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2019-03-19 MINUTES1 Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk TUESDAY, MARCH 19, 2019 6:30 PM COUNCIL CHAIMBERS MEETING MINUTES 1) CALL TO ORDER Mayor Glinn called the meeting to order at 6:33 PM. 2) MOMENT OF SILENCE / PLEDGE OF ALLEGIANCE 3) ROLL CALL Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz arrived at 6:34 PM. Also Present: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4) PRESENTATIONS 4. A PROCLAMATION HONORING THE RETIREMENT OF SISTER LINDA BEVILACQUA, PRESIDENT OF BARRY UNIVERSITY Mayor Glinn, on behalf of the Village Council, presented a proclamation to Sister Linda Bevilacqua, President of Barry University, in honor of the her retirement from Barry University. 4. B MIAMI -DADE COUNTY PUBLIC SCHOOLS 2019 STATE LEGISLATIVE PRIORITIES PRESENTATION Eva Reguera, Intergovernmental Affairs representative, provided a brief presentation of the 2019 MDCPS Legislative Priorities and asked for Village Council by way of resolution. 4. C COUNTRY CLUB ADVISORY BOARD ANNUAL REPORT Mark Gallo and Pedro Rajo, Country Club Advisory Board Members, presented the board's annual report and answered questions posed by the Village Council. 5) PUBLIC COMMENTS 2 Mary Benton spoke in favor of Items 9D, 9E, the Integrated Pest Management (IPM) item, and further spoke in support of allowing a marquee for the Miami Theatre Center. Doug Barnes spoke in favor of the IPM item, the Miami Theatre Center (MTC) marquee, installation of solar energy projects for public buildings, and a dedicated social media coordinator. He further spoke in favor of item-specific public comments in addition to offering public comments at the beginning of the meeting. Dr. George Semien spoke in favor of the various environmentally friendly initiatives on the agenda and further spoke in support of allowing artificial turf in the rear yard. Lauren Hill thanked Councilmembers for meeting with her regarding the IPM item and congratulated the Village Council for considering the proposed resolution and policy. Giselle Kovak spoke in support of the green initiatives listed on the agenda and further spoke in favor of Items 9C, 9D, and 9E. She specifically addressed amending the signage code to permit a MTC marquee to promote future events and increase vibrancy in the downtown district. Al Crespo advocated for written Village board annual reports when presenting to the Village Council and he further advocated for increased financial accountability with respect to the lease agreement between the Village and the Miami Shores Country Club managing firm (PCM). A North Miami resident spoke in favor of the IPM item yet spoke in opposition to the artificial turf item. Susan Howell spoke in favor of the IPM item and further advocated for pesticide free Village public spaces; she spoke in favor of the MTC marquee and further spoke in opposition to artificial turf. Victor Bruce spoke in support of amending the sign code to allow for a MTC marquee; he spoke in favor of the Stormwater rate increase item, and further spoke about water pressure challenges raised by Miami-Dade County Water and Sewer regarding bathroom renovation projects. Richard Santiago spoke in support of allowing artificial turf in the rear yard. 6) APPROVAL OF THE MINUTES 6. A APPROVAL OF THE MARCH 5, 2019 VILLAGE COUNCIL MEETING MINUTES A motion was moved by Vice Mayor Brady and seconded by Councilman Zelkowitz to approve the March 5, 2019 Village Council Meeting minutes. The motion passed unanimously. 7) ORDINANCE(S) ON FIRST READING 7.A AN ORDINANCE OF MIAMI SHORES VILLAGE, FLORIDA PROVIDING FOR THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS FOR MAINTENANCE, OPERATION, CONSTRUCTION, AND REPAIR OF THE VILLAGE’S STORMWATER MANAGEMENT SYSTEM; PROVIDING FOR THE LEVY AND COLLECTION OF NON-AD VALOREM ASSESSMENTS FOR FISCAL YEAR 2019-2020; PROVIDING FOR THE CONTINUATION OF THE ASSESSMENTS FROM YEAR TO YEAR; PROVIDING FOR CERTIFICATION OF THE STORMWATER MAINTENANCE NON-AD VALOREM ASSESSMENT USING THE UNIFORM TAX BILL COLLECTION METHOD; PROVIDING FOR AMENDMENTS TO CHAPTER 20, ARTICLE V OF THE VILLAGE CODE OF ORDINANCES; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE (STAFF: VILLAGE MANAGER). Ms. Rodriguez read the caption of the Ordinance into the record. 3 Mr. Benton provided a brief overview of the item with respect to developing a rate to support the capital improvement projects recommended in the Vulnerability Study. Kelly Westover, Stantec Consulting Services, Inc. Representative, introduced the study and turned the presentation over to her collegue Kyle Stevens, who discussed the highlights of the Stormwater rate study, specifically as it relates to the revenue requirement, impervious area update, the recommended Stormwater assessment fee, and the implementation steps. Responding to Mayor Glinn, Mr. Benton elaborated on the Shores Estates drainage issues. Vice Mayor Brady moved to approve the Ordinance on first reading and Councilwoman Burch seconded the motion. Mayor Glinn opened the floor to public comments. Al Crespo spoke about the need for long-term solutions regarding sea level rise. Adam Rice inquired into the aesthetics component of the seawall repair. Susan Howell spoke in favor of the item and further advocated for educational outreach regarding the proposed rate increase. Julio Martinez spoke about the need for educational outreach in the form of a public information session prior to second reading. Nancy Cigno spoke in favor of raising the land and the seawall to mitigate sea level rise issues. Victor Bruce spoke about amending the Village zoning code to require properties located in certain flood zones to include a drainage mechanism when undergoing reconstruction. There being no further commentaries, Mayor Glinn closed public comments. Answering questions posed by Mayor Glinn and Mr. Rice, Mr. Benton informed the goal of the Village is to raise the upland side of Bayfront Park in an effort to address king tide issues. By way of consensus, the Village Council directed staff to work with the Stantec consultants to conduct a Public Information Forum at the Community Center on March 25 at 6:30 PM to address questions raised by the residents. There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. As per Mayor Glinn’s request, due to an extenuating circumstance, the Village Council changed the order of business to consider Items 9B and 9C after Item 7A. 7.B AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, AMENDING APPENDIX A, ARTICLE V ESTABLISHMENT OF REGULATIONS, DIVISION 17, SECTION 536 DESIGN STANDARDS (7), ALLOWING THE USE OF SYNTHETIC TURF IN THE REAR YARD, PROVIDING FOR CONFLICTS, PROVIDING FOR SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE(SPONSORED BY: COUNCILMAN JONATHAN MELTZ). Ms. Rodriguez read the caption of the Ordinance into the record. A motion was moved by Councilman Zelkowitz and seconded by Councilwoman Burch to approve the Ordinance on first reading. Councilman Meltz spoke about the feedback he received from various residents asking for the Ordinance to include front yard pavers. He further asked for guidance with respect to amending the Ordinance to include such language. 4 Mr. Sarafan recommended the Village Council vote on the proposed Ordinance on first reading and for staff to bring forth an alternative Ordinance that includes the front yard paver language, which will include maximum size recommendation provided by staff, for Village Council consideration during the next Council Meeting. Responding to a question raised by Councilman Zelkowitz concerning Planning Board review, Mr. Kendall, Planning and Zoning Director, clarified the Planning Board was strongly opposed to allowing artificial turf in the front yard. Councilman Zelkowitz accepted Councilman Meltz’s friendly amendment to the motion to include, an alternative Ordinance on first reading that contains language allowing front yard pavers, whereby the exact dimensions are subject to staff recommendation based on municipal best practices. There being no further discussion, Vice Mayor Brady called the vote, which was unanimous in favor of the motion as amended. 8) RESOLUTION(S) 8.A A RESOLUTION OF THE MAYOR AND COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, AUTHORIZING THE VILLAGE MANAGER OR HIS DESIGNEE TO SUBMIT A GRANT APPLICATION TO THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM FOR BAYFRONT PARK IMPROVEMENT PROJECT – PHASE I; PROVIDING CERTIFICATIONS; AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: VILLAGE MANAGER). Ms. Rodriguez read the caption of the Resolution into the record. Mr. Benton provided an overview of the grant-funding match requirement for Phase I. There being no further discussion, a motion was moved by Councilman Zelkowitz and seconded by Councilwoman Burch to approve the Resolution. The motion passed unanimously. 8.B A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES VILLAGE, FLORIDA, AUTHORIZING AND DIRECTING THE VILLAGE MANAGER TO PROMULGATE AND MAINTAIN AN INTEGRATED PEST MANAGEMENT (IPM) POLICY FOR PEST CONTROL PROGRAMS TO ELIMINATE OR REDUCE PESTICIDE APPLICATIONS ON VILLAGE PROPERTY TO THE MAXIMUM EXTENT FEASIBLE (SPONSORED BY: COUNCILWOMAN ALICE BURCH). Ms. Rodriguez read the caption of the Resolution into the record. Councilwoman Burch introduced the item and thanked staff for drafting a comprehensive policy. Councilwoman Burch requested the Village Attorney review the comments presented by legal counsel for some of the residents regarding proposed changes to the policy. Mr. Sarafan clarified the IPM Policy may be amended at any time since the Resolution before the Village Council purely directs and authorizes the Village Manager to maintain an IPM Policy. A motion was moved by Councilman Zelkowitz and seconded by Councilman Burch to approve the Resolution. The motion passed unanimously. 9) DISCUSSION & POSSIBLE ACTION ITEMS 5 9. A UPDATE ON GREEN CORRIDOR PACE DISTRICT ACTIVITIES AND OUTCOMES (SPONSORED BY: VICE MAYOR SEAN BRADY). Vice Mayor Brady deferred the item to a future Village Council Meeting due to the number of items on the agenda. 9.B DISCUSSION AND POSSIBLE ACTION REGARDING ASKING THE EDUCATION ADVISORY BOARD AND/OR THE DOCTORS CHARTER SCHOOL BOARD TO CONDUCT A SURVEY REGARDING DOCTORS CHARTER SCHOOL SIMILAR TO THE ONE CONDUCTED FOR MIAMI SHORES ELEMENTARY SCHOOL(SPONSORED BY: MAYOR MACADAM GLINN). Mayor Glinn introduced the item by expressing interest in surveying the community-at-large to gain an understanding of ways to generate participation from Miami Shores’ residents with respect to Doctors Charter School. Mayor Glinn agreed with Councilwoman Burch’s recommendation for the Doctors Charter School Board to conduct the survey at the beginning of the school year. There was consensus amongst the Village Council to request the Doctors Charter School board to conduct a parent survey using a similar methodology as the Education Advisory Board parent survey at the beginning of the school year. No further action was taken on this item. 9.C DISCUSSION AND POSSIBLE ACTION RELATED TO NE 2ND AVENUE CORRIDOR REDEVELOPMENT ISSUES - POSSIBLE REFERRAL TO THE PLANNING AND ZONING BOARD THREE ITEMS FOR RECOMMENDATIONS AND PUBLIC COMMENT: 1) REVIEW OF ON-SITE PARKING REQUIREMENTS FOR DOWNTOWN COMMERCIAL PROPERTIES/BUSINESSES; 2) REVIEW OF SIGN CODE TO ALLOW FOR ACTIVE MARQUEE FOR THE MIAMI THEATER CENTER; AND 3) REVIEW OF CURRENT FAR 1 DESIGNATION FOR DOWNTOWN PROPERTIES AND WHETHER IT SHOULD BE UPDATED TO BE CONSISTENT WITH COMPREHENSIVE PLAN (SPONSORED BY: MAYOR MACADAM GLINN). Mayor Glinn introduced the three subsections of the item independently: 1) REVIEW OF ON-SITE PARKING REQUIREMENTS FOR DOWNTOWN COMMERCIAL PROPERTIES/BUSINESSES; Mayor Glinn proposed for the Planning and Zoning Board to consider municipal best practices concerning creating flexibility in the Village’s code relative to on-site parking requirements. Mayor Glinn moved to refer this subsection to the Planning and Zoning Board to review the best practices of municipal governments with respect to onsite parking requirements for new construction commercial properties/businesses in the downtown district and to provide recommendations for Village Council consideration. The motion was seconded by Vice Mayor Brady. The motion passed unanimously. 2) REVIEW OF SIGN CODE TO ALLOW FOR ACTIVE MARQUEE FOR THE MIAMI THEATER CENTER Mayor Glinn introduced the item and requested the sign code be reviewed by the Planning and Zoning Board to allow the Miami Theatre Center to erect an active marquee. Councilman Zelkowtiz inquired as to whether the County has preemption regarding the sign code. Mayor Glinn moved to direct staff to review the sign code to allow for an active marquee at the Miami Theatre Center and to refer the item to the Planning and Zoning Board for recommendations. Staff was also directed to confirm 6 whether the County has preemption regarding the sign code. Vice Mayor Brady seconded the motion, which passed unanimously. 3) REVIEW OF CURRENT FAR 1 DESIGNATION FOR DOWNTOWN PROPERTIES AND WHETHER IT SHOULD BE UPDATED TO BE CONSISTENT WITH COMPREHENSIVE PLAN Mayor Glinn turned the item over to the Planning Director for staff recommendation. In order to achieve the vision and goals set forth in the Comprehensive Master Plan, Mr. Kendall recommended amending the future land use map after getting the final approval from the State concerning the Comprehensive Plan. Mayor Glinn moved to refer this subsection to the Planning and Zoning Board for recommendation. The motion was seconded by Vice Mayor Brady, which passed unanimously. No further actions was taken on these items. Mayor Glinn left the meeting at 8:15 PM. It was the pleasure of the Village Council to return to Item 7B. 9. D DISCUSSION AND POSSIBLE ACTION ON INSTALLATION OF SOLAR ENERGY PROJECTS ON VILLAGE OWNED BUILDINGS AND LAND (SPONSORED BY: COUNCILMAN JONATHAN MELTZ). Councilman Meltz introduced the item and requested staff to conduct a study on the feasibility of installing solar energy projects on Village owned buildings and land. There was consensus amongst the Village Council to direct staff to research the feasibility of installing solar energy projects on Village owned buildings and land. No further action was taken on this item. 9. E DISCUSSION AND POSSIBLE ACTION ON ESTABLISHING A FULL-TIME SOCIAL MEDIA AND COMMUNICATIONS COORDINATOR POSITION (SPONSORED BY: COUNCILMAN JONATHAN MELTZ). Councilman Meltz introduced the item and proposed establishing a dedicated full-time Social Media/Communications Coordinator position to improve Village-wide communication. Should the Village Council support the establishment of the dedicated position, Councilman Meltz clarified the decision of who should assume the role would be at the Village Manager’s discretion. Mr. Benton clarified the position has been budgeted; a job description and salary range have been created. There was consensus amongst the Village Council to establish a dedicated full-time Communications Coordinator position to help drive alignment and deliver consistent messages throughout all methods of communication (website, social media, print) and to coordinate all the activities from different departments that require marketing efforts. No further action was taken on this item. 10. ANNOUNCEMENTS The Village Clerk read the announcements. 7 11) VILLAGE COUNCIL COMMENTS Councilwoman Burch- Councilwoman Burch did not offer comments. Councilman Meltz- Councilman Meltz did not offer comments. Councilman Zelkowitz- Councilman Zelkowitz thanked everyone who attended the meeting. Vice Mayor Brady- Vice Mayor Brady thanked the Recreation Department for hosting the Daddy Daughter Dance. Mayor Glinn- Mayor Glinn was not present during this item. 12) ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 8:45 PM.