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2019-06-18 MINUTES1 Mayor Crystal Wagar Vice Mayor Alice Burch Councilman Sean Brady Councilman Stephen Loffredo Councilman Jonathan Meltz Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk MEETING MINUTES June 18, 2019 6:30 PM COUNCIL CHAMBERS 1)CALL TO ORDER Mayor Wagar called the meeting to order at 6:30 PM. 2)MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3)ROLL CALL PRESENT: Sean Brady, Councilman Stephen Loffredo, Councilman Jonathan Meltz, Councilman Crystal Wagar, Mayor Vice Mayor Alice Burch was absent. ALSO PRESENT: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4)PRESENTATIONS 4.A PLAQUE OF APPRECIATION PRESENTED TO DAN BRANDT Mayor Wagar, on behalf of the Village Council and staff, presented a plaque of appreciation to Mr. Dan Brandt for his generation donation of two pool tables and video games to the Community Center. 4.B LIBRARY BOARD OF TRUSTEES ANNUAL REPORT (BY: CHAIRPERSON CHERYL GOWING) Cheryl Gowing, Library Board of Trustees chairperson, presented the board’s annual report and answered questions posed by the Village Council. 2 5)PUBLIC COMMENTS Lou Perez spoke about the fatal vehicular collisionthat occurred on June 9, 2019 on 103Streetand NE 2nd Avenue. He further advocated for speed limit changes on major thoroughfares. Doug Barnes spoke in favor of the proposed measures to reduce single-use plasticand paperbags. Mary Benton spoke about the benefits ofthe Plastic Workshopshosted by Councilman Meltz and advocated for ways to reduce single-use plasticand paperbags. Richard Pluhar echoed Mr. Perez's comments regarding speedenforcement. Mike Suman inquired into traffic circles. 6)APPROVAL OF THE MINUTES 6.A JUNE 4, 2019 VILLAGE COUNCIL MEETING MINUTES Councilman Brady moved to approve theJune 4, 2019 Village Council Meeting Minutesand Councilman Loffredo seconded the motion, which carried a 4-0 voice vote. 7)VILLAGE BOARD APPOINTMENTS 7.A LIBRARY BOARD APPOINTMENT (1 VACANCY) Applicants: John Camp David Gerhardt Mary Killeen-Griffith Lousie Reese Jens Schwarte Ann Swaner Ms. Rodriguez introduced the item and informed the Village Council of Mr. Schwarte’s decision to withdraw his application for consideration. Applicants Louise Reece and Ann Swaner were unable attend but advised that they wished to be considered for the appointments. Mr. Camp, Mr. Gerhardt and Ms. Griffithwere present and spoke on their own behalf. Council Members voted paper ballots with the following results: ROUND 1 MELTZ WAGAR BRADY LOFFREDO John Camp  David Gerhardt  Mary Griffith Louise Reece Ann Swaner The results yielded a tie between Mr. Camp and Mr. Gerhardt; therefore, the Council voted a second round of paper ballots with the following results: ROUND 2 MELTZ WAGAR BRADY LOFFREDO John Camp  David Gerhardt  Mary Griffith Louise Reece 3 Ann Swaner Due to the second round yielding a tie vote, there was consensus amongst the Village Council to postpone the Library Board appointment to the nextmeeting where all of the Council members will be present. 7.B CODE ENFORCEMENT BOARD APPOINTMENTS (2 VACANCIES) (One 1-year term expiring September 2020 and One 3-year term expiring September 2022) Applicants: Kevin Nasello Stephanie Pavolini Barry Perl All of the board applicants were present and spoke on their behalf. Council Members voted paper ballots with the following results: ROUND 1 (3-Year Term) MELTZ WAGAR BRADY LOFFREDO Kevin Nasello Stephanie Pavolini  Barry Perl  ROUND 1 (1-year Term) MELTZ WAGAR BRADY LOFFREDO Kevin Nasello  Stephanie Pavolini  Barry Perl  The results indicated insufficient votes to appoint applicants for both terms. Hence, Mr. Sarafan recommended the Council cast votes for individual terms in separate rounds. Council Members voted paper ballotsfor the three-year termwith the following results: ROUND 2 (1-year Term) MELTZ WAGAR BRADY LOFFREDO Kevin Nasello Stephanie Pavolini  Barry Perl  Due to the second round yielding a tie vote, there was consensus amongst the Village Council to postpone the Code Enforcement Board appointments to the nextmeeting where all of the Council members will be present. 8)DISCUSSION & POSSIBLE ACTION ITEMS 8.A PRESENTATION AND ACCEPTANCE OF THE 2018 COMPREHENSIVE ANNUAL FINANCIAL REPORT (BY:CABALLERO,FIERMAN, LLERENA & GARCIA, LLP) Mr. Enrique Llerena, CPA provided highlights of 2018Comprehensive Annual Financial Report (CAFR). Mr. Llerena stated that there were no findings reported in the CAFR and that the Village is fiscally healthy with proper reserves and accounting practices in place. 4 Councilman Loffredo moved to accept the 2018Comprehensive Annual Financial Report for the fiscal year ending on September 30, 2018. Councilman Brady seconded the motion, which passed unanimously. 8.B PRESENTATION AND ACCEPTANCE OF THE SANITATION RATE STUDY PRESENTED BY PUBLIC RESOURCE MANAGEMENT GROUP, INC. Mr. Henry Thomas, PRMG Consulting Services, Inc. Senior Vice President,discussed the highlights of the sanitationrate study, specifically as it relates to the purpose and goals of the study, revenue requirement, the proposedsanitation rate, and the recommendedsteps. Responding to Councilman Loffredo’s inquiry regarding cost savings associated with automated service, Mr. Thomasexplainedthe potential for long-term cost savings; however, he clarified there would be significant upfront capital costs due to the purchase of new vehicles, cans, and staff training. Mr. Thomas indicated the principal factor driving solid waste costs is the frequency and the level of service associated with bulk waste pick-up. Responding to Councilman Meltz, Mr. Thomas indicated there is a direct correlation with the level of service and the rate that’s charged. Individual Councilmembers posed additional questions and offered their respective comments on the matter. A motion was moved by Councilman Brady to accept the Sanitation Rate Study and Councilman Meltz seconded the motion. There being no further discussion, Mayor Wagar called the question, which carried a 3-1 voice vote. Councilman Loffredo voted in opposition. 8.C DISCUSSION AND POSSIBLE ACTION ON ESTABLISHING A MIAMI SHORES SINGLE USE PLASTIC AND PAPER BAG REDUCTION PROGRAM (SPONSORED BY: COUNCILMAN JONATHAN MELTZ). CouncilmanMeltz provided a brief overview of the item and mentioned researching other communities to determine best practicesrelative to reducing the consumption of single use bags. He further expressed the intent of the item is to discuss the feasibility of charging a $0.25fee per bag to transformpublic behavior, subject to the legal department's research and vetting. He further expressed the intent is to also direct the legal departmentto draft an ordinance for Council consideration. He further spoke about the importance of settingan implementation period. Individual Councilmembers expressed their respective position on the matter. Responding to Mayor Wagar’s inquiry regarding the scope of the proposed fee, Councilman Meltz indicated the fee would apply to local retail establishments, including delivery services, and Village sponsored events. Mr. Sarafanelaborated on the regulation of fees and the tension that exists with respect to incentivizing consumers to use less bags and the practicality of regulating theinitiative. Mr. Sarafanfurtherspoke about the constitutional preemptions regarding municipalities that have implemented similar types of bans. 5 Individual Councilmembers posed additional questions and offered their respective position on the matter. Councilman Meltz moved to direct the legal departmentto conduct research and to draft the framework for an ordinance implementing a fee for single use plasticand paperbags for all retailers in the Village. The motion was seconded by Councilman Brady, which carried a 4-0voice vote. Councilman Meltz requested for the proposed ordinance to be brought before the Village Council during the month of July. 9)ANNOUNCEMENTS The Village Clerk read the announcements. 10)VILLAGE COUNCIL COMMENTS Councilman Brady Councilman Brady thanked the Council for engaging in spirited discussions and stated he’s looking forward to working with the Council on other items. Councilman Loffredo Councilman Loffredo spoke about the fatal vehicular accident on NE 2nd Avenue and 103 Street. He further spoke about short-term vacation rentals and raisedthe issue of commercialization. Councilman Meltz Councilman Meltz spoke about the speedingissue addressed by Lou Perez and spoke about the action being taken by MiamiShores Police Department. MayorWagar MayorWagar spoke about the speed issueandthe possibility offurther examining the actions taken by staff to address the issue. Mayor Wagar acknowledged the passing of one of the former Barry University Presidents, Jeanne O’Laughlin. Mayor Wagar further commended Councilman Meltz for his efforts in reducing the consumption of single-use bags. 11)ADJOURNMENT There being no further discussion before the Village Council, the meeting adjourned at 8:40 PM.