R-2019-04I
RESOLUTION 2019 -04
2
A RESOLUTION OF THE VILLAGE COUNCIL OF MIAMI SHORES
3 VILLAGE, FLORIDA, AUTHORIZING AND DIRECTING THE
VILLAGE MANAGER TO PROMULGATE AND MAINTAIN AN
4 INTEGRATED PEST MANAGEMENT (IPM) POLICY FOR PEST
CONTROL PROGRAMS TO ELIMINATE OR REDUCE PESTICIDE
5 APPLICATIONS ON VILLAGE PROPERTY TO THE MAXIMUM
EXTENT FEASIBLE.
6
7 WHEREAS, Miami Shores Village ( "Village ") recognizes that pesticides and herbicides
8 are potentially hazardous to human health, water quality, natural resources and the environment;
9 and
10 WHEREAS, the Village Council has requested that the use of such materials on Village
11 property be curtailed; and
12 WHEREAS, pests are potential threats to public health and ecological balance, and
13 Integrated Pest Management (IPM) practices sets parameters for a balanced approach to
14 addressing pest control issues; and
15 WHEREAS, IPM is the coordinated use of pest and environmental information with
16 available methods to prevent pest damage while minimizing possible hazard to people, property
17 and the environment within available resources; and
18 WHEREAS, the Village Council supports the most environmentally sound and effective
19 pest control for landscapes and structures using a sustainable approach that minimize health,
20 environmental and economic risks; and
21 WHEREAS, the Village Council wishes to reduce overall pesticide use, where feasible, in
22 as many Village sites as possible while maintaining the aesthetic appearance of the Village; and
23 WHEREAS, the Miami Shores Village Council desires to have the Village implement an
24 Integrated Pest Management Policy for all Village department operations in promoting
25 environmentally sound pest management policies and procedures;
26
27 NOW, THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF MIAMI SHORES
28 VILLAGE, FLORIDA, AS FOLLOWS:
29
30
31 Section 1. The Village Council of Miami Shores Village, FL hereby authorizes and directs
32 the Village Manager to promulgate and maintain an Integrated Pest Management
33 Policy applicable to all Village Departments.
34
35
36
1 Section 2. This Resolution shall become effective immediately upon adoption.
2
3 PASSED and ADOPTED this 19th day of March, 2019.
4
5
6 ATTEST:
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12 APPROVED AS TO FORM:.
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14
15 Richard Sarafan
16 Village Attorney
17
18
19
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Mac Adam Glinn, Mayor
FINAL VOTES AT ADOPTION
Council Member Steven Zelkowitz
Yes
Council Member Jonathan Meltz
Yes
Council Member Alice Burch
Yes
Vice -Mayor Sean Brady
Yes
Mayor M acAdam Glinn
Absent
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MIAMI SHORES, FLORIDA 33138 -2382
TELEPHONE: (305) 795 -2207
FAX: (305) 756 -8972
MEMORANDUM
TO: Mayor Glinn Vice Mayor Brady
Councilwoman Burch Councilman Meltz
Councilman Zelkowitz
FROM Tom Benton, Village Manager
DATE: March 13, 2019
RE: Integrated Pest Management Policy
MacAdam Glinn
MAYOR
Sean Brady
VICE MAYOR
Jonathan Meltz
COUNCILMAN
Alice Burch
COUNCILWOMAN
Steven Zelkowitz
COUNCILMAN
Tom Benton
VILLAGE MANAGER
Richard Sarafan
VILLAGE ATTORNEY
Per the Council's directive, staff has developed the attached policy for implementing Integrated Pest
Management (IPM). For the past few months, the Village has scaled back on its use of pesticides in
anticipation of this IPM Policy. We will continue to reduce our chemical usage as much as possible realizing
at the same time we must keep the "Village Beautiful." The maintenance of our Recreation field where
our children play is of particular importance to keep a healthy stand of turf grass to prevent injuries to the
children utilizing our fields. With this in mind, staff has attempted to develop a policy that reduces our
chemical usage while at the same time providing us the flexibility to use a chemical as a last resort in order
to maintain the safety of our playing fields and our aesthetic appeal.
Should you have any questions concerning this policy, please do not hesitate to contact my office.
TB:eak
Mgr -2733
ADMINISTRATIVE POLICY Approved 03/19/2019
Miami Shores Village
Integrated Pest Management Policy
A. MIAMI SHORES VILLAGE'S COMMITMENT TO INTEGRATED PEST MANAGEMENT (IPM)
It is the purpose and intent of this Integrated Pest Management Policy (IPM Policy) to decrease
reliance on and minimize use of pesticides on Village property.
It is also the purpose and intent of this IPM Policy to outline how Village departments are to
perform pest management and to ensure compliance with the Village's IPM Policy. In addressing pest
management needs, the Village shall focus on long -term prevention or ongoing suppression of pest
problems, including consideration of a "no action" approach to minimize or preclude the need to use
chemical pest control methods. The Village recognizes that pesticides are potentially hazardous to
human health, wildlife, and the environment and the Village, where feasible, should give preference
to available, safe and effective non - pesticide alternatives when considering options for pest
management on Village maintained property.
B. VILLAGE POLICY
It is the policy of Miami Shores Village that:
1. Departments performing pest management should comply with the Village's IPM Policy. This
policy will apply to all property and grounds maintained by the Village, including all Village
departments.
2. Departments should require contractors providing pest management services on all property
maintained by the Village to comply with the Village's IPM Policy.
3. The Village's IPM program will include the following components:
a) Educate and train Village staff in the IPM program, practices and policy.
b) Identify least toxic methods to control pests.
c) Identify, evaluate and minimize or eliminate conditions that encourage pest problems.
d) Conduct careful and efficient inspection, monitoring and assessment of pest problems by
designated personnel or contractor knowledgeable of IPM methods.
e) Comply with all applicable state and federal regulations, including pesticide use and
reporting.
f) Conduct decision - making based on the best available science and data.
'Resolution No. 2019 -04 adopted March 19, 2019
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ADMINISTRATIVE POLICY Approved 03/19/19
C. DESIGNATION OF INTEGRATED PEST MANAGEMENT COORDINATOR
The Village designates the Public Works Director as the Integrated Pest Management Coordinator
(IPM Coordinator). The IPM Coordinator will be primarily responsible for implementing the IPM Policy
and coordinating efforts to adopt IPM techniques. The IPM Coordinator will communicate goals and
guidelines to the Miami Shores Village Public Works staff and personnel. The IPM Coordinator will
provide staff training, track pesticide use and seek to ensure that Village staff and contractors are
following the Village IPM Policy.
D. EDUCATION AND TRAINING OF IPM COORDINATOR AND PESTICIDE APPLICATORS
Village staff who work with or are potentially exposed to hazardous materials will receive training in
Integrated Pest Management, Hazard Communication Standards and the safe use of those
hazardous materials in their workplace. Whenever a new pesticide is introduced, additional training
will be provided prior to the initial use. In addition, regular safety meetings will be used to review the
information presented in the initial training.
E. EDUCATION AND TRAINING OF STAFF AND APPOINTED PERSONNEL
Education and training of appointed personnel is critical to the success of the IPM Program. Staff,
including custodial staff, landscape maintenance staff, building maintenance staff and other pest
managers will be educated in the least toxic, IPM policies and procedures. Training of the objectives of
the IPM Program will be updated and reviewed periodically. Education will include formal classroom
training, on -site training and informal meetings with those employees responsible for providing pest
control and will occur at least once a year. Training will be verbal and in person. No pesticides should be
used at Village sites, except in accordance with the Village's IPM Policy.
F. IPM POLICY GENERAL OBJECTIVES
1. Reduce the use of pesticides classified as Toxicity Category I and Category 11 by the United States
Environmental Protection Agency (US EPA).
2. Minimize the use of pesticides classified as Toxicity Category III and Category IV by the United
States Environmental Protection Agency (US EPA).
3. Reduce the use of pesticides classified by government agencies as known probable or possible
carcinogens, reproductive toxicants (teratogens, mutagens), endocrine disrupters, carbamates,
organophosphates or ground water contaminants.
4. Use pesticides only when necessary and select a pesticide that is both effective and least toxic.
5. Designate the Tot -Lot as pesticide -free.
6. Use native and /or climate appropriate plants as well as mulching and other Florida friendly
landscaping principles and practices to reduce the amount of water, pesticides and fertilizers
used.
7. Avoid application of pesticides and fertilizers during rainy, damp or foggy conditions or winds in
excess of 15 mph.
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INISTRATIVE POL
G. IPM APPLICATIONS AND GUIDELINES
Approved 03/19/19
Only persons specifically authorized by the IPM Coordinator as pesticide applicators should be
permitted to bring or use pesticides on Village property. Use of pesticides by pesticide applicators is
limited to those products approved by the IPM coordinator. Pesticide applicators must follow
regulations and label precautions. Applicators will have training in IPM and must comply with the
Village's "Components of an IPM, Least Toxic Program ".
H. METHODS AND PRODUCT SELECTION AND PRODUCT USE APPROVAL
It is the policy of the Village to use least -toxic IPM principles to manage pest populations. Except for
pesticides granted an emergency exemption, the Village should use the least toxic pesticide to manage
the pest infestation. If it is determined that an EPA registered pesticide must be used, then the least -
toxic material should be chosen.
Products will be divided into three classifications: Approved Use List, Limited Use List and Banned Use
List. If the use of a material not on either the Approved Use List and the Limited Use List is deemed
necessary, the IPM Coordinator may authorize its use on an emergency basis.
I. APPROVED USE, LIMITED USE AND BANNED USE PRODUCTS LISTS
The IPM Coordinator (Public Works Director) shall maintain a list of all pesticides that have been
approved for use by the Public Works staff along with any restrictions for such use. This list shall be
referred to as the Approved Use Products List.
1. The Approved Use Products List shall include, but not be limited to;
a) Insecticides, non -SGAR rodenticides, baits, and traps
b) Caulking agents and crack sealants
c) Borates, silicates and diatomaceous earth
d) Soap based products
e) Natural products on the FIFRA's 25 (b) list (40 CFR part 152.25 (g) (1)
f) EPA GRAS- generally recognized as safe products pursuant to federal EPA standards
g) Cryogenics, electronic products, heat and lights
h) Biological controls, such as parasites and predators
i) Microbial pesticides
j) Insect growth regulators
k) Physical barriers
2. Limited Use Products. On a quarterly basis, the Parks Supervisor may submit a written
recommendation to the Public Works Director for approval that a particular pesticide(s) not
on the Approved List be approved for use for a specific and limited purpose. The Limited Use
Products may be allowed to be used for a short and defined exemption period, not to exceed
one year. The request must be reviewed and approved by the Public Works Director. The Public
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ADMINISTRATIVE POLICY Approved 03/19/19
Works Director may grant a limited use exemption upon a finding that the Village department
or pesticide applicator has:
a) Identified a compelling need to use the pesticide
b) Made a good -faith effort to find alternatives to the particular pesticide
c) Demonstrated that effective, economic alternatives to the particular pesticide do not exist
for the particular use; and
d) Developed a reasonable plan for investigating alternatives to the banned pesticide during
the exemption period.
3. Banned Use Products List. High health -risk pest management products are completely banned
from use on Village property unless no other product can be found that is effective.
J. BANNED USEAREAS
Except in the case of an emergency, no pesticides will be applied on the Tot -Lot.
K. NOTIFICATION OF PESTICIDE APPLICATIONS
The Village shall provide the public and its employees with notification of pesticide applications
through the use of signs at the location where the pesticide is to be applied.
1. Signs should be posted at all regular public and employee points of entry to the treated area
pursuant to state and /or federal law, Village IPM Policy, and according to product label
instructions.
2. When required by labeling directions, signs shall be posted in advance of application and
remain in place until no longer required following the application as required by the
manufacturer's product label.
3. Signs should be of a standardized design that is easily recognizable to the public and
employees.
4. Departments shall not be required to post signs in right -of -way locations that the general
public does not use for recreation or pedestrian purposes, such as median strips.
5. Village departments may obtain authorization from the IPM Coordinator to apply a pesticide
without providing a one to four day advance notice if there is a compelling need to use the
pesticide, such as a threat to public health, safety, Village property, or substantial economic
detriment. Signs meeting the requirements as outlined above shall be posted as soon as
practical prior to application, and remain posted following the application as required.
L. PEST CONTROL AND RECORD KEEPING OF PESTICIDE APPLICATIONS
The Village shall maintain records of all pesticide applications and exemptions to Village buildings and
property. Each application record shall include the following information:
1. All the information listed below will be documented on an official Pest Control
Recommendation and be supplied by either a Pest Control Applicator or the licensed Qualified
Applicator prior to any pest control operation. The form will include:
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ADMINISTRATIVE POLICY Approved 03/19/19
a) Name of the entity responsible
b) Specific site of the application
c) The target pest
d) The date the pesticide was used and re -entry period if applicable
e) Schedule, timing and conditions
f) The name of the pesticide to be applied
g) The pesticide signal word
2. The IPM Coordinator shall maintain all records and provide an annual report on our IPM
practices to the Village Manager.
M. ALTERNATIVE PEST CONTROL METHODS
The Village is committed to the use of pesticide alternatives whenever practicable. The Village should
use mulch materials to discourage weed growth and encourage plant health. Mulch material is used
as a first line of defense against proliferation of weeds.
When the Parks Supervisor determines a need for applying a non - herbicidal pesticide, a
recommendation and request shall be made to the Public Works Director for approval. The Public
Works Director shall approve such requests only if the following conditions have been met:
1. A compelling need to use the pesticide
2. A good faith effort to find alternatives to the particular pesticide
N. EMERGENCY EXEMPTION PROCESS
The Parks Supervisor will make a recommendation to the Public Works Director to allow staff or an
outside landscape contractor to apply a pesticide not on the Approved Product Use List or Limited Use
List based upon a finding that the protection of public health or the prevention of damage to Village
property requires the use of that pesticide due to an emergency. The Village Council intends that such
exemptions shall be granted on a per case basis and shall apply to a specific pest problem for a limited
time with selection of pesticides conforming to the spirit and intent of this policy as is deemed
practicable.
Tom Benton, Village Manager
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