05-11-2006 Regular Meeting 'y
MIAMI SHORES VILLAGE
GENERAL EMPLOYEE PENSION BOARD
REGULAR MEETING
MAY 11,2006
1. CALL TO ORDER
The regular meeting of the Miami Shores Village General Employee Pension Board was held on Thursday,May
11,2006 in the Conference Room of the Village Hall. The meeting was called to order at 8:15A.M.
2. ROLL CALL
In order for the record to reflect those present the roll was called with the following members present:
Present
Herta Holly Mary Ross Agosta
Tom Benton Angela Dorney
Joseph Charles Averill Dorsett
Jim Mc Coy
Also Present: Mark A.Malatak,Plan Administrator
Lisa Keeley,Recording Secretary
3. APPROVAL OF PAYMENT WARRANT—General Employee Warrant No.2006-004
Mr.Charles moved for approval of payment warrant General Employee Warrant No.2006—004 as submitted.
Mrs.Mary Ross Agosta seconded the motion which was passed unanimously.
4A. INVESTMENT MANAGER REPORT-Davis,Hamilton,Jackson&Associates-Janna Woods
Ms. Woods reviewed the performance of the fund with a total market value of$3,851,890 as of March 31,
2006.The return for the period was 1.6%;the equity return being 2.7%just under the Russell 1000 Growth
return of 3.1%and the fixed income return of-0.3%also beating the Lehman Government/Corporate return
of-0.4%.
411. INVESTMENT MANAGER REPORT-The Boston Company—Ryan Fitzpatrick
Mr. Fitzpatrick reported that the fund's total market value as of March 31, 2006 was $4,389,954. The total
return for the quarter was 3.5%; with a 6.1%return on equities compared to the Russell 1000 Value of 5.9%.
The-1.1%fixed income return was under the Merrill Lynch Government/Corporation return of-1.0%.
General Employee Pension Board May 11,2006 Page 2
5. CONSULTANTS REPORT-Merrill Lynch—Alan Kirchner
Mr.Kirchner reviewed the investment manager's returns for the quarter ending March 31,2006. The total market
value of the fund was $8,240,580, a net increase of$175,520. The total fund returned 2.6%ranking in the
bottom sixteen percentile compared to the public balance fund sample.
Mr.Kirchner addressed two main issues. First,the growth style of Davis,Hamilton,Jackson and Associates and
their performance against other growth style managers. Secondly, Mr. Kirchner spoke of both international
investing as well as small to mid-cap stocks. Mr. Kirchner recommended an allocation be made to both
international and small to mid-cap stocks for the long term. He requested a special meeting be held to discuss
investment possibilities. The Board agreed and instructed administration to schedule a special meeting when
most members are available.
6. OTHER BUSINESS
There was no other business.
7. ADJOURNMENT
'The May 11,2006 regular meeting of the General Employee Pension Board was adjourned at 9:40 AM.
Herta Holly,Chairperso Lisa Keeley,Recording Secretary
General Employee Payment Request
No. 2006 - 004
For payment from the Village Pension Fund for General Employee's in the Village of Miami Shores,Florida.
To Chair and Administrator,or such other officers,who from time to time are duly designated and authorized by the Board of Trustees of
said Fund,to sign checks,drafts or orders for the payment of money;You are hereby authorized by the Board of Trustees of the Miami
Shores Village Pension Fund for General Employees in Miami Shores Village to pay the amounts listed below for services rendered to the
said Board of Trustees,and to pay the persons named below,hereby certified by the Board of Trustees as being on the Pension list of said
Board via this payment request pensions from 11/01/05 to 03/31/06 inclusive,or for the period of time opposite the name of said persons.
Name(Pensions,Benefits,Services Provided or Obligations) Amount
To be paid by Trustee.
Authorize payment to Davis,Hamilton,Jackson&Associates
Quarterly management fees for the period 01/01/06—03/31/06 $4,756.66
Quarterly management fees for the period 04/01/06—06/30/06 $4,814.86
Authorize payment to The Boston Company
Quarterly management fees for the period 10/01/05- 12/31/05 $6,388.32
Quarterly management fees for the period 01/01/06—03/31/06 $6,578.76
Authorize payment to Merrill Lynch Consulting Services
Quarterly consulting services for the period 10/01/05—12/31/05 $3,153.30
Quarterly consulting services for the period 01/01/06—03/31/06 $3,312.72
Authorize payment to Salem Trust Company
Quarterly fee for period 10/01/05—12/31/05 $ 1,206.65
Quarterly fee for period 01/01/06—03/31/06 $ 1,234.45
Ratify Lump Sum Distribution:
Pamela Holmes—previously approved by signature
Warrant No. 2006-003 $27,288.20
Ratify Retirement Benefit Payable:
David G.Traill—previously approved by signature $ 1,521.39/monthly election
Warrant No.2005 -005
Dated this l 1"day of May,2006 Approved by:
Herta Holly,Chairperson
As Chair of the Board of Trustees Village Pension Fund for
General Employee's in the Village of Miami Shores,Florida