured budget preparation
and formulation process for all departments. The process
will encourage citizen input and participation. Five year
capital projections will be utilized in developing the
operating budget.
o Essential services will receive first priority for funding.
The Village will attempt to maintain current service levels
for all essential services.
O The Village will consider the establishment of user fees,
or increase of user fees, as an alternative to service
reductions or elimination.
o In all efforts to balance the budget, the Village will
attempt to avoid layoffs of permanent employees. The
Village may freeze salary or replacement of vacancy.
O The Village will pay for all current expenditures with
current revenues. Long -term debt will not be used to fund
current expenditures.
O The Village will avoid budgetary procedures that balance
current expenditures at the expense of meeting future
years' expenses such as accruing future years' revenues or
rolling over short -term debt.
o The budget will provide for adequate maintenance and
replacement of capital plant and equipment.
Q The budget will appropriate sufficient funding to cover
annual debt retirement costs.
o The Village will consider technological and capital
investment programs which are cost effective and which will
reduce operating costs.
O The Village will maintain a budgetary control system to
insure adherence to the budget.
o The Village will employ a structured expenditure and
revenue forecasting system to allow for effective financial
planning.
o The Village will prepare regular reports comparing actual
revenues and expenditures to budgeted amounts.
15
Financial Policies (cont'd)
o The Village will comply with a budgetary encumbrance
control system to insure proper budgetary control.
o At least every two years the Village will hold a public
auction of surplus and obsolete property.
a An independent audit will be performed annually and a
management letter received by the Village Council.
o The Village administration will promptly evaluate the audit
management letter's recommendations and determine the
proper action to take in response to these recommendations.
A time frame for each action will be established and
adhered to.
o The Village maintains a Capital Projects Fund. Fund will
be appropriated annually to provide for orderly replacement
of equipment. The amount of the appropriations shall be
sufficient to provide funds for improvement or purchase of
capital outlay.
Reserve Policies
o The Village will establish a contingency reserve to provide
for unanticipated expenditures. The reserve will be
maintained at 0.5 to 1.0 percent of the general fund
budget.
o The Village will maintain an adequate fund balance in the
General Fund to indicate that it is in sound financial
condition. This reserve will be maintained at
approximately 10 -15 percent of general funds expenditures.
Revenue Policies
o The Village will maintain a 10 year history of annual
revenue. Any unusual circumstances or events that affect
drastic changes of revenue will be noted. This encourages
an accurate forecast of future revenues.
o The Village sets garbage fees at a level related to the
full cost of providing the services (i.e. direct, indirect
and capital costs).
o The Village will establish affordable user fees for its
Recreation Programs.
o The Village will calculate annually the full cost of
activities supported by user fees to identify the impact of
inflation and other cost increases, and will revise user
fees upon approval by the Council during the budget
process.
o The Village will aggressively seek Federal and State grant
and capital improvement funds and evaluate future local
fiscal impact.
o The Village will aggressively seek other revenue sources,
such as annexation, and contracting Village services to
other communities.
16
Financial Policies (cont'd)
Debt Policies
o The Village will issue debt only for capital improvements
such as infrastructure and equipment.
o The term of any debt issuance shall not exceed the useful
life of the capital improvement being financed, if possible
no longer than seven years.
o The Village will not issue debt to subsidize or fund
current operations.
o General obligation debt will not be used to fund enterprise
activities.
o The Village will pay off existing debt issues if the
resulting savings is significant.
17
EXPLANATION OF BUDGET BASIS
Budgets for the General and Capital Projects Funds are adopted
on a basis consistent with generally accepted accounting principles
(GAAP) . All governmental funds are budgeted using the modified
accrual basis of accounting. Under the modified accrual basis,
revenues are recognized when they are susceptible to accrual, when
they become measurable and available as net current assets.
Charges for services, rents and interest, are treated as
susceptible to accrual under the modified accrual basis. Other
revenue sources are not considered measurable and available, and
are not treated as susceptible to accrual. Expenditures are
generally recognized under the modified accrual basis of accounting
when the related fund liability is incurred. An exception to this
general rule is principal and interest on general long -term debt,
accrued sick pay and workers compensation which is recognized when
due.
BUDGET PROCESS
The fiscal year for Miami Shores Village is from October 1 of
each year to September 30, of the following year. According to the
TRIM calendar, the Village will have to adopt by ordinance the
budget on or before September 30th of each year for the coming
fiscal year.
The budget process begins as early as February of each year.
The Village will prepare a five -year capital plan during the months
of February and March, and submit it to the Council for review in
late March ending the process with a Special Council Workshop in
mid - April. This process will indicate to Council the
infrastructure and capital projects the Village forecasts to incur
in the next five years, and where the funding is derived from. The
approval of the coming next year projects will be incorporated in
the operating budget process.
The operating budget process begins in early April prior to
the next coming fiscal year. During this time, each department
will forecast their expenditures for the coming year, and the
Finance Director will project revenue collections. Completed
budget estimates will be submitted to the Finance Director in mid -
May. The Village Manager and Finance Director will then review the
budget submissions. Meetings will be conducted between the Village
Manager, Finance Director and Department Heads in early June.
During the month of June, the Village Manager and Finance Director
will review the budget and prepare budget documents and message to
Council. The budget package will be distributed to Council two
weeks before the Budget Workshops, which are usually held in mid -
July. At the conclusion of the Budget Workshops, the Council will
direct the Finance Director as to what millage to certify to
Property Appraiser's Office. The Council also sets the garbage
rate during this process. Public hearings will be conducted in the
first two weeks in September to adopt the budget for the coming
year.
The budget can be amended in two ways. Transfer of amounts
between line items within a department needs approval from the l
Village Manager. Any amendments which increase expenditures or the
spending level of individual departments are requested by the
Village Manager and approved by Council through a budget review
which is performed at the end of December and July.
18
Village of Miami Shores Budgetary Process Flow
Start
Departments receive CIP*
Forms 2/1
Departments prepare CIP
2/1-3/1
Village Manager / Finance
Director / Department
Heads review submissions
3/8-3/18
Submit CIP to Council for
review 3/24
Special CIP Council
Workshop 4/12
Departments receive
Operating Budget forms
4/12
*CIP - 5 Year Capital Improvement Plan
19
End
Departments develop
Village Council conducts
Budget estimates.
budget workshops
Finance Director prepares
7/5-717
revenue forecasts
4/12-5/13
Village advises Property
Appraiser of proposed
It
Estimated budgets
millage rate 7/12
submitted to Finance
Director 5/13
Budget documents
available to Public 8/22
Village Manager/ Finance
IF
1st Public Hearing
9/6
Director review budgets
5/16-5/20
Village Manager & Finance
Advertise Final Budget
Director conduct Budget
Hearing date, Notice of
meetings with Department
Tax Increase and Budget
Heads 5/31 - 6/3
Summary 9/11
Village Manager and
Finance Director balance
budget and prepare
documents 6/13 - 6/17
2nd Public Hearing
Adopt final budget &
millage 9/14
Submit final adoption
Proposed budget
submitted to Council 6/17
ordiance to Property
Appraiser, Tax Collector
and Department of
Revenue 9/15
*CIP - 5 Year Capital Improvement Plan
19
End
MATRICES TO SHOW RELATIONSHIP BETWEEN CERTAIN REVENUES & EXPENSES
SOURCE OF REVENUE
GENERAL FUND
5 -cents gasoline Tax
Stormwater Utility
Country Club Rent
Electricity Franchise
Blue Halo Grant
EXPENDITURES
Streets Resurfacing
Allocate 192 hours
of 3 Maint. worker II,
and Administrative
Expenses
Transfer to Capital
Projects Fund for Debt
payment
Debt payment
Police Services
20
AMOUNT
$123,000
$28,818
$52,566
$25,188
$47,666
GENERAL FUND
THE GENERAL FUND IS THE PRINCIPAL FUND OF THE VILLAGE
AND IS USED TO ACCOUNT FOR RESOURCES TRADITIONALLY
ASSOCIATED WITH GOVERNMENTS WHICH ARE NOT REQUIRED TO BE
ACCOUNTED FOR IN ANOTHER FUND.
21
REVENUE BY SOURCE
22
FUND DISTRIBUTION:001 GENERAL FUND
1994 - 1995
REVENUE BUDGET WORKSHEETS
* * ** 1993
- 1994 * * **
LOCAL OPTION GAS TAX TRUST F
* * * * * * ** 1994 - 1995
* * * # * * # **
1993
1994
13,833
EXPECTED
ADMIN
COUNCIL
ACTUAL...
EST ACTUAL
REVENUE DESCRIPTION.........
REVENUES
RECOMMEND.
ADOPTION..
SOLID WASTE FRANCHISE FEE
606,247
PROPERTY TAXES
UTILITY TAXES - ELECTRICITY
130,165
138,000
2, 687, 841
2o653,000
CURRENT PROPERTY TAXES
2,756,045
2o756,045
2,789,355
30,991
28,000
DELINQUENT PROPERTY TAXES
35,000
35, 000
35,000
= aoesaxa -=
2,718,832
axexasaxam
2,681,000
PROPERTY TAXES
aaxaemaacx
2,791,045
xmemasxaax
2,791,045
sae.a -axes
2, 824, 355
FRANCHISES & OTHER TAXES
151,078
227,000
LOCAL OPTION GAS TAX TRUST F
401,020
401,019
MSV ELECTRIC FRANCHISE FEE
12,519
13,833
M. S. V. TELEPHONE FRANCHISE F
10,861
12,500
GAS FRANCHISE
34,220
43,138
CABLE TV FRANCHISE
6,910
4,700
SOLID WASTE FRANCHISE FEE
606,247
605,000
UTILITY TAXES - ELECTRICITY
130,165
138,000
LOCAL TELEPHONE UTILITY TAX
22,226
20,000
TELECOMMUNICATIONS UTIL TAX
70,517
75,000
UTILITY TAXES - WATER
20,157
20,500
UTILITY TAXES - GAS
379
400
UTILITY TAXES - FUEL OIL
xsaxeaxvae
1,466,298
axe cxee�aa
1,561,090
FRANCHISES gc OTHER . TAXES
290,131
290,131
290,131
404,000
404, 000
404,000
14, 000
14, 000
14,000
12,500
12,500
12,500
42,500
42s500
42,500
5,000
5,000
5,000
610,000
610,000
610,000
136,000
136, 000
136,000
20,000
20,000
20,000
7B4O00
78,000
78o000
20,500
20,500
20,500
400
400
400
xaaaaaeeea
1,633,031
exsea aex ae
1,633t031
aea =aeenx e
1,633,031
LICENSES & PERMITS
51,043
44,000
CITY OCCUPATIONAL LICENSES
57,500
57,500
57,500
92,360
108t000
BUILDING PERMITS
85,000
85,000
85,000
17,824
19,500
OTHER LICENSES AND PERMITS
20,000
vsaasxaxam
20,000
axvxxmmenx
20,000
smeama.mxe
xs= xccaxax
161,227
sxoaxsaxsc
171,500
LICENSES & PERMITS
162,500
162,500
162,500
23
STATE & COUNTY SHARED REVENUE
444,453
184,235
FEDERAL DISASTER RELIEF
0
0
0
37,843
47,666
BLUE HALO GRANT
47,666
47o666
47, 666
325
12,859
RECYCLING GRANT
0
0
0
12,930
12,000
M. S. V. CIGARETTE TAXES
12,500
12,500
12,500
239,752
219t614
MSV STATE REVENUE SHARING
229,6B6
229,686
229,686
722
1,566
ALCOHOLIC BEVERAGE LICENSES
11600
1,600
1,600
495,286
475,000
HALF -CENT SALES TAX
463,183
463,183
463,183
b, 197
6,000
GASOLINE TAX REBATE
6,200
6,200
6,200
25,008
32,100
COUNTY OCCUPATIONAL LICENSES
16,100
16,100
16,100
(CONTINUED ON NEXT PAGE)
23
FUND DISTRIBUTION:001 GENERAL FUND
* * ** 1993 - 1994 * * **
1993 1994
ACTUAL... EST ACTUAL REVENUE DESCRIPTION.....
STATE & COUNTY SHARED REVENUE
1994 - 1995
REVENUE BUDGET WORKSHEETS
* * * * * * ** 1994 - 1995
EXPECTED ADMIN COUNCIL
REVENUES RECOMMEND. ADOPTION..
81011 8,200 SCHOOL CROSSING PROGRAM 8, 200 8, 200 8,200
== alas = =as ese= peas =s - ==== =s ==a= ssa= = =aaae = ss= asae ==
1,270,526 999o240 STATE & COUNTY SHARED REVENUE 785,135 785,135 785#135
CHARGES FOR SERVICES
185,196
150,328
POLICE EXTRA DUTY PAY
6P470
5,000
ALARM BILLINGS
1,372,022
1,532,408
WASTE FEES
6,960
5,800
GARBAGE - SPECIAL PICK -UP
10,844
8,000
LOT CLEANING AND MOWING
17,318
17,318
D. 0. T. LANDSCAPE MAINTENANCE
15,417
12,000
PARKING METERS
3,165
3,100
LIBRARY APPLICATION FEES
11,829
11,000
RECREATION - RENTALS
27,923
34,000
RECREATION - CLASSES
42,339
50,000
RECREATION - FUN CLUB
44,963
46,185
RECREATION - ATHLETICS
6,807
5,775
RECREATION - OTHERS
5,179
4,500
REC - TENNIS
0
3,500
RECREATION - MIS REVENUE
10,533
0
TENNIS CLASSES
26,640
27,000
RECREATION SWIMMING POOL
8,880
8,000
RECREATION POOL CLASSES
1,802,484
1,923,914
CHARGES FOR SERVICES
184,510
184,510
184,510
50500
5,500
51500
1,532,408
1,532,408
1,532,408
6,000
6,000
6,000
91000
91000
91000
17,318
17,318
17,318
14, 000
14, 000
14,000
3,200
3,200
3,200
11,500
1 1, 500
11,500
35,000
35,000
35,000
65,500
65#500
65,500
46,225
51, 225
51,225
7,035
7,035
7,035
51000
5,000
51000
S,792
11,492
1 1, 492
0
0
0
29,000
29,000
29,000
81000
81000
81000
1,9B7,988
1,995,686
1,995,688
FINES & FORFEITURES
66,652
63, 000
FINES & FORFEITURES
65,000
65,000
65,000
4,477
3P900
LIBRARY FINES
4,500
4,500
4,500
51,579
60t150
PENALTIES & DELINQUENT FEES
55,000
55,000
55,000
-9,824
50,000
CODE ENFORCEMENT FEES
30,000
30,000
30,000
112,884
177,050
FINES & FORFEITURES
154,500
154,500
154,500
(DEPARTMENT CONTINUED ON NEXT PAGE)
24
FUND DISTRIBUTION:001 GENERAL FUND
1994 - 1995
REVENUE BUDGET WORKSHEETS
* * ** 1993 - 1994 * # ## # # # # * * ** 1994 - 1995 # # # # ##
1993 1994 EXPECTED ADMIN COUNCIL
ACTUAL... EST ACTUAL REVENUE DESCRIPTION......... REVENUES RECOMMEND. ADOPTION..
OTHER REVENUE
6,235
5,000
MISC INTEREST EARNINGS
51,457
57,000
STATE INTEREST EARNINGS
8,965
10,000
RECYCLING SALES
727
600
BOOKS LOST AND PAID
545
15,190
INSURANCE PROCEEDS
2,509
0
SALE OF SURPLUS PROPERTY
1,520
2,196
PRIVATE DONATIONS
25
20
FINE ARTS DONATIONS
753
180
LIBRARY DONATIONS
19,905
12,825
OTHER MISCELLANEOUS REVENUE
450
450
LIBRARY MISCELLANEOUS
0
28,818
TRANSFER FROM STORMWATER UTI
177o543
157,876
COUNTRY CLUB RENT
341
380
DISCOUNTS
0
733,580
APPROPRIATED FUND BALANCE
270,975
1,024,115
OTHER REVENUE
6,000
6,000
6,000
62,000
62,000
62,000
100500
10,500
10,500
800
800
800
0
0
0
0
0
0
11500
11500
1,500
0
0
0
0
0
0
14,000
14,000
14, 000
450
450
450
213,818
28,818
28,818
147,544
147,544
147,544
400
400
400
50,000
168,848
168,648
322,012
440,860
440,860
OTHER REVENUE
7,803,226 8,537,909 FUND TOTALS
7,803,226 8,537,90c? BUDGET TOTALS
25
7,836,9B6 7,962,759 7,996,069
7,836,986 7,962,759 7,996,069
GENERAL FUND - REVENUE
The General Fund Budget for FY 95 is proposed at $7,996,069, a
decrease of $664,755 or a 7% decrease compared to FY 1994 revised
budget.
Ad Valorem Tax
The 1995 assessed value of Miami Shores Village is provided by Dade
County Property Appraisal Office. The Office sets the assessed
value of the property and certifies the tax roll to the Village on
July 1, 1994. The City then sets the millage rate according to the
proposed budget at which the property owners are taxed. Each mill
generates $1 of tax revenue for every $1,000 of assessed property
value. Ad Valorem Taxes are the City's primary source of revenue.
It generates $2,824,355 or 35.3% of the total general fund
revenues. The estimated assessment for 1995 was increased by 6.46%
from $318,485,803 to $339,048,927. The roll -back rate is 8.196.
The recommended budget is levied at 8.66 mills.
Franchise and Utility Taxes
The Village collects five (5) types of franchise fees; electric,
telephone, gas, cable T.V., and solid waste. The revenue estimates
are based on historical trends since there is no growth in the
Village. As for utility taxes, the Village is levying the maximum
of 10% that Florida Statutes allows, except for telecommunications.
The Village in Fiscal 1989 included long distance calls for utility
tax. Therefore, the maximum tax allowed is 7 %. In this category
it is projected to generate 20.4% or $1,633,031 of the total
revenue. This revenue source shows an increase of 4.6% compared to
FY 94 estimated actual. This increase is mainly due to a forecast
of 1 full -year revenue of 5 -cents local option gas tax. The 5
cents local option gas tax was implemented through an interlocal
agreement with Metropolitan Dade County as authorized by the 1993
State legislature. In FY 1994, the City received only 7 months of
distribution.
Licenses and Permits
Licenses and permits are projected in the amount of $162,500 or 2%
of total revenue. There is a reduction in the revenue for Building
Permits because approximately $23,000 revenue received in FY 1994
was due to the expansion of Barry University, which will not
reoccur in FY 1995. The Village has proposed to increase its
Occupational License Fees due to the change in the Florida
Legislation. The Village will lose its share of the County
licenses received at Unincorporated County. In order to recover
some of this loss, the Village will have to increase its
occupational license fees. The FY 95 occupational license estimate
is based on trends history, increased fees and introduction of new
categories such as vending machines, banks, and application fees
for initial licenses.
26
Intergovernmental revenue
The Village received revenue from the State of Florida. The State
provides the estimate to the Village based on receipts and
population of the municipality. The County License fees and School
Crossing programs are based on trend history. The County license
fees is adjusted to a reduction of $16,000 (figures provided by
Dade County) in FY 1995 due to the new legislation.
Intergovernmental revenue provides $785,135 (9.8%) to the general
fund. The decrease when compared to FY 1994 is mainly due to FEMA
reimbursement.
Charges for Services
This revenue source is estimated to generate $1,995,688 (25.0 %) of
the budget. Garbage fees are projected at no increase, remaining
at a fee of $420 per year. Certain programs at the Recreation
Department are projected to increase in fees. These programs
include Fun Club, Travel Soccer and Baseball. It is forecasted
that an additional $33,000 in revenue will be generated in the
Recreation Department due to increase in fees and implementation of
new programs.
Fines and Forfeitures
Fines and forfeitures are based on trend history at the same level
of 1.9% or $154,500 as compared to FY 1994.
Other Revenue
This will generate $440,860 or 5.5 %. The decrease compared to FY
1994 Budget is partly due to Appropriated Fund Balance. Also in FY
1995, the City did not propose to set up "Special Assessments" for
funding of sidewalk and street resurfacing programs. The funding
of street resurfacing will derive from the 5 cents local option gas
tax. Fees for lien search will be increased from $10 to $20 in FY
95, raising an additional $2,000 in revenue.
27
EXPENDITURES BY FUNCTIONS
GENERAL GOVERNMENT:
Mayor & Council, Legal Counsel, Village Manager, Village
Clerk, Building & Zoning, Marketing, Finance & Non -Dept.
PUBLIC WORKS:
Parks, Streets, Public Works Admin., Rec. Maintenance &
Motor Pool
RECREATION:
Recreation Admin., Athletics, Community Center, Pool &
Tennis.
r:
MIAMI SHORES VILLAGE BUDGET
GENERAL FUND
1994 -1995 BUDGET SUMMARY_
ESTIMATED EXPENDITURES
29
PERSONNEL
OPERATING
CAPITAL
DEPARTMENT
SERVICES
EXPENSES
OUTLAY
OTHER
TOTAL
MAYOR & COUNCIL
5
8,932
0
0
13,937
LEGAL COUNSEL
11500
64,960
0
0
66,460
VILLAGE MANAGER
142,250
19,926
0
13,840
176,016
MARKETING /COMMUNITY DEVELOPMEN
0
90,570
O
0
90,570
PERSONNEL DIR /VILLAGE CLERK
57,600
27,174
0
2,268
B7,042
BUILDING, ZONING & CODE ENFORC
177,909
45,3133
758
31895
227,945
FINANCE
155,638
53,750
0
3,730
213,11B
NON - DEPARTMENTAL
5:000
197t369
O
337,142
539, 511
POLICE
2,401,913
180,224
0
27,459
2,609,596
WASTE
575,200
634,642
0
108, 065
1, 317, 907
PARKS
265,385
54,947
0
76,527
396, 859
STREETS
147,573
224,743
123,000
59,424
554,740
PUBLIC WORKS ADMINISTRATION
180,561
12,500
0
33,407
226,468
REC MAINTENANCE
76,133
22,818
0
31,545
130,496
MOTOR POOL
152,021
63,553
0
23,891
239,465
RECREATION DEPARTMENT
528,B44
201,452
5,452
118,495
854, 243
LIBRARY
i
166,791
31t164
31,798
26P943
256,696
---- - - - - -- ----
5,034,323
- - - - -- ----
1,934,107
- -- - --
161,008
---- - - - - --
866P631
---- - - - - --
7, 996, 069
GRAND TOTAL
7,996,069
29
FUND DISTRIBUTION:001 1994 - 1995 DEPARTMENT: SUMMARY
BUDGET WORKSHEETS
--------------
- - - - --
FUNCTION: SUMMARY
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO:
99
* * * * * * * * * * * * * * * * * * * * **
* * * * * * * ** *1994 - 1995
* * * * **
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
570,833
513,087
EXECUTIVE SALARY
549,670
566,344
566,344
2,959,663
3,035,115
REGULAR SALARY
3,112,020
3,034,347
3,034,347
158,761
197,528
OTHER SALARY
260, 983
249,331
249,331
51,469
61,661
OVERTIME
71,030
62,439
62,439
147,727
121,233
EXTRA DETAIL SALARY
148,799
148,799
148s799
37,B43
47,666
BLUE HALO
47,666
47,666
47,666
66,911
0
HURRICANE SALARIES /FRINGE
0
0
0
293,436
29B, 860
FICA
320,532
314,320
314,320
177,530
221,491
RETIREMENT
233,344
233s344
233,344
1511815
156,762
HEALTH INSURANCE
185s114
181o502
181,502
4,000
11,014
RETIREMENT INSURANCE
7,444
7,444
7o444
180o464
193,789
WORKER'S COMPENSATION
183,767
183,787
183,787
3,046
7, 500.
UNEMPLOYMENT COMPENSATION
51000
51000
51000
4,803,496
4,855,706
PERSONNEL SERVICES
5,125,3f39
5,034o323
5,034,323
OPERATING EXPENSES
77P343
145,426
PROFESSIONAL SERVICE
196,108
190,526
195,52B
2,5135
2,000
COMP. PLAN PROF. SERVICE
5,000
5,000
51000
15o796
4,000
EPA LEGAL FEES
15,000
15,000
15,000
22,750
27,180
ACCOUNTING & AUDITING
29,620
29,620
29,620
164,473
163,721
OTHER CONTRACTUAL SERVICES
171,855
148,150
148,150
647
0
INVESTIGATION FUNDS
11000
0
0
24,373
32,146
TRAINING & PER DIEM
40,712
36,277
35,659
0
0
SPECIAL EVENTS /FIELD TRIPS
21000
2,000
2,000
31,100
29,4978
TELEPHONE EXPENSES
34,351
28,324
28,324
15,588
16,653
POSTAGE
18,476
18,376
1B, 376
33,380
35,(363
ELECTRICITY
37,657
37,657
37,657
133,154
136,547
STREET LIGHTS ELECTRICITY
143,374
143,374
143,374
15,198
14,950
VILLAGE HALL ELECTRICITY
15, 698
15,698
15,698
5, 808
5,800
PUBLIC WORKS ELECTRICITY
6, 090
6,090
6,090
5,684
6,150
LP GAS
6,458
6,458
6,458
23,963
17,864
WATER
18,749
18,749
18, 749
399,248
372,638
WASTE DISPOSAL
394,560
391,060
391,060
23,064
29,730
RENTALS AND LEASES
30,738
17P538
17,538
335,435
335,112
INSURANCE
335,187
335,187
335,187
78o512
95,865
VEHICLE MAINTENANCE
90,553
89,553
89,553
28,950
49,402
MISCELLANEOUS MAINTENANCE
47,616
46,742
46,742
1,478
2,052
SIDEWALK MAINTENANCE
2,060
2,060
2,060
24,095
23,807
PRINTING
25,640
25,590
25,590
(CONTINUED ON NEXT PAGE)
30
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT: SUMMARY
775
775
775
BUDGET WORKSHEETS
B6,213
LAND IMPROVEMENTS
123,950
--- -----------
- - - - --
72,256
FUNCTION: SUMMARY
STREETS CLOSURES
- --------- ----
- - - - --
OPERATING EXPENSES
FUNCTION NO:
99
EQUIPMENT
* * * * * * *+r * * * * * * * * * * * **
* * * * * * * ** *1994 - 1995
* * * * * * * * **
1993
1994
BOOKS, PUBLICATIONS, LIBRARY
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
12,593
14,1321
ADVERTISING AND PROMOTIONS
18,494
13o275
13,275
19,475
7,424
OTHER CURRENT CHARGES
6,357
6,357
9,357
7,616
8,612
OFFICE SUPPLIES
8,464
8,214
8, 214
68o2.12
67,393
GAS, OIL & LUBRICANTS
81,253
74,074
74,074
95,775
101,930
OTHER OPERATING EXPENSES
109,059
107,316
107,316
1,748
28,891
BEAUTIFICATION EXPENSES
11,330
11,330
11,330
19,738
25,795
TIRES
26,386
26,386
26,386
31,577
321,753
UNIFORMS
32,972
30,367
30,367
19,218
19,777
FERTILIZER & CHEMICALS
21,864
21,864
221,864
48,268
0
HURR EXP /NO REIM BY FEMA
0
0
0
156,980
210,058
HURR EXP - DSR
0
0
0
0
0
HISTORIC PERSERVATION BOARD
31950
0
0
1,477
1,500
FINE ARTS COMMITTEE
7,050
1,500
11500
4,542
4,345
ROAD MATERIALS
4,475
4o475
4,475
13,342
xaxx =aaa =x
13, 322
SUBSCRIPTIONS & MEMBERSHIPS
15,356
12,536
12,536
1,963,184
xaaaeaxxxx
2, 083, 025
OPERATING EXPENSES
2,017,512
1,926,725
1,934,107
CAPITAL OUTLAY
3,581
10,595
BUILDINGS
775
775
775
6,037
B6,213
LAND IMPROVEMENTS
123,950
123,950
123, 950
72,256
38,000
STREETS CLOSURES
0
0
0
10,177
88,327
EQUIPMENT
4,985
4,4B5
4,485
27,936
26,520
BOOKS, PUBLICATIONS, LIBRARY
31,79B
31,798
31,798
119,986
249, 655
CAPITAL OUTLAY
161,508
161,008
161,008
OTHER EXPENSES
158,811
374,673
DEBT SERVICE PRINCIPAL
16,931
18,931
18,931
29,131
14,188
DEBT SERVICE INTEREST
6,257
6o257
6,257
0
0
REPLENISH FUND BALANCE
135,886
85,(3B6
85,886
1,716
1,800
MSV COMMUNITY BAND
1,920
1,920
1,920
500
500
DADE PARTNER'S /HORACE MANN
500
500
500
500
500
DADE PARTNER'S /SHORES ELEME
500
500
500
3,610
3,610
NORTH MIAMI FOUNDATION
3,610
3,610
5,000
51000
8,000
MIAMI SHORES THEATRE
8, 000
81000
81000
0
0
CRIME WATCH
0
0
0
0
0
TRANSFER TO INSURANCE FUND
O
0
0
304,204
413,946
TRANS TO CAPITAL PROJ FUND
578,923
471,503
496,041
149,838
0
TRANS TO TRUST FUND
0
0
0
0
x= xxxaxxa�
14,000
CONTINGENCY
243,595
243,596
243,596
653, 310
831,219
OTHER EXPENSES
948,122
840,703
866,631
7,539,977 8,019,605 DEPARTMENT TOTALS
31
6,252,531 7,962,759 7,996,069
DEPARTMENTAL BUDGET
VILLAGE SERVICES COST PER WEEK
GENERAL GOVERNMENT:
Mayor & Council, Legal Counsel, Village Manager, Village
Clerk, Building & Zoning, Marketing, Finance, Non -Dept.
Debt service, and Contingency
PUBLIC WORKS:
Parks, Streets, Public Works Admin., Rec. Maintenance &
Motor Pool
RECREATION:
Recreation Admin., Athletics, Community Center, Pool &
Tennis.
BASED ON PROPERTY VALUE OF $100,000 WITH $25,000 HOMESTEAD
EXEMPTION
32
MAYOR AND COUNCIL
Miami Shores Village is governed by a five member Village Council,
elected at large on a non - partisan basis. The Mayor presides at
all Council meetings and other functions and is the ceremonial head
of the Village.
The Council legislatively determines policy and appoints a Village
Manager who is responsible for administration of that policy and
managing the Village's department and services.
Village Council elections are held on the second Tuesday of April,
every odd numbered year. The term of office of the councilmembers
receiving the first and second highest number of votes shall be
four years and the term of office of the councilmembers receiving
the third highest number of votes shall be two years. To be
eligible to seek office, a person must be a resident of Miami
Shores Village for six months and who has qualified as an elector
of the State and the Village.
Council meetings are held in the Council Chambers, Village Hall, at
7:30 p.m. on the first and third Tuesday of each month.
33
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT: MAYOR
& COUNCIL
BUDGET WORKSHEETS
--------------
- - - - --
FUNCTION: LEGISLATIVE
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO: 11
* * * * * * # # * * * * * # # # # #*
* * * * * * * ** *1994 -
1995
# * * * * * ##
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL EST
ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
5 ----
- - - - -5
EXECUTIVE SALARY
5
5
5
---------- ----
5
- - - - --
5
PERSONNEL SERVICES
5
5
5
OPERATING EXPENSES
319
2,000
TRAINING & PER DIEM
7, 200
7,200
6,582
0
572
PRINTING
350
350
350
1,572
850
ADVERTISING AND PROMOTIONS
0
0
0
418
300
OTHER CURRENT CHARGES
400
400
400
890
528
OFFICE SUPPLIES
0
0
0
128
460
OTHER OPERATING EXPENSES
100
100
100
1,504
1,415
SUBSCRIPTIONS & MEMBER5HIP5
1,500
1,500
1,500
4, 830
6,125
OPERATING EXPENSES
91550
91550
8,932
6,130
DEPARTMENT TOTALS
9,555
9,555
8,937
4,835
34
TOTAL
35
$ 8,937
1994 - 1995
BUDGET EXPLANATION
MAYOR
AND COUNCIL
001 - 0100 -511
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salaries
$ 5
Mayor and Council
receive $1 per
year per Village
Charter
OPERATING EXPENSES
.40
Training and Per Diem
6,582
Conferences, meetings &
functions reimbursement
.47
Printing
350
Business Cards
Letterheads
.49
Other Current Charges
400
Plaques, flowers, and
awards requested by
Council, photos for
Council functions, and
presentation
.5202
Other Operating Expenses
100
Pictures /plaque for
Council
.54
Books, Publications,
1,500
Subscription/
Subscriptions and
membership to FL
Memberships
League of Cities
Membership to Dade
League of Cities
TOTAL
35
$ 8,937
LEGAL COUNSEL
The Village Attorney, who is selected by the Village Council is
responsible for advising the Village Council, Village Manager,
Village departments, and various advisory boards on the legal
implications of their actions and other legal matters.
Ongoing functions include:
o Draft ordinances and resolutions to implement the
legislative and policy goals of the Village Council.
o Prepare and review contracts and other official documents
necessary to the operation of the Village.
o Serve as in -house counsel to the Village Manager and
Village staff and provide such legal services as are
required in the day -to -day operation of the Village.
o Represent the Village in legal proceedings.
The Village also contracted with a labor attorney in advising and
representing the Village in labor issues, including but not limited
to contracts, union negotiations and grievances.
36
Legal Counsel
1995 Goals and Objectives
Goal:
The goal of the Village Attorney is to provide legal services
to the City Council, the appointed Boards of the Village, and
I
the Village Manager including: render legal opinions; prepare
f
ordinances, resolutions and contracts; and handle litigation
involving the Village and related activities, all in a
competent and professional manner.
Objectives:
1) Explore the reasonable settlement of disputes in order to
avoid unnecessary lawsuits; when settlement is not a
viable option, obtaining beneficial results in litigation
whenever possible.
` 2) Keep pace with requests from staff and Village Council
for opinions, advice and assistance, including contract
I
drafting and review of ordinance amendment proposals.
3) Identify the repeal or amendment of those ordinances
which are obsolete, unenforceable of impractical.
4) Serve as advisor to the Charter Review Committee to
propose changes to the Council on the Village Charter.
37
FUND DI'STRIBUTION:001
1994 — 1995
DEPARTMENT:
LEGAL COUNSEL
BUDGET WORKSHEETS
---------- -----
--- --
FUNCTION:
LEGAL COUNSEL
---- ---------- -
- - - --
PERSONNEL SERVICES
FUNCTION NO:
14
* * * * # * * * * * * * * * * **
* * * * * * * ** *1994
— 1995 * * * * * * **
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL EST
ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
11500
1,500
HEALTH INSURANCE
1, 500
11500
11500
1,500
1,500
PERSONNEL SERVICES
11500
11500
11500
OPERATING EXPENSES r
35, 700
37o485
PROFESSIONAL SERVICE
397,360
39,360
39,360
15,796
4,000
EPA LEGAL FEES
15,000
15,000
15,000
13,130
15,000
OTHER CONTRACTUAL SERVICES
15,000
10,000
10,000
0
500
TRAINING & PER DIEM
0
0
0
4,825
1,686
PRINTING
0
0
0
626
600
SUBSCRIPTIONS & MEMBERSHIPS
600
600
600
70,077
59o273
OPERATING EXPENSES
69,960
64,960
64,960
71,577 60,773 DEPARTMENT TOTALS
Im
71,460 66,460 66,460
1994 - 1995 BUDGET EXPLANATION
LEGAL COUNSEL
001 - 0200 -514
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.23 Health Insurance $ 1,500 Village Attorney
coverage
OPERATING EXPENSES
.31 Professional Services
.3103 EPA Related Expense
.34 Other Contractual Services
.54 Subscriptions and
Memberships
TOTAL
39
39,360 Village Attorney and
reserve for legal
service of Village
Attorney not covered
by retainer fees
15,000 Legal fees and
remediation costs
10,000 Labor attorney
600 National Institute of
Municipal Law Officer
Dade County Municipal
Attorney Association
Law Update
Misc. Publications
$66,460
V I L L A G E M A N A G E R' S O F F I C E
O R G A N I Z A T I O N C H A R T
F I S C A L Y E A R 1995
IO
W/! - F.
VILLAGE
MANAGER
MICHAEL R. COUZZO JR.
EXECUTIVE ASST.
TO VILLAGE MANAGER
BARBARA FUGAZZI
STAFF ASST.
TO VILLAGE MANAGER
SANDRA MOREDOCK
40
Village Manager
Services, Functions and Activites
The Department of the Village Manager oversees all administrative,
management, and operational functions of the Village. This
responsibility includes direct oversight of all Village staff
Department Heads: Finance, Police, Recreation, Public Works,
Personnel, Building /Zoning, Code Enforcement and the Library.
The Village Manager, both independently and at the direction of the
Village Council, conducts studies for various revenue sourcing
projects, Village enhancements, and Village programs.
41
Goal:
Village Manager
1995 Goals and Objectives
Improve Image of Miami Shores Village
Objectives:
1) Develop a new marketing brochure which will spotlight
Miami Shores' unique position within Dade County.
2) Continue to upgrade /beautify access roads into Miami
Goal:
Shores.
Improve Code Enforcement
Objectives:
1) Through the hiring of a Community Affairs Specialist, re-
structure the Code Enforcement reporting responsibility.
2) Develop new policies and procedures by which the Department
will handle complaints, violations and follow -up.
Goal:
Investigate New Revenue Sources
Objectives:
1) Finalize agreement with Bell South Mobility to lease
Village property to install a transmission tower.
2) Continue negotiations with El Portal Village and Barry
University to provide police services on a contractual
basis.
3) Through effective marketing, increase the revenues
obtained from occupational licensing to new businesses.
42
I
L
Goal:
Increase Services While Maintaining Tax Levels
Objectives:
1) Aggressively solicit grant funds to expand and enhance
Village funds to provide new programs and projects.
2) Effectively and efficiently manage manpower and equipment
for better utilization ratios.
43
FUND DISTRIBUTION:001 1994 - 1995
BUDGET WORKSHEETS
--------------------
-------------------- PERSONNEL SERVICES
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
DEPARTMENT: VILLAGE MANAGER
FUNCTION: EXECUTIVE
FUNCTION NO: 12
# # # # # # # ## #1994 - 1995 # # # # # # # # ##
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
110,192
58t750
EXECUTIVE SALARY
65,000
65, 000
65,000
69,849
88,653
REGULAR SALARY
53,860
53,660
53,860
10,570
11,276
F I CA
91093
91093
91093
4,778
7,4e5
RETIREMENT
7, 688
7,688
7,688
4,083
4,194
HEALTH INSURANCE
6o166
6,166
6,166
549
517
WORKER'S COMPENSATION
443
443
443
200,021
170,875
PERSONNEL SERVICES
142,250
142,250
142,250
2,725
1,556
ADVERTISING AND PROMOTIONS
OPERATING EXPENSES
0
1,832
PROFESSIONAL SERVICE
0
0
5, 000
3,775
2,029
OTHER CONTRACTUAL SERVICES
30
30
30
10,795
9,200
TRAINING & PER DIEM
8,700
8,700
8,700
31011
3,000
TELEPHONE EXPENSES
21500
2t431
2,431
597
650
POSTAGE
715
715
715
0
92
MISCELLANEOUS MAINTENANCE
0
0
0
69
238
PRINTING
250
250
250
2,725
1,556
ADVERTISING AND PROMOTIONS
300
300
300
1,856
0
OTHER CURRENT CHARGES
0
0
0
646
1,500
OFFICE SUPPLIES
11200
1,200
1,200
299
726
OTHER OPERATING EXPENSES
0
0
0
2,404
1,141
SUBSCRIPTIONS & MEMBERSHIPS
1,300
1,300
1,300
26,177
21,964
OPERATING EXPENSES
14, 995
14,926
19,926
CAPITAL OUTLAY
0 5,814 EQUIPMENT 0 0 0
0 5,814 CAPITAL OUTLAY 0 0 0
OTHER EXPENSES
34
175
DEBT SERVICE PRINCIPAL
0
0
0
11
5
DEBT SERVICE INTEREST
0
0
0
0
0
CONTINGENCY
13,840
13,840
13,840
45
180
OTHER EXPENSES
13,B40
13,840
13,840
226,243 198,833 DEPARTMENT TOTALS
44
171,085 171o016 176,016
1994 - 1995 BUDGET EXPLANATION
VILLAGE MANAGER
001 - 0300 -512
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salary
$ 65,000
Village Manager
.12
Regular Salaries
53,860
Staff Assistant
Executive Assistant
.21
Social Security
9,093
FICA of Salaries
.22
Retirement
7,688
As per Finance Dir.
.23
Health Insurance
6,166
Health Insurance
and LTD, & Life Insurance
.24
Worker's Compensation
443
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
5,000
Annexation Study
.34
Other Contractual Services
30
Typewriter Maintenance
contract
.40
Training and Per Diem
8,700
Village Manager car
allowance
Manager attendance at
various meetings
and conferences
.41
Telephone
2,431
.42
Postage
715
.47
Printing
250
.48
Advertising & Promotion
300
.51
Office Supplies
1,200
Misc. office supplies
.54
Subscriptions and
1,300
Misc. Books /Publications
Memberships
Dade County Assoc.
of Police
Miami Herald
South Florida
Dade City /County Mgmt.
Assoc., FCCMA, ICMA
NON - OPERATING EXPENSES
.93
Contingency
13,840
Merit increase /Longevity pay
TOTAL $176,016
45
Marketing
Services, Functions and Activities
A separate Department, Marketing, was established in order to
facilitate the development, implementation and oversight of a
Marketing Plan. Monies were appropriated to fund salary and
expenses in connection with the task.
It was the Village's intent to segregate funds which would
specifically provide for the marketing of Miami Shores, regardless
of the format used.
46
Marketing
1995 Goals and Objectives
Goal:
Increase awareness of the Village of Miami Shores
Objectives:
1) Promote local recognition through more aggressive
advertising of community events such as Taste of
The Shores, Unity Day, etc.
2) Ensure coverage of Miami Shores in the Miami Herald
Neighbor's Section.
3) Involvement with Super Bowl XXVII and Orange Bowl
Committees.
Goal:
Promote a sense of community spirit and pride
Objectives:
1) In conjunction with the Mayor's Task Force, plan
activities to bring residents together.
Goal:
Raise Property Values
Objectives:
1) Promote Miami Shores business district to attract
new businesses.
2) Maintain streets, alleys and sidewalks to ensure
adjacent property values do not decrease.
3) Adhere and enforce the Village Code of Ordinances and
Building Codes, i.e. tile roofs only, set -back limitations,
driveway and lawn maintenance.
47
FUND DISTRIDUTION:001
1994 - 1995
DEPARTMENT:
MARKETING /COMMUNITY DEVELOPMENT
BUDGET WORKSHEETS
- --- ----- --
--- - - - - --
FUNCTION:
EXECUTIVE
--------------
- - - - --
OPERATING EXPENSES
FUNCTION NO:
12
* * * * * * * ** *1994
- 1995
# # * * * ##
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
0
37,326
PROFESSIONAL SERVICE
80,770
80,770
80,770
0
53
TRAINING & PER DIEM
0
0
0
0
it
TELEPHONE EXPENSES
0
0
0
0
0
POSTAGE
0
0
4,400
0
0
PRINTING
0
0
5,400
0
1,192
ADVERTISING AND PROMOTIONS
0
0
0
0
1,293
OTHER OPERATING EXPENSES
0
0
0
0
125
SUBSCRIPTIONS & MEMBERSHIPS
0
0
0
0
40,000
OPERATING EXPENSES
80,770
80, 770
90,570
DEPARTMENT TOTALS
80,770
80,770
90, 570
0
40,000
M;
TOTAL
49
90,570
1994
- 1995 BUDGET EXPLANATION
MARKETING
001- 0301 -512
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
OPERATING EXPENSES
.31
Professional Service
80,770
.42
Postage
4,400
Mailing of Newsletter
.47
Printing
5,400
Printing of Newsletter
TOTAL
49
90,570
pwo42juw
.,a,. PM
C L E R K/
D I R E C T O R
I O N C H A R T
Y E A R 1995
VILLAGE CLERK
PERSONNEL DIRECTOR
SCOTT DAVIS
P/T SECRETARY
VACANT
50
V
I
L
L
A G
E
P E
R
S
O
N
N
E
L
O R
G
A
N
I
Z
A
T
F
I
S
C
A
L
C L E R K/
D I R E C T O R
I O N C H A R T
Y E A R 1995
VILLAGE CLERK
PERSONNEL DIRECTOR
SCOTT DAVIS
P/T SECRETARY
VACANT
50
Personnel /village Clerk
Services, Functions and Activities
The function of the Clerk's office encompasses the traditional
responsibility of record archiving, as well as voter registration,
general elections, coordination of Village Council meetings and
coordination of the selection process for Board, Committee and
Commission appointments.
Publishing of the Village Council agendas, as well as agendas
for the various Boards is an ongoing departmental activity.
Recording secretarial services are provided to the Village Council
and to many of the Boards, committees and commissions. The Clerk's
office is responsible for providing minutes of these meetings.
Other responsibilities include publication of public hearing
notices for ordinances and resolutions, requests for bids and board
member vacancies. Notices are also published for changes to the
Comprehensive plan and changes in land use. The Clerk's office is
responsible for complying with records requests in the form of
paper copies, audio and video copies.
The Personnel Department is responsible for the recruitment
and employment of a 150 person workforce; coordination of Village -
wide training and safety programs; administration of compensation
plans; employee relations; collective bargaining; and the
administration of contracts with the Village's two labor unions.
The risk management section of the Personnel Department
coordinates the workers compensation and liability claims of the
Village's self insurance program.
The Personnel Department coordinates benefits for the
workforce which includes health insurance, vacation and sick leave
records, deductions for various benefits and after work activities
such as administration of the Disney Club.
51
Goal:
village Clerk /Personnel
1995 Goals and Objectives
The continuing goal of the Village Clerk's office is to
provide the residents of Miami Shores Village with accurate,
timely information about activities of the Village Council,
boards, committees and commissions. The Clerk's office will
continue to coordinate and implement record retention
schedules for Village records.
Objectives:
1) Increase the number of documents that are processed through i
the records retention program.
In 1994, with the help of the Finance Director, the Village
was authorized to dispose of a number of truck loads of out-
dated or unnecessary documents. This year we will continue
the process to prevent a buildup of records that may be
destroyed.
2) Improve the flow of Village Council meetings.
This past year through the guidance of the Village Manager,
Michael R. Couzzo, Jr., procedures were implemented that more
formalized the Village Council meetings. In 1995 procedures
will be implemented that will allow the Council members to
move through the business of the Village in a more expedient
and efficient manner.
3) Conduct 1995 Miami Shores Election.
Every 2 years Miami Shores has Council Elections. This year
a smooth election year is expected through reviewing and
eliminating past elections problems.
52
Goal:
To serve the Village's departments and administration, Village
employees and the residents of Miami Shores Village by
providing responsive cost effective programs in staff
recruitment, wage administration, training, labor relations,
benefits administration, health insurance, workers'
compensation, liability claims handling and safety.
Objectives:
1) Review and update the Employee Handbook to ensure that on
going policies are in written form.
2) Develop and coordinate the presentation of a Financial
Planning Seminar and a Retirement Planning Seminar for
employees.
3) Develop a recording procedure to comply with OSHA's
requirement for worker's compensation claims.
I
4) Implement training for employees to improve their career and
social development.
53
FUND DISTRIBUTION:001
1994 - 1995
BUDGET WORKSHEETS
PERSONNEL SERVICES
tt�•Yu•�e�•u Y�x•Y� #�•�•�Y���•tt
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
DEPARTMENT: PERSONNEL DIR /VILLAGE CLERK
FUNCTION: EXECUTIVE
FUNCTION NO: 12
* * # # # * * *# #1994 - 1995 # # ##
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
0
0
EXECUTIVE SALARY
42,141
42,141
42,141
0
0
REGULAR SALARY
11,232
9,360
9o360
0
0
FICA
4,083
3,940
3,940
0
0
RETIREMENT
267
267
267
0
0
HEALTH INSURANCE
1,736
1,736
1,736
0
0
WORKER'S COMPENSATION
156
156
156
0
0
PERSONNEL SERVICES
59,615
57,600
57,600
���r���u• �rtt����#• ����•
sru•+ r�atr# ����tru• a�a• �• ���• xu• �a•# x•• �x• tr• ��#
�# �xu• ��u• #�•� #����������� #•���•�+ra•�u•#
OPERATING EXPENSES
0
0
PROFESSIONAL SERVICE
1,200
2,958
2,95E
0
0
OTHER CONTRACTUAL SERVICES
11800
10800
1180C
0
0
TRAINING & PER DIEM
4,070
2,465
2,485
0
0
TELEPHONE EXPENSES
500
500
500
0
0
POSTAGE
450
350
350
0
0
PRINTING
3,250
3,200
3, 200
0
0
ADVERTISING AND PROMOTIONS
8,527
7, 000
7,000
0
0
OTHER CURRENT CHARGES
51000
5,000
81000
0
0
OFFICE SUPPLIES
500
250
250
0
0
SUBSCRIPTIONS Sc MEMBERSHIPS
631
631
631
0
0
OPERATING EXPENSES
25,928
24,174
27,174
CAPITAL OUTLAY
0 0 EQUIPMENT 500 0 0
0 0 CAPITAL OUTLAY 500 .0 0
OTHER EXPENSES
0 0 CONTINGENCY 2,268 2,268 2,268
0 0 OTHER EXPENSES 2,268 2,268 2,268
0 0 DEPARTMENT TOTALS
54
88,311 84,042 87,042
1994 - 1995 BUDGET EXPLANATION
PERSONNEL /VILLAGE CLERK
001 - 0302 -512
_zI0-T+w
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salary
$42,141
Personnel Director/
Village Clerk
.12
Regular Salaries
9,360
P.T. Admin /Recording
Secretary
.21
Social Security
3,940
FICA
.22
Retirement
267
As per Finance Director
.23
Health Insurance
1,736
Health Insurance and LTD
.24
Worker's Compensation
156
As per Finance Director
OPERATING EXPENSES
.31
Professional Service
2,958
City wide Pre - employment
tests
.34
Other Contractual
1,800
Employee Assist. Program
.40
Training and Per Diem
2,485
Car Allowance
FACC Board meetings
FACC Conference
Clerk's Institute
.41
Telephone
500
.42
Postage
350
Mailing of Occup. License
.47
Printing
3,200
Codifications of
Ordinances, Personnel
Application Forms
.48
Advertising and Promotions
7,000
Ad for City -wide vacancies
.49
Other current charges
8,000
Council Election Expense &
Charter Review
.51 Office Supplies 250
.54 Subscriptions and 631 Chamber of Commerce
Mamberships Insurance
FACC, DB /GFOA -CC
IPMA, PRIMA, FPELRA,
National Notary
NON - OPERATING EXPENSES
.93 Contingency 2,268 Longevity pay
TOTAL $87,042
55
mo -sw.or
SPAM a
B U I L D I N G a n d Z O N I N G
O R G A N I Z A T I O N C H A R T
F I S CAL YEAR 1995
DIRECTOR OF
BUILDING & ZONING
FRANCIS J.LUBIEN
MARGARITA MONTEL
56
W�
vayss is
C O M M U N I T Y A F F A I R S/
C 0 D E E N F O R C E M E N T
O R G A N I Z A T I O N C H A R T
F I S C A L Y E A R 1995
COMMUNITY AFFAIRS
SPECIALIST
WILLIAM NELSON
CODE ENFORCEMENT
SENIOR OFFICER
CODE ENFORCEMENT
II J OFFICER
EAN CLAUDE PLACIDE
57
Building, Zoning & Code Enforcement
Services, Functions and Activities
Building Department
o Process permit applications. Make sure that all applications
have all the required information and include all required
documents such as signed and sealed plans and specifications,
surveys, licenses, insurance, letters of acceptance from dade
county product control for materials and products to be used
in the project, copy of recorded notice of commencement, and
other items such as dade county approval from the fire dept.,
Health and Rehabilitative Service, impact fees, Dept. of
Environmental Resource Management, etc.
o Make all required inspections to insure compliance with the
Miami Shores Village code, the South Florida Building Code,
and any other state or federal codes which may apply.
o Issue certificates of occupancy
o Prepare monthly permit activity report, quarterly energy
compliance report, and quarterly randon report.
o Maintain all files, forms, correspondence, etc., In connection
with above activities.
Zoning Department
o Accept and prepare all items for hearing by the planning and
zoning board which are initiated by residents, property
owners, Village Council, and the Planning and Zoning Board.
o Prepare agendas, notify all involved parties, attend meetings,
present items, and assist in discussions. Follow through with
the implementation of board decisions, prepare for public
hearings and advertising, as may be required.
Code Enforcement
o Code Enforcement responds to complaints and routinely p &2rols
for code violations. Notices of violation are issued, and
follow through is initiated for compliance. Hearings are held
by the Code Enforcement Board, at which time, compliance or
non - compliance is determined. Orders are issued by the board,
and staff implements the orders.
ON
Building, Zoning & Code Enforcement
FY 1995 Goals and Objectives
Goal:
Place all building permits and inspections in the computer
programs.
Objective:
Goal:
To inaugurate a controlled system whereby response to status
questions can be more efficiently answered.
Limit conversation time.
Objective:
Goal:
Minimize time consumed on repetitive and inconsequential
conversation.
Improve telephone response time.
Objective:
Goal:
To prevent agitation and anger by delayed response.
Improve response to persons at the counter.
Objectives:
1) To convey our interest and sensitivity to their problem
or request.
2) The two above items are to assure good public relations.
Goal:
Develop methods to inform the public and contractors of permit
procedures.
Objective:
To minimize the amount of time spent in lengthy explanations.
59
Goal:
Consistent effort to obtain compliance with the Village Code.
Objective:
Goal:
The preservation of the residential integrity of the Village.
Associate with Code Officers in their zone coverage.
Objective:
Goal:
To observe actions and reactions of Code Officers to
encountered situations and assure capability and consistency.
Continuing education through attendance at meetings,
conferences, and seminars for Code Enforcement Officers and
Building Officials.
Objective:
Goal:
To keep current with code changes, new products, and new
methodology. To learn how others proceed and resolve their
problems. To maintain required certification.
Maintain high standards of preparation for Planning & Zoning
Board and Code Enforcement Board meetings.
Objective:
To minimize any misunderstandings or confusion in regard to
agenda items and maximize the expediency of the meetings.
.e
FUND DISTRIBUTION:001 1994 - 1995
BUDGET WORKSHEETS
--------------------
-------------------- PERSONNEL SERVICES
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
r
I
DEPARTMENT: BUILDING, ZONING & CODE ENFORCEM
FUNCTION: PROTECTIVE INSPECTIONS
FUNCTION NO: 24
* * * * * * ** **1994 - 1995
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
46,645
46,645
EXECUTIVE SALARY
44,262
89, 055
89.055
69,413
75,0139
REGULAR SALARY
86,548
59,297
59,297
236
589
OVERTIME
590
590
590
81669
9,357
FICA
10,052
11,395
11,395
736
3,269
RETIREMENT
609
609
609
5,436
5,557
HEALTH INSURANCE
8,289
8,447
8,447
6,539
6,777
WORKER'S COMPENSATION
8,516
8,516
9,516
137,893
147,263
PERSONNEL SERVICES
158,866
177,909
177,909
2,029
1,600
ADVERTISING AND PROMOTIONS
1,907
OPERATING EXPENSES
640
B,279
PROFESSIONAL SERVICE
7,400
7,100
7,100
2,585
2,000
COMP. PLAN PROF. SERVICE
5,000
5,000
5,000
10,122
17,000
OTHER CONTRACTUAL SERVICES
17,500
15,000
15,000
2,227
4,000
TRAINING & PER DIEM
4,000
4,000
4,000
2, 394
2,340
TELEPHONE EXPENSES
2, 399
11989
11989
3,313
2,900
POSTAGE
3,200
3,200
3,200
11985
3,200
VEHICLE MAINTENANCE
4,000
0
0
4,767
3,500
PRINTING
3,588
3,588
3,588
2,029
1,600
ADVERTISING AND PROMOTIONS
1,907
1,375
1,375
640
850
OFFICE SUPPLIES
872
872
672
1,626
1,750
GAS, OIL & LUBRICANTS
1,826
1,826
1,826
497
510
OTHER OPERATING EXPENSES
510
767
767
0
255
TIRES
262
0
0
342
410
UNIFORMS
421
421
421
0
0
HISTORIC PERSERVATION BOARD
3,950
0
0
186
245
SUBSCRIPTIONS & MEMBERSHIPS
245
245
245
33,351
49s039
OPERATING EXPENSES
57,080
45,383
45,363
CAPITAL OUTLAY
752 758 EQUIPMENT 758 758 758
xaxaaaa =aa aaaaaaaaaa
752 758 CAPITAL OUTLAY 758 758 758
OTHER EXPENSES
468
2,425
DEBT SERVICE PRINCIPAL
0
0
0
157
63
DEBT SERVICE INTEREST
0
0
0
0
0
CONTINGENCY
31895
3.e95
3,895
625
2, 488
OTHER EXPENSES
3,895
3,895
3,895
1 72, 621 199,568 DEPARTMENT TOTALS
61
220,599 227,945 227,945
1994 - 1995 BUDGET EXPLANATION
BUILDING AND ZONING
CODE ENFORCEMENT
001 - 0400 -524
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.11 Executive Salary $89,055 Building & Zoning Dir.
.12 Regular Salaries 59,297
.14 Overtime 590
.21 Social Security 11,395
.22 Pension 609
.23 Life and Health Insurance 8,447
.24 Worker's Compensation 8,516
OPERATING EXPENSES
.31 Professional Services 7,100
.3101 Comprehensive Plan 5,000
Professional Services
.34 Other Contractual Services
.40 Training and Per Diem
62
Code Enforcement/
Community Affairs
Specialist.
Admin. Secretary
(2) Code Enforcement
Officers.
Support Staff from
Finance for CES
FICA % of salaries
As per Actuary
Health Insurance /LTD
As per Finance Dir.
Inspectors(certified)
Recording liens,fied)
Covenants and
Programming costs
Comprehensive Plan
amend and review;upgrade
plan to comply with state
requirements
15,000 Fees for inspection on
plumbing and electrical
Maintenance contract
for typewriter
Uniform cleaning
4,000 Building official's
Association of FL
Annual seminar and
Board meeting
South FL Building
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
OPERATING EXPENSES (continued)
.40
Training and Per Diem
Official meeting
(continued)
Historic Preservation
Board
Code Enforcement
Assoc. meetings
.41
Telephone
1,989
Telephone services
.42
Postage
3,200
Correspondence and
certified mail
.47
Printing and Binding
3,588
i
Printed forms for
Building and Zoning
Occupational Licenses
Garage sale, Code
Enforcement, maps,
Other misc. printing
.48
Advertising and Promotion
1,375
Public hearings
.51
Office Supplies
872
Misc. office supplies
.5201
Gasoline
1,826
f
Gasoline for vehicles
.5202
Other Operating Expenses
767
Film for photographs
of violations and
historic landmarks
Toner for laser pntr
.5204
Uniforms
421
Replacement of
uniforms
.54
Subscriptions and
245
Building Official's
Memberships
Association of FL
South FL Building
Official's Council
Code Enforcement Assoc
Dade Council
63
I
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.54 Subscriptions and
Memberships (continued)
CAPITAL OUTLAY
.64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
TOTAL
64
FL Conference of
Historic Preservation
Boards and Committees
FL Trust for Historic
Preservation
758 Telephone lease purchase
3,895 Merit /Longevity pay
$227,945
Ul
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F I N A
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D E P
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T M E N T
O R G A
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F I
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CAL
Y EAR"
1995
65
Finance
Services, Functions and Activities
The Finance Department is responsible for managing the City's
financial resources in the most cost effective and efficient
manner. The department provides relevant and timely financial data
to the public, and assures safeguarding of procurement practices.
Since 1987, the Village has received the Certificate of Achievement
for Excellence in Financial Reporting from the Government Finance
Officers Association.
The Finance Department is also responsible for preparing the annual
operating budget, forecasting revenues, and with the assistance of
department heads forecasting expenditures. The department controls
expenditures within the approved appropriations, prepares budget
revisions, and holds two reviews during the fiscal year with the
department heads to ensure expenditures are within the budget. The
Department also prepares a 5 -year Capital Plan every year.
Ongoing Departmental Functions include the following:
o Process payroll every week
o Responsible for all billing and receipts of the City
o Handle all cash and investments. Assure the City
invest in a high yields and low risk environment
o Responsible for disbursement of funds
o Account for all fixed assets
o Debt issuance
o Responsible for data processing and management information
services
o Coordinate FEMA reimbursements for the Village
o Administer the Village Pension Plan
66
Goal:
Finance
FY 95 Goals and Objectives
To improve the efficiency and effectiveness of certain
functions in the Village through computerization.
Objectives:
1) Computerize the Building Permits Process.
2) To install PCs and integrate DOS with PICK operating systems.
This will allow the Village to utilize WordPerfect and Lotus.
Goal:
To introduce new revenue sources to the Village.
Objectives:
1) Perform annexation studies.
2) To audit utilities vendors to ensure proper remittance of
Goal:
Goal:
utility and franchise fees.
To apply for the Distinguished Budget Presentation Award, the
highest form of recognition in governmental budgeting.
To continue to receive the Certificate of Achievement for
Excellence in Financial Reporting.
67
FUND DISTRIBUTION:001 1994 - 1995
BUDGET WORKSHEETS
--------------------
-------------------- PERSONNEL SERVICES
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
DEPARTMENT: FINANCE
FUNCTION: FINANCIAL
FUNCTION NO: 13
# # # # # # # ## *1994 - 1995 # # # # # # # ##
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
48,700
52, 157
EXECUTIVE SALARY
52, 066
52,066
52,066
92,294
89,925
REGULAR SALARY
83,553
83,553
83,553
0
0
OVERTIME
200
200
200
10,840
10,869
FICA
10,390
10o390
10,390
31510
1,181
RETIREMENT
630
630
630
6,142
7,890
HEALTH INSURANCE
8,2713
8,27S
8,278
517
519
WORKER'S COMPENSATION
521
521
521
162,003
162,541
PERSONNEL SERVICES
155,638
155,638
155,638
1,516
2,100
ADVERTISING AND PROMOTIONS
10800
OPERATING EXPENSES
1,894
5,435
PROFESSIONAL SERVICE
5,565
5,525
5,525
22,750
27,180
ACCOUNTING & AUDITING
29,620
29,620
29,620
4,982
5,810
OTHER CONTRACTUAL SERVICES
5,700
5,700
5,700
3,433
3,750
TRAINING & PER DIEM
31000
2,300
2,300
2,260
2,230
TELEPHONE EXPENSES
2,300
1, 800
11800
1,266
1,400
POSTAGE
1,540
1,540
1,540
559
400
MISCELLANEOUS MAINTENANCE
400
400
400
694
950
PRINTING
1,350
11350
11350
1,516
2,100
ADVERTISING AND PROMOTIONS
10800
1,200
11200
862
950
OFFICE SUPPLIES
900
900
900
1, 689
1,1373
OTHER OPERATING EXPENSES
20800
2,800
2,800
829
---- - - - - -- ----
747
- - - - --
SUBSCRIPTIONS & MEMBERSHIPS
765
615
615
---------- ----
42, 734
- - - - --
52,825
OPERATING EXPENSES
55,760
53,750
53,750
CAPITAL OUTLAY
0 0 BUILDINGS 0 0 0
0 0 EQUIPMENT 0 0 0
0 0 CAPITAL OUTLAY 0 0 0
OTHER EXPENSES
1,276
6,617
DEBT SERVICE PRINCIPAL
0
0
0
428
173
DEBT SERVICE INTEREST
0
0
0
0
7,300
TRANS TO CAPITAL PROD FUND
0
O
0
0
0
CONTINGENCY
3o730
3,730
3,730
---- - - - - -- ----
1, 704
- - - - --
14,090
OTHER EXPENSES
3,730
3,730
3,730
206,441
DEPARTMENT TOTALS
215,128
213,118
213,116
229,456
•i
1994 - 1995 BUDGET EXPLANATION
FINANCE
001 - 0500 -513
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.11 Executive Salary $52,066 Finance Director
.12 Regular Salaries 83,553 Asst. Finance Dir.
Data Processing Spec
Administrative Secy.
Acct. Payable Clerk
.14
Overtime
200
.21
Social Security
10,390
FICA % of salaries
.22
Retirement
630
As per Actuary
.23
Life & Health Insurance
8,278
Health Insurance /LTD
.24
Worker's Compensation
521
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
5,525
Software support
.32
Accounting and Auditing
29,620
Annual Village audit,
Single audit, Country
Club audit, & CAFR,
Distinguished budget
program
.34
Other Contractual Services
5,700
Maintenance Contract
Computer Systems,
typewriters, and
dictaphone
.40
Training and Per Diem
2,300
Misc. conferences,
Meetings for GFOA,
Dade /Broward Co.
Municipal Finance
Officers Assoc.
Car allowance for
Director
.41
Telephone
1,800
Telephone services
.42
Postage
1,540
Postage for payables
and correspondence
99
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.4602 Repair and Maintenance $ 400 Repairs to equipment
.47 Printing and Binding 1,350
48 Advertising & Promotion 1,200
.51 Office Supplies 900
.5202 Other Operating Expenses
.54 Subscriptions and
Memberships
NON - OPERATING EXPENSES
.93 Contingency
2,800
not covered by
contract such as:
cash register,
burster, laser printer
Microfilm records
Printed forms,
Deed transfers,
W -2 and 941 -A,
941 -A, Revenue
envelopes, letterhead
and envelopes,
Computer forms, etc.
Budget Advertising
Misc. office supplies
Computer paper,gummed
labels, data binders,
printer ribbons,
615 National GFOA,
State GFOA,
Dade /Broward
Municipal Finance
Officers Assoc.
PICK users group,
GASB Review,
FL Public Pension
Trust
3,730 Merit /Longevity pay
TOTAL $213,118
70
FUND DISTRIBUTION:001
1994 - 1995
BUDGET WORKSHEETS
PERSONNEL SERVICES
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
DEPARTMENT: NON - DEPARTMENTAL
FUNCTION: OTHER GENERAL GOVERNMENT
FUNCTION NO: 19
* * * * * * * ** *1994 - 1995 ## #
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
3,046 7,500 UNEMPLOYMENT COMPENSATION 51000 51000 51000
3,046 7,500 PERSONNEL SERVICES 51000, 51000 51000
OPERATING EXPENSES
12,007
2,557
OTHER CONTRACTUAL SERVICES
3,125
3,125
3,125
475
530
TELEPHONE EXPENSES
530
530
530
4,257
4o560
POSTAGE
51310
5, 310
910
190,420
190,520
INSURANCE
190,594
190o594
190,594
5,547
5,720
PRINTING
5,600
5,600
200
16,525
6,089
OTHER CURRENT CHARGES
0
0
0
2,774
5,400
OTHER OPERATING EXPENSES
2,010
2,010
2,010
5,417
0
HURR EXP /NO REIM BY FEMA
O
0
0
41,443
106,628
HURR EXP - DSR
0
0
0
278o866
- 322,004
OPERATING EXPENSES
207,169
207,169
197,369
0
14,000
CONTINGENCY
143,100
143,100
CAPITAL OUTLAY
0 7,700 LAND IMPROVEMENTS 0 0 0
2,989 498 EQUIPMENT 0 0 0
2,989 8,198 CAPITAL OUTLAY 0 0 0
OTHER EXPENSES
6,849
97,628
DEBT SERVICE PRINCIPAL
7,900
7,900
7,900
3,664
3,176
DEBT SERVICE INTEREST
2,611
2,611
2,611
0
0
REPLENISH FUND BALANCE
85,886
85,886
B5,886
500
500
DADE PARTNER'S /HORACE MANN
500
500
500
500
500
DADE PARTNER'S /SHORES ELEME
500
500
500
3,610
3o610
NORTH MIAMI FOUNDATION
3o610
3o610
5,000
51000
8,000
MIAMI SHORES THEATRE
81000,
81000
81000
0
0
TRANSFER TO INSURANCE FUND
0
0
0
144,779
104,552
TRANS TO CAPITAL PROD FUND
91,341
83,645
83,645
149,838
0
TRANS TO TRUST FUND
0
0
0
0
14,000
CONTINGENCY
143,100
143,100
143,100
314o740
231,966
OTHER EXPENSES
343,448
335,752
337,142
599,641 569,668 DEPARTMENT TOTALS
71
555o617 547,921 539, 51 1
N
1994 - 1995 BUDGET EXPLANATION
NON - DEPARTMENTAL EXPENSES
001- 0800 -519
siC7FJ TkVh
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.25 Unemployment Compensation $ 5,000 Reserve for all Village
OPERATING EXPENSES
.34 Contractual Services 3,125 Laser printer, copier,
fax, check signer, postage
DEBT SERVICE
.71
Debt Principal
7,900
meter, service agreements
.41
Telephone
530
Fax machine line
.42
Postage
910
Meter Permit rental,
Dade Partners /Horace Mann
500
.8202
Bulk Mail /1st Class Mail
500
.8207
North Miami Foundation
Permits
.45
Insurance
190,594
Public Official liability
Transfer to Capital
83,645
Public Employee bond,
.93
Contingency
Flt._& Prop. general
Executive Package
liability, Fidelity Bond
.47
Printing and Binding
200
Excess photocopies
.5202
Other operating expenses
2,010
Copy paper, toner and
miscellaneous supplies
DEBT SERVICE
.71
Debt Principal
7,900
.72
Debt Interest
2,611
.73
Replenish Fund Balance
85,886
NON - OPERATING EXPENSES
.8201
Dade Partners /Horace Mann
500
.8202
Dade Partners /Shores Elem.
500
.8207
North Miami Foundation
5,000
.8210
Miami Shores Theater
8,000
.9103
Transfer to Capital
83,645
Projects Fund
.93
Contingency
143,100 C.O.L., Contingency,
Executive Package
TOTAL
$539,511
72
P O L I C E D E P A R T M E N T
O R G A N I Z A T I O N C H A R T
F I S C A L Y E A R 1995
NSY -PE CNT
8/28/96 FO•
73
Police
Services, Functions and Activities
The Miami Shores Police Department has long been known for its
emphasis on education and advanced training. All sworn personnel
are in full compliance with the training requirements of the
Florida Criminal Justice Standards and Training Commission.
The Village Police fleet is comprised of 14 uniform units and 6
unmarked and support vehicles. Two rental vehicles are used for
undercover assignments and a third rental vehicle is furnished
through the Blue Halo grant. The two police motorcycles supplement
the fleet.
Our weaponry is state of the art with each officer being equipped
with a Sig -Sauer 9MM semi - automatic pistol (we were one of the
first departments to make the cross -over from revolvers) . Shotguns,
chemical agent delivery systems, AR15 shoulder weapons and 30.06
cal. sniper rifle are on hand in our armory. Delivery of a
complement of custom colt 9MM semi - automatic shoulder weapons has
just been received and training will begin soon.
The Detective Bureau is equipped with night- vision equipment, video
and audio recording equipment, body -bug surveillance transmitters,
"bird -dog" tracking device, remote alarm equipment, cyanoacrylate
(superglue) fuming equipment for sophisticated latent print
recovery, and much more crime -scene processing and emergency
equipment.
A D.A.R.E. officer trains and becomes available for participation
in the ongoing Drug Education efforts within our elementary
schools. This program was successful for the three years in a row
in obtaining grant funds from Dade County's Office of Substance
Abuse. One grant applies to supplemental funds for our regular
program and the second grant authorizes a special after - school
program to enhance our efforts (The Village is one of only four
cities to succeed in the after - school request area).
The Police Department continued its efforts and participation in
three multi - agency task forces. The Blue Halo street
narcotics /violent crime task force, made up of the four northeast
municipalities and funded with Federal H.I.D.T.A. grant dollars was
quite successful. The Money- Laundering Task force (a cooperative
effort with U.S. customs and the Coral Gables Police Department)
continues to succeed with apprehensions and the seizure of illegal
drug money. The resultant forfeiture funds allow the acquisition of
crime- fighting assets and the development of crime prevention
programs. The department continues to participate in the Blue
Lightning Strike Force with U.S. Customs and agencies throughout
the State of Florida in marine drug interdiction operations.
The Miami Shores Village Police will continue with its vigorous
emphasis on traffic - control and enforcement efforts. A tool at our
disposal is the digital S.M.A.R.T. system and trailer. This
high - profile presence has become known throughout the community, as
well as with motorists simply traveling through Miami Shores. We
plan to increase the strength of our Reserve Police program. Using
fully certified and trained Police Officers on a volunteer (no
salary cost) basis will bolster our uniform presence and allow many
new efforts.
74
Finally, our Mission Statement puts into perspective what the Miami
Shores Police Department stands for and strives to accomplish
everyday.
"We, the Miami Shores Police Department exist to serve all
people within our jurisdiction with the utmost of respect,
fairness and compassion. We are committed to the prevention of
crime and the protection of life and property; the
preservation of peace, order and safety; the enforcement of
all laws and ordinances; and the safeguarding of our nations
constitutional guarantees.
With service to our community as a foundation, we are driven
by goals to enhance the quality of life, investigating
problems and all incidents, seeking solutions and fostering a
sense of security in the community. We will strive daily to
nurture public trust by holding ourselves to the highest
standards of performance and ethics.
To fulfill our Mission, the Miami Shores Police Department is
dedicated to providing a quality work environment and the
development of its members through effective training and
leadership."
75
Goal:
Police
FY 1995 Goals and Objectives
The Miami Shores Police Department will maintain its sworn and
civilian employee strength in personnel and will continue to
deliver high quality police service to the citizens of our
Village. The effectiveness of our Police Department will
continue to be the benchmark for municipal police agencies in
South Florida.
Objectives:
1) The budgeted strength of both our sworn and civilian ranks
will be kept at its maximum allowable level.
2) Quality service will continue to be our model for delivery to
our citizens.
3) Total Quality Management methods will be introduced to the
Police Department members along with dedicated efforts for its
training, understanding and adoption. Evaluative tools will be
developed for citizen contacts and service evaluation. A
team - oriented approach to community problem solving will be
complemented by ongoing method modifications based on
community feedback and internal input. Our quality program
will focus on all aspects of our operation from the delivery
of service to internal efficiency and cost - effectiveness.
Goal:
Officer safety and professionalism will continue to be
prioritized. The continued health and safety of our police
officers is paramount and will be supported by an emphasis on
training, physical and mental maintenance, and by providing
for officer needs in the areas of equipment, facilities, fleet
and available programs. The dividends of a healthy work force,
well served community and a reduction in liability exposure
will result.
Objectives:
1) Training will be conducted necessary to insure compliance with
the Florida Police Standards and Training Commission
requirements for continued certification.
2) The police fleet will be maintained and replaced as necessary
on the regular calendar of purchase.
3) The armory and complement of police equipment will be
maintained at quality levels on a constant basis.
4) The recruitment and selection process will be vigilantly
monitored and maintained.
76
Goal:
The Miami Shores Police Department will expand and improve its
physical plant (Police Department Building). As we move into
the next five years of operation, it becomes obvious that our
determined course of quality service will be difficult within
the outdated and cramped confines of our present building. By
utilizing modern design resources, a facility that will allow
adequate space for a modern dispatch area, male /female locker
rooms, computer space, equipment storage, conference and
training needs, armory, crime prevention coordination area,
detective bureau with interview rooms and accompanying traffic
patterns will be constructed.
Objectives:
1) A public safety design group /consultant /architect will be
retained to complete a preliminary plan and feasibility study
funded with forfeiture funds.
2) Funding approval for above costs and resultant construction
and /or purchase costs will be sought from Village Council.
3) A contingency and transitional plan for temporary quarters
during the construction /modification period will be developed.
The purchase and conversion of 9990 N.E. 2nd Ave. presents an
ideal path in that no relocation and /or temporary radio
communication changeovers would be required. The Police
Department could continue to operate status quo until
readiness of the building is attained. With the completion of
the new County Fire Department at N.E. 9 5 St. and N.E. 2nd
Ave., the Downtown Business Area would be anchored at both
ends with.Public Safety complexes.
Goal:
The current state of computerization within the Police
Department will undergo an evaluation and modernization. The
virtual explosion of technological advances in this area of
Police tools and techniques has left our Department a step
behind optimum capabilities (graphics, laptops, central
processing with network capabilities, mobile unit access). A
forfeiture funded replacement /enhancement computer upgrading
will be undertaken as soon as possible.
Objectives:
1) An overview study of available computer paths will be obtained
for and fund requests.
2) A purchase and installation plan will he developed for all
elements of the system (central Processor, work stations,
software, communication gateways, printers and other
peripherals).
3) A transitional plan for data turnover and hardware /processing
changes will be developed.
4) Appropriate training for all personnel will accompany the
procurement and start -up of the system.
77
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT:
POLICE
4o278
4,27E
27,263
BUDGET WORKSHEETS
OTHER CONTRACTUAL SERVICES
25,794
23,875
----- -----
---- - - - - --
0
FUNCTION:
LAW ENFORCEMENT
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO:
21
5,945
3,945
# # * * * # * #* #1994
- 1995
#u #+t ##
1993
1994
61311
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
215,254
203,817
EXECUTIVE SALARY
200,154
172,035
172.035
1,461,306
1,494,575
REGULAR SALARY
1,486,663
1,486,663
1,486,663
18,536
17,583
OTHER SALARY
17,674
17,674
17,674
29,760
33,500
OVERTIME
35,250
32,000
32,000
147,727
121,233
EXTRA DETAIL SALARY ..-
148,799
148,799
148, 799
37,843
47,666
BLUE HALO
47,666
47,666
47,666
141,239
141,478
FICA
148,119
145,720
145,720
131,199
194,974
RETIREMENT
216,949
216,949
216,949
56,226
60,416
HEALTH INSURANCE
62,428
61,928
61192B
4,000
11,014
RETIREMENT INSURANCE
7,444
7,444
7,444
70,137
aa= aeaaama
69,940
WORKER'S COMPENSATION
65,035
65, 035
65,035
2,313,226
aaaeecea�=
2,396,196
PERSONNEL SERVICES
2,436,181
2,401,913
2,401,913
�• �xu•# ���3t•## �•## �����#• �# ��t t• ��tt•# �tt�������i�tt��tt• ����z���•# �����tt�t���it •�tti+•x• #�� #� #��+t #�tt #� #+r
OPERATING EXPENSES
2,597
5,377
PROFESSIONAL SERVICE
6,358
4o278
4,27E
27,263
28,669
OTHER CONTRACTUAL SERVICES
25,794
23,875
23,875
647
0
INVESTIGATION FUNDS
11000
0
0
2o942
3,000
TRAINING & PER DIEM
5,945
3,945
3,945
11,720
10,100
TELEPHONE EXPENSES
13,359
61311
81311
1,591
2,224
POSTAGE
11850
11850
11850
144
160
ELECTRICITY
168
168
168
20,612
21, 612
RENTALS AND LEASES
23,443
10,243
10,243
44,555
44,632
INSURANCE
44,633
44,633
44,633
19,921
25,432
VEHICLE MAINTENANCE
26,194
0
0
2,470
2,202
MISCELLANEOUS MAINTENANCE
2,397
2,397
2,397
1,616
1,698
PRINTING
1, 741
1:741
1,741
1,903
2,088
ADVERTISING AND PROMOTIONS
2,200
2,200
2,200
2,110
2,250
OFFICE SUPPLIES
2,307
2,307
2,307
31,443
31,000
GAS, OIL & LUBRICANTS
38,178
33,203
33,203
20,897
19,000
OTHER OPERATING EXPENSES
20,581
20,581
20,581
6,670
7,085
TIRES
7,297
0
0
21,062
20,000
UNIFORMS
20,609
18,004
18,004
2,031
4,118
SUBSCRIPTIONS &< MEMBERSHIPS
5,158
2,488
2,488
222,183
230,647
OPERATING EXPENSES
249,212
180,224
180,224
(DEPARTMENT CONTINUED ON NEXT PAGE)
FUND DISTRIBUTION:001
1994 — 1995
DEPARTMENT: POLICE
BUDGET WORKSHEETS
----- ------
--- - - - - --
FUNCTION: LAW
ENFORCEMENT
--------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO: 21
* # * * # **** *1994
— 1995 ## +t
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
0
0
BUILDINGS
0
0
0
0
0
LAND IMPROVEMENTS
0
0
0
0
15,190
EQUIPMENT
0
0
0
0
15,190
CAPITAL OUTLAY
0
0
0
OTHER EXPENSES
101,835
63,352
DEBT SERVICE PRINCIPAL
0
0
0
6,744
1,330
DEBT SERVICE INTEREST
0
0
0
0
0
CRIME WATCH
0
0
0
56,835
3,000
TRANS TO CAPITAL PROJ FUND
4,000
4,000
4,000
0
aameaa
0
CONTINGENCY
23,459
23,459
23,459
=spa
167,414
aa== m = =sas
67,662
OTHER EXPENSES
27,459
27,459
27,459
' ie#'..-## iF�'• �(•##" �" tl' ir#.*. �. �}. �., �. �.##} .�.�.s,�..�..�.'.�tE #�'�' # #�r�: #fir k ##'�"��'.L.
## w #h?r # # #iE #� # # #� �'� # #'�.'�'�' .L. � #���:'Y it #ir k �:
2,702,823 2,709,715 DEPARTMENT TOTALS 2,712,852 2,609,596 2,609,596
79
.E
1994
- 1995 BUDGET EXPLANATION
POLICE
001- 0900 -521
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salaries
$ 172,035
Chief (1)
Captain (1)
Lieutenant (1)
Base
Village Supplement
(state law)
Longevity /Holiday Pay
.12
Regular Salaries
1,486,663
Sergeants (5)
Detectives (4)
Police Officers (21)
Complaint Officer/
Dispatch (5)
Executive Assist. (1)
Records Spec. (1)
Clerk /Crime Anal. (1)
Courier (1/2 funded
at Streets Dept).
Village Supplement
Longevity /Holiday Pay
Supervisor's Relief
pay
Vacation /sick time
.13
Other Salaries
17,674
School crossing
guards (3)
Summer school guard
.14
Overtime
32,000
Sergeants
Detectives
Police Officers
Complaint Officers
Executive Assistant
Records Specialist
Crime Analyst
.15
Extra Detail
148,799
Extra detail salary
.16
Blue Halo
47,666
.21
Social Security
145,720
FICA % of salaries
.22
Retirement
216,949
As per Finance Director
.E
AMOUNT
CODE
CLASSIFICATION
REQUESTED
E %PLANATION
PERSONNEL SERVICES (continued)
.23
Life & Health Insurance
$ 61,928
Health Insurance /LTD
.2301
Retirement Insurance
7,444
City's matching
portion of police
officer retirees
insurance
.24
Worker's Compensation
65,035
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
4,278
Actuarial study for
retirees insurance
Pre - employment
polygraphs, psychological
testing
Annual Physical Exam
Blood testing
Decontamination services
.34
Other Contractual
23,875
Labor attorney
Maintenance on
State, local, NEC
.40
Training and Per Diem
3,945
Mileage allowance
Meals & Lodging
Dog kennel
Misc. training
Tuition reimbursement
.41
Telephone Expenses
8,311
4 emergency rotary
lines
4 non - emergency lines
Long distance
Equipment purchase
Mobile phones
Fax line
.42
Postage
1,850
Postage
Freight charges
Registered and
Certified mail
.4301
Electricity
168
Pistol Range
.44
Rentals
10,243
County based computer
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.45
Insurance
$ 44,633
Police professional
liability
AD &D
Vehicle coverage
.4602
Misc. Maintenance
2,397
Pistol range
Computer
Misc. equipment
.47
Printing and Binding
1,741
Stationary, business
cards, ID cards,
phone stickers,
permits, case
referral forms,
survey cards, police
vehicle decals, alarm
permit decals
.48
Promotional Activity
2,200
Police chief dinner
.51
Office Supplies
2,307
Misc. office supplies
.5201
Gasoline
33,203
.5202
Other Operating Expenses
20,581
Firearm supplies and
ammunition
First aid supplies
Detective bureau
supplies
K -9 supplies
Other oper. supplies
Coffee /water
.5204
Uniforms
18,004
Uniforms and personal
equipment
.54
Subscriptions
2,488
Memberships and
training
Books
Publications
NON - OPERATING EXPENSES
.9103 Transfer to Captial 4,000
Projects Fund
.93 Contingency 23,459 Merit /Longevity
TOTAL $2,609,596
VIES �r P U B L I C W O R K S �oR qS �r
O R G A N I Z A T I O N C H A R T
¢�; F I S CAL Y EAR 1995
'�Co�RtOP �C�P
83
Public Works Department
Servics, Functions and Activities
Waste Division
o Collect and dispose of all residential
p garbage generated by
single family homes, and multi - family apartments and
condominiums that use our waste services.
o Collect and dispose of all yard trash, furniture, and
appliances placed out for collection by our single family
households, and multi - family apartments and condominiums that
use our waste service.
o Collect and dispose of all newspaper, brown, green and clear
glass and aluminum beverage cans placed out at curbside by our
residents for collection.
Parks Division
o Mow, edge, and otherwise maintain all Village owned parks,
lawns, and center median strips.
o Trim all trees located within Village right of way.
o Arrange for the planting of new trees as funding becomes
available.
o Remove diseased and dying trees in Village rights of way.
o Coordinate and install Beautification Projects.
o Provide for the upkeep of all Village owned irrigation
systems.
o Provide irrigation to all newly planted sod, trees, and
vegetation, as well as established areas that have irrigation
systems.
Streets Division
o Provide for the cleaning, and supervision of our janitorial
staff for the Village Hall and Police Department.
o Supervise the paving of all Village owned streets and
alleyways throughout the Village as funding becomes available.
o Survey and maintain all Village owned sidewalks providing
repairs as funding becomes available.
.,
o Provide building maintenance to the Village Hall, Police
Department, Motor Pool, and Public Works Buildings as
required.
o Clean and maintain the Village owned catch basins, and
drainage systems throughout the Village.
o Provide building painting and repairs for the Village Hall,
Police Department, and Public Works Building.
Administration
o Prepare the 5 -year Captial Improvement Budget on an annual
basis.
o Prepare and administer the Annual Operating Budget for all of
the Public Works Divisions, as well as the vehicle maintenane
accounts for all of the Village Departments.
o Handle all personnel problems and labor union grievances.
o Provide direction and guidance to the Public Works Divisions
to ensure successful completion of routine maintenance and
special projects.
Recreation Field Maintenance
o Provide for the safety and maintenance of all Tot Lot
Playground Equipment, as well as the surrounding grounds and
play areas.
o Maintain all playing fields and baseball diamonds, including,
but not limited to mowing, edging, fertilization, weed
control, pest and insect eradication.
o Prepare game fields for play by stripping, setting up goals,
and other necessary equipment as required by the Athletics
Department.
o Provide the necessary manpower during Recreation sponsored
community events, such as Halloween Howl, Christmas Tree
Lighting, Unity Day, and Taste of the Shores.
Motor Pool Division
o Supervise and maintain the repair and preventative maintenance
of all Village owned cars, trucks and equipment.
M.
Public Works Department
Goal: 1995 Goals and Objectives
Purchase a larger recycling vehicle that is capable of
implementing plastics recycling program.
Objectives:
1) Do reserach on types of trucks available.
2) Write sealed bid specifications on the unit which best meets
our goal.
3) Advertise in Village Newsletter that the curbside plastics
program will be implemented.
4) Develop a door hanger to distribute to each homeowner that
explains the program and starting date.
Goal:
Remodel Public Works Main Offices
Objectives:
1) Develop floor plan and bid specifications, per alloted budget.
2) Hire contractor through sealed bid process to expand existing
offices.
3) Refurnish and move in upon completion of cosntruction.
Goal:
Provide better scheduling of projects, and citizen requests
for service.
Objectives:
1) Hire Assistant Public Works Dir6ctor.
2) Reimplement Action Request System.
3) Schedule projects on bulletin board indicating starting and
completion dates.
:.,
Goal:
Improve on vehicle cleanliness and appearance
Objectives:
1) Hire part -time permanent auto detailer to clean all cars and
trucks.
2) Develop cleaning schedule for all vehicles.
3) Meet with employees to explain standards.
Goal:
Purchase new garbage packer
Objectives:
1) Demo all major manufacturers of 25 yard garbage packers.
2 ) Develop bid specificaitons based on demo unit that best serves
our needs.
Goal:
Eliminate all bare spots on Recreation Field
Objectives:
1) Resod areas too large to fill in, in a reasonable amount of
time.
2) Increase fertilizer program to provide for better root
development, and turf growth.
3) Spot spray weeds throughout the year to prevent their
recurrence.
FUND DISTRIBUTION:OO1
1994 - 1995
DEPARTMENT: WASTE
73,918
59,632
59,632
BUDGET WORKSHEETS
3,425
POSTAGE
3,768
--------------
- - - - --
399p249
FUNCTION: GARBAGEISOLID
WASTE DISPOSAL
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO:
34
INSURANCE
# # # # # # # # # # # # # # # # # # ##
# # # # # # # ## #1994 - 1995 # # # # # # # # ##
1993
1994
38,062
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
404,717
440,299
REGULAR SALARY
435,132
427,255
427,255
11-11133
19,138
OVERTIME
25,341
20,000
20,000
20,658
0
HURRICANE SALARIES /FRINGE
0
0
0
31,915
35,147
FICA
35P226
34t215
34,215
11,112
3,608
RETIREMENT
2,202
2,202
2,202
23,650
24t490
HEALTH INSURANCE
29,235
29,193
29,193
58,521
60,751
WORKER'S COMPENSATION
62,335
62,335
62,335
562,707
583,433
PERSONNEL SERVICES
589,471
575,200
575,200
OPERATING EXPENSES
66,959
67,496
OTHER CONTRACTUAL SERVICES
73,918
59,632
59,632
3,292
3,425
POSTAGE
3,768
3,768
3,768
399p249
372,638
WASTE DISPOSAL
394,560
391,060
391,060
89,964
89,964
INSURANCE
89,964
89,964
89,964
40,619
38,062
VEHICLE MAINTENANCE
39,204
39,204
39,204
466
2,620
PRINTING
2,300
2,300
2,300
0
1,000
ADVERTISING AND PROMOTIONS
500
500
500
22,260
22,176
GAS, OIL & LUBRICANTS
26,756
24,171
24,171
3,300
5,610
OTHER OPERATING EXPENSES
5,778
5P778
5,778
91958
15,161
TIRES
15,616
15,616
15,616
2,064
2,665
UNIFORMS
2,649
2,649
2,649
0
0
HURR EXP /NO REIM BY FEMA
0
0
0
638,131
620,817
OPERATING EXPENSES
655,013
634,642
634P642
CAPITAL OUTLAY
0 0 LAND IMPROVEMENTS 0 0 0
2,128 30,112 EQUIPMENT 0 0 0
2,128 30,112 CAPITAL OUTLAY 0 0 0
OTHER EXPENSES
17,441
90,418
DEBT SERVICE PRINCIPAL
0
0
0
5,851
2,353
DEBT SERVICE INTEREST
O
0
0
16,714
139,138
TRANS TO CAPITAL PROD FUND
97,192
97,192
97,192
0
0
CONTINGENCY
10,873
10,873
10,1373
40, 006
231P909
OTHER EXPENSES
108,065
108,065
108,065
DEPARTMENT TOTALS 1,352,549
1,317,907
1, 317#907
1,242,972 1,466,271
::
1994 - 1995 BUDGET EXPLANATION
WASTE
001 - 1200 -534
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.12 Regular Salaries $427,255 Code Enf. Off. (70 %)
.14 Overtime
.21 Social Security
.22 Retirement
.23 Life /Health Insurance
.24 Worker's Compensation
OPERATING EXPENSES
.34 Other Contractual-Services
.42 Postage.
.4304 Waste Disposal
.45 Insurance
.4601 Vehicle Maintenance
.47 Printing and Binding
.48 Advertising & Promotion
:•
due to turnover
Equip. Oper. II (1)
Equip. Oper. III (1)
Refuse /Truck drivers (8)
Refuse Collectors (7)
Maintenance Worker I (1)
20,000
Holiday Pay
Labor for driver and
helper to pick up
garbage of Saturdays
Emergencies
34,215
FICA % of salaries
2,202
As per Finance Dir.
29,193
Health Insurance /LTD
62,335
As per Finance Director
59,632
Security guard
Labor for sick leave,
vacation, personal
leave
Dumping newspaper
container
3,768
Mailings of garbage
bills and statments
391,060
Garbage, trash, and
newspaper disposal
89,964
Dept. share of City
vehicle coverage /liab
39,204
Equipment maintenance
2,300
PR for recycling
Business cards,
statements, invoices
courtesy notices,
recycling pamphlet
500
Advertising for personnel
due to turnover
AMOUNT
CODE_ CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.5201 Gasoline & Lubricant
.5202 Other operating expenses
.5203 Tires
.5204 Uniforms
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
99
$ 24,171
5,778
15,616
2,649
97,192
10,873
$1,317,907
Safety equipment
tote barrels and
tools
Merit /Longevity pay
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT:
PARKS
8,404
8,404
0
BUDGET WORKSHEETS
TRAINING & PER DIEM
222
222
--------------
-- - ---
13,274
FUNCTION:
PARKS €< RECREATION
13,940
----- ---------
- - - - --
PERSONNEL SERVICES
FUNCTION NO:
72
0
0
* * * * * * * ** *1994
- 1995
# # **
1993
1994
0
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
169,541
203,857
REGULAR SALARY
215,357
215,357
215,357
2,374
1,500
OVERTIME
1,807
1, 807
1, 807
0
0
EXTRA DETAIL SALARY
0
0
0
29,114
0
HURRICANE SALARIES /FRINGE
0
O
0
13,496
15,709
FICA
16,613
16,613
16,613
5,750
1,840
RETIREMENT
1, 443
1,443
1,443
12,292
15,315
HEALTH INSURANCE
17,865
17, 865
17,865
101S51
a =c= =eaaam
10,947
aaese =as ==
WORKER'S COMPENSATION
12,300
12,300
12,300
243,41B
249,168
PERSONNEL SERVICES
265o365
265,385
265,385
71,998
OPERATING EXPENSES
91158
8,160
OTHER CONTRACTUAL SERVICES
8,404
8,404
8,404
0
216
TRAINING & PER DIEM
222
222
222
19,521
13,274
WATER
13,940
13,940
13,940
0
1,600
RENTALS AND LEASES
0
0
0
12,263
20,996
VEHICLE MAINTENANCE
13,498
O
0
0
0
PRINTING
0
0
0
7,270
6,181
GAS, OIL & LUBRICANTS
7,060
5,832
51832
6,388
8,314
OTHER OPERATING EXPENSES
B,563
8,563
8,563
1,748
28,891
BEAUTIFICATION EXPENSES
11,330
11,330
11,330
2,114
2,258
TIRES
2,325
0
0
1,182
1,600
UNIFORMS
1,557
1,557
1,557
61
5,000
FERTILIZER & CHEMICALS
5,074
5,074
5,074
0
0
HURR EXP /NO REIM BY FEMA
0
0
0
0
102,030
HURR EXP - DSR
0
0
0
20
aaavasaaas
24
aaaaaasmaa
SUBSCRIPTIONS & MEMBERSHIPS
25
25
25
59,724
198,544
OPERATING EXPENSES
71,998
54,947
54,947
* �.' w•**• �C* �" I�'** Y'* '�"i.' * *'i� *'�'w6 * *'it' *�.'Y ** .�' *1E'N.' *'�:'Y *�"�: * * * *�"k * *'i�' *�2'� *'�"i£"�('
*•mot *'i�' * * * *�' *�i * *�' * *'�' * *�' * * * * *�.' **
CAPITAL OUTLAY
O O LAND IMPROVEMENTS O 0 0
0 14,856 EQUIPMENT 0 0 0
0 14,856 CAPITAL OUTLAY 0 0 0
(DEPARTMENT CONTINUED ON NEXT PAGE)
91
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT: PARKS
BUDGET WORKSHEETS
-----------
-- -- - - ---
FUNCTION: PARKS & RECREATION
----- -----
--- - - - - - --
OTHER EXPENSES
FUNCTION NO: 72
** * * * # # *# #1994 - 1995
ce# #* #
1993
1994
DEPARTMENT ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
1,954
10,132
DEBT SERVICE PRINCIPAL
0 0
0
656
264
DEBT SERVICE INTEREST
O 0
0
0
14,856
TRANS TO CAPITAL PROJ FUND
68,272 66,272
68,272
0
0
CONTINGENCY
8,255 8,255
8,255
2,610
25,252
OTHER EXPENSES
76,527 76,527
76,527
DEPARTMENT TOTALS
413,910 396, 859
396, 859
305P752
487, 820
1994 - 1995 BUDGET EXPLANATION
PARKS
001 - 1201 -572
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.12 Regular Salaries $215,357 Parks Supervisor (1)
Equipment Oper II (4)
Equipment Oper I (1)
Leadworker (1)
Maint. Worker II (1)
charge to barricade
account
Maint. Worker I (2)
.14
Overtime
.21
Social Security
.22
Retirement
.23
Life & Health Insurance
.24
Worker's Compensation
OPERATING EXPENSES
.34
Other Contractual Services
.40
Training and Per Diem
.4303 Utility Services
.52 Other Operating Expenses
.5201
.5202
.52021
93
1,807
16,613
1,443
17,865
12,300
8,404
222
13,940
5,832
8,563
11,330
FICA % of salaries
As per Finance Dir.
Health Insurance /LTD
As per Finance Dir.
Contractual Labor
2 Management seminars
for Parks Supervisor
Water used to irri-
gate Parks & Medians
Gasoline
Safety equipment for
employees, tools and
other supplies
Beautification
94
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
OPERATING EXPENSES (continued)
.5204
Uniforms
$ 1,557
.5205
Fertilizers & Chemicals
5,074
.54
Memberships and
25
Dade County Nursery
Subscriptions
Report
NON- OPERATING EXPENSES
.9103
Transfer to Capital
68,272
Projects Fund
.93
Contingency
8,255
Merit /Longevity pay
TOTAL
$396,859
94
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT:
STREETS
0
0
4,162
BUDGET WORKSHEETS
OTHER CONTRACTUAL SERVICES
12,061
12,061
--------------
- - - - --
250
FUNCTION:
ROAD AND STREET FACILITIES
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO:
41
143,374
* # * # * * **
143,374
* * * * * * ** **1994 - 1995 # **
1993
1994
15,698
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
202,870
217,111
REGULAR SALARY
267,472
113,496
113,496
998
1,934
OVERTIME
1,973
1,433
1,433
17,138
0
HURRICANE SALARIES /FRINGE
O
0
0
16,155
16,756
FICA
20,613
8,792
8, 792
5,640
3,204
RETIREMENT
11019
638
638
11,625
10,016
HEALTH INSURANCE
14,884
6,556
6,558
21,365
21,413
WORKER'S COMPENSATION
22,143
16,656
16,656
275,791
270,434
PERSONNEL SERVICES
326,104
147,573
147,573
10,608
OTHER OPERATING EXPENSES
OPERATING EXPENSES
0
1,535
PROFESSIONAL SERVICE
51000
0
0
4,162
7,600
OTHER CONTRACTUAL SERVICES
12,061
12,061
12,061
430
250
TRAINING & PER DIEM
11000
11000
11000
133,154
136,547
STREET LIGHTS ELECTRICITY
143,374
143,374
143,374
15, 198
14,950
VILLAGE HALL ELECTRICITY
15,698
15,698
15,698
51808
5,800
PUBLIC WORKS ELECTRICITY
6,090
61090
6,090
1,200
1,200
WATER
1,260
1,260
1,260
500
0
INSURANCE
O
0
0
21209
3,675
VEHICLE MAINTENANCE
3,785
0
0
91955
20,875
MISCELLANEOUS MAINTENANCE
21,501
21,501
2-11,501
1,478
2,052
SIDEWALK MAINTENANCE
2,060
2,060
2,060
373
447
PRINTING
460
460
460
260
585
OTHER CURRENT CHARGES
447
447
447
3,399
3,231
GAS, OIL & LUBRICANTS
4,278
3,570
3,570
9,145
10,608
OTHER OPERATING EXPENSES
12,926
10,926
10,926
537
472
TIRES
486
0
0
966
2,184
UNIFORMS
11558
1,558
1,55B
104
255
FERTILIZER & CHEMICALS
263
263
263
42,850
0
HURR EXP /NO REIM BY FEMA
0
O
0
114,436
0
HURR EXP - DSR
0
0
0
4P542
---- - - - - -- ----
4,345
- - - - --
ROAD MATERIALS
4,475
4,475
4,475
---------- ----
350, 706
- - - - --
216,611
OPERATING EXPENSES
236,722
224,743
224o743
(DEPARTMENT CONTINUED ON NEXT PAGE)
95
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT: STREETS
BUDGET WORKSHEETS
--------------
- - - - --
FUNCTION: ROAD
AND STREET FACILITIES
--------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO: 41
i
j ux+rutrx# *ter #+��#
* * * * # * * ## #1994
- 1995
# #ua ##
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
0
2,500
BUILDINGS
O
0
0
0
75,311
LAND IMPROVEMENTS
123,000
123,000
123,000
72,256
38,000
STREETS CLOSURES
O
O
O
1, 088
13,453
EQUIPMENT
0
0
0
73,344
129,264
CAPITAL OUTLAY
123,000
123,000
123,000
OTHER EXPENSES
21,111
70,091
DEBT SERVICE PRINCIPAL
11,031
11,031
11,031
8,987
5,943
DEBT SERVICE INTEREST
3,646
3,646
3,646
0
11,730
TRANS TO CAPITAL PRDJ FUND
116,000
40,400
40,400
0
0
CONTINGENCY
7,737
4,347
4,347
30. 098
87,764
OTHER EXPENSES
138,414
59,424
59,424
I
729,939
DEPARTMENT TOTALS
826,240
554,740
554,740
704,073
m
1994 - 1995 BUDGET EXPLANATION
STREETS
001 - 1202 -541
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.12
Regular Salaries
$113,496
Streets Supvsr (1)
Maint Worker II (3)
Parking Monitor (1)
PT Custodian (1)
Courier (1 -1/2 funded
by Police Dept
.14
Overtime
1,433
.21
Social Security
8,792
FICA % of Salaries
.22
Retirement Contribution
638
As per Finance Director
.23
Life and Health Insurance
6,558
Health Insurance /LTD
.24
Worker's Compensation
16,656
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
12,061
Termite contract -
Public Works /Village Hall
A/C - Police /Pubwrks
PD Generator
Shop towels,
Fulton Ext.
Disposal of used oil
Temporary labor
Service contract on
time clock
.40
Training and Per Diem
1,000
Seminars and training
sessions for
supervisor & mechanic
.430101 Electricity
143,374
Street lights
.430102 Electricity
15,698
Village Hall /Police
Dept. Electricity
.430103 Electricity
6,090
Public Works motorpool
Nursery electricity
.4303
Water
1,260
Village Hall /Public
Works water
.4602
Misc. Maintenance
21,501
Repairs to buildings
& structures through-
out the year.
Misc. parts for A/C
units /water heater
97
CAPITAL OUTLAY
.63 Land Improvements
DEBT SERVICE
.71 Debt Principal
.72 Debt Interest
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
98
Misc. signs and posts
123,000 Street resurfacing
11,031
3,646
40,400
4,347 Merit /Longevity pay
$554,740
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
OPERATING EXPENSES (continued)
.4603
Sidewalk Maintenance
$ 2,060
Concrete, nails,
lumber for sidewalk
repair.
.47
Printing and Binding
460
Business cards
Repair orders
Action requests
Parts requisitions
.49
Other Current Charges
447
Dade Co. fuel permits
FL fuel permits
.5201
Gasoline
3,570
.5202
Other Operating Expenses
10,926
Safety equipment
Paper towels, toilet
tissue, cups, and
other misc operating
supplies
.5204
Uniforms
1,558
.5205
Chemicals
263
Weed killer and
insecticides
.53
Road Maintenance and
4,475
Hot asphalt patch
Supplies
Bus bench repairs
CAPITAL OUTLAY
.63 Land Improvements
DEBT SERVICE
.71 Debt Principal
.72 Debt Interest
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
98
Misc. signs and posts
123,000 Street resurfacing
11,031
3,646
40,400
4,347 Merit /Longevity pay
$554,740
FUND DISTRIBUTION:OO1
1994 - 1995
DEPARTMENT: PUBLIC WORKS
ADMINISTRATION
0
0
BUDGET WORKSHEETS
292
OTHER CONTRACTUAL SERVICES
292
--------------
- - - - --
480
FUNCTION: GARBAGE /SOLID
WASTE DISPOSAL
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO: 34
7,046
TELEPHONE EXPENSES
errserr * * * *rr *rer *r *r *r *r
7,946
* * * * * * ** **1994
- 1995 r *
* * * *r **
1993
1994
55
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
65,031
66,707
EXECUTIVE SALARY
65o380
65o380
65,380
55,133
62,202
REGULAR SALARY
110,212
94,499
94,499
0
0
OVERTIME
469
469
469
9,123
9,862
FICA
13,469
12,267
12, 267
2,844
2, 138
RETIREMENT
608
608
608
4,776
4,7131
HEALTH INSURANCE
8,484
6,896
6,896
439
477
WORKER'S COMPENSATION
442
442
442
zeea =aaaaa
137,347
aassvav = ==
146,167
PERSONNEL SERVICES
199,064
180,561
180,561
* * * * * * *+t * * * * ** err * *r *er * * * ** err * * * * *rr * * * *rr * * *er * * * ** err* eF * *•a * * * * * * *r *rr *r * * * *rr * *r * * **
OPERATING EXPENSES
858
252
PROFESSIONAL SERVICE
258
0
0
100
292
OTHER CONTRACTUAL SERVICES
292
292
292
480
1,370
TRAINING & PER DIEM
1,411
1,411
1,411
6,450
7,046
TELEPHONE EXPENSES
7,946
7,946
7,946
23
50
POSTAGE
55
55
55
267
500
VEHICLE MAINTENANCE
515
0
0
0
0
PRINTING
0
0
0
990
1,500
ADVERTISING AND PROMOTIONS
11000
0
0
25
150
OTHER CURRENT CHARGES
200
200
200
605
612
OFFICE SUPPLIES
624
624
624
1,015
1,176
GAS, OIL & LUBRICANTS
1,235
11 118
i. 118
350
50
OTHER OPERATING EXPENSES
50
50
50
0
184
TIRES
0
0
0
196
200
UNIFORMS
204
204
204
0
0
HURR EXP /ND REIM BY FEMA
0
0
0
755
575
SUBSCRIPTIONS 4 MEMBERSHIPS
600
600
600
sssaasa =xa
12,114
:== aasax ==
13,957
OPERATING EXPENSES
14. 390
12, 500
12,500
r * *r * * * * * ** err** rrer** rr*** rr**** at*** er******* r**** rr* r
* # * * * *r * *r * * * *r * *rr *r * * * * * * * * **
CAPITAL OUTLAY
0 0 BUILDINGS 0 0 0
0 0 EQUIPMENT 0 0 0
assssasaaa asasaasaaa
0 0 CAPITAL OUTLAY 0 0 0
OTHER EXPENSES
613
3,178
DEBT SERVICE PRINCIPAL
0
0
0
206
83
DEBT SERVICE INTEREST
0
0
0
0
2,500
TRANS TO CAPITAL PROJ FUND
29,200
29,200
29,200
0
0
CONTINGENCY
4,207
4,207
4,207
= aaaasx =x= sx
819
=s = =ss ==
5,761
OTHER EXPENSES
33,407
33,407
33,407
rrer # *errt ** *err
* * * * *rr * ** err***** r* er** er* r* rr***** r****
r * * *r * * * * *r *
*r * * * * * * *rr
* * * * * * *rr
150,280
DEPARTMENT TOTALS
246#861
226t468
226,468
165,885
e
1994 - 1995 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
001- 1203 -534
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.11
Executive Salary
$ 65,380
Asst Village Mgr/
Public Works Director
.12
Regular Salaries
94,499
Assist. Public Works Dir.
Executive Assistant
Purchasin g Agent
ent
.14
Overtime
469
.21
Social Security
12,267
FICA % of salaries
.22
Retirement Contribution
608
As per Finance Director
.23
Life and Health Insurance
6,896
Health Insurance /LTD
.24
Worker's Compensation
442
As per Finance Director
OPERATING EXPENSES
.34
Other Contractual Services
292
Typewriter maintenance
.40
Training and Per Diem
1,411
College courses
Management seminars
.41
Telephone
7,946
Telephone systems
i
.42
Postage
55
Postage
.49
Other Current Charges
200
Advertising for sealed
bids
.51
Office Supplies
624
Misc. office supplies
.5201
Gasoline
1,118
.5202
Other Operating Expenses
50
Paper /Toner for copies
.5204
Uniforms
204
Clothing allowance
for Director
100
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.54 Memberships and
Subscriptions
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
101
600 City Manager's Assoc.
Dade Co. subscription
fee to purchasing
contracts
"Recycling Today"
American Public Works
Association
29,200
4,207 Merit /Longevity pay
$226,468
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT: REC
MAINTENANCE
BUDGET WORKSHEETS
--------------
- - - - --
FUNCTION: ROAD
AND STREET FACILITIES
--------------
- - - - --
PERSONNEL SERVICES
FUNCTION NO: 41
* * * * * * * * * * * * * **
* * * * * * * ** *1994
- 1995
# * * * * * * * **
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
56, 865
59,654
REGULAR SALARY
59o757
59,757
59,757
2,501
2,748
OVERTIME
3,6138
3,686
3,688
4,557
4,774
FICA
4,854
4,1354
4,854
1,488
439
RETIREMENT
283
283
283
4,213
4,655
HEALTH INSURANCE
4,835
4,835
4,835
0
0
WORKER'S COMPENSATION~
2,716
21,716
2,716
69,624
72,270
PERSONNEL SERVICES
76,133
76,133
76,133
OPERATING EXPENSES
0
30
PROFESSIONAL SERVICE
0
0
0
175
120
TRAINING & PER DIEM
124
124
124
569
572
TELEPHONE EXPENSES
572
572
572
747
860
ELECTRICITY
903
903
903
240
916
RENTALS AND LEASES
0
0
0
0
2,000
VEHICLE MAINTENANCE
2,457
0
0
436
307
MISCELLANEOUS MAINTENANCE
316
316
316
6,320
6,253
OTHER OPERATING EXPENSES
1115,90
11,580
11,580
532
561
UNIFORMS
378
378
378
5,475
7,301
FERTILIZER 8c CHEMICALS
8,945
G,945
8,945
0
1,400
HURR EXP - DSR
0
0
0
= --- = = = = ==
14,494
==== = = = = ==
20,320
OPERATING EXPENSES
25o275
22,818
22,818
CAPITAL OUTLAY
0
400
BUILDINGS
0
0
0
1,247
430
LAND IMPROVEMENTS
0
0
0
0
1,300
EQUIPMENT
0
0
0
1,247
2,130
CAPITAL OUTLAY
0
0
0
OTHER EXPENSES
1,321
6,848
DEBT SERVICE PRINCIPAL
0
0
0
443
179
DEBT SERVICE INTEREST
0
0
0
0
33,357
TRANS TO CAPITAL PROJ FUND
28,900
28,900
28,900
0
0
CONTINGENCY
2,645
2,645
2o645
1,764
40,384
OTHER EXPENSES
31,545
31,545
31,545
DEPARTMENT TOTALS
132,953
130,496
130,496
135,104
87,129
102
1994 - 1995 BUDGET EXPLANATION
RECREATION - MAINTENANCE
001 - 1204 -541
OPERATING EXPENSES
.40
Training and Per Diem
AMOUNT
Seminar
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
Electricity
903
�- .12
Regular Salaries
$ 59,757
Grounds Foreman
.5202
Other Operating Expenses
Grounds Keepers I (2)
.14
Overtime
3,688
O.T. for special events
.21
Social Security
4,854
FICA % of salaries
.22
Retirement
283
As per Finance Director
.23
Health Insurance
4,835
Health Insurance /LTD
.24
Worker's Compensation
2,716
As per Finance Director
OPERATING EXPENSES
.40
Training and Per Diem
124
Seminar
.41
Telephone
572
Public Phone at Tot Lot
.4301
Electricity
903
.4602
Misc. Maintenance
316
.5202
Other Operating Expenses
11,580
Top dressing, Clay,
Irrigation, Tools,
Paint, Chalk, etc.
.5204
Uniforms
378
.5205
Fertilizers & Chemicals
8,945
NON - OPERATING EXPENSES
.9103 Transfer to Capital 28,900
Projects Fund
.93 Contingency 2,645 Merit /Longevity pay
TOTAL
103
$130,496
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT:
MOTOR POOL
BUDGET WORKSHEETS
----------
-- -- ---- --
FUNCTION:
ROAD AND STREET
FACILITIES
----------
---- - - - - --
PERSONNEL SERVICES
FUNCTION NO:
41
a a+t a
* * * ** **** *1994 - 1995
# # # #
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
0
0
REGULAR SALARY
O
129,016
129,016
0
0
OVERTIME
0
540
540
0
0
FICA
0
91911
91911
0
0
RETIREMENT
0
381
381
0
0
HEALTH INSURANCE
0
6,686
6,686
0
®e== ammm ==
0
= m== =n =c =e
WORKER'S COMPENSATION
0
5,487
5,487
0
0
PERSONNEL SERVICES
0
152,021
152,021
OPERATING EXPENSES
0
O
VEHICLE MAINTENANCE
0
50,349
50,349
0
0
GAS, OIL & LUBRICANTS
0
2,434
2,434
0
0
TIRES
0
10,770
10,770
0
0
OPERATING EXPENSES
0
63o553
63,553
CAPITAL OUTLAY
0
O
BUILDINGS
0
O
0
0
0
CAPITAL OUTLAY
0
0
OTHER EXPENSES
0
0
TRANS TO CAPITAL PROD FUND
20,500
20,500
20,500
0
0
CONTINGENCY
0
3,391
3,391
0
0
OTHER EXPENSES
20,500
23,891
23,891
DEPARTMENT TOTALS
20,500
239o465
239,465
104
NON - OPERATING EXPENSES
.9103 Transfer to Capital 20,500
Projects Fund
.93 Contingency 3,391 Merit /longevity pay
TOTAL $239,465
105
1994 -
1995 BUDGET EXPLANATION
MOTOR POOL
001 - 1205 -541
AMOUNT
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
PERSONNEL SERVICES
.12
Regular Salaries
$129,016
3 Equipment Mechanics
1 Equipment Shop Foreman
1 Part -time Auto Detailer
.14
Overtime
540
.21
Social Security
9,911
FICA
.22.
Retirement
381
As per Finance Director
.23
I
Health Insurance
6,686
Health Insurance & LTD
.24
Worker's Compensation
5,487
As per Finance Director
OPERATING EXPENSES
.4601
Vehicle Maintenance
50,349
City -wide vehicle
maintenance
.5201
Gasoline & Oil
2,434
Oil & lubricants
.5203
Tires
10,770
City -wide tires
NON - OPERATING EXPENSES
.9103 Transfer to Capital 20,500
Projects Fund
.93 Contingency 3,391 Merit /longevity pay
TOTAL $239,465
105
13R s
COD R I
P A R X S / R E C R E A T 1 0 N
0 R G A N I Z A T 1 0 N C H A R T
F I S C A L Y E A R 1995
i3hts
0 R
MW-U=KT
826/95 FGA
106
Recreation
Services, Functions and Activities
The Recreation Department strives to provide the residents of Miami
Shores with the best in leisure programs and facilities.
Programs are designed to provide an uplifting experience for the
participants and /or spectators. This is achieved by professional
allocation and management of personnel, physical plant and
equipment resources.
Facilities must be safe, attractive, clean and suitable for the
designated use. This requires a critical eye, being on guard
against slow deterioration, diverting from initial uses when
necessary and initiating new construction as needed. Miami Shores
Recreation Department facilities include Community Center, Field
House, Aquatics Center, Tennis Center, Tot Lot
Soccer Field, Baseball Fields and Basketball Courts.
Ongoing functions include:
o youth and adult classes
® special events
o individual and team sports
o after - school care
o summer youth programs
o hosting of public and private meetings and events
o accomodating open play
107
Recreation
FY 1995 Goals and Objectives
Goal:
Goal:
Tennis Center programming.
Objectives:
1) Continue trend toward better programming that began in FY 94.
2) Provide enhanced social events for adults.
Goal:
Initiate new /innovative program.
Objectives:
1) Provide after - school program for 6 -8 grade boys and girls.
2) Develop in -line skating program.
Upgrade
Special Events.
Objectives:
1)
Provide
signage for all groups
hosting booths
at Halloween Howl.
2)
Enhance
stage area at Independence
Day event.
3)
Develop
better "Santa Claus
entrance" at
the Tree Lighting
Program.
4)
Better accommodate the younger
participants at Pitch - Putt - Drive.
They can use the area in the
far end of the
driving range and
operate
in an independent manner.
5)
Replace
lone singer at Memorial
Day event with
a youth group.
Goal:
Tennis Center programming.
Objectives:
1) Continue trend toward better programming that began in FY 94.
2) Provide enhanced social events for adults.
Goal:
Initiate new /innovative program.
Objectives:
1) Provide after - school program for 6 -8 grade boys and girls.
2) Develop in -line skating program.
Goal:
Provide better feedback to Recreation Department staff
regarding the quality of their work.
Objectives:
1) Improve annual employee evaluation mechanism. Desired is a form
that is classification specific.
2) Initiate a Division Evaluation procedure.
Goal:
Improve quality of coaching /seasonal youth team sports.
Objectives:
1) Develop larger pool of candidates via better recruitment. Methods
to include newspaper, marquee, Village News, flyers.
2) Better train those coaches who are selected.
3) Better on -field supervision.
Goal:
Upgrade appearance of Community Center (interior).
Objectives:
1) Repair roof leaks.
2) Remove sinks in Ceramic Room.
3) Remove mud trap in Ceramic Room.
4) Replace light fixtures in Rooms #19 & #22.
5) Install new emergency exit lights.
6) Replace ceiling tiles in auditorium.
7) Patch and paint auditorium.
109
FUND DISTRIBUTION:001 1994 - 1995
BUDGET WORKSHEETS
----------- --- - - - - -- PERSONNEL SERVICES
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
DEPARTMENT: RECREATION DEPARTMENT
FUNCTION: PARKS & RECREATION
FUNCTION NO: 72
* # # * # ** ***1994 - 1995 ## # # # # ##
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
46,645
46,646
EXECUTIVE SALARY
44,262
44,262
44o262
274, 668
197,420
REGULAR SALARY
190,879
190,B79
190,879
140,226
179,945
OTHER SALARY
243,309
231,657
231,657
3,467
2,252
OVERTIME
1,712
1,712
1, 712
35,791
32,564
FICA r
36,717,
35,827
35,1327
7,623
2,44B
RETIREMENT
1,063
1,063
1,063
16,934
11,496
HEALTH INSURANCE
14,817
14,817
14,817
11,040
11,923
WORKER'S COMPENSATION
8,627
8,627
8,627
536P395
484,694
PERSONNEL SERVICES
541s386
528,844
528,844
2,212
5,602
RENTALS AND LEASES
OPERATING EXPENSES
35,595
47,815
PROFESSIONAL SERVICE
52,117
50,537
50,537
11,028
7,565
OTHER CONTRACTUAL SERVICES
4,1309
4,809
4,809
2,097
5,7130
TRAINING & PER DIEM
3,680
3,680
3,680
0
0
SPECIAL EVENTS /FIELD TRIPS
2,000
2,000
2,000
3,781
3,239
TELEPHONE EXPENSES
3,403
3,403
3,403
805
900
POSTAGE
990
990
990
26,085
28,210
ELECTRICITY
29,621
29,621
29,621
5,684
6,150
LP GAS
6,458
6,4513
6,458
3,085
3,150
WATER
3,309
3,309
31309
2,212
5,602
RENTALS AND LEASES
7,295
7,295
7,295
1, 249
2,000
VEHICLE MAINTENANCE
900
0
0
13o882
22,776
MISCELLANEOUS MAINTENANCE
20o452
20o452
20,452
4,174
4,74B
PRINTING
5,103
5,103
5o103
11359
2,035
ADVERTISING AND PROMOTIONS
1,560
0
0
391
300
OTHER CURRENT CHARGES
310
310
310
1,533
1,624
OFFICE SUPPLIES
1,740
1,740
1,740
11199
1,879
GAS, OIL & LUBRICANTS
1,920
1,920
1,920
42,052
38,989
OTHER OPERATING EXPENSES
40,755
40,755
40,755
459
380
TIRES
400
0
0
5,233
5,133
UNIFORMS
51596
5, 596
5,596
13,579
7,221
FERTILIZER Sc CHEMICALS
7,582
7,582
7,582
905
0
HURR EXP - DSR
0
0
0
1,477
1,500
FINE ARTS COMMITTEE
7, 050
11500
11500
4,847
---- - - - - -- --
4,192
-- - - - - --
SUBSCRIPTIONS & MEMBERSHIPS
4,392
4,392
4,392
---------- ----
182,710
- - - - --
201,088
OPERATING EXPENSES
211,442
201,452
201,452
(DEPARTMENT CONTINUED ON NEXT PAGE)
110
FUND DISTRIBUTION:OO1
1994 - 1995
DEPARTMENT:
RECREATION
DEPARTMENT
BUDGET WORKSHEETS
-- --- -------------
--
FUNCTION:
PARKS g, RECREATION
- -------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO:
72
# # * # # * * * * * * **
* * * * ** * ** *1994
- 1995
* * * * * * ##
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
550
6,722
BUILDINGS
775
775
775
4,790
2,772
LAND IMPROVEMENTS
950
950
950
3,190
6,021
EOU I PMENi
3,727
3,727
3,727
8,531
15,515
CAPITAL OUTLAY
5,452
5o452
5,452
OTHER EXPENSES
5,909
23,809
DEBT SERVICE PRINCIPAL
0
0
0
1,984
619
DEBT SERVICE INTEREST
0
0
0
1,716
1,800
MSV COMMUNITY BAND
1,920
1,920
1,920
83,876.
89,165
TRANS TO CAPITAL PROJ FUND
103,249
92,B94
103,663
0
0
CONTINGENCY
12,912
12,912
12, 912
93,4135
115o393
OTHER EXPENSES
118, 081
107,726
11B,495
DEPARTMENT TOTALS
876,361
643,474
854,243
821, 121
816,690
111
1994 - 1995 BUDGET EXPLANATION
RECREATION
001 - 1400 -572
OPERATING EXPENSES
.31
Professional Services
AMOUNT
Coaches, fireworks,
CODE
CLASSIFICATION
REQUESTED
EXPLANATION
.34
Other Contractual Services
4,809
Air conditioning
PERSONNEL SERVICES
.11
Executive Salary
$ 44,262
Director
.12
Regular Salaries
190,879
Full -time employment
.13
Other Salaries
231,657
Part -time employment
.14
Overtime
1,712
3,680
.21
Social Security
35,827
FICA % of Salaries
.22
Retirement Contributions
1,063
As per Finance Director
.23
Health Insurance
14,817
Health Insurance /LTD
.24
Worker's Compensation
8,627
As per Finance Director
OPERATING EXPENSES
.31
Professional Services
50,537
Coaches, fireworks,
Swim team coach,
.34
Other Contractual Services
4,809
Air conditioning
Time clocks
Typewriters
Pest control
Ditto machine
.40
Training and Per Diem
3,680
Tolls
Director's car
allowance
FRPA conference
.4001
Travel /Field Trips
2,000
.41
Telephone
3,403
Telephones (9)
.42
Postage
990
Mailings
.4301
Electricity
29,621
Pool
Community Center
Irrigation pump
Tennis Center
Field House
.4302
LP Gas
6,458
Pool
112
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.4303 Water 3,309 Pool
.44 Rentals and Leases
.4602 Misc. Maintenance
.47 Printing
.49 Other Current Charges
.51 Office Supplies
.5201 Gasoline
.5202 Other Operating Expenses
.5204 Uniforms
.5205 Fertilizer
.5210 Fine Arts Commission
.54 Subscriptions and
Memberships
113
Community Center
Tennis Center
Field House
7,295 Tent, Fun Club tapes
Costumes, pool
20,452 Repairs
5,103 Brochures
Posters, Programs
310
Pool /spa permits
7,582
Fireworks permit
1,740
Office supplies
1,920-
Commission
40,755
Athletic uniforms &
equipment
Stackable chairs
Class & activity
supplies
Maintenance and
custodial supplies
First aid supplies
5,596
Staff uniforms
7,582
Pool chemicals
1,500
As per Fine Arts
Commission
4,392
Staff training
FRPA
League fees
Tournament
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.62 Building
.63 Land Improvements
.64 Equipment
NON - OPERATING EXPENSES
.81 Miami Shores Village
Community Band
.9103 Transfer to Capital
Projects Fund
.93 Contingency
TOTAL
114
$ 775 Water Fountain
950 Batting Cage
3,727 Folding chairs $730
Chair caddy $400
4 Trash Receptacles $1,000
Tables $897
Re -strap pool deck chairs
$700
1,920 Band
103,663
12,912
$854,243
Merit /Longevity pay
L I B R A R Y
O R G A N I Z A T I O N C H A R T
F I S CAL Y EAR 1995
'OR OP o P
HEAD
LIBRARIAN
EELIZABETH ESPER
i
i
LIBRARY YOUTH SERVICES LIBRARY
ASSISTANT LIBRARIAN ASSISTANT II
] KA L ANNE KELLY DALIA HODDER
P/T l� RAAY P/T LIBRARY i
AIDE ASSISTANT II
vAC ANT ONSTANCE BUTCHER
P/T LIBRARY
PAGE P/T LIBRARY ELLEN GUERRA ASSISTANT II HONES SHEEHAN
P/T CUST
WORKEOOIAL
R P/ DATA ENTRY
THY SHORTE CLERK
VACANT
rwm
vnrs la
115
Library
Services, Functions and Activities
The Brockway Library selects, acquires, organizes, and provides access
to recorded knowledge and ideas for the education, intellectual
stimulation and pleasure of the people of Miami Shores. The library
provides recreational and general reading and listening materials for
home use, and provides reference information through our collections,
and cooperative arrangements with other institutions. The library
publicizes the range of services available through programs, exhibits,
publications and participation in community activities.
Some of these programs include the Summer Library Reading Program to
motivate children to read during the summer, weekly Story Time programs
for different age groups, seasonal or holiday programs with stories,
films, puppet shows, arts and crafts, and uest presentations, contests
g P ,
to encourage reading and library participation, Adult Book Discussion
Program to share and discuss new and old books, and several art
exhibits.
The library acquires current best sellers, popular titles and reference
materials throughout the year to keep the collection current, to help
with homework, to encourage independent learning, to provide the latest
popular title or author, and to develop a well- balanced collection of
I
non- fiction, including history, literature, science, social studies, and
finance. The library also maintains a great variety of popular
magazines and periodicals, audio books, and large print books.
The library staff is committed to providing patrons with a high level of
personal assistance in gaining access to its resources and services.
116
Brockway Memorial Library
FY 1995 Goals and Objectives
Goal:
To provide thorough and efficient access to information and
other library materials through computerization.
Objectives:
1. Complete conversion of library catalog into MARC records and
provide computerized bibliographic access to library
collection.
i
2. Provide access to computerized research through CD -ROM data-
bases, and implement a plan to provide access to the Internet.
3. Organize and barcode children's books and tapes collection.
Goal:
Promote library services to the community.
Objectives:
1. Increase library involvement with surrounding schools through
school visits, and coordinated programs by Youth Services
Department.
2. Provide book delivery services to the homebound through
coordinated efforts with the Miami Shores Pilot Club.
3. Keep Adult Hook Discussion Group vital and growing.
4. Increase Young Adults programs and participation in library
activities.
Goal:
Increase community involvement in library functions.
Objectives:
1. Create and maintain a strong volunteer work force.
2. Continue to increase library membership and community
i
participation in the library.
117
FUND DISTRIBUTION:001 1994 - 1995 DEPARTMENT: LIBRARY
BUDGET WORKSHEETS
PERSONNEL SERVICES
* * * * * * * * * * * * * * * * * * * * **
1993 1994
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
FUNCTION: LIBRARY
FUNCTION NO: 71
* * * * * * ** **1994 - 1995+�+�+� * * * * **
DEPARTMENT ADMIN. COUNCIL
REQUEST RECOMMEND ADOPTION
38,360 3
38,360 E
EXECUTIVE SALARY 3
36,400 3
36,400 3
36,400
103,006 1
106,330 R
REGULAR SALARY 1
111,355 1
111,355 1
111,355
0 0
0 H
HURRICANE SALARIES /FRINGE 0
0 0
0 0
0
10,860 1
11,068 F
F I CA 1
11,303
1 1, 303 1
11,303
OPERATING EXPENSES
60 60 PROFESSIONAL SERVICE 60 0 0
1,785 1,543 OTHER CONTRACTUAL SERVICES 3o422 3,422 3,422
1,473 1,907 TRAINING & PER DIEM 1,360 1,210 1,210
440 430 TELEPHONE EXPENSES 842 842 842
444 544 POSTAGE 598 598 598
6,404 6,633 ELECTRICITY 6,965 6,965 6,965
158 240 WATER 240 240 240
9,996 9,996 INSURANCE 9,996 9P996 9,996
1,649 2,750 MISCELLANEOUS MAINTENANCE 2,550 1,676 1,676
1,565 1,626 PRINTING 1,648 1,648 1,648
499 700 ADVERTISING AND PROMOTIONS 700 700 700
331 298 OFFICE SUPPLIES 321 321 321
1,946 2,944 OTHER OPERATING EXPENSES 3,406 3,406 3.406
0 0 HURR EXP /NO REIM BY FEMA 0 0 0
196 0 HURR EXP - DSR 0 0 0
140 140 SUBSCRIPTIONS & MEMBERSHIPS 140 140 140
eaxaaamaaa aaaaaaaaaa
27,086 29,811 OPERATING EXPENSES 32,248 31,164 31,164
CAPITAL OUTLAY
31031 973 BUILDINGS 0 0 0
30 325 EQUIPMENT 0 0 0
27,936 26,520 BOOKS, PUBLICATIONS, LIBRARY 31,798 31,798 31,79B
aaaaaasaaa aaxaaaaaaa
30,996 27,818 CAPITAL OUTLAY 31o798 31,798 31,798
OTHER EXPENSES
0 8,350 TRANS TO CAPITAL PROJ FUND 20,269 6,500 20,269
0 0 TRANS TO TRUST FUND 0 0 0
0 0 CONTINGENCY 6,674 6,674 6,674
xaaaaaamaa aaaaaasaaa
0 8,350 OTHER EXPENSES 26,943 13,174 26,943
218,602 229,619 DEPARTMENT TOTALS 257,780 242,927 256,696
118
CAPITAL OUTLAY
31031 973 BUILDINGS 0 0 0
30 325 EQUIPMENT 0 0 0
27,936 26,520 BOOKS, PUBLICATIONS, LIBRARY 31,798 31,798 31,79B
aaaaaasaaa aaxaaaaaaa
30,996 27,818 CAPITAL OUTLAY 31o798 31,798 31,798
OTHER EXPENSES
0 8,350 TRANS TO CAPITAL PROJ FUND 20,269 6,500 20,269
0 0 TRANS TO TRUST FUND 0 0 0
0 0 CONTINGENCY 6,674 6,674 6,674
xaaaaaamaa aaaaaasaaa
0 8,350 OTHER EXPENSES 26,943 13,174 26,943
218,602 229,619 DEPARTMENT TOTALS 257,780 242,927 256,696
118
OTHER EXPENSES
0 8,350 TRANS TO CAPITAL PROJ FUND 20,269 6,500 20,269
0 0 TRANS TO TRUST FUND 0 0 0
0 0 CONTINGENCY 6,674 6,674 6,674
xaaaaaamaa aaaaaasaaa
0 8,350 OTHER EXPENSES 26,943 13,174 26,943
218,602 229,619 DEPARTMENT TOTALS 257,780 242,927 256,696
118
118
1994 - 1995 BUDGET EXPLANATION
LIBRARY
001 - 1500 -571
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
PERSONNEL SERVICES
.11 Executive Salary $ 36,400 Librarian
.12 Regular Salaries 111,355 Children's Services
.21 Social Security 11,303
.22 Retirement Contribution 583
.23 Life and Health Insurance 6,597
.24 Worker's Compensation 553
OPERATING EXPENSES
.34 Other Contractual Services 3,422
.40 Training and Per Diem 1,210
.41
Telephone Expense
842
.42
Postage
598
.4301
Electricity
6,965
.4303
Water
240
.45
Insurance
9,996
119
Librarian
Library Asst. II (1)
PT Library AsstII (2)
PT Library Asst I (1)
PT Library Page (1)
PT Library Aide (1)
PT Custodian (1)
PT Data Entry Clerk (1)
FICA % of salary
As per Finance Director
Health Insurance /LTD
As per Finance Director
A/C maintenance
Carpet cleaning
Exterminator service
Typewriter service
Smoke and fire alarm
maintenance
Car allowance
FL Library Assoc.
Convention
FLPA Convention
Telephone service
Library correspondence
Book and Film postage
Electricity
Water
Liability Insurance
WK4i
CODE CLASSIFICATION REQUESTED EXPLANATION
OPERATING EXPENSES (continued)
.4602 Miscellaneous Maintenance $ 1,676 A/C service not included
in contract.
Plumbing & electrical
services, general
maintenance of bldg.
.47 Printing and Binding
.48 Promotional Activities
.51 Office Supplies'
.5202 Other Operating Expenses
.54 Subscriptions and
Memberships
CAPTIAL OUTLAY
.66 Books, Publications,
Library materials
NON - OPERATING EXPENSES
.9103 Transfer to Capital
Projects Fund
.93 Contingency
1,648 Periodical binding
rebinding OP books
bookcharging, reserve
notifications
Membership cards
Applications
700 Summer reading prog.
Christmas open house
Misc. programs
321 Misc. office supplies
3,406 Book jacket covers
Book pockets, catalog
cards, microfilms,
book repair supplies
Vinyl bond laminate
Paper towels /tissues
Cleaning supplies; Barcode
labels, story time stool;
Book Bags; keyboard carrels,
Audio cassette cases and
printer stand.
140 FL Library Assoc.
FL Public Library
Association
31,798 Books, Audio cassettes,
Large print books,
Reference Materials,
CD -Roms, Periodicals
20,269
6,674 Merit /Longevity pay
TOTAL $256,696
120
CAPITAL PROJECTS FUND _
THE CAPITAL PROJECTS FUND ACCOUNTS FOR FINANCIAL
RESOURCES TO BE USED FOR ACQUISITION OR CONSTRUCTION OF
MAJOR CAPITAL FACILITIES AND IMPROVEMENTS IN EXCESS OF
$1,000.
121
Financial Impact on Capital Projects
The Telephone system budgeted in the amount of $8,000 will
consolidate the telecommunication needs for all departments in the
Village Hall. These departments include Village Manager, Village
Clerk /Personnel Director, Finance, Building & Zoning, and Code
Enforcement. This system will result in a quicker response to
resident's enquiries as the phone lines will be handled by the
receptionist. The telephone lines operated by all these
departments will be reduced from 12 lines to 7 lines. A cost
savings of approximately $1,000 in operating costs per year.
The acquisition of the Recycling Truck in the amount of $95,000
will reduce the workforce by one garbage collector. A savings of
approximately $21,000 in salary and fringe benefits.
The Public Works Department, Building and Zoning Department, and
the Recreation Department are still utilizing typewriters for day -
to -day correspondence. The computer network system proposed in FY
1995 in the amount of $19,500 will provide the above departments
access to word processing. Quantifiable savings cannot be
i
measured at this time, however, the efficiency of the departments
will be immediately evident.
122
REVENUE BY SOURCE
TGF: TRANSFER FROM GENERAL FUND
AFB: APPROPRIATED FUND BALANCE
123
FUND DISTRIBUTION:301
CAPITAL PROJECTS FUND
1994 - 1995
REVENUE BUDGET WORKSHEETS
# ## 1993
- 1994 # *#
( 1993
1994
# # ## 1994 - 1995
# # # # ##
ACTUAL...
EST ACTUAL
REVENUE DESCRIPTION.........
EXPECTED ADMIN
REVENUES RECOMMEND.
COUNCIL
ADOPTION..
OTHER REVENUE
15,536
23,273
STATE INTEREST EARNINGS
0
67,866
0
TRANSFER FROM TRUST FUND
0
0
0
304,204
33,900
413,948
TRANSFER FROM GENERAL FUND
0
471,503 471,503
0
496,041
0
CAPITAL LOAN PROCEEDS
O 0
12
0
DISCOUNTS
0
0
- 0
236,304
APPROPRIATED FUND BALANCE
0
170,015 219,515
0
219,515
421,518
673,525
OTHER REVENUE
b41, 518
691,018
715,556
f
OTHER REVENUE
421,518
I
673,525
FUND TOTALS
641,518 691,018
715,556
421,518
673,525
BUDGET TOTALS
641,518 691, 018
715,556
124
EXPENDITURES BY FUNCTIONS
GENERAL GOVERNMENT:
Mayor & Council, Legal Counsel, Village Manager, Village
Clerk, Building & Zoning, Marketing, Finance & Non -Dept.
PUBLIC WORKS:
Parks, Streets, Public Works Admin., Rec. Maintenance &
Motor Pool
RECREATION:
Recreation Admin., Athletics, Community Center, Pool &
Tennis.
125
MIAMI SHORES VILLAGE BUDGET
CAPITAL PROJECTS FUND
1994 -1995 BUDGET SUMMARY
ESTIMATED EXPENDITURES
126
PERSONNEL
OPERATING
CAPITAL
DEPARTMENT
SERVICES
EXPENSES
OUTLAY
OTHER
TOTAL
FINANCE
0
0
19,500
0
19,500
NON — DEPARTMENTAL
0
0
12#204
52,556
64P760
POLICE
0
0
106,900
0
106,900
WASTE
0
0
213o192
0
213,192
PARKS
0
0
68, 272
0
68o272
STREETS
0
0
40,400
0
40,400
PUBLIC WORKS ADMINISTRATION
0
0
29,200
0
29,200
REC MAINTENANCE
0
0
28, 900
0
28,900
MOTOR POOL
0
0
20,500
0
20,500
RECREATION DEPARTMENT
0
0
38o144
65,519
103,663
LIBRARY
0
0
20P269
0
20,269
---- - - - - -- ----
0
- - - - -- ----
0
- - - - -- ----
597t481
- - - - --
118,075
---- - - - - --
715,556
GRAND TOTAL
715,556
126
FUND DISTRIBUTION:301
1994 - 1995
DEPARTMENT:
SUMMARY
BUDGET WORKSHEETS
-------------
- - - - -- -
FUNCTION:
SUMMARY
--------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO:
99
# #tt ** # # *
* * *** **** #1994 - 1995 * #
1993
1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
26,712
5,810
BUILDINGS
65,969
52,200
65,969
---- - - - - --
26, 712
---- - - - - --
5, 810
CAPITAL OUTLAY
65,969
52,200
65,969
CAPITAL OUTLAY
19,631
271,703
LAND IMPROVEMENTS
86,660
31,560
31,560
9,617
21,004
RENOVATION OF SWIMMING
POOL 81900
81900
81900
107,022
103P451
EQUIPMENT
483,904
491, 052
491,052
---- - - - - --
136, 269
---- - - - - --
396,158
CAPITAL OUTLAY
579,464
531,512
531,512
OTHER EXPENSES
60,884
63,867
DEBT SERVICE PRINCIPAL
42,423
42,423
42,423
27,246
22o382
DEBT SERVICE INTEREST
10,133
10,133
10,133
11291
0
TRANS TO TRUST FUND
0
0
0
0
0
CONTINGENCY
54,750
54,750
65,519
89,421
86,249
OTHER EXPENSES
107,306
107,306
118,075
DEPARTMENT TOTALS
752,739
691,018
715,556
488,217
252, 402
127
DEPARTMENTAL BUDGET
FUND DISTRIDUTION:301
1994 — 1995
DEPARTMENT: FINANCE
BUDGET WORKSHEETS
------ ------- -- - - ---
FUNCTION: FINANCIAL
-------------- - - - - --
CAPITAL OUTLAY
FUNCTION NO: 13
## # a► ## * # #
* * * * * * * ** *1994 — 1995
* * *# +t * *+t
1993 1994
DEPARTMENT ADMIN.
COUNCIL
ACTUAL EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
O 6,292
EQUIPMENT
19,500 190500
19,500
6,292
CAPITAL OUTLAY
19,500 19,500
19,500
6,292
DEPARTMENT TOTALS
19,500 19,500
19,500
128
1994 - 1995 BUDGET EXPLANATION
FINANCE
301 - 0500 -573
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.64 Equipment
19,500 Computer System /Network
TOTAL
129
$19,500
FUND DISTRIBUTION:301
1994 - 1995
DEPARTMENT: NON - DEPARTMENTAL
BUDGET WORKSHEETS
-- -----------
- - - - - --
FUNCTION: OTHER GENERAL
GOVERNMENT
--------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO: 19
* * * * # * # ## #1994 - 1995 # # # ##
1993
1994
DEPARTMENT ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
3#127
s aoc = =s.se
0
ovacacesee
EQUIPMENT
19,900 12,204
12,204
3,127
CAPITAL OUTLAY
19,900 12,204
12,204
OTHER EXPENSES
60,884
63,867
DEBT SERVICE PRINCIPAL
42,423 42,423
42,423
27,246
22,382
DEBT SERVICE INTEREST
30, 133 10,133
10,133
0
0
CONTINGENCY
0 0
0
88,130
86,249
OTHER EXPENSES
52,556 52,556
52,556
DEPARTMENT TOTALS
72,456 64,760
64,760
91,257
86,249
130
1994 - 1995 BUDGET EXPLANATION
NON - DEPARTMENTAL EXPENSES
301- 0800 -579
AMOUNT
CODE_ CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.64 Equipment 12,204 Copy Machine $4,204
Phone System $8,000
NON- OPERATING EXPENSES
.71 Principal 42,423
.72 Interest 10,133
TOTAL
131
$64,760
FUND DISTRIBUTION:301 1994 - 1995 DEPARTMENT: POLICE
BUDGET WORKSHEETS
---- --- ------- - - - - -- FUNCTION: LAW ENFORCEMENT
---------- ---- - - - - -- CAPITAL OUTLAY FUNCTION NO: 21
# # # # # # # ## #1994 - 1995 # # # # # # # ##
1993 1994 DEPARTMENT ADMIN. COUNCIL
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION REQUEST RECOMMEND ADOPTION
0 0 LAND IMPROVEMENTS 0 0 0
81,068 3,897 EQUIPMENT 106,900 106,900 106,900
---- - - - - -- ---- - - - - --
81, 068 3,897 CAPITAL OUTLAY 106,900 106,900 106,900
81,068 3,897 DEPARTMENT TOTALS 106,900 106,900 106,900
132
1994 - 1995 BUDGET EXPLANATION
POLICE
301- 0900 -521
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.64 Equipment 106,900 5 Marked Police Vehicles
2 Unmarked Police
Vehicles
Bulletproof Vests
TOTAL
133
$106,900
FUND DISTRIBUTION:301
1994 - 1995
DEPARTMENT: WASTE
BUDGET WORKSHEETS
--------------
- - - - --
FUNCTION: GARBAGE /SOLID
WASTE DISPOSAL
-- ------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO: 34
# # * * * * * * # *#
* * * * * * * ** *1994 - 1995 # * * * **
1993
1994
DEPARTMENT ADMIN.
COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
0
0
BUILDINGS
0 0
0
0
31,112
LAND IMPROVEMENTS
0 0
0
10,222
34,612
EQUIPMENT
213,192 213,192
213,192
10,222
65,724
CAPITAL OUTLAY
213, 192 213,192
213,192
DEPARTMENT TOTALS
213,192 213,192
213,192
10,222
65,724
134
1994 - 1995 BUDGET EXPLANATION
WASTE
301 - 1200 -534
iV' OIFJ kvh
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.64 Equipment 213,192 Replace garbage truck #148
$116,000
Replace recycling truck
$95,000
Replace Dumpsters
$2,192
TOTAL
135
$213,192
FUND DISTRIBUTION:301 1994 — 1995
BUDGET WORKSHEETS
-- - - - - -- CAPITAL OUTLAY
DEPARTMENT: PARKS
FUNCTION: PARKS & RECREATION
FUNCTION NO: 72
14,856 DEPARTMENT TOTALS
136
68,272 68,272 68,272
* * * * * * * ** *1994 — 1995 * * * * **
1993 1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
O 0 LAND IMPROVEMENTS
7,560
7,560
7,560
0 14,856 EQUIPMENT
xxaaaxxxax aaa= xxxaae
60,712
60,712
60,712
14,856 CAPITAL OUTLAY
68s272
68,272
68,272
14,856 DEPARTMENT TOTALS
136
68,272 68,272 68,272
1994 - 1995 BUDGET EXPLANATION
PARKS
301 - 1201 -572
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.63 Land improvements 7,560 Irrigation systems
.64 Equipment 60,712 Replace water truck $42,600
Replace Chipper #133 $18,112
TOTAL 68,272
137
FUND DISTRIBUTION:301
1994 — 1995
DEPARTMENT: STREETS
BUDGET WORKSHEETS
----------- --- - - - - --
FUNCTION: ROAD
AND STREET FACILITIES
-------------- - - - - --
CAPITAL OUTLAY
FUNCTION NO: 41
* #*
* # # * * * * #* *1994
— 1995 # #at *t
1993 1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
0 211,700
LAND IMPROVEMENTS
60,500
5,400
5,400
100855 11, 675
EQUIPMENT
35,000
35,000
35,000
10,855 223,375
CAPITAL OUTLAY
95,500
40, 400
40,400
10,855 223,375
DEPARTMENT TOTALS
95,500
40,400
40,400
138
1994 - 1995 BUDGET EXPLANATION
STREETS
301- 1202 -541
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.63 Land Improvements 5,400 Seal coat Downtown
.64 Equipment 35,000 Dump Truck #28 $33,400
Truck Compressor $1,600
TOTAL $40,400
139
FUND DISTRIBUTION:301
1994 - 1995
DEPARTMENT:
PUBLIC WORKS
ADMINISTRATION
BUDGET WORKSHEETS
°°-----°°-------
FUNCTION:
GARBAGE /SOLID
WASTE. DISPOSAL
-- ------------ - -- - --
CAPITAL OUTLAY
FUNCTION NO:
34
* * * * * * * ** *1994
- 1995 #
* * * *#
1993 1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST
RECOMMEND
ADOPTION
0 0
BUILDINGS
29, 200
29,200
29,200
0 2,311
EQUIPMENT
0
0
0
2,311
CAPITAL OUTLAY
29,200
29,200
29,200
2,311 DEPARTMENT TOTALS 29,200 29,200 29,200
140
1994 - 1995 BUDGET EXPLANATION
PUBLIC WORKS ADMINISTRATION
301- 1203 -534
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.62 Building 29,200 Expansion of office
facilities
TOTAL
141
$29,200
FUND DISTRIBUTION:301
1994 — 1995
DEPARTMENT: REC
MAINTENANCE
BUDGET WORKSHEETS
--°°-----
---- - - - --
FUNCTION: ROAD
AND STREET FACILITIES
--------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO: 41
* * # * # # ##
* # * * * # * #* *1994
— 1995 #*
1993
1994
DEPARTMENT
ADMIN. COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND ADOPTION
0
0
BUILDINGS
0
0 0
2s070
16,021
LAND IMPROVEMENTS
11,900
11,900 11, 900
0
11,052
EQUIPMENT
17,000
17, 000 17, 000
2,070
27#073
CAPITAL OUTLAY
28,900
28,900 28,900
DEPARTMENT TOTALS
2B,900
2B,900 28,900
2,070
27, 073
142
1994
- 1995 BUDGET EXPLANATION
RECREATION MAINTENANCE
301- 1204 -541
AMOUNT
CODE CLASSIFICATION
REQUESTED
EXPLANATION
CAPITAL OUTLAY
.63 Land Improvements
11,900
Field House Refreshment
Area $10,000
Replace Bumper
stops $1,900
.64 Equipment
17,000
Pick -up Truck
$13,000
Cushman Truck
$4,000
TOTAL
$28,900
143
FUND DISTRIBUTION:301 1994 - 1995
DEPARTMENT: MOTOR
POOL
BUDGET WORKSHEETS
-------------- - - - - --
FUNCTION: ROAD
AND STREET FACILITIES
-------------- - - - - -- CAPITAL OUTLAY
FUNCTION NO: 41
* * * * * * * * # * #*
* * * * * * * ** *1994 -
1995
# # # * *#
1993 1994
DEPARTMENT
ADMIN.
COUNCIL
ACTUAL EST ACTUAL EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
0 0 BUILDINGS
20,500
20,500
20,500
CAPITAL OUTLAY
20,500
20,500
20,500
DEPARTMENT TOTALS 20,500 20,500 20,500
144
1994 - 1995 BUDGET EXPLANATION
MOTOR POOL
301 - 1205 -541
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.62 Building 20,500 Reroof Motor Pool
TOTAL
145
$20,500
FUND DISTRIBUTION:001
1994 - 1995
DEPARTMENT: RECREATION DEPARTMENT
BUDGET WORKSHEETS
-- ---- --- ---
°°°----
FUNCTION: PARKS & RECREATION
--------------
- - - - --
CAPITAL OUTLAY
FUNCTION NO: 72
# # # # # # # # # # # *at # # # # # # # ##
# # # # # # # ## #1994 - 1995 # # # # # * # # ##
1993
1994
DEPARTMENT ADMIN. COUNCIL
ACTUAL
EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND ADOPTION
26,712
a== va =av =e
3,460
= ae= =a= =a=
BUILDINGS
2,500 2,500 2,500
26,712
3,460
CAPITAL OUTLAY
2, 500 2,500 2,500
CAPITAL OUTLAY
31830
11,495
LAND IMPROVEMENTS
6,700 6,700 6,700
9,617
21,004
RENOVATION OF SWIMMING
POOL 81900 81900 81900
1,749
a= aaov =e==
12,756
eea= = = =eam
EQUIPMENT
5o200 20,044 20,044
15,196
45,255
CAPITAL OUTLAY
20, 800 35,644 35,644
OTHER EXPENSES
0 CONTINGENCY 54,750 54o750 65,519
OTHER EXPENSES 54,750 54,750 65,519
41, 908 48,715 DEPARTMENT TOTALS 78,050 92, 894 103,663
146
1994 - 1995 BUDGET EXPLANATION
RECREATION
301 - 1400 -572
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.62 Building 2,500 Roof Repair $2,500
.63 Land Improvements 6,700 Resurface Basketball Courts
.6302 Pool renovation
.64 Equipment
NON - OPERATING EXPENSES
.93 Contingency
TOTAL
147
$6,700
8,900 As per H.J. Ross
20,044 Copy Machine $1,900
Portable Outfield Fence
$4,845
Tables with umbrellas $5,900
Hooded Backstop $2,299
Portable Basketball goals
$1,800
In -line skating borders
$3,300
65,519 Reserve for future pool
construction
$103,663
FUND DISTRIBUTION:301
1994 - 1995
DEPARTMENT: LIBRARY
BUDGET WORKSHEETS
---- ----- --------- --
FUNCTION: LIBRARY
-------- ------ - - - - --
CAPITAL OUTLAY
FUNCTION NO: 71
# * * * * * * * * * * * # * # *#
* * * * * * * ** *1994 - 1995
1993 1994
DEPARTMENT ADMIN.
COUNCIL
ACTUAL EST ACTUAL
EXPENDITURE DESCRIPTION
REQUEST RECOMMEND
ADOPTION
0 2,350
BUILDINGS
13,769 0
13,769
0 6,000
EQUIPMENT
6,500 6,500
6,500
8,350
CAPITAL OUTLAY
20,269 6,500
20,269
8,350
DEPARTMENT TOTALS
20,269 6,500
20,269
148
1994 - 1995 BUDGET EXPLANATION
LIBRARY
301 - 1500 -571
AMOUNT
CODE CLASSIFICATION REQUESTED EXPLANATION
CAPITAL OUTLAY
.62 Building 13,769 Carpet
.64 Equipment
TOTAL
149
6,500 2 Multi -media systems
2 printers, computer table
$20,269
5 -YEAR CAPITAL IMPROVEMENT PLAN
The five year capital plan for FY 1995 -1999 submitted by the
department heads, excluding Waste Department, Streets resurfacing
and sidewalk repairs for the next five years totaled $1,436,485.
After meeting with Department heads, various projects have been
delayed or eliminated in order to develop the most affordable
funding plan for the Village. The average yearly expenditures
are between $250,000 to $300,000, except for FY 1995,which will
be $352,000. The expenses are higher in FY 1995 because the
Village has advance funded the purchase of police vehicles in the
amount of $77,101.
The Capital Improvements Plan is funded from several sources:
a) 1/2 mill in property tax
b) Country Club rent
C) Interests to be earned in the Capital
Improvement Fund
d) H.J. Ross proposed projects for the pool will
be funded under the .2 mill.
Based on the above funding, for fiscal year 1995, 1996, and 1997
there will be shortfalls in the amount of $19,814, $803, and
$6,715 respectively. Council can decide to eliminate or delay
certain projects, or to appropriate the amount from fund balance.
The Waste fees are based on no increase for FY 95 and moderate
increases thereafter. Therefore, the purchase of a dump truck
has been postponed for one year, and the acquisition of the
Loader has been delayed from FY 95 to FY 99. The tub chipper at a
cost of $218,500 has also been delayed for one year past its
original proposed replacement date.
For street resurfacing and sidewalk repairs, the funding is
derived from the newly imposed 5 Cent Capital Improvement Local
Option Gas Tax. The proceeds from this gas tax shall only be
used for transportation expenses needed to meet requirements of
the Capital Improvement Element of an adopted comprehensive plan.
150
GENERAL FU
EXPENDITURES
Building & Zoning
Finance
Non -Dept
Police
Public Works:
Parks /streets /admin.
Recreation
Library
TOTAL EXPENDITURES
alii:
MIAMI SHORES VILLAGE, FLORIDA
PRINCIPAL TAXPAYERS
1994
ASSESSED
TAXPAYER PROPERTY OWNED VALUATION
Biscayne Kennel Club $8,248,949
Northern Trust Bank Shores Center 2,900,000
of Florida
Borris Moroz and
9325 Block of Park Dr.
Phil Glassman
Shores Point
Burger King, Winn Dixie
Tony Romas /Kitchen Extras
2,221,472
Tropical Chevrolet, Inc.
Tropical Chevrolet
1,588,450
Henry Everett
9600 Block of N.E.
2nd Avenue private resident
1,537,250
George Bennett/
9500 Block of N.E.
1,444,929
Bennett Electric
2nd Avenue residence
Sheila McDonald
11 Residential Properties in
Miami Shores
1,229,055
NCNB National Bank
NCNB
1,080,988
Thomas T. Lin
Hacienda Motel
Lihsuen Lin
9101 Biscayne Blvd.
868,068
Konover Properties, Inc.
Shores Cinema
9800 Block of N.E. 2nd
Avenue and private residence
854,335
$211973,496
152
MIAMI SHORES VILLAGE
MISCELLANEOUS STATISTICS
Date of Incorporation
Form of Government
Population
Area
Miles of Streets
Number of Street Lights
1932
Council /Manager
10,125
2 1/2 square miles
40
1,038
Fire Protection:
Number of Station
Number of Firemen and Officers (operated by Dade County)
Police Protection:
Number of Station
Number of Policemen and Officers
Education:
1. University:
Number of Classrooms
Number of Teachers
Number of Students
2. Elementary School:
Number of Classrooms
Number of Teachers
Number of Students
3. Preschool and Centers:
Number of Classrooms
Number of Teachers
Number of Students
Recreation /Culture:
Number of Parks
Number of Libraries
Number of Volumes
153
1
7
1
33
80
456
6,850
71
216
1,732
16
35
275
3
1
61,500
GLOSSARY
A
AD VALOREM TAXES: Property taxes computed as a percentage of the
value of real or personal property expressed in mills.
APPROPRIATION: A legal authorization granted by legislative body
to make expenditures and to incur obligations for specific
purposes.
ASSESSED VALUATION: A valuation set upon real estate or other
property by the County Property appraiser as a basis for levying
taxes.
APPROPRIATED FUND BALANCE: The process of bringing forward unspent
dollars from previous fiscal year's budget to current year's
approved budget: (1) Bring forward budgeted and encumbered amount
from previous fiscal years, but not as yet paid by year-end -
closing. This requires Village Manager approval. (2) Appropriate
amount from fund balance to balance next year's budget. This needs
Council approval at the budget process.
B
BUDGET: A plan of financial operation embodying an estimate of
proposed expenditures for a given period of time and the proposed
means of financing them.
BUDGET MESSAGE: A general discussion of the proposed budget
written by the Village Manager to the City Council.
BUDGET TRANSFER: The process by which approved budget amounts can
be reallocated between line item expenditures within the same Fund
or Department to cover unforseen expenses.
C
CAPITAL OUTLAY: Expenditures which result in the acquisition of or
addition to fixed assets: building, land improvements, or
equipment.
CONTINGENCY: An appropriation to cover emergencies or unforseen
expenditures. Cost of Living and -Merit increases are budgeted in
this line item and appropriate amount will be transferred to
personnel account only if needed.
E
ENCUMBRANCE: An amount of money committed for the payment of goods
or services not yet received or paid for.
154
GLOSSARY (con tId)
F
FISCAL YEAR: The period of 12 months to which the annual budget
applies. The City's fiscal year begins October 1 and ends
September 30.
FRANCHISE FEE: Fees assessed on public utility corporations in
return for granting a privilege to operate inside the city limits,
eg. water, electricity.
FUND: A fiscal and accounting entity with a self- balancing set of
accounts recording cash and other financial resources, together
with all related liabilities and residual equities or balances,
which are segregated for the purpose of carrying on specific
activities or attaining certain objectives in accordance with
special regulations, restrictions, or limitation.
FUND BALANCE: Changes in fund equity are a result of the
difference of revenues to expenditures. Fund Balance increases
when revenue exceeds expenditures, while Fund Balance decreases
when expenditures exceed revenue.
I
INTER -FUND TRANSFER: Equity transferred from one fund to another.
Uj
MILLAGE RATE: The tax rate to generate ad valorem tax revenue.
One Mill equals $1 per $1000 of assessed property value.
01
OPERATING BUDGET: The portion of the budget that pertains to daily
operations which provides basic governmental services.
ORDINANCE: A formal legislative enactment by Village Council,
barring conflict with higher law, having the full force and effect
of law within the Village.
OSHA: Occupational Safety & Health Administration.
R
ROLLED BACK RATE: The tax rate which when applied to the current
year's adjusted taxable value, generates the same ad valorem tax
revenue as the prior year.
155
GLOSSARY ( con t ' d )
SPECIAL ASSESSMENT: A compulsory level made against certain
properties to defray part or all of the cost of a specific
improvement or service deemed to primarily benefit those
properties. All tax - exempt property in the affected area will have
to pay the special assessment.
T
TRIM: Truth in millage (section 200.065, F.S.)
TRUST FUND: A fund used to account for assets held by the City in
a trustee capacity for individuals, other governments or other
funds, such as Pension Funds.
U
UTILITY TAXES: Municipal charges on consumers or various utilities
such as electricity, gas, water, telecommunications.
156