2019-07-02 MINUTES1
Mayor Crystal Wagar
Vice Mayor Alice Burch
Councilman Sean Brady
Councilman Stephen Loffredo
Councilman Jonathan Meltz
Tom Benton, Village Manager
Richard Sarafan, Village Attorney
Ysabely Rodriguez, Village Clerk
MEETING MINUTES
JULY 2, 2019 6:30 PM COUNCIL CHAMBERS
1)CALL TO ORDER
Vice Mayor Burch called the meeting to order at 6:30 PM.
2)MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE
3)ROLL CALL
PRESENT:Sean Brady, Councilman
Stephen Loffredo, Councilman
Alice Burch, Vice Mayor
Councilman Jonathan Meltz joined the meeting via teleconference at 7:20 PM.
Mayor Crystal Wagar was not present.
ALSO PRESENT: Tom Benton, Village Manager
Ysabely Rodriguez, Village Clerk
Richard Sarafan, Village Attorney
4)PRESENTATIONS
4.A PROCLAMATION OF APPRECIATION FOR MIAMI SHORES ELEMENTARY FACULTY
MEMBER BILLIE CARPENTER
Vice Mayor Burch, on behalf of the Village Council, presented Ms. Billie Carpenter with a proclamation of
appreciation for her 45 years of dedicated service to the field of education.
4.B PRESENTATION ON THE 2020 CENSUS UPDATE (BY: KATIA SAINT FLEUR)
Ms. Katia Saint Fleur presented the 2020 census update and answered questions posed by the Village
Council.
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5) PUBLIC COMMENTS
Alexandra Thomas thanked Vice Mayor Burch for championing Ms. Billie Carpenter’s recognition and
further thanked Ms. Carpenter for her devoted service to Miami Shores Elementary School.
6) APPROVAL OF THE MINUTES
6.A APPROVAL OF THE JUNE 18, 2019 VILLAGE COUNCIL MEETING MINUTES
Councilman Brady moved to approve the June 18, 2019 Village Council Meeting Minutes and the
motion was seconded by Councilman Loffredo which carried a 3-0 voice vote.
7) ORDINANCE(S) ON FIRST READING
7.A AN ORDINANCE OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE , FLORIDA
PROVIDING FOR THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS
FOR SOLID WASTE COLLECTION AND DISPOSAL SERVICES; PROVIDING FOR AN
INCREASE IN THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS;
PROVIDING FOR THE CONTINUATION OF THE ASSESSMENTS FROM YEAR TO YEAR;
PROVIDING FOR CERTIFICATION OF THE SOLID WASTE COLLECTION NON-AD
VALOREM ASSESSMENT USING THE UNIFORM TAX BILL COLLECTION METHOD;
PROVIDING FOR AMENDMENTS TO CHAPTER 9 “GARBAGE AND TRASH”, ARTICLE III,
SECTION 9-42 “SCHEDULE” OF THE VILLAGE CODE OF ORDINANCES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (STAFF: VILLAGE MANAGER).
Ms. Rodriguez read the caption of the ordinance into the record.
Mr. Benton offered an overview of the item, thereby reporting the Village is using cash reserves to
balance the budget and to provide the same level of service, particularly in the area of bulk trash, he
recommended that the Village Council accept the PRMG rate plan and increase the rates to $811.36
next fiscal year.
Councilman Meltz joined the meeting via teleconference at 7:20 PM.
Nick Smith, Public Resource Management Group primary consultant, spoke about the goals of the
sanitation rate study, the assumptions, the findings, and the proposed rate adjustment.
Vice Mayor Burch opened the public hearing.
Leslie Fraser proposed the Village explore alternatives to encourage the reduction of waste by Village
residents.
Francois DeJardin spoke about encouraging residents to reduce bulk waste.
As no one else present wished to speak on the proposed ordinance, Vice Mayor Burch closed the
public hearing.
Councilman Loffredo spoke in opposition to the proposed item; however, he spoke in favor of voting for
a reduced rate increase and further suggested the Village employ an active analysis on ways to reduce
waste streams.
Mr. Davis answered questions posed by the Village Council regarding his professional expertise
regarding waste management.
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Councilman Brady moved to approve the ordinance on first reading and Vice Mayor Burch seconded
the motion.
There bring no further discussion, Vice Mayor Burch called for the vote, which carried a 3-1 voice vote.
Councilman Loffredo voted in opposition.
Councilman Meltz left the meeting via teleconference at 7:50 PM.
8) DISCUSSION & POSSIBLE ACTION ITEMS
8.A AWARD OF REQUEST FOR PROPOSAL #2019-04-02, PROFESSIONAL SERVICES PLAN
FOR A DESIGN BUILD REPLACEMENT INTERACTIVE PLAY STRUCTURE AT THE MIAMI
SHORES AQUATIC CENTER, TO ZACK TANNER INDUSTRIES (ZTI) AND AUTHORIZING
THE VILLAGE MANAGER TO EXECUTE ALL RELATED DOCUMENTS (STAFF:
RECREATION DIRECTOR).
Mr. Benton provided background information regarding the current condition of the 20-year-old Aquatic
Center, which has met its life expectancy and no longer meets engineering safety standards.
Mr. Benton further reported staff, therefore, pursued the competitive solicitation process for the
design build component of the project.
Upon review of the submittals and interviews of the proposers, the staff evaluation committee ranked
ZTI as the highest bidder, whose proposal is in the total amount of $1,803,141 and includes a
complete replacement of the entire structure, foundation, underground piping, pool tub, and
surrounding tile with all new marciting. Also included is the replacement of all six standing water
features that are not attached to the play structure itself.
Mr. Benton recommended the Council approve transferring $987,417 from the Excise Tax Fund to the
Capital Projects Fund and approve the Finance Director seeking a proposal to finance $1 million for a
ten-year period to complete this project.
Zachary Tanner, Qualifier and President of ZTI, answered questions posed by the Village Council
concerning the company’s qualifications,
Councilman Brady moved to award the RFP #2019-04-02, Professional Services Plan for a Design
Build Replacement Interactive Play Structure at the Miami Shores Aquatic Center to Zack Tanner
Industries. Councilman Loffredo seconded the motion, which carried a 3-0 voice vote.
9) ANNOUNCEMENTS
The Village Clerk read the announcements.
10) VILLAGE COUNCIL COMMENTS
Councilman Brady- Councilman Brady encouraged residents to attend the July 4 Village
event.
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Councilman Loffredo- Councilman Loffredo spoke about the type of waste that winds up at
landfills and further encouraged the residents to attend the July 4 Village
event.
Vice Mayor Burch- Vice Mayor Burch thanked Ms. Carpenter for her 20 years of service to
Miami Shores Elementary and further wished everyone a great summer.
11) ADJOURNMENT
There being no further business before the Village Council, the meeting adjourned at 8:00 PM.