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2019-02-05 MINUTES1 MEETING MINUTES TUESDAY, FEBRUARY 5, 2019 6:30 PM COUNCIL CHAMBERS 1. CALL TO ORDER Mayor Glinn called the meeting to order at 6:30 PM. 2. MOMENT OF SILENCE/ PLEDGE OF ALLEGIANCE Mayor Glinn announced the passing of Honorable Herta Holly, former Mayor of Miami Shores Village, and asked for a moment of silence in her honor and memory. Individual Council Members offered their condolences to the family of Mayor Holly and further shared comments concerning the loss of a caring person, active member of the community, and dedicated leader. 3. ROLL CALL (5) Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Also Present: Tom Benton, Village Manager Ysabely Rodriguez, Village Clerk Richard Sarafan, Village Attorney 4. PRESENTATIONS A. FEBRUARY HOUSE OF THE MONTH CERTIFICATE OF RECOGNITION PRESENTED TO THE ADAMS FAMILY (1098 NE 95 STREET). The February House of the Month recipients were not in attendance. 5. PUBLIC COMMENTS (3 Minutes Time Limit Per Speaker) The public offered no comments. Tom Benton, Village Manager Richard Sarafan, Village Attorney Ysabely Rodriguez, Village Clerk Mayor MacAdam Glinn Vice Mayor Sean Brady Councilwoman Alice Burch Councilman Jonathan Meltz Councilman Steven Zelkowitz Miami Shores Village 2 6. CONSENT AGENDA (Items are routine, self-explanatory matters and are not expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of the Council, that item must be removed from the Consent Agenda and considered separately. If the public wishes to speak on a matter on the Consent Agenda, they must inform the Village Clerk prior to the start of the meeting. They will be recognized to speak prior to the approval of the Consent Agenda) Councilwoman Burch pulled Item 6B for discussion. A motion was moved by Councilman Zelkowitz and seconded by Vice Mayor Brady to approve the consent agenda as amended. The motion passed unanimously. A. APPROVAL OF THE JANUARY 15, 2019 VILLAGE COUNCIL MEETING MINUTES Passed on Consent. B. AWARD OF RFP #2018-09-02, SANITATION RATE STUDY, TO PUBLIC RESOURCES MANAGEMENT GROUP, AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE AGREEMENT (STAFF: FINANCE DIRECTOR). Responding to Councilwoman Burch’s request, Mr. Benton provided a brief overview of the competitive solicitation process, elaborated on the purpose of the rate study, and stated the last rate increase took place in 2008. Councilwoman Burch moved to approve Item 6B, and Vice Mayor Brady seconded the motion. There being no further discussion, Mayor Glinn called for the vote, which passed unanimously. C. APPROVAL OFGOVERNMENTAL ENTITY CERTIFICATE OF RESOLUTION (STAFF: FINANCE DIRECTOR). Passed on Consent. 7. ORDINANCE- FIRST READING A. AN ORDINANCE OF THE MIAMI SHORES VILLAGE COUNCIL, MIAMI SHORES, FLORIDA, ADOPTING THE 2019 CAPITAL IMPROVEMENTS PROJECT SCHEDULE ANNUAL UPDATE TO THE MIAMI SHORES VILLAGE 2025 COMPREHENSIVE PLAN; AND PROVIDING FOR AN EFFECTIVE DATE (STAFF: PLANNING & ZONING DIRECTOR). The Village Clerk read the caption of the Ordinance into the record. Travis Kendall, Planning and Zoning Director, introduced the item and clarified line 11 would be updated to reflect Department of Economic Opportunity (DEO) between first and second reading. Councilman Zelkowitz moved to approve the Ordinance on first reading; Councilwoman Burch seconded the motion. There being no further discussion, Mayor Glinn called for the vote, which passed unanimously. 3 8. DISCUSSION & POSSIBLE ACTION ITEMS A. AWARD OF RFP #2019-11-01, DESIGN/BUILD OF BROCKWAY MEMORIAL LIBRARY EXPANSION, TO STOBS BROS. CONSTRUCTION CO. AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE AGREEMENT (STAFF: LIBRARY DIRECTOR). Mr. Benton provided a brief overview of the competitive solicitation process and recommended approval of the RFP award to Stobs Bros. Construction Co. The Library Board President, Cheryl Gowing, answered questions posed by the Village Council regarding the scope of the project, which includes spacing for programs, craft area, auditorium, family bathroom, and office space for the youth librarian, to name a few. Responding to Councilman Zelkowitz’s inquiry, Mr. Benton informed there should be no need for change orders as a detailed design criteria package was drafted by an architect and was included in the proposal. Nonetheless, there is a small contingency fund to offset the cost of unforeseen conditions associated with older structures. Councilman Zelkowitz moved to approve the award and Vice Mayor Brady seconded the motion. There being no further discussion, Mayor Glinn called for the vote, which passed unanimously. No further action was taken on this item. B. DISCUSSION AND POSSIBLE ACTION REGARDING THE VULNERABILITY STUDY (SPONSORED BY: COUNCILWOMAN ALICE BURCH). Mayor Glinn took his prerogative as the presiding officer to digress briefly from the agenda to acknowledge and present an award to his daughter, Harper Glinn, for winning first place in the Miami-Dade County Science Fair for Environmental Science. Councilwoman Burch spoke about the County’s sea level rise study and further asked the Village Council to engage in discussion relative to addressing the goals outlined in the Village’s vulnerability study, starting with the Sewer Master Facility Plan for Shores Estates as recommended by Coastal Risk Consulting and the Village Manager. Councilwoman Burch further encouraged dialogue with respect to collaborating with Miami- Dade County League of Cities (MDCLC) members to strengthen communication channels with Miami-Dade County Water and Sewer (MDWSD). Mr. Benton clarified the Village cannot use Stormwater and Sanitation dollars as a funding mechanism for the Shores Estates Sewer Master Facility Plan. Mr. Sarafan offered the possibility of establishing a special taxing district as a funding source. Mayor Glinn moved to direct staff to evaluate the existing Coastal Risk Consulting contract terms regarding the implementation of a Shores Estates Sewer Master Facility Plan, and as an alternative, staff to initiate the competitive solicitation process for such project. Councilwoman Burch seconded the motion, which was unanimous in favor of the motion. Councilwoman Burch moved to (1) present the issue of vulnerability, based on the study conducted by the County, to MDCLC, and (2) make an appeal to collaborate as member cities to strengthen communication channels with MDWSD. The motion was seconded by Councilman Zelkowitz. Councilwoman Burch accepted Mayor Glinn’s friendly amendment to request the County’s assistance with planning and funding mechanisms. 4 There being no further discussion, Mayor Glinn called for the vote, which was unanimous in favor of the motion. No further action was taken on this item. 9. ANNOUNCEMENTS The Village Clerk read the announcements. 10. VILLAGE COUNCIL COMMENTS Councilwoman Burch spoke about the community bike ride event, thanked Councilman Meltz for spearheading the Tree Giveaway Event, and she further spoke about the sidewalk improvement whereby a new connecter was placed on the corner of NE 10th Avenue and Biscayne Boulevard. She further spoke about the Doctors Charter School 5K run and provided information regarding the funeral services for Mayor Holly on Saturday. Councilman Meltz congratulated Harper Glinn for winning the Miami-Dade County Science Fair, spoke about the tree giveaway event and thanked Verizon and FedEx for sponsoring the event, and spoke about the proposed litter ordinance and plastic bag reduction. Councilman Zelkowitz No comments were offered. Vice Mayor Brady thanked Councilwoman Burch for bringing forth Item 8B, Vulnerability Study. Mayor Glinn thanked everyone who attended the meeting, spoke about the various upcoming events, and spoke about the crosswalk on NE 6th Avenue relative to bicycle and pedestrian mobility. 11. ADJOURNMENT There being no further business before the Village Council, the meeting adjourned at 7:27 PM.