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CAT A- DP&O Inc.- Contract Procurement & Required Provisions ChecklistContract Procurement and Required Provisions Checklist Applicant Name: M IOVKA +-$S v l N Category of Work: JOr Project #(s): u (r? j t j 1 5-q L C9 L RFQ, RFD, or I'TB #: V%1SAS4cor aeCnve µAna 445 k[ rj&W S to io4 ' 1>150A ContractorName(s): 015o,%ttr VM( rdrn & ©rerr.4jiin$ Irv?- . ServiGeS. Date Contract(s)Awarded: P -FP* 201$- to -q � .. `a Purpose of Contract(s): ,D CWeLj- fARR((crVr$,cilsgs v DCbri ! A�b r Dis r n'- Contract Amount(s): �,� b tJ 5er viCcS + PA Reviewer Name: Date Reviewed: Does this contract require further JFO or PDAT review? Yes ❑ No ❑ SOLICITATION Answers /Comments - Is the solicitation (Request for Proposals [RFP] or Request for ❑ Yes Qualifications RFQD included in your file? No ❑ • Were prospective respondents allowed a reasonable amount ❑ of time to respond? yes Na ❑ N tYl • Does solicitation contain a clear and accurate description of ❑ Yes uj-� the technical requirements for the material, product or No ❑ services, scope of work (SOW)? ❑ Specifications may not contain features that unduly restrict i competition ❑ • Are there unreasonable requirements or unnecessary bonding Yes p experience or excessive requirements? No • Are there any "brand name products specified without listing •or Yes ❑ also equal'? • Does the solicitation file evidence the following: No Q ❑ • Positive efforts in hiring small- business enterprises to Yes the extent practical? • Positive efforts in hiring minority -owned business Na Lj ❑ yes ©.-,- enterprises to the extent practical? • Positive efforts in hiring women -owned business No ❑ ❑ Yes Q� enterprises to the extent practical? No ❑ Lj • Positive efforts in the utilization of labor surplus Yes ❑ firms? No ❑ Is the publication (advertisement, invitation to bid, etc) Yes included in your file? No yes ❑ &r ❑ Is a record of respondents that were rejected as not responsible or not responsive and rejection reasoning included in your file? NO Yes ❑ ;1 �sv +o r► dui t t PA 4rFv� , a Ate there an adequate number of responses documented in the file ❑ (two [2] or more tar large purees and three [3] for small purchases)? Keep No w Y n ekc-l- Pv ('-e-e to erq—v . records of proposals in your file. ►�sv,�e.>R —t r �' w���ctcd Tor U', p Brie-o. Dire w %prof I&r%tn —br, Cl &me-+. SOLICITATION (CONTINUED) Answers /Comments Are copies of all proposals, to include methodology of Yes evaluation and selection process (e.g., bid summary, tabulation sheet, ❑ scoring sheet, cost analysis if needed [see COST ANALYSIS No REQUIRED section on following pages] and recommendation]) included in your file? ❑ Are there any potential conflicts of interest? Yes ❑ No WHAT IS THE METHOD OF PROCUREMENT? by small purchase (s$150,000). Answers /Comments FProcurement Yes Procurement by sealed bids (preferred method for construction ❑ contracts). Contract awarded to the lowest responsive, responsible bidder with a firm -fixed price contract (lump sum No ❑ or unit price). Procurement by competitive proposals. ❑ • If solicitation was for other than "Architectural and Yes lif ❑ Engineering (Ap professional services ", was price included as a selection aiteda? No ❑ Yes ❑ ❑• If solicitation was for A/E services, is a cost analysis included in your file (see COST ANALYSIS REQUIRED section, next page)? No ❑ • Does the solicitation clearly outline the scoring aiteria and Yo El weights used for selection? ry/ ❑ Procurement by noncompetitive proposals. Yes ❑ ❑ Is there a just'Ific abon for the use of this method of procurement included in your file? No ❑ Yes Rf K3\j re Ue.Skc� ds ( M jfiA ❑ Are intergovernmental agreements and Federal surplus property (if applicable) included in your file? No ❑,9-r%c-.Z W lq of eygtj t-tn j+eAn Seri i 1 1117CtOrAjetA "mek. ot TYPES OF CONTRACTS FOR REIMBURSEMENT Answers /Comments #V\ kt Lump sum? Yes ❑ iNo ❑ ❑ Unit price? Yes No ❑ ❑ Cost plus a fixed fee? Yes L] iNo I ❑ I Time and materials contracts: Does it meet all the Yes L3 ❑ requirements? No ❑ PROHIBITED CONTRACTS Answers /Comments ❑ Cost plus a percentage of cost? (NOT PERm rrED) Yes No ❑ Percentage of construction Cost? (NOT! PERMITTED) e 0 No Lj Piggyback? (only permitted under certain circumstances. Elevate Yes Li to PDTFL, PADS and IBD for guidance.) No ❑ i tu' r1d mAl r-tS . BONDING REQUIREMENTS Answers /Comments ❑ Is this a construction or facilities improvement contract that exceeds $150,000? If so: • Did the bid response include a 5% bid bond? Yes ❑ No El ❑ Yes ❑ Did the winning contractor execute a performance bond for 100% of the contract? lNo No ❑ Yes ❑/ 13 ❑ Did the winning contractor execute a payment bond for Yes ❑ 100% of the contract? No REQUIRED CONTRACT PROVISIONS Answers /Comments ❑Does the contract ( >$150,000) contain a provision for administrative Yes and legal remedies for violation or breach of contract? No ❑ ® Does the contract ( >$10,000) contain a provision for termination of contract for cause and for convenience? Yes No ❑ Yes No Does the contract ( >$10,000) contain a provision to comply with j Executive Order (EO) 11246, Equal Employment Opportunity (EEO)? I ❑ Does the contract (applies to all construction or repair contracts or subcontracts) contain a provision to comply with the Copeland And - Kickback AcP Yes No ❑ ❑ Compliance with the Davis -Bacon Act. There is NO REQUIREMENT for such compliance with the FEMA Public Assistance (PA) or Hazard Yes ❑ No Mitigation (HM) programs. Yes ❑ / No pf ❑Is the contract required to comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act? Does the contract (applies to contracts, subcontracts and grants > Yes ❑ $150,000) contain a provision to comply with Section 306 of the Clean AirAct, Section 508 of the Clean Water No ❑ Ac4 Executive Order 19738 and Environmental Protection Act (EPA) regulations, 40 CFR 15? Does the contract contain a provision stating record retention Yes ❑ and access requirements to all records? No ❑ COST ANALYSIS REQUIRED Answers /Comments ❑ Were ASE or other professional services procured? - - Yes p j No Yes ❑ iNo 0` Lj �- Is the contract a noncompetitive proposal? Yes ❑ / No ❑ I Does the contract contain modifications and /or change orders? ❑Competitively procured contracts (small and large): Documentation demonstrating competitive procurement serves as a cost analysis. Yes ❑ No o yµR � Lei MacAdam Glinn MAYCR C� "'T Sean Brady _So 1&9050 N.E. SECOND AVENUE VICE MAYOR A oRib MIAMI SHORES. FLORIDA 33138 -2382 TELEPHONE: d3051 795 -2207 Jonathan Meltz FAX: D0517515-6972 COUNCILMAN Alice Burch COUNCILLHOMAN Steven Zelkoiuitz September 21, 2017 COUNCILMAN Tom Benton VILLAGE MANAGER Ms. Gabrielle Benigni, President Richard Sarafan Disaster Program & Operations, Inc. VILLAGE ATTORNEY 529 Sunset Dr. Ponte Vedra Beach, Fl. 32082 SUBJECT: TASK ORDER NO. ]-Hurricane Irma DR 4337 - City 2017 -003, "Disaster Debris Monitoring, Disaster Management, and Recovery Services including FEMA Public Assistance Administrative Services as required the Miami Shores Village, Florida. Dear Ms. Benigni, SCOPE OF WORK: Task Order No. 1 authorizes Disaster Program & Operations, Inc (DP &O) to perform Debris Monitoring per DP &O proposal reply to Florida City RFP 2017 -003 awarded, September 12, 2017. °DP &O" will perform Debris Monitoring per FEMA Pilot Program for Accelerated Debris Removal Program. This Task Order No. 1 by Miami Shores Village (Miami Shores) provides a Notice to Proceed with the Debris Monitoring, Disaster Management and Recovery Services including FEMA Public Assistance Administrative Services Scope of Work per DP &O proposed Scope of Services and Rates in the DP &O proposal to the City of Florida City dated September 7, 2017. PAYMENT TERMS: Task Order## l is for the first 0 -30 Days of Debris Monitoring. DP &O is to submit weekly invoices to Miami Shores with appropriate supporting information per invoice. Task Orders for Debris Monitoring will be issued as needed until debris removal and monitoring is complete and Hurricane Irma Storm debris is removed from Miami Shores. SCHEDULE: Time is of the Essence and DP &0 shall initiate work immediately under this Task Order. This task order is limited to the first 30 days of Hurricane Irma debris removal. This Task Order may be supplemented by additional task orders for the 31 to 90 day schedule pending progress of debris removal. All terms and conditions of the above - referenced REP shall remain in full force and effect. Disaster Program & Operations, I Miami Shores Village, Florida Representative Signature el 4 ,y _ Representative Signature Printed Name i�}'rif d Name