CAT B- Project # 5436 Project NarrativeMacAdam Glinn
MAYOR
Sean Brady
VICE MAYOR
10050 N.E. SECOND AVENUE
s R194 MIAMI SHORES, FLORIDA 33138 -2382 Jonathan Maltz
TELEPHONE: (3051795-2207 COUNCILMAN
FAX (3051 7S6 -8972
Alice Burch
COUNCILWOMAN
Steven Celkowitz
COUNCILMAN
Tom Benton
Miami Shores Village, FEMA Project # 5436, 4337DR -FL VILLAGE MANAGER
Cat B Emergency Protective Measures, Emergency Road Clearing Richard SaraFan
10050 NE 2nd Ave, Miami Shores Village, Fl. VILLAGE ATTORNEY
Dates of Emergency Work: September 4, to September 26, 2017.
During the incident period of 09/04/2017 through 10/18/2017, the State of Florida was inundated
with flooding, high winds and significant damage to the entire Dade County Miami Region.
These severe, adverse conditions posed immediate threats to life, public health, welfare and
safety, and debris generated by Hurricane Irma created a threat of significant damage to
improved public and private property. Village Wide Power was out from time Hurricane Irma
made landfall September 9, thru about September 25, 2017. Power was not restored fully to our
community until after September 25,2017.
There was no internet, and or cell phone service was sporadic from September 9 to 19,2017.
Miami Shores Village Public Works had no phone communications as well.
There was no power in Miami Shores Village, and Public Works and City Hall had no
communications ability.
Scope of Work:
To eliminate any threat of safety, to welfare and to public health that the Hurricane Irma
generated Debris hazards created Village Wide, Miami Shores Village used emergency
contractors and staff to assist in the storm emergency road clearing and emergency services
tasks. Contractors were assigned to work on the emergency road clearing, and staff and force
equipment was used for emergency protection measures that covered sand bagging, barricading,
supplies, materials, security, emergency operations, inspections and equipment. Clearing
obstructed roadways and emergency access locations, general public regarding risks and hazards.
The debris created a severe traffic, human safety and health hazard to our community and Miami
Shores Village was forced to rely for a limited time on Emergency Contractors support.
Per Miami Shores Village Procurement Policy (attached) item #6, "The council may waive
or vary any of the procurements herein above set forth upon written recommendation of the
Village Manager when such action is determined in the best interests of the Village." As exigent
circumstances existed, and there was no power, no internet and limited cell service Miami Shores
Village relied on verbal request for "Emergency Request for Quotes" and is using this memo to
file as support documentation of the exigent circumstances and compliance with Miami Shores
Village Procurement Policy and the Governors Declaration and State of Emergency.
Miami Shores Village through proper state and federal procurement had awarded Disaster Debris
removal to "Ashbritt" rfp # 2012 -10, Contract date signed Dec 1, 2012, and the Disaster Debris
monitoring to Witt O Brien's contract date May 5, 2017.
Several days prior to Hurricane Irma landfall Miami Shores Village contacted Ashbritt Debris
Removal contractor, and Witt O Brien's to mobilize for Hurricane Irma Emergency Road
Clearing and Debris removal. Ashbritt responded with bare minimal labor on September 11,2017
and did not mobilize sufficient labor and equipment for the massive debris hazards.
Witt Obrien's did not mobilize one person to assist with monitoring of the Emergency Road
Clearing. Therefore the Miami Shores Village utilized there staff as Force Account Labor for
Monitoring during this Category B time for Emergency Road Clearing.
September 11,2017- Tom Benton, Village Manager verbally made "Emergency Request for
Quote" for Emergency Road clearing and received 2 quotes from the following contractors:
Biscayne Environmental and G7 Holdings, Inc.
G7 Holdings, Inc. a local Dade county company provided the most reasonable prices for
Emergency Debris removal and Temporary Debris Site management.
G7 Holdings performed Emergency Road Clearing, and Debris Site Management (Staging
only, no reduction) from September 13, thru September 19, 2017.
Atlas Lawn service, a local vendor assisted in emergency debris road clearing of areas at
Miami Shores Village golf course.
Ashbritt maintained a skeleton chainsaw crew September 11 -21, 2017 but was not
sufficient to perform urgent needed emergency road clearing.
Damage Description- $991,379.63
Force Account Labor: $241,636.25
Miami Shores Village including Public Works, Police Department, Administration (for
Monitoring) and Golf Department utilized total of 8,258.49 hours consisting of (Regular
hours, 4,413.39 hrs., and Overtime hrs., 3,845.10 hrs.).
This included regular time and overtime hours (for emergency work, only overtime labor is
eligible for budgeted employees).
Forced Account Equipment:
The applicant claimed 5,517.90 hours and a total cost of $135,536.90
Material:
Material costs of $42,308.20
PW Total Summary costs:
FA Labor: $241,636.25
FA Equipment: $135,536.90
Materials: $42,308.20
Contractor Costs:
Emergency Road Clearing & Debris Removal: $571,898.28
PW Total: $ 991,379.63
DAC Costs $