CAT B- Project # 6181 Project Narrative01�A,6wGS 04K
10050 N.E. SECOND AVENUE
MIAMI SHORES. FLORIDA 331313-2382
TELEPHONE: (3051795-2207
FAX: (305) 756 -8972
Miami Shores Village, FEMA Project # 6181, 4337DR -FL
Cat A Emergency Debris Removal
10050 NE 2nd Ave, Miami Shores Village, Fl.
Dates of Emergency Work: September 18, to October 17, 2017.
MacAdam Glinn
MAYOR
Sean Brady
VICE MAYOR
Jonathan Meltz
COUNCILMAN
Alice Burch
COUNCILWOMAN
Steven ZelkDWitZ
COUNCILMAN
Tom Benton
VILLAGE MANAGER
Richard Sarafan
VILLAGE ATTORNEY
During the incident period of 09104/2017 through 1011812017, the State of Florida was inundated
with flooding, high winds and significant damage to the entire Dade County Miami Region.
These severe, adverse conditions posed immediate threats to life, public health, welfare and
safety, and debris generated by Hurricane Irma created a threat of significant damage to
improved public and private property. Village Wide Power was out from time Hurricane Irma
made landfall September 9, thru about September 25, 2017. Power was not restored fully to our
community until after September 25,2017.
There was no internet, and or cell phone service was sporadic from September 9 to 19,2017.
Miami Shores Village Public Works had no phone communications as well.
There was no power in Miami Shores Village, and Public Works and City Hall had no
communications ability.
Scope of Work:
To eliminate any threat of safety, to welfare and to public health that the Hurricane Irma
generated Debris hazards created Village Wide, Miami Shores Village used emergency
contractors and staff to assist in the storm emergency road clearing and emergency services
tasks. Contractors were assigned to work on the emergency road clearing, and staff and force
equipment was used for emergency protection measures that covered sand bagging, barricading,
supplies, materials, security, emergency operations, inspections and equipment. Clearing
obstructed roadways and emergency access locations, general public regarding risks and hazards.
The debris created a severe traffic, human safety and health hazard to our community and Miami
Shores Village was forced to rely for a limited time on Emergency Contractors support.
Per Miami Shores Village Procurement Policy (attached) item #6, "The council may waive
or vary any of the procurements herein above set forth upon written recommendation of the
Village Manager when such action is determined in the best interests of the Village." As exigent
circumstances existed, and there was no power, no internet and limited cell service Miami Shores
Village relied on verbal request for "Emergency Request for Quotes" and is using this memo to
file as support documentation of the exigent circumstances and compliance with Miami Shores
Village Procurement Policy and the Governors Declaration and State of Emergency.
Miami Shores Village through proper state and federal procurement had awarded Disaster Debris
removal to "Ashbritt" rfp # 2012 -10, Contract date signed Dec 1, 2012, and the Disaster Debris
monitoring to Witt O Brien's contract date May 5, 2017.
Several days prior to Hurricane Irma landfall Miami Shores Village contacted Ashbritt Debris
Removal contractor, and Witt O Brien's to mobilize for Hurricane Irma Emergency Road
Clearing and Debris removal. Ashbritt responded with bare minimal labor on September 11,2017
and did not mobilize sufficient labor and equipment for the massive debris hazards.
Witt Obrien's did not mobilize one person to assist with monitoring of the Emergency Road
Clearing.
Mutual Aid September 16,2017- Tom Benton, Village Manager verbally made "Emergency
Request for Mutual Aid" See attached MSV request and form B per statewide mutual aid
compact act for the following contractors:
Disaster Program & Operations Inc. Provided Disaster Debris Monitoring & Disaster
Recovery Services to the Village through Mutual Aid Compact Agreement through the City of
Florida City.
Looks Great Services of MS Inc. Obtained through Mutual Aid Compact Agreement through
The City of Florida City to provide emergency debris hazards removal throughout the Village.
LGS performed Debris Removal, and Debris Site Management (Staging only, no reduction)
from September 27, thru October 18, 2017.
Atlas Lawn service, a local vendor assisted in emergency debris road clearing of areas at
Miami Shores Village golf course.
Damage Description- $1,497,171.78
Force Account Labor: $132,689.15
Miami Shores Village including Public Works and Golf Department utilized total of 3,870.02
hours consisting of (Regular hours, 3,573.12 hrs., and Overtime hrs., 296.90 hrs.).
This included regular time and overtime hours (for emergency work, only overtime labor is
eligible for budgeted employees).
Forced Account Equipment:
The applicant claimed 4,184.76 hours and a total cost of $133,024.34
Materials:
The Miami Shores Village claimed material costs of $39,314.33
PW Total Summary costs:
FA Labor: $132,689.15
FA Equipment: $133,024.34
Materials: $39,314.33
Debris Removal Contractor: $ 980,758.55
Monitoring Contractor: $ 21086.41
PW Total: $ $1,497,172.78
DAC Costs $